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HomeMy WebLinkAbout2002-08-27 CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, August 27, 2002 at 6:30 p.m. City Council Chambers 1. Roll-call Attendance: -b-- Tammy de Weerd X K Cherie ,~candless ;X Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: 3. Consent Agenda: -Ao Ii - A. Resolution No. 02-384: Approving Stipulation to Terminate Legal Services: a~~ B. School Resource Officer Agreement with Joint Meridian School District: a~~ C. Addendum No. 1 to South Slough Sewer Project License Agreement with Nampa & Meridian Irrigation District: t.'Uj9J7YV ~ D. White Drain Sewer Trunk Project - Yorgason Easement: ~ V't:./ Department Reports 4. A. Finance Department - Stacy Kilchenmann: 1. Finance Report: jJ-ref~;v/cd- 2, PWl-cj~d-flhq jJch?-'1 - t:V1h.rv~ PYVVPth-e rei-(;r/~ Public Works Department - Brad Watson: B. 1. Tabled from August 6, 2002: Five Mile Sewer Trunk Extension Latecomer Agreement - Sundance Development Company (Silverstone): *~ ~ .re'p7;lol'3-~ Carol Subdivision Sewer and Water: --/ivt-t1~ dIJc:u.f5/'n-- /vbz.cted.- Sf!, 'E. q fl jJr<-C,tJA-C...l- 2. Meridian City Council Agenda - August 27, 2002 Page I of2 All materials presented at public meetings shall become property ofthe City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888--4433 at least 48 hours prior to the public meeting. 7. 8. 9. 10. 11. ~ r 1!a1,,[,1. j2eftj'PV}U-f - ~a-uLrM..-JJ:' I. T;-({ v.e./ j/~~ _ ajJ;:rn:rve W)~ ~~ C. Police Department - Chief Worley 5. 1. Discussion of Meeting Room Policy I Agreement: ~ov~ (Items Moved from Consent Agenda) g--A 6. Approve Tentative Amendment to 2001/2002 Fiscal Year Budget and set public hearing date: C<j/j.1ro v-e /.//1./ ~ 9-/7-tJ'2- Ordinance No. &2-- 17 3 : Annual Appropriation of 2002 /2003 Fiscal Year Budget: tZPTiOV...c....- Discussion of Urban Services Policies in the 2002 Comprehensive Plan - Brad Hawkins-Clark: "- ~-f/~ ctIJc:uSJ/~ i1P!de.d- ~p-r; /7rJ- P""R-G:>~"..~ MDC Resolution / Eligibility Report - Sherry McKibben and Steve Siddoway: /&S~~ 02--36> Meridian Revitalization Plan - Time Line and Next Steps - Steve Siddoway: SIZ--I P/ J-( IV..... Ce--hv-...- 8; '2,PC7-- Public Hearing: Adjustments: Wastewater Pretreatment Program Fees and Ct;ryvh~~ (JIlL -A:;; 0/- Z/f-oz.- /2-. fr.e. -Cot-VYlc..d FOh~ ~ d/TcaJ.J'ecL Meridian City Council Agenda - August 27, 2002 Page 2 of2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888--4433 at least 48 hours prior to the public meeting. September 20, 2002 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST September 24, 2002 ITEM NO. 3-'8 Approve minutes of August 27, 2002 City Council Regular Meeting: AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: Contacted: COMMENTS ~IF Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, August 27,2002 at 6:30 p.m. City Council Chambers 1. Roll-call Attendance: x X Tammy de Weerd X Cherie McCandless X X Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: 3. Consent Agenda: 5-A. Resolution No. 02-384: Approving Stipulation to Terminate Legal Services: Approve B. School Resource Officer Agreement with Joint Meridian School District: Approve C. Addendum No. 1 to South Slough Sewer Project License Agreement with Nampa & Meridian Irrigation District: Approve D. White Drain Sewer Trunk Project - Yorgason Easement: Approve 4. Department Reports: A. Finance Department - Stacy Kilchenmann: 1. Finance Report: Presented 2. Purchasing Policy: Attorney to prepare resolution B. Public Works Department - Brad Watson: 1. Tabled from August 6, 2002: Five Mile Sewer Trunk Extension Latecomer Agreement - Sundance Development Company (Silverstone): Table until September 10, 2002 Meeting Meridian City Council Agenda - Augusl27, 2002 Page I or 2 All materials presented at public meetings shall become property of the City or Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 2. Carol Subdivision Sewer and Water: Further discussion needed September 10,2002 Pre-Council Meeting D. Human Resources - Pauline Skeggs: 1. Travel Policy: Approve with Amendments C. Police Department - Chief Worley: 1. Discussion of Meeting Room Policy I Agreement: Approve 5. (Items Moved from Consent Agenda) 6. Approve Tentative Amendment to 2001/2002 Fiscal Year Budget and set public hearing date: Approve Public Hearing for September 17, 2002 7. Ordinance No. 02-973 Fiscal Year Budget: Approve Annual Appropriation of 2002/2003 8. Discussion of Urban Services Policies in the 2002 Comprehensive Plan - Brad Hawkins-Clark: Further discussion needed September 17,2002 Pre-Council Meeting 9. MDC Resolution I Eligibility Report - Sherry McKibben and Steve Siddoway: Resolution 02-385 10. Meridian Revitalization Plan - Time Line and Next Steps - Steve Siddoway: Set Public Hearing for October 8, 2002 11. Public Hearing: Wastewater Pretreatment Program Fees and Adjustments: Continue Public Hearing to September 24, 2002 Meeting 12. Pre-Council Format: Discussed Meridian City Council Agenda ~ August 27,2002 Page 2 01'2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Regular Meeting August 27, 2002 The regular meeting of the Meridian City Council was called to order at 6:30 P.M. on Tuesday, August 27,2002, by Mayor Robert Corrie. Members Present: Mayor Robert Corrie, Keith Bird, Bill Nary, Cherie McCandless, Tammy de Weerd and Bill Nichols. Others Present: Pauline Skeggs, Stacy Kilchenmann, Shari Stiles, Steve Siddoway, Brad Watson, Gary Smith, Ken Bowers, Mike Worley, Tom Kuntz and Will Berg. Item 1. Roll-call Attendance: x X Tammy de Weerd X Cherie McCandless X X Mayor Robert Corrie Bill Nary Keith Bird Corrie: Welcome to the City Council Regular Meeting on Tuesday, August 27, 2002 at 6:30 P.M. I want to welcome you all here this evening. Mr. Clerk if you would give us a roll call attendance please. Item 2. Adoption of the Agenda: Corrie: Council Item Number 2 is Adoption of the Agenda. I have a couple of additions if I might. One under Finance Department, Stacy Kilchenmann. We have Number 1 Finance Report and also she would like to get a purchase policy to you for your either acceptance or change. Then Item D, under department reports Pauline Skeggs would like to go over the travel policy and get either your approval or change in that one. Then Item Number 12 at the request of Council President and myself we would like to discuss the Pre-Council format that will be Item 12. Any other additions or corrections to the agenda? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I move that we adopt the agenda with the changes as noted. McCandless: Second. Corrie: All those in favor of the adoption of the agenda with the changes say aye. Opposed no. All ayes, motion carried. MOTION CARRIED: ALL AYES Item 3. Consent Agenda: 5-A. Resolution No. 02-384: Approving Stipulation to Terminate Legal Services: Meridian City Council Regular Meeliny August 27, 2002 Page 2 of 39 B. School Resource Officer Agreement with Joint Meridian School District: C. Addendum No. 1 to South Slough Sewer Project License Agreement with Nampa & Meridian Irrigation District: D. White Drain Sewer Trunk Project - Yorgason Easement: Corrie: Item three is the Consent Agenda. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I'd like to move Item 3-A to 5-A. We just have to substitute a different agreement to that Item. Corrie: Okay. Any other changes on the Consent Agenda? Bird: So then do you want to - De Weerd: So do you want to - Bird: make a motion to approve it. Nary: Yes, Yes. Bird: With that change? Nary: What's that? Bird: Are you making a motion to pull that and then approve it? Nary: Oh yes, I still want to approve it. j just simply wanted to substitute, there was one language change that's been done, that's been added. I think everyone - Bird: Okay your just pulling 3-A to 5-A. Nary: Correct. Bird: And then you want the consent agenda approved then? Nary: Yes. Bird: Okay I'll second that. De Weerd: That was your motion? Nary: Yes. De Weerd: Okay. Meridian City Council Regular Meetin\,j August27,2002 Page 3 of 39 Corrie: Motion has been made to approve Consent Agenda with Items A moved to 5. Any further discussion? Excuse me, Mr. Berg can you give us roll call, please (sic). Berg: Thanks for the motion. Corrie: Mr. Berg can give roll call, please. Berg: Roll Call on the motion that was made. Roll Call vote: Nary, aye; Bird. aye; De Weerd, aye; McCandless, aye. Corrie: Okay all ayes. Motion is carried. MOTION CARRIED: ALL AYES Item 4. Department Reports: A. Finance Department - Stacy Kilchenmann 1. Finance Report: 2. Purchasing Policy: Corrie: Okay Department Reports A, Financial Department Stacy Kilchenmann. Kilchenmann: Mayor, Members of Council. I'm not going to go in detail in through the Financial Reports. We are nearing the end of the fiscal year about to enter our last month, and everything is on target except for the few items that we will discuss when we do the budget amendment, which is an item later on the agenda. Are there any particular questions on the financial statements? Bird: I have none. McCandless: No. Corrie: Hearing none, no. Thank you. Kilchenmann: Okay the next Item would be the purchasing policy, and I had sent everyone the desk manual that had accompanied that policy previously. I put it on your desk again cause my staff just added a couple things like emphasizing that it's the department's responsibility that they adhere to the purchasing procedure. This actually gives the detail of how we will make sure that each purchase actually is entered into the purchase order system, has a purchase order number, provides tracking, reporting and so forth. Are there any questions on this? Bird: Mr. Mayor. Corrie: Mr. Bird. Meridian City Council Regular Meetin\! August 27, 2002 Page 4 of 39 Bird: I think this is very, very good and the department heads are going to have to hold their employees accountable and the Mayor is going to have to hold the department heads accountable if this happens. I think its going to be a much cleaner set-up for our county, and I think - would you like us to pass on - have a resolution drawn up tonight? Kilchenmann: Yes, I believe that Mr. Nichols office has prepared a resolution. At least Will and I got an email with the resolution and we didn't exactly understand it but- Bird: We don't have it before us tonight but we can sure make a motion to have the attorney draw up a resolution to bring forvvard, and if that's what you would like I would be happy to make that motion - Kilchenmann: Yes. Bird: -- to have the attorney draw up a resolution, on a policy regarding the processing invoices for payments for the City of Meridian. Nary: Second. Corrie: Okay Motion has been made and seconded for the attorney to draw up the resolution for the processing invoices for payment. Any further discussion? All those in favor of the motion say aye. All ayes, motion carried. MOTION CARRIED: ALL AYES. B. Public Works Department - Brad Watson: 1. Tabled from August 6, 2002: Five Mile Sewer Trunk Extension Latecomer Agreement - Sundance Development Company (Silverstone ): 2. Carol Subdivision Sewer and Water: Corrie: B Public Works Department, Brad Watson. Watson: Mr. Mayor, Council Members. Item Number 1, the Five Mile Sewer Trunk Extension Latecomer Agreement. I revised that again last week and sent it to Sundance Company. I haven't received their signed agreement or comments on that so I asked that it be tabled to September 3rd. Corrie: Okay, any questions on the Five Mile Sewer Line Extension Latecomer Agreement with Sundance Company of Silverstone? Bird: Mr. Mayor. Mayor: Mr. Bird. I \ Meridian City Council Regular Meeting August27,2002 Page 5 of 39 Bird: Brad have you been in contact with Sundance? Have you guys - has the agreement been worked out and they just haven't gotten around to signing it. Watson: Councilman Bird, Mayor, Council members. I have been corresponding with them since I got back on vacation via email. The agreement that I sent them last was edited to read exactly what they had redlined several months ago, and they evidently found additional things that they wanted to correct, I since have corrected those things and have sent it to them again. I guess I'll leave it at that. Bird: You don't foresee any problems or anything? Weill mean its working - what they have agreed - what they wanted changed is okay with you? Watson: Yes. Bird: Okay. Watson: So far. Bird: So far, okay. Nary: Mr. Mayor. Corrie: Mr. Nary, Nary: Do you think one week is enough or should we set it out for two since there is a holiday, so they will have it done, rather then -- Watson: Council member Nary, that's probably a good idea since I would have to have it in, in two days to the Clerks Office and that's probably not going to happen. Maybe two weeks would be more appropriate. Bird: So September 10th. Corrie: Thank you, any other discussion? De Weerd: I have none. Bird: I have none Mayor. Corrie: I entertain a motion then for the table request. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I move that we table Item B-1 the Five Mile Sewer Extension Latecomer Agreement from Sundance Development Company to our September 10lh meeting. McCandless: Second. (/ ~ Meridian City Council Regular Meeting August27,2002 Page 6 of 39 Corrie: Motion has been made and second to table the Five Mile Sewer Trunk Extension Latecomer Agreement with Sundance Development Company with Silverstone till September 10, 2002. Any further discussion? All those in favor of the motion say aye. All opposed. Okay motion is carried. MOTION CARRIED: ALL AYES Watson: Okay, thank you. Our next item is a discussion on -- it revolves around the south slough sewer project and the residents of Carol Subdivision. As you know it's a County Subdivision located southeast of the Ustick, Eagle road intersection. We had a neighborhood meeting with those property owners in February as we were trying to kick this project off and get into final design. Some of the questions that were brought up were can we hook up to the sewer that's in the road as you know we also added water to the project, so they also wanted to know if they could hook up to water, can they hook up to one or the other. Do they have to be annexed? The question actually came out, do we have to hook up, we of course answered no at that time. That was a rather easy one. Probably should have an exhibit up on the wall or something to show you, about a third of the lots are actually contiguous to city limits, either to the elementary school River Valley or Packard Acres Number 1. Not all of them can annex immediately, we're to the point where we are going to put plans out on the street and I need to send somebody out to the neighborhood to ask the residences where they want those services stubbed into their property. Inevitably when they go out there to ask that question the residences will ask, where do we go to sign up or what do we have to do to get connected to utilities. I don't know if I want to tell them, and I certainly can tell them that we can just do a (inaudible) as soon as your contiguous you can apply for service and you'll also have to annex but I think that there are other property owners that are interested in hooking up that aren't contiguous. I guess I'm just hoping for a little bit of direction on that before we go knocking on doors. Nichols: Mr. Mayor. Corrie: Mr. Nichols. Nichols: Mr. Mayor just an additional item for consideration in connection with these questions. If you did have maybe some kind of hodge podge type annexation type issue, you know maybe a corner of one lot to a corner of another is it contiguous and so forth, you could have some real nightmares for your Police Department. Cause you could have one house that's in the city limits and one next door to it that's not and two doors down is and it could be a real problem for them to know whether an individual house is in the city limits or not, you know. What's the proper jurisdiction for a domestic violence call or those kinds of things? We need to take those into consideration. It's possible the whole subdivision would be annexable, because of it's - the lot sizes and the fact is - I don't think that there is any lot out there that is five acres out there. The whole thing could be annexable but then you have a political issue that. How much lighter fluid do you want to throw on that fire? Those are things for you to consider in trying to set a policy that Brad can take out there. Corrie: They could paint each house in the county green and the others red. I mean - Meridian City Council Regular Meetiny Augus127,2002 Page 7 of 39 (Inaudible discussion amongst Council Members) Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Brad what - when you met with the homeowners out there was there quite a few or not to many that were interested in hooking up to the city water and sewer. Watson: Councilman Bird it's - we didn't take a poll or anything, there were about seventy people at the neighborhood meeting and I probably had six to seven, eight different property owners either come up to me after the meeting or call or email on subsequent days wanting to hook up. There is probably an equal number just wanting to know if they could. To kind of complicate matters even more then what we have already told you is if once, the sewer and water are installed, if they have a failure, septic tank failure, they won't be issued another Septic System Permit. They will be forced to hook up and then we really don't have much choice in the matter, other then asking for the Annexation Agreement in return, or consent to annex. Bird: Well Brad is it real important that we do the stub outs at this point as we go through to have the stub outs. Watson: Yes Bird: -- and what do we do bring it to the property line? Is that how we do it Brad? Watson: Traditionally in a new subdivision we take it past the back of the sidewalk, this one doesn't have an existing sidewalk, so I don't know exactly where the property line lies in relation to curb. Yes its stubbed just to their property. We have to stub it out on this one because we are tearing up the whole width of the road and rebuilding it. As part of this project (inaudible) De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: Brad have we ever had this situation come up before? Watson: Council member de Weerd, not to my knowledge and evidently not to Gary's knowledge. Corrie: Brad do you think over half of the people want to be hooked up now? Watson: Mr. Mayor I don't know that it would be half. I do know that there is a handful that are adamantly opposed of hooking up too. They at least from what I heard are the minority but again I didn't take a poll, maybe its more then what I've heard from. I think their concern was not so much hooking up but being annexed. ( Meridian City Council Regular Meeti~g Augus127,2002 Page 8 of 39 Corrie: J suppose if a fire was involved that the Fire Department would go to any house out there. The Police Department would have to find out if they are in the city and then they would have to have the county do the write up and report. Is that right Chief? Worley: Mr. Mayor, Members of the Council the fact is what happens is we wind up providing service to residents in the county because it really isn't practical to stop and find out where a residence is. If it appears to be in the city we go on it and it has a potential of compromising, like arrest situations, but most of the things we respond to it - it really is more of a matter of were providing seNice to non-residents. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I think realistically it's more of the political issue about creating these enclaves and we already have an issue regarding enclaves. We have had a discussion about enclaves in having them within the city. The State Statute now allows us to annex enclaves but I do agree with Mr. Nichols it is the issue of how much gasoline on that fire do you want to have. At some point, we have people here who want to hookup to our sewer system that are able to do it and it's really not a good reason to deny it. The fact that their neighbor doesn't want to hook up until their septic system fails really isn't a problem for anybody else, normally isn't a big deal. It is a problem in creating enclave situations over and over. Here we are almost having to willingly grant enclaves whereas before they were kind of thrust upon us but I do think that really the answer to this is more of the political question of do we want to say we are going to at least -- make some forward progress in eliminating enclaves in some orderly fashion in some manner that makes some sense and gives some people opportunity to know that's what's going to happen. Or do we want to just keep perpetuating the enclave situation that we have? You know on these I think the answers are pretty clear, if folks want to hook up to our water and sewer seNice there's not a good reason to really deny it. There's no reason to deny and hold some people hostage cause some of their neighbors don't. I think it really is a situation that at some point its going to be a difficult situation to justify to the public that we are providing city seNices to non city residents just simply because we don't want to take the political step of making them mad by annexing them into the city even thought they fit under every scenario that the State Statute allows. I think that's really the political question that we have to answer. We don't need to answer it today but I think it's something that we at least need to think about as to where we are going to go a year from now or two years from now or as we grow. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I agree with Councilman Nary. The one thing is, is not all these homes are contiguous for annexation if they don't go the domino effect. What we have done in the past when there has been something like this come up - on a item basis is they've hooked up and signed an agreement that once they are contiguous they would come into the city. Actually with our water and sewer we are getting our cost and everything Meridian City Council Regular Meeting August27,2002 Page 9 of 39 out of it, so it isn't - the other city taxpayers aren't subsidizing that thing. I see where Councilman Nary is coming from though. j agree that it isn't fair to the taxpayers - but on the same token with water and sewer they are paying their way if they are hooked up to it, and I don't know I'm like Councilman Nary. I mean it's hard if it's out there and they need it and if they'll sign an agreement. You know that's what we have done in the past on individual cases, so I don't know how you can deny it Brad if they are willing to sign. Corrie: I would agree if they were wiling to sign it and they come contiguous to hook on to the city. However, what if they aren't willing to do that even at that other point, you have to force it. It's either going to do it now or delay it to but Council is going to have to make that decision. I think probably to have the best of all worlds is to have them sign an agreement that once they become contiguous that they will hook up to water and others they will have to do it in four or five years and its in. Bite the bullet, you can make the time, - Council can make the time either one-year, two years, three, five or whatever. Anyway, you look at it we are going to be condemned for something. You might as well take the spoonful of medicine and make the decision. That's my opinion. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: You know I agree with Councilman Nary and this is - I think this is different then what we've done in the past, which have been independent individual parcels. These are land parcels, and not a subdivision. I think we need to put the responsibility back in those homeowners court, they either come together as a subdivision and make a decision and a recommendation to the city today or they sit on it until you have a couple of homeowners in that dire situation that have to do it. Then their homeowners association or the homeowners come together and make that decision then. You know we're here trying to micro manage a subdivision and you know I don't think that's our responsibility. That is the responsibility of those homeowners and J certainly think that as a homeowner in our subdivision, under similar circumstances I would want to have that ability to make my own decisions and try and influence my neighbors one way or the other to come together and take a vote and deal with their own destiny. You know I just don't feel comfortable sitting up here saying one way or the other. Personally I agree with Councilman Nary, we need to make the decision and we should - if they are going to hook up they need to be annexed and in the city as a whole group. That decision needs to be those of those homeowners, and so what we can offer them you know if there are individuals that would like to hook up now then you are going to have to go sell this to your neighbors and come to us with that simple majority of we are ready as a subdivision to be annexed. If they can't get the simple majority then you know they will have to try again, when there is some one in the DEQ situation that they can't get a Septic Permit and they need to hook up and convince their neighbors at that time. I think we had a similar situation over south of the freeway. Terrace Estates or something similar. Essentially, they have the sewer dry line running down the middle of their street too and until their subdivision wants to be annexed, we can't do it that way. That's just my opinion. Nary: Mr. Mayor. ( Meridian City Council Regular Meeting August 27, 2002 Page 10 of 39 Corrie: Mr. Nary. Nary: So is that no answer for you guys? Is this something maybe we need a little lengthier discussion on. Watson: Perhaps because what Council Member de Weerd said and what I thought I understood Councilman Nary you to say aren't the same things. You are saying all or none type situation, they all come or they all don't. I thought I was hearing if somebody - see what happens in this instance because the Public Works Director can grant a hook up to up three units each one of these comes in you will never see them. Unless Gary decides to bring them forward, so we could have all these little single parcels with services but - I guess the Annexation Agreement would come to you. De Weerd: Mr. Mayor, I guess I agreed with Councilman Nary in not creating a non (inaudible) and you know an area that we would be forced to annex at some point. I think this needs to be the responsibility of the homeowners. That they make a decision here and if their decision is we don't want to annex then their decision is we don't want to hook up. Again I'm just one vote here. Corrie: Essentially that's correct but there are going to be a group that does not want to come in until their septic system goes down they won't hook up but if they are contiguous they want to hook up then they can be annexed, if they are contiguous if they're not - well I don't know. De Weerd: If they just have a better feel of their neighborhood and they should work together on this. Corrie: Mr. Nary. Nary: Brad, I think sometimes in the past you've been able to write some real good memos that give us a couple of different options as to how to perceive all that. I think we have probably four, five different opinions as to - and I think - I don't know that we have one (inaudible) but I think there are some options. I think everyone's brought a little bit different option to the table but maybe it is something that we can talk about on our Pre-Council Agenda. If you had the opportunity to do a memo, doesn't have to be lengthy but what these couple options are that might be helpful, cause otherwise I think we will just do this for another hour. Watson: Sure. Nary: I think that might be helpful and it doesn't sound like in here that you need an answer today, but you need an answer soon. Watson: Yes. Nary: Reasonably soon, is that something that's workable? Watson: Yes that's workable if we do it pretty soon because I really need to send people out there in the next couple weeks. ( Meridian City Council Regular Meetin~ Augus127,2002 Page 11 of 39 Nary: We have to have a pre-council next Tuesday. Watson: Sign me up. Nary: Would that work then? I mean I don't know we have done it for 12 yet, but it seems like something we can fit on the agenda. Then we would at least have some options to discuss and at least have a little bit clearer picture in our mind too. Watson: I can do that. De Weerd: So you can bring forward some options- Watson: Sure. De Weerd: -- to consider. Watson: Sure. I will try to get them all. De Weerd: Do you have any specific staff recommendation on how your department would feel comfortable preceding with this? Watson: Purely from our staff's point of view if it came in piece meal it doesn't bother us because as Councilman Bird said they are paying for their service as they go. Vet we understand that it impacts other departments, the Police Department and Planning and Zoning as well. The other impact potentially is the piece meal annexation Public Hearings that would have to come before you, I mean there are a lot of them out there, and you would have to hear every single one of them. I think that would be a problem from your point of view. De Weerd: Is this a platted County Subdivision? Watson: Yes. De Weerd: So it's not like these are individual lots like we have dealt with in the past. Watson: They are individual lots within a subdivision, a platted subdivision. De Weerd: But certainly, what are the lots sizes? Ranging from? Watson: An acre to an acre and a half. That's what Shari is estimating. De Weerd: And how many are in that subdivision? Watson: I counted 49 the other day. De Weerd: Forty-nine. Corrie: Okay Brad, we will probably have you on the Pre-Council Agenda July 3rd - I'm sorry September the 3rd, I'm behind time. Okay we will work that out. Meridian City Council Regular Meetiny August27,2002 Page 12 of 39 Watson: Thank you. Corrie: Okay thank you. C. Police Department - Chief Worley: 1. Discussion of Meeting Room Policy / Agreement: Corrie: Chief Worley. Worley: Mr. Mayor, Members of the Council. In the past we have had some discussions about public service group utilization of the public meeting room at the new Police Station. With some guidance from Mr. Nichols, we have drafted a use and whole harmless agreement to be executed with individuals who use or chose to or wish to use that room. I believe that's in your packet and presented to you for information and I stand for any questions at this time. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I guess I'll - I'm good at upsetting the apple cart but the one thing that I guess I'm concerned about is this is paid for by taxpayers money. To ask our taxpayers to come and use a facility that they help fund is just - I guess when the library started doing that process with our civic organization who actually went out, advocated and actually tried to help pass that bond issue. Because they knew there was a meeting room defecate and then they felt slapped in the face when the library came back and charged for use of that facility when they feel like they are a supporter in not only getting the bond passed but also in paying for it through their taxes that they pay. I guess I just have this hesitation to support a charge to use a facility that we intended the public to use. If it's a charge to cover lights and janitorial - you know it can be tied to actual cause but that's my hesitation on a charge. Corrie: She makes a good point Chief, one of the things that I was wondering with the janitorial fees of having you clean up and that. Also having the equipment you have there that they can use, if they had to rent that to use it, it would probably come out to more than that. How many people would be using all that equipment in there outside the microphones I'm sure they would, but do you have any idea of that? Worley: Mr. Mayor, Members of the Council. I don't know how many people would. The people that have used it so far, and we have had to groups in there that wanted in, in advance have used the equipment that's included in it. Council Member de Weerd one of the things we looked at too, it is a taxpayer supported room, but there are also other organizations within the City of Meridian that have rooms that they charge for. We didn't want to put ourselves in the position of being in somewhat competition with them, were providing a taxpayer funded entity for free when to go somewhere else people would have to pay for a private or a non-profit such as church groups. Frankly I have been involved in those situations and they can get a little bit dicey. The 25 dollar fee does help cover janitorial, just the wear and tear and the room, it also - we did kind of Meridian City Council Regular Meethiy Augus127,2002 Page 13 of 39 an informal survey of what some of the other meeting rooms are charging around the city, ones that don't provide meals such as restaurants. And twenty-five seemed to be about an average. They ran anywhere from nothing to - there is one place that I understand charges a hundred dollars for their room but I don't know. I can say that we have requests for reservations of that room well into next year and no one has batted an eye at dollars yet. It's not been questioned once. McCandless: Mr. Mayor. Corrie: Mrs. McCandless. McCandless: Chief I've got I think two questions. One as you know I have been involved in volunteer services to the Police Department would they be charged? Twenty-five dollars to come in and hold their meeting? Worley: Mr. Mayor, Councilwoman McCandless, and Members of the Council. It would depend I think jf they are directly related to a city function, for example I would take the position that we wouldn't charge the Parks Commission. If it's an organization that is directly affiliated with the city and advancing those functions, then no these are more non-affiliated types of groups. Certainly, we can remove that if it's the Council's pleasure. That was the logic of putting it in there. McCandless: I was talking about the volunteers to the Police Department, would they be charged? De Weerd: No Worley: No ma'am they wouldn't. McCandless: and my second question is. Is that money going into some sort of a fund or- De Weerd: Donuts. Worley: Mr. Mayor members of the Council. At this point the money that we've received has just been sent back to general fund. McCandless: Thank you. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I too, when you have a public building and stuff that the taxpayers have paid for, I hate to have to charge too. In the same token, we as a Council sit and out in our parks, which is taxpayer driven, we have no problem charging for the rental on the facilities out there, so you don't want to charge here I suggest we don't charge at the parks to reserve the stuff like that. Twenty-five dollars certainly for a day is very cheap. You won't go to another room and use their equipment stuff for 25 dollars I don't believe. I ( Meridian City Council Regular Meetiny August27,2002 Page 14 of 39 feel like if we don't want to charge for this room, then we need to start changing our fee structure for rental on the park covers and stuff like that also. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I guess I agree with councilman Bird. There are free places to rent, I don't know do the schools charge anything? Bird: You bet. McCandless: Yes they do. Bird: A lot more than this. Nary: I mean -- I think it's a minimal fee, somebody has to set the room up, somebody has to put the (inaudible) away, somebody else has to clean up I mean that isn't a significant charge. I guess if it becomes an issue we could certainly readdress but at least what the Chief said it hasn't been an issue yet for anybody. There is some cost to the taxpayers as well, so I don't really see - cause just anybody can rent this they don't have to be Meridian taxpayers to rent this room, anybody can. I don't think there is any reason why we can't recoup some of the cost of it, I think that is not unreasonable and there are free places people can go if that's what they prefer. I don't have a problem with it. