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HomeMy WebLinkAbout1998 08-19 MERIDIAN CITY COUNCIL SPECIAL MEETING AUGUST 19, 1993 Corrie: Opening special meeting for Wednesday, August 19, 1998 at 7:35 to discuss and approve the following items: amending the 97/98 Budget, Proposed Tentative 98/99 Budget, and Legal Department Organization. Let the record show that all the councilmen are present. Council the first item on the agenda's amend ment 97-98 fiscal year budget Rountree: Are we ready? One amendment, this is from the police department. Bird: This is just the police department, but does this have to go under certain line items, does it have to be done separately under each line item, or can we do it all as one item. That's what I'm asking. The chief has got each one of these under line items. Gordon: Yes sir, those are line items and their separate accounts. Bird: Alright Mr. Clerk, how do we do it? Bentley: I think we can adjust as a whole and then give the sheet to them to do the break out, can't we Will. Berg: Yeah, the-what you are really looking at is by amending the budget is making sure that your budget does not go over your approved budget amount so generally you have a big revenue come in and you have some large expenses go out. In the matter of this, you can adjust specific line items with approval because they are of the council. I didn't realize that there was this many different items. I thought it was just the major purchase of cars, but-they have to total this right and it's going to one department, I think you could just make that department-that's the way it was published was department to (Inaudible). Bentley: Janice could break it out to where it had to go? Bird: Let me ask you a question Will. We have to make a motion to amend this budget and add this $146,000 from general fund to the police budget don't we? He don't have this $146,000 within his budget or he wouldn't be asking for it Berg: That's correct Bird: So we have to state, so our motion has to state from the general fund, $146, 111. 17 . .. Berg: Well, what we have to do is to amend the budget and what we have to amend the budget is propose new increases in revenues and propose new increases in expenditures. Bird: From last year? Or from this fiscal year? ( MERIDIAN CITY COLh\lCIL SPECIAL MEETING AUGUST 19,1998 PAGE 2 Berg: From this current year. (Inaudible) Rountree: As far as the cars go, it was authorized at the end, at the beginning of the fiscal year because the fund balance was increased by more that wasn't spent within the police budget. Berg: So that's kind of a carry over. The other revenue that we... Rountree: The Sprinter, the temporary building and the new roof are expenditures that were not budgeted or foreseen. He had done at the approval of the council. Berg: So those are really line items already approved. Rountree: Una items already approved, so I don't see why they need to be budgeted against it. We approved, did we not, the overtime for Regio-Sprinter and the cars. Bird: You did that in November. Rountree: And the trailer. Bentley: That was when we got that check for $39,000 and you came and asked for that to all be in the police and we put the Regio-Sprinter and the temporary building, we gave you that amount and the rest went into general funds. Bird: Why does the... Bentley: The problem, none of this has been showed on his sheets. He's showing in the hole. Bird: Why would the roof be under the police anyway, that is a capital improvement to the City of Meridian, that is a city owned building, it's not a police owned building. That would come out of the general fund anyway, wouldn't it? Berg: It's been the pastthat each... Bird: Yeah, but I still... Berg: I'm not disagreeing with you, it's all general fund money with the police, fire, parks or whatever, but they kept it separately so it can be controlled so that many would be ear tagged to go that route. MERIDIAN CITY COuNCIL SPECIAL MEETING AUGUST 19,1998 PAGE 3 Bird: If he had a fire in that building, ICRMP or whoever our insurance carrier would pay the City of Meridian, not the Meridian City, I think anytime you got a building. Rountree: That's a good point, the point is, it's going to come out, it's general fund. Bird: Why should that have to be adjusted Charlie, within his budget? That shouldn't even be a budget item