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HomeMy WebLinkAbout2023-11-21 Work Session Meridian City Council Work Session November 21, 2023. A Meeting of the Meridian City Council was called to order at 4.32 p.m. Tuesday, November 21 , 2023, by Mayor Robert Simison. Members Present: Robert Simison, Brad Hoaglun, Luke Cavener, Jessica Perreault, and John Overton. Also Present: Chris Johnson, Bill Nary, Laurelei McVey, Kyle Radek, Shawn Harper, Kris Blume, Joe Bongiorno and Dean Willis. ROLL-CALL ATTENDANCE Liz Strader Joe Borton _X_ Brad Hoaglun _X_ John Overton _X_ Jessica Perreault _X_Luke Cavener X Mayor Robert E. Simison Simison: Council, we will call the meeting to order. For the record it is November 21 st, 2023, at 4.32 p.m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: Next item up is adoption of the agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Move adoption of the agenda as published. Overton: Second. Simison: Have a motion and a second to adopt the agenda as published. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the agenda is adopted. MOTION CARRIED: FOUR AYES. TWO ABSENT. CONSENT AGENDA [Action Item] 1. Approve Minutes of the November 8, 2023 City Council Work Session 2. Apex Northwest Subdivision No. 4 Pedestrian Pathway Easement (ESMT-2023-0148) Meridian City Council Work Session November 21,2023 Page 2 of 14 3. Apex Northwest Subdivision No.4 Sanitary Sewer and Water Main Easement No. 1 (ESMT-2023-0160) 4. Centerville Subdivision No. 1 Sanitary Sewer and Water Main Easement No. 1 (ESMT-2023-0167) 5. Lake Hazel Rd. Sewer and Water Project Sanitary Sewer and Water Main Easement No. 2 (ESMT-2023-0161) 6. Lake Hazel Rd. Sewer and Water Project Sanitary Sewer and Water Main Easement No. 3 (ESMT-2023-0162) 7. Shafer View Terrace Sanitary Sewer and Water Main Easement (ESMT-2023-0165) 8. SWIG Lost Rapids Subdivision Water Main Easement (ESMT-2023- 0163) 9. Final Order for Prariefire Subdivision (FP-2023-0023) by Kent Brown Planning Services, located at 3539 N. Locust Grove Rd., near the northwest corner of E. Ustick Rd. and N. Locust Grove Rd. 10. Final Plat for Sagarra Subdivision No. 2 (FP-2023-0016) by Sagarra Phase 1, LLC., generally located at the southeast corner of N. Bergman Ave. and W. Orchard Park Dr. 11. Final Plat for Aviation Subdivision (FP-2023-0013) by Jadon Schneider, Bronze Bow Land, located near the northeast corner of N. Black Cat Rd. and W. Franklin Rd., to the north and northeast of Compass Public Charter School. 12. Development Agreement (Petsche Rezone H-2023-0039) Between City of Meridian and Tammy Petsche for Property Located at 1508 N. Meridian Rd. 13. Development Agreement (Ringneck Place Subdivision H-2023-0009) Between City of Meridian and WFG Investments, LLC for Property Located at 2315 E. Ustick Rd. (Parcel #S1105212448 and S1105212449) Simison: Next is the Consent Agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Meridian City Council Work Session November 21,2023 Page 3 of 14 Hoaglun: I move approval of the Consent Agenda and for the Mayor to sign and Clerk to attest. Overton: Second. Simison: Have a motion and a second to approve the Consent Agenda. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the Consent Agenda is agreed to. MOTION CARRIED: FOUR AYES. TWO ABSENT. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There are no items removed from the Consent Agenda. DEPARTMENT / COMMISSION REPORTS [Action Item] 14. Meridian Fire Department: Fiscal Year 2024 Budget Amendment in the Amount of $100,000.00 for Darkhorse Data Analytics and Predictive Modeling Software Simison: So, we will move on to Department/Commission Reports and first item up is Item 14, which is the Meridian Fire Department fiscal year 2024 budget amendment in the amount of 100,000 dollars for Darkhorse Data Analytics. Chief Blume. Blume: Good evening, Mr. Mayor and Members of City Council. Right off the bat I should disabuse anybody with the illusion that dark horse is anything that might be special operations or something nefarious. On the heels of Meridian Fire Department being recommended from the Center for Public Safety Excellence of being the first and only accredited fire department in the state of Idaho, we looked retrospectively at what we are doing as an agency and more importantly what opportunity do we have to look into the windshield and look forward for what we intend to do and need to do in a fiscally responsible manner for the community of Meridian and in doing so -- and this goes back about two years ago -- we looked at -- at -- at multiple platforms that are predictive analytic modeling tools. The one that came out head and shoulders above any of the competitors was Darkhorse Analytics and we actually sent staff members to two cities in neighboring states to evaluate it and