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I don't have a problem recouping the actual cost of using that room but I'll kind of get off that soap box but I would like to respond on the parks shelters though. Those shelters are free to the user, unless they want to schedule exclusive use of them. That's different then a meeting room because people aren't in and out and I don't know, I think those are a little bit different than each other but lets just get on with it. Corrie: Mr. Berg. Berg: I'm sorry Mr. Mayor I want this meeting to go by pretty fast. If we are talking about a policy for this conference room for this Police Department, does that affect some other policies we use, for instance the use of City Hall. The kind of format and criteria that we use for people to use this facility. I just want to know if we are going to be getting in to that, that we'll have to be dealing with some different issues for this use as well as the Fire Station, they have a nice room. We have been pretty fortunate to just keep it to citizens or city affiliated groups, so I just want to know how far we may try this issue. Thanks. De Weerd: Thanks Will. Nary: Mr. Mayor. i Meridian City Council Regular Meetiny August 27, 2002 Page 15 of 39 Corrie: Mr. Nary. Nary: I don't know if we have to solve all the problems today, I think that this meeting room policy is probably fine and if it becomes an issue on how we use City Hall or how we use the Fire Department, I guess we can address that when the time comes. No need to change everything. Corrie: With that if we have any further discussion, I'd like to entertain a motion one way or the other here on this way. Nary: Mr. Mayor. Mayor: Mr. Nary. Nary: I move that we approve the public meeting room rental agreement as proposed by the Police Department for use of the - I guess the main public meeting room that's available on the first floor of the Police Department as presented. Bird: Second. Corrie: Motion has been made and seconded to approve the Meridian Police Departments public meeting room rental agreement, any further discussion? If not roll call Mr. Berg. Roll Call vote: Nary, aye; Bird, aye; McCandless, aye; De Weerd, nay. MOTION CARRIED: THREE AYES, ONE NAYE Corrie: Okay thank you. Pauline. D. Human Resources - Pauline Skeggs: 1 . Travel Policy: Skeggs: Council Members and Mayor. The last time we spoke, we had talked about the travel and reimbursement policy and Council had asked for some additional word changes. When we met with the department heads on July 9th, I had solicited their feedback. The Mayor had made a recommendation that we look at up to 50 dollars per day for that expense and department heads seem to agree they didn't have a problem with that as long as we had an exception clause that anything above that amount as long it was justified reasonable that the department head could approve that. Then the Mayor would also have to approve the expense if it was for the department head. We also we had solicited several cities, Will had put it on his email and we found out several cities are using a per diem and most of them use the state per diem. We felt the 50 dollars would be a reasonable amount. Will should of given you that information. Are there any specific questions you have at this time? Corrie: Pauline, on the exceptions on the meal expenses. I kind of thought that was approval for the difference for his or her department head or the Mayor rather than and. Meridian City Council Regular MeellhlO August27,2002 Page 16 of 39 Skeggs: Well if you say or the Mayor, then employees may say well I don't have to go to the department head I can go to the Mayor. If you say and the Mayor - we basically were looking at the references, as far as the department head would approve it for the employees and the Mayor would approve it for the department heads. If you put or then the employee will say I don't want to go to the department head, I'll just go directly to the Mayor. Corrie: Then I'll tell them to go to the department head. That's what J would do. I don't know what another Mayor would do. My preference would be that the department head would be with his own department and then if they come to me I would ask them, have you discussed with this your department head. If they say no, then I say that's where it belongs not with me. And or, or would work in a word here, but that's what I would think, department head or the Mayor but if and means that the department head the Mayor does it and the other. Skeggs: It just depends on how you read it. Nary: Mr. Mayor. Corrie: Mr. Nary. You're the attorney. Nary: Pauline how about if it simply said from his or her department head or the Mayor for the department head - Skeggs: Okay. Nary: -- isn't that what your intent was. De Weerd: Mr. Mayor. Corrie: Okay. De Weerd: Or other suggested language would be the department head or in the absence of the department head in case of you know an emergency the Mayor. Or the Mayor for the department head. You know I would agree that the Mayor should be there in case of emergency where the staff member needs to travel the department head is not there and a decision needs to be made because of a deadline needs to met. I agree that the department head should be the first and that shouldn't be left open for interpretation and that the Mayor should be the one that approves it for the department head provided its in the budget if not it should be the council (inaudible). Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: How about Councilwoman de Weerd, if we wrote the Mayor may always approve an exception in the absence of the department head. De Weerd: There you go, thank you Mr. Wordsmith. Meridian City Council Regular Meetir,~ August 27, 2002 Page 17 of 39 Nary: That way it's clear at least that there is that someone can always make that exception. De Weerd: I wasn't offering language. Corrie: Any other discussion? Then I'll entertain a motion Mr. Nary with your- Nary: Mr. Mayor I'd move that we approve the policy and procedure for travel and expense reimbursements with those amendments to section six for exceptions that the last sentence - well the current last sentence must now read from his or her department head or the Mayor for the department head. Then there will be another sentence that would indicate the Mayor might always approve in absence of the department head. De Weerd: Second. Corrie: Any other discussion? Hearing none. Mr. Berg roll call vote please. Roll Call vote: Nary, aye; De Weerd, aye; McCandless, aye; Bird, aye. All ayes. MOTION CARRIED: ALL AYES De Weerd: Mr. Mayor Corrie: Mrs. de Weerd. De Weerd: What is the next step with the standard operating policy and procedure. Does this come in front of us for resolution to adopt these standards for the city? Is that the next step on that? Corrie: Will there be a resolution on the purchase policy you mean? De Weerd: On the standard operating policy and procedure, no for the whole document. Corrie: I would assume it. What I was thinking was it would go for a resolution and then come back and approve the resolution and be done. Nichols: Mr. Mayor, Members of the Council, it's always nice when you are adopting policies to do it by resolution so that there is a document that you can actually refer to and include in the policies that shows when it was adopted. Its - resolutions work for adopting policies. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I forgot this Pauline. Did we already approve the rest of the policy manual? Skeggs: This was the only section that there was an issue with. Meridian City Council Regular MeetinlJ Augus127,2002 Page 18 of 39 Nary: Okay, so have we already approved the rest of the policy manual? Or that hasn't been done. ***End of Side One*** Nary: So we probably just need to included this in that and then do one resolution for the whole policy manual, including this section. Skeggs: That's correct. Nary: Great. Corrie: Then Mr. Attorney, if you would draw up a resolution with that new policy addition with the amendment there. Item Number 5-A has been pulled, the resolution approving the stipulation of termination of legal services -- is that Resolution 02-384 Mr. Berg? Berg: Yes. Corrie: Okay, Mr. Nary. Nary: I asked to have this pulled simple because we had an attachment to this resolution that has been changed or just some additional language that was added. That basically this agreement to terminate this legal services contract that the Mayor and the Councilor the Council itself was going to take this action anyway. White Peterson had requested we include that language in the resolution and that seemed agreeable to everyone to do that. We simply were substituting the stipulation that was attached to the agenda with a new stipulation, with all the other languages the same and the resolution is the same. It's merely just to switch out the stipulation itself and it was signed by Mr. Nichols, so we are ready to go forward on that. That being the case I would move that we approve Resolution Number 02-384 approving the stipulation to terminate the Legal Services Agreement. McCandless: Second. Corrie: Any further discussion? Roll call vote Mr. Berg. Roll call vote: Nary, aye; McCandless, aye; De Weerd, aye; Bird, aye. All ayes. MOTION CARRIED: ALL AYES Corrie: Resolution Number 02-384 is approved. Item 6. Approve Tentative Amendment to 2001 12002 Fiscal Year Budget and set public hearing date: Corrie: Item 6 is to approve the Tentative Agreement to the 2001 J 2002 fiscal year budget and set Public Hearing date. Stacy you want to comment on that one? Meridian City Council Regular MeetitJ\;I August27,2002 Page 19 of 39 Kilchenmann: Mayor and Council, the budget amendment. The items that remain on the budget amendment are items that we have been discussing throughout the year but I'll briefly review those. For the enterprise fund the first item is the payment for the portion of the land that the well is on in Settlers Park for 32,400 dollars. The other items the 145,000 dollars to asphalt the roadway at the Wastewater Plant, the only real amendment type item is the 75,000 dollars that we are moving from their operating budget to their capital budget. That's cause the project turned out to be much more expensive then they had originally planned. They are moving some money from two other capital projects and then adding that operating money for a total of 145,000 dollars. That net impact to the enterprise fund is a reduction of 32,400 dollars for the parkland. Then the general fund there is 112,439 dollars for the carry forward budget for the Police Department and that resulted in the road money that was set aside separately in the prior fiscal year. It didn't get carried forward as it should of the road was expected to be completed and that didn't get done until the current fiscal year. The 29,688 dollars in the Parks Department is for the revenue that they received as donation so we just need the appropriate spending authority for that for the Skateboard Park. The 32,400 dollars again is revenue for the Parks Department from the enterprise fund. Then 4,197 dollars was when the chamber restrooms went over budget, which you approved May 2nd. Then 40,000 dollars for Bear Creek equipment that the enterprise fund paid and it actually ended up there was as discrepancy between what the Parks Department understood they were receiving and what the enterprise fund felt they were paid for the land. The Parks Department spent 40,000 dollars but because we had excess revenue at bottom line that's not a problem. Then there is 24,730 dollars store equipment paid with recycled funds. We had to recognize 138,000 dollars for grant revenue that the Police Department received at the end or is in the process of receiving at the end of the year that wasn't appropriated. Then we have to recognize 10,000 in municipal center architect costs that we hadn't budgeted for or there was no appropriation for and 9,350 dollars for the clerk for the codification expense. Then 1,300 dollars for the clerk to purchase an extra laptop that wasn't budgeted for and we needed 9,400 dollars for the Fire Department for Opticoms that they were required to put up, that wasn't in the budget. We have from the Rural Fire we have extra revenue of 25,000 dollars and -- 25,000 dollars increased revenue that we received in court costs from the Police Department. The bottom line is the net effect of all that is actually an increase in the general fund of 8,984 dollars. Are there any questions? Corrie: So we've noticed this for a Public Hearing on the 1 yth of September at 7:30? (Inaudible discussion amongst council members) Corrie: it can be 7:00 then? Any further discussion? Bird: Mr. Mayor Corrie: Mr. Bird Bird: Do we have to have a motion to approve this? I would move that we approve the tentative amendment to the 2001 /2002 fiscal year budget and set September 17, 2002 as Public Hearing date. "I Meridian City Council Regular Meeliny August 27, 2002 Page 20 of 39 De Weerd: Second. Corrie: Okay motion as been made and seconded, any further discussion? All in favor of the motion say aye, opposed no. MOTION CARRIED: ALL AYES Item 7. Ordinance No. 02-973 Fiscal Year Budget: Annual Appropriation of 2002 I 2003 Corrie: Ordinance for the annual appropriation 2002 / 2003 fiscal year budget. That would be Ordinance Number what Mr. Berg. Berg: J'm sorry I didn't get that to you before Mr. Mayor, its 02-973. Corrie: Okay, Clerk would you read Ordinance Number 02-973 by title only at this time. Berg: Thank you Mr. Mayor, Members of the Council. Ordinance Number 02-973, an ordinance providing for a title providing for findings providing for an adoption of a budget in the appropriation of expenditures of sums of money to defray the necessary expenses and liabilities of the City of Meridian in accordance in the object of purposes and in certain amounts herein specified in the fiscal year beginning October 1, 2002 and ending on September 30, 2003 to provide for the waving of the second and third reading pursuant to Idaho Code 50-902 and providing an effective date and filing of a certified copy of this ordinance with the Secretary of State. Corrie: Okay, is there anyone from the public that would like Ordinance Number 02-973 read in its entirety? Hearing none. I will entertain a motion then on number 02-973. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I move that we approve Ordinance Number 02-973 the annual appropriation for 2002 / 2003 fiscal year budget with suspension of rules pursuant to Idaho State Code 50-902. Bird: Second. Corrie: Motion has been made and seconded. Any further discussion? Roll call vote then Mr. Berg. Roll Call vote: De Weerd, aye; Bird, aye; McCandless, aye; Nary, aye. All ayes. MOTION CARRIED: ALL AYES Item 8. Discussion of Urban Services Policies in the 2002 Comprehensive Plan - Brad Hawkins-Clark: Meridian City Council Regular Meeling Augus127,2002 Page 21 of 39 Corrie: Item Number 8 is discussion of Urban Services Policies in the 2002 Comprehensive Plan by Mr. Brad Hawkins Clark. [s he here? Okay Shari Stiles. Sorry about that [ was just reading what was on the paper. Stiles: Thank you Mr. Mayor and Council. Hopefully, you all have had a chance to review the memo written by Brad Hawkins-Clark. Gary Smith, Brad, and I met last week and went over some of the issues we had with Urban Services Planning area. Then last week also Gary Smith and Brad Hawkins-Clark met with members of the Development Community that were interested in the language that was included in the Meridian Comprehensive Plan for the Urban Service Planning area. There was a general consensus at the meeting that option B would be preferred by the Development Community and to an extent by staff. This brings up a lot of other issues and those were the talking points that are listed in the memo - and I don't know if you want to go through those items at this time or if you want to schedule this for a pre council. Or do you - with the meeting room thing I didn't know whether you wanted to get in depth in any of this tonight or if you just wanted kind of an update on where we were. Corrie: I might add. Being at that meeting there were two other areas that they were concerned about in the verbiage was the Deve[opment Community representatives had some concerns including libraries as a primary unit service and felt like it should be dropped that was pretty well agreed by all of them. Then the other was - had some concerns about the last paragraph saying compensated services but only encourage litigation problems. Representatives there all agree that with the two stipulations B would be a good option. With that being said, it's entirely up to Council if they want to discuss this further. That's pretty much what we came to a conclusion on and if Council does feel like discuss that a little more in a Pre-Council meeting in September the 3rd then we would certainly be happy to discuss that. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I guess that was - I think what Shari just said was something I kind of thought where we were on this was that to get an update of where we are at. There's are nine different talking points that I think all have some significant validity that we need to talk about and I guess [ wasn't sure. I guess I was ready to talk about everyone of them tonight, but I do think and it may take us couple of Pre-Council to be able to flush those out. We may have to do that over a couple of weeks, I don't know that - I think our commitment was to address these issues and get to them as quickly as we could. I don't have a problem in trying to do that over a course of a couple three weeks to talk about these things. Cause I think they are all pretty valid points, I think that on both sides and I don't want to initially rush in to it and I don't think we are putting ourselves in a bad situation to do that. I think there is some really valid points brought out by our staff as well as by the other interested outside parties. Guess I was hoping to have a little time to digest it and we could talk about it a little bit. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. Meridian City Council Regular Meetiny Augus127,2002 Page 22 of 39 De Weerd: I would agree that we need to take some time with this and certainly you know I'm prepared to talk about them this evening but I think that the rest of the people who came to the table should be part of that discussion. You know maybe we could do this in a couple of Pre-Council Meetings and target that we can find some resolution of it this next month. Go into this with an ending date in mind though so we don't draw it on. Do you know when the Comprehensive Plan is going to the county or when the county will be considering putting this on their agenda. Stiles: I believe it was August 23rd it went to the county. De Weerd: Okay. Stiles: It was hand delivered and they have 30 days from that date to renegotiate the area of impact I believe. The agreement. De Weerd: Okay, so we probably want to do something prior to their meeting time so we can at least tell them that new language is being considered so that is a part of their discussions. Corrie: Shari. Stiles: An important part of our negotiations with the county will be the park impact fees and their imposition of those fees within our area of impact. They will be - the Commissioners will be strongly urged by their staff that our Capital Improvement Plan as to be pretty solid and in place prior to consideration of that in the county so we just need to make sure that everything is completed on that prior to actually setting up the meeting. Trisha Neilson will be getting back with us and letting us know and probably trying to find out some dates from us when everyone is available. Corrie: And J think Item Number 7 is also very important to .discuss and we will get that whether Ada County will adopt our subdivision Zoning Ordinances like Boise has. Yes Shari. Stiles: I did want to talk about that. J didn't - because of the (inaudible) case that is currently being taken out of Boise City's area of Impact Agreement they are deleting that. In reference to Boise Subdivision Ordinance, so its not likely they are going to impose our subdivision or Zoning Ordinance in there area - in the county outside the city limits. Corrie: Then we definitely need to take time and do that. Okay, we'll place that on a Pre-Council Agenda. Check with Tammy and see where they want it to be put on, either the seventh or the third or both. We want to do it quickly though and get it done. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: As well if you could work with staff to make sure our Capital Improvement Plan and our parks impact fee - I know that has been a part of the Parks Master Plan Meridian City Council Regular Meetiny August 27, 2002 Page 23 of 39 that keeps getting postponed. I agree with Shari that we need to make sure that all of that is in line when this goes on front of the county. If we could get an update on the Capital Improvement Plan and I think the park impact fee. Keith is that going to be on next weeks agenda? Bird: The 10th I believe. Corrie: The 1 ih wasn't it. Bird: The 1 ih, did we move it to the 1 ih? I can't remember if it was the 10th or the 17th but its -- Corrie: It's one of those two. Tom was that the 17th or the 10th that your fees were going to be discussed? Kuntz: I believe it's the 10th Mayor. Corrie: The 10th okay good. Well that even brings it up even quicker. De Weerd: But just to reemphasize Tom. That when we take all of this to the county with our Comprehensive Plan that we need our park impact fees and our Capital Improvement Plan all together so we can do this all at the same time. They have a month to respond from August 23rd so are you going to be all set to have this done? Kuntz: Mayor and Council, Councilwoman de Weerd what was your timeline? Bird: To have it done by the 10th. Corrie: You are going to have yours done by the 10th. Kuntz: Of September? Corrie: Yes. Kuntz: Right, you bet. Corrie: Okay. Kuntz: Were you saying September 23rd or August -- weill guess 23rd never mind. Bird: September 10th we are going to pass on it. Kuntz: Yes that would be fine. Corrie: Okay our (inaudible) say it's going to be the 10th, and it will be the 10th. De Weerd: We will put his reputation on the line on this one. Bird: Yes. It will get passed someday then. Meridian City Council Regular Meetiny August27,2002 Page 24 of 39 Corrie: Any other discussion on the Urban Services Policy then? Item 9. MDC Resolution I Eligibility Report - Sherry McKibben and Steve Siddoway: Corrie: Number 9 is MDC Meridian Development Report Resolution Eligibility report. Sherry McKibben and Steve Siddoway. Siddoway: Thank you Mr. Mayor, Members of the Council. Given the dimness of the projector tonight J'm going to try and do this from here and if I need to put something on and project it up we'll do that. You should have received a packet with a resolution and eligibility report. I just want to briefly review what they are and why we have them before you tonight. A year ago you will remember July 24, 2001, the Council passed Resolution 01-367 that adopted the original boundary of the Urban Renewal Area that boundary looks basically like this. The boundaries of that are Fairview on the North, the freeway on the South and fourth to fourth here and Meridian road and Stratford here. Okay the boundaries of the Urban Renewal Area you see there are the boundaries that were adopted by the Council last year. The work that we have been doing since, we were advised by Legal Counsel that we need to do an Eligibility Report to solidify the eligibility of that area based on State Statute. One area stood out as being a suspect as to whether or not it would qualify being the majority of the Central Valley Corporate Park area. The bottom line of the action tonight is we will hope that you will pass the resolution and adopt the Eligibility Report. The effect of that resolution will be to change the boundary. J have the change boundary, it's in there but I will put it up as well. The revised boundary looks like this. It still has the north south boundary of Fairview and the freeway. The area down by the freeway flip flops from incorporating the Central Valley Corporate Park area to the area along Waltman that is lacking access and is needing some redevelopment help. Okay, so the area of Central Valley Corporate Park in here has been removed from this boundary and the area over here has been added. On the North it used to just go straight down fourth and straight down fourth. This boundary is simply modified to reflect the newly designated Old Town area in the new Comp Plan, so that we are not differentiating between - you know splitting Old Town down the middle, so it incorporates all of the newly designated Old Town area and it omits most of Central Valley Corporate Park. We do keep the lots of Central Valley Corporate Park right along Main Street because they are eligible through its entryway corridor status and this area over here is also eligible. It basically swapped that out. We are still within the guidelines with this area to meet the 10 percent rule. In fact, it lowered it a little so we have even more room then we had before. The Meridian Development Corporation has acted on this Eligibility Report already. You should have a copy of their resolution, which is MDC 02-004 on June 19th of this year it was passed by the board of the MDC, and the Eligibility Report was adopted. We are now bringing that forth to Council to ask Council to take the action to amend this boundary based on that Eligibility Report. We have Sherry McKibben here and I have asked her to come tonight to present the contents of that Eligibility Report to you so that you have some more familiarity with what that is. I'll turn some time over to her McKibben: Mayor Corrie and Council Members, I'm Sherry McKibben with McKibben and Cooper Architects and we were hired to do the eligibility study. We did that according to the State Code, there are 10 conditions we looked at eight. We did a Meridian City Council Regular Meeting August 27,2002 Page 25 of 39 visual observation of conditions. We also consulted with planning staff on some of those conditions that weren't visible. There are a few notations of consultation of the Fire Department where there maybe some indication of not enough hydrant capacity in the Old Town area. Other than that we did careful observations of the entire area it was actually midway when we had a big discussion about the Corporate Park area and whether or not that would actually comply with the Open Land Statute. Open land is really looking at the property for its infrastructure and we really determined that Corporate Park does have infrastructure and is capable of being developed. It was set up that way and it was built that way. Whereas property west of Meridian Road particularly close to the freeway is - has difficult access right now, very difficult, as you know with the Meridian Main corridor issue with ACHD. It also has a tremendous lack of infrastructure right now. Diversity of ownership if you haven't looked at this - diversity of ownership is another issue particularly in the core of the downtown area, the property parcels are quite small, and in current development terms, larger parcels are needed for a commercial development. Having a diversity of ownership makes aggregation of property very difficult. You see a lot of development out in the green field we call it because there are large mile square sections that can be easily divided up and developed at a lower cost. There are a number of (inaudible) in the older town. There is also a bunch of industrial or light industrial parcels or left over farm parcels that are very deep and this is an issue for fire safety. The back part of the parcel is not accessible and we have the rail quarters you know which don't have a lot of crossings. The canals in sections back up to that rail quarter. I'm thinking of the area of the rail quarter just west of Meridian Road where there is the Nine-Mile Drain, the Rutledge Canal, and then water user ditches and access drives et cetera. There is an enormous amount of inaccessible area to those large lots off of Broadway there. You also have areas that do not have roadway and infrastructure at all. That in combination really with the biggest infrastructure issue, which are curb, gutter, and sidewalk in areas that have been developed. Those areas have not redeveloped property owners are not encouraged to improve their properties because of the lack of infrastructure. I will certainly take questions. I was asked to be brief. De Weerd: Good job Steve. Bird: I have one. Nichols: Mr. Mayor. Corrie: Mr. Nichols. Nichols: Mr. Mayor if I may ask a question to either Steve or Miss McKibben. In the draft resolution that was presented to the Council, Section 3 and Page 4, is worded as the though the Urban Renewal Agency of Meridian Development Corporation has not yet been formed and did not the resolution last year form the agency? Siddoway: We have been struggling with that one for some time in reading through the prior resolutions and minutes it appears that the prior resolution set the area and the discussion appointed the members but the agency was not formally made. This is kind of cleaning this up as well. ( Meridian City Council Regular Meeliny August27,2002 Page 26 of 39 Nichols: Okay, Mr. Mayor. Corrie: Mr. Nichols Nichols: Mr. Mayor if [ recall the Statute correctly, the Statute itself says that there is created in every city a Urban Renewal Agency and its whether or not you take the specific steps to actually put that agency to work. My concern is that if you pass a resolution that says now you are forming it and part of what you are basing it on is a resolution that's been adopted by the agency before this, before tonight. I mean a resolution that was - their resolution 02-004 adopted on June 19th. I would much rather. I didn't realize that there was this issue about whether it was already formed or not until I got to reading through this today. Siddoway: So I guess I would turn the question around to you then. Do you feel that since that State Statute enacts the Urban Renewal Agency in every city already? If it was not formally enacted by resolution a year ago, is that an issue? Nichols: Mr. Mayor, Members of the Council. I would say that I would rather have that section three be reworded. That essentially refers back to the date in July last year that says that it was created in. Which then implies that what was done in June of this year was correct and again I don't believe the Statute sets out how the Commissioners are to be appointed whether its by motion of the Council or resolution so I they certainly have the mantle of authority from the Mayor and Council by official action. Siddoway: If this were reworded instead of saying shall established to saying has established would that - Nichols: That satisfies my concern. De Weerd: And same in Section 4 then or take Section 4 out? Bird: Section 4 change shall to has. De Weerd: Has appointed. Siddoway: My only question is I know those appointments were discussed but we could not find a resolution formalizing that, that appointment. Nichols: Mr. Mayor, Members of the Council. Even though there may not be a formal resolution as long it was done in direction of the Mayor and Council then I think those appointments are still effective. Corrie: So change the words shall to has. Nichols: Excuse me Mr. Mayor. Corrie: Changing the word shall in Section 3 and shall to has in Section 4. Nichols: Has established. Meridian City Council Regular Meetiny August 27, 2002 Page 27 of 39 Corrie: Has established. Bird: Has appointed. Siddoway: Yes, in Section 3 instead of shall established will be has established. In Section 4 instead of shall appointed it will be has appointed. Bird: Has appointed. We don't have to have resolutions to appoint. The Mayor doesn't have to have a resolution to appoint Commission people. We don't on Planning and Zoning or anything else. It's a matter of an action of the Mayor recommending and the Council approving so I don't know why we would have to have a resolution on this. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: What we could also add to the language I guess to maybe makes that clearer. That after the clause that says for this municipality which - we could reword that to say which such prior action is ratified and shall be retroactive to July 24, 2001 so that any action that was taken. I mean we are making clear by this document that the action that was done before was valid. We've ratified that that's what happened and that - you know if you want to make it retroactive so its clear that their terms begin at that date and move forward in time then I don't think there is any question that this Council is simply approving what was done before was correct. De Weerd: So would you like to share that wording one more time? Nary: Certainly. That we would say in the last clause there, which such prior action is ratified and shall be retroactive to July 24,2001. De Weerd: So just add, is ratified. Nary: Such prior action is ratified and shall be retroactive to July 24, 2001. Then I think - Mr. Nichols do you think that probably covers the concerns you have? Nichols: Mr. Mayor, Members of the Council and Councilman Nary. Yes, I just - I mean we'll obviously go back through and make sure we double-check all of these things. Particularly when we get into issues with the Idaho State Tax Commission in a revenue allocation area we want to make sure all the T's are crossed and all the I's are dotted and everything is in order so that we don't run into any issues where we miss gaining for the Urban Renewal Agency the revenue they need to do the things they want to do. Siddoway: It was an issue raised by MDC's Legal Counsel Mr. Ryan Armbruster and I believe he was just - for those exact reasons. Noticed that they have not been formalized into resolution language and I don't think he would have a problem with the word changes. I guess I shouldn't speak for him but my opinion is that he would probably wouldn't and changing it that way to state that it was done and we are hereby ratifying it accomplishes that same thing. C Meridian City Council Regular Meetiny August 27, 2002 Page 28 of 39 Nichols: Mr. Mayor. Corrie: Mr. Nichols. Nichols: Mr. Mayor, Members of the Council. Just a suggestion to Steve is, certainly you are going to run this past Mr. Armbruster but also because there maybe an issue where bond Council becomes involved in some kind of project that you have. That whoever he intends to use on a potential bond financing type issue and runs the same thing past them. Rather to do it now then on some brink of some project, I mean we still have time to clean it up. Siddoway: We have an MDC meeting in the morning, which I think he will be present. So whatever is passed tonight I'll make sure I run it by him in the morning. Bird: Mr. Mayor. Corrie: Yes, Mr. Bird. Bird: I don't believe that we will be able to pass the resolution without Ryan looking it over and agreeing to it. I mean that wouldn't be fair to him and I would like Mr. Nichols sit down and look this thing over. When you start getting with the Tax Commission on this Urban Renewal stuff and your bondings and stuff. If you have one T uncrossed or one I un-dotted it can cost you a project. Siddoway: If that is the Councils' wish we can certainly do that. My opinion is I feel comfortable with the word changes described, if we wanted to pass that. We can always come back and amend a resolution if there turns out to be a problem. What do you think Mr. Nichols? Nichols: Mr. Mayor Members of the Council, Councilman Bird. I think this language is okay and I think it's okay to go ahead and approve this resolution, if it's your pleasure to do so. We will look at, Mr. Armbruster will look at and if there is any kind of question as to how it was done. We will come back with something even better and make sure sooner rather than later we got all the 1's crossed and I's dotted. With those changes I'm okay. Bird: What's the number, the resolution number? Corrie: Resolution Number 02-385, right Mr. Berg? (Inaudible discussion amongst Council members) Corrie: So Mr. Berg if you would read Resolution Number 02-385 by its effective title only at this time. (Inaudible discussion amongst council members) Corrie: You're absolutely right we don't have to do that, okay I'll entertain a motion on Resolution 02-385. Meridian City Council Regular Meetiny August 27, 2002 Page 29 of 39 De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I will let Councilman Nary have this one. Well I'm on the board so I think it is probably best to not be the one that makes the motion. Bird: True cause we past on it originally. De Weerd: I just wanted to give him an appropriate que. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I move the approval of Resolution 02-385 the resolution in regards to the Urban Renewal Agency with the amendments as we stated on the record. Regards to section three that it would now read the Mayor with the advice and consent of the City Council has established an Urban Renewal Agency for the city of the City of Meridian, hearing after notice the Meridian Development Corporation and the remaining language in that section. As well as section four will now read the Mayor with the advice and consent of the City Council as appointed a board of Commissioners of the Meridian Development Corporation for this municipality with such prior action is ratified and shall be retroactive till July 24, 2001. All other language of this resolution as presented by the MDC to be included and I think that's all the language. Corrie: Okay. Nary: I would make note that Council Member McCandless did note that the resolution passed by the Urban Renewal Agency also says Urban Renewal Agency of Boise City. By the title. McCandless: If that's a motion, I'll second. Nary: Yes. (Inaudible discussion amongst council members) De Weerd: I think that passed with that change. Corrie: They passed with that change. De Weerd: That was caught. Nary: I know were Mr. Armbruster got that template from. I'm going to guess that's where it came from. I didn't notice that in the rest of the document but that's the rest of those passed by MDC not by us. Corrie: Do J hear a second? ( Meridian City Council Regular Meeling Augus127,2002 Page 30 of 39 McCandless: I did. Corrie: Oh you did. I didn't hear you sorry. McCandless: Sorry. Corrie: Any further discussion? De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: Just a comment, J think that Sherry you did an outstanding job and certainly I feel a lot more comfortable with the areas you have defined. When Corporate Park was in there I thought it was a stretch at that time so this is a great improvement and to appreciate it. I feel a lot more comfortable moving forward so, thank you. Corrie: Okay any other discussion? Hearing none roll call vote Mr. Berg. Roll Call vote: Nary, aye; McCandless, aye; De Weerd, aye; Bird, aye. All ayes. Corrie: Okay all ayes. Resolution is passed with new verbiage. Berg: Mr. Mayor could I ask a question. Corrie: Yes go right ahead. Berg: I'm just a little concerned that I thought we went through a Public Hearing that when we address the new boundaries for the Urban Renewal Plan when it was first adopted and now we are changing it. Is there any requirement that we have to have a new Public Hearing because it's affecting different properties? Just a question. Siddoway: My understating and then Mr. Nichols can correct me if he thinks I'm wrong. My understanding is that the action tonight of adopting the Eligibility Report does not require a Public Hearing. The plan for that area will require a Public Hearing, which is the next agenda item, which I'm going to go over with you. Would you like me to do that? Okay. Item 10. Meridian Revitalization Plan - Time Line and Next Steps - Steve Siddoway: Corrie: Steve, Item Number 10. Meridian Revitalization Plan, Time line and next steps Steve Siddoway. Siddoway: Thank you Mr. Mayor. You should have received a packet just today, which I will go through briefly with you. The, we do have a plan for this new area and that plan was adopted by the MDC last week. The information you should have received today on the front should include a letter from Jim Johnson to Mayor Corrie, basically forwarding the plan as an adopted plan. The second page with a little sticky note in the Meridian City Council Regular Meeting August27,2002 Page 31 of 39 middle of it is a - a draft resolution as been prepared for the Planning and Zoning commission, there is a question as to whether the Commission should be doing it as a resolution or a recommendation to Council. We are going to get that sorted out tomorrow, but - you have something Bill on that? Nichols: Mr. Mayor, Members of the Council. My recollection of the Urban Renewal Agency law is that. The Planning and Zoning Commission must make a finding that the plan, the Urban Renewal Plan is in conformance with the Comprehensive Plan. Its not just a recommendation but is an actual finding that has to make. Although the commission on other things in the City only makes recommendations, this is one by State Statute if I recall correctly so they have to make a specific finding. Siddoway: It does use that language to make a finding. That meeting will happen this Thursday it's on the Planning and Zoning Commissions Agenda to meet and discuss the plan for this Urban Renewal area and make the finding that is in compliance with the City's Comprehensive Plan. The third item in here is the resolution MDC-02-006 that is the resolution of the MDC adopting that plan. Then the final items in here prefaced by a letter from Ryan Armbruster is some form letters that will be used to notify the various tax entities of the plan providing them formal notice is required by State law. In order to do that we need to set a date for Public Hearing and what I would like to do tonight. The only action I think we need to take tonight on this is setting two dates. We got the plan in your hands now so it could be to you early. ***End of Side Two*** Siddoway: -- Council setting probably for the Council. Or we could can come and do a more formal presentation of the plan itself. Then we'd like to set a date at least 30 days out is what it has to be by State law for notification times. So early October we'd like to set a date for a Public Hearing that Public Hearing for the plan will be noticed for the requirements of State law and will be also noticed via letter to the various tax entities. That's all I have. Corrie: This is the letter you recommend that we (inaudible) tax entities and also the Ada County Highway District. Siddoway: That's correct and there is a list of tax entities after that that it will be sent to. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Steve, if we were to have the workshop the 17th, the Pre-Council and then what about the eighth of October for the Public Hearing? That isn't 30 days from the 1 ih. Siddoway: It doesn't have to be 30 days after the 17th just 30 days after notification. We can get the notification - what did you say October? Bird: Eighth. Meridian City Council Regular MeetihloJ. August 27, 2002 Page 32 of 39 De Weerd: The first or eighth. Bird: The first or eighth. We would be getting out the public deals and you would have to have it out by this Friday. I think the eighth would be your best Siddoway: Yes lets do the eighth so we have time to get the letters out and the notification in the newspapers. Those dates I think would be good. Bird: We are on a very tight schedule to get this plan out and approved and passed so that we can get the tax amenities for next year if we don't meet it then. Then we are another year out. Will that be okay with you Steve if we go the eighth? Siddoway: Yes, definitely. Bird: And the Pre-Council on the 1 ih? Siddoway: Yes. Bird: Mayor is that okay with you? Corrie: Yes. Siddoway: That's alii have thank you. Berg: Mr. Mayor. With that being October 8th, we will have to get the notice out to Frank Friday. Bird: Yes. Corrie: Okay. Bird: This Friday. (Inaudible discussion amongst Council members) Item 11. Public Hearing: Wastewater Pretreatment Program Fees and Adjustments: Corrie: Number 11 is the Public Hearing this is the Wastewater Pre-Treatment program fees and adjustments. At this time, I will open the Public Hearing on the Wastewater program fees and adjustments and invite staff's comments first. Watson: Thank you Mayor, Members of the Council. I need to apologize first I'm not nearly prepared for this as I had hoped there was a bit of a communication problem between myself and the Wastewater staff. They are unable to be here to answer any questions. I don't really have a presentation prepared, about a month ago we went some proposed fees and I could certainly do that again if you would like. Any of the technical questions that were on this program would probably be better suited to the pre treatment staff or the wastewater superintendent. The other thing that I'm curious Meridian City Council Regular Meetiny August 27, 2002 Page 33 of 39 about is whether a new resolution has been drafted. I was only aware that this was scheduled tonight last Friday, so I'm not sure if Mr. Nichols has had time to draft that. Nichols: Mr. Mayor, Members of the Council. I don't think we got -- De Weerd: I'm just the President. Nichols: Excuse me Madam President. We have been preparing so many things as possible, we have prepared a resolution and its been sent over and I can't remember it, but I think what we have envisioned is you go ahead and have your Public Hearing and then the Council can direct what's to appear in the resolution and then we prepare the resolution. Otherwise, [ mean if the Council was to amend any of the fees then the resolution would have to mark up by (inaudible) anyway. On these fees to have the resolution ahead of time sometimes works sometimes doesn't. I honestly can't say whether we have prepared yet or not. Watson: Thank you Mr. Nichols. I have a commitment from wastewater staff to if necessary reappear and continue a Public Hearing on the 24th of September. If you want to get this taken off the agenda and get it taken care of. I will go over what I have that will be identical to what I did about a month ago. There may be somebody here from the audience that would like to testify on these as well. ! apologize I'll do whatever pleases you. Bird: Mr. Mayor. Corrie: Mr. Bird, Bird: Without the staff being here from the Wastewater Treatment stuff and Brad feels like they should be here and I agree with him. t would with the Council's approval. I move that we table this Public Hearing till September 24, 2002. Corrie: Okay, before I accept that Mr. Bird. Is there anyone from the audience that would like to testify at this time? Oh I'm sorry Mr. Bird. Bird: No, I apologize. I'll restate that. I would move that we table or continue the Public Hearing for the Wastewater Pretreatment program fees and adjustments to September 24, 2002. De Weerd: Second. McCandless: Second. Corrie: Motion has been made to continue the Public Hearing till September 24, 2002. Any further discussion from the Council? Hearing none. All those in favor of continue the Public Hearing say aye, Opposed no. MOTION CARRIED: ALL AYES Corrie: The Public Hearing will be continued till September 24, 2002. ( Meridian City Council Regular Meetiny August27,2002 Page 34 of 39 Nichols: Mr. Mayor, members of the Council. Just to affirm what you have done. Anytime we set fees it is important to have a good record of why those fees are what they are. So giving Mr. Watson and his staff time to make a presentation even though there is, with the exception of the newspaper. There's not really anybody here on behalf of the public that was apparently interested in these fees. It's good to have in the record where those fees came from and what the basis for them is. If there is any subsequent challenge to it you can show that you made a reason decision in setting those fees. Item 10. Pre-Council Format: Corrie: Okay last on the agenda is the discussion of Pre-Council format. Tammy the Council President and I met and we discussed some of the ideas that she had with Nampa and also Boise. I would like to have her give what she had found out there and then we can kind of get the discussion of the Pre-Council format cause we are going to be starting next week on the third. So Mrs. de Weerd. De Weerd: Mr. Mayor I just got out to Council, Mayor and the department heads kind of a synopsis of what has been talked about up to this point. I compiled information from Boise and Nampa and how they run their Pre-Council and set the agenda. I think it was discussed at that time that the Mayor would need to work with the department heads and start setting agendas over a week and a half ahead of time so that as we got our packets for that meeting we would be able to look at them over the weekend. Have a chance to decide if there is further information we would like form staff an additional presentation or something that would help us with those items, to get it on a Pre-Council agenda for the week following. If that's confusing enough that's why I put the calendar in my memo just so you can kind of have a visual of how that could really play out. I will walk you through that. The Mayor would establish the agenda for instance on the sixth for the week of the 1 ih. That gives us an opportunity to look at the agenda and the supporting materials to know if we would like it on a pre-council agenda for the seventeenth but we would want to set that by that Friday prior to the 17th so we know the start time of that agenda. You know and this would work no different then how we set a workshop agenda with the Mayor. I and Will all working together to pull any requests that would like to be on that Pre-Council Agenda so that we have the information we need to know what time that agenda should start and forecast maybe how much time each one of them should take. The Mayor in our conversations as well brought up a place where the citizens, he called it citizens gripes, I thought maybe I would re-term that Where I put citizen voice on there and that is where the Mayors office receives complaints and he would like that opportunity to have the citizens come in an informal and non intimidating setting to be able to address council and their specific concerns and I think that is very appropriate and certainly something we should encourage. I think that the Mayor had mentioned that Star has that on their agenda and I think that is a very good thing. I built that also into the informal structure on what a pre-council agenda should be. I did suggest that if there's any presentation in the pre- council that they should be limited to one a meeting so that we are not having an enormous meeting before a meeting. McCandless: That's a good idea. /" ( Meridian City Council Regular Meeting August 27, 2002 Page 35 of 39 De Weerd: We can limit ourselves. What Boise does is looks at what their Pre-Council Agenda is and decides the starting time. In most cases, what their Council President told me is they generally meet an hour ahead. There have been times where they've met several hours ahead and that are when they have had a number of issues either department reports, presentations and even some background on regular agenda items that would ward that kind of time frame. I tried to capture what I learned and what the Mayor and I conversations have been and what we've talked about in workshops so that we could have some kind of structure going into our first pre-council meeting. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I truly appreciate the efforts. As we can see tonight it doesn't take us very long to fill up. It's nice to have some structure going into that. I guess my only comments would be as we go into that we will likely have some bugs to work out and things that we find works best or doesn't work as well as we thought it would. We need to be real flexible, I think that the plus side that Boise's pre-council works is because there is enough flexibility that you are not just tied to that one week or 10 day timeline if things come up on Friday that need to be addressed. State statute for the open meeting requires twenty-four hours notice. We can amend the agenda and add something to it if it's necessary. So as long as we remember that and I guess the other thing is part of the process of doing this so if we need to we can take some action. That's one of the things that sometimes that was a little stifling of the other process was that we couldn't make a decision and couldn't make a motion cause that was the way we structured it and in this system we want to be sure that its clear that we can do that. That we can make a motion and take direction and take some action as long as we give notice that that's what we are doing. I think those - not everything requires a Public Hearing to take action. Those are things that I think as we work through this, I think it's going to make it more effective and useful to do it that way. Corrie: I did notice that Nampa they also approve all Commission and Committee meeting minutes that have been approved by various Committee and Commissions. Do you want to include that? Or do you feel its necessary to approve their approved minutes. For me it doesn't really make a difference, but it was on here and I thought well maybe you'd like discussing that. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: It's a State Statute, I don't know why we'd have to, as long as they approve their minutes and they are on file with the City Clerk which I believe all the Parks and Recreation, people like that are being posted there. Nary: Mr. Mayor. Corrie: Mr. Nary. Meridian City Council Regular Meeting August27,2002 Page 36 of 39 Nary: I know the Boise Council approves them basically those Commissions are a subsidiary of the Council. That's the reason for being. I certainly wouldn't speak for the Boise Council Members, but I don't know that they read all the minutes of every other Commission or Committee. It doesn't matter to me but I think one of the things that we need to look at and Mr. Nichols and I have had some discussion about is some of the things that we try to put on our Consent Agenda so that we don't clog up our meeting. I think the whole intent J think we are trying to accomplish by doing this is to start a Public Hearing sooner. Whether that can be done on our Consent Agenda, I think we have sometimes some disagreement occasionally even from the department reports over what is really a department report or what's really an agenda item and how de we do those things. Those are things that we can work through, I mean we can get to those. I don't have a problem in us approving them. We can put it on a Consent Agenda. Bird: As long as its on a consent. De Weerd: Its not pre-council topic its just a - Nary: A consent item. De Weerd: A consent item that if there was something in those minutes that someone wanted to pull off and say what the heck is this. They have that opportunity. At this point and I thought that was very interesting that Nampa did I didn't ask Boise specifically about that so I didn't know Boise did it. It will allow us to stay informed as to what the Commissions and the Committees are doing and that we would have the opportunity to ask that of the department heads or the staff member in charge if you had some concern or comment, so. Corrie: Well it was an idea that maybe we could just use it on a Consent Agenda. don't think any body else - De Weerd: And that's where they have it is on their consent. Bird: That's where they have to have it. Corrie: Any other discussion on the pre-council, we will work as we go. Just for your information the Carol Subdivision Sewer and Water will be on the pre-council on the third. The MDC plan will be on the 1 ih of the Pre-Council Hearing. Okay with that. McCandless: Are we planning on meeting at 6:00 on the third? Corrie: j would imagine, we haven't really discussed it. I guess we could try it out at six. McCandless: Then Council at seven. Corrie: Yes Council starts at 7:00 and what I would like to do, we can discuss this also is perhaps at 7:30 till 9:00 Public Hearing then cut it off and at that point. It means we have tighter shift going in to them and we know we are going to be out of here by 10:00 anyway and it will be taken care of. We may have some arrangements on the past present or agenda but we will discuss that at that time. Okay. Meridian City Councll Regular Meetiny August27,2002 Page 37 of 39 Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I had a call today I guess it's just for the Councils information. I had a call from Lila Hill from the Historical Society and what she had asked is that the, I haven't had the opportunity to talk to Mr. Berg but what she had asked is that the Mayor and Council come and see basically where they're at and what they have. They may have to move at some point in the future they are currently in the convention center but she doesn't have enough space for all of us to come at once anyway. She would like us to see what's there cause there is some point in the future that we may have to address that as a Council and the Mayor as to what we do with this group and the material that they have is a lot of Historical document s that she has and things like that. She indicated to me she needed to get a hold of Mr. Berg and talk to him about some of those issues as well. I don't know how we want to do that she said two or three people she was available anytime to do that. We can either call her individually or set something up through Mr. Berg, or however we want to do that but she did want me to bring it up to the council that she would like us to see where they are at and what their situation is. Bird: I think everybody should. Look through the material she's got. De Weerd: Especially if we consider a new city hall and what storage and space we need. Nary: Mr. Berg would it be practical for us to contact you and try to schedule some times. Would that work? Berg: Mr. Mayor, Councilman Nary. That's fine with me. I know that Lila is preparing for some surgery at the end of September. Nary: First part of October but she is going to be out of town or something prior to that or maybe I have it reversed. Maybe she's out of town in October but having surgery in September. She would like us to do that I think I got the impression that she would like us to do this within the next couple of weeks. Bird: She's there from on Tuesdays from 10:00 to noon. Nary: And she said anytime she would take arrangements to be there anytime in the evening or a Saturday if we'd like. Whatever was convenient to us but she would just like us to but we couldn't have anymore then three at a time. Bird: I suggest one at a time, cause that office is small. When we took the pictures in it it was all you could do to find a place to sit. Nary: And maybe just contacting her directly as well. Whatever works? McCandless: Its upstairs in the Convention Center? Nary: That's what she says. ( Meridian City Council Regular Meetiny Augus127,2002 Page 38 of 39 Bird: It's up on the second floor down to the east side. Northeast corner. Nary: It's upstairs where the girl's restroom used to be. Bird: I mean its small. McCandless: Northeast corner. Bird: No, Southeast corner, sorry. Nary: And I guess if we need to contact her directly to set that up too, I guess we could do that as well. So whatever works? Corrie: Before we close, who else is coming tomorrow night? Bird: I'm going. De Weerd: I thought we were all going. Nary: I thought we were all going too. Corrie: I did too. Nary: Are we just meeting there. Corrie: We will just meet here. I think Cherie is going to come by and J'II take her. If anybody else wants to ride with me they can. Bird: I'm not coming to Meridian to drive back to Boise. I'll just go from work. Nary: That's what I was going to do. Corrie: Well if you want to ride form here Cherie and I are going to be going. Bird: You are leaving about five. Nary: What time is the. Corrie: Six o'clock. Who wants to talk, anybody want to talk. Bird: J think we wrote a letter and I think we are going to be quite shocked at the remarks. I think the Public Hearing is going to be quite. Corrie: I'll just redify what we said in our letter, we don't need to spend all night up there. Okay we will see you and if anybody wants to be here we are leaving at 5:00 or 5:15. With that I'll entertain a motion to close the Meridian City Council Meeting at 8:30. Bird: So moved. McCandless: Second. ( Meridian City Council Regular Meetiil~ August 27, 2002 Page 39 of 39 Corrie: All in favor say aye. MOTION CARRIED: ALL AYES MEETING ADJOURNED AT 8:29 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ~fr~ R ERT D. CORRIE, MAYOR ATTESTED: l' / VI; tJ-V DATE - - - - August 23, 2002 MERIDIAN CITY COUNCIL MEETING APPLICANT August 27, 2002 ITEM NO. ~_A v }C REQUEST Resolution No. Legal Services tJ;?-J$/f- : Approving Stipulation to Terminate AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: See Attached Resolution ~ J vY if yv" II)! 0I(f ~l~ ot A Contacted: Date: Phone: Materials presented at public meetings sholl become property of the City of Meridian. RESOLUTION 02-384 BY THE CITY COUNCIL: BIRD, DE WEERD, MCCANDLESS, NARY A RESOLUTION APPROVING THE STIPULATION TO TERMINATE AGREEMENT FOR THE REAPPOINTMENT OF CITY ATTORNEY, THE PROVISION OF LEGAL SERVICES AND FOR PAYMENT OF ATTORNEY FEES AND COSTS; AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE AND ATTEST SAID STIPULATION ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That the Stipulation to Terminate Agreement For The Reappointment of City Attorney, The Provision of Legal Services And For Payment of Attorney Fees And Costs, a copy of said Agreement marked Exhibit "A" attached hereto and incorporated herein by reference, be, and the same is hereby, approved as to both form and content. Section 2. That the Mayor and City Clerk be, and they hereby are, authorized to respectively execute and attest said Agreement for and on behalf of the City of Meridian. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. -rlt. ADOPTED by the Council of the City of Meridian, Idaho, this 2 7 - day of !lM-rr.{- ,2002. APPROVED by the Mayor of the City of Meridian, this 27""!!- day of ~rJt ,2002. 1 STIPULATION TO TERMINATE AGREEMENT FOR THE REAPPOINTMENT OF CITY ATTORNEY, THE PROVISION OF LEGAL SERVICES AND FOR PAYMENT OF ATTORNEY FEES AND COSTS City of Meridian (CITY) White, Peterson, Morrow, Gigray, Rossman, Nye, & Rossman, P .A. (WHITE- PETERSON) WHEREAS, the CITY having decided to consider new Requests for Proposals (RFP) for Legal Services. WHEREAS, the current agreement between the CITY and WHITE-PETERSON must be terminated to allow for a new agreement to be negotiated between the party or parties that are the successful bidders from this new RFP. WHEREAS, the Mayor and at least one halfplus one members of the City Councilor the full Council acting alone are prepared to vote to terminate the current agreement in accordance with Section VIII of the Agreement and I.C. 50-206. WHEREAS, the CITY and WHITE-PETERSON want to give ample notice that the current agreement will be ending at a fixed date in the future. THEREFORE, the above parties having entered into an Agreement for the Reappointment of City Attorney, the Provision of Legal Services and for Payment of Attorney Fees and Costs (AGREEMENT) on the 16th day of October, 2001 now hereby stipulate to terminate said agreement. Pursuant to VIII RE-NEGOTIATlON AND TERMINATION of said agreement the parties hereby agree to terminate the current agreement as of October 31. 2002. IN WITNESS WHEREOF, the parties have executed this agreement as of the date below. Dated this 27th day of August, 2002. Parties: ~~ Approved by City Council STIPULATION TO TERMINATE AGREEMENT FOR THE REAPPOINTMENT OF CITY ATTORNEY, THE PROVISION OF LEGAL SERVICES AND FOR PAYMENT OF ATTORNEY FEES AND COSTS Parties: City of Meridian (CITY) White, Peterson, Morrow, Gigray, Rossman, Nye, & Rossman, P.A. (WHITE- PETERSON) WHEREAS, the CITY having decided to consider new Requests for Proposals (RFP) for Legal Services. WHEREAS, the current agreement between the CITY and WHITE-PETERSON must be terminated to allow for a new agreement to be negotiated between the party or parties that are the successful bidders from this new RFP. WHEREAS, the Mayor and at least one half plus one members of the City Councilor the full Council acting alone are prepared to vote to terminate the current agreement in accordance with Section VIII of the Agreement and LC. 50-206. WHEREAS, the CITY and WHITE-PETERSON want to give ample notice that the current agreement will be ending at a fixed date in the future. THEREFORE, the above parties having entered into an Agreement for the Reappointment of City Attorney, the Provision of Legal Services and for Payment of Attorney Fees and Costs (AGREEMENT) on the 16th day of October, 2001 now hereby stipulate to terminate said agreement. Pursuant to VIII RE-NEGOTIATION AND TERMINATION of said agreement the parties hereby agree to terminate the current agreement as of October 31. 2002. IN WITNESS WHEREOF, the parties have executed this agreement as of the date below. Dated this 27th day of August, 2002. ~~ F MERIDIAN Approved by City Council CERTIFICATE OF CLERK OF THE CITY OF MERIDIAN I, the undersigned, do hereby certify: 1. That I am the duly appointed and elected Clerk of the City of Meridian, a duly incorporated City operating under the laws of the State of Idaho, with its principal office at 33 East Idaho, Meridian, Idaho. 2. That as the City Clerk of this City, I am t e custodian of its records and minutes and do hereby certify that on the Z7-r:!: day of J'/: ,2002, the following action has been taken and authorized: A RESOLUTION APPROVING THE STIPULATION TO TERMINATE AGREEMENT FOR THE REAPPOINTMENT OF CITY ATTORNEY, THE PROVISION OF LEGAL SERVICES AND FOR PAYMENT OF ATTORNEY FEES AND COSTS; AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE AND ATTEST SAID STIPULATION ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: WHEREAS, it is in the best interests of the City of Meridian to enter into the above stipulation, a copy of which is attached hereto marked as Exhibit "A" to this Resolution, the reasons and authority for which are as set forth in said Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL as follows: 1. The Mayor and Clerk are hereby authorized to enter into on behalf of the City of Meridian that certain stipulation with White Peterson Morrow Rossman Gigray Nye and Rossman, P.A., entitled "STIPULATION TO TERMINATE AGREEMENT FOR THE REAPPOINTMENT OF CITY ATTORNEY, THE PROVISION OF LEGAL SERVICES AND FOR PAYMENT OF ATTORNEY FEES AND COSTS" a copy of which is attached hereto marked as Exhibit "A" to this Resolution and to bind this City to its terms and conditions. \\\\\111111/11" \\\\ c M1::,..., '11/ .".. O. '-"1'11' "" ~ " ~, Vi // ," r) lIPOIl.< "'1- 'l'l _ _' . L tf' - 9- ! ~cP ~o ~ ~./c:;:r-/~1} I ~ ~ V ;::; L aNllLlAM G. BERG, JR. :: SEA :: - - ~"u b' 2 ;. Qv '\~ 0 2 CERTIFICATE OF cc-uj&...p HBs\ . '!?-.:t.'!" CITY OF MERIDIAN /////1 Cb, 1~1-r,1 . '{V ",.::-' //1 ~,,' 1 \\' Illri.,,;; .,'.Ii"" STATE OF IDAHO, ss. County of Ada, ) -tt-' On this ~ 1 day of ~t ,in the year 2002, before me, the undersigned, a Notary Public, appeared WIL lAM G. BERG, JR., known or identified to me to be the City Clerk of the City of Meridian, Idaho that executed the said instrument, and acknowledged to me that he executed the same on behalf of the City of Meridian. (SEAL) .._1111.0 ...ON 8 -.. .~~OT~r;~~. :C1J/ y \.......-:. /I , , .. /I I l /I . , f ., 1J. \ , III . \ " ., · \. .br_.C '0 111 . ~~"~_U.l:J)..,V...~~ .. -..-<.;q~--~'" ~.. ..'4..ttQF1P..- ./1..... ~YWJLoYl~ Notary Public for Ida 0 Commission Expires: 1-l~ -oC) CERTIFICATE OF CLERK OF THE CITY OF MERIDIAN 2 /' STIPULATION TO TERMINATE AGREEMENT FOR THE REAPPOINTMENT OF CITY ATTORNEY, THE PROVISION OF LEGAL SERVICES AND FOR PAYMENT OF ATTORNEY FEES AND COSTS Parties: City of Meridian (CITY) White, Peterson, Morrow, Gigray, Rossman, Nye, & Rossman, P.A (WHITE- PETERSON) WHEREAS, the CITY having decided to consider new Requests for Proposals (RFP) for Legal Services. WHEREAS, the current agreement between the CITY and WHITE-PETERSON must be terminated to allow for a new agreement to be negotiated between the party or parties that are the successful bidders from this new RFP. WHEREAS, the CITY and WHITE-PETERSON want to give ample notice that the current agreement will be ending at a fixed date in the future. THEREFORE, the above parties having entered into an Agreement for the Reappointment of City Attorney, the Provision of Legal Services and for Payment of Attorney Fees and Costs (AGREEMENT) on the 16th day of October, 2001 now hereby stipulate to terminate said agreement. Pursuant to VIII RE-NEGOTIATION AND TERMINATION of said agreement the parties hereby agree to terminate the current agreement as of October 31.2002. IN WITNESS WHEREOF, the parties have executed this agreement as of the date below. Dated this _ day of August, 2002. Partner/Principal of the firm CITY OF MERIDIAN ATTEST: MAYOR CITY CLERK Approved by City Council AGREEMENT FOR THE REAPPOINTMENT OF CITY ATTORNEY, THE PROVISION OF LEGAL SERVICES AND FOR PAYMENT OF ATTORNEY FEES AND COSTS City of Nleridian White, Peterson, Morrow, Gigray, Rossman, Nye & Rossman, P.A. THIS AGREEMENT made this (,6.,1'1: day of tJe-f,06eJ- ,2001, by and between the City of Nleridian, a Municipal corporation organized and existing by virtue of the laws of the State of Idaho, hereinafter referred to as "Meridian", and the firm of White, Peterson, Morrow, Gigray, Rossman, Nye & Rossman, P.A, a professional association, organized and existing by virtue of the laws of the State of Idaho, hereinafter referred to as "White Peterson". Parties: 1. DEFINITIONS: 1. "Additional Legal Services" means and refers to legal services for judicial reviews of final actions of the City involving quasi judicial matters, other than planning and zoning matters (but including appeals of District Court decisions in planning and zoning judicial reviews), defense of claims (including construction claims and disputes) or declaratory judgment matters not covered by the City's insurance carrier and special matters involving bonding and/or judicial confirmations and other matters involving legal actions against the City of Meridian not covered by the City's Insurance Carrier and/or matters involving litigation pursued under federal regulation and/or matters involving particular expertise under federal regulations; civil matters in which the City of Meridian is a plaintiff or petitioner; and any other legal services not included in the definition of "Contract Legal Services" below. 2. "Contract Legal Servicesll means and refers to the provision of legal services to prosecute all criminal misdemeanors, infractions, and criminal code enforcement action involving matters occurring within the corporate limits of or initiated by Meridian or involving the enforcement of City ordinances and/or Idaho State Law; and the provision of legal services which shall include staffing of all regular City Council and Planning and Zoning Commission meetings as well as preparation of the necessary ordinances, resolutions, planning and zoning recommendations, findings and orders, review of contracts, judicial review of planning and zoning matters (excluding appeals of AGREEMENT ~ 1 District Coun decisions), and all other related legal work, but this definition does not include circumstances when Meridian is required to provide separate legal counsel in employment matters, or matters under the jurisdiction of the state and or federal government. In addition to the foregoing, "Contract Legal Services" shall mean and refer to prosecution of civil lawsuits and non-judicial action related to civil code enforcement, up to 150 hours per fiscal year, as directed by the rvIayor and Council. 3. "Fiscal Year" means and refers to Meridian's fiscal year, now beginning October 1st and ending September 30th of each calendar year, as provided by State law and this definition shall be considered automatically amended in the event of an amendment of the provisions of Idaho law relative to the establishment of the fiscal year for Meridian. 4. "rvIeridian" means and refers to the City of Meridian a municipal corporation organized and existing under the laws of the State of Idaho, party to this Agreement. 5. "White Peterson" means and refers to White, Peterson, Morrow, Gigray, Rossman, Nye & Rossman, P.A. an Idaho Professional Association organized and existing under the laws of the state of Idaho for the purpose of providing Legal Services. II RECITALS 1. WHEREAS Ivleridian is to appoint a city attorney as provided in Idaho Code S 50-204; 2. WHEREAS Meridian is in need of legal services to prosecute all criminal misdemeanors and infractions and code enforcement actions involving matters occurring vvithin the corporate limits of or initiated by Meridian involving the enforcement of City ordinances and/or Idaho State Law; and 3. WHEREAS Meridian is in need of legal services which shall include attendance at all regular City Council meetings and Planning and Zoning Commission meetings as well as preparation of the necessary ordinances, resolutions, planning and zoning recommendations, findings and orders, review of contracts, judicial review of planning and zoning AGREEMENT - 2 matters, and all other related legal work. 4. WHEREAS Meridian may from time to time need additional legal services for judicial reviews of final actions of the City involving quasi judicial matters, other than planning and zoning matters, declaratory judgment matters not covered by the City's insurance carrier and special matters involving bonding and or judicial confirmations; and 5. WHEREAS White Peterson provides legal services for municipalities and is vvilling and capable of providing Legal Services and Additional Legal services to the City of Meridian under the terms of this agreement. III TERM: The term of this Agreement shall commence on the date hereinafter set forth and shall be for an initial term commensurate with the fiscal year, subject to renewal and negotiation on scope of work and compensation as hereinafter provided for. IV. SCOPE OF WORK: White Peterson shall perform Contract Legal Services and Additional Legal Services for the City of Meridian in accordance with the provisions of this agreement. 1. .APPOINTMENT OF CITY ATTORNEY: For purposes of the legal requirements of r.c. 9 50~204, Meridian appoints the Directors and lawyer associates employed by White Peterson as City attorney. 2. COMPENSATION: a. For Contract Legal Services Meridian shall pay vVhite Peterson the sum of Forty Thousand and Noll 00 Dollars ($40,000.00) per month; and b. For Additional Legal Services Meridian shall pay White Peterson the sum of One Hundred Ten and No/IOO Dollars ($110.00) per hour for judicial review matters and for other Additional Legal Services based upon agreement between Meridian and White Peterson as authorized by the Mayor and City Council as a reasonable fee for the type of legal service required. - VII COSTS: recording fees, exhibit costs and subpoena and witness fees and travel costs will be billed separately as incurred by White Peterson as AGREEMENT - 3 authorized by Meridian. Alter October 1, 2001 the Meridian Police Department ",vill begin implementing a digital imaging system for police records, and the City Clerk's office or other departments may begin implementing a digital imaging system for City Council meeting packet information and other items. If it becomes desireable for White Peterson to be able to use the same system, City agrees at its expense to provide the requisite software licenses to use this software. White Peterson "vill be responsible for any hardware purchases or upgrades necessary to use the software. City will also make training available to White Peterson employees, at no additional cost to White Peterson. VIII RE-NEGOTIATION OR TERl\1INATION: 1. At the time of the preparation of the budget in accordance vvith the procedures of Meridian, vVhite Peterson shall submit its proposal for the scope of work and compensation for the follovving fiscal year. Meridian and VVhite Peterson shall negotiate in good faith the appropriate provisions for the scope of work and compensation in accordance with the budget process. 