for him. Rountree: The cities budget needs to be adjusted. Bird: That's what I mean, it should be the general fund that takes care of that. Rountree: It is a general fund account, this department is a general fund account. Bird: Well, I realize that. Bentley: So we have to adjust the general fund. Rountree: So we just need to adjust the budget to reflect these increases above and beyond what we are anticipating, because of expenses that were as a result of catastrophic (Inaudible) authorization of the council. Anderson: Where that money went to from that police grant when we got that check.. . Rountree: In the general fund. Anderson: Well, that wasn't what the motion was, the motion that night, that I made personally, was to put the total of this Redia-Sprinter and the lease building into the police account and the rest into the general fund. That was what my motion was. Bird: That is what the motion that was made.. (Inaudible) Bentley: Berg said we couldn't do that at that time, you only amend the budget once. Rountree: So the $39,000 went to the general fund and I was told to wait until this one adjustment (Inaudible). MERIDIAN CITY COuNCIL SPECIAL MEETING AUGUST 19, 1998 PAGE 4 Berg: Yes, and it's always been advised to do amendments at the very end so you can see your one time adjustment. Gordon: That $39,000 is there and will be used in (Inaudible) Bentley: It will be rolled back out. Gordon: It will come back, but it only come back now. Anderson: I thought they would split it out back then. Bird: No remember they... Gordon: I tried. Bird: How do we need to make the motion? That's what I'm asking Charlie, I'm not arguing. Rountree: The motion would be that we amend cities budget in the amount of $146,111.17 to reflectthe increases in expenses within the police budget as authorized by the council, resulting from purchases andlor labor and building expenses that weren't anticipated (Inaudible) Bentley: Second. (Inaudible) Bird: Question, Question, Mayor though, shouldn't that also-you're saying that we should show the fund, this is just something to throw out Charlie. Shouldn't your motion also say that the money is derived from the grant, does it have to state where the money comes from? Rountree: You can go into the general funds and (Inaudible). (Inaudible) Bird: No problem. Corrie: Motion made by councilman Rountree, second by councilman Bentley. The motion that was stated. Are there any discussions. Rountree: My discussion, are these still outstanding indebtedness, or have they been paid? MERIDIAN CITY COlJl'IlCIL SPECIAL MEETING AUGUST 19,1998 PAGE 5 Bird: They've been paid. (Inaudible) Berg: They've been paid. Just a point of clarification mayor, you're just approving these adjustments in the police department, when we get to this thing, we'll do it separately. Anderson: I had a question for the chief. I thought on the new roof when you asked us that, you said you had that in some other places in your budget that you hadn't spent. Gordon: It was decided by discussion that it would come out of the general fund period, because it was an unplanned... Anderson: How do you do that Bill? Gordon: If I had to I was going to suck it up. I can still do that. Corrie: With the adjustments, you don't have to. Gordon: Correct. (Inaudible) Bird: I'm with you guys... Gordon: It's all city buildings, it shouldn't-when I get a breakdown, I get a water bill and I get a trench bill. Bird: I kind of like that. I kind of think that's nice. Rountree: I guess my concern is that your budget shouldn't all of sudden reflect that you've got $80,000 for cars, because you didn't pay for the cars anyway. It came-it's already been paid for out of the general fund. So, don't run out and spend $80,000. Gordon: No sir. I'm $77,000 in the hole on that account. Rountree: Okay, so... Gordon: I overspent, so this just brings me up. Rountree: So that brings you back into... MERIDIAN CITY CObl~CIL SPECIAL MEETING AUGUST 19, 1998 PAGE 6 Gordon: I've got about four accounts that I'm over $30,000 in the hole on. Bird: You're asking for $146,000? Are we going fishing again? Corrie: All those in favor of the motion say aye. MOTION CARRIED: All ayes. Bentley: Will you make sure that Janice gets a copy of this. Anderson: I had a question too on doing these budget amendments. Seemed like there were some other departments