HomeMy WebLinkAboutValley Regional Transit Cooperative Agreement COOPERATIVE AGREEMENT
BETWEEN
VALLEY REGIONAL TRANSIT
AND
CITY OF MERIDIAN
FOR
PUBLIC TRANSPORTATION FINANCIAL CONTRIBUTION
THIS COOPERATIVE AGREEMENT ("Agreement") is entered into this 1st day of October
2023 by and between VALLEY REGIONAL TRANSIT, a regional public transportation authority
authorized under Chapter 21, Title 40, Idaho Code ("Authority"), and the City of Meridian, a
municipal corporation organized, existing and authorized under Chapter 1, Title 50, Idaho
Code ("City")
RECITALS
a. Authority is the regional public transportation authority created to serve Ada and
Canyon Counties, pursuant to Chapter 21, Title 40, Idaho Code, and as a result of November
3, 1998 public referendum. Authority provides publicly funded or publicly subsidized
transportation services and programs in Ada and Canyon counties.
b. City is a municipal corporation authorized under Chapter 1, Title 50, Idaho Code.
C. Idaho Code § 40-2109(7) provides that Authority may enter into cooperative
agreements with the state, other authorities, counties, cities and highway districts under the
provisions of Idaho Code § 67-2328, which expressly authorizes public agencies to enter into
agreements with one another for cooperative action for purposes within the power, privilege,
or authority of said agencies.
d. Idaho Code § 40-2110 provides that counties, cities, highway districts and other
governmental entities in the region may enter into cooperative agreements with the regional
public transportation authority in order to contribute funds from any source in recognition of
costs of the authority.
e. Authority develops funding requests through an approved cost allocation methodology.
There are four categories involved in generating the initial funding request: general
assessments, service and capital contributions, and special assessments.
f. Authority has budgeted the not to exceed amount of $871,614 for City to contribute
to support services, capital and regional overhead expenses. City has budgeted the same not
to exceed amount representing the City's fair share of support for services, capital, and
regional overhead, as set forth in Exhibit 1.
g. Authority generally follows the allocation methodology to designate how City
contributions are used. However, Authority may leverage City contributions as local match to
optimize utilization of both local and federal sources of funding to ensure the most effective
use of all revenue sources.
AGREEMENT
NOW, THEREFORE, in consideration of foregoing recitals, which are made a part of this
Agreement and not mere recitals, and for other good and valuable consideration, the receipt
and sufficiency of which are hereby acknowledged, it is mutually agreed as follows:
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Section 1. Term
This Agreement shall be in effect from the 1st day of October 2023, and will terminate
on the 30th day of September 2024, unless earlier terminated pursuant the mutual written
agreement of the parties hereto.
Section 2. Purpose
The purpose of this Agreement is:
(a) For City to pay the not to exceed amount of $871,614 to Authority for Fiscal Year 2024
expenses pertaining to services, capital, and regional overhead required to support the
regional transportation services within the City's jurisdiction, as set forth in Exhibit 1.
(b) For Authority to use City's contribution for service, capital, and regional overhead
expenses included in the annual Fiscal Year 2024 budget to support services within City's
jurisdiction.
(c) For Authority to leverage City's contribution with matching federal fundingto optimize all
revenue sources available for operations, capital, and regional overhead.
Section 3. Compliance
Authority, in using said City's contribution shall comply with all conditions required by
applicable federal, state and local laws and regulations, and shall maintain, in accordance
with generally accepted accounting practices and principles, records and books of account
regarding said assessments and operating costs.
Section 4. Payment
(a) For City to pay $871,614 to Authority for Fiscal Year 2024 expenses pertaining to
services, capital, and regional overhead required to support the regional transportation
services within the City's jurisdiction.
(b) Authority shall provide City a quarterly status report on capital or other special projects.