2. This agreement may be terminated upon mutual agreement of the parties, or Meridian may terminate this agreement with 60 days notice by following the procedure for removal of appointive officer set forth in I.e. 950-206 or White Peterson may terminate this agreement with 90 days notice. IX GENERAL PROVISIONS: 1. Alterations: No change, alteration, modification, or addition to this agreement shall be effective unless in Miting and properly e,xecuted by the parties hereto. 2. Governing Law. This Agreement shall in all respects be subject to, and governed by, the laws of the State of Idaho. 3. Notices: All notices required to be given to each of the parties hereto under the terms of this Agreements shall be given by depositing a copy of such notice in the United States mail, postage prepaid and registered or certified, return receipt requested, to the respective parties hereto at the follmving address: AGREEMENT - 4 /' ( City of Meridian 33 E. Idaho Meridian ID 83642 White, Peterson, Morrow, Gigray, Rossman, Nye & Rossman, P.A. 200 E. Carlton Ave Meridian ID 83642 4. Headings. The Article and Section headings in this Agreement are inserted for convenience only and are not part of the Agreement. 5. Severability: In the event any section, paragraph, or portion of this agreement shall be or be deemed to be by any court having la'wful jurisdiction of the subject matter of this agreement void, voidable, or invalid for any reason, this agreement shall be otherwise valid and enforceable as if said void, voidable, or invalid section, paragraph or portion of this agreement had not been a pan hereof in the first instance. 6. Counterparts: This agreement shall be executed by the parties in two (2) counterparts, and each such counterpart shall be deemed an lIoriginal". AGREEMENT ~ 5 IN WITNESS WHEREOF, the parties have executed this agreement the day and year first above 'written. CITY OF MERlDIAN BY: By: /O-I.6.,,~i'l~~.~_~T,.~' CORRIE, MAYOR ,\' _I Q( !I.,L., ,'.'. .,,':"Po ~ ~-...~. . ;..... ,~: ~ ~.... c} OS? CX;"l/:;~J"~' ". .:- -ft <'0 '. 2"~ -: " . .....-...... .. - .: ; .; .' '" L - ... "':_..\-- ..: ... ..~"': ~ . ~ ,':~.. <: ~ o#d ~"'\' .,__~ .... "'...'.1 I .:') ...: .... rA ~"'1:':'\' ';": "/ '-' ~ ~ t" _ " . '" .,. " :\)'- '. \~~~ft.Er~.ER:S'ON, MORROW, GIGRAY, Ro'S'SNrAl'CNvE & ROSSMAN, P.A. /J;7prv~a/;-'j t3~ (lQ;.n-~ ATTEST: B~ \\NP A _ NTS40 _POa5ERVER_Z\ W ork\tvl\Nleridian\lVleridian 15360M\lVleridian Presemation\200 [-02RetainerAgmt40K..doc AGREEMENT - 6 ( August 23, 2002 MERIDIAN CITY COUNCIL MEETING August 27,2002 APPLICANT REQUEST SRO Agreement with Joint Meridian School District ITEM NO. 3-B AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: Contacted: COMMENTS See Attached Agreement ~ DJrf Date: Phone: Materials presented at public meetings shall become property of the CIty of MeridIan. ( May 29,2002 MERIDIAN SCHOOL RESOURCE OFFICER AGREEMENT THIS AGREEMENT, entered into by the City of Meridian, a political subdivision of the State of Idaho, hereinafter referred to as "the City of Meridian", and Joint School District Number 2, Meridian, Idaho hereinafter referred to as "the District". WHEREAS, the District desires increased law enforcement from the City, through the Meridian Police Department; and WHEREAS, the City of Meridian and the Meridian Police Department desire to provide increased law enforcement services to the District, through the Meridian Police Department; and WHEREAS, the parties recognize their mutual interest can be furthered through the use of the School Resource Officer Program of the Meridian Police Department; NOW, THEREFORE, for and in consideration of the mutual covenants and promises contained herein, the parties agree as follows: 1. This Agreement shall be for the sole benefit of the District and the City and shall not be interpreted to benefit third parties. The relationship of the parties hereto is that of contractor and independent contractor, and it is expressly understood and agreed that each party and their officers, agents, and employees ( do not in any way, nor for any purpose, become a partner, agent, joint venturer, servant, or employee of the other. 2. The City of Meridian, through the Meridian Police Department, will provide police protection for the District, and shall provide School Resource Officer services at designated campuses, as referenced in Paragraph 3 below, including, but not limited to: investigating and preventing crimes against persons or property; identifying and arresting violators of state and local laws; filing investigative reports and other required reports or documents; patrolling; and, to a limited extent, maintaining building security, controlling traffic, and enforcing traffic laws. 3. The City of Meridian shall place one (1) School Resource Officer at Meridian High School, one (1) School Resource Officer at the Meridian Academy, one (1) School Resource Officer at Meridian Middle School, one (1) School Resource Officer at the Crossroads Middle School, one (1) School Resource Officer at Lewis and Clark Middle School, and one (1) School Resource Officer assigned to Meridian Elementary School, Under Elementary School, Chaparral Elementary School, Chief Joseph Elementary School, Peregrine Elementary School, and River Valley Elementary School, Ponderosa Elementary School. 4. As a member of the school team, the SRO shall maintain open and regular communication with the assigned school principals and shall positively promote the school, staff, students, and administration to the community. 5. The Meridian Police Chief and the District will determine how the officers performing the duties under this Agreement will be deployed, and the manner in 2 ( which the services contemplated by the Agreement shall be provided. The Meridian Police Department will communicate to the assigned school principal whenever concerns or problems regarding scheduling, duties, or other items occur. The interiors of buildings will not be patrolled by officers except as is necessary to investigate crimes and apprehend criminal suspects, however, the officers shall maintain high visibility with students during break and lunch periods. The officers shall be active members of the school's management team. 6. The Meridian Police Chief and his officers shall have the right to exercise due discretion in the performance of this Agreement, including, but not limited to the type, nature, extent, and result of any response or activity undertaken by the Meridian Police Chief and his officers. 7. a. With the exception of paragraph 7(b) below, the conduct of the Meridian Police Chief and his officers will be governed by the Meridian Police Policy Manual (hereinafter "Manual"). In the event that the District's procedures conflict with the procedures set forth in the Manual, the provisions of the Manual shall prevail. The Meridian Police Manual shall be an integral part of this Agreement and it is incorporated herein as if set forth fully. b. Parental Notifications. Not withstanding any other provisions to the contrary, the following procedures shall be used in all instances with regard to notification of a student's parents about the interaction of police officers with students: i. When a police officer suspects a student of having committed a crime, the officer shall notify the school principal, or designee, of the fact that an 3 (, interview with the student was, if in fact an interview was conducted, no later than the end of the school day in which the interview was conducted. ii. When, during the course of interviewing a student, an officer determines that the student may have committed a crime, the officer shall, after concluding the interview and no later than the end of the school day, notify the school principal, or designee, that an interview with the student was conducted. iii. In the event that a student is arrested by an officer or if the officer finds it otherwise necessary to remove the student from school, the officer shall immediately notify the principal of the school, or designee. iv. Upon receiving notice of any of the above circumstances from an officer, the principal, or his or her designee, shall make reasonable efforts to contact the student's parents or guardian. If contact is made, the principal may tell the parent or guardian of the student that a police officer questioned the student, removed the student from campus, or arrested the student, as the case may be, and may further state that additional information may be obtained by contacting the Meridian Police Department or if another enforcement agency is involved (if the principal is aware of this fact) he/she may then give the parent or guardian this information. v. If a student's parent or guardian contacts the principal about interviews conducted by a police officer, the principal may disclose any information received by the principal form the officer and may refer further questions to the Meridian Police Department or the correct law enforcement agency (if another law enforcement agency is involved and the principal is aware of the fact). 4 Liability arising from any of the above actions shall be governed by paragraphs 16 and 17 ofthis Agreement. 8. The City of Meridian shall use six (6) suitably trained police officers in meeting its obligation herein, each of whom may be physically present at one of the school campuses referenced in Paragraph 3, in accordance with a schedule that is mutually agreeable to the District and the Meridian Police Department. If scheduling conflicts occur causing a School Resource Officer to be off campus, prior notice and arrangements will be made with the assigned school principal to assure adequate coverage. 9. Meridian Police Officers providing additional services and police protection under the terms of this Agreement may occasionally wear the uniform of the Meridian Police Department, but will customarily be dressed in appropriate business attire. 10. The parties recognize that the District may from time to time adopt policies, procedures, rules, and regulations affecting the conduct of persons present on the campuses referenced in Paragraph 3. To the extent that violation of those policies, procedures, rules, and regulations constitutes a violation of law, including breach of the peace, or a threat to public health or safety, those policies, procedures, rules, and regulations will be enforced by the Meridian Police Chief and his officers. To the extent that violation of those policies, procedures, rules, and regulations does not constitute a violation of the law, the Meridian Police Department is not required to take law enforcement action and 5 c will leave the enforcement thereof to the District. School Resource Officers shall inform the principal, or his designee, of violations of school policies, procedures, rules or regulations of which he/she has personal knowledge. 11. This Agreement is for a period commencing on or about August 31,2002, and ending June 9, 2003. It is agreed under the terms of this Agreement that the officers shall commence the duties called for one week prior to the start of school in the fall of 2002, and will complete the obligations one day after the last day of school in June, 2003. At the present time, the dates set forth in this section are the anticipated starting and ending dates. However, each party to this agreement recognizes, that as of this date, the start and end of the 2002 - 2003 school year is tentative and may be changed, and if there are changes, this Agreement will automatically be amended to reflect these changes. 12. As consideration for the services provided by the City of Meridian pursuant to the terms of this Agreement, the District shall pay the total sum of $142 t 129.02 to the City of Meridian in two installments. One-half shall be paid on January 30, 2003, and the balance on or before May 31, 2003. 13. Security for special events will be approved and compensated for as follows: SPECIAL EVENTS 8. The District will provide the Meridian Police Department with a list of special events that they want a Meridian Police Department School Resource Officer to be present at. 6 b. If an event should arise that isn't on the original special event list, the SRO Sergeant will attempt to provide a School Resource Officer, but if a School Resource Officer isn't available, then the SRO Sergeant will attempt to provide a law enforcement officer to comply with the request. RECORD OF TIME AND REIMBURSEMENT c. The School Resource Officer that attends a special event at the request of a District School Principal will have a District time card filled in for the event and the requesting Principal or their designee must sign the completed slip. The Meridian Police Department School Resource Officer will then fill in and submit a Meridian Police Department time slip with the District time slip attached. PAYMENT d. The Criminal Investigations Division (CID) Lieutenant of the Meridian Police Department will submit all the time slips (or a copy of) to the principal of the school that had the special event at the end of each month. The District agrees to pay (1/2) one-half of the overtime for the School Resource Officer that worked the special event. (This will vary, depending on the officer( s).). Overtime for Meridian Police Department is paid at the rate of one and one-half (1 %) the officers pay per hour. 14. The parties recognize that a school within the District may desire to have the Meridian Police Department provide additional security services for 7 ( sanctioned school events. This agreement does not govern the provision of such additional security services. Additional security services for school events may be addressed in an addendum to the Agreement or in a separate agreement at a later date. 15. The District agrees to provide officers with adequate office space and suitable desks and chairs for the purpose of this Agreement. 16. It is acknowledged by the parties that the City of Meridian personnel acting pursuant to this Agreement are not the employees or agents of the District or schools within the District, but rather, they remain the employees of the City of Meridian. 17. Law enforcement personnel acting pursuant to this Agreement may be absent from their assigned campuses on holidays observed by the District. 18. In the event the City of Meridian or any of its officers, agents, employees, insurers, or indemnitor have any claim, demand, suit, or judgement asserted against them which arises from acts or omissions of the District, its officers, agents, or employees, the District shall, at its expense, defend and indemnify the City, its officers, agents, employees, insurers, and indemnitor, and hold them harmless in the premises. 19. In the event the District or any of its officers, agents, employees, insurers, or indemnitor have any claim, demand, suit, or judgment asserted against it which arises from acts or omissions of the City of Meridian, its officers, agents, or employees, the City of Meridian shall, at its expense, defend and 8 ( indemnify District, its officers, agents, employees, insurers, and indemnitor, and hold them harmless in the premises. 20. It is acknowledged by the parties that District personnel acting pursuant to this Agreement are not the employees or agents of the City of Meridian, but rather, they remain the employees of the District. 21. This Agreement may be cancelled by either party for non conformance or poor performance, on thirty (30) days written notice. If the performance defect is corrected during the thirty (30) day period, this Agreement shall continue in full force and effect. In the event of cancellation of the Agreement, for a failure to timely correct the default in its performance, the District shall pay to the City of Meridian the consideration set out in Paragraph 11, prorated to reflect the number of school days in which services were actually performed by the City of Meridian. 22. The Director of Secondary Education, has the authority to execute this Agreement on behalf of the District; and that she will promptly bring this Agreement before said Board of Trustees for its ratification at a regularly scheduled meeting. 23. This Agreement shall be interpreted in accordance with the laws of Idaho. 24. This Agreement constitutes the entire agreement of the parties and all other agreements, oral or written, are included in and merged herein. 25. This agreement may be modified only by a mutually executed writing. 9 26. The principal of each school shall, in writing, provide the Meridian Police Chief with a designee to contact in the event the School Resource Officer cannot contact the principal when so required pursuant to this Agreement. 10 DATED this ATTEST: c day of ,2002. CITY OF MERIDIAN BY: Robert D. Corrie Mayor BY: R. Mike Worley Meridian Chief of Police William G. Berg, Jr. City Clerk SEAL SEAL JOINT SCHOOL DISTRICT NO.2 By: Director of Secondary Education By: Chairman of the Board 11 May 29,2002 MERIDIAN SCHOOL RESOURCE OFFICER AGREEMENT THIS AGREEMENT, entered into by the City of Meridian, a political subdivision of the State of Idaho, hereinafter referred to as "the City of Meridian", and Joint School District Number 2, Meridian, Idaho hereinafter referred to as "the Districf. WHEREAS, the District desires increased law enforcement from the City, through the Meridian Police Department; and WHEREAS, the City of Meridian and the Meridian Police Department desire to provide increased law enforcement services to th~ District, through the Meridian Police Department; and WHEREAS, the parties recognize their mutual interest can be furthered through the use of the School Resource Officer Program of the Meridian Police Department; NOW, THEREFORE, for and in consideration of the mutual covenants and promises contained herein, the parties agree as follows: 1. This Agreement shall be for the sole benefit of the District and the City and shall not be interpreted to benefit third parties. The relationship of the parties hereto is that of contractor and independent contractor, and it is expressly understood and agreed that each party and their officers, agents, and employees 1 do not in any way, nor for any purpose, become a partner, agent, joint venturer, servant, or employee of the other. 2. The City of Meridian, through the Meridian Police Department, will provide police protection for the District, and shall provide School Resource Officer services at designated campuses, as referenced in Paragraph 3 below, including, but not limited to: investigating and preventing crimes against persons or property; identifying and arresting violators of state and local laws; filing investigative reports and other required reports or documents; patrolling; and, to a limited extent, maintaining building security, controlling traffic, and enforcing traffic laws. 3. The City of Meridian shaH place one (1) School Resource Officer at Meridian High School, one (1) School Resource Officer at the Meridian Academy, one (1) School Resource Officer at Meridian Middle School, one (1) School Resource Officer at the Crossroads Middle School, one (1) School Resource Officer at Lewis and Clark Middle School, and one (1) School Resource Officer assigned to Meridian Elementary School, Linder Elementary School, Chaparral Elementary School, Chief Joseph Elementary School, Peregrine Elementary School, and River Valley Elementary School, Ponderosa Elementary School. 4. As a member of the school team, the SRO shall maintain open and regular communication with the assigned school principals and shall positively promote the school, staff, students, and administration to the community. 5. The Meridian Police Chief and the District will determine how the officers performing the duties under this Agreement will be deployed, and the manner in 2 which the services contemplated by the Agreement shall be provided. The Meridian Police Department will communicate to the assigned school principal whenever concerns or problems regarding scheduling, duties, or other items occur. The interiors of buildings will not be patrolled by officers except as is necessary to investigate crimes and apprehend criminal suspects, however, the officers shall maintain high visibility with students during break and lunch periods. The officers shall be active members of the school's. management team. 6. The Meridian Police Chief and his officers shall have the right to exercise due discretion in the performance of this Agreement, including, but not limited to the type, nature, extent, and result of any response or activity undertaken by the Meridian Police Chief and his officers. 7. a. With the exception of paragraph 7(b) below, the conduct of the Meridian Police Chief and his officers will be governed by the Meridian Police' . ' Policy Manual (hereinafter "Manual"). In the event that th~ District's procedu'res conflict with the procedures set forth in the Manual, the provisions of the Manual shall prevail. The Meridian Police Manual shall be an integral part of this Agreement and it is incorporated herein as if set forth fully. b. Parental Notifications. Not withstanding any other provisions to the contrary, the following procedures shall be used in all instances with regard to notification of a student's parents about the interaction of police officers with students: i. When a police officer suspects a student of having committed a crime, the officer shall notify the school principal, or designee, of the fact that an 3 interview with the student was, if in fact an interview was conducted, no later than the end of the school day in which the interview was conducted. ii. When, during the course of interviewing a student, an officer determines that the student may have committed a crime, the officer shall, after concluding the interview and no later than the end of the school day, notify the school principal, or designee, that an interview with the student was conducted. Hi. In the event that a student is arrested by an officer or if the officer finds it otherwise necessary to remove the student from school, the officer shall immediately notify the principal of the school, or designee. iv. Upon receiving notice of any of the above circumstances from an officer, the principal, or his or her designee, shall make reasonable efforts to contact the student's parents or guardian. If contact is made, the principal may tell the parent or guardian of the student that a police officer questioned the student, removed the student from campus, or arrested the student, as the case may be, and may further state that ad9itional. information may be obtained by contacting the Meridian Police Department or if another enforcement agency is involved (if the principal is aware of this fact) he/she may then give the parent or guardian this information. v. If a student's parent or guardian contacts the principal about interviews conducted by a police officer, the principal may disclose any information received by the principal form the officer and may refer further questions to the Meridian Police Department or the correct law enforcement agency (if another law enforcement agency is involved and the principal is aware of the fact). 4 Liability arising from any of the above actions shall be governed by paragraphs 16 and 17 of this Agreement. 8. The City of Meridian shall use six (6) suitably trained police officers in meeting its obligation herein, each of whom may be physically present at one of the school campuses referenced in Paragraph 3, in accordance with a schedule that is mutually agreeable to the District and the Meridian Police Department. If scheduling conflicts occur causing a School Resource Officer to be off campus, prior notice and arrangements will be made with the assigned school principal to assure adequate coverage. 9. Meridian Police Officers providing additional services and police protection under the terms of this Agreement may occasionally wear the uniform of the Meridian Police Department, but will cust<?marily be dressed in appropriate business attire. 10. The parties recognize that the District may from time to time adopt policies, procedures, rules, and regulations affecting the conduct of persons present on the campuses referenced in Paragraph 3. To the extent that violation of those policies, procedures, rules, and regulations constitutes a violation of law, including breach of the peace, or a threat to public health or safety, those policies, procedures, rules, and regulations will be enforced by the Meridian Police Chief and his officers. To the extent that violation of those policies, procedures, rules, and regulations does not constitute a violation of the law, the Meridian Police Department is not required to take law enforcement action and 5 will leave the enforcement thereof to the District. School Resource Officers shall inform the principal, or his designee, of violations of school policies, procedures, rules or regulations of which he/she has personal knowledge. 11. This Agreement is for a period commencing on or about August 31,2002, and ending June 9,2003. It is agreed under the terms of this Agreement that the officers shall commence the duties called for one week prior to the start of school in the fall of 2002, and will complete the obligations one day after the last day of school in June, 2003. At the present time, the dates set forth in this section are the anticipated starting and ending dates. However, each party to this agreement recognizes, that as of this date, the start and end of the 2002 - 2003 school year is tentative and may be changed, and if there are changes, this Agreement will automatically be amended to reflect these changes. 12. As consideration for the services provided by the City of Meridian pursuant to the terms of this Agreement, the District shall pay the total sum of $142,129.02 to the City of Meridian in two installments. One-half shall be paid on January 30,2003, and the balance on or before May 31,2003. 13. Security for special events will be approved and compensated for as follows: SPECIAL EVENTS a. The District will provide the Meridian Police Department with a list of special events that they want a Meridian Police Department School Resource Officer to be present at. 6 b. If an event should arise that isn't on the original special event list, the SRO Sergeant will attempt to provide a School Resource Officer, but if a School Resource Officer isn't available, then the SRO Sergeant will attempt to provide a law enforcement officer to comply with the request. RECORD OF TIME AND REIMBURSEMENT c. The School Resource Officer that attends a special event at the request of a District Schoof Principal will have a District time card filled in for the event and the requesting Principal or their designee must sign the completed slip. The Meridian Police Department School Resource Officer will then fill in and submit a Meridian Police Department time slip with the District time slip attached. PAYMENT d. The Criminal Investigations Division (CID) Lieutenant of the Meridian Police Department will submit all the time slips (or a copy of) to the principal of the school that had the special event at the end of each month. The District agrees to pay (1/2) one-half of the overtime for the School Resource Officer that worked the special event. (This will vary, depending on the officer(s).). Overtime for Meridian Police Department is paid at the rate of one and one-half (1 %) the officers pay per hour. 14. The parties recognize that a school within the District may desire to have the Meridian Police Department provide additional security services for 7 sanctioned school events. This agreement does not govern the provision of such additional security services. Additional security services for school events may be addressed in an addendum to the Agreement or in a separate agreement at a later date. 15. The District agrees to provide officers with adequate office space and suitable desks and chairs for the purpose of this Agreement. 16. It is acknowledged by the parties that the City of Meridian personnel acting pursuant to this Agreement are not the employees or agents of the District or schools within the District, but rather, they remain the employees of the City of Meridian. 17. Law enforcement personnel acting pursuant to this Agreement may be absent from their assigned campuses on holidays observed by the District. 18. In the event the City of Meridian or any of its officers, agents, employees, insurers, or indemnitor have any claim, demand, suit, or judgement asserted against them which arises from acts or omissions of the District, its officers, agents, or employees, the District shall, at its expense, defend and indemnify the City, its officers, agents, employees, insurers, and indemnitor, and hold them harmless in the premises. 19. In the event the District or any of its officers, agents, employees, insurers, or indemnitor have any claim, demand, suit, or judgment asserted against it which arises from acts or omissions of the City of Meridian, its officers, agents, or employees, the City of Meridian shall, at its expense, defend and 8 indemnify District, its officers, agents, employees, insurers, and indemnitor, and hold them harmless in the premises. 20. It is acknowledged by the parties that District personnel acting pursuant to this Agreement are not the employees or agents of the City of Meridian, but rather, they remain the employees of the District. 21. This Agreement may be cancelled by either party for non conformance or poor performance, on thirty (30) days written notice. If the performance defect is corrected during the thirty (30) day period, this Agreement shall continue in full force and effect. In the event of cancellation of the Agreement, for a failure to timely correct the default in its performance, the District shall pay to the City of Meridian the consideration set out in Paragraph 11, prorated to reflect the number of school days in which services were actually performed by the City of Meridian. 22. The Director of Secondary Education, has the authority to execute this Agreement on behalf of the District; and that she will promptly bring this Agreement before said Board of Trustees for its ratification at a regularly scheduled meeting. 23. This Agreement shall be interpreted in accordance with the laws of Idaho. 24. This Agreement constitutes the entire agreement of the parties and all other agreements, oral or written, are included in and merged herein. 25. This agreement may be modified only by a mutually executed writing. 9 26. The principal of each school shall, in writing, provide the Meridian Police Chief with a designee to contact in the event the School Resource Officer cannot contact the principal when so required pursuant to this Agreement. 10 3)f\ ~ / DATED this tJ day of ~)( ,2002. CITY OF MERIDIAN BY:~~~~ R rt D. Corrie. . Mayor ATTEST: ~ ~ ... SEAL ~CHOOL DI~TfICT N~. 2 ~ fM.It/'/d1 . ector of Secondary Edu SEAL By: /Ji();;'j~( 1J 1 Oi/((/!{iliJ(--t1 ~----- Chairman of the Board 11 August 23, 2002 MERIDIAN CITY COUNCIL MEETING APPLICANT Public Works Department August 27, 2002 3-~ ITEM NO. REQUEST Addendum No.1 to South Slough Sewer Project License Agreement with Nampa & Meridian Irrigaiton District: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: See Attached Memo vJU dlfro Contacted: Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. City of Meridian Public Works Dept. Memo RECEIVEr~~ .L)I AUr''j ,.. -: '7111'') . - ' .;.. - '-v\l" ~=j~Y OF MERIDIAN L.IT ( CLERK OFF/(;F To: Mayor Corrie & City Council From: Brad Watson, P.E. /N cc: File, Gary Smith, PE, City Clerk Date: 8/22/2002 Re: Proposed Agenda Items for August 27 City Council Meeting The Public Works Department respectfully requests that the following items be placed on the August 27 City Council agenda, on the Consent Agenda, for Council's consideration: * 1) Addendum NO.1 to License Aareement - South Slouah Sewer Proiect, Nampa & Meridian Imaation District. This addendum was necessary to include construction of water line along and across the South Slough (aka Finch Lateral) easement. A copy of the addendum is attached. Recommended Council Action: approve the addendum to the license agreement with Nampa & Meridian Irrigation District for the South Slough Sewer Project and authorize the Mayor to sign and the Clerk to attest. From the desk of... 2) White Drain Sewer Trunk Proiect - Yoraason Easement Attached is a copy of new pennanent and temporary construction sewer easements signed by Mr. and Mrs. Yorgason. While the Yorgason's signed an easement previously, this additional easement, located just inside the boundary of Baldwin Park Subdivision, is required due alignment changes through Mr. Kennedy's property and the final location of the stub street out of Baldwin Park. Also included is a Right-of-Way contract that includes the City providing an 8-inch sewer stub out to Yorgason's property. Brad Watson, P.E. City Engineer Meridian Public Works Depar1ment 660 E. Wll1ertower Lane, Suite 200 Meridian, rdaho 83642 (208) 898-5500 Fax: (208) 887-1297 walsmb@meridiancily.org Recommended Council Action: Accept the permanent and temporary construction sewer easements from Ramon and Marilyn Yorgason, approve the right-of-way contract, and authorize the Mayor to sign and City Clerk to attest. . Page 1 We request that the following items be placed on the August 27 City Council agenda, under Public Works Department Reports, for Council's consideration: 1) Five Mile Sewer Trunk Extension Latecomer Aareement - Sundance Development Company (Silverstone). This latecomer agreement, an unsigned copy of which is attached, reflects changes I discussed with City Council several weeks ago in regards to the Silverstone latecomer agreements. I believe the agreement signed by Sundance Company will be forwarded to me by the Council meeting. If I do not receive the signed agreement by the Council meeting, I will ask that this item be tabled. Recommended Council Action: Approve the sewer latecomer agreement with Sundance Development Company and authorize the Mayor to sign and City Clerk to attest. Thank you. Please contact me if you have any questions regarding these items. /~ . Page 2 61 ~ ~J-U-B :a ~ J-U( . :NGINEERS, Inc. 250 S: deechwood Avenue Suite 201 Boise, Idaho 83709-0944 Telephone: 208/376-7330 FAX: 208/323-9336 LETTER OF TRANSMITTAL DATE 8/19/02 " Project No. 11690 PROJECT NAME: South Slough Trunk PROJECT MANAGER: TO: ATTN. BRAD WATSON, P.E., City Engineer Meridian Department of Public Works 660 E. Watertower Meridian, 10 83642 SUBJECT: NMID Addendum RECEIVED .~UG 1 9 2002 GENTLEMEN: III=RIDIAN CITY ENGlNEER. We are sending you the following items: [8J ATTACHED 0 UNDER SEPARATE COVrn\na o SHOP DRAWiNGS DPLANS 0 PRINTS 0 SAMPLES 0 SPECIFICATIONS o COPY OF LETTER 0 CHANGE ORDER 0 COPIES DATE or No. DESCRIPTION 2 Duplicate Originals - NMrD License Agreement THESE ARE TRANSMITTED AS CHECKED BELOW: o FOR APPROVAL 0 AS REQUESTED X FOR SIGNATURE o FOR YOUR USE XFOR REVIEW AND COMMENT 0 RETURNED FOR CORRECTIONS o FOR BIDS DUE , 2001 0 PRINTS RETURNED AFTER LOAN TO US REMARKS: Brad, the attached addendum revises the City's existing license agreement to include water system improvements. Please review and execute the documents(s) as outlined in Mr. Farris's cover letter. If you have any questions, please give me a call. IF ENCLOSURES ARE NOT AS NOTED, KINDLY NOTIFY US AT ONCE. J-U-B ENGINEERS, Inc. COpy FOR SIGNED: -?t-!L L/' ~ tu 17t? W v1 Phillip H. Krichbaum, P.E. I RECEIVED BY: I DATE: R1NGERT C:+CLARK CHARTERED LAWYERS ( ( August 15,2002 l...i:ll1r'd L. Bllrr~ leHr(T f{ (:lmSI(:'II~(111 D. Hf(-.~ir cl('lrk. ;'.,.Iicllad J Doolllllc S, r3ryce- Fdrn~ p.tllricK D, FLUt'\. Dil\'ld 11ilf111l1l'CQlJlSI Clmrles L. Ilon~1I1ger Jose-ph (J. ,Iolle:. J(lnlPS 1'. k,cll:hniUl Icnrulcr Ht'l(l Mi:\hr.HK'~ James (i Het<l \Vi1li~lI1\ (: Hlngen nemie! V Sl('enson :\ltyn L, S.....reene,:- Sao\l.K'1 Ki:\\.i1n \(.U,\ \ ,u:t 1 .1 qS()) Phil H. Krichbaum J-U-B Engineers, Inc. 250 S. Beechwood Ave., Suite 201 Boise, ID 83709-0944 Re: Request for Addendum to License Agreement with Nampa & Meridian Irrigation District to construct water line within the Finch Lateral and Milks Lateral. Dear Phil: Enclosed for review and signature are duplicate originals ofthe above-referenced Addendum to License Agreement which you requested on behalf of the City of Meridian. Both originals of the Agreement must be signed and notarized as indicated. Do not date the agreement. Ifboth originals are executed and returned to me by August 28,2002, I will be able to submit the agreement to the District's Board of Directors for approval and signature at the Board's next meeting on September 3,2002. The District will then have its original recorded and return your original to you with a bill for our services in preparing the agreement and the recording fees. Please contact me if you have any questions. Yours very truly, ~~ / S. Bryce Farris Enclosures - ~'~'4' ,'~ .: . v' ~ ,. ,-i ~', 1 :\! l' " ' 1 . - -,~ , /; , ~ ..J ..) l~:.:.J .C\' <t/ ,._~.