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HomeMy WebLinkAbout2023-12-05 Work Session CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, December 05, 2023 at 4:30 PM Minutes ROLL CALL ATTENDANCE PRESENT Councilman Joe Borton Councilwoman Liz Strader Councilman Brad Hoaglun Councilman John Overton Councilwoman Jessica Perreault Councilman Luke Cavener Mayor Robert E. Simison ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved Motion to approve made by Councilman Hoaglun, Seconded by Councilman Borton. Voting Yea: Councilman Borton, Councilwoman Strader, Councilman Hoaglun, Councilman Overton, Councilwoman Perreault, Councilman Cavener 1. Approve Minutes of the November 14, 2023 City Council Work Session 2. Approve Minutes of the November 21, 2023 City Council Work Session 3. Approve Minutes of the November 21, 2023 City Council Regular Meeting 4. Chipotle Sanitary Sewer and Water Main Easement No. 1 (ESMT-2023-0136) 5. Idak Short Plat Water Meter Easement No. 1 (ESMT-2023-0169) 6. Meridian Home2 Suites Sanitary Sewer Easement No. 1 (ESMT-2023-0172) 7. Meridian Home2 Suites Water Main Easement No. 1 (ESMT-2023-0173) 8. Records Apartments Sanitary Sewer and Water Main Easement No. 2 (ESMT-2023- 0170) 9. Shafer View Terrace Water Main Easement (ESMT-2023-0166) 10. Skybreak Subdivision No. 3 Sanitary Sewer and Water Main Easement No. 1 (ESMT-2023-0171) 11. The Oaks North Subdivision No. 13 Pedestrian Pathway Easement (ESMT-2023- 0164) 12. Final Plat for Pinedale Subdivision (FP-2023-0014) by Ackerman-Estvold, generally located at the east terminus of W. Newland St. in the Chesterfield Subdivision 13. Final Plat for Skybreak Subdivision No. 3 (FP-2023-0017), by Conger Group, generally located in the southeast 1/4 of the northwest 1/4 of Section 4, T.2N., R.1E (Parcel# S1404233662) 14. Final Order for Aviation Subdivision (FP-2023-0013) by Jadon Schneider, Bronze Bow Land, located near the northeast corner of N. Black Cat Rd. and W. Franklin Rd., to the north and northeast of Compass Public Charter School 15. Final Order for Sagarra Subdivision No. 2 (FP-2023-0016) by Sagarra Phase 1, LLC., generally located at the southeast corner of N. Bergman Ave. and W. Orchard Park Dr. 16. Final Order for The Oaks North Subdivision No.13 (FP-2023-0015) by Kyle Prewett, Toll Brothers, located near the intersection of W. Gondola Dr. and N. Black Cat Rd. 17. Final Order for TM Center No. 2 (FP-2023-0018) by Brighton Development, Inc., located at the northwest corner of S. Vanguard Way and S. Wayfinder Ave. 18. Findings of Fact, Conclusions of Law for I-84 and Meridian Road (H-2021-0099) by Hawkins Companies, generally located at the northwest corner of S. Meridian Rd. and I-84 19. Findings of Fact, Conclusion of Law for Tanner Creek Subdivision (H-2022-0048) by Engineering Solutions, LLP., generally located 1/4 mile west of S. Meridian Rd. on the south side of W. Waltman Ln. 20. Approval of Task Order 11230 with Brown and Caldwell for Services During Construction to Wastewater Resource Recovery Facility Aeration Basins 1-4 Retrofit & 9-10 Upgrades for the Not-to-Exceed amount of $1,958,470 (3 fiscal years), including a Fiscal Year 2024 total of $789,229.00 21. Approval of Task Order for Design, Fabrication, and Delivery of Discovery Park Artwork: Peregrine Bike Racks Between Colin Selig LLC and the City of Meridian for a Not-to-Exceed Amount of $9,950 22. Fiscal Year 2024 Net-Zero Budget Amendment in the amount of $70,000.00 for Ada County Highway District Fivemile Creek Pathway Transfer of Reimbursed Funds for Pathway Construction 23. Resolution No. 23-2426: A Resolution of the City Council of the City of Meridian Signifying Final Acceptance of "Wildlife Benches" Art Installation by Colin Selig Sculpture LLC and Providing an Effective Date 24. Resolution 23-2427: A Resolution of the Mayor and the City Council of the City of Meridian, Directing the City Clerk to Enter in Meridian City Council Meeting Minutes the Tabulation of Votes and Election Results for Meridian City Mayor and Meridian City Council Seats 2, 3, and 5, Pursuant to Idaho Code Section 50-412; and Providing an Effective Date 25. Resolution 23-2428: A Resolution Amending the City of Meridian Records Retention Schedule; and Providing an Effective Date 26. City of Meridian Financial Report - October 2023 ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] DEPARTMENT / COMMISSION REPORTS \[Action Item\] 27. Community Development Block Grant Consolidated Annual Performance Evaluation Report 28. Linder Road, Pine to Ustick Concept Report Update 29. Light My Fire Check presentation 30. Meridian Stars Awards ADJOURNMENT 6:07 PM Meridian City Council Work Session December 5, 2023. A Meeting of the Meridian City Council was called to order at 4.31 p.m. Tuesday, December 5, 2023, by Mayor Robert Simison. Members Present: Robert Simison, Brad Hoaglan, Joe Borton, Luke Cavener, Jessica Perreault, Liz Strader and John Overton. Others Present: Chris Johnson, Bill Nary, Caleb Hood, Brian McClure, Crystal Campbell, Kyle Radek, Tracy Basterrechea, Kris Blume and Dean Willis. ROLL-CALL ATTENDANCE _X_ Liz Strader _X_ Joe Borton _X_ Brad Hoaglun _X_ John Overton _X_ Jessica Perreault _X_Luke Cavener X Mayor Robert E. Simison Simison: Council, we will call the meeting to order. For the record it is December 5th, 2023, at 4.31 p.m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: Next item up is adoption of the agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we adopt the agenda as published. Borton: Second. Simison: Motion and a second to adopt the agenda as published. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the agenda is adopted. MOTION CARRIED: ALLAYES. CONSENT AGENDA [Action Item] 1. Approve Minutes of the November 14, 2023 City Council Work Session 2. Approve Minutes of the November 21, 2023 City Council Work Session Meridian City Council Work Session December 5,2023 Page 2 of 26 3. Approve Minutes of the November 21, 2023 City Council Regular Meeting 4. Chipotle Sanitary Sewer and Water Main Easement No. 1 (ESMT- 2023-0136) 5. Idak Short Plat Water Meter Easement No. 1 (ESMT-2023-0169) 6. Meridian Home2 Suites Sanitary Sewer Easement No. 1 (ESMT-2023- 0172) 7. Meridian Home2 Suites Water Main Easement No. 1 (ESMT-2023- 0173) 8. Records Apartments Sanitary Sewer and Water Main Easement No. 2 (ESMT-2023-0170) 9. Shafer View Terrace Water Main Easement (ESMT-2023-0166) 10. Skybreak Subdivision No. 3 Sanitary Sewer and Water Main Easement No. 1 (ESMT-2023-0171) 11. The Oaks North Subdivision No. 13 Pedestrian Pathway Easement (ESMT-2023-0164) 12. Final Plat for Pinedale Subdivision (FP-2023-0014) by Ackerman- Estvold, generally located at the east terminus of W. Newland St. in the Chesterfield Subdivision 13. Final Plat for Skybreak Subdivision No. 3 (FP-2023-0017), by Conger Group, generally located in the southeast 1/4 of the northwest 1/4 of Section 4, 12N., R.1 E (Parcel# S1404233662) 14. Final Order for Aviation Subdivision (FP-2023-0013) by Jadon Schneider, Bronze Bow Land, located near the northeast corner of N. Black Cat Rd. and W. Franklin Rd., to the north and northeast of Compass Public Charter School 15. Final Order for Sagarra Subdivision No. 2 (FP-2023-0016) by Sagarra Phase 1, LLC., generally located at the southeast corner of N. Bergman Ave. and W. Orchard Park Dr. 16. Final Order for The Oaks North Subdivision No.13 (FP-2023-0015) by Kyle Prewett, Toll Brothers, located near the intersection of W. Gondola Dr. and N. Black Cat Rd. Meridian City Council Work Session December 5,2023 Page 3 of 26 17. Final Order for TM Center No. 2 (FP-2023-0018) by Brighton Development, Inc., located at the northwest corner of S. Vanguard Way and S. Wayfinder Ave. 18. Findings of Fact, Conclusions of Law for 1-84 and Meridian Road (H- 2021-0099) by Hawkins Companies, generally located at the northwest corner of S. Meridian Rd. and 1-84 19. Findings of Fact, Conclusion of Law for Tanner Creek Subdivision (H- 2022-0048) by Engineering Solutions, LLP., generally located 1/4 mile west of S. Meridian Rd. on the south side of W. Waltman Ln. 20. Approval of Task Order 11230 with Brown and Caldwell for Services During Construction to Wastewater Resource Recovery Facility Aeration Basins 1-4 Retrofit & 9-10 Upgrades for the Not-to-Exceed amount of $1,958,470 (3 fiscal years), including a Fiscal Year 2024 total of$789,229.00 21. Approval of Task Order for Design, Fabrication, and Delivery of Discovery Park Artwork: Peregrine Bike Racks Between Colin Selig LLC and the City of Meridian for a Not-to-Exceed Amount of $9,950 22. Fiscal Year 2024 Net-Zero Budget Amendment in the amount of $70,000.00 for Ada County Highway District Fivemile Creek Pathway Transfer of Reimbursed Funds for Pathway Construction 23. Resolution No. 23-2426: A Resolution of the City Council of the City of Meridian Signifying Final Acceptance of "Wildlife Benches" Art Installation by Colin Selig Sculpture LLC and Providing an Effective Date 24 Resolution 23-2427: A Resolution of the Mayor and the City Council of the City of Meridian, Directing the City Clerk to Enter in Meridian City Council Meeting Minutes the Tabulation of Votes and Election Results for Meridian City Mayor and Meridian City Council Seats 2, 3, and 5, Pursuant to Idaho Code Section 50-412; and Providing an Effective Date 25. Resolution 23-2428: A Resolution Amending the City of Meridian Records Retention Schedule; and Providing an Effective Date 26. City of Meridian Financial Report - October 2023 Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Meridian City Council Work Session December 5,2023 Page 4 of 26 Hoaglun: We have a lengthy Consent Agenda and I'm confident everyone has looked through things and there are no questions and with that. Mr. Mayor, I move we approve the Consent Agenda and for the Mayor to sign and Clerk to attest. Borton: Second. Simison: Motion and a second to approve the Consent Agenda. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the Consent Agenda is agreed to. MOTION CARRIED: ALLAYES. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There were no item moved from the Consent Agenda. DEPARTMENT / COMMISSION REPORTS [Action Item] 27. Community Development Block Grant Consolidated Annual Performance Evaluation Report Simison: So, we will move on to Department/Commission Reports. So, first item up is Item 27, which is the Community Development Block Grant Consolidated Annual Performance Evaluation Report and I will turn this over to Crystal. Campbell: Thank you, Mr. Mayor, Members of the Council. As you mentioned, this is our Consolidated Plan overview for the year. It's a review of program year 2022, which ran from October 1 , 2022, to September 30th 2023. So, the purpose of this presentation is to share with you our annual accomplishments, our expenditures and the evaluation of progress toward our goals. We are currently working under our '22 through 2026 Consolidated Plan and the goals that we have established for that are public facility infrastructure improvements, public services, housing and program administration. For our first goal we had a five year objective of providing non-housing community development that benefits 2,000 individuals and we have currently exceeded that with the projects that we completed during PY-22. The first one was Public Works completed the installation and modernization of four streetlights for one project and the planning and design for three additional projects, all of which are for walking routes to Meridian schools. There were also -- Parks and Recreation actually was able to complete the installation of the Chateau Park playground that they started last year as well. Under housing our first objective is to provide homeowner repairs to 20 households and we are currently at 30 percent of that goal. We worked with NeighborWorks Boise for the homeowner repair program and they had two projects that carried over last year and they were able to approve an additional six projects for this year. They completed the repairs on six of the homes. It says seven on there, but that's a typo. It was only six homes and they will have two additional ones that they will complete during this current program year. The second goal under housing is to Meridian City Council Work Session December 5,2023 Page 5 of 26 provide homebuyer assistance to two households and we are at 50 percent of the way there on that one and NeighborWorks Boise again worked with their homebuyer assistance program and they provided assistance to one household. For public services our first objective is to provide public services to 165 individuals and we have exceeded that. Some of that was with our Cares Act funds, but these accomplishments on this screen is only for our regular funding and I will talk about our Cares Act funds a little bit later. The first project was the Boys and Girls Club scholarships. They were able to provide access to extended care programs for 52 youth and Meridian Senior Center provided transportation to 193 seniors. Our second objective under public services was to put out -- provide homelessness prevention to 90 individuals and we are 40 percent of the way to that total goal. This year Jesse Tree provided emergency -- or, I'm sorry, they provided rental assistance to 36 individuals. So, our Cares Act funds, we were awarded these in June 2020. That's when our first program started. And we have utilized all of them during our last program years. So, we do not have anymore and over the course of the three years that we had that we worked with NeighborWorks Boise mortgage assistance to assist 76 individuals. Ada County Housing Authority provided emergency rental assistance to 209 individuals and, then, we worked with Allumbaugh House for case management services to 23 individuals and ID EYC provided childcare scholarships to 45 children. We also for our final goal there is not really any objectives for that, but we provided sub recipient management, which includes monitoring, technical assistance, oversight of construction projects to ensure compliance, administering the additional Cares Act funding, ensuring deadlines are met, ongoing training, process improvements, coordination with local communities and helping to facilitate the Idaho Fair Housing forum. So, this year we had a little bit over a million dollars for total resources, which includes our current year's allocation, about 47 -- 40 percent of that was from the current year, 29 percent was from our remaining Cares Act funds and, then, we had about 16 percent of it was PY-21 funds and about seven percent was PY-20 funds. During PY-22 we spent a total of 729,881 dollars. This is broken out on -- as you can see by the colors, the goals and, then, Cares Act funds. So, under administrative costs we spent roughly 40,000 dollars. Public services was around 77,000 dollars. Housing 178,000. Public facilities and infrastructure improvements were 115,000. And, then, the Cares Act funds were 320,000 almost. So, this leaves 357,000 in unspent funds. The majority of this is for projects that are continuing the Homebuyer Assistance Program. I mentioned that they are wrapping up two of the homes that were previously approved and, then, we have three streetlight projects and the Homebuyer Assistance Program is scheduled to end at the end of this program year. We did have a few projects that were completed under budget and this left about 32,000 dollars that's going to be reallocated to our low mod walkability project. We have some ongoing efforts with housing affordability. We are focusing on programs to purchase housing or remaining housing that's affordable and we also work to provide services to offset basic living expenses for homelessness and special needs. We collaborate with agencies that specialize in those areas, like Our Path Home, the Behavioral Health Board and Neighbors United. For public housing we coordinate with Ada County Housing Authority and other actions that we take on include coordinating with the other communities, fair housing and lead based paint. So, our timeline for this CAPER, the public comment period opened on November 28. We have a presentation Meridian City Council Work Session December 5,2023 Page 6 of 26 today and, then, the public comment period will close on December 15th and by the 19th I should be able to have this submitted to HUD. If anybody has any questions or comments that they would like to share, then, they can reach out to me directly. They can also find a copy of the draft document on our website and my contact information is also there and with that, I will stand for questions. Simison: Thank you, Crystal. Council, any questions? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Crystal, as always appreciate the presentation overview. Do a lot each year. As we go into the public comment period can you just refresh me -- what do you do -- what does the city do to communicate to the public that we are seeking comment and feedback? Campbell: So, we put it on our website and, then, I have a distribution list that I send it out to. There is some citizens that have sent me messages when we have done outreach throughout the years, so that they can provide comments, and also our stakeholders that we work with and that we also work with our sub recipients to ask them to share it with people that they work with as well. Cavener: Mr. Mayor, follow up. Simison: Councilman Cavener. Cavener: You are -- currently or Mr. Clerk, do we notice it like a public hearing or do we notice it just like a comment period? And does that shift how we communicate to the public that we are looking for feedback? Campbell: I did notice this -- sorry, were you talking to me? Simison: Go ahead, Crystal. Campbell: Sorry. I -- when I noticed it, then, I sent it out as just a public comment period and, then, referenced this presentation tonight. So, our citizen participation plan does not require us to have a public hearing. So, there is no actual public hearing. Cavener: Okay. Mr. Mayor? Simison: Councilman Cavener. Cavener: Sorry. Now a little more confused. Is there a difference between if we were to do this as a public hearing versus a public comment period and from an operational Meridian City Council Work Session December 5,2023 Page 7 of 26 standpoint, if there is any difference, can we just default to this being more of a public hearing and following that same process? Campbell: That works for me. I would take the comments anyway, so, yeah, that works perfectly for me. Simison: Council, additional questions? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I don't have any questions, but I do want to say thank you and good job. This is fantastic. It was really great to see the Cares Act funds go for helping residents specifically with rent and other needs that are individual to members of our community and I really appreciated that. So, I -- I'm amazed at how far we were able to get this year. I know sometimes it is really difficult to get those funds executed in a specific fiscal year. So, you have done a fantastic job. Thank you. 28. Linder Road, Pine to Ustick Concept Report Update Simison: All right. Thank you very much, Crystal. Up next is Item 28, which is the Linder Road, Pine to Ustick concept report update. This should be a very exciting conversation. I don't know how many of you may have received something from ACHD with some of the proposals earlier today or not. I know they have got my opinion and feedback already, but I will turn this over to -- is this going to be Caleb or Brian to start off? Turn this over to Mr. McClure for comments. So, what happens when you give someone a promotion is they no longer know how to use technology. McClure: Thank you, Mr. Mayor, Members of Council. This is an informational briefing on Linder Road, Pine to Ustick corridor study. I also have Brooke, the project manager from ACHD and Pierson from HDR, who is the engineering consultant here if you have any questions that I can't answer. We are here to give you an overview of some unique elements of the concepts going out to the public today. There are three concepts for the public to view, which include enhancements for the whole core. Today's presentation, however, will only focus on the segment between Sandalwood and Chateau. This segment is a pinch point between five lane sections to the north and south. To address this constraint ACHD has approached us with a fairly unique solution -- at least Ada county. The study area here is no further north than Ustick and no further south than Pine. Some of these areas have already seen widening improvements and are being preserved in part or in whole. Local attractors along the corridor include Tully Park on the east side, Barbara Morgan Elementary School on the west side and Meridian High School at the corner of Pine and Linder. As previously noted, the focus of this presentation will be on the segment between Chateau and Sandalwood. To review the project area, please, check out the online open house website. It sounds like some of you already received that. We will be back next year to provide updates on that and I Meridian City Council Work Session December 5,2023 Page 8 of 26 will have that link at the end of the slide as well. Linder Road is a regional corridor with one of the few Boise River crossings. With the 1-84 overpass it will be the longest continuous north-south road in Ada county. As noted, the road serves many uses -- users, including multiple schools and the city park. The ACHD project team seeks to improve the corridor for all users and including bike and pedestrian enhancements that result in a level of traffic stress, one or -- one of two. Outreach has been and continues to be a huge component of this project. Brooke has held evenings one on one twice with all the residents in the local segment or will have made these twice. Any concept put forward is very likely to impact existing residents in this area. Just pause there to note the reason for that is many homes, not just front on here, but they have very short driveways and any -- even a three lane road impacts homes because their parking pads would be deficient. ACHD staff, ACHD Pedestrian -- Pedestrian Advisory Group and a few ACHD commissioners and city staff attended a walk out at -- of the corridor in early September. Not sure why that keeps doing that with the mouse. This segment of Linder Road, Pine to Ustick, was probably number seven for Meridian in the 2024-2025 integrated five year work plan. The project is a middle segment falling behind projects to the north and south. South is Linder Road, Overland to Franklin, with the overpass that has been designed as a four and five lane road with construction slated for 2026 to 2027. North is Linder Road, Chinden Boulevard to State Highway 44. That is also designed with construction yet to be determined. That segment is five to seven lanes. And just, again, to highlight the area for this project. Three concepts have been developed in total, two of the alternatives incorporated shared residential street or what some would consider a frontage road that is shared. ACHD currently has a similar treatment on Whitewater Park Boulevard in Boise. A shared road is exactly what it sounds like and accommodates vehicles by pedestrian use in the same space. Safety is important and incorporate traffic calming, additional signage and textured surfaces to get distinguished spaces. Many details would need to be worked out in construction design. For Linder and the focus segment showed each road would have new roundabouts at Sandalwood and Chateau. These roundabouts ensure local easy access, while removing backup parking concerns, not just on the roadway, but what would otherwise be multi-use pathways. A little note. We gave this presentation to the Transportation Commission last night and we had some presentation issues, so you are seeing more than they did. An important note for this in the next few slides is that these are not necessarily final graphics. For those please see the website. Don't dwell too much on the areas outside of the cross-section footprints that you will see when -- in the actual cross-section. Concept one, what you see here is a three lane -- is three lanes, one in each direction and a center turn lane. It also includes shared use roads on both sides of Linder between Sandalwood and Chateau and a couple that hook in -- as noted previously by one lane roundabouts. Summarize. Benefits include the fewest impacts to existing properties, reduce congestion as -- as designated left lane and enhanced speed management with medians and roundabouts and landscaping with city cost share participation. The City Council previously prioritized Linder with the overpass to the south for cost share participation. Summarize challenges include required merging for drivers on the north and south of the focus segment and changes to how residents use their property. And also want to note in case it comes up in a future project phase, city staff have some concerns with missing inputs into the regional long range Meridian City Council Work Session December 5,2023 Page 9 of 26 transportation model. That isn't anything the engineering team did wrong, but limitations in the base data that everyone uses. Congestion capacity are not -- are not the only important factors here, but some of the forecast turning movements gave Meridian staff a pause. What you see here for concept two in the hatched gray -- hatch brown areas is all of the property impacts. Concept two is a fairly standard five lane configuration and includes two lanes in each direction, center turn lane and multi-use pathways. The crossed-out areas, as I just noted, are full -- full property acquisitions. Summarize benefits include slightly improved travel times along the study area and reduced conflicts and improved access for local residents. Summarize challenges include the largest footprint of the three concepts, the largest property impacts, reduced effect on congestion and may realize increased driver speeds -- increased driver speeds. Concept three is similar to concept one in that it includes a couplet, but it is a five lane configuration with two lanes in each direction. A shared use road only on the west side, a multi-use pathway on the east side and a couplet with multi-lane roundabouts. Multi- lane roundabouts are two lanes north-south and one lane east-west. Summarize benefits include slightly improved travel times along the study's corridor area. Fewer property impacts in a traditional five lane cross-section and enhanced speed manager with medians and roundabouts and landscaping with city cost share participation. Summarize challenges include a wider footprint and more property acquisitions in a three lane concept. This includes acquisitions for all properties on the east side between the roundabouts. It also changes how residents use their property, provides reduced effect on congestion and may realize increased driver speed. We will also note the reason the east side is impacted, as previously noted -- previously noted is because of the driveways, they are already deficient in some cases and any improvements will make them more so. You will note here that this timeline began in December of last year. We are now in the middle of this -- of this timeline on December 5th and as previously noted public outreach has begun today. After a public outreach sometime next year there will be another City Council check in. City staff will also make sure that the Transportation Commission has an opportunity to provide their thoughts leading up to that. With that I'm here to answer any questions and, again, we have Brooke and Pierson from ACHD available and the project website is on the screen. Seal: Council, questions, comments, feedback? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thanks, Brian. Help me understand the shared roadway concept a bit more or maybe ACHD can. Like how is that safe for pedestrians and different users? I'm not following that at all. It's just -- and just background, which I'm sure you have already, Brooke, is Meridian as a city has really championed the detached multi-use pathways and I know that that makes me feel more confident with my kids next to the road. So, help me understand how this concept is different and how it would be acceptable? Meridian City Council Work Session December 5,2023 Page 10 of 26 Green: Certainly. And good evening. Brooke Green for the record. I'm the senior transportation planner with Ada County Highway District. Mayor and Council Woman Strader, that's a very good question. The way in which we can design a shared use space -- there is ways in which we can add treatment elements and we usually do that in a design phase. It can include the pervious pavement, which is one element. So, essentially, what you are looking at, rather than a road that looks like asphalt, you are looking at something that looks more of a -- kind of -- it's -- how do you put it? It's like tile'ish and so it's pervious pavement, it allows the water to seep through, but in addition to that it adds an additional friction. You can add other elements, like curb cuts, you can add other elements such as a chicane through that space. One way to look at it is if you were coming out of a cul-de-sac, essentially, it's only used for those who reside around the cul-de-sac and they are going very slow when you come out of that space. We want to design that space for that same level of friction that allows people to be -- drive very slow, but people can use that space together. In addition to that, as you are going to see here, we have a curbed ribbon -- a concrete ribbon, which is kind of our smooth space. We do want to consider adding that element to kind of emphasize this is where people could walk if they like, if they don't feel comfortable taking the rest of that space. Essentially, you have got 16 feet, so a car can still traverse through this area. In addition to that, this will only serve about ten homes and if you take into account how many vehicle travels takes place with one single detaches, it's about ten trips a day. So, it's not going to be utilized very often come and go. Kind of like a long driveway. But it's a very good point. It's something we haven't necessarily have done before, but with our new standard approach with all the buffered space, we were trying to come up with an innovative approach to ensure that we could preserve as many homes as we could, while still providing a space that's comfortable for young children to navigate. As we recognize Barber Morgan is right around the corner, so we want to ensure that whatever design elements we incorporate into that that we really are emphasizing bikes and peds first, vehicles, you are -- you are just using this to get out of your driveway. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: How -- now help -- walk me through -- so, let's say that traffic does get backed up on Linder. How do you avoid drivers using this shared use road as a shortcut? Because I can see that happening easily, like traffic's backed up and they see, oh, this is wide open, I'm going to zip through there. Simison: Near a high school? Are you crazy? Strader: It is crazy. But, you know, human behavior. Green: Mayor and Council Woman, that's a very good question. While if they were to cut through that they are going to find themselves constrained at the second roundabout proposed here. So, essentially, they are not going to be buying that much space and they are still going to have to try to merge into a congested environment. In addition to Meridian City Council Work Session December 5,2023 Page 11 of 26 that, the idea is to be able to put -- to -- I would say give it a driveway apron. So, you are actually pulling off into a space that doesn't look like a road. Essentially, you are kind of going into a driveway and in addition to that it will all be at grade at that level, whereas Linder will be asphalt at a lower level. So, you will know you are in a space that you are not supposed to be in. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: If -- if you can help me understand, looking at this graphic here -- I don't know how that translates to that actual street, but how much of the driveway, then, is taken up? You talk about access to driveway, but I'm thinking there is not much of a driveway left, but I could be wrong. Green: Mayor and Councilman Hoaglun -- is that pronounced right? Hoaglun: Uh-huh. Green: Yes, actually, it's a very good question. Currently right now the driveways are approximately a little over 20 to 30 feet and it's because many of those driveways are utilizing public right of way -- approximately ten feet of public right of way they have grown into. So, we will be using that ten feet that we have preserved for public right of way for this actual shared use roadway and concrete ribbon. So, they will still have their 20 foot driveways, so they can still park there, but they will be pulling out into a shared use road, as opposed to pulling out onto Linder Road. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: And I'm just curious if this is in all the designs. You have the buffers on the sides of five feet, whether it's sidewalk or a shared use road, and the median island is eight feet. Just curious is why -- if five feet is adequate, why that isn't eight -- five feet in the middle, just -- you know, square footage just cost. I mean that's -- so just curious about that. Green: Mayor and Councilman -- and that's another -- you guys have a phenomenal question. Actually, the eight feet is our standard for us to provide class one trees in there. The five feet buffered space, that is allowing probably class two trees to be put into those spaces. It is greatly reduced because we are trying to preserve as much space as we can. But for us to have the landscaped median, ACHD's policy is it has to be eight feet and actually it's 11 feet, including the curb and gutter. We have more wiggle room in the buffer spaces along the road itself. Meridian City Council Work Session December 5,2023 Page 12 of 26 Simison: Well, I think technically the tree on the right-hand side is too far into the roadway and doesn't have enough clearance, but we won't criticize this one. Sorry. We will -- Councilman Cavener, do you have a question? Cavener: Yes. Thanks. Ms. Green, appreciate you being here. Always nice to have you in our presence. Brian touched on -- in the timeline about the survey that was conducted in '22. What were the findings of that survey and how is that helping to kind of guide where -- how these recommendations were formed? Green: Mayor and Councilman Cavener, I don't have the survey with me. I would certainly be happy to get back to you what those specific findings are, but what I can attest to is that you have a lot of people who want us to provide for congestion mitigation through the corridor. A lot of people who want to see an expansion of the roadway. But in addition to that a lot of the survey respondents highlighted that they also want safe access for their children to walk to and from Barbara Morgan, including Tully Park and so you have a lot of people who are -- give me space so I can get from point A to point B. In addition to that, ensure that I have enhanced bike and ped facilities and, lastly, you have the residents who reside along the corridor who I have had the privilege to meet with -- countless evenings meeting with them who have also said, you know, this is our home, can we do what we can to preserve as many as we could. But to your point about that specific request -- details and data, I will gladly send a link to that that will highlight -- in addition to that the survey that's out there today has that link included in it. Cavener: Okay. Great. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I appreciate the renderings. Much easier for us to -- to understand. So, just a couple of questions. First, I want to make sure I'm understanding that this is just for the section between Washington and Cherry. So, how will this tie in to the design of the rest of Linder on the north and south side? Green: Mayor and Council Member Perreault, what we have right now is we are just showcasing one segment along the corridor, because this is the pinch point along the corridor. If it's three lanes and we reflect the three lanes, it will be three lanes throughout the corridor. In addition to that, the other two alternatives have five lanes reflected, it would be five lanes for the rest of the corridor. So, on the survey that's out there today it will highlight concept one being that it's two lanes or three lanes through the corridor and, then, concept two is the five lane standard and, then, concept three is the five lanes with a shared use road. The shared use road only applies at this segment, because we are trying to preserve homes. The actual pedestrian facilities would be a multi-use pathway in all three options through the whole corridor from Ustick to Pine. Meridian City Council Work Session December 5,2023 Page 13 of 26 Perreault: Mr. Mayor, follow up? Simison: Council Woman Perreault. Perreault: I apologize. I should have clarified. I was specifically meaning a shared use. So, it will tie into the ten foot pathways that already exist, then, on the north and south of this section. Is the -- I don't -- I don't think there are ten -- ten foot pathways on the north side of Cherry Lane. So, that's -- I guess that's what I'm trying to understand is how this puzzle pieces together, the shared use designed specifically. Green: Certainly. And, Mayor and Council Woman Perreault, ACHD standards have grown over time and what we had before north of Ustick was your standard attached sidewalk. Well, since that -- and in particular in this area, because you have so many local attractors, a multi-use pathway is appropriate, especially with a buffered space. So, we will have to tie at the intersections to allow folks to traverse off the multi-use pathway onto an existing bike facility. To your point we don't have a multi-use pathway on the other side at all. This is the corridor where we are emphasizing the multi-use pathway. Tully Park, the middle school, the high school, we anticipate a lot of people using that space. But it's just policies over time and the road has grown over time and that's where we are at today. Perreault: Mr. Mayor, I have one more question if I may? Simison: Council Woman Perreault. Perreault: Thank you. Can you tell us about the homes that would be needed? Any -- any of the three designs, how that process works for the homeowners? A lot of those homes are small single level homes that were built in the 70s or '80s and how those individuals would, then, go about relocating to another area that probably would be quite a bit more expensive than -- than what they would be able to sell their homes for or -- or receive from negotiations. Green: Mayor and Council Woman Perreault, what I have learned through this whole process is how much depth there is to it and what the compensation package looks like. So, should we find ourselves having to purchase a home as a result of this, we do do an assessment of it. Third-party assessor comes in, we will evaluate it. We either pay for market value or we pay for the assessed value, which one of the two is higher. In addition to that, we look to relocation costs. So, for instance -- or we hire a third-party relocation company who will go and find that home elsewhere, three of them, like homes, and if there is a cost difference between their home and for them to acquire a home that's like buyers now, then, that's another piece of the package. In addition to that -- and especially with the interest rates being what they are for folks who have found themselves refinancing at that really nice low interest rate, but yet having to purchase at a higher interest rate, we also take that into account and say they had 25 years left on that loan, we actually pay them out that 25 years' worth of difference in the interest rate. I have had an opportunity to meet with these and I have met with at one Meridian City Council Work Session December 5,2023 Page 14 of 26 time -- and multiple times I have had whole families sitting in the living room and to your point these are people who live there, who have lived there since the beginning. Actually, a majority of them on the west side have lived there essentially since it started -- the homes were built and we have talked through that. We had two meeting. The first one was to introduce them to the project. The second meeting was to introduce them to the concepts. What I didn't want and what we want to ensure was they were not blindsided in a public outreach. I will tell you at this level of concept we don't do this typically, but because the number of homes that are impacted, we found that it was the most appropriate way to ease this conversation. Overton: Mr. Mayor? Simison: Councilman Overton, Overton: Brooke or Brian, could you bring up the map that shows version from roundabout to roundabout? Green: Did you say concept one? Overton: Concept one. Yes, please. So, when we are talking about people driving on the non-roadway, what's going to prevent them coming out of the roundabout? I'm assuming that when they come out of the roundabout from Sandalwood heading north, it's one lane, so they don't really have a way to get onto that protected space and the same goes for the roundabout at Chateau coming south; is that correct? Green: Mayor -- yes, I think -- yes, I think that's correct. Overton: And under this version, if this is the choke point, if this is the pinch point that's causing us the grief, are we, then, looking at a five lane road south of Sandalwood? Green: Mayor and Councilman, each concept is different. So, if it's concept one we are proposing three lanes through the whole corridor Pine to Ustick. If it's concept two the standard five lanes. We are proposing five lanes from Pine to Ustick. And, then, lastly, for the concept three, same scenario, five lanes from Pine to Ustick, with the exception of the shared use road only at this location to preserve the homes. Overton: Thank you. Mayor, follow up? Simison: Councilman Overton. Overton: Thank you. So, I just -- that helps me a lot, because I think what I'm understanding now is if we went with version one that's going to dictate the width of road through the entire area, not just through this pinch point. Green: Mayor and Councilman, yes. When you do the survey you can choose between concept one and two. We just wanted to highlight this pinch point today, just because Meridian City Council Work Session December 5,2023 Page 15 of 26 we anticipated this was going to be where a lot of the questions were and it's a little bit innovative approach to being able to preserve some homes. Simison: And this kind of hits on the -- the -- my comments that I did when I went online and did it was, you know, to me this road is an important, as Brian mentioned, north- south corridor connecting not just the overpass, looking at all the schools that are on this corridor, having two travel lanes in each direction to me personally is an important part of what needs to occur. What else? I don't know. But dropping this mile and a half segment down to one lane where you are going to have two lanes on each side of that feeding into that and maybe even -- well, I don't want to say more coming from Linder up from Eagle, but that becomes a real challenge. I mean I think, you know, how many -- how many of us enjoy driving down, you know, Meridian Road right now when it -- you have to -- it's supposed to be able to handle it. That's what the data tells you, you know, but it doesn't really, you know, especially during the high traffic time periods and being around a high school, you know, I have seen the value and benefit of the two lane roads around, you know, Mountain View now where you have eliminated all your congestion in the morning, but you create a one -- you create the one way into this. You are back to congestion during those times of day when you have extreme amounts of usage. So, that was my, you know, rough feedback on the survey I did was four lanes of travel I think it important. This to me is an important conversation and I won't ask you to share our conversation offline, because I think there is a lot more work for yourself to do, but some other solutions through this proposition that can work I think for all parties involved. Green: Yes. Thank you, Mayor. Cavener: Mr. Mayor? Simison: Councilman Cavener, Cavener: Some more questions for Mr. McClure if he is willing. So, Brian, I hate to put you on the spot. If you don't know the answer it's okay. I remember from an application we had at one point -- I think there is a bus stop on the corner of Linder and Chateau. Do you know if that's still the case? And if not have we flagged this for West Ada for their feedback as well? McClure: Mr. Mayor, Councilman, West Ada is very involved in this. This was Miranda's project. Tracking this now. She was here last night for the Transportation Commission. I do not know the answer to your question, though, as to whether the bus stop is still pending or not. I can get back to you, though. Cavener: Okay. And, then, Mr. Mayor -- Simison: Councilman Cavener. Meridian City Council Work Session December 5,2023 Page 16 of 26 Cavener: Brian, I appreciate that you shared this with the Transportation Commission yesterday. Was there any feedback from them that you think is pertinent for Council to hear about this evening? McClure: There were several comments about the appropriateness of three lanes and mixing up the -- I think that was probably the big takeaway there. I had two presentations and I'm mixing them up in my head right now. Sorry. Cavener: Thanks. McClure: Well, no, I did commit to them to coming back after the public comment period and with next steps with ACHD and making sure that their comments make their way to you. So, I won't forget next time. Simison: Brian, can you elaborate on the appropriateness of three lanes, where they saying three lanes is appropriate or were they questioning whether three lanes was appropriate? McClure: Mr. Mayor, it was the latter. It was questioning whether three lanes was appropriate. Simison: Thank you. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Brooke, can you put up concept number two again? So, is it fair to say that the -- one of the trade-offs with this option is -- I mean ACHD is going to have an extra six to eight million dollars in -- in condemnation costs. So, that's a big trade off. And so the question would probably come if -- if the City of Meridian wants to pursue this path I wouldn't be surprised if we are asked to forego something else. But -- but am I correct in the -- in the acquisition costs as being one of the considerations for concept two? Green: Mayor, Councilman Borton, yes, the acquisition costs are certainly significantly higher with concept two. What will -- in the end how what that's going to play out and look like for the actual costs associated with what two concepts we are bringing back in the future -- I can't ascertain that, but I certainly can tell you we will be taking two concepts out of this. So, whether we have one concept and, then, we blend two of them together to create another one -- we will go through that process within the next five months and, then, we will come back before you in the springtime to highlight what are the two options that we would take to our commission and we will let our elected officials make the decision whether -- which one they would like to go with. Borton: Perfect. Mr. Mayor, one other question. Meridian City Council Work Session December 5,2023 Page 17 of 26 Simison: Councilman Borton. Borton: You had mentioned and shown us the Whitewater Park. Are you aware of any other examples in Boise or elsewhere where there is the shared driveway in place that we may choose to visit? Green: Mayor and Councilman Borton, that is the only one that really encompasses what we are trying to do here, because we are really trying to emphasize this is only to access your homes. Other areas that might be somewhat similar would be frontage road scenarios. We have got one there on State Street at -- I think it's 28th and that is our frontage road. It's one way. It enables those people to get out onto the State Street. But this was an attempt to be able to preserve homes and really emphasize bikes and peds and only access to your house, that this isn't a way for you to cut through. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: One more question. Back on concept one there was a four foot sidewalk in this rough design on -- I don't know if that's the west side. There is not one on the north -- or the other side. Is the 12 foot shared drive intended to satisfy just for those few homes -- not only the car traffic, but also pedestrian and, if so, would you need the four foot sidewalk? Green: Mayor and Councilman Borton, that is a concrete ribbon where we are trying to highlight that that's where they can walk. For the east side we are out of space. They have non -- any alternative put forward is potentially going to create nonconforming driveways and that's -- we are trying to minimize the best we can by being able to preserve their homes. The concrete ribbon is something that we can do in a design. We -- it's somewhat of a sidewalk, but as we move this forward into phase two the feedback we receive from the public, we can fold that into it and what I'm hearing is this big emphasis to ensure that we have a designated space. I'm hearing that's incredibly important. And so certainly it's some feedback we will take back to the team. Borton: Thank you. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Now I have more clarity, but the section of shared use was just a -- one small section of this and we didn't have access to any of these renderings before we came. So, I'm trying to fill in the gaps between what we have writing and what you are presenting here. So, is there not going to be any on-street parking in this section and where would folks have guests park? Meridian City Council Work Session December 5,2023 Page 18 of 26 Green: Mayor and Council Woman Perreault, that is the trade-off. For concept one to preserve the homes their parking would have to be on adjacent neighboring streets. For concept -- let me see if we can track -- for concept three. So, for concept three, if you can see here those hatch markings you hit at the roundabouts, we are likely to have to purchase all four of those properties, because of the roundabout footprint in that case with a shared use road being on the west side, those two booked-in properties next to the roundabouts will have a dual purpose. It will be stormwater and parking. So, we will be able to provide parking for that space. Primarily it's because we want to emphasize a shared use road for bikes and peds and lessen any of those other types of interactions. Simison: Okay. So, next steps go to the Commission again or -- and, then, be back here sometime after that or will you go back up to the public and redefine before you go back to the Commission and Council? Green: Mayor and Council, so what we anticipate the public survey will be open for the next two weeks. I encourage you to send that out to your folks to participate, concluding that our team will meet prior to January. In addition to that we will take all the public comments. We will leave our consultants, who work diligently for the three months to come up with an alternative. We will be back before you in the springtime. There is two options and two paths we will take, dependent -- if we make a lot of modifications to the proposed concepts, we could find ourselves going back out to the public again. If we don't make a lot of modifications and we are comfortable with the response, then, we might just take it straight to you as an update and, then, back to the Commission for a vote. We do provide an opportunity for us to engage with the public once more. I will tell you we will be having a second round of evening meetings with the property owners once we narrow it down to the two, because I definitely don't want them to find out about where their house stands in these projects without talking to me first. So, we will have that between April and May we will be engaged with the property owners once again. But there is two paths. We will either go back out to the public if we make a lot of modifications based off of feedback or we will go straight for a vote upon our commission. Simison: All right. Thank you very much. Green: Well, thank you. It's been a privilege to be before you. Certainly reach out to me if you have any questions. Thank you. Simison: Thank you. With that, Council, we will stand in recess until 5.15. 5.30. Sorry. (Recess: 5.15 p.m. to 5.34 p.m.) 29. Light My Fire Check presentation Simison: All right. Council, we will go out and come back from recess and continue on with tonight's work session. Since the podium was already turned around, we just went Meridian City Council Work Session December 5,2023 Page 19 of 26 ahead and came on down and the first item up is Item 29, which is the Light My Fire check presentation. If you would get up, Mary, and whoever else is coming on up and I would -- if you would come over here and make some comments. Cahoon: Okay. Thank you, Mayor. So, today is a fantastic day for us at Light My Fire. It's a pleasure to be able to bless the Meridian Fire Department and the citizens of this great city. Our 2023 Gala marked the 29th anniversary of raising funds for Meridians fire safety education and prevention programs and emergency assistance to families devastated by fire right here in Meridian. Firefighters used to have to grab money out of their back pockets in the middle of the night when you had a family that was out there without shoes and sometimes not much at all and this fund helps them to be able to immediately get them help, so that they can get a hotel, they can get shoes, they can get medicine, that type of thing and so it is just a pleasure to help in this way. During this time span over the 29 years nearly three quarters of a million dollars has been given to these worthy causes, which is a huge thing. It takes a hard working dedicated team to raise these funds. Several of our committee members are here and I would like to introduce them to you. Bob Ricketts. Ricketts and Associate. Been here from the very beginning. Father of Light My Fire. Over here we have Andrea Bradshaw with Belfor. Behind us there is Corey Langdon with CRS and Pam Orr, an amazing woman, man, I'm just telling you, she is a goer. She does it all. We -- and she's continuing helping us, because she's got that fire in her belly to do good in the community and I'm so proud to -- to work beside her. It's truly a labor of love where competitors lay lances down. You know, we have all kinds of people in the insurance industry, in the restoration industry and we lay those lances down of competition to accomplish our mission. This year Light My Fire will be donating -- donating a combined total of 102,200 dollars that was raised at our Gold Rush Gala. The majority of dollars donated are split between Boise and Meridian, including a small donation to the Idaho First Responders Wellness Collaborative. Light My Fire has set aside 20,000 dollars this year, because we were able to raise a bunch of money and so, Pam Orr is like spearheading this, but it's to facilitate a micro grant program for smaller Idaho fire departments in 2024, which is a big deal. So, without further ado, if Chief Warmuth would come up. For you, chief, I have 15,000 dollars. Yes. And, then, to Engineer Ona, representing the Meridian Firefighters Association for the burnout fund, I present you with another 15,000 dollars. And to Chris Verkerk -- I should do another -- so, this is for the Idaho First Responders Wellness Collaborative and we were able to raise 2,200 dollars and I know that this is really important, because first responders experience so many different things during their career that it's important to be able to help them with some sidewalls for those things that they experience. So, it's our privilege to give you this money. And to close out I'm going to turn my mic around. Mayor, City Council Members, our 2024 Gala event will be held at the Riverside Hotel Grand Ballroom on February the 16th. This marks our 30th anniversary and the theme is Cheers to 30 years .007 Bond, James Bond. So, we have a save a date for each one of you and we double dog dare -- no, triple dog dare you guys to attend and when we did the Boise City Council presentation I did a little job saying Mayor Simison was there last year. All right. And our goal for this year is 120,000 dollars. So, thank you. Meridian City Council Work Session December 5,2023 Page 20 of 26 Simison: I will just say thank you and congratulations and, yes, it was -- it's an amazing event for everyone. I encourage you to consider going. My only advice to the rest of Council is be prepared to get into a theme, because I was not. So, that -- that will be my own advice. But thank you. We appreciate all the work that you do and look forward to seeing you there. 30. Meridian Stars Awards Simison: So, with that we will move on to Item 30, which is our Meridian Stars presentation for the evening. So, Council, if you want to go ahead and come on down. But Meridian Stars recognizes Meridian residents and businesses that demonstrate a commitment to preserving, maintaining, improving the quality of life and safety in neighborhoods and the wider community. We are presenting in six different categories. We have the Youth of the Year, Senior of the Year, Neighbor of the Year, Small Business of the Year, Large Business of the Year, Mayor Star of the Year. I think we are going to have to add one more just so we make sure we give each Council Member an opportunity to do one for the future. So, we will have to think about that for next year. But the winners will be announced one by one as the Council and myself go through and read the information about each winner and, then, after the winner is announced ask them to come up and share a few words, get their award and get their picture taken. And, then, winners and guests are welcome to enjoy cake and punch in the lobby outside of Council Chambers once the ceremony is over. So, with that, we will go ahead and begin with our first one, which is our Youth of the Year. So, I will invite up John Overton. Overton: Our Youth of the Year stands out as an exemplary young leader in this community. He is a wonderful musician, active in his orchestra, a swimmer, a youth commissioner on Meridian's own Transportation Commission, and last year he served as a leader in Meridian's MYAC, which is the Meridian Youth Advisory Council. He played an important role in introducing his fellow students to learn more about and get involved with local government. For his dedication to our community and his persistence in making sure youth voices are heard, Hoyoon Song is our Youth of the Year. Hoyoon, please come up and share a few words about what motivates you to make your community a better place. Song: Hello. My name is Hoyoon Song and I'm a senior from Bishop Kelly High School. To be honest, I was actually quite surprised in getting this award, because if I think back to when I was in 10th grade, you know, first joining MYAC, meeting the Mayor for the first time, I would never have imagined that I would one day serve on the Transportation Commission or one day become one of the leaders of MYAC and really how much MYAC would even change me as a person. I was very shy. I was not very good at giving speeches or talking to a roomful of people and MYAC's helped me to become a better version of myself by learning to connect with many people and learning to serve my community in ways that I never have expected before. So, this is just a tremendous honor. Thank you so much to -- to the Mayor, Members of the City Council Meridian City Council Work Session December 5,2023 Page 21 of 26 and, of course, my -- my mom sitting right there in the back. Thank you. It's a tremendous honor. Hoaglun: I'm Brad Hoaglun. It's a pleasure for me to introduce our Senior of the Year. One of the things I -- I have had a great advantage learning about public service, because I grew up in Meridian, and that was something where you saw it all around you, people were giving back to their community. They wanted to support their community. They wanted to support one another. And I think that's why we are growing like we are, because we still do that to this day -- is people care about their neighbors, they care about their community and making things better and I think one of the great examples I had was -- was someone who served on City Council for many, many years, Keith Bird, late Council Member, gave back to his community. He started a long time ago. I remember I was on his optimist football team. I think I was his second -- second team he coached. He did that for many years and my dad was a counselor at the high school and -- and my dad knew he could go to Keith and say, hey, I have got a kid who needs some help. He needs a job. He needs -- we need to keep him engaged. We need to keep him involved in school and -- and this is where you can help and Keith would -- he helped countless young people. So, you know, those are the types of examples we have here at Meridian and we have that today, even though Keith is gone, there are still people who are committed to that type of service to our community today. This person who is in her mid '80s and she is serving our community through the Meals on Wheels program and she goes and delivers meals twice a week to people who are much younger than her. Imagine that. I think I qualify now age wise for Meals on Wheels, but not yet. Not yet. So, anyway, we do want to recognize her for her commitment, her continuing service to our community and I want to introduce to you our Senior of the Year, Patsy Gardner. So, Patsy, please, come on up. Gardner: Nobody told me I was going to say a few words. Having taught kindergarten for 19 years I have a lot of words and, then, I did preschool for 11 after that and that's how I got in Meal on Wheels. I needed something after I wasn't teaching, but yet I still like to talk with people. You know, little ones, big ones. So, my daughter-in-law says why don't you check on the Meal on Wheels and so I did and they need to -- they always need volunteers and I can still drive. Thank the Lord. I can -- I got a good attitude. I got good health. Again thank the Lord and -- and so they become family, which is wonderful, because I have family also here in Idaho, but they do -- but, then, there is the disappointment as sometimes their health isn't good and you worry about them. So, it becomes every time they come to the door and they are upright, it's -- it's a good one -- good day and I have learned so much about people and -- and, then, I get my fill of how I like to share talking. So, thank you. This is -- this is very humbling. Very humbling. So, thank you all. Thank you all. Borton: All right. Yeah. We are going to do this next one as a team. So, there is a lot of things that are really fun about this evening every year and part of it is to recognize the folks that you have heard about already and part of it is to see everyone else in the room. The folks -- the family and the friends and the neighbors that come and care about those that we take some time to celebrate them, because those we recognize are Meridian City Council Work Session December 5,2023 Page 22 of 26 certainly loved. We can tell with the crowds that come today. Elizabeth Strader and I are going to tag team this next one, because we have got two individuals to recognize. This is the neighbors of the year and if you have lived in Meridian for some time, some longer than others, you have come to realize that community means a lot and taking some time to go and visit those in your neighborhood who live next door or across the street, getting to know them, caring about them, checking in on them is a big part of what makes Meridian Meridian. It's sort of in our DNA. And tonight we are going to recognize a husband and wife couple who have been doing that for over 50 years in our community. A lot of it is -- is, you know, quietly done without asking for any recognition, but it means the world to those that they care for and they spend time with. They have earned this year's Neighbor of the Year Award by the example and the impact that they have had on the -- with small acts of kindness that have a huge impact on those they care for. Over these 50 years they have shared their home with friends and family and strangers. They have thought of others when they need a place to stay and asking for nothing in return. It's not really complicated. It's a very simple recipe and it comes with a very huge heart that this husband and wife couple are recognized as Neighbors of the Year. Strader: So, they plant a huge vegetable and flower garden and they share their produce with friends and family. They keep everyone they know well fed, whether they are hosting a huge family dinner, the class reunion lunch or a Bible study. Their neighbors say they are grateful to consider them honorary grandparents of everyone who lives on the street. I know we can always all use an extra honorary grandparent. So, that's fantastic. In honor of their decades of neighborly warmth and kindness, this year's Neighbor of the Year Award goes to Carol and Elden Leavitt -- Leavitts. Please come up. Leavitt: You can't be a neighbor without a neighborhood. Come on. Stand up, neighborhood. Come on. Come on. There. And family. Well, when we were surprised -- he left me a text message -- a message and so I called to see what we were supposed to do and he said there would be cake and punch and -- Hoaglun: Few words. Leavitt: But few words is like giving me a bag of potato chips and telling me to eat one. So, I went on Al so I would have something worthy of this gala occasion. But so much has changed in the 50 years that we have lived here. Some of you weren't even alive when we moved in Meridian. E.Leavitt: Yep. Everybody thought we were out of our mind moving way out in the country. So, we have been out here now 51 years. The same location. We have raised four kids. They went to Southside Elementary. They went to the one Meridian Junior High and all four of them went to the one Meridian High School. So, yeah, remember when Seven Mile Road was a two lane road. I don't know whether any of you even know what Seven Mile Road was. That is now Eagle Road. So, we have seen tremendous growth in this country and area and I have loved it very much. Meridian City Council Work Session December 5,2023 Page 23 of 26 Leavitt: When we moved to Meridian the feeling of community was what was so good. You know, when you went to the blood drawing, Mrs. Aschenbrenner took your information. Bill Berg was keeping everybody entertained. And, you know, you bought corn from, you know, the corner, Mr. Wheatley right there at Overland and Eagle Road. At Locust Grove. Pardon me. And it's grown. When we moved out we were the young people with the young children and, then, for many years we were the oldie moldies and the whole lane was dead and, then, God blessed us with young families. So, all you had to do to be loved was have plenty of Jolly Ranchers and that's what we did and we have a real strong HOA in our community, helping one another and that's what we do. So, thank you, neighbors. Cavener: Well, that's a -- that's a hard act to follow. I think in the big occasions I think this is the first time in my tenure on Council we have had somebody come speak so favorably about a homeowner's association, so wow. Check the temperature someplace. Events like this for those of us that are -- that are Gen Xers, I go back to my -- my childhood watching Sesame Street and that's that these are the people in our neighborhood, in our neighborhood, in our neighborhood, these are the people in our neighborhood that we meet when we are walking down the street each day and I just -- Mayor and Sahand, thank you for doing this event each year. It's just -- it's a good reminder that no matter how big our population is we still are this neighborhood community really working together. My seven year old thinks that I get to do a lot on the City Council. The fact is it's very, very little, but I did petition to be able to present this award tonight. So, thank you for honoring my request, because I don't know if you know this, but small business is thriving in Meridian and this year's award winner has gone above and beyond, continually proving itself to be a huge advocate for our community. The owner is a husband and wife team, took ownership of their brewery in 2022 and their first order of business was to create a family friendly experience for neighbors to enjoy and for groups to gather in, with an unwavering commitment to our community and to philanthropic endeavors. This company focuses on supporting local businesses around them, whether it's through their amazing vending machine that spits out amazing books for our community to take part in, to host a variety of different trivia events and one of my favorites Thursday bingo. They do live music from local musicians on Friday as well. This business is seemingly always present in our community and that's a testament to how many people are here for them tonight. So, for providing a welcoming place for families, the neighbors, including the Caveners to gather in from time to time, and bring so much to give back to our community. This year, Small Business of the Year goes to Loose Screw Brewing and Mike and Pam, would you, please, come up and if you want to bring your staff, everybody to really celebrate all you do for our community. Garcia: Mike. This is my wife Pam. Truly honored, surprised to -- surprise that, you know, when staff called our tap room and talk to Natasha, you know, she texted me, hey, we won this award and I was like just forget it. It's a scam, you know. Next thing they are going to do -- they are going to want you to purchase a plaque for 400 dollars. I get these a-mails all the time. But, then, you know, after Googling the phone number back I realized, oh, no, this is -- this is for real. So, you know, truly honored. Surely -- I Meridian City Council Work Session December 5,2023 Page 24 of 26 mean just beyond blessed in getting this recognition from the Council, city staff, citizens and being able to allow this today. It's not the reason why we do it, though. You know, we really do this -- we are a firm believer of giving back and, fortunately, we have got this cool brewery to be able to do that through and a cool brewery that we are going to be adding on to. As probably many of you know, we are going to be opening up a new brewery tap room just down the road here, which we are really excited about to open up next year. None of this would be possible without an awesome support staff and team behind me, including my wife, but I would like my team actually to stand up if you could. Our head brewer Marcos. We have got Mason. Got Rebecca and Natasha. You know, it's not really me, it's -- it's this team that really makes all of this possible. So, thank you. Thank you. Thank you. I really appreciate it. Perreault: Good evening. My name is Council Member Jessica Perreault and I echo my fellow Council Members excitement about what we get to do here this evening. This is my last month on Council, so this is an extra special opportunity to share my appreciation -- our appreciation with you in our community. Our business community is really important to the City of Meridian. We are incredibly grateful for our business owners and our large companies, they have a powerful impact on our local economy. So, I have the opportunity of presenting the award to the Large Business of the Year to receive a Meridian Star and this business does not just build houses, but what makes them stand out is their enduring commitment to supporting the community. Whether it's sponsoring an outdoor picnic area at the new Ronald McDonald House, Charities, which is downtown, donating to the pediatric cardiology clinic at St. Luke's Children's Hospital, or even building a playhouse for a young boy with cardiomyopathy through the Make-A- Wish Foundation, all of this -- as if all of this wasn't generous enough, this company is especially well known for building the St. Jude dream home every year and I'm sure you are all familiar with that. For 11 years they have built the St. Jude dream home at no cost to the public and in doing that they have raised millions of dollars for the treatment and research of young cancer patients. So, as a real estate broker here in Meridian it is my extra special honor to announce that Berkeley Building Company as our Large Business of the Year. Thank you for your exceptional spirit of giving service and business excellence. Please come up and take an opportunity to share some words. Englund: I didn't have the opportunity to know that I might be saying a few words and otherwise I definitely would have gotten on Al with my friend over there, who I have learned a lot from and I'm currently shopping for -- what did do say Jolly Ranchers is how we gain friends and influence people. I just wanted to say first and foremost what an honor hearing the stories of everyone that came before us. I mean we are a large company. In theory. We might -- we might not be so big, but just the students and seniors and neighbors that are putting so much out into the community that's a personal sacrifice that's so great and we are honored to be among you. So, thank you for all that you do. All that you do is part of why it's so important for our why to give back to the community that we serve. We have been building in the city of Meridian since we began 15 years ago and take very seriously our commitment to building so much more than homes, but by -- to building the community that we live in and supporting what's important to all the people who end up living in our homes. So, thank you so much for Meridian City Council Work Session December 5,2023 Page 25 of 26 this honor, Mayor and City Council. You have been a great partner to us to help us with building in the community responsibly and -- and are part of why we are able to give back in such a big way, because if we weren't able to build homes we couldn't do what we are able to do. So, thank you so much all around and we appreciate this. What a great honor. Thank you so much. Simison: One more to go and, then, there is cake. So, I will -- I will do the Mayor's Star of the Year and really this gives me the opportunity when -- because when you get submissions and you have, you know, different categories and maybe some very deserving people in a similar category, it gives you an opportunity to pick that one other person or group or individuals in order to do that. So, we will go ahead and do the Mayor's Star of the Year and this, too, is for two people. A couple. But this year that recognition -- recognition goes to a couple who are an example to all of us when it comes to being kind neighbors. When the couple were in the process of changing their landscaping, they not only offered to give away their beautiful plants to a neighbor, but actually went above and beyond and did the work in digging and replanting them for their neighbors in ideal locations. They provided jumbo size road food to a neighbor who was going on a lengthy car trip in unpredictable weather, so they wouldn't have to worry about making stops. I'm going in January, just throwing that out there. They keep a close eye on the homes of neighbors when they are on vacation and as longtime local business owners they personally nurture young professionals in their field to help them succeed and encourage them to stay in Idaho, so that we can all benefit from their valuable skills. This couple actually goes out of their way to make their neighborhood and Meridian as a whole a better, safer and far more enjoyable place to live. For these reasons and more this year's Star of the Year -- Mayor's Star of the Year Award goes to Tom and Bonnie Carns. Tom and Bonnie, if you would, please, come forward. We have got to recognize you. Carns: If Tom is lucky I will give him an opportunity to talk, but this is a very humbling award. I wish everybody could have neighbors like we have. We sit at the end of a cul- de-sac and we are such introverts -- we sit way back at the end of the cul-de-sac. But little did we know we were going to be blessed with such great neighbors. So, I'm going to keep it short, because I know everybody is waiting for their cake and ditto everything that everybody has said, but I would like to thank the City Council. I would like to thank the Mayor. And most importantly I would like to thank our neighbors. Tom, if you could say thank you. T.Carns: Thank you. Carns: That's it. Hoaglun: Mr. Mayor, I move that we adjourn our meeting. Simison: Motion to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. Meridian City Council Work Session December 5,2023 Page 26 of 26 MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 6:07 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E.SIMISON 12-19-2023 ATTEST: CHRIS JOHNSON - CITY CLERK 12-19-2023 E IDIAN --- AGENDA ITEM ITEM TOPIC: Approve Minutes of the November 14, 2023 City Council Work Session Meridian City Council Work Session November 14,2023 Page 28 of 28 (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 12 / 5 /2023 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN --- AGENDA ITEM ITEM TOPIC: Approve Minutes of the November 21, 2023 City Council Work Session Meridian City Council Work Session November 21,2023 Page 14 of 14 Simison: I have a motion and a second to approve Resolution 23-2425. Is there discussion? If not, all in favor signify by saying aye. Any opposed nay? All ayes and the resolution is agreed to. Thank you very much. MOTION CARRIED: FOUR AYES. TWO ABSENT. Simison: And, Council, we are at the end of our meeting. Hoaglun: Mr. Mayor, I move that we adjourn. Simison: Motion to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: FOUR AYES. TWO ABSENT. MEETING ADJOURNED AT 5:03 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 12 / 5 / 2023 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN --- AGENDA ITEM ITEM TOPIC: Approve Minutes of the November 21, 2023 City Council Regular Meeting Meridian City Council November 21,2023 Page 65 of 65 Simison: Motion to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: FOUR AYES. TWO ABSENT. MEETING ADJOURNED AT 10:17 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 12 / 5 2023 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN --- AGENDA ITEM ITEM TOPIC: Chipotle Sanitary Sewer and Water Main Easement No. 1 (ESMT-2023-0136) ADA COUNTY RECORDER Trent Tripple 2023-068009 BOISE IDAHO Pgs=5 ANGIE STEELE 12/06/2023 09:12 AM CITY OF MERIDIAN, IDAHO NO FEE Prniect Name(Subdivision): Chipotle Sanitant,Sewer&Water Main Easement Number: 1 Identify this Easement by sequential number if Project contains more than one easement of this type. (See Instructions for additional information). ESMT-2023-0136 SANITARY SEWER AND WATER MAIN EASEMENT THIS Easement Agreement, made this 5th day of December 20 23 between Smith FrazierLLc ("Grantor")and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE,-in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer ,and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever: IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent ;prior to undertaking such repairs and maintenance. However,-Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement REV.01/01/2020 THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right- of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTO : Smit razier, L ST TE OF )tvkc-r� �QQcc ) ss County of& ) This record was acknowledged before me on (date) by eneer '�h (name of individual), [complete the following if signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of $tvtal�tF'ra�z t-t-C (name of entity on behalf of whom record was executed), in the following representative capacity: o,(Y�-e ro&cr (type of authority such as officer or trustee) (stamp) Patricia M Cleaveland Notary Signature NOTARY PUBLIC STATE OF COLORADO My Commission Expires: 2L 2.02 NOTARY ID# 20074018994 MY COMMISSION EXPIRES 10/26/2024 Sanitary Sewer and Water Main Easement REV.01/O1/2020 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 12-5-2023 Attest by Chris Johnson,City Clerk 12-5-2023 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 12-5-2023 (date) by Robert E. S i m i s o n and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,respectively. Notary Signature My Commission Expires: 3-28-2028 Sanitary Sewer and Water Main Easement REV.01/01/2020 EXHIBIT A LEGAL DESCRIPTION A parcel of land being a portion of Parcel E as shown on Record of Survey No. 13573, instrument No. 2022-070648 Ada County Records, in the NE 1/4 Section 24, T. 3N, R.1 W, Boise-Meridian, City of Meridian, Ada County, Idaho, more particularly described as follows: Commencing at the Southwest comer of said Parcel E, thence on the westerly line of said Parcel E N00100'16"W a distance of 15.47 feet to a point on the north line of a water and sewer easement as shown in Instrument Number 107141995;thence on last said north line S89158'40"E a distance of 13.26 feet to the Point of Beginning; thence N00001'31"E a distance of 173.42 feet; thence S89058'29"E a distance of 19.99 feet; thence SO°01'15"W a distance of 4.27 feet; thence N89034'07"E a distance of 20.26 feet; thence S00°01'17"W a distance of 20.00 feet; thence S89034'07"W a distance of 20.28 feet;thence S00°01'15"W a distance of 116.90 feet; thence S89058'38"E a distance of 27.00 feet; thence N00001'22"E a distance of 10.00 feet; thence S89058'38"E a distance of 20.00 feet; thence S00001'22"W a distance of 30.00 feet; thence N89058'38"W a distance of 47.00 feet; thence S00°01'15"W a distance of 12.25 feet thence N89058'40"W a distance of 20.00 feet to the Point of Beginning. The above described parcel contains 5,013 Square Feet, more or less. See Exhibit B, attached hereto and made part hereof. N \�ti r �{ 18350 Fl�ti EXHIBIT B A PARCEL OF LAND BEING A PORTION OF PARCEL E AS SHOWN ON RECORD OF SURVEY NO. 13573,INSTRUMENT NO.2022-070648 ADA COUNTY RECORDS,IN THE NE 1/4 SECTION 24,T.3N,RAW, BOISE-MERIDIAN,CITY OF MERIDIAN,ADA COUNTY,IDAHO i\ Parcel Line Table Line# Bearing Length L1 N89°58'40"W 20.00' Scale -50 L2 S89°58'29"E 119.99' I o MI So' L3 SO'01'15"W 4.27' BEARINGS AND DISTANCES MAY VARY FROM PREVIOUS FLATS DUE TO DIFFERENT METHODS L4 N89"34'07"E 20.28' OF MEASUREMENTS. L5 SO"01'17"W 120.00' L6 S89°34'07"W 20.28' L2 — — — — — — —1-4- L7 S89°58'38"E � L8 NO'OV 22"E 10.00' L9 S89°58'38"E 20.00' I1-6 I 20.0'WATER L10 SO°01'22"W 30.00' AND SEWER EASEMENT L11 N89°58'38"W 47.00' I.N.107141995 Q L12 S06 01'15"W 12.25'CD O Cf) L13 S89°58'40"E 13.26' I Z W I L14 NO'00'16"W 15.47' W a o CD z � I oz I L9 zd�o PARCEL E it w Lu v ROS No. 13573 I J ca6o I /L7 r- Lu JI'�Z L13 L1 — — — — — — — — — — — — J POINT OF BEGINNING — — — — — — — — — — — — — — — — — — — — POINT OF COMMENCEMENT f / <cF.