HomeMy WebLinkAboutMayor's Office Budget Amendment CDBG Grant Funding FY24 9/27/2023 8:39AM City of Meridian FY2024 Budget Amendment Form
Personnel Costs Full Time Equivalent(FTE):
Fund# Dept.# G/L# Proj.# G/L#Description Total f
20 1930 41200 1 6003 Wages lc��
20 1930 41206 6003 PT/Seasonal Wages
20 1930 41210 6003 Overtime Please only complete the fields highlighted
20 1930 41304 6003 Uniform Allowance in Orange.
20 1930 42021 6003 FICA $ Amendment Details
20 1 1930 42022 6003 PERSI I $ Title: CDBG Grant Funding FY24
20 1 1930 1 42024 6003 Worker's Comp $ Department Name: Mayor's Office
20 1 1930 1 42025 6003 lEmployee Insurance 1 $ Presenting Department Name: Mayor's Office
Total Personnel Costs $ Department#: 1930
Operating Expenditures Primary Funding Source: 20
Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: n/a
20 1930 85000 1 6003 Admin $ 37,608 $ 37,608 Project#: 6003
20 1930 85000 6003.164 Fair Housing $ 15,000 $ 15,000
20 1840 85000 6003.158 FACES of Hope Victim Services $ 20,000 $ 20,000 Is this for an Emergency? ❑ Yes ❑� No
20 1840 85000 6003.159 Jesse Tree Emergency Rental Assistance $ 32,354 $ 32,354 New Level of Service? ❑ Yes ❑ No
20 1840 85000 6003.160 Boys&Girls Club Youth Scholarships $ 20,000 $ 20,000
20 1840 85000 6003.161 NeighborWorks Boise Homeowner Repair $ 178,700 $ 178,700 Clerks Office Stamp
20 5290 53201 6003.162 LMA Walkability NW 2nd St. $ 178,700 $ 178,700
20 1930 6003 $ -
20 1930 6003 $
20 1930 6003 $
20 1930 6003 $
20 1930 6003 $
20 1 1930 1 1 6003 $ Date of Council Approval 10-17-2023
Total Operating Expenditures $ 482,362 $ $ 482,362
Capital Outlay
Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date
20 1930 6003
20 1930 6003 1David?yliEe¢ 9/26/2023
20 1930 6003 1 Department Director
20 1930 6003 FREVIEWED
Total Capital Outlay $ odd Lavoie at 9:29 am,Sep 27,zozs jfleldS 9.27.23
Revenue/Donations Chief Financial Officer
Fund# Dept.# G/L# Proj.# G/L#Description Total
20 1930 33100 1 6003 Admin $ 37,608 Brad Hoaglun q-97-9.'i
20 1930 33100 6003.164 Fair Housing $ 15,000 Counc I `-.aison
20 1840 33100 6003.158 FACES of Hope Victim Services $ 20,000 ��
20 1840 33100 6003.159 Jesse Tree Emergency Rental Assistance $ 32,354 C�IM� J 9-27-23
20 1840 33100 6003.16 Boys&Girls Club Youth Scholarships $ 20,000 Mayor
20 1 1840 33100 6003.161 lNeighborWorks Boise Homeowner Repair $ 178,700
20 5290 33100 6003.162 LMA Walkability NW 2nd St. $ 178,700 Total Amendment Request $ -
Total Revenue Donations 482,362
City of Meridian FY2024 Budget Amendment Form C:\Users\jfields.MERIDIAN\AppData\Local\Microsoft\Windows\INetCache\Content.0utlook\NK1 HIJGQ\Fy2024-amendment_CDBG-dm(002)
9/27/2023 8:39AM City of Meridian FY2024 Budget Amendment Form
Department Name: Mayor's Office
Total Amendment Cost-Lifetime Title: CDBG Grant Funding FY24
Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Funding 2024 2025 2026 2027 2028 Instructions for Submitting Budget Amendments:
Personnel $ - $ $ $ $ ➢ Department will send Amendmentwith Directcrs signature to Finance(Budget Manager)for review
Operating $ 482,362 $ $ $ $ ➢ Finance will send Amendment to Council Liaison for signature
Capital $ - ➢Council Liaison will send signed Amendment to Mayor
Total $ - $ 482,362 $ $ $ $ ➢ Mayorwill send signed Amendment to Finarce(Budget Manager)
Total Estimated Project Cost: $ 482,362
➢ Finance(Budget Manager)will send approved copy of Amendment to Department
Evaluation Questions ➢ Department will add copycf Amendmertto Council Agenda using Municode Agenda Manager
1. Describe what is being requested?
Spending authority of the awarded HUD/CDBG grant funds in the amount of$482,362 for FY24(Program Year 23). The individual projects were approved by Council in the PY23 Action Plan submitted to
HUD.
2. Why was this budget request not submitted during the current fiscal year budget cycle?
Grants are typically awarded at the start of each FY for the current FY,which is after the current FY budget has been approved. The grant award is not executed until after the budget cycle is complete.
3. What is the explanation for not submitting this budget request during the next fiscal year budget cycle?
The grant award is for FY24 and not a carryforward item into the next FY.
4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of
anticipated additional revenue that will result from approval of this request.
Grant Revenue from HUD=CDBG funding,this is a revenue neutral budget amendment.
5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan?
es
6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments.
Yes,the LIMA Walkability project will require some input from Public Works and Parks on the design aspects. Finance,including Purchasing will also be used.
es
7.Does this Amendment include an needed Equipment or Software that will utilize the Cit 's network? Yes or No Lin o
v
8.Is the amendment going to result in the disposal of an asset?(Yes or No)
none
Total Amendment Request $ -
Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget I
amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall.
City of Meridian FY2024 Budget Amendment Form C:\Users\jfieIds.MERIDIAN\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\NK1 HIJGQ\Fy2024-amendment_CDBG-dm(002)
DocuSign Envelope ID: 1CB665C6-023A-485E-A319-2547FFF97AD1
Funding Approval/Agreement U.S.Department of Housing and Urban Development
Title I of the Housing and Community Office of Community Planning and Development
Development Act(Public Law 930383) Community Development Block Grant Program OMB Approval No.2506-0193
HI-00515R of 20515R exp 1/31/2025
1.Name of Grantee(as shown in item 5 of Standard Form 424) 3a.Grantee's 9-digit Tax ID Number 3b.Grantee's 9-digit DUNS Number
City of Meridian 826000225 J8EZGMTAPHN5(UEI)
2.Grantee's Complete Address(as shown in item 5 of Standard Form 424) 4.Date use of funds may begin
33 E Broadway Ave 10/01/2023
Meridian,ID 83642-2619 5a.Project/GrantNo.1 6a.Amount Approved
B-23-MC-16-0006 $482,362.00(by this action)
5b.ProjectlGrant No.2 6b.Amount Approved
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development(HUD)and the above named Grantee is made pursuant to the
authority of Title I of the Housing and Community Development Act of 1974,as amended,(42 USC 5301 et seq.).The Grantee's submissions for Title I assistance,the
HUD regulations at 24 CFR Part 570(as now in effect and as may be amended from time to time),and this Funding Approval,including any special conditions,constitute
part of the Agreement. Subject to the provisions of this Grant Agreement,HUD will make the funding assistance specified here available to the Grantee upon execution
of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item 4 above
provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre-agreement costs may not be paid with funding
assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval. The Grantee
agrees to assume all of the responsibilities for environmental review,decision making,and actions,as specified and required in regulations issued by the Secretary
pursuant to Section 104(g)of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by sub-
recipient entities to which it makes ftinding.assistance hereunder available.
U.S.Department of Housing and Urban Development(By Name) Grantee Name(Contractual Organization)
Mark Mitchell City of Meridian
Title Title
CPD Director
Signature Date(mm/dd/yyyy) Sign a Date(mm/dd/yyyy)
4o-Sig-d hy: /
X 771,4 8/11/2023
-4ASC3COEF17848B... ((
7.Category of Title I Assistance for this Funding Action: 8.Special Conditions 9a.Date HUD Rebe'v Submission 10.check one
(check one) (mmlddlyyyy) ®a.Orig.Funding
Entitlement,Sec 106(b) ❑None 9b.Date Grantee Notified Approval
®Attached (mm/dd/yyyy) ❑b.Amendment
9c.Date of Start of Program Year Amendment Number
10/01/2023
11.Amount of Community Development
Block Grant FY 2023
a.Funds Reserved for this Grantee
b.Funds now being Approved $482,362.00
c.Reservation to be Cancelled
11a minus 11b
12a.Amount of Loan Guarantee Commitmentnow being Approved 12b.Name and complete Address of Public Agency
N/A
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department of Housing and Urban Development on the above date with
respect to the above grant number(s)as Grantee designated to receive 12c.Name of Authorized Official for Designated Public Agency
loan guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement, applicable regulations, and other Title
requirements of HUD now or hereafter in effect, pertaining to the
assistance provided it.
Signature
X
HUD Accounting use Only
Effective Date
Batch TAG Program Y A Reg Area Document No. Project Number Category Amount (mm/dd/yyyy) F
N 1 7 6 FM U 0 � � TED EEE[LI -1 F 0
YY Project Number Amount
��FFT1
�Y �Project Number � Amount
Date Entered PAS Date Entered LOCCS Batch Number Transaction Code Entered By Verified By
(mm/dd/yyyy) (mm/dd/yyyy)
24 CFR 570 form HUD-7082(5/15)
DocuSign Envelope ID: 1CB665C6-023A-485E-A319-2547FFF97AD1
8. Special Conditions.
(a) The period of performance and single budget period for the funding assistance
specified in the Funding Approval ("Funding Assistance") shall each begin on the
date specified in item 4 and shall each end on September 1, 2030. The Grantee
shall not incur any obligations to be paid with such assistance after September 1,
2030.
(b) The Recipient shall attach a schedule of its indirect cost rate(s) in the format set
forth below to the executed Agreement that is returned to HUD. The Recipient
shall provide HUD with a revised schedule when any change is made to the rate(s)
described in the schedule. The schedule and any revisions HUD receives from the
Recipient shall be incorporated herein and made a part of this Agreement, provided
that the rate(s) described comply with 2 CFR part 200, subpart E.
Administering Direct
Department/Agency Indirect cost rate Cost Base
Instructions: The Recipient must identify each agency or department of the
Recipient that will carry out activities under the grant,the indirect cost rate
applicable to each department/agency(including if the de minimis rate is used per
2 CFR §200.414(f)), and the type of direct cost base to which the rate will be
applied(for example,Modified Total Direct Costs(MTDC)). Do not include
indirect cost rates for subrecipients.
(c) In addition to the conditions contained on form HUD 7082,the grantee shall
comply with requirements established by the Office of Management and Budget
(OMB) concerning the Dun and Bradstreet Data Universal Numbering System
(DUNS); the System for Award Management (SAM.gov.); the Federal Funding
Accountability and Transparency Act as provided in 2 CFR part 25, Universal
Identifier and General Contractor Registration; and 2 CFR part 170, Reporting
Subaward and Executive Compensation Information.
(d) The grantee shall ensure that no CDBG funds are used to support any Federal,
State, or local projects that seek to use the power of eminent domain, unless
eminent domain is employed only for a public use. For the purposes of this
requirement, public use shall not be construed to include economic development
that primarily benefits private entities. Any use of funds for mass transit,
railroad, airport, seaport or highway projects as well as utility projects which
benefit or serve the general public (including energy-related, communication-
related,water- related and wastewater-related infrastructure), other structures
DocuSign Envelope ID:1CB665C6-023A-485E-A319-2547FFF97AD1
designated for use by the general public or which have other common-carrier or
public-utility functions that serve the general public and are subject to regulation
and oversight by the government, and projects for the removal of an immediate
threat to public health and safety or brownfield as defined in the Small Business
Liability Relief and Brownfields Revitalization Act (Public Law 107-118) shall
be considered a public use for purposes of eminent domain.
(e) The Grantee or unit of general local government that directly or indirectly
receives CDBG funds may not sell, trade, or otherwise transfer all or any such
portion of such funds to another such entity in exchange for any other funds,
credits or non-Federal considerations,but must use such funds for activities
eligible under title I of the Act.
(f) E.O. 12372-Special Contract Condition -Notwithstanding any other provision of
this agreement,no funds provided under this agreement may be obligated or
expended for the planning or construction of water or sewer facilities until receipt
of written notification from HUD of the release of funds on completion of the
review procedures required under Executive Order(E.O.) 12372,
Intergovernmental Review of Federal Programs, and HUD's implementing
regulations at 24 CFR Part 52. The recipient shall also complete the review
procedures required under E.O. 12372 and 24 CFR Part 52 and receive written
notification from HUD of the release of funds before obligating or expending any
funds provided under this agreement for any new or revised activity for the
planning or construction of water or sewer facilities not previously reviewed
under E.O. 12372 and implementing regulations.
(g) CDBG funds may not be provided to a for-profit entity pursuant to section
105(a)(17) of the Act unless such activity or project has been evaluated and
selected in accordance with Appendix A to 24 CFR 570 -"Guidelines and
Objectives for Evaluating Project Costs and Financial Requirements." (Source -
P.L. 113-235, Consolidated and Further Continuing Appropriations Act, 2015,
Division K, Title 11, Community Development Fund).
(h) The Grantee must comply with the requirements of the Build America, Buy
America (BABA)Act, 41 USC 8301 note, and all applicable rules and notices, as
may be amended, if applicable to the Grantee's infrastructure project. Pursuant to
HUD's Notice,"Public Interest Phased Implementation Waiver for FY 2022 and
2023 of Build America,Buy America Provisions as Applied to Recipients of
HUD Federal Financial Assistance" (88 FR 17001), any funds obligated by HUD
on or after the applicable listed effective dates, are subject to BABA
requirements, unless excepted by a waiver.