that had some budget amendments a couple of months ago. Bird: They were line items. Rountree: ... adjustments. Anderson: Okay, so we just adjusted those. (Inaudible) Bentley: They were within their budget bottom line, they were just adjusting funds within their budgets. Anderson: You can slide up to $500 on your own, over $500 it has to come before the council. Like you move some money from a truck fund to something else. Rountree: Will we have another amendment request. Berg: We need to amend the 96'-97' fiscal year budget because some of these extra expenditures, one that you approved of, money coming in and money going out. I was-we have received more revenues from Cable TV Franchise fee this year because of a miscalculation from them in the past two or three years and the federal regulation (Inaudible) will calculate it this way. The recalculated, it was over-it was about $100,000 dollars more than what we anticipated. The state liquor reapportionment we acquired $65,000, which would make a total of $165,000. With the police department needing $146,112 it is almost covering that expense, which would basically decrease our fund balance that we had to pull out last year. Bird: So do we need to make a motion to receive that revenue or what? MERIDIAN CITY COuNCIL SPECIAL MEETING AUGUST 19, 1998 PAGE 7 Berg: We need to amend the budget and we have to have a public hearing to amend our budget. Bird: Can we have it the same time we have this other hearing? Berg: Yes, we do one right after the other, because you have to approve your final budget before you can approve the new one. (Inaudible) Bird: This is taken care of, it's the revenue. (Inaudible) Berg: Any additional expenditures... Bird: For 96'-97' or for 97'-98'? Berg: This current year we're in. Bird: The current year, okay. You said 96'-97'. Bentley: Yeah you did. Berg: I'm sorry. (Inaudible) Rountree: We don't need a motion to do that, we just need to be aware that that needs to be... Berg: You need to approve this amendment to the budget. Also to have the hearing on... Rountree: I would move that approve the amendment to the 97'-98' budget for the unestimated revenues in the amount of $165,000 and schedule a hearing (Inaudible) along with our budget hearing. Bird: Second. Corrie: I have a motion made by Mr. Rountree, seconded by Mr. Bird to adjust the revenue of 97'-98' budget out of $165,000. Any further discussion? All those in favor of the motion say aye. MOTION CARRIED: All ayes. MERIDIAN CITY CObl~CIL SPECIAL MEETING AUGUST 19, 1998 PAGE 8 Rountree: I would move that we accept the proposed budget for 98'-99' for publication newspaper coverage with the understanding that this is a draft budget and modifications will occur. Anderson: Second. Corrie: Motion made and seconded in reference to the proposed budget for 98'- 99' fiscal year budget. Any further discussion? All those in favor of the motion say aye. MOTION CARRIED: All ayes. Corrie: I'll entertain a motion to go to executive session (Inaudible) Idaho Code (Inaudible). All those in favor say aye. MOTION CARRIED: All ayes. (EXECUTIVE SESSION) Corrie: I will entertain a motion to come out of executive session. (Inaudible) Bird: Second. Corrie: Motion made and seconded, all those in favor say aye. MOTION CARRIED: All ayes. Corrie: Out of executive session, there was no decision adjournment at that time. We will have a special meeting tomorrow night at 6:30 P.M. to discuss the legal issue. Is there anything else that. Rountree: Schedule works out to August 25,1998. We will discuss both ZGA and budget issues. Bird: That's the 25th. Bentley: That's Tuesday? (Inaudible) Corrie: Any further discussion? I MERIDIAN CITY CO\JI"CIL SPECIAL MEETING AUGUST 19,1998 PAGE 9 Rountree: Meeting adjourned. Bird: Second. Corrie: Made and seconded that we adjourn, all in favor say aye. MOTION CARRIED: All ayes. MEETING ADJOURNED (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ,,\\\nUIJ11f1111 A\V.' ~ UE!f:u:!."'" ~... ..... VI' ~ ltf{~ "".k #~~ ~~~ ~l!j 'I".r h.. .... ""~ ~ '() ~ :: jt ~ ~ - ~ - - ... - - =. A TIEST: Mayor ROBERT D. CORRIE HUB OF TREASURE VALLEY A Good Place to Live LEGAL DEPARTMENT (08) 88~-~264 Council Members CITY OF MERIDIAN CHARLES ROUNTREE GLENN BEN11.EY RON ANDERSON KEITH BIRD 33 EAST IDAHO . MERIDIAN, IDAHO 83642 Phone (208) 888.4433. Fax (208) 887-4813 PUBLIC WORKS BUILDiNG DEPARTMENT (208) SS?