`CENSFO 18350 ' 09/13I23 0 ` F Op�,�� r JOB No: R22132 E IDIAN --- AGENDA ITEM ITEM TOPIC: Idak Short Plat Water Meter Easement No. 1 (ESMT-2023-0169) r'miect Name(Subdivision): Idak Short Plat ADA COUNTY RECORDER Trent Tripple 2023-068010 BOISE IDAHO Pgs=6 ANGIE STEELE 12/06/2023 09:12 AM W atei� Nletea- Easement Number: CITY OF MERIDIAN, IDAHO NO FEE ItRentgrj^liras iutseirtent by sergt'edatral taatiaatur tf t'eesject contains more than one aster Nieter casement. I See Instructions ffir dsddi ional hilsmnation) ESMT-2023-0169 WATER METER EASEMENT THIS Easement Agreement,made this 5th day o ecembe� 20 23 between Blaine R. Bernin II and Ifimberl erin ("Grantor"), and the City ofMeridian, an Idaho`Municipal Corporation ("Grantee"); WHEREAS; the Grantor desires to provide a water meter right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS , the water meter is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said meter and pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water meter and pipelines over and across the following;described property: (SEE ATTACHEDEXHIBITS A and ) The easement hereby granted is for the purpose;of construction and operation of water meter and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times: TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance; Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However; Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures, carports, sheds, fences, trees, or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of=way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. Ti IE COVENANTS OF GRANTOR made herein shall be binding Upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereUllto subscribed their signatures the day and year first herein above written. GRANTOR: STATE OF IDAHO ) ss County ol'Ada ) //'' This record was acknowledged before me on �� is zo�� (date) by FINE-kazp/jl(name of individual , [comj)lete the.Jblloli,ing 1 f signing in cr representative cypcicity, or strike the jolloiving lJ signing in cm individaucl capacity] on behalf of (name of entity on behalf of whom record was executed), in the following representative capacity: (type of authority such as officer or trustee) (stamp) Notary SignatL re My Commission Expires: t Zda :REBECKA L HEREAUNOTARBLIC-STATE OF IDAHOCOSION NUMBER 58720 MY COSION EXPIRES 11.14.202C Water Meter Casement Page 2 GRANTOR: STATE OF IDAHO ) ss County of Ada ) This record was acknowledged before me on ►� ►sf'2o23(date) by Lem_ /A(aame of individual , [conq)lete the.1611mving df signing in a 1TIlVesentative cajvcity, m- strike the followin`�� ljsigning in an individual caj?acit).J on behalf of (name of entity on b^ e�of whom record was executed), in the following representative capacity: (type of authority such as officer or trustee) (stamp) Q,� > � Notary Signature My Commission Expires: r-- ;, REBECKALHEREAU N07ARY PUBLIC-STATE OF IDAHO COMMISSION NUMBER 58720 MY COMMISSION EXPIRES 11-14-2029 Water Meter Easement Page 3 GRANTEE: CITY OF MERIDIAN ------------------ Robert E. Simison, Mayor- 12-5-2023 Attest by by Chris Johnson, City Clerk 12-5-2023 STATE OF IDAHO, ) ss. County of Ada } This record was acknowledged before me on 12-5-2023 (date) by Robert E, Simison and Chris Johnson on behalf of the City of Meridian, in their- capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature My Commission Expires..' 3-28-2028 Water Meter Easement Page 4 5awtooth Land Surveying, LLC 2030 5. Wa5hmgton Ave. Emmett. ID 83G 17 P: (206) 398-81 04 F: (208) 398-8 1 05 Exhibit A City Of Meridian Water Easement Description BASIS OF BEARING for this description is S. 89147'34"E., between a brass cap, marking the S1/4 corner of Section 31, and an aluminum cap marking the E1/16 corner of Section 31, both in T. 4 N., R. 1 E., B.M., City of Meridian, Ada County, Idaho. This parcel is situated in the SW1/4 of the SE1/4 of Section 31, T. 4 N., R. 1 E., B. M., City of Meridian, Ada County, Idaho, more particularly described as follows: COMMENCING at a brass cap monumenting the southwest corner of said SW1/4 of the SE1/4; Thence S. 89147'34" E., coincident with the south line of said SW1/4 of the SE1/4, a distance of 116.38 feet; Thence N. 00110'26" E., 43.50 feet to a 5/8"rebar/cap PLS 8251 marking the northerly right of way of E. Ustick Rd. and the POINT OF BEGINNING; Thence leaving said northerly right of way and continuing, N. 00110'26" E., 13.00 feet; Thence S. 8914734" E., parallel with said south line and said north right of way, 20.00 feet; Thence S. 00110'26"W., 13.00 feet to said northerly right of way; Thence N. 89147'34"W., coincident with said northerly right of way, 20.00 feet to the POINT OF BEGINNING. The above described parcel contains 260 square feet, more or less. tips 115 7 Q- � 121340-840 E USTICK SHORT PLAT\Survey\Drawings\Descriptions o r) rn � �► n � Zm VZA I � --- O � m IMO o � � ay' F-► D `a 00 (n Z Z y xz � m do o rn co z33o ti rn No vv z 0 g � Zl rn Z i N 00-10-26"E m N 0010'26"E 43.50' m .. rri z Ni o 01> O N 3 O w V O a �7 ck w rev' o ah r `O Cl� wo N 4� I o - ZE go m ON En �- Enn NJ O A - f � o ■ E IDIAN --- AGENDA ITEM ITEM TOPIC: Meridian Home2 Suites Sanitary Sewer Easement No. 1 (ESMT-2023-0172) Project Name(Subdivision): Met'Idlatl HOtI'le2 Suites ADA COUNTY RECORDER Trent Tripple 2023-067994 BOISE IDAHO Pgs=5 ANGIE STEELE 12/06/2023 08:20 AM Sanitary Sewer Easement Number: 1 CITY OF MERIDIAN, IDAHO NO FEE Identify this Easement by sequential number if Project contains more than one sanitary sewer easement. (See Instructions for additional information): ESMT-2023-0172 SANITARY SEWER EASEMENT THIS Easement Agreement, made this 5th day of December 20 23 between GARDEN RIVER, LLc ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE,in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other-maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions_ within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures, carports, sheds,fences,trees, or deep-rooted shrubs. Sanitary Sewer Easement Page 1 Version 04/17/2023 THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: GARDEN RIVER, LLC —--- STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on. 15 20T date by I :[�l,�ri ,)o`rvfsts 1 (name of individual), [complete the following if signing in a representativ�ity, or strike the following if signing in an individual capacity] on behalf of 'n i�j Lr u (name of entity on behalf of whom record was executed), in the following representative capacity: (type of authority such as officer or trustee) (stamp) An Anton CommissionNurnw-AM57 Notary Signature Not ,!� � a21noZg My Commission Expires:_ Sanitary Sewer Easement Page 2 Version 04/17/2023 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 12-5-2023 Attest by Chris Johnson, City Clerk 12-5-2023 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 12-5-2023 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature My Commission Expires: 3-28-2028 Sanitary Sewer Easement Page 3 Version 04/17/2023 LEGAL DESCRIPTION --- THE LAND Page 1OF 1 000GROUP November 7, 2023 Project No.: 122120 EXHIBIT A SEWER EASEMENT PORTICO—HOME 2 SUITES CITY of MERIDIAN An easement located in Lot 4 of Block 2 of the plat showing Gardner—Ahlquist Gateway Subdivision No.1, as same is shown on the official plat thereof,filed in Book 100 at Page 12936,Ada County records, located in the Northwest one quarter of the Northwest one quarter of Section 16,Township 3 North, Range 1 East, Boise Meridian, City of Meridian,Ada County, Idaho, being more particularly described as follows: COMMENCING at the northwest corner of said Lot 4, (from which the Northwest corner of Section 16 bears, North 61*28'47"West, 765.58 feet distant); Thence on the west boundary line of said Lot 4, South 00' 18' 54" East, 81.95 feet to the POINT OF BEGINNING. Thence leaving said west boundary line, North 88' 50'02" East, 51.73 feet; Thence South 01'09' S8" East, 20.00 feet; Thence South 88' 50' 02" West, 52.03 feet to a point on said west boundary line; Thence on said west boundary line, North 00' 18' 54" West, 20.00 feet to the POINT OF BEGINNING. The parcel of land contains 0.024 Acres (1,038 Ftz), more or less. PREPARED BY: The Land Group, Inc. S��pL LA Michael Femenia, PLS ��5 ��CEN o a 13 5 .2 EOF � Al s 11/U7/2U23 462 East Shore Drive, Suite 100, Eagle, Idaho 83616 208.939.4041 thelandgroupinc.com S. 8 S. 9 AHLQUIST GATEWAY SUBDIVISION No. 1 S. 17 S. 16 - - - -- - - • / NW CORNER LOT 4, BLOCK 2 T ca 1 0 l � o E SEWER EASEMENT o- POB I ia 0.024 Acres± r� — L1 (1,038 Fe) Iw LU A =11 ILU V L3 GARDNER -AHLQUIST GATEWAY SUBDIVISION No. 1 I �_ W � CD � I o BLOCK 2 CD � C) I I4 O I I r^ Sewer Easement l W I° for ~ City of Meridian Situated in a Portion of the NW 1/4 of the NW 1/4 of Section 16 I I r Township 3 North, Range 1 East, Boise Meridian z City of Meridian,Ada County,Idaho I o 2023 I �, I ? to co pl LA N \GEN Iw c� 13 5 W > I � OF Line Table `SAL s I LINE BEARING LENGTH L1 N88°50'02"E 51.73' I L2 S01'09'58"E 20.00' L3 S88°50'02"W 52.03' \ L4 N00°18'54"W 20.00' \_ 3 E Exhibit B o 60' 120' a Horizontal Scale: 1" = 60' Project No.:122120 12 Date of Issuance:November 7,2023 z EX&V144THE Sewer Easement Irm "cT BLAND Portico - Home 2 Suites o gig$ MOROUP City of Meridian E IDIAN --- AGENDA ITEM ITEM TOPIC: Meridian Home2 Suites Water Main Easement No. 1 (ESMT-2023-0173) Project Name(Subdivision): Meridian Hornet Suites ADA COUNTY RECORDER Trent Tripple 2023-067993 BOISE IDAHO Pgs=5 ANGIE STEELE 12/06/2023 08:19 AM Water Main Easement Number: 1 CITY OF MERIDIAN, IDAHO NO FEE Identify this Easement by sequential number if Project contains more than one Water Main easement. See Instructions for additional information): ESMT-2023-0173 WATER MAIN EASEMENT THIS Easement Agreement, made this _5th day of december,, 20 23 between GARDEN RIVER, LLC ("Grantor"), and the City of Meridian,an Idaho Municipal Corporation("Grantee"); WHEREAS,the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW,THEREFORE,in consideration of the benefits to be received by the Grantor, and other good and 'valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A-and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied-facilities, together with their maintenance,-repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO:HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited; to, buildings, trash enclosures, carports, sheds, f ences, trees, or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Page 1 Version 04/17/2023 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: GARDEN RIVER, LLC STATE OF IDAHO ) ) ss County of Ada ) }} This record was acknowledged before me on J date by _ �� j J��InS (name of individual), [complete the following if sighing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of _P,-KrjV-1 lg vPc- �-LG (name of entity on behalf of whom record was executed), in the following representative capacity: (type of authority such as officer or trustee) stam -------------- Cawnlif =IiaMW.2=3i7 N ar -Notary SignatureSMS Of ` MyC 0UWdon otmnoas My Commission Expires: : ,��J2 Water Main Easement Page 2 Version 04/17/2023 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 12-5-2023 Attest by Chris Johnson, City Clerk 12-5-2023 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 12-5-2023 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature My Commission Expires: 3-28-2028 Water Main Easement Page 3 Version 04/17/2023 ` �� LEGAL DESCRIPTION DO -�` ��--: THE LAND Page 1 OF 1 GROUP November 7, 2023 Project No.: 122120 EXHIBIT A WATER EASEMENT PORTICO—HOME 2 SUITES CITY of MERIDIAN An easement located in Lot 4 of Block 2 of the plat showing Gardner—Ahlquist Gateway Subdivision No.1, as same is shown on the official plat thereof, filed in Book 100 at Page 12936,Ada County records, located in the Northwest one quarter of the Northwest one quarter of Section 16,Township 3 North, Range 1 East, Boise Meridian, City of Meridian,Ada County, Idaho, being more particularly described as follows: COMMENCING at the northwest corner of said Lot 4, (from which the Northwest corner of Section 16 bears, North 61'28'47" West, 765.58 feet distant); Thence on the west boundary line of said Lot 4, South 00' 18' 54" East, 39.98 feet to the POINT OF BEGINNING. Thence leaving said west boundary line, North 90°00'00" East, 35.83 feet; Thence South 00°00'00" West, 29.17 feet; Thence North 90*00' 00" West, 35.67 feet to a point on said west boundary line; Thence on said west boundary line, North 00' 18' 54" West, 29.17 feet to the POINT OF BEGINNING. The parcel of land contains 0.024 Acres(1,043 W), more or less. PREPARED BY: The Land Group,Inc. LA .0 Michael Femenia, PLS w��� ��i✓EN O ° ,t 0 OF 4 ZL 11/07/2027 462 East Shore Drive, Suite 100, Eagle, Idaho 83616 208.939.4041 thelandgroupinc.com S. 8 S. 9 AHLQUIST GATEWAY SUBDIVISION No. 1 S. 17 S. 16 �� - - - - - — -- - - ' T NW CORNER LOT 4, BLOCK 2 / �I"-' I POB z C\Jc�U')o L2 WATERLINE EASEMENT I o z 0.024 Acres± (1,043 Fig)r o L4 I w GARDNER-AHLQUIST GATEWAY SUBDIVISION No. 1 I IBLOCK 2 W I I O = o oo I I.p I o I m Waterline Easement for City of Meridian Situated in a Portion of the NW 1/4 of the NW 1/4 of Section 16 Township 3 North, Range 1 East,Boise Meridian I T City of Meridian,Ada County, Idaho o 2023 I zo I � I ? 0 \ Cn �NI,LA ICn ENS \ \ O� I LU 0 or IQ Line Table At s LINE BEARING LENGTH �o� \.\ 11/U7/2U23 i o L1 S00°18'54"E 39.98' L2 N90°00'00"E 35.83' L3 S00°00'00"E 29.17' L4 N90°00'00"W 35.67' \ L5 N00°18'54V 2917' 3 Exhibit B o so' 120' d Horizontal Scale: 1" = 60' Project No.:122120 Date of Issuance:November 7,2023 E 0&V4$THE Water Easement *- Portico -LAND B Nd� � Home 2 Suites o m& —� GROUP City of Meridian T ��o E IDIAN --- AGENDA ITEM ITEM TOPIC: Records Apartments Sanitary Sewer and Water Main Easement No. 2 (ESMT- 2023-0170) ADA COUNTY RECORDER Trent Tripple 2023-067996 BOISE IDAHO Pgs=7 ANGIE STEELE 12/06/2023 08:22 AM CITY OF MERIDIAN, IDAHO NO FEE Proiect Name(Subdivision): Records Apartments Sanitary Sewer&Water Main Easement Number: IdEgif�L-gB FasemenLbv sequential number if Project contains more than one easement of this type. (See Instructions for additional information). ESMT-2023-0170 SANITARY SEWER AND WATER MAIN EASEMENT THIS Easement Agreement, made this 5th day of December 20 23 between DWT Investments LLC and BVZ Records Village,LLC ("Grantor")and the City of Meridian,an Idaho Municipal Corporation("Grantee WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement Page 1 Version 04/17/2023 THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures,carports,sheds, fences,trees,or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors,assigns,heirs,personal representatives,purchasers,or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. [END OF TEXT; SIGNATURES TO FOLLOW] Sanitary Sewer and Water Main Easement Page 2 Version 04/17/2023 GRANTOR: DWT INVESTMENTS, LLC an Idaho limited liability company By: Brighton Corporation, an Idaho Corporation, Manager B : -- 9�� Robert L. Phillips, President STATE OF IDAHO } :SS. County of Ada } On this 16 day of November, in the year 2023, before me a notary Public of said State, personally appeared Robert L. Phillips, known or identified to me to be the President of Brighton Corporation, the Manager of DWT Investments, LLC, the company that executed the instrument or the person who executed the instrument on behalf of said company and acknowledged to me that such company executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. SHARIVAUGHAN ty Notary Public-State of Idaho Commission Number 20181002 Notary Public for Idaho My Commission Expires Jun 1,2024 My Commission Expires: (e— ^���� GRANTOR: BVZ RECORDS VILLAGE,LLC an Idaho limited liability company By: BV Management Services, Inc., an Idaho Corporation, Manager 1 By: Cortney Liddiard, 76*i'dent STATE OF IDAHO j :ss. County of Bonneville ) . AA1- On this day of November,in the year 2023, before me a notary Public of said State, personally appeared Cortney Liddiard, known or identified to me to be the President of BV Management Services, Inc.,the Manager of BVZ Records Village, LLC,the company that executed the instrument or the person who executed the instrument on behalf of said company and acknowledged to me that such company executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. BRANDILOVE F OMMISSION NO. 37925 ��;. NOTARY PUBLIC Notary Public for Idaho p STATE OP IDAHO 1 My Commission Expires: MISSION EXPIRES W12r26 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 12-5-2023 Attest by Chris Johnson, City Clerk 12-5-2023 STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on 12-5-2023 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,respectively. (stamp) Notary Signature 3.28-2028 My Commission Expires: Sanitary Sewer and Water Main Easement Page 3 Version 04/17/2023 km E N G I N E E R I N G October 17,2022 Project No.21-225 Brighton Corporation Sewer and Water Easement Legal Description Exhibit A A parcel of land situated in a portion of the Southeast 1/4 of the Southwest 1/4 of Section 4,Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho and being more particularly described as follows: Commencing at a found aluminum cap marking the South 1/4 corner of said Section 4,which bears 589*22'45"E a distance of 2659.59 feet from a found aluminum cap marking the Southwest corner of said Section 4,thence following the easterly line of the Southeast 1/4 of the Southwest 1/4 of said Section 4,N00.32'11"E a distance of 55.26 feet to a found 5/8-inch rebar on the northerly right-of-way line of E. Fairview Avenue; Thence leaving said northerly right-of-way line and following said easterly line,N00.32'11"E a distance of 241.97 feet to the POINT OF BEGINNING. Thence leaving said easterly line, N89.27'49"W a distance of 14.50 feet; Thence N00.32'11"E a distance of 494.97 feet to a point on the southerly right-of-way line of E. Eldon Gray Street; Thence following said southerly right-of-way line,S89.35'58"E a distance of 14.50 feet to a found brass plug on the easterly line of the Southeast 1/4 of the Southwest 1/4 of said Section 4; Thence leaving said southerly right-of-way line and following said easterly line, S00.32'11"W a distance of 495.00 feet to the POINT OF BEGINNING. Said parcel contains 7,177 square feet, more or less, and is subject to all existing easements and/or rights-of- way of record. All subdivisions, deeds, record of surveys, and other instruments of record referenced herein are recorded documents of the county in which these described lands are situated in. Attached hereto is Exhibit B and by this reference is made a part hereof. ��l T a 12459 0 •9���' OF lf7 •/?• yDZ2. 5725 North Discovery Way • Boise, Idaho 83713 • 208.639.6939• kmengllp.com i —E. Eldon Gray Street — — — S89'35'58"E 14.50' FOUND BRASS PLUG I I I b o �I L CD CD w NI N M M DWT INVESTMENTS LLC oI o 0 S1104347005 Zi S1104438755 � I p I POINT OF Q U I BEGINNING v w V 0 Z N89'27'49"W a 14.50' � w z g N o 0 V4 o Z m w Y N 5 4 N00'32'11"E 55.26'(TIE) S89'22'45"E 2659.59' 5 8 9 BASIS OF BEARING POINT OF COMMENCEMENT :FOUND ALUMINUM CAP E. Fairview Avenue oUTHWEST CORNER FOUND ALUMINUM CAP SECTION 4 SOUTH 1/4 CORNER SECTION 4 3 0 w a ¢ 3 z 0 150 300 450 w N Plan Scale: 1" = 150' N E N G I N E E R I N G m 5725 NORTH D15COVERY WAY x BOISE,IDAHO83713 PHONE{208)639-6939 Exhibit B - Sewer and Water Easement > kmenglip.com Records Apartments v=, DATE: October 20 P ¢ PROJECT: 21-225 N SHEET: A parcel of land situated in a portion of the SE 1/4 of the SW 1/4 of Sec. 4, 1 OF 1 T3N, R1E, B.M., City of Meridian, Ada County, Idaho E IDIAN --- AGENDA ITEM ITEM TOPIC: Shafer View Terrace Water Main Easement (ESMT-2023-0166) Project I ame tSubdivsion?: ADA COUNTY RECORDER Trent Tripple 2023-067997 Shafer View Terrace �` �`"" BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 12/06/2023 08:22 AM Water Main Easement utnber:- CITY OF MERIDIAN, IDAHO NO FEE Identify this Easement by sequential number if Project contains more than one Water Main easement. See Instructions for additional information). ESMT-2023-0166 WATER MAIN EASEMENT THIS Easement Agreement, made this 5th�-day of December 20 23- between r ("Grantor"), and the City of Meridian,an Idaho Municipal Corporation("Grantee"); WHEREAS,the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW,THEREFORE,in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water -mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED,by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible fbr repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures, carports, sheds, fences, trees, or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Page 1 Version 04/17/2023 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives,purchasers,or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Shafer View North, LLC STATE OF IDAHO ) ) ss County of Ada )This record was acknowledged before me on ( (date) by Zf; wm -G L S 4 4,hetS (name of individual), [complete the following if signing in a representative caoaciv, or stiike the following if signing in an individual capacity] on behalf of, 66fvr\tew f'LQy+�k�f.Le- (name of enti on behalf of whom record was executed), in the following representative capacity: (type of authority such as officer or trustee) (stamp) n ��.•�`""COLS_ , g r mil. P E .,y Notary Signature My Commission Expires: ' O-1ARy .1 r i qPUBV .,,��� OF Water Main Easement Page 2 Version 04/17/2023 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 12-5-2023 Attest by Chris Johnson, City Clerk 12-5-2023 STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on 12-5-2023 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature My Commission Expires: 3-28-2028 Water Main Easement Page 3 Version 04/17/2023 EXHIBIT A ACCURATE SURVEYING & MAPPING �FRV Icy Job No. 20-227 Water Easement An easement over and across a portion of Lot 4, Block 1 of Shafer View Estates Subdivision as recorded in Book 84 of Plats at Pages 9403 and 9404, Records of Ada County, said easement is located in the North Half of the Southwest Quarter of Section 31, Township 3 North, Range 1 East of the Boise Meridian, City of Meridian,Ada County, Idaho, being more particularly described as follows: Commencing at the found aluminum cap monument at the Quarter Corner common to Section 31, T3N, R1E and Section 36,T3N, R1W, from which the found brass cap at the township corner common to Township 3 North, Ranges 1 East and 1 West, and Township 2 North, Ranges 1 East and 1 West bears S 000 05' 17" E a distance of 2669.99 feet;thence N 890 57' 18" E along the mid-section line for a distance of 216.03 feet;thence S 000 08' 28" W for a distance of 31.05 feet to the POINT OF BEGINNING; Thence S 000 08' 28" W for a distance of 88.90 feet; Thence S 260 24' 29" E for a distance of 60.99 feet; Thence 20.15 feet along a curve to the left, said curve having a radius of 51.50 feet, a central angle of 22*24'50" and a long chord bearing S 660 02'43" W a distance of 20.02 feet; Thence N 260 24' 29" W for a distance of 64.85 feet; Thence N 00* 08' 28" E for a distance of 93.55 feet; Thence N 890 57' 04" E for a distance of 20.00 feet to the POINT OF BEGINNING. Easement contains 3,070 square feet, or 0.070 acres, more or less. gas 11463 vi !o.12•z3 c� OF �QP�� 1520 W. Washington St. Boise, ID 83702 Phone: 208-488-4227 www.accuratesurveyors.com EXHIBIT B EXHIBI T MAP WATER EA SEMEN T OVER A PORTION OF LOT 4, BLOCK 1, SHAFER VIEW ESTATES SUB0114SION, BOOK 84, PAGES 9403-9404, RECORDS OF ADA COUNTY, 10AH0, L YIN WI THIN THE N 112 OF THE SW 114 OF SECTION 31, T.3N., R.I E., B.M. CITY OF MER101AN, ADA COUNTY, 10AHO i 36 31 N 89'57'18" E 2446.03' 1/4 CORNER 216.03 2230.00' E. QUARTZ CREEK ST. J I C-114 CORNER S.31 � L6 i O I I Point of Beginning � � I to I 2 PROPOSED SHAFER VIEW Lo TERRACE SUBDI VISION J OZ BLOCK 1 � Q I \ SCALE: 1"=50' TOWNSHIP \ �� 36 31 CORNER 1 2 \ \ C1 2 (PROPOSED) E. JARWS ST. CURVE TABLE CURVE ARC LENGTH RADIUS DELTA ANGLE CHORD BEARING CHORD LENGTH Cl 20.15' 51.50' 22'24'50" S 66'02'43" W 20.02' LINE TABLE N 10 LINE BEARING DISTANCE £ L1 S 00'08'28" W 31.05' �,� � L2 S 00'08'28" W 88.90' LEGEND p� L3 S 26'24'29" E 60.99' — — SECTION LINE RE 1146 3 0 L4 N 26'24'29" W 64.85' L5 I N 00'08'28" E 93.55' PROPOSED u, 10-12-23o L6 N 89'57'04" E 20.00' LOT LINE 9TF OF �pP� — — — — — EASEMENT N J.OP�G 0��� ' T�c'y� ACCURATEFOUND BRASS CAP MONUMENT W SURVEYING & MAPPING ® FOUND ALUMINUM CAP MONUMENT CALCULATED POINT '�` ^� 15Bow. hoWashington3702 Boise,Idaho 83702 (208)488-4227 www.accuratesurveyors.com DATE:OCT., 2023 JOB 20-227 E IDIAN --- AGENDA ITEM ITEM TOPIC: Skybreak Subdivision No. 3 Sanitary Sewer and Water Main Easement No. 1 (ESMT-2023-0171) ADA COUNTY RECORDER Trent Tripple 2023-067998 BOISE IDAHO Pgs=5 ANGIE STEELE 12/06/2023 08:22 AM CITY OF MERIDIAN, IDAHO NO FEE ProleetName SSnbdivlsionl: Skybreak Subdivislpn No.3 Sanitary Sewer&Water Main Easement Number: Identify ibis—Easement by sequential number if Project contains more than one easement of this type, (See Instructions for additional infonnation). ESMT-2023-0171 SANITARY SEWER AND WATER MAIN EASEMENT THIS Easement Agreement, made this 5th day of December 20 23 between G20 PLC ("Grantor") and the City of Meridian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for "through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied ,facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, ,its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanita►y Sewer and Water Main Easement Page 1 Version 04/17/2023 THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures,carports,sheds, fences,trees,or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Ch a U,�Se I-vy, ""Vfy)-WL�5 STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on l (date) by (name of individual), [complete the following if signing in a representat' e cap i , or strike the following if signing in an individual capacity] on behalf of 'to`ZD (name of entity on behalf of whom record was executed), in the following representative capacity:_ (type of ••••a'LE0808''•a,� authority such as officer or trustee) s� �•�pTAR Y••� •_; (stamp) lu i UBLIG�A) •.�°•� �, Notary Signature • - oa �'•;•cl ,•.;�No.2 •.••�.�•.• My Commission Expires: '•.ATE OF'ftel o tO••,• Sanitary Sewer and Water Main Easement Page 2 Version 04/17/2023 I GRANTEE; CITY OF MERIDIAN Robert E. Simison, Mayor 12-5-2023 Attest by Chris Johnson,City Clerk 12-5-2023 x STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on 12-5-2023 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,respectively. (stamp) Notary Signature 3-28-2028 My Commission Expires: 4 1 k 7 t s 1PP' Y t Sanitary Sewer and Water Main Easement Page 3 Version 04/17/2023 Sawtooth Land Surveying, LLC s ---�-- P: (208) 398-8 104 F: (208) 398-8!05 2030 5. Waf>hington Ave,, Emmett; ID 83G 17 Sewer and Water Easement Legal Description BASIS OF BEARINGS is N. 0112'52"E. between a found aluminum cap marking the W1/4 corner and a found aluminum cap marking the northwest corner of Section 4,T. 2 N,, R. 1 E., B.M., Ada County, Idaho. An easement located in the SW1/4 of the NW1/4 of Section 4, Township 2 North, Range 1 East, Boise Meridian, Ada County, Idaho, more particularly described as follows: COMMENCING at a 5/8"rebar/cap PLS 11574 marking the northwest corner of Lot 54, Block 3, Skybreak Subdivision No. 1, as shown in Book 125 of Plats, at Pages 20019-25, Ada County Records; I Thence N. 89047'08"W., 79.50 feet to the beginning of a curve to left and the POINT OF BEGINNING; Thence 47.91 feet along the arc of said curve, with a radius of 30.50 feet, a central angle of 90000'00", subtended by a chord bearing S. 45012'52"W., 43.13 feet; Thence S. 0°12'52"W., parallel with the west line of said SW1/4 of the NW1/4,a distance of 325.50 feet to a 5/8"rebar/cap PLS 11574 on the boundary of said Skybreak Subdivision No. 1; Thence coincident with said boundary, N. 89047'08"W., 34.00 feet to a 1/2"rebar/cap PLS 11574; Thence leaving said boundary, N. 0012'52"E., parallel with said west line, 325.50 feet to the beginning of a curve to the right; Thence 40.02 feet along the arc of said curve, with a radius of 64.50 feet, a central angle of 35132'55", subtended by a chord bearing N. 17059'20"E., 39.38 feet; Thence S, 42005'20"E., 9.46 feet; Thence S. 89047'08"E., 46.11 to the POINT OF BEGINNING. The above described easement contains 0.282 acres more or less. b. P:\2023\1 EMT\123110-SKYBREAK SUB PH3 FINAL PLAT\Survey\DrawingS\Legal Descriptions\123110 Skybreak Phase 3 sewer water ease.docx Page 11 �d] 32 I.33 PLS 4431 5 4 1\ 0 5 ,4~ 589°5222°E 1321.03' S8905641"W 1321.10' E. E PENNIE LANE N ____.-.-�U... E. CORNER W1116 CORNER CNII 6 CORNER PLS 645 PLS 4347 PLS 13550 CPF#2022-096554 CPF#2022-096555 46,11' t 5 42°05'20"E S 89°47'08"E 9.46' E. CEAARHURST LANE I W PRIVATS) f r NTS �, ,Gti ll +Rt i i POCNT OF [ M y )Mcuf WG f 0.282 AC± I 54 55 .y� i rd Iti � a N 53 ZO I y�Gv,1V8' , ' ' moo. . +,ten !;i ccq OF BE 51 49 Q y 5D 1 � y 1 o N 89 4raa w~--- 47 34.00' �__--- 48 E.�VADONIA LAND (PRIVAT>;) 1 _ SKY}]RSAK SClHIVISTOt+T NO, 1 __ BK 126 PG 20019-25 CURVE TABLE CURVE ARC LENGTH I RADIUS I DELTAANGLEJ CHORD BEAFUNG1 CHORD LENGTH ! 114 CORNER E. VANTAGE POINTE LANE Cl 47.91' 1 30.50' 1 90000'00" 1 S 4501252"W 43,13, /LlEGIBLE C2 40.02' 64.50` 35°32'55" N 17°59'20"E 39.38' I PROJECT: OWNER/DEVELOPER: 2030 S. WASNINGTON AVE. DWG# SANITARY SEWER/WATER EASEMENT EMMETT; 10 83617 "?'ID-Of EXHIBIT CONGER P: (208)398-8104 PROJECT# THE SWI/4 OF THE NW114 F. (208)398-6105 123110 SECTION 4, T.2 N.,R. 1 E.,B.M., �/�/ (/(/�f SHEET ADA COUNTY,IDAHO DATE: 10/2023 WWW,SAWTOOTHtS.GOM 1 OF1 1 f E IDIAN --- AGENDA ITEM ITEM TOPIC: The Oaks North Subdivision No. 13 Pedestrian Pathway Easement (ESMT- 2023-0164) ADA COUNTY RECORDER Trent Tripple 2023-067995 BOISE IDAHO Pgs=6 ANGIE STEELE 12/06/2023 08:21 AM Proiect Name(Subdivision): CITY OF MERIDIAN, IDAHO NO FEE The Oaks North Subdivision No. 13 ESMT-2023-0164 Pedestrian Pathway Easement THIS AGREEMENT, made this 5th day of December 20 23 , between Toll Southwest, LLC. hereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation hereinafter referred to as "Grantee"; WITNESSETH: WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian desires to establish a public pathway; and WHEREAS, the Grantor desires to grant an easement to establish a public pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Grantor shall construct the pathway improvements upon the easement described herein; and NOW, THEREFORE, the parties agree as follows: THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit "B" attached hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway easement for multiple-use non-motorized recreation, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns forever. THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that the Grantor shall repair and maintain the pathway improvements. THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, Pedestrian Pathway Easement REV. 01/01/2020 then, to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR: To I i 56L.+k Wes ' LC Ryan �QMMons, 0;v.s;on Ares;du4— STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on NOW#A-hr date) by p (name of individual), [complete the following if signing in a representa rve capacity, or strike the following if signing in an individual capacity] on behalf of u- [ 50'AWes1 LL.0 (name of entity on behalf of whom record was executed), in the following representative capacity: V;v'5jpoi f q3i (type of authority such as officer or trustee) KYLE PREWETT Notary Signature Notary Public-State of Idaho My Commission Expires: 7/7/Z0 22 Commission Number 20223246 My Commission Expires Jul 7, 2028 Pedestrian Pathway Easement Page 2 Version 04/17/2023 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 12-5-2023 Attest by Chris Johnson, City Clerk 12-5-2023 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 12-5-2023 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Signature My Commission Expires: 3-28-2028 Pedestrian Pathway Easement REV. 01/01/2020 EXHIBIT A Legal Description City of Meridian Public Access Easement The Oaks North Subdivision No. 13 An easement being located in the SE % of the NE '/4 of Section 28, Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, and more particularly described as follows: Commencing at a Brass Cap monument marking the northeast corner of said Section 28, from which a Brass Cap monument marking the southeast corner of the NE '/4 (E % corner) of said Section 28 bears S 0029'20" W a distance of 2638.62 feet; Thence S 0°29'20" W along the east boundary of said NE %4 a distance of 2209.04 feet to a point; Thence leaving said boundary N 89°22'02" W a distance of 48.00 feet to the POINT OF BEGINNING; Thence S 0°29'20" W a distance of 1.80 feet to a point; Thence S 8016'14" W a distance of 60.98 feet to a point of curvature; Thence a distance of 13.31 feet along the arc of a 98.00 foot radius curve left, said curve having a central angle of 7d46'54" and a long chord bearing S 4022'47" W a distance of 13.30 feet to a point of tangency; Thence S 0°29'20" W a distance of 14.33 feet to point of curvature; Thence a distance of 13.97 feet along the arc of a 98.00 foot radius curve left, said curve having a central angle of 8d10"2" and a long chord bearing S 3035'46" E a distance of 13.96 feet to a point of tangency; Thence S 7°40'51" E a distance of 57.45 feet to a point; Thence S 0°29'20" W a distance of 54.02 feet to a point; Thence N 89°21'07" W a distance of 1.43 feet to a point; Thence N 13017'19" W a distance of 50.44 feet to a point; Thence N 7°39'53" W a distance of 60.55 feet to a point of curvature; Thence a distance of 15.94 feet along the arc of a 112.00 foot radius curve right, said curve having a central angle of 8'09'13" and a long chord bearing N 3'35'17" W a distance of 15.93 feet to a point of tangency; Thence N 0029'20" E a distance of 14.33 feet to a point of curvature; a b Boris The Oaks North Subdivision No. 13 Land Surveying and Consulting Meridian Public Access Easement Job No. 18-35 Page 1 of 2 Thence a distance of 15.21 feet along the arc of a 112.00 foot radius curve right, said curve having a central angle of 7046'54" and a long chord bearing N 4022'47" E a distance of 15.20 feet to a point of tangency; Thence N 8016'14" E a distance of 60.92 feet to a point; Thence S 89022'02" E a distance of 13.88 feet to the POINT OF BEGINNING. This easement contains 2,700 square feet (0.062 acres) more or less and is subject to any other easements existing or in use. Clinton W. Hansen, PLS Land Solutions, PC �o \Nt- LANos October 30, 2023 CD TER m (� 18 31 ��2qT F 0 F \� C�)�_ TAN W . NP The Oaks North Subdivision No. 13 Land Surveying and Consulting Meridian Public Access Easement Job No. 18-35 Page 2 of 2 EXHIBIT B CITY OF MERIDIAN PUBLIC ACCESS EASEMENT THE OAKS NORTH SUBDIVISION NO. 13 LOCATED IN THE SE 1/4 OF THE NE 1/4 OF SECTION 28, T4N, R1W, BM MERIDIAN, ADA COUNTY, IDAHO - - - - - - - _ - 21 22 W. CHINDEN BLVD. 28 27 LINE TABLE LINE LENGTH DIRECTION N89'22'02"W o POINT OF BEGINNING 48.00' o L1 1.80' So'29'20"W 04 2700 SF L11 L2 60.98' S8'16'14"W L3 14.33' SO'29'20"W I i 1 of J L4 57.45' S7'40'51"E i C-4 L5 54.02' SO'29'20"W 06 i z L6 1.43' N89'21'07"W vl Iv w L7 50.44' N13'17'19"W ocn m -j iN o L8 60.55' N7'39'53"W U i iU U N m L9 14.33 NO'29'20"E pROPO13D SUBDIVISION 1 1 1 ¢ L10 60.92' N8'16'14"E NORTN m OAKS J� i J Z L11 13.88' S89'22'02"E 1 1 1 1 1 1 I CURVE TABLE CURVE LENGTH RADIUS DELTA BEARING CHORD i 1j C1 13.31' 98.00' 7'46'54" S4'22'47"W 13.30' L6 C2 13.97' 98.00' 81O'12" S3'35'46"E 13.96' C3 15.94' 112.00' 8'09'13" N3'35'17"W 15.93' C4 15.21' 112.00' 7'46'54" N4'22'47"E 15.20' 1/4 28 27 \ONP.L LAAto Q-- S TFR G,P� 0' 30' 60' 120' 0 11118 c, ),� OF `� Lan���_ 0l1/ W. NP Land Surveying and Consulting 231 E.5TH ST.,STE.A MERIDIAN,ID 83642 (208)288-2040 (208)288-2557 fax www.landsolutions.biz JOB NO. 18-35 E IDIAN --- AGENDA ITEM ITEM TOPIC: Final Plat for Pinedale Subdivision (FP-2023-0014) by Ackerman-Estvold, generally located at the east terminus of W. Newland St. in the Chesterfield Subdivision STAFF REPORT E IDIAN^-- COMMUNITY DEVELOPMENT DEPARTMENT 0-/W HEARING December 5,2023 legend DATE: Project Location „41 ,,EU fi TO: Mayor&City Council FROM: Stacy Hersh,Associate Planner =- 208-884-5533 SUBJECT: FP-2023-0014 -- - -- __ Pinedale Subdivision-FP A LOCATION: East terminus of W.Newland Street in h the Chesterfield Subdivision in the Northwest 1/4 of the Southeast 1/4 of .r.; Section 10,T.3N.,R.1W. L PROJECT DESCRIPTION The Applicant requests approval of a final plat consisting of 7 single-family residential buildable lots and 1 common lot on 1.22 acres of land in the R-8 zoning district. IL APPLICANT INFORMATION A. Applicant: Antonio Conti,Ackerman-Estvold—7661 W.Riverside Drive, Ste. 102,Garden City,ID 83714 B. Owner: Bruce Hessing,Piedmont Project,LLC—2338 W.Boulder Bar Drive,Meridian,ID 83646 C. Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2022-0001)in accord with the requirements listed in UDC 11-6B-3C.2. In order for the proposed final plat to be deemed in substantial compliance with the approved preliminary plat as set forth in UDC 11-6B-3C.2,the number of buildable lots cannot increase and the amount of common area cannot decrease. Staff has reviewed the proposed final plat and the number of buildable lots and the amount of common open space area are both the same. Pagel Staff deems the proposed final plat to be in substantial compliance with the approved preliminary plat as required. IV. DECISION Staff recommends approval of the proposed final plat per the conditions noted in Section VI of this report. V. EXHIBITS A. Preliminary Plat(dated: 3/15/2022) _N\, .��, PINEDA4E SUBDIVISION 'r .. _._ . ------�- --off � � -ti , PAi Page 3 B. Final Plat(dated: 10/2022) 1 FINAL FIAT FOR PINEDALE SUBDIVISION A PORTION OF THE 5OUTHEA5T 1/4 OF 5EC"ON 10.T.3N.,K I W.,006E MERIDAN.CRY OF _ •" - MERIDAN,ADA COUNTY,IDAHO. OCTOBERR 2022 5HET I Or \ IZCFlD: ,.4',tAit l 'o'I11 rain` \w���yyyw✓�ssr� 1IY s«..wriw...nrvar �A w F- waiwew.o�. \��ss��-o, vauaiuuwrncunwaa««sr«�«ur. wcxwr..w. FINAL FIAT FOR PINEDALE SUBDIVISION t•ewTe—Tk or-owxelts nGwawlrucE:rtn1 A PORTION OF THE SOUTHEAST IF4 OF SECTION 10.T.3N.,R.I W.,DOL�E MERIDAJ,OTIYOF MERIDIAN,ADA OOUNIY,IDAHO. OCTOBER 2022 5MEET 2OF3 rz.�«r r��r.� ceHlo-renll a surnrvoR 1e3so C. Landscape Plan(dated: 9/7/2023) SCHED- e_- =--- i Al %PRELIMINARY LANDSCAPE PLAN Page 5 VI. CITY/AGENCY COMMENTS& CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development [H-2022-0001 (Development Agreement Inst. 92023-024580)]. 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of City Council's approval of the preliminary plat(by August 9,2024),in accord with UDC 11-6B-7,in order for the preliminary plat to remain valid; or,a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgment signed and notarized. 4. The final plat prepared by Ackerman-Estvold stamped by Antonio M. Conti,dated: 10/2023, included in Section V.B shall be revised as follows: a. The Land Surveyor shall sign and date the seal. b. The Land Surveyor's business name and address shall be included on the plat. c. Revise Note 92: remove any wording referencing setbacks on the plat("OR AS SHOWN ON THIS PLAT"). d. Revise the final plat to include 5-foot P.U.E. interior lot lines,maintaining a 5-foot setback along each lot in accordance with the R-8 zoning district. e. Revise Note 96: with"INTERIOR LOT LINES ARE HEREBY DESIGNATED AS HAVING A PERMANENT FIVE(5')WIDE EASEMENT FOR PUBLIC UTILITES, IRRIGATION,AN LOT DRAINAGE. f. Add Note 410: "The subdivision is subject to the existing Development Agreement and include the DA instrument number(DA Inst. 92023-024580)." g. Revise street names on the plat per the street name approval from Ada County dated July 2, 2023. 5. The landscape plan prepared by Rodney Evans+Partners dated: 9/7/2023, included in Section V.C, shall be revised as follows: a. Provide a detail of the fencing prior to City Engineer's signature on the final plat. b. Depict landscaping along the pedestrian pathway in accordance with UDC 11-3B-12. A 5' wide landscape strip is required on both sides of the pathway planted with a mix of trees, shrubs,lawn and/or other vegetative ground cover. c. The pedestrian pathway is required to be concrete or asphalt; gravel is not an approved surface in accordance with 11-3B-12C.3. 6. The Applicant shall work with Staff to include shared driveways where feasible to help remove the number of driveways proposed,especially for those lots taking direct access from a cul-de- sac,W.Newland Court. 7. The Applicant shall comply with all ACHD conditions of approval. 8. Future development shall be consistent with the minimum dimensional standards listed in UDC Table 11-2A-6 for the R-8 zoning district. 9. Off-street parking is required to be provided for all residential units in accord with the standards listed in UDC Table 11-3C-6 based on the number of bedrooms per unit. 10. Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11- 3A-15,UDC 11-313-6 and MCC 9-1-28. 11. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott,at 887-1620 for more information. 12. The Applicant shall provide a recorded copy of the Termination of Easement Agreement that was submitted to the Planning Division prior to the City Engineer's signature on the final plat. This agreement terminates the existing access for the property through the vehicular bridge north of the subject site,which has been approved for conversion into a pedestrian bridge for the multi-use pathway segment in the adjacent subdivision. 13. A License Agreement must be obtained to include the pedestrian pathway in Lot 8,Block 1 with Nampa Meridian Irrigation District(NMID). NMID prohibits pedestrian facilities within their easement unless covered by this agreement. 14. A public use easement for the pedestrian pathway shall be submitted to the Planning Division prior to submittal for City Engineer's signature on the final plat(s). B. Public Works https.Ilweblink.meridiancituorzlWebLinklDocView.aspx?id=310814&dbid=0&repo Meridian City C.Idaho Transportation Department(ITD) httpsa/weblinkmeridiancituorQ/WebLinkIDocView aspx?id=310831&dbid=0&repo MeridianCity D. Idaho Department of Environmental Quality(DEQ) httpsa/weblinkmeridiancity.or,-lWebLinkIDocView.aspx?id=311600&dbid=0&repo Meridian City Page 7 E IDIAN --- AGENDA ITEM ITEM TOPIC: Final Plat for Skybreak Subdivision No. 3 (FP-2023-0017), by Conger Group, generally located in the southeast 1/4 of the northwest 1/4 of Section 4,T.2N., R.1E (Parcel# 51404233662) STAFF REPORT C�� W IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT A H 4 Y HEARING 12/5/2023 r Legend - DATE: lei ProjectLacaiian TO: Mayor&City Council FROM: Stacy Hersh,Associate Planner - 5 208-489-0576 � '._ %% SUBJECT: FP-2023-0017 OF Skybreak No. 3 k 1 LOCATION: 7050 S. Eagle Rd.,in the SE '/4 of the -� NW'/4 of Section 4,T.2N.,R.IE. (Parcel#S1404233662) e L PROJECT DESCRIPTION Final plat consisting of 53 residential building lots and 6 common lots on 9.874 acres of land in the R- 8 zoning district. IL APPLICANT INFORMATION A. Applicant: Conger Group—4824 W. Fairview Ave., Boise, ID 83706 B. Owners: C4 Land LLC—4824 W.Fairview Ave.,Boise,ID 83706 III. STAFF ANALYSIS In 2020,the property received approval of an annexation,zoning to R-8 and R-15,and a preliminary plat to construct 316 single family lots on 80.46 acres of land(H-2020-0127,Instr. #2021-119175). This included approval for private streets. The first plat, for 81 single family lots and 21 common lots on 35.67 acres was approved by the Council in April of 2022 (FP-2021-0058). The second plat, for 62 buildable lots and 12 common lots(including a private road)was approved by the Council September of 2022. Amenities approved and provided with this plat include a playground,climbing boulders,and picnic shelter on Lot 43,Block 2; a linear common space on Lot 14,Block 6; and a large open common area with a pathway segment on Lot 9,Block 3. The landscape plan indicates these amenities are landscaped as required per UDC 11-313-12 and 11-3G. Page 1 Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC I I-6B-3C.2. The final plat does not increase the number of building lots or decrease the amount of qualified open space as shown on the approved preliminary plat; all lots within the development comply with the dimensional standards listed in UDC Table I I-2A-6 for the R-8 zoning district. Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required. IV. DECISION Staff recommends approval of the proposed final plat within the conditions noted in Section VI of this report. Page 2 V. EXHIBITS A. Preliminary Plat red-marked to show area of Phase One (date: 6/16/202 1) SBVSrM*E 12MW "W56WE'=.101 T:IT! I T % 1-T Kom --- ---- --- .......... Boom 12W.36' ----------7 Page 3 B. Final Plat(date: 6/30/2023) SKYBREAK SUBDMSION NO.3 BOOK—PAGE LOWED IN THE SE114 OF THE N W114 OFSEMON 4,T.2 N.,R.I E,B.M., sz [!TY OF MERIDIAN,A.(COUNTY,.1 ghTIkIV6 s r 2023 r�iaswwm ..w,r,.m+rem,oxcn.v vancv,�m.,..o.mm,r.+mw s,em,na urae 1) )�/'��'._Ub'..dkF�'1r � e1fiCL8Y IJM[PNVd981 � �. Z,h°I/ 'I,� .p36 /d D •_ _�f'A_ __—__,M_____ ��_r.R?!r.-- — SN"�J9'F OP aevmu aawu..x.wurr wcm,minn[mn [sw,"V:uuw e� :w B, _ _ wm 'r �Y- - - - J i m §I n�� ,"S I 1) m"� u� �f . ,ww� _________' • � �'�m �, � .,,, ... .,v,.w.,..e., .., ,.,....,....,.,,., IL I °1�w�1 --------------- -I-61-j �I _ i� lSIOCV � ..wJ------- ' -------- ------------ ---- ,. •w.+n•r„am' ,x,,.sa.mxsia, .) --,.--? - im `- --:, m_J--Fffi GE M yi �Av'eeL � a sass,�Efracr�rcwur+�.a«vEnxec¢ofrAr�sla�vu \\\\�\� ly» �IE.wcxF EOOIA 2G i .41RRARKAftl RffTREVEE: unP Amo » a 2ms..WASHINGTDN AVE EMMETT,ID M617 i ls�a Ak (206)T9ss,00 :� r�FAX(209)398-8105 y, a \ NM1NV.54WfO0TMS.0014 wFsvnmw n.0 --� -- .-.rrov" P.V.WI'dGB PoA`1S I.onB ,wv,eF ., um w»um„ 6'ae, x n. , Page 4 C. Landscape Plan(date: 6/28/2023) f ---------------------- --- -- ------------- ' -------------- r rr ; ____, �____..____ ,I „ , i HEE - ; , ' m 2 q It jMu.�! 7 YOJ Wa — — — — -- — � ---T --:�—, m Z LL Y N PANT SCHEDULE NOTE KEY MAP �LANDBOAPE PW1 L1 MA --A '�_ - rt - - - 0 �_- , M.w�.. •� --------- ,------------ ------------- i - 0' 03 o �< .. wZ S� Y n Y N i PLANT SCHEDULE NOTE KEY MAP 0 w. ... �_wL— ULSE LANOBCAPE PLAN L2 Page 5 PLANT SCHEDULE Ao mnyrtr.x"°1enxxw m © VINYL FRNAGY FEN:E wre �.:.a.r. ..,rm.wrx.w x.ro rx+,e..x ser.nra,rr n.ea "` m mwe.soa wnxum.mwws.ww exW C��� _ Oj TREE FIANlINblSTAKIN6 .rove aiei urx"iu���� �� x"�x rm.irrr �� x-at—x rmxxsxn p NOTES InC" 4p tum msxat n.2 ne ssff.emw� cw.wrwn.w.-.+e m.xr+a� .oe,.e.euwroww«.sa.wriawrerrcxxa '�c�� �O <J a� O1_l'LNITIN6 p OS "WN FBILE ..prw uiaarorarraoruormaxwrrrereaerreurrr.nw.o Q.Z Ji LS CC on�u.�nw.io.c,�w.wmrxro.a_.v,nm_ } IL .xe. LANDSCAPE CALCULATIONS O9 PLMITER CAlf aED EDGE A wa.,xm. .,r. .,® -••,•^-_»� L3 Page 6 D. Approved Landscape Plan(date: 6/16/2021) µ F4 \ j r v Page 7 E. Common Drive Exhibit 1 BLOCK 3 ITp I $ I I L0T 105 TAK�s REcrET I ACCESS.DRNEMY LOCATED 1 I I I ON EAST SIDEI C LOT. I 1 1 I 108 I I 107 I I 106 I 9 I I I 1 I I 11 105 104 I I I I I 1 1 I I L---R L----� I 109 _ 1 r--- — —7 iz.DO'RFAR / SETBACK 10 110 LOT 110 TAKES ME=STREET 2 +.•: ACCESS.DRNEMY LOCATED I ON SWAN WE OF TAT. —�— BLOCK3 14 I 124 125 126 N c iv W o w 20 0 20 40 FO 60%6069 SKYBREAK SUBDIVISION NO. 3 wzL lID.07 LOTS 105-110 COMMON DRIVE EXHIBIT SgYE:A•-w' 0,:I29619a6-Ull �yraoa...e� ....mrrr��y.W�, Page 8 VI. CITY/AGENCY COMMENTS& CONDITIONS A. PLANNING DIVISION 1. Applicant shall meet all terms of the approved annexation and preliminary plat applications (Development Agreement-Inst. 9202 1-1 1 9 1 75,AZ,PP H-2020-0127;FP-2022-0022;FP- 2021-0058)approved for this site. 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the City Engineer's signature on the previous phase's final plat(by August 14,2025); or apply for a time extension,in accord with UDC 11-611-7. 3. Prior to City Engineer signature on the final plat,the final plat prepared by Sawtooth Land Surveying LLC stamped by Jeff Beagley,dated: 6/26/23,included in Section V.B shall be revised as follows: a. Plat Note No 6—add recorded instrument number. b. Plat Note No. 12—remove the 96 after Lot 43,Block 2. c. Plat Note No. 14—add recorded instrument number. 4. The Applicant shall comply with the submitted landscape plan included in Section V.C. 5. The development shall comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3,including but not limited to driveways,easements,blocks, street buffers,and mailbox placement. 6. Developer shall comply with all ACHD conditions of approval. 7. The plat shall comply with the provisions for irrigation ditches,laterals, canals and/or drainage courses,as set forth in UDC 11-3A-6. 8. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott,at 887-1620 for more information. 9. Administrative design review is required prior to submitting building permits for all attached residential structures containing two(2)or more dwelling units. 10. Staffs failure to cite specific ordinance provisions does not relieve the applicant of responsibility for compliance. B. Puimc WoRKs httpsJ/weblink.meridiancity.orgj eRink/DocView.aspx?id 310698&dbid 0&repo MeridianC Lty Page 9 E IDIAN --- AGENDA ITEM ITEM TOPIC: Final Order for Aviation Subdivision (FP-2023-0013) by Jadon Schneider, Bronze Bow Land, located near the northeast corner of N. Black Cat Rd. and W. Franklin Rd., to the north and northeast of Compass Public Charter School BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: NOVEMBER 21, 2023 ORDER APPROVAL DATE: DECEMBER 5, 2023 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 48 BUILDING ) CASE NO. FP-2023-0013 LOTS AND 8 COMMON LOTS AND ) 1 OTHER LOT ON 9.8 ACRES OF ) ORDER OF CONDITIONAL LAND IN THE R-15 ZONING ) APPROVAL OF FINAL PLAT DISTRICT FOR AVIATION ) SUBDIVISION. ) BY: JADON SCHNEIDER, ) BRONZE BOW LAND ) APPLICANT ) This matter coming before the City Council on December 5, 2023 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING AVIATION SUBDIVISION, LOCATED IN THE SW 1/4 OF THE SW 1/4 SECTION 10, TOWNSHIP 3N, RANGE 1W, MERIDIAN, ADA COUNTY IDAHO, 2023, STAMPED BY CODY M. MCCAMMON, PLS, SHEET I OF 6," is conditionally approved subject to those ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR AVIATION SUBDIVISION FP-2023-0013 Page 1 of 3 conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated November 21, 2023, a true and correct copy of which is attached hereto marked "Exhibit A" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR AVIATION SUBDIVISION FP-2023-0013 Page 2 of 3 interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 5th day of December , 2023. By: Robert E. Simison 12-5-2023 Mayor, City of Meridian Attest: Chris Johnson 12-5-2023 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 12-5-2023 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR AVIATION SUBDIVISION FP-2023-0013 Page 3 of 3 EXHIBIT A STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT p` HEARING 11/21/2023 DATE: Legend TO: Mayor&City Council RProject Location o FROM: Linda Ritter,Associate Planner �, 208-884-5533 , SUBJECT: Aviation Subdivision FP-2023-0013 —'--- � � h LOCATION: The site is located near the northeast comer of N. Black Cat Rd. and W. ®' - Franklin Rd. to the north and northeast ' of Compass Public Charter School,in the '------ SW'/4 of the SW'/4 of Section 10, Township 3N.,Range 1W. L PROJECT DESCRIPTION Final Plat consisting of 48 buildable lots(6 single family attached lots, 31 townhomes lots 2 detached single-family,and 9 multi-family lots)8 common lots,and 1 other lot on 9.8-acres of land in the R-15 zoning district. The Applicant also requests approval of private streets within the development(Le. W. Director Ln.)for access to the proposed multi-family units. II. APPLICANT INFORMATION A. Applicant: Jadon Schneider,Bronze Bow Land—3625 N. Carr Lane,Garden City,ID 83714 B. Owner Larry Jacobson,Aviation Park LLC, 6956 W. 13700 S,Herriman,UT 84096 C. Applicant Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2021-0096) as required by UDC 11-6B-3C.2. The submitted final plat is for the same number of building lots and common area as approved with the preliminary plat; therefore,the proposed plat is in substantial compliance with the approved preliminary plat as required. Page 1 Private Streets Staff has reviewed the application for private streets within the development as shown on the final plat. The streets are proposed to be located in common lot in the subdivision and will connect to a local street;the point of connection of the private street to the public street is subject to approval by ACHD. The Fire Dept. has approved the request contingent upon both sides of the street being signed "No Parking Fire Lane."No gates or other obstacles are proposed or approved at the entries of the private streets. The Director has tentatively approved the request subject to completion of the tasks listed in UDC 11-3F-3B within one (1)year in accord with the Findings listed in Section VII below. Alternative Compliance The applicant has requested alternative compliance to the standards listed in UDC 11-3B-7C.3,which requires: `All required landscape buffers along streets shall be designed and planted with a variety of trees, shrubs, lawn, or other vegetative ground cover.Plant materials in conjunction with site design shall elicit design principles including rhythm, repetition, balance, and focal elements." The request is for an alternate compliance for the required street buffer trees within the 20-foot buffer on the south side of the W.Aviator extension. Baron Properties,the developer to the south of the Aviator Subdivision project,is proposing to complete the landscaping improvements within the specified area as part of their own development project. They have submitted a formal letter committing to fulfilling the landscaping requirements for the southern frontage of W. Aviator Street. The argument presented in favor of this request is that Baron Properties'commitment to fulfilling this requirement would eliminate the need for duplicating efforts and could potentially achieve the intended goal of the regulation equally or even more effectively than the original requirement. The applicant also requested an alternative compliance to the standards listed in UDC 11-3B-12-C.2 Pathway Landscaping which requires: "The landscape strips shall be planted with a mix of trees, shrubs, lawn, and/or other vegetative ground cover. There shall be a minimum of one (1) tree per one hundred(100) linear feet of pathway.If this calculation results in a fraction of five(S) or greater, round up to an additional tree; if the calculation results in a fraction less than five (S), round the number down." The area on the north side of West Topeka Street,within an easement granted to the Nampa& Meridian Irrigation District(NMID).Historically NMID has not permit trees within their easements. Due to this restriction,the applicant is making a request to exclude this area from the total required tree landscaping calculations. Instead,they propose utilizing it as a grassy area,which aligns with NMID's restrictions and is practical considering the historical context. IV. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VI of this report. The Director has approved the request for private streets within the development per the conditions in Section VI. Page 2 V. EXHIBITS A. Preliminary Plat(date: 12/1/2021) PRELIMINARY PLAT FOR ua'•v �• «��• AVIATION SUBDIVISION LOCATED IN THE W OF THE SW'/,OF SECTION 10 T.3N.,RAW.,B.M., ADA COUNTY,IDAHO _ n,o.,_:.„w�•,p DECEMBER 2021 I I II • I I I i 1 • I I u , e I wrwu , I • I r .�.I.. •xb9CL�®7�I�iS.'47."�L'�C�'SLL'CL'i .'S.'TAl'C.S'L';,dC'^•�•••,•••'•• a.L"���� •.•ra..� 'k'S4.�6`R^.p,.•'t.^6d"`�.....mw...... .��.,.m.—. �:G7-C ..d.�........ . �... .�....w�.•.....•�� GZ7.."mew�® �. `�Y.'..'°i7'S"GR/L��•L.iilC`J"� ®T`�3T.'�`�.t"'�s. s Page 3 B. Final Plat(date: 9/18/2023) Plat Showing IV A viation Subdivision Situated in the West 1/2 of the Southwest 1/4 of Section 10, Township 3 North, Range 1 East, Boise Meridian, �L City of Meridian, Ada County, Idaho. '7C 2023 rN so 1/4 , :1.,,5w• Cm%1e se ,a ,a ,k,—'---------------- k$#R Seale: 1' 60' ��3 tFnlvn Po�AoYvnad '"'� SM4 2— 'i 4«x1 SeeRe'12'E$2A15' I an�nA ef884e1wYq BNeN 1 PL512454 O via g/mnm 15 • un O W.TapMe St A 15 1 18 28 25 23 24 4ap..,e swaaNmRw+1ne 8gnrvar-.vy un. 2 1� i.. 14 3 IB S W I.«NWx«In.(Pi ) {d�.rgrgJ� n 18 4 15 2 27 y. mF�.Cx H1msIMl Station pp N.It—N i $3 SWtltvuton No.P W 12 5< 14 S 28 (PrNafe) a g1 11 21 s' Beh[O tc $zl 2 B14et t e /leeb seaN.aa r �«,s�eaxwm xa',saw. am zne-aemr 0 e W SW,m r 8 ] 8 9 10 tt 12 1B ms�v��0ua�lemw���u wWMr Wean rrwn. -—_ _ B W.Santa r�a. ese.wa w wm«tla eonaenw a mb�exN�iw. 5 li110t 8 i] me t 4 z 5 4 s e ] e xe,.sary stoma � e N,w`� s.aatw,on Wo. r 3 µ l4 ya le 2 eLM 4 sm�s•5a'E e24.04' 17779 8 s W.ANaty SL so It slo — ___-----_------ sea,rae�aaxsr Atee�•sty � ----------"------- _ s10 sae sn«1 4 rn Not«,une a an.oaea,awaa. 1m�`e-oAwvaz Book Poge Na 21_MW—IDTAHO SEYGROUP,LLC `•NNLDAHOS°"'�"° Page 4 n 3 n.� ifAm ► rsea — ►� 1 low iiiii�iiiiiiiiiiiiiiij ■ • .. �L.TER CUT BED LOGE ■ I� ■ F D. Common Space Exhibit(7/31/2023) ui-- i i--------------- r___- mk J I 1 sec.. _—_ Z # - e o 0 o K E..1,�>.E.a.�.,•...1•..1. m w W O o _ x 10 1 w; :: , l H4 a.. /01 Page 6 E. Emergency Access Exhibit(date: 07/31/23) I I 0 n O LLI N ��o 0 40 a0 ISO 240 x o z SCALE: 1'-80' 7 ROUTE L � 0 I z 1 m W Ij I 6 I = 1.1 U I' Vf I L—_—; I �� r TIRE DEI—MERT � —R—ED O U J L— 11,' EMERgRD ND z °} 4 .. IDR LLJ _ oc W I EuFRrr ROUTE I ROUTE VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development: H-2021-0096 (Preliminary Plat);H-2020-0111,Aviator Sub. CPAM,MDA, RZ; DA Inst. 42021-067235). 2. The applicant shall obtain the City Engineer's signature on the final plat within two (2)years of the date of approval of the preliminary plat(i.e. by April 19,2024),in accord with UDC 11-6B-7,in order for the preliminary plat to remain valid; or,a time extension may be requested. 3. Per City Council,no residential building permits shall be issued for the subject site until a means of secondary public road access is available to the site and approved by the Planning Division and Meridian Fire. 4. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. Page 7 5. The final plat shown in Section V.B,prepared by Idaho Survey Group,LLC, stamped on 09/18/23 by Cody M.McCammon, shall be revised prior to signature on the final plat by the City Engineer,as follows: Plat Notes: a. Note 910: Include the recorded instrument number of the ACHD permanent easement. b. Note 912: Include the recorded instrument number of the Purdam Gulch Drain easement. c. Note 413: Add a recorded instrument number for the City of Meridian Sanitary Sewer easement. d. Note 416: Include the recorded instrument number of the ACHD temporary easement. e. Note 417: Include the recorded instrument number of the ACHD bridge/culvert maintenance easement. f. Note 418: Include the recorded instrument number of the City of Meridian easement. 6. Prior to the City Engineer signature on the final plat,the applicant shall submit a license agreement from the Nampa Meridian Irrigation District(NMID)and provide a copy of a separate easement for the piped ditch. 7. Applicant shall continue working with ACHD on the extension of W. Aviator Street,the Applicant shall extend W. Aviator to the east property boundary OR construct it to terminate no greater than 150 feet east of the proposed local street and provide a road trust to ACHD for the remaining portion of Aviator. 8. Future development shall be consistent with the minimum dimensional standards listed in UDC Table 11-2A-7 for the R-15 zoning district and those listed in the specific use standards for multi-family development,UDC 11-4-3-27. 9. Future development shall comply with UDC 11-3A-7 and UDC 11-3A-6 for any future fencing constructed within the development. 10. The Applicant shall comply with all ACHD conditions of approval. 11. The Applicant shall obtain Administrative Design Review approval for the single-family attached units and townhome units prior to building permit submittal. 12. The Applicant shall obtain Certificate of Zoning Compliance and Administrative Design Review approval for the multi-family development prior to building permit submittal. 13. The landscape plan prepared by Paul Norberg,dated 09/12/2023,included in Section V.C, shall is approved as submitted. 14. The private streets are approved subject to completion of the tasks listed in UDC 11-3F-3 within one year. Documentation of such shall be submitted to the Planning Division in order to receive final approval. 15. The private streets within the development shall be 26-feet wide and constructed in accord with the standards listed in UDC 11-3F-4B.2. Gates or other obstacles restricting access are not approved. 16. Submit documentation from ACHD that they have approved the point of connection of the private streets to the public streets as required by UDC 11-3F-4A.2 with submittal of the final plat for City Engineer signature. Page 8 17. "No Parking Fire Lane" signs shall be erected on both sides of the private streets within the development per requirement of the Fire Dept. and UDC 11-3F-4B.2d. 18. Staffs failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. PuBuc WORKS https://weblink.meridianciToEg/RebLinkIBrowse.aspx?id 310491&dbid O&repo MeridianCit Y C. IDAHO TRANSPORTATION DEPARTMENT https://weblink.meridiancity.org/WebLink/DocView.aspx?id 311210&dbid 0&repo MeridianC i &cr1 Page 9 E IDIAN --- AGENDA ITEM ITEM TOPIC: Final Order for Sagarra Subdivision No. 2 (FP-2023-0016) by Sagarra Phase 1, LLC., generally located at the southeast corner of N. Bergman Ave. and W. Orchard Park Dr. BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: NOVEMBER 21, 2023 ORDER APPROVAL DATE: DECEMBER 5, 2023 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 63 BUILDING ) CASE NO. FP-2023-0016 LOTS AND 10 COMMON LOTS ON ) 10.39 ACRES OF LAND IN THE R-8 ) ORDER OF CONDITIONAL ZONING DISTRICT FOR ) APPROVAL OF FINAL PLAT SAGARRA SUBDIVISION NO. 2. ) BY: SAGARRA PHASE 1, LLC ) APPLICANT ) This matter coming before the City Council on November 21, 2023 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING SAGARRA SUBDIVISION NO. 2, LOCATED IN THE NW 1/4 OF SECTION 25, TOWNSHIP 4 NORTH, RANGE 1 WEST, BOISE MERIDIAN, ADA COUNTY, IDAHO, 2023, HANDWRITTEN DATE: 11/14/23, by ERIC HOWARD, PLS, SHEET 1 OF ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SAGARRA SUBDIVISION NO. 2 FP-2023-0016; A-2023-0138 Page 1 of 3 10,"is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated November 21, 2023, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SAGARRA SUBDIVISION NO. 2 FP-2023-0016; A-2023-0138 Page 2 of 3 interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 5th day of December , 2023. By: Robert E. Simison 12-5-2023 Mayor, City of Meridian Attest: Chris Johnson 12-5-2023 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 12-5-2023 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SAGARRA SUBDIVISION NO. 2 FP-2023-0016; A-2023-0138 Page 3 of 3 EXHIBIT A STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT p` HEARING 11/21/2023 k Legend f DATE: I # ' Project Luc Son TO: Mayor&City Council et FROM: Sonya Allen,Associate Planner r 208-884-5533 SUBJECT: Sagarra Subdivision No. 2—FP,PS7-��F ':. . 'r FP-2023-0016;A-2023-0138 ,. LOCATION: Generally located at the southwest corner of N. Bergman Ave. and W. Orchard Park Dr.,in the NW 1/4 of Section 25, ri T.4N.,R.1W. TGi F Mail : L PROJECT DESCRIPTION Final plat consisting of 63 buildable lots and 10 common lots on 10.39 acres of land in the R-8 zoning district. II. APPLICANT INFORMATION A. Applicant: Michael Slavin, Sagarra Phase 1, LLC—404 S. 8t" St.,4300A1,Boise,ID 83702 B. Owner Lynx Investments,LLLP— 198 N.Al Fresco Pl.,Boise,ID 83712 C. Applicant Representative: Ross Erickson,Erickson Civil,Inc. —6213 N. Cloverdale Rd., Ste. 125, Boise,ID 83713 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2022-0022)as required by UDC 11-6B-3C.2. The submitted final plat is for the same number of building lots and common area as approved with the preliminary plat; therefore,the proposed plat is in substantial compliance with the approved preliminary plat as required. Staff has reviewed the application for private streets within the development as shown on the final plat. The 26-foot wide streets are proposed to be located in common lots in the subdivision and will connect to local streets;the point of connection of the private streets to the public streets is subject to approval by ACHD. The Fire Dept. has approved the request contingent upon both sides of the street Page 1 being signed"No Parking Fire Lane"per 2018 IFC.No gates or other obstacles are proposed or approved at the entries of the private streets.The Director has tentatively approved the request subject to completion of the tasks listed in UDC 11-3F-3B within one (1)year in accord with the Findings listed in Section VII below. IV. DECISION A. Staff- Staff recommends approval of the proposed final plat with the conditions of approval in Section VI of this report. The Director has tentatively approved the request for private streets within the development per the conditions in Section VI,in accord with the Findings in Section VII. V. EXHIBITS A. Preliminary Plat(date: 3/7/2023) PRELIMINARY PLAT FOR SAGARRA SUBDIVISION A REPEAT OF LOTS 2-3 OF BLOCK 2,ANO LOTS OF BLOCK 3,LINGER VILLAGE SUBDIVISION �' LOT I OF BLOCK 2,PARAMOUNT POINT SUBDIVISION _ SITUATED IN THE NW j ANO NE q OF SECTION 25,TOWNENIP A NORTH.RANGE'1 WEST, . - BOISE MERIDIAN,ADA COUNTY,IDAHO 2022 I J Lagond Notes - 73/47 Standard Local Street - _......, w,.......°.. ywoov Map 25'Private Street(Phase 1) e 1-3 25'Private Street(Phase 2) 'n �9 10 :..,.. Maw 3 91 Y P F f I I k Contacts 14 .+✓� � I I .� I j I _ I i _ a I o.. { I I u. 4ppaa .rr.+e. a � IDrr1M PRELIMINARY PLAT-PHASE 1 - PP.1 Page 2 t I 4� tuw A j. --:�--------- '"�H3PL-L] Phasing Plan Parcels Included 13 :111 Ll 7 F PRELIMINARY PLAT-PHASE 2 PP-2 Page 3 B. Final Plat(date: 11/14/2023) PLAT Book Page Of m aD GRAPHIC SOLE 32D SAGARRA SUBDIVISION No.2 A PARCEL OF LAND BEING LOTS 1-3, BLOCK 3 OF LINDER VILLAGE SUBDIVISION AND LOT 1, BLOCK 2 OF PARAMOUNT POINT SUBDIVISION LOCATED IN THE NW 1/4 OF SECTION 25, TOWNSHIP 4 NORTH, RANGE i LEGS 0 WEST, BOISE MERIDIAN, ADA COUNTY IDAHO. 2023. _MM...°o.,weNr U. Parcel Line Table Curve Table P.uPrbEn PenPEmr u� Lhe+ LEe911, Dr-1. cone+ ­,M Rath., Ddty Chad ME—. Chad—9M L1 57.w NO"ST 56'E C, 32.2P 2050' M,w 00' N15'Sf WE 26.99' 15758 �( ---------- IEND 1DT DiE L2 4.00' NfiB"2Z'01'W C2 106.03' 6TH' 99'%'Sr N15'3T K'E 9i16' An/14 f N Nwo aN1D,uxE U 10.99' NO"SY 56'f CJ 166.20' 2ta01' 41'55 aa' NfiC 10'03'E 163a2' �7gWx3'tt E,sP71[nT L4 29.14' NW'45'3YE C4 11137' W 23'19' Ne6'S3'46'E 11 m' NI.N7bF-wa, U 11.09' NO 37 57-C C5 45.ZT 2N 'I'09' 915'37'W'E sa47' Fau1e 4141uN[w Lfi 16.16' S69'22'D5'E C6 43.96' 21 N.*36'WE 39.60' IN:N PN L] '1.07' S0'x 36'w C7 69."r 18C': —3.Y 26 E ®.61' 24'NON PN W/GP . 37.01' S69'21'21'E CO 1113' 2&DC' l_'_�11' N79"12'4YE 14.66' µme, • SEI t/2'.21'wOx eN1 W/CN L9 1200' NO'36'WE C9 10.W' 179.50' T 1w 14' S42'Hr 29'E 10.40' [9 FOa10 COPOev GD L1D 24.31' WW 21'21'E p•',a,��'iS' 'ry O 8 FpMO,/R'NW PN INO RERT L11 44.11' S6B'21'O'E 5/CS N"IRW%NW/W sa:rv0TE,1 �^1- `I 4 W v 724ro L12 2a.9s' Say'as'sa'W U� _Lt 6 T--- `sss J O 23 e24 BA515 aF�JPoNCS ' LI • 1'nev,e'S` — R °7 r n�/l Y'� nesYebl=w 2t1.etl 26 2s n1%4'rEc'zs° MEan 11E,.[� OO C 4 O xa 7 a. —7P.9Ean¢WNw..4 al Id ' I g Ow Na1E,a L O� BLOCK a L '' �� Rj Q il� 91 °N., BLOCK 5 1 �.. ssr xmE s • .. _1a.l ono` s1E M_1a w(DI I sfE N Z 12 BLOCK 5 o%� L_— 5®lY3YE�. - ei,n.,mNrw7 us¢exr ix m,va a re,axtt n irnP.a aru a u¢¢r 7 1�1 L ® LIr�_ e.,rr..ucnxr sa un wm u.0 eman x eoen.¢un�,ao,ewxs,erumru.7m,<n,n.s¢m,r x w a¢r r. d'/ ® NmE 10 w.DNEC7aR ll/.(PRIYAIE) M— Z' -_Y I T SFFiNNE 11 16"'¢"fe s¢¢ceawr x mmr s.xc on cr uwow,im,uem xn a mu a w¢r.. seas232'f ^ '� °'E _ _°L " = Q' II n c.cnw wN,„wr uc¢m ix e¢Nw a rc7.a.,,n xw.r nsmn.NNN.4xr xa 7exnau a caxL.a N4nr 7._I it �r--7r _ I® Q1 I® ®I I® ®I I® ® O I b..�� w,a yc..ao,¢r oaart r�.r' µ,r n¢....o¢e•¢.¢ica¢. ro.� �.a..>a¢7r ac7 a ® ® � ® © L_� L__J L__J L__.J `,7 �sFE nOIE lO S6E nOIE N sy22'a'E eMb' _ 2 �' II i I s —8, Si. 11�E e ' 'I • ^ i w u,pc.wp+IFx N.F.PT xo+nrmi�cr W£4M n a AEE7 a I I O O O O O �71, vmaslw i _—___ 1gN91E 9__— ���¢xuc snmmm,x O a rnwp��Fv6.mFv •]s01'f�7N,6'•,. —17 �CF g 99&1N.51,1E ETOM. S4,Btt ucaeEls°t' see ME M. nwas9l-w 14laee °pNo1°Ec°aiieiP1ic `'i°uE"Nioeiw51ite"aze P.R7.1aNT sae M.N,7 P.N.WwN7 s•aNswN n..s P .eas7 - Sheet 1 of 10 Page 4 SAGARRA SUBDIVISION No. 2 Book Page Pared Line Table Pared Line Table Parcel Line Table Curve Table Carxe Table nl L 0 ro DS.nb re R Lamp x ix L.nO nx I Lame X .a-,1 'a.3).W xY nm4 �'ZY f1W 39M M m3e m'Wm .SA SBS']Y SS'[ t1TY x L.S �aV o S.Y5 sSRe L.b 'a)Y xm'stY Smeh[ ISe .3xtiw '.5)Y �maa ec)'sY m1 nsa.es''JY.sSt[ tw.. A)]S5Y eTa mWJ Am' N'��Stt �Y xmM4 �T S' OSS S tSS,a' 6 T5A'5SZtl'e 4 Y ] u],a .J W4 im.S Y YE 'xm T ri Y a Y m99 9M R5W 1 mY G n5 SY�Wx4'E L5] 03.]5r M5.5T mJm5]TY''']JW3mYY>67W'WE W [v.' a5'35�YE wvg1Y'']imY nxYWE as55' A)]e..S3Wa5' ] N LM ] Sm)e I'll . ] .11 wlE tY sxP'Wm HmJS1'1 bM e .11 m1 44[ lI 10— aT WE JY 5YE Y M la ne Lm Sri xmS.m N'v LM �Sa' YX.am s 0Y Y 'S.h ItAY � W'b 'RM n.5m Lag sa4 LS] x.T SY.ri 4W sm sY[ Sw.SY .)o ol• 35'eeh xp'JY W4 x0'A m"[ SSm]5 a4 J0.6Y Y5C ,.a• mm'NSS tail' x 's.T ♦aY M MYInmeY m .S W N >7'm• v.m' nb 55'Se4 Se•W iST ]x•[ m25Y ]56 'm4 a')Y]Yw pm]Y W4 )'S1T WM m Y 25 m4 m.SD'I-- ..I- 5 M'w WM I. m m4 9 m' S]s'[S'Si'[ .w SY ss[ Sam')56']Y E Oev �9.m' X mM 3Wea S&]Y SY]5E 27llI 10.JT 1— .S4Y 0Y'E '9.Sm � Y i)4 4 SY eYC ]55W xae'ie].4 m.05 m4.Y IIE Z Y)4 �S.SY x ]Wam z 55'aC %'.Y[ �.]m �Sab]WSU e aYwb'mYL1. a% s 'n W mam sae'sY s.t m.m' l5 t5w e.Y 3)wY Sm'S5 0Y[ .3'.C[ SYaC xBe'�tl M£ a'E 15m' S) 31 SI.GW a JY W SS 59'm'w iJ.]' ei'E NW ld WE yr I0'u4 .NaY m s'MM 9wr .r`h 5 sa o stir SS mM •�Y�,F' AK�.F Sheet 2 of 10 Page 5 C. Landscape Plan(date: 11/2/23) LANDSCAPE NOTE LANDSCAPE REQUIREMENTS STACK RO CK -!)El. ------------- OPEN SPACE SUMMARY w ------------T --- Co P LANDSCAPE PLAN im A, 2fLE LANDSCAPE LAN LANDSCAPE LANDSCAPE PLAN PHASE 2 OVERALL ix r--- ---------- - ------------------ ---- T Q� -DSCA P LANDSCAPE PLAN LANDSCAPE PLAN A DS-A LANDSCAPE PLAN-OVERALL F-T L1.00 Page 6 s- - /1 BALLANDBURIAPTREERAMING 2,SHRUB PLANTING FLAMER ISLAND 1 31EEL LANDSCAPE EDGING ��� JL _ zone za.r rue�onanro --- o e® 5 CONCRETE SEAT WALL FGP TRASH RECEPTACIf IMIDSCAPE FORMS LIGHT BOLLARD ��BKE RACK N K TENSHOM +'n 0 • � - ---------- 9 DOG AAtENm \SHADE SAIL ,�,� IANDSCAPE BOULDER PLACEI.£M /1—ER SCREENING V�V 13 6'OPEN VISNIN FENCE N LANDSCAPE MATERINLS LEGEND: r T------------- Cj I 1� rn I I S r.r I I I m — --------- — •�IBIT FENCING I -LrL.�Lr�- .-L151 Page 7 D. Private Street Cross-Section 2,5'THIC{NESS OF ASPHA-T PLA47 MIX PAVEMENT -}'SUFERPAVE SR3 MIX DESIG4'N.FFS&IB I=1_IIJIj 44--II-IF I=1 II'j I-I IIJ ��A'T•IICKNESS OF W NINJS CRUSHES AGGREGA-E BASE �r •_ri j n-l­I-'_rrI-I COMPACLLO 4lTOBSSM URYDLNSIIYPLNASIMDil17 -_J -�I I- 14'THIG4NESS OF 4'MINUS LNC9USHE3 krCGREGATE BASE COMPACTED TO 95%IEAA DRY DENSITY PER ASTM DI55' CRANUTAR5TRUCTURAL FILL ASRFQUPFORY5ITF[ONCITI04S S'MI4M JNCRLA40 AGGREGAT_BASE COMPA♦;TFO TO ASS MAX DRY OFNSrY PFR ASTM 11,1557 SU36RADE PALL BE PREPARED ANC PROOF CCNPACT:D PER THE SITE PREPARATION SECTION D-THE G}EDTEMHhICAL RE-DRT AND BE APPRCVED 3Y OWN ER'S:EOTECHhICFL REPRE.SEN-ATIVE PRIOR TD PLACEMENT CF OF ANY SJBBA5E A: RELATE CR 5RAWLAR STRUCTURAL FILL ASPHALT PAVEMENT SECTION KDD-MIN,•IVARIES SEE PLANI 13,W'MIN,•IVARIES SEE P-AN'. 13,C0'MIN,•?VARIES SEE PLAN} 1 air, 7Dr30' 4.DY B,DU i,DD TOP OF CURB SLOPES f ;4,, VARIES ARJ AT i.i% Vk91E3 G STREET 1.C,%MI4 1 Rc hLn.;, _ 5'THIF4.CONCRETE L-'If==::'`•: =TC P'IL=GH PAVEMENT PER ACFID �t•= .:;,4i `o� "'• SUPP.EMENTAL sL= DRAWING 1,;FH:,I T FA':FMFNTPFR3,16D,A - CONCRETE VALLEYGUTTE0. _ PAVEMENT PE431GDA PER ACHD SUPPLEMENTA. ORAMQNG SO-708 ISEE 3,RD.51 P6,DD-MIN..LVARIFSSFF PLANI 1mii,MIN,•IVARIES SEE PANS 13AW MIN,.(VARIES SEE PLAN; 5"THICNCQFCRETE 1• !IYNX'DV VAIFUES 1 MIN15% 6'THIC{CONCRETE PAVEMENT PER ACHO PAVEMENT PER AGHO VARIES SLPPLEMENTAL ' SUPP.EMENTAL DFLAWI4G SD•709 _ _, _, _ _I _ _ , 'r I I _ _ _ _ DRAWINGS SD.TD9 ASPHALT PAVEMENT PER=5114 .- _ ".•;L�_ti 'L i'J�G0,4 CONCRETE VALLEY GUTTER PER ACHD SUPPLEMENTA_ ORAMNG SO.706 f3EE LRD.61 PRIVATE STREET TYPICAL SECTIONS NOTES 1, ALLASFHALT PAVENENTS AND BASE MATERIALS,AND SU&u.WE PREPARATI_NS SHALL BE PROVIDED IN ACCDRDANCE MTH THE ISPWC AhD TIE PROJECT GEDTECHMCAL REPORT, 2, AGGREGATE BASE MATERIALS❑11'F7INUSCRUSHED AGGREGATE A 4'NINJS U4CRUSHED AGZREGATEI MATERIALS SHALLCOMPLY %MTI'DNFSIDNSDI OFTIIE ISPWC, 3, ALL SUBG•TADES STRUCTURAL FIA.AND BASE MATERIAL PREPARAlIONB SHALL BE APPROVED BY OWNERS GEOTECHNICAL REPRESEN-ATIVE PRIOR TIC,COVERING UP THE WORK OR PLACIMG SUBSEOLENT LET'S, A. ASPHALT PAVEWE4T SHALL BE COMPACTED IN ANORO144CE WITH THE ISPM AM TIE PROJECT GEOTECHNICAL REPDRT.DENSr- TESTlh*SHAL BE hEW CRWL a BA40OWLY ACR2M THE SITE AT A FWAJENCY TQ BE DETERMINED BY THE O'N4ERS GEQTECHNICAL REPR.ESEIT-ATIVE, PRIVATE STREET SECTIONS 3I G 4 Page 8 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development: H-2017-0088 DA Inst. 92019-028376; H-2021-0034 amended DA Inst. 92021- 102392;H-2022-0027. 2. The applicant shall obtain the City Engineer's signature on the final plat within two(2)years of the City Engineer's signature on the previous final plat phase,in accord with UDC 11-6B- 7,in order for the preliminary plat to remain valid; or,a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat shown in Section V.B,prepared by JJ Howard,LLC, stamped on 11/14/23 by Eric Howard,shall be revised prior to signature on the final plat by the City Engineer,as follows: a. Note 98: Include the recorded instrument number ACHD stormwater drainage easement. Also include the number on Detail A on Sheet 5. b. Note 99: Include the recorded instrument number of the public pedestrian easement.Also include the number on Detail B on Sheet 5. c. Note 910: Include the recorded instrument number of the public utility,irrigation,and drainage easement. Also include the number on Detail C on Sheet 5. d. Note 911: Include the recorded instrument number of the ACHD sidewalk easement. Also include the number on Detail D on Sheet 6. e. Note 912: Include the recorded instrument number of City water and sewer easement. Also include the number on Detail E on Sheet 6. f. Note 916: Include the recorded instrument number of the City water and sewer easement.Also include the number on Detail I on Sheet 7. g. Note 422: Modify as follows,"Direct lot of access to W. Orchard Park Dr. is prohibited." h. Graphically depict zero (0)lot lines on internal lot lines where single-family attached and townhome structures are proposed(i.e.where structures will span across lot lines). i. Graphically depict public use easements for the micro-paths that cross private/townhome building lots. 5. The landscape plan shown in Section V.C,prepared by Stack Rock, stamped on 11/2/23,is approved as submitted. 6. Future development shall comply with the minimum dimensional standards for the R-8 zoning district listed in UDC Table 11-2A-6 except as approved with the Planned Unit Development(see table in Section VILE of the Findings for reduced standards approved with the PUD). 7. The private streets are tentatively approved subject to completion of the tasks listed in UDC 11-3F-3 within one year. Documentation of such shall be submitted to the Planning Division in order to receive final approval. Page 9 8. The private streets within the development shall be 26-feet wide and constructed in accord with the standards listed in UDC 11-3F-4B.2 as shown in Section V.D. Gates or other obstacles restricting access are not approved. 9. Submit documentation from ACHD that they have approved the the point of connection of the private streets to the public streets as required by UDC 11-3F-4A.2 with submittal of the final plat for City Engineer signature. 10. "No Parking" signs shall be depicted on the construction drawings and erected on the public streets where the"s"or 90-degree curves are located(i.e.N. Bergman Ave. and N. Arctic Fox Way)as well as on Director St.; coordinate with ACHD on the location of the signs. 11. "No Parking Fire Lane" signs shall be depicted on the construction drawings and erected on both sides of the private streets within the development per requirement of the Fire Dept. and UDC 11-3F-4B.2d. If a curb exists next to the drive aisle,it shall be painted red. 12. Staffs failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. PUBLIC WORKS https://weblink.meridiancity.orgj ebLink/DocView.aspx?id 310475&dbid 0&repo MeridianC i &cr1 C. FIRE DEPARTMENT https://weblink.meridiancioy oEg/WebLinkIDocView.aspx?id 310476&dbid O&repo=MeridianC Lty D. PARK'S DEPARTMENT https://weblink.meridiancity.orgi ebLink/DocView.aspx?id 310468&dbid 0&repo=MeridianC Lty E. IDAHO TRANSPORTATION DEPARTMENT(ITD) https://weblink.meridiancioy orglWebLinkIDocView.aspx?id 311247&dbid O&repo=MeridianC VIL FINDINGS In order to approve the application,the Director shall find the following: A. The design of the private street meets the requirements of this Article; The Director finds the design of the private streets meet the requirements of this Article as required. B. Granting approval of the private street would not cause damage,hazard, or nuisance, or other detriment to persons,property,or uses in the vicinity; and The Director finds granting approval of the private street should not cause damage, hazard, or nuisance or other detriment to persons,property, or uses in the vicinity. Page 10 C. The use and location of the private street shall not conflict with the Comprehensive Plan and/or the Regional Transportation Plan. The Director finds the use and location of the private streets should not conflict with the Comprehensive Plan and/or the Regional Transportation Plan. D. The proposed residential development(if applicable)is a mew or gated development. This finding is not applicable. Page 11 E IDIAN --- AGENDA ITEM ITEM TOPIC: Final Order for The Oaks North Subdivision No.13 (FP-2023-0015) by Kyle Prewett,Toll Brothers, located near the intersection of W. Gondola Dr. and N. Black Cat Rd. BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: NOVEMBER 14, 2023 ORDER APPROVAL DATE: DECEMBER 5, 2023 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 18 BUILDING ) CASE NO. FP-2023-0015 LOTS AND 7 COMMON LOTS ON ) 7.39 ACRES OF LAND IN THE R-4 ) ORDER OF CONDITIONAL ZONING DISTRICT FOR THE ) APPROVAL OF FINAL PLAT OAKS NORTH SUBDIVISION NO. ) 13. ) BY: KYLE PREWETT, ) TOLL BROTHERS LLC ) APPLICANT ) This matter coming before the City Council on December 5, 2023 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING THE OAKS NORTH SUBDIVISION NO. 13, LOCATED IN THE NE '/4 OF SECTION 28, TOWNSHIP 4N, RANGE 1W, MERIDIAN, ADA COUNTY IDAHO, 2029, STAMPED BY CLINT W. HANSEN, PLS, SHEET I OF 3,"is conditionally approved subject to those ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR THE OAKS NORTH SUBDIVISION NO. 13 FP-2023-0015 Page 1 of 3 conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated November 14, 2023, a true and correct copy of which is attached hereto marked "Exhibit A" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR THE OAKS NORTH SUBDIVISION NO. 13 FP-2023-0015 Page 2 of 3 interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 5th day of December , 2023. By: Robert E. Simison 12-5-2023 Mayor, City of Meridian Attest: Chris Johnson 12-5-2023 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 12-5-2023 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR THE OAKS NORTH SUBDIVISION NO. 13 FP-2023-0015 Page 3 of 3 EXHIBIT A STAFF REPORT E COMMUNITY DEVELOPMENTDEVELOPMENT DEPARTMENT A H 4 HEARING 11/14/2023 legend DATE: lei Project Lacaiian TO: Mayor&City Council FROM: Linda Ritter,Associate Planner - 208-884-5533 SUBJECT: FP-2023-0015 _ The Oaks North Subdivision No. 13 -_-------- - 7 f LOCATION: Near the intersection of W. Gondola i Drive and N. Black Cat Road,in the NE '/4 of Section 28,Township 4N.,Range - 1W. L PROJECT DESCRIPTION Final Plat consisting of eighteen(18) single family residential lots and seven(7) common lots on 7.39 acres in the R-4 zoning district II. APPLICANT INFORMATION A. Applicant: Kyle Prewett Toll Brothers LLC 3103 W. Sheryl Drive, Suite 100 Meridian,ID 83642 B. Owner: Ryan Hammons Toll Southwest LLC 3103 W. Sheryl Drive, Suite 100 Meridian,ID 83642 C. Representative: Same as applicant Page 1 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2018-0117)as required by UDC 11-613-3C.2. The submitted final plat is for the same number of building lots and common area as approved with the preliminary plat; therefore,the proposed plat is in substantial compliance with the approved preliminary plat as required. IV. DECISION A. Staff- Staff recommends approval of the proposed final plat with the conditions of approval in Section VI of this report. The Director has approved the request for private streets within the development per the conditions in Section VI,in accord with the Findings in Section VII. V. EXHIBITS A. Preliminary Plat(date: 10/8/2018) + RUT R8 � � R_rS / R-a R-is q !!r R-; .. .