(c) Payment shall be made directly to Authority at the following address, unless City is
notified in writing by Authority of a new address:
Valley Regional Transit
700 NE 2nd St Suite 100
Meridian, Idaho 83642
(d) City's address, for the purpose of invoice, notice or correspondence, unless Authority is
notified in writing by City of a new address, is as follows:
City of Meridian
33 E. Broadway
Meridian, Idaho 83642
Section 5. Contact Information
(a) Authority point of contact for this agreement is:
Jason Jedry, Chief Financial Officer,jjedry@valleyregionaltransit.org, 208.258.2709
(b) City point of contact for this agreement is:
Miranda Carson, Comprehensive Associate Coordination Planner, mcarson@meridiancity.org
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Section 6. Miscellaneous
(a) Each party hereto represents and warrants that each person executing this Agreement
on behalf of such party is, at the time of such execution, duly authorized to do so by such
party's governing body, and is fully vested with the authority to bind such party in all respects.
(b) If any provision of this Agreement is held invalid, illegal, or unenforceable, the
remainder shall be construed to conform to the intent of the parties, and shall survive the
severed provisions.
(c) Except as provided otherwise herein, this Agreement and any attachments hereto
constitute the entire Agreement between Authority and City concerning the subject matter
hereof. The provisions of this Agreement shall be construed as a whole and not strictly for or
against any party.
(d) The captions and headings in this Agreement are for reference only and shall not be
deemed to define or limit the scope or intent of any of the terms, covenants, conditions or
agreements contained herein.
(e) This Agreement is not intended to create, nor shall it in any way be interpreted or
construed to create, any third party beneficiary rights in any person not a party hereto.
(f) This Agreement shall be binding on the parties hereto, and their successors and
assigns.
Section 6. Indemnification
To the extent permissible by law,Authority shall indemnify, defend, protect and hold harmless
City, and it's officers, agents and employees, from and against any and all liabilities, losses,
suits, claims,judgments, fines or demands arising by reason of injury or death of any person
or damage to any property, including all reasonable costs for investigation and defense
thereof(including but not limited to attorney fees, court costs, and expert fees), of any nature
whatsoever (collectively, "Claims") arising out of or incident to this Agreement, and any
renewal or extension thereof, and arising out of or caused by the negligent or intentional acts
or omissions of Authority, it's officers, agents and employees, regardless of where the injury,
death, or damage may occur, except to the extent any such Claims arise out of or are caused
by the negligent or intentional act or omission of City or its officers, agents and
employees. City shall give to Authority reasonable notice of any such Claims. Authority shall
notify City of the counsel to be used in carrying out its obligations hereunder. City must state
any reasonable objection that it may have regarding the use of said counsel. The provisions
of this section shall be deemed to be a separate contract between the parties and shall
survive the expiration or any default, termination or forfeiture of this Agreement, and any
renewal or extension thereof. Notwithstanding anything to the contrary in the foregoing, City's
right to indemnification pursuant to the foregoing shall be limited to indemnification for such
Claims for which City incurs actual liability or expense. The foregoing indemnification includes,
without limitation, any Claim arising out of or caused by the noncompliance of any services,
programs, or activities provided by Authority under this Agreement with all applicable federal,
state, and local statutes, regulations, and requirements, including, but not limited to, the
Americans with Disabilities Act(ADA). Notwithstanding anything to the contrary in the foregoing,
(i) no employee or officer of Authority shall be personally liable to City under this
Agreement, (ii) with respect to third party Claims, both Authority and City expressly reserve any
and all of the privileges and immunities available to them, if any, under Idaho law, and
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(iii)the agreement of Authority to hold harmless or indemnify City shall be limited to, and be
payable only from, Authority's available insurance or self-insurance coverage for liability
assumed by contract available as a part of its general liability insurance program."
EXECUTED and effective as of the date first above written.
Valley Regional Tratasit: City of Meridian:
I
r
Elaine CI Robert E. Si 0 9-5-2023
Chief Ex fficer Mayor
Attest: _..,
SF.A7.