-22 I I PLANNING AND ZON1NG DEPARTMENT (208) 88-1-5533 NOTICE OF SPECIAL MEETING NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting at Meridian City Hall, 33 East Idaho, Meridian, Idaho, on Wednesday, August 19th, 1998 at 7:00 P.M. They will discuss and approve the following items: 1. Amended 97/98 FY Budget 2. Proposed Tentative 98/99 FY Budget 3. Legal Department Organization (Law Firm) The public is welcome to attend. DATED this 18th day of August, 1998 (revised). ~~~~~LERK MERIDIAN POLICE DEPARTMENT INTERmOFFICE MEMO L lrt ~1 (). 'M ;rI e- 0 . (1""' lI. U CUprlG< ~/I August 19, 1998 TO: FROM: RE: Mayor Robert Corrie Meridian City Councilmen W. L. "Bill" Gordon, Chief of Police Requested budget adjustments for fiscal year 97/98, Police Budget 1. Late bills from fiscal year 96/97 01-0422.40-74 $ 21,877.79 2. Regia Sprinter overtime 01-0421.10-16 $ 8,323.38 3. Temporary building, and lease for double wide trailer 01-0421.10-59 $ 24,930.00 4. Purchase of 4 patrol cars 01-0421.90-00 $ 80,000.00 5. New roof 01-421.10-59 $ 10,980.00 Total adjustment $146,111.17 31; 000 (/N.c.L? (Ie 5---/9- i!3 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a public hearing for consideration of an amendment to the 97/98 fiscal year budget by appropriating additional monies received by the City of Meridian, said hearing to be held at City Hall, 33 East Idaho Avenue, Meridian, Idaho, at 6:30 p.m. on the 9th day of September, 1998. PROPOSED EXPENDITURES ?&tr'u. lept. .. .. . $ /4-b/ /12- 6~ !oT{fC~/)~t-. $ /65;tJ{}{) /8; 0813 ; /I ~ r A -7'"J;E.OPOSED REYENUES /00 fltJO {., }iy~ I {,../ rrLP"r..ch ,.t:e. C I / ~'ce ~ ' ----..-ft6) MIJ . .' , (,''t-___.( J. '.' . . $ ! . ' . Ttt.Ze. C/c;;.'..{..c.t1'2. h-or; / c- . /7?I.6/ 0 [) TOTAL' . $ /07/~&O / I Expenditure of the monies will be in accordance with the provisions authorized by the amendment of the budget. Dated this 19th day of August, 1998. WILLIAM G. BERG, JR., CITY CLERK . Publish: August 21 and August 28, 1998. ;:. Cc g-I9'~C;B Notice of Public Hearing Proposed Budget for Fiscal Year 1998-99 (FY 99) City of Meridian, Idaho A public hearing, pursuant to Idaho Code 50-1002, will be held for consideration of the proposed budget for the fiscal year from October I, 1998 to September 30,1999. The hearing will be held at Meridian City Hall, 33 East Idaho Avenue, Meridian. Idaho at 6:30 p.m. on September 9, 1998. All interested persons are invited to appear and show cause, if any, why such budget should or should not be adopted. Copies of the proposed City budget in detail are available at the City Hall during regular office hours (8:00 am to 5:00 pm, weekdays). City Hall is accessible to persons with disabilities. Anyone desiring accommodation for disabilities related to the budget documents or to the hearing, please contact the City Clerk Office, 888~4433 at least 48 hours prior to the public hearing. The proposed FY 99 budget is shown below as FY 99 proposed expenditures and revenues. Proposed Expenditures FY 96/97 FY 97/98 FY 98/99 Budget Budget Proposed Fund Name Expenditures Expenditures Expenditures General Fund Parks Department $ 1,128,419 $1,924,986v (f)71 384 Police Department 1,979,455 2,621,948 v: i;16l-,731 Fire Department 932,217 1,086,065 v 211 '31,. 27~ General and Administration 4.969,241 3,428,315 2/715;1 jtf7 General Fund Total $ 9,009,332 59,061,314 ' l 9/6 ~5/ 5tJ7 Enterprise Funds 7,240,650 12,367,793 q/f~/J ~Z.5 Building Expansion Fund 0 0 Grand Total All Funds -Expenditures $16,249,982 $21,429,107 ! q I 10 7; 1/2- , Proposed Revenues FY 96/97 FY 97/98 FY 98/98 Budget Budget Proposed Revenues Revenues Revenues Property Tax Levy 3 f 6 2 7, 242- General Fund $ 2,700.479 $3,167.255 . I Revenue sources other than property tax 6/030,345. General Funds 6,308,853 5,894,059 Enterprise Funds 7,240,650 12,367,793 q14~11 !?2-f:) Building Expansion Fund 0 0 Total Other Revenue Sources 13,549,503 18,261,852 /5>"f81,870 f f' Grand Total All Funds ~ Revenues $16,249,982 $21,429,107 I q I I () I, 112- , The proposed expenditures and revenues for fiscal year 1998-99 have been tentatively approved by the City Council and entered in detail in the Journal of Proceedings. Publication dates for the notice of the public hearing are August 21 and August 28, 1998 in The Valley News. William G. Berg, Jr. - City Clerk