==J44 Fr 9 of PRE-1 Page 2 B. Final Plat(date: 10/12/2023) THE OAKS NORTH SUBDIVISION NO.13 BOOK .PACE LOCATED IN THE SE 114 OF THE NE 114 OF SECTION 28,T4N,R1 W,BM MERIDIAN,ADA COUNTY,IDAHO LEGEND 2023 D v+" mW • na _.__—_____——_m.r_ eooL lwxx�leus-IBNS —_ j c irrl ns,ll,e 3�R 1�'/,�7 M 1 • im as one 3 !laYtmif F�� I � 07YI _ 1g� ®,4rj I69S¢961N90N y �`j S L _--___ eouuwxv uuE I .I ® §AiILpL B]IX rA,v/45 Ide]TLAE]0 P i"�p 100E LA vY2•SA b9l-+!s]! i 3 j X we wn • I _ _______________ _ G� I � m ec[rrt axur+;nn uuE i `�__ 91fA ONB OM1 _ _„� di�•-L -�rn� T �w NOTES ti 9 ® I I II I ��s I® I' I I`-�_ *—our— w �31 - - - r.rn..w,w nxuics nc cac-ni•c-rsrw iwmsurccsaexcvurs us w.r.n € roe v.,.� I warn'orw 1�nxx \ >.x— •r I _ _ u�,�, BEGOONNG - ,•�...w..�a.�,e.�•����_,e„�._�.�_ rkrf war rL0.cMf51luYW,G uei Bl+a 0.FNIS Ir3►•w YI I w.u.,e>«.0 e.rvw.sxw sourrc„� I i i wx oar —":�_-ff ams I ulclx rtwra o[u. aolwlc Poo 'm-1°1°' a.-aa« _ -- - - nx wr lover aa•a wnra„ova - - _ ter.,=.�„•�..ea..= lx a rm,A'[, L4/Id6r rr[L•r lF[/IdO1H N[E1011 - rr cwn N!' ,wlr isYa'rF,apr ax s,m„a .v ar aav anon ra an east !x areas p W aM MN M'1Yri W !x r•arx oar eLrnn a¢wsorawunriwn sxnwnsawac,soa,wssruw.ee,ra ax a!r atueT lrFlerY as Mef QYY4 N rxllbM1 c R9' aR axY Polar w•' rx el@f rFl IFN` fP11f11 4 b 1Fr' ax sF#K.varrt e?sr AY OYVI t` Y rvr•awlrE m u rx ane3st w oa avam d wn a. eaa reaa>r.x a nLr ara�; w sm[ 111 SURVEY NARRATIVE vx axe p9YR nr "r "'r g as ar ,nM slmn ar w saaxt rr ra'w '3•r�w,NF• v aIr aTfa'Beimr ma v real» rar werrt _ ea mx am oneme,v. ax rrn'oe ax aFart lW!��.ri�RJri�w�r+lr ,m ava'anon w am �.J - sNf 11f10• faYr w'�!•Na' �IIiYIl YC01•I IIYr rltlwrl. Lord$YM1eYinO ud CmxiArg s�o.xcczv. ,ocsvucx mceo�c..m mn ms.ucr•niai » YmSWETI OF Page 3 C. Landscape Plan Final Plat(dated 11/2/23) o� 0. a =I= Z< V • J W I' O LL 1.9 ^NT SCHEDULE NOTES PLAry _ _ ii iini ri ri r iiii ^ ILLF'ti:it-lN KE)LESQ Vi „r. wiw - `A _ o _ Z O a ' " = C 0< 4 Ul 4 a Q O LL FI_�I.r scHEDULE NorCs LANDSCAPE " irni rill r�,,,, � ri irrr inn nnn ri ® IILLF�FTMUPXN ��Ae «.w....e� Page 4 ,� �•'��� B PLANT 5C.HEDULE it it I ill� „ ,I. a LANDSGAli GALOULATIONS NOTE5 O O O Q J 51{iUB PLANTING II.i.1 «iii`n Z UA G It,,,, ,,,,,,,,,,,,,,, ,,,,, y l O z m U rr ANrr4z wr Bro rr�vr �R LADETAILS L1.3 D. Common Driveway Exhibit(dated 10/24/23) '.:TLILT THE OAKS NORTH SUBDIVISION NO.13 — COMMON DRIVEWAY LOT EXHIBIT su"w°g�"`" NOVEMBER 1,2023-Meridian,Idaho 5 ® R R )Hf COIMON 20'LOi� 1S0' 011' ' I6 L b � ASPVNLT 2'MOF CONOtEIE PAAfwEM PoBBON B ,R "=�- LEEP 2] - L EMENT LR Q:.. .SB 26 OF—E �, r„A RNED aAx, g CO 1 6 6o MINUS PIT RUN ERD LMPAc Eo 11-11L o R6x JAI. OPr OENSTY.PER ASIN 0 s98 Or NOT A COMMON DRIVEWAY TYPICAL DETAIL (.oT a PART NTs -T o KEYNOTES A 20.T Q 20'w0E CONCRETE DRIVEWAY AWROADI PER 111.SO-VIC(.NO 60' Si 6OPHEMENT), a CONCRETE 9ENALK-AaNT TO ERIVENAY APPROACH-11. BE 6'TNIEK- 4n w' wx' 0 war oss snEe Br R�RIBBON CURB PER IBPK v-]0B MTc 2 �3 ,s WDE ASPnxr caMMav DRIVE(SEE BErnn) J 2 ' r ® LEGEND P R IDIT T OF -- OF NAY A PROPER LINE FENCE I i M1 00 0 16 30 BO / W Po1FR OAKS DR— /m — Mn�NJ�4GQ�n14�5 cHARHIcscALe TmLn=aDrt. `Toll Brothers AMERICA'S LUXURY HOME BUILDER' Page 5 VI. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION 1. The applicant shall comply with all conditions of previous approvals(H-2018-0118 and MDA H-2021-0058,DA Inst.No. 2022-001215)associated with this property. 2. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 3. The final plat shown in Section V.B,prepared by Toll Brothers LandSolutions, stamped on 09/18/23 by Clint W. Hansen, shall be revised prior to signature on the final plat by the City Engineer,as follows: Plat Notes: a. Note 412 and 15: Include the recorded instrument numbers of the license agreement with ACHD and sewer easement with the City. 4. Prior to the City Engineer signature on the final plat,the applicant shall submit a license agreement from the Settler's Irrigation District(SID)and provide a copy of a separate easement for the piped ditch. B. PUBLIC WORKS DEPARTMENT https://weblink.meridiancity.orgi ebLink/DocView.aspx?id 309427&dbid 0&repo MeridianC Lty C. PARKS DEPARTMENT 1. Prior to City Engineer signature,the applicant shall submit a public access easement for a detached multi-use pathway running the length of the development on the west side of Black Cat Road to the Planning Division for Council Approval and subsequent recordation. The easement shall be a minimum of 14 feet wide (10-foot pathway plus 2-feet shoulder each side)and may fall within the required landscape buffer. Use standard city template for public access easement. Easement checklist must accompany all easement submittals. D. IDAHO TRANSPORTATION DEPARTMENT https://weblink.meridiancioy.orgi ebLink/Doc View.aspx?id 309565&dbid 0&repo=MeridianC i &cr1 E. IDAHO DEPARTMENT OF ENVIRONMENTAL QUALITY(DEQ) https://weblink.meridiancioy.org/WebLinkIDocView.gWx?id 309949&dbid O&repo=MeridianC Lty Page 6 E IDIAN --- AGENDA ITEM ITEM TOPIC: Final Order for TM Center No. 2 (FP-2023-0018) by Brighton Development, Inc., located at the northwest corner of S. Vanguard Way and S. Wayfinder Ave. BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: 11/14/23 ORDER APPROVAL DATE: 12/5/23 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF THREE (3) ) CASE NO. FP-2023-0018 BUILDING LOTS ON 4.22 ACRES ) OF LAND IN THE C-G ZONING ) ORDER OF CONDITIONAL DISTRICT FOR TM CENTER ) APPROVAL OF FINAL PLAT SUBDIVISION NO. 2. ) BY: BRIGHTON DEVELOPMENT, ) INC. ) APPLICANT ) This matter coming before the City Council on November 14, 2023 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING TM CENTER SUBDIVISION NO. 2, LOCATED IN A PORTION OF THE WEST 1/2 OF THE NORTHWEST '/4 OF SECTION 14, TOWNSHIP 3 NORTH, RANGE 1 WEST, B.M., CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2023, HANDWRITTEN DATE: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR TM CENTER NO. 2 FP-2023-0018 Page 1 of 3 08/30/23, by RON WRIGHT, PLS, SHEET 1 OF 4," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated November 14, 2023, a true and correct copy of which is attached hereto marked"Exhibit A"and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR TM CENTER NO. 2 FP-2023-0018 Page 2 of 3 Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 5th day of December , 2023. By: Robert E. Simison 12-5-2023 Mayor, City of Meridian Attest: Chris Johnson 12-5-2023 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 12-5-2023 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR TM CENTER NO. 2 FP-2023-0018 Page 3 of 3 EXHIBIT A STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT 'A DATE: 11/14/2023 WFN,4NKLIN ftD TO: City Council C4@ W' r FROM: Sonya Allen,Associate Planner 208-884-5533 SUBJECT: FP-2023-0018 TM Center No. 2 PROPERTY LOCATION: East of S. Ten Mile Rd. at the northwest corner of S.Vanguard Way and S. Wayfinder Ave.,in the NW'/4 of Section g_ 14,T.3N.,R.1W. (Parcel 4S1214233700) �1 v L PROJECT DESCRIPTION Final plat consisting of three (3)building lots on 4.22 acres of land in the C-G zoning district for TM Center Subdivision No. 2. Note: The proposed final plat is actually the sixth phase of the TM Center Subdivision preliminary plat(H-2020-0074). [TM Creek No. 5 (I st phase FP-2021-0027); TM Crossing No. 5 (2nd phase FP- 2021-0045); TMFrontline (3Yd phase FP-2021-0047); TM Center Sub. I (4t"phase FP-2022-0009); and TM Center East No. I (5t"phase FP-2022-0009.J II. APPLICANT INFORMATION A. Applicant Josh Beach,Brighton Development,Inc.—2929 W.Navigator Dr., Ste. 400,Meridian,ID 83642 B. Owner: Robert Phillips,DWT Investments,LLC—2929 W.Navigator Dr., Ste. 400, Meridian, ID 83642 C. Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the preliminary plat(H- 2020-0074)as required by UDC 11-6B-3C.2. The proposed final plat depicts fewer buildable lots than shown on the approved preliminary plat. Therefore, Staff fmds the proposed final plat is in substantial compliance with the approved preliminary as required by UDC 11-6B-3C. Page 1 IV. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VII of this report. V. EXHIBITS A. Preliminary Plat(dated: May 29, 2020) TM CENTER SUBDIVISION PRELIMINARY PLAT ""N'LY MAP i1-1- A PARCEL OF LAND BEING A PORTION OF THE NORTHWEST 1/4 AND A PORTION OF THE W.FMNNUN RD, WEST 1/2 OF THE NORTHEAST 1/4 OF SECTION 14,TOWNSHIP 3 NORTH,RANGE 1 WEST, B01SE MERIDIAN,CITY OF MERIDIAN,ADA COUNTY,IDAHO,2020 f 12 fTiiiiTll uwuu �I-�I--- O O O O O © U (D O O O wmaonw INDDL OF DRAWINGS EO _- suvxxoxxo s I nsosxw a © Q rt�Q ® QIW I ry xc R Q Q Q mrmu,a na nm c w O � __ __ w.wxu�ox. Lea uVOAUE COhA 9¢D Q Q ® Q PRELIMINARY PUT DATA LEGEND f ® © Q Q ulccl I ® mnnwsxc aW®ns � k ® ® ® ® 0 0 Q r Doan ® w.w Ral 1p xmn.tw ssu[ n© Q ® ® SURVEY CONTROL NOTES © mnwnsrc xw usxx.m o x>r�+m xo xo�a[ QQ Q Q O' Os mwxw , x,.... ��• - �o. x.»�m max TM CENTER SUBDIVISION MERIDIAN,IDAHO cDVE-0. oaOFu>.F0—rvFx LT PP1.0 Page 2 B. Final Plat(dated: 8/30/23) Pla'of BOOK PAGE TMCenter Subdivision No.2 L T� 11 p— F L 3�I^ ,xra...sm�x.�,µ ,>�.,... ® oE..eY.e..l J .x»- ��� p— Ad '=7 4" ZZ-- V,7Z7,7ZZA km BRIGHTONVONP-ORATION P"'of BOOK PAGE TM Center Subdivision No.2 4.0—M-9 01- 21".�E 1%­­ E-6 —E sue"a "E --———————— L -——— =v-------- --- WRT-W-7.r. G) km U- 111 BRIGHTON CORPORATION Page 3 C. Landscape Plan(dated: 7/20/23) � ,. W. _�_�.�� __�.,...e.. R ss m no I ftA-- ------------ — f .,,ter A. U-M LANDSCAPE COVERIon •;,w,_�`,,,'�,;,„m";,,�;;,�'� "` ��r '• °""` STREETTREE CALCUI MONS(1T E/351Fl TOTAL STREETTREE3 ® w m, Y m MITIGATION REQUIREMENTS ■ TOTAL TREES REQUIRED/PROVIDED LLO w�rzomu - ____ - I O n r>rt a .0 m, J[ r W rtxx Ym � v aie "� 4ba A i x ILi - - - --�- . - �. . - ------ - -n__ ♦l� � r .an mr mM � an n �r r I I /il LANDSCAPE PLAN „".. 02� e. izQ Page 4 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development [TM Center H-2020-0074,DA Inst. 42021-0891571. 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the City Engineer's signature on the previous phase final plat,or apply for a time extension,in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by KM Engineering, stamped on 8/30/23 by Ron Wright,included in Exhibit B shall be revised as follows: a. Include the recorded instrument number of the City of Meridian easement depicted on Lots 8, 9 and 10,Block 1 (detail B). b. In the Legend,include the recorded instrument number of the 50' ingress/egress, public utilities and emergency access easement. c. Note 49: Include S.Wayfinder Ave. as it's also a collector street and subject to a 20- foot wide street buffer. Include a note stating the buffers will be maintained by the property owner or business owner's association,as applicable. 5. The landscape plan prepared by KM Engineering,dated 6/17/22 included in Exhibit C,is approved as submitted. 6. Provide an update to the City from Valley Regional Transit(VRT)on the public transit needs in this area as outlined in provision 45.1(6)in the Development Agreement. 7. The subject property shall be subdivided prior to issuance of any Certificates of Occupancy for the site per requirement of the Development Agreement. 8. Staffs failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works hg s://weblink.meridiancity.oCg! ebLink/DocView.aspxTid 309659&dbid 0&repo Meridi anCi C. Idaho Transportation Department(ITD) hgps://weblink.meridiancity.org/WebLink/DocView.aspxTid 309705&dbid 0&repo Meridi anCi D. Department of Environmental Quality(DEQ) https://weblink.meridiancity.oEgi ebLinkIDocView.aspx?id 309950&dbid O&rgpo Meridi anCi Page 5 E IDIAN --- AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusions of Law for 1-84 and Meridian Road (H-2021- 0099) by Hawkins Companies, generally located at the northwest corner of S. Meridian Rd. and I- 84 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW E AND DECISION DECISION&ORDER In the Matter of the Request for an Amendment to the Comprehensive Plan Future Land Use Map (FLUM)to Change the Future Land Use Designation on 70.4 Acres of Land from Mixed Use— Community(MU-C)to Commercial(34.3 Acres)and Medium High Density Residential(36.1+/- Acres); and Annexation of 18.30-Acres of Land with a C-G(General Retail and Service Commercial)Zoning District for I-84+Meridian Road,by Hawkins Companies. Case No(s). H-2021-0099 For the City Council Hearing Date of. November 21,2023 (Findings on December 5,2023) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of November 21, 2023, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of November 21,2023,incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of November 21, 2023,incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of November 21,2023,incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code (LC. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code,and all current zoning maps thereof. The City of Meridian has,by ordinance,established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019,Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR I-84+MERIDIAN ROAD H-2021-0099 -1- 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of November 21,2023,incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for an amendment to the Future Land Use Map in the Comprehensive Plan and Annexation and Zoning is hereby approved with the requirement of a development agreement per the provisions in the Staff Report for the hearing date of November 21,2023, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s)and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Judicial Review Pursuant to Idaho Code § 67-6521(1)(d),if this final decision concerns a matter enumerated in Idaho Code § 67-652 1(1)(a),an affected person aggrieved by this final decision may,within twenty-eight (28)days after all remedies have been exhausted,including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67,Idaho Code.This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-6521(1)(d)and 67-8003,an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR I-84+MERIDIAN ROAD H-2021-0099 -2- G. Attached: Staff Report for the hearing date of November 21,2023 By action of the City Council at its regular meeting held on the 5th day of December 2023. COUNCIL PRESIDENT BRAD HOAGLUN VOTED COUNCIL VICE PRESIDENT JOE BORTON VOTED COUNCIL MEMBER JESSICA PERREAULT VOTED COUNCIL MEMBER LUKE CAVENER VOTED COUNCIL MEMBER TREG BERNT VOTED COUNCIL MEMBER LIZ STRADER VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison 12-5-2023 Attest: Chris Johnson 12-5-2023 City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 12-5-2023 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR I-84+MERIDIAN ROAD H-2021-0099 -3- EXHIBIT A STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT p` D HEARING DATE: November 21,2023 Legend �I0 TO: Mayor&City Council fetPrc�ject Lacafor lkn_I • . FROM: Sonya Allen,Associate Planner 208-884-5533 SUBJECT: H-2021-0099 T' - I-84+Meridian Road—CPAM, AZ4 LOCATION: Generally located at the northwest corner of S. Meridian Rd. and I-84 on the south side of W.Waltman _- Ln.,in the southeast'/4 of Section 13,T.3N.,R.1 W. r } Note: Since this project was remanded back to the Commission, the Applicant has changed their CPAM request from MU-R to Commercial and included the Tanner Creek project to the west in the amendment with a change from MU-C to MHDR at the recommendation of Staff.An amended conceptual development plan and associated exhibits have also been submitted. The staff report has been updated accordingly. L PROJECT DESCRIPTION Amendment to the Comprehensive Plan Future Land Use Map(FLUM)to change the future land use designation on 33.1370.4-acres of land from Mixed Use—Community(MU-C)to ( )Commercial(34.3-acres)and Medium High Density Residential(MHDR)(3 6.1+/-acres); and annexation of 18.30-acres of land with a C-G(General Retail and Service Commercial)zoning district. IL SUMMARY OF REPORT A. Project Summary Description Details Acreage 33.1370.4 acres(CPAM); 18.30 acres(AZ) Future Land Use Designation MU-C(Mixed Use—Community)(existing); (existing/proposed) Commercial(proposed on subject 34.3-acre property)&MHDR(Medium High Density Residential)(proposed on adjacent 36.1-acre Tanner Creek property) Existing Land Use Single-family residential and vacant/undeveloped land Proposed Land Use(s) Commercial Current Zoning RI and RUT in Ada County;and C-G(General Retail and Service Commercial) Proposed Zoning C-G(General Retail and Service Commercial) Physical Features(waterways, The Ten Mile Creek runs along the west boundary of the site. hazards,flood plain,hillside) Page 1 Neighborhood Meeting Date 12/9/2021 History(previous approvals) Annexation Ordinance#435(High Country of Idaho)&02-987(Urban Renewal MDC);H-2019-0101 (Resolution#19-2179)—Future Land Use Map change B. Project Maps Note: The Future Land Use Map shown below includes the property subiect to the CPAM request: the other maps only depict the AZ property. Future Land Use Map Aerial Map Legend ( Legend r ■ � 3 I�Pra�c'Locaiar �`?� =•o-a;;- Lxa=a� , F Tt�tifi'ri !r r1 _ �. HigIV v- , iu ■ :J � I IQ •'IP. t c W lief f -A-T.OVERLAND . :. Zoning Map Planned Development Map kR - T -1 Legend w n J r R-$ R-40 L-0R I T C-G ` - RUT= -•��- _ '� { � ' C-.G—R= R1 - ---- C-C _- r R-1.5 R=B� 4 R-4 R-8 R-4 r e Page 2 III. APPLICANT INFORMATION A. Applicant: Ethan Mansfield,Hawkins Companies—855 W. Broad Street,Boise,ID 83702 B. Owner: Hawkins Companies—855 W. Broad Street, Boise, ID 83702 C. Representative: Same as Applicant IV. NOTICING Planning&Zoning City Council Posting Date Posting Date Newspaper notification published in newspaper 4/5/2022; 10/17/23 5/29/2022; 11/5/2023 Radius notification mailed to property owners within 300 feet 4/4/2022; 10/13/23 5/26/2022; 11/3/2023 Public hearing notice sign posted on site 4/7/2022; 10/23/23 6/3/2022; 11/9/2023 Nextdoor posting 4/5/2022; 10/17/23 5/25/2022; 11/3/2023 V. COMPREHENSIVE PLAN ANALYSIS EXISTING FUTURE LAND USE DESIGNATION: This property and the adjacent property to the west totaling 70.4 acres of land is currently designated as Mixed Use—Community(MU-C)on the Future Land Use Map (FLUM)contained in the Comprehensive Plan (see map in Section VIILA). The purpose of this designation is to allocate areas where community-serving uses and dwellings are seamlessly integrated into the urban fabric. The intent is to integrate a variety of uses,including residential,and to avoid mainly single-use and strip commercial type buildings.Non-residential buildings in these areas have a tendency to be larger than in Mixed Use Neighborhood(MU-N)areas. Goods and services in these areas tend to be of the variety that people will mainly travel by car to,but also walk or bike to(up to 3 or 4 miles). Employment opportunities for those living in and around the neighborhood are encouraged. Developments are encouraged to be designed according to the conceptual MU-C plan depicted in Figure 3C. (See pgs. 3-11 through 3-16 for more information.) PROPOSED FUTURE LAND USE DESIGNATION:The proposed FLUM designation for this property is Mixed Use Regi n 4 Commercial(34.3 acres)and Medium High Density Residential(MHDR) (36.1 acres) for the adjacent property to the west(see map in Section VIILA). depiete4 in 4g—ur-e3,P—(S8epg. 3 6,4 3 1 7feT mere 4�artien) The Commercial designation will provide a full range of commercial uses to serve area residents and visitors. Desired uses may include retail,restaurants,personal and professional services,and office uses,as well as appropriate public and quasi-public uses. Multi-family residential may be allowed in some cases,but Page 3 should be careful to promote a high quality of life through thoughtful site design,connectivity, and amenities. Sample zoning include: C-N,C-C, and C-G. The MHDR designation allows for a mix of dwelling types including townhouses,condominiums,and apartments. Residential gross densities should range from eight to twelve dwelling units per acre. These areas are relatively compact within the context of larger neighborhoods and are typically located around or near mixed use commercial or employment areas to provide convenient access to services and jobs for residents. Developments need to incorporate high quality architectural design and materials and thoughtful Site design to ensure quality of place and should also incorporate connectivity with adjacent uses and area pathways, attractive landscapin and a project identity. The Applicant submitted a conceptual developmet plan for the area included in the FLUM amendment(see Section VIILD). The subject property,proposed to be designated Commercial, is proposed to develop with a mix of regional commercial/retail and restaurant uses with some neighborhood serving uses. The adjacent property to the west,proposed to be designated MHDR,is proposed to develop with a mix of residential uses,including single-family,townhome and multi-family dwellings. The proposed uses are consistent with the FLUM designations proposed for the subject property and the property to the west. Note: The initial FL UM amendment request for this property was from MU-C to Mixed-Use Rg ig onal(MU- R). The Commission recommended denial to City Council based on their belief the proposed use isn't consistent with the general mixed-use development guidelines, the existing MU C or the proposed MU-R guidelines: they also felt a Traffic Impact Study(TIS) was needed. Council heard the application and remanded it back to the Commission in order to be reviewed concurrently with the Tanner Creek application in an effort to determine consistency with the Comprehensive Plan for the overall property After review of these applications, it's Staffs opinion the proposed development plans or both projects are largely inconsistent with the purpose statements and development guidelines in the Comprehensive Plan for the general mixed use and specific land uses (i.e. MU-C and MU-R)for the following reasons: 1)functional and physical integration of land uses is desired these are two separate residential and commercial developments with only a pedestrian pathway proposed for interconnectivity no integration of uses is proposed: 2)a mixed use project should include at least three (3) types of land uses only two (2)are proposed[i.e. residential and commercial(includes retail, restaurants, etc.)J; 3) community serving facilities such as hospitals, clinics, churches, schools,parks, daycares, civic buildings, or public safetX facilities are desired none are proposed; 4)supportive and proportional public and/or quasi public spaces and places, including but not limited to parks,plazas, outdoor gathering areas, open space, libraries, and schools are expected none are proposed; 5) mixed-use areas should be centered around spaces that are well-designed and inte rg atedpublic and quasi-public centers of activity that are activated and incorporate permanent design elements and amenities that foster a wide varieb�of interests rang from leisure to play no such public/quasi-public areas are proposed,- 6)a mixed use project should serve as a public transit location for future park-and-ride lots, bus stops, shuttle bus stops and/or other innovative or alternate modes of transportation no such stops or lots are proposed; 7) community-serving uses and dwellings should be seamlessly integrated into the urban fabric for an integration o a varietyof uses to avoid mainly single-use and strip commercial OXpe buildings (MU-0 single-use developments are proposed that are not well- integrated; 8)vertically integrated structures are encouraged none are proposed(MU-C); 9) intg rg ation of a varigE o uses together, including residential as a supporting use, to avoid predominantly single developments such as a regional retail center with only restaurants and other commercial uses (MU-R) no residential uses are included in the proposed MU-R designated area, which creates a single use development with only commercial uses; and 10) retail commercial uses should comprise a maximum of 50%of the development area (MU-R) most i not all of the proposed MU-R designated area consists of commercial/retail uses, no residential, office, civic or other uses are proposed. For this reason, Staff recommended the Applicant change their request for a map amendment from the MU- R to the Commercial designation and include a map amendment on the adjacent property to the west Page 4 (Tanner Creek)from MU-C to MHDR, as agreed to by both Applicants. This change better aligns with the proposed development plans for both properties and in Staffs opinion is more compatible with adjacent existing and future residential development in the area and provides a good transition between these uses to the proposed commercial uses and is more appropriate than the existing previously proposed MU-R designation. COMPREHENSIVE PLAN POLICIES(https://www.meridiancity.ork1compplan): Goals,Obiectives, &Action Items: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property(staff analysis in italics): • "Ensure development is connected to City of Meridian water and sanitary sewer systems and the extension to and through said developments are constructed in conformance with the City of Meridian Water and Sewer System Master Plans in effect at the time of development."(3.03.03A) The proposed development will be required to connect to City water and sewers sty ems. • "Maximize public services by prioritizing infill development of vacant and underdeveloped parcels within the City over parcels on the fringe"(2.02.02) The surrounding properties have all been annexed into the City: the property to the north is developed, the property to the west is proposed to develop with residential uses (i.e. Tanner Creek). Development o this inproperty will result in more of zcient provision ofpublic services. • "Require urban infrastructure be provided for all new developments,including curb and gutter, sidewalks,water and sewer utilities."(3.03.03G) Urban sewer and water infrastructure and curb, gutter and sidewalks is required to be provided with development. • "Require collectors consistent with the ACHD Master Street Map(MSM), generally at/near the mid- mile location within the Area of City impact." (6.01.03B) The MSM depicts Waltman Ln. as a collector street where it abuts the site due to the increased traffic anticipated with this development and the adjacent property to the west(Tanner Creek). • "Require pedestrian circulation plans to ensure safety and convenient access across large commercial and mixed-use developments." (3.07.02A) Apedestrian circulation plan was submitted for the site, included in Section VIILE • "Improve and protect creeks and other natural waterways throughout commercial, industrial, and residential areas."(4.05.011)) The Ten Mile Creek along the site's west boundary should be protected during construction. • "Support Valley Regional Transit's (VRT)efforts to construct multi-modal transit centers in areas of high commercial activity and employment as well as areas with transit-supportive residential densities." (6.01.0113) A bus stop is proposed within this development, which will serve residents of the residential development to the west and employees and customers of the proposed commercial development. • "Locate smaller-scale,neighborhood-serving commercial and office use clusters so they complement and provide convenient access from nearby residential areas,limiting access to arterial roadway multimodal corridors." (3.07.02B) Smaller-scale neighborhood commercial uses are proposed along with two (2) larger retail building A edestrian pathway is proposed for access between the subject property and the adjacent proposed Page 5 residential property (Tanner Creek) to the west. For better connectivity, a more direct access, and to reduce traffic on the collector street(Waltman Ln.), Staff recommends a vehicular driveway/bridge is provided across the Ten Mile Creek between the two prolectse or easy access from the residential development in accord with UDC 11-3A-3A.2. • "Slow the outward progression of the Citv's limits by discouraging fringe area development, encourage development of vacant or underutilized parcels currently within City limits." (4.05.03B) The proposed vacant parcels are within the City limits and the larger area is surrounded bX properties already annexed into the City. The development of this property will result in better provision of City services. mefits or-benefits of flie pfoJeet or-pr-oposediuses. Analysis for-eit-her-eomplianee with the adopted f�ti landiuse designation of MU G, or-anothef one,may fesWt in i,efy different analysis. A pfopeft-Y designated The pt"ose and intent of Mi�Eed Use(Genefal) is: A gomoffl�, the 191irpose of this 6kosignation is to provide fifigetional andphysied!imtegiwtiom of land lises, A-Q -pl,-POA-62 G�-;Omhameo neighbor-hood sense O)Lplaee-, ON-4 A-Q loeations for-day ear-es, 14&E spaee, or-small loeations for-doeter-S, depAists, or-Other-t"ieal eoffmmni . -tises. Thefe is also He integrated fesidepAial with or-eonsider-ation for-the plal+Red pr-qjeet to the West. a �Ua fh ;, oitw ago sf rfR a�f; , Staff finds the ipAegfation Of!a-Rd tises in the pfoposed eenee stent�v�ma"of the MU R and- fthlffi- > > per a smaller-sites on a ease by ease basis. This land tise is not intended for-high defis4y F-esidepAi dei,elopment-ales Page 6 siff t the 1wippose op intent of t-.m&e4 , e kaki.mt-,ti.,,,. cc n cc n I. twtkoln. O.H.-d. plan. to the west-, is walled 0#, adjaeont to looding-affd cc n 191,eommoreialpad sites to make iiso ef qiiiot and oasi4,oeeessible open Vaeo. open Vaeo a i, cc cc 719 n t cc n4 ron4n„fapAn do not e fit" Page 7 CC amenities that fester-a Wide i'afiet-y Of i ig f+em leiswe to pla-y. These afeas sheiuld be )J CC ' )J pre appi4eation meeting with both 19rejeets an-4 14'0_q ;HN-4012 Ahe impi-essigiq tlq'� CC )J The proposed site Plan does ifieltide a dr-iw aisle leeated behind the lafge retail anehef, that I* "a" tfansition to ftit-we wsidepAial to the West. This od e de n+i ConnectivityL' L Single Family Residential Townhouses or Condos Open Space p_p Multi-family c -- — 3 Transit Office, iJ Stop Live-work,or Townhouses of J� Commercial/ E Retail Care Office or I I Service Use QQQQa orb a a a a�VQ a 50 oaao 0, _ Plaza/Open Space Arterial Road O Feature area(shared space,connectivity,etc.) I F Figure 3A from City of Meridian Comprehensive Plan.Note the focus on rohdway frontage that transitions and integrates uses,and the open space amenities both integrated and shared. Page 8 Single Family i Residential Office or Hospitality p Retail or Service Use Local � I a Residential Office Park/ or Office Headquarters _, O _ q 1 � Integrated Plaza Area v q v � III I � Retail _ o Arterial Road O Feature area(shared space,connectivity,etc.) ---� -- Figure 3D from City of Meridian Comprehensive Plan.Note the special focus on uses with roadway frontage,the unimpeded and direct pedestrian access without traversing frequent parking aisles,the opportunities for a variety of community serving uses(not just high visibility pad sites)and the shared amenity spaces and open space for both the large anchor and smaller pad sites and uses. in r-eviewing development > ill > Ae prejeet does not eeMP4,with the Provisions of the gmeneral M&-P-d ilt-%p_0412_008' either the purpese per- C—eiimier-czcrr-uses sci as oace, eleam industfy, 'ff'eficcrccxrrrment ti � Page 9 -Q{h p a 0 Of the dei'elE)pMefft afea. o),based off the r-aties below: • F-Of plazas that af e ifftegf-ated iffto a retail pfej eet,the dewlepef wetild be eligible for-a 6:1 is eligible for-a-2:1 befftis. That is to sa-y, if the pay-k is 10 aer-es iff afea, the site wetild be eligib and some weat-hef pr-oteetieff. That wetild meaff that by pfei,idiffg a half aefe plaza, the dei,elopef Ak Additional Aflftlysisi internal Ciretilation and Pedestrian Aeeess! Some effoi4 has beeff made to elei,ate the site plaff to stipper- ills affd powef eeffter-s of deeades past. These impfewmeffts howeilef really offly stipper-t a-Rd beffefit The maze of pafk4ffg spaees affd dr-ii,e aisle er-R—i dfe for-tisefsnot ami,iffg 01-1-the site i4a eaf. Pa sites haw all beeff leeated off the otitef edges of the site with pedestfian efRq i iffg fw"effdy 'iettlaf destioa600(�he Small f etail Pad-2 site). These Otitef Pad sites AIA144-h-�&Tve*:-h-V---Bttghs af e oet Addiffg more sidewalks to a lafge pafkiffg area affd er-eatiffg tokeff opeff spaee that is stffottffded by pafk4ff g Page 10 leeal , these tises at an aggr-dable pr-iee point gii,en the seale, loeation, and ipAefstate i4sibilit-y. The smaller-Retail-2 pad site(in the middie)may stippoi4 some ffmitii —,btA none of the listed&Eamples afe t"k-a4 Site Designs To be eeosidefed a+fiiiied tise pf a Site fedesign is-"ef�,likely fe"ifed.No sffiall ffm+ibef of ehanges will wsolw the tinder-long design issties. A W-r-ge Fetail anehof eetild easily be integrate ioto a+fiiieed tise pfojeet,btit fof this site io this loeatioo, it wetild likely oeed to be loeated aloog the iotef state of Mefidiao Read. This is oofffial and typieal both fof sites stieh as this, aod fof ffic�j of fetailefs, io tises to the West, a-Rd disallows the potential for-ftfi-Y lessef eoffH*'UH4-Y sel=vi -1 tlSeS fFOM--- oeetipying spaee along wakma-H Lane. Wakma-H is the ideal loeation for-eoffH*-uHA-Y sef 0 fie also be r-ededieated. The lafge Retail 1 anehor-eetild be easily pr-ei4ded with a eent+al spine aeeess fFem wetild also then not be litefally walled off by the tmatt+aetii,e side of a lafge big b&E, and eetild make bet4e tise of-,,iews aefess the Teo Mile efeek.Nooe of the pad sites oo Mefidicm Read oeed to be lost, �hottgh tM speeifie pokey. The spaee behind the leading deeks is tinattfae6w a-Rd likely to be a 1+uisanee a-Rd CPT-ED isstie. The afea stffetinded by paFking near-offiee pads is a heat island,tinsafe, and diffietilt to aeeess,both foF nea-r-by employees and fef Fesidents. While the eentfal Open spaee eetild sef�,,e as Something of a-H OtAdoof- Finally, a-Rd as pr-ei,iotisly stated, the site laeks ipAegf ated design feat-tifes foF tiser-s to leistife and Femaifl. There are no elements of destination regional,fie plaees designed for-btisifiess i4sits and otAdoof me de higl+wa eofffffiefeial, designed to tishef in as ma"whieles as possible, and then to get them otit as "iek! TRANSPORTATION: Access is proposed via three (3) driveways to/from Waltman Lane, a local street, at the project's north boundary. ACHD's Master Street Map (MSM) designates Waltman Ln. abutting this site as a collector street. Improvements are required to Waltman Ln., including reconstruction of the bridge over the Ten Mile Creek, Page 11 west of this site with the Tanner Creek project. Improvements to the section of Waltman that abuts this site will be determined by ACHD with a future development application since this only an annexation request. The extension of Corporate Drive to the northwest of this site,designated as a collector street on the MSM, including construction of a bridge over the Ten Mile Creek from the north to Waltman Lane,is proposed to be completed with the first phase of development of the Tanner Creek project prior to issuance of building permits. If the Tanner Creek proiect doesn't 20 forward and complete the improvement to Waltman Ln. and Corporate Dr. as planned, Staff recommends these improvements are completed by this developer through a Cooperative Development Agreement(CDA)with ACHD, as follows: • Extend Corporate Dr. off-site from its current terminus north of Ten Mile Creek to Waltman Ln. and construct a new bridge over the Ten Mile Creek,within existing ROW. The roadway north of the bridge should be constructed as a 40-foot wide commercial street section with vertical curb, gutter and 5-foot wide concrete sidewalk. The crossing of Ten Mile Creek will require a 58-foot wide bridge with 2-foot parapets. Staff recommends the roadway south of the bridle to Waltman Lane is constructed as a complete street section with detached 10-foot wide multi-use pathways alone both sides of the street.These improvements should occur with the first phase of development and should be complete prior to issuance of any Certificate of Occupancy for the site.. • Construct Waltman Lane as '/2 of a 36-foot wide street section with curb, gutter,an 8-foot wide planter strip/parkway and.a 10-foot wide detached sidewalk within 29-feet of right-of-way(ROW) from centerline with 7-feet of the sidewalk located outside of the dedicated ROW abutting the site. All improvements are proposed to be constructed south of the existing edge of pavement for Waltman Ln., shifting the centerline 8-feet south to the south.ACHD is requiring the A I' ant to construct the north side of Waltman with a minimum of 12-feet of pavement from centerline,a 3- foot wide gravel shoulder and a borrow ditch to accommodate the roadway storm run-off. Center turn lanes are required to be constructed on Waltman Ln. if determined necessary by ACHD. The improvements to Waltman Ln. will require reconstruction of the existing bridge over the Ten Mile Creek as a full 36-foot street section with curb and 5-foot wide attached concrete sidewalks. This will require a 54-foot wide bridge with 2-foot parapets. These improvements should be completed as required by ACHD and shall occur with the first phase of development and be complete prior to issuance of any Certificate of Occupancy for the site. The proposed commercial development is estimated to generate 10,891 vehicle trips per day,(VTD)(950 vehicle trips per hour in the PM peak hour). Based on the findings of the Traffic Impact Study(TIS) for the proposed project,which included the Tanner Creek project,the Meridian Rd./Waltman Ln. intersection would exceed ACHD's Acceptable Level of Service thresholds. With previous development applications for the Tanner Creek property,ACHD did not recommend any mitigation at the intersection due to ri t-of-waX (ROW)constraints,impacts to existing businesses,and substantial intersection redesign and construction, making the recommended mitigation infeasible. A letter prepared by Six Mile Engineering,eering,dated 1/23/23,in response to comments and feedback during the City Council hearing for this project,was submitted to ACHD proposing phased alternative improvements at the Meridian Rd./Waltman Ln. intersection to address traffic impacts from these developments. A three- phase concept designwas proposed in which the first two designs did not require any additional ROW dedication and the final phase did.ACHD reviewed their proposal and does not recommend any modifications to the intersection as under all concept designs,these modifications would negatively impact existing operations of both the interchange and ramps. ACHD's concerns also extended to the impacts the proposed modifications would have to the Central Dr. and Corporate Dr. intersections at Main St. and Progress Ave. While the proposed improvements may benefit both of these proposed developments in the short-term,they'll likely negatively impact the already congested area roadways and intersections. These Page 12 improvements without significant widening increase corridor travel times and interchange queue lengths, further compoundingeg congestion in this area. ACHD believes there are other alternatives that may be considered such as converting Central Dr./Waltman Ln. and Corporate Dr. to a one-w9Y couplet,which is anticipated to reduce both queue lengths and the impacts to the Meridian Rd. and the I-84 interchange system (see ACHD's letter for more information). The construction of the Linder Road overpass (3/4 mile to the west), scheduled in ACHD's IFYWP for construction in 2026-2027, should greatly improve traffic conditions on Meridian Rd.by providing another north/south connection over I-84.The Commission and City Council should consider if higher levels of traffic and congestion in this area are acceptable when acting on this application.If not, consideration should be given to the inclusion of a provision in the Development Agreement,which limits development to the large retail(Retail 1) store at this time and delays the Retail 2 building and Pads 3 and 4 until such time as the Linder Road overpass is completed or other area improvements occur that allow for an acceptable level of service to be provided, as determined by ACHD. TRANSPORTATION FOCUS—EXISTING TRANSPORTATION NETWORK CONCERNS Staff and ACHD have concerns with the ability of the existing transportation network to support the proposed development. T+should be noted tha4 A Trafflc Impact StudX(TIS)was natp�submitted for the subject project, a memo with additional information was also submitted. There are already signal timing issues at the Waltman and Meridian intersection and this development will add to the wait times and congestion. • Northbound Left Turn from Meridian Road: There is inadequate storage for northbound left turns into the project site,onto Waltman. A dual left-turn is likely needed in this location,even with community uses occurring here,let alone regional serving uses. Further,a single left-turn lane requires longer green light time to provide the needed access for major big box retailer,mid box,and several drive throughs, ironically each rivaling the stacking capacity of this turn lane. • Suhbound Right Turn from Waltman Lane onto Meridian Road: There is inadequate suthbound right turn lane capacity for all return trips originating from either the interstate or south side of the interstate. While not a direct correlation to signal timing and capacity,each retail pad site can accommodate more cars than this lane without blocking the proposed full turn access on Waltman,nearest to Meridian Road. There are multiple proposed high traffic generating pad sites,never mind the large retail anchor and variety of other pad sites. eeneept plan,whieh is not shev�%(but ma-y stippeFt some tF xpa-nsien),but would also need to eentead with impr-evements that will affeet ipAer-seetien alignment, gr-ading, and drainage. The setid+beend tum lane neAh of MeDena4ds for-example, air-eady has an&ieeptienally wide,pai4ia4ly obsetffed, and ve defieieneies. islands and signals ma-y also need to be r-eset,biA"s pr-qjeet should not seek to benefi is seftened s4stapAia4ly by the &Eistifig landseaping, and that should eepAii+ue with development of this site. Anything ea-n be engineered,biA tmder-sta-nding the impaets of the epAir-e area developed and eper-a4ing a4 the g eenditions and with the single peipA tffban inter-ehange (S-PUI). Timing will be ftfl4her-eemplieate and the SPL4, of existing eenditions where vehieles Page 13 West dr-ii'e aisle proposed With this pfeJeet, efessiffg thfoicigh the ffliddle of a plamled pfiilate multi fiR*4Y gf oate f bic ram fs f.,., the r-eadway. Speetilative Entitlement! Staff beliei,es that ameffdiffg the Fictticffe Land Use Map as proposed, gii,e Valley,ffet: ,sr f eppefttm4y,btit also; ,.ram It is essential that analysis by both the Idaho Transportation Department and the Ada County Highway District be fully and thoroughly reviewed, and that Commission and City Council be able to consider the full array of both land use and transportation impacts before making a decision. Considering approvals in silos either-iter-atively through subsequent requests by differ-ent pr-ojeets, or-by multiple — . . different stages of r- i , I ble harm to the City's flagship and nafnesake interehange and entFyway into the City. There should be lingering o -1 questions, a nothing left to ehanee or ehange inter given the impor-tanee of this area-. Master Street Map (MSM): The MSM depicts W. Waltman Ln. and W. Corporate Dr. to the north,which is planned to be extended across the Ten Mile Creek to Waltman, as commercial collector streets but does not depict any collector streets across this property. Note:ACHD has submitted comments based on their preliminary review of the TIS, which may be considered with the future development application (see Section IX.I for more information). VI. STAFF ANALYSIS A. COMPREHENSIVE PLAN MAP AMENDMENT(CPAM) Based on the analysis above in Section V, Staff finds the proposed development plan is generally consistent with the requested FLUM designation of Commercial for this site and the requested designation of MHDR for the adjacent property to the west(Tanner Creek) and is compatible with adjacent existing and future land uses. Further, the proposed FLUM designations provide for a better transition in uses from existing and future residential uses to the west and northwest and are compatible with adjacent FLUM designations in this area.Note:If the proposed amendment to the FLUM is not approved,Staff finds the proposed development is not consistent with the existing MU-C FLUM designation for the reasons noted above. See above analysis in Section V for more information. B. ANNEXATION(AZ) The Applicant proposes to annex 18.30-acres of land with a C-G(General Retail and Service Commercial)zoning district consistent with the proposed FLUM amendment to MU Commercial. The Page 14 subject property is part of an enclave area surrounded by City annexed property. A legal description and exhibit map for the annexation area is included in Section VIILB. the proposed Fr L44 designation oFran n A revised conceptual development plan was submitted as shown in Section VIILC that depicts how the property proposed to be annexed,as well as the area currently zoned C-G, is planned to develop with two(2)big box retail stores [Retail 1 (130,000 150 153,300 square feet(s.f))&Retail 2 (90,000-80,500+/-s.f.),Retail et 2 (20,000-30000 Tf 4 ads —p , ineluding 2 with drive +h,-,,,,g 's andstefysquar-efeet ffiee building 5 shops. The area shown on the concept plan on the bottom(south)portion of the development area(delineated by a red line)is the portion of the site currently in Ada County proposed to be annexed;the area on the top (north)portion of the development area is the portion of the site currently in the City. The portion of the site currently in the City is entitled to develop subject to UDC Table 11-2B-2 Allowed Uses in the Commercial Districts,regardless of whether or not the proposed annexation is approved,as there is not a Development Agreement in effect for that property. As proposed by the Developer in the updated application narrative,a minimum of 10%of the total building_square footage for the site will be reserved for non-retail commercial uses that may include such uses as office,clean industry,entertainment,hospitality/hotel,fitness and/or recreation,personal services,non drive-through restaurants,health care,daycare, finance and/or banking,and educational and/or training uses. The conceptual development plan depicts a future VRT bus stop at the northeast corner of the site along Meridian Rd.,an arterial street. For safety reasons and for better accessibility from the proposed residential development to the west, Staff recommends it's relocated off the arterial street to the plaza area at Shop 1 or another location acceptable to VRT. A vehicular connection/stub is not depicted on the revised concept plan to the property to the west for future extension across the Ten Mile creek and interconnectivity,only pedestrian pathway is proposed. Staff recommends a driveway is provided(alongside the proposed pathway)in accord with UDC 11-3A-3A.2,which supports limiting access points to collector streets and requires a cross- access/ingress-egress easement to be granted to adioining properties where access to a local street is not available,unless otherwise waived by City Council.The Applicant has submitted an emergency access easement agreement with the property owner to the west for secondary emergency access to Ruddy Dr. and Waltman Ln. At no time should construction traffic associated with the development of this site be allowed to access this site using Ruddy Dr. through The Landing and Tanner Creek Subdivisions. A 10-foot wide pedestrian pathway exists along Meridian Rd. adjacent to the site. In accord with the Pathways Master Plan, a detached 10-foot wide multi-use pathway should be provided within the street buffer along Waltman Ln.; and a 10-foot wide multi-use pathway shall be provided east/west through the site with connections to the pathways along Waltman Ln. and Meridian Rd. and internal pedestrian walkways.The Applicant should coordinate the location of the pathway through the site with the Park's Department.A 14-foot wide public pedestrian easement is required for the multi-use pathways; a recorded COPY of such should be submitted to the Planning Division prior to issuance of the first Certificate of Occupancy for the development.Internal pedestrian walkways should be a minimum of 5-feet wide and should be distinguished from the vehicular driving surfaces through the use of pavers, colored or scored concrete, or bricks as set forth in UDC 11-3A-19. The City may require a development agreement(DA)in conjunction with an annexation pursuant to Idaho Code section 67-6511A. To ensure the site develops as proposed with this application, staff Page 15 recommends the provisions discussed above are included in a DA for the subiect property. The entire property depicted on the conceptual development plan in Section VIII.0 shall be governed by the DA as agreed upon by the Applicant.A legal description for the boundary of the property subject to the DA is included in Section VIILG. Future development of the property should be generally consistent with the conceptual development plan in Section VIILC. The Applicant requests flexibility in the general configuration and size of the buildingfootprints and orientation,plaza areas and parking on the site with an allowance for up to 20% change in square footages of buildings. wasn'tAs noted abei,e in Seetion V,mi�ied,,:tse designated ar-eas sheiild inehide at least thwe (3) types of!an "ises. The proposed eefieept--Hal d&,,elepment plan for-the a*a&iatien ar-ea(and 4r-ger-afea) only ineltides Ta*aer-Gr-eek�. Reasons for-denial ineltided Getmeil's detemiination that the sole fesidepAial tise of the didn't , Staff feeeffffaends de3v,elepment applieations afe stibmitted eenettffendy for-these pfopefties with a mastef plan for-the e3v,efall area that demenstfates eensisteney with the gttidelines in the GefnpFehensi3V,e demenstfate ith the Plan on its ONN%mel-4ts. The TIS shetild also be tipdated to take into intensity of de.,elep ent proposed. VIL DECISION A. Staff- Staff recommends deiiial approval of the proposed amendment to the Future Land Use Map FLUM and the proposed annexation per the updated analysis above in Sections V and VI and the Findings in Section X. If City Council does not approve the requested amendment to the FLUM. Staff recommends denial of the annexation request based on incompatibility of the proposed development with the existing MU-C FLUM designation. B. The Meridian Planning&Zoning Commission heard these items on April 28, 2022. At the public hearing, the Commission moved to recommend denial of the subject CPAM and AZ requests. 1. Summary of Commission public hearing: a. In favor: Ethan Mansfield,Hawkins Companies: Matt Schultz. Representative for Tanner Creek(to the west) b. In opposition: Kelsi Lorcher, Joe Lorcher C. Commenting: Clair Manning,Nona Haddock d. Written testimony: None e. Staff presenting application: Sonya Allen Page 16 f Other Staff commenting on application: Bill Parsons 2. Ke, ids)of public testimony a. Public testimopy in agreement with Staff's recommendation of denial due to not having a Master Plan with the Tanner Creek development to the west, b. Concern pertaining to o impacts on traffic in the area from the proposed development, C. Testimony from the Tanner Creek developer's representative that they're in favor of the proposed development and intend to re-submit a residential development plan for the property to the west once ACHD has accepted their Traffic Impact Study(TIS). 3. Ke, ids)of discussion by Commission: a. Concern pertaining to the impact on traffic in this area if the proposed development plan is approved; b. Desire to have the TIS reviewed&accepted by ACHD for the overall development area in order to know the impacts and transportation improvement requirements for the development, C. Consistency of the proposed development plan with the Comprehensive Plan. 4. Commission change(s)to Staff recommendation: a. None(Commission recommended denial based on their belief the requested use is not consistent with the general mixed use development guidelines,the existing MU-C guidelines or the proposed MU-R guidelines: also need a Traffic Impact Study.) 5. Outstandingissue(s) for City Council: a. None C. The Meridian City Council heard these items on June 14.2022.At the public hearing_ the Council moved to remand the subject CPAM and AZ requests back to the Commission. 1. Summary of the City Council public hearing: a. In favor: Ethan Mansfield_Hawkins Companies:Matt Schultz_Representative for the Tanner Creek development to the west. b. In opposition: Joe Lorcher_Kelsi Lorcher_ Clair Manning: William Kissinger Joey Lorcher C. Commenting: Mike Swenson_ Kristy Inselman_ACHD d. Written testimony: None C. Staff presenting application: Sonya Allen f Other Staff commenting on application: None 2. Key issue(s)of public testimony: a. Concern pertaining to traffic impact on the Meridian/Waltman intersection from the proposed development: b. Against the intensity of uses proposed with the MU-R FLUM designation and resulting traffic in this area and at the Meridian/Waltman intersection- s. Desire for a true mixed use project to be developed on this site as opposed to an entirely commercial development. 3. Key issue(s)of discussion by City Council: a. Preference for this property and the abutting property to the west to come in together or concurrently with a master plan for the overall area that demonstrates consistency with the existing or proposed FLUM designation b. Desire for the transportation issues to be addressed before a development plan is approved: c. Desire for changes to be made to the concept plan to be more consistent with the general mixed use guidelines and specifically the requested MU-R designation. 4. City Council change(s)to Commission recommendation. Page 17 a. Council voted to remand this application back to the Commission for review of anticipated changes to the concept plan to be more consistent with the general mixed use guidelines and specifically the requested MU-R guidelines:and so that a master plan can be reviewed for this property and the Tanner Creek property concurrently. D. The Meridian Planning&Zoning Commission heard these items on(continued from October 19, 2023)November 2,2023. At the public hearing,the Commission moved to recommend approval of the subject CPAM and AZ requests. 1. Summary of Commission public hearing_ a. In favor: Ethan Mansfield,Hawkins Companies, Leah Kelsey, Six Mile Engineering eering b. In opposition: Kelsi Lorcher,Joe Lorcher,Joey Lorcher C. Commenting: Clair Manning d. Written testimony: None e. Staff presenting application: Sonya Allen f. Other Staff commenting on application:None 2. Key issue(s)of public testimony a. Against project due to the impact on traffic in this area from this development and the extension of Ruddy Dr. b. Concerned pertaining to the safety of area residents with the traffic that will be generated from this development and the residential development to the west when Ruddy is extended to Waltman Ln. 3. Key issue(s)of discussion by Commission: A. The Applicant's request to not be required to provide a vehicular connection to the west across the Ten Mile Creek to the adjacent residential development. b. The Applicant's request to not construct a driveway access to the out-parcel at the northwest corner of this site at this time. 4. Commission change(s)to Staff recommendation, a. At Staff s request,modify DA provision#A.I G)to require the extension of Corporate Dr. to be constructed as required by ACHD. b. The Commision is in support of Council granting a waiver to UDC 11-3A-3,which requires vehicular connectivity between the two projects via a cross-access easement,to not require a connection(DA provision#IX.Alc). c. Modify the requirement for a cross-access easement and driveway to be provided to the outparcel(Parcel#S 1213417320)to only require an easement at this time. The easement should grant consent to the owner/developer of the out-parcel to construct the driveway on the subject property in the future at the time of development. (DA provision#A.Id). 5. Outstandingissue(s) for City Council: a. None E. The Meridian City Council heard these items on November 21, 2023.At the public hearing. the Council moved to approve the subject CPAM and AZ requests. 1. Summary of the City Council public hearing: a. In favor: Ethan Mansfield Hawkins Companies; Leah Kelsey, Six Mile Engincerin b. In opposition: Steve McCarthy_ : Clair Manning, Kelsey Lorcher: Kurt Lee:William Kissinger: Ken Freeze C. Commenting: Justin Lucas.ACHD d. Written testimony: Ethan Mansfield,Hawkins Companies: 23 letters of public testimony (see public recordl Page 18 C. Staff presenting application: Sonya Allen f. Other Staff commenting on application: Joe Bongiorno_Fire Dept.: Shawn Harper Police Dept. 2. Key issue(s)of public testimony: a. Concern pertaining to traffic impact from this development and no access to I-84 with the Linder Road overpass b. Inconsistency of the proposed development plan with the vision of the Destination: Downtown plan and Comprehensive Plan- c. Concern pertaining to pedestrian/bicycle safety with traffic coming through Ruddy Dr. to Waltman Ln. and increased traffic at the Meridian/Waltman intersection- d. Preference for a lower density development plan(i.e. single-family homes_no apartments_ smaller offices_entertainment uses): C. Consider limiting density permanently or until there's a resolution in the future to the traffic issues in this area. f. Desire for the City to take a break on approving new projects to give existing approved projects a chance to catch up and be built and see what the impacts are. 3. Key issue(s)of discussion by City Council: a. Traffic level of service once Corporate Dr. is extended- b. Questions pertaining to traffic solutions for this area posed to ACHD: c. Concern pertaining to the proposed amendment to the FLUM- 4. City Council change(s)to Commission recommendation. a. Council approved the Applicant's request for a waiver to UDC 11-3A-3 to not require a vehicular connection and cross-access/ingress-egress easement to the residential property(i.e. Tanner Creek)to the west(strike DA provision#A.Ic). Page 19 VIIL EXHIBITS A. Future Land Use Map—Adopted&Proposed Land Uses(Amended) Date: 10/12/2023 Adopted Land Uses 0 500 1,000 " ��i%�/������%�%//. �..A Feet ��_0/ � ----------------- •. 0 0 1I 90 / t WIF Legend : z ® Area of City Imp7qm 1a1 I <IV,�0IFuture Land Uses W� /�rCitywide !!ll.�Ay �� ��o Low Density Residential /t ■ /�I Medium Density Residential ■ / II ■ T _T Med-High Density Residential ■ IrD * • _ High Density Residential + ■ . ■ ■ ■ ■.... .■ r*r r r r - Commercial - Office j j Industrial I/ / Civic Old Town Proposed Land Uses ® Mixed Use Neighborhood ® Mixed Use Community 1 /J///,/ i/��/;� 1'+� - Mixed Use Regionali//,/ AMC %%" Mixed Use Non-Residential .//� ® Mixed Use Interchange ��� Ten Mile Specific - Low Density Employment ® Lifestyle Center ■ ��I� i�% - High Density Employment ■ �,� ,j,Z ■ ��1 � ��ai it ® Mixed Employment /j----V '�II ® Mixed Use Residential E mvoP14, 0 ® Mixed Use Commercial ■ 061 K l LJ_LLJ J�U ITD R ■ is ■ ■■ ■. ■ .■ . ■ . . ■ rr*rrrrrrr I// I/ / I Page 20 B. Annexation Legal Description and Exhibit Map [am February 4,2022 Project No.:20-176 I-WMeridian Road Exhlbit A Lgal DexrIptlon for Annexation and Reaane to C-G A parcel of land bring a portion of the Northeast 114 of the Southeast 1/4 of Section 13,Township 3 North,Range 1 West,B-M.,Ada County,Idaho being more particularly described as follows: Commencin8 at a brass tap marking the East 114 corner of said Section 13,which bears 589`26'10"E a distance of 2,642,64 feet from a 5/"nch re bar marking the Center 214 corner of said Section 13,thence following the easterly line of the Southeast 1/4 of said Section 13,$01'02'43"W a distance of 420.62 feet to the POINT OF BEGINNING. Thence following said easterly line,S01'01'43"W a distance of 614.71 feet to the boundary of the City of Meridian per ordinance number 341,also known as South Gate Annexation,dated May 7,1979; 1_ Thence leaving said easterly line and following said boundary the following five(5)courses: N88'58'17'"W a distance of 96.37 feet; 2. 571'02'14"W a distance of 373-86 feet; 3. 574"40'17"W a distance of 471.15 feet; 4. 583'28'13"W a distance of 332.94 feet; 5. N89"34'12"W a distance of 85.20 feet to the westerly line of said Northeast 1/4 of the Southeast 1/4; Thence leaving said boundary and following said westerly line,N00"43'22"E a distance of 664.99 feet to a 5/8-inth rebar, Then€e leaving said westerly line,S89'32'05"E a distance of 968•SS feet to a 5/8-inch rebar; Thence N01'01'36"E a distance of 244.37 Beet; Thence 589'08'09"E a distance of 349.98 feet to the POINT OF BEGINNING. Said parcel contains a total of 18.304 acres,more or less. Attached hereto Is Exhibit B and by this reference Is made a part hereof. • pL LA�yr� or � 1 4 1 662 K E'r 4 5725 North 131srowery Way•Boise,Idaho 03713• 2us.639.5939•kmengllp.com Page 21 CENTER 1/4 CORNER POINT OF COMMENCEMENt 5V;nom 13 W. Waltman Ln, E45r 114 C RuER BRASSSCTION 13 FOUND 3 f 6-INCH RESAR BAE JS OF BEARINGCAP 3 — _ 589'26'10"E 264 ,64'� — LINE TABLE EV LINE SEARING DISTANCE P L1 NW58'17V 96.37 o I LF 571'02'1+'W 373.85 POINT OF BEOINNMHG I L3 SB3.26'1.3 W 332.84 L4 N8734'12'W 85,34 599'08'0$"E 349.99' M Unplatted Current Zoning:111 a n 1Y S59'3 Q5"E 568.55' ti [3C AnnecatiQn Area: 12,3041 AC e a Proposed Zoning;C-13 a �..n platked rn 51213417701,51213417680&51213 417699vi 0 '�° Current Zoning;RUT i, L1 Z tafs4 a'Le C � � ��#•�o��� tifJ $o �011�a�pl 1 L4 ' I *1k� LA a LEGEND i BRASS CAP ALUMINUM CAP 43- 6662 5/a-INCH REW CALCULATED POINT OF �, — — — �LINE REZONE BdL1NDAiZY —SECTION " ExiSn NG RIGHT-OF-wAY LINE 0 250 500 750 Plan Scale:V-250' E N 0 1 H E E R I N 0 P25 FRWTH pl,•S[OMI(VµT BUR,KAN0W713 MwMgj74NI1sawmo Exhibit B kff"Ipim Annexation and Rezone 5HFET; 1-84/Meridian Road 1 OF 1 NE1/4 SE1/4 Sec, 13,TA RIW, BM, Ada County, Idaho Page 22 C. Conceptual Development Plan(REVISED)&Renderings i r7 I ! 1, I .E 0 _ 0 4 1 '41HIUM_., M7 I I � - Z_- o+F++++o-i+++++o h (Io h o a jig - i o L o OfHH o-N�Hi+�O O+I++H++o-HHHHo -&i MERIONN ROAD-CONCEPTUALSRE-OPTIONB-0 �•'•�������•�•��� -- - I wYtxwux[ -/i --- ;,K all Urla - - - - U4I IIIII U ill i - I CD I - I! I� -. - - _ 0 H+0 "I+o ! _ , 1 _m� I MERIDIAN ROAD-CONCEPTUAL SITE PLAN e Page 23 1-84MER1,DLA,N1DiE v-FLOP -r��- CONCEPTUAL,SUBIECTTO CHANGE -r oc t 'k SMt•Pt+i 3 : Y �-r� .II� f�hw V 4w�' � IlffRRw +I .09 m who .Ail Page 24 evPnss urvF PLALA TYYt �p +?`�Yi'. � DPNE rrvnu urvE . �+Tr' —a� t. a_f ©I o - �� O.ALA YYR' w wxw u2n �'- ani.r.wuve 4' ( or u.ane Y N VIF:ty. -. ��Nr ' � I rluvrcl rvr z heasYecnvL 1, aS� �A � ■ram - y J f`� - �!f � PuurwFD L�Ff)L)I ltl { I)1\ k © xEa caE[xcuza asossrwnx akiocc i-eaaMEaonx ouurroEc - - — .. '\ ® r _L . "• .. ._ .i ea onn I,� 1��d� L)t�.S l'1211N�tINNf(11<)N � ___ �.n,Jr:,, ... /� -sH1R�— c E14 t _ �LnLn Y VI'l. F— � 1 Yk:R�YtC7'IVk 1 1`: •. :. $„LOCH �1 Y "- s e, Page 26 r ryp��hl. I`I Ii�l'1(I I\I-3 ■� � -` - - NYA�REYLA�v hW� � r xA � .. - - ..- � IIAN NYR�xRl!kK PEAL � •- ,F. �- 1 _ -TANNER�RELKn PLAZA PEASP 1 YtR�YEC I'IV E? � `i11Pu "�.�PNNEPCPEENPULI iANN[P CPEFP PLrZn vwrnuwwmcE �'- D. Tanner Creek and I-84&Meridian Road Conceptual Development Plan CONCEPTUAL,SUBJECTTO CHANGE — j r z � - • I J.:J stir' I ' y mm J p L I ,J j TANNER CRElEK & 1-84 ME'RIDIAN DEVELOPMEl' T A PEDESTRIAN CONNECTION C I-84&MERIDIAN PLAZA TYPE C tow -i i A V B C B. TANNER CREEK PLAZA I rim,M Page 28 E. Vehicular Connectivity Plan TANNER CREEL{ & .rjys r �A r • I-84 MERIDIAN CONNECTIVITY PLAN CONNECTIVITY LEGEND ' ' t - '� tll.. • _, �- (H.• VEHICLE CONNECTIVITY ,� • & �nuu CORPORATE DR.EATENTION 3 WALTMAN LN./MERIDIAN RD. �•.� a vwosr. — ° O INTERSECTION IMPROVEMENTS LINDEROVERPASS • roearzo • - (BYACHD/LTD) �`... ��•..••.•.iiii•..>t••••.....••� • • = r �+ice_ • • izr era • . �� t — w�w�A�wo r �..;..� Page 29 F. Pedestrian Circulation Plan n.c-"rt�.'!• .•_' ifr� 1."ir.1,��d�t.*•- �.f�- -=_a+7ua: ?..,,+1:. ;) IANNLR CREEK UJ f N: 1 i I 1-84 MERIDIAN " DEVELOPMEN 7 PATI TWAY PLA PATHWAY LEGEND <•••• SITE CONNECTIVITY 'fit'�1 Yh'+C' NK i\+1` wwu A I TEN MILE CONNECTIVITY BY =1 y UUO � {•• • fY'I OTHERS W • s iWI •• ) • '• w • I - _-- u <11IIIIIIIIIIII0, 10'PATHWAY IMPROVEMENTS move +�•• • I i� ® OPEN SPACE AMENITIES 'F�•i-.. i� i'' Ir - M I R { '01 •+•i I 1 � i I 4i •3� Ii • `• •x`wI �V,j Z � � •••_a'••M�• Nis• �•� � N' •a�.� wss�.i��,•aa,�••••!�••1••••••••••••�•yJ I 'ill" :1�•�•L I � LJ �• �1•g r 3 9 • ''' 51Y1_ � _ , � � • MM A I •l c � � i� • s Ir � �••e s!•••a•-ar ���� � 4 • l .'• �; � � dab G m Page 30 G. Legal Description&Exhibit Map for Property Subject to the Development Agreement—forthcoming, to be included in Development Agreement Page 31 IX. CITY/AGENCY COMMENTS A. PLANNING DIVISION -a sttbse"ent hearing in order-for-Staff to prepare eenditions and Findings for-appr-ova4. 1. A Development Agreement(DA) shall be required as a provision of annexation of the subject property. The DA shall be signed by the property owner(s)and returned to the City within six(6) months of City Council approval of the Findings of Fact,Conclusions of Law and Decision&Order for the Annexation request. The new DA shall include the following provisions: a. Future development of this site shall be generally consistent with the conceptual development plan,renderings,pedestrian circulation plan and vehicular connectivity plan,included in Section VIII and the provisions contained herein.Flexibility in the general configuration and size of the building footprints and orientation,plaza areas and parking on the site shall be allowed with an allowance for up to 20%change in square footages of buildings. b. As proposed by the Developer,a minimum of 10%of the total building square footage for the site shall be reserved for non-retail commercial uses that may include such uses as office,clean industry,entertainment,hospitality/hotel, fitness and/or recreation,personal services,non drive- through restaurants,health care,daycare, finance and/or banking,and educational and/or training uses. odest,-;a pathway) off the site f i to,-,.,.m eetii t.,; aeeer-d with UPC 11 3 A 3 A 2 mi otl,ofwise waived by City!'',.,,, ei A er-oss aeeess/4ner-esseRr-eas easement shall be Rr-anted4e Division with the first Gei4ifiea4e of ZeninR Comi3lianee ai3plieation for-the s' d. A vehicular 4mcross-access/ingress-egress easement shall be provided to the out- parcel(Parcel#S 1213417320)at the northwest corner of the site and a recorded copy of the easement submitted to the Planning Division with the first Certificate of Zoning Compliance application for the site. The easement shall grant consent to the owner/developer of the out- parcel to construct the driveway on the subject property at the time of development. e. A detached 10-foot wide multi-use pathway shall be provided within the street buffer along Waltman Ln., and a 10-foot wide multi-use pathway shall be provided east/west through the site in accord with the Pathways Master Plan with connections to the pathways along Waltman Ln. and Meridian Rd. and internal pedestrian walkways. Coordinate the location of the pathway through the site with the Park's Department. A 14-foot wide public pedestrian easement shall be required for the multi-use pathways if located outside the public right-of-way, a recorded copy of such shall be submitted to the Planning Division prior to issuance of the first Certificate of Occupancy for the development. f. Internal pedestrian walkways shall be a minimum of 5-feet wide and shall be distinguished from the vehicular driving surfaces through the use of pavers,colored or scored concrete,or bricks as set forth in UDC 11-3A-19. g_ A bus stop should be provided in the plaza area near Shop 1 or an alternate location acceptable to Valley Regional Transit(VRT). h. At no time shall construction traffic associated with the development of this site be allowed to access this site using uddy Dr. through The Landing and Tanner Creek Subdivisions. Page 32 i. If the improvements to Waltman Ln. and Corporate Dr. aren't completed by the developer of the project(Tanner Creek)to the west as planned,these improvements shall be completed by this developer through a Cooperative Development Agreement(CDA)with ACHD,as follows: • Extend Corporate Dr. off-site from its current terminus north of Ten Mile Creek to Waltman Ln. and construct a new bridge over the Ten Mile Creek,within existing ROWS see6eo with�,,er-6ea4 ewb, �_mtter-a-Rd 5 feet wide eeiier-ete sidewalk. The er-essiog-ef Teift Mile Creek will a 59 feet. e id b-i it 2 F,.r ors The ..,7.�ay s „t of 0 00 � 10 feet wide mttlfi iise i3athways alen��bath sides of the stFee as required by ACHD. These improvements shall occur with the first phase of development and shall be complete prior to issuance of any Certificate of Occupancy for the site. • Construct Waltman Lane as '/2 of a 36-foot wide street section with curb, gutter,an 8-foot wide planter strip/parkway and a 10-foot wide detached sidewalk within 29-feet of fight-of- way(ROW) from centerline with 7-feet of the sidewalk located outside of the dedicated ROW abutting the site.All improvements shall be constructed south of the existing edge of pavement for Waltman Ln., shifting the centerline 8-feet south to the south. The north side of Waltman shall be constructed with a minimum of 12-feet of pavement from centerline,a 3-foot wide gravel shoulder and a borrow ditch to accommodate the roadway storm run-off. Center turn lanes shall be constructed on Waltman Ln. if determined necessary by ACHD. The improvements to Waltman Ln. shall include reconstruction of the existing bridge over the Ten Mile Creek as a full 36-foot street section with curb and 5-foot wide attached concrete sidewalks. This will require a 54-foot wide bridge with 2-foot parapets. These improvements shall be completed as required by ACHD and shall occur with the first phase of development and be complete prior to issuance of any Certificate of Occupancy for the site. B. PUBLIC WORKS Site Specific Comments 1. No Public Works infrastructure was provided as part of this submittal,any changes must be approved by Public Works. 2. Water main must connect to the existing main in Waltman Lane at two locations. 3. Provide a water main connection to the west. 4. Ensure no permanent structures are built within a utility easement including but not limited to tree, shrubs,buildings,carports,trash enclosures,infiltration trenches,light poles,etc.). 5. Ensure no sewer services pass through infiltration trenches. General Comments 6. Applicant shall coordinate water and sewer main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet,if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 7. Per Meridian City Code (MCC),the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. Page 33 8. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility,or 30-feet wide for two. Submit an executed easement(on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement(marked EXHIBIT A)and an 81/2"x I I"map with bearings and distances(marked EXHIBIT B) for review.Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. 9. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 10. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 11. All irrigation ditches,canals,laterals,or drains,exclusive of natural waterways,intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 12. Any wells that will not continue to be used must be properly abandoned according to Idaho Well Construction Standards Rules administered by the Idaho Department of Water Resources. The Developer's Engineer shall provide a statement addressing whether there are any existing wells in the development,and if so,how they will continue to be used,or provide record of their abandonment. 13. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 14. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. 15. Applicant shall be required to pay Public Works development plan review,and construction inspection fees,as determined during the plan review process,prior to the issuance of a plan approval letter. 16. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 17. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 18. Developer shall coordinate mailbox locations with the Meridian Post Office. 19. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 20. The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 21. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. Page 34 The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 22. At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 23. A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridianciu.omlpublic works.aspx?id 272. 24. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer,water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit,cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. FIRE DEPARTMENT https://weblink.meridiancioyorgj ebLink/DocView.aspx?id 257681&dbid 0&r0o MeridianQ D. NAMPA&MERIDIAN IRRIGATION DISTRICT(NMID) https://weblink.meridianciU.orgj eRink/Doc View.aspxTid 258727&dbid 0&repo MeridianQ E. PARK'S DEPARTMENT https://weblink.meridiancity.org/WebLink/DocView.aspxTid 310268&dbid 0&repo MeridianQ F. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO(COMPASS) https://weblink.meridianciU.org/WebLink/DocView.aspx?id 258617&dbid 0&repo MeridianQ G. IDAHO TRANSPORTATION DEPARTMENT(ITD) https://weblink.meridiancioy.org/WebLinkIDocView.aspx?id 257906&dbid O&repo MeridianCitX H. ADA COUNTY DEVELOPMENT SERVICES https://weblink.meridianciC.oEg/WebLinkIDocView.aspx?id 259278&dbid O&rgpo MeridianCitX I. ADA COUNTY HIGHWAY DISTRICT(ACHD) https://weblink.meridianciV.orgj ebLink/DocView.aspx?id 267371&dbid 0&repo MeridianQ https://weblink.meridianciV.org! ebLink/DocView.aspx?id 259453&dbid 0&repo MeridianQ https://weblink.meridiancioy org/WebLink/DocView.aspx?id 309476&dbid 0&repo MeridianQ X. FINDINGS A. Comprehensive Plan Map Amendment Upon recommendation from the Commission,the Council shall make a full investigation and shall,at the public hearing,review the application. In order to grant an amendment to the Comprehensive Plan,the Council shall make the following findings: Page 35 1. The proposed amendment is consistent with the other elements of the Comprehensive Plan. The City Council finds the proposed amendment from MU-C to Mrred -Use Regional Ar' "' Commercial and MHDR and conceptual development plan is n-64 eg nerally consistent with of the AIU n ,i" i n,.atien i ff the Comprehensive Plan in that it'9 pr i w.;,,.,.nt4',.sin#e . includingprovision of a transition in uses and compatible uses, as noted in Section V. 2. The proposed amendment provides an improved guide to future growth and development of the city. The City Council finds that the proposal to change the FL UM designation from Mixed Use Community (MU-C) to MZ.*ed -Use Regional(A! Commercial and MHDR does-not-provides an improved guide to future growth and development of the City as the proposed development plan deer is consistent with the proposed development plan and existing and future uses in the area, as discussed in Section V above. 3. The proposed amendment is internally consistent with the Goals, Objectives and Policies of the Comprehensive Plan. The City Council finds that the proposed amendment is ne�consistent with the Goals, Objectives, and Policies of the Comprehensive Plan for the proposed MR Commercial and MHDR designations as noted above in Section V. 4. The proposed amendment is consistent with the Unified Development Code. The City Council finds that the proposed amendment is consistent with the Unified Development Code. 5. The amendment will be compatible with existing and planned surrounding land uses. The City Council finds the proposed amendment and conceptual development plan will riet be compatible with existing and planned surrounding land usesf r the,,.,,ass as noted in Section V above. 6. The proposed amendment will not burden existing and planned service capabilities. The City Council finds that the proposed amendment and development will likely burden transportation capabilities in this portion of the city even with improvements to Waltman,-and the extension of Corporate, and the rk u;,i;,.,,era' Aim-an int r-seetien. Sewer and water services are available to be extended to this site. 7. The proposed map amendment(as applicable)provides a logical juxtaposition of uses that allows sufficient area to mitigate any anticipated impact associated with the development of the area. The City Council finds the proposed map amendment provides a logical juxtaposition of uses bw many,of the m ed use id i;nes e u i,,,,,,i pm,,n as discussed in Section V above; there should be sufficient area to mitigate any development impacts to adjacent properties. 8. The proposed amendment is in the best interest of the City of Meridian. For the reasons stated in Section V and the subject findings above, the City Council finds that the proposed amendment is n64 in the best interest of the City. Page 36 B. Annexation and/or Rezone(UDC 11-513-3E) Required Findings: Upon recommendation from the commission,the council shall make a full investigation and shall,at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds the proposed map amendment to the C-G zoning district and plan to develop sekely commercial retail and effuse neighborhood serving uses on the property per the proposed conceptual development plan lees ne demonstrates consistency with the U n g,,;,i..i;,,.,,N in A pi., Commercial FL UM as noted above in Section V. (See section V above for more information) 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds the proposed map amendment to C-G and conceptual development plan generally complies with the purpose statement of the C-G district in that it will provide for the retail and service needs of the community. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds the proposed map amendment should not be detrimental to the public health, safety and welfare as the proposed commercial uses should be conducted entirely within a structure. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and The City Council finds City services are available to be provided to this development.No residential development is proposed; therefore, enrollment at area schools shouldn't be affected. 5. The annexation (as applicable)is in the best interest of city. The City Council finds the proposed annexation with the conceptual development plan proposed is nei in the best interest of the City per the analysis in Sections V and VI above. Page 37 E IDIAN --- AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusion of Law for Tanner Creek Subdivision (H-2022- 0048) by Engineering Solutions, LLP., generally located 1/4 mile west of S. Meridian Rd. on the south side of W. Waltman Ln. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW C�fIENty AND DECISION&ORDER In the Matter of the Request for Modification to the Existing Development Agreement(DA) (Inst. #108131100),which Allows Commercial/Office/Hotel Uses to Develop on the Site,to Replace it with a New DA Allowing a Mix of Residential Uses to Develop on the Site,including Single-Family Detached and Attached Dwellings, Townhouse Dwellings, and Multi-family Residential Apartments; Rezone of a Total of 41.89 Acres of Land from the C-G to the R-8(12.16 Acres),R-15 (12.27 Acres) and R-40(17.46 Acres)Zoning Districts; Preliminary plat Consisting of 130 Buildable Lots [83 Single-family,45 Townhome and Two(2)Multi-family] and 20 Common Lots on 38.05 Acres of Land in the R-8,R-15 and R-40 Zoning Districts; and, Conditional Use Permit for a Multi- family Development Consisting of 280 Residential Apartment Units on 15.88 Acres of Land in the R-40 Zoning District for Tanner Creek Subdivision,by Engineering Solutions,LLP. Case No(s). H-2022-0048 For the City Council Hearing Date of. November 21,2023 (Findings on December 5,2023) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of November 21,2023,incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of November 21, 2023, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of November 21, 2023,incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of November 21,2023,incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code(LC. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code,and all current zoning maps thereof. The City of Meridian has,by ordinance,established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019,Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR TANNER CREEK MDA RZ PP CUP H-2022-0048 -1- 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of November 21,2023,incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for a modification to the Development Agreement,preliminary plat, rezone and conditional use permit is hereby approved per the provisions in the Staff Report for the hearing date of November 21,2023,attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat,combined preliminary and final plat,or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner,and conforms substantially to the approved preliminary plat, such segments,if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval(UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted.With all extensions,the Director or City Council may require the preliminary plat,combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again(UDC 1I- 6B-7C). Notice of Conditional Use Permit Duration Please take notice that the conditional use permit,when granted,shall be valid for a maximum period of two(2)years unless otherwise approved by the City. During this time,the applicant shall commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval,and acquire building permits and commence construction of permanent footings or structures on or in the ground. For conditional use permits that also require platting,the final plat must be signed by the City FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR TANNER CREEK MDA RZ PP CUP H-2022-0048 -2- Engineer within this two(2)year period. Upon written request and filed by the applicant prior to the termination of the period in accord with 11-513-6.G.1,the Director may authorize a single extension of the time to commence the use not to exceed one (1)two (2)year period.Additional time extensions up to two (2)years as determined and approved by the City Council may be granted.With all extensions,the Director or City Council may require the conditional use comply with the current provisions of Meridian City Code Title I I(UDC 11-513-61F). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s)and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Judicial Review Pursuant to Idaho Code § 67-6521(1)(d),if this final decision concerns a matter enumerated in Idaho Code § 67-652 1(1)(a),an affected person aggrieved by this final decision may,within twenty-eight (28)days after all remedies have been exhausted,including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67,Idaho Code. This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-6521(1)(d)and 67-8003,an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. G. Attached: Staff Report for the hearing date of November 21,2023 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR TANNER CREEK MDA RZ PP CUP H-2022-0048 -3- By action of the City Council at its regular meeting held on the 5th day of December 2023. COUNCIL PRESIDENT BRAD HOAGLUN VOTED COUNCIL VICE PRESIDENT JOE BORTON VOTED COUNCIL MEMBER JESSICA PERREAULT VOTED COUNCIL MEMBER LUKE CAVENER VOTED COUNCIL MEMBER JOHN OVERTON VOTED COUNCIL MEMBER LIZ STRADER VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison 12-5-2023 Attest: Chris Johnson 12-5-2023 City Clerk Copy served upon Applicant,Community Development Department,Public Works Department and City Attorney. By: Dated: 12-5-2023 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR TANNER CREEK MDA RZ PP CUP H-2022-0048 -4- EXHIBIT A STAFF REPORT (:��-WE COMMUNITY DEVELOPMENT DEVELOPMENT DEPARTMENT HEARING November 21,2023 Legend DATE: TO: Mayor&City Council FROM: Sonya Allen,Associate Planner 208-884-5533 SUBJECT: H-2022-0048 Tanner Creek LOCATION: 675 W. Waltman Ln.,in the SE 1/4 of Z— Section 13,Township 3N.,Range 1 W. L1 I - (Parcels: S 1213428050; S1213428301; S1213428010; S1213427890; S1213427880; ° m S1213427872; S1213427860; ` .. rx YV S1213428020; S1213427840) L PROJECT DESCRIPTION The Applicant has submitted applications for the following: • Modification to the existing Development Agreement(DA) (Inst. 4108131100),which allows commercial/office/hotel uses to develop on the site,to replace it with a new DA allowing a mix of residential uses to develop on the site,including single-family detached and attached dwellings,townhouse dwellings,and multi-family residential apartments; • Rezone of a total of 41.89 acres of land from the C-G to the R-8 (12.16 acres),R-15 (12.27 acres)and R-40 (17.46 acres)zoning districts; • Preliminary plat consisting of 130 buildable lots [83 single-family,45 townhome and two(2)multi-family] and 20 common lots on 38.05 acres of land in the R-8,R-15 and R-40 zoning districts; and, • Conditional use permit for a multi-family development consisting of 280 residential apartment units on 15.88 acres of land in the R-40 zoning district. IL SUMMARY OF REPORT A. Project Summary Description Details Acreage 38.05 Future Land Use Designation Medium-Density Residential(MDR)(3+/-acre strip along west boundary)&Mixed- Use Community(MU-C)on the remaining 35+/-acres of the property[Note:An application is in process(H-2021-0099I--84&Meridian Road)to amend the FL UM for this property from MU-C to MHDR.] Page 1 Existing Land Use I Vacant/undeveloped land(pasture) Proposed Land Uses Residential(single-family detached/attached,townhome and multi-family apartments) Current Zoning C-G Proposed Zoning R-8(12.16 acres),R-15 (12.27 acres)and R-40(17.46 acres) Lots(#and type;bldg/common) 130 buildable/20 common Phasing plan(#of phases) 4 Number of Residential Units 408 units [83 single-family(attached/detached),45 townhome&280 multi- (type of units) family/apartment] Density(gross&net) 10.72 gross(overall); 16.44 net(overall) Open Space(acres,total[%]/ SFR-3.66 acres(16.6%)—street buffers,parkways,internal common open space areas buffer/qualified) MFR—4.06 acres—street buffer,linear open space,open space areas greater than 5,000 s.f.in area,areas greater than the dimensions of 20'x 20' Amenities Children's playground, 'h basketball court,pickleball court,pathways(SFR);clubhouse, swimming pool,playground with covered sitting area,internal pathways and a 10'wide multi-use pathway,plaza,shade structure&benches,pickleball court(MFR) Physical Features(waterways, The Ten Mile Creek runs along east boundary,a small portion of the site is within the hazards,flood plain,hillside) floodplain Neighborhood meeting date 6/30/22&9/27/23 History(previous approvals) AZ-06-063 (DA#108131100);PP-08-001;TE-10-028;TEC-12-008;TEC-14-005;H- 2016-0008(PP exp.4/7/18);H-2018-0023(CPAM,CUP,MDA,PP,RZ—denied);H- 2020-0024(CPAM,CUP,MDA,PP,RZ—denied) B. Community Metrics Description Details Ada County Highway District • Staff report(yes/no) Yes • Requires ACHD No Commission Action es/no • TIS(yes/no) Yes • Level of Service(LOS) The TIS in 2018 noted that all studied roadways and intersections were anticipated to operate at an acceptable level of service at build-out of the development. • Existing Conditions Waltman Ln.is improved with 2-travel lanes,25'of pavement&no curb,gutter or sidewalk abutting the site. • CIP/IFYWP Capital Improvements Plan(CIPu Integrated Five Year Work Plan(IFYWP): • Linder Road is scheduled in the IFYWP to be widened to 54anes from Overland Road to Franklin Road with an undetermined date.This does not include funding for ITD's portion of the 1-84 overpass. • The intersection of Franklin Road and Linder Road is listed in the CIP to be widened to 6- lanes on the north leg,6-lanes on the south,7-lanes east,and 7-lanes on the west leg,and signalized between 2021 and 2025. Access One(1)access is proposed via Ruddy Dr.,a local street stubbed at the site's west (Arterial/Collectors/State boundary;two(2)accesses(1 public street, 1 driveway)are proposed via Waltman Ln,a Hwy/Local)(Existing and local street along the site's north boundary. Proposed) Proposed Road Improvements Corporate Dr.is proposed to be extended from its current terminus north of Ten Mile Creek south to Waltman Ln.within existing right-of-way,this will include construction of a new bridge over the creek.Waltman Ln.is proposed to be widened and reconstruction Page 2 of the bridge over the Ten Mile Creek is required.See the ACHD report in Section IX.J or more info. Fire Service • Distance to Fire Station 1.3 miles from Fire Station#1 • Fire Response Time • Resource Reliability 82%(meets target goal of 80%or greater) • Risk Identification 4(current resources would not be adequate to supply service) • Accessibility Meets all required access,road widths and turnarounds as proposed • Special/resource needs Aerial device(can meet this need if required);hazmat event will require mutual aid; structure fire will require an additional truck company;water rescue teams would require mutual aid • Water Supply 1,000 gallons/minute for 1-hour(maybe less for sprinklered buildings) • Other Resources Police Service • Distance to Police Station 1.6 miles • Police Response Time 2:46 minutes(expected);3:58 minutes(average) • Calls for Service 5,176 within 1-mile(6/l/21-5/31/23) • %of calls for service split See comments by priority • Accessibility See comments • Specialty/resource needs None • Crimes 665(6/l/21-5/31/23) • Crashes 88(6/l/21-5/31/23) • Other Reports West Ada School District No comments received Wastewater • Distance to Sewer Services Directly adjacent • Sewer Shed Ten Mile • Estimated Project Sewer ERU's See application • WRRF Declining Balance 13.91 • Project Consistent with WW Yes Master Plan/Facility Plan • Impacts/Concerns Flow is committed—see Public Works Site Specific Conditions Water • Distance to Services Directly adjacent • Pressure Zone 3 • Estimated Project Water ERU's See application • Water Quality Concerns None • Project Consistent with Water Yes Master Plan • Impacts/concerns See Public Works Site Specific Conditions Page 3 II II## 1 IN r.�.. • . . �11 115,I I 5nw��/.1 � . • '� _ ff r�' �. -IIIlllld � ' i Him, TM uu■11 :iiiilln - yy `� ti� ,-.�I� `� r=�� •p , '� ■J� MEN Sam-j! �••11111■1 k 11��� - i� .--_,f r.�a.��_ �.�R.._.li�_� i ICI 11111111 �. It . !+ -r `�`...'` '��� �I��la.�f_- .7■� hIII.1111 • -� t,i�:.YiY+ ,..����'x�. � �1_ Tom'11�:+ Il1an ■� _ _ � —T`I _ �, �.- �rr=J illO : _y L. cub + t3116a 1■■� YIl1 ■ ". F 7'7 ii rL � '.^ilj�', ,�i. i1 J LYY nuuq numl!� C vul� F.11 Pt �ti• ■uum■d1Y •rail L �ici....�IN IN -- ul 1 ■1■IryISa �IIII.IN • p�■ :NI■u■ F H 1 III ■■ .■ . � . �I IN� ul■r N: n ..r�� 3 ■I . p■uu1 � �N_I �I-•11■In 11■--■1■11■1 � _ 111111 IIIY-I INI■11■11■11� F4+� -1 minim - S HE== ■11■ I mum : lllx III��11111111 II■ Islll�l� tiT ERLAND • �� 111-1. ■■ �- — ■■■ -AI. .�- -+ 11■■ ■ IN ■ 11111E III H. IN0111 uu l u•� iii onSIR $ =_=° - = ■ ■� • 11 C. Representative: Same as Applicant IV. NOTICING Planning&Zoning City Council Posting Date Posting Date Newspaper Notification 10/3/2023 11/5/2023 Radius notification mailed to properties within 300 feet 9/29/2023 11/3/2023 Public hearing notice sign posted 10/7/2023 11/5/2023 on site Nextdoor posting 9/28/2023 11/3/2023 V. COMPREHENSIVE PLAN ANALYSIS (https://www.meridiancity.or /�pplan) LAND USE: Existing Future Land Use Map (FLUM) designations: This property is primarily designated MU-C (Mixed Use—Community)on the FLUM with a narrow sliver of Medium Density Residential(MDR)along the western portion of the site consisting of approximately three (3)acres. The purpose of the MU-C designation is to allocate areas where community-servicing uses and dwellings are seamlessly integrated into the urban fabric.The intent is to integrate a variety of uses,including residential,and to avoid mainly single-use and strip commercial type buildings.Non-residential buildings in these areas have a tendency to be larger than in MU-N(Mixed-Use Neighborhood)designated areas but not as large as in MU-R (Mixed Use—Regional)designated areas. Goods and services in these areas tend to be of the variety that people will mainly travel by car to but also walk or bike to(up to 3 or 4 miles). Employment opportunities for those living in and around the neighborhood are encouraged. The MDR designation allows for dwelling units at gross densities of 3 to 8 dwelling units per acre. Density bonuses may be considered with the provision of additional public amenities such as a park, school,or land dedicated for public services. Proposed FLUM designations: The I-84 and Meridian Road application(H-2021-0099),currently in process for the adjacent property to the east,requests an amendment to the FLUM from MU-C to Commercial for that property and from MU-C to Medium High-Density Residential(MHDR) for the subject property(see exhibit in Section VIILJ). The narrow sliver of MDR is proposed to remain along the west boundary to ensure transition of uses as previously desired by the Comprehensive Plan Committee which is accounted for on the proposed plat. The MHDR designation allows for a mix of dwelling types including townhouses,condominiums,and apartments. Residential gross densities should range from eight to twelve dwelling units per acre. These areas are relatively compact within the context of larger neighborhoods and are typically located around or near mixed use commercial or employment areas to provide convenient access to services and jobs for residents. Developments need to incorporate high-quality architectural design and materials and thoughtful site design to ensure quality of place and should also incorporate connectivity with adjacent uses and area pathways,attractive landscaping and a project identity. Note: The initial FL UM amendment request for the property to the east was from MU-C to Mixed-Use Regional (MU-R). The Commission recommended denial to City Council based on their belief the proposed use isn't consistent with the general mixed-use development guidelines, the existing MU-C or the proposed MU-R Page 5 guidelines; they also felt a Traffic Impact Study(TIS)was needed. Council heard the application and remanded it back to the Commission in order to be reviewed concurrently with the subject application in an effort to determine consistency with the Comprehensive Plan for the overall property. After review of these applications, it's Staffs opinion the proposed development plans for both projects are largely inconsistent with the purpose statements and development guidelines in the Comprehensive Plan for the general mixed use and specific land uses (i.e. MU-C and MU-R)for the following reasons: I)functional and physical integration of land uses is desired these are two separate residential and commercial developments with only a pedestrian pathway proposed for interconnectivity no integration of uses is proposed;2) a mixed use project should include at least three (3) types of land uses only two (2)are proposed[i.e. residential and commercial(includes retail, restaurants, etc.)]; 3)community serving facilities such as hospitals, clinics, churches, schools,parks, daycares, civic buildings, or public safety facilities are desired none are proposed; 4)supportive andproportional public and/or quasi public spaces andplaces, including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools are expected none are proposed; 5) mixed-use areas should be centered around spaces that are well-designed and integrated public and quasi- public centers of activity that are activated and incorporate permanent design elements and amenities that foster a wide variety of interests ranging from leisure to play no such public/quasi-public areas are proposed; 6) a mixed use project should serve as a public transit location for future park-and-ride lots, bus stops, shuttle bus stops and/or other innovative or alternate modes of transportation no such stops or lots are proposed; 7) community-serving uses and dwellings should be seamlessly integrated into the urban fabric for an integration of a variety of uses to avoid mainly single-use and strip commercial type buildings (MU-C) single-use developments are proposed that are not well-integrated; 8) vertically integrated structures are encouraged none are proposed(MU-C); 9) integration of a variety of uses together, including residential as a supporting use, to avoid predominantly single use developments such as a regional retail center with only restaurants and other commercial uses (MU-R) no residential uses are included in the proposed MU-R designated area, which creates a single use development with only commercial uses;and 10) retail commercial uses should comprise a maximum of 50%of the development area (MU-R) most if not all of the proposed MU-R designated area consists of commercial/retail uses, no residential, office, civic or other uses are proposed. For this reason, Staff recommended the Applicant of the adjacent project(i.e.I-84 &Meridian Rd.)change their request for a map amendment from the MU-R to the Commercial designation and include a map amendment on the subject property from MU-C to MHDR, as agreed to by both Applicants. This change better aligns with the proposed development plans for both properties and in Staffs opinion is more compatible with adjacent existing and future residential development in the area andprovides a good transition between these uses to the proposed commercial uses to the east and is more appropriate than the existing and previously proposed designation. Proposed Use:A mix of residential uses (i.e. single-family detached and attached and townhouse dwellings and multi-family apartments)is proposed at an overall gross density of 10.72 units/acre,which is consistent with the proposed MHDR FLUM designation. Pathways and sidewalks are proposed throughout the development for internal pedestrian connectivity as well as to the multi-use pathway planned along the Ten Mile Creek and to the proposed commercial development to the cast.The proposed site design provides a good transition of uses with larger lots on the periphery of the development and smaller lots internal to the development,and higher density residential uses (i.e. apartments) on the eastern portion of the site adjacent to proposed commercial uses. DESTINATION:DOWNTOWN The subject property is located within the downtown urban renewal district. Future development of this area is guided by the Destination:Downtown vision plan,which was adopted as part of the Comprehensive Plan.Note: This plan is currently mid-way through an 18-month update process; however; Meridian Development Corporation (MDC)does not anticipate the vision changing much for this area. Page 6 The subject property is part of the Southern Gateway Entertainment&Hospitality District,which consists of 260 acres generally located between Franklin Rd. and I-84. Major characteristics of this district are as follows: 1)bike paths and trails; 2)hotel and upscale restaurant uses; 3)expand and upgrade park&speedway; 4) extensive landscaping; 5)locate a multi-purpose sports facility; and 6)gateway features. Land uses desired in this area include retail/dining(25%),office (25%),light industry(25%)and roads/utlitites/institutional(25%). The proposed use of the property is not consistent with the vision of the Plan for this district. Bike/pedestrian paths and trails are proposed along the frontage of the property along Waltman Ln. and along the Ten Mile Creek as desired. While the existing conceptual development plan that was approved with annexation of the property in 2006 is largely consistent with the vision of the Plan,it doesn't seem feasible as the property has sat vacant for the past 17+years,largely due to access and transportation issues associated with such a high intense commercial development. Other considerations exist that have a part in contemplation of a different,less intense,land use in this area, as follows: • The amendment to the FLUM to MU-C in 2019 supersedes the commercial elements envisioned under the Plan. • Regional entertainment uses have instead developed south of I-84 with several major expansions(Le. Wahooz,Pinz,Roaring Springs and the Galaxy Event Center). • Growth in the downtown district has evolved differently that initially expected.MDC hasn't reserved funding originally planned to support large-scale public-private partnerships,and no public improvements were made in advance to incentivize development in alignment with the Plan.Additional land consolidation has also not occurred to accomplish the vision of the Plan. • Recently,City Council showed some willingness to consider the type of development proposed when they remanded the I-84 and Meridian Rd. project back to the Commission to be heard concurrently with the subject application. The desire was for both properties to come in with a master plan for the entire area to be more consistent with the mixed use development guidelines and specifically the MU-R designation they were requesting and for the transportation issues to be addressed. • A lesser intense land use such as residential will result in less traffic congestion in this area and will be more compatible with existing and future adjacent residential land uses. TRANSPORTATION: Access is proposed via Waltman Lane,a local street,at the project's north boundary and via the extension of W. Ruddy Dr.,a local street,at the project's west boundary.ACHD's Master Street Map(MSM)designates Waltman Ln.as a collector street from Meridian Rd.west to the future extension of Corporate Dr. Due to the increased traffic anticipated with this development,ACHD recommends the collector street designation is extended to the west to Kearney Ave. Improvements are required to Waltman Ln.,including reconstruction of the bridge over the Ten Mile Creek,with the second phase of development as outlined in the ACHD staff Mport. The extension of Corporate Drive,designated as a collector street on the MSM,including construction of a bridge over the Ten Mile Creek, from the north to Waltman Lane is proposed to be completed with the first phase of development prior to issuance of a building permit.This will provide additional access to the site while the bridge across the Ten Mile Creek on Waltman Lane is being reconstructed with the improvements to Waltman Ln.See ACHD report for more information. The proposed change to the FLUM from MU-C to MHDR and development agreement modification to allow for residential uses to develop on the site instead of commercial uses as currently entitled,will greatly reduce the overall traffic impacts in this area on Waltman Ln.,at the Waltman Ln./Meridian Rd. intersection and the Meridian Rd./I-84 interchange.For comparison,the ACHD report states this development is estimated to Page 7 generate 2,884 vehicle trips per day(VTD)(260 vehicle trips per hour in the PM peak hour). In the ACHD report from 2008 for the Browning Plaza preliminary plat(PP-08-001)application,the entitled commercial development was estimated to generate approximately 10,300 VTD (975 vehicle trips per hour in the PM peak hour)at buildout according to the TIS submitted at that time.Although traffic impacts will be reduced if the proposed change to the FLUM is approved,there is still existing congestion in this area that will worsen significantly if this property and the adjacent property to the east develop at this time as proposed. Based on the findings of The Traffic Impact Study(TIS) for the proposed I-84&Meridian Road project to the east,which included the subject proposed development,the Meridian Rd./Waltman Ln. intersection would exceed ACHD's Acceptable Level of Service thresholds.With previous development applications for these properties,ACHD did not recommend any mitigation at the intersection due to right-of-way(ROW)constraints, impacts to existing businesses,and substantial intersection redesign and construction,making the recommended mitigation infeasible. A letter prepared by Six Mile Engineering,dated 1/23/23,in response to comments and feedback during the City Council hearing for the Meridian Rd. &I-84 project was submitted to ACHD proposing phased alternative improvements at the Meridian Rd./Waltman Ln. intersection to address traffic impacts from these developments.A three-phase concept design was proposed in which the first two designs did not require any additional ROW dedication and the final phase did. ACHD reviewed their proposal and does not recommend any modifications to the intersection as under all concept designs,these modifications would negatively impact existing operations of both the interchange and ramps. ACHD's concerns also extended to the impacts the proposed modifications would have to the Central Dr. and Corporate Dr. intersections at Main St. and Progress Ave.While the proposed improvements may benefit both of these proposed developments in the short-term, they'll likely negatively impact the already congested area roadways and intersections.These improvements without significant widening increase corridor travel times and interchange queue lengths, further compounding existing congestion in this area. ACHD believes there are other alternatives that may be considered such as converting Central Dr./Waltman Ln. and Corporate Dr.to a one-way couplet,which is anticipated to reduce both queue lengths and the impacts to the Meridian Rd. and the I-84 interchange system(see ACHD's letter for more information). The construction of the Linder Road overpass (1/2 mile to the west),scheduled in ACHD's IFYWP for construction in 2026-2027, should greatly improve traffic conditions on Meridian Rd.by providing another north/south connection over I-84. The Commission and City Council should consider if higher levels of traffic and congestion in this area are acceptable when acting on this application.If not, consideration should be given to the inclusion of a provision in the Development Agreement,which limits development to the single-family and townhome portions of the development at this time and delays the multi-family portion of the development until such time as the Linder Road overpass is completed or other area improvements occur that allow for an acceptable level of service to be provided, as determined by ACHD. COMPREHENSIVE PLAN POLICIES(https:llwww.meridiancity.or /�pplan): Goals,Objectives, &Action Items: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property(staff analysis in italics): • "Encourage a variety of housing types that meet the needs, preferences, and financial capabilities of Meridian's present and future residents." (2.01.02D) The proposed single-family detached/attached and townhome dwellings and multi family apartments will contribute to the variety of housing types in the City as desired. A mix of alley- and front-loaded units are proposed for added variety in the style of the units. • "Improve and protect creeks and other natural waterways throughout commercial,industrial, and residential areas." (4.05.01D) Page 8 The Ten Mile Creek, which runs along the project's east boundary, is proposed to be re-vegetated and improved with development on the west side that lies within the subject property. The creek should also be protected during construction. • "Permit new development only where it can be adequately served by critical public facilities and urban services at the time of final approval,and in accord with any adopted levels of service for public facilities and services." (3.03.03F) City water and sewer services are available and can be extended by the developer with development in accord with UDC 11-3A-21. • "Avoid the concentration of any one housing type or lot size in any geographical area;provide for diverse housing types throughout the City."(2.01.01G) Four(4)different residential housing types are proposed in this development(i.e. single-family detached, single-family attached, townhome and multi family apartments).A range of lot sizes are proposed for these units, which will accommodate a variety of housing styles consisting of I-and 2-story units. • "Limit canal tiling and piping of creeks, sloughs,laterals,and drains to man-made facilities where public safety issues cannot be mitigated or are not of concern." (4.05.01C) The Ten Mile Creek, which runs along the project's east boundary, is required to remain open as a natural amenity and not be piped. • "Encourage compatible uses and site design to minimize conflicts and maximize use of land."(3.07.00) The proposed single family, townhome and multi family residential uses should be compatible with existing and future medium-density residential uses to the west and north. The proposed design, with larger lots for single-family detached homes on the periphery and smaller lots for single-family attached and townhomes on the interior, transitions well to existing and future adjacent residential uses and the multi family apartments on the east side of the site adjacent, which in turn transitions well to planned commercial uses to the east. The proposed design should minimize conflicts and maximize use of land. • "With new subdivision plats,require the design and construction of pathway connections,easy pedestrian and bicycle access to parks, safe routes to schools,and the incorporation of usable open space with quality amenities." (2.02.01A) Pedestrian pathways are proposed to the amenities in the central common area in the single-family portion of the development, which connect to pathways in the central common area in the multi family portion of the development and extend to the multi-use pathway along the Ten Mile Creek. The large central common area in the single-family portion and the linear open space in the multi family portion of the development provide much usable open space with quality amenities as desired. • "Encourage the incorporation of creek corridors as amenities in development design." (4.05.02C) The Ten Mile Creek corridor is proposed to be improved as an amenity with a segment of the City's regional pathway system along the west side of the creek. • "Ensure development is connected to City of Meridian water and sanitary sewer systems and the extension to and through said developments are constructed in conformance with the City of Meridian Water and Sewer System Master Plans in effect at the time of development." (3.03.03A) The proposed development will connect to City water and sewer systems;services are proposed to be provided to and though this development in accord with current City plans. • "Maximize public services by prioritizing infill development of vacant and underdeveloped parcels within the City over parcels on the fringe." (2.02.02) Page 9 Although there are some County zoned properties at the northwest corner and to the north of this site, the larger area is surrounded by properties that have been annexed and developed in the City.Development of this infill property will result in more efficient provision of public services. (Note: The County zoned property to the east is part of the I-84 and Meridian Road annexation application that's currently in process) • "Require urban infrastructure be provided for all new developments,including curb and gutter, sidewalks, water and sewer utilities." (3.03.03G) Urban sewer and water infrastructure and curb, gutter and sidewalks is required to be provided with development as proposed. • "Require collectors consistent with the ACHD Master Street Map(MSM),generally at/near the mid-mile location within the Area of City Impact."(6.01.03B) The MSM depicts the extension of Corporate Dr. and the portion of Waltman Ln. east of Corporate Dr. to Meridian Rd. as a collector street. Due to the increased traffic anticipated with this development,ACHD recommends the collector street designation is extended to the west to Kearney Ave. • "Slow the outward progression of the City's limits by discouraging fringe area development; encourage development of vacant or underutilized parcels currently within City limits." (4.05.03B) The proposed vacant parcels are within the City limits and the larger area is surrounded by properties already developed in the City. The development of this property will result in better provision of City services. Based on the analysis above, Staff finds the proposed development plan is generally consistent with the requested FLUM designation of MHDR for this site and is compatible with adjacent existing and future residential land uses.Note:If the proposed amendment to the FL UM is not approved with H-2021-00099, Staff finds the proposed development is not consistent with the existing MU-C FL UM designation for the reasons noted above. VI. STAFF ANALYSIS A. DEVELOPMENT AGREEMENT MODIFICATION(MDA) The existing Development Agreement(DA) (Boise Waltman—Inst. 9108131100),approved in 2008,allows for the development of commercial/office/hotel uses on this site.Because that development plan has not been viable and the property has sat vacant since that time,the Applicant proposes a change to the development plan for the site.A modification to the DA is proposed for the purpose of replacing the agreement with a new agreement allowing for the development of a mix of single-family detached and attached dwellings,townhome dwellings and multi-family residential apartments on the site consistent with the plan included in Section VIII.I. The existing DA includes two (2)different conceptual development plans for the site as shown in Section VIILA. These plans depict approximately 400,000 square feet of professional office,hotel,big box retail and smaller retail spaces. The proposed development plan with single-family detached homes adjacent to existing single-family detached homes to the west in The Landing subdivision and future medium-density residential uses to the north across Waltman Ln., single-family attached and townhome dwellings internal to the development,and multi-family apartments on the eastern portion of the development provides a good transition to proposed commercial/retail uses to the east across the Ten Mile Creek with the concurrent I-84 and Meridian Road application(H-2021- 0099)(see Section VIILC). History: Two(2)previous development applications for this site were denied by City Council,one in 2018 (H— 2018-0023)and another in 2020(H-2020-0024).The first,which included a request for an amendment to the Page 10 FLUM from Commercial to MHDR,was denied due to the finding that the proposed amendment wasn't in the best interest of the City for the following reasons: 1)Concern that the property will not be maintained consistently due to different ownership of the structures and associated areas; 2)Desire for the applicant to participate in the Comprehensive Plan update that's currently in process,rather than requesting an amendment to the FLUM outside of that process; 3)Preference for commercial employment type uses to develop on this property rather than residential as the original plan proposed; 4)Concern related to impact on area schools, proposed density and traffic (i.e.resulting safety hazards); and 5)Conclusion that the timing wasn't right for an amendment to the FLUM (a City initiated update to the plan was in process at that time)and the development of the property as proposed.Note:Between the application in 2018 and the one in 2020 the FL UM designation for this property was changed from Commercial to Mixed-Use Community(MU-C)with the City's update to the Comprehensive Plan, which allowed the subsequent application to be submitted without an amendment to the FL UM. With the second application,Council found the proposed rezone was not in the best interest of the City because the sole residential use of the property was not consistent with the MU-C designation. Further,Council didn't want to set a precedent by"floating"a FLUM designation(i.e.MDR)and burdening the adjacent property to the east with providing only the non-residential component of the mix of uses desired for this area per the Comprehensive Plan. The proposed residential development plan is largely the same as those previously submitted for this site. However,the key difference is that a development application is concurrently in process for the 70+/-acres of land directly to the east across the Ten Mile Creek as mentioned above (i.e. I-84&Meridian Rd.H-2021-0099) and an amendment to the FLUM is proposed to MHDR,which supports the proposed uses and is compatible with adjacent existing and future development. Because the proposed development plan for this site has completely changed from the conceptual commercial development previously approved and the terms of the agreement are no longer applicable, Staff is supportive of the request for a new DA to replace the existing agreement based on the proposed development plan. Staffs recommended provisions for the new DA are included in Section VIILA.1 and the development plans for the overall site are included in Section VIIL Note:If the amendment to the FLUMproposed with H-2021-0099 is not approved, Staff is not supportive of the proposed MDA (and consequently the RZ, PP and CUP applications)per the analysis above in Section V due to inconsistency of the proposed development plan with the MU-C designation. B. REZONE(RZ) A rezone of a total of 41.89 acres of land,including adjacent right-of-way, from the C-G to the R-8 (12.16 acres),R-15 (12.27 acres)and R-40(17.46 acres)zoning districts is proposed for the development of a mix of single-family detached and attached dwellings,townhouse dwellings and multi-family apartments. The proposed uses and zoning districts are consistent with the amendment to the FLUM proposed with H-2021-0099 to the MHDR designation. Legal descriptions and exhibit maps for the areas proposed to be rezoned are included below in Section VIII.B. The Allowed Uses table in UDC Table 11-2A-2 for residential districts lists single-family detached and attached dwellings and townhouse dwellings as principal permitted uses in the proposed R-8 and R-15 zoning districts; and multi-family developments as a conditional use in the R-40 zoning district, subject to the specific use standards listed in UDC 11-4-3-27. The City may require a development agreement(DA)in conjunction with a rezone pursuant to Idaho Code section 67-6511A. Because a DA already exists on this property,the Applicant requests a modification to the DA(MDA)to replace the existing agreement with a new agreement consistent with the proposed development plan as discussed in Section VI.A above. To ensure the site develops as proposed with this application, staff recommends the provisions included in Section VIII are included in a new DA for the subject property. Page 11 C. PRELIMINARY PLAT(PP) A preliminary plat is proposed consisting of 130 buildable lots [83 single-family(16 alley-loaded, 67 front- loaded),45 alley-loaded townhome and 2 multi-family] for a variety of housing types and 20 common lots on 38.05 acres of land in the proposed R-8,R-15 and R-40 zoning districts. The single-family lots range in size from 3,850 to 10,536 square feet(s.f)with an average lot size of 5,132 s.f. A total of 16 alley-loaded homes and 67 front-loaded homes are proposed with lot widths of 40, 50 and 60 feet. A total of 45 alley-loaded townhomes are proposed with lot sizes ranging from 2,400 to 3,884 s.f with an average lot size of 2,739 s.f. The proposed plat results in an overall gross density of 10.72 units/acre and a net density of 16.44 units/acre, which is consistent with the FLUM amendment proposed with H-2021-0099. Phasing: The plat is proposed to develop in four(4)phases as shown in Section VIILC. The Applicant requests flexibility in the phasing to adjust the number of lots,combination of lots and number of phases to reflect changing market conditions. Staff is amenable to this request unless otherwise restricted in the Cooperative Development Agreement with Ada County Highway District(ACHD)or as otherwise approved by City Council. Because noise from I-84 will greatly affect future residents in this area, Staff recommends noise abatement in the form of a berm and wall is constructed per the standards listed in UDC 11-3H-4D in its entirety with the first phase of development as a provision of the Development Agreement. The Applicant requests these improvements be constructed with Phases 3 and 4,prior to issuance of Certificates of Occupancies within each phase. Existing Structures/Site Improvements: There are several existing structures on this site that are required to be removed prior to signature on the final plat for the phase in which they are located. Dimensional Standards (UDC 11-2): The proposed plat and subsequent development is required to comply with the UDC dimensional standards for the associated zoning districts is required,as follows: Table 11-2A-6 for the R-8 zoning district; Table 11-2A-7 for the R-15 zoning district; and Table 11-2A-8 for the R-40 zoning district. The standards for all development in residential districts are listed in 11-2A-3. Depict zero(0)lot lines where single-family attached and townhome units are proposed to span over property lines. Access(UDC 11-3A-3 : One (1)public street access is proposed via the extension of W.Ruddy Dr.,a local street,at the west boundary of the site and two(2)accesses(one public street and one driveway)are proposed via W. Waltman Ln.,an existing local street to be designated a collector street from Meridian Rd. to S. Kearney Ave. with this development. A stub street(S.W. 7'Ave.)is proposed to the out-parcel(Cooper property 4S 1213428090)at the northwest corner of the site for future extension and/or access. UDC 11-3A-3A.3 requires all subdivisions to provide local street access to any use that currently takes direct access from a collector street unless otherwise waived by City Council. Because the adjacent property to the east only has access via Waltman Ln., a collector street, a local street with a vehicular bridge over the Ten Mile Creek that includes a minimum 5-foot wide pedestrian walkway on at least one side, should be provided in lieu of the proposed pedestrian connection. Three (3)common driveways are proposed off internal public streets that are required to be constructed in accord with the standards listed in UDC 11-6C-3D. Exhibits for these driveways are included in Section MILD that demonstrate compliance with the required standards. The landscape plan submitted with the final plat application should be revised to depict 5-foot wide landscape buffers planted with shrubs,lawn or other vegetative groundcover where solid fencing is proposed adjacent to the common driveway as set forth in UDC 11-6C-3D.5.A perpetual ingress/egress easement is required to be noted on the final plat,which Page 12 shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment.Address signage should be provided at the public street for homes accessed via common driveways for emergency wayfinding purposes. Three (3)alleys are proposed off internal public streets that are required to comply with and be constructed in accord with the standards listed in UDC 11-6C-3B.5. Include a cross-section of the typical alley on the plat. For addressing purposes and for wayfinding in the event of an emergency,the Fire Dept. is requesting private streets are provided within the multi-family portion of the development. A private street application shall be submitted that demonstrates compliance with the standards listed in UDC 11-3F-4. Road Improvements: The Applicant proposes to construct the extension of Corporate Dr.,a collector street, off-site from its current terminus north of Ten Mile Creek to Waltman Ln.within existing ROW with the first phase of development(54 building lots). The construction of Corporate Dr.will include the construction of a new bridge over the Ten Mile Creek.This will provide additional access to the site and provide for additional access while the Ten Mile Creek bridge on Waltman is being reconstructed. The roadway north of the bridge should be constructed as a 40-foot wide commercial street section with vertical curb,gutter and 5-foot wide concrete sidewalk. The crossing of Ten Mile Creek will require a 58-foot wide bridge with 2-foot parapets. Staff recommends the roadway south of the bridge to Waltman Lane is constructed as a complete street section with detached 10-foot wide multi-use pathways along both sides of the street.These improvements will occur with the first phase of development(54 lots)and shall be complete prior to issuance of any building permits. The Applicant proposes to construct Waltman Lane as '/2 of a 36-foot wide street section with curb,gutter,an 8- foot wide planter strip/parkway and a 10-foot wide detached sidewalk within 29-feet of right-of-way(ROW) from centerline with 7-feet of the sidewalk located outside of the dedicated ROW abutting the site.All improvements are proposed to be constructed south of the existing edge of pavement for Waltman Ln., shifting the centerline 8-feet south to the south. ACHD is requiring the Applicant to construct the north side of Waltman with a minimum of 12-feet of pavement from centerlinc,a 3-foot wide gravel shoulder and a borrow ditch to accommodate the roadway storm run-off. Center turn lanes are required to be constructed on Waltman Ln. at the apartment driveway. The improvements to Waltman Ln. will require reconstruction of the existing bridge over the Ten Mile Creek as a full 36-foot street section with curb and 5-foot wide attached concrete sidewalks. This will require a 54-foot wide bridge with 2-foot parapets. These improvements should be completed as required by ACHD in the Cooperative Development Agreement. Pathways(UDC 11-3A-8 : A 14-foot wide segment of the City's regional pathway is depicted on the Pathways Master Plan along the west side of the Ten Mile Creek.A 10-foot wide multi-use pathway is proposed consistent with the Plan with a pedestrian bridge over the creek for connectivity with the proposed commercial development to the cast. A pedestrian easement is required to be submitted to the Planning Division for this pathway in accord with Park's Dept. requirements. Sidewalks (UDC 11-3A-17): Sidewalks are required to be constructed adjacent to all public streets as set forth in UDC 11-3A-17 as proposed. The UDC requires 5-foot wide detached sidewalks to be constructed along all collector streets(Le. W. Waltman Ln. and Corporate Dr.). Parkways(UDC 11-3A-1 : Parkways are required to be constructed and landscaped per the standards listed in UDC 11-3A-17E. Landscaped parkways are proposed along W. Ruddy Dr./S. Kearney Ave. and W.Waltman Ln. in accord with UDC standards. Landscaping(UDC 11-3B): Street buffer landscaping is required to be provided as set forth in UDC Tables 11-2A-6 for the R-8 district, H- 2A-7 for the R-15 district and 11-2A-8 for the R-40 district and planted in accord with the updated standards Page 13 listed in UDC 11-3B-7C. Street buffers are required to be placed in a common lot or on a permanent dedicated buffer easement,maintained by the property owner or homeowner's association. A 20-foot wide street buffer is required along W.Waltman Ln.,to be designated as a collector street with this development; a 37-foot wide buffer is proposed with a 3-foot tall landscaped berm and a 10-foot wide detached sidewalk. Common open space areas are required to be landscaped per the standards listed in UDC 11-3G-5B. Landscaping is proposed in these areas in excess of the minimum standards. The open space landscape requirements on the Landscape Requirements table on the landscape plan should be revised to reflect the updated standard of one(1) deciduous tree for every 5,000 square feet of common open space. Landscaping is required to be provided along pathways per the standards listed in UDC 11-3B-12C. Minimum 5-foot wide landscape strips are required along each side of all pathways planted with a mix of trees, shrubs,lawn and/or other vegetative ground cover with a minimum of one(1)tree per 100 linear feet of pathway; shrubs should be added on the west side of the pathway along the creek in accord with this standard. Include mitigation information on the landscape plan submitted with the final plat application as applicable for tree preservation in accord with the standards listed in UDC 11-3B-I0C. Qualified Open Space& Site Amenities(UDC 11-3 : The single-family and townhome portion of the development is subject to the qualified open space and site amenity standards listed in UDC 11-3G-3. A minimum of 15%qualified open space is required to be provided for the R-8 and R-15 zone in accord with the quality standards listed in UDC 11-3G-3A.2 and shall comply with the standards listed in UDC 11-3G-3B. Based on the acreage of the R-8 and R-15 zoned portion of the development(i.e. 22.03-acres),a minimum of 3.30-acres of qualified open space is required.The open space exhibit included in Section VIILG depicts 3.66- acres of qualified open space,exceeding the minimum standard by 0.36-acre. Proposed qualified areas consist of 100%of the collector street buffer along Waltman Ln. (on the single-family&townhome portion of the development),which is required to have enhanced landscaping as set forth in UDC 11-3B-7C.3 for entryway corridors and comply with the standards listed in UDC 11-3G-3B.2. The multi family portion of the development is also required to provide common open space per the standards listed in UDC 11-4-3-27C in addition to this requirement(see analysis below). Based on the acreage of the R-8 and R-15 zoned portion of the development(i.e. 22.03-acres),a minimum of four(4)points of site amenities are required per UDC 11-3G-4A; a list of qualified site amenities and associated point values are included in UDC Table 11-3G-4. The following amenities and associated point values are proposed: a tot lot with benches(1 point),a half basketball court and a pickleball court with benches(i.e.paved sports court at 4 points each= 8 points),multi-use pathway along Waltman Ln. and along the Ten Mile Creek (1/4+mile—2 points),exceeding the minimum standard by 7 points. The multi family portion of the development is also required to provide site amenities per the standards listed in UDC 11-4-3-27 in addition to this requirement(see analysis below under Conditional Use Permit). Fencing(UDC 11-3A-6, 11-3A-7): All fencing constructed on the site is required to comply with the standards listed in UDC 11-3A-7. A combination of 6-foot tall solid vinyl fencing and 6-foot tall wrought iron fencing is proposed as shown on the landscape plan. A 9-foot tall berm with a 6-foot tall rhino rock stamped concrete wall is proposed within the street buffer along the southern boundary of the site as noise abatement to buffer the residential uses from the traffic on I-84 in accord with UDC 11-3H-4D; the wall is proposed to be staggered every linear 300' in accord with UDC standards to avoid a monotonous wall (see detail in Section VIILF). The detail of the wall should be revised on the landscape plan submitted with the final plat application to include the centerline of the west- Page 14 bound travel to demonstrate compliance with the requirement for the berm/wall to be a minimum of 10 feet higher than the elevation at the centerline of the state highway. Existing Easements: There is an existing 100-foot wide irrigation easement(50' each side of centerline)for the Ten Mile Creek held by NMID along the east boundary of the site as depicted on the plat, some of which lies on the adjacent property to the east. A 20-foot wide City sewer easement also exists along the east boundary of the site as depicted on the plat. Waterways: The Ten Mile Creek runs along the east boundary of the site and is required to be left open as a natural amenity and not be piped as set forth in UDC 11-3A-6B.1 as proposed. Flood Zone: A portion of the site along the east boundary lies within Flood Zone"A"per FEMA Map 416001CO232H. This site is not within the floodplain. Utilities: Connection to City water and sewer services is required in accord with UDC 11-3A-21. Street lighting is required to be installed in accord with the City's adopted standards,specifications and ordinances. An existing 15-inch sewer main lies along the east half of the Waltman Ln. frontage and along the west top of bank of the Ten Mile Creek through the site. The 8-inch sewer main connection will be in Waltman Ln. and will serve the entire site via gravity sewer. An existing 12-inch water main is located in Waltman Ln. along the full frontage of the site. This subdivision will connect in Waltman at two locations and also to the existing 8" stub located at the Landing Subdivision stub street(Ruddy)at the west boundary.See Section VIII.B below for Public Works comments/conditions. Pressurized Irrigation System: A regional pressure irrigation pump station is proposed to be constructed with this development to NMID standards with a Ten Mile Creek takeout in the northeast corner of the site near Waltman Ln. Pressure irrigation distribution lines and individual lot services will be provided to all lots in the subdivision. Pressurized irrigation systems should comply with the standards set forth in UDC 11-3A-I5. Storm Drainage: An adequate storm drainage system is required in all developments in accord with the City's adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City as set forth in UDC 11-3A-18.A Geotech report was submitted for this development. Storm drainage is proposed to be mitigated by underground seepage beds and/or retention ponds in accord with ACHD design criteria. Stormwater swales incorporated into required landscape areas are required to be vegetated with grass or other appropriate plant materials and designed to accommodate the required number of trees as per UDC 11-3B-7 if located in a street buffer or other required landscape area. Building Elevations(UDC 11-3A-19 I Architectural Standards Manual): Conceptual building elevations were submitted for the proposed residential structures on the site as shown in Section MILL One and two-story single-family detached and townhome dwellings are proposed with a mix of front-loaded and alley-loaded styles in a mix of materials and colors. Single-story homes are proposed along the southern boundary adjacent to I-84 to minimize the sound impact to residents. In the multi-family portion of the development,one(1)2-story and 11 3-story apartment buildings are proposed containing 16-units and 24-units,respectively along with a single-story clubhouse.A mix of materials are proposed consisting of stucco and horizontal and vertical siding with stone veneer accents. The 2-story multi- family building is proposed along the northern boundary adjacent to Waltman Ln. to minimize bulk and wall effect. Staff recommends The rear and/or sides of new homes facing Interstate 84 and W.Waltman Ln. incorporate articulation through changes in two or more of the following: modulation(e.g.projections, Page 15 recesses, step-backs,pop-outs),bays,banding,porches,balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public streets.Single-story structures are exempt from this requirement. All single-family attached,townhome and multi-family structures are required to comply with the design standards listed in the Architectural Standards Manual; single-family detached structures are exempt from this requirement. An administrative Design Review application is required to be submitted for approval of the design of all single-family attached and townhome structures in the development prior to submittal of building permit application for those structures.An application for Certificate of Zoning Compliance is also required to be submitted along with Design Review for the multi-family portion of the development. D. CONDITIONAL USE PERMIT(CUP) Conditional use permit for a multi-family development consisting of 280 residential units on 15.88 acres of land in the R-40 zoning district. A total of(94) 1-bedroom units, (152)2-bedroom units and(34) 3-bedroom units are proposed in 12 structures on the eastern portion of the site. Specific Use Standards (UDC 11-4-3): The proposed use is subject to the following standards: (Staffs analysis/comments in italic text) 11-4-3-27: MULTI-FAMILY DEVELOPMENT: Site Design: Buildings shall provide a minimum setback of ten feet(10')unless a greater setback is otherwise required by this title and/or title 10 of this Code.Building setbacks shall take into account windows, entrances,porches and patios,and how they impact adjacent properties. The proposed site plan complies with this standard. All on-site service areas,outdoor storage areas,waste storage,disposal facilities,and transformer and utility vaults shall be located in an area not visible from a public street,or shall be fully screened from view from a public street. The site plan depicts screened trash enclosures not visible from a public street, all proposed transformer/utility vaults and other service areas shall comply with this requirement. A minimum of eighty(80) square feet of private,usable open space shall be provided for each unit. This requirement can be satisfied through porches,patios,decks,and/or enclosed yards. Landscaping, entryway and other access ways shall not count toward this requirement. In circumstances where strict adherence to such standard would create inconsistency with the purpose statements of this section,the Director may consider an alternative design proposal through the alternative compliance provisions as set forth in section 11-5B-5 of this title.Floor plans were submitted that depict porches or balconies for each unit in accord with this standard. For the purposes of this section,vehicular circulation areas,parking areas,and private usable open space shall not be considered common open space. These areas were not included in the common open space calculations for the site. No recreational vehicles,snowmobiles,boats or other personal recreation vehicles shall be stored on the site unless provided for in a separate,designated and screened area. The Applicant shall comply with this requirement. The parking shall meet the requirements set forth in chapter 3, "Regulations Applying to All Districts", of this title.Ninety-four(94) 1-bedroom units, (152)2-bedroom units and(34) 3-bedroom units are proposed(parking is not required for the clubhouse). Based on the number of units proposed, a total of 575 spaces are required with 280 of those in a covered carport or garage.A total of 581 spaces are proposed with 280 of those in a covered carport or garage, which exceeds the minimum standard by six Page 16 (6)spaces. Based on the number of vehicle parking spaces proposed, a minimum of 23 bicycle parking spaces should be provided dispersed throughout the development. Developments with twenty(20)units or more shall provide the following: • A property management office. • A maintenance storage area. • A central mailbox location,including provisions for parcel mail, that provide safe pedestrian and/or vehicular access. • A directory and map of the development at an entrance or convenient location for those entering the development. (Ord. 18-1773,4-24-2018) The property management office and maintenance storage area are depicted on the floor plan for the clubhouse. Central mailbox locations are proposed at the trash enclosures and a directory&map of the development is provided at the clubhouse. The site plan submitted with the Certificate of Zoning Compliance should clearly depict the location of these items. Common Open Space Design Requirements: The total baseline land area of all qualified common open space shall equal or exceed ten(10)percent of the gross land area for multi-family developments of five (5)acres or more.When multi-family is approved concurrently with single-family,the minimum open space requirements in UDC 11-3G-3 shall apply to the gross land area of entire development(i.e. 15%).Based on 15.88 acres, a minimum of 103,760 sf. (or 2.38 acres)is required that meets the standards listed in UDC 11-4-3-27C.Z 3, 4 and 5. The proposed common open space areas all have direct pedestrian access,high visibility,comply with CPTED standards and support a range of leisure and play activities and uses as desired. Open space is accessible and well-connected throughout the development by pathways and visually accessible along the collector street in accord with UDC 11-4-3-27C.2. All multi-family projects over 20 units are required to provide at least one (1)common grassy area integrated into the site design allowing for general activities by all ages,which may be included in the minimum required open space total. The minimum size of common grassy areas shall be at least 5,000 s.f. in area and is required to increase proportionately as the number of units increase and be commensurate to the size of the multi-family development as determined by the decision-making body. Where this area cannot be increased due to site constraints, it may be included elsewhere in the development. Several open grassy areas are provided that exceed 5,000 s.f in area,which Staff feels is commensurate with the size of the development. In addition to the baseline open space requirement,a minimum outdoor common open space is required,as follows: 250 s.f. for each unit containing more than 500 and up to 1,200 s.f of living area(246 units x 250 s.f. =61,500 s.f. or 1.41 acres)and 350 s.f. for each unit containing more than 1,200 s.f. (34 units x 350 s.f. = 11,900 s.f. or 0.27 acre),which equals 73,400 s.f. or 1.68 acres.With the baseline requirement(i.e. 103,760 s.f. or 2.38 acres),a minimum of 177,160 s.f.or 4.06 acres of qualified common open space is required overall.A total of 4.37 acres is proposed to be provided as shown in Section VIILG; however, there are a couple of areas that don't meet the standards for qualified open space as follows: the 10'wide strip along the west boundary of the site consisting of 10,196 sf. (or 0.23 acre) is below the minimum width dimension of 20', and the area at the northeast corner of the site on the other side of the creek consisting of 3,802 sf. (or 0.09 acre) is not well-connected or accessible from this development except by the pathway along Waltman Ln. Without these areas, 4.05 acres is still provided, which rounded down to the whole number, meets the minimum standard. Page 17 Common open space shall be not less than four hundred(400) square feet in area,and shall have a minimum length and width dimension of twenty feet(20')per UDC 11-4-3-27C.5. The common open space areas depicted on the open space exhibit in Section VIII.G meet this requirement except for the linear area along the west boundary adjacent to parking as mentioned above. In phased developments,common open space shall be provided in each phase of the development consistent with the requirements for the size and number of dwelling units per UDC 11-4-3-27C.6. The multi family component of this project is proposed to be developed in two (2)phases as shown on the phasing plan in Section VIIL C and appears to comply with this standard. Unless otherwise approved through the conditional use process,common open space areas shall not be adjacent to collector or arterial streets unless separated from the street by a berm or constructed barrier at least four feet(T)in height,with breaks in the berm or barrier to allow for pedestrian access per UDC 11-4- 3-27C.7.A 3-foot tall berm is proposed within the street buffer along Waltman Ln., a collector street, which should be increased to 4-feet in height. Site Development Amenities: For multi-family developments with 75 units or more, four(4)amenities are required to be provided with at least one (1) from each category listed in UDC 11-4-3-27D (i.e. quality of life,open space,recreation,multi-modal).For developments with more than 100 units,the decision-making body should require additional amenities commensuarate to he size of the proposed development. The applicant proposes amenities from each of the required categories as follows: a 5,750 s.f. clubhouse with a fitness facility,dog washing facilities,a cycle shop and tenant storage closets; a covered patio with BBQ at the clubhouse,a gazebo at the pool deck,a picnic gazebo at play area,greenbelt plaza, swimming pool&spa with changing facilities&restrooms,children's play structure/tot lot,a pickleball sports court,a bicycle repair station and charging stations for electric vehicles. Staff is of the opmon the proposed amenities are commensurate with the 280-unit apartment project proposed and meet and exceed the requirement. Landscaping Requirements: Landscaping is required in accord with the standards in UDC 11-3B. All street facing elevations are required to have landscaping along their foundation as follows: the landscaped area shall be at least three feet(3')wide; for every three (3)linear feet of foundation,an evergreen shrub having a minimum mature height of twenty-four inches (24")shall be planted; and ground cover plants are required to be planted in the remainder of the landscaped area.Landscaping is depicted along the foundation of elevations that face Waltman Ln. that appears to comply with this standard. Maintenance and Ownership Responsibilities: All multi-family developments shall record legally binding documents that state the maintenance and ownership responsibilities for the management of the development,including,but not limited to, structures,parking,common areas,and other development features. The Applicant shall comply with this requirement and submit a recorded copy of this document to the Planning Division prior to issuance of Certificate of Occupancy for the first structure within the development. Police access under exigent circumstances: Multifamily developments with units that take access via secured common corridors are required to install and maintain a keyless entry system,or suitable alternative, to provide police access to the common corridors under exigent circumstances. The keyless entry system or alternative shall be subject to review and approval by the Meridian Police Department. Private Streets: As noted above, for addressing purposes and for wayfinding in the event of an emergency, the Fire Dept. is requesting private streets are provided within the multi-family portion of the development. A private street application shall be submitted that demonstrates compliance with the standards listed in UDC 11-3F-4. Page 18 VIL DECISION A. Staff: Staff recommends approval of the proposed MDA,RZ,PP and CUP applications per the provisions included in Section VIII in accord with the Findings in Section IX if the proposed amendment to the FLUM is approved with H-2021-0099. If the proposed amendment is not approved, Staff recommends denial of the proposed MDA,and consequently the RZ,PP and CUP applications per the analysis in Section V due to inconsistency of the proposed development plan with the MU-C designation as noted above. B. The Meridian Planning&Zoning Commission heard these items on(continued from October 19, 2023)November 2,2023. At the public hearing,the Commission moved to recommend approval of the subject MDA, RZ, PP and CUP requests. 1. Summary of Commission public hearing: a. In favor: Becky McKay,Engineering eering Solutions(Applicant's Representative) b. In opposition:None C. Commenting. None d. Written testimony: Heath McMahon C. Staff presenting application: Sonya Allen f. Other Staff commenting on application:None 2. Key issue(s)of public testimony a. Not in support of this project due the (high)density proposed and negative impact on traffic in this area. b. Safety of area residents with the traffic that will be generated from this development and the commercial development to the east. 3. Ke, ids)of discussion by Commission: a. The request by the Applicant to not be required to provide a vehicular connection to the east across the Ten Mile Creek to the adjacent commercial development. The Commission was in favor of Council granting a waiver to not require a connection. b. Concern regarding the phasing of the development in relation to construction of the Linder Road overpass. 4. Commission change(s)to Staff recommendation: a. At Staff s request,modify DA provision 41b to require the extension of Corporate Dr. to be constructed as required by ACHD. b. Include a DA provision that requires the Linder Road overpass to be completed prior to issuance of the first Certificate of Occupgpy in the multi-family development(see Section IX.A.IN. 5. Outstandingissue(s) for City Council: a. None C. The Meridian City Council heard these items on November 21, 2023. At the public hearing. the Council moved to approve the subject MDA_ RZ_ PP and CUP requests. 1. Summary of the City Council public hearing: a. In favor: Becky McKay_, Engineering Solutions: Leah Kelsey_, Six Mile Engineering b. In opposition: Joe Lorcher, Steve McCarthy:Joe Lorcher, Kelsey Lorcher: Clajr Manning,William Kissinger: Ken Freeze C. Commenting: Kurt Lee: Justin Lucas.ACHD d. Written testimony: Becky McKay, Engineering Solutions (Applicant response to Commission recommendation):23 letters of public testimony(see public recordl C. Staff presenting application: Sonya Allen f. Other Staff commenting on application: Joe Bongiorno,Fire Dept.: Shawn Harper Police Dept. Page 19 2. Key issue(s)of public testimony: a. Concern pertaining to overcrowding of area schools if this development is approved b. Concern pertaining to traffic impact from this development and no access to I-84 with the Linder Road overpass- C. Concern pertaining to pedestrian/bicycle safety with traffic coming through Ruddy Dr. to Waltman Ln. and increased traffic at the Meridian/Waltman intersection- d. Preference for a lower density development plan(i.e. single-family homes.no apartments- smaller offices- entertainment usesl_ e. Inconsistency of the proposed development plan with the vision of the Destination: Downtown plan and Comprehensive Plan- £ Consider limiting density permanently or until there's a resolution jn the future to the traffic issues in this area. Desire for the City to take a break on approving new projects to give existing approved projects a chance to catch up and be built and see what the impacts are. 3. Key issue(s)of discussion by City Council: a. Traffic level of service once Corporate Dr.is extended b. Questions pertaining to traffic solutions for this area posed to ACHD_ C. Concern pertaining to the proposed amendment to the FLiJM_ 4. City Council change(s)to Commission recommendation: a. Council approved the Applicant's requests for a modification to DA provision#Id to change the timing of construction of the noise abatement wall&berm along I-84 from the first phase of development to the first phase that's platted adjacent to I-84_the removal of DA provision#lh_which requires the Linder Road overpass to be completed piror to issuance of the first Certificate of Occupancy within the multi-family development_ and deletion of PP condition 42c-which requires a bridge to be constructed and a vehicular connection provided to the east across the Ten Mile Creek for interconnectivity with the commercial property to the east. Page 20 VIII. EXHIBITS A. Conceptual Development Plans Included in Existing Development Agreement ri it I kr7MTMTMM13 E5 - ------ ------ HiMMUM 1H A A. Hxxxxxxxixxxix Waltman Annex MarkfIon,Idaho E iq Page 21 B. Rezone Legal Descriptions and Exhibit Map Legal Description Tanner Creek Subdivision —Zone R-8 A parcel being located in the SE '/4 of Section 13, Township 3 North, Range 1 West, Boise Meridian,Ada County, Idaho, and more particularly described as follows: Commencing at a 518 inch diameter iron pin marking the northwest corner of said SE % (C '/, Corner),from which a brass cap monument marking the northeast corner of said SE%('/4 Corner) bears S 89°52'43" E a distance of 2642.71 feet; Thence S 89'52'53" E along the northerly boundary of said SE %a distance of 250.00 feet to the POINT OF BEGINNING; Thence continuing along said northerly boundary S 89°52'53" E a distance of 543.81 feet to a point; Thence leaving said northerly boundary S 0°0145" W a distance of 196.36 feet to a point; Thence N 89°56'05"W a distance of 129.13 feet to a point; Thence N 88'43'36"W a distance of 59.52 feet to a point; Thence N 89`52'43"W a distance of 305.30 feet to a point; Thence S 0004'14"W a distance of 331.54 feet to a point of curvature; Thence a distance of 199.11 feet along the arc of a 125.00 foot radius curve right, said curve having a central angle of 91'15153"and a long chord bearing S 44°25'59"W a distance of 178.72 feet to a point of tangency; Thence N 89056'05"W a distance of 46,97 feet to a point; Thence S 0°01'30n W a distance of 422.85 feet to a point of curvature; Thence a distance of 84.04 feet along the arc of a 53.50 foot radius curve left, said curve having a central angle of 90°00'13" and a long chord bearing S 44'58'37" E a distance of 75.66 feet to a point of tangency; Thence S 89058'43" E a distance of 427.00 feet to a point; Thence N 88°33'04" E a distance of 56.77 feet to a point; Thence S 89°56'05' E a distance of 129.17 feet to a point; Thence S 0000'04"W a distance of 301.28 feet to a point on the centerline of Interstate 84; Thence along said centerline S 89'59'24"W a distance of 795.12 feet to a point on the westerly boundary of said SE '/4; Thence along said westerly boundary N 0°03'55" E a distance of 1189,59 feet to a point; LadS+tlihution5 Tanner Creek—R-8 zone t.-- cena su.reynng ana camrmg Page 1 of 2 Job No.23-64 Page 22 Thence leaving said westerly boundary S 89°44'33" E a distance of 249.82 feet to a point: Thence N 0°06'36" E a distance of 242.69 feet to the POINT OF BEGINNING. This parcel contains 12.158 acres and is subject to any easements existing or in use. Clinton W. Hansen, PLS LPG LA1VO Land Solutions, PC S Tfr sG October 19, 2023 rr 11118 M ,A (a) Z3o �i yT� c F 'oP �TGNW . NA�' Lzi ndSolutions Tanner Creek-R-8 7-one ��_- u.,o surrayinp ene[an:wi�g Page 2 of 2 Jolh No.23-64 Page 23 Legal Description Tanner Creek Subdivision — Zone R-15 A parcel being located in the NW'/4 of the SE '/4 of Section 13. Township 3 North: Range 1 West, Boise Meridian, Ada County. Idaho, and more particularly described as follows: Commencing at a 518 inch diameter iron pin marking the northwest corner of said NW "/n of the SE "/4 (C % Corner), from which a brass cap monument marking the northeast corner of the SE "/4(%4 Corner) of said Section 13 bears S 89`5243' E a distance of 2642.71 feet: Thence S 89°52'53" E along the northerly boundary of said NW "/4 of the SE % a distance of 793.81 feet to a point', Thence leaving said northerly boundary S 0`01'45"W a distance of 196.36 feet to the POINT of BEGINNING; Thence continuing S 0°01 45"W a distance of 427.80 feet to a point. Thence N 89'58'17"W a distance of 112.70 feet to a point', Thence S 0°06'20" E a distance of 104.81 feet to a point, Thence S 89059'36" E a distance of 112.51 feet to a point. Thence S 0°00'04" W a distance of 399.65 feet to a point: Thence N 89056'05"W a distance of 129.17 feet to a point; Thence S 88'33'04" W a distance of 56.77 feet to a point: Thence N 89"58 43" W a distance of 427.00 feet to a point of curvature; Thence a distance of 84.04 feet along the arc of a 53.50 foot radius curve right, said curve having a central angle of 90°00'13" and a long chord bearing N 44°58'37' W a distance of 75.66 feet to a point of tangency; Thence N 0`01730" E a distance of 422.85 feet to a point: Thence S 89056'05" E a distance of 46.97 feet to a point of curvature: Thence a distance of 199.11 feet along the arc of a 125.00 foot radius curve left. said curve having a central angle of 91°15'53" and a long chord bearing N 44'25'59" E a distance of 178.72 feet to a point of tangency; Thence N 0"04'14" E a distance of 331.54 feet to a point; Thence S 89°52'43' E a distance of 305.30 feet to a point: Thence S 88043'36" E a distance of 59.52 feet to a point; UndSolutions Tanner Creek—R-15 Zone Lind sur yinq anp Canumv Page 1 of 2 Job No.23-54 Page 24 Thence S 89°56'05" E a distance of 129.13 feet to the POINT OF BEGINNING. This parcel contains 12.272 acres and is subject to any easements existing or in use. Clinton W. Hansen, PLS O NL LA Land Solutions, PC ��0 5 T SG October 18, 2023 �<1 IL 11118 �TaN W . N�' LzindSolutions Tanner Creek-R 15 Zone �__.= isne Survfylrsg antl Cp Wlglnq Page 2 of 2 Job No.23-64 Page 25 Legal Description Tanner Creek Subdivision —Zone R-40 A parcel being located in the SE '/4 of Section 13, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, and more particularly described as follows; Commencing at a 5/8 inch diameter iron pin marking the northwest corner of said NW Y4 of the SE '/ (C %Corner), from which a brass cap monument marking the northeast corner of the SE '/4(%Corner) of said Section 13 bears S 89052'43" E a distance of 2642.71 feet; Thence S 89°52'53" E along the northerly boundary of said NW '/4 of the SE '/4 a distance of 793.81 feet to the POINT OF BEGINNING; Thence continuing along said northerly boundary S 89°52'43" E a distance of 527.62 feet to a point marking the northeast corner of said NW%of the SE%/ Thence along the easterly boundary of said NW'/4 of the SE'/.S 0019'27"W a distance of 1428.67 feet to a point on the centerline of Interstate 84; Thence leaving said easterly boundary and along said centerline S 89059'24" W a distance of 519.85 feet to a point; Thence leaving said centerline N 0d00'04" E a distance of 700.93 feet to a point; Thence N 89d59'36"W a distance of 112.51 feet to a point; Thence N 0°06'20"W a distance of 104.81 feet to a point; Thence S 89°58'17" E a distance of 112.70 feet to a point; Thence N 0°01'45" E a distance of 624.16 feet to the POINT OF BEGINNING. This parcel contains 17.458 acres and is subject to any easements existing or in use. Clinton W. Hansen, PLS �NL LAND Land Solutions, PC 15 T s October 19, 2023 11118 a 10�l°1�Z� r �i yr� OF �T0 W �.c� _- JorV,trions Tanner Creek-R-40 Zone �_--'land surveying and ca—mng Job No_23-64 Page 26 TANNER CREEK SUBDIVISION - ZONING EXHIBIT CITY OF MERIDIAN REZONE - R-8, R-15, R-40 LOCATED IN THE SE 114 OF SECTION 13, T3N, R1 W. BM, ADA COUNTY, IDAHO BASIS OF BEARING 1/4 C 1/4 W. WALTMAN LN. S89'52'43"E 2642.71' -�73Q18 250.00' 543,81' 527.62' 1321.28' 1 POINT OF POINT OF BEGINNING POINT Of BEGINNING Q � R-8 BEGINNING a' R-40 { 305.30' R-15 {� S89'44'33"E N89'52'43"W L5 L4 N 249.82' � w Lo 00 ZONE R-8 C> AREA=12.158 4- a ACRES G~ L3 ZONE R-40 AREA=17.458 ACRES co N ar N UQ FL6 ZONE R-15 a co AREA=12.272 ACRES LINE TABLE cn Lt LINE LENGTH BEARING L1 112.51' N89'59'36"W � cc ,may L2 104.81' NO'06'20"W '40o L3 112.70' S89'58'171 z u� N o L4 129.13' N89'56'05"W L5 59.52' N88'43'36"W w L6 46.97' N89'56'05"W Q S89'58'43"E L7 L8 o L7 5fi-77' N88'33'04"E 0 427.00' z LS 129.17' S69'56'05'E m c.i 0 S89'59'24"W 795.12' S89'59'24"W 519,85' CURVE TABLE INTERSTATE I-84 v 1� CURVE LENGTH RADIUS DELTA BEARING CHORD G,0jIi L LANs C1 199-11' 125.00' 9115'53" 544'25'59"W 178.72' S� 15rER GAL 13 C2 84.04' 53.50' 90'00'13' S44'S8'37"E 75.65' a 1 1 118 O W. OVERLAND RD. nroll24 Iz3 2 1/4 0' 100' 200' 400' L�nr�olutiohs f� TF OF ��- Land sunreying and ConsulUng T0N W. 231 E 5TH ST STE A MERIDIAN ID 83G42 {29Sj M-2040 1208,288 255"ax Page 27 C. Preliminary Plat(date: 7/6/2023) &Phasing Plan � w LIE 13 0.1 Tr AS \\ H wtFF T T�.[ -Hdd e1� i w " q•=`®•�' TITLE ® i< , r r e B i P xnjTEj '• Y , . I M.- a. 11 MT • . i a' t .P s 1 uluiuL z .. =..,��� PRE-1 --------------- Page 28 I - I -- TUT .` r Y �O II, aa.Ad•,. S p " if ll j — j —• --- -.----- � Ya a a,-�- g��.�a�x slxEw.l a• I w.. aa•' i I 'I I h, 1 I M �-_=. TTM H eta ez•airy.-or-war rwunnx anxci ew s , w }} fI �z A I I t g • °!� a'e a e � a s �, _ i r C-I�� mo �avra � Yid 14 I _ i I { e � 3 ➢ an awa.cros' o. I I . _o •/ m_o.w9xoE..m �e ., a Y' a ° , § S }§ "§� 9 Y5.' J, � �I�. ��`� •� a 17 -....... hft ' cs •...... �, � � ' un uie -' �`C� �_ artlm.,. .rc '. .wz x NJ 3 =M M�M, aY n All ,.. _....-.. i �...... I . Y •_• ,...-: ,,:. � u �..�"4 boa -€ n .. .... kk — I I , I r . • �J„-m"�'' i� �,„;,may.- . I � PRE 3 fi. Page 29 D. Common Driveway Exhibits 10 * ------------------------ ACCESS FROM SW 1TH AVE.PER , 3 0 0 o c CITY OF MERIDIAN UDC 11-6C-3D.5 N 52 11 NOTE:IF A 6'SOLID FENCE IS INSTALLED � ^/ ADJACENT TO THE COMMON DRIVE A 5' LANDSCAPE BUFFER SHALL BE REQUIRED 5'510E xg $ z 51 W.JACKSNIPE DR. 20 FRONT 20 FENCE(WILL NOT EXTEND PAST S FRONT PLANE OF DWELLING),(TYP.) `----� r-----20'FRONT a 1 '---2dFRONT--- HOME ORIENTATION HOME ORIENTATION ACCESS FROM W. JACKSNIPE DR.PER ACCESS FROM W. CITY OF MERIDIAN UDC ! JACKSNIPE DR.PER 11-6C-3D.5 !CITY OF MERIDIAN UDC :IN�! !L-1' kg! 11-6C-3D.5 LL 49 48 47 46 BLOCK 3 R-8 ZONE PRELIMINARY PLAT --- ----------- -------------- IL------------ -------------j TANNER CREEK 12'REM 12'REAR 11 REAR 12'REAR SUBDI KSION (COMMON DRIIE£XH/BlT 1) 50 FENCE(SEE LANDSCAPE PLAN) 50 1" = 30' 10 a 31 BLOCK 3 a, z o a E � 10 o g 5'SIDE r—--- ------ ----------- r 11 v ! 