~ ':~:;:;"~ ~Jcj!~3f~ \ [j/lJ..1(c; , .c,", P.O. Box 2773 . Boise. Ida-1m 8370 I + 208/342-459 I FAX 342-4657 455 South Thircl Street + ADDENDUM TO LICENSE AGREEMENT ADDENDUM TO LICENSE AGREEMENT, made and entered into this _ day of , 2002, by and between NAMP A & MERIDIAN IRRIGA nON DISTRICT, an irrigation district organized and existing under and by virtue of the laws of the State of Idaho (District), and CITY OF MERIDIAN, 33 East Idaho, Meridian, Idaho 83642 (Licensee), is made with reference to the following facts: The District and Licensee, entered into a certain License Agreement dated June 18, 2002, recorded as Instrument No. 102070692, Records of Ada County, Idaho. The purpose of the License Agreement is, in part, to permit Licensee to construct and install a sewer line across the Finch Lateral (a.k.a. South Slough) and Milks Lateral, within Licensee's right-of-way at Leslie Way, located northwest and southwest of the intersection of Eagle Road and Ustick Road in Meridian, Ada County, Idaho. Licensee now represents to the District that Licensee desires to modifY and amend said License Agreement to allow Licensee to construct and instaU the water line within the same right-of-way for Leslie Way and across and within the District's easements for the Finch Lateral and Milks Lateral. Execution of this addendum in accordance with these facts will affect or change the terms of said License Agreement. NOW, THEREFORE, for and in consideration of the premises and of the covenants, agreements and conditions hereinafter set forth and those set forth in the License Agreement referred to above naming the parties hereto as parties, the parties agree as follows: 1. Exhibit C, of said License Agreement is hereby amended to authorize Licensee to construct and install a water line across and within the District's easements for the Finch Lateral and Milks Lateral. The construction of said water line is temporarily authorized during the 2002 irrigation season. In addition to the plans referenced in said License Agreement, construction and the location of said water line shall be in accordance with certain plans consisting of five sheets: sheet 2 of 28 entitled "South Slough Trunk Extension, City of Meridian, Legend, Sheet Index and General Notes," bearing engineer's stamp dated August 5,2002; sheet 15 of 28 entitled "South Slough Trunk Extension, City of Meridian, Plan and Profile, Line B - Leslie ADDENDUM TO LICENSE AGREEMENT - 1 Way, Sta. 15+00.00 - Sta. 20+00.00," bearing engineer's stamp dated August 5, 2002; sheet 16 of28 entitled "South Slough Trunk Extension, City of Meridian, Plan and Profile, Line B - Leslie Way, Sta. 20+00.00 - Sta. 24+ 12.40," bearing engineer's stamp dated August 5, 2002; sheet 26 of 28 entitled "South Slough Trunk Extension, City of Meridian, Miscellaneous Details," bearing engineer's stamp dated August 5, 2002; and sheet 27 of 28 entitled "South Slough Trunk Extension, City of Meridian, Miscellaneous Water Details," bearing engineer's stamp dated August 5,2002. These plans have been delivered to the District's water superintendent, are in his possession in his offices, and are hereby incorporated by this reference. 2. Licensee shall not excavate, place any structures, plant any trees, shrubs, or landscaping or perfonn any other construction or activity within or affecting the District's easements for the Finch Lateral and Milks Lateral except as referred to in this agreement or exhibits hereto without the prior written consent of the District. The District's easement along this section of the Finch Lateral is 80 feet, 40 feet to either side of the centerline. The District's easement along this section of the Milks Lateral is 30 feet, IS feet to either side of the centerline. 3 - Construction of the water line shall be completed one year from the date of this agreement. Time is of the essence. 4. Said License Agreement is hereby affinned and shall remain in full force and effect except as modified by this Addendum. License acknowledges and agrees that it is bound by the covenants, conditions and agreements contained in said License Agreement. All provisions of said License Agreement shall specifically apply to this temporary crossing. 5. The Licensee agrees to pay reasonable attorney fees and recording fees for preparation and recording of this Addendum. 6. The covenants, conditions and agreements contained herein and in said License Agreement shall constitute covenants to run with, and running with, all of the lands of Licensee described in Exhibit A of said License Agreement, and shall be binding on each of the parties hereto and on all parties and all persons claiming under them or either of them, and the advantages hereof shall inure to the benefit of each of the parties hereto and their respective successors and assigns. IN WITNESS WHEREOF. the District and Licensee, have hereunto caused their names to be subscribed as of the day and year herein first above written. ADDENDUM TO LICENSE AGREEMENT - 2 NAMP A & MERIDIAN IRlUGA TION DISTRICT By Its President ArrEST: Its Secretary CITY OF MERIDIAN, By: ArrEST: STATE OF IDAHO ) ) ss: County of Canyon ) On this _ day of , 2002, before me, the undersigned, a Notary Public in and for said State, personally appeared Henry Weick and Daren R. Coon, known to me to be the President and Secretary, respectively, ofNAMPA & MERIDIAN IRRIGATION DISTRICT, the irrigation district that executed the foregoing instrument and acknowledged to me that such irrigation district executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written. Notary Public for Idaho Residing at . Idaho My Commission Expires: STATE OF IDAHO ) ) ss: County of Ada ) On this _ day of , 2002, before me, the undersigned, a Notary Public in and for ADDENDUM TO LICENSE AGREEMENT - 3 said State, personally appeared and , known to me to be the and , respectively, of the CITY OF MERIDIAN, the entity that executed the foregoing instrument and acknowledged to me that such entity executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written. Notary Public for Idaho Residing at My Commission Expires: , Idaho ADDENDUM TO LICENSE AGREEMENT - 4 RECORDEO-REOU~'ESTor ~'JA COUNTY RECORDER ! q~\~(?~~Y~~RO FEE J: OEPUr - -- lOOl SF 2.. PM 3; ,,8 ~ I 0 2 I 0 9 3 5 8 This Sheet has been added to the document to accommodate recording information. SANITARY SEWER EASEMENT RAMON & MARILYN YORGASON SANITARY SEWER EASEMENT This Sanitary Sewer Easement (the "Agreement") is made and entered into this _ day of A~usf 27 ,2002, by and between J. Ramon and Marilyn Yorgason, the "Grantor(s ," and the CITY OF MERIDIAN, a body politiC and corporate of the State of Idaho, the "Grantee." Recitals: A. Grantor(s) own(s) the parcel of real property located in Ada County, Idaho, more particularly described on Exhibit "A-1" & "A-2" attached hereto (the "Servient Estate"). B. Grantee desires to provide for a sanitary sewer trunk line across the Servient Estate and adjacent properties, and in connection therewith desires to obtain an easement to construct, install and maintain said trunk line system over and across the Servient Estate, and on the terms and conditions hereinafter set forth, Grantor(s) (is/are) willing to grant the same to Grantee. NOW, THEREFORE, IN CONSIDERATION OF THE PREMISES AND THE MUTUAL COVENANTS CONTAINED HEREIN AND OTHER GOOD AND VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: 1. Grant and Use. Grantor(s) grant(s) to Grantee a perpetual easement over and across the Servient Estate for the transportation and delivery of sewer water across the Servient Estate, and for the construction, installation, operation, maintenance, repair and replacement of a sanitary sewer trunk line system on the Servient Estate reasonably necessary for suet) purpose (the "Easement"). The Grantee's use of the Servient Estate is not exclusive, but other uses of the Servient Estate by Grantor(s) shall not interiere with the Grantee's Easement and its expected uses thereof. Grantor(s) further grant(s) to Grantee: a. The right to grade the gravel maintenance road located within the perpetual easement; b. The right from time to time to trim and cut down and clear away any and all trees and brush now or hereafter on the easement that may interfere with the exercise of Grantees rights under this instrument; c. The right to install, maintain and use gates in all fences that now cross or shall hereafter cross the easement; d. The right to mark the location of the pipeline by suitable markers set in the ground, provided that such markers shall be placed in fences or other locations that will not interfere with any reasonable use Grantor shall make of the easement; e. The right to construct future manhole(s) over and service connections to this sewer trunk Hne. 2. Construction. Installation and Maintenance. At its sole cost and expense Grantee shall construct and install the system within the Servient Estate, the construction and installation thereof to be performed in accordance with plans and specifications prepared by Grantee at its sole cost and expense and reviewed by Grantor(s) prior to the commencement of construction. By reviewing such plans and PerrnanentEasernent Page 1 of 3 specifications Grantor(s) assume(s) no responsibility for any deficiencies or inadequacies in the design or construction of the system, and the responsibility therefor shall be and remain in Grantee. After construction and installation is completed, at its sole cost and expense Grantee shall maintain the system in good condition and repair and as required to satisfy all requirements of applicable laws, the policies of Grantee and sound engineering practices, and Grantee shall have access to and from and over and across the Servient Estate for the purposes of such repair and maintenance. If the adjoining property owned by Grantor(s) or the suriace of the Servient Estate where the system is buried is damaged as a result of the construction or use or repair and maintenance of this Easement by Grantee, Grantee, at its sole cost and expense, shall repair and restore the same, to the extent reasonably practicable, to the same condition it was in prior to such damage. 3. Covenant Aqainst Permanent Improvements. Grantor(s) covenant(s) and agree(s) that (he/she/it/they) will not interiere with Grantee's use of this Easement, or with Grantee's ability to repair and maintain the system thereon, and hereby covenant and agree that, except for such fencing as is reasonably required by Grantor(s) to secure (his/her/its/their) adjoining property and the Servient Estate, (he/she/it/they) will not construct any permanent improvements on the Servient Estate or plant any trees or similar substantial perennial plants thereon. 4. Indemnification. Grantee shall indemnify and save and hold Grantor(s), (and each of them,) from and against all claims, actions or judgements, for damages, injury or death caused by or arising out of the failure or neglect of Grantee to properly construct, install, repair or maintain the system on the Servient Estate. 5. Covenants Run with the Land. This Easement shall be a burden upon the Servient Estate and shall run with the land. 6. Attorney's Fees and Costs. In any suit, action or appeal therefrom to enforce or interpret this Agreement, the prevailing party shall be entitled to recover their or its costs incurred therein, including reasonable attorney's fees. 7. Exhibits. All exhibits attached hereto and the recitals contained herein are incorporated herein as if set forth in full herein. 8. Successors and Assiqns. This Agreement, the Easement herein granted, and the covenants and agreements herein contained shall inure to the benefit of and be binding upon the parties hereto and their successors and assigns to the above- described Dominant and Servient Estates, or any portion thereof. 9. Recordation. This Agreement shall be recorded in the Real Property Records of Ada County, Idaho. Permanent Easement Page 2 of 3 IN WITNESS WHEREOF, the undersigned have caused this Easement to be executed the day, month and year set forth above. CITY of Meridian G By By: Gary Smith, P.E., Public Works Direqm \\\\\\\\11 M~II""II Printed: \'\'_1 Of t:.RID.! 111/ " ><"' '4 "/ ~ ,,, 0 '{,.- /.... ~' :rP. R;17'(:'o ~.pate: August 14, 2002 ~ocial Security Number: . .., O;gj 2 '- ATTEST: ~... " ~ ~-l3y: IV\~~ - cf __ ./;:4.0 /J/evk. ~ ~~ $ U Title: &;';- .7 (,.. , (:;:..- .........,.I/lfl~~~l~~;;\~\\\\\\\\\' Printed: Mari 1 yn Yorgason City Council Approval Date: AVjosf 27" 2.~2. Date: Augus t 14, 2002 STATE OF IDAHO ) } ss. County of Ada ) On this 14th day of August ,2002 , before me, DeVona D. Luke , a Notary Public in and for the State of Idaho, personally appeared J. Ramon and Marilyn Yorgason, known or proved to me to be the person(s} who executed the foregoing instrument, and acknowledged to me that (he/she/itlthey) executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. ,"' Ai/fYut- dl ~~ DeVONA D. LUKE NOTARY PUBLl.C STATE OF IDAHO Notary Public for Idaho Residing at Boise , Idaho My comrT!ission expires 08/27 /05 Permanent Easement Page 3 of 3 LEGAL DESCRIPTION FOR PERMANENT SEWER EASEMENT PARCEL # S0436233850 OWNED BY J. RAMON AND MARILYN YORGASON This permanent sanitary sewer easement is situated within the Sl/2 of the NW1/4 of Section 36, Township 4 North, Range 1 West, Boise Meridian, Ada County, State of Idaho. Being a sixteen foot strip of land more particularly described as follows: Beginning at a brass cap marking the Southwest corner of the NW1/4 of Section 36, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho; Thence along the southerly line of said NW1/4 of Section 36 East, a distance 2008.50 feet to the POINT OF BEGINNING. Thence leaving said southerly line North, a distance of 16.00 feet; Thence East, a distance of 166.10 feet parallel with said southerly line of the NWl/4 of Section 36; Thence South, a distance of 16.00 feet to the southerly line of said NW1/4 of Section 36; Thence along said southerly line West, a distance of 166.10 feet to the POINT OF BEGINNING. The easement described contains 0.06 acres more or less. EXHIBIT A~ 1 NW 1/4 COR. SEC. " I IRRICATION EASEMENT \ N 1/4 COR. ~ SEC. 36 I I I I I I ---y I I I I I I , ~ l Cl ~L 0:::.... :<: a::::::i W6 -- ClG ZbJ . :J SECTION 36 T.4N., R.l W., B.M. NW 1/4 NORTH LINE OF PARCEL z J. RAMON AND MARILYN YORGASON Inst. #100082476 81/2 ~COR. I SEC. 36 16' PERMANENT EASEMENT =-k I 0.06:1: AC. ----------- J---~ 2008.00' 166.10' - - s~cno~ LINE ANO SOUTH LiNE o~ PAR~ ':10; t '. l C 1/4 COR. ~ SEC. 36 P.O.B. REV. NO. DESC. BY: CK'D: CITY OF MERIDIAN PUBLIC WORKS DRAWN BY: _J!G.... DATE: AUGUST _~, 200~ PROJECT: CK'DBY: __RE SCALE: N.T.S. 1999 "NO-NAME" SEWER TRUNK APPROVED: CITY ENGINEER DATE LEGAL: A PORTION OF SEC. ~, DWG. No: RW. '" T.!.N., R.LW., 8.M., ADA COUNTY, IDAHO. SHEET 1 OF _ CITY OF MERIDrAN 660 E. Watertower, Suite 200 Meridian, Idaho 83642 RIGHT-OF- WAY CONTRACT LOCAL PROPERTY OWNERS PROJECT # & DESCRIPTION City of Meridian "White Drain" Sanitary Sewer Trunk, Ten Mile Rd. to Locust Grove Rd. PARCEL # & OWNER 50436233850, J. Ramon and Marilvn Yorgason DATE OF OFFER THIS RIGHT-OF-WAY CONTRACT, made this 27t:!:1 day of Ar ' 20a2. , between the City of Meridian, acting by its Mayor and Council, by the City Engineer or his authorize represemal1ve, herem called "CITY" and 1. Ramon and Marilyn Yorgason herein called "GRANTOR". WHEREAS, subject to the terms outlined below, GRANTOR agrees to deliver to the CITY a Permanent Sewer Line Easement included herewith as Exhibit "A-I" and Exhibit "A-2". NOW THEREFORE, the parties hereto agree as follows: 1. GRANTOR agrees to donate the following easements to the CITY OF MERIDIAN: ITEM DESCRIPTION AREA (Ac). Permanent Easement Temporary Easement 0.06 0.00 Additional Stipulations: For Mutual Benefits. 2. This Contract shall not be' binding unless and until executed by the City Engineer and the Mayor and/or their authorized representatives. The parties have herein set out the whole of their agreement, the performance of which constitutes the entire consideration for the granting of said easement and shall relieve the CITY of all further claims or obligations on that account or on account of the location, grade, construction, and maintenance of the proposed sanitary sewer line. 3. Grantor will be allowed (1) stubout at specific locations to be resolved between Grantor and Keller Associates prior to construction of this project. One 8 inch stub out at manhole A-36. Date: IN WITNESS WHEREOF, the parties have executed this Contract the d CIT~!Z#M [) By rL-t,./ Robert D. Corrie, Mayor 6J...o 0 'd-... ATTEST: Title: I 3, ;A.oo ~ Approved By Council: 08/08/02 , ** rx CONFIRMATiON REPORT ** AS OF RUG 20 '02 16:57 PAGE. 01 CITY OF MERIDIAN ------------------------------------~-----~----------------------------------------~-------- DATE TIME TO/FROM 12 08/20 16:55 1 208 887 9468 MODE MIN/SEC PGS CMDij STATUS G3--S 01' 52" 003 144 OK CITY OF MERIDIAN CITY COUNCIL REGULAR MEETlNG AGENDA Tuesday, August 20, 2002, at 6:30 p.m. City Council Chambers 1. RolJ-call Attendance: _ Tammy de Weerd _ Bill Nary Cherie McCandless _ Keith Bird _ Mayor Robert Corrie 2. Adoption of the Agenda: 3. Consent Agenda: A. Approve minutes from July 23, 2002 City Council Regular Meeting: B. Approve minutes from August 6, 2002 City Council Special Meeting: C. Approve minutes from August 6, 2002 City Council Regular Meeting: D. Approve minutes from August 13, 2002 City Council Special Meeting: E. Tabled from August 6,2002: Order Granting Appeal: AP 01- 002 Stop Work: Order at 2340 West Franklin Road by Walt Morrow: F. Findings of Fact and Conclusions of law for Approval: AZ 02. 012 Request for annexation and zoning of 2.02 acres from RUT to R-4 zones by Jerald S. ~ - 2310 South locust Grove Road: G. Findings of Fact and Conclusions of Law for Denial: RZ 02- 001 Request for a rezone of .97 acres from L-O to C-G zones for Lot 3 Block 2 of Amended Magic View Subdivision for a Subway sandwich shop by Blaine and Cynthia Jacobson - northeast corner of East Magic View Drive and South Allen Street: Mendia" CilY C(\\Incil Ag."cla - "Ug1l!l% 20.2002 Pa8" I of3 All n>al<:ri~l. pr=1led. at public mutlng:uhall b<<oomo prDP"", 0 rIM City of Meridian. AD)"""" desiring >=Oh1lllodnriQft for disabilili.. molod 10 doOUl'/IQnLli IlrtdlOl' hQU'\ngs plt:.\SC eonbu:t lhc Cily Clak', Offi<;o 41 8!8-t4J3 ollcmt 4S bou.r'!I priot to lh<: pabl~ _ins. August 23, 2002 MERIDIAN CITY COUNCIL MEETING APPLICANT Finance Department REQUEST Finance Report: August 27,2002 1..J-ft-1 ITEM NO. AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: y,tY r~ Contacted: Date: Phone: Materials presented at public meetIngs shall become property of the CIty of Meridian. ( ( FINANCE REPORT Table of Contents Report Name Long Term Investment Status Investments and Cash WWTP - Budget to Actual Comparison Water - Budget to Actual Comparison General Fund - Budget to Actual Comparison General Fund Revenue - Budget to Actual Comparison Special Service Fund - Budget to Actual Comparison Overtime Report for FY2002 Police Dept Monthly Overtime Fire Dept Monthly Overtime Vacant Position Report Construction Project Report Capital Purchases Report - General Fund Capital Purchases Report - Enterprise Fund Potential Amendments MIP - Statement of Revenue & Expenditure Reports 1 of 16 Page # 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 CITY OF MERIDIAN LONG TERM INVESTMENT STATUS AS OF 7/31/2002 $3,190,363 IINTEREST BEARING ACCOUNTS PORTFO DISTRIBUTION III Government Bonds III Certificates of Deposit o Advisor Money Market o Checking $1,690,421 III Money Market !ill Idaho State Pool $18,817,147 CASH & INVESTMENT TYPE - NET YIELD 0.05 0.045 0.04 0.035 0.03 0.025 0.02 0.015 0.01 /' 0.005 o ~l>S ~.., ot \f\tf- y..\-r-~ tv,o'" 'l00\ '/).~o ... eo cI< .....~\S GV!oo<:' .. tf-I> ","'0 I'~ot ~..-r- ...oS r" ."O-r-B' 1(:<0 <:,'1; ct"C' .(\<:.1> ". \l>'/). (00'" GB~\ $988,427 $2,949,880 $839,115 Investment Account Balance by Fund III General Fund III Cap Improve Fund o EnterprIse Fund o Fire Truck Fund IIIIR Latecomer Fund fil Park Impact Fees $30,705,589 20f16 CITY OF MERIDIAN INVESTMENTS AND CASH 7/31/2002 INTEREST RATE HISTORY 6.00% 5.00% 04.00% ...I W 3.00% >2.00% 1.00% 0.00% ~e, ')s.~ ,:::,.<6- '.$;)e,<" ~rt- ':$)rt- '.$;)rt- q;,.(>.. q;,.(>.. ~G' sf.'<i::- ~'b-~ ~0 ')s.~ ')-:i .,...J8 0<$' 0.0 e,<$' e,<$' q;,.<:-'::::; ":;'$-'::::; ~'l} ~ ')-:i , 9.~ 0 o~ e,O ~ <.:0 t?Jo ~ <J MONTH Investment Income - Budget to Actual Comparison $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 General Special Services Enterprise COMPARISON - INVESTMENT & CASH BALANCES $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0, Q@ ,,@ "'<i1/ O~. ~""'L ~;.@ '"" ~,...... <<i1/. % 00 Ol$) 'Z 'l& " "'-:,.0, @(l~ ~@ ~ is'-5 ~/ ~ ~ ....."'a :0,,& "'0. :J-. 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Z (1) & ....:: v& ~ 0 &9t 0 .- 0& C - - 0 ......& "10 a::: w a.. 90 q., 7v. :!:N 0 0 0 0 0 0 0 0 0 0 0 0 0 Y}- L1.0 O~ 0 0 0 0 0 ~ - - - - T"" LO 0 LO 0 LO ~~ N N T""" T""" Y}- O Y}- Y}- Y}- Y}- w 0 C> .... C'Il ~ 0 0 0 c c 0 C'Il C'Il ~ W >- >- ~ LL LL LL f f f i i . , i Q) E .....& .- 9tv. ~ ~<% Q) ....05' (S)S\ > ~a CD ~p.. ..- 0 .... "YQ. 0 ..- In ..- ~ - 6>Y; ..c:: ...., '0 r::: ~ 0 2p :aE ~ .~ ...., 'f>.. c: Y0 Q) vc9 E 2p ~ -Vc9 '?~ ca 96> C. -t;. ..;y ~? Q) v$: C ;n .....61 Z Q) 9~ <( 00 I- .....61 00 C .- 9~ - L1. a::: (S)"l W .....0. 9v :eN 9~ 0 0 0 0 0 0 0 i.b LLO O~ 0 0 0 0 0 w- - 0 0 0 0 0 >-M L() 0 J.!) 0 L() I-i:::: N N --- --- w- - Y7 Y7 Y7 Y7 (J CITY OF MERIDIAN VACANT POSITION REPORT AS OF July 31,2002 Date Department Job Position Dept Wage Filled New Vacant Code HRlMonth I Police waiting 10 fill when moved in new building Crime Prevention Specialist 2135 15.83 Hr 10/1/2001 Ray Ellis Patrol Off/Det (Retire Shadduck) 2125 22. 70 Hr 8/19/2002 7/31/2002' Patrol Officer (R Ellis) 2123 8/19/2002 Water Position to be re-evaluated Part Time Cross ConlSvc Coord Parks Seasonal Groundskeeper Part-Time Seasonal Recreation 15 - 20 Seasonal Part. Time Seasonal 12 of 16 1:: o Q. 11l a: .... 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"E OJ E '" OJ ...J ~:ai L~~ g ::J ~ '" E n:J f- 5m~~>.o..~-g ~g~;aj~ ~ Q)'II~IJgQ) .'S:!: ~.::i!. ~..:!o:::..:.c: 8 c: "0 m (ij m (ij Iti ~ Q) Il..o.. 0.. 0..0.. 0.. 0.. ~ ~OlC\l('l')tnT""('I') o~gg~..,.g co M-W (O('t] ('I') co cnl;DQ)mO'Jmm Q) en 00 IJ) co U) W .~ -.c ~ ~..:!o:: ~..:.::: o cg III m :.u Ri {ij 0..0.. 0.. Il..o.. 0.. 0.. M N ., ci r- ~ ... ... N o ..: N .... N o '" rO ... a 0 a = d e o M a <D om o '" ~ '" <0 ..- 4- o (") ..- o o ci o o rO M CD It) o o .,.; to '" m '" ... a = N o '" rO M ... CAPITAL Approved FY2001 FY2002 Purchase. Bud to Act DEPT Dlv Account In FY2002 BUDGET Carry-Forward AMOUNT FY2D02 YTD Variance Council 1120 94300 4 Laptops 10,000.00 10,359.95 (359.95) Council 1120 96001 NOT IN THE CAPITAL BUDGET 9,349,20 (9.349.20) a,chilect fees 1140 94300 NOT IN THE CAPITAL BUDGET 1,293,94 (1,293.94) laptop for spa Mayor 1310 94300 replace Mayor computer w~aptop 1,900.00 1,293,94 600,06 Admin 1840 53804 Senior Center Ga' 6,300.00 6,200,00 100,00 pd 10 Senior Building 1940 94300 'eplace Mindi's compuler 2,500.00 2,500.00 Building 1940 99500 add 10 Capilallmprovemenl Fund 105,480,00 105,460.00 Police 2123 94100 replace Patrol Ca, #26 40.000.00 27,000.25 12,993.75 Police 2123 94100 replace Patrol Car#30 40,000.00 27,006.25 12,993.75 Police 2123 94100 replace Palrel Car #32 40.000.00 27,006.25 12,993,75 Police 2123 94100 Palrol Car 27,006.25 (27,000.25) 2123 94100 Palrol Car 20,607.25 (20,607.25) Police 2123 94100 K9 Vehicle 40,000.00 21,062.25 16.917,75 Police 2125 94100 New vehide for ESRO Officer 20,000.00 16,944,90 3,055.10 Dodge Intrepi Police 2125 94100 replace Invesl Car #29 20,000.00 23,115.57 (3,115.57) Chrysler 2001 PoHce 2110 94200 Fumilure for new St.lion 67,870.00 22.654,95 45,015.05 I Police 2135 94200 Furniture fer Evidence Tech 2,600.00 2,800,00 Police 2135 94200 Fumiture for PT Community Person 2,600.00 2,800,00 Police 2121 94300 Digital Camcorder 1,500.00 1,500,00 Police 2121 94300 Digital Camera 2,100.00 2,100.00 Police 2121 94300 NOTlN THE CAPITAL BUDGET 2,650,03 (2,650.03l Laptop Comp Police 2121 94300 replace Computers (2) 3,000.00 3.961,99 (961.99f 2 Presario 17 Pojice 2124 94300 replace Computer Server 12,000.00 14.293,50 [2,293.50f Police 2124 94300 NOT IN THE CAPITAL BUDGET 7.607.98 (7,607.98) 3 computers,p Police 2125 94300 replace Computers (2) 3.000.00 3,000.00 Police 2135 94300 Com puler for Evidence Tech 1.500.00 1,500.00 Police 2135 94300 Computer for PT Community Person 1,500.00 1,500.00 Police 2124 94310 Laserfisc.he software 16,812.00 17,047.00 (235.00) Police 2123 94400 NOT IN THE CAPITAL BUDGET 1,008.00 (1.008.00) 2 glock guns Police 2123 94500 K9, equip & training 10,100.00 2,757.27 7,342.73 Police 2110 94600 fntranet system for new Station 32,500.00 17,010.20 15,489,80 Police 2110 94600 Phone system for new Station 50,000.00 82,513.36 (32,513,38) Police 2110 96011 Construction of Road 10 new station 152.000.00 144,330.00 7,670.00 Police 2110 96011 POiice Stalion additional construction costs 2,909,939.00 39,630.00 2,757,494,47 192.074.53 Kreizenbeck Fire 2210 54000 SCBA BOllles & Packs 22,200.00 22,200.00 Fire 2210 92300 Training Props 50,000,00 1.320.50 48,679.50 Fire 2210 93302 Opticom 10,500.00 11,914.00 (1,414.00) Locust Grove, Fire 2210 94100 New Vehicle 35,000,00 29,212,00 5,788.00 Ford Expedili Fire 2210 94120 New Fire Truck 300,000.00 71.25 299,928.75 Fire 2210 94300 Compuler Server 7,500.00 350.00 7,150.00 2210 94300 NOT IN THE CAPITAL BUDGET 1,094.00 (1,094.00) Computer for Fire 2210 94400 Hose 7,085.00 4,931,10 2,153.90 Hose Fire 2210 94400 Nozzles.tips, valves,slrainer, vests,l.dders,bags,elc 30,965.00 20,676.40 10,268.60 masks,air pal( Fire 2210 94400 Radios 2,250,00 7,360.00 (5,130.00} 12 radios Parks 5200 93405 Slorey Renovation 120,000,00 131.647,08 (11,847.08l Parks 5200 93409 Chaleau Park Development 332,728.00 299,058.28 33,669,72 Parks 5200 93411 Skate Park Development 119,785.00 115.29 119,669.71 Parks 5200 93412 Chamber Restroom Expansion 63,000.00 43,462.45 19,537.55 Parks 5200 94300 replace Admin Asslst Computer 1.500,00 1,469.00 31.00 Parks 5200 96900 Park Land 100,000,00 100,000.00 Parks 5200 96902 Sear Creek piayground equipmenl 42,316.24 (42,316.24) Parks 5200 96903 58 Acre Park phase I 1,300,906.00 300,000.00 356,692.40 1.246.213,60 Parks 5210 92401 Asphalt Shop Yard 10,000.00 10.000.00 Parks 5210 94300 repiace StJperint Computer 1,500,00 1,459.00 31.00 Parks 5210 94401 Large Mower 56,000.00 57,226.76 773.22 Admin 58001 Drug Seizure money, Care to Share, Fire Preventi 15,000.00 15,000.00 99500 add 10 Capilallmprovement Fund 216,856.00 216,856.00 4,905,658.00 1,840,348.00 4,304,40654 2,441,599.46 CITY of MERIDIAN FY2002 Budget to Actual Capital Outlay General Fund YTD 7/3112002 lor Municipal Cenler re eenler 300m uler - Compaq #705 00 computers rinter,monitofjUSbport, Eagle & Pine on Johnson s,defibs112 8/2312002 Page 14 of 16 Council Reports monthly.xls CAPITAL Approved FY2001 FY2002 Purchases Bud 10 Act DEPT Div Account in FY2002 BUDGET Carry-Forward AMOUNT FY2002 Variance PW 3200 54120 upgrade to Windows 2000 11,800.00 8,377.57 3,422,43 PW 3200 94200 Secretary desk & chair 1,300.00 1.300.00 PW 3200 94300 2 new computers 4,000.00 4.000.00 PW 3200 94300 Linex cube computer 2,000.00 1,935.12 64.B8 PW 3200 94300 NOT IN THE CAPITAL BUDGET 12,330.70 (12.330.70J i PW 3200 94300 replace Computers (4) 6,000.00 6,000.00 PW 3200 94310 Autocad Software 9,700.00 9,616.65 83.35 MUBS 3300 94300 replace Computers (2) 3,000.00 2.733.00 267.00 WATER 3400 94300 replace Computer 2,500.00 2,500.00 WATER 3410 93301 Upgrade Telemetry program 50,000.00 17,835,51 32,164.49 WATER 3410 95030 SS Interrogators (2) 10,000.00 9,346.81 653.19 WATER 3410 95031 Fire Hydrant replacements (20) 90.000.00 31,556.95 58,443.05 WATER 3410 96111 Water Tower Upgrade 136,528.00 109,440.09 27,067.91 WATER 3410 96132 8th Street Landscape 17,048.00 3,591.34 13,456.66 WATER 3450 94100 New 1/2ton Pickup for Backflow Inspector 14,950.00 14,922.65 27.35 WATER 3450 94300 Computer for Backflow Inspeclor 2,100.00 2,190.00 (90.00J WATER 3450 94300 Tokay Hand Reader for Backflow Inspector 2,300.00 1,069.36 1,230.64 WATER 3450 94300 Tokay license for Backflow Inspector 1,80000 805.00 995.00 WATER 3490 96112 Well #8 abandon 20,000.00 20,000.00 WATER 3490 96121 Well #21 additional construction costs 54,421.00 247,617.00 95,896.47 206,141.53 WATER 3490 96131 Well #10 Bypass & Landscape 15,000,00 10,000.00 1,600.00 23,400.00 WATER 3490 96133 Well #22 additional construction costs 90,969.00 110,000.00 222,224.25 (21,255.25) WATER 3490 98140 Water Main Extensions 200,000.00 205,237.65 (5,237.65) WATER 3490 96147 Waterline Extensions phase III 497,148.00 24,822.25 472,325.75 WATER 3490 96148 Well #23 additional capital 349,381.00 110,000.00 219,173.56 240,207.44 WATER 3490 96149 Well #24 additional capital 340,516.00 50,000.00 240,344.48 150,171.52 WATER 3490 96150 Well #25 200,000.00 41.00 199,959.00 WWTP 3510 92100 Remodel Conlrol Buildin9 20,000.00 20,000.00 WWTP 3510 94100 replace 93 GMC Pickup 18,000.00 1B,158.68 (158.68) WWTP 3510 94400 Diesel Tank 20,000.00 8,885.00 13,315.00 WWTP 3510 94400 Mill & Drill 4,000.00 4,813.27 (813.27) WWTP 3510 94400 Mise Equipment 4,000.00 1,023.75 2,976.25 WWTP 3510 94400 Riding Lawn Mower 5,000.00 2,579.97 2,420,03 WWTP 3510 96130 WWTP Asphall project 4,072.79 (4,072.79) WWTP 3520 96152 Creek Crossings Slip Lining 70,000.00 120.64 69,879,36 WWTP 3540 94100 New Small Pickup for Lab 14,BOO.00 11,917.14 2,882.86 WWTP 3540 94200 Lab furnishings 10,000.00 4,326.68 5,673,32 WNTP 3540 94300 NOT APPROVED IN THE CAPITAL BUDGET 2,206.36 (2,206.36) WNTP 3540 94310 Lab Software package 5,500.00 5,500.00 WNTP 3540 94600 Lab Phone System 5,000.00 1,759,20 3,240.80 WNTP 3590 93501 Plant Lighting project 25,000.00 2,500.00 22,500,00 WNTP 3590 93505 White Trunk Sewer Extension 2,539,599.00 1,170,961.38 1,368,637.62 WWTP 3590 96106 Lab Construction 559,873.00 466,930.18 92,942.82 WWTP 3590 96106 Dewatering Project (was closed in FY2001 then old bill came thru) 18,273.50 (18,273.50) WWTP 3590 96109 UVlOulfall Project 754,000.00 435.000.00 632,134.64 556,665.36 WWTP 3590 96141 WWTP Generator #3 6B,173.00 7,729.47 60,443.53 WWTP 3590 96142 South Slough Sewer Extensions 1,027,723.00 67,268.50 960.454.50 WWTP 3590 96143 WWTP city water project 72,885.00 20,984.54 51,900.46 WWTP 3590 96144 UP9rade Ashford Lift Station 15,000.00 15,000.00 WWTP 3590 96145 WWTP non-potable water project 92,96700 9,357.05 63,609.95 WWTP 3590 96151 Predesign WNTP upgrade 9.0 MGD 200,000.00 88.80 199,911.20 WWTP 3590 96153 Digester By-pass lines 18,000.00 15,51B.00 2,482.00 WWTP 3590 96154 Tertiary Filter By-pass lines 20,000.00 20,000.00 WWTP 3590 96155 Waste Thickener Project 500,000.00 43.220.56 456,779.44 add to Enterprise Fund 2,036,393.00 2,036,393.00 TOTAL ENTERPRISE FUND 6,636,231.00 4,552,960,00 3,739,342.94 7,449,848.06 CITY of MERIDIAN FY2002 Budget to Actual Capital Outlay Enterprise Fund YTD 07/31/2002 nstall costs were not inCluded in enhancement Autocad Land Development Software 2 compaq computers telemetry reconfigure 2 interrogators Hydrant replacements Dimension 6200 Computer Cassiopeia Pocket PC Mill $4195, extra parts $547.06 Lab meler Computer 8/23/2002 Page 15 of 16 Council Reports monthly.xls en I- Z w :!: o z w ::!!: < I- W C) o ::>N ZlIlg <..IN -< 0_,,"" -I-M O:::Z)-o WW..J ::!!:I-::> u..O..., OD..u.. )-oNO t:~en Ou..< rn w ~ o z E .2 CJ o CD ~ ~~ '" '" ,g <>. 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(f) 8 0.. ~ en ~ C c .e ::J ~ .8 '0 E ~ .Q ~ ~ $ i3 'E ~ ~ 8 .!; .S co ~ '0 $! o * OJ .5: ~ ii;irnco ID~ID c..coo. 000 U Q) Q).S rnrn-o' C C Q) ~~u X X Q) Q) (J) x lDQiQ)* > > C oo:.c zoo...... 0._._ .:;:: i= :: ::= (I) <rn(/):;: e::: g>g>Q) w 'S os: -0 acoco:::J ii.irnoo.c* Z o t) I:t: lD (J) w ii;i ':> .2 ~s:5:~ ::100"- <n(Q(O ...J := < W b !:: I- MERIDIAN CITY COUNCIL MEETING APPLICANT /luqju<t j- 2 ~ ;!-o rJ z,- (/ , REQUEST ;/?Lyc;,/1..a..rtho/ po//ej J ITEM NO. 4-/1--2- AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: ADA COUNTY HIGHW A Y DISTRICT: CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: Vl-tv i~J ~ &\JW"' rflr ? rJ ~JY Contacted: Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. ,(i CITY OF MERIDIAN PROCESSING INVOICES FOR PAYMENT DESK MANUAL INTRODUCTION This desk manual gives step-by-step instructions on how to use the purchase order system. The purchase order system was developed to bring uniformity to the City's purchase orders and to give each department access to actual budget balances at any given time during the year. To maintain accuracy it is important that all purchases be entered into the system, regardless of amount. This system is not linked to the City's accounting system, so each department must balance to the financial reports received from the Finance Department on a monthly basis. All purchase orders and invoices should be processed and sent to Accounting on a weekly basis. In order for the current month financial reports to be accurate, all invoices/purchase orders must be received in Accounting by the 5th of the month. Any invoices/purchases orders received after this date may not be entered in the correct month. ALL INVOICES SUBMITTED TO ACCOUNTING SHOULD BE ACCOMPANIED BY: Purchases Under $1,000 - Invoice stamped wlDept head approval, packing slip (if applicable) PO number MUST be written on invoice Purchases Over $1,000 - PO approved by Dept head, invoice, packing slip (if applicable) Purchases Over $5,000 - PO approved by Dept head and Council liaison, invoice, packing slip (if applicable), at least three (3) bids Invoices and purchase orders are paid the 10th of each month for the previous month. All purchases must adhere to the City of Meridian Purchasing Policy. Prepared by Kathleen Putman August 16, 2002 TO ENTER A NEW PURCHASE ORDER: Click on Purchase Order Program icon on desktop. Click on Purchase Order Entry button. This will bring up a blank purchase order. *PURCHASE ORDER NUMBER - the first three numbers of the PO are hard coded and cannot be changed. Use Last PO# button to bring up last number used. Once a PO number has been used, it canIlot be entered again. The system will en'or ont. Use record indicator buttons nt bottom of screen to find PO's nlready entered. 1'VENDOR NUMBER - use drop down list. The vendor name will automatically appear when the vendor number is selected. To add a new vendor, click on the paper icon and the new vendor entry screen will appear. To search for a vendor, use binoculars button. Search by vendor id, vendor name, address, or city. Click on vendor name and Select. "'DATE ORDERED - mmlddlyyyy *REQUESTED BY - name of employee requesting purchase. 1'REASON FOR PURCHASE - This would be a note to tell the individuals approving why the purchase was necessary This information does not save to history. . 