HomeMy WebLinkAboutKBS(Kellermeyer Bergensons Services, LLC) City Janitorial Services (� E N
MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Keith Watts, Procurement Division Meeting Date: 12/12/2023
Presenter: N/A Estimated Time: 0.00
Topic: Approval of Purchase Order (PO) for the Not-to-Exceed amount of$480,558.60 to
KBS for City Facility Janitorial Services.
Recommended Council Action:
Approve and authorize Procurement Manager to sign PO# 24-0109 for FY24 Janitorial Services at
City Facilities.
Background:
This PO is associated with the executed Contract Amendment No.1 dated 11/30/2023 in the
amount of$16,250.76,which increased FY24 services total amount to $480,558.60.
CITY OF MERIDIAN
�E IDIAN Purchasing Department ®m DATE OF
33 E BROADWAY AVE, STE 106 �OF MERIDIAN REQUEST
7
MERIDIAN, ID 83642 Public Works PURCHASE ORDER NUM
TEL: (208)489-0417 SLIPS,CARTONS ' 1
FAX: (208)887-4813 AVAILA
IS BUDGE
SUGGESTED
VENDOR Kellermeyer Bergensons Services, LLC
3605 Ocean Ranch Blvd. Ste 200
Oceanside, CA 92056 CITY S
PROJECT MANAGER PAYMENT TERMS IFREIGHTTERMS F.O.B. REQUE
Max Jensen NET 30 PREPAID DESTINATION
PROJECT NAME: FY2024 City-wide Janitorial Services
Description of Purchase • • CODE!
DESCRIPTIONPART NUMBER/ • OR
TASK ORDER I CONTRACT I PROJECT DESCRIPTION CODE
City Hall 1 Annual $ 159,875.21 1 1 1850 I 52016
Police Admin 1 Annual $ 80,990.82 1 2110 52016
Police K9 1 Annual $ 2,583.36 1 I 2110 I 52016
Police PSTC 1 Annuall $ 31,733.10 1 I 2170 52016
Police Scenario Village 1 Annual $ 4,595.40 1 2170 52016
Water Admin 1 Annual $ 8,843.04 60 3400 52016
Wastewater Admin Building 1 Annual $ 19,300.68 60 3500 52016
Wastewater Controls Building 1 1 jAnnual $ 10,855.08 1 60 3500 I 52016
Wastewater Lab 1 1 jAnnuall $ 6,632.28 1 60 1 3500 52016
NOTES: Council Approval Date: 12-12-2023
e%� 'd
AUTHORIZED DEPARTMENT SI
CITY OF MERIDIAN
�E�IDIANf�- Purchasing Department DATE OF
33 E BROADWAY AVE,STE 106 Cl I Y�OF MERIDIAN REQUEST
7
MERIDIAN, ID 83642 Public Works PURCHASE ORDER
TEL: (208)489-0417 SLIPS,CARTONS
FAX: (208)887-4813 AVAILAE
See PO F
IS BUDGET
SUGGESTED
VENDOR Kellermeyer Bergensons Services, LLC
3605 Ocean Ranch Blvd. Ste 200
Oceanside, CA 92056 CITY Sl
PROJECT MANAGER PAYMENT TERMS IFREIGHTTERMS F.O.B. REQUE
Max Jensen NET 30 PREPAID DESTINATION
PROJECT NAME: FY2024 City-wide Janitorial Services
Description of Purchase Quantity and Pricing • • .
• •ki •-
•
Parks and Rec Maintenance 1 Annual $ 4,620.24 1 5210 52016
Homecourt 1 Annual $ 116,412.66 1 5130 52016
Community Center 1 Annual $ 11,314.62 1 5120 52016
Fire Sta 1 1 Annual $ 751.50 1 2210 52016
Fire Sta 2 1 Annual $ 720.14 1 2210 52016
Fire Sta 3 1 Annual $ 720.14 1 2210 52016
Fire Sta 4 1 Annual $ 720.14 1 2210 52016
Fire Sta 5 1 Annual $ 720.14 1 2210 52016
Fire Sta 6 1 Annual $ 751.50 1 2210 52016
Fire Safety Center 1 1 Annuall $ 720.14 1 2210 52016
Meridian Community Pool 1 1 Annuall $ 17,698.50 1 5400 52016
NOTES: Council Approval Date: 12-12-2023
AUTHORIZED DEPARTMENT SIG
IDIAN�---
CITY OF MERIDIAN
CONTRACT AMENDMENT No 1
KELLERMEYER BERGENSONS SERVICES, LLC
For
JANITORIAL SERVICES
CONTRACTOR NAME: DEPARTMENT NAME:
Kellerme er Ber ensons Services, LLC Public Works Building Maintenance
ADDRESS:
3605 Ocean Ranch Blvd. Ste 200
Oceanside, CA 92056
CURRENT CONTRACT INFORMATION:
Amendment Date:11/7/2023
Contract No.: 10150.0
Current Contract Dates: START: 10-1-2022 COMPLETION: 9-30-2023
Current Contract Amount(Inclusive of Previous Amendments to Date): $464,307.84
DESCRIPTION OF REASON FOR AMENDMENT:(Attach all relevant documentation detailing amendment):
Negotiated 3.5%increase in service fee for FY24.