32 °ice ACCESS FROM S.MA.LAYAN AVE.PER _ N NOTE:IF A 6'SOLID FENCE IS INSTALLED CITY OF MERIDIAN UDC 11-6C-30.5 ADJACENT TO THE COMMON DRIVE A 5' LANDSCAPE BUFFER SHALL BE REQUIRED ----------------------------� 55'SIDE .]L 33. W. JACKSNIPE DR. w 34 20'FRONT N 20' � FENCE(WILL NOT EXTEND PAST 25'DRIVEWAY FRONT PLANE OF DWELLING),(TYP.) i I 20'FRONT 20'FRONT ACCESS FROM W. } f } JACKSNIPE DR.PER CITY OF MERIDIAN UDC HOME ORIENTATION HOME ORIENTATION HOME ORIENTATION 11-6C-3D.5 a 39 38 37 -- 36 N 35 BLOCK 3 = R-8 ZONE PRELIMINARY PLAT L------------ L------------ --------------- -------------- TANNER CREEK 12'REAR 12'REAR 12'WAR 12'REAR SUBDIVISION (COMMON DRAE£XH191T 2) 50 FENCE(SEE LANDSCAPE PLAN) 50 1" = 30' Page 30 1 FENCE (SEE LANDSCAPE PLAN) 1 12'REAR 12'REAR 12'REAR 12'REAR n ^ r-------------- r-------------r r-------------- r--------------- i i N I BLOCK 3 w 60 7 0_ 8 9 �Lr ACCESS FROM W. BROWN TROUT DR.PER HOME ORIENTATION HOME ORIENTATION 11 HOME ORIENTATION o CITY MERIDIAN UDC `^ -6C-3D.5 � � I t 20 FRONT i i_______J L J L_- 25' DRIVEWAY i 20'FRONT 20'FRONT 20 FENCE (WILL NOT EXTEND PAST 5' FRONT PLANE OF DWELUNO), (TYP.) SW o¢ L 20'FRONT 10 N Q O W. BROWN TROUT DR. N y 11 U o �s NOTE: IF A 6'SOLID FENCE IS INSTALLED ADJACENT TO THE COMMON DRIVE A 5' LANDSCAPE BUFFER S14ALL BE REQUIRED 5'SIDE 12 R-8 ZONE �I ACCESS FROM S.MALAYAN AVE.PER PRELIMINARY PLAT 8 a CITY OF MERIDIAN UDC 11-6C-31).5 TANNER CRSEK S `-------- 5'SIDE -- -- J SUBDIKS/ON 13 BLOCK 3 (COMMON DRIVE EXHIBIT 3) 1" = 30' Page 31 E. Preliminary Plat Legal Description&Exhibit Map/Area Subject to Development Agreement Legal Description Tanner Creek Preliminary Plat A parcel being located in the NW%4 of the SE%of Section 13,Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, and more particularly described as follows: Commencing at a 518 inch diameter iron pin marking the northwest corner of said NW '/ of the SE X (C % Corner), from which a brass cap monument marking the northeast corner of the SE '/4('/Corner)of said Section 13 bears S 89°52'43" E a distance of 2642.71 feet; Thence S 89°52'53" E along the northerly boundary of said NW % of the SE % a distance of 250.00 feet to a point; Thence leaving said northerly boundary S 0°06'36"W a distance of 17.74 feet to a point on the southerly right-of-way of W. Waltman Lane and the POINT OF BEGINNING; Thence along said southerly right-of-way S 89`42'17" E a distance of 1071.35 feet to a point on the easterly boundary of said NW'/4 of the SE%; Thence along said easterly boundary S 0°19'27°W a distance of 1260.57 feet to a point on the northerly right-of-way of Interstate 84; Thence leaving said easterly boundary and along said northerly right-of-way the following described courses and distances: Thence S 84°03'21"W a distance of 43.25 feet to a point; Thence S 82'20106"W a distance of 275.70 feet to a point; Thence N 89°57'23" W a distance of 999.43 feet to a point on the westerly boundary of said NW'/4 of the SE%; Thence leaving said northerly right-of-way and along said westerly boundary N 0°03'55" E a distance of 1082.73 feet to a point; Thence leaving said westerly boundary S 89°44'33" E a distance of 249.82 feet to a point; Thence N 0°06'36" E a distance of 224.95 feet to the POINT OF BEGINNING. This parcel contains 38.05 acres and is subject to any easements existing or in use. �yp,1 LAND Clinton W. Hansen, PLS 5�° �s r SG Land Solutions, PC 4 1 October 16, 2023 0 0. 11118 �vToN W NPR Lan- dSolution$ Tanner Creek Preliminary Plat �__ a wsw r�v e w co.nana Job No,23-64 Page 32 TANNER CREEK SUBDIVISION PRELIMINARY PLAT EXHIBIT LOCATED IN THE NW 1/4 OF THE SE 1/4 OF SECTION 13, T3N1 R1W, BM,ADA COUNTY, IDAHO C 1/4 BASIS OF BEARING 1/4 W. WALTMAN LN. 589'52'43"E 2642.71' - 13Q18 S89"42'17"E 1071.35' ti POINT OF a +I ' O� BEGINNING o I cN C4 O N I Z � S89'44'33- 249.82' PROPOSED TANNER CREEK SUBDIVISION M AREA=38.05 ACRES Q, CV O co V1 ill u7 o a q .n %n 0 0 43.25' S8 !4'03 W "w 21" ! 275.70' N89'57'23"W 999.43' SBT26'06 TI� INTERSTATE 1-84 I \pNp4 LAlyaS � S T G,p� 13 (�" Q' in 0 W. OVERLAND RD. a 11,118 D' 100' 200' 400' Laand�blutions OF r1�' ( -- -Land Surveying and Consulting QN w.HP 23t E 5TH ST,STE.A MSRIOIAN,]d 83542 1.2A3j fax Page 33 F. Landscape Plan(dated: 8/10/23) -- _ CITY OF MERIDIAN R-40 LANDSCAPE REQUIREMENTS UIREMENTS RPoUREo aMEN nes -.,_ ES'°P,'. „ is T..—...l KENRNEY—N. - weaawhrort — __ �1- vd m au�EN Fl#�a 4F E� - y SIZE REW REMENTS PNKKING LOf BLfFER NE INEMFNB • s a>v rtn nix .°vw,..cc .nrrm R91c H.LEr PoOL CITY OF MERIDIAN R-8&xR 15 d AMENITY REQUIREMENTS - - -�� REau REoaMEN 0 — _ m z U wz �� fn—>Q _o G �, wa�z ® j a PROJECT INFORMATION a WLU Z pJ Z g> o o II 0 L PE PIr LANDSCAPE NOTES L1.0. 9 Page 34 o � u o .e. ♦i:,.II o m,;.c - o ffffd 4 °o Y y o� = ovaNUM v . runnmm�l o . .__ . Win o o l 1 31 11 jlllIIIIIF:: ., ��►o m m 0 0 , o--, V cam:- - oM J- 6 - t - r psa� Dui ' Yfs��i - -®+� �© .■�_. __ Q � --- o� yo■ o e. E, 0 i�nnn� o --- =�" a- �! MIMANdoll o ® � o IRAN M3 O ski � _ w � o- ■`�r p a .�. .fOSY. u� % A • • 0 0 ■ S� o ■� /I 6�` i o © --- DRYLAND SEEDING REQUIREMENTS LANDSCAPE AREA TOPSOIL NOTES TURF AREA PREPARATION NOTES. PREPARATION NOTES: .....w �Ilaf.•,s TREE PROTECTION NOTES ,..,..w.m.., •o... ,....w.».....a. WEED ABATEMENT NOTES:.,,,..,,.,. ....o,..w. ... •.......Q'°~'roFPR v, M»�..w,.,.,... �� IRRIGATION NOTES Z aQ 00 CUE, i v(ra¢ B 1 UF AREA WITH 15'WIDE BERM - W a a »...y...,.�.,...,,. ,..,.......... SECTIOFERN 1 - Z U Z_ Z UO Et r ZJ ® € am '"-- d TREE MITIGATION NOTES: Al ^BERM ADJACENT TO I-B6 SNCECTION Ll.s ^•^aim^^^LLB^^»--•® ""�°""`""" WITH F' STAMPED-CORETEWALL PLANTER 6 PFi iFBED CUT EDGE Ei •N•'•s c j Wa a. - ,_ ^�•^�• ^^° iSl VINYL FENCE PANEL Jal»J ....... Q��. Q.4 DECIDUOUS TREE PLANTINGp ��o 00 ZW a f OLU § 2 PERENNIAL 8 GROUNDCOVER �`a '@ HOW— a W a PLANTING Q 71 ¢�—U a:LLI 0 WROUGHT IRON FENCE z 3 QEE PLANTING ON ..� .TAB `^ ^ "' BERM OR SLOPE TR T. 5 CONIFEROUS TREE PLANTING T,. L1.6 Page 37 RhinuRuck tom .� CONCRETE FENCING RHINOROCK FENCE SPECIFICATIONS 12' 109"— g Ib" 72" Footing depth:Typ.36' Top View 12, TECHNICAL INFORMATION:RhinoRock Fence Panel Dimension of Panel I R'.un x '?U cm 72"xlD7' Weight of Panel 105 Kg 230 Ibs Weight per area 21.5kg/m 4.9lbs/ft Thickness of Panel 115mm 4.5" CPS Foam Care thickness 63.95mm 2,5.3.75" (ilass liber reintorced concrete shell thickness 9mm 5/16" %glass fiber by volume 4-4.50% Compressive Strength of proprietary concrete mix design 4x1D'N/m^2 5800 psi Ultimate tensile strength of glass fiber reinforced concrete 9.6x106-1.410'N/mz 1400-2100 psi Wind load capacity of panel 225 km/h I 140mph with 1.6 safety factor axial load capacity of panel 1644 kg/lineal meter 1100lbs/lineal foot moisture absorption of EPS foam core by tota I immersion c4 fo Com usti i ity a g ass i er reinforced concrete shell Man-cambustible Freeze/thaw performance 200 freeze thaw cycles with no damage Derby,fungus,or mushroom attack none Termite food source none Page 38 G. Qualified Open Space Exhibit(dated: 8/7/23) & Site Amenities CITY OF MERIDIAN SINGLE FAMILY (R-8 AND R-15) OPEN SPACE REQUIREMENTS QUALIFIED OPEN SPACE IM OPEN 5PA4E RC{,KARQJ YbYAL AREA, AIRED: F%W[VED: ([iIALIFlID OPQI SPALU 454302 5F 143,425 C330 AW •154462(546 AG) (2268"2 AG) 15% -16011511 ATE: 74E 5URFL5 QUALIFIED OPEN 5PAGE AMOUNT OF 26,432 5.F,IN THE R4O ZONE(SEE EXHIDIT XIO),EXGEE05 THE GUALIFIEO OPEN 5PAGE DEMGIT OF IIp63 5F.IN ZONM R6 AND R19,7HE SUR.PW5 IN R40 15 TO Or APPLIE37 TO R6 ANO R15- LANDSCAPE LEGEND W.WALTMAN LANE GAlAL1i=1ED OPEN SPADE AR EA 18.901 SO.F7. FR- N TROUT DR-� D.FT. AR EA=5.5�-P::,FT AREA=28,371 SO.FT. , 30.FT. Z K 4 I.i Y W-EIDER DRIVE 4 i w- Y DR. n AREA=74.342 SO.=T. D z a VV BACKWOODS DR.� w w } W J V; E J LLU EL o S2 IY J ❑ fO a. V) a Vs+.JACKSNIPE DR. �< 1 =200'-0" •6MI6pi'""'/� TANNER CREEK &7`2 PROJECT#:23051 ' WALTMAN LANE, MERIDIAN _ _ OPEN SPACE EXHIBIT X1,1 Gamrh'.mn®ra Page 39 ' -- �II IIIIIIIII I IIIIIIIIIIi�. iii �:::�.■■■■. ••.lion.:.:::::...:::::::::�a::::::::::::::::::::::::.mm�.=��:::••-•-- n�_■ �.` ,' , /, ;,�, , � 1&�IIIIIIIII 1111111111��/ �I••.J ■ ■ ■ ■I I •• d Mk M TANNER CREEK u EXHIBITWALTMAN LANE, MERIDIAN OPEN SPACE BRECKON _ R I - W Q S m a 0 N a _ i Y L :yam aa-- RECREATION CBH - Tanner Creek .` U TODAY y i I ,i ,�y4� ""'�-�"�r ty°°s� ^h�T t��'?�t✓axp���1 tii Q'`ivy Page 41 y ' � 9 s d AL x n LW RECREar��Ar Tanner Creek , E t� 1� A IF Page 42 H. Site Plan for Multi-Family Portion of Development(date: 7/12/2023) TANNER CREEK APARTMENTS -- --- DEVELOPMENT DATA WALTMAN LANE,MERIDIAN,IDAHO .s/ TA01 THEAREHRECf5 OFF 1(E,- cxsuL«c.x osrLlx.xsm i .. Lxc xzex xc sxLunxxs w ten s-xrexuxx xxxx ,xn x Axsxxlx IT„r,xx xxxlmxx oxxx ssxm MMMIAx iN essxz 1 -- ®`""m`�•°°`�°`°' SITE DATA �'� --' `-. "••••c" APARTMENT BUILDING DATA K� rsm I L i a I TM1 ) (Iwnq.-. I 7 I I ma pal. uxrs,1 a,xm- x uxrs w , t zxn.z11 1m- 12 HI -.w�s[saa RunxR.. le n.rs III .*® z x }®n 1 x�_- �•� ••• � I mx�l:�uxrs.sxxm� rums wnec- c II sm waam soevxlaY-.--. sn. ion. _ -9 _t t .,m xc sn n TANNER CREEK APARTMENTS mRIT, ms WALTMAN LANE uxrs MEfl101AH,IBAMO xlOM fYAMfC ,. � aril L uxrs r�. �� — o.uxrs N.AI __—_.___J m rt a n t^•� _ � wx In1Y xn fln0 _1 VICINITY MAP PROJECT AMENITIES I�/ C1�.rP'--TC-lr-r----r;1J `�� c-®•z 1 ,.x nm �•,�: _ , e*r. LLL-11J PARKING ANALYSIS i : v . x�onaax x n x m. _* �mm mx�xxmx mxamxm I amxmrs Am I I Pxxm,a I T AERIAL MAP a u.n»s.u.slxlcnm � OPEN SPACE ANALYSIS a.m.mxxx.a xummm �r� .I"� • ,� III I snmaL mm.axx mmN areM wln �o uwrs,:M:s ,ax mxxx.mrxa as 9,51 maim �.r.s,. ITE pS1.0 1 S PIAM ® nuxxsx's.. .._.onx x c ARCI N L SITE IE PI-AN TAI MILE-:. _....._..,. CONCNM NEML W iWNCAL PARKING LBT MMENNONB TYP.ACCESSIBLE PARKING 4ACCMSMLE PANMIIN SIY cl'C Y —=t - EEC TANNER CREEK 1 APARTMENTS SnceEssIBLEPunNe..d.,. sEvexaRRINAeAu �MMRAeeBETAa AS2.0 Page 43 1 KEYNOTES " TAO y � � e n1E,RRRnEcrsom�R MUN ENCLOSURE PLAN 4TMSU ENCLOSURE PLAY TRASN ENCLOSURE PLAN �l1RASX ENCLOSURE PUN ' .e TANNER CREEK APARTMENTS A'^�" 'IMLThIAN Ure" 11 \\i ys �\/,/,✓ / ' MEflHXnN.lxeri Q 1 Val- BE NEML NOTES wo ��wy mr- ��� 51RAfY ENCIOSURE PLAN Nb`TRASN ENCLOSURE PUN r 7TRASU EYCSUfURE �E 0. ... m NMLAOR GENERAL NOTES i iwi a� ---- AS3.0 1PASN FDIOLOfURE ELEYATNMS 9 ENCLOSURE WALL SECTION 'O MAILA05 FLEYATIOY .a,,.-, i^,x[c1u'a� GH FNGLO&1HF8 CARPORT CODE ANALYSIS VD7. f-F�T yr a wn� .-lomro -- ------ -- ----- ----- ------------------ _ n 4 ---�1 ! -----F 'CARPONTPLAN A.w 2CARPORT PLAN ,aw ' �"®° CARPORT GENERAL mom TANNER CREEK APARTMENTS NOW mnr.InxuxE CARPORT FRONT ELEVATION 4 CARPORT S1DE ELEVATIONn m CARPORT SCHEDULE 3FME SEPARATING!G!ORTANCE AS4.0 ANCHI,ECNAAL CAflWNTe Page 44 I. Building Elevation Photos&Renderings Alley-loaded single-family detached units: - — i Alley-loaded single-family attached units: hill M&M Alley-loaded townhome units: iff Ir www ■ \ a � i Page 45 Front-loaded single-family detached units: r �r I I _ I 1 +a T_ 3 9 Page 46 11iii�lpow _IIIIIIIIIIIIII�e �� IIIIIII IIIII _a rr I II i 1!V I� — - � IIIIIII r^ — © o , .................. - ------- ------ ----------------------------- ------------- ---- ---------------- - 11l CIA �11 I�I(I 'llllll 11111� I III 111�11 �IIII I I��IIII� ' 11 11 III IIIIII® ��■� IIIIIIIIII IIIIIII I (III(IIIIIIIIIIIIII 11111111191! VIIIIIIIIIIIIIIIIIII ■� III III IIIIIII IIIIIII_ IIIII -IIIIIII IIIIIII IIIIIII (IIIIIIIII o__:III IIIIIIIII IIIII _ IIh� I�I _�IIIIIIIIIIIIIIIII__= I� �� o =11 �Ilrllli��ll�1 i �1 IT _ II-1�. II 1 Il> >I�IIII�� . 11■ �I= IIIII IIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIII t IIIIIIIIIIIII 11�®IIi111! -'T1� III ° � III_11 111 �111 � ° 0 o Iull cuIlluu�l�� I I cum s lllnin• Illniu 11 � �o u I y�l�`�Il IIV-itiii_lllIlIlIlIlI!IlIlIlIlIlIlIlIlIIl__lI��illli��_u III!!!I _ I-Il II_IIIIII o ,,. ___ . ---- ::::_:: :=_ _ ------------------- ` - - _ 11 11® 1tIIIIM__1■lI llllll® � I11 11Illlil l�� Jllllr �11�®11® 111 �I' IIIIIIIVV IIIIIIIIIIIIIIIIIIIIII�IIIIIIIIIIIIIIIIIIIIIII_i Illllllillliilllllllll V I IIIIIIIIIIIIIIIIIII YI P�91111111111111111' IIIIIII IIIIIIIIIIIIIII IIIIIII lillllllllllll,YI �IIIIIII� o -11 11i��lll�_=1_III T�I■ -_ Ir -- I-II�'-...... _ �11 11!®■� ®�m 1 IIIIIII IIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIII =. =���91111111111111111 IIIIIII IIIIIIIII����� �I ° MEN IN, O 0 0 0 0 0 ............ ------- .. ..... ... . ................. . ................................. ........................ - ------------ ------------- ...................... ................ ------------- uI� --------------- ------------- -03 HOUR! I Will In NEW IL ----------------- ---- -------------------- --n............. -------------- o ------------------- M111 ''h'�I!�I�IIIIIIIIIIIIIII Il�lrs (� 151" R, ---------------------------------------- ammammm" ---------------------------- . .............. .................... ----------- I NO- ----------- Noll m 11 loom I I,', 111IM! pq lig" EM - omr 1wt m ---1 �:I� I'I:II:IIII--- F 1", MEN !J11111, 114"1111111�I ,0 LAa�N�aso�ir�� .r �..00..o o. .rrrs— m BUILDING ELEVATION xomx Nf� On— a"s� -I TANNER CREEK APARTMENTS WALiMANM MExIGMN,IDANO BUILDNG ELEVATION ■uT _,way eiElu+x BUILDING ELEVATION soorx 1°'30E AC5.0 BUILDING ELEVATION EAsr CWNNGUSE xUIXING EL AM% Page 49 TAO=-- THEARGrMIDMU F d trd rd aFwmn n�A•>o�� v.nww Aaww.co. I 1 � I I Fa01E0i � ® I ® I TANNER CREEK APARTMENTS ® (� WALTMAN LANE r—————— MERIDIAN,IDAHO a EEI CI[� 0 C3 1 } 04 soE 04 a�Q6 I �® no� SEAL m [� ��I-yf�7� � L �� $ OaLLM14Wbe wartsE.au 1 �¢yrE ,_ �'�Q ® ❑ ml.xmmcnann.ruc Fl FEBRUAR428.2022 j 2EIVM MIN AUA L— - I - IMi1 PNE6 0 ®u =' FatHsnw ® tYd tfd t d u'd CLUBHOUSE FLOOR PLAN C2.0 CLUBHOUSE FLOOR PLAN Page 50 J. Architectural Plans/Renderings of Subject Property and I-84&Meridian Rd. Property TANNER CREEK S 1-84 M E1RIDIAN DEV ELOPM ENT CONCEPTUAL,SUBJECTTO CHANGE 7W*,. = _ Wow www `!Wq [J .1 Page 51 TANNERCREEK PE DESIRIAN BRIDGE TRIA PLAZA 10'MUM, AY REEK ERSPECTTVF I, SHOP I 411 �. Y� r� r l•YuyL l•_ =ui M 500*4% &Mt r - PLAZAC 1-84&MERIDIAN , SHOP I PLAZATYPE C PEDESTRIAN CONNECnON'� -� � .• - PERSPECTIVE 2: PAD 4 11 PEDESTRIAN BRIDGE TANNER CREEK - - r' t� PLAZA .. �+'uib. �A f .Fs I • PEDESTRIAN CO NECI'ION AN VIEW �I SHOP 1 jk � I w w ANNER CREEK PLAZA PEDESTRIAN BRIDGE TANNER CREEK PLAZA PERSPEffrlVE 1 BULDING L BULDING E BULDING D - I _ 3.' TANNER CREEK PLAZAI PEDESTRIAN BRIDGE 66.. Y TANNER CREEK PLAZA PERSPECTIVE 2, MERIDIAN Ra x. , 1.; PAD 4 TEN MILE CREEK 10'MULTI-USE PATHWAY INTERSTATE 84 _ Mai Qi6k,, i TANNER CREEK PLAZA -I . - - NER CREEK PLAZA PLAN VIEW I ��c$rlya' 4 ti CREEK Pl OPEDESTRIAN BRIDGE Q1 QrNm 5 V w Z 1 •I \I K. Proposed Change to the FLUM with the I-84&Meridian Road Project(H-2021-0099) Date: 10/12/2023 Adopted Land Uses 0 500 ,aaa '�,j//'%%!///%10%/%/ ;-- 01���•,� I Feet j II//� �� //_.rr� !//� a 0010 20 Legend ■ '! �i��l I .00 � ® Area of City Impact ISf 50 Future Land Uses w� /��0 Citywide ■ �i�/�i/rl ■ Low Density Residential ■ 11 I Medium Density Residential 11 - Med-High Density Residential ITD * • %♦�'�, ■ ■ - High Density Residential — - - Commercial Office - Industrial / Civic ® 000 Old Town Proposed Land Uses - Mixed Use Neighborhood � /. ® Mixed Use Community 'Iji,�VK%///"VA//i/!J i' t � - Mixed Use Regional ,�_% ,----------- '� ��/�/, Mixed Use Non-Residential �� I I I I I r �� 'lop ® Mixed Use-Interchange %r lip Ten Mile Specific _ Low Density Employment ■ 0 a ® Lifestyle Center : ,�� /;/�V1,04A ''� High Densi Employment //� g ty1 / ® Mixed Employment ■ ' I �O —= "— --� qi 0 ® Mixed Use Residential + % `�% �r' i ,~►�i ® Mixed Use Commercial ■ I " % %/ / ter; ■ ITD ■ r �' %.%/VE,i , --- ------- 1 � / Ap 1 / I i Page 55 IX. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION Development Agreement Modification: 1. The subject property shall no longer be subject to the terms of the existing Development Agreement(DA) (Inst. 4108131100)upon the property owner(s)entering into a new agreement. The new DA shall be signed by the property owner(s)and returned to the City within six(6)months of City Council approval of the Findings of Fact,Conclusions of Law and Decision&Order for the Development Agreement Modification and Rezone request. The new DA shall include the following provisions: a. Future development of this site shall be generally consistent with the conceptual site plan,conceptual building elevations,preliminary plat,phasing plan,landscape plan,and qualified open space exhibits included in Section VII and the provisions contained herein. Flexibility in the phasing to adjust the number of lots,combination of lots and number of phases to reflect changing market conditions is permitted unless otherwise restricted herein or in the Cooperative Development Agreement with Ada County Highway District(ACHD). b. The Developer shall construct a bridge across the Ten Mile Creek and extend Corporate Drive from the north to Waltman Lane as a eemplete s4eet seetien with detaeked 10 feet wide multi use pad+ways as required by ACHD,prior to issuance of any building permits within the first phase of development. c. The Developer shall widen W. Waltman Lane and reconstruct and widen the bridge across the Ten Mile Creek after the Phase 1 improvements have been made,which include the Corporate Drive extension, as required in the Cooperative Development Agreement with ACHD. d. Noise abatement shall be provided for residential uses adjacent to Interstate 84 in accord with the standards listed in UDC 11-3H-4D. The berm and wall in its entirety shall be constructed with the first phase of development that's platted adjaccpLtQJ:L4pr-ier-to issuanee of the first CeFtifieate-&f e. The rear and/or sides of new homes facing Interstate 84 and W. Waltman Ln. shall incorporate articulation through changes in two or more of the following: modulation(e.g. projections,recesses, step-backs,pop-outs),bays,banding,porches,balconies,material types,or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public streets.Single-story structures are exempt from this requirement. f. No building permits shall be issued for this development until the property has been subdivided. g. At no time shall construction traffic associated with the development of this site be allowed to access this site using Ruddy Dr. through The Landing Subdivision. h. The binder--Read eyefpass shall be, lete , to issuanee of the first Gei4i fie to of n,.,.,, within the multi family dei,elei3ment. Preliminary Plat: 2. The final plat shall include the following revisions: a. Depict zero(0)lot lines where single-family attached and townhome units are proposed to span over property lines. b. Include a cross-section of the typical alley that complies with the standards listed in UDC 11-6C-3B.5. e. Depiet a leea4 stfeeVdr-' etion ffem S. Malayan Ave. to the pr-epeAy to the east with-a vehiettlar-bridge A-vee-r-dhe,Tenn Mile Greek, that ineludes at a minimum a 5 feet wide walleway e Page 56 pedestrian bridge proposed-. If City Council grants the waiver,the applicant shall construct the pedestrian bridge and connection as proposed. Council granted a waiver to this requirement. 3. The landscape plan included in Section VILD shall be revised as follows: a. Depict shrubs within the 5-foot wide strip of landscaping on the west side of the multi-use pathway along the creek in accord with the standards set forth in UDC 11-3B-12C. b. Depict a driveway across Lot 1,Block 2 to the outparcel at the northwest corner of the site (Le. Martinez property 4S 1213428080)in alignment with W. Brown Trout Dr. for future access. c. Revise the detail of the wall along I-84 to demonstrate full compliance with the noise abatement standards listed in UDC 11-3H-4D,including the depiction of the centerline of the adjacent highway (i.e. I-84). d. Depict 5-foot wide landscape buffers planted with shrubs,lawn or other vegetative groundcover where solid fencing is proposed adjacent to the common driveway as set forth in UDC 11-6C-3D.5. e. The open space landscape requirements on the Landscape Requirements table shall be revised to reflect the updated standard of one(1)deciduous tree for every 5,000 square feet of common open space as set forth in UDC 11-3G-5B.3. f. Include mitigation information as applicable for tree preservation in accord with the standards listed in UDC 11-3B-IOC. g. Stormwater swales incorporated into required landscape areas are required to be vegetated with grass or other appropriate plant materials and designed to accommodate the required number of trees as per UDC 11-3B-7 if located in a street buffer or other required landscape area. h. h1 the street buffer along Waltman Ln.,depict enhanced landscaping as set forth in UDC 11-3B-7C.3f for entryway corridors and comply with the standards listed in UDC 11-3G-3B.3. i. Depict a perpetual ingress/egress easement for the common driveways on the plat and include a note with a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment as set forth in UDC 11-6C-3D.8. 4. Address signage needs to be provided at the public street for homes accessed via common driveways for emergency wayfinding purposes. 5. All alleys shall be constructed per the standards listed in UDC 11-6C-3B.5. 6. All common driveways shall be constructed per the standards listed in UDC 11-6C-3D as depicted in the exhibits in Section VIILD. 7. Address signage shall be provided at the public street for homes accessed via common driveways for emergency wayfinding purposes. 8. All existing structures on this site are required to be removed prior to signature on the final plat for the phase in which they are located. 9. A 14-foot wide public pedestrian easement for the multi-use pathway shall be submitted to the Planning Division for approval by City Council and subsequent recordation. 10. A private street application shall be submitted for the streets within the multi-family portion of the development.All private streets shall comply with the standards listed in UDC 11-3F-4. 11. The proposed plat and subsequent development is required to comply with the UDC dimensional standards for the associated zoning districts is required,as follows: Table 11-2A-6 for the R-8 zoning district; Table Page 57 11-2A-7 for the R-15 zoning district; and Table 11-2A-8 for the R-40 zoning district. The standards for all development in residential districts are listed in 11-2A-3. Conditional Use Permit: 12. The multi-family development shall have an ongoing obligation to comply with the specific use standards listed in UDC 11-4-3-27. 13. For each of the multi-family units,a minimum of eighty(80) square feet of private,usable open space shall be provided for each unit as set forth in UDC 11-4-3-27B.3. This requirement can be satisfied through porches,patios,decks,and/or enclosed yards.Floor plans with square footage noted for patios and balconies shall be submitted with the Certificate of Zoning Compliance application that demonstrate compliance with this standard. 14. The multi-family development shall record a legally binding document that states the maintenance and ownership responsibilities for the management of the development,including,but not limited to, structures, parking,common areas,and other development features as set forth in UDC 11-4-3-27F. A recorded copy of said document shall be submitted to the Planning Division prior to issuance of the first Certificate of Occupancy for the development. 15. The site and/or landscape plan submitted with the Certificate of Zoning Compliance shall be revised as follows: a. Depict bicycle racks capable of holding a minimum of 23 bicycles dispersed throughout the development; include a detail for the bicycle rack that complies with the standards listed in UDC 11- 3C-5C. b. All transformer and utility vaults and other service areas shall be located in an area not visible from a public street,or shall be fully screened from view from a public street in accord with UDC 11-4-3- 2713.2. c. Depict a directory and map of the development at the entrance or convenient location for those entering the development; and a central mailbox location,including provisions for parcel mail,that provide safe pedestrian and/or vehicular access in accord with UDC 11-4-3-27B.7. d. Depict landscaping along the foundations of all street facing elevations adjacent to Waltman Ln as set forth in UDC 11-4-3-27E.2. e. The berm along Waltman Ln. shall be at least four feet(4')in height as set forth in UDC 11-4-3-27C.7, unless otherwise approved through the conditional use process. 16. Developments with units that take access via secured common corridors shall install and maintain a keyless entry system,or suitable alternative,to provide police access to the common corridors under exigent circumstances. The keyless entry system or alternative shall be subject to review and approval by the Meridian Police Department. B. PUBLIC WORKS https://weblink.meridiancity.org/WebLink/DocView.aspx?id 307656&dbid 0&rgpo Meridian City C. FIRE DEPARTMENT hops://weblink.meridiancioy org/WebLink/DocView.aspx?id 309297&dbid 0&rgpo MeridianCitX D. POLICE DEPARTMENT hops://weblink.meridiancioy org/WebLink/DocView.aspx?id 305428&dbid 0&rgpo MeridianQ Page 58 E. PARK'S DEPARTMENT https://weblink.meridiancioy orgi ebLinkIDocView.aspx?id 305439&dbid O&rgpo MeridianCiu&cr 1 F. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO(COMPASS) https://weblink.meridianciU.orgd ebLink/Doc View.aspx?id 306794&dbid 0&repo MeridianCitX G. NAMPA&MERIDIAN IRRIGATION DISTRICT(NMID) https://weblink.meridianciU.org/WebLink/DocView.aspx?id 306844&dbid 0&repo Meridian City H. DEPARTMENT OF ENVIRONMENTAL QUALITY(DEQ) https://weblink.meridiancioyorg/HebLink/Doc View.aspx?id 305961&dbid 0&repo MeridianCitX L IDAHO TRANSPORTATION DEPARTMENT(ITD) https://weblink.meridiancioy orgi ebLinkIDocView.aspx?id 305608&dbid O&rgpo MeridianCitX J. MERIDIAN DEVELOPMENT CORPORATION(MDC) https://weblink.meridiancioy orgi ebLink/DocView.aspx?id 308453&dbid 0&repo MeridianCitX K. ADA COUNTY HIGHWAY DISTRICT(ACHD) https://weblink.meridianciU.org/WebLinkIDocView.Wx?id 308348&dbid O&repo MeridianCitX Traffic Impact Study(updated): https://weblink.meridianciU.orgi ebLink/Doc View.aspx?id 308355&dbid 0&repo MeridianCitX Response to Review Comments on TIS Update: https://weblink.meridiancioy orgi ebLinkIDocView.aspx?id 308356&dbid O&repo MeridianCitX Traffic Trip Generation Study (2018) & Updated Calculations: https://weblink.meridiancity.oEg/2ebLink/Doc View.aspx?id 187103&dbid 0&repo Meridian City https://weblink.meridiancity.oEg/AebLink/Doc View.aspx?id 308358&dbid 0&repo Meridian City X. FINDINGS A. Annexation and/or Rezone(UDC 11-5B-3E) Required Findings: Upon recommendation from the commission,the council shall make a full investigation and shall,at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: I. The map amendment complies with the applicable provisions of the comprehensive plan; City Council finds the Applicant's proposal to rezone and develop the subject property with a variety of residential uses is consistent with the associated FL UM amendment to MHDR with H-2021-0099 for the property and the applicable provisions of the Comprehensive Plan as noted above in Section V above. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; City Council finds the proposed map amendment/rezone and development complies with the purpose statement of the residential districts in that it willprovide for a range of housing opportunities for the community consistent with the Comprehensive Plan. Page 59 3. The map amendment shall not be materially detrimental to the public health, safety,and welfare; City Council finds the proposed map amendment/rezone should not be detrimental to the public health, safety and welfare as the proposed residential uses should be compatible with adjacent existing residential properties to the west, north and east and provide a good transition to proposed commercial uses to the east. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to,school districts; and City Council finds City services are available to be provided to this development. Comments were not received from West Ada School District. 5. The annexation(as applicable)is in the best interest of city. City Council finds the proposed rezone is in the best interest of the City. B. Preliminary Plat(UDC 11-6B-6) In consideration of a preliminary plat,combined preliminary and final plat,or short plat,the decision-making body shall make the following findings: (Ord. 05-1170, 8-30-2005,eff. 9-15-2005) 1. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; (Ord. 08-1372, 7-8-2008,eff. 7-8-2008) City Council finds the proposed plat is generally in conformance with the UDC if the Applicant complies with the Development Agreement provisions and conditions of approval in Section VIII. 2. Public services are available or can be made available ad are adequate to accommodate the proposed development; City Council finds public services can be made available to the subject property and will be adequate to accommodate the proposed development. 3. The plat is in conformance with scheduled public improvements in accord with the city's capital improvement program; City Council finds the proposed plat is in substantial conformance with scheduled public improvements in accord with the City s CIP. 4. There is public financial capability of supporting services for the proposed development; City Council finds there is public financial capability of supporting services for the proposed development. 5. The development will not be detrimental to the public health, safety or general welfare; and City Council finds the proposed development will not be detrimental to the public health, safety or general welfare. 6. The development preserves significant natural, scenic or historic features. (Ord. 05-1170, 8-30-2005, eff 9- 15-2005) City Council is unaware of any significant natural, scenic or historic features that need to be preserved with this development. C. Conditional Use Permit(UDC 11-5B-6E) The Commission shall base its determination on the Conditional Use Permit requests upon the following: Page 60 1. That the site is large enough to accommodate the proposed use and meet all the dimensional and development regulations in the district in which the use is located. City Council finds that the subject property is large enough to accommodate the proposed use and dimensional and development regulations of the R-40 district(see Analysis, Section V for more information). 2. That the proposed use will be harmonious with the Meridian Comprehensive Plan and in accord with the requirements of this Title. City Council finds that the proposed use is consistent with the proposed future land use map designation of MHDR and is allowed as a conditional use per UDC Table 11-2A-2 in the R-40 zoning district. 3. That the design, construction, operation and maintenance will be compatible with other uses in the general neighborhood and with the existing or intended character of the general vicinity and that such use will not adversely change the essential character of the same area. City Council finds the proposed design of the development, construction, operation and maintenance should be compatible with the mix of other uses planned for this area and with the intended character of the area and that such uses will not adversely change the character of the area. 4. That the proposed use, if it complies with all conditions of the approval imposed, will not adversely affect other property in the vicinity. City Council finds that if the applicant complies with the conditions outlined in this report, the proposed use will not adversely affect other property in the area. The Commission should weigh any public testimony provided to determine if the development will adversely affect other properties in the vicinity. 5. That the proposed use will be served adequately by essential public facilities and services such as highways,streets,schools,parks,police and fire protection,drainage structures,refuse disposal,water, and sewer. City Council finds that essential public services are available to this property and that the use will be adequately served by these facilities. Page 61 E IDIAN --- AGENDA ITEM ITEM TOPIC: Approval of Task Order 11230 with Brown and Caldwell for Services During Construction to Wastewater Resource Recovery Facility Aeration Basins 1-4 Retrofit & 9-10 Upgrades for the Not-to-Exceed amount of$1,958,470 (3 fiscal years), including a Fiscal Year 2024 total of$789,229.00 (� E N MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Sandra Ramirez, Procurement Division Meeting Date: November 16, 2023 Presenter: Consent/ Troy Thrall Estimated Time: N/A Topic: Approval of Task Order 11230 with Brown and Caldwell for Services During Construction to WRRF Aeration Basins 1-4 Retrofit&9-10 Upgrades for the Not-to- Exceed amount of$1,958,470 (3 fiscal years). FY24 total $789,229.00. Recommended Council Action: Approval of Task Order and authorize the Procurement Manager to execute Task Order and issue PO for$789,229.00 for fiscal year 2024 services. Background: This Task Order will be split between three (3) fiscal years; year one 2024 (Oct. 1, 2023-Sept. 30, 2024) $789,229,year two 2025 (Oct. 1, 2024-Sept.30, 2025) estimated $875,722,year three 2026 (Oct. 1, 2025-Sept.30, 2026) estimated $293,519. �R CITY OF MERIDIAN Purchase Requisition E IDI� If�N, Purchasing Department DATE OF 33 E BROADWAY AVE,STE 106 CITY OF MERIDIAN REQUEST 10/17/2023 MERIDIAN,ID 83642 Public Works PURCHASE ORDER NUMBER MUST APPEAR ON ALL INVOICES,PACKING TEL:(208)489-0417 SLIPS,CARTONSANDCORRESPONDENCE RELATE'TO THIS ORDER FAX:(208)887-4813 AVAILABLE BUDGET AMOUNT $7,522,449.28 IS BUDGET AMENDMENT REQUIRED? ED VENDOR Brown and Caldwell No 950 West Bannock Street Boise, ID 83702 CASE MANAGEMENT TICKET NO. tbd PROJECT MANAGER PAYMENTTERMS FREIGHTTERMS F.O,B. REQUESTOR Troy Thrall NET 30 PREPAID DESTINATION Troy Thrall PROJECT NAME: WRRF AB 1-4 Retrofit&9-10 Upgrades Services During Construction(SDC) Description of Purchase Quantity and Pricing • •• COMMITMENTPART NUMBER/DESCRIPTION I •- -• OTY UNIT UNIT PRICE i FUND TASK ORDER I CONTRACT/PROJECT DESCRIPTION r CODE GLACCOUNT# COMMITMENT# WRRF AB 1-4 Retrofit&9-10 Upgrades SDC7724 1 1 $ 789,229.00 60 3590 96151 11230.1 $ 789,229.00 $ $ $ NOTES: Council Approval Date: $789,229.00 AUTHORIZED COUNCIL SIGNATURE(if r gWred) Ay D E AT E City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 60 - Enterprise Fund 3590 - WW Construction Projects From 10/1/2023 Through 9/30/2024 Budget with Current Year Budget Amendments Actual Remaining Capital Outlay 96101 Aeration Basin Construction 14,946,959.04 10,050,000.00 4,896,959.04 Total Capital Outlay 14,946,959.04 10,050,000.00 4,896,959.04 DEPT EXPENDITURES 14,946,959.04 10,050,000.00 4,896,959.04 TOTAL EXPENDITURES 14,946,959.04 10,050,000.00 4,896,959.04 Date: 11/9/23 11:48:46 AM Page: 1 CONTRACT CHECKLIST I. PROJECT INFORMATION Date: 8/6/2021 REQUESTING DEPARTMENT Public Works Dept Project Name: WRRF AB 1-4 Retrofit&9-10 upgrades Services During Construction Project Manager: Troy Thrall Contract Amount: $1,958,470 Contractor/Consultant/Design Engineer: Dave Bergdolt/B&C Is this a change order? Yes ❑ No ❑� Change Order No. II. BUDGET INFORMATION (Project Manager to Complete) III. Contract Type Fund: 60 Budget Available(Purchasing attach report): Department 3590 Yes ❑✓ No ❑ Construction ❑ GL Account 96151 FY Budget: $2,024 Task Order 0 Project Number: 11230.1 Enhancement: Yes 0 No ❑ Professional Service ❑ Equipment ❑ Will the project cross fiscal years? Yes❑� No ❑ Grant ❑ IV. GRANT INFORMATION-to be completed only on Grant funded projects Grant#: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status(Federal Funded) N/A N/A N/A N/A Print and Attach the determination Print,attach and amend bid by addendum(if changed) www.sam.gov Print and attach V. BASIS OF AWARD BID RFP/RFQ TASK ORDER Award based on Low Bid Highest Ranked Vendor Selected Master Agreement Category 2A (Bid Results Attached) Yes ❑ No ❑ (Ratings Attached) Yes ❑No Date MSA Roster Approved: 10/1/2023 Typical Award Yes ❑ No ❑ If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: VI. CONTRACTOR/CONSULTANT REQUIRED INFORMATION PW License N/A Expiration Date: N/A Corporation Status Active Good Standing Insurance Certificates Received(Date): 5.30.2023 Expiration Date: 5.31.2024 Rating: A+ Payment and Performance Bonds Received(Date): N/A Rating: Builders Risk Ins.Req'd: Yes ❑ No ❑ If yes,has policy been purchased? (Only applicabale for projects above$1,000,000) VI1. TASK ORDER SELECTION (Project Manager to Complete) Reason Consultant Selected ❑ 1 Performance on past projects Check all that apply ❑� Quality of work ❑✓ On Budget ❑� On Time ❑ Accuracy of Construction Est 0 2 Qualified Personnel ❑ 3 Availability of personnel 0 4 Local of personnel Description of negotiation process and fee evaluation: The scope of the work was examined by engineering and operations personnel.The costs were reasonable when compared with the costs on similar projects such as the WRRF Liquid Stream Expansion and the WRRF Headworks Capacity Expansion. Clint Dolsby 8/6/2021 Enter Supervisor Name Date Approve Vill. AWARD INFORMATION Date Submitted to Clerk for Agenda: November 16,2023 Approval Date 12-5-2023 By: City Council Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final TASK ORDER NO. 11230J Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND BROWN AND CALDWELL (ENGINEER) This Task Order is made this 9tn day of November 2023 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by BROWN AND CALDWELL, hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (category 2A) between the above- mentioned parties dated October 2, 2023. The Project Name for this Task Order is as follows: WRRF AERATION BASINS 1-4 RETROFIT & 9-10 UPGRADES - SERVICES DURING CONSTRUCTION FUNDING Funding for this project will be split between three fiscal years; 2024 (Oct. 1, 2023— Sept. 30, 2024) $789,229, 2025 (Oct. 1. 2024 — Sept. 30, 2025) estimated at $875,722, and 2026 (Oct. 1, 2025 — Sept. 30, 2026) estimated at $293,519. The amounts estimated beyond the 2024 fiscal year have not yet been appropriated by the City. Engineer may NOT expend more than the amount specified and approved for a specific fiscal year. Any and all additional expenditures beyond the current fiscal year MUST be approved by the City and memorialized by a written amendment or change order to this Agreement. SCOPE OF WORK The Project will involve improvements related to the following WRRF processes: • ABs 1-4 retrofit treatment capacity and associated hydraulic profile modifications including the Secondary Pump Station. • New blower building no. 1 and blowers to service ABs 1-4 and the RAS/WAS Station 2 classifying selector zone. • ABs 9-10 new treatment capacity expansion to existing ABs 5-8. • Elutriation water redundant supply from the Post-Aeration basin. Task Order 11230.i WRRF Aeration Basins 1-4 Retrofit&9-10 Upgrades SDC Page 1 of 9 Brown and Caldwell • Secondary Pump Station and Primary Clarifier 3/4 Splitter Box re-coating. • Yard piping/utility, electrical, instrumentation, and site improvement upgrades in the existing ABs 5-8 area. • New yard piping/utility, electrical/control conduits, and site improvements throughout the ABs 1-4 area. Task 1 — Services During Construction • During this phase, Consultant will provide office and on-site engineering services in support of the City and General Contractor construction of the Aeration Basin 1-4 retrofit and 9-10 Upgrade improvements. 1.1 Conformed Construction Documents • Incorporate Addendum changes into the bidding plans and specifications and republish a single updated version of the Contract Documents for construction use. The construction parties (City, Consultant, and General Contractor) will refer to the conformed set for all construction activity for the duration of the project for consistency purposes. Deliverables • 10 sets of Conformed Construction Documents (specifications and 24"x36" full size drawings) will be submitted to the City. • 10 sets of Conformed Construction Documents (drawings only— 11"x17" half size drawings) will be submitted to the City. • An electronic format (*.pdf) of the complete set of plans and specifications will be submitted to the City 1.2Submittal Review • Submittals will be reviewed for general conformance with the project design concept and general compliance with the information or design requirements given in the Contract Documents. Consultant will perform these services within the duration allotted by the construction contract. Should any submittal be found to be substantially deficient, Consultant may reject the submittal without markups, while giving written examples of major deficiencies as cause for rejection. • Submittals shall be turned around within the time frame specified in the project specifications. Submittals shall be processed through CONDOC, the City's construction document management tool. • Submittal Review task is based on the following: o Consultant has allocated an average of 8 hours per submittal to review, document comments, and return submittal. o Consultant has estimated there could be up to 525 submittal review events (this includes a 1.5 resubmittal rate per submittal). o Number of submittals and hours are an estimate and may not reflect the actual number of submittals or time required for submittal review. Submittal metrics will be reviewed monthly and included in the monthly progress report. Task Order 11230.i WRRF Aeration Basins 1-4 Retrofit&9-10 Upgrades SDC Page 2 of 9 Brown and Caldwell Deliverables • Written responses, in the form of written comments and/or marked-up submittals, will be transmitted to the City via a submittal transmittal/comment form and supplemented by mark-ups of electronic submittal documents where required for clarity. 1.3 RFI/Changes • RFIs will be reviewed for general conformance with the project design concept and general compliance with the information or design requirements given in the Contract Documents. Consultant will perform these services within the duration allotted by the construction contract. Should any RFIs generate project changes, Consultant will coordinate with the City to develop the appropriate project change documentation for the Contractor. o Consultant has allocated an average of 6 hours per RFI for review and response preparation. o Consultant has estimated there could be up to 200 RFI response events. o Number of RFIs and hours are an estimate and may not reflect the actual number of RFIs or time required for RFI review. RFI metrics will be reviewed monthly and included in the monthly progress report. • Project Changes are anticipated to include both City directed changes and Contractor proposed changes. Consultant will review changes for general conformance with the project design concept. o Consultant has allocated an average of 40 hours per City directed change to include issuance of drawing, detail, and/or specification updates associated with the proposed change. A formal Work Change Directive (for change costs estimated greater than $10,000) or Field Order (for change costs estimated less than $10,000) will be issued for all City directed changes. o Consultant has estimated an average of 16 hours per Contractor requested change for review and response preparation. Consultant will coordinate responses with the City prior to formally responding to the Contractor on all Contractor requested changes. o Consultant has estimated there could be up to 50 Change response events (10 — City directed changes and 40 — Contractor requested changes). o Number of Changes and hours are an estimate and may not reflect the actual number of Changes and time required for Change response. Change metrics will be reviewed monthly and included in the monthly progress report. Deliverables • Written responses for all City directed changes will be transmitted to the City via a Work Change Directive or Field Order transmittal form and supplemented by drawing, detail, and/or specification updates required for clarity. • Written responses for all Contractor requested changes will be transmitted to the City via e-mail correspondence. Task Order 11230.i WRRF Aeration Basins 1-4 Retrofit&9-10 Upgrades SDC Page 3 of 9 Brown and Caldwell 1.4Site Coordination/Progress Meetings • Participate in pre-construction conference and bi-weekly construction progress meetings for the duration of site construction. When necessary, additional Consultant staff participation in bi-weekly construction meetings will be via Microsoft Teams virtual attendance o Consultant has allocated an average of 4 hours per attendee for participation at the pre-construction conference for up to 5 Consultant staff members (including agenda preparation, project technical details presentation, and meeting minutes preparation). o Consultant has allocated an average of 6 hours per attendee for participation in bi-weekly construction meetings for up to 2 Consultant staff members (including agenda preparation, pre-meeting status updates with the City, meeting with the City and Contractor, post meeting coordination item follow-up, construction site coordination visits, and meeting minute preparation). o Consultant has allocated an average of 4 hours for 1 additional Consultant staff member to participate in bi-weekly construction meetings at 1 meeting per month (including pre-meeting status updates with the City, meeting with the City and Contractor, post meeting coordination item follow-up, and construction site coordination visits). o Consultant has estimated there could be up to 52 Site Coordination/Progress Meeting events. o Number of Site Coordination/Progress Meetings and hours are an estimate and may not reflect the actual number of Site Coordination/Progress Meetings required. Site Coordination/Progress Meeting metrics will be reviewed monthly and included in the monthly progress report. Deliverables • Pre-Construction conference meeting agenda, project technical details presentation, and meeting minutes. • Bi-weekly construction progress meeting agenda, meeting minutes, and action items list. 1.5 Field Observations • Review work performed by others, including testing, inspection, survey, and programming services. • Perform site visits to observe construction work, performance, and witness testing as requested by the City. • Develop comprehensive punch list in conjunction with the City after Substantial Completion for Contractor close-out activities. • Structural Observations required per the International Building Code. Structural Observations performed by the Structural Engineer are different from "Special Inspections" (not included in this scope but provided by the City contracted materials testing firm). Task Order 11230.i WRRF Aeration Basins 1-4 Retrofit&9-10 Upgrades SDC Page 4 of 9 Brown and Caldwell o Consultant has included an average of 8 hours per Structural Observation event (including pre-observation coordination with the Contract, site visit observation, and summary Structural Observation Report). o Consultant has estimated there could be up to 12 Structural Observation events, 4 each for the ABs 1-4 retrofit and ABs 9-10 upgrades (foundations prior to concrete placement; bearing wall prior to cover-up with non-structural elements; concrete masonry construction prior to grouting; and lateral force resisting element construction) and 4 for the Blower Building No. 1. To the extent possible, Structural Observations will be coordinated with bi-weekly construction meetings and concurrent Structural Observations at multiple facilities. • Architectural/Building Mechanical site visits to review construction progress (e.g., plumbing, insulation, finishes, flashing, siding, roofing, HVAC, punch-list items etc.) at different phases of progress completion. Consultant has estimated there could be up to 8 Architectural/Building Mechanical Field Observations. To the extent possible, Architectural/Building Mechanical Field Observations will be coordinated with bi-weekly construction meetings. • Electrical site visits to review construction progress (e.g., power supply coordination, transformers, conduit placement, wiring, panels arc-flash study, punch-list items etc.) at different phases of progress completion. Consultant has estimated there could be up to 12 Electrical Field Observations. To the extent possible, Electrical Field Observations will be coordinated with bi-weekly construction meetings. Deliverables • Structural Observation Reports • Field Observation action items will be included in the bi-weekly construction progress meeting action items list • Arc-Flash study and field equipment labels • Punch-List 1.6Record Drawings • Produce final CAD drawings of project facilities constructed from mark-ups and drawings submitted to the City from the Contractor in conformance with the provisions of Specification 01 78 39. • Working from Contractor submittals (red-line drawings or potentially pdf files or CAD mark-up drawings) and City supplemented survey date where available, Consultant will interpret drawing inconsistencies or discrepancies. Consultant may perform field investigation where needed to develop a correct representation of work constructed. Deliverables • Record Drawings in electronic format (pdf) 1.70&M Manual Task Order 11230.i WRRF Aeration Basins 1-4 Retrofit&9-10 Upgrades SDC Page 5 of 9 Brown and Caldwell • Develop an operations and maintenance (O&M) manual for the City in accordance with IDAPA 58.01.16. The manual will only be for the new or updated facilities included in this project. • Incorporate vendor submittals and operations and maintenance guidance into the new O&M manual using the following steps: o Meet with City operations and maintenance staff to develop a comprehensive understanding or current O&M practices on existing flow splits based on operations of ABs 5-10 and ABs 1-4. o Conduct a field investigation to verify existing and new facility information including photo documentation of project improvements. o Collect vendor submittal data and information. o Submit DRAFT O&M documentation for City Review. o Incorporate City review comments. o Submit FINAL O&M documentation to City and IDEA. Deliverables • DRAFT and FINAL versions of the O&M Manual in electronic format (MS Work and pdf). 1.8Start-Up Support Services • Assist the City and Contractor with planning and implementation of start-up, testing, and commissioning activities. This Task is divided into two areas: start-up planning and start-up/commissioning. • Start-Up Planning o Lead start-up planning activities by helping develop the start-up strategy document with support by the City and Contractor. o Review the Contractor's written start-up plan submitted under Section 01 7500. o Perform technical analyses of treatment plant issues that may be impacted by start-up activities. o Coordinate schedule and start-up event timing with the City and Contractor. o Consultant has allocated an average of 8 hours per attendee for participation at start-up planning meetings for up to 2 Consultant staff members (including agenda and meeting minutes preparation). o Consultant has estimated there could be up to 4 start-up planning meeting events. • Start-Up/Commissioning o The City and Contractor shall conduct all testing and commissioning and shall provide testing and commissioning data to the Consultant in electronic format. o Consultant shall review data, meet with City staff or witness testing activities, and provide written feed-back on the completeness of testing and commissioning. Task Order 11230.i WRRF Aeration Basins 1-4 Retrofit&9-10 Upgrades SDC Page 6 of 9 Brown and Caldwell o Consultant facility leads will be present in the field for set periods of time during testing and commissioning of their respective areas of design as requested by the City. o Commissioning will be completed during a nominal 1-month period and require multiple Consultant staff and discipline involvement. Deliverables • Agendas and minutes for Start-Up Planning meetings. • Field notes identifying corrective actions for problems or deficiencies note during testing and commissioning. 1.9Operator Training • Develop training content for the new aeration basins collaboratively with City staff to broaden the understanding of process features generally covering the following topics: o Flexibility for the new aeration basin improvements in different process configurations mode with differing flow splits. o Operation of new equipment associated with the project. o System configurations to handle various process issues. • Consultant has estimated developing a training outline for a two-day training workshop up to 4 hours each day in length. Training will be conducted by up to 2 Consultant staff members. Deliverables • DRAFT and FINAL version of the training material content in hard copy and electronic formats. Task 2 — Project Management • During this phase, Consultant will provide management support to the City common to all Task 1 activities. 2.1 Project Management • Provide management, direction, coordination, and control of all work associated with Project schedule, budget, subconsultants, technical quality, and monthly progress reports and invoices for the Project. • This task includes the following activities: o Develop a Project Management Plan and Quality Plan for internal use. o Develop a Health and Safety plan for internal use. o Staff technical activities to align with the Contractor critical-path schedule. o Prepare monthly project progress status reports. Monthly progress status reports will identify budget status, progress status, and activities of the previous month. o Supervise Consultant project staff and design disciplines. o Manage in-house budget and schedule. Task Order 11230.i WRRF Aeration Basins 1-4 Retrofit&9-10 Upgrades SDC Page 7 of 9 Brown and Caldwell o Procure, supervise, and coordinate the activities of subconsultants providing specialized or supplemental engineering services. Deliverables • Monthly progress status reports and invoices ASSUMPTIONS While preparing our scope of services and fee schedule, we have made the following assumptions: • All construction correspondence (RFIs, submittals, etc.) will be processed through the City's electronic construction management service (CONDOC). • The Construction Manager role is not included in this scope of work but is covered by the City. • To maximize the use of the City's budget, Consultant my return incomplete or unclear submittals without review or comment. • The Consultant is responsible solely for Consultant's employees' activities on the project site. Consultant's participation on the project shall not be construed to relieve the City or any construction Contractors from their responsibilities too maintaining a safe jobsite. Neither the professional activities of the Consultant, nor the presence of the Consultant's employees and sub-consultants, shall be construed to imply the Consultant has any responsibility for means and methods of work performance, superintendence, sequencing of construction, or safety in, on, or about the jobsite. • Contactor record drawing mark-ups are complete and accurate and Consultant's work under this task is only to convert the Contractor-supplied record drawing materials into final record drawings, and not to independently validate or correct record drawings. CITY RESPONSIBILITIES City's Responsibilities Include: • The Construction Manager will be provided by the City for the duration of the construction schedule. • Oversee and inspect day-to-day construction activities and will provide all administration of the construction contract, including reviewing pay requests. • Provide all special inspections (under a separate roster contract task order) required by the International Building Code (IBC), as well as all materials testing. • Provide site surveying, benchmark control, and elevation verification (under a separate roster contract task order). • Provide programming services (under a separate roster contract task order). • Attend all project coordination meetings to provide timely input on action items. Task Order 11230.i WRRF Aeration Basins 1-4 Retrofit&9-10 Upgrades SDC Page 8 of 9 Brown and Caldwell • Review and provide comments on all deliverables listed in this Task Order. • Provide input on content to include in the training workshop. TIME OF COMPLETION and COMPENSATION SCHEDULE COMPENSATION AND COMPLETION SCHEDULE Task Description Estimated Completion Date Compensation 1 Services During Construction ■ 26 Months after Notice to Proceed $1,849,137 2 Project Management ■ 26 Months after Notice to Proceed $109,333 TASK ORDER TOTAL: $1,958,470.00 The Not-To-Exceed amount to complete all services listed above for this Task Order No. 11230.i is One million nine hundred fifty-eight thousand four hundred seventy dollars ($1,958,470.00). No compensation will be paid over the Not-to-Exceed amount without prior written approval by the City in the form of a Change Order. No travel or expenses will be reimbursed through this agreement. All costs must be incorporated in the individual tasks within the Compensation and Completion Schedule above. CITY OF MERIDIAN BROWN ANDCALDWELL BY: BY: `) KEITH WATTS, Procurement Manager DAVE BERGDOLT 12-5-2023 November 15, 2023 Dated: Dated: City Project Manager: Troy Thrall, P.E. Task Order 11230.i WRRF Aeration Basins 1-4 Retrofit&9-10 Upgrades SDC Page 9 of 9 Brown and Caldwell E IDIAN --- AGENDA ITEM ITEM TOPIC: Approval of Task Order for Design, Fabrication, and Delivery of Discovery Park Artwork: Peregrine Bike Racks Between Colin Selig LLC and the City of Meridian for a Not-to- Exceed Amount of$9,950 TASK ORDER FOR DESIGN,FABRICATION,AND DELIVERY OF DISCOVERY PARK ARTWORK: PEREGRINE BIKE RACKS This TASK ORDER FOR DESIGN, FABRICATION, AND DELIVERY OF DISCOVERY PARK ARTWORK: PEREGRINE BIKE RACKS ("Agreement") is made this 5th day of December , 2023 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Colin Selig LLC, a limited liability company organized under the laws of the State of California("Artist"). (City and Artist may hereinafter be collectively referred to as "Parties.") WHEREAS, City desires that public art will be a component of Discovery Park, and to that end, requested that Artist submit a proposal for functional bike rack artwork to be installed at Discovery Park; WHEREAS,Artist and City have entered into a Master Agreement for Professional Services:Park Identities Public Art Roster("Master Agreement"), which establishes the terms and conditions under which City may invite Artist to provide services including consultations, design, delivery, installation, maintenance, and repair of artwork, pursuant to separate project task order(s) setting forth specific conditions, compensation amount, and scope of work; WHEREAS,Artist designed, and proposed the fabrication and delivery of Peregrine Bike Racks, a series of two sets of five functional powder coated steel bike racks, as generally depicted in Exhibit A hereto ("Artwork"); WHEREAS,project stakeholders including the Meridian Parks and Recreation Department and the Public Art Committee of the Meridian Arts Commission evaluated proposals submitted and selected Artist's proposal for recommended installation; WHEREAS, on October 14, 2023, the Meridian Arts Commission reviewed the Artist's proposal, and recommends to the Meridian City Council that Artist's proposal be commissioned for full design, fabrication, and installation in the Peregrine Falcon Natural Colors scheme; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. SCOPE OF SERVICES. Artist shall design, fabricate, and deliver two (2) sets of five (5)powder coated bike rack hoops as described and depicted in Exhibit A, and shall provide all hardware and instructions to install such Artwork at Discovery Park, in Meridian, Idaho, in the specific location designated by the Meridian Arts and Culture Coordinator("Site"). Artwork design, fabrication, and delivery shall comply in all respects with established industry and engineering standards, Idaho Standards for Public Works Construction, all established policies and ordinances of the City of Meridian, and the direction of the Meridian Arts Commission, the Meridian Parks and Recreation Department and the Arts and Culture Coordinator. TASK ORDER FOR DESIGN,FABRICATION,AND DELIVERY of DISCOVERY PARK PUBLIC ARTWORK:PEREGRINE BIKE RACKS PAGE 1 II. COMPENSATION. A. Total amount. The total payment to Artist for the design, fabrication, and delivery of the Artwork shall be nine thousand nine hundred and fifty dollars ($9,950.00). This amount shall constitute full compensation for any and all design, fabrication, delivery, and other services; travel; materials; shipping; contingency; commission; artist fee; and any and all other costs of work to be performed or furnished by Artist. B. Method of payment. Artist shall provide to City invoices for services and/or materials provided pursuant to the payment schedule set forth herein, which City shall pay within thirty(30) days of receipt. City shall not withhold any federal or state income taxes or Social Security tax from any payment made by City to Artist under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums shall be the sole responsibility of Artist. C. Payment schedule. Artist shall be paid pursuant to the following benchmarks: 1. City Approval of Detailed Plan: $4,550.00 shall be paid to Artist within thirty (30) days of the Arts and Culture Coordinator's approval of Artist's detailed plan for design, fabrication, and delivery of the Artwork, and installation of the Artwork at the Site ("Detailed Plan"). The Detailed Plan shall include: a. Final Design; b. Detailed project timeline; c. Recommended plan for installation of footings and foundations; and d. Plan for transportation of artwork for delivery. 2. Fabrication,Delivery of Artwork, and Final Completion: $5,000.00 shall be paid to the Artist within thirty(30) days of Delivery of Artwork, which shall be defined as: a. Delivery of the completed Artwork, in coordination with and as confirmed by the Arts and Culture Coordinator; b. Final inspection and approval of Artwork by the Arts and Culture Coordinator and Meridian Parks and Recreation Department; and c. Artist's submission to the Arts and Culture Coordinator of a recommended maintenance plan for the Artwork; d. Execution of a mutually agreed-upon acceptance agreement, to include Artist's indemnification of City; express waiver of Artist's right, title, or interest in the Artwork; and waivers of lien from any and all sub-contractors and major materials suppliers; which agreement shall be prepared by the City Attorney's Office and approved by Meridian City Council; and e. City Council's adoption of a resolution indicating that the City accepts the delivery of the Artwork as designed, fabricated, and delivered. TASK ORDER FOR DESIGN,FABRICATION,AND DELIVERY of DISCOVERY PARK PUBLIC ARTWORK:PEREGRINE BIKE RACKS PAGE 2 III.TIME OF PERFORMANCE. A. Timeline. In addition to the benchmarks set forth in the timeline prepared by Artist as part of the Detailed Plan, the Parties shall meet the following deadlines: 1. By 5:00 p.m.,December 8, 2023: Artist shall submit to the Arts and Culture Coordinator the Detailed Plan. The Arts and Culture Coordinator shall review, request modifications as necessary, and approve the Detailed Plan, either as submitted or as modified pursuant to mutual agreement, within fourteen (14) days of receipt thereof. 2. By 5:00 p.m., March 15, 2024: Artist shall be responsible for the delivery of Artwork to the Meridian Parks Shop at 1700 E Lanark St, Meridian, Idaho 83642. The Arts and Culture Coordinator may extend the date of delivery of Artwork for a reasonable amount of time only if such delay is due to circumstances and events beyond the control of Artist or pursuant to written mutual agreement by the Parties. 3. By 11:59 p.m., March 29, 2024: Provided that Artist has completed Final Completion, as provided herein, the Parties shall execute Final Acceptance of the Artwork. B. Time of the essence. The Parties acknowledge that services provided under this Agreement shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. C. Inspection. Upon the Arts and Culture Coordinator's request, the Artist shall provide the Arts and Culture Coordinator and/or City with reasonable opportunities to review the progress of the Artwork to ensure compliance with the timeline and the proposal as described and depicted in Exhibit A hereto or as otherwise mutually agreed by the Parties in writing. If during such inspection, or in the course of the approval processes required herein, the Arts and Culture Coordinator or City concludes that the Artwork or any portion or component thereof do not conform to the timeline or to the proposal as described and depicted in Exhibit A hereto or as mutually agreed by the Parties in writing, notice of the specific non-conformity and request for Artist to address the specified non-conformity shall be given to Artist in writing as soon as practicable. Artist shall have fourteen (14) days to address and correct any non-conformity. If, upon Arts and Culture Coordinator's re- inspection, the Arts and Culture Coordinator concludes that the Artwork or the nonconforming portion or component thereof remain nonconforming, termination procedures may commence. City's failure to disapprove in writing shall constitute presumptive approval of the Artwork as inspected. IV.MAINTENANCE AND REPAIR. TASK ORDER FOR DESIGN,FABRICATION,AND DELIVERY of DISCOVERY PARK PUBLIC ARTWORK:PEREGRINE BIKE RACKS PAGE 3 A. Two years following Final Acceptance. Artist shall be fully responsible for all parts and workmanship of the Artwork for a period of two (2) years after City's Final Acceptance of the Artwork, and during such time shall replace any defective parts and/or rework any defective craftsmanship in a timely fashion at no cost to City, except that during such period Artist shall not be required to replace or repair any damage to the Artwork caused by City's employees, by vandalism, or by an act of God. B. Determination of need for repair. At all times, including in the first two years following Final Acceptance, City shall make any and all determinations regarding whether the Artwork' parts and/or craftsmanship require maintenance, restoration, or repair. Artist may be asked to provide input regarding such matters, but all decisions regarding the need for maintenance, restoration, or repair shall be made by City. C. Maintenance, restoration, and repair. City shall provide basic maintenance, restoration, and repair of the Artwork at City's cost. In the event that the Artwork is damaged or destroyed, in whole or in part, City may, at its sole election, restore the Artwork, subject to receipt of any insurance proceeds and availability of sufficient funds. V. CREATION,INTEGRITY,AND OWNERSHIP OF ARTWORK. A. Waiver and relinquishment of rights.Artist expressly waives any and all right, title, or interest in artwork and other products created pursuant to this Agreement or project task order. Artist does not waive any right or interest protected by a patent issued to Artist by the U.S. Patent and Trademark Office on or before the effective date of a project task order, so long as,prior to execution of same, Artist provides to City written notice of the patent and a copy of same. Artist understands that this waiver shall include waivers of the exclusive rights of reproduction, adaptation, publication, and display. Artist specifically waives the right to claim any remedy concerning the alteration of any artwork or product created pursuant to this Agreement or project task order. Artist agrees to relinquish any and all rights, title, and interest to artwork or products developed in connection with this Agreement or project task order, and hereby expressly waives any rights Artist has to same, including, but not limited to,the rights afforded Artists under the Copyright Act of 1976 and the Visual Arts Rights Act of 1990, Title 17 U.S.C. §§ 101 et seq. Artist understands and agrees that the right of attribution and integrity, as specifically set forth in 17 U.S.C. § 106A, are hereby expressly waived. To the extent that the provisions of this Agreement differ with the Copyright Act of 1976 and Visual Arts Rights Act of 1990, the provisions of this Agreement will govern and any such differences in the rights and duties created thereunder are expressly waived. B. Territorial exclusivity. As to the Design(s) actually installed, Artist shall grant the City territorial exclusivity within the entire State of Idaho and other States within two hundred (200)miles of Meridian city limits. Artist shall retain all rights, title, and interests in Designs that City elects not to install. TASK ORDER FOR DESIGN,FABRICATION,AND DELIVERY of DISCOVERY PARK PUBLIC ARTWORK:PEREGRINE BIKE RACKS PAGE 4 C. Ownership. Upon City's Final Acceptance, the Artwork shall be owned by City. Following Final Acceptance, City may remove the Artwork from the Site and/or move the Artwork to another location, at City's sole election and discretion. D. No copyright. Artist shall not make any claim to the copyright of the Artwork. E. Photographs of Artwork by City. City may photographically reproduce the image of the Artwork and all preliminary studies, models and maquettes thereof, as City may desire for educational and public information purposes. Where practicable and to the extent of City's authority, Artist shall be acknowledged on each such photographic reproduction to be the creator of the original subject thereof, provided that photographic reproductions of preliminary studies, models and maquettes shall not be identified as or represented to be the finished Artwork. F. Photographs of Artwork by Artist. Artist may photographically reproduce the image of the Artwork and all preliminary studies, models and maquettes thereof, as Artist may desire for marketing, educational and public information purposes. Where practicable, Artist shall acknowledge on each such photographic reproduction the location of such Artwork, provided that reproductions of preliminary studies, models and maquettes shall not be identified as or represented to be the finished Artwork. G. Models of Artwork. City shall at no time create any model, maquette, replica, copy, or any other three-dimensional reproduction of Artwork or any component thereof for any purpose without first entering into a mutually agreed-upon written agreement with Artist governing the creation, use, and/or sale of such model, maquette, replica, copy, or reproduction. Upon Final Completion, Artist shall not create any new model, maquette, replica, copy, or any other three-dimensional reproduction of Artwork or any component thereof for any purpose without first entering into a mutually agreed-upon written agreement with City governing the creation, use, and/or sale of such model, maquette, replica, copy, or reproduction. This provision shall not prevent Artist's creation of any model or mock-up for purposes of designing and/or engineering Artwork prior to Final Completion. H. Alteration of Artwork. If any alteration occurs to the Artwork after delivery, whether intentional or accidental and whether caused by City or others, upon written request of Artist, such Artwork shall no longer be represented to be the work of Artist, unless otherwise allowed by Artist in writing. Other than as specified herein, Artist specifically waives the right to claim any other remedy concerning the alteration of the Artwork as provided for under Idaho or federal law, whether by statute or otherwise. L Removal from display. City shall have the right to remove the Artwork from Site and/or from public display. In the event that City determines that the Artwork or any component thereof shall be sold, Artist shall be provided the first right of refusal to purchase the Artwork or such component from City. Should Artist choose to purchase the Artwork pursuant to this provision, the price of the Artwork shall be the fair market value thereof. This provision shall expire upon the death of Artist and shall not be extended to Artist's estate unless City so elects. TASK ORDER FOR DESIGN,FABRICATION,AND DELIVERY of DISCOVERY PARK PUBLIC ARTWORK:PEREGRINE BIKE RACKS PAGE 5 J. Subcontracting or assignment of obligations.Artist shall not subcontract or assign any of Artist's obligations under this Agreement that require or that may require Artist's artistic talent or expertise. Artist may subcontract or assign obligations that do not require Artist's artistic talent or expertise, including, but not limited to, such obligations as transport and delivery of the Artwork, and other obligations as outlined in Artist's proposal as set forth in Exhibit B. Any and all subcontractors or assignees shall be bound by all the terms and conditions of this Agreement. VI. INDEMNIFICATION,WAIVER,AND INSURANCE. A. Indemnification. Artist shall indemnify, save, and hold harmless the City and any and all of its employees, agents, volunteers, and/or elected officials from any and all losses, claims, and judgments for damages or injury to persons or property, and from any and all losses and expenses caused or incurred by Artist or Artist's servants, agents, employees, guests, and/or business invitees, occurring before City's Final Acceptance of the Artwork. B. Waiver. Artist waives any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to Artist's performance of this Agreement, whether such loss or damage may be attributable to known or unknown conditions, except for liability arising out of concurrent or sole negligence of City or its officers, agents or employees. C. Insurance to be obtained by Artist. Artist shall obtain and shall maintain, at Artist's own expense, from the Effective Date of this Agreement through City's Final Acceptance of the Artwork, each and all of the following: I. General liability insurance. General liability insurance with a limit of not less than one million dollars ($1,000,000.00)per each occurrence, combined single limit bodily injury and property damage, covering the actions and omissions of Artist and her employees, agents, and/or workers in fabricating, transporting, and delivering the Artwork and/or components or materials thereof, including coverage for owned, non-owned, and hired vehicles, as applicable. 2. Workers' compensation insurance. Artist shall obtain and shall maintain, at Artist's own expense, from the Effective Date of this Agreement through City's Final Acceptance of the Artwork, and throughout the course of this Agreement, workers' compensation insurance, in an amount required by Idaho law, whichever is higher, to cover any and all persons employed by Artist. 3. Insurance of Artwork. Upon completion of the sculptures, through City's Final Acceptance of Artwork, Artist shall procure and maintain, at Artist's own expense, in an all-risk form with limits of not less than fifty thousand($50,000), and any deductible not to exceed five hundred dollars ($500) each loss, with any loss payable to City. Artist agrees to bear all risks of loss of and/or damage to the Artwork until City's Final Acceptance of Artwork. TASK ORDER FOR DESIGN,FABRICATION,AND DELIVERY of DISCOVERY PARK PUBLIC ARTWORK:PEREGRINE BIKE RACKS PAGE 6 D. Proof of insurance. Artist shall provide to City, within seven (7) days of the Effective Date of this Agreement, written proof that Artist has obtained all insurance required hereunder. If any change is made to any insurance policy or coverage required under and/or obtained pursuant to this Agreement, Artist or Artist's insurance agent shall notify City immediately. E. Insurance to be obtained by Artist's subcontractors. Artist shall require any and all subcontractors employed or utilized in the course and scope of the obligations described in this Agreement to obtain and maintain general liability insurance and workers' compensation insurance in the amounts described herein. Artist shall provide to City, within twenty-four(24)hours of hiring or engaging any subcontractor, written proof that her subcontractors have obtained all insurance required hereunder. F. Insurance to be obtained by City. City shall obtain all necessary property and commercial general liability insurance as may be required in order to protect its insurable interests for its rights and obligations described within this Agreement. Upon City's Final Acceptance of the Artwork, City shall obtain property insurance for the Artwork. G. No cancellation without notice. On all insurance policies required under this agreement, such policies shall provide that they may not be cancelled or reduced in coverage except upon thirty(30) days advance written notice to all Parties. Any cancellation of insurance without appropriate replacement in the amounts and terms set forth herein may constitute grounds for termination of the contract. VII. TERMINATION. A. Termination for cause. If City determines that Artist has failed to comply with any term or condition of this Agreement, violated any of the covenants, agreements, and/or stipulations of this Agreement, falsified any record or document required to be prepared under this Agreement, engaged in fraud, dishonesty, or any other act of misconduct in the performance of this Agreement; or if either Party willfully or negligently defaults in, or fails to fulfill, its material obligations under this Agreement; the other Party shall have the right to terminate the Agreement by giving written notice to the defaulting party of its intent to terminate, and shall specify the grounds for termination. The defaulting party shall have thirty(30) days after receipt of such notice to cure the default. If the default is not cured within such period, this Agreement shall be terminated upon mailing of written notice of such termination by the terminating party. 1. Default by City. In the event of termination for non-performance or default by City, City shall compensate Artist for work actually completed by Artist prior to the date of written notice of termination and any verified additional services and materials actually performed or supplied prior to the date of written notice of termination, less payments of compensation previously made, not to exceed the total amount of compensation allowed hereunder. TASK ORDER FOR DESIGN,FABRICATION,AND DELIVERY of DISCOVERY PARK PUBLIC ARTWORK:PEREGRINE BIKE RACKS PAGE 7 2. Default by Artist. In the event of termination for non-performance or default by Artist, except that caused by the death or incapacity of Artist, all finished and unfinished drawings, photographs, plans, timelines, and/or any and all other work products prepared and submitted or prepared for submission under this Agreement shall, at City's option, become City's property. Notwithstanding this provision, Artist shall not be relieved of any liability for damages sustained by City attributable to Artist's default or breach of this Agreement. City may reasonably withhold payments due until such time as the exact amount of damages due to City from Artist is determined. Artist shall not be relieved of liability to City for damages sustained by City by virtue of any breach or default of this Agreement by Artist. This provision shall survive the termination of this Agreement and shall not relieve Artist of liability to City for damages. B. Termination without cause. City may terminate this Agreement for any reason at any time by providing fourteen (14) days' notice to Artist. C. Termination upon death or incapacity of Artist. This Agreement shall automatically terminate upon the death or incapacity of Artist. In the event of termination caused by the death or incapacity of Artist, all finished and unfinished drawings, photographs, plans, timelines, and/or any and all other work products prepared and submitted or prepared for submission under this Agreement shall, at City's option, become its property, and the right to fabricate and/or complete fabrication of the Artwork shall pass to City. Notwithstanding this provision, neither Artist nor Artist's estate shall be relieved of any liability for damages sustained by City attributable to Artist's default. City may reasonably withhold payments due to Artist or to Artist's estate until such time as the exact amount of damages due to City from Artist or Artist's estate is determined. Artist shall not be relieved of liability to City for damages sustained by City by virtue of any breach or default of this Agreement by Artist. This provision shall survive the termination of this Agreement and shall not relieve Artist or Artist's estate of liability to City for damages. D. Non-waiver of breach. A waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. VIII. GENERAL PROVISIONS. A. Relationship of Parties. It is the express intention of Parties that Artist is an independent contractor and neither Artist nor any officer, employee, subcontractor, assignee, or agent of Artist shall be deemed an employee, agent,joint venturer, or partner of City in any manner or for any purpose. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Artist and City or between Artist and any official, agent, or employee of City. Both parties acknowledge that Artist is not an employee of City. Artist shall retain the right to perform services for others during the term of this Agreement. Specifically, without limitation, Artist understands, acknowledges, and agrees: 1. Artist is free from actual and potential control by City in the provision of services under this Agreement. TASK ORDER FOR DESIGN,FABRICATION,AND DELIVERY of DISCOVERY PARK PUBLIC ARTWORK:PEREGRINE BIKE RACKS PAGE 8 2. Artist is engaged in an independently established trade, occupation, profession, or business. 3. Artist has the authority to hire subordinates. 4. Artist owns and/or will provide all major items of equipment necessary to perform services under this Agreement. B. Compliance with law. Throughout the course of this Agreement, Artist shall comply with any and all applicable federal, state, and local laws. C. Non-Discrimination. Throughout the course of this Agreement, Artist shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory handicap. D. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written, whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. E. Costs and attorneys' fees. If either party brings any action or proceedings to enforce, protect or establish any right or remedy under the terms and conditions of this Agreement, the prevailing party shall be entitled to recover reasonable costs and attorneys' fees, as determined by a court of competent jurisdiction, in addition to any other relief awarded. F. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. G. Cumulative Rights and Remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. H. Interpretation. Words of gender used in this Agreement shall be held and construed to include any other gender, and words in the singular shall be held to include the plural and vice versa unless the context otherwise requires. The Agreement and the captions of the various sections of this Agreement are for convenience and ease of reference only, and do not define, limit, augment or describe the scope, context or intent of this Agreement or any part or parts of this Agreement. L Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. TASK ORDER FOR DESIGN,FABRICATION,AND DELIVERY of DISCOVERY PARK PUBLIC ARTWORK:PEREGRINE BIKE RACKS PAGE 9 J. Successors and Assigns. All of the terms,provisions,covenants and conditions of this Agreement shall inure to the benefit of,and shall be binding upon,each party and their successors,assigns,legal representatives,heirs,executors,and administrators. K. Notice.Day-to-day communications between Artist and the Arts and Culture Coordinator may occur by telephone. Any and all notice required to be provided by either of the Parties hereto,unless otherwise stated in this Agreement,shall be in writing and shall be deemed communicated upon mailing by United States Mail or upon sending via e-mail,addressed as follows: Artist: Arts and Culture Coordinator: Colin Selig,Owner Cassandra Schiffler Colin Selig Sculpture LLC Parks and Recreation Department 1547 Palos Verdes#315 33 E.Broadway Ave. Ste 206 Walnut Creek,CA 94597 Meridian ID 83642 info(a colinselig com (208)489-0399 cschiffler@meridiancity.org Either party may change her/its address for the purpose of this provision by giving written notice of such change in the manner herein provided. L. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. M. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the Effective Date first written above. ARTIST: /Art22 Co In Selig Sculpture CITY OF MERIDIAN: BY: Attest: Robert E. Simison,Mayor 12-5-2023 Chris Johnson,City Clerk 12-5-2023 TASK ORDER FOR DESIGN,FABRICATION,AND DELIVERY OF DISCOVERY PARK PUBLIC ARTWORK:PEREGRINE BIKE RACKS PAGE 10 n Q, cD N `a r-) CQ Q -2 V) Ln CD r �( •lr �V { i ��i. CD CD LM CD CD n N CD CD rn CDCOD �'.'t. �1 •.. � Cl) Ln CAD - - CD-ZD CD CD -0 Lo Lo Qcn N. 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R° (7 rt N v c ° � R° N '+ N rt 3 CD (U m n 3 N QCA N D n � r-r N N N C r+ N N U) 7 n Q G 10 W ,O W W Ln Ln O, W M N O Ln O O O O O O Ln O 0 O O 0 -41 n D 0 0 v C� 0 r fD V-, NO @~ n ^ — —' n io o v G 2 N-. O.a CA ?N N fD (D Ln (n VlL] ?ik Ln Ln w n `V°un303 Q N O go n 0' "a v — D ((DD CD + `� c 6 r-r m O (D v n O LO n O G (D W co 0 Q (DO (D Et O CD CD 7r fN N 7 -41 D 0 0 v C� 0 r fD V—, 77-0 T NO @~,n ^ — —' n io o v G 2 N—. O.a CA ?N N (D (D Ln (n V,p 4 4* Ln Ln w n `,jLnB 03 E IDIAN --- AGENDA ITEM ITEM TOPIC: Fiscal Year 2024 Net-Zero Budget Amendment in the amount of$70,000.00 for Ada County Highway District Fivemile Creek Pathway Transfer of Reimbursed Funds for Pathway Construction Mayor Robert E. Simison E I D I A N� Citv Council Members: Joe Borton John Overton Liz Strader Jessica Perreault . _ H O Brad Hoaalun Luke Cavener MEMORANDUM TO: Mayor Simi son and City Council FROM: Mike Barton,Parks Superintendent DATE: November 21,2023 RE: Net Zero Budget Amendment Background ACHD was conditioned to construct a pathway as part of the development approval process for their new maintenance facility on Ustick Road. The Parks Department was working on the Fivemile Pathway adjacent to their site. Because we had plans to construct the pathway across and beyond their facility,we offered to bid and construct the full run of pathway,as long as ACHD reimbursed us for the full cost of their conditioned segment. This was done to realize an economy of scale on the entire project and build it at one time,instead of waiting for the new facility to construct. On December 6,2022,the City entered into an MOA with ACHD that says we construct,and ACHD will reimburse us for the cost of the path on their property. The pathway has been completed,and ACHD has reimbursed the City$70,000 for the cost of the path. This budget amendment is the mechanism to place these funds back in our pathways GL. Requested Action Approve this budget amendment in the amount of$70,000.00. n T CD T T T m o C o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 °� f+ d fD F., Q N N N N N N N N N N N F+ d r.y N N N N N N N F+ d y N N YL YL YL YL W in \ �• i�r N Ul D O Ln ul Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln VI v v v v u u u u O O N � N a �i N N N N N N N N N N N N N a N N N N N N N N a y CO 'D w l0 l0 l0 l0 l0 l0 l0 l0 l0 l0 l0 l0 �y (� t0 t0 w w l0 l0 l0 l0 CD �y H O O rl 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 co y D fD tO y A A A A A A A A CD W +n +n N N N N F+ F+ F+ F+ Q N r r r N 0 0 0 O F+ O O r 3 O N W A N FN+ A O Cl) O CD T O 3 w W O W `O W W W W W W W W W W W W W O W W W W W W W O 00 00 w w w w w w w w w w w w w 00 00 00 00 00 00 00 00 O O O 'D 'D 'D 'D 'D 'D 'D 'D 'D 'D 'D 'D U Lo Lo Lo Lo Zo Zo Zo Z 3 0 mf1 = d y � S is Ln O .�+ N N 3 d '< 3 3 07 v 3 O O O (DO C * m m O c 3 _ :3 "6 "06 'O 'a O 3 n 'a 0 0 0 3 G O 7 ep► N 3 M 0 0 •* D 7 (DOl N 7 m GI 3 m 3 n n oo (D c \ a x C �. _� c v v ;w v 3 Q O — °—' 3 m O � O m Q N G N N O +n to v. to V. an V. 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Q o f m m tl M CD a o 3 'o m mrD N 3 _ 3 g S 11 (p rD� O ,O , < rD O 7 n n a a ? o 9L A m S r1 rr O O r+ S j A v p a = m CL u n (p v m a° n Q c v a - m e 3 § CCD n a o 3 3 0 m + D m r- O ] O O_ ti c O.O C ID rDto mDu ° m o °° T —O o. n v m o o 'g ccnn i o a 3 c °° �• '* O to H O C Q rD cL ID cu CD a y a v v° < d O - (D c :< f° o N E 7 D ` n 2 v 3 a CD 3 CD 7 O O N o rn o fD C N L Co O_ L w � N O -n L Cr O N C W � C 0- 3 Co a " 3 Co n -n C O 3 " n n C [ l) C r [ O � J y S CD C C N ' � in 's rn s —n Q s Q L N S t O v cc 4�- w_ e w � or r Q w S CQ e CD to D CD a a O ° Q CD CD w m O S o e m O s o t O T " cn c [ O S m Cn s n N O t N 7 CD N N O D n 2 v 3 CS N CD 3 CD 7 O O N E IDIAN --- AGENDA ITEM ITEM TOPIC: Resolution No. 23-2426: A Resolution of the City Council of the City of Meridian Signifying Final Acceptance of"Wildlife Benches" Art Installation by Colin Selig Sculpture LLC and Providing an Effective Date CITY OF MERIDIAN RESOLUTION NO. 23-2426 BY THE CITY COUNCIL: BORTON, CAVENER, HOAGLUN, OVERTON, PERRAULT, STRADER A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN SIGNIFYING FINAL ACCEPTANCE OF "WILDLIFE BENCHES" ART INSTALLATION BY COLIN SELIG SCUPTURE LLC,AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Colin Selig Sculpture LLC ("Artist"), designed and installed at Discovery Park, at 2121 E Lake Hazel Road, in Meridian, Idaho, a series of four functional, powder coated, steel benches, for the City and people of Meridian ("Artwork"); WHEREAS, this Artwork is compliant with the specifications set forth in the Task Order for Design, Fabrication, and Delivery of Discovery Park Artwork: Wildlife Benches executed by City and Artist on July 11, 2023 ("July 11, 2023 Task Order"); WHEREAS, pursuant to the July 11, 2023 Task Order, Artist has submitted a recommended maintenance plan for the Artwork and executed an acceptance agreement with City, which are attached hereto as Exhibit A, and by these actions and submissions Artist did timely all tasks enumerated in the July 11, 2023 Task Order; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That the City of Meridian hereby accepts the delivery of the Artwork as designed and installed at Discovery Park, 2121 E Lake Hazel Road, in Meridian, Idaho, and by this instrument the City conveys its approval and acceptance thereof. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 5th day of December, 2023. APPROVED by the Mayor of the City of Meridian, Idaho, this 5th day of December, 2023. APPROVED: ATTEST: Robert E. Simison, Mayor Chris Johnson, City Clerk FINAL ACCEPTANCE of WILDLIFE BENCHES PAGE I ACCEPTANCE AGREEMENT FOR DISCOVERY PARK ARTWORK: WILDLIFE BENCHES This ACCEPTANCE AGREEMENT FOR DISCOVERY PARK ARTWORK: WILDLIFE BENCHES is made this 10 day of October , 2023 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Colin Selig Sculpture LLC, a limited liability company organized under the laws of the State of California ("Artist"). (City and Artist may hereinafter be collectively referred to as "Parties.") WHEREAS, on December 23, 2022,Artist and City entered into a Master Agreement for Professional Services: Park Identities Public Art Roster ("Master Agreement"), which establishes terms and conditions under which City may invite Artist to provide services including consultations, design, fabrication, installation,maintenance, and repair of artwork,pursuant to separate project task orders setting forth specific conditions, compensation amount, and scope of work; and WHEREAS, City invited Artist to submit a site-specific proposal for public art elements to be included in the phase 2 area of Discovery Park's construction at 2121 E. Lake Hazel Road, in Meridian, Idaho,Ada County parcel no. S 1405212402 ("Property"); and WHEREAS, on July 11, 2023, City and Artist entered into a Task Order for Fabrication and Installation of Discovery Park Artwork: The Hole Ball Game ("July 11, 2023 Task Order"), by which agreement City engaged Artist to fabricate and install artwork on Property; and WHEREAS,Artist has designed, fabricated, and installed"Wildlife Benches," a series of four functional powder coated steel benches, which establish a sense of place and local identity in Discovery Park, and beautify public spaces; NOW, THEREFORE, for good and valuable consideration,the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I.INDEMNIFICATION. Artist hereby indemnifies and saves and holds harmless City and its respective employees, elected officials, agents, guests, and/or business invitees, from any and all liabilities, losses, claims, actions, and/or judgments for damages, expenses, and/or injury to any person or property caused or incurred by or as the result of the performance of or failure to perform any work or service under or related to the Master Agreement. Artist specifically hereby indemnifies and saves and holds harmless City and its respective employees, elected officials,agents,guests,and/or business invitees,from any and all liabilities,losses,claims,actions, judgments for damages, expenses, or injury to any person or to property arising as a result of- A. Artist's failure, or the failure of any agent, employee, or subcontractor of Artist to exercise reasonable care, skill or diligence in the performance of any work or service under or related to the July 11, 2023 Task Order; ACCEPTANCE AGREEMENT:COLIN SELIG LLC PAGE I of 2 B. Any breach of any representation, warranty or covenant made by Artist, or by any of Artist's agent(s), employee(s), or subcontractor(s); C. Artist's infringement of or upon any intellectual property rights, whether intentional or unintentional, known or unknown, including any copyright or patent arising out of the reproduction or use in any manner of any plans, designs, drawings, specifications, information, material, sketches, notes or documents created by Artist in the performance of any work or service under the July 11, 2023 Task Order; and/or D. The malfunction or failure of the Artwork, or any portion or component thereof, created and installed under the July 11, 2023 Task Order. II.WAIVER. Artist hereby waives and releases, on behalf of Artist and Artist's employees, agents, heirs, executors, administrators, assigns, and/or personal representatives, any and all claims and/or rights for damages Artist now has or may hereafter have against the City of Meridian and/or its employees, elected officials, agents, guests, and/or business invitees, suffered in connection with or arising out of the performance of any work or service under or related to the July 11, 2023 Task Order. Except as otherwise expressly delineated in the July 11, 2023 Task Order, Artist hereby waives any and all right, title, or interest in the Artwork and/or all items created under, assembled pursuant to, and/or otherwise related to the July 11, 2023 Task Order and any and all addenda thereto. IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the Effective Date first written above. ARTIST: Colin Selig, Member Colin Selig Sculpture, LLC CITY OF MERIDIAN: v Cassandra Schiffer ACCEPTANCE AGREEMENT:COLIN SELIG LLC PAGE 2 Of 2 r _ VARA Waived: YES I NO City of Meridian Public Art & History Conservation Record This document will act as a primary source for our public art maintenance. The detailed information you provide will be essential to maintain the best practices of care for your work during its designated lifespan and historical legacy beyond. Please be as thorough as possible and attach any additional documents you deem relevant. Primary Artist(s):Colin selig wildlife benches Title of Artwork: 2023 4 Date Completed: Number of Object Components: 34 86 30 Dimensions: H.- x W.- x D.- Dimensions of Frame (if applicable): H: x W.- x D.- Materials: List primary materials used. Start with the support/base material and work your way out or by order of application. (Please include brand name, model, color names/codes, etc.).- Material Brand Color&Name or Finish Size/Model# crap steel LP tanks unknown n/a 325 gallon i IDIAN:--- Materials (cont'd): List any custom-made or specialty parts and their sources/manufacturers. (Feel free to provide us with replacement parts if you anticipate their need.).- Part Source/Mann acturer List the names, roles/contributions, and contact information of any sub-contractors used (e.g.framers, welders, electricians,foundries, etc.).: Name Role/Contribution Contact Melrose Metal finishing powder coating Chris Fine 510-568-7083 2 C-/WERIDIAN: Materials (cont'd): If applicable, describe existing materials/methods ofpresentation (e.g.frame, base, mounting/hanging hardware, etc.).: Life Expectancy: Even under the best of environmental conditions and maintenance, all things eventually deteriorate beyond feasible repair. This is a result of inherent vices in the materials, the way they interact with other materials and the surrounding environment including public interaction. While we commit to doing our best to extend the lifespan of an artwork, we by no means expect it to last forever. As difficult as it may be to place an expiration date on one's creation, it is important to level-set realistic expectations. Considering the materials and likely environment, what is the conservative estimated lifespan of your artwork?If you don't know, describe what deteriorations you anticipate.: 100+ years if recoated every 10-20 years. 3 WE IDIAN:--- Artistic Intent: Please provide your artist statement regarding the conceptual intent and purpose of your artwork. What does it symbolize? What is it meant to evoke or convey?.- These two pairs of mirrored benches,with backrests that depict trout and hawks,are designed to serve as whimsical and functional sculptural elements that strengthen Discover Park's identity as a place of learning and exploration.Their bright colors bring a sense of vitality and playfulness. Repurposed from salvage steel propane tanks,their textured surfaces include original manufacturing details such as weld seams, fitting ports and ID tags,all of which highlight the material's transformation from utilitarian container into functional art,with the intention that they inspire users to consider new ways to reuse materials. 4 CiQfEFIDIAN� Physical/Functional Intent: Please describe your literal intention of appearance. Describe the ideal condition of the materials and components. Do you want it to age or remain visually static? How is it supposed to physically operate?.- Not only can these benches be sat on in the traditional sense,but people can climb up and sit on the armrests as well. IDIAN:--- Techniques: Describe in detail how your artwork was constructed. (Feel free to attach proposal material): Regionally sourced salvage steel propane tanks were carefully dissected and the pieces reassembled,with no additional reshaping of the material,an eco-friendly process with a minimal carbon footprint that produces durable objects which contain 99%post-consumer reused content. Describe any specific techniques/tools used, especially to acquire finishes or textures.: The tanks were cut apart with a hand held plasma cutter and the parts seam welded back together.After fabrication the benches were coated in an architectural grade super durable powder coat over a zinc rich epoxy primer. Colors: RAL 3020(red)and RAL 5018(turquoise) 6 C�iWE IDIAy Installation: If applicable, describe any special procedures for assembly and disassembly. (Please provide us with any specialized custom-made tools required to do so): Do not remove the bench from it's pallet base until it has been moved to the specific site of install. The benches bolt down to concrete with wedge anchors,which were provided in each crate. Place the bench on the exact spot to be installed,mark the holes in the feet,move the bench aside,drill and install the anchors,then carefully place the bench over the exposed studs and bolt down. If applicable, describe your preferences for presentation (e.g.frame material/color, mat color/thickness, open or enclosed pedestal, etc).: 7 C�/Vl E IDIAN�- Installation (cont'd): If there are several components, is there a specific order or configuration?.- No. Is the work site-specific?If so, describe the intended relationship to its environment.: Yes,the forms within the work reflect native species of wildlife. 8 C:iWE IDIAN:-- Installation (cont'd): Describe any concerns you might have about how the environment may affect your artwork and vice versa (e.g. exposure to the elements, pollution, vehicle/foot traffic, wildlife, urban development, etc.)..- Powder coat is a very durable surface.There are no flat surfaces for water to collect so it will run off the benches. Maintenance: Do you have any specific recommendations regarding the methods and frequency of care and maintenance for specific materials and/or your artwork as a whole?.- Clean perioically with soap and water but no abrasives. The pieces can be re-coated locally every 10-20 years,as needed,and should last for centuries. 9 C:iWE IDIAy E IDIAN --- AGENDA ITEM ITEM TOPIC: Resolution 23-2427: A Resolution of the Mayor and the City Council of the City of Meridian, Directing the City Clerk to Enter in Meridian City Council Meeting Minutes the Tabulation of Votes and Election Results for Meridian City Mayor and Meridian City Council Seats 2, 3, and 5, Pursuant to Idaho Code Section 50-412; and Providing an Effective Date CITY OF MERIDIAN RESOLUTION NO. 23-2427 BY THE CITY COUNCIL: BORTON, CAVENER, HOAGLUN, OVERTON, PERRAULT, STRADER A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, DIRECTING THE CITY CLERK TO ENTER IN MERIDIAN CITY COUNCIL MEETING MINUTES THE TABULATION OF VOTES AND ELECTION RESULTS FOR MERIDIAN CITY MAYOR AND MERIDIAN CITY COUNCIL DISTRICTS 2, 3, AND 5, PURSUANT TO IDAHO CODE SECTION 50-412; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,Idaho Code section 50-412 states that upon receipt of the tabulation of votes prepared by the Ada County Clerk, and the canvass of the election results by the Ada County Commission,the results of both shall be entered in the minutes of the proceedings of the Meridian City Council; and WHEREAS,the Meridian City Clerk has received the attached tabulation of votes from the Ada County Clerk and the canvass of the Ada County Commission; NOW THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the Meridian City Clerk is hereby directed to enter into the minutes of the December 5, 2023 Work Session of the Meridian City Council the attached tabulation of votes and election results of the election of Liz Strader to Meridian City Council District 2, Doug Taylor to Meridian City Council District 3, Anne Little Roberts to Meridian City Council District 5 and Robert E. Simison to Meridian City Mayor for the term 2024 to 2028. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 5th day of December, 2023. APPROVED by the Mayor of the City of Meridian, Idaho, this 5th day of December, 2023. APPROVED: ATTEST: Robert E. Simison, Mayor Chris Johnson, City Clerk FINAL ACCEPTANCE of WILDLIFE BENCHES PAGE I o C) 0 CD cn 0 0 — CD CD -0 CD CD —1 CD �,j 00 .—. o > 0 z CD ,.—W. CD roll O CD t✓ CD n w CD CT- = "', > 11) (:) CD 0 CD 0 ca. CD En 0 "I z 0 CD CD En > cn CD CD CD CD En Po CD 0 CD -T, 0 cr t 0 CD o CD CD En CD CD o CD En En CD CD CD r- En CD cy r"- CD fD CD CL CD a CD 0 0 CD (D (D D CD (D —J 0 O > C) CD (D rD CD (D CD (D cl. C) CD (D r) C) CD rn (D 0 w W w S= (D Cl. CD CD ,.e ID CL 11,1 C) CD CD (D 0 Cv 0 0 (D CD 0 (D W w CD cr p) (D CA CD En En (D cn CD CL cn 0 C-A En -T. 0 CD o rn CD CD CD CL CL ADA COUNTY, IDAHO Official Results Ego Official Results November 2023 Registered Voters Run time CONSOLIDATED ELECTION 18,671 of 69,438 = 26.9% 8:45:14 AM 11/07/2023 Precincts Reporting Run Date: Page e 1 of 1 11/15/2023 g Precincts Reporting 53 of 53=100.0% MERIDIAN MAYOR Absentee Voting Early Voting Election Day Voting Total Votes Mike Hon 606 17.1% 621 27.9% 4375 34.5% 5602 30.4% Robert E. Simison 2948 82.9% 1602 72.1% 8298 65.5% 12848 69.6% Votes Cast: 3554 2223 12673 18450 MERIDIAN CITY COUNCIL DISTRICT 2 Absentee Voting Early Voting Election Day Voting Total Votes Brad Hoaglun 148 33.7% 151 44.3% 956 52.0% 1255 47.9% Elizabeth "Liz" Strader 291 66.3% 190 55.7% 883 48.0% 1364 52.1% Votes Cast: 439 341 1839 2619 MERIDIAN CITY COUNCIL DISTRICT 3 Absentee Voting Early Voting Election Day Voting Total Votes Bill Chandler 101 26.2% 106 28.1% 473 31.1% 680 29.8% Doug Taylor 284 73.8% 271 71.9% 1048 68.9% 1603 70.2% Votes Cast: 385 377 1521 2283 MERIDIAN CITY COUNCIL DISTRICT Absentee Voting Early Voting Election Day Voting Total Votes Todd Ebeling 185 28.1% 130 37.9% 979 40.1% 1294 37.6% Anne Little Roberts 473 71.9% 213 62.1% 1460 59.9% 2146 62.4% Votes Cast: 658 343 2439 3440 E IDIAN --- AGENDA ITEM ITEM TOPIC: Resolution 23-2428: A Resolution Amending the City of Meridian Records Retention Schedule; and Providing an Effective Date CITY OF MERIDIAN RESOLUTION NO. 23-2428 BY THE CITY COUNCIL: BORTON, CAVENER,HOAGLUN, OVERTON, PERRAULT, STRADER A RESOLUTION AMENDING THE CITY OF MERIDIAN RECORDS RETENTION SCHEDULE;AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Idaho Code section 50-907(5) requires City Council to adopt by resolution a records retention schedule listing the various types of city records and the retention period for each type of record; WHEREAS, pursuant to Idaho Code section 50-908(1)(c), the City Clerk serves as the manager of municipal records, and in the course of such duty is charged with supervising the administration of city records, including overseeing retention and destruction of municipal records; and WHEREAS,pursuant to Idaho Code section 50-908(2)(b), the City Clerk has consulted City staff in the various departments regarding updates to the Citywide Records Retention Schedule necessary for the orderly and efficient management of records, and prepared the updated Citywide Records Retention Schedule attached hereto; NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN,IDAHO: Section 1. That the City Council of the City of Meridian hereby adopts the attached Records Retention Schedule. Section 2.That the City Clerk is hereby authorized to supervise the administration of City records pursuant to the Records Retention Schedule adopted by this Resolution. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho this 5th day of December,2023. APPROVED by the Mayor of the City of Meridian, Idaho,this 5th day of December,2023. APPROVED: ATTEST: Robert E. Simison,Mayor Chris Johnson, CityClerk RESOLUTION ADOPTING UPDATED REcoRDs RETENTION SCHEDULE PAGE I RECORDS RETENTION SCHEDULE UPDATED DECEMBER 5, 2023 RESOLUTION NO. 23-2428 RESOLUTION ADOPTING UPDATED RECORDS RETENTION SCHEDULE PAGE I TABLE OF CONTENTS Introduction ............................................................................... Page 3 City Attorney's Office ................................................................... Page 5 City Clerk's Office ....................................................................... Page 7 Commissions, Committees, Boards ................................................... Page 11 Community Development ............................................................... Page 12 Finance Department ..................................................................... Page 22 Fire Department .......................................................................... Page 32 Human Resources Department ......................................................... Page 36 Information Technology Department ................................................. Page 45 Mayor's Office ........................................................................... Page 48 Parks and Recreation Department ...................................................... Page 52 Police Department ........................................................................ Page 60 Public Works Department ............................................................... Page 70 11 INTRODUCTION Management of public records is a vital function of every city, and understanding the basic principles of records management is essential for every city official and staff member. Under the Idaho Public Records Act, a public record is any recorded information that relates to the business of city government. Public records can be on any medium—paper documents, books, maps, pictures, audio/visual recordings, microfilm or microfiche, as well as digital or electronic documents, including computer files and email. Idaho Code section 50-907(5)requires every city in Idaho to adopt a records retention schedule, listing the types of records retained by the city and the retention period for each type of record. Records must be retained for the specified retention period, and may be destroyed only pursuant to the direction of the City Clerk. EMPLOYEES'ROLE IN RECORDS RETENTION All City of Meridian employees and elected officials have responsibilities with regard to City records. Employees, elected officials, and appointed officials must protect the records in their custody; cooperate with the City Clerk to efficiently manage records and preserve records of enduring value; and pass on to their successors records necessary for the continuing conduct of City business. Idaho Code section 50-908 outlines the role and responsibilities of the City Clerk as municipal records manager. That law directs the City Clerk to: ensure the orderly and efficient management, retention, and destruction of City records in compliance with state and federal laws and City ordinances, resolutions and policies; identify and care for historical records; and coordinate the transfer of historical and permanent records to the Idaho State Historical Society("ISHS"). All City records are property of the City, and no City official, elected, appointed or staff, may assert any personal or property right to such records. The unauthorized destruction or removal of City records is prohibited. CLASSIFICATION AND RETENTION OF MUNICIPAL RECORDS Idaho Code sections 50-907(1—4) lists four categories for municipal records: permanent, semipermanent, temporary, and historical. The provisions relating to these categories enumerate specific record types that must be designated with the respective category and retention period. The statute allows cities to designate additional records for each classification as deemed appropriate by the City Council. Pursuant to its authority under Idaho Constitution Art. XII, section 2, the City has created a"transitory" category, for records of ephemeral or task-based utility. Idaho Code section 50-907(7) addresses the destruction of records following the expiration of their retention period. Permanent records may not be destroyed, but must be retained by the City in perpetuity. If retained in digital form, prior to its destruction, the paper original must be offered to ISHS for permanent retention, pursuant to the procedures established in 2 1 P a g e Idaho Code sections 50-907(6) and(7). Historical records must be retained in perpetuity, in their original form, or transferred to ISHS. Semipermanent records must be retained for not less than five (5) years after the date of issuance or completion of the matter contained within the record, and temporary records for not less than two (2) years. After the expiration of the designated retention period for semipermanent and temporary records, they may be destroyed only by resolution of the City Council, upon advice of the City Attorney, and in coordination with the City Clerk, according to the procedures established in Idaho Code section 50-907. Transitory records may be destroyed upon expiration of the designated retention period according to the procedure established by the custodial department. DESTRUCTION OF RECORDS The departments, the City Clerk, and the City Attorney's Office work together to accomplish final disposition of records according to the process set forth in Idaho Code section 50-907. The first step in the official record destruction process is that the City Clerk obtains approval for the destruction of the records from the City Attorney's Office. The City Attorney's Office prepares a resolution and submits it to City Council for approval to destroy the records. Depending on the records to be destroyed, the City Clerk may be required to notify the ISHS at least thirty(30) days prior to destruction. When all of the steps are complete, the City Clerk notifies the department that it may destroy the designated records. The department destroys the records within thirty(30) days of notification and returns proof of destruction to the City Clerk. EXCEPTIONS—RECORDS THAT CANNOT BE DESTROYED The process for destruction of all nonpermanent records typically begins once the records have reached their minimum retention period, but there are some important exceptions, where circumstances dictate that records must be kept beyond their designated retention period: ■ Records related to pending criminal or civil cases; ■ Records that are responsive to a pending public records request or subpoena; and ■ Records needed for any pending audit or investigation. DIGITIZING AND DESTROYING PAPER RECORDS A. Permanent Records. Pursuant to Idaho Code section 50-907(6)(e), where a department retains a permanent record in paper form and wishes to retain it in digital form instead, the department must follow this process: 1. The department scans or otherwise digitizes the paper records. The paper record is now a copy. The department must keep the paper copies until Clerk notifies per step 4(b), below (preferably storing the copy in a file folder or box labeled"Copies of permanent records—to be destroyed"). 2. The department makes a list of the paper copies to be destroyed, in the following format: 3 1 P a g e Record title from retention Record description from Year(s)of record whose schedule retention schedule paper copy will be destroyed 3. The department transmits the list to the City Clerk, on an annual basis, upon City Clerk's request. 4. Annually, the City Clerk transmits the compiled list to ISHS. a. If ISHS wants the paper copies: Clerk transmits list to City Attorney's Office, City Attorney's Office prepares City Council resolution, City Council approves transfer of copies to ISHS via resolution, City Clerk collects copies from the department and transmits them to ISHS. b. If ISHS does not want the paper copies: Clerk notifies the department that the paper copies may be destroyed. The department destroys paper copies. c. If 30 days go by with no response: Clerk notifies the department the paper copies may be destroyed. Department destroys paper copies. B. Semipermanent or Temporary Records. Pursuant to Idaho Code section 50- 907(6)(d), where a department retains a semipermanent or temporary record in paper form and wishes to retain it in digital form instead, the department must follow this process: 1. The department scans or otherwise digitizes the paper records. The paper record is now a copy. 2. The department destroys the paper copy. The digital copy is now the record, and must be retained for the retention period specified in the retention schedule. 4 1 P a g e CITY ATTORNEYS OFFICE RECORD DESCRIPTION CATEGORY RETENTION PERIOD Legal Department Administrative Written messages and reminders, Transitory Until administrative need Records meeting notes, working drafts, legal ends or superseded research source documents and notes, copies of accounts payable invoices and expense reports, presentations, documents recording department activities or plans, department reports to directors, and other material or aids that support an employee's day-to-day job functions. Bankruptcy Records documenting notification Semipermanent 5 years after receipt of Notices and Case to the city that certain individuals IC§50-907(2)(a,g) Trustee Final Report or Files have filed for bankruptcy, and used an Order Dismissing the to determine if the individual owes Case (See Civil Case money to the city and to file notice Files for litigated claims) or claim with the court. Information may include: debtor's name, utility accounts information, prepared repayment plan and related documentation. Budget Working documents utilized to Transitory Until administrative need Preparation establish yearly budget, including ends or superseded Records enhancements, amendments, carry forward support, FTE anticipation, and quotes for goods or services. Civil Case Files Records related to cases filed by Semipermanent 5 years after date of last and against the City, including IC§5 0-9 0 7(2)(g) action bankruptcy litigated claims and land use judicial review/appeals . Includes complaints, summons, investigations, reports, attorney notes, discovery-related records, pleadings, affidavits, motions, deposition transcripts, disposition, orders and judgments, exhibits, appeals, and related records. Contracts Agreements with outside counsel, Semipermanent 5 years after date of last investigators, representatives, and IC§5 0-9 0 7(2)(b) action other parties approved by the City Attorney. Departmental Reports prepared by the city Semipermanent 5 years Reports attorney for the mayor and city IC§5 0-9 0 7(2)(e) council. 5 1 P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Director/Manager Director and manager's records Transitory Until employee HR-related regarding City Attorney's Office separation (then Records employees, including performance transferred to HR) evaluations, comment cards, complaints, certificates, etc. Forms and Forms and agreements prepared by Semipermanent 5 years Agreements City Attorney's Office (e.g. consent IC§5 0-9 0 7(2)(g) forms, acknowledgement forms, waiver agreements, liability agreements). Legal Opinions, Formal and informal opinions and Semipermanent 5 years Memoranda memoranda rendered by the city IC§5 0-9 0 7(2)(g) attorney for the mayor, city council, or city departments, examining legal questions relating to state/federal law/rules or local ordinances/policies. Privileged Records held in confidence by the Semipermanent 5 years after separation Administrative City Attorney's Office regarding IC§5 0-9 0 7(2)(g) of investigated employee Records confidential or privileged matters including personnel investigations, settlements related to personnel matters. Settlement Settlement agreements and related Semipermanent 5 years after final Records documentation from civil cases, IC§5 0-9 0 7(2)(g) fulfillment of all parties' claims, mediation, and arbitration. obligations Templates Legal forms and templates. Transitory Until superseded Training Records related to training and Transitory Until administrative need Materials continuing education programs ends or superseded attended by City Attorney's Office staff. Documents may include instructional materials, course descriptions, class enrollment and attendance records, certificates of attendance, etc. Risk Management Claim Files Claims for damages filed by and Semipermanent 5 years for unlitigated against the city, including claims IC§50-907(2)(a,g) claims (See Civil Case caused by City employees/ Files for litigated claims) equipment, including tort claims, property damage records, and related correspondence. Insurance Policy Records documenting the terms Transitory Until administrative need Records and conditions of city insurance ends or superseded policies covering liability, property, motor vehicle, etc. 6 1 P a g e CITY CLERK'S OFFICE RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Records Activity Daily, weekly monthly or other reports Transitory Until administrative Logs/Reports documenting the activities of the City needs ends Clerk's Office employees, including but not limited to: sign in/out sheet for keys, archival Records and phone Logs, land use, ordinances, permits, minutes, and resolution tracking spreadsheets, and Dashboard statistics. Administrative Copies of: A/P invoices, Expense Transitory Until administrative Records Reports, MIP A/P unposted Reports, need ends or record Detailed Statements of Revenues and is superseded Expenditures. Correspondence Policy/program correspondence, Permanent In perpetuity documenting the formulation, adoption and implementation of significant policy/program decision. Including but not limited to Commission, Committee and City Clerk determination. Records created or received in the course Semipermanent 5 years of administering city policies, procedures or programs, but these records do not provide insight into significant policy, procedure or program discussions or decisions. Correspondence created or received in the Transitory Until administrative course of administering City policies, need ends procedures or programs including but not limited to memos, notes, thank you notes, surveys, letters to businesses and citizens and day-to day office and housekeeping correspondence that does not contain unique information about City functions or programs, for example scrolling agenda and announcements. Customer Complaint or Compliment records Transitory Until administrative Complaints/Kudos including but not limited to letters, phone need ends calls, comment cards and in-person feedback from citizens, customers, developers and contractors. Forms/Templates Forms/Templates created for use by the Transitory Until administrative City Clerk's Office including but not need ends or record limited to visual aids, applications, is superseded checklists, land use transmittals and web documents. 7 1 P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD HR Documents Departmental employee personnel Transitory Until employment is records, including but not limited to terminated, then training records, coaching notes, forward to HR Performance Evaluation, contact information. Record is confidential and will be kept in a locked file with manager until employment has ended; File sent to HR for retention after termination (voluntary or involuntary). Meeting Records Internal meeting records and/or staff level Transitory Until administrative and Notes notes generated in the course of day to need ends or Special day business, including but not limited to superseded Projects/Initiatives agendas, notes and presentations. Department Departmental Policy or program records Transitory 1 year after Guidelines, Policies, documenting the formulation, adoption document is Procedures, and implementation of departmental replaced and/or Processes and policy or program decisions. Including administrative need Reports but not limited to Standard Operating ends Procedures and Guidelines, reference materials or materials obtained from another government entity or agency used in the development of said procedure. Presentations Formal department presentations to Transitory Until administrative Council, Chamber of Commerce or other need ends agencies/entities or people, e.g. New Council member training, Joint Council/Commission workshop training. Telephone Records Message logs, voicemails, Mitel call Transitory Until administrative volume reports etc. need ends Operational Records AudioNideo Audio and video recordings of City Semipermanent 5 years Recordings Council, Commission and Committee Meetings. City Council and Records documenting meetings of the Permanent In perpetuity Planning and City Council and/or Planning and Zoning IC§50- Zoning Meeting Commission and motions, resolutions, 907(1)(a) Agenda, Minutes ordinances, transcripts and other actions and Minute Books taken at meetings. Contracts & Agreements with vendors and other Semipermanent 10 years after Agreements to parties for the acquisition, lease, lease- IC§50- expiration which the City is a purchase or sale of equipment, supplies, 907(2)(b) Party services or property, letters of credit, warranty surety agreements which have been approved at a City Council meeting, approved by the Mayor, or have been recorded with Ada County. 8 1 P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Easement Easement agreements which have been Permanent In perpetuity Agreements to approved at a City Council meeting, which the City is a approved by the Mayor, or have been Party recorded with Ada County. Deeds & Real Records relating to ownership of real Permanent In perpetuity Property Records property, including deeds, title opinions, IC§50- abstracts and certificates of title, title 907(1)(e) insurance, documentation concerning alteration or transfer of title, and records relating to acquisition and disposal of real property such as offer letters, options, agreements of short duration, staff reports, appraisal and inspection reports, letters of transmittal, and related records. Election— Reports showing contributions and Permanent In perpetuity Campaign Finance expenditures in city campaigns by IC§50- Reports mayor/council candidates, political 907(1)(g) committees and independent persons/entities. Includes C-1 (Certification of Treasurer), C-2 (Campaign Financial Disclosure Report), C-4 (Independent Expenditures), C-5 (48 Hour Notice of Contributions/Loans Received), C-6 (Statement by Nonbusiness Entity), and C-7 (48 Hour Notice of Independent Expenditures). Election — Includes declarations of candidacy and Permanent In perpetuity Candidate intent for candidates for city elective IC§50- Declarations & office. Declarations of candidacy are 907(1)(g) Petitions filed by candidates to get their name on the election ballot, and are accompanied by a filing fee of$40 or a petition with the signatures of at least five qualified city electors, including a certification by the county clerk of the number of signatures that are of qualified city electors. Declarations of intent are filed by write-in candidates, and do not require the filing fee or petition. Election— Includes the first and second notice of Permanent In perpetuity General/Regular election and sample ballot which are IC§50- (Election Files) published in the official newspaper, poll 907(1)(g) books showing the name, address and signature of those voting in City elections, and the tally book in which election staff record and total the votes 9 1 P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD cast for each candidate and ballot question at the polling precinct. Oaths of Office Signed oaths of elected officials swearing Permanent In perpetuity to uphold the federal and state constitutions and laws of the city. Passports — General Training records, Department of State Transitory Until administrative Information monthly newsletters, and Passport need ends or record Agent's Reference Guide. is su erseded Passports— Daily transmittal spreadsheets that Transitory 2 years Transmittals accompany passport applications mailed to the Department of State Regional office. Permits & Licenses Records relating to city permits and Semipermanent 5 years licenses issued in the City Clerk's Office. IC§50- 907(2)(d) Public Notices Records relating to proof of mailings. Transitory Until administrative need ends Public Records Written public records requests, city Temporary 1 years after last Requests denials of public records requests, action responses, etc. Records Destruction records including tracking Permanent In perpetuity Management reports, destruction resolution and Records authorization from Idaho State Historical Society and legal counsel. Records of Records of historical significance not Permanent In perpetuity Historical otherwise maintained by the Meridian Significance Historical Preservation Commission. Room Scheduling& Records documenting scheduling and Transitory Until administrative Reservation reservations related to public meeting need ends Records for City rooms in City Hall. Such as reservation Hall request forms, and Outlook calendar scheduling records. Vehicle Titles State of Idaho Certificate of Title for Transitory Until vehicle is no vehicles owned by the City. longer owned by the City 101 Page COMMISSIONS,* COMMITTEES,AND BOARDS RECORD DESCRIPTION CATEGORY RETENTION PERIOD Agendas Agendas of commission, committee, Permanent In perpetuity or board meetings. IC§50- 907(1)(a) Audio Recordings Audio recordings of commission, Semipermanent 5 years committee, or board meetings. IC§§50- 907(2)(g) Bylaws Internal rules governing commission, Permanent In perpetuity committee, or board structure, IC§50- operations, procedures, officers, etc. 907(1)(h) Contact Document listing commission, Transitory Until administrative Information committee, or board members' names, need ends addresses, phone numbers, e-mail addresses, etc. Correspondence Correspondence regarding day-to-day Transitory Until administrative commission, committee, or board need ends operations or administration. Historical Project Records documenting a commission, Historical In perpetuity Records committee, or board project of IC§50-907(4) historical or cultural significance to the City and/or Meridian community. Minutes Summary or verbatim minutes of Permanent In perpetuity commission, committee, or board meetings; documents and other written or visual materials presented at meetings (e.g., handouts, photos, presentations, etc.). Project Files and Documents and materials used by staff Transitory Until administrative Reports or commission, committee, or board need ends members in the course of researching, developing, completing, reporting on, or acting on initiatives of the commission/committee/board. Roster, current List of current commission/committee/ Transitory Until record is board members, including names, seat superseded numbers, and appointment dates. Roster, historical List of all commission, committee, or Permanent In perpetuity board members throughout history of IC§50-907(4) the body; may include names, seat numbers, dates of appointment and departure. *Note: This schedule does not apply to City Council or Planning &Zoning Commission records, which are addressed in Clerk's Office Records Retention Schedule. 111 Page COMMUNITY DEVELOPMENT DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative—All Divisions Activity Logs/Reports Daily, weekly, monthly, or other reports Transitory Until documenting the activities of the administrative Community Development(CD) employees, need ends including, but not limited to: sign in/out sheet for credit card, car sign in/out, archival records log, and dashboard. Administrative Records Copies of: A/P invoices, expense reports, Transitory Until A/P unposted Reports, Detailed Statements administrative of Revenues, and Expenditures. need ends or record is superseded Budget Preparation Working documents utilized to build base Transitory 1 year or until Records budgets and establish yearly budgets, administrative including, but not limited to: enhancements, need ends amendments, carry forward support, Full Time Equivalent(FTE) anticipation, vehicle replacement, and quotes for service/maintenance. Committee/Ad-Hoc Agendas and meeting minutes/notes for Temporary 2 years Team Records special groups convened by Community Development for specific purposes such as understanding operational gaps, Code issues, and process delays. Correspondence Policy/program correspondence, Permanent In perpetuity documenting the formulation, adoption, and implementation of significant policy/program decisions. Records created or received in the course of Semi- 5 years administering city policies, procedures, or permanent programs, but these records do not provide insight into significant policy, procedure, or program discussions or decisions, including, but not limited to: citizen response letters, change of address notifications including corner lot change of address, and street name changes. 12 RECORD DESCRIPTION CATEGORY RETENTION PERIOD Correspondence and support material Transitory Until created or received in the course of administrative administering City policies, SOPs, need ends programs, or customer service requests; including other city departments and interagency coordination, including, but not limited to: lists, maps, graphics, figures, and other location specific materials and information, thank you notes, letters to businesses, citizens, and day-to-day office and housekeeping correspondence, for example: final action courtesy letters, will- serve letters and address verifications. Customer Complaint or compliment records including, Transitory Until Complaints/Kudos but not limited to: letters, phone calls, administrative comment cards and in person feedback from need ends citizens, customers, developers and contractors. Department Departmental policy or program Permanent In perpetuity Guidelines, Policies, correspondence, documenting the Procedures, Processes formulation, adoption, and implementation and Reports of significant departmental policy or program decisions, including, but not limited to: Standard Operating Procedures (SOP) and department guidelines, etc. Departmental records created or received in Temporary 2 years or until the course of administering departmental administrative policies, procedures, or programs, but these need ends records do not provide insight into significant policy, procedure, program, discussions, or decisions. Including, but not limited to: citizen response letters. City/departmental SOP/policy manual or Transitory 1 year after reference material from another government document agency or business. replacement or until administrative need ends Director Documents, including, but not limited to: Permanent In perpetuity Determination/ written request for Unified Development Interpretation Code (UDC) interpretation, analysis, and the responsive departmental opinion. 131 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Forms/Templates Forms/templates created for use by the CD Transitory Until department, including, but not limited to: administrative visual aids/cut-sheets, applications, need ends or checklists, and web documents. record is superseded HR Documents Departmental employee personnel records, Transitory Until employment including, but not limited to: training is terminated; then records, coaching notes, performance forward to HR evaluation, contact information; record is confidential and will be kept in a locked file, with manager, until employment has ended. Marketing Materials Documents, including, but not limited to: Transitory Until record is working and draft research superseded or products/materials, analysis, maps, images, administrative photos, demographics, market studies, need ends conference materials, site selector information, spreadsheets, public outreach/town hall information, publications, or other metrics for department, inter-departmental, and external customers. Meeting Records and Internal meeting records and notes Transitory Until Notes generated in the course of day-to- day administrative business, including, but not limited to: need ends or agendas, notes, and presentation. record is superseded Presentations Formal department presentations to City Transitory Until Council, Commissions, Chamber of administrative Commerce, other agencies/entities, or need ends people. Professional Service Documents or communication related to a Transitory Until Agreement PSA/contract, including, but not limited to: administrative (PSA)/Contracts copies of contract documents; emails need ends including (performance related) correspondence from our PSA consultants (electrical, plumbing, mechanical, structural, and fire disciplines). Special Final departmental documents related to Permanent In perpetuity Projects/Initiatives special, non-confidential, or one-time projects, including, but not limited to: strategic plan initiatives, urban renewal districts, inventory, or non- application specific projects. 141 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Work-in-progress documents, material, or Transitory Until record is work products for ongoing or one-time superseded or projects, including, but not limited: to administrative strategic plan initiatives, urban renewal need ends districts, inventory, or non-application specific projects. Staff Working Documents, including, but not limited to: Transitory Until record is Documents,Notes and notes, draft spreadsheets, PowerPoints, superseded or Drafts Word, Adobe InDesign documents and administrative underlying work-in-progress information need ends that supports the day-to-day staff s job function. Reference/Owner's Documents, including, but not limited to: Transitory Until record is Manuals/ owner's manuals, International Code superseded or Handbooks Council (ICC), and reference documents administrative from other companies, government agencies need ends (e.g. Idaho Power, American Disabilities Administration(ADA), Ada County Highway District(ACHD), Energy Commission, etc.). Reports & Studies Documents, including, but not limited to: Transitory Until record is draft research information, market studies, superseded or planning studies, and related documents not administrative adopted in the Comprehensive Plan or UDC need ends (e.g. pathways, downtown street crossing). Telephone Records Message logs, voicemails, ShoreTel/Mitel Transitory Until call volume reports, etc. administrative need ends Zoning Verification Documents, including, but not limited to: Semi- 10 years Letter written requests for zoning analysis of a permanent specific parcel/property and the responsive departmental opinion. Building Division —Commercial and Government Buildings Building plans and Drawn and written approved-for- Permanent In perpetuity specifications for construction plans and specifications for commercial and commercial and government buildings, government buildings dated January 2012 or later, including but dated January 2012 not limited to: structural calculations; and later geotechnical investigations/reports (soil classifications; strength, compressibility, load bearing values tests; groundwater; borings; pits; subsurface explorations); and Certificates of Occupancy. 151 RECORD DESCRIPTION CATEGORY RETENTION PERIOD Building permit files Records related to commercial and Permanent In perpetuity for commercial governmental building projects, dated projects and January 2012 or later, including but not government buildings limited to: building, mechanical, plumbing, dated January 2012 fire, and/or electrical permit applications, and later inspection records, and permits; letters of completion; certificates of values; and correspondence. (Kept in Accela.) Temporary certificates Temporary certificates of occupancy issued Transitory Until issuance of of occupancy for for commercial and government buildings. Final CO commercial and government buildings Notices of Violation, Records related to reports and Transitory Until resolved(or stop work orders, investigations of building code violations, if transferred to related records including, but not limited to: signed letters Meridian Police of alternative compliance from design Department/Code professional, engineers, or architects; letters Enforcement generated from City's legal counsel; notes Division or of conversations; telephone logs; photos, prosecutor, see reports, and analyses of violations. respective agency's records retention schedules) All building records All records regarding commercial and Semi- 5 years regarding commercial government buildings dated before January permanent and government 2012. buildings dated before January 2012 Sign permit plans and Drawn and written approved-for- Permanent In perpetuity(see specifications construction plans and specifications for also related signs. records in Planning Division records retention schedule) Building Division —Non-Commercial and Non-Government Buildings Residential Building plans and Drawn and written approved-for- Permanent In perpetuity specifications for non- construction building plans and Certificates commercial and non- of Occupancy, dated January 2012 or later. government buildings dated January 2012 and later Building permit files Records related to non-commercial and Permanent In perpetuity for non-commercial non-governmental building projects, dated projects and non- January 2012 or later, including but not 161 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD government buildings limited to: building, mechanical, plumbing, dated January 2012 fire, and/or electrical permit applications, and later inspection records, and permits; letters of completion; certificates of values; and correspondence. (Kept in Accela) Temporary certificates Temporary certificates of occupancy issued Transitory Until issuance of of occupancy for non- for non-commercial and non-government Final CO commercial and non- buildings. government buildings Notices of Violation, Records related to reports and Transitory Until resolved(or stop work orders, investigations of building code violations, if transferred to related records including, but not limited to: signed letters Meridian Police of alternative compliance from design Department/Code professional, engineers, or architects; letters Enforcement generated from City's legal counsel; notes Division or of conversations; telephone logs; photos, prosecutor, see reports, and analyses of violations. respective agency's records retention schedules) All building records All records regarding non-commercial and Semi- 5 years regarding non- non-government buildings dated before permanent commercial and non- January 2012. government buildings dated before January 2012 Land Development Division Permits and Files or documents created and/or used in Transitory Until Inspection Records— the land developments phase of all administrative All Land Development Governmental, Commercial, or need ends (Accela Record ID's) Residential/Commercial Subdivision projects with Accela ID's (LD-RSUB, LD- CSUB, LD-CAP, LD-MISC, LD-WSA, LDIR). Surety (performance) All documents related to surety agreements, Transitory Until requirements including, but not limited to work-in- and/or conditions progress files for development of a surety are met and agreement(correspondence, bids, memos, administrative surety applications, contract filing need ends or information), Letters of Credit, Bonds, release occurs securing the performance compliance with whichever is later requirements or conditions of a project including, but not limited to sewer, water, landscaping, fencing, amenities, car ports, 171 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD pathways, lighting, paving/striping for private park lot(s), etc. Letters of Credit/Bond(s) Transitory Until requirements and/or conditions are met and administrative need ends or release occurs, whichever is later (see Clerk's schedule) Cash Transitory Until requirements and/or conditions are met and administrative need ends or release occurs, whichever is later (see Finance's schedule) Surety(warranty) All documents related to Surety Transitory Until requirements Agreements, including, but not limited to and/or conditions working files for development of a surety are met and agreement(correspondence, bids, memos, Administrative surety applications, business filing need ends or information), Letters of Credit, Bonds, release occurs, securing the performance and warranty whichever is later compliance with requirements or conditions of a project; including, but not limited to sewer, water, landscaping, fencing, amenities, car ports, pathways, lighting, paving/striping, and private park lot(s) etc. Letters of Credit/Bond(s) Transitory Until requirements and/or conditions are met and administrative need ends or release occurs, whichever is later (see Clerk's schedule) 181 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Cash Transitory Until requirements and/or conditions are met and administrative need ends or release occurs, whichever is later (see Finance's schedule) -Planning Division -Administrative Applications Accessory Use Permits Documents, including, but not limited to Permanent In perpetuity for Daycare or Home application, associated checklist items, and Occupation staff report with decision letter. Alternative Documents, including, but not limited to Permanent In perpetuity Compliance application, associated checklist items and decision letter, or decision is rendered with a concurrent administrative or hearing application. Certificate of Zoning Documents, including, but not limited to Permanent In perpetuity Compliance application, associated checklist items, certificate of zoning compliance (CZC), and staff report. Conditional Use Documents, including, but not limited to Permanent In perpetuity Permit Minor application, associated checklist items, and Modification staff report with decision letter. Design Review Documents, including, but not limited to Permanent In perpetuity application, associated checklist items, and design review staff report, or decision is rendered with a concurrent CZC staff report. Private Road Documents, including, but not limited to Permanent In perpetuity application, associated checklist items, tentative decision letter, maintenance agreement, reciprocal cross access easement and final decision letter. Property Boundary Documents, including, but not limited to Permanent In perpetuity Adjustment application, associated checklist items and tentative decision letter, final decision letter, and documents that include recorded record of survey,new deeds,new tax parcel numbers, etc. Sign Permit Plans & Documents, including, but not limited to Permanent In perpetuity Specifications application, associated check list items and approved, sign specifications (plans/design/drawings). 19 RECORD DESCRIPTION CATEGORY RETENTION PERIOD Sign: Planned Sign Documents, including, but not limited to Semi- 5 years after Program (No longer approved application, and sign requirements permanent revocation from issuing,but still have for a specific project. property owner existing records Sign: Limited Documents, including, but not limited to Permanent In perpetuity Duration application, associated checklist items, and approved sign design/drawings. Surety: Planning Included in Land Development Description. See Land See Land Developme Development nt Schedule Schedule for for retention retention Time Extension Documents including, but not limited to Permanent In perpetuity application, staff report, and decision letter. Vacation Documents, including, but not limited to Permanent In perpetuity application, associated checklist items and staff report with decision letter. Hearing Level Applications Annexation Documents, including, but not limited to Permanent In perpetuity application, associated checklist items, staff report, Planning and Zoning Commission Recommendations, and Findings. Comprehensive Plan Documents, including, but not limited to Permanent In perpetuity Text and Map application, associated checklist items, staff Amendments report, area of city impact negotiation with Ada County, Planning and Zoning Commission Recommendations, Findings if accompanying another concurrent hearing application. City Council Review Documents, including, but not limited to Permanent In perpetuity (appeal) application, associated checklist items, staff report/memo and decision letter. Conditional Use Documents, including, but not limited to Permanent In perpetuity Permit Modification application, associated checklist items, staff report, and Findings. Development Documents, including, but not limited to Permanent In perpetuity Agreement application, associated checklist items, staff Modification report, draft copy of the amended development agreement, and Findings. 201 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Planned Unit Documents, including, but not limited to Permanent In perpetuity Development application, associated checklist items, staff report, Planning and Zoning Commission Recommendations, and Findings. Final Plat Documents, including, but not limited to Permanent In perpetuity Modification application, associated checklist items, staff report, and Order of decision. Preliminary Plat Documents, including, but not limited to Permanent In perpetuity application, associated checklist items, staff report, Planning and Zoning Commission Recommendations, and FFCL. Preliminary and Final Documents, including, but not limited to Permanent In perpetuity Plat application, associated checklist items, staff report, letter of completion, FFCL, and Order of decision. Final Plat Documents, including, but not limited to: Permanent In perpetuity application, associated checklist items, staff report, letter of completion and Order of Decision. Short Plat Documents, including, but not limited to Permanent In perpetuity application, associated checklist items, staff report, and FFCL. Rezone Documents, including, but not limited to Permanent In perpetuity application, associated checklist items, staff report, Planning and Zoning Commission Recommendations, and Findings. Time Extension - Documents, including, but not limited to Permanent In perpetuity Planning& Zoning application, associated checklist items, staff Commission or report, and Order. Council Unified Development Documents, including, but not limited to Permanent In perpetuity Code Text application, associated checklist items, staff Amendment report, and Planning and Zoning Commission Recommendations. Vacation Documents, including, but not limited to Permanent In perpetuity application, associated checklist items, and staff report. Variance Documents, including, but not limited to Permanent In perpetuity application, associated checklist items, staff report, and Findings. 211 FINANCE DEPARTMENT RECORD DESCRIPTION I CATEGORY RETENTION PERIOD Administrative—All Administration,Arts & Culture, Billing, Budget, Controller, Purchasing) Activity Daily, weekly monthly or other reports Transitory Until one year after Logs/Reports documenting the activities of the audit Finance Department employees, including but not limited to: sign in/out sheet for credit card, car sign in/out, etc. Correspondence Adopted policy/programs impacting Permanent In perpetuity departments City-wide. Records created or received in the Semipermanent 5 years course of administering city policies, procedures or programs, but these records do not provide insight into significant policy, procedure or program discussions or decisions. Including but not limited to Citizen Response letters, billing adjustment requests, etc. Correspondence created or received in Transitory Until administrative the course of administering City need ends policies, procedures or programs including but not limited to Memos, transmittals, notes, comments, thank you notes, letters to businesses and day-to day office and housekeeping correspondence that does not contain unique information about City functions or programs. Committee Agendas and meeting minutes/notes for Transitory Until administrative Records special groups convened by the need ends department for specific purposes such as understanding operational procedures, gaps, and process delays. Customer Comment cards, copies of emails, Transitory Until administrative Complaints/Kudos letters, and other documents relaying need ends complaints or kudos for staff and/or department functions. Department Finance Departmental Standard Transitory Until record is Guidelines, Operating Policy/Procedures. superseded Policies, Procedures, and Processes Administrative Documents generated by department Transitory Until administrative Reports staff for miscellaneous internal reports. need ends May also include complaints or compliment records including but not limited to letters, phone calls, comment 221 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD cards and in person feedback from citizens, customers. Forms/Templates Forms/Templates created for use by the Transitory Until administrative Finance Department including but not need ends or record limited to visual aids, applications and is superseded checklist, billing forms, budget and purchasing templates. HR Documents Departmental employee personnel Transitory Until employment is records kept in locked files with terminated; then manager until employment has ended; forward to HR File sent to HR for retention after termination (voluntary or involuntary). Staff Records and Records and notes generated in the Transitory Until administrative Notes course of day to day business, including need ends or record but not limited to; agendas, minutes, is superseded notes, presentations, notebooks, meeting notes, to-do lists, employee—compiled notes, etc. May also include documented attendance and presentation by Finance Department employees at conventions, conferences, seminars, workshops and similar training events. Includes training requests, training and Continuing Education Unit tracking reports and other related correspondence. Photographs Includes both formal and informal Transitory Until administrative photos from events or day to day need ends or record operations. is superseded Presentations Formal department presentations to Transitory Until record is Council or others, e.g. New Council superseded or member training, citywide staff training. administrative need ends Reference/Owner's Documents to include but not limited to: Transitory Until record is Manuals/Books equipment manuals, reference materials. superseded or administrative need ends Special Documents related to special or non- Temporary 2 years or until Projects/Initiatives confidential one-time projects. administrative need ends Telephone Records Message logs, voicemails, etc. Transitory Until administrative need ends 231 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Accounting Accounts Payable Records documenting payment of city Semipermanent 5 years bills, including reports, invoices, check IC§50- stubs, purchase orders, payment 907(2)(a) authorizations. Accounts Records documenting billing and Semipermanent 5 years Receivable collection of monies owed to the city by IC§50- vendors, citizens, organizations, 907(2)(a) governments, etc. Records include: reports, receipts, invoices, statements, etc. Information typically includes: receipt amount, date, invoice number, name, account number, account balance, adjustments, etc. Cash Receipts Receipt and supporting documentation. Semipermanent 5 years IC§50- 907(2)(a) Grant Records Records documenting the application, Semipermanent 10 years from final evaluation, awarding, administration, IC§50- grant close-out reporting and status of grants applied 907(2)(g) for, received, awarded or administered by the city. Records include: applications and proposals, summaries, objectives, activities, budgets, exhibits, award notices, progress reports, contracts, financial reports, and related correspondence and documentation. Liens Liens held by the city and any Semipermanent 5 years after lien corresponding release of liens. Insert Code released Sales & Use Tax Used to report and remit sales tax Semipermanent 5 years Forms collected and due to the state. IC§50- 907(2)(a) Travel Records Records documenting requests, Semipermanent 5 years authorizations, reimbursements, and IC§50- other actions related to employee travel, 907(2)(a) including expense reports and receipts, vouchers and related documents. Budget Financial Reports Reports documenting the financial Semipermanent 10 years Quarterly condition and operation of the city, IC§50- Published Reports include information on revenues 907(2)(a) and expenditures in relation to the final budget. Financial Reports Reports and data used to document the Semipermanent 5 years Year End financial condition and operation of the IC§50- city, sub ledgers related to, but not 907(2)(a) including the final Audit Report. 241 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Bank Transaction Records documenting the status and Semipermanent 5 years Records transaction activity of city bank IC§50- accounts, including account statements. 907(2)(a) Budget Hearing Newspaper notice of budget hearing. Permanent In perpetuity Notice IC§50- 907(1)(h) , Held in Clerk's Office Budget Records Records used in preparing and adopting Semipermanent 10 years the city budget, including revenue IC§50- projections, instructions, department 907(2)(a) requests, worksheets, council-approved tentative budget and notice of budget hearing, adopted appropriations ordinance and amendments, and other information. Capital Asset Record of purchase, vendor invoice and Semipermanent 5 years Records — related documents. IC§50- Purchase 907(2)(a) Capital Asset Record of disposal, department request Semipermanent 5 years after disposal Records—Disposal of disposal. IC§50- 907(2)(a) Gift and Records documenting gifts and Semipermanent 10 years Contribution contributions to the city. IC§50- Records 907(2)(a) Chief Financial Officer Investment Reports, statements, summaries, Semipermanent 5 years Records correspondence and other records IC§50- documenting and tracking investments 907(2)(a) made by the city, including the Local Government Investment Pool. Controller Accounting Transaction records within the Semipermanent 10 years Software Records Accounting Software system: including IC§50- -payroll, vendor listing, vendor 907(2)(a) payments, vendor purchase orders, budget transactions, cash receipts, and general ledger. Audit Report Documents the city's annual audit, Permanent In perpetuity examining compliance with generally IC§50- accepted accounting principles and 907(1)(d); Held methods, the accuracy and legality of in Clerk's transactions and accounts, and Office compliance with requirements, orders, and regulations pertaining to the financial condition and operation of the 251 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD city. Information includes: financial statements, auditor's report and recommendations, single audit information concerning federal grants, and other information. Bond Records Records documenting financing of city Permanent In perpetuity improvements through bonded IC§50- indebtedness. Records include bond 907(1)(a)(b)(h); rating information, bond and election Held in Clerk's ordinances, legal notices announcing Office bond election, bond counsel information and opinions, covenants, paid bonds and coupons, bond registers, State Treasurer public bond issue reports (IDAPA 54.01.01), etc. Monthly bond statements, payments of Semipermanent 5 years after final bonds payment of bond Departmental Reports documenting the financial Semipermanent 10 years Reports condition and operation of the city, IC§50- issued on a monthly, quarterly, annual or 907(2)(e) other basis, including quarterly published treasurer's report and year-end financial reports. Reports include information on revenues and expenditures in relation to the final budget. General Ledgers Records documenting the summary of Semipermanent 10 years accounts reflecting the financial position IC§50- of the city, showing debit, credit and 907(2)(a) balance amounts per account, budget, fund and department, asset depreciation, and totals for notes receivable, interest income, amounts due from other funds, bank loans received, cash in escrow, deferred loans received, cash, revenue, accounts receivable, accounts payable, etc. Journal Entries Records including detailed reports and Semipermanent 5 years back up documentation for journal IC§50- entries. 907(2)(a) Local Records documenting the formation of a Permanent In perpetuity Improvement local improvement district and levying IC§50- Districts (LID) of special assessments, including: 907(1)(e); Held ordinance, published notices, assessment in Clerk's roll, appeals, affidavits, bonds and Office coupons, delinquencies, and related correspondence and documents. 261 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Real Property Records of real property. Permanent In perpetuity Title Records IC§50- 907(1)(e); Held in Clerk's Office Payroll Administrative Reports, statistical studies, and other Semipermanent 10 years Reports records designed and used for budget IC§50- preparation, projections, workload and 907(2)(a) personnel management, and research and general reference. Deduction Records documenting employee Semipermanent 5 years after Authorization authorization for voluntary payroll IC§50- employee separation Records deductions. Records may include: direct 907(2)(a) bank deposits, insurance applications, enrollment cards, deduction authorizations, approval notices, deduction terminations, and related records. Federal & State Records, in addition to those itemized in Semipermanent 5 years Tax Records this section, used to report the collection, IC§50- distribution, deposit, and transmittal of 907(2)(a) federal and state income taxes as well as social security tax. Examples include: the federal miscellaneous income statement(1099), employers' quarterly federal tax return(941, 941E), tax deposit coupon (8109), and similar federal and state completed forms. Garnishment Records documenting requests and court Semipermanent 5 years after Record orders to withhold wages from employee IC§50- termination. earnings for garnishments, tax levies, 907(2)(a) support payments, and other reasons. Usually includes original writs of garnishment, orders to withhold, federal or state tax levies, recapitulations of amounts withheld, and related records. Information usually includes: employee name and social security number, name of agency ordering garnishment, amount, name of party to whom payment is submitted, dates, and related data. Registers —Other Monthly registers documenting earnings, Transitory Disposed yearly after deductions, and withholdings of city audit employees. 271 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Registers Year Payroll Registers: Registers or records Semipermanent 5 years End serving the same function of IC§50- documenting the earnings, voluntary and 907(2)(a) required deductions, and withholdings of city employees. Information usually includes employee name and social security number, hours worked, rate, overtime, vacation value, various allowance, gross pay, federal and state withholding, voluntary deductions, net pay, and related data. Time Records Records documenting hours worked, Semipermanent 5 years after leave hours accrued, and leave hours IC§50- employee separation taken by city employees. Information 907(2)(a) usually includes: employee name and employee number, hours worked, type and number of leave hours taken, total hours, dates and related data. W2s Annual statements documenting Semipermanent 5 years individual employee earnings and IC§50- withholdings for state and federal 907(2)(a) income taxes and social security tax, also known as federal tax form W-2. Information includes: city name and tax identification number, employee name and social security number, wages paid, amounts withheld, and related data. W4s Certificates documenting the exemption Semipermanent 5 years after status of individual city employees, also IC§50- employee separates known as W-4 forms. Information 907(2)(a) includes: employee name and address, social security number, designation of exemption status, and signature. PERSI Records Records relating to PERSI, including Semipermanent 5 years Employer Remittance Forms, invoices, IC§50- correspondence, financial adjustments, 907(2)(a) etc. Unemployment Records documenting employee Semipermanent 5 years Reports earnings on a quarterly basis. Used to IC§50- document costs and charges in the event 907(2)(a) of an unemployment compensation claim. Information includes: employee name and social security number, quarterly earnings. Purchasing 281 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Contracts Agreements with vendors and other Semipermanent 10 years from date of parties either in hard copies or contained IC§50- substantial on the Contract Management Database 907(2)(b) completion for the acquisition or sale of equipment, supplies, services or property, also includes insurance certificates, payment and performance bonds pertaining to a solicitation or contract that Purchasing is facilitating. Original agreements and contracts that Permanent, In perpetuity have been approved by Council. Held in Clerk's Office Lease Agreements Lease agreements for property or Semipermanent 5 years equipment. IC§50- 907(2)(b) Purchase Orders Requests and purchase orders for goods Semipermanent 10 years or services purchased by the city. IC§50- Information includes: department, 907(2)(a) delivery location, date, quantity, description, unit and total price, and authorizing signatures. Purchasing Records documenting competitive Semipermanent 10 years from the Selection bidding and purchase of goods, services, IC§50- date of award and public works construction, and 907(2)(a) procurement of design professionals. Records include: published notices and solicitations, specifications, bids, requests for qualifications, statements of qualifications, etc. Utility Billing Adjustment Records documenting adjustments to Semipermanent 5 years Registers customer water, sewer, garbage or other IC§50- city-provided service billings for debits, 907(2)(a) credits, refunds, returned checks, and related reasons. Information usually includes: customer's name and address, type of adjustment,justification, amount changed, authorizing signatures and other information. (Records held within the billing software). Billing Directive Application completed by owner or Semipermanent 5 years property manager to initiate Third Party IC§50- billing for specified utility account. 