1'SHIP TO LOCATION -use drop down list. To add a new location, click on paper icon. *DIVISION - use drop down list. This is the division within the department to which the purchase is to be charged. * ACCOUNT NAME - use drop down list. The corresponding account number will appear on the purchase order when printed. DESCRIPTION - this should be very descriptive of item purchased (i.e., envelopes, tires for vehicle #1, etc). This information will save to history. QUANTITY - number of items purchased. INVOICE # - vendors invoice number. * AMOUNT - numeric using dollars and cents (i.e. 100.00). PRINT PURCHASE ORDER - will bring up purchase order on screen as it will print. Use printer icon button at this screen to print purchase order. All invoices over $1,000.00 must be sent to Accounting with a hard copy purchase order. Invoices under $1,000 do not require a hard copy purchase order but must be entered into the system, stumped with the accounts payable stump, and the purchase order number MUST be written on the invoice. CLOSE - will return to Purchase Order Entry screen. SAVE - will move to next blank purchase order. CLOSE - returns to Main Menu. ~Reqllired field ADD TO AN EXISTING PURCHASE ORDER: Click on Add to a Purchase Order button. This screen allows changes to be made to an existing purchase order. PURCHASE ORDER NUMBER - use drop down. Add lines or change existing lines as needed. To search for a purchase order, use binoculars button. Search by purchase order number, vendor number, vendor name, date or amount. Click on PO number and Select. PRINT PURCHASE ORDER - will bring up purchase order on screen as it will print. Use printer icon on this screen to print of purchase order. CLOSE - will return to Purchase Order Entry screen. CLOSE - returns to Main Menu. REPORTS: Click on Reports button. This screen gives a selection of reports than can be printed. PURCHASE ORDERS - prints a list of all purchase orders entered. Select Current or History. Enter beginning and ending purchase order numbers. Run report. Use printer icon button at this screen to print report. Close - returns to Reports menu. DATE RANGE - prints a list of purchase orders by date. Select Current or History. Enter beginning and ending dates. Run report. Use printer icon button at this screen to print report. Close - returns to Reports menu. VENDOR NUMBER - prints a list of purchase orders by vendor. Select Current or History. Enter beginning and ending vendor number. Run report. Use printer icon button at this screen to print report. Close - returns to Reports menu. BUDGET - prints a budget report with real time line item balances. Current only. Enter beginning and ending department numbers. Run report. Use printer icon button at this screen to print report. Close - returns to Reports menu. VENDOR LIST - prints vendor list Run report. Use printer icon button at this screen to print report. Close - returns to Reports menu. ACCOUNT - prints expenditure report by account number. This report should be printed montWy and balanced to the expenditure reports received from Accounting. Enter beginning and ending dates. Enter department number. Enter beginning and ending account numbers. Run report. Use printer icon button at this screen to print report. Close - returns to Reports menu. CLOSE - returns to Main Menu. , , MAINTENANCE: Click on Maintenance button. This screen allows changes to be made to department/division/vendor information. ADD AN ACCOUNT TO YOUR DEPARTMENT - to add an existing account to a division. Upper left box - click on division to add account to. Right box - will list all current accounts associated with that division. Lower left box - will list all current accounts available. Click on account to add. Join - adds account to current list at right. Exit - returns to Maintenance menu. ENTER/MODIFY BUDGETS - Only use at beginning of new budget year to enter new fisclll year budget llmounts. Enter division number. OK Cancel to exit without making changes. Quick Entry screen - change budget line item amounts. Close - returns to Maintenance menu. ADD A NEW ACCOUNT - to set up a new account that is not in current account list. To change account description for existing account code - use record indicator buttons at bottom of screen. Enter account code (received from Finance Dept). Enter account description. Enter type of account - Operating Costs or Capital Outlay only. (Revenue and Personnel not available at this time). Save Close - returns to Maintenance menu. After adding a new account at this screen, account needs to be added to division. (See Add an Accollnt to your Department). CREATE A NEW DIVISION - add a new division to a department. Enter new division code (received from Finance Dept). Enter division name. Enter department code that division is associated with - use drop down list. Enter fund code - use drop down list. Enter group code - use drop down list. Use record indicator buttons at bottom of screen to access existing divisions. Save & Exit - returns to Maintenance menu. VENDOR MAINTENANCE - add new vendors or change existing vendors. Enter new vendor information. Change existing vendor information as needed. (Use record indicator buttons at bottom to access existing vendors.) Save Close - returns to Maintenance menu. MOVE PURCHASE DATA TO mSTORY - only use at yem'-end when closing out currellt year. This ueeds to be done before new budget amounts and purchase orders can be entered. Invoices for the new year should not he entered until the previous year is closed out or the current year budget balances will be wrong. DEPARTMENT INFORMATION - to change department contact information. Change department information as needed. Save & Exit EXIT MAINTENANCE - returns to Main Menu. August 23, 2002 MERIDIAN CITY COUNCIL MEETING APPLICANT Public Works Department August 27, 2002 ITEM NO. ~-b REQUEST White Drain Sewer Trunk Project -- Yargason Easement AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: See Attached Memo ,~ ~ Contacted: Date: Phone: Materials presented at PUblic meetings shall become property of the City of Meridian. (....-. City of Meridian Public Works Dept. Memo RECEIVED ,1 J :~:; ... -: f".rr^ 0'"""\;1.".1-.... .:., _ i.'vv.t. ~:I~Y OF MERIDIAN GIT ( CLERK OFF!C":F To: Mayor Corrie & City Council From: Brad Watson, P.E. />> CC: File, Gary Smith, PE, City Clerk Date: 8/22/2002 Re: Proposed Agenda Items for August 27 City Council Meeting The Public Works Department respectfully requests that the following items be placed on the August 27 City Council agenda, on the Consent Agenda, for Council's consideration: 1) Addendum No. 1 to License Aoreement - South Slouch Sewer Proiect, Nampa & Meridian Irrication District. This addendum was necessary to include construction of water line along and across the South Slough (aka Finch Lateral) easement. A copy of the addendum is attached. Recommended Council Action: approve the addendum to the license agreement with Nampa & Meridian Irrigation District for the South Slough Sewer Project and authorize the Mayor to sign and the Clerk to attest From the desk of... ~, 2) White Drain Sewer Trunk Proiect - Yoroason Easement. Attached is a copy of new pennanent and temporary construction sewer easements signed by Mr. and Mrs. Yorgason. While the Yorgason's signed an easement previously, this additional easement, located just inside the boundary of Baldwin Park Subdivision, is required due alignment changes through Mr. Kennedy's property and the final location of the stub street out of Baldwin Park. Also included is a Right-of-Way contract that includes the City providing an 8-inch sewer stub out to Yorgason's property. Brad Watson, P.E. City Engineer Meridian Public Work.<J Department 660 E. Watertower Lane, Suite 200 Meridian. Idaho 83642 (208) 89&-.5500 Fax: (208) 887-1297 watsonIx@meridiancity.org Recommended Council Action: Accept the permanent and temporary construction sewer easements from Ramon and Marilyn Yorgason, approve the right-of-way contract, and authorize the Mayor to sign and City Clerk to attest. . Page 1 ( We request that the following items be placed on the August 27 City Council agenda, under Public Works Department Reports, for Council's consideration: 1) Five Mile Sewer Trunk Extension Latecomer Aareement - Sundance Development Company (Silverstone). This latecomer agreement, an unsigned copy of which is attached, reflects changes 1 discussed with City Council several weeks ago in regards to the Silverstone latecomer agreements. I believe the agreement signed by Sundance Company will be forwarded to me by the Council meeting. If 1 do not receive the signed agreement by the Council meeting, I will ask that this item be tabled. Recommended Council Action: Approve the sewer latecomer agreement with Sundance Development Company and authorize the Mayor to sign and City Clerk to attest. Thank you. Please contact me if you have any questions regarc:ling these items. ~ . Page 2 CITY OF MERIDIAN 660 E. Watertower, Suite 200 Meridian, Idaho 83642 RIGHT~OF. WA Y CONTRACT LOCAL PROPERTY OWNERS PROJECT # & DESCRIPTION City of Meridian "White Drain" Sanitary Sewer Trunk, Ten Mile Rd. to Locust Grove Rd. PARCEL # & OWNER S0436233850, J. Ramon and Marilyn Yorgason DATE OF OFFER THIS RIGHT.OF-W A Y CONTRACT, made this day of ,20_, between the City of Meridian, acting by its Mayor and Council, by the City Engineer or his authorized representative, herein called "CITY" and J. Ramon and Marilyn Yorgason herein called "GRANTOR". WHEREAS, subject to the terms outlined below, GRANTOR agrees to deliver to the CITY a Permanent Sewer Line Easemen"t included herewith as Exhibit "A-I" and Exhibit "A-2". NOW THEREFORE, the parties hereto agree as follows: I. GRANTOR agrees to donate the following easements to the CITY OF MERIDIAN: ITEM DESCRIPTION AREA (Ac). Permanent Easement Temporary Easement 0.06 0.00 Additional Stipulations: For Mutual Benefits. 2. This Contract shall not be binding unless and until executed by the City Engineer and the Mayor and/or their authorized representatives. The parties have herein set out the whole of their agreement, the performance of which constitutes the entire consideration for the granting of said easement and shall relieve the CITY of all further claims or obligations on that account or on account of the location, grade, construction, and maintenance of the proposed sanitary sewer line. 3. Grantor will be allowed (1) stubout at specific locations to be resolved between Grantor and Keller Associates prior to construction of this project. One 8 inch stub out at manhole A-36. Date: ;LOG ~ IN WITNESS WHEREOF, the parties have executed this Contract the d, an CITY of Meridian By Robert D. Corrie, Mayor ATTEST: William G. Berg, Jr., City Clerk Title: Date: ~ /3 ;AOO -J... Date: Social Security Number: Approved By Council: 08/08/02 SANITARY SEWER EASEMENT This Sanitary Sewer Easement (the "Agreement") is made and entered into this _ day of , 20_, by and between J. Ramon and Marilyn Yorgason, the "Grantor(s)," and the CITY OF MERIDIAN, a body politic and corporate of the State of Idaho, the "Grantee." Recitals: A. Grantor(s) own(s) the parcel of real property located in Ada County, Idaho, more particularly described on Exhibit "A-1" & "A-2" attached hereto (the "Servient Estate"). B. Grantee desires to provide for a sanitary sewer trunk line across the Servient Estate and adjacent properties, and in connection therewith desires to obtain an easement to construct, install and maintain said trunk line system over and across the Servient Estate, and on the terms and conditions hereinafter set forth, Grantor(s) (is/are) willing to grant the same to Grantee. NOW, THEREFORE, IN CONSIDERATION OF THE PREMISES AND THE MUTUAL COVENANTS CONTAINED HEREIN AND OTHER GOOD AND VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: 1. Grant and Use. Grantor(s) grant(s) to Grantee a perpetual easement over and across the Servient Estate for the transportation and delivery of sewer water across the Servient Estate, and for the construction, installation, operation, maintenance, repair and replacement of a sanitary sewer trunk line system on the Servient Estate reasonably necessary for such purpose (the "Easement"). The Grantee's use of the Servient Estate is not exclusive, but other uses of the Servient Estate by Grantor(s) shall not interfere with the Grantee's Easement and its expected uses thereof. Grantor(s) further grant(s) to Grantee: a. The right to grade the gravel maintenance road located within the perpetual easement; b. The right from time to time to trim and cut down and clear away any and all trees and brush now or hereafter on the easement that may interfere with the exercise of Grantees rights under this instrument; c. The right to install, maintain and use gates in all fences that now cross or shall hereafter cross the easement; d. The right to mark the location of the pipeline by suitable markers set in the ground, provided that such markers shall be placed in fences or other locations that will not interfere with any reasonable use Grantor shall make of the easement; e. The right to construct future manhole(s) over and service connections to this sewer trunk line. 2. Construction, Installation and Maintenance. At its sole cost and expense Grantee shall construct and install the system within the Servient Estate, the construction and installation thereof to be performed in accordance with plans and specifications prepared by Grantee at its sole cost and expense and reviewed by Grantor(s) prior to the commencement of construction. By reviewing such plans and Permanent Easement Page 1 of 3 specifications Grantor(s) assume(s) no responsibility for any deficiencies or inadequacies in the design or construction of the system, and the responsibility therefor shall be and remain in Grantee. After construction and installation is completed, at its sole cost and expense Grantee shall maintain the system in good condition and repair and as required to satisfy all requirements of applicable laws, the policies of Grantee and sound engineering practices, and Grantee shall have access to and from and over and across the Servient Estate for the purposes of such repair and maintenance. If the adjoining property owned by Grantor(s) or the surface of the Servient Estate where the system is buried is damaged as a result of the construction or use or repair and maintenance of this Easement by Grantee, Grantee, at its sole cost and expense, shall repair and restore the same, to the extent reasonably practicable, to the same condition it was in prior to such damage. 3. Covenant Aqainst Permanent Improvements. Grantor(s) covenant(s) and agree(s) that (he/she/it/they) will not interfere with Grantee's use of this Easement, or with Grantee's ability to repair and maintain the system thereon, and hereby covenant and agree that, except for such fencing as is reasonably required by Grantor(s) to secure (his/her/its/their) adjoining property and the Servient Estate, (he/she/it/they) will not construct any permanent improvements on the Servient Estate or plant any trees or similar substantial perennial plants thereon. 4. Indemnification. Grantee shall indemnify and save and hold Grantor(s), (and each of them,) from and against all claims, actions or judgements, for damages, injury or death caused by or arising out of the failure or neglect of Grantee to properly construct, install, repair or maintain the system on the Servient Estate. 5. Covenants Run with the Land. This Easement shall be a burden upon the Servient Estate and shall run with the land. 6. Attorney's Fees and Costs. In any suit, action or appeal therefrom to enforce or interpret this Agreement, the prevailing party shall be entitled to recover their or its costs incurred therein, including reasonable attorney's fees. 7. Exhibits. All exhibits attached hereto and the recitals contained herein are incorporated herein as if set forth in full herein. 8. Successors and Assiqns. This Agreement, the Easement herein granted, and the covenants and agreements herein contained shall inure to the benefit of and be binding upon the parties hereto and their successors and assigns to the above- described Dominant and Servient Estates, or any portion thereof. 9. Recordation. This Agreement shall be recorded in the Real Property Records of Ada County, Idaho. Permanent Easement Page 2 of 3 IN WITNESS WHEREOF, the undersigned have caused this Easement to be executed the day, month and year set forth above. By Gary Smith, P.E., Public Works Director By: CITY of Meridian Printed: Date: August 14, 2002 By: Robert Corrie, Mayor Social Security Number: ATTEST: By: /V\~ - ff -- Title: Printed: Mar i 1 yn Yorgason City Council Approval Date: Date: August 14, 2002 STATE OF IDAHO ) ) ss. County of Ada ) On this 14th day of Augus t , 20 02 , before me, DeVona D. Luke , a Notary Public in and for the State of Idaho, personaflyappeared J. Ramon and Marilyn Yorgason, known or proved to me to be the person(s) who executed the foregoing instrument, and acknowledged to me that (he/she/itlthey) executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. ~ ~ -.I-~ ..... .& .&..-t DeVONA 0 LUKE ~. NOTARY PUBliC t STATE OF IDAH~ Auf'YLk-- 41. ~~ Notary Public for Idaho Residing at Boise , Idaho My commission expires 08/27/05 Permanent Easement Page 3 of 3 LEGAL DESCRIPTION FOR PERMANENT SEWER EASEMENT PARCEL # S0436233850 OWNED BY J. RAMON AND MARILYN YORGASON This permanent sanitary sewer easement is situated within the Sl /2 of the NW1 /4 of Section 36, Township 4 North, Range 1 West, Boise Meridian, Ada County, State of Idaho. Being a sixteen foot strip of land more particularly described as follows: Beginning at a brass cap marking the Southwest corner of the NWl/4 of Section 36, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho; Thence along the southerly line of said NW1 /4 of Section 36 East, a distance 2008.50 feet to the POINT OF BEGINNING. Thence leaving said southerly line North, a distance of 16.00 feet; Thence East, a distance of 166.10 feet parallel with said southerly line of the NW1/4 of Section 36; Thence South, a distance of 16.00 feet to the southerly line of said NW1/4 of Section 36; Thence along said southerly line West, a distance of 166.10 feet to the POINT OF BEGINNING. The easement described contains 0.06 acres more or less. EXHIBIT A-I ( NW 1/4 COR. SE0361 o <( ~~L 0::::-' W~ ot; Z~ . ---l SECTION 36 T.4N., R.1W., B.M. NW 1/4 NORTH LINE OF PARCEL . z J. RAMON AND MARILYN YORGASON lnst. #100082476 81/2 IRRIGATION EASEMENT ----- 16' PERMANENT EASEMENT~ 0.06:1: AC. - -;08.;;- - - - - 166.10' - - s;"n~ "" '" "'om ";,, ,;, '''~'d ! . P.O.B. ~COR. I SEC. 36 REV. NO. DESC. CITY OF MERIDIAN PUBLIC WORKS DRAWN BY: _-Rll... DATE: AUGU~T _~, 200~ PROJEcr: CK'D BY: __RE SCALE: N.T.S. APPROVED: N 1/4 COR. II SEC. 36 I I I I J I --~ I J I I J I I WIllI I !--.--J l C 1/4 COR. SEC. 36 BY: CK'D: 1999 "NO-NAME" SEWER TRUNK CITY ENGINEER DATE LEGAL:RA PORTION OFASCEC. ~, DWG. No: RW._._.___ T.i..N., -1-W., 8.M., AD OUNTY, IDAHO. SHEET 1 OF _ ( 4~ KELLER A:'~S. S" Of C: I ,. A'":, T: K' S 131 S.W. 5th Avenue. Suite A . Meridian, m 83642 August 8, 2002 RECEIVED AUG 1 9 2002 MERIDIAN CfTY ENGINEER Mr. Ramon Y orgason Capital City Development 6200 N. Meeker Place Boise, Idaho 83713 RE: White Drain Sewer Trunk Line Sewer Easement Dear Ramon: Enclosed are easement documents for you to review and sign. Due to the location of Baldwin Park's easterly most south stub street, the design of White Drain Trunk Line was modified to align with your stub street. The design modification extended the trunk line east and added a manhole with an 8 inch sewer stub to the north, aligning with the subdivision stub street. Because of this extension an additional easement is required. The easement document basically extends the permanent easement an additional 166 feet east of the previously granted easement. Please review and sign the contract and permanent easement, returning the signed original to Brad Watson at the City of Meridian, and a copy to me for my files. I briefly spoke with Dave to give him a "heads up" regarding this issue. If you have any questions or require any additional information, please call me at 288-1992, Sincerely, KELLER ASSOCIATES, INC. j)~~ Dorm Carnahan, P.E. Project Manager cc: Brad Watson, City of Meridian J 99062/1/02-388 die A Company of Professional Engineers and Scientists Ph: (208) 288~ 1992. Fax: (208) 288.[999 August 23, 2002 Department Reports August 27, 2002 MERIDIAN CITY COUNCIL MEETING APPLICANT Public Works Department -- Brad Watson ITEM NO. 3- 'B-1 REQUEST Tabled from August 6, 2002: Five Mile Sewer Trunk Extension Latecomer Agreement -- Sundance Development Company (Silverstone): AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHW A Y DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: See Previous Item Packet See Attached Memo t,fV Jt. I O'V .1 IJ;. UflO/ }uJ~ q/ l Contacted: Date: Phone: Materials presented at pUblic meetings shall become property of the City of Meridian. City of Meridian Public Works Dept. Memo ECEIVED AUG 2 2 2002 CITY OF MERIDJAN CITY CLERK OFF/CF To: Mayor Corrie & City Council From: Brad Watson, P.E. /N CC: File, Gary Smith, PE, City Clerk Date: 8/22/2002 Re: Proposed Agenda Items for August 27 City Council Meeting The Public Works Department respectfully requests that the following items be placed on the August 27 City Council agenda, on the Consent Agenda, for Council's consideration: 1) Addendum No. 1 to License Aoreement - South Slouoh Sewer Proiect, Nampa & Meridian Irrioation District. This addendum was necessary to include construction of water line along and across the South Slough (aka Finch Lateral) easement. A copy of the addendum is attached. Recommended Council Action: approve the addendum to the license agreement with Nampa & Meridian Irrigation District for the South Slough Sewer Project and authorize the Mayor to sign and the Clerk to attest. From the desk of... 2) White Drain Sewer Trunk Proiect- Yoroason Easement. Attached is a copy of new permanent and temporary construction sewer easements signed by Mr. and Mrs. Yorgason. While the Yorgason's signed an easement previously, this additional easement, located just inside the boundary of Baldwin Park Subdivision, is required due alignment changes through Mr. Kennedy's property and the final location ot the stub street out of Baldwin Park. Also included is a Right-at-Way contract that includes the City providing an 8-inch sewer stub out to Yorgason's property. Brad Watson, P.E. city Engineer Meridian Public Wolks Department 660 E. Watertower Lane, Suite 200 Meridian, Idaho 83642 (208) 898-5500 Fax: (208) 887-1297 watsOllb@meridiancity.org Recommended Council Action: Accept the pennanent and temporary construction sewer easements from Ramon and Marilyn Yorgason, approve the right-of-way contract, and authorize the Mayor to sign and City Clerk to attest. . Page 1 We request that the following items be placed on the August 27 City Council agenda, under Public Works Department Reports, for Council's consideration: 1) Five Mile Sewer Trunk Extension Latecomer AQreement - Sundance Development Company (Silverstone). This latecomer agreement, an unsigned copy of which is attached, reflects changes I discussed with City Council several weeks ago in regards to the Silverstone latecomer agreements. I believe the agreement signed by Sundance Company will be forwarded to me by the Council meeting. If I do not receive the signed agreement by the Council meeting, I will ask that this item be tabled. *- Recommended Council Action: Approve the sewer latecomer agreement with Sundance Development Company and authorize the Mayor to sign and City Clerk to attest. Thank you. Please contact me if you have any questions regarding these items. /~ . Page 2 MERIDIAN CITY COUNCIL MEETING ~p APPLICANT U In a 11. P- f .9-VVL- c.e... REQUEST 7J-avd jJoltir 2--,0 0 2__ ITEM NO. 4--~-/ AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: d-~ .rJ /I. rrY Mr ~ljAJ MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: ADA COUNTY HIGHWAY DISTRICT: CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: Contacted: Date: Phone: Materials presented at public meetings sholl become property of the City of Meridian. Will Berg From: Sent: To: Subject: Pauline Skeggs [skeggsp@ci.meridian.id.us] Monday, August 26,20023:59 PM bergw@ci.meridian.id.us Travel & Expense Policy ~.......... U Travel & Expense 3.5.doc Will, Here is the final revision for City Council. (fiII"eJ 1 /0 'V _~to 0/b (?N e I }i~j {U - ~gJ/ 01 Uv \ 1 CITY OF MERIDIAN STANDARD OPERATING POLICY AND PROCEDURE NUMBER 3.5 SUBJECT: TRAVEL AND EXPENSE REIMBURSEMENT PURPOSE: To outline the City's policy regarding travel and reimbursements for related expenses. POLICY: An employee on authorized City business shall be reimbursed for expenses incurred in completing his/her work-related assignment in accord with the procedures established within this policy. AUTHORITY & RESPONSffiILITY: Each City employee is responsible for providing verified receipts for any expenses for which reimbursement is requested for authorized travel and expenses in accordance with the City's Ethics Ordinance (#787) and consistent with Idaho Code. PROCEDURES AND RELATED INFORMATION 1. TRAVEL AWAY FROM THE CITY The department head or Mayor must approve all travel away from the City in advance. Travel expense reports must be completed and submitted to Accounting within ten (10) working days from the completion of the authorized travel. All expenses related to the trip should be reported on the expense report, ie: airfare, lodging, meals, etc. II. ADV ANCE TRAVEL REQUEST A Employees may request advance travel monies by completing an Accounting Check Request form and submitting it to their department head at least five (5) business days prior to departure. The approved form would then be submitted to the Accounting Department at least three (3) days prior to departure. B. Within ten (10) working days from the completion of the authorized travel, an employee shall submit an itemized travel expense report accounting for reimbursable travel expenses with all original receipts including all receipts for charges made on the City credit cards to his/her Department Head for approvaL The approved form will then be submitted to the Finance Department for processing. C. If actual reimbursable expenses are less than the amount of the advanced monies, the employee must return the excess amount upon submission of the request for reimbursement and accompanying documentation. D. If actual reimbursable expenses exceed the amount of the advanced monies, and all expenses are approved, the employee will be issued a check for the balance during the next regular accounting cycle. E. If an employee has elected to wait until completion of their authorized business travel before requesting reimbursement for their travel expenses, the reimbursement request will be submitted to the department head and Finance Department as noted above. Reimbursement will be made during the next regular accounts payable cycle. In. TRAVEL EXPENSES NOT ALLOW ABLE A. Expenses for side trips not involving City business are personal and will not be reimbursed by the City. B. Expenses for travel between home and the office or for other non-official purposes. C. Expenses incurred by an employee while on leave. D. The City does not pay for the alcohol or entertainment expenses. Entertainment includes any additional costs paid for in-room movies. n. TRANSPORTATION A. Employees should use the most practical mode of travel from the standpoint of time and expense. B. Reimbursement for travel by common carrier will be limited to the lowest cost means oftravel unless it is unpractical or not available. C. Reimbursement of mileage for use of a private owned vehicle will be at the most current lRS allowable mileage rate. D. Allowable mileage will be computed according to the latest official state highway map or mileage charts. E. The use of City of Meridian vehicles for personal or other non-official business is strictly prohibited. Home to office driving is only permissible when beginning or ending an authorized trip outside of regular business hours, or for other reasons considered in the best interest the City. The Mayor must approve full time assignment of a City vehicle to an employee. F. The City will reimburse employees for taxi or bus fares to the depots, airports, and hotels and other ground transportation costs necessary to conduct City business while traveling. Receipts must be provided. m. LODGING EXPENSES A. The actual cost of lodging plus applicable tax will be reimbursed. Lodging costs may be direct-billed to the City with prior approval ofthe department head. B. At the time of making reservations or registering, employees will identify themselves as City employees and whenever possible secure the accommodations at the government rate, if available. VI. MEAL EXPENSES Employees are allowed up to $50 per day for meals (including gratuities) Meals must be justifiable and reasonable. Receipts must accompany the expense report to Accounting for reimbursements. When employees are on City business for less than twenty-four (24) hours, a partial day reimbursement will be paid. Exceptions- If an employee will be traveling out of the country or out of the state to an area where the $50 meal allowance is not practical the employee will be required to get approval for the difference, from his/her department head and the Mayor. vn. OTHER REIMBURSEMENT When other federal, state or local agencies directly reimburse an employee for travel, training, and other related training costs, and where such costs were borne by the City, the employee will be required to endorse that reimbursement check over to the City. The reimbursement check must be submitted to the Finance Department within three (3) days of receipt. VIII. COMPLIANCE Failure to comply with any of the terms of this policy may result in legal and/or disciplinary action, up to and including termination. WiII Berg From: Sent: To: Subject: Pauline Skeggs [skeggsp@cLmeridian.id.us] Monday, August 26, 20023:59 PM bergw@ci.meridian.id.us Travel & Expense Policy ~ Travel & Expense 3.5.doc Will, Here is the final revision for City Council. tP"J l'O t- _~lO ~/t r-N Ql b~j tU . ~tY/ 1 CITY OF :MERIDIAN STANDARD OPERATING POLICY AND PROCEDURE NUMBER 3.5 SUBJECT: TRAVEL AND EXPENSE REIMBURSEMENT PURPOSE: To outline the City's policy regarding travel and reimbursements for related expenses. POLICY: An employee on authorized City business shall be reimbursed for expenses incurred in completing his/her work-related assignment in accord with the procedures established within this policy. AUTHORITY & RESPONSffiILITY: Each City employee is responsible for providing verified receipts for any expenses for which reimbursement is requested for authorized travel and expenses in accordance with the City's Ethics Ordinance (#787) and consistent with Idaho Code. PROCEDURES AND RELATED INFORMATION L TRAVEL A WAY FROM THE CITY The department head or Mayor must approve all travel away from the City in advance. Travel expense reports must be completed and submitted to Accounting within ten (10) working days from the completion of the authorized travel. All expenses related to the trip should be reported on the expense report, ie: airfare, lodging, meals, etc. II. ADV ANCE TRAVEL REQUEST A. Employees may request advance travel monies by completing an Accounting Check Request form and submitting it to their department head at least five (5) business days prior to departure. The approved form would then be submitted to the Accounting Department at least three (3) days prior to departure. B. Within ten (10) working days from the completion of the authorized travel, an employee shall submit an itemized travel expense report accounting for reimbursable travel expenses with all original receipts including all receipts for charges made on the City credit cards to his/her Department Head for approval. The approved form will then be submitted to the Finance Department for processing. C. If actual reimbursable expenses are less than the amount of the advanced monies, the employee must return the excess amount upon submission of the request for reimbursement and accompanying documentation. D. If actual reimbursable expenses exceed the amount of the advanced monies, and all expenses are approved, the employee will be issued a check for the balance during the next regular accounting cycle. E. If an employee has elected to wait until completion of their authorized business travel before requesting reimbursement for their travel expenses, the reimbursement request will be submitted to the department head and Finance Department as noted above. Reimbursement will be made during the next regular accounts payable cycle. III. TRAVEL EXPENSES NOT ALLOW ABLE A. Expenses for side trips not involving City business are personal and will not be reimbursed by the City. B. Expenses for travel between home and the office or for other non-official purposes. C. Expenses incurred by an employee while on leave. D. The City does not pay for the alcohol or entertainment expenses. Entertainment includes any additional costs paid for in-room movies. IT. TRANSPORTATION A. Employees should use the most practical mode of travel from the standpoint of time and expense. B. Reimbursement for travel by common carrier will be limited to the lowest cost means of travel unless it is unpractical or not available. C. Reimbursement of mileage for use of a private owned vehicle will be at the most current IRS allowable mileage rate. D. Allowable mileage will be computed according to the latest official state highway map or mileage charts. E. The use of City of Meridian vehicles for personal or other non-official business is strictly prohibited. Home to office driving is only permissible when beginning or ending an authorized trip outside of regular business hours, or for other reasons considered in the best interest the City. The Mayor must approve full time assignment of a City vehicle to an employee. F. The City will reimburse employees for taxi or bus fares to the depots, airports, and hotels and other ground transportation costs necessary to conduct City business while traveling. Receipts must be provided. ITL LODGING EXPENSES A. The actual cost of lodging plus applicable tax will be reimbursed. Lodging costs may be direct-billed to the City with prior approval of the department head. B. At the time of making reservations or registering, employees will identify themselves as City employees and whenever possible secure the accommodations at the government rate, if available. VI. MEAL EXPENSES Employees are allowed up to $50 per day for meals (including gratuities) Meals must be justifiable and reasonable. Receipts must accompany the expense report to Accounting for reimbursements. When employees are on City business for less than twenty-four (24) hours, a partial day reimbursement will be paid. Exceptions- If an employee will be traveling out of the country or out of the state to an area where the $50 meal allowance is not practical the employee will be required to get approval for the difference, from his/her department head and the Mayor. VII. OTHER REIMBURSElvfENT When other federal, state or local agencies directly reimburse an employee for travel, training, and other related training costs, and where such costs were borne by the City, the employee will be required to endorse that reimbursement check over to the City. The reimbursement check must be submitted to the Finance Department within three (3) days of receipt. VIII. COMPLIANCE Failure to comply with any of the terms of this policy may result III legal and/or disciplinary action, up to and including termination. August 23, 2002 Department Reports MERIDIAN CITY COUNCIL MEETING August 27, 2002 APPLICANT Police Department -- Chief Worley REQUEST Discussion of Meeting Room Policy / Agreement ITEM NO. 4 - C,,-( AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: See Aflached Agreement ~ (};P~ ?/ \ Contacted: Date: Phone: Materials presented at pUblic meetings sholl become properly of the City of Meridian. MERIDIAN POLICE DEPARTMENT PUBLIC MEETING ROOM RENTAL AGREEMENT An agreement between the MERIDIAN POLICE DEPARTMENT, "Department", and , "RENTER" representing for rental of a public meeting room located inside the Meridian Police Department headquarters building located at 1401 E. Watertower St, Meridian, Idaho. In furtherance of his/her desire to rent this room for a meeting or gathering, Renter agrees to the following and acknowledges such agreement by initialing the space at the end of each paragraph. 1. Requests for reservations must be made at least seven (7) days but no more than twenty-one (21) days prior to the start of the use. "Standing" reservations are not accepted. Requests for reservations may be made by contacting the Records Section at 846-7300. Preference is given to law enforcement related functions, followed by civic or business groups operating within the City of Meridian. 2. A $25.00 per day fee is charged for use of the room. This fee is applicable to full or partial days. Checks can be made payable to the "City of Meridian". Fees mLlsL be paid in advance ofLhe room Llsage. _ 3. Seating is available for up to 85 persons. The room will be arranged in a classroom style with tables with seating for 48 people. If seating is required for more people, this must be requested at the time of reservation. The renter may change the seating arrangement for their meeting but are responsible to return all tables and chairs to their original configuration at the conclusion of the meeting. 4. Audio/visual equipment, including televisions, a VCR, a computer projector, and two wireless microphones are available for use without additional charge. However, the renter must specify at the time of making the reservation which equipment will be used. Renters will not have access to the control consoles for this equipment during the rental period, so equipment must be activated by MPD staff in advance of the meeting. _ 5. The renter is fully responsible for any damage to the 1'00111, fumishings, or equipment that may occur during the rental period. _ 6. For rentals occurring outside regular business hours, the renter will be issued one proximity card that will activate the exterior public meeting room doors. This proximity card will only work for time the room has been reserved and remains the property of the Meridian Police Department. At the conclusion of the meeting, the renter must retum the proximity card to the depm1ment by the following business day. lfthe card is lost or not returned, a fee of $7.50 will be assessed to the renter. 