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HomeMy WebLinkAbout2023-09-12 Work Session Minutes Meridian City Council Work Session September 12, 2023. A Meeting of the Meridian City Council was called to order at 4:31 p.m. Tuesday, September 12, 2023, by Mayor Robert Simison. Members Present: Robert Simison, Brad Hoaglun, Joe Borton, Jessica Perreault, Liz Strader and John Overton. Members Absent: Luke Cavener. ROLL-CALL ATTENDANCE Liz Strader _X_ Joe Borton _X_ Brad Hoaglun _X_ John Overton X Jessica Perreault Luke Cavener X Mayor Robert E. Simison Simison: Council, we will call the meeting to order. For the record it is September 12th, 2023, at 4:31 p.m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: Next item up is adoption of the agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that the Council adopt the agenda as published. Borton: Second. Seal: Have a motion and a second to adopt the agenda published. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the agenda is adopted. MOTION CARRIED: FIVE AYES. ONE ABSENT. CONSENT AGENDA [Action Item] 1. Hyatt Place Eagle View Landing Sanitary Sewer and Water Main Easement (ESMT2023-0120) 2. Modern Craftsman at Franklin Colorado Ridge Sanitary Sewer and Water Main Easement (ESMT-2023-0115) Meridian City Council Work Session September 12,2023 Page 2 of 5 3. Outer Banks Partial Release of Sanitary Sewer and Water Main Easement (ESMT2023-0084) 4. Pavilion at Windsong (PAW) Sanitary Sewer and Water Main Easement (ESMT2023-0118) 5. Memorandum of Understanding Between the City of Meridian and Meridian Firefighters I.A.F.F. Local 4627 for Captain-Emergency Medical Services (EMS) Position Simison: First item on the agenda is the Consent Agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we approve the Consent Agenda, for the Mayor to sign and Clerk to attest. Borton: Second. Simison: Have a motion and a second to approve the Consent Agenda. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the Consent Agenda is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There were no items removed from the Consent Agenda. DEPARTMENT / COMMISSION REPORTS [Action Item] 6. Public Works Fiscal Year 2024 Fee Schedule Recommendations Simison: So, we will go on to Department/Commission Reports. First item up is Item 6, which is the Public Works Fiscal Year 2024 fee schedule recommendations. Turn this over to Mr. Freitag. Freitag: Mr. Mayor, Members of Council, thank you for your time this afternoon. Just a couple minutes to talk about our FY-24 fee schedule update for Public Works. This is an annual process that we go through. Our team goes out and solicits updated quotes from our vendors that supply us equipment and supplies and, then, we update those costs in our fee schedule to make sure that we are recovering appropriate costs. Probably important to note these are all just pass-through costs. There is no markup here. On this year's recommendations we do not have any new fees that we are Meridian City Council Work Session September 12,2023 Page 3 of 5 adding. There are some that are going up. There is a few that are being deleted. No action tonight that we are asking for you all. This is really just informational. Our plan is to go through the noticing process and, then, be back before you on October 3rd for a public hearing and a resolution that we would ask for some approval on and move forward with the fee schedule at that point. Pretty straightforward and I think I will hold there and stand for any questions if you have any. Simison: Thank you. Council, any questions? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you. Thanks, Alex. I took a look at the fee schedule and I -- there were some that have gone up a lot and it's not a surprise in the inflationary environment that we are in, but do you ever see costs go up to an extent that you rebid the vendors that you use or what is kind of the process that you go through? Does it go through the usual procurement process? Do you review it regularly? Just give us a flavor. Freitag: That's a good question, Council Woman Strader. We have not run into a situation in the past where we have really gone out to a bid process on these particular fees. These are one offs. So, things like fire hydrants, water meters, things like that. So, our process currently is we solicit as many inputs from the vendors that are available in the valley. If there is more than one we typically take an average of those -- those fees. We do have a few in here, you probably noted, that are -- that saw some significant increases. In fact, the water meters are among those. Mostly supply chain issues. Those meters have electronics and logic in them. So, we understand what drove that this year, but we haven't really run into a situation where we have -- we have gone out and had a process to -- to change that at this point, so -- Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: At least the process of averaging, you are using multiple bidders, so in theory -- in theory taking into account kind of a market average. It would be something worth digging into offline. But thank you for answering my questions. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Alex, to tag on to that, the -- the converse is true when you have got some of these fees that go up because of these costs they are monitored and -- and on a regular basis you take the opportunity to reduce them when those costs go down as soon as -- as soon as it's feasible, is that fair to say? Meridian City Council Work Session September 12,2023 Page 4 of 5 Freitag: Correct. We -- in fact, we have multiple fees on this schedule this year that are -- that are -- that are going down in cost as well, so -- your resolution, when you see that come before you, will have many of them increase. There is going to be some decreases and we have got about 14 that we are deleting altogether, just because they are out of date or whatever the case might be. So, you see it go both ways. We are in a unique inflationary environment. I think everybody's aware of that. So, the pieces and parts tend to be a little on the expensive side, but that's just the nature of the -- these as well. Simison: Council, any additional questions? Okay. We will see this back at a later point in time. Freitag: Thank you. EXECUTIVE SESSION 7. Per Idaho Code 74-206(c): To acquire an interest in real property not owned by a public agency Simison: Thank you. With that, Council, we are on Item 7. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we go into Executive Session per Idaho Code -- Idaho Code 74- 206(c). Borton: Second. Simison: Have a motion and a second to go into Executive Session. Is there any discussion? If not, Clerk will call the roll. Roll Call: Hoaglun, yea; Borton, yea; Cavener, absent; Perreault, yea; Strader, yea; Overton, yea. Simison: All ayes. Motion carries and we will move into Executive Session. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSION: (4:36 p.m. to 5:41 p.m.) Simison: Do I have a motion? Hoaglun: Mr. Mayor, I move that we come out of Executive Session. Meridian City Council Work Session September 12,2023 Page 5 of 5 Borton: Second. Simison: Motion and second to come out of Executive Session. All in favor signify by saying aye. Opposed nay? The ayes have it. We are out of Executive Session. MOTION CARRIED: FIVE AYES. ONE ABSENT. Hoaglun: Mr. Mayor, I move we adjourn. Simison: Motion to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5:41 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON 9-26-2023 ATTEST: CHRIS JOHNSON - CITY CLERK