907(2)(a) Information included: owner, property manager, tenant, move-in date, and service address. 291 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Billing/Payment Records documenting transactions on Semipermanent 5 years Registers the water, sewer, garbage or other city- IC§50- provided service account of each 907(2)(a) customer. Useful for reference to assure accurate customer billings and posting of payments. Information often includes: customer's name, service address, meter reading, water usage, utility charges, payments, adjustments and related data. (records held within the billing software). Change Record Records documenting routine Semipermanent 5 years information changes to customer IC§50- accounts, including name and address. 907(2)(a) (Records held within the billing software). Customer File General correspondence and forms Semipermanent 5 years related to a specific utility account. This IC§50- information would be in addition to that 907(2)(a) found within the billing software. Documents in file may include and are not limited to: general letters, payment arrangement forms, third party billing docs, hard copies of customer history reports, leak adjustment requests, letters submitted to the City for customers. Disconnect Notice Notice to City Council to verify that no Semipermanent 5 years to City Council customer currently slated for shut off IC§50- due to non-payment has requested a 907(2)(a) hearing with the Board of Adjustment. Notice includes number of customers slated for shut off and the value of the delinquent accounts. Disconnect Record Records documenting a customer's Semipermanent 5 years request for disconnection of water, IC§50- sewer, garbage or other city-provided 907(2)(a) services. (Records held within the billing software). Meter Readings Document the readings of customer Semipermanent 5 years water meters for billing purposes. IC§50- Information typically includes: meter 907(2)(a) reading, date read, account number, billing code, final reading, reason for turnoff, meter changes, and related data. (records held within the billing software) 30 1 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Payment One-page document that records a Transitory Until administrative Arrangements customer's promise to pay. need ends. Renter Supplemental document completed by Semipermanent 5 years Addendums the tenant to accept the third party IC§50- billing for specified utility account. 907(2)(a) Information included: tenants name, service address, mailing address and phone number. Security Deposit Records documenting customer payment Semipermanent 5 years Records of a security deposit to receive IC§50- temporary dumpster services. 907(2)(a) Information usually includes date, amount of deposit, customer's name, address, and account number, date account closed, refund date, amount of deposit applied, and related information. Shut Off Turn On Electronic spreadsheet used during shut Semipermanent 5 years off day by water department field staff IC§50- and NUBS. Tracks customers that are 907(2)(a) to be shut off, payments, and turn-ons as authorized. Record includes: Customer name, service address, meter id, time of shut off, time of payment, time of turn- on, fee waived if applicable and general notes. 311 Page FIRE DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Records regarding day-to-day administration Transitory Until administrative Records of department, e.g., copies of invoices, travel need ends or record is records, uniform clothing purchases, fuel superseded charges, fuel receipts, fuel reports, inventory asset information forms, phone logs and waste water inventory. Car Seat Car seat inspection forms. Semipermanent 10 years Inspections Correspondence Day-to-day office and housekeeping Transitory Until administrative correspondence not unique to city functions need ends or programs. General administrative correspondence, Semipermanent 5 years including records created or received in the course of administering city policies/programs, but not related to significant policy/program discussions or decisions. Includes customer survey cards. Policy/program correspondence, documenting Permanent In perpetuity the formulation, adoption, and implementation of significant policy/program decisions, including letters to personnel, Certified Family Home Fire District letters, letters regarding training burns, etc. Department Monthly, Quarterly and Annual Department Permanent In perpetuity Reports reports. Equipment and Records relating to equipment and vehicles Semipermanent Destroy five (5) years Vehicle Test, owned and serviced by the City documenting after disposal of Maintenance & maintenance and repairs of equipment, vehicle or until Repair Records vehicles and other assets with a useful life administrative need generally more than five years. Includes the ends, whichever is following: fire hose records (such as test date, longer date previously tested, apparatus number, station number, hose diameter, conditions found, service date, defects corrected, etc.), annual ladder inspections and test results, tests done on SCBA's (including flow testing), etc. Vehicle maintenance records, inspections, pump testing and repair records of apparatus. Emergency medical equipment maintenance records used to verify regular maintenance of emergency medical equipment such as copies of contracts, maintenance schedules, test protocols, equipment inventory, performance test records, repair records, parts used and service 32 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD reports. Per NFPA Standards 1901, 1961, 1852 and 1500. Fire & Security Records documenting the department's role in Permanent In perpetuity Alarm System issuing permits, testing and maintaining fire Records and security alarms, including fire alarm and sprinkler system plans. May include permits, applications, malfunction reports, maintenance reports, and related documents. Fire Fire and arson investigation case files, Permanent In perpetuity Investigation including investigative reports, witness Records statements, photographs, maps, correspondence, notes, video and audio recordings, copies of property releases, laboratory reports, and incident/injury reports. Hazardous Inspection records of underground and above Permanent In perpetuity Materials ground fuel storage tanks. Reports and Records investigation results of incidents including spills and leaks, etc. Historical Newspaper clippings and articles relating to Permanent In perpetuity Records the Meridian Fire Department, photos of events. Inspection Documents relating to fire code inspections Semipermanent 20 years records performed by the department, including inspections of home daycares and foster care homes, commercial buildings, and subdivisions. May include reports, notices, citations, occupancy and pre-fire planning records, floor plans, sketches, reports, lists, Tier 11 reports, and related documents. Buildings & Fire inspection records relating to buildings Temporary 3 years from date of Subdivisions— and subdivisions that have been demolished last inspection Demolished or or are otherwise no longer in existence (never No Longer in constructed). Existence (never constructed Juvenile Fire Case files related to juvenile fire setter Permanent In perpetuity Setter investigation, including investigative reports, Evaluations witness statements, photographs, maps, correspondence, notes, video and audio recordings, copies of property releases, laboratory reports, incident/injury reports. Maps Maps and related records maintained by the Transitory Until record is department for address location, reference superseded and for tracking various trends. May include lists, books and other methods of address location. 33 1 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Meeting Final, approved Officer and Command Staff Semipermanent 5 years Minutes meeting minutes. Narcotics Narcotic inventory and usage-hard copy, Temporary 3 years Inventory & narcotics distributed to the engine companies. Usage National Fire National Fire Incident Reporting System Permanent In perpetuity Incident (NFIRS) Fire Incident Report, relating to fire Reports run, medical emergency, casualty, hazardous materials call, false alarm, good intent, or service call. May include property release forms, civilian and fire service casualty reports, hazardous materials reports, etc. Patient Care Records related to patient care, refusal of Permanent In perpetuity Records care, denial of need for care, supplemental emergency medical services reports, diagnostic attachments to include ECG, care summary reports and vital sign reports. Plans, Records related to department operations, Transitory Until record is Protocols, including Medical Supervision Plan, standing superseded Guidelines, written orders, operational guidelines, Policies administrative and operational policies. Proof of Proof of worker's compensation and other Transitory Until record is Insurance insurance required for training tower usage by superseded other agencies. Public Records related to the design and Semipermanent 5 years Education implementation of educational and other Programs & outreach programs provided to the public by Publications the department. May include: class descriptions, instructional materials, course outlines, class enrollment and attendance records, reports, speeches, and publications. Public Record Public records requests and responses. Temporary 2 years after last Requests action Ride-Along Signed waivers for persons requesting a ride- Forms along with the department. Ride Along Temporary 2 years tracking records. Rural Fire All records of activities of the department or Permanent In perpetuity Protection other City departments as they relate to the District Records Meridian Rural Fire Protection District. May include: annual audits, land and apparatus acquisition records, records relating to construction of fire stations, bank statements, tax levy forms, Local Government Investment Pool statements, financial statements, annual budget records, legal notices, meeting minutes, election records, declarations of 34 1 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD candidacy, election results, ICRMP insurance records, audio recordings of meetings. Structure Burn Records related to structure burns. Semipermanent 10 years Training Records Subpoena, Records including subpoenas for records Transitory Until administrative Duces Tecum or retained by the Fire Department(duces need ends Requiring tecum) or subpoenas requiring Fire Court Department personnel to appear in court. Appearance 351 Page HUMAN RESOURCES DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Copies of administrative records including Transitory Until administrative Records A/P invoices, expense reports, professional need ends or record membership documents, etc. is superseded Affirmative Records documenting city compliance with Semipermanent 5 years from date of Action; Equal the Civil Rights Act of 1964, the Equal IC§5 0-9 0 7(2)(g); request or personnel Employment Employment Opportunity Act of 1972 and 29 CFR action whichever is Opportunity the Americans with Disabilities Act. 1602,1602.14, later Commission Records include: plans, policy statements, 1620.32 Reports reports, investigations, case files and related information. Also includes EEO-4 reports submitted to the Equal Employment Opportunity Commission (EEOC) documenting compliance with EEOC requirements by cities with 15 or more employees. Benefits Records documenting notice to employees, Semipermanent 7 years after Continuation spouses and dependents informing them of IC§5 0-9 0 7(2)(g); employee their rights to continue insurance coverage 29 CFR 1627.3 separation, after termination or disability or family expiration of leave and whether coverage was elected or eligibility, or rejected. Continuation maybe under completion of COBRA or another provision. Notice is also litigation, whichever sent to a third party administrator who is longest administers the extended coverage. Records may be filed with the Employee Benefits Records or Employee Personnel Records. Budget Prep Working documents utilized to build base Semipermanent 10 years Records budgets and establish yearly budgets; worksheets, enhancements, amendments, etc. Collective Records documenting negotiations between Temporary 3 years Bargaining the city and employee representatives, IC§5 0-9 0 7(3)(d); including contracts, reports, negotiation 29 CFR 516.5 notes, letters of agreement, arbitration findings, cost analyses, minutes, tape recordings, etc. Committee Agendas and meeting minutes/notes for Semipermanent 7 years Records special groups convened by HR for specific purposes such as Benefits, Compensation, and Wellness. Correspondence, Correspondence created or received in the Semipermanent 5 years Administrative course of administering City policies and programs. Correspondence, Correspondence regarding day-to-day office Transitory Until administrative Transitory operations and does not contain unique need ends 361 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD information about City functions or programs. Databases Database records created and maintained for Transitory Until administrative the purposes of generating reports, data need ends or record files, and a variety of different outputs. is superseded Department HR guidelines, including but not limited to, Semipermanent 10 years from date Guidelines, Salary Administration Guidelines. guideline in its Policies, entirety, or any part Procedures, thereof, is officially Processes, and replaced, updated Reports City Standard Operating Policy/Procedure Semipermanent 20 years from date Manual. SOP Manual in its entirety, or any part thereof, is officially replaced, updated Records documenting and relating to HR Semipermanent 5 years from date processes, including but not limited to, HR process in its recruiting/interviewing processes. entirety or any part thereof, is officially replaced, updated Policies, reports, and documents regarding Semipermanent 10 years the internal department operations and procedures (e.g. Turnover, Recruiting reports, etc.). HR reports regarding department Semipermanent 10 years performance or other management presentations. Includes reports documenting trends, department or City performance in key areas as determined. Records that document the formulation, Transitory Until administrative adoption and implementation of internal need ends or record actions/decisions. is superseded Employee Benefits Records relating to city employee benefits Semipermanent 7 years after information such as: selection of insurance IC§§50-907(2)(g) employee plans, retirement, pension, and disability and 45-610; 29 separation, plans, deferred compensation plans, and CFR 1627.3; 29 expiration of other benefit information. Records may CFR 1602.31; eligibility, or include but are not limited to: plan selection IDAPA completion of and application forms, enrollment records, 09.01.35.081 litigation, whichever contribution and deduction summaries, is longest personal data records, authorizations, beneficiary information, notices of disability payment made, and related documentation. Employee Medical Document an individual employee's Semipermanent 75 years after Records medical history. These records are not IC§§50-907(2)(g) employee personnel records and must be kept in a and 72-601; 29 separation, 371 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD separate location from employee personnel CFR 1602.31; 29 expiration of records as required by the Americans with CFR 1910.1020 eligibility, or Disabilities Act. Records may include, but completion of are not limited to: medical exam records litigation, whichever (pre-employment, pre-assignment, periodic is longest or episodic), X-rays, and records of significant health or disability limitations. Employee Document of employee's work history. Semipermanent 5 years after Personnel Records Original employee personnel records are IC§§50-907(2)(g) employee kept by Human Resources Department and 45-610; 29 separation, unless otherwise specified. Records may CFR 1627.3; 29 expiration of include, but are not limited to: employment CFR 1602.31; eligibility, or applications, notices of appointment, IDAPA completion of training and certification records, records of 09.01.35.081 litigation, whichever health limitations, drug testing, salary is longest schedules, personal actions, performance evaluations, awards and other special recognition, letters of recommendation, investigation information, disciplinary action, notices of layoff, letters of resignation, home address and telephone, emergency notification forms, oaths of office, grievance and complaint records, and relate correspondence and documentation. (See also Employee Benefits Records, Employee Medical Records, Recruitment and Selection Records, and Volunteer Records). Notes: (1) Meridian Police Department employee personnel records including original Internal Affairs files and training materials are kept by the Police Department according to the Police Department Records Retention Schedule. Upon employee separation, these records shall be forwarded to Human Resources Department. All other Police Department current employee original personnel records are kept by the Human Resources Department. (2) Meridian Fire Department employee personnel records including original training records and original records related to Union promotions are kept by the Fire 38 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Department. Upon employee separation these records shall be forwarded to Human Resources Department. All other Fire Department current employee original personnel records including ICRMP and BEST training records and Union member promotion applications and PAR forms documenting a promotion are kept by Human Resources Department. Employment Document to the U.S. Immigration and Temporary 3 years after date of Verification Naturalization Service that an applicant or IC§50-907(3)(d), hire or 1 year after (I-9) of Job employee is eligible to work in the U.S. 8 U.S.C. § employment is Applicants Information includes: employee information 1324a(b)(3) terminated, and verification data such as citizenship or (Immigration whichever is later alien status and signature, employer review Reform and and verification data such as documents, Control Act) which establish identity and eligibility, and employer's signature certifying that documents were checked. This category includes forms completed for all new hires, as superseded or previous forms completed on rehires. Forms Forms created for use by HR personnel to Transitory Until administrative facilitate work, including Performance need ends or record Review,job description template, PAR is superseded template, etc. Hazard Exposure Emergency response employees exhibiting Semipermanent 30 years after Records signs or symptoms possibly resulting from IC§5 0-9 0 7(2)(g); employee exposure to hazardous substances are 29 CFR 1910.1020 separation, required to be provided medical expiration of examination and consultation. Records eligibility, or include: employee's name and social completion of security number; physician's written litigation, whichever opinion, recommended limitations; results is longest of examinations and tests; employee medical complaints related to hazardous substance exposure; description of employee's duties as they relate to exposure; the employee's exposure levels or anticipated exposure levels; description of protective equipment used; and information from previous medical examinations of the employee which is not readily available to physician and other information. 39 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Insurance Records documenting plan descriptions and Semipermanent 10 years Policies/Plans: summaries of city insurance policies and Employee Group plans covering employee group health and Health and Life life benefits, including annual certification Benefits records. Kinds and Levels Records documenting the description, Temporary 3 years Chart, General classification and compensation of city jobs IC§5 0-9 0 7(3)(d); Employee or and positions. Usually includes details of 29 CFR Part 1602 Police Step Plan duties and responsibilities of each position and 29 CFR time percentage breakdowns of tasks, skills 1627.3 and abilities needed for each position, and related records documenting the development, modification or redefinition of each job or position. Leave Applications or requests submitted by city Temporary 3 years Applications employees for compensatory, family and IC§5 0-90 7(3)(d) medical leave, long term leave and other leave time. Information usually includes: employee name, department, date, leave dates requested, type of leave requested, and related data. These are not kept by Finance. Meeting Minutes Internal staff meeting records. Transitory Until administrative need ends or record is superseded Newsletters HR2You Newsletters. Transitory Until administrative need ends or record is superseded Organization HR Department Organization Charts. Transitory Until administrative Charts need ends or record is superseded Personnel Action Completed employee forms submitted to Semipermanent 5 years after (PAR) Forms HR upon initial hire, pay increase or IC§5 0-9 0 7(2)(g); employee decrease, change of address, or change of 29 CFR Part 1602 separation, supervisor. and 29 CFR expiration of 1627.3 eligibility, or completion of litigation, whichever is longest Photographs Photographs relating to HR Transitory Until administrative sponsored/conducted City events (e.g. need ends or record service awards, employee picnic, Wellness is superseded events, etc.). Photo Photographs and other records used to Transitory Until record is Identification identify city employees, private security superseded, obsolete personnel, contract workers and other. May or administrative include photographs taken by City for needs end 401 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD identification or prox card or driver's license photocopy. Position Records documenting the description, Temporary 3 years Descriptions classification and compensation of city jobs IC§5 0-9 0 7(3)(d); and positions. Usually includes details of 29 CFR Part 1602 duties and responsibilities of each position and 29 CFR time percentage breakdowns of tasks, skills 1627.3 and abilities needed for each position, and related records documenting the development, modification or redefinition of each job or position. Presentations Formal departmental presentations to Semipermanent 5 years Council, other formal bodies. Public Records Public records requests and responses. Transitory 1 year after last Requests action Recruitment and Documents regarding the recruitment and Temporary 2 years Selection Records selection of city employees and contracted IC§5 0-9 0 7(3)(d); for Applicants who service providers such as attorneys, 29 CFR 1602.31; are Hired auditors, consultants, etc. Records may 29 CFR include, but are not limited to:job 162 7.3(b)(1)(vi) announcements and descriptions, applicant lists, applications and resumes, position advertisement records, civil service and other examination records, interview questions, interview and application scoring notes, applicant background investigation information, polygraph test results, letters of reference, civil service records, staffing requisition forms, certification of eligibles, recruitment file (job announcement, position description, documentation relating to the announcement and test, and test items and rating levels), and related correspondence and documentation. Meridian Police Department employee Temporary 2 years after original background investigation records separation are kept by the Police Department. Upon employee separation these original records shall be forwarded to the Human Resources Department for proper disposition. Meridian Fire Department Union original Temporary 2 years recruitment records including National Testing Network testing, application, and interview notes, for applicants who are hired, are kept by the Fire Department 411 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD until the expiration of the retention period at which time they shall be properly destroyed by the Fire Department. Recruitment and Documents regarding the recruitment and Temporary 2 years Selection Records selection of city employees and contracted IC§5 0-9 0 7(3)(d); for Applicants who service providers such as attorneys, 29 CFR 1602.31; are Not Hired auditors, consultants, etc. Records may 29 CFR include, but are not limited to:job 162 7.3(b)(1)(vi) announcements and descriptions, applicant lists, applications and resumes, position advertisement records, civil service and other examination records, interview questions, interview and application scoring notes, applicant background investigation information, polygraph test results, letters of reference, civil service records, staffing requisition forms, certification of eligibles, recruitment file (job announcement, position description, documentation relating to the announcement and test, and test items and rating levels), and related correspondence and documentation. Meridian Fire Department Union original Temporary 2 years recruitment records including National Testing Network testing, application, and interview notes, for applicants who are not hired, are kept by the Fire Department until the expiration of the retention period at which time, they shall be properly destroyed by the Fire Department Resource Records including notebooks, meeting Transitory Until administrative Records/Notes notes, to-do-lists, employee-compiled notes, need ends or record etc. is superseded Special Projects Documents related to special, one-time Semipermanent 10 years projects to include, but not limited to, Employee Satisfaction Survey, Policy Review/Revision, Salary Structure Review. Surveys HR and other initiated internal surveys, Semipermanent 10 years survey results (e.g. Salary Surveys, Employee Satisfactions Surveys, Best Place to Work. Etc.). Telephone Message logs, voicemails, etc. Transitory Until administrative Records need ends Training Records related to the design and Semipermanent 5 years from final Programs/HR implementation of training programs IC§50-907(2)(g) presentation and/or provided to employees by the City. use 421 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Documents may include course descriptions, instructor certifications, instructional materials, course outlines, class enrollment and attendance records, tests, test results, and related records. Training/Travel Records documenting attendance and Semipermanent 5 years Records presentation by HR employees at conventions, conferences, seminars, workshops, and similar training events. Includes training/travel requests, training materials, reports and related correspondence. Payroll Records documenting claims submitted by Temporary 3 years Unemployment former city employees for unemployment IC§5 0-90 7(3)(d) Claims compensation. Usually includes: claims, notices, reports, and related records. May also include records generated by the appeal of claim determinations. These are received by HR and kept in HR. Wellness Program Records related to the management and administration of the Wellness Program including: • Wellness Challenges - Semipermanent 5 years Correspondence and other Challenge documentation. • Newsletters Transitory Until administrative need ends • Emails conveying general Transitory Until administrative information related to the Wellness need ends or Program including monthly approved for announcements related to upcoming destruction in challenges, challenge winners, accordance with the monthly Wellness events and 5-year citywide activities, etc. email records retention period) whichever is sooner • Wellness Committee Meeting Semipermanent 7 years Agendas and Minutes • Wellness Database—includes Transitory Until administrative information from Blue Cross for need ends employee point totals, information from employee sign-in sheets to events (name, ID, signature), and employee tracking information to events/challenges (i.e., steps, exercise, weight, Bingo cards, pictures of employees, schedule for 431 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD appointments (name, ID, date, time, email address, phone number)), and vendor contact information for events • Wellness Day Off—Incentive Semipermanent 75 years (retained in Verification Forms for Day Off accordance with Requests Employee Benefit records retention period) • Wellness Day Off—employee Transitory Until administrative timecard tracking records, along need ends with numbers of hours used • Wellness Hero Responses- Transitory Until administrative Correspondence and related records need ends Workers' Medical records related to job assignments Semipermanent 30 years after Compensation that document work-related injuries and employment Records and illnesses, including but not limited to, separation Claims hearing test records, hazard exposure records, first- aid incident records, physician statements, release consent forms and related correspondence, and records documenting claims submitted by city employees for work-related injuries and illnesses. These records are kept separate from employee personnel files. 441 Page INFORMATION TECHNOLOGY(I.T.)DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Activity Daily, weekly monthly or other reports Transitory Until Logs/Reports documenting the activities of Information administrative Technology employees, including but not needs ends limited to: sign in/out sheet for keys, access logs and phone logs, minutes, project files and dashboard statistics. Administrative Copies of. A/P invoices, Expense Reports, Transitory Until Records MIP A/P unposted Reports, Transactions, administrative Internal Invoices, Purchase Orders, Detailed need ends or Statements of Revenues and Expenditures. record is superseded Budget Preparation Working documents utilized to build base Transitory I year or until Records budgets and establish yearly budgets, Administrative including but not limited to enhancements, need ends amendments, carry forward support, FTE anticipation, vehicle replacement, quotes for service/maintenance. CorrespondencePolicy/program correspondence, Permanent In perpetuity documenting the formulation, adoption and implementation of significant olicy/program decision. ecords created or received in the course of Semipermanent 5 years dministering city policies, procedures or rograms, but these records do not provide insight into significant policy, procedure or program discussions or decisions. Correspondence created or received in the Transitory Until nurse of administering City policies, administrative procedures or programs including but not Need ends limited to memos, notes,thank you notes, urveys, letters to businesses and citizens and ay-to day office and housekeeping correspondence that does not contain unique information about City functions or programs, for example scrolling agenda and announcements. HR Documents Departmental employee personnel records, Transitory Until including but not limited to training records, employment is coaching notes, performance evaluations, terminated, customer feedback, contact information, etc. then forward to HR Meeting Records Internal meeting records and/or staff level Transitory Until and Notes notes generated in the course of day to day administrative 45 Page business, including but not limited to need ends or agendas, notes and presentations. record is superseded Reference/Owner's Documents to include but not limited to Transitory Until record is Manuals/ owner's manuals and documentation. superseded or Handbooks administrative need ends Department Departmental Policy or program records Transitory 1 year after Guidelines, documenting the formulation, adoption and document is Policies, implementation of departmental policy or replaced and/or Procedures, program decisions. Including but not administrative Processes and limited to Standard Operating Procedures need ends Reports and Guidelines, reference materials or materials obtained from another government entity or agency used in the development of said procedure. Department Reports prepared for the Mayor and City Transitory Until Reports Council. administrative need ends Operational Records Backup Files A copy on a disk based backup appliance of Transitory 3 months the contents of all data from the City servers. Service All customer support tickets opened in Semipermanent 10 years Management Tool service management systems. IC§5 0-9 0 7(2)(g) (other) Department Policies, reports, and documents regarding Semipermanent 5 years Policies and internal department operations and IC§50-907(2)€ Reports procedures, e.g. computer usage policy, (dept. report) password policy, service level goals, training materials, evaluations of materials. Disaster Recovery Strategy for retention and recovery of Transitory Until record is Plan network and information systems following superseded or network or server crash or failure. updated Instant Messages All messages sent or received by City staff Transitory Until using the City's electronic messaging overwritten by service system Internally- Programming statements or instructions that Transitory Until record is Generated Source create or execute a computer program. superseded or Code updated Internet History List of websites accessed on City computers Transitory 30 days and electronic devices. Inventory List of electronic devices held by City and Transitory Until record is Management software licensing information and superseded or specifications for each electronic device updated used by City. Outlook Meeting requests sent and received by Transitory Until deleted by Appointments employees via City email system; user 46 Page appointments scheduled via City email system by employees. Outlook E-mail All e-mail messages, sent or received by Semipermanent 5 years Messages —City City staff using City's e-mail system. (E- IC§5 0-9 0 7(2)(g) Staff mail messages may be preserved elsewhere (other) in digital or paper format for longer periods of time as the subject matter of such messages may require.) Outlook Tasks and Tasks, task requests and reminders sent and Transitory Until deleted by Notes received by employees via City email user system. Prox Card Access Register of which prox cards have accessed Transitory 90 days Records a restricted area. Security Camera Video footage from security cameras Transitory Until Footage mounted on and in city facilities. overwritten by system Call Records List of incoming and outgoing calls, Transitory 90 days including phone numbers and caller identification, as available. Voicemail Incoming verbal messages recorded on City Transitory Until deleted by Messages voicemail systems. user Geographic Aerial photographs of properties within the Permanent In perpetuity Information City. Systems,Digital Orthophotography Images Geographic Points, lines, attributes, and polygons Transitory Until Information relating to infrastructure that the City owns superseded Systems, GIS Data or maintains. Geographic A visual representation of data within a Transitory Until Information particular geographical area. Also includes administrative Systems, Maps maps and data provided by outside agencies need ends including edge of pavement, parcels, roads, and others. 47 Page MAYOR'S OFFICE RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Records Correspondence Policy/program correspondence created Permanent In perpetuity or received, documenting the formulation, adoption and implementation of significant policy/program decision. May include correspondence relating to Commission and Committee appointments and correspondence with other government agencies. Correspondence created or received in Semipermanent 5 years the course of administering city policies/programs, but these records do not provide insight into significant policy/program discussions or decisions. May include citizen response letters, letters to homeowner associations and businesses. Correspondence created or received Transitory Until which is not unique to City functions or administrative programs. May include; thank you Need ends notes, invitations, and general mail. Customer Complaint or compliment records Transitory Until Complaints/Kudos including but not limited to emails and administrative comment cards. need ends Forms/Templates Forms/Templates created for use by the Transitory Until Mayor's Office including but not administrative limited to visual aids, applications, need ends or checklists, and web documents. record is superseded HR Documents Departmental employee personnel Transitory Until employment records, including but not limited to is terminated; then training records, coaching notes, forward to HR Performance Evaluation, contact information. File sent to HR for retention after termination(voluntary or involuntary). Meeting Records Internal meeting records and/or staff Transitory Until and Notes level notes generated in the course of administrative Special day to day business, including but not need ends or Projects/Initiatives limited to; agendas, notes and record is presentations. superseded 481 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Department Departmental Policy or program Transitory 1 year after Guidelines, records documenting the formulation, document is Policies, adoption and implementation of replaced and/or Procedures, departmental policy or program administrative Processes and decisions. Including but not limited to need ends Reports Standard Operating Procedures and Guidelines, reference materials or materials obtained from another government entity or agency used in the development of said procedure. Presentations Formal department presentations to Transitory Until Council, Community Groups or other administrative agencies/entities or people, e.g. need ends strategic update and new council member training. Telephone Records Message logs, voicemails, Transitory Until ShoreTel/Mitel call volume reports etc. administrative need ends Economic Develo ment Confidentiality Documents, related to signed Transitory Until Agreement Projects confidentiality agreements, including, administrative and but not limited to letters of intent, need ends Correspondence/ community Tax Reinvestment Documents Incentive (TRI)match letter, market research, project prospectus, photos, and written correspondence. Economic Develo ment - Community Development Block Grant CDBG Plans and Reports Plans, reports, substantial plan Permanent In perpetuity amendments, and related correspondence. Subrecipient Documents, including, but not limited Semi-permanent 5 years from the Agreements and to agreements, Consolidated Annual completion of a Supporting Performance Evaluation Report program year's Documents (CAPER), sub-recipient agreements, HUD approved environmental review records, PSAs CAPER (and corresponding products), sub- recipient reporting documents (activity reports, draw requests, labor files), etc. Operational Records Agendas & Agendas and minutes of Director Semipermanent 5 years Minutes Meetings, Operational Meetings, Mayor's Youth Advisory Council, Mayor's Senior Advisory Board, and Faith Ambassador Council Meetings. 49 1 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Annual Reports Report on City's and Mayor's Office Permanent In perpetuity activities over preceding year summarizing activities and financial performance. Applications Forms and materials submitted with Semipermanent 5 years application for positions or awards administered by Mayor's Office, including applications for scholarships, Promise partners, Mayor's Youth Advisory Council, volunteer positions, City commissions, and City committees or task forces. Attendance Sheets Sign-in sheets, where offered, for Transitory Until activities and events hosted by the administrative Mayor's Office. needs ends Mayoral Mayoral memos regarding Semipermanent 5 years Memorandums proclamations, meetings, or events. News Releases A written or recorded record directed at Semipermanent 10 years members of the news media for the purpose of making a newsworthy announcement. Photos Published photographs taken, owned, Permanent In perpetuity or stored by the Mayor's Office. Photographs that are not used or Transitory Until needed for a particular purpose. administrative need ends Proclamations Proclamations issued by the Mayor not Semipermanent 5 years read at City Council meetings. Proclamations issued by the Mayor and Transitory Until read at City Council meetings. administrative need ends Publications Informational or promotional Semipermanent 5 years publications of the Mayor's office, including newsletters, flyers, marketing materials, brochures, program materials. Public Addresses Speech, news release and video records Permanent In perpetuity relating to State of the City addresses. Published records relating addresses, Semipermanent 5 years speeches or podcasts. May include script, video, PowerPoint, program, agenda, photos. Special Projects Documents related to special or one- Semipermanent 10 years time projects. 50 1 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Documents related to specific Strategic Transitory Until Plans including tools, databases, and administrative working products. need ends Talking Points Records prepared to summarize issues Transitory Until in preparation for discussion with the administrative public or media. need ends 511 Page PARKS &RECREATION DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Activity Logs/Reports Daily, weekly, monthly, or other Transitory Until reports documenting the activities administrative of the Parks and Recreation need ends Department employees, including but not limited to: sign in/out sheet for credit card, key log. Lost & Found log sheets Transitory Until documenting items that have been administrative lost and found by citizens in the need ends parks and other MPR facilities. Administrative Copies of AT invoices, Expense Transitory Until Records Reports, Detailed Statements of administrative Revenues and Expenditures, need ends Capital Improvements Plan, Parks & Recreation Facilities Depreciation Schedule, MPR Communications Plan, and other related documents. Agendas & Minutes— Agendas and minutes of monthly Semipermanent 5 years Staff Meetings MPR all-staff meetings. IC§50-907(2)(g) Agreements and Agreements signed by City staff Temporary 2 years after Contracts (not by Council). IC§50-907(3)(d) expiration or termination of agreement Budget Preparation Working documents utilized to Transitory Until Records build base budgets and establish administrative yearly budgets, including but not need ends limited to enhancements, amendments, carry forward support, FTE anticipation, vehicle replacement, and quotes for service/maintenance. Camp Registration Records regarding camp Semipermanent 25 years (kept Records registration. IC§50-907(2)(g) in Rec 1) Camper Profile Child profile sheets and sign in Transitory At conclusion Sheets and Sign-in sheets. of camp season Sheets Concessionaires' Central District Health food safety Temporary 2 years Health Department certifications and permits IC§50-907(3)(d) Records submitted by concessionaire. Correspondence Correspondence created or Semipermanent 5 years received in the course of IC§50-907(2)(g) administering City policies, 52 RECORD DESCRIPTION CATEGORY RETENTION PERIOD procedures or programs including but not limited to memos, transmittals, notes, comments, thank you notes, letters to businesses and day-to day office and housekeeping correspondence. Committee Records Agendas, meeting minutes/notes, Semipermanent 5 years and audio recordings of ad hoc IC§50-907(2)(g) groups convened by Parks & Recreation for specific purposes (e.g., Christmas in Meridian). Employee files Certifications, disciplinary reports, Semipermanent 5 years (then performance evaluations, IC§50-907(2)(g) transferred to comment cards, complaints, HR) kudos, awards, etc. regarding employees and lifeguards. Internal Department Administrative SOPs, policies, Transitory Until Guidelines, Standard processes. administrative Operating need ends Procedures, Policies, Processes External Guidelines, Director's orders and policies Temporary 2 years Policies,Director's pertaining to external customers, IC§50-907(3)(d) Orders facilities, recreation classes, camps, special events, and sports (e.g., Lost& Found, Metal Detecting, Recreational Instructor Policy, Registrations &Refunds, Sports League Bylaws, Partnerships Between Private or Public Entities, Hot Air Balloons). Employee Time Logs Completed logs of employees' Semipermanent 5 years and Reports timesheets, tasks, and location; IC§50-907(2)(g) reports and analysis of related data. Facility Improvement Plans and specifications related to Semipermanent 10 years Plans remodel and improvement of MPR IC§50-907(2)(c) buildings and facilities. Facility Reservations Materials related to reservation of Semipermanent 25 years (kept facilities and equipment(e.g., IC§50-907(2)(g) in Recl) shelters; tennis, pickleball, and basketball courts; multiuse and baseball/softball fields; cornhole boards). 531 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Financial Aid Completed application forms and Temporary 2 years Applications materials submitted to request IC§50-907(3)(d) financial assistance for children's class or program (e.g., Care Enough to Share). Forms/Templates Forms/templates created for use Transitory Until by the Parks and Recreation administrative Department. need ends Grounds Pesticide spray records, Temporary 3 years Maintenance Records playground inspection records. IC§50-907(3)(d) IDAPA 02.03.03.100.05 Historical Records Records found inside opened time Permanent In perpetuity capsules. IC§50-907(1)(h) Annual newsletters prepared by Permanent In perpetuity Parks & Recreation Department IC§50-907(1)(h) highlighting construction projects, park dedications, and other efforts and initiatives. Copies of MPR Department Permanent In perpetuity Annual Reports provided to the IC§50-907(1)(h) Mayor's Office in conjunction with the State of the City Address. External awards, plaques, and Permanent In perpetuity certificates bestowed upon the IC§50-907(1)(h) MPR Department. MPR Department Dashboards Permanent In perpetuity which document statistical data by IC§50-907(1)(h) year. Parks & Recreation Master Plan; Permanent In perpetuity Pathways Master Plan; Golf IC§50-907(1)(h) Course Master Planning Report. Park dedication plaque mock-ups Permanent In perpetuity detailing the dedication date, IC§50-907(1)(h) Mayor, City Council, MPR Commission, MPR staff, and other volunteers and contributors. Photographs, newspaper and news Permanent In perpetuity channel articles and clippings, IC§50-907(1)(h) press releases, and videos relating to Parks and Recreation Department. Homecourt Records regarding Homecourt Temporary 2 years Membership Records membership registration, IC§50-907(3)(d) including, e.g., waiver, financial information, daily sign-in logs. 541 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Incident or Accident Records regarding incidents, Temporary 2 years Reports injuries, accidents, rescues, or IC§50-907(3)(d) other staff actions, incurred during or related to a department- sponsored or department-provided class, camp, program, reservation, or activity. Marketing Materials Informational or promotional Transitory Until publications of the Parks & administrative Recreation Department, including need ends flyers, brochures, program materials, PowerPoint and Prezi presentations, and videos. Memorial Forms Completed citizen forms Semipermanent 75 years requesting memorial in MPR IC§50-907(2)(g) facility under established memorial program(e.g. Generations Plaza Brick Sales form, Kleiner Park Memorial Tree Plaza Paver Sales, Memorial Tree Program form). Meeting Records and Agendas and minutes of monthly Semipermanent 5 years Notes MPR all-staff meetings. IC§50-907(2)(g) Other internal meeting records and Transitory Until notes generated in the course of administrative day-to-day business, including but need ends not limited to agendas, notes, and presentations. MPR Commission Copies of Commission and Transitory Until Records (copies) Committee agendas records. administrative need ends Copies of bylaws. Transitory Until administrative need ends Copies of contact information Transitory Until listing Commission members' administrative names, addresses, phone numbers, need ends email addresses, etc. Copies of correspondence Transitory Until regarding day-to-day operations or administrative administration. need ends Copies of project records Transitory Until documenting historical or cultural administrative significance to the City and/or need ends Meridian community. 551 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Copies of project files and reports Transitory Until used by MPR staff, Commission, administrative Committee in the course of need ends researching, developing, completing, reporting on, or acting on initiatives of the Commission/Committee. Copies of roster listing current Transitory Until Commission members, including administrative names, seat numbers, and need ends appointment dates. Permits Materials related to permit Semipermanent 5 years applications and permits issued by IC§50-907(2)(g) MPR(e.g., amplified sound permits, short-term concession permits). Recreation Class/ Materials related to registration for Semipermanent 25 years Activity Registration a recreation class or activity. IC§50-907(2)(g) (kept in Rec 1) Project Files Copies of records regarding park, Transitory Until pathway, and other projects and administrative initiatives. need ends Reference/Owner's Instruction documents, including Transitory Until Manuals/Books those for equipment and administrative electronics. need ends Santa Letters Correspondence created or Transitory Until received in the course of administrative administering the Letters to Santa need ends program. Special Event Records related to MPR-sponsored Semipermanent 75 years Records special events, including vendor IC§50-907(2)(g) and sponsor contracts and entries, Trunk or Treat trunk entries, parade float entries. Payment Materials related to customer Semipermanent 25 years Records payment for MPR services e.g., IC§50-907(2)(g) (kept in Recl) special event applications, vendors, sponsors, registration, permit applications, memorials, sports league registration, recreation class registration, camp registration, swim lessons. Sports Schedules and Records of games played and final Semipermanent Until Scores scores. IC§50-907(2)(g) Administrative Need Ends 561 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Surveys Internal and external outreach Semipermanent 10 years surveys and results. IC§50-907(2)(g) Team Rosters and Record of all individuals Temporary 2 years Registration Forms registered for a sports team. IC§50-907(3)(d) Telephone Records Message logs. Transitory Until administrative need ends Time Capsule Records regarding location and Temporary 2 years after Content Information contents of time capsules that have IC§50-907(3)(d) time capsule is not been opened. opened Tree Abatement Case Records related to nuisance tree Temporary 2 years Files abatement as ordered by City IC§50-907(3)(d) Arborist. Tree Inventory Inventory of all public trees Permanent In perpetuity maintained by City Arborist. IC§50-907(1)(h) Vandalism & Copies of records related to park, Transitory Until Restitution Records pathway, and facility vandalism administrative incidents and restitution, including need ends but not limited to property damage reports, etc. Volunteer Records Applications, timesheets, and Transitory Until other biographical notes related to administrative City volunteers, including Park need ends Ambassadors, scouts, and other civic groups. These records also include records documenting the activities and administration of volunteer programs in city hall and records documenting work performed for the City by citizens without compensation for their services. May include volunteer application forms, volunteer and emergency contact information, agreements, applications, skills test results, training documentation, task assignments, monitoring records, volunteer hour statistics, volunteer program publicity records, insurance information, inactive volunteer files, and related records. Lakeview Golf Course Golf Cart Records regarding maintenance of Temporary 2 years Maintenance Records golf carts. IIC§50-907(3)(d) 571 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Golf Course Annual Records related to annual pass Temporary 2 years Passes registration and issuance, IC§50-907(3)(d) including, e.g., waiver, contact and financial information. Golf Course Pesticide, herbicide, and fertilizer Temporary 3 years Fertilizer and spray records. IC§50-907(3)(d) Pesticide Records IDAPA 02.03.03.100.05 Golf Course Payment Materials related to customer Semipermanent 25 years (kept Records accounts and payments for LGC IC§50-907(2)(g) in ForeUp) goods and services. Pro Shop Inventory Records related to inventory held Transitory Until by LGC pro shop. administrative need ends Tournament Tournament application form and Temporary 2 years Applications related materials, including IC§50-907(3)(d) waiver, proof of insurance, etc. Community Swimming Pool Chemical Test Logs Records of water chemical level Temporary 2 years testing performed by pool staff. IC§50-907(3)(d) Chemical Test Records of automatic chemical Semipermanent 5 years reports tests performed by chemical IC§50-907(2)(g) automation system and emailed to MPR staff. Swim Team Waiver Completed waivers submitted by Temporary 2 years Forms individual swim team members. IC§50-907(3)(d) Pool Operation License(s)to operate pool issued Temporary 2 years License by Central District Health. IC§50-907(3)(d) Lifeguard Schedules Lifeguard schedule and Semipermanent 25 years and Timesheets timesheets, contact information. IC§50-907(2)(g) (kept in WhenIWork) Arts and Culture Coordinator Initial Point Gallery Calls for Artists requesting Permanent In perpetuity Records applications for artists who wish IC§50-907(1)(h) to exhibit their work in IPG. Yearly schedule of IPG shows. Permanent In perpetuity IC§50-907(1)(h) Records regarding applicants Permanent In perpetuity selected for exhibition of work in IC§50-907(1)(h) IPG. Records regarding applicants not Temporary 2 years selected for exhibition of work in IC§50-907(3)(d) IPG. Artists' price lists and labels for Transitory Until each piece. administrative need ends 581 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Promotional materials promoting Permanent In perpetuity IPG exhibits, e.g., posters, flyers. IC§50-907(1)(h) Permission forms allowing display Temporary 2 years of work by minor artists in IPG. IC§50-907(3)(d) Opening reception attendance Permanent In perpetuity records. IC§50-907(1)(h) IPG visitor sign-in sheets. Temporary 2 years IC§50-907(3)(d) Information regarding function Transitory Until item is no and origin of gallery equipment longer used and furnishings, e.g., hook and rail system, display cases. Show set-up and tear-down Transitory Until guidelines. administrative need ends 591 Page POLICE DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Activity reports Daily, weekly, monthly or other Semipermanent 5 years reports documenting the activities of Idaho Code§ employees, including: type of activity, 50-907(2)(e) employees involved, time spent on activity, work completed, equipment used, etc. May include Education& Prevention Training reports. Administrative Administrative records including Transitory I year records proxy card check out list, vehicle check out log, visitor log, etc. Briefing records Records documenting internal Transitory Until administrative communications between supervisors need ends and shift workers or between staff on different shifts to alert them to problems, issues or activities. Records may include, but not limited to: briefing logs, ILETS/NCIC messages, and bulletins from other agencies. Bulletins from Records including bulletins, circulars, Transitory Until administrative other agencies and related records received from need ends federal, state and local law enforcement agencies. Usually contains descriptions and photographs of fugitives, missing persons, stolen property, etc. Code enforcement Records created by code enforcement Semi- 75 Years Incident Notes" officers to document a violation or permanent investigation into a suspected 2012-2019 violation of city ordinance in Accella. Idaho Code§ 50-907(2)(g) Code Enforcement Records created by code enforcement Semi- 5 Years Incident Notes" officers to document a violation or permanent investigation into a suspected 2020—Present violation of city ordinance that do not Idaho Code§ become a DR in case management 50-907(2)(g) module of ITS. Community service Records relating to police community Transitory Until administrative and outreach service programs. Records may programs include: publications, mailing lists, plans, evaluations, notes, reports, lesson plans and outlines, etc. Crime analysis Records documenting police efforts to Semipermanent 5 years statistics anticipate, prevent, or monitor IC§50- criminal activity. May include 907(2)(g) statistical summaries of crime 60 1 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD patterns, modes of operation, analysis of particular crimes, criminal profiles, forecasts, movements of known offenders, etc. Crime reports Reports documenting a suicide, Semipermanent Prosecuted cases: (DRs) for Suicides, unattended death and/or criminal IC§50- 100 years after final Unattended Deaths, offense and actions taken, including 907(2)(e) disposition and Major Crimes charges or arrests. Record typically includes location of occurrence, date Non-prosecuted cases: (Including and time, handling officer, involved 100 years after date of Homicide Offenses, parties (suspects, victims, witnesses, last investigative Human reporting parties, etc.) and their action Trafficking, personal information, summary of Kidnapping/Abduc events and supportive documents (e.g., tion, Sex Offenses, probable cause statements, witness and Terrorism) statements, runaway forms, release of custody forms (juveniles), documents provided by citizens and victims, citations,property invoices, release of property forms, etc.). May include polygraph records (e.g.,pre- examination records, questions, statements of consent, analysis reports, results charts, conclusions, interviewee statements, related information);property and evidence control and disposition records (e.g., evidence photographs, receipt forms, evidence logs, property reports, destruction lists, property consignment sheets, seized firearm logs, homicide evidence inventories, etc.); and/or informant case files (reports, correspondence, payment records, fingerprint cards, signature cards, letters of understanding on informants' activities and related records). Crime Reports Reports documenting a felony offense Semipermanent Prosecuted cases: (DRs) for Group A and actions taken, including charges IC§50- 10 years after final Felony Offenses or arrests. Record typically includes 907(2)(g) disposition location of occurrence, date and time, (Including Animal handling officer, involved parties Non-prosecuted cases: Cruelty,Arson, (suspects, victims, witnesses, 10 years after date of Assault Offenses, reporting parties, etc.) and their last investigative Bribery, personal information, summary of action Burglary/Breaking events and supportive documents (e.g., & Entering, 611 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Commerce probable cause statements, witness Violations, statements, tow slips, administrative Counterfeiting/For license suspension forms, intoxilyzer gery, slips,field sobriety tests forms, Destruction/Damag runaway forms, release of custody e/Vandalism of forms (juveniles), criminal Property, background information Drug/Narcotic (ILETS/Triple III,Ada LE Lookup, Offenses, ISTARS, JDOC), documents Embezzlement, provided by citizens and victims, Espionage, citations,property invoices, release of Extortion/Blackmai property forms, Leads Online 1, Fraud Offenses, printouts, shoplifting reports from Fugitive Offenses, store security officers, etc.). May Gambling, include polygraph records (pre- Immigration examination records, questions, Violations, statements of consent, analysis Larceny/Theft reports, results charts, conclusions, Offenses, Motor interviewee statements, related Vehicle Theft, information), abandoned vehicle Pornography/Obsc reports,found property records, ene Material, traffic collision reports,property and Prostitution evidence control and disposition Offenses, Robbery, records (e.g., evidence photographs, Stolen Property receipt forms, evidence logs,property Offenses, Treason, reports, destruction lists,property and Weapon Law consignment sheets, seized firearm Violations) logs, homicide evidence inventories, etc.), and/or informant case files (reports, correspondence, payment records, fingerprint cards, signature cards, letters of understanding on informants' activities and related records). Crime reports Reports documenting a criminal Semipermanent Prosecuted cases: (DRs) for Group A offense and actions taken, including Misdemeanor charges or arrests. Record typically IC§50- 5 years after final Offenses and includes location of occurrence, date 907(2)(g) disposition Group B Offenses and time, handling officer, involved parties (suspects, victims, witnesses, (Including Bad reporting parties, etc.) and their Checks, Bond Non-prosecuted cases: personal information, summary of Default, events and supportive documents (e.g., 5 years after date of Curfew/Loitering/V probable cause statements, witness last investigative agrancy Violations, statements, tow slips, administrative action Disorderly license suspension forms, intoxilyzer Conduct, Driving slips,field sobriety tests forms, Under the 621Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Influence, runaway forms, release of custody Drunkenness, forms (juveniles), criminal Family Offenses background information Nonviolent, Federal (ILETSITriple III,Ada LE Lookup, Resource Violation, ISTARS, JDOC), documents Liquor Law provided by citizens and victims, Violations, Peeping citations,property invoices, release of Tom, Perjury, property forms,Leads Online Trespass of Real printouts, shoplifting reports from Property,All Other store security officers, etc.). May Offenses) include polygraph records (pre- examination records, questions, Code enforcement statements of consent, analysis offences (eg. UDC, reports, results charts, conclusions, nuisance, parking, interviewee statements, related vehicle impound) information), abandoned vehicle reports,found property records, traffic collision reports,property and evidence control and disposition records(e.g., evidence photographs, receipt forms, evidence logs, property reports, destruction lists, property consignment sheets, seized firearm logs, homicide evidence inventories, etc.), and/or informant case files (reports, correspondence, payment records, fingerprint cards, signature cards, letters of understanding on informants' activities and related records). Citations Police department copy of citations Temporary 2 Years (Misdemeanor and issued for traffic violations not Infraction) for associated with a crime report. Record IC§50- Other Crimes typically includes date and time, 907(3)(d) location of offense, vehicle license plate information, code violation number, and issuing officer. Criminal history Records obtained via ILETS or local Transitory Until administrative records or jail systems (Ada LE Lookup)that need ends ILETS/NCIC provides information on the reports" accumulated criminal arrest and conviction history of an individual which may be useful in an investigation. May include summary sheet, arrest record, fingerprint 631 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD information, mug shot, name, aliases, residence, sex age, date and place of birth, height, weight, hair and eye color, scars, marks, tattoos, abnormalities, date of arrest, offense committed. Digital media— Digital media attached to a crime Semipermanent Prosecuted cases: Type I (Associated report for a major crime. Includes IC§50- 100 years after final with Major Crimes video, audio, or other digital content 907(2)(g) disposition Reports, created by a law enforcement officer Non-prosecuted cases: Unattended Deaths, in the course of an investigation or 100 years after date of and Suicides) response and attached to a crime last investigative report for Major crimes including action Homicide Offenses, Human Trafficking, Kidnapping/Abduction, Sex Offenses, and Terrorism Digital media— Digital media attached to a crime Semipermanent Group A Prosecuted Type 2 (Associated report other than a major crime. IC§50- Cases: with Group A and Includes video, audio, or other digital 907(2)(g) B Reports) content created by a law enforcement 10 years after final officer in the course of an disposition investigation or response and attached Non- to a crime report for a crime other than Group ANon- Prosecuted Cases: a major crime. 10 years after date of last investigative action Group B Prosecuted Cases: 5 years after final disposition Group B Non- Prosecuted Cases: 5 years after date of last investigative action Digital media— Digital media attached to a Transitory Prosecuted cases: Type 3 (Associated misdemeanor or infraction citation. with Traffic Includes video, audio, or other digital 2 years after final Citations) content created by a law enforcement disposition officer in the course of an Non-prosecuted cases: investigation or response and attached to a citation for a misdemeanor crime 2 years after date of or infraction. last investigative 64 1 RECORD DESCRIPTION CATEGORY RETENTION PERIOD action Prosecuted infraction cases: 210 days after final disposition Non-prosecuted infraction cases: 210 days after investigative action Digital media — Digital media not attached to a crime Transitory 210 days Type 4* report or where no enforcement action was taken. Includes video, audio, or other digital content created by a law enforcement officer not attached to a crime report. Digital media — Digital media related to an officer Temporary 2 years Type 5* complaint. Includes video, audio, or IC§50- other digital content created by a law 907(3)(d) enforcement officer in the course of an investigation or response relevant to a complaint about such response or officer. *Where record is embedded with a crime report (DR), it shall be retained according to the retention period established for the crime report. Digital media — Digital media recorded in error. Transitory Until administrative recorded in error Includes video, audio, or other digital need ends content created by a law enforcement officer unrelated to an investigation or response. Field interview An informational document written by Semipermanent 5 years reports (FI cards) police officers relating to individuals, IC§50- events, or vehicles for which the 907(2)(g) officer does not have probable cause for enforcement. Typically includes name and current address of person contacted, physical description of person or vehicle, officer's name, location of contact, date and time, reason for contact, etc. Grant records Applications and required reporting Semipermanent 10 years after grant documents for grants to support law Idaho Code § closeout enforcement initiatives and 50-907(2)(g) programming (e.g., crime prevention, substance abuse programs, criminal justice, SWAT). 651 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Gun dealers' sales Records documenting purchases of Transitory Until background records guns from dealers. May include check is completed duplicate register sheets mailed by the and administrative dealer to MPD and triplicate register need ends sheets mailed by the dealer to ISP for criminal records checks and forwarded to MPD. May include sheet number, sales person, date and time, city, serial number, make, model, caliber, purchaser's information, and signatures. Health &Welfare Referrals of suspected child abuse, Semipermanent 5 years from closure Referrals adult abuse and daycare complaints. IC§50- of referral or case. APS &Daycare 907(2)(g complaints Informant case files Records documenting information Transitory Until administrative not attached to about informants used by department. need ends crime report" personnel. Records typically include reports, correspondence, payment records, fingerprint cards, signature cards, letters of understanding on informants' activities and related records. Internal affairs files Records documenting department's Semipermanent 75 years after investigation of an officer's role in an IC§§50- employee separation incident for the purpose of evaluating 907(2)(g)and or completion of compliance with department policy 45-610; 29 CFR related litigation, and professional standards. Records 1627.3; 29 CFR whichever is longest typically include investigative 1602.31 materials (video and audio recordings, written statements, narratives, analysis),polygraph records (pre- examination records, questions, statements of consent, analysis reports, results charts, conclusions, interviewee statements, related information), and recommended disciplinary actions, if any. Intoxilyzer 5000en, Factory and State of Idaho certificates Temporary 3 years after Draeger 9510 and for instrument; log of each person that IC§50- certificate has been LifeLoc instrument takes the breathalyzer test and 907(3)(d)and issued records verification testing. May include IDAPA suspect name, date, time, results, 11.03.01.013.06 operator name, calibration check results, simulated temperature in range, comments, etc. 661 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Intoxilyzer User certification cards and class Transitory Until administrative 5000EN,LifeLoc roster for Meridian police officers. need ends FC20, and Draeger Intoxilyzer instructor replaces with 9510 user each new certification period. certifications and class roster Local Records Local records check of police contacts Transitory 1 year after Check/ requested by OPM, FBI or military for submission to Backgrounds their employment purposes. requestor Master name index Information on individuals who are Semipermanent 100 years records field interviewed, individuals who are IC§50- arrested, suspects or accomplices in 907(2)(g) crimes, victims, complainants, and witnesses to incidents. Information typically includes name, address, date of birth, race, sex, date and time of incident or contact, case number (DR#), citation numbers and other identifying data. Multiple Firearms Background applications for multiple Transitory Immediately after Backgrounds firearm purchase requests. 18 U.S.C. § completion 922(t)(2)(C); 28 CFR§25.9(d) Parking citations Police department copy of citations Transitory 6 months after final issued for parking violations. Record disposition typically includes date and time, location of offense, vehicle license plate information, code violation number, and issuing officer. (Parking citations that are paid are sent to City Hall Finance Department. Parking citations that are unpaid and lead to court summons are sent to the City Prosecutor's office.) Photo identification Records with photos used to identify Transitory Until administrative records employees, private security personnel, need ends contract workers, etc. May include photos taken for employee identification cards, prox cards, etc. Public records Written public records requests, Transitory 1 year after response requests of any and responses, records provided, and provided all records not original (unredacted)records. associated to a Major Crime DR Public records Written public records requests, Semipermanent Record to be retained requests of records responses, records provided, and IC§50- based upon the original (unredacted)records 907(2)(g) retention of the 67 1 RECORD DESCRIPTION CATEGORY RETENTION PERIOD associated to a pertaining to a crime DR that falls original Crime DR Major Crime DR under the Category of Crime reports file. (DRs) for Suicides, Unattended Deaths, and Major Crimes (murder, involuntary manslaughter, rape, sexual abuse of a child, terrorism). Radar equipment, Records documenting the calibration Temporary 3 years after certifications, and and maintenance of radar equipment IC§50- equipment retirement maintenance that may be useful in documenting the 907(3)(d) records accuracy of the readings. Often includes original factory certification of calibration. Information relating to maintenance and repair may include a description of the work completed, parts used, date of service, equipment number, make, model, etc. Training materials Records related to training programs Semipermanent 5 years from final provided to MPD personnel by IC§50- presentation and/or presenters including City employees, 907(2)(g) use contractors, or other presenters. May include course descriptions, instructor certifications, instructional materials, course outlines and handouts, and attendance records. Vacation watch Records documenting inspection of Transitory Until administrative forms properties when the owner/occupant is need ends away. May include name, address, date requested, vacation beginning and ending time, emergency contact information, special conditions, date and time officers check the property, etc. Victim Witness Notations and documents Semipermanent 20 years after System documenting contact with victims and IC§50- investigation closure witnesses. 907(2)(g) or disposition of case, whichever is later Written warnings Written notice provided by MPD Semipermanent 5 years officer to member of the public to IC§50- bring attention to a potential or actual 907(2)(g) violation. * Note: Where record is used for legal, training, or purposes other than those enumerated in retention period, that record shall be retained according to the retention period established for other records similarly used. 68 1 Page ** Note: Where record is embedded with a crime report(DR), it shall be retained according to the retention period established for the crime report. 691 Page PUBLIC WORKS DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD All Department Records Accessibility Contractor logs, key list, and any Transitory Until administrative need Records, City- other records documenting access to ends or record is Owned Facilities City-owned buildings by authorized superseded persons. Activity Reports Daily, weekly, monthly or other Transitory Until administrative need reports documenting the activities of ends or record is Public Works Department superseded employees, including: type of activity, employees involved, time spent on activity, work completed, equipment and fuel used, reports, logs, log sheets, and related records. Administrative Clothing order spreadsheets,copies of: Transitory Until administrative need Records Accounts Payable invoices,expense ends or record is reports,leave request logs,MlP superseded Accounts Payable invoices,professional membership documents,evacuation checklists and on call yearly roster logs. Alarm Monitoring/ Reports of monitoring fire alarms, Semipermanent 5 years or until Test Results security alarms and sprinkler tests administrative need ends Reports for all relevant City-owned facilities including annual fire alarm testing, annual backflow testing, quarterly sprinkler testing in Sapphire suppression system, monthly fire pump runs, and monthly check on fire extinguishers and Sapphire. Budget Preparation Work documents utilized to build Semipermanent 20 years Records base budgets and establish yearly budgets, including vehicle replacement worksheets, enhancements, amendments and carry forward support. Confined Space A written authorization prepared Semipermanent 5 years from date issued Entry Permit prior to employee entry into a Permit Required Confined Space. The Department's permit contains specific entry space, purpose and time conditions under which the entrance will operate. Development Construction Drawings Transitory Until replaced by record Construction drawings Drawings 701 Page Correspondence, Correspondence created or received Semipermanent 5 years Administrative in the course of administering City policies, procedures, or programs. Correspondence, Day-to-day office and housekeeping Transitory Until administrative need Transitory correspondence that does not contain ends unique information about City functions or programs. Customer Complaint letters, notes on phone Transitory Until administrative need Complaints calls and in person complaints from ends customers/citizens. Databases Database records created and Transitory Until administrative need maintained for the purposes of ends or record is generating reports, data files, and a superseded variety of different outputs. Department Policies Documents the formulation, Transitory Until administrative need adoption, and implementation of ends or record is internal actions/decisions. Includes: superseded Computer, Geographic Information System(GIS) Policy, Dress Code, Purchasing department policies. Departmental Department reports, performance Semipermanent 10 years Reports management presentations. Educational Records including but not limited to Transitory Until administrative need Outreach Materials educational brochures, bookmarks, ends or record is factsheets, and posters which are superseded displayed in the division and distributed at public education outreach events. Engineering Capital Engineering Capital & Enhancement Semipermanent 10 years and Enhancement Plan(ECEP)—5-year Capital Plan (ECEP) Improvement Plan Reports. Reports Engineering Project Records including but not limited to Permanent In perpetuity File attendance for public meetings, construction drawings, meeting minutes, AVO's (Avoid Verbal Orders—Written Instructions), change orders, construction checklists, consultant reports, consultants/contractors contracts, contract addendums, council memos, daily reports, design checklists, door knockers/hangers, engineering estimates, field orders, final acceptance letters, inspection reports,Notices of Intent (NOI), Notices of Termination(NOT), Notices to Proceed(NTP), pay 71 Page applications, preconstruction agendas, preconstruction notices, preconstruction recordings, progress reports, construction punch lists, project correspondence (letters, purchase order requisitions (PO), project-related POs, QLPE (Qualified Licensed Professional Engineer) letters, record drawings (filed separately), project-related requests for information, resubmittals, submittal responses, submittals, substantial completion letters, work change directives and license agreements. Equipment Records of repair and maintenance Transitory Until administrative need Maintenance and of equipment assigned to Public ends or record is Repair Records Work, including but not limited to: superseded. generators, sewage lift pumps, water pumps, office equipment, and furniture. Records may include summaries, reports, and similar records usually compiled from daily work records on a monthly or quarterly basis. Facility Records regarding maintenance and Transitory Until administrative need Assessments, repairs of buildings and grounds ends or record is Maintenance, and owned or leased by the City superseded Repair Records including assessments of the condition of City-owned buildings, summaries, logs, reports, and similar records usually compiled from daily work records. Forms Forms created for use by Public Transitory Until administrative need Works personnel to facilitate their ends or record is work including but not limited to superseded performance review forms, project forms, staff forms, communication forms, and record retention labels. Geographic Aerial photographs of properties Permanent In perpetuity Information within the City. Systems,Digital Orthophotography Images Geographic Points, lines, attributes, and Transitory Until superseded Information polygons relating to infrastructure Systems, GIS Data that the City owns or maintains. 