7. No alcoholic beverages or controlled substances are allowed in the public meeting room. 8. By renting this room voluntarily, the renter and his/her organization agrees to hold harmless the Meridian Police Depm1ment and the City of Meridian as specified in the attached agreement. _ I wish to rent the Public Meeting Room at the Meridian Police Department on (dates) from to (times of day). By my signature, I agree to the terms set forth in this agreement. Signature ofperson(s) reserving the public meeting room: PRINTED NAME SIGNATURE DATE PIUNTED NAME SIGNATURE DATE REPRESENTING Agreement accepted on behalf of the Meridian Police Department, which agrees to rent the Public Meeting Room as specified above, in consideration of the fees and agreements of the Renter as outlined. Signature ofMPD employee / Date HOLD HARMLESS AGREEMENT This hold Haml1ess and indenulification Agreement ("Agreement") is entered into by and between "Renter" , and the Meridian Police Department and the City of Meridian "Department", on this day of 200 _, in Meridian, Idaho. Recitals Renter desires to rent Department's public meeting room along with use of the public restrooms, located inside of the Meridian Police Dep81tment at 1401 E. Watertower, Meridian, Idaho, for a meeting/gathering to be held on . The intent of this Agreement is to indemnify Department from any claims arising from and related to Renter's use and rental of these premises. Agreement FOR VALUABLE CONSIDERATION, the receipt of which is hereby acknowledged, Renter and Department agree as follows: Renter will indemnify and hold harmless Department from any and all claims, actions, and judgments, including costs of defense and attorney's fees incUlTed in defending against same, arising from and related to Renter's use and rental of the premises located at 1401 E. Watertower, Meridian, Idaho. Renter's actions include the acts of Renter's agents and employees. Department shall be entitled, in its reasonable discretion, to settle claims prior to suit or judgment, and in such event Renter shall indemnify and hold harmless Department for any such claims paid, including Department's reasonable attorney's fees incurred resulting from such action. In the event any claim or suit is brought against Department within the scope of this agreement, Renter shall pay for legal counsel chosen by Department to defend against same. This agreement shall encompass all claims resulting from activities by the Renter and the Renter's agents, employees, guests, licensees, invitees and all others permitted by Renter to attend any meeting or gathering in the Meridian Police Department Public Meeting Room. In the event either party files suit in a court of law to interpret or to enforce the terms of this Agreement, the party prevailing in such action shall be entitled, in addition to any legal fees incurred in defending against any third party claim, to its reasonable legal fees and costs incurred in sllch action to interpret or to enforce the te1l11S of this Agreement This Agreement shall be interpreted under the laws of the slale of Idaho. Meridian Police Departnlent Renter Chief of Police or his Designee Signature of Renter Date of Agreement II Wx-s~ roSi fOr ?uJe>Lc'c.. rtLoti&.. - L~tvv1~! NOTICE OF PUBLIC HEARING CITY OF MERIDIAN NEW WASTEWATER PRETREATMENT FEES AND ADJUSTMENTS .; 7.- The City Council of the City of Meridian will hold a public hearing on Tuesday, August Xl, at 6:30 p.m. in the City Council Chambers at Meridian City Hall, 33 E. Idaho Avenue, Meridian, Idaho. The purpose of the public hearing is to receive public comments regarding Imposition of new fees by the Public WorIIs Department. The fees are necessary to cover the costs of plan reviews, inspections, sampling, surveillance, and related department penn its assodated with the wastewater pretreatment program. The new and adjusted fees are as follows: Plan Review & Flnallnsoectlon: . . . Pretreatment Application Fee- New Commercial Construction (other than shell construction) $150.00 · Commercial Pretreatment Appliqrtion Fee Tenant Improvement for Shell '. $150.00 · Follow -up Inspection Fee Samplina Fee: $42.50 per inspection $85.00 Surveillance: $42.50 per hour (plus third party laboratory expenses at cost) Permits · SIU - (Significant Industrial User) 5 years (unless otherwise specified) $500.00 and up depending on complexity and time requirements. ""' · MIU - (Minor Industrial User) RevIew Need for Permit eNery 3 years. Fees are dependent upon investigational requirement. $50.00 per calendar year. · Septage Hauler PermIt The public is encouraged to review the proposed fee structure, attend the public hearing and offer comments and tesllmony. Oral testimony may be limited to three (3) minutes per person. Written comments are welcome and need 10 be submitted I sent to the Meridian City Clerk, 33 E. Idaho Avenue, Meridian. Idaho 83642 of by fax at 888-4216. All materials presented at public meetings Shall become property of the City of Meridian. The hearing will be held in a facility Ihat Is accessible 10 persons with disabilities. Anyone desiring accommodation for disabilities related to documents and I or hearings, please contact the City Clerk's Office at 868-4433 at least 72 hours prior to the public hearing. "., . DATED this 5th day of August, 2002. ~R ( William G. Berg, Jr. - City Clerk " Published August 121h and 191h, 2002. : ' ** TX CONFI" ,rlON REPORT ** AS OF AUG 12 '02 13; 17 PAGE. 01 CITY DF MERIDIAN MODE MIN/SEC PGS CMDt! STATUS UF--S 00' 17" 001 e162 OK EC--S 00'26" e101 062 DK EC--S 0e1'27" 001 062 OK EC--S 00'25" 001 062 OK EC--S 00'26" 001 062 OK EC--S 00'25" 001 062 OK EC--S 00'31" 001 062 OK EC--S 00'26" 001 e162 OK DATE TIME TO/FROM 25 08/12 13:10 PUBLIC WORKS 26 08/12 13;11 2088881193 27 08/12 13;128841159 28 08/12 13:13 2088840744 29 08/12 13;14 2088467366 30 08/12 13:15 208 898 5501 31 08/12 13:16 LIBRARY 32 08/1213:1792083776449 -----------------------------~-------------------------------------------------------------- ?llfXSe. roSi -fOr ?(;Jr;>~G -1Lot-L~ - L~o..-v(t:$ ~ N01:ICE OF PUBLIC HEARING Cm' OF MERIDIAN NEW WASTEWATER PRETREATMENT FEES AND ADJlISTMENTS Tho Cit)' Coun",) of lI>o' CiIY of Mor1l11811 wlU hold.. pu1:llc h03tiIlfl "" Tu..doy. Aug<>lt 71, It 6;30 p,m. In 1\'\& City Counc;l Cha/nboro .t Morldi.... Ctl:l HIIlI, 33 E. Idaho A,Oliuo, Ma<1dian, Id""o. Tho pwpolO of lna publIc OOitl/lll J. to ra:<<.. pul\llc <X>'I/noolil togll1lllll{J 1mpoo1lJon or IlM' I'ee& by U'I. Public WocQ~, The r_ ""' l\OOll!lIIO\lY \0 CO_ IN> _~ CIf plan lU'<i_ InopocllOllII, $8mpllll{J, aUI'Vellanee, and relal9<l ~....IIXlffll.a aMOdated VIlll1 the_alorprolrlllllmeflt proQmITJ. Tho new and odJusl6d r_ eto.o rtJUO'Io1l; Plo" 8!l:!11aw & AMI JMDeCllon: ',. . Pre1reatmenlAppJicalloo File- NlIW Comme<<:iul Con!!\rudlO<l (othet than shell conWuctlon) . Commettlfll PreIreolmonlAppllc:;>lhm Foo Tenant lmprwemert lor ShoU . . Follow-<Jp lnqleCtlon fOO SatnlllJna Fee: $42.50 per Inspection $85.00 5150.00 $150.00 SUNllllbnce, $42.60 per hour (~s lhird party laboratory (J>(~__ at ro'll) fmIm SIU - (St(jfllneanllllllu9tr1B1 USIll') 5 YOOl$ (OOIBAS olhetwlse &poelflOO) $500.00 00cI up depending On compleJ<ily and IllTI8lllqUtnll'llllllm, . MIU - (MInor IndU'JIrilll User) Review Need lor Pem'llllfNery 3 Y"lIrS. Fees lire dapel'\ll&nl upon IIW~iga\ionlll mqulreme<lt. $50.00 per coleOOar year. . Seplllgo Houler PeJ111ll Tho public ia en~ [0 f.,.,;... 11>0 proPQOed" roo .It'UC!Ura, attllnd 1118 public hooring and 0110<: oommilrllS and I~Umony. 0<81 ""'6mon~ mlll' "" Ilmllll<llo llltOll (3) mlnuioo per pWoon. Wrino" """,m..'" 0" ..o":""'a Dna MOO lolle SllbmiltDll/llMllolhB Mortdlan CIry ClelJ<:, 33 E IClaho A_us, Meridian, Idaho 83642 of b~ rax at 888-<1218. An mplorilllll p(llrl&f\1lll1 at pulllk: m_"IlIIoh911l>flccme JlfoJl8llY of 1110 City of Moridillll. The lloorlilg wlIl be h4ld In . IlIciJity thot r. 8OOC8I41llffllo ponlOOlC with ll...blllliou. Anyllne allSlring II<((lf\'lmodllLlon 101: dloabllfllee ,aI~ 10 documont5 .nO I or hollrillQ<<. pI_o COI\IlICIII>G City 000-.'0 QfI1Ol) :118llS-<<3O 01_ n MuI'1l prior \0 Il1e putlic t>oarlng. DA TEO 1l1ls 5th clay of AU9\JR, 2002. Pubijolled Aug... 12" and 19~. 2002. . .' ** TX CDf. IAT I ON REPORT ** AS OF AUG 12 '1212 44 PAGE. 1211 CrTY OF MERrDIAN DATE TIME TO/FROM MODE MIN/SEC PGS CMDIl STATUS 1211 08/12 13:18208388 6924 EC--S 0121'3121" 001 062 OK 1212 08/12 13:19 888 6854 EC--S 12113'26" 1211211 12162 OK 03 1218/12 13:2121 212183757154 EC--S 121121'26" 01211 062 OK 04 1218/12 13:21 89512139121 EC--S 121121'25" 1211211 12162 OK 135 1218/12 13:22 Laurel EC--S 121121'26" 001 12162 OK 1216 08/12 13:23 21218 387 6393 EC--S 121121'26" 001 12162 OK 1217 1218/12 13:24 ADA CTY DEVELMT G3--S 138'42" Bel 12162 OK 1218 08/12 13:25 CHERIE MCCANDLES EC--S 1218'29" 01211 12162 OK 1219 1218/12 13:26 CHERRY LANE EC--S 130'31" 001 062 OK 113 138/12 13:27 POST OFFICE EC--S 12113'35" 001 062 OK 11 08/12 13:28 21218 888 1983 G3--S 00' 31" 12101 12162 OK 12 1218/12 13=29 Walter R Johnson EC--S 10121'26" 001 12162 OK 13 1218/12 13:3121 ID PRESS TRIBUNE EC--S 0121'25" 001 12162 OK 14 1218/12 13:31 208 888 67121121 EC--S 121121'26" 001 12162 OK 16 08/12 13:44 3810160 EC--S 121121'36" 1211211 062 OK -------------------------------------------------------------------------------------------- ?LeR'St roS+ -ror' ?v.hG.'c, r1.ohc... - L~tw1~~ ItOTICE OF PUBLIC HEARING CITY OF MERIDIAN NEW WMTEWAlER PRET~TMENT FEES AND ADJUSTMENTS Tho City Co~ of lIlo Cil:I 01 Merl!l:OI1 \\'II held B JHlbi10 hlWlng "" Tu.tdlly, A"IIJJ.Il 'XI, .1 6::lO p.m. In Ihe CJty Council Ch"",tool oI_on CITy 1iIII. 33 E. /d;lho A.onuo, "'on';;.., ldoho. Th. pwpooo 01' the public _I"" I. 10 '_va public "'"""'_ rllllllrdll\l ImI'<'Ohlon or """ roe. by IlIo Pul>'Io Wab DeparlnllWll, Tho r.... ora n""""""IY \0 0<Mlr tho <=10 01 pl.. ........... In~p~o.... ~mp\ln~. .1JIVdl....... ond relaIocI <IopaI1monl jlOffil"~ assodalocl IOIll1 tIta"_llIr~ pIIlgfDm, Tho new .oOodlu.lod r_ lira In ft>Uowo: PI"" R....1ew & Flnnllnaooo1lOlY. . Prelretlltnun! Ajlj>IicatJon F_ New ComfllefCi&l CoosWotIon (0Ihur llum sooll mnoltuc:tlllfl) . Comrooraol P",\reulmant Application FBo Telli:lnllmpw,rumonl rorShell ". . Fo1!t>.v-<lp lnGj>&Cllc>n Fee Sarnolln. F"". $t5O.oo $15D.00 $42.50 por lnopoc:lion $85.00 $wvolllanoll: $42.5D pe< Mur (Illuolhird party 13lx>rlrtory llXpenses ul oool) ~ . SIU . (Slgnlfloanlll1du!ltrtal U""'j 5yetn (unteas otlHtrwls8 <I'<!dllod) $500.00 800 up depending on complexity WKI ~me r8CjullOO1enlll. . MIU . (Minor Ind_ Uw) R",,;cw Need rorPennll wery 3yeers. F..... ore depen_t open rrwaotigalionol reqUlretrlilnl. $SO.OO per calendar year. . 5ep\l1go Houler Pumlll Tho public is OIIOOuraged '0 t..,;.... Ill. propooed roo .lrudute, alllln<llllO pub~. hooIlng unO off..- """'mlllU aM t05lJtnony. Orol....~mony moy to IlmIlodlo UV.. (3) m_ pot poroon. Wrln"" oornmonl& om wol"""o ond fI4lOd 10 be oub'nilleSllIllI1llD Iho MOI1d1.. CIly CIorIl. 33 E. I_Av..,oo, "'e<idion,ldollo B3l\42ofby r.. 01 BBIl-4~16, All molorlolo pI1lOOI11o<l81 publlc....nll8 ~~oII boarn. pr.pMy 01 tho CII)' ci/ I.I(ridio.. Tho hU&ling \'IlI1 bII.,.,d In 0 roomy lhut I. _lbIo w peroon. .mil di""b1II1imr. Anyono dMlrlng O"""""'odotlon fo< dlllOblll~.. totaled 10 documonl/; on<! lor """1irogJI, ~e CIlf1lat:ll/lo Cil:I Clor1o:'o 0ffI.. ~ BB3-<<331U roast n IIounI prior to1ha ""bIio hMrlll\l. DATED thl. Sill rl.1V O! Augutl, 2002. P001iohcd AlJGt!ol12ftand 19~. 2(m. MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Ordinance No. {} 2 -- q 7 ~ Year Budget August 23, 2002 August 27, 2002 ITEM NO. '7 : Annual Appropriation of 2002 1 2003 Fiscal AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: .~ ttrrrro q1'" #O~/ Contacted: Date: Phone: Materials presented at public meetings shall become property of the City at Meridian. Sharon Smith From: Sent: To: Cc: Subject: ~ 02-973 FY ~-03AppropriationBu Thank you! Sharon Smith Meridian City Clerk's Office Ph. 888-4433 ext 210 Sharon Smith Friday, September 06, 2002 2:44 PM Valley Times legals (E-mail) Will Berg Please Publish one time ASAP 1 2002-2003 FISCAL YEAR ANNUAL APPROPRIATION ORDINANCE NO. CJ Z-q 73 BY COUNCILPERSON -rarnrnJ dtl. tu~e;/""cL AN ORDINANCE, PROVIDING FOR A TITLE; PROVIDING FOR FINDINGS; PROVIDING FOR THE ADOPTION OF A BUDGET AND THE APPROPRIATION OF EXPENDITURE OF SUMS OF MONEY TO DEFRAY THE NECESSARY EXPENSES AND LIABILITIES OF THE CITY OF MERIDIAN, IN ACCORDANCE WITH THE OBJECT AND PURPOSES AND IN THE CERTAIN AMOUNTS HEREIN SPECIFIED FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2002 AND ENDING ON SEPTEMBER 30, 2003; TO PROVIDE FOR THE WAIVING OF THE 2ND AND 3RD READINGS PURSUANT TO IDAHO CODE 50-902; AND PROVIDING FOR AN EFFECTIVE DATE AND THE FILING OF A CERTIFIED COpy OF THIS ORDINANCE WITH THE SECRETARY OF STATE. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, STATE OF IDAHO: Section 1. TITLE: This Ordinance shall be entitled and cited as the "2002-2003 Fiscal Year Annual Appropriation Ordinance of the City of Meridian." Section 2. FINDINGS: The City Council finds: A. That it has duly Noticed and held a Public Hearing on the 2ih day of August, 2002 for a Proposed Budget for Fiscal Year 2002-2003 (FY2002) City of Meridian, Idaho; and B. That the total revenue anticipated to be available to the City of Meridian during Fiscal Year 2002-2003 is correctly stated in the Adopted Budget which is herein set forth in Section No.3; and C. That the appropriations and sums of money as are hereinafter set forth in Section No. 3 are deemed necessary to defray all the necessary expenses and liabilities of the City of Meridian for Fiscal Year 2002-2003. Section 3. ADOPTION OF BUDGET AND APPROPRIATION OF EXPENDITURE: The City Council does hereby adopt as and for the budget and the appropriation of expenditure for the City of Meridian for Fiscal Year commencing October 1, 2002 and ending on September 30, 2003 the following: ORDINANCE -1 GENERAL FUND Property Tax Revenue Other Sources Special Services Park Impact Fund Balance FireTruck Fund Balance General Fund Balance General Fund Total Anticipated REVENUES $ 6,146,883 $ 4,510,222 $ 1,832,019 $ 210,000 $ 152,000 $ 3,164,229 $ 16,015,353 ENTERPRISE FUND Water & Wastewater Sources Enterprise Fund Balance Enterprise Fund Total $ 11 ,708,190 $ 5.588,625 $ 17,296,815 GRAND TOTAL Anticipated Revenues $ 33,312,168 GENERAL FUND Appropriated EXPENDITURES Personnel & Operating Adm inistrative Offices Adm in Carry~forward Appropriation Police Department Fire Department Parks Department Special Services General Fund Operations Total Capital Outlay Adm inistrative Offices Police Department Police Carry-forward Appropriation Fire Department Fire Carry-forward Appropriation Parks Department Parks Carry-forward Appropriation Special Services General Fund Capital Outlay Total GENERAL FUND TOTAL EXPENDITURES $ 1,642,916 $ 1,800,000 $ 4,856,427 $ 2,439,554 $ 708,398 $ 1,535,311 $ 12,982,606 $ 189,415 $ 255,500 $ 117,000 $ 65,800 $ 152,000 $ 709,095 $ 1,247,229 $ 296,708 $ 3,032,747 $ 16,015,353 ENTERPRISE FUND Personnel & Operating Public Works Meridian Utility Billing Service Water Department $ 919,689 $ 413,041 $ 2,658,414 ORDINANCE -2 (" Wastewater Treatment Plant $ Enterprise Operations Total $ Capital Outlay Public Works $ Meridian Utility Billing Service $ Water Department $ Water Carry-forward Appropriation $ Wastewater Treatment Plant $ WWTP Carry~forward Appropriation $ Enterprise addition to Fund Balance $ Enterprise Capital Outlay Total $ ENTERPRISE FUND TOTAL EXPENDITURES $ 3,541,497 7,532,641 38,930 13,000 1,582,600 1,424,500 1,453,600 4,164,125 1,087,419 9,764,174 17,296,815 IGRAND TOTAL Appropriated Expenditures $ 33,312,168 Section 4. That the 2nd and 3rd readings of this ordinance are waived by suspension ofthe Rule as allowed pursuant to Idaho Code 50-902. Section 5. The City Clerk is directed to forthwith publish this Ordinance and file a certified copy ofthe same with the office of the Secretary of State ofthe State ofIdaho as provided in I.C. ~ 50-1003 and the same shall be in full force and effect from and after its passage, approval and publication, according to law. 2-7~ day of PASSED By the City Council of the City of Meridian, Idaho, this /fvt;JU-J.f:-^ ,2002. APPROVED By the Mayor of the City of Meridian, Idaho, this /4urJ-f- ,2002. ORDINANCE -3 2-1~ day of - - - - .... August 23, 2002 MERIDIAN CITY COUNCIL MEETING APPLICANT August 27, 2002 ITEM NO. o REQUEST MDC Resolution 1 Eligibility Report -- Sherry McKibben and Steve Siddoway AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT; CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: See Attached Resolution / Eligibility Report ~~( r 1V';/3 {Nrvf~pb~ D' Contacted: Date: Phone: Materials presented at public meetings shall become properly of the City of Meridian. RESOLUTION NO. 02-385 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, DECLARING THE EXISTENCE OF DETERIORATED OR DETERIORATING AREAS WITHIN SAID CITY, THE NEED FOR THE EXISTENCE AND BENEFIT OF AN URBAN RENEWAL AGENCY IN SAID CITY AS PROVIDED BY THE LAWS OF THE STATE OF IDAHO, PROVIDING FOR THE APPOINTMENT OF A BOARD OF CO.MMISSIONERS THEREOF, Th1PLEMENTING THE STATUTORY CRITERIA OF AND ErvIPOWERING THE :MERIDIAN URBAN RENEWAL AGENCY, AfKJ A AS THE MERIDIAN DEVELOPMENT CORPORATION, MAKING CERTAIN FINDINGS OF FACT, DETERMINING THE DOWNTOWN :MERIDIAN URBAN RENEWAL AREA AND ADJACENT AREAS AS A DETERIORATED AREA, APPROVING AN ELIGIBILITY REPORT, AUTHORIZING PREPARATION OF AN URBAN RENEWAL PLAN, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Legislature of the State ofIdaho enacted a law known as the "Idaho Urban Renewal Law of 1965" (Title 50, Chapter 20), and among other things said Law created in each municipality an independent public body, cotporate and politic, to be known as the "Urban Renewal Agency" of each city, and said Law provides that such agency shall not transact any business or exercise its powers, and no municipality shall exercise the authority conferred by the Law, until or unless the City Council has adopted a resolution wherein certain findings are made~ WHEREAS, by way of Resolution No. 01-367, approved by the Mayor and City Council on July 24,2001, an area, designated as Urban Renewal Area #1, was designated and determined to be a deteriorated area; WHEREAS, it was the intent of the City Council, by way of Resolution No. 01-367 dated July 24,2001, to establish and empower an Urban Renewal Agency (hereinafter "Agency"), appoint commissioners to said Agency, and allow the Agency to begin the planning process for an urban renewal plan, all as authorized by the Law~ WHEREAS, it is anticipated that the Agency intends to prepare an Urban Renewal Plan containing a revenue allocation financing provision, pursuant to the Local Economic Development Act, Chapter 20, Title 50, as amended (hereinafter the "Act")~ WHEREAS, the City recognizes that there are certain factual prerequisites to the ultimate RESOLUTION - 1 (Meridian URA\CC resolution-eligibility.wpd) adoption of an Urban Renewal Plan containing revenue allocation financing provisions; WHEREAS, the Agency, through the City had retained Sherry McKibben of McKibben & Cooper Architects (hereinafter "Consultant"), to examine a geographical area within and without the City of Meridian that encompasses a slightly larger, but different, area than was set out in Resolution No. 01-367, dated July 24,2001, for the purpose of determining whether such area is a deteriorated or deteriorating area as defined under Idaho Code Sections 50-20 18(h) and 50-2903 (7)(b ); WHEREAS, the Consultant performed such examination and submitted her report dated June 19, 2002, to the Agency, (the "Downtown Meridian Urban Renewal Area Report") (hereinafter the "Eligibility Report"), a copy of which is attached hereto as Exhibit 1 and incorporated by reference; WHEREAS, the Eligibility Report identifies a revised geographical area as indicated on the map attached hereto as Exhibit 2, which contains several deteriorated or deteriorating conditions and which area would benefit from urban renewal activities; WHEREAS, pursuant to Idaho Code Section 50-2008, an urban renewal project may not be planned or initiated unless the local governing body has, by resolution, determined such area to be a deteriorated area or deteriorating area, or combination thereof, and designated such area as appropriate for an urban renewal project; WHEREAS, Idaho Code Section 50-2906 also requires that in order to adopt an Urban Renewal Plan containing a revenue allocation financing provision, the local governing body must make a finding or determination that the area included in such plan is a deteriorated area or deteriorating area; WHEREAS, it is desirable and in the best public interest that the Agency prepare an Urban Renewal Plan for the area identified in the Eligibility Report located within the City of Meridian, State ofIdaho; WHEREAS, the Agency, on June 19,2002, adopted Resolution No. 01-004 (a copy of RESOLUTION - 2 (Meridian URA\CC resolution-eligibility.wpd) which is attached hereto as Exhibit 3), accepting the Eligibility Report and authorizing the Chairman of the Agency to transmit the Eligibility Report to the City Council requesting its consideration for designation of an urban renewal area and requesting the City Council to direct the Agency to prepare an Urban Renewal Plan for the area, which plan may include a revenue allocation provision as allowed by law. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF .MERIDIAN, IDAHO, AS FOLLOWS: Section 1: The Meridian City Council does hereby find that: a. There are one or more areas within the City of Meridian which are deteriorating or deteriorated areas as defined by Idaho Code Sections 50-2018(i) and SO-2903(7)(b ). b. One such area is the area as described in the Eligibility Report. c. The rehabilitation, conservation, and redevelopment, or a combination thereof, of such area is necessary in the interest of the public health, safety, and welfare of the residents of the City. d. There is a need for an Urban Renewal Agency to function in the City. Section 2: Based on the Eligibility Report (which Eligibility Report is hereby accepted and adopted), the City Council makes these additional findings: a. The area is determined to be a deteriorating area as defined by Idaho Code Section 50-2018(i), and a deteriorated area as defined by Idaho Code Section 50- 2903 (7)(b ). b. The area is determined to be appropriate for an urban renewal project Section 3: The Mayor, with the advice and consent of the City Council, has established an Urban Renewal Agency for the City ofthe City of Meridian, Idaho, hereinafter known as the Meridian Development Corporation, in the method and manner as provided in said Law. RESOLUTION - 3 (Meridian URA\CC resolution-eligibility.wpd) Section 4: The Mayor, with the advice and consent of the City Council, has appointed a Board of Commissioners of the Meridian Development Corporation for this municipality, which such prior action is hereby ratified and shall be retroactive to July 24,2001. Section 5: The Meridian Development Corporation is hereby authorized to prepare an Urban Renewal Plan identifying and describing an urban renewal project for the described area as shown on Exhibit 2. Section 6: This resolution shall be in full force and effect immediately upon its adoption and approval. -d- PASSED BY THE MAYOR AND COUNCIL this 27 day of ~J"I- SIGNEDBYTHEMAYORthis 27~ayof ~~.rt- ,2002. v ~~4.r11.c:;;;=.-< < Robert D. Corrie - Mayor \\\\1111111/11/(/ \\\ f Me,.." 1/1/ ,,\\ _. 0 <-.r(11' 11/ ".... ~ '\ Vl,., I....... ~.... c} ~POj:;>.. -'1,- ~ .::- rP ''''f~ ~ ~ ~ 0 ~ ~ - ~ - - :::: , 2002. ATTESTED: 6' 2 ,. "C?i 0 :::: ~ '1'<) 'Sf 18"\ . X'! ...... 'AI <'\ ~ ........ ...... a \'v \' -'>/ at r~,r-""'l . ~ .... \' z:\ W ork\M\Meridian\Meridian 15360M\Resolutions City Hal{(zO!}f}<;:C re~l?ll1\i,o.n~~ligibility rptl 091202.doc . ; .. ~; r.'. ~ . RESOLUTION - 4 (Meridian URA\CC resolution-eligibility.wpd) CERTIFICATE OF CLERK OF THE CITY OF MERIDIAN I, the undersigned, do hereby certify: 1. That I am the duly appointed and elected Clerk of the City of Meridian, a duly incorporated City operating under the laws of the State ofldaho, with its principal office at 33 East Idaho, Meridian, Idaho. 2. That as the City Clerk of this City, I am the custodian of its records and minutes and do hereby certify that on the Z 7 ~ day of ~r.f , 2002, the following action has been taken and authorized. A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, DECLARING THE EXISTENCE OF DETERIORATED OR DETERIORATING AREAS WITHIN SAID CITY, THE NEED FOR THE EXISTENCE AND BENEFIT OF AN URBAN RENEWAL AGENCY IN SAID CITY AS PROVIDED BY THE LAWS OF THE STATE OF IDAHO, PROVIDING FOR THE APPOINTMENT OF A BOARD OF COMMISSIONERS THEREOF, TI\1PLEMENTING THE STATUTORY CRITERIA OF AND EMPOWERING THE MERIDIAN URBAN RENEWAL AGENCY, AJK/ A AS THE MERIDIAN DEVELOPMENT CORPORATION, MAKING CERTAIN FINDINGS OF FACT, DETERMINING THE DOWNTOWN MERIDIAN URBAN RENEWAL AREA AND ADJACENT AREAS AS A DETERIORATED AREA, APPROVING AN ELIGIBILITY REPORT, AUTHORIZING PREPARATION OF AN URBAN RENEWAL PLAN, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Legislature of the State of Idaho enacted a law known as the "Idaho Urban Renewal Law of 1965" (Title 50, Chapter 20), and among other things said Law created in each municipality an independent public body, cotporate and politic, to be known as the "Urban Renewal Agency" of each city, and said Law provides that such agency shall not transact any business or exercise its powers, and no municipality shall exercise the authority conferred by the Law, until or unless the City Council has adopted a resolution wherein certain findings are made; WHEREAS, by way of Resolution No. 01-367, approved by the Mayor and City Council on July 24,2001, an area, designated as Urban Renewal Area #1, was designated and determined to be a deteriorated area; WHEREAS, it was the intent of the City Council, by way of Resolution No. 01-367 dated July 24,2001, to establish and empower an Urban Renewal Agency (hereinafter "Agency"), CERTIFICATE OF CLERK - ELIGIBILITY REPORT PAGE 1 OF 4 appoint commissioners to said Agency, and allow the Agency to begin the planning process for an urban renewal plan, all as authorized by the Law; WHEREAS, it is anticipated that the Agency intends to prepare an Urban Renewal Plan containing a revenue allocation financing provision, pursuant to the Local Economic Development Act, Chapter 20, Title 50, as amended (hereinafter the "Act"); WHEREAS, the City recognizes that there are certain factual prerequisites to the ultimate adoption of an Urban Renewal Plan containing revenue allocation financing provisions; WHEREAS, the Agency, through the City had retained Sherry McKibben of McKibben & Cooper Architects (hereinafter "Consultant"), to examine a geographical area within and without the City of Meridian that encompasses a slightly larger, but different, area than was set out in Resolution No. 01-367, dated July 24, 2001, for the purpose of determining whether such area is a deteriorated or deteriorating area as defined under Idaho Code Sections 50-20 18(h) and 50-2903 (7)(b ); WHEREAS, the Consultant performed such examination and submitted her report dated June 19,2002, to the Agency, (the "Downtown Meridian Urban Renewal Area Report") (hereinafter the "Eligibility Report"), a copy of which is attached hereto as Exhibit 1 and incorporated by reference; WHEREAS, the Eligibility Report identifies a revised geographical area as indicated on the map attached hereto as Exhibit 2, which contains several deteriorated or deteriorating conditions and which area would benefit from urban renewal activities; WHEREAS, pursuant to Idaho Code Section 50-2008, an urban renewal project may not be planned or initiated unless the local governing body has, by resolution, determined such area to be a deteriorated area or deteriorating area, or combination thereof, and designated such area as appropriate for an urban renewal project; WHEREAS, Idaho Code Section 50-2906 also requires that in order to adopt an Urban Renewal Plan containing a revenue allocation financing provision, the local governing body CERTIFICATE OF CLERK - ELIGIBILITY REPORT PAGE 2 OF 4 must make a finding or determination that the area included in such plan is a deteriorated area or deteriorating area; WHEREAS, it is desirable and in the best public interest that the Agency prepare an Urban Renewal Plan for the area identified in the Eligibility Report located within the City of Meridian, State ofIdaho; WHEREAS, the Agency, on June 19, 2002, adopted Resolution No. 01-004 (a copy of which is attached hereto as Exhibit 3), accepting the Eligibility Report and authorizing the Chairman of the Agency to transmit the Eligibility Report to the City Council requesting its consideration for designation of an urban renewal area and requesting the City Council to direct the Agency to prepare an Urban Renewal Plan for the area, which plan may include a revenue allocation provision as allowed by law. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO, AS FOLLOWS: Section 1: The Meridian City Council does hereby find that: a. There are one or more areas within the City of Meridian which are deteriorating or deteriorated areas as defined by Idaho Code Sections 50-20 18(i) and 50-2903 (7)(b ). b. One such area is the area as described in the Eligibility Report. c. The rehabilitation, conservation, and redevelopment, or a combination thereof, of such area is necessary in the interest of the public health, safety, and welfare of the residents of the City. d. There is a need for an Urban Renewal Agency to function in the City. Section 2: Based on the Eligibility Report (which Eligibility Report is hereby accepted and adopted), the City Council makes these additional findings: a. The area is determined to be a deteriorating area as defined by Idaho Code Section 50-2018(i), and a deteriorated area as defined by Idaho Code Section 50- 2903 (7)(b ). CERTIFICATE OF CLERK - ELIGIBILITY REPORT PAGE 3 OF 4 b. The area is determined to be appropriate for an urban renewal project. Section 3: The Mayor, with the advice and consent ofthe City Council, has established an Urban Renewal Agency for the City of the City of Meridian, Idaho, hereinafter known as the Meridian Development Corporation, in the method and manner as provided in said Law. Section 4: The Mayor, with the advice and consent of the City Council, has appointed a Board of Commissioners of the Meridian Development Corporation for this municipality, which such prior action is hereby ratified and shall be retroactive to July 24,2001. Section 5: The Meridian Development Corporation is hereby authorized to prepare an Urban Renewal Plan identifying and describing an urban renewal project for the described area as shown on Exhibit 2. Section 6: This resolution shall be in full force and effect immediately URRR-,itAt?idoption \\ II Ifill ,'\\\~l of MERI/"JI1,;,; ,...' ~ .... <..Ii". ,;....... .;:.... a f\PO;;'~ ~71/ ~ ~ _,cP' "'i 1'('; ~ ~ ~ <:> ~ ~ - - - - - - - - ~ and approval. County of Ada. ) ) On this ~O~ day of.Ai.\OXUSQ(~ ,2002, before me, ~~~JJV\ ~~ , a Notary Public, appeared WILLIAM G. BERG. JR., known or identified to me, respectively, to be the City Clerk ofthe City of Meridian, Idaho, that executed the said instrument, and acknowledged to me that he executed the same on behalf of the City of Meridian. ss: STATE OF IDAHO, (SEAL) ,alii IU' II ft" ~.... o..t'LS.A..:+. ... ''''0'' '! A. ~VX. . ,_~ -"'4('''.'.A'.. ",.",/~ ..,....\""'. .-~, \ \II 11 f , 'II t1 t I · !II , I 1:1 jl , ' If ". \ / Ii 11>. ;'~...fom..\.<1~~OO'.. .<t~..'{~~-"~~. . . .. J:S QJ;Il.Y. .." .......... ~~M<<(Jm(~ J Notary Pu1:ilic for Idaho Residence: Aoktortr'.',,--idah.lJ Commission Expires: - Z -Of) Z:\W ork\M\Meridian\Meridian 15360M\Resolutions City HlIll\2002\CERTofCLKMDC EligilibilityReport091202.doc CERTIFICATE OF CLERK - ELIGIBILITY REPORT PAGE 4 OF 4 ~~... .~.. Exhih; + 1 Downtown Meridian Urban Renewal Area URBAN RENEWAL ELIGIBILITY REPORT Prepared for The City of Meridian and The Meridian Development Corporation by McKibben + Cooper Architects June 19, 2002 Authorization of the Report An agreement of May 2002, with the City of Meridian, Idaho, authorized preparation of the subject report. The Report provides visual observations of some of the conditions for eligibility of the Downtown Meridian Urban Renewal Area as an urban renewal area as per Idaho Code. The ability to plan and initiate urban renewal projects in the Area is contingent on the eligibility of the Area. Determination of eligibility is the first step of four in the planning process of an urban renewal area. An outline of the planning process is described below. Urban Renewal Planning Process ill Meridian City Council must make a resolution with findings as per Idaho Code for a defined geographic area within the city to be designated as the urban renewal area. Idaho Code Section 50-2008(a) states: An urban renewal project for an urban renewal area shall not be planned or initiated unless the local governing body has, by resolution, determined such area to be a deteriorated area or a deteriorating area or a combination thereof and designated such area as appropriate for an urban renewal project. DEFINITION OF DETERIORATING AREA. LC. & 50-2018(1) AND DETERIORATED AREA. LC. & 50-2903(7)(b) and (c): 50-2018(1) and 50-2903(7)(b) are substantially the same: A "Deteriorating area" shall mean an area which by reason of the presence of (1) a substantial number of deteriorated or deteriorating structures; (2) pre- dominance of defective or inadequate street layout; (3) faulty lot layout in relation to size, adequacy, accessibility or usefulness; (4) insanitary or unsafe conditions; (5) deterioration of site or other improvements; (6) diversity of ownership; (7) tax or special assessment delinquency exceeding the fair value of the land; (8) defective or unusual conditions of title; (9) or the existence of conditions which endanger life or property by fire and other causes; (10) or any - 2 - ( combination of such factors], (a) (results in economic underdevelopment of the area)*; (b) substantially impairs or arrests the sound growth of a municipality; (c) retards the provision of housing accommodations; or (d) constitutes an economic or social liability; and (e) is a menace to the public health, safety, morals or welfare in its present condition or use: Provided, that if such deteriorating area consists of open land the conditions contained in the proviso in section 50-2008(d), Idaho Code, shall apply. 