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Home My WebLink AboutParks and Recreation Meridian Homecourt Bay 6 Budget Amendment M eridian Homecourt Bay 6 � Tenant Improvement Project Tonight's Objective: Approval of the proposed tenant improvement at the Meridian Homecourt. Purpose of the Tenant Improvement: • To provide a quality, accessible, and welcoming space for the community. • To bring the Bay 6 up to the "Meridian Way" standards. • To make spaces usable for Community Education Classes offered by the Parks Et Recreation Department BAY 6 - Resurge Church Space • Church Agreement expires February 291", 2024 • Approximately 7200 sq. ft. • Church has occupied the space since June of 2008 (15+ years) • Tentative Date for Parks Et Recreation use is June of 2024. y 2 - Space consists of: 4 2 ➢ Four Small Classrooms - CnngregatbnSpai}L,g-Cl3ssroam ➢ Four Small Offices ➢ One Large Congregation Space ➢ Lobby Area v} ➢ Kitchen Area 4 4 � ➢ Restrooms 4 Y ➢ Cold Storage Labby Area PrByerRoom Cold Storage Spam ................................................................................................................................................................................................................................................................................... Tenant Improvement Detailed Costs ❑ Replace Carpet in Congregation Room, two Classrooms, Lobby, and Hallways $75,922 ❑ Paint and wall repairs in Congregation Room, Lobby, Hallways, and two Classrooms - 8,463 ❑ Phones, Cameras, WIFI, and other IT needs $12,044 ❑ FFE's (AED, Tables, Chairs, benches, etc. ) $10,375 ❑ Building Signage $12, 103 ❑ Door Re-Key with Keypad $1 ,650 ❑ Miscellaneous Repairs $1 , 500 Total Tenant Improvement Costs for Bay 6: $ 142,057 Additional Improvement: Homecourt Wifi Upgrade $10,378 (This will solve issues with credit card processing, scheduling software, and give the public better connectivity during heavy use times. ) Total Improvement Cost: $ 152,435 Why Replace the Carpet? 1 . Carpet is 15+ years old and is in need of repairs. 2. We need multipurpose flooring in the large classroom to allow for Dance, Martial Arts, Exercise, and any other movement type class. 3. Laminate in the two classrooms allows for art classes and easy clean up after spills. --Iri J 1 6 � r .i _ Exterior Building Signage Current After HONECOURT - !�) I" ' Questions ? MERIDIAN H11MECOURT FAMILY RECREATION CENTER 12/5/2023 9:39AM City of Meridian FY2024 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# G/L#Description Total w IDIAN �-- 01 5130 41200 0 Wages C� 01 5130 41206 0 PT/Seasonal Wages 01 5130 41210 0 Overtime Please only complete thefields 01 5130 41304 0 Uniform Allowance highlighted in Orange. 01 5130 42021 0 FICA $ Amendment Details 01 1 5130 1 42022 1 0 IPERSI I $ Title: Meridian Homecourt Bay 6 Tenant Improvement 01 1 5130 1 42024 1 0 Worker's Comp I $ Department Name: Parks&Recreation 01 5130 42025 0 1 Employee Insurance $ Presenting Department Name: Parks&Recreation Total Personnel Costs $ Department#: 5130 Operating Expenditures Primary Funding Source: 1 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 01 5130 53100 0 Building Maintenance-Carpet $ 75,922 $ 75,922 Project#: 01 5130 53100 0 Building Maintenance-Walls $ 28,463 $ 28,463 01 5130 53100 0 Building Maintenance-Technology $ 12,044 $ 12,044 Is this for an Emergency? ❑ Yes ❑ No 01 5130 53100 0 Building Maintenance-Furniture $ 10,375 $ 10,375 New Level of Service? ❑ Yes ❑ No 01 5130 53100 0 Building Maintenance-Signage $ 12,013 $ 12,013 01 5130 53100 0 Building Maintenance-Security $ 1,650 $ 1,650 Clerks Office Stamp 01 5130 53100 0 Building Maintenance-Miscellaneous $ 1,500 $ 1,500 01 5130 53100 0 Building Maintenance-WiFi $ 10,378 $ 10,378 01 5130 0 $ - 01 5130 0 $ 01 5130 0 $ 01 5130 0 $ 01 5130 0 $ Date of Council Approval Total Operating Expenditures $ 152,345 $ $ 152,345 Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date 01 5130 0 �'� 12/5/23 01 5130 0 01 5130 0 Department Director 01 5130 0 F VIEWED 01 5130 0 Todd Lavoie at 9:40 am,Dec 05,2023 01 5130 0 Chief Financial Officer Total Capital Outlay $ Revenue/Donations John O.approved via email 12/5/2023. Fund# Dept.# G/L# Proj.# G/L#Description Total Cou/nut'Liaison 01 5130 0 01 5130 0 �� j -- 12-5-23 01 5130 0 1 Mayor Total Revenue/Donations $ Total Amendment Request $ 152,345 City of Meridian FY2024 Budget Amendment Form F:\Budget\FY2024\FY2024 Amendments\FY2024 Budget Amendment_Parks_Bay 6 Tenant Improvement 12/5/2023 9:39AM City of Meridian FY2024 Budget Amendment Form Total Amendment Cost-Lifetime Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Parks&Recreation Funding 2024 2025 2026 2027 2028 Title: Meridian Homecourt Bay 6 Tenant Improvement Personnel $ - $ $ $ $ 1"trurtions for Subiuitring Budget AraelydrncFns Operating $ 152,345 $ $ $ $ i Department will send Amendment with Directors signature to Flnance[Budget Manager)for rewew Capital $ - ➢ Finance will send Amend—t to Council Llalson(vr signature Total $ - $ 152,345 $ - $ - $ - $ - 7 Council Liaison will send signed Amendment to Mayor Total Estimated Project Cost: $ 152,345 7 Mayor will send signed Mnendmentto Finance[budge[Manager) Evaluation Questions i finance{budget Manager)mil send approved ropy of Amendment to Department Please answer all Evaluation Questions using the financial data referenced above. r Department win add ropy of Amendment to Council Agenda using Mumcode Agenda Manager 1. Describe what is being requested? The Resurge Church contract expires February 29th,of 2024. As the Church moves out,we would like to conduct a tenant improvement that will allow the Parks&Recreation Department to use the existing space for a variety of community education classes. The tenant improvement includes items needed to make this space functional for community classes and replace outdated and worn items. The improvement consists of multipurpose flooring,carpet,paint,facility signage,network needs(IT),furniture,and security items. 2. Why was this budget request not submitted during the current fiscal year budget cycle? Resurge Church contract was modified in late August just after the FY24 budget was completed and approved. 3. What is the explanation for not submittin&this budget re uest during the next fiscal Xear budget c cle? We would like to have this tenant improvement completed in time for our summer activity guide publishing in June of 2024. This will allow current programs to expand or grow and will allow for our department programs as a whole to grow and not turn customers away. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. Funding would come from the general fund balance. 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes. 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. Yes. IT will be involved in the installation of the network and IT needs. Purchasing will be involved with the project bid process. 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No 8.Is the amendment going to result in the disposal of an asset?(Yes or No) 9.Any additional comments? Total Amendment Request $ 152,345 Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. City of Meridian FY2024 Budget Amendment Form F:\Budget\FY2024\FY2024 Amendments\FY2024 Budget Amendment_Parks_Bay 6 Tenant Improvement