say, hey, is this something that we would benefit from? Is this something that we can utilize? Will we -- will we gain or glean information from this. And unequivocally the research that we did over the past nine months was a resounding, yeah, this is absolutely what you need to do to move an organization forward and when I say moving an organization forward in that fiscally responsible manner it lends itself to the questions of how many stations do we need? What does our staffing model look like? What does the deployment of those resources look like? Where do we need to have our fire engines, our ladder companies, our battalions, instead of -- Meridian has moved past best guess, should move past best guess and we need to move forward with intelligent decision making models. What Darkhorse Meridian City Council Work Session November 21,2023 Page 4 of 14 Engineering allows us -- or Darkhorse Analytics allows us to do is -- is absolutely see what if scenarios with a very high predictable rate that that is, in fact, the outcome you are going to experience. It takes things into consideration like rooftops, roadways, construction on those roadways, hospital distribution, age of the community, age of the structures in the community. It is robust and amazing. And we weren't at a point in our FY-24 budget to put this in as a budget request and so that's why you are seeing it now. We have gotten to a point where we have identified that this is the company that we would like to pursue for this data analytics modeling and we feel that as we move forward in trying to create a reasonable and very clear CFP for not just next year, but the preceding years beyond that, that this tool is essential in -- in -- in allowing us to understand what our resource distribution and staffing should look like. So, with that, in brevity, that's -- that is Darkhorse Analytics and I would stand for any questions from Council or the Mayor. Simison: Thank you, Chief. Council, any questions? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Thank you, chief. Are we able to take data that is currently in the county, but in the Meridian's area of impact that will eventually be our responsibility and use that in this? Are we able to get that information from the county for the modeling or do we need to wait until we actually annex those areas? Blume: Mr. Mayor and Council Woman Perreault, excellent question. We are -- we gain access to the entirety of the information that's available to the Treasure Valley. So, it does extend beyond the city of proper Meridian. It would include all of those rural pockets, as well as adjoining in neighboring and -- and I think you hit on something that's really important. It is important to recognize that as Meridian is a fire department that responds as a part of a larger network, it takes into consideration the resources and the opportunities that we benefit from with Boise or those relationships that we have with Eagle. It brings in all of that response data as well, so that we get a really holistic view of our response capabilities and capacity. Overton: Mr. Mayor? Simison: Councilman Overton. Overton: Chief, just one quick question when it comes to response times. Will this analytic software be able to capture and differentiate between the time a call comes into Ada County Dispatch and the amount of time it takes for Ada County Dispatch to dispatch it to your stations and that you guys can, then, respond, so we can determine which and where the lag is and how best we can address that? Meridian City Council Work Session November 21,2023 Page 5 of 14 Blume: Mr. Mayor, Councilman Overton, excellent question as well. Ironically with our accreditation recommendation that's been provided to us through CPSE, they also came with about 15 recommendations, which is not a large number. Most agencies receive between 30 and 40. Well, of those 15 they want us specifically to be working with the Ada County Dispatch to enhance that call handling and processing time that you -- I think you are calling out and it is, it's excessive, it's not acceptable by any standard. It's three and a half to four minutes. And certainly this software allows us to go beyond just that call handling and call processing and look at response routes, response travel times and because it's cloud based it evolves. It is an Al technology that learns and so as we see increases in response time it tries to figure out what is the most effective, most efficient response road and certainly it will give us yet another layer of understanding to why our response times are extended and gives us even a more robust argument to go back to Ada County Dispatch and say, hey, as partners how can we improve this. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Thanks, Mr. Mayor. Chief, apologies for not being there in person this evening, but I appreciate your presentation. A couple of just quick process questions to make sure I'm on the same page. The budget amendments for 100,000 -- 80,000 is for implementation, 20,000 ongoing, so 20,000 a year -- this would be a two year deal; correct? So, the price will stay at least the same for the next two years? Blume: Councilman Cavener, that's correct. Cavener: Okay. And, then, Mr. Mayor, just one follow up. Simison: Councilman Cavener. Cavener: But in this consulting service agreement it calls for a project manager chief. Is that project manager going to be somebody in the fire department? Is it somebody from IT? Who -- who will serve as the project manager for this project? Blume: Councilman Cavener, Charlie -- Chief -- Deputy Chief Charlie Butterfield has been identified as the project manager for the Darkhorse Analytics. Cavener: Thank you. Appreciate it. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Meridian City Council Work Session November 21,2023 Page 6 of 14 Hoaglun: Real quick, chief. I'm assuming, then, IT is involved in this. As you know all our software now -- part of that is working with IT, so we are engaged with them and they are okay with this? Blume: Councilman Hoaglun, that is correct. Simison: Council, any additional questions, comments? Okay. Then I will just add in that I'm excited for this to be implemented and utilize it for -- tell us the next step. Maybe we need it forever. Maybe we need it for two years. You know, that's for the chief of the department to decide. But with all its moving pieces and parts, stations, Opticom, pre-alerting, lots of things that can help us plan for the future and apply it today, so with that hopefully someone will make a motion to approve. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I move that we approve Meridian Fire Department's request for FY-2024 for a budget amendment in the amount of 100,000 dollars for Darkhorse Data Analytics and predictive modeling software. Overton: Second. Simison: I have a motion and a second to approve Item 14. Is there any discussion? If not, Clerk will call the roll. Roll Call: Hoaglun, yea; Borton, absent; Cavener, yea; Perreault, yea; Strader, absent; Overton, yea. Simison: All ayes. Motion carries and the item is agreed to. MOTION CARRIED: FOUR AYES. TWO ABSENT. Blume: Thank you, Mr. Mayor and Council. 15. Solid Waste Program Recommended Changes to Bulky Items Pickup Program Simison: Thanks, chief. With that we will move on to Item 15, which is solid waste program recommend changes to bulky item pickup program and invite Laurelei back up to continue this conversation. McVey: All right. Well, thank you, Mayor and Council, for having us back. We took your guys' feedback that we heard last week and met with Republic Services and, hopefully, have a couple of changes that will make this more agreeable for everybody. Before we get into that, though, I did just want to clarify. I think there was a little bit of Meridian City Council Work Session November 21,2023 Page 7 of 14 confusion around what we do today and why this change is actually going to be beneficial we think for most residents. So, you know, we think this change really is going to allow additional flexibility for residents and the reason I say that is that, essentially, today extra trash pickup is only allowed two days per year. So, it's those two weeks per year and it's on your specific trash pickup day. So, we are talking about going from two days per year to, essentially, year around. So, we feel like this is a really big improvement. So, we talked about the week of December and the first week of May. There is two components to the program. There is the bulky items, which are the bigger items. Today we allow seven of those and they do have to be called and scheduled, both in December and May. And, then, we also allow the ten extra items. So, that's where a lot of the discussion was last week was the extra smaller trash bags that can just be placed out with having -- without having to call. So, I did also want to just remind everybody, including residents, that there is a lot of other options for extra trash pickup. So, outside of the two weeks, if we weren't to change the program, you still can get extra bulky pickup. It's about 20 bucks per item if you are doing it outside of those two weeks. You can subscribe to a grass cart. Those can be used for grass and yard waste in the spring, summer and fall and, then, extra trash in the winter. You can also just get an extra trash cart. You can bring items to the transfer station at 24 dollars per cubic yard. And, then, Al did want to remind everybody that recycling drop off at the transfer station is free. So, if you have a bunch of cardboard, metal items that are more than 90 percent metal, so like barbecue