50-2903(7)(c) Any area which is predominately open and which because of obsolete platting, diversity of ownership, deterioration of structures or improvements, or otherwise, results in economic underdevelopment of the area or substantially impairs or arrests the sound growth of a municipality. The provisions of section 50- 2008(d), Idaho Code, shall apply to open areas. * Appears only in the revenue allocation statute. ill The Urban Renewal Agency (Meridian Development Corporation) must prepare an urban renewal plan and recommend its approval to the Meridian City Council. ill The Meridian City Council must refer the urban renewal plan to the Meridian Planning and Zoning Commission and set a public hearing on the Plan. The Meridian Planning and Zoning Commission must complete findings that the urban renewal plan conforms to the City's Comprehensive Plan. ~ Meridian City Council must hold a public hearing and adopt an ordinance approving the Plan. - 3 - Observed Conditions of Deterioration in Designated Area The defInition of a deteriorating and deteriorated area, noted above [Idaho Code ~~ 50-2018(i) and 50-2903(7)(b)], lists ten different conditions that may be present in such an area, with the tenth being "any combination of such factors." The presence of some of the conditions was observed during fIeld visits during May and June 2002 and was documented in photographs. Listed below is each condition, a description of how it was interpreted, and a response as to whether the condition was found in the Area." Because a portion of the Area, the southwest comer of Meridian Road and Waltman Lane, is predominately open land, this area must qualify under Idaho Code Section 50-2008(d), a copy of which is included in Attachment A. Attachment B is a map with the Downtown Meridian Urban Renewal Area outlined for reference. Photographs appear in Attachment C. ill Substantial number of deteriorated or deteriorating structures. · "Deteriorated" structures are interpreted as those in such condition that they present a safety hazard and should be demolished. This Report does not include the in-depth investigation necessary to determine whether a structure has deteriorated to the point that demolition is required, so potentially "deteriorated" structures are identified as "deteriorating." "Deteriorating" structures are interpreted as those that are in a state of disrepair, may be empty, and are deemed detrimental to adjacent development or property improvement. For this report, exterior existing conditions were identifIed by visual observations from the street only. No in-depth analysis or interior observations were made. Deteriorating structures were found in the area bounded by the Union Pacific Railroad Corridor, Main Street, Broadway Avenue, and W. 4th Street with the partially abandoned Old Creamery at Meridian Road and Broadway as the best example. The area along East Broadway Street east of Main Street has several old storefront commercial buildings that appear to have been empty and deteriorating for some time. The area bounded by the Rail Corridor, Main Street, Franklin Road, and E. 4th Street includes some deteriorating houses as well as an old blacksmith shop with a fallen roof. Other areas with deteriorating structures include: the area bounded by Pine Street, Meridian Road, the Rail Corridor, and W. 4th Street and certain parcels along Meridian Road from Franklin Road to Cherry Lane. -4- ill Predominance of defective or inadequate street layout. · Defective or inadequate street layouts are those that are include streets that are discontinuous, dead-end, do not serve the current intensity of use, or do not allow safe access for emergency vehicles. While there are portions of a connected grid system within the Area, there are areas with discontinuous streets due to streets dead-ending at the railroad tracks and canals. This pattern reduces possibility of access, puts additional pressure on the connected streets for vehicular and pedestrian circulation, and creates a convoluted, unsafe condition for fIre, police, and emergency medical service protection. This pattern was found in the following areas: the area bounded by Fairview Avenue, Carlton Street, 21/2 Street, and the Five Mile Canal; the areas near the Railroad Corridor west of Meridian Road and east of E. 3rd Street; and the area between Franklin Road and 1-84 west of Meridian Road. In addition, large parcels west of Meridian Road near the 1-84 Interchange have difficult access to Main Street. ru Faulty lot layout in relation to size. adequacy. accessibility or usefulness. · Faulty lot layouts are those that are too small for reasonable development, have identifiable obstacles to development, have accessibility and safety problems, or are not useful for other reasons. Small parcels inadequate for current typical commercial development exist throughout the Area. Deep, narrow lots and flag lots, in the area west of Meridian Road between Franklin Road and the 1-84 Interchange and in the area south of the Railroad Corridor between 3rd and 5th Streets, have rear portions that are underutilized and have safety access problems. Construction of additional streets and re-parcelization into smaller lots could provide additional building lots and an opportunity for existing owners to sell some of their underutilized land. Deep, narrow lots and flag lots west of Meridian Road north of Waltman Lane also have access and safety problems. Larger lots west of Meridian Road near the 1-84 Interchange have inadequate access to Meridian Road and are not reasonably and safely connected to Waltman Lane. There are also parcels east of 2 1/2 Street that have difficult access. - 5 - (4) Insanitary or unsafe conditions. · "Insanitary" conditions may include excessive amounts of junk, visible disabled vehicles, trash, and weeds in violation of City sanitation codes. "Unsafe" conditions may include empty, abandoned and deteriorating structures; lack of, discontinuous, or broken sidewalks; lack of, or broken curbs; lack of or discontinuous handicap accessibility; and lack of emergency vehicle access. "Insanitary" conditions were identified in the area bounded by the Railroad Corridor, E. 4th Street, Franklin Road, and Main Street in the form of junk, disabled vehicles, trash and weeds. "Unsafe" conditions were identified in the area bounded by the Rail Corridor, E.4lh Street, Franklin Road, and Main Street, where there are abandoned buildings, and few or no curbs and sidewalks. The primarily residential area bounded by the Railroad Corridor, Meridian Road, W. 4lh Street, and Pine Street also has few curbs and non-existing, broken, or discontinuous sidewalks. The area west of Meridian Road between Washington Street and Fairview A venue also has sidewalk problems and some deteriorating homes. The area bounded by Fairview A venue, E. 3rd Street, Broadway A venue, and Main Street also has sidewalk problems, disabled vehicles, junk, and weeds. Handicap accessible sidewalks are not available in most of the area except for Main Street and a few other commercial streets. The following large lots have difficult access for emergency vehicles making these areas unsafe: the lots in the area west of Meridian Road between 1-84 Interchange and Franklin Road; the lots in the area near Hope Arms west of Meridian Road; the lots in the area east of 2 1/2 Street; the lots on the Rail Corridor; the lots in the area bounded by Fairview A venue, Washington Street, Meridian Road, and 2 1/2 Street. Empty buildings exist on East and West Broadway, including the Old Creamery (which is empty except for one portion). Empty buildings also exist in the area bounded by the Railroad Corridor, E. 4th Street, Franklin Road, and Main Street and the area bounded by Cherry Lane, Meridian Road, the Rail Corridor, and W. 4th Street. ill Deterioration of site and other improvements. · Deteriorating site improvements include deteriorating elements other than buildings, such as parking lots, fences, landscaping, and auxiliary structures that make up a developed - 6 - property. Deteriorating "other improvements" include deteriorating off-site and public elements such as streets, sidewalks, curbs, gutters, btidges, storm drains, parks, water mains, sanitary sewers, and public facilities. This Report includes only a survey of visible, exterior, above-ground features. An analysis of below-ground infrastructure is not included in this Report, however the Meridian Public Works Department has acknowledged the presence of old clay sewers in the area that will require replacement as development occurs. The scope of this report does not include sites or analysis of such sewers. "Unsafe" conditions, noted above in Item 4, include lack of and deteriorating sidewalks, curbs, gutters, and handicap accessibility. Additionally, driveways are deteriorating in these areas also. Parking lot deterioration includes lots located in the following areas: near the Meridian Speedway, Storey Park, and the Old Creamery; in areas of industrial and commercial use near the Rail Corridor; in areas bounded by the Rail Corridor, E. 4th Street, Franklin Road, and Meridian Road; and in areas east of Main Street at Fairview A venue. Deteriorating fencing, landscaping, driveway, shed and garages exist sprinkled throughout the area, with some severe cases on Meridian Road. fQ2 Diversity of ownership. · Diversity of ownership is a characteristic applied to commercial areas where larger development parcels are necessary for viable commercial projects. When commercial areas are characterized by a proliferation of small parcels under different ownership, new development is often severely limited because of the difficulty in assembling large enough parcels at a reasonable cost. Diversity of ownership in the form of small parcels exists primarily in the area roughly bounded by Fairview Avenue, E. 4th Street, Franklin Road, and Meridian Road. Pressure to re-develop small residential properties into commercial properties is potentially high in this area where high visibility from well-traveled roads exists (such as Main Street and Meridian Road). - 7 - (7) Tax of special assessment delinquency exceeding the fair value of the land. This condition was not evaluated in this report llil Defective or unusual conditions of title. This condition was not evaluated in this report. (9) The existence of conditions which endanger life or property by fire and other causes. · "Conditions which endanger life or property by fire and other causes" may include visible conditions presenting potential fire hazards such as abandoned buildings and vehicles, trash and weeds. The presence of deteriorating structures or site elements and the inadequacy of fire protection facilities for existing and projected new development may endanger lives. Visible conditions of deterioration have been noted above in items 1, 4, and 5. The determination of the adequacy of fire protection facilities is not addressed in this Report, however the Meridian Fire Department has indicated that there may be some areas not adequately served by fire hydrants. The scope of this Report does not include sites or analysis. no) Any combination of such factors. Combinations of conditions of deterioration primarily exist in the following areas: the area of Old Creamery located on Broadway A venue west of Meridian Road; the areas along the Rail Corridor; the areas east and west of Main Street at south of the Rail Corridor to Franklin Road; the area east of E. 3rd Street north of the Rail Corridor. Effect of Present Conditions 00 Results in economic underdevelopment of the area. Field observations found under-developed property in the area of Meridian Road and 1-84 Corridor, as well as areas on Meridian Road at Gem A venue. Other under-developed parcels exist near the Rail Corridor and near 2 1/2 Street. (b) Substantially impairs or arrests the sound growth of a municipality. Ownership diversity, deteriorating structures, lack of appropriate lot size for commercial use, lack of adequate parking facilities, as well as lack of sidewalks, curbs and gutters have -8- substantially inhibited the sound growth of the downtown area. Because of these conditions, existing owners are often discouraged from upgrading and expanding. New development has been slowed or thwarted because of this lack of necessary infrastructure and proper configuration. Under-development, empty commercial structures and aging industrial properties have contributed to stagnation in the Downtown even while suburban strip areas have grown. Such uneven growth adversely affects the sound growth of the City because it distorts the City's capital improvement programming with attempts to catch up with the unmet infrastructure needs. (c) Retards the provision of housing accommodations or (d) constitutes an economic or social liability. Older residential and industrial areas suffering from inadequate public infrastructure, as noted above, tend to increase public service costs without much increased generation of property and other taxes and thus tend to become an economic liability for the City. Cd) And is a menace to the public health. safety. morals. or welfare in its present condition or welfare in its present condition or use. The findings above conclude that the Area has become a modest health, safety, and economic liability because of deteriorating and empty properties, and lack of connected streets, sidewalks, emergency vehicle access. These conditions represent a threat to the public welfare, prosperity and safety of the community. Open Land Area The characteristics listed in the definition of an open land area, Section 50-2903(7)(c) (above on page 2), are similar to those of deteriorated and deteriorating areas, Sections 50-2018(i) and 50-2903(7)(b), under the same or similar descriptions. The final term, "or otherwise," at least implies that a predominately open area shares some of the same characteristics as the previous definition of deteriorated area, Idaho Code Section 50-2903(7)(b). There is also an additional qualification that, "The provisions of Section 50-2008(d), Idaho Code, shall apply to open areas." Section 50-2008(d), in Attachment A, lists the findings that the City Council must make in the ordinance approving an urban renewal plan. In addition, this section lists the special findings that the City Council must make "if the urban renewal area consists of an area of -9- open land to be acquired by the urban renewal agency." There are separate findings if the area of open land is to be developed for residential uses or for non-residential uses. Open land areas may be acquired by the Agency and developed for nonresidential uses if such acquisition is needed to solve various problems associated with the land or the public infrastructure that have hindered its development. Problems included are defective or usual conditions of title, diversity of ownership, tax delinquency, improper subdivisions, outmoded street patterns, deterioration of site, and faulty lot layout. All of these problems are included in one form or another in the definition of deteriorated area in Section 50-2903(7)(b). The problems that are listed solely in Section 50-2008(d)(4)(2) (the Open Land section) include "economic disuse, unsuitable topography," and "the need for the correlation of the area with other areas of a municipality by streets and modem traffic requirements, or any combination of such factors or other conditions which retard development of the area." Hence, open land areas qualify to be included in an urban renewal plan if any of the standard 50-2018(i) and 50-2903(7)(b) characteristics apply. Such areas also qualify if any of the problems listed only in 50-2008(d)(4)(2) apply. The large area of undeveloped land in the area north of I-84 and west of Meridian Road may qualify as "open land", as it has no sewer, water, or coordination with "modem traffic requirements." Determination of Appropriateness of the Area for an Urban Renewal Project The Meridian City Council must make a policy decision determining whether or not the area constitutes a "deteriorating" area appropriate for urban renewal projects (Attachment D contains the definition of Urban Renewal Project as per Idaho Code). This report has provided evidence that the designated Downtown Meridian Urban Renewal Area constitutes a deteriorating area because of the presence of deteriorating, insanitary, unsafe, and faulty conditions. The preparation and approval of an urban renewal plan, including a revenue allocation financing provision, will give the City and the Meridian Development Corporation additional resources to help solve the public infrastructure, land parcelization, and safety access problems in this area with urban renewal projects. Revenues generated from new development will help support improvement projects within the Area and stimulate new development. ~ 10- A TT ACHMENT A PREPARA nON AND APPRO V AI.. OF PLAN FOR URBAN RENEW AI.. PROJECT 1. C. & 50-2008(d) (d) Following [such] hearing, the local governing body may approve an urban renewal project and the plan therefore if it finds that (1) a feasible method exists for the location of families who will be displaced from the urban renewal area in decent, safe and sanitary dwelling accommodations within their means and without undue hardship to such families; (2) the urban renewal plan conforms to the general plan of the municipality as a whole; (3) the urban renewal pIan gives due consideration to the provision of adequate park and recreational areas and facilities that may be desirable for neighborhood improvement, with special consideration for the health, safety and welfare of children residing in the general vicinity of the site covered by the plan; and (4) the urban renewal plan will afford maximum opportunity, consistent with the sound needs of the municipality as a whole, for the rehabilitation or redevelopment of the urban renewal area by private enterprise: Provided, that if the urban renewal area consists of an area of open land to be acquired by the urban renewal agency, such area shall not be so acquired unless (1) it is to be developed for residential uses, the local governing body shall determine that a shortage of housing of sound standards and design which is decent, safe and sanitary exists in the municipality; that the need for housing accommodations has been or will be increased as a result of the clearance of slums in other areas; that the conditions of blight in the area and the shortage of decent, safe and sanitary housing cause or contribute to an increase in and spread of disease and crime and constitute a menace to the public health, safety, morals, or welfare; and that the acquisition of the area for residential uses is an integral part of and essential to the program of the municipality, or (2) if it is to be developed for nonresidential uses, the local governing body shall determine that such nonresidential uses are necessary and appropriate to facilitate the proper growth and development of the community in accordance with sound planning standards and local community objectives, which acquisition may require the exercise of governmental action, as provided in this act, because of defective or unusual conditions of title, diversity of ownership, tax delinquency, improper subdivisions, outmoded street patterns, deterioration of site, economic disuse, unsuitable topography or faulty lot layouts, the need for the correlation of the area with other areas of a municipality by streets and modern traffic requirements, or any combination of such factors or other conditions which retard development of the area. ATTACHMENT B MAPS OF DOWNTOWN MERIDIAN URBAN RENEW AL AREA Current Boun.Jary ::'I_~I 11 \lJl \ I' ..... I n III i 1'( II failView LJLJ I =~ ~~ ~.. 1-1::: ~= I rrrr L P. 1 J l-LJ L.. 1- _ ,.>\ 1.1.1 1=1=: :::- h L- _ f-- ~ -L ..... - = === ~-1 I ;-- '- i=I --' ~ 8<>.~- ~~!I.- =- ~ - r- fI+1 I ~ ~~. -=ttJ~ Jlf,",','; 1I11~ E'lfJb= d ~ ~ I 17"111111111~ -- W~ rL :::::;::'II~ i.\~1j1; I)' 11111111111 1= 111I11111!:Jl5!CJ::mI Iti~ ~ 7"' ~Ir---- EtEHtHE -t- - t: 1111111 I I l1l.iA' UIJ.l!i I ~ ~ t= 4.<)' L 1-1....,;: :t -IJ / ..Jnl L BJJllI[] []l[tj []III rnIIE ill EDI VA J 'NT f ii II 1111 IT ~ j ~ t:l::l L ~ E1llEI illIlIJ ITTIE [I]] IT ~~ DillO = = ~~ Jt::[ H ffilm!IJb3~IiIl8] VrtIl ~ I 11 _ j / '~ ~[ ~4 ~ I;II~~~, m_ _ IT:JITDIIIJ I ~ '\ ~ ~ ;;~m~~ L~-+- I He _r- -~@nI~Ec - T - II e II 10m [[[8 "--- ~ = IJ ~ IIDJJ EIIItI I-- _ \ r 'I"" L _ -- =1f II Trr RI.: - 1 \ ~ nTTlTr ~ ~ ;J.... =t ~ L111111 h ~3 ~ ',-, 1IIITTr f I i I ) T IITI T I-- I- i TIRe]!: I- ][ II I \ I ~ }.R----L..- l' --l I l LI I L V h. ~ - II ~\ ~/ ~ I I I ~ - JL U -lr ~I--- r--- 1\ ~ ;:: = = - - ...., ~ \\~ :;... l 184- ~ ~ II I '- --.; ,Pr()I>>()~~d B( lIndary rTh\N1"" ~ ~~n\\ _uva_n ~:::: 1::1 \" l ~ H =t= 1:1::= II '/ 1=1 l"Ll' [~ f--- I-.-- H'J I- 1_1',,1 iT I ri ~ RI- L- fItH+-L I Ul ~ ffFfCEl '= ~ I ' Iuffiffil ~ B ;:!r u ~ I I~ ~ g:f3 EEl t:= tt! EfR'r'~ I ',' i 1 ~ II I \ I -I ,., =rr;L ~ ~t: I I '-I? III [ II \ I \ )\H Ie ~1~Hit~ fee +-1t ~ ~~' II II II I I: rr B ~ 11111111 J CJJ! []:EJ o:nr;. CJJ.:;Crrn L T.L T"I e2 ~ EEHHHE ~ D ~ 111III11I WlJ;tJum;sDIIlt~ITIIll:- ~A ~8Bf~ -I I I IT R n. DJIfJ DITD IIITIB BIJ] HTTr ~ ~ . I f Nt I -j 1111 ! ! II ! I m~El BIlTI ITIIID DIIE [lJ]]J 11 1l ~ n:.._ ~m1fW' '+ I jfrnJm~EJ~tJ,[iffiBJJfMffilJd 1 1111 -~I/ ~ [ti1 ffitk FE ~ m~ m tttB ~~ : -m ilBfB f1ti Bmj ~ JI/1tpJj ~y II 1~~~mE!l~ =1RR _ I I _ I I IOJJ[[IJ II I I I I II "" ~ ;; tPHHmm ~ LL ~--- i~T RL '- 1 ~ J -9g:(Jj~ -', - 1\ '-..... ,'- [ L= l 1 1 IJI - ~~g -f,! ~ET11fnI~L= ~E:t:l: :::~ ~~~J r I I \1 V[ IBtt~ t ~ - 1- ~ '-' '" . ,-h= ED %- ~ 0 -,--r p "" ! :.(:: IIIIIHIII/II 'j ~J-=- I-- !-- t II - ~--r~ I-- . \ ~ r I I \'C .~ ~~ t=t=l II c=: T T \ , ~I I I~~"",II -' I ~ ~ J" ~I' I ~ \ I I ~ ~ ~\ I I . h I I I I ~\ -- ~~> -! ~ .. ~ A IT ACHMENT C PHOTOGRAPHS These photographs were taken by McKibben + Cooper Architects in Late May and early June, 2002 of portions of the Downtown Meridian Urban Renewal Area. This is not a complete record of every site, but is intended to serve as support for the Report. l:~:::~:~~:~:~:~~~;~:~:~j 327 E Pine w_curbs.JPG 342 E B'vIY'.JPG 2 1_2 st2.J PG 21_2 st.JPG Badley.JPG 2 1_2-3.JPG 312 E I daho.J PG W on Williams at E.3rd.JPG W at B\v'Y from E.3rd.JPG Non E.3 at Bway.JPG Won BWY at E.3rd.JPG Son E.3rd at B'INY.JPG VI on Idaho at E.3rd.JPG Non E.3rd at ldaho,JPG Son E.4th at Pine.JPG Attachment C Photographs] N on E.4th at Pine.JPG Won State at E.4th_.JPG E on State at E.4th.JPG NW on 4th at E.State.JPG Won Carlton at E.3rd.JPG E on Carlton at E.3rd.JPG NEon Carlton at E.3rd.JPG E on Carlton at 21_2.JPG SE at E. 2nd at N alley.J PG NE at E.2nd and Pine.JPG Son E.2nd at Pine.JPG NW at Pin_E2nd near N ally.JPG NW at E.3rd_State.JPG N\WI at E.3rd_State.JPG SW on State at E.3rd.JPG WS on State at E.3rd.JPG Attachment C Photographs 2 ( i. ( N on E. 3rd at Carlton.J PG E on Washigt at 2 1_2.JPG Gruber @21_2 st.JPG Gruber @21_2.JPG house on 21_2.JPG E. State St-1.JPG E. Pine St -2.JPG E. Pine.JPG t~!:6~::@::~:~i.!~~H0?:~~:~~~ King@Merid.N.JPG King@Merid.W.JPG King@2nd.JPG king@Main.JPG Main@King S.JPG King at Mn SE.JPG N sideof EKing@Mn .JPG Attachment C Photographs 3 E King at M ain.J PG B lacksm-E. KingAt E King at Main N E.J PG NW Main at King.J PG Main.JPG Ada.JPG ada Str.JPG Ada@3rd-1.JPG 225King at .JPG King nr 3rd.J PG E 2nd nr King.JPG E 2nd.JPG E.Ada.JPG E ada at 2nd.J PG E 3rd at Bower 1.JPG E3rd at Bwr NW.JPG Bwr@3rd -W.JPG Attachment C Photographs 4 / I. Bwer at e. 3rd-SE.JPG E 2nd@Bwr-S.JPG E 2nd@Bwer.JPG Bower@main-W.JPG Bwer AtMain.JPG Bwer west of Main.JPG Bwr west of Main2.JPG Bwr west of main 3.JPG Bwer E of merid.JPG west side of Merid at West side of merid at west side of Merid at Bwr.JPG Bwr2.JPG Bwr3.JPG Merid nr Bwr-S.JPG 'W Side of Merid at 'W side of merid nr T a,ylor lookg W.JPG Bwer.JPG T aylr.JPG Attachment C Photographs 5 \. T aylr lookg E.JPG End of taylor at westJ PG Lookg N on T aylor-1.JPG 'vi st side of M eridnr Gem.JPG M erid nr hope Arms-W.J PG M erid at R ail.N -Cream.J PG Creamer,y-N.J PG M erid@Railrd-NW.JPG Rail S of creamery.JPG Cleamery atle,y.J PG Creamer,y alle,y.N E.J PG \II side 0 M erid N oR Ird.J PG Wside oMerid nr Rlrd B\NY nr Merid.Cream.JPG Wside aMerid@BW"Y'.JPG Creamer}! @BW"Y'.S.JPG St.JPG Attachment C Photographs 6 BWY at Merid-Cream.JPG B\.vY@Merid-NW.JPG B'wY at Merid-NE.JPG 'vi 3rd.JPG W Bwy.JPG W Idaho E.JPG W Pine at W3rd.JPG Attachm ent C W 2nd.J PG IN Idaho.JPG W Idaho NE.JPG W 2nd St-1.JPG W3rd@Pine-N.JPG N rW3rd and Pine.J PG Pine and W2nd.JPG W B\.vY 2.JPG W Idaho @2nd.JPG Photographs 7 'vi Bwy.3.JPG 'vi Bwy-4.JPG I daho@Merid-'vI.JPG M erid @Crltn-W.JPG VI Idaho frm M erid.J PG Idaho frm M erid.E.J PG Merid@Carltn-2.JPG Carltn btw Merd~M ain-SW.JPG CarlIn blw M erd&M ain.J PG 'vIldaho nr Merid.JPG Merid @'vIash.JPG Merid@wash.2.JPG Merid @wash.3.JPG Wash.JPG Attachment C Back of hs E side oM erid N @Merid&Wash,JPG oVlash.JPG Photographs 8 Wash@W .JPG Maple St.JPG maple.JPG W2nd.JPG W2nd St.JPG W 2nd St.JPG W 2nd@Cherryln.JPG W 2nd@Cherry-2.JPG Main@Wtrtwr-N.JPG Gem-W.JPG Gem-W 2.JPG Merid @Pine-W.JPG Stale SW Wllmn @ Cntrl.JPG wltmn@ CentI2.JPG w on wUmn @ Cntrl.JPG B twM erid&M ain-N.J PG Attachment C Photographs 9 wltmn Ikg N.J PG waltman Ln.J PG Wallmn Jookg NE.JPG \AI altmn Ln.J PG Note: The photos contained in this attachment are thumbnail representations only. Original, full-size digital photographs are available through the Meridian Development Corporation (MDC). Attachment C Photographs 10 ATTACHMENT D DEFINITION OF URBAN RENEW AL PROJECT. I.e. ~ 50-20180) "Urban renewal project" may include undertakings and activities of a municipality in an urban renewal area for the elimination of deteriorated or deteriorating areas and for the prevention of the development or spread of slums and blight, and may involve slum clearance and redevelopment in an urban renewal area, or rehabilitation or conservation in an urban renewal area, or any combination or part thereof in accordance with an urban renewal plan. Such undertakings and activities may include: (1) acquisition of a deteriorated area or a deteriorating area or portion thereof; (2) demolition and removal of buildings and improvements; (3) installation, construction, or reconstruction of streets, utilities, parks, playgrounds, off-street parking facilities, public facilities or buildings and other improvements necessary for carrying out in the urban renewal area the urban renewal objectives of this act in accordance with the urban renewal plan; (4) disposition of any property acquired in the urban renewal area (including sale, initial leasing or retention by the agency itself) at its fair value for uses in accordance with the urban renewal plan except for disposition of propelty to another public body; (5) carrying out plans for a program of voluntary or compulsory repair and rehabilitation of building or other improvements in accordance with the urban renewal plan; (6) acquisition of real property in the urban renewal area which, under the urban renewal plan, is to be repaired or rehabilitated for dwelling use or related facilities, repair or rehabilitation of the structures for guidance purposes, and resale of the property; (7) acquisition of any other real property in the urban renewal area where necessary to eliminate unhealthful, insanitary or unsafe conditions, lessen density, eliminate obsolete or other uses detrimental to the public welfare, or otherwise to remove or to prevent the spread of blight or deterioration, or to provide land for needed public facilities; (8) lending or investing federal funds; and (9) construction of foundations, platforms and other like structural forms. ~, I 1\ r 1[\ 11 II II ~~~--r-l-~ -~~I Tli'-, /Jl~-rl~~r--I.--'-r-l-~~- 1= )lJ..)~k i -I- 3 RESOLUTION NO. OZ-oXlf' BY THE BOARD OF COMMISSIONERS OF THE URBAN RENEWAL AGENCY OF THE CITY OF MERIDIAN, IDAHO AlK/NMERIDIAN DEVELOPMENT CORPORATION: A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE URBAN RENEWAL AGENCY OF THE CITY OF MERIDIAN, IDAHO AIK/ A MERIDIAN DEVELOPMENT CORPORATION ACCEPTING THAT CERTAIN REPORT ON ELIGIBILITY FOR CERTAIN PROPERTY AS AN URBAN RENEWAL AREA AND JUSTIFICATION FOR DESIGNATING THE AREA AS APPROPRIATE FOR AN URBAN RENEWAL PROJECT; AUTHORIZING THE CHAIRMAN OR VICE- CHAIRMAN TO TRANSMIT THE REPORT AND THIS RESOLUTION TO THE CITY COUNCIL OF THE CITY OF MERIDIAN REQUESTING ITS CONSIDERATION FOR DESIGNATION OF AN URBAN RENEWAL AREA AND SEEKING FURTHER DIRECTION FROM THE COUNCIL; AND PROVIDING AN EFFECTIVE DATE. THIS RESOLUTION, made on the date hereinafter set forth-by the Urban Renewal Agency of the City of Meridian, Idaho aJk/a Meridian Development Corporation, an independent public body, corporate and politic, authorized under the authority of the Idaho Urban Renewal Law of 1965, as amended, Chapter 20, Title 50, Idaho Code, as amended (hereafter the "Law") and the Local Economic Development Act, Chapter 20, Title 50, as amended, (hereafter the "Act"), a duly created and functioning urban renewal agency for Boise City, Idaho, hereinafter referred to as the "Agency_" WHEREAS, on or about July 24,2001, by Resolution No. 01-367 the City Council of the City of Meridian approved an area as appropriate for an urban renewal project, therefore, for the purposes of the Law, created an urban renewal agency pursuant to Chapter 20, Title 50, Idaho Code, authorizing it to transact business and exercise the powers granted by the Law and Act upon making the findings of necessity required for creating said Agency; WHEREAS, the Agency, through the City, has retained Sherry McKibben of McKibben & Cooper Architects ("McKibben"), to study the area in question and to prepare an eligibility report (the "Report"), which would examine the designated urban renewal area for the purpose of determining whether such area is a deteriorating area and deteriorated area as defined by Idaho Code, Section 50-2018(i) and 50-2903(6)(b); WHEREAS, McKibben has completed the study and identified the area contained in the Report, which area provides additional information concerning the area referenced in Resolution RESOLUTION NO. 0'2-W4-_ 1 (Meridian/RsolutnsfEligibility rpt) No. 01-367; and which Report identifies and describes a modified area, and provides additional information concerning the area; WHEREAS, the Report, dated June 19,2002, has been submitted to the Agency, a copy of which is attached hereto as Exhibit 1; WHEREAS, pursuant to Idaho Code Section 50-2008, an urban renewal project may not be planned or initiated unless the local governing body has, by resolution, determined such area to be a deteriorated area or deteriorating area, or combination thereof, and designated such area as appropriate for an urban renewal project; WHEREAS, Idaho Code Section 50-2906, also requires that in order to adopt an urban renewal plan containing a revenue allocation financing provision, the local governing body must make a finding or determination that the area included in such plan is a deteriorated area or deteriorating area. NOW, THEREFORE, BE IT RESOL YED BY THE MEMBERS OF THE BOARD OF COMMISSIONERS OF THE URBAN RENEWAL AGENCY OF MERIDIAN, IDAHO, AS FOLLOWS: Section 1. June 19,2002. That the Board acknowledges acceptance and receipt of the Report, dated Section 2. That the Chairman of the Board of Directors or Vice-Chairman is hereby authorized to transmit the Report to the City of Meridian City Council requesting that the Council: a. Determine whether the area identified in the Report qualifies as an urban renewal project and justification for designating the area, as appropriate, for an urban renewal project; b. if such designation is made, whether the Agency should proceed with the preparation of an Urban Renewal Plan for the area, which Plan may include a revenue allocation provision as allowed by law. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. RESOLUTION NO. o-z.-oo+ - 2 (MeridianiRsolutns/Eligibility rpl) PASSED By the Urban Renewal Agency of Meridian, Idaho, on June 19, 2002. Signed by the Chainnan of the Board of Commissioners, and attested by the Secretary to the Board of Commissioners, on June 19,2002. URBAN RENEWAL AGENCY OF BOISE CITY BY:~~ Chao ATTEST: By: ~~~ Secretary RESOLUTION NO. CL..-OO~ 3 (Meridian/Rsolutns/Eligibility rpt) V LRJlSe roSi :h,{ Pu-J;;[tC,,/wfrte- - Yhcvrzr-<J ( CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, August 27,2002 at 6:30 p.m. City Council Chambers 1. Roll-call Attendance: Tammy de Weerd Cherie McCandless Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: 3. Consent Agenda: A. Resolution No. 02-384: Approving Stipulation to Terminate Legal Services: B. School Resource Officer Agreement with Joint Meridian School District: C. Addendum No. 1 to South Slough Sewer Project License Agreement with Nampa & Meridian Irrigation District: D. White Drain Sewer Trunk Project - Yorgason Easement: 4. Department Reports A. Finance Department - Stacy Kilchenmann: 1. Finance Report: B. Public Works Department - Brad Watson: 1. Tabled from August 6, 2002: Five Mile Sewer Trunk Extension Latecomer Agreement - Sundance Development Company (Silverstone): 2. Carol Subdivision Sewer and Water: Meridian City Council Agenda - August 27, 2002 Page I of2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contaet the City Clcrk's Office at 888-4433 at least 48 hours prior to the publ Ie meeting. C. Police Department - Chief Worley 1. Discussion of Meeting Room Policy I Agreement: 5. (Items Moved from Consent Agenda) 6. Approve Tentative Amendment to 2001 J 2002 Fiscal Year Budget and set public hearing date: 7. Ordinance No. t 2003 Fiscal Year Budget: Annual Appropriation of 2002 8. Discussion of Urban Services Policies in' the'"2002 Comprehensive Plan - Brad Hawkins-Clark: 9. MDC Resolution t Eligibility Report - Sherry McKibben and Steve Siddoway: 10. Meridian Revitalization Plan - Time Line and Next Steps - Steve Siddoway: 11. Public Hearing: Adjustments: Wastewater Pretreatment Program Fees and Meridian City Council Agenda - August 27,2002 Page 2 of2 All materials presented at public meetings shall become property of the City of Meridian, Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ( ** COMMUNICATIONS REPORT ** AS OF AUG 23 '02 16:48 PAGE. 01 CITY OF MERIDIAN TOTAL PAGES TOTAL TIME SEND 0051 SEND 00016'48" RECEIVE 0003 RECEIVE 00001' 13" DATE TIME TO/FROM MODE MIN/SEC PGS CMDt:! STATUS 01 08/23 12:19 2088886854 EC--S 00' 15" 001 193 OK 02 08/23 12:20 2088886854 EC--S 00'34" 001 194 OK 03 08/23 12:25 CHAMBER-COMMERCE ----S 00'00" 000 190 BUSY 04 08/23 14:09 PUBLIC WORKS UF--S 00'31" 002 200 OK 05 08/23 14:12 2088840744 EC--R 00'29" 001 202 OK 06 08/23 14:40 208 373 3683 EC--R 00'22" 001 203 OK 07 08/23 14:45 208 373 3683 EC--R 00'22" 001 204 OK 08 08/23 15:26 3448677 EC--S 00'31" 001 205 OK 09 08/23 16:12 3810160 EC--S 00'49" 002 207 OK 10 08/23 16:13 2088881193 EC--S 00'31" 002 207 OK 11 08/23 16:14 8841159 EC--S 00'32" 002 207 OK 12 08/23 16:15 2088840744 EC--S 00'31" 002 207 OK 13 08/23 16:17 2088467366 EC--S 00'32" 002 207 OK 14 08/23 16:18 208 898 5501 EC--S 01'29" 002 207 OK 15 08/23 16:20 LIBRARY EC--S 00'37" 002 207 OK 16 08/23 16:21 92083776449 EC--S 00'31" 002 207 OK 17 08/23 16:22 2084559540 EC--S 00'33" 002 207 OK 18 08/23 16:23 2088886854 EC--S 00'31" 002 207 OK 19 08/23 16:24 8950390 EC--S 00'31" 002 207 OK 20 08/23 16:25 Laurel EC--S 00'31" 002 207 OK 21 08/23 16:26 208 387 6393 EC--S 00'31" 002 207 OK 22 08/23 16:27 ADA CTY DEVELMT G3--S 01'09" 002 207 OK 23 08/23 16:29 CHERIE MCCANDLES EC--S 00'40" 002 207 OK 24 08/23 16:30 CHERRY LANE EC--S 00' 37" 002 207 OK 25 08/23 16:32 POST OFFICE EC--S 00'49" 002 207 OK 26 08/23 16:33 208 888 1983 G3--S 00'48" 002 207 OK 27 08/23 16:34 ID PRESS TRIBUNE EC--S 00'33" 002 207 OK 28 08/23 16:35 208 888 6700 EC--S 00'32" 002 207 OK 29 08/23 16:37 2088886854 EC--S 00'23" 001 208 OK 30 08/23 16:39 2084559540 EC--S 00'23" 001 210 OK 31 08/23 16:46 PUBLIC WORKS UF--S 00'22" 002 207 OK 32 08/23 16:47 2083757154 EC--S 00'32" 002 207 OK ** TX CONFIRMATION REPORT ** 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 31 32 DATE TIME TO/FROM 08/23 16:12 3810160 08/23 16:13 2088881193 08/23 16:14 8841159 08/23 16:15 2088840744 08/23 16:17 2088467366 08/23 16:18 208 898 5501 08/23 16:20 LIBRARY 08/23 16:21 92083776449 08/23 16:22 2084559540 08/23 16:23 2088886854 08/23 16:24 8950390 08/23 16:25 Laurel 08/23 16:26 208 387 6393 08/23 16:27 ADA CTY DEUELMT 08/23 16:29 CHERIE MCCANDLES 08/23 16:30 CHERRY LANE 08/23 16:32 POST OFFICE 08/23 16:33 208 888 1983 08/23 16:34 ID PRESS TRIBUNE 08/23 16:35 208 888 6700 08/23 16:46 PUBLIC WORKS 08/23 16:47 2083757154 AS OF AUG 23 '02 16:48 PAGE. 01 MODE EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S G3--S EC--S EC--S EC--S G3--S EC--S EC--S UF--S EC--S CITY OF MERIDIAN MIN/SEC PGS 00'49" 002 00'31" 002 00'32" 002 00'31" 002 00'32" 002 01'29" 002 00'37" 002 00'31" 002 00'33" 002 00'31" 002 00'31" 002 00'31" 002 00'31" 002 01'09" 002 00'40" 002 00'37" 002 00'49" 002 00' 48" 002 00'33" 002 00'32" 002 00'22" 002 00'32" 002 CMDl:i 207 207 207 207 207 207 207 207 207 207 207 207 207 207 207 207 207 207 207 207 207 207 STATUS OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK -----------------------------------------------------------------------------------~-------- P li.a..se. 90st ~( PlA.JJii.61Ur-b-~ -' -rha47.t~ ( CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, August 27,2002 at 6:30 p.m. City Council Chambers 1. Roll-call Attendance: Tammy de Weerd Cherie McCandless Mayor Robert Corrie 2. Adoption of the Agenda: 3. Consent Agenda: Bill Nary Keith Bird A. Resolution No. 02-384: Approving Stipulation to Terminate Legal Services: B. School Resource Officer Agreement with Joint Meridian c::!""h..........1 n.............. ** TX C( MATlON REPORT ** AS OF AUG 27 '02 PAGE. 01 CITY OF MERIDIAN DATE TIME TO/FROM MODE MIN/5EC PG5 CMDIl STATUS 10 08/27 20'50 3810160 EC-S 00'56" 002 237 OK 11 08/27 20' 51 PUBLIC WORKS UF--5 00'25" 002 237 OK 12 08/27 20: 52 2008881193 EC--S 00'36" 002 237 OK 13 08/27 20:53 8841159 EC--S 00'36" 002 237 OK 14 08/27 213: 54 20088413744 EC--S 00'35" 0132 237 OK 15 138/27 213'56 2088467366 EC--S 130'37" 0132 237 OK 16 138/27 213:57 208 898 5501 EC--S 130'35" 002 237 OK 17 08/27 213:58 LIBRARY EC--S 130'43" 13132 237 OK 18 00/27 213:59 92083776449 EC-S 130'36" 1302 237 OK 19 08/27 21: 130 208 388 6924 EC-S 1313'43" 13132 237 OK 2a 00/27 21: 131 2088896854 EC-S 1313'35" 13132 237 OK 21 08/27 21: 133 2083757154 EC--S 1313'35" 0132 237 OK 22 138/27 21:134 89513390 EC--S 1313'35" 13132 237 OK 23 08/27 21:135 Laurel EC-S 1313'36" 13132 237 OK 24 138/27 21:136 208 387 6393 EC--S 1313'36" 0132 237 OK 25 08/27 21:137 ADA CTY DEVELMT G3--S 131'139" 002 237 OK 26 08/27 21' 09 CHERRY LANE EC-5 00'44" 002 237 OK 27 138/2721'10 POST OFFICE EC-5 00'56" 002 237 OK 28 138/27 21' 12 2138 888 1983 G3--S 00'49" 002 237 OK 29 138/2721'13 [D PRESS TRIBUNE EC--S 00'35" 002 237 OK 30 08/2721:14208868 67130 EC--S 00'35" 002 237 OK CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, August 27,2002 at 6;30 p.m. City Council Chambers 1. Roll-call Attendance: ~ Tammy de Weerd --K- Bill Nary -.:K...- Cherie ~Candless ~ Keith Bird Mayor Robert Corrie 2. Adoption of the Agenda: 3. Consent Agenda: -/0 5-A. 4. Resolution No. 02-384: Approving Stipulation to Tenninate Legal Services: ~V'-<- B. School Resource Officer Agreement with Joint Meridian School District a~V'L- C. Addendum No. 1 to South Slough Sewer Project license Agreement with Nampa & Meridian Irrigation District: ~V"oL.- D. White Drain Sewer Trunk Project - Vorgason Easement: ~~ DepanmnentReports A. Finance Department - Stacy Kilchenmann: 1. Finance Report: pref~d.- 2. I'WLdaJ'/h4jJoh?''1- ~~ PY'o/Jo.-..L. ref....l'~ Public Works Depaftment - Brad Watson: B. 1. Tabled from August 6, 2002: Fjve Mile Sewer Trunk Extension latecomer Agreement - Sundance Development Company (Silverstone): ~ W>-v'h1 k'p7".(r7.;!.~ Carol Subdivision Sewer and Water: -/W1-t'k-... a/raw.>/)?... ~d.- Se1d-.qff. /h-C~ 2. Mer~d.iln Cil}' Ccun.cil Ag.tnda.- AlIgust21, 200-2 Pose 1 012: All malttiaZs: pres;tn~ u.t pl.lbJlc m-ee1ings.w'IJ bc:t:L'lo:mc (lmprny oftht: City nfMt:r.Id~n. Myoncdcslring ICC'Gmmod:scioft fot di$2bililies: rollred to documena Quc!fC>l'btarJnS$ pltlse c.o.l'l.tla tbt C;Cy CI;rk'!i OffiCl:Dt UI-4433Ii1tJCllld'4l;t baQrsprior;l'I the pu'bHc meeting. August 23, 2002 MERIDIAN CITY COUNCIL MEETING APPLICANT August 27, 2002 1\ ITEM NO. REQUEST Public Hearing: Wastewater Pretreament Program Fees and Adjustments AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: P 1 tv 'v J? . 1.[,-./D l/lvY ,?, ~I tgYV1 ~/V r Contacted: Date: Phone: Materials presented at publlc meetings shall become property of the CIty of Meridian.