Chris Johnso , City Cle�
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EXHIBIT 1
FISCAL YEAR 2024 CITY OF MERIDIAN SERVICE AND CONTRIBUTION DESCRIPTION
Pursuant to the Fiscal Year 2024 (FY2024) Cooperative Agreement between Valley Regional
Transit (VRT) and the City of Meridian for Public Transportation Financial Contribution, this
exhibit outlines the public transportation activities in the four categories used to generate the
contribution request.
Meridian Assessments
General Assessment Service Assessment Capital Assessment Special Assessment
$83,351 $586,202 $22,361 $179,700
General Assessment: Supports regional planning efforts such as service expansion or
revisions to improve transit connections and regional operations such as the regional
customer service call center and regional transit Information Technology. In accordance with
VRT's local cost allocation methodology, these costs are divided by each jurisdiction share of
the regional population.
Service Assessment: Meridian is currently served by four fixed routes, the 30, 40, 42 and 45.
VRT has prepared a service proposal which is scheduled to occur in the summer of 2024.
Those changes would affect all four routes and add one more route, the 26, connecting the
Village to the Boise Towne Square Mall. The FY2024 service assessment covers both the
current and the proposed changes.
The proposed changes include,
• The new route 26 Ustick/Maple Grove which connects the Village to Boise Towne
Square Mall. It is proposed to run hourly Monday-Friday between 7:12am - 6:45pm.
• The adjusted route 30 Pine which connects the Village to the Ten Mile Crossing. It is
proposed to run hourly Monday-Friday between 7:30 - 9:55am and 2:27 - 6:26pm
• The revised route 40 Caldwell - Boise Express with Meridian stops along Overland
connects Caldwell, Nampa, Meridian and Boise. It is proposed to run every 30 minutes
Monday-Friday between 5:41 - 7:0Oam and 4:00 - 5:3Opm
• The revised route 42 Happy Day to Towne Square Mall with Meridian stops along
Franklin Road and Overland connecting Nampa, Meridian and Boise. It is proposed to
run hourly Monday-Friday between 6:20am - 6:45pm.
• The revised route 45 Boise State to CWI which connects downtown Meridian, Ten Mile
Crossing and the Village with CWI and Boise. It is proposed to run hourly Monday-Friday
between 6:15 - 8:3Oam and 2:45 - 7:O0pm
Except for route 45, VRT's cost allocation methodology distributes the costs of service
proportionately to the miles travelled in each jurisdiction served. Route 45 is funded as a
partnership with CWI and Boise State University. Meridian's contribution allows the 45 to run
more frequently and maintain 30-minute service through downtown Meridian. Approximately
20% of routes 40 and 42 operate within the City of Meridian. 94% of route 30 is within the
City of Meridian and approximately 15% of the route 26 is within the City of Meridian.
Capital Assessment: Supports the maintenance or purchase of physical infrastructure or
assets. The cost allocation model distributes general capital costs by where the service is
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provided. Meridian's capital contribution request for FY2024 is based on Meridian's share of
the transit service provided.
Special Assessment: Supports specific activities, projects or programs requested by the City
of Meridian. In FY2024 the City of Meridian special assessments go to support the operations
of Beyond Access, which will replace the services currently provided by Harvest Transit,
Rides2Wellness, and to continue the Meridian Veteran's Shuttle services.
VRT will begin operating a new service called Beyond Access in January. Service will operate
Monday through Friday 7 AM-6 PM with a larger service area that will allow travel within
Meridian as well as between Ada and Canyon County.
Rides2Wellness provides free transportation to eligible riders to medical appointments at
participating clinics. Costs for this program are assessed on a per ride basis. The estimated
ridership for Rides2Wellness is 6,198. The Federal Transit Administration provides a 50%
match for local contributions to this program. Local contributions to this program come from
St. Luke's, Saint Alphonsus, Saltzer and the City of Meridian.
Meridian Veterans Shuttle provides free transportation for Meridian veterans Monday - Friday
from 7:00am to 5:30 pm between Meridian and the Boise Veterans Administration Medical
Center.
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