72 Geographic A visual representation of data Transitory Until administrative need Information within a particular geographical ends Systems, Maps area. Also includes maps and data provided by outside agencies including edge of pavement, parcels, roads, and others. Health and Safety Documents related to the Public Transitory Until administrative need Manual Works Department Health and ends or record is Safety Manual. superseded HR Documents Departmental employee personnel Transitory Until employment is records should be kept in the terminated; then forward to appropriate Division's file until HR employment has been terminated (involuntary or voluntary) and then the file should be sent to HR for retention. Master Plan Records that document the present Permanent In perpetuity Records and projected needs of the City for water, sewer, storm drainage, streets, bike paths, and other utility related systems. Includes an implementation schedule for construction, plans, reports, evaluations, cost analyses, drawings, and related documents containing rates, inventory evaluations, system rehabilitation or replacement, distribution of services, etc. Meeting Minutes Internal meeting agendas, minutes, Semipermanent 5 years sign-in sheets Photos, Building Photos relating to repair and Semipermanent Keep records requiring Maintenance replacement of City-owned engineering stamps 2 years equipment, material, and facilities. after life of structure. Keep all other records 10 years. Photos, Photos relating to Public Works Permanent In perpetuity Construction construction activities, infrastructure, inspection photos, etc. Photos, General Photos related to Public Works Transitory Until administrative need Department activities and other ends general use pictures. Potential Exposure Report created when personnel is Transitory Until employment is Records exposed or potentially exposed to a terminated; then forward to chemical, including SDS sheet of the HR chemical involved. Record is placed in the employee personnel record. Presentations Departmental presentations. Semipermanent 10 years 73 Preventative Preventative maintenance schedules, Transitory Until administrative need Maintenance Work work orders. ends or record is Plans superseded. Process Documents Standard Operating Procedures, Transitory Until administrative need Instructions, Process Flowcharts, ends Workflows, Responsible Accountable Consulted Informed (RACI) Charts and Process Performance Measures. Quotes Quotes from contractors and other Transitory Until administrative need service providers. Preliminary and ends final quotes for goods and services used to conduct building repairs, maintenance, or modifications. Record Drawings - The electronic files for the revised Permanent In perpetuity Electronic Records set of drawings submitted by contractor upon completion of land development phase of a commercial, governmental, or residential project or components thereof. This includes the PDF and autocad files for the stamped record drawings, as- builts, and wiring diagrams including but not limited to water and sewer infrastructure as installed in Meridian. Record Drawings - The revised set of drawings Transitory Until administrative need Paper Records submitted by contractor upon ends completion of land development phase of a commercial, governmental, or residential project or components thereof. This includes the stamped record drawings, as-builts, including but not limited to water and sewer infrastructure as installed in Meridian. Safety Audits Health and Safety audits. Temporary 3 years after most recent audit Safety Data Sheets Safety Data Sheets (SDS). Also see Transitory Until chemical is removed SDS Potential Exposure Records above. or record is superseded Safety/Health and Safety and health documents Semipermanent 75 years Testing including but not limited to training, auditory testing records, respirator fit test information. Safety Meeting Topics covered and sign-up sheet for Semipermanent 5 years Agenda/Signup employees who attended the Sheets meetings. 74 1 Page Supervisory Reports printed from Supervisory Transitory Until administrative need Control and Data Control and Data Acquisition ends or record is Acquisition Reports (SCADA) system. superseded SCADA Technical Manuals, Owner's manuals and warranties for Transitory Until administrative need Specifications, and City-owned vehicles and equipment. ends or record is Warranties Includes specifications, operating superseded instructions, safety information, and terms of coverage of repair or replacement of equipment. Training and Travel Records documenting attendance Semipermanent 5 years and presentation by City employees at conventions, conferences, seminars, workshops, and similar training events. Includes training requests, travel requests, training and Continuing Education Unit (CEU)tracking reports, and related correspondence. Vehicle Inspection, Maintenance records, inspection Transitory Until administrative need Maintenance, work orders for vehicles, vehicle ends or record is Repair Work mileage reports, repair records. superseded Orders, and Reports Water Rights Records related to City of Meridian Permanent In perpetuity Water Rights including, but not limited to, correspondence, agency filings, legal opinions, references. Website Public Works Department Website. Transitory Until administrative need ends or record is superseded Administration Area of Impact Records related to analysis of Semipermanent 75 years Records expansion of Public Works services into the Area of Impact such as those for Kuna, Kuna Treatment Plant, Meridian Heights Water and Sewer District, South Meridian Planning. Committee Records Agendas and meeting minutes for Semipermanent 5 years special groups convened by Public Works such as City Services Focus Group, Construction Best Management Practices Sub- Committee, Energy. Emergency Master Emergency plan records for City Semipermanent 10 years Plans Hall, Emergency Management, and Continuity of Operations. 75 Events, Public Records related to planning Public Semipermanent 10 years Works Works internal and external events. Newsletters Annual newsletter prepared by the Permanent In perpetuity Public Works Department. Newsletters Monthly staff newsletter. Transitory Until administrative need Internal ends. Organization Organization charts. Transitory Until administrative need Charts ends or record is superseded Rate/Fee Records Records related to establishing Semipermanent 20 years utility rates and fees, including calculations, research and recommendations. Resource Notebooks, Meeting Notes, To Do Transitory Until administrative need Documents/Notes Lists, employee-compiled notes or ends or record is references to assist in work superseded including non-city lawsuits. Special Projects Documents related to special or one- Semipermanent 10 years after completion time projects to include, but not limited to: Strategic Plans, Inventory Management, Project Information, Rail with Trail, Subdivisions, and Accreditation. Studies Studies related to Public Works as Transitory Until administrative need provided by consultants. ends Surveys Public Works initiated internal and Semipermanent 10 years external surveys and survey results. 761 Page Capital Projects and Facilities Capital Records including but not limited to Transitory Records are kept until Improvement attendance for public meetings, project completion and then Projects for Other AVO's (Avoid Verbal Orders— turned over to appropriate Departments Written Instructions), change orders, department construction checklists, consultant reports, consultants/contractor's contracts, contract addendums, council memos, daily reports, design checklists, door knockers/hangers engineering estimates, field orders, final acceptance letters, inspection reports,Notices of Intent (NOI), Notices of Termination(NOT), Notices to Proceed, pay applications, preconstruction agendas, preconstruction notices, preconstruction recordings, progress reports, construction punchlists, project correspondence (letters, responses), project info memos, project schedules, project-related purchase order(PO)requisitions, project-related POs, QLPE (Qualified Licensed Professional Engineer) letters, record drawings (filed separately), project-related requests for information, resubmittals, submittal responses, submittals, substantial completion letters, work change directives, license agreements. Engineering Fire Flow Requests Requests from customers for fire Semipermanent 75 years flow and responses from Engineering staff based on computer modeling. Mailing Lists Project mailing list. Transitory Until project completed Reference Preliminary engineering reports, Permanent In perpetuity Documents facility plans, other studies. Sewer Modeling Requests from customers to run Semipermanent 75 years Requests sewer model for capacity and sizing and response from Engineering staff based on computer modeling. Specifications Specifications such as, but not Transitory Until administrative need limited to the City's Supplemental ends or record is Specs, Idaho Standards for Public superseded 771 Page Works Construction(ISPWC), and American Water Works Association (AW WA). Variance Documents, including, but not Permanent In perpetuity limited to application, associated checklist items, staff report, and Findings. Environmental Environmental Awards presented to citizens and Semipermanent 10 years Awards Records businesses in recognition of environmental contributions to the community. This includes but is not limited to award nominations, certificates, photographs, and lists of recipients. Floodplain Records of floodplain development Permanent In Perpetuity Administration including floodplain permits and floodplain certificates. Pretreatment Industrial Records related to the identification, Semipermanent Keep all records five years, Pretreatment inspections sampling, permitting, until the end of the IPDES formalized agreements and/or permit cycle, or as contracts between the City and requested by state or individual facilities within the federal agencies, whichever business and industrial sectors that is longer must comply with the federal requirements of the Environmental Protection Agency 40 CFR Part 403, General Pretreatment regulations. These records and supporting documentation typically include: Industrial waste questionnaires, permit applications, permits and fact sheets, inspection reports, Industrial user reports, monitoring data (including laboratory reports), required plans (e.g., slug control, sludge management, pollution prevention), enforcement activities, and correspondence to and from the Industrial User. Permitted Facilities Records related to permitted Semipermanent 10 years facilities, including zero discharge permits 78 Page Photos, Industrial Photos related to the identification, Semipermanent Keep all records five years, Pretreatment inspections sampling, permitting, until the end of the IPDES formalized agreements and/or permit cycle, or as contracts between the City and requested by state or individual facilities within the federal agencies, whichever business and industrial sectors that is longer must comply with the federal requirements of the Environmental Protection Agency 40 CFR Part 403, General Pretreatment regulations. Pretreatment Awards presented to businesses in Semipermanent 5 years Awards Records recognition of Best Management Practices (BMP) contributions to the Wastewater Resource Recovery Facility. This includes but is not limited to award nominations, certificates, photographs, and lists of recipients. Wastewater Air Permit All documents and reports related to Semipermanent 5 years from the date of the the Air Permit. Can include reports, monitoring sample, manuals, data, and calibration measurement, report or information. application; or from end of permit Biosolids All documents and reports related to Semipermanent 5 years, until end of the biosolids production and disposal. IPDES permit cycle, or Can include Sewer Sludge longer as requested by state Application Site Logs and Sewage or federal agencies; Sludge Management Plans. Discharge monitoring reports kept 20 years after permit expiration Discharge Records documenting effluent Semipermanent Keep discharge monitoring Monitoring Records quality discharged from the City reports 20 years after wastewater treatment facility. permit expiration. Keep all Includes permit required supporting other records 5 years, until documentation. the end of the IPDES permit cycle, or as requested by state or federal agencies, whichever is longer Equipment Records documenting the Semipermanent Keep 5 years after Maintenance & maintenance and calibration of equipment removed from Calibration Records equipment and instruments used to service, until the end of the undertake and monitor wastewater IPDES permit cycle, or as treatment operations. Useful to requested by state or verify equipment reliability and for federal agencies, or the life reference by regulatory agencies. 791 Page Information includes: date, type of of City Database, equipment maintained or calibrated, whichever is longer. tests performed, repairs needed, comments, and related information. Idaho Pollutant Records documenting the Semipermanent Keep all records 5 years, Discharge application for and issuance of a 40 CFR 122.41 until the end of the IPDES Elimination System permit to the City under the Idaho permit cycle, or as (IPDES) Records Pollutant Discharge Elimination requested by state or System(IPDES)program which federal agencies, whichever allows discharge of specific is longer. pollutants under controlled conditions. Records typically include: applications, permits, addenda, modifications, and related supporting documentation. Information includes: influent and effluent limits, chemical analysis records, water flow, test and recording requirements, definitions and acronyms, compliance schedules, and related data. Reclaimed Water Includes all records related to the Semipermanent Keep for two years beyond Records (REUSE) reclaimed water permit. Can include the period of the permit, or permits, permit applications, as requested by state or manuals, plans, agreements, data federal agencies, whichever and reports. is longer. Sewer Maintenance Records documenting the Semipermanent Keep records requiring and Repair Records maintenance and repair of City engineering stamps two sewers. May include summaries, years after life of structure. reports, and similar records usually Keep other records five compiled from daily work records years or until asset is on a monthly or quarterly basis. removed from service or the administrative need ends. Sewer Smoke Test Records documenting smoke tests Semipermanent 10 years Records undertaken to verify hookup to main sewer lines, check condition of pipes, or determine effectiveness of backflow prevention devices. Information typically includes: maps or diagrams of lines tested, location of leaks detected, inspector's name, pipe size, and related information. Sewer Television/ Records from contractors Semipermanent 5 years Videoscan documenting television inspections Inspection Records used to locate problems and defects (External) in sewer lines. Often consists of, 80 inspections of newly constructed lines. Sewer Television/ Records documenting television Transitory Until administrative need Videoscan inspections used to locate problems ends or record is Inspection Records and defects in sewer lines. Often superseded. (Internal) consists of periodic inspections of existing lines, final inspections of newly constructed lines, and inspections at the end of warranty periods. Valve Maintenance Records documenting the location, Semipermanent Keep records requiring Records specifications, maintenance, and engineering stamps two repair of valves in the City sewer years after life of structure. system. Includes lists, charts, Keep other records five drawings, reports, logs, and related years or until asset is records, valve location, removed from service or identification number, run of pipe, the administrative need size, make, year installed, depth, ends. turns to open and normal position, narratives of valve maintenance and repair, test run, personnel completing work, dates, and related information. Wastewater Complaint letters, notes, or phone Semipermanent Keep all records five years, Customer calls and in-person complaints from until the end of the IPDES Complaint Records customers or citizens permit cycle, or as requested by state or federal agencies, whichever is longer. Wastewater Preventative maintenance schedules, Semipermanent Keep records five years or Preventative work orders until the asset is removed Maintenance Work from service or until the Plan Records period of reclaimed water permit plus two years, until the end of the IPDES Permit cycle, or as requested by state or federal agencies, or the life of City Database, whichever is longer. Water Backflow Dual A list of customers who have two Transitory Until administrative need Connection List water connection sources for ends outdoor use Backflow Surveys A survey of properties noting the Transitory Until administrative need location and type of hazard and type ends or record is of assembly superseded 811 Page Backflow Tester Tester information including a copy Transitory Until administrative need Information of their license, proof of insurance, ends or record is and tester kit calibration superseded Backflow Tester A list of backflow testers with their Transitory Until administrative need List pricing ends or record is superseded Backflow Tests Backflow assemblies test report Temporary 3 years Chlorine Residuals/ A report showing sample dates and Permanent In perpetuity Compliance locations of free chlorine remaining in the City water system Construction Bacteria sample results taken for Semipermanent 5 years Samples water line/well construction Consumer Report mandated by EPA delivered Transitory Until administrative need Confidence Reports to Meridian citizens that are ends CCR's connected to City water Critical Water Records that identify critical water Transitory Until administrative need Users users within the City of Meridian, ends or record is such as hospitals, medical facilities, superseded schools, large corporate facilities, hotels, motels, restaurants, and the water park. This record evolves as new businesses move into Meridian and critical water users leave Meridian. Daily Chlorine Field notes from Chlorine residuals Temporary 3 years Residuals taken from various sample ports in the City water system Digline Marking Agreements between City and Semipermanent 5 years Agreement Excavators for marking facility Fire Flow Reports Actual fire flow data taken from a Semipermanent 75 years particular fire hydrant Hydrant Meter Billing documents from fire hydrant Transitory Until administrative needs Reads Spreadsheet meter readings based on water used ends for construction ISO Fire Hydrant Updates to our Insurance Evaluator Semipermanent 5 years Reports notifying them of new hydrants to Water System Leak Letters Letters that are mailed to customer Semipermanent 5 years informing customer of a possible leak are attached to the service order for leak check License Agreements Agreement between water purveyors Permanent In perpetuity (City of Meridian) and the Idaho Department of Environmental Quality(IDEA) for discharge of domestic water into U.S waterways Maximum Maximum Contaminant Level Permanent In perpetuity Contaminant Level (MCL)Violation notices. Required 821 Page (MCL) Public by Department of Environmental Notification DEQ Quality(DEQ)to notify the public. Meter Warranty A report on meter warranty Semipermanent 25 years Report Monitoring Waivers Sampling waivers to reduce the Permanent In perpetuity frequency of sampling Production & Repair/Maintenance history on Transitory Until superseded or Maintenance distribution & Production system administrative need ends Distribution System and all related equipment History PRV/Wells Reads Asset Management software reports Permanent In perpetuity on Pressure Reducing Valves (PRV) and Well reads Radio Licensing Licensing spreadsheets for SCADA Transitory Until administrative need radios, base station and vehicle ends or record is two/way radios, meter reading superseded infrastructure Reclaimed Water Reads from reclaimed meters based Transitory Until administrative need Read Spreadsheet on water used ends Reclaimed Water Survey reports to monitor Transitory Until administrative need Surveys compliance ends or record is superseded Safety Inspections Inspections/Reports for Gas Semipermanent 30 years Monitors, Crane, Fall Protection, and Fire Inspection Sampling Chain of Sample report form for sampling Permanent In perpetuity Custody City water for bacteria to satisfy compliance monitoring. Results are reported on separate form unless sampling is done for Bac-T. Sampling Forms for calibration and Permanent In perpetuity Equipment certification or repair of sampling Calibration/Repair equipment Sampling Sample report form for sampling the Permanent In perpetuity Results/Special/ water for compliance and Compliance noncompliance monitoring Service Orders Records including requests from Transitory Until administrative need customer, Utility Billing, or Water ends or record is Division to perform work or get a superseded read at an address as well as historical logs showing service order number Spring flush notices Flush notices mailed to customers Semipermanent 5 years (Mailers) for spring flush of water system/ Maps Subdivision Map Spreadsheet with subdivision Transitory Until administrative need Section reports number ends or record is superseded 831 Page System Location Maps, Photos, hand drawings of Transitory Until administrative needs Documents Water System Components ends or record is superseded Turbidity Reports Logs used for entering wasted water Semipermanent 25 years flushed from the water system and not sold. Flush locations are listed. Water Quality information, including Nephelometer Turbidity (NTU)readings, are documented. Water Asset Records that identify asset location Transitory Until administrative need Information and manufacturer maintenance ends or record is information superseded Water Meter Water meter reports including NC Semipermanent 5 years Reports list, billing status report, autoread master route report, billing pre-scan report, re-reads, and water meter testing results, Sensus analytics, RNI Reports Water Quality Any mailed correspondence with Semipermanent 15 years Correspondence labs, customers, regulators concerning sampling Water Quality Records documenting water quality Semipermanent 25 years Master Log calls from customers Well Disconnects Documents on private well Permanent In perpetuity disconnects 841 Page E IDIAN --- AGENDA ITEM ITEM TOPIC: City of Meridian Financial Report- October 2023 City of Meridian Monthly Financial Report FY2024 October 2023 Table of Contents Report Name Page Number Investment Graphs 2 Fund Balance 3 01 WT �r— �� rr �■ �� ■■ e I1 's ■■: �11111, Iltliullllw11 IIUIGiiiir,illllll _� 4L �z �jE IDIAN--- F:\Reporting\Monthly Reports\FY2024\FY24- 1 Oct Council Report 1 of 3 Monthly Financial Report (�E IDIAN^- FY2024 October2023 City of Meridian Investment Portfolio Yield by Investment Type IDAHO STATE POOL 5.35% IDAHO BOND 3 FUND 27% CASH 0.00% FIB •FIB MoneyMarket$2,766,309 •Cash$16,686,199 MONEYMARKET 5.47% •Idaho Bond Fund$74,429,961 •Idaho State Pool$131,582,287 City of Meridian Interest/Investment Income City of Meridian Cash/Investments Balance by Major Fund by Major Fund $1,600,000 $125,000,000 $1,400,000 $1,200,000 $120,000,000 $1,000,000 $115,000,000 $800,000 $110,000,000 $600,000 $400,000 $105,000,000 $200,000 $100,000,000 $o General Enterprise $95,000,000 General Fund Enterprise Fund ■Total Budget ■Actual YTD ■FY24 ■FY23 F:\Reporting\Monthly Reports\FY2024\FY24-1 Oct Council Report 2 of 3 Monthly Financial Report FY2024 E IDIAN-*,-- October 2023 IDAHO GENERAL FUND BALANCE ALLOCATIONS $120A00,000 $100A00,000 $60,000.000 $60,000.000 $40,000.000 $20,000.000 ---- -- $- mmlcm 9/30/2015 9/30/2016 9/30/2017 9/30/2018 9/30/2019 9/30/2020 9/30/2021 9/30/2022 - ■Nonspendable ■Restricted ■Committed ■Assigned ■Assigned Reserves ■Un igned ENTERPRISE FUND BALANCE ALLOCATIONS $120,000,000 $100,000,000 $80,000.000 $60,000,000 $40,000,000 $20,000.000 --- S- 9/30/2015 9/30/2016 9/30/2017 9/30/2016 9/30/2019 9/30/2020 9/30/2021 9/30/2022 ■Assigned ■Ifnassigned ■A—ged Reserves F:\Reporting\Monthly Reports\FY2024\FY24-1 Oct Council Report 3 of 3 E IDIAN --- AGENDA ITEM ITEM TOPIC: Community Development Block Grant Consolidated Annual Performance Evaluation Report ARM; r CITY OF MERIDIAN COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT ( CAPER ) PROGRAM YEAR 2022 PREPARED BY CRYSTAL CAMPBELL CCAMPBELLc.tMERIDIANCITY.ORG Table of Contents Narrative: Introduction..........................................................................................................................................................1 CR-05 -Goals and Outcomes................................................................................................................................2 CR-10- Racial and Ethnic Composition of Families Assisted ................................................................................6 CR-15 - Resources and Investments 91.520(a).....................................................................................................7 CR-20-Affordable Housing 91.520(b)................................................................................................................10 CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) ............................................13 CR-30- Public Housing 91.220(h); 91.320(J).......................................................................................................16 CR-35 -Other Actions 91.220(J)-(k); 91.320(i)-(J)................................................................................................18 CR-40- Monitoring 91.220 and 91.230...............................................................................................................20 CR-45—Jurisdiction 91.520(d)............................................................................................................................22 CR-58—Section 3................................................................................................................................................23 Introduction The City of Meridian qualifies as an entitlement city, receiving the annual Community Development Block Grant (CDBG)from the US Department of Housing and Urban Development (HUD). Obligated by this funding, the City must prepare a Consolidated Plan outlining its housing and community needs, prioritizing them, identifying the necessary resources, and establishing annual goals to address these needs. Detailed activities are specified in yearly action plans submitted to HUD, detailing how the City intends to fulfill the Consolidated Plan's goals and objectives for that program year. Following the completion of each program year,the City furnishes both the public and HUD with a comprehensive summary of expenditures and accomplishments known as the Consolidated Annual Performance and Evaluation Report(CAPER). The success of the City's program,as reflected in the CAPER, relies significantly on the combined efforts and resources of various private and public entities, in addition to HUD. Guidelines for the CAPER are delineated in 24 CFR§91.520.This report evaluates the City's performance in the 2022 Program Year(PY22) and encompasses the overall achievements of the 2022-2026 Consolidated Plan.The current program year spanned from October 1, 2022,to September 30, 2023. Incorporating reports generated by HUD's Integrated Disbursement and Information System (IDIS),this CAPER contains tables and reports outlining the City's accomplishments in PY22.These IDIS-generated details are integrated into the narrative and attachment sections, providing an updated insight into the City's progression toward meeting the Consolidated Plan's goals and objectives. MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 1 1 P a g e CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) The Consolidated Annual Performance and Evaluation Report (CAPER) reflects the activities and expenditures for the City of Meridian's Community Development Block Grant(CDBG)during Program Year 2022 (PY22), which was administered from October 1, 2022 to September 30, 2023.This report details the advancements made in achieving objectives outlined in the PY22 Action Plan.These objectives stem from the overarching goals set forth in the 2022-2026 Strategic Plan/Consolidated Plan,which encompass the following key areas: • Public Facilities and Infrastructure Improvements • Public Services • Housing • Program Administration During PY22 the City of Meridian and its subrecipients accomplished the following activities: • Finalized mortgage assistance payments for households previously approved and reported in PY21 via NeighborWorks Boise, utilizing CARES Act funds. • Facilitated scholarships through IDAEYC, benefiting 17 children by providing access to childcare, funded by the CARES Act. • Distributed rental assistance to 76 households, comprising 209 individuals,via the Ada County Housing Authority(ACHA), utilizing CARES Act funds. • Granted scholarships to 52 youths, enabling their participation in extended care programs at the Boys&Girls Clubs. • Delivered rental assistance to 15 households, involving 36 individuals,through Jesse Tree. • Undertook essential repairs for six homeowners through NeighborWorks Boise. • Installed or modernized four streetlights along walking routes to Meridian schools, ensuring safe and reliable access for children commuting to school. • Successfully completed the installation of an all-abilities playground, enhancing inclusivity in recreational facilities. • Collaborated with the Cities of Caldwell, Nampa, and Boise to educate the community on fair housing issues. • Coordinated efforts with the Idaho Housing and Finance Association (IHFA), Caldwell, Nampa, Boise, and Pocatello to organize and facilitate monthly meetings and training sessions for the Idaho Fair Housing Forum. MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 2 1 P a g e / \ - g / \ 7 0 / Q. = ] 0 _ E 0 \ (D % G (D ° & ] n § \ \ \ 0 Ln � = 3 0 c n z 2 z I o e 2 o e 2 z 2 I -0 > > e o o m o o m o o m o o e o o = - 0 \ e 9 f 9 ] % e 9 % e 9 m 9 3 � 0 0 o ] I I m 3 ] 13 ] I I e §' ƒ _ \ E ° / _ \ E _ \ E ° / 0 $ _ 2 ] n 7 ® ] Ln ] Ln 7 ® E e e e L. M « = M « S } J n f & n = n f \• I 0 o s n E _ 0 � � m z R § \ m ) I I > O/ / § / / /z 2 \= 2] [> ƒ z = k z lu ° S ® S < + ® f / 3 3 E / A 00 0- \ 7 2 2 2 \ ) § < j' § ° J = ° / $ n ± o o e _ . c Ln 0 \ J ƒ / J \ ° > / � 0 k B § D @. } ] F M § 7 ƒ ] _ / / © / $ \ - \ (D a o 0 0 \ (D / \ 0 k< C LA (D =r \ > > > O > z z z z z E z o § § § 0 0 0 0 0 , n 2 n @ @ @ f 7 = § _ § _ , o 0 § ƒ ) ƒ ) ƒ ) m \ S \ S ƒ ] ) 0 n 0 n 0 . \ § � a # ~ ~ W LA r+ -1 M � § QrQ / \ \ e \ rr ] m $ / e e r o § ■ ' ' =r g m \ / $ o . o ? % % NO / / / _ . o . E \ E $ \ � w ko ® / \ e e « o 0 o GrQ ? / \ \ \ ? » a s » a s a Assess how the jurisdiction's use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. The City of Meridian utilized its CDBG funding to address the priorities and specific objectives identified in its Consolidated Plan,focusing on the highest priority activities identified through stakeholder engagement and extensive community input. 1. Objective: Housing Priorities Addressed • Priority 1:Provide Decent Housing To address the priority of providing decent housing, Meridian directed resources towards assisting low-and moderate-income (LMI) households in purchasing homes within the city.Additionally,funds were allocated for essential homeowner repairs, ensuring that existing housing stock remains in good condition and accessible to residents in need. 2. Objective: Public Facilites and infrastructure Improvements Priorities Addressed • Priority 2:Create a Suitable Living Environment The city focused on creating a suitable living environment by installing an all-abilities playground in a specific census tract, catering to children with disabilities. Furthermore,the modernization and installation of streetlights in crucial areas aim to enhance safety and accessibility, providing residents with better access to essential community resources, such as schools and food facilities. 3. Objective: Public Services Priorities Addressed • Priority 3:Expand Opportunities for LMI Persons Meridian effectively expanded opportunities for low-and moderate-income individuals by utilizing CDBG funds to support various initiatives.These include providing access to childcare resources, offering financial aid for rent and mortgage assistance, and allocating resources for transportation, particularly for seniors,to enhance their quality of life and access necessary services such as food and medical appointments. 4. Objective: Program Administration Priorities Addressed • Priority 1:Provide Decent Housing • Priority 2:Create a Suitable Living Environment • Priority 3:Expand Opportunities for LMI Persons Under the objective of program administration,the City ensured the efficient management of resources and programs.This included staff activities focused on program administration and improvement of fair housing resources in the community, demonstrating a commitment to advancing equitable housing opportunities. These efforts aligned with all three priorities identified: Provide Decent Housing, Create a Suitable Living Environment, and Expand Opportunities for LMI Persons. The identified priority needs outlined in the Consolidated Plan were addressed through tangible initiatives that align with the community's identified needs. Meridian's use of various data sources, such as the Analysis of Impediments to Fair Housing Choice,Analysis of Built Environment, stakeholder meetings, and surveys, contributed to informed decision- making in prioritizing projects that would have the most significant impact on the community. Overall,the City's strategic allocation of funds towards initiatives aligning with the Consolidated Plan objectives demonstrates a concerted effort to create a more inclusive, livable,and supportive environment for its residents, particularly focusing on improving housing conditions, enhancing living environments,and expanding opportunities for its MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 4 1 P a g e low-and moderate-income population. Please note: there is an additional field titled "Funding"in HUDs reporting system that is blank. This field is uneditable by staff,so it is not included in this report.. MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 5 CR-10 - Racial and Ethnic Composition of Families Assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG White 454 Black or African American 12 Asian 22 American Indian or American Native 19 Native Hawaiian or Other Pacific Islander 0 Total 507 Hispanic 86 Not Hispanic 421 Table 2—Table of assistance to racial and ethnic populations by the source of funds Narrative In PY22,the people assisted by Meridian's initiatives showed a distribution across racial and ethnic groups that varied somewhat from the demographic makeup of the city. One discrepancy in the chart above is that IDIS has additional categories that do not populate in this table, so the extra people are included under"White".The numbers below include the additional races that are available for reporting on in HUD's IDIS system. Here's a breakdown: • White:Assisted:78%, City Demographic:89.5% • Black/African American:Assisted: 2%, City Demographic: 1.0% • Asian:Assisted:4%,City Demographic: 2.5% • American Indian/American Native:Assisted:4%, City Demographic:0.4% • Other Multi-Racial:Assisted: 12%,City Demographic:5.5% • Hispanic:Assisted: 17%, City Demographic: 8.0% Comparatively,the representation of racial and ethnic groups among the families assisted in PY22 somewhat mirrors the city's racial distribution, but with notable variances in specific groups. Notably,the Hispanic population assisted in proportionate numbers to their representation in the city,while some racial groups, like Black/African American and Asian, are slightly overrepresented among those assisted compared to their demographic presence in Meridian. This data indicates a reasonably reflective approach to assisting families in accordance with the city's racial and ethnic diversity. However,further efforts could be made to ensure more equitable representation among various racial and ethnic groups, particularly in targeting assistance programs to address potential disparities or unmet needs within specific communities. Note: The IDIS PR23 is incorrectly calculating the CDBG-CV beneficiaries served, it may be including previous years. MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 6 1 P a g e CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Available Amount Expended During Program Year CDBG public-federal $1,086,942 $729,881 Table 3-Resources Made Available Narrative Resources available this year included $72,331 from the 2020 allocation, $177,263 from the 2021 allocation,$517,466 from the 2022 allocation, and $319,882 of the CDBG-CV funding.All resources were allocated to eligible projects during PY22. During PY22 the City expended $410,000 in regular funds and $319,882 in CV funds.The following projects were not fully expended and will carry over into PY23: • PY21 Homebuyer Assistance—unspent funds from projects that were completed under budget or were withdrawn was allocated to this project. • PY22 Homeowner Repair—applications for this funding year ended September 30, 2023, remaining funds will be used to complete work on those that have already been approved. • PY21 E MHS/MMS Streetlights—will continue into PY23. • PY22 Franklin and 5th Streetlights—will continue into PY23. • PY22 Landing Sub. Streetlights—will continue into PY23. Below is a breakdown of the projects that were closed or had reduced funding in PY22 and the reallocation of funds to other initiatives: • CV Boys and Girls Club Counseling—due to staff turnover they were unable to locate client files that determined eligibility.A repayment of$803 was processed and reallocated to the CV ACHA Rental Assistance program. • PY20 Locust Grove Streetlights—completed$13,082 under budget, reallocated to PY21 E. MHS/MMS Streetlights. • PY21 NeighborWorks Boise Homeowner Repair—completed $8,423 under budget, reallocated to PY21 E. MHS/MMS Streetlights. • PY21 Chateau Playground—completed $6,219 under budget, reallocated to PY22 NeighborWorks Boise Homeowner Repair. • PY21 Boys and Girls Club Scholarships—one household was identified as not residing in Meridian and were therefore ineligible for Meridian CDBG funding.A repayment of$163 was processed and reallocated to PY22 NeighborWorks Boise Homeowner Repair. • PY22 NeighborWorks Boise Homebuyer Assistance—$40,000 was allocated to this project but was later merged with the PY21 NeighborWorks Homebuyer Assistance project to streamline the use of remaining funds. • PY22 Admin—completed $3,229 under budget, reallocated to PY23 LMA Walkability: NW 3rd project. • PY22 Fair Housing—completed $2,150 under budget, reallocated to PY23 LMA Walkability: NW 3rd project . MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 7 1 P a g e • PY22 Meridian Senior Center Transportation—completed $539.18 under budget, reallocated to PY23 LIMA Walkability: NW 3rd project. • PY22 NeighborWorks Boise Homeowner Repair—reduced budget by$19,738 to only allow funding for projects that were approved in PY22, reallocated to PY23 LIMA Walkability: NW 3rd project. • PY22 unallocated funds-$6,219 was originally allocated to PY22 NeighborWorks Boise Homeowner Repair, but it was replaced with the reallocation from the PY21 Chateau Playground. These unallocated funds were reallocated to PY23 LIMA Walkability: NW 3rd project. All reallocations are aligned with the goals of the Consolidated Plan that was effective during the timeframe the funding was received.Additionally,the total and/or individual reallocations did not trigger a substantial amendment. It is anticipated that the projects continuing into PY23 will complete slightly under budget and any remaining regular CDBG funds will be reallocated to the PY23 LIMA Walkability: NW 3rd project according to the method identified in the current Citizen Participation Plan. Identify the geographic distribution and location of investments Target Area Planned Percentage of Actual Percentage of Narrative Description Allocation Allocation Meridian Citywide 100 100 All funds were distributed to Meridian residents. Table 4—Identify the geographic distribution and location of investments Narrative The City of Meridian's basis for allocating projects is geographically delineated within its municipal boundaries. Funding is determined by meeting national objectives,qualifying eligible activities, and through a competitive application process.The City does not specify target areas either by census tract or block group. There are eight (8) Census tracts that are either fully or partially within Meridian's municipal boundaries. Census tracts 103.21, 103.22, 103.33, and 103.35 fall within Meridian's LMI area.The use of CDBG funding is not pre- determined in areas of LMI concentration.The Boys&Girls Club and Meridian Senior Center are located in Meridian while Jesse Tree, IDAEYC, and NeighborWorks are located in Boise; however, LMI clients served reside throughout Meridian. Multiple low-moderate area activities were conducted during PY22, specificallystreetlight installation and modernization in census tracts 103.21 103.22, and 103.33, and an all-abilities playground was installed in census tract 103.35. Leveraging The City of Meridian receives CDBG funds through its annual entitlement;this is the only HUD funding that the City directs toward community development-type projects.The City pays staff salaries for the administration of the program and for staff time on projects the City administers, such as streetlights. It is estimated the City leverages $100,000 in local funds to administer this program. No publicly owned land or property was leveraged during PY22. The Boys&Girls Clubs of Ada County receives additional funding from federal grants and private donations.These funds are leveraged to provide staff time and additional scholarships to the Boys&Girls Club programs. Roughly MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 8 1 P a g e $162,500 in federal grants, private donations, and program fees were used to support this program. Jesse Tree estimates$2,221,275 federal and local grants, private donations were leveraged to administer the program and provide supportive services to recipients of this program throughout the Treasure Valley. NeighborWorks Boise,ACHA, Meridian Senior Center, and IDAEYC did not report leveraging other funds to complete their projects. MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 9 CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served. One-Year Goal Actual Number of Homeless households to be provided affordable housing units 0 0 Number of Non-Homeless households to be provided affordable housing units 8 7 Number of Special-Needs households to be provided affordable housing units 0 0 Total 0 0 Table 5—Number of Households One-Year Goal Actual Number of households supported through Rental Assistance 0 0 Number of households supported through The Production of New Units 0 0 Number of households supported through Rehab of Existing Units 7 6 Number of households supported through Acquisition of Existing Units 1 1 Total 8 7 Table 6—Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. In PY22,the action plan aimed to provide affordable housing to eight non-homeless households.This target comprised seven households supported through the rehabilitation of existing units and one household assisted through the acquisition of existing units. • Rehabilitation of Existing Units:The Homeowner Repair program successfully completed the rehabilitation of six owner-occupied units.Additionally,two more units were identified and approved for rehabilitation. However,the program fell short by one household in meeting the goal due to delays in acquiring materials and labor necessary to complete the rehabilitation of these two additional households. • Acquisition of Existing Units:The goal was to support one household through the acquisition of existing units.The Homebuyer Assistance Program successfully assisted one household in purchasing a home in Meridian,effectively meeting the set goal. MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 10 1 P a g e Overall,the Homeowner Repair program accomplished the rehabilitation of a significant number of owner- occupied units, coming close to meeting the set goal but falling short by one household due to logistical challenges.The Homebuyer Assistance program successfully achieved its objective by facilitating the purchase of a home for one household in Meridian. Note: The IDIS PR23 report includes beneficiaries in the rac%thnicity section that were reported in previous years(IDIS activity#138, 139, and 141). Discuss how these outcomes will impact future annual action plans. The PY22 outcomes for these programs will have an impact on future annual action plans as shown below. • Homeowner Repair Program Success:The successful completion of the Homeowner Repair program,despite falling slightly short of the targeted number of households due to logistical challenges, indicates its effectiveness and importance in addressing housing needs within the community.The city's decision to continue supporting competitive subrecipient applications for this project in future action plans aligns with the program's demonstrated impact in rehabilitating owner- occupied units.This continuity ensures ongoing support for homeowners in maintaining and improving their properties, contributing to the overall stability and quality of housing in Meridian. • Challenges in Homebuyer Assistance Program:The difficulties encountered by the Homebuyer Assistance Program in identifying affordable homes for eligible households highlight the challenging housing market conditions faced by low-and moderate-income (LMI) residents in Meridian.The city intends to discourage future subrecipient applications for this activity until the housing market becomes more conducive to affordability.This decision acknowledges the current limitations and aims to avoid setting unrealistic expectations for potential subrecipients due to unattainable housing options. The city will continue to adapt its strategies to better align with the local housing market conditions. Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Households Served CDBG Actual HOME Actual Extremely Low-income 1 0 Low-income 2 0 Moderate-income 4 0 Total 7 0 Table 7—Number of Households Served Narrative Information During PY22, seven (7) households were assisted that were already homeowners(Homeowner Repair Program)or became a homeowner(Homebuyer Assistance Program), of which one(1) household qualified as extremely low-income,two (2) households qualified as low-income, and four(4) households qualified as moderate-income. No homeless or middle-income households were served.The City does not limit housing MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 11 1 P a g e activities based on level of income, all households that are 80%of the AMI or less are treated equally.All activities were completed for homeowners,there were no rental households assisted under the affordable housing goal. The City will continue to serve residents with housing solutions and will be providing funds for homebuyer assistance in the coming year.To ensure the Section 215 definition of affordable housing will be met, participants are required to qualify as first-time homebuyers to purchase a home that was their principal residence, and the homebuyer's annual household income must be below 80%of the area median income. The homebuyer assistance program will offer participants housing counseling and work with potential homebuyers to find housing where the cost of the housing is reasonable and affordable to the homebuyer, so the housing does not exceed 95 percent of the median purchase price for the area. During the Consolidated Planning process,the City of Meridian prioritized assistance for very low-income renters and/or persons at risk of losing shelter or housing and uses this to rank projects during the application process. Often these households pay more than half of their income for rent and live in substandard housing.To assist those households with the highest/worst case needs,which includes those with disabilities,the City funded public service activities that provide emergency rental assistance through Jesse Tree, mortgage assistance through NeighborWorks Boise, and access to childcare through the Boys& Girls Club.The City does not require affordable housing activities to narrow its focus to households that qualify as those with "worst-case needs' because it is difficult to find eligible households with the basic LMI criteria that can find a home to purchase within their means.These programs are available as applicable to residents that qualify as homeless, extremely low-income, low-income, and moderate income.Those with a middle income are not served with CDBG funds. The approach the City has taken up to this point is to assist with services and provisions that reduce the amount of income designated for basic living expenses(e.g.food, childcare, etc.)and allow people to utilize more of their income for housing costs.This is an effort to leverage all resources to foster and maintain affordable housing. During PY22 the City provided public services in the form of childcare, rental assistance, mortgage assistance, and transportation for senior citizens to 507 Meridian residents. MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 12 CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City of Meridian is engaged in addressing homelessness through its partnership with the Ada County Continuum of Care, known as Our Path Home, in collaboration with CATCH,the coordinated entry access point. CATCH plays a crucial role in outreach to individuals experiencing homelessness, particularly those without shelter.Their services, along with those of partner agencies, are instrumental in assessing individual needs and appropriately referring participants to suitable services. Our Path Home CONNECT is the access point to the homeless services system. Every household experiencing homelessness is evaluated and prioritized based on the duration of their homelessness and the severity of their service needs. Partner agencies within Our Path Home agree to use this prioritized list to prioritize the most vulnerable individuals.This agreement ensures that all partner agencies receive referrals from this list to fill vacancies in their supportive housing programs.This jurisdiction does not receive Emergency Solutions Grants(ESG)funds. The City of Meridian facilitates connections between local community providers, organizations, and Our Path Home to support the homeless population. City representatives regularly engage in public discussions, presentations, and meetings with citizens,government officials, and local service providers such as the West Ada County School District, Jesse Tree, and CATCH.These engagements aim to offer support, understanding, and outreach to individuals experiencing homelessness within Meridian. The Meridian Police Department extends assistance to unhoused residents by providing transportation to emergency housing shelters in Boise when needed, as there are none in Meridian. This demonstrates a commitment to ensuring the safety and well-being of individuals experiencing homelessness within the city. Through these collaborative efforts and partnerships,the City of Meridian actively addresses homelessness by connecting individuals in need with vital services and support systems while fostering community engagement and understanding of the challenges faced by the unhoused population. Addressing the emergency shelter and transitional housing needs of homeless persons The City of Meridian is in regular contact with case management and supportive service organizations such as CATCH and Jesse Tree to assess and address the emergency and permanent housing needs of those experiencing homelessness in Meridian. In PY22,Jesse Tree was funded through Meridian's CDBG program to provide homelessness prevention to Meridian residents at risk of losing housing. Helping low-income individuals and families avoid becoming homeless, especially extremely low- income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 13 1 P a Meridian's efforts to prevent homelessness among low-income individuals and families, particularly those at risk of homelessness after discharge from publicly funded institutions and those receiving assistance from various agencies, are involve coordinated collaborations: 1. CDBG Funding for Homelessness Prevention: Meridian allocates CDBG funding to Jesse Tree,focusing on preventing homelessness among Low-to Moderate-Income (LMI) residents at risk of housing instability.Jesse Tree actively participates in Our Path Home and plays a pivotal role in implementing homelessness prevention strategies. 2. Homeless Discharge Coordination: Meridian,through its involvement in Our Path Home, contributes to the implementation of the homeless discharge coordination in the Treasure Valley.This effort streamlines support to individuals transitioning from publicly funded institutions to prevent homelessness, ensuring a smoother reintegration into the community with adequate support services. 3. Participation in Our Path Home: Our Path Home is the local coordinated entry for homeless services and is a collaborative platform comprised of representatives from health care facilities, mental health facilities, correctional facilities, and private agencies addressing housing, health, social services,employment, education, and youth needs.This collaborative effort aims to develop comprehensive and coordinated approaches to prevent homelessness among individuals and families at risk, especially after discharge from institutions. 4. Collaborative Partnerships:Our Path Home partners with various organizations, including homeless shelters, school districts, behavioral health providers, the Idaho Department of Health and Welfare,the Idaho Department of Labor, and Federally Qualified Health Centers(FQHC).These partnerships facilitate a comprehensive network of support and resources aimed at addressing the diverse needs of low-income individuals and families and preventing homelessness post-discharge. 5. Utilization of Resources:Although the city doesn't receive Emergency Solutions Grants(ESG)funds,the collective efforts of Our Path Home and partner organizations focus on leveraging available resources, services, and expertise to prevent homelessness and address the specific needs of vulnerable populations, especially those at risk after discharge from institutions. Meridian actively participates in collaborative initiatives like Our Path Home, engaging various stakeholders, providing funding for homelessness prevention, and contributing to homeless discharge coordination policies in a concerted effort to prevent homelessness among low-income individuals and families, particularly those vulnerable to housing instability post-discharge from publicly funded institutions or agencies providing support services. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again The City of Meridian has implemented several strategies to aid homeless individuals and families, particularly those facing chronic homelessness,families with children,veterans and their families,and unaccompanied youth, in transitioning to permanent housing and independent living.These efforts focus on reducing the duration of homelessness,facilitating access to affordable housing units, and preventing recidivism into homelessness among those who were recently housed. Here's how Meridian addresses these challenges: MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 14 1 P a g e 1. Housing Transition Assistance: Meridian works collaboratively with partner agencies like CATCH and Jesse Tree to provide comprehensive housing transition assistance.This includes case management, supportive services, and access to resources that aid individuals and families in securing permanent housing. Support services often encompass counseling,job training,financial literacy, and other crucial skills necessary for independent living. 2. Rapid Rehousing Programs:The city supports rapid rehousing initiatives that aim to shorten the time individuals and families experience homelessness.These programs provide short-term rental assistance coupled with case management and support services to quickly rehouse homeless individuals and families into permanent housing, promoting stability and self-sufficiency. 3. Access to Affordable Housing: Meridian collaborates with housing agencies, landlords, and developers to increase access to affordable housing units for homeless individuals and families. By fostering partnerships and incentivizing the creation of affordable housing options,the city aims to expand housing opportunities for those experiencing homelessness. 4. Prevention of Recidivism: Efforts are made to prevent individuals and families who were recently homeless from falling back into homelessness.This involves ongoing case management and support services to address root causes, stabilize living situations, and provide ongoing assistance to maintain housing stability. Support programs often include financial assistance, counseling, and connections to community resources. 5. Targeted Support for Specific Populations: Meridian has specific initiatives catering to unique populations, such as homeless veterans and unaccompanied youth.These programs provide specialized services and resources tailored to the needs of these groups, aiming to facilitate their transition to stable housing and independent living. 6. Collaboration and Advocacy:The city engages in ongoing collaboration with various stakeholders, housing providers,and service agencies to advocate for improved services and increased resources dedicated to addressing homelessness.This includes efforts to identify systemic gaps and advocate for policy changes to enhance housing opportunities for vulnerable populations. These initiatives focus on shortening the duration of homelessness, enhancing access to affordable housing, and preventing recidivism,thereby promoting stability and self-sufficiency among the homeless population. MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 15 CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing The Boise City&Ada County Housing Authorities(BCACHA) serve as the housing authorities for: Boise, Meridian, Kuna,Garden City, Eagle, Star, and unincorporated Ada County. BCACHA is responsible for the ownership, management, and upkeep of a diverse portfolio of housing units,which includes a total of 441 units, catering to the housing needs of various populations: • Of these, 250 units are designated for low-income households and are classified as public housing.This includes: 0 160 units for elderly and disabled residents(Low Rent Public Housing); 0 10 units for families, distributed across scattered sites(Low Rent Public Housing); and o 4 units dedicated to permanent supportive housing(PSH)to provide essential housing and supportive services for households exiting homelessness. • Beyond public housing units, BCACHA manages 80 units under the HUD-assisted elderly/disabled category, which falls under the Section 8 New Construction Program. • Additionally,there are 187 market-rate housing units, contributing to the diversity of housing options offered by BCACHA to the broader community. The Low Rent Public Housing and Section 8 New Construction programs play a vital role in providing housing assistance to eligible households.These programs are designed to ensure that low-income families and individuals can access safe and affordable housing. Both programs are essential in addressing the housing needs of low-income individuals and families, helping to reduce homelessness and provide a stable foundation for a better quality of life. They play a crucial role in promoting economic stability, improving living conditions,and supporting the overall well- being of vulnerable populations. Under these programs, eligible households typically contribute 30%of the combined household income as their portion of the rent.The rent amount is adjusted based on the income of the household, making it affordable for families with limited financial resources.The housing authority subsidizes the remaining portion of the rent to make up the difference between the household's contribution and the total rent cost, ensuring residents have access to quality housing without experiencing a heavy financial burden. The Section 8 Housing Choice Voucher Program benefits around 2,250 low-income households in Ada County,with roughly 8%of voucher recipients residing in Meridian.This program offers clients the flexibility to select affordable units that meet program criteria within Ada County.After identifying a suitable unit,the household contributes a portion of the rent based on their income,while BCACHA covers the Section 8 rental subsidy portion paid directly to the landlord. Efforts to address the needs of public housing encompass the following initiatives: 1. Encourage residents and community members to actively engage in shaping policies, programs, and services related to public housing development. 2. Implement activities that acknowledge residents and community members as valuable assets in the effective and responsible management of public housing. 3. Act as coordinators and catalysts in the creation of opportunities for public housing residents with the goal of enhancing their economic and personal potential. 4. Involve public housing residents in the co-design of BCACHA's strategies,encouraging their participation in on-site resident councils, activity committees, and enhancing the communication of available resources for MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 16 1 P a g e residents. 5. Employ two full-time Service Coordinators and four full-time Family Self Sufficiency Coordinators who are dedicated to assisting residents in connecting with community services and programs, enabling them to maintain independent housing. Actions were taken to encourage public housing residents to become more involved in management and participate in homeownership Enhancing the quality of life for public housing residents entails offering a diverse range of activities and services tailored to the needs of individuals and families.These initiatives are designed to address a broad spectrum of challenges encountered by individuals with low to moderate incomes, ranging from physical improvements to their living spaces to addressing various social issues. The BCACHA strives to foster self-sufficiency and promote homeownership through its Family Self-Sufficiency program (FSS).To achieve this objective, BCACHA actively sustains community partnerships and conducts outreach to identify families eligible for homeownership opportunities.The FSS program empowers voucher holders to decrease their reliance on rental subsidies and encourages the pursuit of homeownership.Throughout their FSS participation, individuals collaborate closely with FSS Coordinators to identify and establish self-sufficiency goals.This program offers a range of supportive services, including job training,financial counseling, and opportunities for networking and connecting with housing providers. BCACHA administers the Housing Choice Voucher Homeownership Option program, specifically designed to encourage and facilitate homeownership for families enrolled in or who have successfully completed BCACHA's FSS program. Eligible families have the opportunity, subject to meeting specific criteria,to purchase a home and receive financial support for their mortgage payments rather than rental costs. BCACHA further provides informative workshops for first-time homebuyers, covering essential topics such as the advantages and preparations for homeownership, credit assessment, FICO scoring methodology, mortgage types and prerequisites, private mortgage insurance, loan-to-value ratio,down payment assistance programs,escrow and title procedures, property taxes, as well as home maintenance and homeowner responsibilities. Actions taken to provide assistance to troubled PHAs Neither the Boise City nor the Ada County Housing Authorities are deemed troubled. No assistance is needed at this time. MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 17 1 P a g e CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The city has addressed barriers to affordable housing by initiating a comprehensive approach aimed at mitigating the negative impacts of public policies. Recognizing the significance of policies like land use controls,tax policies affecting land, zoning ordinances, building codes,fees,growth limitations,and residential investment returns as potential obstacles to affordable housing, Meridian established a dedicated Housing Task Force.This task force was specifically designed to evaluate existing policies and identify measures to remove or ameliorate their adverse effects on affordable housing. By conducting thorough assessments and analyses,the Housing Task Force seeks to recommend policy adjustments that promote greater accessibility to affordable housing options while fostering a more inclusive and equitable housing landscape within the city. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The city has undertaken several initiatives to address obstacles hindering the fulfillment of underserved needs within the community.To tackle these challenges, Meridian has implemented targeted programs aimed at addressing the specific needs of underserved populations.These efforts include community outreach, engagement with local stakeholders, and the establishment of collaborative partnerships with organizations specializing in serving underserved communities. Meridian has actively sought input from these communities to better understand their unique needs and challenges.Additionally,the city has directed resources toward enhancing access to vital services, support systems, and opportunities tailored to meet the needs of these underserved populations.Through these partnerships, Meridian is working towards effectively addressing and overcoming obstacles that impede the fulfillment of underserved needs within its jurisdiction. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The city's primary action related to reducing lead-based paint hazards involves disseminating comprehensive information via the city's official website. Meridian offers direct links to resources provided by the U.S. Department of Housing and Urban Development(HUD)to educate residents about the risks associated with lead-based paint. Considering that a significant portion of the city's growth occurred in the 2000s,the prevalence of lead-based paint is not a widespread concern for the majority of homes and buildings in the community. In cases where lead-based paint hazards may arise, Meridian has coordinated with Central District Health to establish a process to notify the city of any concerns. As a second layer of action, Meridian enforces lead-based paint regulations by requiring subrecipients to comply with HUD's guidelines.The city actively monitors subrecipients using HUD's tools to ensure strict adherence to these regulations,thereby enhancing compliance and minimizing lead-based paint hazards in housing and community development projects supported by the city's programs. MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 18 1 P a g e Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The city has aligned its Consolidated Plan and local strategic goals to alleviate poverty among its residents.The Consolidated Plan encourages projects aimed at providing housing stability as well as public services to meet fundamental needs,empowering individuals to navigate financial struggles and reduce poverty levels. Meridian's local strategic plan further amplifies efforts to combat poverty by prioritizing economic development and enhancing employment opportunities tailored for the low-and moderate-income(LMI) population.The city's overarching objective is to provide access to vital services,fostering stability in meeting their basic needs and enabling them to strive towards self-improvement. Meridian's Economic Development Division concentrates on job creation and enhancing educational opportunities to reduce the number of individuals living below the poverty line.The division actively engages in recruiting new employers and stimulating business growth within the city to bolster employment prospects. Actions taken to develop institutional structure. 91.220(k); 91.320(j) To fortify its institutional structure,the city has directed efforts toward enhancing coordination among various departments and stakeholders to ensure cohesive and effective operations. Meridian has fostered collaboration between departments, agencies, and external partners to address gaps in the institutional framework.Additionally, the city has formalized standard operating procedures and developed guiding documents to streamline processes and establish clear guidelines for decision-making and program implementation.These actions aim to bolster the city's institutional capacity, improve efficiency, and ensure a more cohesive approach to community development initiatives while complying with regulatory standards. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) Meridian participates in regular forums, meetings, and collaborative sessions that bring together representatives from public and private housing sectors along with social service agencies.These platforms serve as spaces for dialogue, information sharing,and joint strategizing to address community needs comprehensively.Additionally,the city has fostered partnerships,formalized agreements, and established communication channels between these entities to facilitate seamless collaboration. Meridian encourages cross-sector collaboration to optimize resources, improve service delivery, and better address housing and social service needs within the community. Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) To address impediments identified in its analysis of impediments to fair housing choice,the city increased collaboration with entities like the Intermountain Fair Housing Council and Idaho Legal Aid in an effort to prioritize understanding and mitigating potential fair housing issues within the community.To streamline the complaint process,the city enhanced the 504 Coordinator role, simplifying the procedure for individuals to issue complaints related to fair housing. Meridian also established a Language Access Plan (LAP)Workgroup aimed at updating and enhancing the city's Language Access Plan, ensuring equitable access to services for diverse populations.Additionally, the city aids in the facilitation of the Idaho Fair Housing Forum,which is a platform for sharing information, addressing rental market concerns, and disseminating fair housing education while actively working toward fostering fair housing practices and eliminating discriminatory barriers. MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 19 1 P a g e CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements Per the Comprehensive Plan, a risk assessment is conducted on every subrecipient involved project during the application process.This assessment is taken into consideration when the CDBG Scoring Committee is evaluating applications and making funding recommendations. During the program year, regular monitoring takes place with each draw.The activities submitted must comply with the stated requirements in the subrecipient agreements and provide requisite data (e.g. demographic data, payroll, etc.)for inspection before reimbursement. Formal monitoring is also conducted throughout the year.A risk analysis is included as an attachment to the Subrecipient Agreement and is used to determine if a project will require a desk review or an onsite monitor for that program year. On-site monitoring occurs at least bi-annually to ensure subrecipients are meeting both the requirements and the intent of the CDBG program.A formal desk review is conducted for every program year that does not require an onsite monitor. Other labor monitoring activities will be conducted,as activities require, according to all HUD and federal Davis Bacon labor requirements. Including minority business outreach.All relevant activities subject to these requirements will be monitored with on-site visits as frequently as required by regulations, more if circumstances require it. Desk-side monitoring takes place with each activity draw with staff and management from both Community Development and Finance Departments needing to review and sign off on any reimbursement requests. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. A public notice of the CAPER availability with the date,time, and process for public comment was published in the Idaho Press,the City of Meridian's newspaper of record, no less than 15 days in advance of the end of the public comment period.The City accepts all comments received during the public comment period and provides a summary of these comments with the CAPER if applicable.A public presentation of the CAPER was held at City Hall on December 5, 2023. According to census data, roughly 4%of Meridian's population speaks Spanish,which is the most significant non- English language spoken.There is not a local newspaper specific to the Spanish-speaking population, but the Idaho Press has translation capabilities on its website. In an effort to reach Spanish-speaking residents that may be reading a physical copy of the newspaper,the city posts the following at the top of its legal notice: This Notice can be provided in a format accessible to persons with limited English proficiency upon request. Contact Crystal Campbell at ccampbell@meridiancity.org for assistance. MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 20 1 P a g e Se le puede proveer esta notificacion en un formato accesible para las personas con conocimientos limitados del ingles a pedido. Comuniquese con Crystal Campbell en ccampbell@meridiancity.org para obtener ayuda. Council meetings are held on a virtual platform where anyone can attend.There is also seating during the meetings at City Hall,which is a fully accessible building.Those with disabilities were encouraged to contact the City Clerk to make reasonable accommodations.Additionally, according to the City's Language Assistance Plan (LAP), all reports and communications will be made available in formats accessible to persons with disabilities and in languages other than English upon request.All documents related to the City's CDBG program can be found at: https://meridiancity.org/cdbg.Additionally, interpreter services are available through 7-1-1, (888)791-3004, or TTY at (800)377-3529. MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 21 1 P a g e CR-45 - Jurisdiction 91.520(d) Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. No changes. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 22 CR-58 - Section 3 Identify the number of individuals assisted and the types of assistance provided Total Labor Hours CDBG Total Number of Activities 1 Total Labor Hours 72 Total Section 3 Worker Hours 0 Total Targeted Section 3 Worker Hours 0 Qualitative Efforts-Number of Activities by Program CDBG Outreach efforts to generate job applicants who are Public Housing Targeted Workers Outreach efforts to generate job applicants who are Other Funding Targeted Workers. Direct, on-the job training(including apprenticeships). Indirect training such as arranging for, contracting for, or paying tuition for, off-site training. Technical assistance to help Section 3 workers compete for jobs(e.g., resume assistance, coaching). Outreach efforts to identify and secure bids from Section 3 business concerns. 1 Technical assistance to help Section 3 business concerns understand and bid on contracts. Division of contracts into smaller jobs to facilitate participation by Section 3 business concerns. 1 Provided or connected residents with assistance in seeking employment including: drafting resumes,preparing for interviews,finding job opportunities, connecting residents to job placement services. Held one or more job fairs. Provided or connected residents with supportive services that can provide direct services or referrals. Provided or connected residents with supportive services that provide one or more of the following:work readiness health screenings, interview clothing, uniforms,test fees,transportation. Assisted residents with finding child care. Assisted residents to apply for,or attend community college or a four year educational institution. Assisted residents to apply for,or attend vocational/technical training. Assisted residents to obtain financial literacy training and/or coaching. MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 23 P a g e Bonding assistance,guaranties, or other efforts to support viable bids from Section 3 business concerns. Provided or connected residents with training on computer use or online technologies. Promoting the use of a business registry designed to create opportunities for disadvantaged and small businesses. Outreach,engagement,or referrals with the state one-stop system, as designed in Section 121(e)(2)of the Workforce Innovation and Opportunity Act. Other. Narrative The city promotes Section 3 business opportunities by advertising all CDBG Requests for Proposals(RFPs)to Section 3 business concerns through HUD's Section 3 Portal. During PY22,the completion of the Chateau Park Playground project was the sole instance triggering Section 3 requirements; however, it did not meet the specified threshold.The company awarded the bid specialized in playground equipment, necessitating certified employees for the project. No new hires were made for this project, as the company utilized existing certified employees to fulfill the requirements, aligning with the project's specifications and meeting the necessary certifications without hiring additional personnel. MERIDIAN CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT(CAPER) 24 E IDIAN --- AGENDA ITEM ITEM TOPIC: Linder Road, Pine to Ustick Concept Report Update (� E N MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Brian McClure, Comprehensive Planner Meeting Date: December 5, 2023 Presenter: Brian McClure Estimated Time: 15 minutes Topic: Linder Road, Pine to Ustick Concept Report Update Recommended Council Action: Information only, leading up to public involvement. Background: The Ada County Highway District (ACHD) is currently developing concepts for Linder Road between Pine and Ustick. Linder is a regional corridor planned for 5-lanes and one of the few crossings over the Boise River.After the Linder overpass of I-84 is constructed (a separate project) it will also be the longest continuous north-south road in the County. As part of concept development, several design variations are being considered. For much of the corridor, widening to five-lanes is planned which matches existing conditions to the north and south of the subject project. Standard design features such as detached multiuse pathways and medians are also included. Between Washington (just north of Pine) and Cherry, the project is constrained by front on housing, and ACHD is considering roadway improvements unique in Ada County. Meridian High School and Tully Park are both in this segment of Linder. Three- and five-lane concepts are being considered, with one of each lane configuration option considering roundabouts that form a couplet between Sandalwood and Chateau. These couplets also include a combination of one-way shared use roads which paired with roundabouts, provide local access and eliminate back-out traffic onto Linder. The third concept for the outreach effort is a standard five lane configuration with signalized intersection at Chateau. These initial concepts will be shared further with Council during the work session. Due to the constraints in this segment, all project concepts consider more than average property acquisitions, chiefly due to front on housing that would create inadequate driveway depths and unsafe back out conditions onto Linder. The five-lane concept with signalized intersection at Chateau would include the most acquisitions. The three- and five-lane couplets have varying impacts with the three-lane option having the fewest. Public outreach begins the first week in December, which will inform selection of the top two concepts, likely with revisions, and ultimately go to the ACHD Commission next year to decide on a preferred. The design year (construction documents) for this project is 2026, followed by right-of- way in 2028; a construction year has not been identified in ACHD's Integrated Five-Year Work Plan.