or a swing set, those can be dropped off for free. Glass. Squishy water bottles. And, then, we still will do the fall curbside leaf collection, which is ten bags for each of those four weeks. That's free. And, then, also the Christmas tree recycling the first week of January will also continue to happen and also be free. So, lots of opportunities for extra -- extra pickup. I did want to just touch on real quick city of Boise's program. So, what they do is they allow six bulky pickups year around and they allow five overflow trash items and the way that they manage that is with stickers and so you get -- each resident gets five stickers in the mail and you put those out on their extra trash bags. They see a really low utilization of that. So, it's less than one percent. But, anyways, we just wanted to highlight that what Republic has agreed to do for us is, in our opinion, even more improved than Boise's program. So, the differences from last week -- so, Republic Services agreed to continue with the ten items year around pick up for free. One thing that I did want to remind everybody that they can do is you can group those smaller items into a larger container. So, if there is a certain week of the year that you have a bunch of extra trash or bags or leaves, you can put those into a bigger container and that would count as one, not each one of those. So, still ten items year around for free. We did work out an enhanced scheduling option, because we heard that that was a concern. So, we are going to create an online form on Meridian's website that will send that information to Republic Services. So, then, customers have three ways that they can do this. They can call Republic Services, e-mail Republic Services, or do an online forum on the city's website. The other thing that Republic offered to do is to continue with the extra small item -- no need to call pickup in 2024. So, it's going to continue this year in 2023, like normal, and, then, we asked can we do that extra trash week where they can put out small items -- up to five small items without needing to call an irregular trash week the last week of December and they agreed. One of the things that we don't have a lot of Meridian City Council Work Session November 21,2023 Page 8 of 14 data on and we have asked Republic Services -- is this year and next year we would like to track how many houses do that last week of December pickup. Once we implement the bulky item how many houses are still doing that small item set out, so that we can determine two things, one, the impact on Republic Services and, two, the participation rate in our city, because it's really hard to kind of decide should we keep or not keep a program if we don't have a lot of data around it. So, they generously agreed to do 2023 and 2024 the extra trash week in December, plus the ten item -- bulky item throughout the whole year scheduling pickups. So, we think this is really going to set us up well for this next year. So, really appreciate Republic Services coming to the table and giving us one more year of the extra trash week, allowing us to collect the data and analyze it and, then, also appreciate the team coming up with the idea, you know, listening to your guys' feedback for that online form and implementing that. So, with those changes we think this is going to be a really great change for the residents, really, essentially, moving from two days a year to all year around. When it works for you you call or go online, schedule a pickup, and you don't have to save things, wait for things, wait for, you know, two days a year. So, we are really excited about this and we definitely heard your feedback and hopefully incorporated that and would stand for any questions. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Thanks, Mr. Mayor. Laurelei, appreciate you coming back two weeks in a row to talk a little bit more about this. Again, I agree with your, appreciation to Republican and the team for -- for taking some feedback. I just have really two fine point questions I wanted to make sure I'm clear on. When we talk small trash items, I worry that could be a very subjective term. Is a small trash item like an Albertson's grocery bag full of trash? Is it a bathroom garbage bag? Is it a 35 gallon bag? What -- what constitutes a small trash item from Republic's standpoint? Laurelei: So, I believe it's up to -- it's like a general regular trash bag size up to six -- 35 pounds -- 30 pounds. So, small item 30 pounds or under. Cavener: Great. And, then, Mr. Mayor, just one additional question if I may. Simison: Councilman Cavener. Cavener: And, Laurelei, this may be for you, this may be for Republic if there is somebody in the room. So, I -- I anticipate this program is going to be successful and I like where Republic is at in trying