NEW CONTRACT INFORMATION:
Amendment Date: 11-8-2023
New Contract Dates: START: 10-1-2023 COMPLETION: 9-30-2024
Amount of Amendment Change $16,250.76
Current Contract Amount(Inclusive of Previous Amendments to Date): $480,558.60
ALL OTHER TERMS AND CONDITIONS OF THE ORIGINAL CONTRACT AND PREVIOUS
AMENDMENTS REMAIN UNCHANGED AND IN FULL FORCE AND EFFECT.
CITY OF MERIDIAN KBS
BY: BY: _
KqR6 Watts, Procurement Manager Mark Lymbery CFO
Dated: 11/30/2023 Dated: 11/16/23
PREVIOUS FY24 FY24
LOCATION MONTHLY MONTHLY ANNUAL
COST COST COST
City Hall Complex $ 12,872.40 $13,322.93 $ 159,875.16
Police Station Admin $6,521.00 $6,749.24 $ 80,990.88
Building
Police Station - K-9 $ 208.00 $215.25 $ 2,583.00
Building
Police Station Public
Safety Training Center $ 2,555.00 $2,644.43 $ 31,733.16
(PSTC)
Police Station Scenario
Village $ 370.00 $382.95 $ 4,595.40
Water Administration $ 712.00 $736.92 $ 8,843.04
Wastewater Resource
Recovery Facility— $ 1,554.00 $1,608.39 $ 19,300.68
Admin Building
Wastewater Resource
Recovery Facility $ 874.00 $904.59 $ 10,855.08
Controls Building
Wastewater Resource
Recovery Facility Lab $ 534.00 $552.69 $6,632.28
Building (only area
specified)
Parks and Recreation $ 372.00 $385.02 $ 4,620.24
Maintenance Building
Parks and Recreation $ 9,373.00 $9,701.06 $ 116,412.72
Homecourt
Community Center $ 911.00 942.89 $ 11,314.68
Fire Station 1 $ 60.51 $62.63 $ 751.56
Fire Station 2 $ 57.98 $60.01 $ 720.12
Fire Station 3 $ 57.98 $60.01 $ 720.12
Fire Station 4 $ 57.98 $60.01 $ 720.12
Fire Station 5 $ 57.98 $60.01 $ 720.12
Fire Station 6 $ 60.51 $62.63 $ 751.56
Fire Safety Center $ 57.98 $60.01 $ 720.12
Meridian Pool $ 1,425.00 $1,474.88 $ 17,698.56
FY24 KBS Rate Schedule
FY23
ORIGINAL ORIGINAL
MONTHLY YEARLY
AMOUNT AMOUNT
$12,872.40 $154,468.80 $13,322.93
$6,521 .00 $78,252.00 $6,749.24
$208.00 $2,496.00 $215.28
$2,555.00 $30,660.00 $2,644.43
$370.00 $4,440.00 $382.95
$712.00 $8,544.00 $736.92
$1,554.00 $18,648.00 $1 ,608.39
$874.00 $10,488.00 $904.59
$534.00 $6,408.00 $552.69
$372.00 $4,464.00 $385.02
$9,373.00 $112,476.00 $9,701 .06
$911 .00 $10,932.00 $942.89
$60.51 $726.12 $62.63
$57.98 $695.76 $60.01
$57.98 $695.76 $60.01
$57.98 $695.76 $60.01
$57.98 $695.76 $60.01
$60.51 $726.12 $62.63
$57.98 $695.76 $60.01
$1,425.00 $17,100.00 $1,474.88
TOTAL $38,692.32 $464,307.84 $40,046.55
FY24
$13,322.93 $159,875.16
$6,749.24 $80,990.88
$215.25 $2,583.00
$2,644.43 $31,733.16
$382.95 $4,595.40
$736.92 $8,843.04
$1 ,608.39 $19,300.68
$904.59 $10,855.08
$552.69 $6,632.28
$385.02 $4,620.24
$9,701 .06 $116,412.72
$942.89 $11,314.68
$62.63 $751 .56
$60.01 $720.12
$60.01 $720.12
$60.01 $720.12
$60.01 $720.12
$62.63 $751 .56
$60.01 $720.12
$1,474.88 $17,698.56
TOTAL $40,046.55 $480,558.60