to kind of spread out the bulky item collection to make it be more efficient. I also worry a little bit -- what happens if this program is so successful -- what is the -- from a -- from a ratepayer standpoint, what is the expected turnaround from when they call Republic for a bulky item pickup? Is it within one trash cycle? Two trash cycles? When we can get to it? We don't want to have -- or create a scenario where a ratepayer says, hey, we have got a bulky item that needs to be picked Meridian City Council Work Session November 21,2023 Page 9 of 14 up and it's so popular that Republic can't come out for a month or two and I don't anticipate that's going to be the issue, but I just want to get some good clarity about what our ratepayers can expect. And it's nice to see you, Rachele. Again, apologies for not being in the room tonight. Klein: Mayor Simpson and Councilman Cavener and Council, it would be scheduled on their next collection day and we don't anticipate any service issues at all. So, right now we are trying to shoehorn everybody into, you know, spring cleanup, which is actually much more popular than post-Christmas cleanup and so we wind up -- that's where we actually have our service delays is during that one week, because I liken it to ACHD with snow plows, like for them to get all the neighborhoods in the morning after a snow, they would have to have a significant number of trucks and employees and plows and it doesn't really make sense. So, they do the best with the assets they have for the 95 percent a year or 99 percent of the year. So that's sort of like us. We are very confident maybe -- that first year we are still going to get a lot of people calling in and spring cleanup week, historically that was the week, and we expect that, but we will use that as a teaching moment saying, oh, you know, you can pick any week of the year to be your cleanup week, so -- or two weeks or three weeks until you hit the maximum number of items. So, we don't anticipate any service issues at all, to be totally honest. Cavener: Thank you. Appreciate you being here tonight. Klein: It's actually enhanced service. So, that's part of the reason we are working with the city to come up with some solutions. Nary: Mr. Mayor? Simison: Mr. Nary. Nary: Mr. Mayor, Members of the Council, I also per Councilman Cavener's question earlier, we actually put in the resolution the specifics of the small trash bundles and the additional trash. So, the 30 pounds and the 32 gallons are in the -- are actually in the resolution, too. So, hopefully people can see that. Cavener: Great. Simison: So, Rachele, since you are there I may ask this question to you, because I -- I look at the December actually trash week and say what constitute -- what's the value of the data? And I mean that -- let's say five people put it out. Okay? Does Republic not want only five people to put it out versus let's say 90 percent of the community puts it out. What number do you want to determine whether or not it's -- it should remain? Because if it's five people it seems like you leave it, it has no impact. If it's 90 percent and everyone likes it, then, what do you do? So, what -- what really is the value add to collecting data or the challenge that you see? Meridian City Council Work Session November 21,2023 Page 10 of 14 Klein: Thank you, Mayor Simison. So, we are definitely data -- data driven. So, what we will do is put the clickers in the trucks and we will see how many people put -- basically where we are anticipating mostly being trash bags -- extra trash bags. So, we staff accordingly. Like right now, because it's a mix of bulky items and trash, we -- we have a lot of extra resources deployed that week after Christmas and so if we -- if we just count trash bags and not -- and allow people to schedule bulky items the rest of the year, then we will know, like from a resource standpoint like are we over resourcing, are we dedicating too many resources for that week and we could do something else with that time and energy. Like is it really worth it? If we have such a small number of participants -- the participants. But, you know, if I were guessing or betting I would say a lot of people put -- are going to put extra trash out, so it's a good deployment of resources. But we are going to collect two years' worth of data and see what that looks like and, you know, if we don't have many people participate, maybe we do something else after Christmas. You know, maybe we combine it with Christmas tree collection or do something totally different. We won't know until we see what's out there. Simison: I guess my question is is there concern that you wouldn't do it on either scenario? Would you tell people -- if only a few people put it out, you say we are not -- we are not going to tell people no, even though you don't have to put out extra resources or, conversely, everyone does it and you got to double your resources, that's where I'm really like -- when you have the data, but what -- what's -- what are you -- what's the outcome that Republic is hoping for or is there no outcome that you are hoping for? Klein: No. I mean I think that they are -- the outcome was just to provide the right level of customer service and so for us I don't see that going away. You know, I don't know what that -- I guess if we have more than expected, then, we would step up, but less than that -- I mean I don't see a scenario necessarily that it would go away. The only scenario I see long term is asking residents to put it in a trash can, just to protect the workers. Generally after Christmas it's not a lot of broken glass or, you know, thorn bushes or things like that, but they would be handling -- it's probably going to be wrapping paper and, you know, trash from Christmas parties or holiday parties or things like that. So, it seems pretty safe. But long term -- I mean handling of trash bags is definitely our highest risk factor in our industry. That's where most people get hurt. So, we would love to see those in a container -- a rigid container of some sort would be long term, but, yeah, we can -- we can take a look at that after a couple years. Simison: And that's really where I'm kind of going to, is like what I heard was you are going to do it this year and next year, but maybe you are not going to do it anymore and if we are -- if we are rolling out a program I would hate for us to roll out a program that says ten bulky items and this and, then, next year it's a different message, because we are not going to do it after that. So, that's really kind of my question. Are we committed to the after Christmas -- Klein: Well, definitely as city partners we would -- we would ask you guys what -- we would present you guys with the data and say what do you guys want to do? You know, Meridian City Council Work Session November 21,2023 Page 11 of 14 like here is the data, would you rather see us do something else with these resources or keep the existing program, you know. So, we would definitely bring that back to you guys and -- I can't imagine ever a scenario where we would say, yeah, we did it two years, we are done. I mean we have been doing this for many many years, like, you know, post-holiday cleanup. So, we want to make sure everybody feels good about their trash going away after the holidays for sure. Simison: Yeah. I just want to make sure that we are messaging appropriately to the community that we are not going to re-message again with a different change if we can avoid it. I get it, maybe it is a new message of like we will put it out, but you have a different trash can -- Klein: Yeah. Not at this point. We don't really envision any big changes. McVey: Yeah. It might -- it might to that point be -- you have to group all of your small items into, you know, a trash can and that counts as one pickup and -- but we won't know if that's really needed until we see how much utilization of both of those programs happen. Simison: Okay. Perreault: Mr. Mayor? Overton: Mr. Mayor? Simison: Mayor Council Woman Perreault. Perreault: Thank you. It seems like a lot of the conversation is sort of geared towards the single family homes, like we talk about extra trash cans and all the different options and as our homes have gotten really smaller, fewer -- fewer garages, smaller garages and a lot more apartment complexes, can you kind of talk us through how that looks for an apartment dweller, given they have no control over their sidewalk or the trash. Maybe their managers are not -- you know, handling it with the adjustments that need to be handled and those kinds of things. McVey: So, Council Woman Perreault, great question. So, as -- you know, in part of our solid waste master plan dealing with multi-family and commercial is are -- on our agenda for the next couple of years, because those do have different requirements and, you know, a lot of the multi-family dwellings do end up having a recycling place on site, but it's definitely not as convenient as it is for single family. That's why we also -- one of the reasons why we want to continue to offer the drop off availability at the transfer station -- again I know not as convenient as -- as a home, but those -- those two items, multi-family and commercial, are definitely on our -- our radar. Perreault: Mr. Mayor? Meridian City Council Work Session November 21,2023 Page 12 of 14 Simison: Council Woman Perreault. Perreault: I use the transfer station a lot, but if I have bulky items to drop off you can't go to the transfer station and drop those off without a fee, like I could at my home. So, will that be reviewed and considered? McVey: So, I guess -- I guess, no. So, it would be if you want it for free it would have to be at -- done at your house. I guess that does not solve the multi-family dilemma. Perreault: Maybe just something for Republic to consider and look at given how many apartment dwellers we have in the -- in the city now. Thank you. Overton: Mr. Mayor? Simison: Councilman Overton. Overton: Right at the bottom -- I mean I appreciate how you have been willing to change this to try to make it work for our city and I see where we are going to track and analyze the program. I'm assuming what we want to do is by sometime next year you come back and show us what our level of utilization is and, hopefully, it's far greater than what we have -- you reported from the city of Boise. But that's what -- I think if we implement this now, there is no guarantees in the future that it's going to look just like it is, if parts of it are being utilized and parts of it aren't -- at least fair to say. You are looking for what gets the best utilization going forward for both you and for the residents of the City of Meridian. McVey: Correct. Overton: Thank you. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I'm a fan of the adage if you don't measure it you can't improve it. So, that -- that -- that works there. My question is since -- it sounds like from our last meeting if we delayed it there was talk about, oh, we are going to miss the magnet, we won't be on the magnet, that sort of thing. Okay. So, now what's the plan for getting this word out? McVey: Sure. So, great question. So, we have the resolution next on the agenda. So, if you guys approve that, then, you know, later this week, tomorrow, next week Republic Services will generate the magnets and get those out by January 1 st, which would, then, have the information of the ten items plus for 2020, the last week of December pickup and, then, internally on the city side we will update the website in the month of December to include that new form and, then, we will also work on some social media and billing inserts, too. Meridian City Council Work Session November 21,2023 Page 13 of 14 Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Just one more question that we haven't really discussed and I don't know the thinking behind the -- the weeks chosen for the fall leaf pickup. It seems to me like that it's staying warmer and warmer and there is just not a lot of trees failing in October and so I'm wondering if there is a reconsideration of changing those dates further into November and early December? And while we are discussing changes I wanted to throw that out there. McVey: Yeah. I appreciate that. We can definitely take a look at that. Overton: Mr. Mayor, a comment. Simison: Councilman Overton. Overton: I wasn't going to say this, but I'm going to. Today's my trash day. In the four weeks of leaf pickup -- ended on the 17th and in my subdivision there were at least a hundred bags of leaves out by the trash today and I noticed they weren't picked up this morning, because it ended on the 17th and I don't want to get a driver in trouble, but kudos to Republic Services. They stopped and picked up every single bag, put them into the container and, then, put them into the truck and took every bag out of our development this afternoon and it was phenomenal. 16. Resolution 23-2425: A Resolution Accepting the Donations of Services and Programming Offered by Republic Services of Idaho: Updating Republic Services' Address for Notice Under the Solid Waste Collection and Disposal Services Franchise Agreement; Superseding Sections 2 and 3 of Resolution 12-844, as well as Exhibit A and the Addendum Thereto; and Providing an Effective Date Simison: Council, any further questions, comments? All right. Thank you very much. So, with that, Council, are we ready to move on to Item 16, which is Resolution 23- 2425. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I would move that we approve Resolution 23-2425, resolution accepting the donation of services and programming offered by Republic Services of Idaho and updating Republican Services notice under this agreement. Cavener: Second. Meridian City Council Work Session November 21,2023 Page 14 of 14 Simison: I have a motion and a second to approve Resolution 23-2425. Is there discussion? If not, all in favor signify by saying aye. Any opposed nay? All ayes and the resolution is agreed to. Thank you very much. MOTION CARRIED: FOUR AYES. TWO ABSENT. Simison: And, Council, we are at the end of our meeting. Hoaglun: Mr. Mayor, I move that we adjourn. Simison: Motion to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: FOUR AYES. TWO ABSENT. MEETING ADJOURNED AT 5:03 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 12 / 5 / 2023 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK