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HomeMy WebLinkAbout2023-07-25 Work Session CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, July 25, 2023 at 4:30 PM Minutes ROLL CALL ATTENDANCE PRESENT Councilman Joe Borton Councilwoman Liz Strader Councilman Brad Hoaglun Councilman John Overton Councilwoman Jessica Perreault Councilman Luke Cavener Mayor Robert E. Simison ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved Motion to approve made by Councilman Hoaglun, Seconded by Councilman Borton. Voting Yea: Councilman Borton, Councilwoman Strader, Councilman Hoaglun, Councilman Overton, Councilwoman Perreault, Councilman Cavener 1. Approve Minutes of the July 11, 2023 City Council Work Session 2. Approve Minutes of the July 11, 2023 City Council Meeting 3. Extended Stay America-Meridian Sanitary Sewer and Water Main Easement No. 1 (ESMT-2023-0095) 4. 2055 S. Locust Grove Water Main Easement (ESMT-2023-0079) 5. Final Plat for Apex Northwest Subdivision (FP-2023-0010) by Brighton Development, Inc., generally located 1/2 mile East of S. Meridian Rd./SH-69 and 1/8 mile north of E. Lake Hazel Rd. 6. Final Plat for Centerville Subdivision No. 1 (FP-2023-0009), generally located in the SE Corner of E. Amity Rd. and S. Hillsdale Ave., by Kent Brown Planning Services. 7. Final Plat for Lennon Pointe Subdivision (FP-2023-0004), by Rodney Evans + Partners, LLC., located at the Southeast corner of N. Linder Rd. and W. Ustick Rd. 8. Final Plat for Sagarra Subdivision No. 1 (FP-2023-0008) by Sagarra Phase 1, LLC., generally located at the southwest corner of N. Bergman Ave. and W. Orchard Park Dr. 9. Findings of Fact, Conclusions of Law for Cole Valley Christian School Pre-K-12 (H- 2023-0011) by LKV Architects, located at 7080 W. McMillan Rd. 10. Findings of Fact, Conclusions of Law for Julia Subdivision (H-2023-0003) by Hesscomm Corporation, located at 2435 N. Black Cat Rd. 11. First Amendment to Real Estate Purchase Agreement Between the City of Meridian and the Meridian Development Corporation 12. Development Agreement (Ten Mile Public Storage H-2022-0016) Between the City of Meridian and PS Mountain West, LLC for Property Located at 4065 N. Ten Mile Rd. 13. Resolution 23-2397: A Resolution Approving the Program Year 2023 Community Development Block Grant Action Plan 14. Resolution 23-2398: Resolution in Support of the Gowen Thunder Airshow; Approving a Contribution in the Amount of Five Thousand Dollars; and Providing an Effective Date. 15. Resolution No. 23-2399: A Resolution of the City Council of the City of Meridian Appointing Robert E. Simison to Seat 5 of the Meridian Development Corporation; and Providing an Effective Date 16. City of Meridian Financial Report - June 2023 ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] DEPARTMENT / COMMISSION REPORTS \[Action Item\] 17. Public Employee Retirement System of Idaho (PERSI) Update 18. Strategic Plan Bi-Annual Update 19. Community Development: Linder, Franklin to Overland and Black Cat at McMillan Cost Shares 20. Overview of Proposed Franchise Ordinance Pertaining to Idaho Power Company EXECUTIVE SESSION 21. Per Idaho Code 74-206A (1)(a): To Deliberate on a labor contract offer or to formulate a counteroffer. Vacated ADJOURNMENT 6:10 PM Meridian City Council Work Session July 25, 2023. A Meeting of the Meridian City Council was called to order at 4:30 p.m. Tuesday, July 25, 2023, by Mayor Robert Simison. Members Present: Robert Simison, Brad Hoaglun, Joe Borton, Luke Cavener, Jessica Perreault, Liz Strader and John Overton. Also present: Chris Johnson, Kurt Starman, Caleb Hood, Vince Koontz, Mike Barton, Amanda Carson, Sean Harper, Kris Blume and Dean Willis. ROLL-CALL ATTENDANCE Liz Strader _X_ Joe Borton _X_ Brad Hoaglun _X_ John Overton _X_ Jessica Perreault _X—Luke Cavener X Mayor Robert E. Simison Simison: Council, we will call the meeting to order. For the record it is July 25th, 2023, at 4:32 p.m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: Next up is adoption of the agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move adoption of the agenda as published. Borton: Second. Simison: Have a motion and a second to adopt the agenda as published. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the agenda is adopted. MOTION CARRIED: ALLAYES. CONSENT AGENDA [Action Item] 1. Approve Minutes of the July 11, 2023 City Council Work Session 2. Approve Minutes of the July 11, 2023 City Council Meeting Meridian City Council Work Session July 25,2023 Page 2 of 33 3. Extended Stay America-Meridian Sanitary Sewer and Water Main Easement No. 1 (ESMT-2023-0095) 4. 2055 S. Locust Grove Water Main Easement (ESMT-2023-0079) 5. Final Plat for Apex Northwest Subdivision (FP-2023-0010) by Brighton Development, Inc., generally located 1/2 mile East of S. Meridian Rd./SH-69 and 1/8 mile north of E. Lake Hazel Rd. 6. Final Plat for Centerville Subdivision No. 1 (FP-2023-0009), generally located in the SE Corner of E. Amity Rd. and S. Hillsdale Ave., by Kent Brown Planning Services. 7. Final Plat for Lennon Pointe Subdivision (FP-2023-0004), by Rodney Evans +Partners, LLC., located at the Southeast corner of N. Linder Rd. and W. Ustick Rd. 8. Final Plat for Sagarra Subdivision No. 1 (FP-2023-0008) by Sagarra Phase 1, LLC., generally located at the southwest corner of N. Bergman Ave. and W. Orchard Park Dr. 9. Findings of Fact, Conclusions of Law for Cole Valley Christian School Pre-K-12 (H-2023-0011) by LKV Architects, located at 7080 W. McMillan Rd. 10. Findings of Fact, Conclusions of Law for Julia Subdivision (H-2023- 0003) by Hesscomm Corporation, located at 2435 N. Black Cat Rd. 11. First Amendment to Real Estate Purchase Agreement Between the City of Meridian and the Meridian Development Corporation 12. Development Agreement (Ten Mile Public Storage H-2022-0016) Between the City of Meridian and PS Mountain West, LLC for Property Located at 4065 N. Ten Mile Rd. 13. Resolution 23-2397: A Resolution Approving the Program Year 2023 Community Development Block Grant Action Plan 14. Resolution 23-2398: Resolution in Support of the Gowen Thunder Airshow; Approving a Contribution in the Amount of Five Thousand Dollars; and Providing an Effective Date. 15. Resolution No. 23-2399: A Resolution of the City Council of the City of Meridian Appointing Robert E. Simison to Seat 5 of the Meridian Development Corporation; and Providing an Effective Date Meridian City Council Work Session July 25,2023 Page 3 of 33 16. City of Meridian Financial Report - June 2023 Simison: Next up is the Consent Agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we approve the Consent Agenda and for the Mayor to sign and Clerk to attest. Borton: Second. Simison: I have a motion and a second to approve the Consent Agenda. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the Consent Agenda is agreed to. MOTION CARRIED: ALLAYES. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There were no items moved from the Consent Agenda. DEPARTMENT / COMMISSION REPORTS [Action Item] 17. Public Employee Retirement System of Idaho (PERSI) Update Simison: So, we will move right into Department/Commission Reports. First item up is Item 17, which is a Public Employee Retirement System of Idaho update. I don't know if -- we will have Ms. Storms or Don Drum here to present. Good afternoon. Drum: Good afternoon. Thank you, Mr. Mayor. I have a handout here. So, while he is passing those out -- my name is Don Drum. I'm the executive director of PERSI. I have with me today my Deputy Director Mike Hampton. So, we are both here. Hopefully we can answer your questions. What I understand that you want today is just a brief update on PERSI and so I'm -- I have tried to keep this at what I think will be about ten minutes and, then, allow whatever time you need for questions. So, if we go to the second page there that talks about the welcome and I'm going to give you a snapshot of what happened to PERSI in 2023. 1 will focus on two areas, the statutes and -- the statute and the two statutes that basically impact the reemployment of public safety officers, which is kind of a hot topic right now out there and, then, I will give you a -- kind of an update of the board's actions to hopefully sustain the fund in PERSI and what they are doing to make sure that happens. So, if we go to the -- this page here, the snapshot of 2023, when you look at this page you can see that we gained about 1.2 billion dollars in assets this last year. So, fiscal year 2023 was much better than fiscal year 2022 for us. We actually had a loss in 2022. The other real important number on here is the Meridian City Council Work Session July 25,2023 Page 4 of 33 amortization. So, you can see at the beginning of the year our amortization for the unfunded liabilities was in excess of one hundred years. You can see at the end of the year it was down to 12.8 and I will talk why and how that big change came about. You can see on the far right-hand side there the membership. So, we have 76 -- almost 77,000 active members. We have got 55,000 just over that. Retirees. And we have got over 868 employers in PERSI. So, there is a lot of people in PERSI. Things that happened this year is we hired a new CIO. We actually got a new board trustee. Lori Wolff from the state is the new trustee. Sue Gould, who was the director of agriculture, she went off the board and the biggest thing probably that happened legislatively was the change and the return to work reemployment of public safety officers. I will talk first about the statute associated with the amortization, because this is going to be a key when we get to contribution rates. So, the statute says that if the unfunded liability for PERSI is 25 years or greater, the board must take action and the only action the PERSI board can take is they can propose to adjust contribution rates. They cannot change benefits. Only the legislature can change benefits. So, in this last year, because we were over one hundred years, they had to propose some contribution rate adjustments and on the next page here I will talk through these four adjustments. So, one of the very first things the board did is historically we really haven't readjusted who was paying the rates and the amounts that we were paying between the classes of employees or members in PERSI. So, PERSI has three classes. They have general members, teachers, and public safety and what we found was general members were paying the greatest share of the unfunded liability and so the first thing the board did is they said in fairness to everybody we should have each class paying the same percentage to the unfunded liability. So, beginning July 1 of this fiscal year, 2023, we implemented the first rate increase here and we call that the fairness adjustment and that makes every class paying the same percentage for the unfunded liability. Then in order to get their amortization back down under 25 years they had to propose rate increases and the proposed rate increases are the three listed below here. So, historically when PERSI is over the 25 years they historically have done three rate increase proposals. By law we have really about 18 months to decide whether we need to implement those or -- and if we don't need to we can postpone them and if we get well enough funded in the future we can eliminate them. Historically we propose three rate increases and we generally postpone them for a couple of years. We generally implement one of them and, hopefully, can eliminate the other two. That's kind of been our history. This year we proposed the three rate increases and if you look at those you can see the final two are rather significant. The reason they are significant is we actually thought we were going to lose money again this year and so we built in enough cushion where if we lost money in FY-23 we could absorb that with the rate proposals we had on the table. We actually, in FY-23, made my -- made a net return of 9.25 percent. So, we are in pretty good shape right now. The board has a lot of actions as they consider what they are going to do with these rates and they will make that decision between now and October and they have the ability to postpone them. They have the ability to do several other things and we will just wait and see what they do. I will quickly talk about return to work. So, return to work this year was a bill that was passed. It affected State Code 5913566. With this bill what the bill drafters wanted to do is have the ability to rehire retired public safety officers and they also wanted to be able to rehire them within 30 days of their Meridian City Council Work Session July 25,2023 Page 5 of 33 termination. Normally we have a 90 day break. They changed it TO 30 days, which is acceptable. So, the requirements for that are that you simply have to retire from PERSI, you have to be over 50 years of age and you have to retire after July 1 and, then, you cannot return until after August 1st, because the rules in PERSI say that you have to receive your first retirement benefit to be considered retired. So, an employer has a choice. You do not have to hire these people, but you can hire a person who is a retired public safety officer. You can return them to any position in the city, so it doesn't have to be public safety, It can be a general position. And the other requirement is the employee and the employer must pay a contribution rate and the reason that is is what we have found historically is when these return to work things happen it changes the retirement pattern of the plan, it drives up the cost and because of that we are going to have to have them pay the contribution rates to help pay for the cost. And, then, the final slide I will talk about and, then, I will stand for any questions is sustaining the fund. So, there has been a significant amount of talk by our PERSI board over the last three or four years about sustaining the PERSI fund and so PERSI statute allows for a mandatory one percent COLA for retirees and, then, the board has the discretion to give the retirees the amount of the CPI for that year, August -- August CPIU up to an additional five percent. So, if the CPIU is sick, they could give one percent mandatory and a five percent discretionary, but they don't have to give the discretionary. Historically we have tried to keep all the retirees whole. As a matter of fact, up to 2020 retirees were whole. They had been caught up on all the CPIU payments. But we are having an expanding number of retirees and pension COLAs are fairly expensive. A one percent COLA today cost 130 million dollars and so this last year with inflation at 8.3 percent we actually only gave the one percent mandatory COLA, which was a little frustrating to some people. But I think the important message for everybody to understand is if -- if we go out and willy-nilly discretionary COLAs it can drive up the cost of the plan. Active employees would have pay for those -- that cost. And the board is not going to do that and put the plan in jeopardy of not being able to sustain the plan. So, we are going to use good diligence on deciding when and if we can give COLAs. We still want to give COLAs, we want to keep the retirees whole, but we will not do it at the expense of the plan and we will not do it and put that burden on the back of employers and the active employees and so maybe with that I will just stop and answer any questions you might. Simison: Thank you Don. Council, any questions? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you very much. It's Liz. Council Woman Strader. Sorry, I can see you looking around, so -- appreciate you coming. I have a few questions. One question had -- and just if you could clarify, because I -- we were looking in our, you know, future financial plan and we saw these rate increases in the next couple of years and they were significant. Can you talk a little bit about that? You said you sort of built your rate increases in the future assuming that you had another year for returns. So, what kind of Meridian City Council Work Session July 25,2023 Page 6 of 33 returns are you targeting and what -- you know, what do you need to achieve to avoid those or when those will be implemented? Drum: Mr. Mayor, Council Woman, that's a really good question. So, PERSI has an assumed rate of return for -- of a net 6.3 percent. So, we assume every year and we build our contribution rates based on a return of 6.3 percent and so what we did last year as we had that loss and we looked at what was happening and we got into the board meetings where they were discussing rates, we had a bunch of our investment experts in the building that day and at that time the market was upside down. So, if you watch the market, it's -- it's going sideways and up and down quite a bit and so at that time the board asked those experts what they thought we might expect for return in FY- 23, the year that just ended in June, and that day the -- the experts said we think you should expect a return of zero to a negative six and so the board, then, asked me -- they said what do you think we should do and I said, well, one thing you could do, rather than possibly having to propose rate increases two years in a row, is you could try to propose a rate increase that would absorb a six percent loss and that way you would only have to make one proposed rate increase and, then, if it turns out, like it historically does, if the market recovers we can adjust those rate increases. So, we assumed a six percent loss, rather than a 6.3 percent gain when we set those rates as high as they were. What we actually wound up with was a 9.25 percent gain. So, we outperformed our assumed rate of return. So, we are about 15 percent higher than what we thought we would be, which really opens the playbook for the board on what they might want to do with the rates. So, they could go in, they could do like we historically have and simply postpone those rates and move them one year out into the future. They could go ahead and postpone some of them and -- and change those last two. So, I guess my advice from a budget standpoint would be we are not out of the woods yet with the volatility in the market. I think if I were budgeting I would assume maybe our rates are going to go up one and a half to two percent and, then, we want to see the market stabilize and if it stabilizes hopefully we can eliminate some of those rate increases in the future and we really won't know for probably another year what's -- the stabilization you are going to see in the market. I hope that answers your question. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: It does. Is there like a statutory cap or is there any type of capping mechanism within the structure of PERSI? In other words, let's say that -- not that this would happen, but it wouldn't be unusual for markets to correct by 50 percent. It could happen. It's happened many times historically. Let's say that we have like an unprecedented correction or recession or even a depression, is there a limit to the amount of rate increases that PERSI can put through to its members? Drum: That's another good question. So, Council Woman, so there is not anything in statute that limits it. So, the limit is the tolerance of the legislature and the tolerance of our employers and so I have been preaching as I tour the state and meet with Meridian City Council Work Session July 25,2023 Page 7 of 33 employers for probably five years I think there is a glass ceiling out here on where rates can go to. I don't know where we are, but I'm guessing we are pretty close. Okay? And so my assumption is that when we get to that glass ceiling there is going to be pressure from employers like you or pressure from the legislature to make changes -- appropriate changes to PERSI to try and control the contribution rate growth and so I think we have to keep that in mind. I would say I don't think we are at the glass ceiling today, but I think we are very close, and one of the things that I preached people to keep in mind when you make a benefit enhancement, like the reemployment, it may be a very good enhancement and it may have benefits for all the employers, but it increases the cost of PERSI and it brings you closer to that glass ceiling and when we get there we are going to have to be ready to make adjustments and my advice would be that I think we ought to start thinking about those adjustments now. PERSI was built for a 1960s workforce. Think about the workforce today. The workforce is way different. So, I think our rules associated with your Rule of 80, your Rule of 90 and some other things could be tweaked, you could actually provide the same equivalent benefit for future retirees as you have for today, but you could tweak the system and make it more sustainable. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: One more and, then, I promise to stop hogging the mic. Is your investment mix very sensitive to interest rates? Is that part of the problem? Are you very heavy into fixed income or, you know, kind of-- give us a flavor for how PERSI invests? Drum: We have a very diversified investment. So, we are 70-30. We are 70 percent in equities, 30 in -- in fixed markets. We don't have a heavy investment in fixed income. We are probably heavier in equities. We -- we tend to be somewhat conservative. So, if you were to look at other pension systems -- I will take this year, for example, where we had a 9.25 net return. If you were to look at some of our peer systems they may have had a better return. So, we don't try to outperform the market in the good times. Where we outperform the market is in the bad times and so we recover fairly quickly and I can go back to the great recession and at the bottom of the great recession, 18 months after it bottomed out, PERSI had more assets than they had when we went into the great recession. We recovered very quickly. Strader: I was just going to say it was a very tough year for investors that had a 60-40 or 70-30 portfolio. So, you got hit twice. You got hit on the interest rates high and you got hit on the equity market, so hat's off. Overton: Mr. Mayor? Simison: Councilman Overton. Meridian City Council Work Session July 25,2023 Page 8 of 33 Overton: Don, full disclosure. I sit up here as a PERSI retiree, 27 and a half years in PERSI and during that time I watched many many years when the scheduled increases would be set back year after year because the markets were doing well and as a retiree looking at it from the other side, when that one percent came up this year I understood, because my son's in PERSI now and I don't want to see that all the officers and all the teachers and all the staff members that are paying into PERSI have to continue to pay higher and higher rates just to try to increase the retirement cost of living. It's understandable. You guys have always run a very conservative fund. When the market turmoil happened ten, years ago, PERSI was listed as one of the top ten funds in the nation for how it was run through those times of turmoil and I appreciated that, because I watched so many funds throughout the country that were not run that way that were on the ropes and I have appreciated how PERSI's been run all these years and it encourages me what you are telling us today. I'm a little concerned about the new statute, but we are not going to know the full impact for a few years on how that's going to cause any disruption or cost, but I have a lot of appreciation for what you guys have done and how it's run today. Drum: Thank you very much. I might add something to that, even though there wasn't a question. As -- you know, we have had some people criticize us for what we did in regards to COLAs this year. So, Social Security gave an 8.3 percent COLA I believe. And what we have told those people is we are not Social Security and if you listen to the news on Social Security prior to their 8.3 percent COLA there was a projection that they would adjust benefits down to 80 percent of what they are today in 2035. After they gave that COLA I have heard that that adjustment may occur sooner. PERSI is not going to make decisions to provide COLAs that have a direct impact to the benefit we paid our retirees. The benefit to me is more important than the COLA. Cavener: Mr. Mayor? Seal: Councilman Cavener. Cavener: Appreciate Council Member Overton asking a question kind of along the lines of where I was coming from. He did it much more articulately than I would. But my question to that point was also somewhat around your -- your board members. Are all PERSI board members also PERSI contributors? Drum: Good question. So, PERSI has five board members. Three of the board members, when they are appointed to the board, cannot have any previous PERSI service. So, they get service when they are on the board, but they can't have service prior to being on the board. Three of them. Two of the PERSI board members have to have -- they have to be active employees when they are put on the board with ten or more years of service. So, right now our two active employees -- is she recently retired. It's Joy Fisher from the U of 1. And, then, Lori Wolff, who is the administrator of the division of human resources on it. She just came onto the board. And the smallness of our board is a real benefit to PERSI. Other boards have up to 25 members. A lot of them have 15. A lot of them are divided between politicians and union people and they Meridian City Council Work Session July 25,2023 Page 9 of 33 use the pension to negotiate. That's why California, Illinois, New Jersey and some of them are in trouble and so one of the strengths of PERSI is the fact we only have a five member board and the board and employers and governor and all the legislatures have taken care of this fund. You -- you have one of the best funds in the nation and it's really -- the people at PERSI deserves some credit, but not a whole lot. It's really because of all of you and all the people I mentioned that deserve the credit for taking care of this fund. Cavener: Mr. Mayor, maybe one or two more real quick if I may. Simison: Councilman Cavener for the duration. Cavener: Thanks. Appreciate you kind of spotlighting Statute 59-1356. Don, does that also impact part-time employees or is that only specifically related to full-time employees? If somebody retires and comes back in a full-time capacity or can they came back and -- and work, you know, halftime, quarter time for a -- a jurisdiction? Drum: Mr. Mayor, Councilman, so that's -- that's a really good question, too. So, basically, PERSI actually right now for general members and public safety employees has to return-to-work laws and there is returning part time. So, I will start with the part time. Under PERSI rules if you retire and want to come back to work part time you have to wait 90 days, you can come back part time. Part time is working 19 hours -- or under 20 hours a week or for four months and 28 days you can work full time, then, you have to take a 30 day break. Okay? If you are retired and -- and working part time it may not be advantageous to you to go to the new public safety rate. So, the new public safety deal is you are not eligible unless you retired after July 1 of 2023. If you are retired and you want to go back in that capacity you have to pay contribution rates at the public safety rate. As part time you don't pay any contribution rates. Okay? So, the old part- time rules are still in effect. People can utilize that. My advice to somebody is if you are thinking about going full time under the other thing I would talk to us and find out the real impact to you before you do that. It's not really -- it may not be advantageous to you to do that. Cavener: And just maybe lastly, Don, again, appreciate you guys being here. This is both educational and enlightening every time that you are here before us. So, recognize so much of your work is guided by state statute and through our legislature. What -- what advice or direction are you giving to local jurisdictions -- I mean if -- if you had a magic wand is there anything that you wish local jurisdictions would do more of, less than, incorporate, drop? Any advice to give us? Drum: That's a really good -- that's a loaded question. So, I guess my advice to employers is always understand PERSI. PERSI is a key component of public sector employment in Idaho. One of the valuable reasons that we are able to attract and retain public employees is because of PERSI. Everybody knows we don't pay public employees the private sector rates, but the private sector does not have PERSI and so I always tell people you have to stay engaged, you have to understand, and I think at this Meridian City Council Work Session July 25,2023 Page 10 of 33 point -- now, I'm -- I'm getting ready to retire and so I -- I'm going to speak maybe more freely than I would otherwise. I think -- I think PERSI's at a crossroads here. So, talked about the 1960s workforce and the workforce of today. We talked about the higher proposed contribution rates. I think there is going to be some questions from employers and the legislature about PERSI in the next -- I'm going to say one to five years and I think we all have to be prepared to make the appropriate adjustments to PERSI to be able to sustain the fund, to keep it as part of your compensation package at the -- at the employer level and to make sure that we protect this fund for future employees. It's very valuable and so I will try and stay engaged in my retirement and you as -- on the City Council is engaged as you can be in understanding what legislators are saying and contacting us at PERSI. Although I won't be there, I'm probably going to be doing something that you can contact me, but you can definitely contact Mr. Hampton. Cavener: Thank you. Simison: Council, any additional questions? Borton: Mr. Mayor? Simison: Oh, yeah. Mr. Borton, you want to be on the record. Borton: Yeah. All right. I was going to jump on the thank you train. So, Don and Mike Hampton, your whole team does deserve a lot of thanks and -- and your point about the value of the PERSI component to compensation for public employees is a really big deal. That cannot be understated. So, we all benefit and appreciate the ability to -- to use that as part of our recruitment of the talent that we have, like the other employers that are all members of your organization. The stewardship that you talk about, the hard work that your board does, the secret sauce that you have cultivated over the years has paid huge dividends throughout the state. Meridian has benefited immensely by what you have done and the track record you have created. So, as -- as a City Council member and also as a friend, a big thank you to that leadership. That's tough. You get a lot of arrows pointed at you. The session can be tough every year. But you hold to a true north and we all are grateful for that. I -- I, for one, am very appreciative. You and -- and Mike Hampton have done a phenomenal job and I look forward to the continued success that you provide. Drum: Thank you. Simison: So, Councilman Borton, do they play better offense or defense? Borton: So, I was telling stories from old optimist football days. So, I won't put any of that on the record. Simison: Fair enough. Well, let's leave it there, so -- all good. Meridian City Council Work Session July 25,2023 Page 11 of 33 Drum: Mr. Mayor, I -- I could share one story if you have time about offense or defense. And -- and not about Optimus Football, about PERSI. So, I'm a big advocate for personalized service and I'm a big advocate for touring the state and keeping employers informed and working with the legislature and all that and nationally people -- I tell people about my travels around the state and I put 12 to 15 thousand miles on my car almost every year doing this and sometimes they -- they talk to me about being out of the office all the time and I talked to them the value of that and how we educate people and people understand it and they talk to their legislators and in Idaho we are one big team and so we brought the -- the national conference to Boise about three years ago and we were at the Capitol and this tour guide took everybody up into the gallery and starts talking to them and he says who are you people? And they told him that they were with National Pension Systems and he goes, hey, have you heard about PERSI and he starts telling him all the stuff that I distribute in these handouts. This is a guy that just -- a public employee just working at the capital that wasn't prompted and they all looked at me and smile thinking I had prompted him. I hadn't given him anything. So, you guys protect our system. Our members take care of it and when they learn about it and we give them the tools to defend it they do a good job. So, I think maybe that's defense with a little bit of offense added. Simison: Thank you. Appreciate it. Thank you, Don, very much for -- Drum: Thank you. Simison: Thanks for being here. Appreciate it very much. 18. Strategic Plan Bi-Annual Update Simison: Okay. All right. With that we will go on to Item 18, which is strategic plan bi- annual update. Mr. Koontz. IRL at the request of Council. There you go. Koontz: I am here, so -- except this one works better. So, good afternoon, Mr. Mayor, Members of Council. I'm here to present the bi-annual strategic plan update for our 2021 to 2025 strategic plan. I got really inspired by budget meeting jokes, so I'm going to give you one real quick. So, what do you call a reluctant potato? A hesitator. Yeah. Okay. Sorry about that. Okay. I'm going to get this stuff -- so this one works. Okay. So, on the agenda -- so, I have got a recap of what's been achieved during this past plan period from January to June, recap by focus area of key highlights of work that relate to achievement of the goals and the plan. I have got ongoing execution and, then, answering any questions you might have. So, fairly standard. So, from the January to June recap we have -- this represents half a year of -- of achievements and execution in the plan. I'm happy to report that we have completed 89 of 354 tactics in the plan, which is about 25 percent of the total tactics. There is currently work being done on 90 percent of the tactics in the plan. So, you know, good key achievements there. I -- I wanted to highlight some of the key achievements that have happened since we executed the plan in 2021. You all as a City Council developed the focus areas and the goals and adopted them in early 2020 and in 2021 we started execution Meridian City Council Work Session July 25,2023 Page 12 of 33 of the plan. So, some of the key highlights include our parks master plan update, along with our urban forestry plan. The Lakeview Golf Course and setting in those guiding principles and their master plan. Guiding important projects and outlining the future of what it means to be a vibrant sustainable community. Police and fire have taken important investments in design, development and staffing of our fire stations and precincts. Our staff and partners has also taken action under Linder Road and associated design and public communication for our transportation commitments. We are currently growing responsibly with an emphasis on safety through our streetlight master plan, intersection and pedestrian task force and updates to our open space and amenities requirements package for development. And, you know, more recently you also heard on the solid waste master plan. So, there is a variety of key achievements that have happened in the plan to support our community and our community's desires. So, I'm going to go through by focus area and highlight some of the key work that's been done from January to June of this calendar year. Under responsible growth, which is about enhancing our long-term comprehensive -- comprehensive vision and prioritizing in-fill development and encouraging affordable and diverse housing options, staff has been currently updating the staff report template and getting additional feedback from planning and zoning. These reports will also include analysis on mixed- use, longer term impacts on remaining zoning types and underserved areas, along with adjacent development impacts. They will be working on bringing that to you in the next few months. Our economic development team and community development are currently researching how to best utilize improvement districts, both local improvement districts and community improvement districts and they will be engaging with external SMEs that work with CIDs and LEDs together to gather a better understanding of how each one of these tools works and present that to you. Under -- under transportation infrastructure, which is about prioritizing safe and connected community, including partnerships, pathways and congestion challenges. Liner road overpass design has continued to move forward and they are currently at the 75 percent design review. We expect a substantial completion of that towards the end of the year and Keller and Associates has been continuing the right of way conversations as -- as progress moves forward there. Conversations with ITD are advancing and they are in their CIP, but as of yet we are unfunded. Pathways. You heard earlier from -- early in the year from -- from -- from parks on our Five Mile Golden Spike to connect Ten Mile and Black Cat and that started -- significant work has started connecting those pathways throughout the system with the connect -- with increasing safety accessibility of services, we had our initial meeting with the Intersection and Pedestrian Task Force -- Safety Task Force to review intersections and define opportunities to improve safe travel. We have also completed our streetlight master plan update to formalize underserved areas in Meridian and to add LED lighting options throughout the community, which will both impact safety and crime. Public -- under Public Health and Safety, more recently Fire Department Community Risk Assessment and Community Standards of Cover document were updated and will serve as part of our accreditation process. The self-assessment will be updated, which will include a 500 page organizational diagnostic and we should have most of those approved by the end of 2023, which will help serve the community better -- better with the improved ISRB rating. As long as -- as far as Public Works, the sewer master plan is currently in -- Meridian City Council Work Session July 25,2023 Page 13 of 33 Seal: Vincent, do you want to advance your slides? Koontz: Oh. Absolutely. I thought I did, but I didn't. The sewer master plan is in final stage and will be ready shortly for the sewer master plan. The wastewater recovery facility plan and water master plan task orders have been developed and approved and these plans will be underway in FY-24 and currently the digester six and sidestream treatment projects will be starting construction shortly. Under vibrant sustainable community, Discovery Park phase two has been moving forward rapidly with the bike park and skate park -- skate park construction and we will be continuing with seating areas with the grass and the -- throughout August. Lakeview has heard from the parks staff on long term plan for the clubhouse bathroom and shade structure. The shade structure is currently being engineered and will be installed when building permits are obtained and the irrigation system and concrete paths are currently fully operational. The solid waste master plan was brought before you for review in June and will guide our waste stream diversion and detail out some communications and program goals. Public Works will also be applying for energy efficiency funding and for Cl -- CIP projects in FY-24 and '25, which I believe you guys heard about in the budget discussion. And under government excellence our innovation and change academy recently launched our internal innovation portal, which will help with -- with help from IT, which will help track, communicate -- and communicate with employees about their process improvements. This project eliminates paper forms, provides management with data through the use of power BI. Our community development department is also working on a process improvement related to the easement process, as well as improvements on how we receive and provide feedback to our customers. We also have implemented a recognition program for process improvement program, innovation change academy, that provide an opportunity for the community to lunch and learn with sessions and also to work with our various providers in the community to talk with them about process improvement projects. On the mymeridian podcasts we have had over 3,100 downloads and are currently recording season two of this successful program. So, kudos to Sahand and the communication team for that. Obviously, you guys heard that we have made some major improvements to the website, so that was a key major accomplishment there. As far as -- as far as ongoing plan execution, we are continuing to evaluate data from the citizen survey. We are -- we are partnering with a consultant to continue to examine our planning and zoning and traffic services, which were areas of opportunity in the citizen survey. So, we have had several focus groups and look to develop additional survey instruments and apply some of those things to the 2024 citizen survey, which is an essential tool for our strategic plan, because it's a -- it's a big key of our outcome measures for that plan. In December I looked to update you as kind of a mid-plan review, because it will be about two and a half years in. So, it will be a little more in-depth review of where we are at, where we are going to be, what we expect to accomplish in the back half of the plan. So, looking -- looking forward to the future we will also be looking to align resources for the next strategic plan and, then, gather ideas for policies and future implementation ideas. And with that I will stand for any questions if you have any. Meridian City Council Work Session July 25,2023 Page 14 of 33 Simison: Thank you, Vincent. Council, questions for Vincent? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Thank you. That was fantastic. Love hearing all the victories; right? It makes us -- gives us a big picture sense of -- of what actually has been accomplished when we are making all these small decisions every week. Could you talk about -- I believe you said that there were staff that were going to be studying about CIDs and LEDs. Could you just give us maybe an understanding of what the intention was and kind of what the background was leading to the decision to look into those options as revenue generating sources? Koontz: Sure. Council Woman Perreault, I -- what I -- what I know about it is I know that the economic development staff has engaged on those topics on how to better utilize them from firms that have typically done that, but I don't have a -- I don't have enough information to really give you a lot of information on that, but I could probably bring something back to you. Simison: And I can answer that question. I mean really this has just been -- when we look at the ways that we can have growth pay for growth, these are just two other tools that the city traditionally has not utilized and part of that's been to make sure we understand what would be -- what would be the impacts to whom if we were to want to look at utilizing them from that standpoint. So, we actually just did have a conversation about a month ago with a firm that specialized in these and it's still in the analyzing the information process. But that's really what it was is just like -- if we want to deploy this tool in certain areas, such as southwest Meridian, that's probably the area that you could -- you know, where we have had some challenges where we have roadways, which are currently impacted by county developments that if we want to see offsite improvements this is a way that we could engage with the development community if we were wanting to see growth in that area. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Thank you. I think it's always important to know what options are available and to at least know what tools are out there. Our neighbors to the south had -- had done an LED for their sewer plant and -- and it was tough for them during the recession. So, it's -- it's good to maybe even chat with them at some point and -- and see how to -- how you -- I don't know if you ever recession proof anything, but -- but what that looks like sort of in a long term way to -- to absorb the bumps, but also still accomplish what -- what those funds might be used for. So, I think whether you -- city chooses to do it or not, I think it's great to at least know what the options are, so awesome. Thank you. Strader: Mr. Mayor? Meridian City Council Work Session July 25,2023 Page 15 of 33 Simison: Council Woman Strader. Strader: I mean I guess I have a couple things to throw out there. I sort of view it like the strategic plan should be able to evolve and we should be able to add things. Like it shouldn't just sort of stay like a static thing that just gets like refreshed every four years or whatever. So, some things I thought might be helpful to add would be -- you know, we have had some discussion about creating some type of a north-south corridor in our pathways network. So, I think that's something that's worth considering. There has been a lot of discussion about making sure that our fire department is resourced for fighting fires with larger high rise structures. I know that there was some discussion and -- and a little bit of work done on that. So, that's something to discuss. On the water quality one I just think we should dig into that a little bit. You know, uranium content in our water has been a point of discussion. It sounds like that's gotten a lot better, but I think that's something to keep an eye on, as well as, you know, the PFAS chemicals, the forever chemicals or something that's kind of emerging. And, then, my final suggestion is I think we need to continue doing a city employee survey. I think that's important to make sure that we are focusing on government excellence and have a good pulse on what's going on in our different departments. So, I just wanted to throw those ideas out there. I think, you know, those are things that we could add to the plan that we really had like a lot of discussion about or at least some discussion about. I think it would be good for us -- you know, it's easy sort of for the end of a term to like take your eye off the strategic plan and I just feel like it's really important to continue updating it and make sure those ideas kind of move forward. Koontz: Yeah. Council Woman Strader, I -- I agree with you that some of those things could be discussed with the departments. I know that the citizen survey -- I had a conversation with director -- with Debbie, basically, and, you know, she's got some ideas about where she would like to take out her vision and, you know, just discussions with -- with leadership on that. So, you know, I take your input on that and I will have conversations with the directors and if -- if it happens to be something where it's going to change the direction through one of the goals that we adopted or, you know, changes something, a focused area, that's in the purview of City Council to go make that kind of change. So, whether or not it rises to that level or if we don't see that it matches one of those goals currently, that would be where I would say like as a Council body we need to make that decision if -- if it's going to be achieved in this plan, you know, because there are two years left -- two and a half years left. So, if -- if as a body we feel that those are directions we want to go and it's not currently represented in the plan, otherwise, the departments can make strategies and tactics to do those things, if as a city we are -- we are willing to make that direction, so -- Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Vince, I gave you a hard time for the joke, but the presentation was fantastic. I -- I appreciate you coming before us and coming back and doing it in person, as Meridian City Council Work Session July 25,2023 Page 16 of 33 opposed to video. It helps I think the conversation flow. A couple comments. One, a credit to you, directors, Mayor, you know, this really is a city strategic plan. You know, I have been very critical of past iterations. They felt very operational. This is much more aspirational and so a couple of comments and maybe some -- some challenges. To Council Member Strader's point, I -- I think that we need to start looking at our citywide strategic plan as less than a five year bubble and these -- these are evergreens; right? We shouldn't have to wait to propose new goals until 2025 and so I think looking to you, Mayor, Vince, our directors to bring those goals -- maybe it is on an annual or bi-annual basis I think makes sense. If there are other tactics that need to be explored -- I know that doesn't fall into the purview of Council, but I think sharing that and informing of that -- as of that is also beneficial. And, then, I think because of -- of you and your team's success, the challenge is we need to start thinking bigger than just the city strategic plan. We need to start looking at a maybe ten year period for our community as a whole. What is ACHD's strategic plan over the next ten years and how does that impact us? How can we be thinking about that and planning for that now? Our other partners, like West Ada, our urban renewal district, mosquito abatement district, the county as a whole really, incorporating what those are and really bringing forth a community-wide strategic plan. So much of our work interweaves with others and so many other people -- other entities work interweaves with us. As much as we can build a cohesive plan that impacts Meridian citizens I think that's the direction we need to go and I think because of your great work I think we are positioned to be able to do that well. Koontz: Thank you, Councilman Cavener. I appreciate that. I think for the next strategic plan that building that momentum into, you know, what are we -- what can we control, what's in our lane, but how can we -- how can we impact others and how do they impact us is -- is definitely going to be important. You know, what is the -- what kind of aspects from the business community can we -- can we integrate. So, I think taking all that -- we started a good -- we started that really well in the -- in the -- this iteration of the plan, but I think expanding upon that, using our citizen survey as a feedback tool and expanding what we ask our -- ask our citizens, as well as working with their partners, absolutely is something that we -- we want to do and I'm already thinking about the future in -- in planning for that next -- next -- next strategic plan, so -- Simison: Councilman, additional questions or comments? All right. Thank you, Vince, for coming back from vacation and I know you didn't want to, but the Council really appreciates you coming back and doing this presentation for us, so -- and with that, Miranda, we are going to punt on you for a few minutes just to make sure we get our guests squared away, because we -- we do not want to have to ask them to come back if we can. 20. Overview of Proposed Franchise Ordinance Pertaining to Idaho Power Company Simison: So, with -- with that we will move on to Item 20, which is an overview of the proposed franchise ordinance pertaining to Idaho Power Company and Mr. Starman is Meridian City Council Work Session July 25,2023 Page 17 of 33 going to present, but we do have Paris from Idaho Power here as well -- to as a backup resource if necessary. Starman: Thank you, Mr. Mayor, Members of Council. As the Mayor just mentioned, this is a brief presentation relative to a proposed franchise ordinance relative to Idaho Power. The idea was to give you a brief presentation this evening. We also on your regular meeting have an ordinance for your consideration for first reading if you are so inclined. But we wanted to provide some -- some context before you consider the actual ordinance. For a couple reasons. One is we don't deal with franchise ordinances often. This is a good example where our ordinance -- or our franchise with Idaho Power dates to 1998. It had a term of 25 years and so we have -- we as a city have not thought a lot about that franchise for some time. The agreement -- or the franchise will terminate toward the end of this year, around November 1st of 2023, and so Idaho Power and the city are both interested in entering into a new franchise that would cover the next period of time. So, that's what's before the Council conceptually now and, then, an ordinance at your regular meeting a little bit later this evening. The proposed franchise is very similar to the franchise that has been in place for some time now. It's largely governed by state law in terms of how the franchise works and what fees can be assessed and things of that nature. I think an interesting aspect of the franchise for Ada County and Meridian in particular is that -- you often think about -- I think people often think about the franchise is the -- an agreement that allows the utility to make use of the public right of way. Ada county is sort of a unique animal and that we have ACHD that owns and operates most, but not all, but most of the right of way in the county and so the courts have dealt with this over time and have explicitly ruled that notwithstanding that arrangement cities are the entities that issue and grant franchises for entities like Idaho Power and so the courts have dealt with that issue and have -- have ruled that it's the city that has the authority to grant the franchise, even though much of the right of way is owned and controlled by ACHD in our situation. The other kind of unique feature of the franchise is that by law it has to be done by ordinance. So, it's not a contract, it's not an agreement, it's an ordinance and that's required by state law. And, then, there is some unique features that go with the passage of such an ordinance. So, the requirement is, unlike our typical process for other ordinances, the Council's required, if you are so inclined, would be to introduce the ordinance for first reading. Then we must wait at least 30 days. So, a minimum. Could wait longer. But have to wait at least 30 days before considering a second reading. And during that intervening time the city has to publish a summary of the ordinance in our official newspaper, the Idaho Press, to give the public ample opportunity to know what's going on and to comment. There can be no changes after that publication occurs. There can be no changes that would be disadvantageous to the city. If that does occur, then, the process has to start anew. So, that's a unique feature of this franchise ordinance as well. Once the 30 days elapses the Council has been -- the process is somewhat similar to our typical ordinance adoption process, second reading and third reading and a second publication and, then, another unique aspect of this process is that once that occurs per the terms of the ordinance, Idaho Power has 30 days to accept the franchise. This is an ordinance, not in state law. But 30 days to accept the franchise. If they do not do so for whatever reason, whatever rights they may have gained in their franchise expire and the city has Meridian City Council Work Session July 25,2023 Page 18 of 33 the ability and the right to repeal that ordinance if necessary. That's highly unlikely, but another kind of unique feature. And, then, lastly, in terms of unique features, this is one of those rare animals and typically to pass an ordinance it's a majority of the Council, a majority plus one. This is a situation where it has to be not just Council Members present, but the majority of the Council as a body. So, all six members majority plus one. So, for example, a three-one vote would not be sufficient to pass a franchise ordinance. You need to have -- you need to have at least four affirmative votes. Lastly I guess I would say that, you know, the structure in terms of what this means for our residents and for the city and for Idaho Power, this is largely prescribed by state law. The state law essentially has a default franchise fee of one percent. That's sort of the floor, so to speak. I think it's a fair way to describe that. That's what is proposed in this franchise ordinance that you will consider later this evening. In theory -- or by law that fee could be as high as three percent, but that requires the Idaho Power in this instance to agree to that or a vote of the people. Meridian has typically done the one -- always done the one percent fee, which is, essentially, the lowest fee contemplated by law. I think that's good for our community and good for our residents. My understanding is that this shows up on how residents build as a line item. One percent of gross revenue is a fairly modest number. Depends what your electric bill is per month, but it's one percent of the gross amount and we look at that in the aggregate, it's one percent of gross receipts or gross revenue for Idaho Power, less on collectibles and that becomes the franchise fee that the city receives and just to provide some context for that and going to our last audited fiscal year FY-22, that number was just over 800,000 dollars and increases -- of course as the community increases and our population increases that number has continued to climb over time. So, all that is by way of a background is to because there is some unique features of a franchise ordinance. That's just to provide some context for you. As I mentioned you will have the opportunity to introduce the ordinance later tonight during your regular meeting if you choose to do so. And as the Mayor mentioned we do have a representative from Idaho Power tonight Paris Dickerson who we have worked collaboratively with Idaho Power on drafting this ordinance. And so we both are available and stand for questions. Simison: Thank you, Mr. Starman. Council, questions for Kurt or Idaho Power? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Just wanted to understand as far as the franchise fee it's gross revenues for the City of Meridian that that's calculated on; correct? Starman: Thank you, Mr. Mayor and Council Woman. Correct. So, it's the -- the franchise fee is based upon gross revenues collected within the City of Meridian, including as the city grows and annexes new property. So, it's the revenue collected within our territorial boundaries. It's one percent of that gross number. Perreault: Thank you. Meridian City Council Work Session July 25,2023 Page 19 of 33 Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Kurt, the -- the proposed agreement is a 25 year agreement. Is that a term dictated by state code and, if not, what's the advantage of doing a 25 year agreement versus a 50 year agreement or a five year agreement? Starman: Thank you, Mr. Mayor and Council Member. The -- my recollection of the code is that there is a minimum of ten years and there is a maximum figure, which I can't quite put my memory bank on. I want to say 50, but I might be mistaken about that. We chose 25 years I think because the thought being that it avoids having to do this type of process more frequently, but it also recognizes we don't really want to go much longer than that, because the world changes and circumstances change and we want to be nimble and make adjustments if need be. So, there is nothing magic about 25 years. It could be as little as ten years and it could exceed 25 years. I think the thought process from the staff perspective was that's a -- a good period of time that puts the franchise in place. It gives certainty to Idaho Power during that period of time for their planning purposes and expenditures and maintenance. But it's not so long that it locks us in as technology and the world changes. Cavener: Mr. Mayor, quick follow up. Simison: Councilman Cavener. Cavener: Kurt, is doing an agreement like this fairly labor intensive for the Legal Department? Is it any different than any other contractor agreement that we put together? Starman: Thank you, Mr. Mayor, Council Member. This one actually probably -- in a sense we don't do it often. So, it takes a little time to get re-acclimated, so to speak. So, I think that that takes a little effort. The actual agreement of the ordinance in this instance is similar -- not identical, but similar to the ordinance that exists now and so to that extent we were able to -- we had a good template to work from, so that made it -- made the project a little easier. So, I think it was probably a combination of maybe a little extra work to get back up to speed, because we don't do these often, but the actual ordinance itself we -- we had a lot we could use from the current ordinance and so we didn't have to recreate the wheel. Cavener: And, then, Mr. Mayor, maybe just one more. Simison: Councilman Cavener. Cavener: Kurt, was our last agreement, then, 25 years as well? Meridian City Council Work Session July 25,2023 Page 20 of 33 Starman: Mr. Mayor and Council Member, yes, the last agreement was entered in 1998 and it was for 25 years. So, it will expire at the end -- or near the end of this calendar year. Cavener: Okay. Thank you. Starman: You are welcome. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you, Kurt. Under Section 7 of the proposed ordinance I was just curious if the amount of minimum insurance has been increased since the last agreement or if that's, you know, by state code or what's the background on that? Starman: Thank you, Mr. Mayor, Council Woman. That was actually a point of negotiation with Idaho Power and we had inquired and negotiated that figure as well. This number actually reflects the number in the current franchise. Idaho Powers response was -- this is typical with other franchise ordinances and -- but more compelling for the city is that because of the limitations in Idaho with our tort laws and -- and the amount of exposure to the city that just provides adequate insurance for those event -- possibilities or for liability. So, we were satisfied with that answer, that because of the Tort Claims Act that this is adequate protection for the city. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Sorry, but not being familiar with the Tort Claims Act -- is there a maximum amount that can be awarded and what is that amount? Starman: Thank you, Mr. Mayor, Council Woman. Yes. Under the Tort Claims Act that cap, essentially, is 500,000 dollars per incident or per -- Strader: Thank you. Simison: Council, additional questions or comments or -- Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: If you are asking for comments, I -- maybe I'm dating myself. This last agreement was passed when I was a junior in high school, so I'm -- I'm somewhat reluctant to be supportive of a 25 year contract. I think ten is more in line. Again, not that I have any concerns, but to Kurt's point, a lots changed in the past 25 years and a Meridian City Council Work Session July 25,2023 Page 21 of 33 lot will change in the next 25 years and I think giving us as a body the opportunity to address any changes, any type of franchise agreement on a ten year cycle is something I'm more supportive of. I mean 25 is -- is a little long for my level of comfort. Simison: Maybe, Kurt, a question for you. If the legislature changed the franchise does it impact what we have in place? If they all of a sudden say, you know what, cities, we are not going to make you vote. You take up to three percent. Does this lock us into one percent if that law were to change in a 25 year -- Starman: Thank you, Mr. Mayor. That's a good question. So, I'm going to sort of think out loud with you on that topic. So, this is not a contract or agreement in the sense of a, you know, sort of private party to private party or in the city with a private entity, but it does function quite a bit like a contract. I mean it is -- it does -- it is laid out in that manner. So, I would think the city would be -- I think as I -- as I assess that scenario I would be hesitant to recommend we deviate from the franchise ordinance that was adopted. Even if the legislature provides some additional flexibility down the line I think I would want to assess that very carefully before deviating from the franchise ordinance, because once we grant the franchise Idaho Power relies upon that franchise to make decisions and to the extent we change the parameters after the fact I think we have some potential liability there. So, just to complete the thought that somewhat supports Council Member Cavener's thought that maybe a shorter time might be preferable for that reason to the extent the world might change -- not just in terms of technology, like solar or other technology, but from a legislative perspective that does allow some additional flexibility to assess it more quickly. I would say that this area of law has not -- the legislature has chosen not to change this area of law much, if at all, during that last 25 year period, but certainly they -- the legislature could on a going forward basis. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Yeah. I -- I would be curious to hear feedback from Idaho Power if, you know, there is a real adverse impact from changing the contract term from 25 years to ten years. I tend to agree, it's not a contract, but it functions like one. So, 25 years is a really long time. Dickerson: This one? Okay. Great. Thank you so much, Council Woman Strader. We really don't have any issue if you guys would prefer to stick with a ten year agreement that's perfectly acceptable. As Kurt mentioned, that is the minimum that we like to see, just because of the administrative elements of getting into these contracts or ordinances. But no issues on our end if that is what you guys would prefer to do. We are happy to entertain that and -- and make those quick changes in the ordinance. Simison: Okay. Anything else for Idaho Power right now? Perreault: Mr. Mayor? Meridian City Council Work Session July 25,2023 Page 22 of 33 Simison: Council Woman Perreault. Perreault: Question similar to the Mayor, but -- but -- but opposite, which is if the -- if the state were to decide to increase the minimum franchise fee that -- the document doesn't read like that would, then, follow or that it doesn't state, you know, the cities would have X amount of time, then, to update their ordinance. It really doesn't go into that possibility and -- and how that would need to play out. Starman: Mr. Mayor and Council Woman, that's my recollection of the ordinance as well is that it sets a franchise fee at one percent of gross revenue minus on collectibles. So, I don't think a -- you know, even if they are external changes, legislative or otherwise, don't think that would change the content of the ordinance, if that answers your question. But the one percent is codified, so to speak, within the ordinance. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: And my question was if the state were to increase the minimum franchise fee, say from one to one and a half percent, are you saying that if our ordinance is at one percent we would stay at that one percent, even if the legislature -- for the term of the contract, even if the legislature were to increase the minimum? Starman: Mr. Mayor and Council Woman, I -- again I want -- we want to assess the facts at that -- at that point in time. But my thinking is somewhere -- my answer I guess is similar to what I mentioned a few minutes ago in response to a different question, is that although the franchise ordinance is not a contract in a technical sense, it does function that way. So, I would be reluctant to deviate, unless, you know, state law said you shall charge 1.5 percent, that would super -- state law would supersede I would think. There is some other issues with that in terms of infringing on contracts and so forth, but we can talk about that later. But as a general response to your -- your question, hypothetical, is I would be reluctant to deviate from -- from the franchise ordinance, even though external things may change, because I think it sets up an argument that Idaho Power relied upon the franchise ordinance to do X, Y and Z in terms of making investments and amortization and things of that nature and, then, to the extent we changed the rules after the -- after the franchise has been granted -- I think there is a potential for an argument there that we -- that we have harmed Idaho Power. So, I would be reluctant to go there. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Yeah. And, Kurt, yeah, Section 15 I think speaks into that a little bit where invent -- amendment of laws, rules, regulations, the City of Meridian, State of Idaho or Public Utilities Commission of Idaho applied to this franchise. It says we have the rights Meridian City Council Work Session July 25,2023 Page 23 of 33 and privileges hereby confirm, maybe change, alter, amended or modified upon mutual agreement between the city and the grantee. So, I'm thinking -- and there is 60 day notice and all that type of language. But it sounds like there is some -- if something gets changed out here in the world we can go back and let's talk about this and maybe make alterations. Starman: Thank you, Mr. Mayor and Council President. I -- I thank you for reminding me about that provision. So, there is a provision for -- again, not a contract, but I'm going to use the term amendment. There is an opportunity to amend the franchise as you just articulated or read from the ordinance. So, there is a possibility that the two parties the city and Idaho Power could work together in that regard. My general census Idaho Power is receptive to this -- or would be receptive to discussions like that. Really this is largely a pass through from Idaho Power to their customers and so I think Idaho Power would be receptive if the world changes, you know, the law or otherwise, that Idaho Power has been a good partner with the city and has provided a good service to the community. I have every reason to believe they would be cooperative. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Just because Paris is up, it's -- it's been a minute since we have had a representative from Idaho Power before Council, so I just want to say thanks for everything Idaho Power does. To Kurt's point you are a great community partner, you support community events, you educate our citizens. I know this time of year people maybe dread the Idaho Power bill in their mailbox, but I think it's a good opportunity to remind that you guys do a lot that you aren't required to do because you really care about being an active member of our community and I just want to say thanks, I appreciate it. Dickerson: Thank you so much. We really appreciate that. And always happy to come and talk about anything you guys are interested in. You know, anytime you have questions generally about Idaho Power we can always come and present to Council about anything you guys are curious about. Bills do get up a little bit in this time of year, too. Simison: Council, any additional questions, comments or direction to staff on length of time for consideration? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: To that point, Kurt, if -- if we decide to go to ten years, as opposed to 25, it sounds like Idaho Power is willing to do that. How does that impact the timing of what we have up tonight? Can we amend that here now and, then, have that move forward Meridian City Council Work Session July 25,2023 Page 24 of 33 with a ten year, as opposed to 25 year, or does that -- we have to come back in two weeks and, then, how does that impact the -- the timing of everything? Because what happens -- I guess second question, then, is if we miss that November 1 date of -- the other agreement expires, what -- what -- what happens? Starman: Thank you, Mr. Mayor and Council President. So, a couple of thoughts there. One is I -- I think that the -- if the Council as a whole is inclined to change that time period to ten years or whatever the number might be, I think we could accomplish that at your regular meeting when we consider the ordinance, we can make that change at that point in time. If you would prefer to give that just a little more thought and actually bring back a clean version of the ordinance two weeks from now, I don't think that would be detrimental either in terms of the time frame. We have -- we intentionally started to work with Idaho Power early in the process, so that we would have this in place well before November 1st and so even for argument's sake, if we had to wait two weeks to modify the ordinance and bring it back to you on a future agenda, we still have ample time to meet the November 1st deadline so to speak and with respect to your second question, I don't really know the answer to that. Maybe Ms. Dickerson has some thoughts about that. But to the extent we have a gap period, I'm -- I'm quite certain that has happened in the state of Idaho and other jurisdictions and we try to avoid things like that, try to be on top of things and in front of the curve, but I don't really know the answer to that hypothetical. I just -- the -- Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: If we are going to be timely on this, if we decide to make a change and it takes a couple weeks, we should -- we should -- we should be good I -- I would guess. Dickerson: Yes. Thank you so much, Mr. Mayor and Councilman Hoaglun. Absolutely. We have to issue extensions on this quite often. In fact, we just wrapped one up in another area that the extension lasted for well over a year. So, if for some reason we needed to re -- you know, open the books on this we could certainly issue an extension that would cover in that meantime. And, really, the purpose there is for us not to have to forgo those franchise fees that would be due to the city to allow those to continue while we continue the negotiation. So, should we go down that path we have a -- a mechanism to do so. Simison: All right. Council, anything else? All right. Thank you very much. Dickerson: Thank you so much. 19. Community Development: Linder, Franklin to Overland and Black Cat at McMillan Cost Shares Meridian City Council Work Session July 25,2023 Page 25 of 33 Simison: Thanks, Paris. Nice to see you. So, Council, what's -- what's your pleasure? Does anyone need to take a break before our regular meeting or do we just keep moving forward and try to -- okay. All right. Then with that we will move on to -- back to Item 19, which is community development, Linder-Franklin to Overland and Black Cat and McMillan cost share. Miranda, the time is yours. Carson: Thank you, Mr. Mayor, Council Members. I wanted to bring before you the Linder Road overpass, a little bit of an update on the project design and get your input on some aesthetic options. So, standard with ACHD we submit a cost share application and enter into a cost share agreement on transportation projects for any nontransportation components is what they call them that we ask for. So, the standards will be in those applications and in those agreements and in addition to those standard requests we wanted to get your input on some landscaping and aesthetic options. When I came before you in 2021 -- I know that was a while back to talk about another landscaping option, the desire of Council at that time was if there were opportunities in long corridors or in entryway corridors that we would come back and you would entertain those landscaping options again. So, in this case both Linder Road overpass and Black Cat-McMillan project are projects that could fall into some of those long corridors if we decide as a city to do some landscaping -- to partner with some landscaping on those. So, I will talk to you about the Linder Road options and, then, Caleb will come up and talk about the Black Cat options. But they kind of overlap on the procedures for those, so we just wanted to bring them together for the sake of your time and the public's time. So, on Linder Road over -- I'm sorry. The Linder Road overpass project on the widening and on the overpass itself -- and as we have -- our task force and they formed an aesthetic subcommittee and that aesthetic subcommittee met a few times and reviewed several options for aesthetic improvements to that project and of the options that they discussed they recommended that I come before Council to explore landscaping in some center medians, some buffer areas that are between the sidewalk and the vehicular lanes and also some custom concrete stamping on the MSC wall and the pedestrian barrier walls. So, on those center medians -- I'm sorry. On those buffers -- in this case there are four foot buffers and -- see if I'm driving here. Okay. Sorry, this mouse is -- so, those are four foot buffers. Like I said, they are between the vehicular traffic and the multi -- multi-use pathway. So, those buffers -- in the past we haven't had an option to do anything in those buffers. The thought was that the area was too narrow to allow any kind of landscaping. It would burn up in our climate. We have been working through a planning effort to produce a landscape matrix and through that effort the planning and the park staff thought that there may be some option in the future when this goes into construction to landscape that with some low maintenance, low water type vegetation, and also be aware that when I say landscaping I don't always mean shrubs and greenery, sometimes we are talking about some boulders and some rocks and concrete that would kind of intermingle with those -- that greenery and give us some low maintenance options. So, that softens the roadway. That would be here in these areas that you see and for the full project that buffer will continue from Overland all the way to Franklin. It's this blue area here on -- this is an older design -- design presentation, but that buffer will continue all the way to Overland through to Franklin and it's this blue line here on this rollout. The only exception will be, Meridian City Council Work Session July 25,2023 Page 26 of 33 of course, that there won't be a landscape buffer across the bridge. So, then, looking at the center medians, this is the area between the Overpass and Franklin. There won't be any center medians between the overpass and Overland, but between the overpass and Franklin there is a small area before Verbena that will not be landscaped that is too narrow, but there is some longer areas approaching the PHP for the school -- just to orient yourself, this is heading north towards Franklin on this side along Linder. So, we have a couple opportunities here for some long center medians and in your packet you can see an example of what's being done or proposed at Ustick. It's a intermingling of some meandered concrete stamping with some semicircular vegetation areas that would also incorporate some low maintenance and these provide vertical relief and aesthetic value. They have a tendency to slow traffic down and provide some relief to street islands. There is lots of different benefits to these kinds of medians aside from just the aesthetics. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Miranda, is it okay to pepper in with like -- Carson: Yeah. Go for it. Strader: Thank you so much. So, back in 2022 1 know Mike Barton worked really hard with -- it was dragging desert landscaping to help come up with a plan for one of our roundabouts that had like drought tolerant plants and that helped us avoid having to put in irrigation costs, et cetera. I was just curious if we have considered a similar approach to the landscaping here, if it wouldn't be too much trouble to hear from him how that worked out and if we are kind of thinking about that as a possibility, as opposed to, you know, full irrigation with trees, et cetera. So, I wanted to throw that out there. Barton: Thank you, Mr. Mayor. Good -- good question. I didn't know that I was going to give an update on a previous project, but, yeah, I'm glad you asked, because both those roundabouts are complete. What -- what we found with those that the plants that Dragon Wing Nursery has that are native to the foothills are in really really small sizes. So, we had to source those elsewhere and just due to contractor availability and the timing of the project, we tried to get stuff in in the fall. We were thinking we could and -- and, then, it would be rooted and established itself. So, what we did is we put in an inexpensive kind of a temporary drip system, point source emitters in there to establish these plants. So, yes, but not exactly the way that we talked about it in that Council meeting and over time the plants become more and more drought tolerant. So, yeah. And -- and if there ever was a need to replace some of that material there is available water. It's our plan to just turn it off eventually, but -- so, that does play into some of this. There is additional cost in some of those temporary irrigation systems, especially for trees and that kind of stuff, but we have -- we have ways I think with what we have been working with to minimize water consumption, reduce maintenance, reduce the hazards to staff being in the center medians and, you know, I think we have a good plan Meridian City Council Work Session July 25,2023 Page 27 of 33 with the Ustick Road median where there is 50 percent of it is stamped concrete. We have some boulders out there to protect some of the vertical elements, the trees. Doing things like keeping the -- the irrigation away from the curb, so it doesn't get run over. Just having -- having plant material that's super low maintenance, you know, we want -- ideally we only go out there twice a year. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Yeah. I really appreciate that, because these are significant investment and it does make a big difference on cost from what we looked at even one year ago and I recall that the Ada County Soil and Water Conservation District had grant funds available for these types of projects. So, I don't know if we have explored that here, but I'm just kind of throwing that out there, that that is something that's come up and, you know, certainly couldn't hurt to help have that subsidized, if it's available. So, it sounds like you guys are putting some thought into drought tolerant stuff, it's low maintenance and not like we are going to put huge swaths of turf out there or something ridiculous, hopefully. Barton: I wouldn't do that, you know. No. I mean, like I said, ideally, you know, it's low water consumptive, low maintenance durable things and -- and if you can take up a lot of the space with nonliving plant material, but still give it a little bit of variety and -- and interrupt some of those wide sections with -- with synthetic elements, I think it's very attractive. Simison: And I think just from at least the 15 years or so that I have been here I don't think that we have put turf anywhere in or around a roadway project that I'm aware of. We will still have to have places where we have to pull trucks off -- even Meridian or others, but not turf. So, I don't think that's in consideration. I don't think ACHD will allow us to put turf in certain places anymore. Which is fine, too, but -- Carson: All right. So, Mr. Mayor, Council Members, I appreciate the question about the investment, because that was my next point. ACHD has agreed on the Ustick project and on this project to give us a cost credit. So, in the past when we have kind of talked about these there has been a discussion that ACHD would have put in concrete stamping. If we want to put in something different, then, we pay for the something different outright. Recently we have had conversations with them that -- it's being implemented at Ustick, they have agreed on this one -- that they will do a cost credit. So, anywhere that they would have spent money for the stamped concrete, they will credit us the cost of that stamped concrete that we can, then, put towards the landscaping. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Meridian City Council Work Session July 25,2023 Page 28 of 33 Perreault: On that note, the estimates -- the numbers that you have today, given that this -- the -- the -- the project isn't even funded yet, is that -- do you anticipate those significantly changing on both sides -- both the credit and the cost quotes that were received by the engineer? Carson: So, that would probably be a question more for Mike, but from our conversations of trying to gauge cost and especially at the time this was written not having an idea when -- when -- when Linder would be constructed, it's really difficult. It's -- we don't have a crystal ball to know what that landscaping is going to cost in two years even. On Ustick I can say we got about a 12 dollar credit for per square foot on the landscaping. I don't know what the cost will be when that's installed though. Simison: Since you -- since you mentioned you want to mention anything about when this project is -- at least tentatively moving forward? Carson: I will excitedly tell you that the most recent integrated five year work plan draft that came out yesterday, the initial draft does have this project instruction for 2026. So, hopefully, we will -- we will get that through and we are working on some stuff to get ITD on board as well to get their portion in, so -- if there is no other landscaping questions I'm going to move on to the stamped concrete. So, when we look at projects like this we -- when we look at projects with overpasses there is the conversation of whether you do a -- a full wall on both sides of the overpass. This is a better picture here. Whether you do the slope, which is what you see on the south side or whether you would do a full MSC wall, maybe you do half of it -- half height MSC wall and, then, a slope. So, on this project it was something that the project team discussed at length at multiple meetings. The decision was made that on the south side there would be slope and on the north side there would be MSU wall and the reason for the MSU wall is to reduce the impact to neighbors and to reduce the visual impact of the -- that slope oftentimes ends up being a slope that's not well maintained, it's extremely difficult to maintain, and so in this case we have got a neighborhood that's well established, with well-established trees that can kind of hide that MSU wall. We don't have to take their trees. We don't have to relocate the pump facility. So, there was a decision made to do an MSU wall on the north side. With that decision comes the decision of what do you put on the MSU wall. If you leave those walls flat you tend to open yourself up to graffiti artists. So, that's anecdotal. I don't have any evidence of that. But anecdotally flat walls that I have seen have graffiti. Stamped walls don't typically have as much graffiti. So, this -- the standard stamping that we chose for this project -- the aesthetic team chose was the stacked rock form liner and when I say form liner I'm just talking about a stamp that goes onto these MSU walls. Just a fancy word. They don't like arts and crafts I guess, so they call it a form liner. So, the standard that we picked was stacked rock and, then, we discussed if we wanted any custom stamping. So, similar to Ten Mile -- Ten Mile overpass there is a river rock pattern that runs along that was custom stamped. That's something that if the city wants we would put up the funds for that custom stamping. The standard would be included in the cost of the project. So, the custom stamping we got a quote from Forsgen, which is the designer for the bridge. There is lots of options on where that custom stamping could go. We have multiple walls in this project, so we Meridian City Council Work Session July 25,2023 Page 29 of 33 have the MSU wall that I just discussed and explained. Then we also have a wall for pedestrians that's on the pedestrian side here. You can see there is a small wall that pedestrians will have on either side. So, one thing the esthetic subcommittee was interested in was having some options here for the pedestrians and, then, also having some options on this wall and on this wall for the vehicles to see as well and, then, on the exterior of this smaller concrete wall. So, the costs for those are included in your packets. The costs include the stamping and custom color for the river rock pattern. The idea was kind of that this is a north to south corridor that will run from the river all the way up to the mountains. It will be the longest corridor in Ada county -- continuous corridor. So, that was kind of the theme that we went with when we picked that. It also mirrors well with the Ten Mile interchange. This will not include the custom stamp at Ten Mile that has the family holding hands. This will just be the river rock pattern. So, I just wanted to get Council's interest on partnering on that stamping and on the landscaping. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: I think it's fantastic. I think it's a long term commitment. You get one chance to do this right. We had this conversation with Ten Mile, among others, and I think the work and recommendation of the group that's been tasked with doing it is spot on. So, to the extent it's a cost share to invest in this as described it -- I think it makes sense both as to the landscape and to the stamping. Carson: Thank you. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I concur with Council Member Borton. We got a good reputation of taking ownership for, quote, unquote, our assets and I think this is no different. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Yeah. I -- I like the concrete stamping and think it's important if we are investing in a project this big that it look attractive and appropriate. My only request would be as you go through the process on the landscaping pieces, just that you explore a little bit if Ada county soil and conservation does have grant funds available, couldn't hurt to check that, maybe they don't, maybe they do. We will find out. And just, you know, sticking with that water wise landscaping that we have been pursuing it sounds like in the past. I think that's important. I think that will be successful in the long run. Did have a quick question. On the slope that's not being stamped, is there an option to -- to put some type of vegetation there? Usually they just become an eyesore Meridian City Council Work Session July 25,2023 Page 30 of 33 with a bunch of weeds and -- and, yeah, I had chatted with Director Siddoway about at some point -- you know, there are some like native sunflowers and some pretty hearty, you know, kinds of things that might take root, something like that. Have we looked at that at all? Carson: Mr. Mayor, Council Members, so that is not something that we have looked at on that slope. ACHD has -- is the party that maintains those slopes and they did say for the -- for the slope -- of the slope -- sorry. For the slope of the slope that this would be extremely difficult to maintain. One option we could explore, if the Council is open to partnering on that, is we haven't looked at rocks similar to how we have at Meridian Interchange. We have some just big boulders on the slope. Those look nice. Perhaps that's something we can partner with ACHD on. I'm happy to explore that with them, but at last conversation that area was going to be too steep to -- to put any vegetation on. Strader: Thank you. Simison: I am happy to purchase a bunch of seeds if someone can -- from that standpoint. Okay. Council, any additional questions or comments? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I agree with my fellow Council regarding the artwork. Oftentimes when folks are coming from a different area that is one indication of the community. I mean I pay attention to that when I'm going to a new city. Interestingly enough is what do their overpasses look like? It's kind of funny; right? I think we all do it and don't realize we are doing it, but it does make a huge impression. So, yeah, definitely want those to look nice and well kept. And I'm guessing with the slope that they would have a tough time mowing and spraying for weeds. They just want to do like a thorough weed control type of thing. But the rock -- rock sounds like a great idea that something that represents our city would be fantastic there. I do have a question related to the -- the -- the vegetation strips on the north side of the bridge. I haven't seen -- I don't see those on Locust Grove overpass. I haven't seen those in other overpasses. So, is that something that is a change in ACHD's standards for the -- the type of road it is or was that something that we requested or how did that come to be? Carson: Mr. Mayor, Council Member, so the vegetation strip would not go over the bridge, if that -- Perreault: Oh. Carson: So, that is something that we -- we prompted ACHD on, because of the landscape matrix planning effort that Parks and Planning are working through to see what our options are out there. There is still a chance that they get through that planning effort and there is not a lot of options. But right now the two staff members that Meridian City Council Work Session July 25,2023 Page 31 of 33 are working on that -- or the three staff members that are working on that believe that we will have some option in that buffer and ACHD is always happy to partner on that. And, then, on your note about art, I wanted to mention as well that the fencing that will be along the overpass will be the same fencing that's at the Meridian Road interchange and it will have -- we will have opportunity that's being designed, so that we can add art similar to the Meridian Road interchange in the future if we desire. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Excellent. That's fantastic to hear. The -- the vegetation strips are maintained by the city; is that correct? Carson: That is correct. Perreault: Is there -- cost aside -- additional cost aside, are those really challenging to maintain. That might be a question for Mr. Barton, but it seems to me like they wouldn't -- that wouldn't be the easiest thing for us to do from a labor standpoint. So, I'm curious what our balance is between the value added from an aesthetic standpoint and what the -- the involvement is to maintain them. Barton: Good -- good question. The -- the higher volume road and the higher speeds make it more difficult and then -- then if you factor in just more greenery it's more difficult. So, all those things kind of add up to a level of difficulty that -- and, then, it gets maybe to the point where it's not worth it. So, Ten Mile interchange, for example, the medians there right now it's -- the speed limit is 45 miles an hour and there is plant material out there that started out really great and over time it just kind of disintegrates. So, we have learned a lot of lessons through those -- those types of projects where we want to -- we want to incorporate stamped concrete and rocks and, you know, some of those nonliving type items in there. If we can put plant material in there where we -- we only need to go and maintain something once or twice a year, that's a benefit and, honestly, I think Locust Grove, even though it is an overpass, it's -- it's not going to have the volume that Ten Mile Road does, so -- if we were talking about a new interchange at Eagle Road and putting landscaping in the middle of that, I would say no. Too much maintenance. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Thank you for that information. Has there been -- it's prompted a question I have never really thought about. Has there been any issue -- and I live near that -- the Ten Mile overpass, so I have seen that progression of change in the -- in the -- how the plants have fared. Is there any issue with that vegetation of sparking fires in that or is their fire retardant -- I mean they were pretty lush at the beginning and like, you know, Meridian City Council Work Session July 25,2023 Page 32 of 33 did have concerns about chains -- chains that were sparking on the ground or anything, just pure heat that's going to -- is that going to be a factor? Barton: Haven't had a fire out there. We have had everything else. It's been run over and, you know, irrigation breaks and stuff like that, but no fire. Perreault: Okay. Overton: Mr. Mayor? Simison: Councilman Overton. Overton: I'm a big fan of the concrete stamping. I think it makes a statement for how it's going to look as people come through our city. But I also want to make a comment on those medians, because I have been in a lot of conversations on the ones that still exist on Ten Mile Road and the challenges those are now giving us when something does break and we have to go all the way outside of Ten Mile and go through the road to get a replacement. So, I would still like to see us go with some sort of a -- either nonvegetation or the vegetation you were mentioning that ends up being zero use of water. Simison: Council, any additional questions? Hoaglun: Mr. Mayor, just to wrap this one up, we have some walls at Ten Mile and working on that the design and its discussion and, you know, everyone has ideas, but it came out really well. So, I think that stamped approached and doing the design work it's -- it's worth it and I agree with my fellow Council Members it's something we should move forward with. Carson: Thank you. And I will give it to Caleb, he has some updates on Black Cat and McMillan. Simison: Well, that's going to have to wait a few minutes. But thank you, Miranda. Carson: Thank you. EXECUTIVE SESSION 21. Per Idaho Code 74-206A (1)(a): To Deliberate on a labor contract offer or to formulate a counteroffer. Simison: So, with that, Council, I think we have a plan to bring Caleb in into the regular meeting from that standpoint, but with that do we want to -- do we need to vacate Item 21? I don't know if we just don't go into it or -- Meridian City Council Work Session July 25,2023 Page 33 of 33 Starman: That's fine if we want to vacate that and we will take that up -- we had that on the regular agenda, so we can vacate that item for this agenda, take it up during the regular meeting. Simison: Okay. So, with that do I have a motion on Item 21? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we vacate Item 21. Borton: Second. Simison: Motion and second to vacate Item 21. Is there any discussion? If not, all in favor signify by saying aye? Opposed nay? The ayes have it and the item is removed. MOTION CARRIED: ALLAYES. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Move we adjourn. Simison: Motion to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it and we are adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 6:10 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON 8-8-2023 ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the July 11, 2023 City Council Work Session Meridian City Council Work Session July 11,2023 Page 22 of 22 Roll Call: Hoaglun, yea; Borton, yea; Cavener, absent; Perreault, absent; Strader, yea; Overton, yea. Simison: All ayes. Motion carries and we will go into Executive Session. MOTION CARRIED: FOUR AYES. TWO ABSENT. EXECUTIVE SESSION: (5:28 p.m. to 6:01 p.m.) Simison: So, I understand we have two members of Council on with -- so, if you -- think we can take a motion. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we come out of Executive Session. Overton: Second. Simison: Have a motion and a second to come out of Executive Session. All in favor signify by saying aye. Opposed nay? The ayes have it and we are out of Executive Session. MOTION CARRIED: FOUR AYES. TWO ABSENT. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Move we adjourn the regular -- the work session. Simison: Have a motion to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: FOUR AYES. TWO ABSENT. MEETING ADJOURNED AT 6.01 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON 7-25-2023 ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the July 11, 2023 City Council Meeting Meridian City Council July 11,2023 Page 40 of 40 of required truck routes will be provided to the drivers and Costco will work with city staff to replace the small load truck sign at North Ten Mile Road and West Lost Rapids Drive with a larger more conspicuous sign. So, just -- my motion just to make sure that is into the record and -- and that we do appreciate that effort and -- and being good neighbors for that -- for that area. So, I make that motion that the withdrawal be granted. Overton: Second. Simison: Have a motion and a second to withdraw the application. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the application has been withdrawn. MOTION CARRIED: FOUR AYES. TWO ABSENT. FUTURE MEETING TOPICS EXECUTIVE SESSION 5. Per Idaho Code 74-206A (1)(a): To Deliberate on a labor contract offer or to formulate a counteroffer. Simison: Council, anything under future meeting topics or do we have a -- do we need to vacate Item 5? Hoaglun: Mr. Mayor, I move that we vacate Item 5. Overton: Second. Simison: Have a motion and second to vacate Item 5. Is there any discussion? If not, all in favor signify by saying aye Opposed nay? The ayes have it. MOTION CARRIED: FOUR AYES. TWO ABSENT. Simison: And we are at the last item on the agenda. Hoaglun: Mr. Mayor, I move we adjourn. Simison: Motion to adjourn. All in favor signify by saying Aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: FOURAYES. TWOABSENT. MEETING ADJOURNED AT 8.00 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 7-25-2023 MAYOR ROBERT E. SIMISON ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Extended Stay America-Meridian Sanitary Sewer and Water Main Easement No. 1 (ESMT-2023-0095) ADA COUNTY RECORDER Trent Tripple 2023-042623 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 07/26/2023 08:15 AM CITY OF MERIDIAN, IDAHO NO FEE ESMT-2023-0095 Extended Stay America-Meridian Sanitary Sewer and Water Main Easement No. 1 ry SANITARY SEWER AND WATER MAIN EASEMENT THIS Easement Agreement,made this 25th day of July _ 20 23 between e r'' 1 dos 'f I Gt c- ("Grantor") and the City of Meridian, an Idaho Municipal Corporation I -rai tee }- WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way `across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through 'underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time `by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the -Grantee the right-of-way for an easement for the operation and maintenance >of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with 'their maintenance, repair and replacement' at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other'maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance.However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easementthat was placed there in violation of this easement. Sanitary Sewer and Water Main Easement Page t Version 04/17/2023 THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures,carports,sheds,fences,trees,or deep-rooted shrubs. THE GRANTOR and Grantee covenant and agree that should any part of the right-of--way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANT �S� /N rrdah l�os�r 'c� �iYy, LLG, TATE OF-ID e: ) County 40w, ) ss This record wasn� acknowledged before me on(,.-�4�_�_� �f)�(late) by y name of individual), [complete the Ilow' i signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of E514- nir,^,�l,kr� jlosP,4 /r j Cfiame of entity on behalf of whom record was executed), in the following represent hive capacity:_/71avtk5�f^ (type of authority such as officer or trustee) (stamp) " t'Pv PLe J=MICHELLE REESE N to Slgnatu �r�I ,�i78 M ommission xpires-pires6 Sanitary Sewer and Water Main Easement Page 2 Version 04/17/2023 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 7-25-2023 Attest by Chris Johnson, City Clerk 7-25-2023 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 7-25-2023 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,respectively. (stamp) Notary Signature My Commission Expires: 3-28-2028 Sanitary Sewer and Water Main Easement Page 3 Version 04/17/2023 EXHIBIT A SANITARY SEWER AND WATER MAIN EASEMENT A PART OF LOT 3 IN BLOCK 1 OF PORKY PARK SUBDIVISION NO. 1, ADA COUNTY, IDAHO, ACCORDING TO THE PLAT FILED IN BOOK 94 OF PLATS AT PAGES 11499-11501, AND AMENDED BY AN AFFIDAVIT RECORDED DECEMBER 29, 2006 AS INSTRUMENT NO. 106201328, RECORDS OF SAID COUNTY, BEING A PART OF THE SOUTHWEST QUARTER OF SECTION 9, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, MERIDIAN CITY, ADA COUNTY, IDAHO, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE WEST QUARTER CORNER OF SAID SECTION 9; AND RUNNING THENCE NORTH 89°10'47" EAST 730.39 FEET ALONG THE SECTION LINE AND SOUTH 0°49'13" EAST 45.00 FEET TO A POINT ON THE SOUTHERLY RIGHT-OF-WAY LINE OF EAST PINE STREET AND THE NORTH LINE OF SAID LOT 3, BEING THE TRUE POINT OF BEGINNING; THENCE NORTH 89°10'47" EAST 25.95 FEET ALONG SAID SOUTHERLY RIGHT-OF-WAY LINE; THENCE SOUTH 0°32'42"EAST 6.29 FEET; THENCE SOUTH 47°27'10"EAST 22.37 FEET; THENCE SOUTH 6°57'38"WEST 13.33 FEET; THENCE SOUTH 89°10'47"WEST 36.62 FEET; THENCE SOUTH 44°10'47"WEST 57.85 FEET; THENCE SOUTH 0°49'13"EAST 84.24 FEET; THENCE SOUTH 89°10'47"WEST 35.59 FEET; THENCE NORTH 0°49'13"WEST 20.00 FEET; THENCE NORTH 89°10'47"EAST 15.59 FEET; THENCE NORTH 0°49'13"WEST 72.52 FEET; THENCE NORTH 44°10'47"EAST 69.83 FEET; THENCE NORTH 0°49'13" WEST 13.10 FEET TO A POINT ON THE SOUTHERLY RIGHT-OF-WAY LINE OF SAID EAST PINE STREET AND SAID NORTHERLY LINE OF LOT 3; THENCE ALONG SAID SOUTHERLY RIGHT-OF-WAY LINE AND NORTHERLY LOT LINE THE FOLLOWING TWO (2) COURSES: (1) NORTH 89°10'47"EAST 7.76 FEET; AND (2) NORTH 0°49'13"WEST 5.00 FEET TO THE POINT OF BEGINNING. CONTAINS 4,722 SQ. FT. OR 0.108 ACRES SHEET 2 OF 2 SANITARY SEWER AND WATER MAIN EASEMENT D I A M O N D SAS / DVS HIND AV- NU- LAND SURVEYING VI R,I - AN, )VHO SCALE 1"=40' 7/17/23 EXHIBIT B WEST QUARTER CORNER OF SECTION 9, B.M. (FOUND BRASS CAP MONUMENT, EAST PINE AVENUE (FO CP&F NO. 113077808) 8 g _ N 8910'47" E 2675.44' 9 g 8 9 730.39' 0 9 9 o CENTER OF SECTION 9, T3N, R1E, B.M. t I (FOUND BRASS CAP MONUMENT) w �Ib> N 0'49'13"W �I 0 5.00' N 25.95' S 0°32'42"E N 89'10'47"E N 89010'47"E 6.29' 7.76' POINT OF N 0'49'13"W BEGINNING 13.10' F V-S 6'57'38"W 61:11 --.j 13.33' p, S 89'10'47"W 36.62' b h O ^Q, Z N �P rx Gi 4,722 SO. FT.OR c� w W 0.108 ACRES mw 1 oN 1 N O to N mN 1 W N 1 O �2 N Z z M R7138490030 1 m LOT 3 1� PORKY PARK N89"105 15. SUBDIVISION NO. 1 15.59'� 1 o o� 1 N� 1 O Z S 89010'47"W 35.59' SOUTHWEST CORNER OF SECTION 9, T3N, R1E, B.M. (FOUND BRASS CAP MONUMENT, CP&F NO. 107143501) 8 9 17 16 SHEET 1 OF 2 SANITARY SEWER AND WATER MAIN EASEMENT D I A M O N D 3437 EAST PIN- AV- NU- LAND SURVEYING MERIDIAN, H A H O SCALE 1"=40' 1 7/17/23 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: 2055 S. Locust Grove Water Main Easement (ESMT-2023-0079) Project Name(Subdivision): 2055 S Locust Grove ADA COUNTY RECORDER Trent Tripple 2023-042621 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 07/26/2023 08:15 AM Water Main Easement Number: 02 CITY OF MERIDIAN, IDAHO NO FEE Identify this Easement by sequential number if Project contains more than one Water Main easement. (See Instructions for additional information). WATER MAIN EASEMENT THIS Easement Agreement, made this 25th day of July, 20 23 between Robyn Elizabeth Shea ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and I maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Version 01/01/2020 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Robyn Elizabeth Shea e STATE OF IDAHO ) ) ss County of Ada This record was acknowledged before me one �2 tl Z3 (date) by - e (type of author-ity such e4gee_ (stamp) A Notary Signature ••,�•••••• My Commission Expires: Z9 •••• •••� 'OF'VD '•sees•••• Water Main Easement Version 01/01/2020 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 7-25-2023 Attest by Chris Johnson, City Clerk 7-25-2023 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 7-25-2023 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature My Commission Expires: 3-28-2028 Water Main Easement Version 01/01/2020 EXHIBIT A WATER UTILITY EASEMENT FOR THE CITY OF MERIDIAN An easement located in the SE 1/4 of the NE 1/4 of Section 19,Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, more particularly described as follows: Commencing at a 1 inch iron rod marking the southeasterly corner of said SE 1/4 of the NE 1/4, from which a brass cap monument marking the northeasterly corner of said Section 19 bears N 0'34'17" E a distance of 2654.69 feet; Thence N 0'34'17" E along the easterly boundary of said SE 1/4 of the NE 1/4 a distance of 1181.22 feet to a point; Thence leaving said easterly boundary N 89°32'10" W a distance of 36.50 feet to a point on the westerly right-of-way of S Locust Grove Road, said point being the POINT OF BEGINNING; Thence leaving said right-of-way and continuing N 89'32'10" W a distance of 23.50 feet to a point; Thence N 0°34'17" E a distance of 20.00 feet to a point; Thence S 89'32'10" E a distance of 23.50 feet to a point on said westerly right-of-way; Thence S 0'34'17" W along said westerly right-of-way a distance of 20.00 feet to the POINT OF BEGINNING. This parcel contains 470 square feet (0.011 acres) and is subject to any other easements existing or in use. Ni- A/y Prepared by: Kyle A. Koomler, PLS Civil Survey Consultants, Incorporated 70 o April 14, 2023 "'E OF <�A. KOO�� Page 1 of 1 EXHIBI T B SKETCH TO ACCOMPANY WATER UTILITY EASEMENT DESCRIPTION FOR THE CITY OF MERIDIAN LOCATED IN THE SE 114 OF THE NE 114 OF SECTION 19, TOWNSHIP J NORTH, RANGE 1 EAST, BOISE MERIDIAN, ADA COUNTY, IDAHO 18 17 19�20 S1119141855 S LOCUST GROVE ROAD L2055 ROBYN ELIZABETH SHEA S 89'32"10" E 23.50" _ N N O Q WATER UTILITY EASEMENT h Z NJ N NQ W N 89'32'10" W 23.50' N 89'32'10" W 36.50' O m z Z POINT Of' BEGINNING OUITCLAIM DEED I INST. NO. 1120657J4 I nl 36.50 I BONA LA 10 1"'ROD 18780 9tEI10F \OP c1q- CIVIL SURVEY CONSULTANTS, INC. SOUTH SCALE: 1"=10' elf K O 28MERIIDIAN, IDAHO MERID183642AD C (208)888-4312 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Plat for Apex Northwest Subdivision (FP-2023-0010) by Brighton Development, Inc., generally located 1/2 mile East of S. Meridian Rd./SH-69 and 1/8 mile north of E. Lake Hazel Rd. STAFF REPORT C�I w IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT .►A H O HEARING 7/25/2023 Legend DATE: leiPrnjec-t Loca-fior. TO: Mayor&City Council FROM: Sonya Allen,Associate Planner 208-884-5533 L SUBJECT: Apex Northwest Subdivision No. 4-FP _______ FP-2023-0010 I I LOCATION: Generally located 1/2 mile east of S. Meridian Rd./SH-69 and 1/8 mile north of E. Lake Hazel Rd.,in the SE 1/4 of I I Section 31,T.3N.,R.IE. I 't % I I I 1 I. PROJECT DESCRIPTION Final plat consisting of 55 residential lots and 9 common lots on 12.64 acres of land in the R-8 zoning district. II. APPLICANT INFORMATION A. Applicant: Josh Beach,Brighton Development, Inc. 2929 W.Navigator Dr., Ste. 400,Meridian, ID 83642 B. Owner Michael Hall, SCS Investments,LLC—855 W. Broad Street, Ste. 300,Boise,ID 83702 C. Applicant Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2021-0087,DA Inst. #2020-178120 Apex West) as required by UDC 11-6B-3C.2. The submitted final plat is for the same number of building lots and common open space area approved with the preliminary plat; therefore,the proposed plat is in substantial compliance with the approved preliminary plat as required. Page 1 IV. DECISION A. Staff- Staff recommends approval of the proposed final plat with the conditions of approval in Section VI of this report. V. EXHIBITS A. Preliminary Plat(date: 3/7/2023) NoF�A�RR« APEX WEST SUBDIVISION PRELIMINARY PLAT "I°E.EYM/➢,1lOGN A PARCEL OF LAND SITUATED INA PORTION OF THE SOUTHEAST 114,THE NORTHEASTI/4 OF THE SOUTHWEST ....u*n�.d 1/4,AND THE SOUTHEAST I/4 OF THE NORTHWEST 114 OF SECTION 31,TOWNSHIP 3 NORTH,RANGE I EAST, I: BOISE MERIDIAN,ADA COUNTY,IDAHO. £ PRELIMINARY PLAT MTA �es �aa j V Wo n aadd44. ----- -- ------- �. I .Y _ --- LFSExo rune ssrtw a I __ 3 O® --�-wxru '3 APE%IMESTSLIBOIVISION A4��> MERIDI�AN,I°0.x0 o�er¢I�oeeyer_� � Page 2 B. Final Plat(date: 7/13/2023) �unD sic crane.w1s wae- I PLAT 17F Z see,eaxt x� APEX NORTHWEST SUBDIVISION No.4 APANCELOF LANGSLTOATFD INA PORTION OFTHE 50WHEA7[ll4 OF M"LIH 3Y.TOWNSNIP 3 NORTH,RANGE 1 EAST.D-M, LITYOF MENDMA AOA CWNTY,LOAHO. 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Common Driveway Exhibit I Y _ _ _ z BUILDING} W W REAR ERR rEM BAR ROING ENVELOPE(TYPICAL] 0 =1�1 g I OQ N+p f e s ,�Q Z Wa o 2 2 a JJ I I 10• J e DRIVEWAY FOR LOT 43,BLOCK 7 TO RE WCATED ON THE OPPOSITE r RD 1 F �r� SIDE OF THE SHARED COMMON DRIVE PROPERTY UNE W.,/ �oE1s3L 0 .COMMON ,.?, ,.. I: DRIVE 1J y LOT 47 IS R NON BUILDABLE COMMON LOT NTH A RLOF LOTS S 4-4.S5.AN 95 .EASEMENT IN FAVOR OF LOTS�-4,�5,AND 49.BLOCK 7 E-MRINRCHT ST- ENGI NEE PING y �'. tr2Mnwa ff[—�„I, .g—.Y h m Exxm.o LOTS 43-46,BLOCK 7 fl0FIR❑O30 60 90 ,. r Plan Scale:l"=30. Y'py -16 77 w Page 6 D. Landscape Plan(date: 11/17/22) f %7 pyy --------------- DPEN SPAC EE PALQIIAT W(l TREE(®RDSF) /eweTu � ..rmruu All p`� a r �"a TOTAL OPEN SPACE TREFS �w e•e STREET TREE CALCDIATIONS 11TREEf35 D) 9�3 .N. •w w TOTAL STREET 111EE5 a �•��V � "�' MICRD PATHWAY fALGl11ATIOHS II IREE)1RD If)pm m � TOTAL PAIN WAY II 1REM I MRIGATX)N REODIREENIS�� m 9E TOTAL RNEES REODIREDfPROVI DED kms G �g m LANp$CAPECDVER �� ELO �m.e,mx.w sum wrieR u �^�s..d e - _ ,. ewx ue.¢monaamrmavreav mo xrmEa an ur e mn tl� Il I 4 ��• ® ® ® ® ® ® ® ® ® ® ••' $ �'}O i.e....�rr.. n ......«v awe _ tar' w.ee.x.ne 5 1 e,.+ewwawmewvwun uen.ew r e ., wmnaemee.eawa. Z eo ----------------------- IANDSCAPE PLAN F l20 Page 7 P; f Ao� 77 � s e en-u—--me Ion71 e F FFF •� III .' .' nn � a S f 1 ,5 �1FENCE ExHIBIT a t L0.0 Page 8 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development:H-2021-0087(preliminary plat) and Development Agreement Inst. #2020- 178120 Apex West; and H-2020-0117 Development Agreement Inst. #2021-102396 Shafer View Terrace. 2. The applicant shall obtain the City Engineer's signature on the final plat within two(2)years of City Council's approval of the previous phase final plat, in accord with UDC 11-613-7, in order for the preliminary plat to remain valid; or,a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat shown in Section V.B,prepared by KM Engineering, stamped on 07/13/23 by Aaron L. Ballard, shall be revised prior to signature on the final plat by the City Engineer,as follows: a. Note#10: Include recorded instrument numbers of public right-of-way easement (sidewalk). b. Note#13: ". . . and Lot 1,Block 4-5 14 . . ." c. Delete Note#16. This section ofE. Crescendo St. is not designated as a collector street on the Master Street Map; a street buffer is not required. d. Note#18: ". . . Lot 1,Block 4-5 14 . . ."—Include recorded instrument number of City of Meridian sewer easement. e. Note#19: "Direct lot or parcel access to S. Gulmioatie~Ave. r-E. Take 14azel Rd,S Sublimi , Ave. is prohibited."No lots abut S. Culmination Ave. or Lake Hazel Rd.; Sublimity is a designated residential collector street. f. Include the recorded instrument number of the City of Meridian easement graphically depicted on the plat. g. Include the recorded instrument number of the City of Meridian pathway easement graphically depicted on the plat. h. Include the recorded instrument number of the City of Meridian sewer easement graphically depicted on the plat. 5. The landscape plan shown in Section V.D,prepared by KM Engineering, dated 11/17/22 and stamped by Alyssa Yensen, shall be revised prior to signature on the final plat by the City Engineer,as follows: a. Depict additional landscaping within street buffers as set forth in UDC 11-3B-7C.Note: These standards were recently revised. b. All required landscape areas shall be at least 70%covered with vegetation at maturity, with mulch used under and around the plants in accord with UDC 11-3B-5N. Either depict detailed landscaping in the areas where a cross-hatch symbol is used for shrubs, perennials or grasses that demonstrates compliance with this requirement; or,include a note in the plant schedule for the cross-hatched area that states compliance with this standard. Page 9 c. Include the entire boundary of the final plat in the landscape plan(i.e. include landscaping along the west side of S. Sublimity Ave. to the south of E. Phenomenal St.). 6. Future development shall be consistent with the minimum dimensional standards listed in UDC Table 11-2A-6 for the R-8 zoning district. 7. Off-street parking is required to be provided for all residential units in accord with the standards listed in UDC Table 11-3C-6 based on the number of bedrooms per unit. 8. All waterways on this site shall be piped as set forth in UDC 11-3A-6B unless otherwise waived by City Council. 9. Homes on lots that abut the collector street(i.e. S. Sublimity Ave.)-will be highly visible; therefore,the rear and/or side of structures on these lots (i.e. Lots 46 and 49-55,Block 7 and Lot 10,Block 11) should incorporate articulation through changes in two or more of the following: modulation(e.g.projections,recesses, step-backs,pop-outs),bays,banding, porches,balconies,material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single- story structures are exempt from this requirement. 10. Comply with the standards for common driveways listed in UDC 11-6C-3D. 11. Comply with the standards for alleys listed in UDC 11-6C-3B.5. 12. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. PUBLIC WORKS https:llweblink.meridiancity.or lWebLink/Doc View.aspx?id=301650&dbid=0&repo=MeridianC Page 10 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Plat for Centerville Subdivision No. 1 (FP-2023-0009), generally located in the SE Corner of E. Amity Rd. and S. Hillsdale Ave., by Kent Brown Planning Services. STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT HEARING 7/25/2023 Legend DATE: a Project Location TO: Mayor&City Council d FROM: Stacy Hersh,Associate Planner 208-884-5533 r: SUBJECT: Centerville No. 1 —FP ALT FP-2023-0009/A-2023-0090 LOCATION: Southeast corner of S. Hillsdale and E. I Amity,in the NW 1/4 of the NE 1/4 of Section 33,Township 3N.,Range IE. I. PROJECT DESCRIPTION Final plat consisting of 89 single-family residential building lots and 13 common lots on 14.44 acres of land in the R-8 and R-15 zoning district for Centerville Subdivision No. 1. II. APPLICANT INFORMATION A. Applicant: Kent Brown,Kent Brown Planning Services—3161 W. Springwood Drive,Meridian, ID 83642 B. Owner: Corey Barton,Endurance Holdings,LLC— 1977 E. Overland Road,Meridian, ID 83642 C. Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the preliminary plat(H- 2021-0046) and associated conditions of approval as required by UDC 11-6B-3C.2. There is the same number of buildable lots and common open space depicted on the proposed final plat as shown on the approved preliminary plat. Therefore, Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required. The Applicant is requesting alternative compliance to UDC I I-3B-12,which requires a landscape strip a minimum of five(5)feet wide to be provided along each side of the pathway. During the Preliminary Plat approval for Centerville Subdivision,condition#5 in the Staff Report required Page 1 submission of Alternative Compliance with the first phase of development to ensure adequate landscaping alternatives for the multi-use pathway along the Cunningham Lateral. However, due to the piped section of the Cunningham Lateral near the northeast corner of S. Hillsdale Avenue and E. Mardia Street,meeting the UDC requirements for landscaping on both sides of the pathway presents challenges. The Cunningham Lateral falls within a Bureau of Reclamation(BOR) easement of forty- two (42)feet in width,which prohibits the Applicant to install trees within the easement. However, numerous existing trees are present along the entire southern boundary adjacent to the Cunningham Lateral easement and pathway. Most of the trees were installed with the development to the south (Howry Lane Subdivision)which includes a 75-foot older tall tree. These existing trees are located outside of the BOR easement and provide shade and visual interest for pedestrians utilizing the proposed pathway. The Bureau of Reclamation mandates a 12-foot wide graveled service road for the maintenance of the Cunningham Lateral. This service road/pathway is situated 8-feet south of the northern boundary of the easement and 8-feet west of the eastern boundary line. To enhance the pathway,the Applicant intends to install landscaping within the approximately 8-feet area north and east of the service road/pathway, featuring perma bark and shrubs along the fencing and future home backyards. Additionally,the Applicant plans to install trees along the east side of Hillsdale Avenue outside of the Cunningham Lateral, as depicted on the landscape plan. Based on the Findings in Section VII,the Director finds the proposed landscaping alternatives to be an acceptable and equal means of meeting the intent of the code requirement. IV. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VI of this report. The Director approved the request for Alternative Compliance to UDC 11-3B- 12 per the Findings in Section V11. Page 2 V. EXHIBITS A. Preliminary Plat(date 10/8/2021) 01- .. ,...y -771 e�°1 it � -! �• � p5 � -m e - .�...„� 3 S��6z� PRE 1 '�� f C � -�• ! 1• 3' - I � Htu� A N Y�1 - y- It e � • 3�m PRE-2 Page 3 �.�',-",', � —= a -' ..� g -• '��� �. ���� x y z r s.r��r sccnoi:�P KyR#YdY WFIM OWN.-DgM%t rt�b.VA PRE-3 Page 4 B. 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L► ••'"•"' L5 Page 9 PLANT 5CM PJl LE SL ��F: r -arm X AF .5z- R pR�1wg 9Tnrlxg ». - pq W NOTES 7 t mi J 5xae R�wT.n ^� �.�� .s..�•� .:"S�. ro�.W��.A.,.......a.,..�.�.,.� p>� a Z i LANDSCAPE CALCULATIONS R�N18r-CVf BE➢EPfiE .w a..wseawwxww�.nw.n e.w,.�o. .x ®.v; �� LiDWrAL@ H �© OP9!N51G Vl TTL f r �• M� �rus ���rww I.wnrMaw r�ra4 •••Aame•• M L8 ® �� AMENITIES EXHIBI7 FOR 5 �CHN7'ERL7I].S SUBDIVISION i crrun MN TERN C1T: TOT PUY oa w 0 EK71i m K g ` 71 o o: Page 10 D. Alternative Compliance Detail x� (1i l77, — r . 1�r 3-IH 6' VISIOf1 •IdJ C ]-9H Vix T Tr �r -SF _ ra . I sue" — — `8/C4E56 Apr E. FOCKHAMPTON ST. EXISTING TREES ALONG THE SOUTH BOUNDARY ADJACENT TO CUNNINGHAM LATERAL I �' _•,yam, .Y' _.r-+2S �":a�t.��;X�'C' 3` +�`�"�C -�.. es .�(' y Page 11 E. Open Space Exhibit - - - - ------_.._----- -.. _ _ _ _ _________ CENTERVILLE PHASE 1 OPEN SPACE I awr m RRj RAM LOEo H SO�Ff. ACRES TYPE USE x OU/11Flm TOTAL ` I F 14W2 0.33 x BOFF[R 0 O / BL0iK11 COE1NO ® ® 0 ® ® ® ® ® ® OPEN SPACE El0IIS1T FOR 1��83 4.1 cONNon euFFEx o 0 :CBN'1'ERVIILE SUMMS[ON NO. 1 BLOL 3 3102 0.07 COMMON ENOCAP 0 0 12217 0.2R OPEN OPEN PARK 100 0.2xS-Rm / LOT 25 2394 0.05 COMWON DRNE 0 0 r � Q , LOT 32 1006 0.02 COMIId1 ENDCAF 0 0 • COAIMOH HOT CPEH BLLOTK04 BOS D.02 DOMMOx su°�A D D "BLOC'. B3611 1.Q2 OPEN OPEN PARK 100 1.92 Um 1 >O 0.02 COMMON BUFFER nE7 0 0 �� 1006 0.02 CONNOX0 0 CtrL1NxuE BLOCK EO]11 31 yD 0.01 DD11110x o D I _ W.Ole 1x 9LOL11 15 BLS 0.02 COMMOn 0 0 ——.srwwxe u------- lob LO]S LOT BLOLI(6 1]95 0.04 WMMON 016 2Mas��'�h7M WiIA LOT j ;p WOS5 0fl�h �O I W eo/law-s.a1 X z a — r I W t W — L� �' 7 W pQ)I . . . . . . . 1 0� W W 0oH Page 12 F. Common Drive Exhibits 0 1 r , r---- ----,__�------ i 1Ol BLDG AREA '� 10 t 1564 SF , ;1 'FRONT OF LOT , y L 41 5 1 1L 7 -- - ---------,--�---- ------- I i w I ] � BLDO AREA 10 k 1564 SIF , I - FRONT OF LOT � 1!7 i , L-FRONT i EA 1 0 10 1@2 J T 1 , ' Lo CFNTFRVILLE SUB NO . 1 LOTS 12 , 13 & 14 BLOCK SHARED ACCESS tWailley Engineering, Inc. 0 1 20 40CIVIL ENGINEERING+ PLANNING I CADD 1119t$TATl=8lW&Ll,&Jilt110 ILL Mi-SM-M1:3 SCALE IN FEET EAGLE.ID aM16 w w.ba"ng,neemwfn 1"=20' Page 13 O e O ----- -- - r I I � I I I I I I i J I I I I 20 1 (4 1 1 4 ~ --15' BLDG AREA I3LDG AR A 5' - BLDG AREA 11430 SF 1650 SF I LL1595 SF i I ' 0 ' I I I I I / f i r : i /•� - Tom+ J I rol r / r/ +/•/ ENTERVILLE SUB NO , I LOTS 22 , 23 & 24 BLOCK SHARED ACCESS alley Engineering, Inc. 2a 0 10 20 40 CIVIL ENGINEERING I PLANNING I CADD 1119 E.STATE STREET,SUITE 210 TEL 208-938-0013 SCALE IN FEET EAGLE,I❑63616 www_baileyengineare.com 1"=20' Page 14 F. Conceptual Elevations CBH :v CENTERVILLE SINGLE FAMILY UN 50'WIDE LOTS IAP E�,m I '47 1 �g-mn ';, CBH .n. CENTERVILLE SINGLE FAMILY ON 36'WIDE LOTS ee +�H � 2 ®rrrri®® Page 15 II ��I 'IIII �1 - CENTERVILLE 3-UNIT TOWNHOME TYPE 1 CBH •a Kas CENTERVILLE FRONT tOAQ TOWNHOME Page 17 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development [H-2022-0046 (DA Inst. #2022-084254)]. 2. The applicant shall obtain the City Engineer's signature on the final plat within two(2)years of approval of the preliminary plat(by August 9,2024); or, a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat shown in Section V.B prepared by Clinton W. Hansen Bailey Engineering,Inc., shall be revised as follows: a. Note #6: Include the recorded instrument number of the ACHD landscape license agreement. b. Note #7: Include the recorded instrument number of the existing City of Meridian Development Agreement. c. Note#10: Include the recorded instrument number of the ingress/egress easement for Lots 22 -24,Block 3,Lot 11, Block 5, and Lots 12 -14,Block 5. d. Note #11: Include the recorded instrument number of the City of Meridian Utility easement. e. Note #12: Include the recorded instrument number of the ACHD offsite storm drain permanent easement. An electronic copy of the revised plat shall be submitted with the final plat for City Engineer signature. 5. The landscape plan shown in Section V.C, dated 5/22/23 prepared by Jensen Belts Associates, PLLC, shall be revised as follows: a. Revise the landscape plan to include all of the frontage improvements along the roadways. b. The Applicant shall ensure that there is adequate space between the units for the pedestrian connections. An electronic copy of the revised landscape plan shall be submitted with the final plat for City Engineer signature. 6. The elevations/facades of 2-story structures that face E. Amity Road, an entryway corridor, and S. Hillsdale Avenue Street,a collector street, shall incorporate articulation through changes in two or more of the following: modulation(e.g.projections,recesses, step-backs, pop-outs),bays,banding,porches,balconies,material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. 7. With the first phase of development,the Applicant shall construct a dedicated westbound and eastbound turn lane on E. Amity Road at the S. Amorita Avenue entrance(as labeled on the preliminary plat)and construct an interim signal at the E. Amity Road and S. Hillsdale Avenue intersection. Page 18 8. No building permits shall be submitted until the final plat for the associated phase is recorded. 9. The required landscape street buffers and detached pedestrian facilities shall be constructed and vegetated with the first phase of development along E. Amity Road and S. Hillsdale Avenue, including a 10-foot wide sidewalk along the Hillsdale frontage as required by City Council. 10. The Applicant shall pipe and reroute the Cunningham Lateral segment present on this property and comply with the standards in UDC 11-3A-6,per the submitted preliminary plat and concept plan. 11. The Applicant shall comply with all ACHD conditions of approval. 12. The Applicant shall obtain Administrative Design Review approval for the townhomes with submittal of the first final plat phase which contains this use. 13. The Applicant shall obtain Administrative Design Review and Certificate of Zoning Compliance approval for each commercial building and pool/changing rooms consistent with UDC requirements prior to building permit submittal for each building; 14. The Applicant shall obtain Administrative Design Review approval for the townhomes with submittal of the first final plat phase which contains this use 15. Comply with the outdoor service and equipment area standards as set forth in UDC 11-3A- 3A-15,UDC 11-3B-6, and MCC 9-1-28. 16. The Director approved alternative compliance to UDC 11-3B-12 as an adequate alternative for the required pathway landscape requirements for the proposed gravel path over the Cunningham Lateral in the southwest corner of the site as shown in Section V.D. 17. The Applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes.Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 18. Prior to issuance of Certificate of Occupancy on any building,the applicant shall submit public access easements for any multi-use pathway proposed with the development to the Planning Division for approval by City Council and subsequent recordation. 19. Staffs failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. Interior streetlights along all public roads are required and new streetlights,with a meter cabinet,will be required along E Amity Rd. General Conditions: 4. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision;applicant shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. Page 19 5. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 6. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 7. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 8. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 9. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 10. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City.The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 11. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 12. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 13. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 14. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 15. Developer shall coordinate mailbox locations with the Meridian Post Office. 16. All grading of the site shall be performed in conformance with MCC 11-I 4B. 17. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 18. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 19. The applicants design engineer shall be responsible for inspection of all irrigation and/or Page 20 drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 20. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 21. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 22. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x I I" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 23. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 24. Any wells that will not continue to be used must be properly abandoned according to Idaho Well Construction Standards Rules administered by the Idaho Department of Water Resources. The Developer's Engineer shall provide a statement addressing whether there are any existing wells in the development, and if so,how they will continue to be used, or provide record of their abandonment. 25. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 26. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 27. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 21 VII. FINDINGS A. Alternative Compliance(UDC 11-5B-5): In order to grant approval of an alternative compliance application,the Director shall determine the following: 1. Strict adherence or application of the requirements is not feasible; OR The Director finds strict adherence to the required finding for pathway landscaping listed in UDC 11-3B-12 which requires a landscape strip a minimum of five (5)feet wide to be provided along each side of the pathway is not feasible due to the Cunningham Lateral easement. 2. The alternative compliance provides an equal or superior means for meeting the requirements; and The Director finds the proposed alternative compliance of providing landscaping design within the 8-feet area north and east of the service road/pathway,featuring perma bark and shrubs along the fencing and future home backyards provides an equal means for meeting the requirement. 3. The alternative means will not be materially detrimental to the public welfare or impair the intended uses and character of the surrounding properties. The Director finds that the proposed alternative means of compliance will not be detrimental to the public welfare or impair the intended use%haracter of the surrounding properties. Page 22 w IDIAN� AGENDA ITEM ITEM TOPIC: Final Plat for Lennon Pointe Subdivision (FP-2023-0004), by Rodney Evans + Partners, LLC., located at the Southeast corner of N. Linder Rd. and W. Ustick Rd. STAFF REPORT C�I w IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT .►A H O HEARING 7/25/2023 Legend DATE: leiPrnjeot Lacafk:�r X 0 TO: Mayor&City Council , FROM: Sonya Allen,Associate Planner " 208-884-5533 - SUBJECT: Lennon Pointe Subdivision—FP 1IL FP-2023-0004 LOCATION: Southeast corner ofN. Linder Rd. and W. HIM ' Ustick Rd.,in the NW 1/4 of Section 1, T.3N.,R.1 W. GIB I. PROJECT DESCRIPTION Final Plat consisting of 43 buildable lots(41 single-family, 1 multi-family and 1 commercial) and 7 common lots on 8.80 acres of land in the C-C and R-15 zoning districts. Alternative Compliance is requested to UDC 11-3B-7C,which requires a minimum density of one(1) tree per 35 linear feet to be planted within the street buffer along N. Linder Rd.; and UDC 11-3B- 12C,which requires a minimum of one (1)tree per 100 linear feet of pathway,to allow trees to be located outside of the Kellog Drain&Creason Lateral easements in which trees are prohibited. II. APPLICANT INFORMATION A. Applicant: Benjamin Semple,Rodney Evans+Partners,LLC— 1450 W. Bannock St.,Boise,ID 83702 B. Owner Lane Development, LLC—P.O. Box 608,Eagle, ID 83616 C. Applicant Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2021-0071 DA Inst. #2022-041093)as required by UDC 11-6B-3C.2. The submitted final plat includes one (1)fewer building lot than approved with the preliminary plat and a greater amount Page 1 of common open space than approved with the preliminary plat;therefore,the proposed plat is in substantial compliance with the approved preliminary plat as required. Staff has also reviewed the Applicant's request for alternative compliance to the landscape standards listed in UDC 11-3B-7C.3b,which requires a minimum of one (1)tree per 35 linear feet within the street buffer along N. Linder Rd.; and UDC 11-3B-12C.2,which requires a minimum of one(1)tree per 100 linear feet of pathway,to allow the required trees to be located outside of the irrigation district easements. Strict compliance with these UDC standards isn't feasible due to the location of the Kellogg Drain and Creason Lateral and associated easements across the southwest portion of this site in which trees are prohibited. Staff finds the Applicant's proposed alternative means of compliance provides an equal means of compliance as the trees are still being provided on the site outside of the easement areas. Further,the placement of the access driveway to Linder Rd. and the separation of the townhome units from Linder offer appropriate and adequate landscaping and buffering(see Findings in Section VII for more information). Internal private streets (i.e.NW 15'Ln.,W. Sindon Ln.,W. Pebblestone Ln. and N. Zion Park Ave.) were tentatively approved with the preliminary plat application subject to completion of the tasks listed in UDC 11-3F-3B.Note:Per the approved preliminary plat, the access to Linder Road was approved as a temporary full-access driveway and not part of the private street network.Exhibit B below has been highlighted with a red box delineating the portion of the driveway that is to be removed as part of common lot 4.Applicable conditions of approval are included in Section VI. below. Documentation verifying completion of these tasks is required to be submitted to the Planning Division prior to issuance of any building permits for structures using a private street for access to a public street.The private streets are depicted in a common lot(i.e. Lot 4,Block 1) within an easement on the final plat and approval of the private street names has been granted by the Ada County Street Name Committee. A common mew is provided within the development. The remaining tasks to be completed are as follows: 1) contact the transportation authority (ACHD)to install an approved street name sign that complies with the regulations of the Ada County uniform street name ordinance; and 2)provide documentation of a binding contract that establishes the party or parties responsible for the repair and maintenance of the private street,including regulations for the funding thereof. IV. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VI of this report. Page 2 V. EXHIBITS A. Preliminary Plat(date: 3/23/2022) G,unary Ma[rm Lennon Pointe Subdivision Tvxnz M1ip 3kwtM1,Rays 1[Wes(&ue Mer�tlian 0 W��.-. City of Meridian,Ada County,Idaho 717 2022 �_'-_- iw ______p.UsrlL'x R➢. azo m.a xa�� y9` Q_�^ xll : 4 a= — ----''g _4ycD � to l F7 w _— w, Page 3 B. Final Plat(date: 6 3 7/18/23)—REVISED Lennon Pointe Subdivision PLAT e00 PEE SR N GovnlnRent IAt 4.Sectim I Tome N'3 Worn,Range 1 west,ease MeriEian eMyMMendl A county.IdaWo 2023 wgpara erS-r RR Lr CULN nr:_ooansx�s�_ _ --�^SE ,.axnx.x.a.rm�mermm;m,x [.[)P ANw euve+iY ytt HW bwme�.ma. >Kr�+wnnxr.m�MNxdxxmxeyiwauadW rmrrq�YewlPuutmix�xixsnew "^�^ � rarcovrv-r e�vo au,mrmr waoau `�"'."�"m.xa.ma,aN�w�radw.,�e.�m�m..mm�.�r, wPPsaa}VA Ox'N]F.K[o[aN c[TV EN[1 NC tl�emuivv�,or rnrebanou.wwrw..emmmr,nra¢ rxer�rmw nmm�W riq.n nR e.m 'Y if}L�NYYT E �+M�nr�mM1mw�nn>IX.�P w.o m�m�l�nva.us-rn•�r+aaer wain�wi in'MrM u.wxv�exmm yr...ry nPPa�VAL Me�RROIAN r_ CONl•[x;ll. Lwr.rtlPw.[po.nmxmmrrM1.orazb.anuumiM'.mvpm nxrerx.mrwrx.xaus. aavrrcx.x. �.wawwegmxuaamur aw nxpr Mwwax�eMmm°mf xw,dyrnxr� errs �/ reran � 8575 Ri :�7JjeY HMH o czoe»az.79� Lennon Pointe Subdivision PIATOOOK PAGE 2023 cEaT[F[cw'a� PLwI-rvUz>:s �'m.yruMlrb xn�tlapt�xernwmtlwr x^p°r nrw uem.w. _� non nndanAaa e.rm.xrnmelw m a�v�+s+ mwsMci xm V�mwmn 1llNm6ewnmrt W.r Yiieaion Lrxmtlpa �ulh�eH�Wr��lnbm eam.a.�zww�. m.rvssm mmrmem rawq,u b,xe.eme+�IM' zx'v+rcew auk M1� rond-+�iti [��' kMM+�xmb w�ra x°yy<r:N rmrxm.a°u iew Te•mn��wanM1<o R°• nSPeav;��zumvm�n°mixrnrpa4xrL��unm,[Ngazmais2-m�nwr mp a wjxm ��M1 ��e�µe w °� dir.a.°mmne .ex�erryYb�.+W.yer�neemnrmusumiwamr.�,seuavJW'."5•E 9t oirnn.lir��r b�NeMro'S�uru..°n°mm°rwa M+rruuefls�M1 MSW.Yrhkn rwwzma unwxrawuniwe ea zrrmau.X PoiSzz+W Wn�esm��m�i.w u.�[�z�lzw°�vunlM1Rmnme4rywmwV'rue..mYiiRMR.x.I r.Rx�WUL Rwedxr.eaz9.fWEX�u.WmrWR1u n. niieu rmem axunnxN4 mma mmumxM1 WM1xiry[t�. Mnbstrh e.my,aM1�uy°b x.upxaeaerw Mexnbur Nl ox.mraw ewm. §°w StsiMw xM1m>xissai re�ee 4§mam�mn m°or°�t' EASEMENT naiP.,N a[roma4masm yes!Pµ SeuM1eYum uRs�szlme�emammin aeW r.nxmaMoi era �eelwmxPe muruewm wxrcxmnnkn anpney lo-to-sent gwmeaM1nwmanem nssru�urc>>M1ee�myrnnrxmnnimwnunrew� tinnyrwmePvwypyFi�l4de°ktden�e°t.ntbanrm�iur�in.�..r m�'e��hew°�xerPe xn�3MxM1,yµrnmPgbbEsslv4 WXkerve e �aehr�m�oya _ _ tM1e olzwrd�w�srpreain niugmrwaii Mswnm tlenbtlmwn. or���u��� ��4m uemmse��bemSlu MCMtnziM1e�iiuw m.sxm..xxa�xxmxx.mm xrwm. erxxe°exm.x..aayRxr..xewne, a�RmxRr. n e,s,m M1e�e. ael°arl..mel•Rm.roew°�-..A.,ss..me,.,�allouo.a.w�..m.r.nru ACKNUwisix: vrvsll�lwexm mey �RVEVORS rvwauaTlVF nliuMam3.mrw4sa,�ezws+nMemeRE uen�i.Ram w.swxwi.4rvrcn+Rmaumrnm.a�s aexam.r4dmm�aerlmemutlu.rri..mR++irw WIF eAwrere�rrx e[unexiur.u.,..xnmyiminaRmahaewm. RP,CORD awrw mrlmmtam vmxwiaYRebvadymin re.i[milnumnen _ v..a.ulxwiau+m..uRen [s°ea.eas:xRzu ayQ um.ssa SHEET�N�F.X zzwo.za.smeR>>s,reamwus.ssms —-i_aseruy5yyrux•§aM Rxwdir2 �+�f��� � zwmw�mieeWi.m xo.mrl-}n}as aa� SM1en 3:Owren RnlRrzre,Pla[6 raxmem Norse ['ez+b.Plrt h C ERTSFICw'rn Ov SM1erld:PmNee RwM&�Nallz u shRaa s:NaI Easemm�xs xY � ngvxyrervmaa.mm _ pyet a'gy5arw0.Wmer Eazemem,Ilxtne8am[abler rn MM1��rez,:._ SM1eer]:VrWxesyenn Vrain&yeamuelr�nixnF�men§ �M1kpuei° °�` �,o'f HMHfiB00PBSPF'renl0 ,ee mho -Wr­ft(206)342-7951 Page 4 Lennon Pointe Subdivision PLAT BOOK PAGE 2023 W.Us CKF 1=r �7c+ [bsSr 58F'43'OS•E vfT09, 4T wf5'3]'35"E �3'ox•F S13.9F' womry���3 SCALE: '=59' w.�r• Fae�.sroHe oK. ®• ""a•'"•m""°'"'m„' CD 2 —O e a �— e e O��— 9 ¢ 0 0 4P 7 N N O g _y Q a I n g CD a A etion p s O 5 OI O O c �+ CID �-o-- .,,,, �xsa•svofw s9o.]s'_� ,:,.� e. m - �� „"",�... ,,.,,.�.�or emg {20a)342-res7 Page 5 Lennon Pointe Subdivision Pwr saoK PAGE 2423 I SRSMe[3lulepwtl O I I M N r Eaevsitnwe I W,pC6BL TONE nR. Q w. I�vwtel i 0 — rc i — rc t —O— O I ® , z �© � z 3 O O i O 1i to f------- F N Q Z —1-------� 17 Qp I 09 ———— t[axclxuaxww R J NO nux enueanw. t •>✓ � nrtxr orsrc cr H� BBO AZB.PPO Ar�.l, MH e*n-,hg(233)3C-7957 Lennon Pointe Subdivision PLATBOOK PAGE 2423 u' SG4lE,I'-50 JOB wxr /f\ Ser5M1ne13 bleyentl O�w env ne •M- I.Feli OVR ISMu —e✓.- wO.x� Eesrnwr tw,lwwwnl��\ O I 0 — O O ♦;z ® O n o fG0 L3X o ® z m IMF O O O \ lj 1 \- - -/ fie i I—I A/�l�ABOSEBSPuplemA.enw IYf 1w�rl,-%7 enAnceH(209(342-795! Page 6 Lennon Pointe Subdivision _—PAGE 22 | � � ® — ` --- i /� . �/ — § — / . _+ �- c y | » | «� ~ ( �\ \ CD ) CD CD \ \ \ \ o y 3 —. 9 ® e , f » m Page 7 C. Private Street Cross-Section(dated: 4/19/23) T�` ::{ LEGENC " .cx:n ena.xee _ ,.� Pl16LIC ROAD SECiIDN ' `if3 �c 1 ------------- ®save xw.xumwrxx,w�cu�..e ��' u�mroecmv�o-rr,ren.eo„e � � 'PRIVATE ROAD SECTIONa, Emxwce x7ux x wa wnwxsoErwRa,xa.uewa�uwz s.wE� =ND � ym m imcef. a.0 sxaxxwao-vm f1ET11TBE`a.�n aEre ri..m eus,�we< [Ua7 x ,uvvwr«r.r arz.re�a rxcne-ea.rr:me�,rmeuwrawuva xrx �S - p ruiwemnw eaea..ae w.rae.eixwu,.i�xaa, � pcc«wnEcwe w�.eEwr�o n,-xce..a..s„E awv,wnw.oxxo uonwao...wx w.rr� x E$ S d .... �.wiwwwaoraa50.712G PEDE RAMP cearo r,�.u,�uvve.xe ,-cv-xx,vnrna uc s,xcnx,ovwff er.ccu ruKruc,rrf csuec SS . umnocwewo.vneaxecouercec.urx,u.ecweusxn uemu�cuvncr.aeewcnw.m tltl ». eai,wvT cnw rvmru uauxv raroa�.x ve,cwoeavi��Emu ae•TVPICAL ROAD SECTION mrem ec«ar�,.oenwce. q I i anmc I c�oraereo ' N�: aueeoaEcrxxa.0 °w �xm e A 4 0 In zD o �W 7 'T�1 " h .� Rwan uxxE��IL .em.a �1 TYPICAL TRENCH SECTION oerve®'T nw c.¢,eu CD-2.0 E r CRY WATER6PRE5SUREIRRIOATICNCONNECTION n SICNPOSTSFaaTFlc Page 8 D. Common Driveway Exhibit J 5 snit ra�I S=n.,c� � t•sa�nss sr.�+cw y � �'��'���� �'S°F YJVtp�Id✓<p( � � 3'90E TRR6 4C�Af:K '�•. . 1RR.y. ikk UrMNPcrrlesl NIUCu = Isis,1�11G1;X - r�anx c A = 1.COMMON DRIVE EXHIBIT � C0440F1 ahi f}HPIr -- xi.a 1 2 • S 6 -J ■ 9 I° 1 12 1 13 1 14 uaflelne xv Page 9 E. Landscape Plan(date: 7/18/23) PLANT SCHEDULE !all2 _ ll -- - LnrvoscaPELECENo� n � - F Z 2 L" a FINAL PLAT OVERALL LANDSCAPE PLAN Page 10 ii I W. USTICK RD. " "' IrtpI,�i I /1PLANTER BED CUTTREES EDGE -y ❑� - (TYPICAL AT IN TURF AREAS) _� Row, D — ®'w 2 SHRUB PLANTING 8 "�'�""•� '4 I 8, S H h _ 2 zo t KEY MAP 0 - - z in �- ...........,..,., ..,......21=..-.� MATCHLINE-SEE SHEET L1.3 l LANDSCAPFI VARFAONE '°���• ,.....,..,�A.,....�.,�. 3 DECIDUOUS TREE PLANTING �.... W. USTICK RD. 8 In 2i w Via. . AW `aj _ � � �o�i = ��`z\.-,- �' ¢,�•GROUNDCOVER PLANTING��q_.- rfl.:r a, ..y �e q a_ o ';" KEY MAP °m MATCHLINE SEE SHEET L1 4 LANDSCAPE PLAN AREA TWO a,.,.....a_....,,,...............a,..,.... .,.,..,,.m.,... 2 CONIFEROUS TREE PLANTING gym... Page 11 MATCHLINE-SEE SHEET LI I _ 8 8 ' _T .� WBOULUER INSTALLATION =--- 8� c 8� as ji \ 1 I.I.I 2 0 O \ \ p AREA = � l Q THREE � l S2 o KEY MAP c - - - wy � \ CPEh50N LANDSCAPE PLAN-AREA THREE _MATCHLINE-SEE SHEET L12 ®' lei El �> f — 1 -- _ %® .21 aoft% x8 i _ x �r I� � - � ��� � ��, (�VINYL FENCE PANEL •�•ods..n I� •�- 1 tn � KEY MAP- oa w� LANDSCAPE PLAN-AREA FOUR 3 WROUGHT IRON FENCE.�.,•,..�..�._.....� .�.va Page 12 PLANT SCHEDULE PLA14T SCHEDULE E.Q.- ARE-- 40 gig .1 MW Z yQ 2w Page 13 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development:H-2021-0071 (Preliminary Plat) and Development Agreement Inst. #2022- 041093). 2. The applicant shall obtain the City Engineer's signature on the final plat within two(2)years of City Council's approval of the preliminary plat(by March 8,2024), in accord with UDC 11-6B-7,in order for the preliminary plat to remain valid; or, a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat shown in Section V.B,prepared by HMH Engineering, stamped on 04/18/23 by Ronald M. Hodge, shall be revised prior to signature on the final plat by the City Engineer, as follows: Plat Notes: a. Note#8: "Direct lot access to W. Ustick Road and N. Linder Road is prohibited except for the access points approved by the Ada County Highway District and the City of Meridian and as shown on the approved site plan. A copy of the recorded cross access agreement is required OR a noted added to the final plat. b. Note#9: ". . . It contains a common driveway and landscaping that will be maintained . . c. Note#11: Include the recorded instrument number of the license agreement with NMID. Easement Notes: d. Note#3: ". . . Lots 1 and 5,Block 1 is are a-permanent landscape buffers depicted along W.Ustick Rd. . . ." e. Note#4: Include the recorded instrument number of the City of Meridian sewer and water easements. f. Graphically depict the storm drainage easements referenced in Easement Note#5. g. Note#6: "are private roads within easements a common lot(i.e. Lot 4,Block 1)to be owned and maintained by the Lennon Pointe Homeowner's Association and impaets n 19, 19 ,-ad 20 of'Bleek 1. you may include the specific lots that are accessed via the private streets. h. Delete Note#7 pertaining to Lot 4,Block 1 (the previous note includes this information as amended). i. Note#8: "Lots 1,-&4, 5 &6 of Block 1 are subject to a 60-foot wide easement for the Creason Lateral . . ." j. Note#9: Include the recorded instrument number of the City of Meridian pathway easement. k. Note#10: Include the recorded instrument number of the Kellogg Drain easement. Revise lot numbers consistent with revised plat. Page 14 1. Depict raised curbing or similar within the Linder Road access adjacent to ACHD right- of-way to discourage any left-in or left-out traffic patterns per the development agreement; coordinate with ACHD as necessary. 5. The landscape plan shown in Section V.E,prepared by Rodney Evans+Partners, stamped on 06/13/23 by Leslie Prendiville, shall be revised prior to signature on the final plat by the City Engineer, as follows: a. Depict landscaping within street buffers per the standards listed in UDC 11-3B-7C.3, except for the areas encompassed by the Kellogg Drain and Creason Lateral easements in which required trees shall be located outside of the easement areas as approved with alternative compliance. A variety of shrubs, lawn or other vegetative groundcover shall be provided within the buffer as allowed by NMID within the easement area. b. Depict landscaping along the multi-use pathway per the standards listed in UDC I1-3B- 12C, except for the areas encompassed by the Kellogg Drain and Creason Lateral easements in which required trees shall be located outside of the easement areas as approved with alternative compliance. Landscape strips shall be planted with a mix of shrubs, lawn and other vegetative groundcover as allowed by NMID within the easement area. c. Include a calculations table the demonstrates compliance with the street buffer and pathway landscape standards listed in UDC 11-3B-7C.3b and 11-3B-12C,respectively; include required vs.provided number of trees.Alternative Compliance to the tree requirements in UDC 11-3B-7C.3b and 11-3B-12C was approved with this application to allow the required number of trees to be placed outside of the easement areas—these trees should be included in the calculations table as alternative compliance trees. d. All pedestrian crossings within the private street and drive aisle portions of the site shall be constructed with brick,pavers, stamped concrete, or equal to clearly delineate pedestrian facilities per the development agreement; depict crossings accordingly. e. Depict raised curbing or similar within the Linder Road access adjacent to ACHD right- of-way to discourage any left-in or left-out traffic patterns per the development agreement; coordinate with ACHD as necessary. f. Revise plan consistent with the revised final plat. 6. No structures shall encroach within the Kellogg Drain easement unless an encroachment/license agreement is approved by NMID to allow the encroachment. A copy of said encroachment agreement shall be submitted with the final plat for City Engineer signature. 7. The north/south portion of the driveway connecting to Linder Road and adjacent to the west boundary of Lots 7-11,Block 1 is approved as a driveway and not part of the private street network. Remove this area from common lot 4. If cross-access is proposed between the commercial lot(Lot 3,Block 1) and the 5-unit townhomes(Lots 7-11,Block 1),the Applicant shall submit a recorded cross-access agreement to the Planning Division at the time of final plat signature to ensure perpetual cross-access between the private street in the residential portion of the project and the commercial drive aisle,per the Development Agreement. 8. Future development shall be consistent with the minimum dimensional standards listed in UDC Table 11-2A-7 for the R-15 zoning district and UDC Table 11-2B-3 for the C-C zoning district. Page 15 9. The Applicant shall complete the tasks listed in UDC 11-3F-3B in order to obtain final approval of the private streets within the development. The private streets are required to be depicted in a common lot on the final plat and approval of the private streets names has been granted by the Ada County Street Name Committee. The remaining tasks to be completed are as follows: 1)contact the transportation authority(ACHD)to install an approved street name sign that complies with the regulations of the Ada County uniform street name ordinance; and 2)provide documentation of a binding contract that establishes the party or parties responsible for the repair and maintenance of the private street, including regulations for the funding thereof. Documentation verifying completion of these tasks shall be submitted to the Planning Division prior to any building permits being issued for structures using a private street for access to a public street. 10. Private streets shall be constructed in accord with the design and construction standards listed in UDC 11-3F-4. 11. The common driveway on Lot 13,Block 2 shall be constructed in accord with the standards listed in UDC 11-6C.3D and with the exhibit in Section VII.D. 12. A perpetual ingress/egress easement for the common driveway shall be filed with the Ada County Recorder,which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment per UDC 11-6C-3D.8; or,the easement may be depicted on the final plat and easement note#6 modified to include this information. 13. Prior to City Engineer signature on the final plat, a public access easement shall be submitted to the Planning Division for the multi-use pathway along the southern boundary of the site for approval by City Council and subsequent recordation. 14. Staff's failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. PUBLIC WORKS https://weblink.meridiancity.orglWebLinkIDocView.asyx?id=301891&dbid=0&repo=MeridianC hty C. MERIDIAN FIRE DEPARTMENT hgps://weblink.meridiancity.org/WebLink/Doc View.asp x?id=301296&dbid=0&repo=MeridianC hty D. PARKS DEPARTMENT https://weblink.meridiancity.org/WebLink/Doc View.asp x?id=301300&dbid=0&repo=MeridianC Lty E. IDAHO DEPARTMENT OF ENVIRONMENTAL QUALITY https://weblink.meridiancity.org WWebLinkIDocView.aspx?id=301386&dbid=0&repo=MeridianC ky VII. FINDINGS A. Alternative Compliance: In order to grant approval for alternative compliance to allow Private Streets directly off an arterial, the director shall determine the following findings: Page 16 1. Strict adherence or application of the requirements is not feasible; OR The Director finds that strict adherence to the landscape standards listed in UDC 11-3B- 7C.3b, which requires a minimum of one (1) tree per 35 linear feet within the street buffer along N. Linder Rd.; and UDC 11-3B-12C.2, which requires a minimum of one(1) tree per 100 linear feet of pathway, isn't feasible due to the locations of the Kellogg Drain and Creason Lateral and associated easements across the southwest portion of this site in which trees are prohibited. 2. The alternative compliance provides an equal or superior means for meeting the requirements; and The Director finds the alternative means of compliance consisting of the required number of trees planted outside of the easement areas along with the placement of the access driveway to Linder Rd. and the separation of the townhome units from Linder offer an equal means of meeting the intent of the requirement. 3. The alternative means will not be materially detrimental to the public welfare or impair the intended uses and character of the surrounding properties. The Director finds that the proposed alternative means will not be detrimental to the public welfare or impair the intended use%haracter of the surrounding properties. Page 17 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Plat for Sagarra Subdivision No. 1 (FP-2023-0008) by Sagarra Phase 1, LLC., generally located at the southwest corner of N. Bergman Ave. and W. Orchard Park Dr. STAFF REPORT C�I w IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT .►A H O HEARING 7/25/2023 k Legend � DATE: ��Prnje�t Laca�ar 0 TO: Mayor&City Council FROM: Sonya Allen,Associate Planner 208-884-5533 SUBJECT: Sagarra Subdivision No. 1 -FP FP-2023-0008;A-2023-0102 LOCATION: Generally located at the southwest corner of N. Bergman Ave. and W. Orchard Park Dr., in the NW 1/4 of Section 25, TAN.,R.1W. IB� EffEB I. PROJECT DESCRIPTION Final plat consisting of 50 buildable lots and 8 common lots on 7.1-acres of land in the R-8 zoning district. The Applicant also requests approval of private streets within the development(i.e.W. Director Ln.) for access to the proposed single-family attached,townhome and condo units. II. APPLICANT INFORMATION A. Applicant: Michael Slavin, Sagarra Phase 1,LLC—404 S. 81" St., #300A1, Boise, ID 83702 B. Owner Lynx Investments,L.P.— 198 N. Al Fresco Pl.,Boise,ID 83712 C. Applicant Representative: Ross Erickson,Erickson Civil, Inc. —6213 N. Cloverdale Rd., Ste. 125,Boise,ID 83713 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2022-002 as required by UDC 11-613-3C.2. The submitted final plat is for the same number of building lots and common area as approved with the preliminary plat;therefore,the proposed plat is in substantial compliance with the approved preliminary plat as required. Staff has reviewed the application for private streets within the development as shown on the final plat. The streets are proposed to be located in common lots in the subdivision and will connect to a local street;the point of connection of the private street to the public street is subject to approval by Page 1 ACHD. The Fire Dept. has approved the request contingent upon both sides of the street being signed "No Parking Fire Lane."No gates or other obstacles are proposed or approved at the entries of the private streets. The Director has tentatively approved the request subject to completion of the tasks listed in UDC 11-3F-3B within one(1)year in accord with the Findings listed in Section VII below. IV. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VI of this report. The Director has approved the request for private streets within the development per the conditions in Section VI, in accord with the Findings in Section VII. V. EXHIBITS A. Preliminary Plat(date: 3/7/2023) PREL-IM(NARY PLAT FOR SAGARRA SUBDIVISION _ .. A REPEAT OF LOTS 2-3 O CK 2,ANO LOTS 1-3 OF B K 3.LIM—VILLAGE SU BUIV ISION - -- LOT 1 F 9LOCK 2,PARAMOUNT POINT su 801V ISION - - -UATEU IN THEN O NE a OF S TION 25,T -SHIP d N RTH RANGE 6015E MERI>7FAN.AOA COV NTv.I0AH0 0 , , 2022 Legend Notese.— , - - ._—��.� W,,..�....,.� 33147 Standard Local Street . Map ..�. �. �-•-d �..,e,.mw�.� 23'Private Street(Phase 7) ® � e 26'Private St—t(Phase 2) e, a �1 - ... _ I ` � 0 contacts ��m W R � -—-—-—- PRELIMINARY PLAT-PHASE 1KK �. a ppA Page 2 B. Final Plat(date: 6/9/2023) FLAT Book Page d SAGARRA SUBDIMION A PARCEL OF LAND BEING LOTS 2 & 3, BLOCK 2 TOGETHER WITH A a ur eEANINus PORTION OF RIGHT OF WAY IDENTIFIED AS N. BERGMAN AVENUE, OF W.23 24 W.cHmoEN eLw. 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Landscape Plan(date: 6/27/23) LANNSCAPE NOTES' ^>7 m.• w>a o LA—�CAPE RFQt IIREMEoN�TS •, wmr,.m.m.n.m.e..a mm.m nv w>a,m.,.e. ...m.v. e.r m .,..aa,..mm,amdeA r.�a,xss,._..r,ar 5YTACCK R�DCK ,.aa re ..awmm...r..q�.mm.ar��u� m i.m...mm.mo.mq.nr«�-.o...e«n.....se.r vw�mwmmua yr s�ve�i�s r.uxnorrvrmn,�s� er wvovmnwe m„'j r OPEN SPACE SUMMARY PHASE I: ens,w,rt[srnmxrmw�oxvwxix�,a i.ioxrx�n ro ,xk„oxm���.�wFx """ LL LL 0 LANCSCAPE PLAN PHASE I OVERALL ' PHSA�SE 2 LANDSCAPE ELAN LANDSCAPE PLAN LA NDSCAPE PLAN CD CD C �� _ a Im LANDSCAPE IL II i r --- _____L_____.____ r PLAN- _ -- -- I --- OVERALL i L— ------- —L — -- —�-- — — ® —L1.00 Page 4 IW-sm. r-------------- — ---------------------- ------------- r— __ ® I 3.3 , z ------1------ ------------------------------- ------L _ _ -----------------------------------------------------r-- _ _ I I srnc�eocR VIP —1-------------+---------+---------t----------=------ 1-- _ ® �' �u.oz Page 5 ----------------------L---2 ------- --- - - ©ev��0� I .,.ate ,,. .a..,•,,. I �, .»-,.._. ........ — .-..�• I T-�L.f 4 w f I 4. I ,� I I.I � •,•I. I .,•l � t�i I I 1 p I �.o.......�.. I I i I may-_-__ _______________-+- - I L1.03 I- BWAS&1R TDIEAAMIIfID 2 9WIUBPL " w 3 vIPNTEF MS DDETAI .�. .4.SIEELWASGIPEEDGMIG +•'�;�_+w•c - - 0 S b CaNCRETE 9 T WNl 5.hKMMDCN PD31 UG T D D r e,!E MCN (�fi \1� = TENSHON a B Docum 10. r.M .,,..,. -n —L1,50 & a Page 6 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development: H-2017-0088 DA Inst. #2019-028376;H-2021-0034 amended DA Inst. #2021- 102392;H-2022-0027. 2. The applicant shall obtain the City Engineer's signature on the final plat within two(2)years of City Council's approval of the preliminary plat, in accord with UDC 11-6B-7, in order for the preliminary plat to remain valid; or, a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat shown in Section V.B,prepared by JJ Howard,LLC, stamped on 06/9/23 by Eric Howard, shall be revised prior to signature on the final plat by the City Engineer, as follows: a. Note#8: Include the recorded instrument number ACHD easement. Also include the number on Detail A on Sheet 5. b. Note#12: Include the recorded instrument number of ACHD sidewalk easement. c. Note#16: Include the recorded instrument number of the City water and sewer easement. Also include the number on Detail I on Sheet 6. d. Note#19: Include the recorded instrument number of the public pedestrian easement. Also include the number on Detail L on Sheet 7. e. Depict traffic calming measures to slow traffic on Bergman Ave. and W. Bacall St. as allowed by ACHD and the Fire Dept. in accord with the development agreement. 5. The landscape plan shown in Section V.C,prepared by Stack Rock, shall be revised prior to signature on the final plat by the City Engineer, as follows: a. Depict a minimum 5-foot wide landscape strip on each side of the pathway on Lots 24 and 25,Block 2 with landscaping as set forth in UDC 11-3B-12C. Shrubs should be included along with trees and lawn or other vegetative groundcover. b. Provide two(2)additional trees within the parkway along N. Arliss Ave. (west) outside of the seepage bed in accord with UDC 11-3B-7C.3;trees may be clustered. c. All required landscape areas shall be at least seventy(70)percent covered with vegetation at maturity,with mulch used under and around the plants per UDC 11-3B-5N, or alternatively,meet the standards for Water Conserving Design in UDC 11-313-50. 6. Future development shall comply with the minimum dimensional standards for the R-8 zoning district listed in UDC Table 11-2A-6 except as approved with the Planned Unit Development(see table in Section VII.E of the Findings for reduced standards approved with the PUD). 7. The private streets are tentatively approved subject to completion of the tasks listed in UDC 11-3F-3 within one year. Documentation of such shall be submitted to the Planning Division in order to receive final approval. Page 7 8. The private streets within the development shall be 26-feet wide and constructed in accord with the standards listed in UDC 11-3F-4B.2. Gates or other obstacles restricting access are not approved. 9. Submit documentation from ACHD that they have approved the the point of connection of the private streets to the public streets as required by UDC 11-3F-4A.2 with submittal of the final plat for City Engineer signature. 10. "No Parking" signs shall be depicted on the construction drawings and erected on the public streets where the"s"or 90-degree curves are located(i.e.N. Bergman Ave.,N.Arctic Fox Way&N. Arliss Ave.) as well as on Director St.; coordinate with ACHD on the location of the signs. 11. "No Parking Fire Lane" signs shall be depicted on the construction drawings and erected on both sides of the private streets within the development per requirement of the Fire Dept. and UDC 11-3F-4B.2d. 12. The Applicant shall continue working with abutting neighbors on repairing the existing fencing that was damaged during tiling of the North Slough. 13. Staff's failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. PUBLIC WORKS httgs://weblink.meridianciby.orklWebLink/Doc View.aspx?id=302068&dbid=0&repo=MeridianC hty C. SETTLER'S IRRIGATION DISTRICT(SID) https:llweblink.meridiancity.org/WebLink/Doc View.aspx?id=301693&dbid=0&repo=MeridianC hty D. IDAHO DEPARTMENT OF ENVIRONMENTAL QUALITY https:llweblink.meridiancity.orglWebLinkIDocView.aspx?id=301384&dbid=0&repo=MeridianC hty VII. FINDINGS In order to approve the application,the Director shall find the following: A. The design of the private street meets the requirements of this Article; The Director finds the design of the private streets meet the requirements of this Article as required. B. Granting approval of the private street would not cause damage,hazard, or nuisance, or other detriment to persons,property, or uses in the vicinity; and The Director finds granting approval of the private street should not cause damage, hazard, or nuisance or other detriment to persons,property, or uses in the vicinity. C. The use and location of the private street shall not conflict with the Comprehensive Plan and/or the Regional Transportation Plan. The Director finds the use and location of the private streets should not conflict with the Comprehensive Plan and/or the Regional Transportation Plan. Page 8 D. The proposed residential development(if applicable)is a mew or gated development. This finding is not applicable. Page 9 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusions of Law for Cole Valley Christian School Pre-K-12 (H-2023-0011) by LKV Architects, located at 7080 W. McMillan Rd. CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EFI DIAN AND DECISION& ORDER In the Matter of the Request for Annexation and Zoning of 71.28-Acres of Land with an R-15 (Medium High-Density Residential) Zoning District; and Conditional Use Permit (CUP) for a Private Education Institution for Pre-kindergarten through 12th Grade on 48.48-Acres of Land in the R-15 Zoning District, by LKV Architects. Case No(s). H-2023-0011 For the City Council Hearing Date of: July 11,2023 (Findings on July 25, 2023) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of July 11, 2023, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of July 11,2023, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of July 11, 2023, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of July 11,2023, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019,Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR COLE VALLEY CHRISTIAN SCHOOL-AZ,CUP H-2023-0011 - 1 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of July 11,2023, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § I I-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for annexation&zoning is hereby approved with an R-8 zoning district, instead of the requested R-15 zoning district,with the requirement of a Development Agreement; and the request for a conditional use permit is hereby approved per the provisions in the Staff Report for the hearing date of July 11,2023, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Conditional Use Permit Duration Please take notice that the conditional use permit,when granted, shall be valid for a maximum period of two(2)years unless otherwise approved by the City. During this time,the applicant shall commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval, and acquire building permits and commence construction of permanent footings or structures on or in the ground. For conditional use permits that also require platting,the final plat must be signed by the City Engineer within this two(2)year period. Upon written request and filed by the applicant prior to the termination of the period in accord with 11-513-6.G.1,the Director may authorize a single extension of the time to commence the use not to exceed one (1)two(2)year period.Additional time extensions up to two(2)years as determined and approved by the City Council may be granted.With all extensions,the Director or City Council may require the conditional use comply with the current provisions of Meridian City Code Title I I(UDC 11-5B-6F). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s)and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR COLE VALLEY CHRISTIAN SCHOOL-AZ,CUP H-2023-0011 -2- E. Judicial Review Pursuant to Idaho Code § 67-652 1(1)(d),if this final decision concerns a matter enumerated in Idaho Code § 67-6521(1)(a), an affected person aggrieved by this final decision may,within twenty-eight (28)days after all remedies have been exhausted, including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67, Idaho Code. This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-6521(1)(d) and 67-8003, an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. G. Attached: Staff Report for the hearing date of July 11,2023 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR COLE VALLEY CHRISTIAN SCHOOL-AZ,CUP H-2023-0011 -3- By action of the City Council at its regular meeting held on the 25th day of July 2023. COUNCIL PRESIDENT BRAD HOAGLUN VOTED COUNCIL VICE PRESIDENT JOE BORTON VOTED COUNCIL MEMBER JESSICA PERREAULT VOTED COUNCIL MEMBER LUKE CAVENER VOTED COUNCIL MEMBER JOHN OVERTON VOTED COUNCIL MEMBER LIZ STRADER VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison 7-25-2023 Attest: Chris Johnson 7-25-2023 City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 7-25-2023 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR COLE VALLEY CHRISTIAN SCHOOL-AZ,CUP H-2023-0011 -4- EXHIBIT A E STAFF REPORT REPORT D A H O COMMUNITY DEVELOPMENT DEPARTMENT HEARING July 11,2023 Legend DATE: Fro:aat Lflcaiiar � TO: Mayor&City Council - FROM: Sonya Allen,Associate Planner 208-884-5533 SUBJECT: Cole Valley Christian School—AZ, ' CUP H-2023-0011 l LOCATION: 7080 W.McMillan Rd.,in the NE 1/4 of Section 29, Township 4N.,Range 1 W. LL (Parcel#SO429427800) I. PROJECT DESCRIPTION Annexation and Zoning(AZ)of 71.28 acres of land with an R-15 (Medium High-Density Residential) zoning district; and Conditional Use Permit(CUP)for a private education institution for pre- kindergarten through 12th grade on 48.48 acres of land in the R-15 zoning district. II. SUMMARY OF REPORT A. Project Summary Description Details Acreage 71.28-acres Future Land Use Designation Medium Density Residential(MDR)with a school designation Existing Land Use Agricultural Proposed Land Use(s) Private education institution for pre-K through 121 grades Current Zoning RUT in Ada County Proposed Zoning R-15 (Medium High-Density Residential) Phasing Plan _ ff 2 phases - Physical Features(waterways, None hazards,flood plain,hillside) Neighborhood meeting date 2/16/23 History(previous approvals) ROS#2713 (1993).A property boundary adjustment has been tentatively approved by Ada County but has not yet received final approval. Page 1 EXHIBIT A B. Project Area Maps Future Land Use Map Aerial Map Legend N1ixeU�e Legend � t Lcofl�r, Inte.rc. rg, Prot Lfl �J1 M -d ig— ens :. Residential ' Lever D nsity Re id ntial J L r.e} �• ; 4r �17 Zoning �I Map Planned Development Map Legend 101 Legend {M Prajeot Lacfl-fion Project Lcoa-hor { i City Limas — Planned Pamels Rom} R=B R-8 r RUT RLL R-15 R- R- R= � L-�O hA� RUB Note: The configuration of the property shown above does not reflect the property boundary adjustment in process with Ada County; the resulting boundary is consistent with the annexation exhibit map shown in Section VIII.A below. III. APPLICANT INFORMATION A. Applicant: Amber Van Ocker, LKV Architects 2400 E. Riverwalk, Boise, ID 83706 Page 2 EXHIBIT A B. Owner: Cole Valley Christian Schools—200 E. Carlton Ave.,Meridian,ID 83642 C. Representative: Same as Applicant IV. NOTICING Planning&Zoning City Council Notice Dates Notice Dates Newspaper Notification 5/3/2023 06/25/2023 Radius notification mailed to 4/28/2023 properties within 300 feet 06/23/2023 Site Posting Date 5/18/2023 6/23/2023 Next Door posting 4/28/2023 06/23/2023 V. COMPREHENSIVE PLAN ANALYSIS Land Use: This property is designated as Medium Density Residential(MDR)on the Future Land Use Map(FLUM) contained in the (Comprehensive Plan). This designation allows for dwelling units at gross densities of 3 to 8 dwelling units per acre. There is also a school designation on this property, which indicates a school should be developed in this general area. The proposed use of the property as a private education institution is consistent with the school designation depicted on the FLUM. Although dwelling units are typically desired in the MDR designation,the UDC(Table 11-2A-2)does allow school uses with approval of a conditional use permit. Transportation: The Master Street Map(MSM) depicts a north/south residential collector street along the west boundary of this site. The Applicant has negotiated a land swap with the property owner at the southwest corner of this site to obtain the property necessary to complete the extension of Owyhee Storm Ave. to the school property. A local street(Ersatz Place Road)is proposed along the east boundary of the site that extends off-site from McMillan Rd. to the north that will provide access to the properties fronting on future SH-16. A Traffic Impact Study(TIS)was submitted to ITD and ACHD for review of this project. Design: This property is located within a four-square mile area governed by the Fields Sub-Area Plan located at the northwest corner of the Area of City Impact boundary. This area is bounded by Ustick Rd. on the south, Can-Ada Rd. on the west, Chinden Blvd./US Highway 20/26 on the north, and McDermott Rd./SH-16 on the east. The Fields area is primarily designated for future residential development,with a mixed-use community center at the southeast corner of Star and McMillan Roads, and multiple school and park sites. Interchange and regional mixed-use designations are incorporated along both Ustick Road and Chinden Boulevard, generally from the SH-16 extension to Star Road. The southwest corner of the Subarea has been reserved for expanded industrial and non-residential mixed-use area within the southwest quadrant, and is aligned with the existing Intermountain Gas Facility,currently located on Can-Ada Road. Page 3 EXHIBIT A In accord with the Fields Sub-Area Plan,the general character,design and identity of this area should have a cohesive theme that is"modern rural,"which applies to housing, amenities, streetscape/open space, and retail/commercial. Because the proposed school does not front on W. McMillan Rd. and is not oriented toward N. Owyhee Storm Ave. and because it's not residential or retail/commercial, Staff does not recommend the building is required to have a modern rural design theme. However, some of the other thematic design elements that contribute to the desired character of the area should be adhered to such as lighting,fencing(e.g.split rail),landscaping(e.g.tall fescues,dry creek materials,wildflowers,street trees,etc.),public art,on-street bike lanes and/or off-street multi- use pathways, signage(e.g.metal roof on sign),etc.—see the Character Framework—Amenities (pg.3-12) and Streetscape(pg.3-13)in the Plan for more information.A high-quality of design is expected in this area. In response to the modern rural design theme,the Applicant proposes to develop some of the areas adjacent to building entrances with dry stream beds with a mix of rock types,boulders and plantings. In the portions of the site that will not be developed with Phase 1, a"meadow seed"mix is proposed to be planted for wild flowers and grass to grow. Detached sidewalks, landscaping and street lights are proposed along all public streets,which will provide pedestrian connectivity to the school from adjacent existing and future neighborhoods in the area.A 10-foot wide sidewalk/pathway is proposed along Owyhee Storm Ave.,which should provide a safe off-street route for school children to bicycle/walk to school; and a 5-foot wide sidewalk is proposed along McMillan Rd. and Ersatz Place Rd. Building materials will consist of a combination of masonry, deep ribbed metal and smooth metal with large expansions of glazing. The ball fields will be fenced from general use by the public; however,those areas help preserve the open space and views from adjacent developments and properties. Fencing and signage designs have not been fully developed yet but the Applicant anticipates incorporating the"modern rural" design theme in those elements at the perimeter of the development.Details of such should be submitted prior to the City Council hearing. Goals,Objectives, &Action Items: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property(staff analysis in italics): • "Permit new development only where it can be adequately served by critical public facilities and urban services at the time of final approval, and in accord with any adopted levels of service for public facilities and services." (3.03.03F) City water service is available and can be extended by the developer with development in accord with UDC 11-3A-21. City sewer service will not be available until the Can-Ada lift station project is complete at the end offiscal year 2025. • "Require urban infrastructure be provided for all new developments, including curb and gutter, sidewalks,water and sewer utilities."(3.03.03G) Urban sewer and water infrastructure and curb, gutter and sidewalks are required to be provided with development of this site. • "Ensure development provides safe routes and access to schools,parks, and other community gathering places."(2.02.01G) Detached sidewalks are proposed adjacent to all public streets, which should assist in providing safe access to the proposed school. The walkway along Owyhee Storm Ave. is proposed to be a 10 feet wide multi-use pathway, which will provide an off-street route for bicyclists. Page 4 EXHIBIT A • `Ensure the location and design of schools are compatible with existing and planned neighborhoods and land uses."(2.03.01D) The proposed school should be compatible with adjacent existing and future residential uses in the vicinity. VI. STAFF ANALYSIS A. Annexation & Zoning(AZ): The Applicant proposes to annex 71.28 acres of land with an R-15 (Medium-High Density Residential)zoning district for the development of a private education institution for pre- kindergarten through 12'grade on approximately 48.48 acres of the site. The remaining 23.4- acres of the site is to be used for agricultural purposes until further development occurs in the future. As discussed above in Section V,the proposed use is desired and consistent with the Comprehensive Plan for this area. There are no existing structures on this site;the property is currently being used for agricultural purposes. The site is within the Area of City Impact(AOCI)boundary at the periphery of the current City limits and is contiguous to City annexed land to the south. Because the R-8 zoning district is the most appropriate district for the MDR FLUM designation, Staff recommends an R-8 instead of R-15 zone for the subject property. A private education institution is listed as an allowed use in the recommended R-8 (and requested R-15)zoning district with approval of a conditional use permit,per UDC Table 11-2A-2, subject to the specific use standards listed in UDC 11-4-3-14. A property boundary adjustment application has been tentatively approved by Ada County Development Services for the reconfiguration of this property as shown in the annexation legal description and exhibit map in Section VIII.A below. Final approval is required to be obtained prior to City Council approval of the annexation ordinance. The City may require a development agreement(DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. To ensure this property develops as proposed and required, Staff recommends a DA with the provisions discussed herein and included in Section IX.A. If the 23.4-acre portion of the site not proposed to develop at this time is proposed to develop with any use(s)other than an education institution and associated accessory uses in the future, Staff recommends an amendment to the Development Agreement is required to include an updated development plan. B. Conditional Use Permit(CUP): A Conditional Use Permit(CUP) is proposed, as required by UDC Table 11-2A-2, for a private education institution in an R-8/R-15 zoning district. The education institution requires CUP approval because it exceeds 250,000 square feet(s.f.)within a residential district; includes lighted fields adjoining/within a residential district;will generate in excess of 1,500 vehicular trips per day;takes access from a collector street(i.e. Owyhee Storm Ave.) and there is not a safe, separate pedestrian and bikeway access between the neighborhood and the school site,per UDC 11-4-3- 14E. Cole Valley currently has two existing campuses that will be relocated and consolidated into one 259,919 square foot building on the subject property. The proposed school will be for pre- kindergarten through 12th grade and the development area will include parking, access drives, open space for student play area and outside athletic venues on 48.48 acres of land. The new Page 5 EXHIBIT A facility will service approximately 1,825 students with the potential to add 12 additional classrooms with future building additions on the south,east and west wings,totaling 15,300 square feet,to serve an additional 300 students. Development will likely occur in two phases but may occur in one. If phased,Phase 1 will consist of all of the outside athletic venues except the tennis courts, a portion of the southeast parking lot, public restroom outbuilding,construction of Ersatz Rd. and the extension of Owyhee Storm Ave. (the length and width to be determined by the City and ACHD), and the adjustment and piping of the Creason Lateral. Phase 2 will consist of building construction,remaining site development of parking lots, access points,play structures, full road sections to the north property line and public utility connections.Although shown as part of the 2nd phase,the storage,maintenance and CTE building likely won't be constructed for a few years per the Applicant. Dimensional Standards: The proposed development is required to comply with the dimensional standards listed in UDC Table 11-2A-7 for the proposed R-15 zoning district(or UDC Table 11- 2A-6 for the R-8 district recommended by Staff). Education facilities are allowed a maximum building height of 50 feet as set forth in UDC 11-2A-3E.3. Specific Use Standards: The proposed use is required to comply with the specific use standards listed in UDC 11-4-3-14F,Education Institution,as follows: Staffs analysis is in italics. A. Accessory uses.Accessory uses including,but not limited to,daycare facilities, community events,community services, social services,curricular and extracurricular activities,meeting facilities for clubs and organizations,and school administration may be allowed. 1. Community events shall include,but are not limited to, events organized by an association of persons for a social, literary,political, educational or recreational purpose. Community events shall not include retail or other services that are customarily carried on as a business. 2. Curricular or extracurricular activities at an education institution shall include any sporting,musical, dramatic, artistic, fundraising or educational activities associated with any group, association, or classroom of said education facilities. Curricular or extracurricular activities shall not include retail or other services of businesses not directly associated with the education facility. 3. When conducted within an existing structure and site modifications are not proposed and/or required allowed accessory uses do not require a certificate of zoning compliance. 4. Uses not deemed as an accessory use by the Director shall require approval as a principal permitted or conditional use consistent with this title or as a temporary use consistent with title 3,chapter 4 of this Code. B. Location criteria for elementary schools. Elementary schools should be located within the center of neighborhoods with access encouraged from local streets. Elementary school locations adjacent to public parks or open space are encouraged. At least thirty(30) percent of the perimeter of an elementary school site should be open to streets or open space areas. The site is not located within the center of a neighborhood but may be in the future as much of the property surrounding this area has yet to annex but has a residential FL UM designation; a local street(Ersatz Rd.) is proposed along the east boundary of the site. Over 30%of the proposed school site is open to streets. C. Location criteria for middle schools and high schools.Middle and high schools may take access off a designated arterial or collector street. The proposed school takes access off a Page 6 EXHIBIT A collector street(Owyhee Storm Ave). D. Exemption. An education institution with less than one hundred fifty(150) students or located within the TN-R district may be exempt from the requirements for open space, landscaping,parking and drop off areas.Not Applicable E. Conditional use requirement. A conditional use permit shall be required for any education institution in which any of the following circumstances exist: 1. The education institution is in excess of two hundred fifty thousand(250,000)square feet within a residential district; The proposed school is 259,919 square feet. 2. The education institution includes lighted fields adjoining or within a residential district; The football field is proposed to be lighted within a residential district. 3. The education institution will generate in excess of one thousand five hundred (1,500)vehicular trips per day; The proposed school will exceed 1,500 vehicle trips per day at 4,132 trips per day. 4. The education institution takes access from a collector or an arterial street and there is not a safe, separate pedestrian and bikeway access between the neighborhood and the school site. The proposed school takes access from a collector street(Owyhee Storm Ave); a 10 foot wide detached multi-use pathway is proposed on the school site adjacent to the street for safe pedestrian/bicycle access to the site. There are no abutting neighborhoods to the west, north or east at this time as the adjacent land is yet to redevelop; an arterial street separates this site from the development to the south (i.e. Gander Creek subdivision). F. Portable classrooms (temporary and permanent). The site plan for all education institutions shall include the location of any future portable classrooms (temporary and/or permanent).Four(4)portable future classrooms are proposed on the west side of the site just north of the elementary wing totaling 8,400 sf. (2,100 sf. each). 1. Temporary portables. A temporary portable classroom shall be an accessory use valid for a maximum period of four(4)years from the date of issuance of a certificate of occupancy. a. Temporary portable classrooms that meet the standards as set forth in subsection (F)(4) of this section shall require a certificate of zoning compliance approval but shall not be subject to design review. b. Temporary portable classrooms that do not meet the standards as set forth in subsection(F)(4) of this section shall require a conditional use permit but shall not be subject to design review. 2. Permanent portables. Prior to the termination of the four-year permit,the applicant may request to convert a temporary portable classroom to a permanent portable classroom. a. Permanent portable classrooms that meet the standards as set forth in subsection (F)(4) of this section shall require a certificate of zoning compliance and design review approval. b. Permanent portable classrooms that do not meet the standards as set forth in subsection(F)(4) of this section shall require a conditional use permit and design review approval. Page 7 EXHIBIT A 3. Permit termination.Upon termination of the four-year permit,the temporary portable classroom approval shall be null and void and the applicant shall remove the structure immediately. 4. Standards. a. The portable classroom shall not be located in the front yard of the principal school structure. b. The portable classroom shall not be located in any required yard. c. The placement of the portable classroom shall not reduce the number of required off street parking spaces. d. The portable structures shall comply with the building code in accord with title 10 of this Code. e. Exterior colors of the portable classrooms shall be compatible with the color of the primary school building. f. The roofing material on the portable classrooms shall be of a finish that emits a minimal amount of glare. g. Where the portable classroom is located within two hundred(200) feet of a street and is visible from such a street,the portable classroom shall be screened from view of the street with a minimum of one (1) evergreen tree per fifteen(15) feet of linear structure. The tree shall be a minimum of six(6)feet in height. G. Additional standards for education institution,private. The applicant shall provide written documentation that the facility meets the minimum site area guidelines as established by the Idaho State Department of Education. The Applicant shall comply with this standard. H. Additional standards for vocational or trade schools. The applicant shall provide written documentation that the school will have a major curriculum relating to technological industrial research and processes.Not applicable. 1. Parking space requirement. In all commercial and residential districts,education institutions shall provide one(1)parking space for every four hundred(400) square feet of gross floor area. The proposed parking complies with this standard. See below for more detailed analysis on parking. Road Improvements: The Applicant proposes to extend Owyhee Storm Ave., a collector street, and Ersatz Rd., a local street, from the south boundary at McMillan Rd.to the north boundary of the subject property with development. The extension of these streets is proposed in two(2) phases as shown on the phasing plan in Section VIII.B. To ensure the timely extension of Owyhee Storm Ave. and Ersatz Rd.for future development in the area, Staff recommends these streets(and associated detached sidewalks/multi-use pathways) are constructed to the northern boundary of the subject property with the first phase of development.The Applicant states ITD has acquired the property necessary to complete the extension of Ersatz but not to a local street section with sidewalks, etc. The street section will start at the eastern ROW that ITD has acquired and the street section will extend the necessary dimension onto the subject property. The multi-use pathway required along the east side of Ersatz will be constructed with future development of the adjacent land. Access: Two(2) driveway accesses are proposed via Owyhee Storm Ave., a future collector street, along the west boundary of the site and two(2)driveway accesses are proposed via Ersatz Page 8 EXHIBIT A Place Rd., a future local street, along the east boundary of the site;no access is proposed via W. McMillan Rd. The southern driveway via Ersatz will provide access to the eastern parking lot and drop-off areas that are primarily dedicated to the high school and middle school portion of the building and campus. The northern driveway will provide access to the smaller secondary parking lot that will include a bus drop-off area,a future career technical building and the emergency vehicle access lane that extends west to Owyhee Storm Ave. The southern driveway via Owyhee Storm will provide access to the western parking lot and drop-off areas that are primarily dedicated to the pre-school and elementary portions of the building and campus. Parking: Off-street parking is required to be provided as set forth in UDC 11-4-3-141(i.e. one space per 400 square feet of gross floor area). Based on 273,344 square feet(s.£)of gross floor area(259,919 s.f. school building+ 13,425 s.f. storage,maintenance &CTE building), a minimum of 683 parking spaces are required that comply with the standards listed in UDC Table 11-3C-5. If future classroom additions occur as anticipated, an additional 38 parking spaces will be required based on 15,300 square feet of gross floor area. If temporary portable classrooms are added as anticipated, an additional 21 parking spaces will be required based on 8,400 s.f. of gross floor area. The site plan depicts a total of 843 parking spaces at full build-out,which exceeds the minimum standards by 101 spaces. The Applicant proposes to only construct the minimum amount of parking(i.e. 650 spaces)required with the initial building construction. Bicycle parking is required to be provided as set forth in UDC 11-3C-6G. Based on 843 vehicle spaces, a minimum of 34 bicycle parking spaces are required that meet the location and design standards listed in UDC 11-3C-5C; a total of 48 spaces are proposed,exceeding the minimum standards. Sidewalks/Pathways: A 10-foot wide detached sidewalk/multi-use pathway is proposed within the street buffer along Owyhee Storm Ave. in accord with the Pathways Master Plan; and 5-foot wide detached sidewalks are proposed along W. McMillan Rd. and Ersatz Rd.Note:A multi-use pathway is also required along the east side of Ersatz Rd., which will be required with construction of the eastern portion of the street section by the developer of the adjacent property. Five-foot wide detached sidewalks are typically required within street buffers along arterial streets.However,because ACHD is changing policy to require detached 10-foot wide multiple-use pathways(MUP) along arterial streets(i.e.McMillan Rd.)in lieu of on-street bike lanes,and because school children will be using this sidewalk to bike and walk to school, Staff recommends a 10-foot wide sidewalk/MUP is required along McMillan as a provision of the development agreement. The multi-use pathway is required to be placed in a 14-foot wide public use easement if it's outside of the right-of-way. The easement should be submitted to the Planning division with the Certificate of Zoning Compliance application for the first phase of development. To ensure pedestrian safety, Staff recommends the sidewalk/multi-use pathways are constructed along all streets with the first phase of development. Landscaping: A landscape plan was submitted as shown in Section VIII.C. A minimum 25-foot wide street buffer is required along W. McMillan Rd.,an arterial street and a minimum 20-foot wide street buffer is required along Owyhee Storm Ave., a collector street, landscaped in accord with the standards listed in UDC 11-3B-7C. Buffers are required to be planted with a variety of trees,shrubs,lawn, or other vegetative groundcover. The landscape plan should be revised in accord with the aforementioned standards.Where the Page 9 EXHIBIT A buffer is encumbered by an easement,the buffer area is required to include a minimum 5- foot wide area for planting shrubs and trees outside of the easement; the plans should be revised accordingly to accommodate the required plantings. Parking lot landscaping is required in accord with the standards listed in UDC 11-3B-8C. Utilities(UDC 11-3A-21): Connection to City water and sewer services is required in accord with UDC 11-3A-21. Street lighting is required to be installed in accord with the City's adopted standards, specifications and ordinances. All utilities, except for City sewer,are available to the site or in close proximity. Sewer service to this site will be provided from the Can-Ada Lift Station,which has not yet been built. Construction is planned to be completed towards the end of Fiscal Year 2025. The City plans to install a trunk sewer from the lift station(to be located near McMillan Road/Can-Ada Road) one mile to the east near the intersection of McMillan Road/Star Road as a part of the Can-Ada Lift Station Project. The school will need to extend sewer down McMillan Rd. and Owyhee Storm Ave.to the school campus in accord with the Sewer Master Plan.The City is amenable to allowing a temporary lift station for the sports field concession and restroom buildings only,which shall be taken off-line as part of the construction of the school. Waterways: The West Tap Sublateral runs along the southern boundary of this site adjacent to McMillan Rd. and the Creason Lateral bisects this site within a 30-foot wide easement. The UDC 11( 3A_±)requires all waterways that lie on the property being developed to be piped or otherwise covered unless being improved as a water amenity of linear open space.The easement for the Creason Lateral shall be depicted on the site and landscape plans. Pressurized Irrigation System(UDC 11-3A-15): Underground pressurized irrigation water is required to be provided to the development as set forth in UDC 11-3A-15. On-site pressurized irrigation is proposed utilizing existing water rights from the Creason Lateral and a secondary irrigation well and pumping system will be installed to supplement irrigation needs during the "shoulder season"watering times. Storm Drainage(UDC 11-3A-18):An adequate storm drainage system is required in all developments in accord with the City's adopted standards, specifications and ordinances. Hours of Operation: The primary hours of operation for the campus will be from 7:00 am to 3:00 pm Monday through Friday. Extended hours of operation will be based on athletic events and various activities throughout the school year. Compliance with the City noise ordinance (MCC 6-3_ )is required. Building Elevations: Building elevations were submitted as shown in Section VIII.D for the proposed 2-story school building. Building materials consist of a combination of masonry in smooth-face and split-face in two colors,deep ribbed metal and smooth metal with large expansions of glazing,which should be low maintenance. Raised parapets are proposed for modulation and screening of rooftop mechanical equipment. Proposed building heights are as follows: auditorium/gymnasium—45'8"; classroom wings—35'0". Certificate of Zoning Compliance/Design Review:A Certificate of Zoning Compliance(CZC) and Design Review application is required to be submitted to the Planning Division and approved prior to submittal of building permit application(s). The application materials should be updated as necessary to comply with the conditions contained in Section IX. Compliance with the design standards in the Architectural Standards Manual is required. As discussed above in Section V, a "modern rural"design theme should be integrated into the project as desired in the Fields Sub- Area Plan. Page 10 EXHIBIT A VII. DECISION A. Staff: Staff recommends approval of the proposed annexation&zoning with an R-8 instead of R-15 zoning district, and conditional use permit with the provisions included in Section IX per the Findings in Section X. B. The Meridian Planning&Zoning Commission heard these items on May 18,June 1 and 15, 2023.At the public hearing,the Commission moved to continue the subject AZ and CUP requests to June 1st in order to review the ACHD report. The ACHD report wasn't received by the Is'so the Commission continued the project to the June 151h hearing date. 1. Summary of Commission public hearing_ a. In favor: Amber Van Ocker,LKV Architects(Applicant's Representative); Sonia Daleiden,Kittleson&Assoc.; Wayne Thowless,LKV Architects b. In opposition: None c. Commenting: Patrick Nichols d. Written testimony: Amber Van Ocker,Applicant's Representative e. Staff presenting application: Sonya Allen f. Other Staff commenting on application: Bill Parsons 2. Key issue(s)of public testimony a. The Applicant requests to not be required to construct Owyhee Storm&Ersatz(&the associated sidewalks/pathways and street buffers)to the northern property boundar, just to the northern boundary of the school campus proposed to develop at this time; and the street buffer&pathway along McMillan to be constructed with future development of that area. b. Concerns with how traffic generated from the proposed school will impact already congested traffic and intersections in the vicinity. 3. Key issue(s)of discussion by Commission. a. The timing for construction of Owyhee Storm&Ersatz to the northern property boundary; and pedestrian walkways and street buffers along public streets; b. Concerns pertaining to traffic and existing congestion in this area and impacts from the proposed development. 4. Commission change(s)to Staff recommendation: a. At Staff s request,include a clarification to DA provision#A.1.1d in Section IX that all street buffers adjacent to public streets(i.e. McMillan,Owyhee Storm&Ersatz) also be constructed b, t�pplicant,unless already constructed b, I�prior to issuance of Certificate of Occupancy for the high school building. b. Commission required the McMillan Rd. improvements and the extension of Owyhee Storm Ave. and Ersatz to the northern parcel boundary to be completed either by the Applicant or ITD, as applicable,prior to issuance of Certificate of Occupancy for the high school building in the second phase of development(see Section IX.A.1.1 c . 5. Outstandingissue(s)ssue(s) for City Council: a. The Applicant should provide more details on how perimeter fencing, signage,public art, etc.planned for the site incorporates the"modern rural"design theme in accord with the Fields Sub-area Plan. C. The Meridian Citv Council heard these items on July 11,2023.At the public hearing,the Council moved to approve the subject AZ and CUP reauests. 1. Summary of the City Council public hearing: a. In favor: Amber Van Ocker,LKV Architects(Applicant's Representative) b. In opposition: None Page 11 EXHIBIT A c. Commenting:None d. Written testimony.None e. Staff presenting application: Sonya Allen f Other Staff commentin own application: None 2. Key issue(s)of public testimony: a. Applicant requested Council not require the extension of Owyhee Storm&Ersatz to the northern Property boundary at this time,just the northern boundary of the school site proposed to develop at this time. 3. Key issue(s)of discussion by City Council: a. The appropriateness of black coated chain-link fencing in the Fields Sub-Area and necessity of fencing along McMillan Rd. b. The Applicant's request to defer construction of Owyhee Storm&Ersatz along with the associated sidewalks/pathways and street buffers on the future development area at the northern boundary of the site until future development occurs. 4. City Council change(s)to Commission recommendation: a. Council approved the project with the allowance of black coated chain-link fencing along the west,north and east boundaries of the site (the Applicant is not required to construct the split rail fence along McMillan Rd. if they choose not to). Page 12 EXHIBIT A VIII. EXHIBITS A. Annexation&Zoning Legal Description and Exhibit Map LEGAL DESCRIPTION , THE ■r � LAND Page 1 1OF 1 anaMa GROUP March 2,2023 Project No.:121048 EXHIBIT"A" COLE VALLEY CHRISTIAN SCHOOL ANNEXATION DESCRIPTION A parcel of land located in the West Half of the Southeast Quarter of Section 29,Township 4 North, Range 1 West,Boise Meridian,Ada County,Idaho,being more particularly described as follows: Commencing at the South One Quarter Corner of Section 29 of said Township 4 North,Range 1 West, (from which point the Southeast Corner of said Section 29 bears South 89"22'00" East,2642.71 feet distant),said South One Quarter Corner being the POINT OF BEGINNING; Thence North 00'51'06"East,a distance of 2630.21 feet on the north-south mid-section line of said Section 29 to the Center One Quarter Corner of said Section 29; Thence South 89'22'35"East,a distance of 1325.02 feet on the east-west mid-section line of said Section 29 to the Center-East 1/16th Corner of said Section 29; Thence South 00'55'00"West,a distance of 2630A5 feet to a point on the southerly Section line of said Section 29; Thence North 89'22'00"West,a distance of 454.52 feet on said southerly Section line; Thence North 00'56'00"East,a distance of 487.34 feet, Thence North 89'43'44"west,a distance of 774.21 feet; Thence South 00'16' 16"West,a distance of 21.74 feet; Thence South 00'51'07''West,a distance of 460.74 feet to a point on the southerly Section line of said Section 29; Thence North 39'22'00''West,a distance of 93.49 feet on said southerly Section line to the POINT OF BEGINNING. The above described parcel contains 71.28 acres more or less. PREPARED BY: The Land Group,Inc. �O D,L T r w 788❑ am 3-2-2023 James R.Washburn 0 F R.1FA Page 13 EXHIBIT A C 1{4 SEC_29 CP&F#2021 1 6 0791 S89°2235"E 1325.02' - I 7080 W MCFMILLAN ROAD o COLE VALLEY CHMSTIAN SCHOOL w APN:SO429427800 71.28 ACRES `v o � - o 4 I C3 I O Fr C� SOO 1616"W 21.70' N8943'44'W 774.21' i NOO°5610"E 487.31' 7080 W MCMILLAN ROAD a SOO°51'O7"W 460.74' APN-S0429438725 93.49' 8.61 ACRES RAN 773.26'_ _ 454.52 1321.44'� -S_29 S_28 WW 1P AlcallL7�,� - - - - - - g89°22-00"E 2642.71 — l�UAD 5.3 .ss S1/4 SEC-29 L CP&F#2016120635 SE CAR SEC.29 �, �o �� f CP&F#2020020779 �. '7880 3-2-2023 s� a a `'7 OF tQ� .WA 0 500' 1000' �Horizo xhibit"B" ntal Scale 1'= 500' Project No-:1 Z1048 x March 2,2023 u g ON THE Annexation Description a LAND Cole Malley Christian School 92 ■ � f GROUP 7088 W. McMillan Road �sg Page 14 EXHIBIT A B. Proposed Site Plan with Phasing Plan(dated: 3 11/23 6/30/23) -Revised f� II '' y A° o Ip i f V I E II :��c ■ — -- A 6 I f +! I� _ R ffff 11� �LO k B W f c ,' OCO�p] Cb ili I� �f I OD W OD OD EO dh Eel •• OD db W OWD F CC emn OB C-D Im e0 i! F��i ■ r - - - - - - -;m - E E ¢i 1pp p p y] py9 �!��i: ¢ii��• :�lE � a� � � ! 3ii� E €e 34 e ! e �i lit e; 3 141° L IN Id E;9S 9 a 'i ae ae cae veuey amsbm Mnao>s Page 15 EXHIBIT A C. Landscape Plan(dated: 3 6/30/23 -Revised 7 k� a � f a kTl A ® "Mm T17 �7 •s i I li R N r f €[ IN iiscok❑xuey cnri�m Schools �{ `P�e I SiteDe�,clopnrntPlan I� 8 I �° 9 ''�I Page 16 EXHIBIT A ---------------------- g J _�:-F 1` L--_J ---------------------------------- d m � — - - - - - - - 1 1 f) y ... I : - . ---- I.... .I . .. _ _ 1 II i _I I �j 1] I 11,101 1 _ DOE]El El 0 I ❑ I rs. . pil J1 1;q! if 9c. oil it s EE .w 3 ¢° aa�aaxaxxassasl :a == } S CU).e valley a msfffi Schools %teI*�mIDRImtPlsn Page 17 EXHIBIT A LA ' mm 441 I - li l ivlml "its— o•s�°[i �i ! ■i —i.�wwwww—w �www—r—w—w—w— McMWRRDAR �-- - - --�— wowwwww�wrwrwwww wrwrw�r a 1 L r=1 S ;I � eeeaaaaaeeeeseeeeeee � s� i� l�a.•�"pi-�-iri n -� €�� � :a � � fir!- i @-� . I'M3 � ; { • F •a �Fi'� �p3if i!! E �R �i eeeiiii � 1 a •1111111l7[IIIIIIIIiI� .; �{ MEe p' a .. �� s1 - Qp � FPii Fif FiiPPPiP° :i "eeL eeL ee=epe e Cale nmb C mtMan cols IiSiieDetirlopmeffiPlsn1.10 i 1 Page 18 EXHIBIT A �BAOOP �l 2 ' BII pelt Bee \2\W,Mow Fescue 3 Nnlellowa Meaeow- 4 PBIIsaOt PWb Y .1 �BatfluW Laueuape �6\BasaR Bouleers /7\Blowrtlan Rosk Mul56 I �I �B�arau spn Rau Fenoe 9 a`n mqn cmu wan wun snlrye rune Heel Feociny �� cnaln�mn Fenoe m CzJ Ea F Cg m �„l lo-wee Mp16-use Paewar �,of me.k�el soeiu n BFI Ia.6 sna Mrt NL 1.50 Page 19 EXHIBIT A D. Building Elevations w J U = s SOUTH ELEVATION OVERALL .0 -mn Z _ U r w O la SOUTH ELEVATION-PRESCHOOL!ELEMENTARY SCHOOL ENTRANCE C? C w U J Q ry o U 0 lb SOUTH ELEVATION-MIDDLE SCHOOL!HIGH SCHOOL ENTRANCE m 3 Page 20 EXHIBIT A 8 U COLE VALLEY CHRISTIA —Leveia-,ua h II U —1£VEL,,crvu W� O PRESCHOOL I ELEMENTARY ENTRANCE 13za.tt Q U - H w w 0 U W Z MIDDLE/HIGH SCHOOL ENTRANCE - ..-.a 4 Page 21 EXHIBIT A J 1 NORTH ELEVATION OVERALL ..n 5 a 8� U) la NORTH ELEVATION 1 LU J Q H Z � U lb NORTHELEVATION2 J EAST ELEVATION OVERALL w w� O� 4 f am a W U o 2 WEST ELEVATION OVERALL I U m Page 22 EXHIBIT A u x - J a _o. Z N 9 � � • \ _ w� o°g PRESCHOOL/ELEMENTARY ENTRANCE 2 MIDDLE/HIGH SCHOOL ENTRANCE Vf a � 't. �,. ��� •lam` + '���' ��- - � L U U w 0 Z U1 w U o w U w 3 AERIAL MIDDLE HIGH SCHOOL ENTRANCE 4 NORTHPATIO 7 Page 23 EXHIBIT A IX. CITY/AGENCY COMMENTS & CONDITIONS Prior to the City Council hearing, additional site development details(i.e.landscaping,fencing, signage,public art,etc.) shall be submitted to the Planning Division that demonstrate compliance with the"modern rural" design theme in the Fields Sub-Area Plan. Final approval of the property boundary adjustment application by Ada County Development Services shall be obtained prior to City Council approval of the Annexation Ordinance. Prior-to City Couneil approval of the Development Agreement,an amended phasing plan shall be submitted that ineludes the extension of Owyhee Storm Ave. and Ersatz Place Road to the northern property boundary and detaehed sidewalks/multi use pathways along MeMillan ., development.Owyhee Storm Ave. and Ersatz Plaee Rd.with the first phase of Done A. PLANNING DIVISION 1. Annexation & Zoning 1.1 A Development Agreement(DA)is required as a provision of annexation of this property. Prior to approval of the annexation ordinance, a DA shall be entered into between the City of Meridian,the property owner(s) at the time of annexation ordinance adoption,and the developer. Currently, a fee of$303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six(6)months of the City Council granting the annexation. The DA shall, at minimum, incorporate the following provisions: a. Future development of this site shall be generally consistent with the site plan,landscape plan,phasing plan and conceptual building elevations included in Section VIII and the provisions contained herein. b. Future development of this site shall incorporate design elements consistent with the "modern rural"design theme outlined in the Fields Sub-Area Plan as discussed in Section V and proposed with this application. ote: City Council approved the Applicant's request to construct black coated chain-link fencing along the west. north and east property boundaries: the Applicant is not required to construct the split rail fence along McMillan Rd. if they choose not to.) c. The McMillan Road improvements and the extension of Owyhee Storm Ave. and Ersatz Rd. to the northern boundary of the parcel shall be completed with the t second phase of development at the width/street section required by the Ada County Highway District,prior to issuance of Certificate of Occupancy for the high school building. d. All detached sidewalks, multi-use pathways and street buffers along public streets (i.e.McMillan Rd., Owyhee Storm Ave. and Ersatz Rd.) shall be constructed by the Applicant,unless already constructed by ITD,wit h fst���*prior to issuance of the Certificate of Occupancy for the high school building. e. Compliance with the City noise ordinance(MCC 6-3-6) is required. f. If the 23.4-acre portion of the site(5-acre portion at southeast corner and 18.4-acre portion at the north end)develops in the future with a use(s) other than an education institution, an amendment to the Development Agreement is required to include an updated development plan. g. Direct access via W. McMillan Rd. is prohibited. Page 24 — EXHIBIT A 2. Conditional Use Permit 2.1 Compliance with the standards listed in UDC 11-4-3-14—Education Institution, is required. 2.2 Compliance with the dimensional standards listed in UDC Table 11-2A-6 for the R-8 zoning district is required with the exception of building height. Education facilities are allowed a maximum building height of 50 feet as set forth in UDC 11-2A-3E.3. 2.3 The site/landscape plan submitted with the Certificate of Zoning Compliance application shall be revised as follows: a. Depict a minimum 25-foot wide street buffer along W. McMillan Rd. and a minimum 20- foot wide street buffer along Owyhee Storm Ave., measured from back of curb. b. Depict landscaping within street buffers in accord with the standards listed in UDC 11-3B- 7C.3, which requires a variety of trees, shrubs, lawn, or other vegetative groundcover among other specifications. Where the buffer is encumbered by an easement, the buffer area shall include a minimum 5-foot wide area for planting shrubs and trees outside of the easement as set forth in UDC 11-3B-7C.lb. c. Depict the 30-foot wide easement for the Creason Lateral. d. Depict a 10-foot wide detached sidewalk/multi-use pathway within the required street buffers along Owyhee Storm Ave. and W. McMillan Rd. 2.4 All waterways on the subject property shall be piped or otherwise covered unless improved as a water amenity of linear open space as set forth in UDC 11-3A-6. 2.5 A 14-foot wide public use easement shall be submitted to the Planning Division with the first Certificate of Zoning Compliance application for the 10-foot wide multi-use pathway along Owyhee Storm Ave. if the pathway is outside of the right-of-way. 2.6 The applicant shall provide written documentation that the facility meets the minimum site area guidelines as established by the Idaho State Department of Education per UDC 11-4-3-14G with the Certificate of Zoning Compliance application. 2.7 A Certificate of Zoning Compliance application shall be submitted for the proposed use that complies with all UDC conditions and the provisions contained herein. 2.8 The future temporary portable classrooms shall comply with the standards listed in UDC 11-4- 3-14F. A Certificate of Zoning Compliance application shall be submitted for approval of the portable classrooms. These structures are not subject to design review. Temporary portable classrooms that do not meet the aforementioned standards shall require a conditional use permit but shall not be subject to design review. 2.9 A Design Review application shall be submitted for the proposed structures that complies with the design standards listed in the Architectural Standards Manual. Design elements should be incorporated in the site consistent with the"modern rural" design theme outlined in the Fields Sub-Area Plan as discussed in Section V.B. 2.10 The conditional use permit is valid for a maximum period of two (2) years unless otherwise approved by the City. During this time, the Applicant shall commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval, and acquire building permits and commence construction of permanent footings or structures on or in the ground as set forth in UDC 11-5B-6.A time extension may be requested as set forth in UDC 11-5B-6F. Page 25 EXHIBIT A B. PUBLIC WORKS DEPARTMENT 1. Site Specific Conditions of Approval 1.1 At the applicant's request the City will allow a temporary lift station for the sports field concession stand and restrooms subject to the following requirements: • The lift station is only for the sports fields concession&restrooms.No other flows can be added to it in the future. • No connections from neighboring properties will be allowed. The only flow for the lift station must be from the school property. • It must be taken offline as part of the construction of the school. It cannot be done separately at a later date. • The discharge line must discharge to a manhole that has an H2S liner. • The manhole must be vented above the surround houses. One suggestion is to run a vent up a telephone pole or similar. • The force main discharge line must connect perpendicular to the manhole and not run parallel in the ROW. A force main cannot run along the road. The lift station itself(which will most likely be a little grinder pump)will not require a QLPE. It will be private infrastructure and DEQ only reviews public infrastructure. It will be more of a plumbing code issue. However,the discharge configuration does need to be reviewed by the City. This includes the manhole and ventilation process. This could be submitted with the plans for the development to the east to which this will discharge. We would review and provide comments for that. 2. General Conditions of Approval 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code(MCC),the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.3 The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A) and an 81/2"x I I"map with bearings and distances(marked EXHIBIT B)for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(UDC 11-3B-6). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single- point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. Page 26 EXHIBIT A 2.5 Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches,canals, laterals, or drains, exclusive of natural waterways,intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42- 1207 and any other applicable law or regulation. 2.7 Any wells that will not continue to be used must be properly abandoned according to Idaho Well Construction Standards Rules administered by the Idaho Department of Water Resources. The Developer's Engineer shall provide a statement addressing whether there are any existing wells in the development, and if so,how they will continue to be used, or provide record of their abandonment. 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections(208)375-5211. 2.9 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. 2.10 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process,prior to the issuance of a plan approval letter. 2.11 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.12 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.13 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.14 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 2.15 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.16 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.17 At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.18 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.orglpublic_works.aspx?id=272. 2.19 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125%of the total construction cost for all incomplete sewer,water and reuse Page 27 EXHIBIT A infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit,cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.20 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20%of the total construction cost for all completed sewer,water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond.Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. FIRE DEPARTMENT https:llweblink.meridianciU.org/WebLink/DocView.aspx?id=292608&dbid=0&r0o=MeridianC hty D. PARK'S DEPARTMENT https:llweblink.meridianciU.org/WebLink/Doc View.aspx?id=292614&dbid=0&r0o=MeridianC hty E. NAMPA&MERIDIAN IRRIGATION DISTRICT(NMID) https:llweblink.meridianciU.orglWebLinkIDocView.aspx?id=294319&dbid=0&repo=MeridianC F. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO(COMPASS) https:llweblink.meridiancily.org/WebLink/DocView.aspx?id=294389&dbid=0&r0o=MeridianC ity G. ADA COUNTY DEVELOPMENT SERVICES https:llweblink.meridiancily.org/WebLink/Doc View.aspx?id=293650&dbid=0&repo=MeridianC Ry H. IDAHO TRANSPORTATION DEPARTMENT(ITD) TIS Acceptance: https:llweblink.meridianciU.orglWebLinkIDocView.aspx?id=292597&dbid=O&roo=MeridianC Ry I. ADA COUNTY HIGHWAY DISTRICT(ACHD) TIS Acceptance: https:llweblink.meridianciU.orglWebLinkIDocView.aspx?id=292599&dbid=0&repo=MeridianC Lty Staff report: https:llweblink.meridianciU.orglWebLinkIDocView.aspx?id=300166&dbid=0&repo=MeridianC Lty Page 28 EXHIBIT A X. FINDINGS A. Annexation (UDC 11-511-3E) Required Findings: Upon recommendation from the commission,the council shall make a full investigation and shall,at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds the Applicant's request to annex the subject property with the recommended R-8 zoning district for the development of a private education institution on the site is consistent with the MDR and school designations on the FLUM in the Comprehensive Plan. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds the map amendment to the recommended R-8 zoning district and associated development is consistent with the regulations outlined for the district. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds the proposed map amendment should not be detrimental to the public health, safety and welfare as the proposed use should be compatible with adjacent existing and future residential uses in the vicinity. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and The City Council finds City water service is available to be extended to this development; however, City sewer service will not be available until the Can-Ada lift station project has been completed toward the end offiscal year 2025. The provision of a school in this area will assist in providing for the education needs of the community in this area of the City. 5. The annexation(as applicable) is in the best interest of city. The City Council finds the proposed annexation is in the best interest of the city. B. Conditional Use(UDC 11-5B-6) Findings: The commission shall base its determination on the conditional use permit request upon the following: 1. That the site is large enough to accommodate the proposed use and meet all the dimensional and development regulations in the district in which the use is located. The City Council finds the site is large enough to accommodate the proposed use and meet all dimensional and development regulations of the recommended R-8 zoning district. 2. That the proposed use will be harmonious with the Meridian comprehensive plan and in accord with the requirements of this title. Page 29 EXHIBIT A The City Council finds the proposed education institution will be harmonious with the Comprehensive Plan and is consistent with applicable UDC standards with the conditions noted in Section VIII of this report. 3. That the design, construction, operation and maintenance will be compatible with other uses in the general neighborhood and with the existing or intended character of the general vicinity and that such use will not adversely change the essential character of the same area. The City Council finds the design, construction, operation and maintenance of the proposed use should be compatible with other uses in the general neighborhood, with the existing and intended character of the vicinity and will not adversely change the essential character of the area. 4. That the proposed use,if it complies with all conditions of the approval imposed,will not adversely affect other property in the vicinity. The City Council finds the proposed use will not adversely affect other properties in the vicinity if it complies with the conditions in Section VIII of this report. 5. That the proposed use will be served adequately by essential public facilities and services such as highways, streets, schools,parks,police and fire protection, drainage structures, refuse disposal,water,and sewer. The City Council finds the proposed use will be served by essential public facilities and services as required once the City's Can-Ada lift station project is completed. 6. That the proposed use will not create excessive additional costs for public facilities and services and will not be detrimental to the economic welfare of the community. The City Council finds the proposed use will not create additional costs for public facilities and services and will not be detrimental to the economic welfare of the community. 7. That the proposed use will not involve activities or processes,materials, equipment and conditions of operation that will be detrimental to any persons,property or the general welfare by reason of excessive production of traffic,noise, smoke, fumes, glare or odors. The City Council finds the proposed use will not be detrimental to any persons,property or the general welfare by the reasons noted above. 8. That the proposed use will not result in the destruction, loss or damage of a natural, scenic or historic feature considered to be of major importance. (Ord. 05-1170, 8-30-2005, eff. 9-15- 2005) The City Council finds the proposed use will not result in the destruction, loss or damage of any such features. 9. Additional findings for the alteration or extension of a nonconforming use: a. That the proposed nonconforming use does not encourage or set a precedent for additional nonconforming uses within the area; and, This finding is not applicable. b. That the proposed nonconforming use is developed to a similar or greater level of conformity with the development standards as set forth in this title as compared to the level of development of the surrounding properties. This finding is not applicable. Page 30 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusions of Law for Julia Subdivision (H-2023-0003) by Hesscomm Corporation, located at 2435 N. Black Cat Rd. CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EFI DIAN AND DECISION& ORDER In the Matter of the Request for Annexation of 2.77-Acres of Land with an R-8 Zoning District; and Preliminary Plat Consisting of 10 Building Lots and Five(5) Common Lots on 2.77-Acres of Land in the R-8 Zoning District for Julia Subdivision,by Hesscomm Corporation. Case No(s). H-2023-0003 For the City Council Hearing Date of: July 11,2023 (Findings on July 25,2023) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of July 11,2023, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of July 11,2023, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of July 11, 2023, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of July 11,2023, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67, Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019,Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR JULIA SUBDIVISION H-2023-0003 - I - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of July 11,2023, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for annexation&zoning and preliminary plat is hereby approved with the requirement of a Development Agreement per the provisions in the Staff Report for the hearing date of July 11,2023, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-613-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval(UDC 11-613-713). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again(UDC 11- 6B-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s)and returned to the city within six(6)months of the city council granting the modification. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR JULIA SUBDIVISION H-2023-0003 -2- A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Judicial Review Pursuant to Idaho Code § 67-652 1(1)(d),if this final decision concerns a matter enumerated in Idaho Code § 67-652 1(1)(a), an affected person aggrieved by this final decision may,within twenty-eight (28)days after all remedies have been exhausted, including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67, Idaho Code. This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-6521(1)(d)and 67-8003, an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. G. Attached: Staff Report for the hearing date of July 11,2023 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR JULIA SUBDIVISION H-2023-0003 -3- By action of the City Council at its regular meeting held on the 25th day of July 2023. COUNCIL PRESIDENT BRAD HOAGLUN VOTED COUNCIL VICE PRESIDENT JOE BORTON VOTED COUNCIL MEMBER JESSICA PERREAULT VOTED COUNCIL MEMBER LUKE CAVENER VOTED COUNCIL MEMBER JOHN OVERTON VOTED COUNCIL MEMBER LIZ STRADER VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison 7-25-2023 Attest: Chris Johnson 7-25-2023 City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 7-25-2023 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR JULIA SUBDIVISION H-2023-0003 -4- EXHIBIT A STAFF REPORT ENDIAN:--- COMMUNITY DEVELOPMENT DEPARTMENT I D A H O HEARING July 11,2023 Legend DATE: 0 TO: Mayor&City Council I�P`'4t��fl�� �m FROM: Sonya Allen,Associate Planner x 208-884-5533 SUBJECT: Julia Subdivision—AZ,PP H-2023-0003 LOCATION: 2435 N. Black Cat Rd., in the NE 1/4 of � Section 4,T.3N.,R.1 W. (Parcel - #51204141840) I. PROJECT DESCRIPTION Annexation(AZ)of 2.77 acres of land with an R-8 zoning district; and preliminary plat(PP)consisting of 10 buildable lots and 5 common lots on 2.77 acres of land in the R-8 zoning district for Julia Subdivision. II. SUMMARY OF REPORT A. Project Summary Description Details Acreage 2.77 acres Future Land Use Designation Medium Density Residential(MDR) Existing Land Use Rural residential Proposed Land Use(s) Single-family detached dwellings Current Zoning F Rural Urban Transition(RUT)in Ada County Proposed Zoning R-8(Medium Density Residential) Lots(#and type;bldg/common) 10 building/5 common Phasing plan(#of phases) 1 Number of Residential Units(type 10 single-family detached units,including one existing home of units) Density(gross&net) 3.61 units/acre(gross) Open Space(acres,total [%]/ 0.59-acre(or 22%)consisting of street buffer,open space with pathways and buffer/qualified) a storm drainage area. Amenities NA Physical Features(waterways, The Sky Pilot drain runs along the south&west boundaries of the site hazards,flood plain,hillside) Page 1 Neighborhood meeting date 1/4/23 History(previous approvals) None B. Community Metrics Description Details Ada County Highway District • Staff report(yes/no) Yes • Requires ACHD Commission No Action es/no • TIS(yes/no) No(not required) • Level of Service(LOS) Better than"E"at PM peak hours,which is an acceptable LOS for a 2-lane minor arterial Black Cat). • Existing Conditions There is one existing driveway serving the existing home via N. Black Cat Rd. • CIP/IFYWP Capital Improvements Plan(CIP)/Integrated Five Year Work Plan(IFYWP): • Ustick Road is scheduled in the IFYWP for a corridor improvement project:Ustick Corridor B, which includes widening the north and south legs to 7-lanes and the east and west legs to 6- lanes from Black Cat Road to Star Road and constructing enhanced pedestrian/bike facilities and intersection lighting with design scheduled for 2025. • Black Cat Road is listed in the CIP to be widened to 5-lanes from Cherry Lane to Ustick Road between 2031 and 2035. • The intersection of Cherry Lane and Black Cat Road is listed in the CIP to be widened to 4- lanes on the north leg,4-lanes on the south,4-lanes east,and 4-lanes on the west leg,and includes the construction of a dual-lane roundabout between 2031 and 2035. • The intersection of Ustick Road and Black Cat Road is listed in the CIP to be widened to 7- lanes on the north leg,7-lanes on the south,6-lanes east,and 6-lanes on the west leg,and signalized between 2026 and 2030. Access(Arterial/Collectors/State Two(2)accesses exist via Black Cat Rd.,an arterial street—(1)for the Hwy/Local)(Existing and Proposed) existing home and(1)for the Irrigation District. The residential access will be removed with development and access will provided via the extension of Julia Street from the north;no direct access is proposed via Black Cat Rd. Proposed Road Improvements No improvements are proposed or required for Black Cat Rd.ACHD is requiring an additional 50-feet of right-of-way(ROW)to be dedicated for future expansion of the road. Fire Service No comments received Police Service No comments received West Ada School District No comments received Wastewater • Distance to Sewer Services Directly adjacent • Sewer Shed PP • Estimated Project Sewer ERU's • WRRF Declining Balance • Project Consistent with WW Master Plan/Facility Plan • Impacts/Concerns Water • Distance to Services Directly adjacent • Pressure Zone • Estimated Project Water ERU's See application • Water Quality Concerns None Page 2 SRI 1 1 1111-. 1 USTICIG '_ =I=����� it � �•. � , '.. . .1Pill Roram MINI � ■ '�� ..� _ r s■ NL■ i uuu ■ _ ..... ... loss■ � - suss = 511 .. �� • - - ; uuu E 0 puN■ ■■ i ■ ■uuuu■ ■� 1 ,I IIIIIIN � ■ ■ - Nil1 ■■■ k loss ■ Iw ...__ . - �+uuu11 'uuu■ '_� - � � �+i.�.�� _ -uuu■ _-- _ uuu■ ■ / �J [+y.aa E SFIIM1I ■■■■ ins ■• • ■ Lf7 ER R iSR�IRII.Y f _-' ■■ NL■ z- ■■ NL■ ME ME ■w1o■: N■IIo■: ■N■ ti..ti. soon 1 =■.2 I :=■.2 .Q aQ uuu ■ _ uuu■ ■ _ loss■ loos■ Ennis �{ 1 minim 1 IN ....o■ •N•�L�•L iiirom ■ •N••L�•L puN■ on • uuuuu r� 1 I+ NONE on 1 NNNu1■ in ■+� 1 IIIIIIN = ■ -N 111 ■: IIIIIIN =■ ■ ■ ■m 1WIN 1 N,1 ■■ — •IIII ��.. mono in - i1"I.�� -■■■■ ■ - IIIIIIII '■■■Inns ._■ - VA11111111 'NOMINEE ._■ .■■■Inns ■■■I■■■ z ■■■■■■■ ■ - z MEN ONE NR■ r 11n1 - INS■ T •-��J11 �MEn■ E■71 I■ ■ B. Owners: Marquita M. Flansburg—2986 W. Deerfield Ct.,Eagle,ID 83616 Theresa Charlayne Call—4723 Bluff St.,Norco, CA 92860 C. Representative: Same as Applicant IV. NOTICING Planning&Zoning City Council Posting Date Posting Date Newspaper notification published in newspaper 5/3/2023 6/25/2023 Radius notification mailed to property owners within 300 feet 4/28/2023 6/23/2023 Public hearing notice sign posted 5/5/2023 06/27/2023 on site Nextdoor posting 4/28/2023 6/23/2023 V. COMPREHENSIVE PLAN ANALYSIS LAND USE: This property is designated as Medium Density Residential(MDR) on the Future Land Use Map (FLUM)contained in the Comprehensive Plan. This designation allows for dwelling units at gross densities of 3 to 8 dwelling units per acre. The subject property is an enclave surrounded by single-family homes zoned R-4 (Medium Low-Density Residential)in the City on land also designated MDR on the FLUM. The Applicant proposes a 10-lot subdivision for single-family residential detached homes at a gross density of 3.61 units per acre,which is at the low end of the desired density range of the MDR designation and compatible with adjacent development. TRANSPORTATION: The Master Street Map(MSM)does not depict any collector streets across this property.North Black Cat Rd. along the eastern boundary of this site is designated as a residential arterial street and is listed in the ACHD CIP to be widened from 3-to 5-lanes between 2031 and 2035. Black Cat Rd. is currently improved with 2 travel lanes(one in each direction)and has no curb, gutter or sidewalk. Goals,Objectives, &Action Items: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property(staff analysis in italics): • "Encourage a variety of housing types that meet the needs, preferences, and financial capabilities of Meridian's present and future residents."(2.01.02D) The proposed single-family detached dwellings in a mix of sizes will contribute to the variety of housing options in this area and within the City as desired. • "Permit new development only where it can be adequately served by critical public facilities and urban services at the time of final approval, and in accord with any adopted levels of service for public facilities and services."(3.03.03F) City water and sewer service is available and can be extended by the developer with development in accord with UDC 11-3A-21. • "Require all new development to create a site design compatible with surrounding uses through buffering, screening,transitional densities, and other best site design practices."(3.07.01A) Page 4 The proposed site design with larger lot sizes abutting similar size lots to the west in Tricia's Crossing and to the south in Turnberry Subdivision will provide a good transition in density and lot sizes to abutting parcels. The lots proposed along the north boundary are narrower/smaller than those to the north in Tricia's Subdivision and have approximately a 1.5:1 transition, which should be adequate. • `Encourage compatible uses and site design to minimize conflicts and maximize use of land." (3.07.00) The proposed and existing adjacent uses are all single-family detached residential homes, which should be generally compatible with each other, thereby reducing conflicts and maximizing use of land. • "Support infill development that does not negatively impact the abutting, existing development. Infill projects in downtown should develop at higher densities,irrespective of existing development."(2.02.02C) Development of the subject infill property should not negatively impact abutting existing development due to the similar lots sizes and density proposed. (This development is not downtown) • "Ensure development is connected to City of Meridian water and sanitary sewer systems and the extension to and through said developments are constructed in conformance with the City of Meridian Water and Sewer System Master Plans in effect at the time of development."(3.03.03A) The proposed development, including the existing home, will connect to City water and sewer systems with development of the subdivision;services are required to be provided to and though this development in accord with current City plans. • "Require pedestrian access in all new development to link subdivisions together and promote neighborhood connectivity."(2.02.01D) A pedestrian pathway is proposed from the internal cul-de-sac to the proposed sidewalk along N. Black Cat Rd. and a segment of the City's multi-use pathway system is proposed along the southern boundary of the site in accord with the Pathways Master Plan. The sidewalk along Julia Ave. will provide a pedestrian connection to the development to the north. There are no pedestrian pathway stubs to this property from adjacent developments. • "Require urban infrastructure be provided for all new developments, including curb and gutter, sidewalks,water and sewer utilities."(3.03.03G) Urban sewer and water infrastructure and curb, gutter(along Julia Ave only)and sidewalks (along both Julia Ave and Black Cat) are required to be provided with development of the subdivision. • "Eliminate existing private treatment and septic systems on properties annexed into the City and instead connect users to the City wastewater system; discourage the prolonged use of private treatment septic systems for enclave properties." With redevelopment of the site, the existing home is required to connect to City water and sewer service and the existing septic system and well should be abandoned. • "Reduce the number of existing access points onto arterial streets by using methods such as cross- access agreements, access management, and frontage/backage roads, and promoting local and collector street connectivity."(6.01.02B) Page 5 There is currently one(1) access point on N. Black Cat Rd.for this property(and an irrigation access). With development, this access will be closed and access will be provided internally from within the subdivision via the extension off. Julia Ave.from the north. • "Maximize public services by prioritizing infill development of vacant and underdeveloped parcels within the City over parcels on the fringe."(2.02.02) Development of the subject infill parcel will maximize public services. VI. STAFF ANALYSIS A. ANNEXATION(AZ) The Applicant proposes to annex 2.77 acres of land with an R-8 zoning district and develop the site with single-family homes at a gross density of 3.61 units per acre, consistent with the MDR FLUM designation as discussed above in Section V. A legal description and exhibit map for the annexation area is included in Section VIII.A. This property is within the City's Area of City Impact boundary. A preliminary plat and conceptual building elevations were submitted showing how the property is proposed to be subdivided and developed with nine(9)new single-family residential detached dwellings and retention of the existing home(see Section VIII). Single-family detached dwellings are listed as a principal permitted use in the R-8 zoning district per UDC Table 11-2A-2.Future development is subject to the dimensional standards listed in UDC Table 11-2A-6 for the R-8 zoning district. The City may require a development agreement(DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. To ensure the subject property develops as proposed, Staff recommends a DA is required with the provisions discussed herein and included in Section IX.A. B. PRELIMINARY PLAT(PP): The proposed preliminary plat consists of 10 building lots and five(5)common lots on 2.77 acres of land in the proposed R-8 zoning district as shown in Section VIII.B. Proposed buildable lots range in size from 4,151 square feet(s.f.) (or 0.10 acre)to 12,671 s.f. (or 0.29 acre).The subdivision is proposed to develop in one(1)phase. Existing Structures/Site Improvements: There is an existing home and several other structures on the property. The existing home is proposed to remain on Lot 4, all other structures are proposed to be removed. Prior to the City Engineer's signature on the final plat, all existing structures that don't comply with the setbacks of the district shall be removed.A new address will be required for the existing home. Dimensional Standards(UDC 11-2): The proposed plat, existing home and subsequent development is required to comply with the dimensional standards listed in UDC Table 11-2A-6 for the R-8 zoning district. The proposed lots comply with the minimum dimensional standards. The existing home complies with the setback requirements of the district. Note#11 on the preliminary plat pertaining to building setbacks should be removed as compliance with the setbacks in effect at the time of submittal of a building permit is required.Note#9 stating building setbacks and dimensional standards shall be in accord with the standards in effect at the time of subdivision should be changed to building permit submittal. Subdivision Design&Improvement Standards: The proposed subdivision is required to comply with the design and improvement standards listed in UDC 11-6C-3. Page 6 Access: There are two(2) existing accesses via Black Cat Rd., an arterial street—(1) for the existing home and(1)for the Irrigation District. The driveway for the existing home will be removed and the driveway for the Irrigation District will remain. Access is proposed via the extension of N. Julia Ave. at the north boundary of the site,which terminates in a cul-de-sac; direct access is not proposed or allowed via N. Black Cat Rd.A common driveway is proposed for access to Lots 12-14.A exhibit for the common driveway was submitted as shown in Section Vlll that complies with the standards listed in UDC 11-6C-3D. A perpetual ingress/egress easement shall be filed with the Ada County Recorder,which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment.A copy of such should be submitted with the final plat for City Engineer signature; or, a plat note could be included on the plat that includes this information. Landscaping: A 25-foot wide street buffer is required along N. Black Cat Rd., an arterial street,per UDC Table 11-2A-6,measured from ultimate back of curb location. A buffer is depicted on the landscape plan that appears to meet this requirement. The buffer should be depicted on the plat in a common lot as proposed with landscaping per the standards listed in UDC 11-3B-7C.3. Landscaping,including trees and bushes,is required along all pathways in accord with the standards listed in UDC 11-3B-12C and should be depicted on the landscape plan submitted with the final plat application.A landscape strip a minimum of 5-feet wide is required to be provided along each side of the pathway; designs are encouraged in which the width of the landscape strip varies to provide additional width to plant trees farather from the pathway to prevent root damage(see UDC 11- 3B-12C for more information).Note:If there is not adequate room outside of the Irrigation District's easement to place trees along the pathway, alternative compliance may be regested to this standard. There are several existing trees on the site—where possible,existing trees should be retained. Mitigation is required in accord with the standards listed in UDC 11-3B-10C.5; calculations demonstrating compliance with the aforementioned standards should be depicted on the landscape plan. Common Open Space& Site Amenities(UDC 11-3G-3): Because the site is below 5-acres in size, common open space and site amenities are not required per UDC 11-3G-2. However,the applicant is proposing 0.59-acre (or 22%)of open space consisting of street buffer,open space with pathways and a storm drainage area. Pathways: All pathways should be constructed in accord with the standards listed in UDC 11-3A-8. A multi-use pathway is proposed along the southern boundary of the site in accord with the Pathways Master Plan. A 14-foot wide public pedestrian easement is required for the pathway(see Park's Dept. comments in Section IX.G). A micro-pathway is proposed out to Black Cat from the Julia cul-de-sac. Sidewalks(11-3A-17): Five-foot wide detached sidewalks are typically required within street buffers along arterial streets. However,because ACHD is changing policy to require detached 10-foot wide multiple-use pathways(MUP)in lieu of on-street bike lanes for roadways identified for improvement in the CIP, Staff recommends a 10-foot wide MUP is required as a provision of the development agreement. Parking: Off-street parking is required to be provided for each home based on the total number of bedrooms per unit as set forth in UDC Table 11-3C-6. Because the garage for the existing home is proposed to be removed,Staff recommends a provision in the DA requiring a minimum 2-car garage is constructed that provides parking in accord with UDC standards prior to the City Engineer's signature on the final plat. Waterways: The Sky Pilot Drain exists along the west and south boundaries of this site within a 100- foot wide easement(50-feet on each side,measured from centerline)per the letter received from the Page 7 Irrigation District.Along the southern boundary,the drain is located on this site and is open; the Applicant proposes to pipe the open section of the drain. Along the western boundary,the drain is located on the adjacent property to the west(Lot 8, Block 1, Tricia's Crossing) and has been piped. The lots along the southern and western boundaries(i.e.Lots 7,9-12 and 15) significantly encroach within the easement for the drain.NMID has stated they will consider encroachments within the outer 20-feet of the easement with a license agreement similar to what they approved with the adjacent development to the west(Tricia's Crossing).No buildings or trees would be allowed in the inner 30-feet of the easement but lawn and fences could be allowed.If approved,the easement should be clearly depicted on the final plat with the recorded instrument number of the license agreement.A recorded copy of the license agreement should be submitted prior to signature on the final plat by the City Engineer.If a license agreement cannot be obtained as anticipated,there may not be adequate area to construct homes on these lots. The UDC (11-3A-6E) requires irrigation easements wider than 10 feet to be included in a common lot that is a minimum of 20-feet wide outside of a fenced area,unless modified by City Council at a public hearing with notice to surrounding property owners. The width of the easement encroachment on this site is approximately 27 feet.The Applicant requests Council approval for the easement to be located on building and common lots(i.e.Lots 7,9-12 and 15) rather than a common lot.If the Irrigation District approves an encroachment agreement as anticipated,there will only be approximately 7 feet where no buildings or trees would be allowed.For this reason, Staff is supportive of the Applicant's request. All other irrigation ditches crossing this site that aren't being improved as a water amenity or linear open space as defined in UDC 11-1A-1 shall be piped or otherwise covered as set forth in UDC 11-3A-6B.3, unless otherwise waived by City Council. Fencing: All fencing is required to comply with the standards listed in UDC 11-3A-6C and 11-3A-7,as applicable. The landscape plan depicts existing fencing along the north boundary of the site.A 6-foot tall privacy fence is depicted along the west, south and east boundaries of the site. A 4-foot tall privacy fence is proposed along internal common lots. Because there is a common lot directly adjacent to the west boundary of the site in Tricia's Crossing Subdivision that isn't entirely visible from a public street where the Sky Pilot Drain is located and has been piped,the fencing in this location must be open vision or semi-private up to 6-feet in height or if closed vision fencing is proposed,it can't exceed 4-feet in height,as set forth in UDC 11-3A-7A.7b.The fence along the northern boundary of Lot 8 may be a 6-foot tall privacy fence because the common area(i.e. Lot 8)is visible from the street and because the drain is being piped. Utilities(UDC 11-3A-21): Connection to City water and sewer services is required in accord with UDC 11-3A-21. The existing home is required to connect to City water and sewer service within 60 days of it becoming available and disconnect from private service, as set forth in MCC 9-1-4 and 9-4-8. Street lighting is required to be installed in accord with the City's adopted standards, specifications and ordinances. Pressurized Irrigation System (UDC 11-3A-15): Underground pressurized irrigation water is required to be provided to each lot within the subdivision as set forth in UDC 11-3A-15. Storm Drainage(UDC 11-3A-18):An adequate storm drainage system is required in all developments in accord with the City's adopted standards, specifications and ordinances. Stormwater retention is proposed on Lot 9.Design and construction shall follow best management practice as adopted by the City as set forth in UDC 11-3A-18. A Geotechnical Recommendation Report was submitted with this application. Page 8 Building Elevations: Several conceptual building elevations of 1-story homes with a bonus room over the garage were submitted as shown in Section VIII.E. Building materials consist of a variety of siding, some with stone/brick veneer accents. Staff recommends as provision of the DA that all homes include brick/stone veneer accents on the street-facing elevations.Design review is not required for single-family detached structures. The existing home is proposed to be renovated and re-oriented to take access from the internal street rather than Black Cat Rd. The Applicant's narrative states that at the neighborhood meeting with the original developer,concerns were expressed pertaining to the height of the homes and related privacy issues. Options discussed to mitigate these concerns included limiting the homes to a single-story in height,placing any second story rooms on the interior side of the homes(i.e. above garages), and/or utilizing transom-style windows to limit views from the proposed homes to any adjacent properties. To alleviate these issues,the developer has agreed to a provision in the DA that limits all homes to a single-story in height with a bonus room above the garage with all windows facing the front of the lots. VII. DECISION A. Staff: Staff recommends approval of the proposed annexation with the requirement of a Development Agreement, and preliminary plat per the provisions in Section IX in accord with the Findings in Section X. B. The Meridian Planning&Zoning Commission heard these items on Mawcontinued, and June 15,2023. At the public hearing on June 15t'',the Commission moved to recommend approval of the subject AZ and PP requests. 1. Summary of Commission public hearing: a. In favor: Bruce Hessing,Applicant b. In opposition:None c. Commenting. None d. Written testimony: None e. Staff presenting application: Sonya Allen f. Other Staff commenting on application:None 2. Key issue(s) public testimony a. None 3. Key issue(s)of discussion by Commission. a. Commission was in general support of the proposed infill project. 4. Commission change(s)to Staff recommendation: a. None 5. outstandingissue(s)ssue(s) for City Council: a. The Applicant requests Council approval for the irrigation district easement for the Sky Pilot Drain to be located on building and common lots rather than a separate common lot,as allowed by UDC 11-3A-6E with Council approval. C. The Meridian Citv Council heard these items on July 11,2023.At the public hearing,the Council moved to approve the subject AZ and PP reauests. 1. Summary of the City Council public hearing: a. In favor: Bruce Hessjng,Applicant:Alex Nuttman b. In opposition: None c. Commenting: Anna Orem d. Written testimony:None e. Staff presenting application: Sonya Allen Page 9 f. Other Staff commenting on application: None 2. Key issue(s)of public testimony: a. In favor of the infill project and belief that it's well thought-out and will be a great asset to our community- b. Neighbor inquired about replacement of existing fencing and removal of existing trees that are impeding the fence on the development property as well as the Orem property and their neighbors across Julia. 3. Key issue(s)of discussion by City Council: a. None 4. City Council change(s)to Commission recommendation: a. Council approved the Applicant's request for the NMID easement to be located within adjacent building and common lots as allowed by UDC 11-3A-6E instead of a separate common lot. Page 10 VIII. EXHIBITS A. Annexation Legal Description and Exhibit Map IHMHengineering Julia Subdivision Legal De5cription A poreel of Jam situate in the So rrheasr 1f4 of 1her f+' rt*asr V45ect+orr 4, Townskp3 Uorrh,Nora}&I West,9Prse 144ev Dan,Ada C6Lmfl5 kloho,be;ny MWeP'Qrtrcularty described PS100?wi: BEGINN ING East 1/4 Comer of Se€ti an 4,ihonce alorig t he ngrth1ffly b4lirkdary of she:Turnla-prq Subdivision No-1,recorded In k►aok 77 of plats;�:pages 8012-8013,North 89'22142"West,243.00 Feet to she eaatvly boundary of Trlola'5 Craasing,re€ardad in Ihmgk 90 of plats al PnErS 10515-1N17, fnor anwrr�d by ik found Sl�-irrih Pin,Set cap sUmped PU-8575; Therwe along said eaS'&tV 1b45sJnd0 ryr North 57+58'Q 1"West,506.12 feet to the southerly boundary 4f Tricla's SwWivIsIm No.L retarded in bank U of plats ar pages$185-9196,m mmmenird by a found 518-Inch pin with plastlt cap stamped'PI-S"32 , Thence alongsald 5wther1y boundary,smith b9-1-5'48-East,675k1]feet to the easterly boundaryof Section 4; Thence alone said easterly boundary+.South OW37'59'4ii eSt,261.01 Iget to the POINT OF BEGINNING, Containing 2_774 acFes,mare or IeS5, The BASIS OF MARI"5 for this survey is hetween the north 1/16I DMCr of 5ectioh 4 rrmminnented with a 5{8-inch pick and surmounted wl;h a PW'vc cap marked"PLS7732',and the Easi 1J4 Comer of Section 4 mon ume nted asdestribed in �7prnerRewrd In51rumefit Nor 102 15 1375,bearing South 130,37,59'WLxs 025.62 fee t- Preparo9 by-- Ron alo M-Hodge,PLS Sur wey PePa rtment Manager g # `G 8575� 0 S.Progress Auc„Suite#28 • Mcridian,I Oahu 83642+TeL 208.342.7951 +Wtb:hmh4lt-com Brat Opp rt-unrty€mpfover Page 11 EXHIBIT Survey Map 014 Viet, _C Carnnr O ',roes , 8 SS9*18'48"� fa75.OQ' � I need of Trust �rrs#rU+»erif P&. 2016-047E27 Cc � o SCALE= 1 B0' a 3 � N89'22'4l"4V 243.0p' LEGEND_ — — FwwYlor Anraeaaibn Isom dart' 857 G i r.R1�215187 Se€ild5 lure '��'-��-Z �. 4Jr1— Right.af.wbv Line y* = NmcatdLolLima OF % s 3 [6 r' HMHENGQNE•ERfNG szawa-olr..urE&d 1206J 342-7957 Page 12 B. Preliminary Plat(dated: 6/12/23) o,e`m,nan Parfn. ��. Julia Subdivision sit -n hip td3 n;ladtM xorcMart l/a of semona —hip 3 xorcn,aange�we:k mse N,ertdian City of Meridian,Ada County,Idaho 2023 SITE,, C:)��� - 77 . � oa Lc ®m, �n n Q ........ Page 13 C. Common Driveway Exhibit Bo Fe- -�____ —Mr IR IRR IRR I 1 I RR \ —_— �<a_ ------ _ ---a rc 5'SETBACK 5'SETBACKr \ V A 10 STREET SIDE SETBACK LU w� 5'SIDE YIAR\ETBACN 5'SIDE YARD encK + NW ?r > \ \ \\\ \�01, 1yy F sk \ �k B 2�4) \�\ \\ \\ \ _ J \`l QPV W3✓ I GP DRIVEWAY vNvcvc.n.vnneF ::... LOCATION FOR LOT 10 7- ZJULIA SUBUINSION� B \ MERIUTAN,IU Ao e A COMMON DRIVE IXHIBT 'COMMON DRIVE EXHIBIT @� M 0 20 40 60 �� X1.0 7 SCALE. 1—W2 1 2 3 4 5 fi T 8 9 10 11 12 13 14 HGENCY I✓EVIEW Page 14 D. Landscape Plan(dated: 6/13/2023) PROJECT INFORMATION LANDSCAPE REQUIREMENTS PLANT SCHEDULE nuw=w unws�vwncvxn«n,. � .�,a..•si„ _�••_ ®"•®• ® W_TAI ORE ORNE p ,•`•��'�6'v� ®� 6 I 1 r 1 I t 1 o a lz I '} .L h �J T J l a e I _I w,IoscnrELFaEIvo � •�oN i M • i - 41 LANDSCAPE PLAN L1.O Page 15 E. Conceptual Building Nk t-a: Page IX. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION 1. A Development Agreement(DA)is required as a provision of annexation of this property. Prior to approval of the annexation ordinance,a DA shall be entered into between the City of Meridian,the property owner(s)at the time of annexation ordinance adoption, and the developer. Currently, a fee of$303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six(6)months of the City Council granting the annexation. The DA shall, at minimum,incorporate the following provisions IF City Council determines annexation is in the best interest of the City: a. Future development of this site shall be generally consistent with the preliminary plat,common driveway exhibit,landscape plan and conceptual building elevations included in Section VIII and the provisions contained herein. b. The existing home shall connect to City water and sewer service within 60 days of it becoming available and disconnect from private service, as set forth in MCC 9-1-4 and 9-4-8. c. The address of the existing home shall change with development of the subdivision. d. A 10-foot wide detached sidewalk/multi-use pathway shall be provided within the required street buffer along N. Black Cat Rd. e. A new garage with a minimum of two (2)parking spaces shall be constructed for the existing home in accord with the off-street parking standards listed in UDC Table 11-3C-6 for single- family detached dwellings. The garage shall be constructed prior to City Engineer signature on the final plat. f. The rear and/or sides of new homes facing N. Black Cat Rd. shall incorporate articulation through changes in two or more of the following: modulation(e.g. projections,recesses, step- backs,pop-outs),bays,banding,porches,balconies,material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public streets. g. All homes shall be limited to a single-story in height with a bonus room above the garage with all windows facing the front of the lots as proposed by the Developer. h. All homes shall include brick/stone veneer accents on the street-facing elevations. i. A license agreement shall be required with Nampa&Meridian Irrigation District in order for future structures (homes and/or fences)on Lots 7 and 9-12,Block 1 to encroach within the 50- foot wide Sky Pilot Drain easement,measured from centerline of the pipe. 2. The final plat shall include the following revisions: a. Depict a minimum 25-foot wide street buffer along N. Black Cat Rd., an arterial street in a common lot. The buffer shall be measured from the ultimate curb location as anticipated by ACHD. b. Depict a 10-foot wide detached sidewalk/multi-use pathway within the street buffer along N. Black Cat Rd. with an average minimum separation of greater than four(4)feet to back of curb on the construction drawings. Also depict the easement for the pathway on the face of the plat. c. Graphically depict and include a note for a perpetual ingress/egress easement for the common driveway on Lot 15 that includes a requirement for maintenance of a paved surface capable of Page 17 supporting fire vehicles and equipment as set forth in UDC 11-6C-3D8; or,record a separate easement/agreement and include a reference to the recorded instrument number on the plat. d. Delete note#6. These lots are identified in note#7. e. Modify note#9 as follows,". . .in accord with the City of Meridian standards in effect at the time of the s ubdivisi building permit submittal." f. Delete note#11 pertaining to specific building setbacks. g. Include the recorded instrument number of the public pedestrian easement on Lot 8 in note#12. h. Modify note#13 to include Lot 15 as it also contains the Sky Pilot Drain easement.Also, include information about the anticipated license agreement with NMID, including the recorded instrument number of the agreement, and the specifics of what is and isn't allowed in the easement area. i. , meastffed ftem the eenter-line of the pipe,within a eemmen lot et4side of a feneed area,unless medified by City Geeneil a4 a pffblie hearing wth fietiee-te suffetmdifig pr-epet4y owner-s as set fefth in UPC 11 34 W. City Council approved the Applicant's request for the easement to be located on building and common lots (i.e. Lots 7, 9-12 and 15) rather than a common lot. 3. The landscape plan submitted with the final plat shall include the following revisions: a. Depict a minimum 25-foot wide street buffer along N. Black Cat Rd.,measured from the ultimate curb location as anticipated by ACHD; depict the future curb location as anticipated by ACHD. b. Include mitigation information for all existing trees being removed from the site in accord with the standards listed in UDC 11-3B-1OC.5. c. Depict a 10-foot wide detached sidewalk/multi-use pathway within the street buffer along N. Black Cat Rd. d. Depict landscaping along each side of all pathways in accord with the standards listed in UDC 11-3B-12C.Note:If NMID will not allow trees within the easement for the Sky Pilot Drain adjacent to the multi-use pathway, alternative compliance may be regested to this standard. e. Change the fencing type along the western boundary of the site adjacent to the common open space in Tricia's Crossing subdivision to open vision or semi-private up to 6-feet in height or if closed vision fencing is proposed,it can't exceed 4-feet in height,as set forth in UDC 11-3A- 7A.7b. f. Depict the 50-foot wide easement for the Sky Pilot Drain,measured from the center line of the pipe,within a common lot outside of a fenced area,unless modified by City Council at a public hearing with notice to surrounding property owners as set forth in UDC 11-3A-6E. The Applicant requests Council approval for the easement to be located on building and common lots (i.e. Lots 7, 9-12 and IS) rather than a common lot. 4. The common driveway on Lot 15 shall comply with the standards listed in UDC I1-6C-3D and the exhibit in Section VIII.C. 5. A perpetual ingress/egress easement shall be filed with the Ada County Recorder,which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of such should be submitted with the final plat for City Engineer signature. Alternatively, a note could be included on the plat per condition#2c above. Page 18 6. All irrigation ditches,laterals, sloughs or canals, including the Sky Pilot Drain,crossing this site shall be piped or otherwise covered as set forth in UDC 11-3A-6B.3,unless waived by City Council. 7. Except the home, all other existing structures shall be removed from the site prior to submittal of the final plat for City Engineer signature. 8. The new garage for the existing home shall be constructed prior to City Engineer signature on the final plat as set forth in the Development Agreement. 9. Comply with the subdivision design and improvement standards listed in UDC 11-6C-3. 10. Submit a recorded copy of the approved license agreement with NMID that details what encroachments(if any) are allowed within the 50-foot wide Sky Pilot Drain easement. 11. Approval of a preliminary plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat. Upon written request and filing by the applicant prior to the termination of the period,the director may authorize a single extension of time to obtain the city engineer's signature on the final plat not to exceed two (2)years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the director or City Council may require the preliminary plat,combined preliminary and final plat or short plat to comply with the current provisions of this title. B. PUBLIC WORKS 1. Site Specific Conditions of Approval 1.1 None 2. General Conditions of Approval 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet,if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code(MCC),the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.3 The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility,or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A) and an 81/2"x I I"map with bearings and distances(marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to development plan approval. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, Page 19 the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches, canals,laterals, or drains, exclusive of natural waterways,intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any wells that will not continue to be used must be properly abandoned according to Idaho Well Construction Standards Rules administered by the Idaho Department of Water Resources. The Developer's Engineer shall provide a statement addressing whether there are any existing wells in the development, and if so,how they will continue to be used, or provide record of their abandonment. 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections(208)375-5211. 2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded,prior to applying for building permits. 2.10 A letter of credit or cash surety in the amount of 110%will be required for all uncompleted fencing, landscaping, amenities, etc.,prior to signature on the final plat. 2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process,prior to the issuance of a plan approval letter. 2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.16 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 2.17 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.18 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. Page 20 2.19 At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.20 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.21 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125%of the total construction cost for all incomplete sewer,water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit,cash deposit or bond.Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.22 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20%of the total construction cost for all completed sewer,water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond.Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. NAMPA&MERIDIAN IRRIGATION DISTRICT(NMID) https:llweblink.meridianciU.oL-glWebLink/DocView.aspx?id=294318&dbid=0&r0o=MeridianCiV&cr =1 D. DEPARTMENT OF ENVIRONMENTAL QUALITY(DEQ) https:llweblink.meridiancily.org/WebLink/DocView.aspx?id=293550&dbid=0&repo=MeridianCitX E. ADA COUNTY DEVELOPMENT SERVICES(ACDS) https:llweblink.meridianciU.orglWebLinkIDocView.aspx?id=294146&dbid=0&repo=MeridianCitX F. IDAHO TRANSPORTATION DEPARTMENT(ITD) https:llweblink.meridianciV.org/WebLink/DocView.aspx?id=295064&dbid=0&r0o=MeridianCitX G. PARK'S DEPARTMENT https:llweblink.meridiancily.org/WebLink/Doc View.aspx?id=293049&dbid=0&r0o=MeridianCitX H. ADA COUNTY HIGHWAY DISTRICT(ACHD) https:llweblink.meridianciV.org/WebLink/DocView.aspx?id=293036&dbid=0&r0o=MeridianCitX Page 21 X. FINDINGS A. Annexation and/or Rezone (UDC 11-5B-3E) Required Findings: Upon recommendation from the commission,the council shall make a full investigation and shall,at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds the Applicant's request to annex the subject property with R-8 zoning and develop single-family detached dwellings on the site at a gross density of 3.61 units per acre is generally consistent with the Comprehensive Plan per the analysis in Section V. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds the proposed map amendment to R-8 and development generally complies with the purpose statement of the residential districts in that it will contribute to the range of housing opportunities available in the City consistent with the Comprehensive Plan. 3. The map amendment shall not be materially detrimental to the public health,safety,and welfare; The City Council finds the proposed map amendment should not be detrimental to the public health, safety and welfare as the proposed residential uses should be compatible with adjacent single-family residential homes/uses in the area. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and The City Council finds City services are available to be provided to this development. Comments were not received from WASD on this application but due to the small number of lots proposed, the impact should be minimal. 5. The annexation(as applicable)is in the best interest of city. The City Council finds the proposed annexation is in the best interest of the city. B. Preliminary Plat(UDC 11-613-6) In consideration of a preliminary plat,combined preliminary and final plat, or short plat,the decision- making body shall make the following findings: (Ord. 05-1170, 8-30-2005, eff. 9-15-2005) 1. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; (Ord. 08-1372, 7-8-2008, eff. 7-8-2008) The City Council finds the proposed plat is in conformance with the UDC and generally conforms with the Comprehensive Plan. 2. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds public services can be made available to the subject property and will be adequate to accommodate the proposed development. Page 22 3. The plat is in conformance with scheduled public improvements in accord with the city's capital improvement program; The City Council finds the proposed plat is in conformance with scheduled public improvements in accord with the City s capital improvement program. 4. There is public financial capability of supporting services for the proposed development; The City Council finds there is public financial capability of supporting services for the proposed development. 5. The development will not be detrimental to the public health, safety or general welfare; and The City Council finds the proposed development will not be detrimental to the public health, safety or general welfare. 6. The development preserves significant natural, scenic or historic features. (Ord. 05-1170, 8-30-2005, ef£ 9-15-2005) The City Council is unaware of any significant natural, scenic or historic features that need to be preserved with this development. Page 23 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: First Amendment to Real Estate Purchase Agreement Between the City of Meridian and the Meridian Development Corporation C� fIEN .D L4,, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Work Session Agenda From: William L. M. Nary, City Attorney/Risk Meeting Date: July 25, 2023 Manager Topic: First Amendment to Real Estate Purchase Agreement Between the City of Meridian and the Meridian Development Corporation Recommended Council Action: Approve the First Amendment to Real Estate Purchase Agreement ("First Amendment"). Background: The City entered into a Memorandum of Agreement ("MOA") with the Meridian Development Corporation ("MDC") and Meridian Caddis, LLC ("Meridian Caddis") on April 12, 2022,to facilitate the redevelopment of the Civic Block property ("Project"). The City subsequently entered into a Real Estate Purchase Agreement with MDC on June 7, 2022, for this same purpose. The MCA was amended on April 18, 2023,to provide River Caddis with additional time to pursue its Project ("First Amendment to the MOA"). The parties acknowledged at that time that it would be necessary to amend the Real Estate Purchase Agreement at some point, as well. To that end,the First Amendment would: 1. Modify the closing date to be consistent with the First Amendment to the MCA; 2. Modify the inspection dates to be consistent with the First Amendment to the MCA; 3. Reference the First Amendment to the MCA in the "Remedies" section; and, 4. Reference the First Amendment to the MCIA in the "Third-Party Beneficiary" section. Attachment: First Amendment to Real Estate Purchase Agreement FIRST AMENDMENT TO REAL ESTATE PURCHASE AGREEMENT THIS FIRST AMENDMENT TO THE PURCHASE AGREEMENT (this "First Amendment"), is made and entered into effective as of the25th day of July 2023 (the"Effective Date"),by and between the City of Meridian, a Idaho Municipal Corporation (the "Seller" or "City"), and the Meridian Development Corporation, an urban renewal agency organized under the laws of the State of Idaho ("Purchaser" or "MDC"). Purchaser and Seller may also be referred to individually and collectively as "Party"and"Parties"herein. RECITALS: WHEREAS,the Purchaser and the Seller previously entered into their Purchase Agreement dated June 7t'',2022 ("Agreement") for the Real Estate described therein; WHEREAS,the basis for the Agreement was the selection of the development proposal by River Caddis and the execution of the Memorandum of Agreement Civic Block Development Proposal dated April 12,2022("MOA")entered into between Seller,Purchaser and the Meridian Caddis,LLC("Meridian Caddis"); WHEREAS, Meridian Caddis desired additional time to pursue their project on the Property and MDC and City were willing to allow additional time to Meridian Caddis subject to certain conditions; and WHEREAS, Seller, Purchaser and Meridian Caddis executed their First Amendment to the Memorandum of Agreement Civic Block Development Proposal dated April 18t'',2023 ("First Amendment to MOA") to provide Meridian Caddis with additional time to pursue their project and said First Amendment to MOA necessitated the execution of this First Amendment to the Agreement. NOW,THEREFORE,in consideration of the promises,covenants,representations and warranties set forth in this First Amendment,and for other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, Purchaser and Seller agree as set forth below. AGREEMENT: IN CONSIDERATION of the mutual covenants and agreements herein contained and of the benefits to be derived herefrom,receipt whereof is hereby acknowledged,Seller and Purchaser hereby agree as follows: Section 1. Section 1 Definitions"Closing Date"shall be amended,replaced and restated such that it now reads as follows: "Closing Date". Closing of this transaction shall occur on April 18, 2024, or on an earlier date agreed by the Parties, and simultaneous with the Closing set forth in the Purchase Agreement between Meridian Caddis and MDC. First Amendment to PSA Page 1 Section 2. Section 4.3 of the Agreement shall be amended, replaced and restated such that it now reads as follows : 4 .3 Inspection. Buyer has until March 1 2024 the "Inspection Review Period" to inspect P Y � , ( p ) p the Property and to conduct, review and approve any investigations, tests, analyses or studies deemed necessary by Buyer to determine the condition and feasibility of the Property for Buyer's purpose (the "Inspection Review") . Seller hereby grants to Buyer and Meridian Caddis and their agents, employees, and contractors a nonexclusive right and license to enter upon the Property after giving reasonable advance notice to Seller to conduct the Inspection. Upon completion of the Inspection Review, Buyer shall restore the Property to its condition existing immediately prior to the Inspection Review. Buyer and Meridian Caddis shall each indemnify and hold Seller harmless from any loss incurred by Seller resulting from damage to the Property caused by the Inspection Review. If for any reason Buyer determines that the Property is not in a suitable condition or not feasible for Buyer's purpose, Buyer may terminate this Agreement within the Inspection Review Period and in such event any Earnest Money Deposit paid shall be returned to Buyer and this Agreement shall be terminated. If Buyer does not either approve or disapprove the Inspection Review, or otherwise terminate this Agreement prior to the expiration of the Inspection Review Period, then the Inspection Review will be deemed approved and any Earnest Money Deposit shall be non-refundable to Buyer, subject only to Seller' s default under this Agreement. Section 3 . Section 10.3 of the Agreement is amended, restated and replaced so that it now reads as follows : 10.3 If the Purchase and Sale Agreement between Meridian Caddis and Buyer is terminated due to termination of the MOA and the First Amendment to MOA or terminated due to Meridian Caddis ' (i) failure to meet the Financing Condition as deemed in the Purchase and Sale Agreement between Meridian Caddis and Buyer; or (ii) default, as declared by Buyer under the Purchase and Sale Agreement between Meridian Caddis, beyond all applicable notice and cure periods , Buyer or Seller may, as its sole remedy, terminate this Agreement in accordance with Section 11 . Seller hereby acknowledges and agrees that the termination right set forth in this Section 10 . 3 represents its sole and exclusive right to terminate this Agreement. Section 4. Section 24 Third Party Beneficiary the last sentence of Section 24 of the Agreement is hereby amended, restated and replaced so that the last sentence now reads : "Meridian Caddis, LLC is hereby named as an express and intended thir&party beneficiary of this Purchase Agreement, such that if the Seller fails to close the transaction contemplated by this Agreement, Meridian Caddis, LLC shall be permitted to either seek the remedy of specific performance to ensure that both the Seller and Buyer perform their respective obligations under this Agreement or Meridian Caddis, LLC shall be permitted to seek damages against the Seller equal to Meridian Caddis, LLC ' s Pre-Closing Expenses (including, without limitation, the Lateral Relocation Expenses), as set forth in the April 12, 2022 Memorandum of Agreement and the April 18, 2023 First Amendment to MOA between Meridian Caddis, LLC, Seller, and Buyer. Section 5. Any reference to the MOA in the Agreement shall be construed to include the MOA and the First Amendment to the MOA. Section 6. If there is a conflict between the language and terms of this First Amendment and the language and terms of the Agreement, this First Amendment shall govern and control . The remaining terms and conditions of the Agreement shall remain in effect. I 2 IN WITNESS WHEREOF, Purchaser has executed this Agreement on the date signed by Purchaser shown below and Seller has accepted same on the last date signed by Seller shown below . PURCHASER : Name : DYT'V�E KI i CvYJ �YL Its : 4 t 7C (WYAf�y Date signed by Purchaser: XOM 2023 . SELLER : /' 00 By : I"4e Name : Ro , ert E , Si ison Its : 1\ layor Date signed by Seller: 7 -25 -2 ED , s Q T eeo4- ' moo 01Vof " ATTEST BY : E IDIAN*y - IDAHO Name : Chris Johnso �— �� SEAL Its : City Clergy ZT '4fthe TREPSv�� 3 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Development Agreement (Ten Mile Public Storage H-2022-0016) Between the City of Meridian and PS Mountain West, LLC for Property Located at 4065 N. Ten Mile Rd. ADA COUNTY RECORDER Trent Tripple 2023-042622 BOISE IDAHO Pgs=30 CHE FOWLER 07/26/2023 08:15 AM CITY OF MERIDIAN, IDAHO NO FEE DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. PS Mountain West LLC, Owner/Developer THIS DEVELOPMENT AGREEMENT(this Agreement),is made and entered into this 25th day of JUIy , 2023, by and between City of Meridian, a municipal corporation of the State of Idaho,hereafter called CITY,whose address is 33 E.Broadway Avenue,Meridian,ID,83642, and PS Mountain West LLC, whose address is PO Box 25025, Glendale, CA, 91221, hereinafter called O"ER/DEVELOPER. 1. RECITALS: 1.1 WHEREAS, Owner/Developer is the sole owner, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A",which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 WHEREAS, Idaho Code § 67-6511A provides that cities may, by ordinance, require or permit as a condition of zoning that the Owner/Developer make a written commitment concerning the use or development of the subject Property; and 1.3 WHEREAS, City has exercised its statutory authority by the enactment of Section 11-5B-3 of the Unified Development Code("UDC"),which authorizes development agreements upon the annexation and/or re-zoning of land; and 1.4 WHEREAS, Owner/Developer have submitted an application for annexation and zoning of 5.79 acres of land with a request for the I-L zoning district on the property as shown in Exhibit"A"under the Unified Development Code,which generally describes how the Property will be developed and what improvements will be made; and 1.5 WHEREAS, Owner/Developer made representations at the public hearings before Planning and Zoning Commission and the Meridian City Council as to how the Property will be developed and what improvements will be made; and 1.6 WHEREAS,the record of the proceedings for requested annexation and zoning held before Planning and Zoning Commission and the City Council includes responses of government subdivisions providing services within the City of Meridian planning jurisdiction and includes further testimony and comment;and 1.7 WHEREAS, on the 6`h day of September, 2022, the Meridian City Council approved certain Findings of Fact and Conclusions of Law and Decision and DEVELOPMENT AGREEMENT—TEN MILE PUBLIC STORAGE(H-2022-0016) PAGE I OF 9 Order ("Findings"), which have been incorporated into this Agreement and attached as Exhibit"B"; and 1.8 WHEREAS, the Findings require the Owner/Developer to enter into a Development Agreement before the City Council takes final action on final plat; and 1.9 WHEREAS, Owner/Developer deem it to be in its best interest to be able to enter into this Agreement and acknowledges that this Agreement was entered into voluntarily and at its urging and request; and 1.10 WHEREAS, City requires the Owner/Developer to enter into a development agreement for the purpose of ensuring that the Property is developed and the subsequent use of the Property is in accordance with the terms and conditions of this Agreement,herein being established as a result of evidence received by the City in the proceedings for zoning designation from government subdivisions providing services within the planning jurisdiction and from affected property owners and to ensure zoning designation are in accordance with the amended Comprehensive Plan of the City of Meridian on December 19,2019,Resolution No. 19-2179, and the UDC, Title 11. NOW,THEREFORE,in consideration of the covenants and conditions set forth herein, the parties agree as follows: 2. INCORPORATION OF RECITALS: That the above recitals are contractual and binding and are incorporated herein as if set forth in full. 3. DEFINITIONS: For all purposes of this Agreement the following words,terms, and phrases herein contained in this section shall be defined and interpreted as herein provided for,unless the clear context of the presentation of the same requires otherwise: 3.1 CITY: means and refers to the City of Meridian, a party to this Agreement, which is a municipal Corporation and government subdivision of the state of Idaho, organized and existing by virtue of law of the State of Idaho, whose address is 33 East Broadway Avenue, Meridian, Idaho 83642. 3.2 OWNER/DEVELOPER:means and refers to PS Mountain West LLC,whose address is PO Box 25025, Glendale, California, 91221, hereinafter called OWNER/DEVELOPER,the party that owns said Property and shall include any subsequent owner(s)/developer(s) of the Property. 3.3 PROPERTY: means and refers to that certain parcel(s) of Property located in the County of Ada, City of Meridian as in Exhibit "A" describing a parcel to bound by this Development Agreement and attached hereto and by this reference incorporated herein as if set forth at length. 4. USES PERMITTED BY THIS AGREEMENT: This Agreement shall vest the right to develop the Property in accordance with the terms and conditions of this Agreement. DEVELOPMENT AGREEMENT-TEN MILE PUBLIC STORAGE(H-2022-0016) PAGE 2 OF 9 4.1 The uses allowed pursuant to this Agreement are only those uses allowed under the UDC. 4.2 No change in the uses specified in this Agreement shall be allowed without modification of this Agreement. 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: a. Future development of this site shall be generally consistent with the conceptual development plan, dated August 3, 2022, including an 8- foot tall vinyl fence along the entire northern property boundary and elevations included in Section VII, Unified Development Code standards, design standards in the Architectural Standards Manual and the provisions contained herein. b. Prior to recordation of the annexation ordinance,the applicant shall complete a property boundary adjustment between the subject property and the city-owned parcel SO434131201 reconfiguring access as reflected on the attached concept plan, including providing all of the surveying, legal descriptions and records of survey necessary for both properties. These documents shall be provided within 6 months of Council approval of the annexation. C. The northern and eastern building elevations and west elevation of Building B shall incorporate at least one material change or color variation every 50-horizontal feet of building fagade; a minimum of two field materials, at least one accent material or color, and at intervals of no less than 50 feet either horizontal modulation of at least 6 inches in depth and 8 inches in height, OR at least one-foot change in variation in roof plane (or a combination of both). d. The existing driveway access from 4065. N. Ten Mile shall be closed. e. The existing single-family home and associated outbuildings shall be removed prior to CZC submittal. f. Applicant shall construct a new 20-foot-wide access road from N. Ten Mile Rd. across the land the City is acquiring from the applicant (north side of the proposed buildings). g. The new access road shall be constructed of a minimum of 10 inches of 3/4 minus compacted gravel or 8" of compacted pit run gravel covered by 4" inches of 3/4 minus compacted gravel for approximately 1,350 feet. h. The existing City parcel access road shall remain accessible and usable until the new road is complete and ready for use. DEVELOPMENT AGREEMENT-TEN MILE PUBLIC STORAGE(H-2022-0016) PAGE 3 OF 9 i. The north and south sides of the new access road shall be fenced and a 16-foot powder coated steel farm gate must be installed near the entrance to Ten Mile Road. Offset the gate 50 feet from the Ten Mile Road right-of-way. Applicant shall comply with ACHD's requirements for this new access. 6. COMPLIANCE PERIOD This Agreement must be fully executed within six (6) months after the date of the Findings for the annexation and zoning or it is null and void. 7. DEFAULT/CONSENT TO DE-ANNEXATION AND REVERSAL OF ZONING DESIGNATION: 7.1 Acts of Default.In the event Owner/Developer,or Owner/Developer's heirs,successors, assigns,or subsequent owners of the Property or any other person acquiring an interest in the Property,fail to faithfully comply with all of the terms and conditions included in this Agreement in connection with the Property,this Agreement may be terminated by the City upon compliance with the requirements of the Zoning Ordinance. 7.2 Notice and Cure Period. In the event of Owner/Developer's default of this agreement, Owner/Developer shall have thirty(30)days from receipt of written notice from City to initiate commencement of action to correct the breach and cure the default, which action must be prosecuted with diligence and completed within one hundred eighty (180) days; provided, however, that in the case of any such default that cannot with diligence be cured within such one hundred eighty (180) day period, then the time allowed to cure such failure may be extended for such period as may be necessary to complete the curing of the same with diligence and continuity. 7.3 Remedies. In the event of default by Owner/Developer that is not cured after notice from City as described in Section 7.2, City shall, upon satisfaction of the notice and hearing procedures set forth in Idaho Code section 67-6511A,have the right,but not a duty, to de-annex all or a portion of the Property, reverse the zoning designations described herein, and terminate City services to the de-annexed Property, including water service and/or sewer service.Further,City shall have the right to file an action at law or in equity to enforce the provisions of this Agreement. Because the covenants, agreements,conditions,and obligations contained herein are unique to the Property and integral to City's decision to annex and/or re-zone the Property, City and Owner/Developer stipulate that specific performance is an appropriate, but not exclusive, remedy in the event of default. Owner/Developer reserves all rights to contest whether a default has occurred. 7.4 Choice of Law and Venue.This Agreement and the rights of the parties hereto shall be governed by and construed in accordance with the laws of the State of Idaho,including all matters of construction,validity,performance,and enforcement.Any action brought by any party hereto shall be brought within Ada County, Idaho. 7.5 Delay. In the event the performance of any covenant to be performed hereunder by either Owner/Developer or City is delayed for causes that are beyond the reasonable control of the party responsible for such performance, which shall include, without limitation, acts of civil disobedience, strikes or similar causes, the time for such DEVELOPMENT AGREEMENT-TEN MILE PUBLIC STORAGE(H-2022-0016) PAGE 4 OF 9 performance shall be extended by the amount of time of such delay. 7.6 Waiver.A waiver by City of any default by Owner/Developer of any one or more of the covenants or conditions hereof shall apply solely to the default and defaults waived and shall neither bar any other rights or remedies of City nor apply to any subsequent default of any such or other covenants and conditions. 8. INSPECTION:Owner/Developer shall,immediately upon completion of any portion or the entirety of said development of the Property as required by this Agreement or by City ordinance or policy, notify the City Engineer and request the City Engineer's inspections and written approval of such completed improvements or portion thereof in accordance with the terms and conditions of this Agreement and all other ordinances of the City that apply to said Property. 9. REQUIREMENT FOR RECORDATION:City shall record this Agreement,including all of the Exhibits,and submit proof of such recording to Owner/Developer,prior to the third reading of the Meridian Zoning Ordinance in connection with the re-zoning of the Property by the City Council.If for any reason after such recordation,the City Council fails to adopt the ordinance in connection with the annexation and zoning of the Property contemplated hereby, the City shall execute and record an appropriate instrument of release of this Agreement. 10. ZONING: City shall, following recordation of the duly approved Agreement, enact a valid and binding ordinance zoning the Property as specified herein. 11. SURETY OF PERFORMANCE: The City may also require surety bonds,irrevocable letters of credit,cash deposits,certified check or negotiable bonds,as allowed under the UDC,to insure the installation of required improvements,which the Owner/Developer agree to provide,if required by the City. 12. CERTIFICATE OF OCCUPANCY: No Certificates of Occupancy shall be issued in any phase in which the improvements have not been installed,completed,and accepted by the City,or sufficient surety of performance is provided by Owner/Developer to the City in accordance with Paragraph 11 above. 13. ABIDE BY ALL CITY ORDINANCES: That Owner/Developer agree to abide by all ordinances of the City of Meridian unless otherwise provided by this Agreement. 14. NOTICES: Any notice desired by the parties and/or required by this Agreement shall be deemed delivered if and when personally delivered or three (3)days after deposit in the United States Mail, registered or certified mail, postage prepaid, return receipt requested, addressed as follows: CITY: with copy to: City Clerk City Attorney City of Meridian City of Meridian 33 E. Broadway Ave. 33 E. Broadway Ave. Meridian, ID 83642 Meridian, ID 83642 OWNER/DEVELOPER: PS Mountain West LLC PO Box 25025 Glendale, CA 91221 DEVELOPMENT AGREEMENT-TEN MILE PUBLIC STORAGE(H-2022-0016) PAGE 5 OF 9 14.1 A party shall have the right to change its address by delivering to the other parry a written notification thereof in accordance with the requirements of this section. 15. ATTORNEY FEES: Should any litigation be commenced between the parties hereto concerning this Agreement,the prevailing party shall be entitled,in addition to any other relief as may be granted, to court costs and reasonable attorney's fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 16. TIME IS OF THE ESSENCE: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof,and that the failure to timely perform any of the obligations hereunder shall constitute a breach of and a default under this Agreement by the other parry so failing to perform. 17. BINDING UPON SUCCESSORS: This Agreement shall be binding upon and inure to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including City's corporate authorities and their successors in office. This Agreement shall be binding on the Owner/Developer, each subsequent owner and any other person acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof, except that any sale or alienation shall be subject to the provisions hereof and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. City agrees,upon written request of Owner/Developer,to execute appropriate and recordable evidence of termination of this Agreement if City,in its sole and reasonable discretion,had determined that Owner/Developer have fully performed their obligations under this Agreement. 18. INVALID PROVISION: If any provision of this Agreement is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Agreement and the invalidity thereof shall not affect any of the other provisions contained herein. 19. DUTY TO ACT REASONABLY: Unless otherwise expressly provided, each party shall act reasonably in giving any consent, approval, or taking any other action under this Agreement. 20. COOPERATION OF THE PARTIES: In the event of any legal or equitable action or other proceeding instituted by any third party(including a governmental entity or official)challenging the validity of any provision in this Agreement,the parties agree to cooperate in defending such action or proceeding. 21. FINAL AGREEMENT: This Agreement sets forth all promises, inducements, agreements, condition and understandings between Owner/Developer and City relative to the subject matter hereof,and there are no promises,agreements,conditions or understanding,either oral or written, express or implied,between Owner/Developer and City,other than as are stated herein.Except as herein otherwise provided,no subsequent alteration,amendment,change or addition to this Agreement shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns,and pursuant,with respect to City,to a duly adopted ordinance or resolution of City. 21.1 No condition governing the uses and/or conditions governing rezoning of the subject Property herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearing(s)in accordance with the notice DEVELOPMENT AGREEMENT-TEN MILE PUBLIC STORAGE(H-2022-0016) PAGE 6 OF 9 provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 22. EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on the date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in connection with the annexation and zoning of the Property and execution of the Mayor and City Clerk. [end of text; acknowledgments, signatures and Exhibits A and B follow] DEVELOPMENT AGREEMENT-TEN MILE PUBLIC STORAGE(H-2022-0016) PAGE 7 OF 9 ACKNOWLEDGMENTS IN WITNESS WHEREOF.the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER: PS Mountain West LLC BY: ShOrOl1 L i(1c�t( , �iCe ♦ m;5. ATE OF ) ss: County o / ) On this ` 2023.before me,the undersigned,a Notary Public in and for said State,personally appeared �' known or identified to me to be the of PS Mountain West LLC, and the person who signed above an ged to me that they executed the same on behalf of said Company. IN WITNESS WHEREOF,I have hereunto and affixed my official seal the day and year in this certificate first above written. Notary Public (SE:\LI My Commission Expire.. ) 1 Devm.orMeN'r A(iRi:i:mtiNT—Tm MILE PUBLIC STORAGE(1-1-2022-0016) PA(w 8 cx.-9 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. STATE OF CALIFORNIA } COUNTY OF LOS ANGELES On _Mmh , 2023 before me, Sarah You, a Notary Public in and for said County and State, personally appeared, _t CA a"n L%n(,de r, , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. 1 certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. j6JL46"MAb ALIJ64L.Ahl SARAH YOU Notary Public•California WITNESS my hand and official seal. ,,.•,d Los Angeles County �. . Commission M 2305642 My Comm.Expires Sep 28,2023 Signature: (Notary Seal) CITY OF MERIDIAN ATTEST: By: Mayor Robert E. Simison 7-25-2023 Chris Johnson, City Clerk 7-25-2023 STATE OF IDAHO ) ss County of Ada ) On this 23 rdday of July 2023,before me,a Notary Public,personally appeared Robert E.Simison and Chris Johnson,known or identified to me to be the Mayor and Clerk,respectively,of the City of Meridian,who executed the instrument or the person that executed the instrument of behalf of said City,and acknowledged to me that such City executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public Commission expires: 3-28-2028 DEVELOPMENT AGREEMENT—TEN MILE PUBLIC STORAGE(H-2022-0016) PAGE 9 OF 9 EXHIBIT A D N A M 0 N D LEGAL DESCRIPTION LAND SL1RVF- YIINC, Wednesday, March 15, 2023 Project No.: 21-226-2 OVERALL ANNEXATION AND ZONING BOUNDARY A parcel of land situated in a portion of the Northeast Quarter of Section 34, Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County Idaho, more particularly described as: COMMENCING at the East Quarter Corner of said Section 34, marked by an aluminum cap monument; said point being the POINT OF BEGINNING; thence North 89°16'49" West 1323.76 feet along the quarter section line of said Section 34 to the Center 1/16th/corner of Section 34 marked by a 5/8" rebar and cap; thence North 0°48'05" East 212.59 feet along said section line; thence South 89°10'51" East 554.91 feet; thence south 58°37'30" East 174.31 feet; thence South 89°18'22" East 618.94 feet to the Section Line; thence South 0°52'50" West 123.02 feet along said Section Line to the Point of Beginning. Parcel Contains 218,836 Sq. Ft. or 5.023 Acres Prepared By: Nathan B Weber, PLS Diamond Land Surveying I www.diamondlandsurveying.com w w oDT' z C? moozmz J � oz JDz � m 0 np\ z � Cs' n Doan :�E 7 (1I N CD O D O O - C Z7 corn z �_ M o 0 z N c CD C N z r SO434131201 cl Im _UX CITY OF MERIDIAN ° C-1i w IN t� m P N 0' 'O n 12. 9' DIRT ROAD co CIO Z D m Q I BARBWIRE FENCE Q (D CD O r+ + r+ r+ + O O C) (D n 70 n n Cl) Q O (D Do 0 ;u INc o)D D ZZ m 7^0O D m Z fT _ r+ Q QQ p V o om u �1p C) z o-U n( NrZQ ° (DCD _ (D CD (D (D CD Zp\II D z 0 m IQ N O� Q + G7 Cn — Q Q D c� W O O (n to (n (n z O z Cl) Q to cn r X O D O O O O O O r+ ° Q � -7 Q 7- z r+ r+ + r r + :3- r+ Q < O CD C) C fTl N :3- :3- :3- :7 (D O cn O (D U �J 90 O m U1 m O 0 00 5• CD fi r :7 (D O C 00 C l (O 00 CO (D (O + m Q Q (D � O I (P 00 0 °_ T Cn - L7 O r' O r+ = N O m _ Q CD Q (D (D o m mm Q Q CD m� � Q Q Q Cn (D �_ (D Q O r� N -. 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I z _U X z o r � m ;U G7 o F1 D Z � to O TI N D w p c a O N C O - 7 ,°.. 7 U s ° .°+ O � p (D a N I O O 7• O_ (0 m 0 I r r o rt -a CD m °• r m o CD ° D m ° ° (Dm � CD m I Cn !m 00 C- 41, N D Q N � 0Fri (1i m (/) U, �oCD I I I Xm z 0 0 ° n Z ((D ° m O o(D 00 z ^ �7 m m o O m I O fTl C D (7 U) z (/) CO o I I p ° � � N lJ m IIT " m = C CC,° Q ^ I o J O I -T ZJJ , ate' Z °o Z OD m rt� 00 D �I O p � 741 3 = m m Q- O z 0 m O� T1 D O �� 0 I = z ,aj �o � n o II I _ NNZ �rn II rnJIi �z�� �m cc) 00 O O � D zOm C °`° O � oz �c D � r N Cr n z E I p a� " � D ROW LIN � ZO � COO 0 Cl) 3 m ON m FF1 Z z _ oC'j W C I � M W N ono= ` om — — — _ � v m0rm E::E m — —1-11 TEN MILE ROAD N 0°52'41" E 1315.50; (MEASURED) N 0°52'59" E 1315.56' �,� N m=�o ° 3� N 0°52'50" E 2631.06' (MEASURED) C33 Nn^� (nnm o= o O O D m � m O D (EAST QUARTER CORNER TO NORTHEAST CORNER) z� m N O Z (7 �7 (n 1 DzZWD �z3Sc' O� O " --1 C)W ° o o m 0 Z ;O� O N a di D �- � m (Cn � = o o m m BOUNDARY EXHIBIT m DIAMOND \oNP� NOnG No. DATE REVISIONS BY m m 1) zr ENS m Z m �omm�mm 4065 N TEN MILE ROAD Boundary Surveys �� � omonSoA LAND SURVEYING TopographySurve s ct`L 3/17/23 >12AZ�°Z*. 0 MERIDIAN, IDAHO 83646 y o O N 0 m p z o i m�z Subdivisions 6891 South 700 West Ste.150 d 17793 m m m�'~° Construction Staking o y _ m = Midvale,Utah 84047 ry U g °o m 6 Phone(801)266-5099 Fax(801)266-5032 r-jAZIN- OmOm Oo o a n A.L.T.A.&A.C.S.M.Surveys ° A AAti y office@diamondlandsurveying.com J `2°c ym DOD �y-O zT www.diamondlandsurve in com OF t�� nA�No K I M EE Y— H O R N y g Ty DRAWN BY: JF SURVEY DATE: 9/15/2021 EXHIBIT B CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW E IDIAy AND DECISION& ORDER In the Matter of the Request for Annexation of 5.79 Acres of Land from RUT in Ada County to the I-L Zoning District,by Kimley-Horn. Case No(s). H-2022-0016 For the City Council Hearing Date of: August 23,2022 (Findings on September 6,2022) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of August 23, 2022, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of August 23,2022,incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of August 23, 2022, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of August 23, 2022, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67, Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code,and all current zoning maps thereof.The City of Meridian has,by ordinance,established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019, Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the development agreement provisions set forth in the attached Staff Report for the hearing date of August 23, 2022, incorporated by reference. The provisions FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR TEN MILE PUBLIC STORAGE ANNEXATION-H-2022-0016 are concluded to be reasonable and the applicant shall meet such requirements in accord with the approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for annexation is hereby approved per the development agreement provisions in the Staff Report for the hearing date of August 23, 2022, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-651IA. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Judicial Review Pursuant to Idaho Code § 67-6521(1)(d), if this final decision concerns a matter enumerated in Idaho Code § 67-652 1(1)(a),an affected person aggrieved by this final decision may, within twenty-eight (28)days after all remedies have been exhausted, including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67,Idaho Code.This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-6521(1)(d)and 67-8003,an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. G. Attached: Staff Report for the hearing date of August 23, 2022 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR TEN MILE PUBLIC STORAGE ANNEXATION-H-2022-0016 By action of the City Council at its regular meeting held on the 6th day of September 2022. COUNCIL PRESIDENT BRAD HOAGLUN VOTED COUNCIL VICE PRESIDENT JOE BORTON VOTED AYE COUNCIL MEMBER JESSICA PERREAULT VOTED AYE COUNCIL MEMBER LUKE CAVENER VOTED AYE COUNCIL MEMBER TREG BERNT VOTED AYE COUNCIL MEMBER LIZ STRADER VOTED AYE MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor obert �Sjimon 9-6-2022 Attest: �a"— � Chris Johns 6-2022 City Clerk Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: Q-1cu Dated: 9-6-2022 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR TEN MILE PUBLIC STORAGE ANNEXATION-H-2022-0016 STAFF REPORT E IDIAN--- COMMUNITY DEVELOPMENT DEPARTMENT HEARING 8/23/2022 Legend DATE: f CA P+vdeas Lac a`ter TO: Mayor&City Council FROM: Alan Tiefenbach, Associate Planner -------- ----- ,----- ----------- 208-884-5533 SUBJECT: AZ H-2022-0016 Ten Mile Public Storage LOCATION: 4065 N. Ten Mile Rd - E --- rTr BFR I. PROJECT DESCRIPTION Annexation of 5.79 acres of land with the I-L zone district to allow expansion of existing self-storage facility for an additional two self-storage buildings. Submittal and approval of a Property Boundary Adjustment to reconfigure the subject parcel with an adjacent City-owned access lot is a condition of approval of this application. II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 5.79 acres Future Land Use Designation Mixed Use Non-Residential (MU-NR)_ Existing Land Use(s) Rural Single Family Proposed Land Use(s) Light Industrial(self-storage) Lots(#and type;bldg./common) 1 parcel,2 buildings Phasing Plan(#of phases) One phase Physical Features(waterways, There is an existing irrigation ditch along the southern hazards, flood plain,hillside) property line.This will be piped. Neighborhood meeting date;#of February 16,2022, 3 attendees attendees: History(previous approvals) None,however,H-2016-0114,A-2017-0185 (Annexation and CZC for existing self-storage to the south,of which the present proposal will be a part). B. Community Metrics Description Details Page Access(Arterial/Collectors/State Existing driveway to N. Ten Mile Rd(arterial);proposed Hwy/Local)(Existing and Proposed) to use existing driveway to the south after parcel reconfiguration Stub Street/Interconnectivity/Cross This proposal includes reconfiguration of a City driveway Access from the south to the north to provide connectivity to western and northern properties. Existing Road Network N.Ten Mile Road Existing Arterial Sidewalks/ There is an existing sidewalk in front of the subject parcel. Buffers There is a landscape buffer and detached 5 ft.wide sidewalk along the frontage of the existing self-storage at 3959 N.Ten Mile Rd to the south.This buffer will be continued along the frontage of the subject property. Proposed Road Improvements None.There will be a new 20 ft. wide gravel road access on the northern portion of the current parcel that will be deeded to the City if the application is approved. Fire Service No Issues Police Service No Issues Wastewater •Max distance between manholes is 400'. •Sewer must be run at minimum slope of 0.4% •Flow is committed Water •Provide two valves at connection to existing water main in Ten Mile. •Provide 20'easement up to hydrant and extend 10'beyond hydrant. •Blow-off Valve to the north should be standard drawing W 13. •Call out removal of blow-off valve at connection to the south. C. Project Area Maps Future Land Use Map Aerial Map Legend Legend r( Low Density Identia I- OfFlc e J 1..I..I..I..LI..1 R � W. Zoning Map Planned Development Map Legend R-g 0 (Legend 20 let L- Pro r-eci LmofK:n RUT Prac- Locoror+ — P-cirri-d Face= 5 --� ----------- RUT h4` I I RUT I R-8 R- I I R- I I I -N ' A HU 'M III. APPLICANT INFORMATION A. Applicant(s): Nicolette Womack, Kimley-Horn—950 W. Bannock St, Boise, ID 83702 City of Meridian—33 E. Broadway Ave, Meridian,ID 83642 B. Representative Nicolette Womack, Kimley-Horn—950 W. Bannock St,Boise, ID 83702 C. Owners PS Mountain West LLC—PO Box 25025,Glendale,CA 91221 City of Meridian—33 E. Broadway Ave,Meridian, ID 83642 IV. NOTICING Planning& Zoning City Council Posting Date Posting Date Notification published in 6/28/2022 8/7/2022 newspaper Notification mailed to property owners within 500' 6/30/2022 8/4/2022 Applicant posted public hearing notice sign on site 7/7/2022 8/8/2022 Nextdoor posting 6/30/2022 8/3/2022 V. STAFF ANALYSIS This is a proposal to annex 5.79 acres of land with the I-L zone district to allow expansion of existing self-storage facility for two additional two self-storage buildings. The subject property is an elongated parcel presently containing a rural single-family residence. It is north of an existing self-storage facility zoned I-L which is already in the City(Citadel 4 Storage Ten Mile, H-2016-0114, CZC A-2016-0129). Between the existing self-storage facility and the subject property is a narrow strip of land which is a portion of a 41-acre parcel (a"flag lot") owned by the City of Meridian. This "flagpole" serves as an access from N. Ten Mile Rd to the rest of the City parcel, the City wastewater treatment plant(on a separate property) and a privately-owned property at 4018 W. Ustick Rd. The applicant is proposing to reconfigure the parcel lines so the City's flagpole portion of the parcel is not between the storage complex,but instead is on the north. In September of 2021,the applicant requested a pre-application meeting with the City to discuss expanding the existing self-storage facility into the subject property to construct two additional buildings (both properties are under the same ownership). However, as already mentioned,the access portion of a city-owned flag parcel is located between these two properties (see Access Reconfiguration Exhibit).After a series of meetings, the City and the applicant decided the best solution was to reconfigure this access through a property boundary adjustment as a condition of approval.This would reconfigure the properties to shift the"flagpole"portion of the City's property from the southern property line to the northern property line(flipping the flagpole lot vertically).This is described in detail in the access section. A. Annexation and Zoning The applicant proposes to annex a 5.79 acre property with the I-L zoning district in order to expand an existing self-storage facility.As discussed below,this use is consistent with the MU- NR designation indicated in the Future Land Use Map. The City may require a development agreement(DA)in conjunction with an annexation and rezone pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application, Staff recommends a new DA that encompasses the land proposed to be annexed and zoned with the provisions included in Section VIII.A1. The DA is required to be signed by the property owner(s)/developer and returned to the City within 6 months of the Council granting the rezone and annexation approval. B. Future Land Use Map Designation(https://www.meridiancitv.orQ/comoolan) The Future Land Use Map designates this property for Mixed Use Non-Residential (MU-NR). The purpose of this designation is to designate areas where new residential dwellings will not be permitted,as residential uses are not compatible with the planned and/or existing uses in these areas. For example,MU-NR areas are used near the City's Wastewater Resource Recovery Facility and where there are heavy industrial or other hazardous operations that need to be buffered from residential. Uses appropriate in MU-NR areas would include employment centers, professional offices, flex buildings, warehousing, industry, storage facilities and retail, and other appropriate non-residential uses. Specific items to be considered in MU-NR include no new residential uses,at least two different types of land uses and preference for transitional uses on the perimeter between MU-NR areas and planned residential development. The subject property is within a much larger area designated for MU-NR. The present proposal is for a small expansion to an existing self-storage facility. As listed above, storage facilities are indicated as one of the appropriate uses within the MU-NR designation. Although storage is the only existing and proposed use within this MU-NR area at the present,one of the reasons staff and the applicant worked together on a land reconfiguration to shift access was to set up connectivity for future annexation and redevelopment of the unincorporated properties to the north in the future. Also,this relocated access will provide a transition to the residences to the north. Self-storage between a wastewater treatment facility and existing residential is an appropriate use in this area. C. Comprehensive Plan Policies(httus://www.meridiancity.orzlcomnnlan): The applicable Comprehensive Plan policies are cited below with Staff analysis in italics. • Encourage infill development. (3.03.01 E) The development would allow expansion of an existing self-storage facility to the south, although this is not technically "inrll." • Evaluate the feasibility of annexing existing county enclaves and discourage the creation of additional enclaves.(3.03.03I) The subject property is within a larger enclave area. The proposal would be consistent with this policy. • Plan for connectivity between annexed parcels and county enclaves that may develop at a higher intensity. (3.03.04A) Part of this annexation proposal will include a property boundary adjustment to shift a City- owned access portion of a 40-acre flag portion from between two lots owned by the applicant to the north side of the subject lot, adjacent to unincorporated enclave properties. This access may provide additional connectivity to parcels in this area when they annex and develop in the future. • Plan for and allow land uses surrounding the Wastewater Resource Recovery Facility that reduce human exposure to odors. (4.10.01 A) This project would allow the expansion of an existing self-storage facility which is directly adjacent to the wastewater resource recovery facility. There is existing single family residential within a County enclave adjacent and to the north of the subject property. The proposed self-storage expansion would be an appropriate transitional use between the treatment facility and the existing residential or if these remaining properties build out as MU-NR development in the future. Staff finds this development to be generally consistent with the Comprehensive Plan. D. Existing Structures/Site Improvements: There is presently a rural residence on the subject site. Any and all structures and debris are proposed to be removed upon development of this project. E. Proposed Use Analysis: The proposed use is self-storage adjacent to existing self-storage with a zoning to I-L. This use is a permitted use in the requested I-L zoning district per UDC Table 11-2C-2. F. Dimensional Standards(UDC 11-2): Per the dimensional standards of the I-L zoning district,the 35 ft. building street setback would be met, a 25 ft. arterial buffer is shown, and the buildings are well within the 50 ft height limit. An earlier site configuration placed the proposed storage buildings directly adjacent to a residential property. With the revised property configuration putting the 25 ft wide City owned flag/access to the north,this development would no longer be directly adjacent to residential. Therefore,the 25 ft. wide landscape buffer would not be required. However, as will be mentioned in the landscaping section below, due to the proximity to the existing residential and potential visibility of this development at present and in the future, staff is recommending a reduced landscape buffer that meets the parking lot perimeter buffer standards. G. Specific Use Standards(UDC 11-4-3): Specific use standards for self-service storage facilities include a minimum of 25 ft. between structures, the facility being completely fenced, walled or screened, and the facility having a secondary means of access for emergency purposes. The concept plan reflects the two buildings are more than 25 ft apart, it is shown to be completely walled, and the development is an expansion to an existing self-storage which already has two points of access. H. Building Elevations (UDC 11-3A-19 I Architectural Standards Manual): The applicant submitted proposed elevations of the two new buildings. The elevations reflect featureless buildings comprised of CMU and metal paneling. This is consistent with the architectural style of the existing facility to the south. However, staff does have concerns with the visibility of the north and east elevations and how they will set a design standard if the properties to the north were to annex and develop. As a condition of approval, staff recommends the northern and eastern elevations incorporate at least one material change or color variation every 50-horizontal feet of building faVade; a minimum of two field materials, at least one accent material or color,and at intervals of no less than 50 feet either horizontal modulation of at least 6 inches in depth and 8 inches in height,OR at least one-foot change in variation in roof plane(or a combination of both).As mentioned in the landscape section, staff is also recommending a reduced landscape buffer along the northern elevation. I. Access (UDC 11-3A-3, 11-3H-4): The subject lot contains an existing single-family residence which takes access from N. Ten Mile Rd. via a private driveway. This access would be closed as a condition of approval, and site access would be reconfigured to share the access drive for the existing self-storage to the south. As already mentioned, there is a 25 ft. wide strip of land between the existing self-storage development and the subject property which is part of a larger property owned by the City. The applicant and the City have coordinated and propose reconfiguring the properties in a property boundary adjustment which would result in the access portion of the City's parcel being shifted from the subject property's southern to northern property line (please refer to the access reconfiguration exhibit).This would allow merging the subject property with the existing self- storage in a cohesive development, would preserve access for the City's properties to the west, and would provide access to the properties still in unincorporated Ada County to the north if and when they develop and annex into the City. Both the subject property and the adjacent City owned property are presently in unincorporated Ada County. Although the 5.97-acre subject property proposes to annex,the 41-acre City-owned property is not planned for annexation at this time. A property boundary adjustment cannot adjust property lines between one property in the City and one property in the County. Therefore,as a condition of approval,staff is recommending that prior to recordation of the annexation ordinance,the applicant complete the property boundary adjustment,including providing all of the surveying,legal descriptions and records of survey necessary to complete the property boundary adjustment for both properties. This all needs to be completed within 6 months of Council approval. J. Parking(UDC 11-30: UDC 11-3C-6 requires one(1)parking space for every five hundred(500)square feet of gross floor area,.except for self-service storage facilities which shall only require parkiniz based on the gross floor area of any office space. The office for this facility is already located at the existing self-storage to the south so additional parking is not required for the two new buildings. However, the concept plan reflects 34 additional parking spaces in and around the proposed expansion. Staff will confirm compliance with these standards at the time of certificate of zoning compliance. K. Sidewalks/Parkways(UDC 11-3A-17): A 5-foot wide sidewalk and landscape buffer is already installed along the frontage of the existing facility to the south. The submitted concept plan shows these frontage improvements continued along the subject property. A landscape plan will be required as part of the CZC and will be reviewed against the requirements of UDC 11-3A-3 and UDC 11-3B. L. Landscaping(UDC 11-3B): The applicant has not submitted a landscape plan with this annexation request, although the concept plan does reflect the required 25 ft. wide landscape buffer along N. Ten Mile Rd. A 25 ft. wide residential buffer is typically required when a self-storage facility abuts a residential use. As this project contemplates a property boundary adjustment with the City of Meridian to shift a 25 ft. wide strip of land used for access from the south to the north of the project site,the self-storage would abut the City-owned property, not residential, and therefore the project would be exempt from this requirement. However, the northern elevation will be very visible to properties at the north, and staff does anticipate future annexation and development in this area(which is one of the reasons staff suggested moving the access road to this side).Staff recommends the development incorporate a 5 ft.wide landscape buffer along the northern elevation which meets the parking lot perimeter landscaping requirements of 11-3B-8. Staff is also recommending a minimum in the quality of architecture as well in this area, as was discussed above. These two changes together, landscaping and building fagade modifications, assist with both the aesthetic and functional impacts to nearby properties. M. Fencing(UDC_11-3A-6, 11-3A-7): The concept plan indicates a combination of buildings and fencing to enclose the proposed expansion. All fencing is required to comply with the standards listed in UDC 11-3A-7. N. Legal Description The submitted legal description includes property that is currently owned by the City as well as lands that will be acquired by the City. Prior to the annexation ordinance approval,a revised legal description shall be submitted that only includes lands that will be privately held; the City's parcel, including the new"flagpole"access to the north should not be a part. VI. DECISION A. Staff: Staff recommends approval of the requested annexation and zoning with the requirement of a Development Agreement and the provisions noted in Section VII.A per the findings in Section IX of this staff report. B. The Meridian Planning& Zoning Commission heard this item on July 21, 2022. At the public hearing,the Commission moved to approve the subject annexation request. 1. Summary of the Commission public hearing; a. In favor: Aaron Anderson b. In opposition: None C. Commenting: Aaron Anderson d. Written testimony: None e. Staff presentine application: Alan Tiefenbach f. Other Staff commenting on application: None 2. Key issue(s)of public testimony: a. Neighbors had guestions regarding drainage, access and setbacks. 3. Key issue(5)of discussion by Commission: a. Council discussed the landscape strip staff recommended along the north,and whether architectural requirements could be carried around to the west side of Building B. 4. Commission change(s)to Staff recommendation: Removed staff s condition for landscaping along the northern property line and added the west side of Building B to the architectural reguirements listed in Condition 1.d C. The Meridian City Council heard this item on August 23,2022. At the public hearing,the Council voted to approve the subiect AZ request. _1. Summary of the City Council public hearing: a. In favor: Aaron Anderson and Larry Bowman b. In opposition: None C. Commenting: Nicolette Womack d. Written testimony: Kathy and Andrew Griffard e. Staff presenting application: Caleb Hood £ Other Staff commenting on application: Warren Stewart 2. Key issue(s)of public testimony: a. None 3. Key issued of discussion by City Council: a. Landscaping along the north boundary. 4. City Council change(s)to Commission recommendation: a. None VIi. EXHIBITS A. Access Configuration Exhibit(date: 7/7/2022) .. -. !- TnE:n+emlaMn snov.n en FE ma'IS eempilea flem vanws Legend WIFSINA nR �t451NA DR R-8 W{fSI NA5 nEfaw sfwleafNronsntntrewzen.'ne CttyN MdtOar. makefne waramy H Ifcan1GG as la mG City 1M.11 y, ®Project Location ErDeu er—Pi—of am of——a Prcviaea.ana �mGs m;ep7 rcsMnslei rY f.rfn.aiew.—a.,,are. Parcels-Ada County _ - M� I � R 2 W City Ctwned � C-G Ragpole Parcel RUT f PBA would reconfigure lot - lines to move access portion W Of"flagpole"from south to :- north z n j r Z Subject Parcel RJ I Access portion of �Ciy I rec:ment ilant� City"fagpo4e" Existing Storage 7 r r P parcel � 0 1-E�+]vII�IANy� Pfld Date:717I2022 \ f User:afitter,.eaGr, Location of new access reconfiguration B. Proposed Concept Plan(date:8/3/20221 _N .. ? t.0 0 o CONCEPT SITE PLAN-4165 N.TEN MILE RD _ MERIDIAN.ID AUGUSTl,2022 rffnkV*Hom C. Legal Exhibit and Description (date: 6/24/2022)—Prior to annexation ordinance approval, the legal description and exhibit will need to be revised to reflect property boundary adjustment. c riMt 1+ e-P-6P6F) 35N RER 0 S A,E 0 31 T4N.R1 T1N.RILN.8,• I' BRnS;fAR SO434142020 BONMAN, LAR'?Y IOW OVERALL PARCEL — S 252,542 50. FT syszsa 5.717 ACRES. E --i- 34 35 (FOUND 35 REBAR ANIi - CAP-CPti s._ NI!°1f A!'W 1323.78' a+rr or e:xno-� / CO3, AR OF sn J r ON Q T n�N.6 CAP-U LL+ C2037532 1,.20375J2; DIAMOND LAND SURVEYING OVERALL BOUDNARY DESCRIPTION A parcel of land situated in a portion of the Northeast Quarter of Section 34, Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County Idaho, more particularly described as: COMMENCING at the East Quarter Corner of said Section 34, marked by an aluminum cap monument; said point being the POINT OF BEGINNING; thence North 89'16'49"West 1323.76 feet along the quarter section line of said Section 34 to the Center 1/1 61h corner of Section 34 marked by a 5/8" rebar and cap; thence North 0'48'05" East 237.59 feet along said section line to a rebar and cap marked "Briggs Engineering— thence South 89'10'51" East 561.75 feet to a feet to a rebar and cap marked "Briggs Engineering— thence South 58'37'30" East 174.28 feet to a '/z' iron pin; thence South 89'18'22" East 612.16 feet to the Section line; thence South 00'52'50" West 148.02 feet along said Section line to the point of beginning. Parcel contains 252,542 sq. ft. 5.797 acres. �,�pl.UrNpS �� 6I21/2422 D. Building Elevations(date: 3/2/2022) �euBunca.xaxn�ELEvanaN �e OBnUINGA.WEST ELEVATI(W z �lG�1NG A-FASd ELEVATION panes.— — —iT VIIL CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING 1. A Development Agreement(DA) is required as a provision of annexation of this property. Prior to approval of the annexation ordinance, a DA shall be entered into between the City of Meridian and the property owner(s)at the time of annexation ordinance adoption,and the developer. Currently,a fee of$303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six(6)months of the City Council granting the annexation. The DA shall, at minimum, incorporate the following provisions: a. Future development of this site shall be generally consistent with the conceptual development plan,dated August 3. 2022,including an 8-foot tall vinyl fence along the entire northern property boundary and elevations included in Section VII,Unified Development Code standards,design standards in the Architectural Standards Manual and the provisions contained herein. b. Prior to recordation of the annexation ordinance,the applicant shall complete a property boundary adjustment between the subject property and the city-owned parcel SO434131201 reconfiguring access as reflected on the attached concept plan, including providing all of the surveying, legal descriptions and records of survey necessary for both properties. These documents shall be provided within 6 months of Council approval of the annexation. c. Development to---min ni- -ft-wide-1 afle alengthe*erthern Fmpert�,lx- d. The northern and eastern building elevations and west elevation of Building B shall incorporate at least one material change or color variation every 50-horizontal feet of building facade; a minimum of two field materials, at least one accent material or color, and at intervals of no less than 50 feet either horizontal modulation of at least 6 inches in depth and 8 inches in height, OR at least one-foot change in variation in roof plane(or a combination of both). e. The existing driveway access from 4065. N. Ten Mile shall be closed. f. The existing single-family home and associated outbuildings shall be removed prior to CZC submittal. g. Applicant shall construct a new 20-foot-wide access road from N. Ten Mile Rd. across the land the City is acquiring from the applicant(north side of the proposed buildings). h. The new access road shall be constructed of a minimum of 10 inches of%minus compacted gravel or 8"of compacted pit run gravel covered by 4" inches of 3/4 minus compacted gravel for approximately 1,350 feet. i. The existing City parcel access road shall remain accessible and usable until the new road is complete and ready for use. j. The north and south sides of the new access road shall be fenced and a 16-foot powder coated steel farm gate must be installed near the entrance to Ten Mile Road. Offset the gate 50 feet from the Ten Mile Road right-of-way. Applicant shall comply with ACHD's requirements for this new access. 2. The applicant shall construct all proposed fencing and/or any fencing required by the UDC, consistent with the standards as set forth in UDC I I-3A-7 and 11-3A-6B, as applicable. 3. The applicant shall comply with all provisions of 11-3A-3 with regard to access to streets. 4. The development shall comply with standards and installation for landscaping as set forth in UDC 11-3B-5 and maintenance thereof as set forth in UDC 11-3B-13. 5. The Applicant shall comply with the specific use standards listed in UDC,11-4-3-33—Self-Service Storage Facility. 6. Outdoor lighting shall comply with the standards listed in UDC 11-3A-11. Lighting details shall be submitted with the Certificate of Zoning Compliance (CZC) application that demonstrate compliance with these standards. 7. A Certificate of Zoning Compliance(CZC)application is required to be submitted to the Planning Division and approved prior to submittal of a building permit application. 8. The Applicant shall comply with all conditions of ACHD. B. PUBLIC WORKS 1. Max distance between sanitary sewer manholes is 400'. 2. Sewer must be run at minimum slope of 0.4% 3. Flow is committed 4. Provide two valves at connection to existing water main in Ten Mile. 5. Provide 20'easement up to hydrant and extend 10'beyond hydrant. 6. Blow-off Valve to the north should be standard drawing W 13. 7. Call out removal of blow-off valve at connection to the south. 8. Streetlights are existing for this project. C. ADA COUNTY HIGHWAY DISTRICT https://weblink.meridiancity.orQ/WebLink/DocView.asox?id=26504 7&dbid=O&repo=Meridian Cit X D. ADA COUNTY DEVELOPMENT SERVICES https:11weblink.meridiancity.orQ/WebLink1DocView.asox?id=261235&dbid=0&repo=MeridianCit X E. NMID https:llweblink.meri&ancity.orQ/WebLink1Doc View.asox?id=263374&dbid=0&repo=Meridian Cit X IX. FINDINGS A. ANNEXATION AND ZONING(UDC 11-5B-3E) Required Findings: Upon recommendation from the commission, the council shall make a full investigation and shall,at the public hearing,review the application.In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The annexation of the subject site with an I-L zoning designation is consistent with the Comprehensive Plan MU-NR FL UMdesignationfor this property, if the Applicant complies with the provisions in Section VIII. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The proposed land use and concept plan for self-storage is consistent with the regulations as all setbacks, landscaping and use limitations are met. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The proposed zoning map amendment should not be detrimental to the public health, safety, or welfare. The Council considered all oral and written testimony provided when determining this finding. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and The proposedzoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. 5. The annexation(as applicable)is in the best interest of city As the FLUM designates this area for Mixed Use Non-Residential, which lists storage as a sample use, the proposed annexation is in the best interest of the City if the property is developed in accord with the development agreement provisions in Section VIII. E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Resolution 23-2397: A Resolution Approving the Program Year 2023 Community Development Block Grant Action Plan CITY OF MERIDIAN RESOLUTION NO. 23-2397 BY THE CITY COUNCIL: BORTON, CAVENER,HOAGLUN, OVERTON,PERREAULT,AND STRADER A RESOLUTION APPROVING SUBMISSION AND ADOPTION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM YEAR 2023 ACTION PLAN TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST THE SAME ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, it is necessary that an annual action plan be submitted to the United States Department of Housing and Urban Development("HUD") in order to receive Community Development Block Grant("CDBG") funding for the Program Year 2023; and WHEREAS,the City held public hearings on the Program Year 2023 Action Plan on April 4, 2023,April 8, 2023,April 18, 2023, and June 27,2023, and held a public comment period on the draft application materials from June 15, 2023 to July 15, 2023; NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN,IDAHO: Section 1. That the Program Year 2023 Action Plan, and its certification documents, copies of which are attached hereto as ATTACHMENT A and incorporated herein by reference, be, and the same hereby are, adopted as to both form and content. Section 2.That the Community Development Program Coordinator be, and hereby is, authorized to submit such Program Year 2023 Action Plan to HUD. Section 3. That the Mayor and the City Clerk be, and they hereby are, authorized to respectively execute and attest the certifying documents for the Program Year 2023 Action Plan for and on behalf of the City of Meridian. Section 4.That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of City of Meridian, Idaho this 25th day of July, 2023. APPROVED by the Mayor of the City of Meridian, Idaho, this 25th day of July, 2023. APPROVED: ATTEST: By: Mayor Robert E. Simison Chris Johnson, City Clerk RESOLUTION ADOPTING CDBG DOCUMENTS—Page 1 OF 1 WIDIA ILHO July 17, 2023 MEMORANDUM FROM: Crystal Campbell, Community Development Program Coordinator To: Mayor Robert Simison and City Council RE: Changes to the PY23 Action Plan The PY23 Draft Action Plan for Meridian's CDBG Program was available for public comment from June 15, 2023 to July 15, 2023. Included in your meeting packet is the final PY23 Action Plan. Below is a list of all changes that were made to the Action Plan since the last time it was before Council on June 27, 2023 during the public hearing. • Page 28-29: The Citizen Participation chart was updated to reflect the public comments received during the public hearing on June 27, 2023, emails received during the public comment period, and the questionnaire that was available for residents to provide feedback. • Page 35-40: The names and descriptions of projects 6 and 7 were updated to better reflect their location and specific activities that will be completed. • Page 55: Citizen Participation Plan was updated to include all public comments and affidavits for publication of legal notices related to the public hearings in Attachment 1. • Page 64: The LMA Walkability Study has been included as Attachment 2. Community Development Department . 33 E. Broadway Avenue Meridian, ID 83642 Phone 208-884-5533 . Fax 208-888-6854 . www.meridiancity.org z � - } w z Q za O = J Y U > O �p O W J U U000AW CLM O Z a M F _ N October 1, 2023 to 33 E. Broadway September 30, 2024 Meridian, Idaho ccampbell@meridiancity.org Meridian CDBG Program I PY23 Action Plan Contents ExecutiveSummary............................................................................................................... 1 AP-05 Executive Summary................................................................................................................................1 PR-05 Lead & Responsible Agencies.................................................................................................................4 AP-10 Consultation...........................................................................................................................................5 AP-12 Participation.........................................................................................................................................26 ExpectedResources............................................................................................................. 30 AP-15 Expected Resources..............................................................................................................................30 Annual Goals and Objectives ............................................................................................... 32 AP-20 Annual Goals and Objectives................................................................................................................32 Projects............................................................................................................................... 35 AP-35 Projects.................................................................................................................................................35 AP-38 Project Summary..................................................................................................................................37 AP-50 Geographic Distribution—91.220(f).....................................................................................................42 AffordableHousing..............................................................................................................43 AP-55 Affordable Housing...............................................................................................................................43 AP-60 Public Housing......................................................................................................................................45 AP-65 Homeless and Other Special Needs Activities......................................................................................46 AP-75 Barriers to affordable housing .............................................................................................................50 AP-85 Other Actions .......................................................................................................................................51 Program Specific Requirements........................................................................................... 54 AP-90 Program Specific Requirements...........................................................................................................54 Attachment 1: Citizen Participation ..................................................................................... 55 Planningfor Action Plan..................................................................................................................................55 PublicComments........................................................................................................................................55 Affidavitof Publication ...............................................................................................................................58 DraftAction Plan.............................................................................................................................................60 PublicComments........................................................................................................................................60 Affidavitof Publication ...............................................................................................................................62 Attachment 2: LMA Walkability Study ................................................................................. 64 Meridian CDBG Program I PY23 Action Plan Executive Summary AP-05 Executive Summary 24 CFR 91.200(c), 91.220(b) 1. Introduction: The City of Meridian is an Entitlement Community receiving annual funds from the U.S. Department of Housing and Urban Development's (HUD's) Community Development Block Grant(CDBG) Program since 2007.The City is currently operating under the Five-Year Consolidated Plan (Con Plan)for program years 2022-2026.The Con Plan outlines strategies,goals, and community development needs identified through collaboration with community members and local entities. This Action Plan is for the second year of the 2022-2026 Con Plan, providing guidance to the City's CDBG Program for Program Year 2023 (PY23), covering October 1, 2023,to September 30, 2024.The PY23 Action Plan summarizes the actions, activities, and resources to be utilized during PY23 to address the goals and priority needs identified in the 2022-2026 Con Plan. 2. Summarize the objectives and outcomes identified in the Plan: This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment,the housing market analysis or the strategic plan. Meridian's 2022-2026 Consolidated Plan is a five-year strategic plan that provides an outline of actions for the community as it works toward meeting the housing and community development needs of its low and moderate-income and special needs households. The plan's development includes a profile of the community and its economy, an assessment of housing and community development needs, and the development of long-range strategies to meet those needs. The Consolidated Plan serves the following functions: • A planning document for the City,which builds on a participatory process among citizens, organizations, businesses, and other stakeholders; • A submission for federal funds under HUD's formula grant program for jurisdictions; • A strategy to be followed in carrying out HUD programs; and • A management tool for assessing performance,tracking success, and determining the course of future Consolidated Plans. The 2022-2026 Con Plan was prepared in accordance with Sections 91.100 through 91.230 of HUD's Consolidated Plan Final Rule. Below are HUD's objectives and the City's projected outcomes over the course of the 2022-2026 Con Plan: 1. Provide decent housing by preserving the affordable housing stock, increasing the availability of affordable housing, reducing discriminatory barriers, increasing the supply of supportive housing for those with special needs, and transitioning homeless persons and families into housing. 11 Page Meridian CDBG Program I PY23 Action Plan 2. Provide a suitable living environment through safer, more livable neighborhoods,greater integration of LMI residents throughout Meridian, increased housing opportunities, and reinvestment in deteriorating neighborhoods. 3. Expand economic opportunities through homeownership opportunities, development activities that promote long-term community viability, and the empowerment of low-and moderate-income persons to achieve self-sufficiency. 3. Evaluation of past performance: This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. At the end of its program year, Meridian is required to provide an annual report to HUD that summarizes its performance for the program year.This report is called the Consolidated Annual Performance Evaluation Report(CAPER). The CAPER must include a description of the resources made available,the investment of available resources, the geographic distribution and location of investments,the families and persons assisted (including the racial and ethnic distribution of persons assisted),the actions taken to affirmatively further fair housing,and other actions indicated in the Strategic Plan and the Action Plan. Performance reporting meets three basic purposes: 1. Provides HUD with the necessary information to meet its statutory requirement to assess each grantee's ability to carry out relevant CPD programs in compliance with all applicable rules and regulations; 2. Provides information necessary for HUD's Annual Report to Congress, also statutorily mandated; and, 3. Provides grantees an opportunity to describe to citizens their successes in meeting objectives stipulated in their Consolidated Plan. 4. Summary of Citizen Participation Process and consultation process: Summary from citizen participation section of plan. Citizen participation includes actively encouraging citizens, particularly the low and moderate-income population,to participate in the planning process for the five-year Consolidated Plan,the Action Plan,the submission of Substantial Amendments,and the development of the Consolidated Annual Performance Report(CAPER). The City encouraged and sought broad participation but especially encouraged participation from low-and moderate-income persons, residents of predominantly low-and moderate-income neighborhoods, minorities, non-English speaking persons, persons with disabilities, public housing residents, local and regional institutions, businesses, developers, and nonprofit organizations. All public meetings were held in a location convenient to residents, particularly potential or actual beneficiaries. Citizen participation played a vital role in the needs assessment, market analysis, and the construction of the goals and priorities featured in the Con Plan. 2 1 P a g e Meridian CDBG Program I PY23 Action Plan 5. Summary of public comments: This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan. Meridian acknowledges and documents all comments received during the public participation process.This includes recording and analyzing feedback from the online survey. The comments and survey results play a crucial role in shaping the specific priorities and goals outlined in the Consolidated Plan and subsequently addressed in the PY23 Action Plan. By incorporating public input, Meridian ensures that the Action Plan aligns with the identified needs and aspirations of the community. 6. Summary of comments or views not accepted and the reasons for not accepting them: Meridian accepts and records all comments. 7. Summary: Meridian has implemented and adopted a Citizen Participation Plan (CPP) in conjunction with the 2022-2026 Consolidated Plan.This CPP serves as a framework for facilitating public input and engagement in the allocation of Community Development Block Grant(CDBG)funds granted to the City.The CPP outlines the methods and procedures for providing notice and conducting outreach to residents regarding public hearings related to all aspects of the CDBG process.The CPP ensures that the community has opportunities to participate and provide input in the decision-making processes related to CDBG funding. 3 1 P a g e Meridian CDBG Program I PY23 Action Plan PR-05 Lead & Responsible Agencies 24 CFR 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan: Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency CDBG Administrator MERIDIAN Economic Development, Mayor's Office Table 1—Responsible Agencies Narrative(optional): The Meridian CDBG Program is overseen by the Mayor's Office.The Program collaborates closely with various departments within the city, including the Community Development Department, Planning Division staff, Economic Development Division staff, as well as other departments like Public Works, Finance, and Parks and Recreation.This collaborative approach ensures coordination and integration of efforts across different departments to effectively implement CDBG-funded projects and initiatives in Meridian. Consolidated Plan Public Contact Information: Crystal Campbell, Community Development Program Coordinator Community Development Department City of Meridian 33 E. Broadway Avenue Meridian, ID 83642 208-489-0575 4 1 P a g e Meridian CDBG Program I PY23 Action Plan AP-10 Consultation 24 CFR 91.100, 24 CFR 91.200(b), 24 CFR 91.215(I) 1. Introduction: The City of Meridian places great emphasis on agency consultation to effectively identify and address priority needs within the community.This inclusive process involves active participation from non-profit organizations, private citizens, and public agencies,fostering a collaborative effort.Through extensive outreach and consultation,the City engaged with citizens, local municipal officials, non-profit agencies, public housing agencies,governmental agencies, private organizations, and the Continuum of Care in the development of the Plan. By involving a diverse range of stakeholders,the City ensures that the Consolidated Plan and subsequent Action Plans accurately reflects the needs and aspirations of the community. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health,mental health and service agencies (91.215(1)): While there are no public housing units in Meridian, an estimated 10 percent of the housing authority's total voucher supply are used within Meridian City limits.The City collaborated with the Ada County Housing Authority(ACHA),the local public housing authority,to assist the City in better understanding ACHA's resources and needs.ACHA and the City are both involved with the CoC.The CoC meetings provide an opportunity to collaborate with regional and local housing providers(public, non-profit, and private) and health and social service agencies(including private and non-profit mental health, emergency, and healthcare providers). Additionally,the City has developed a socioeconomic profile of Meridian that will identify gaps in service, likely partnerships, and needs of the community.The City is dedicated to extending further support to organizations that help meet the community's identified needs. One need that is readily apparent is the need for housing affordability and rental support. Meridian is dedicated to increasing its affordable housing inventory to ensure residents of all income levels can find housing in Meridian and provide necessary supportive services. City staff will continue to stay engaged with the housing affordability and supportive service community so the City can better provide important tools and resources to affordable housing developers and supportive service providers. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families,families with children,veterans,and unaccompanied youth)and persons at risk of homelessness: The City of Meridian actively coordinates with the Continuum of Care(CoQ known locally as Our Path Home Connect,to address the needs of homeless individuals and families, particularly those who are chronically homeless,families with children,veterans, and unaccompanied youth.The CoC consists of representatives from various organizations that provide services related to housing, health, social services,victim support, employment, and education for low-income individuals and families, as well as those experiencing homelessness. The City's collaboration with the CoC involves engaging staff members from neighboring communities, along with representatives from public and private entities.These entities include housing providers, healthcare facilities, mental health service providers,foster care and youth programs, corrections programs and 5 1 P a g e Meridian CDBG Program I PY23 Action Plan institutions,victim services, law enforcement agencies in Ada County, nonprofit organizations, state departments, and school districts, among others. By bringing together these diverse stakeholders,the City aims to develop comprehensive strategies and initiatives to prevent homelessness, provide support and resources to homeless individuals and families, and address the underlying causes of homelessness.This collaborative effort ensures that the City works closely with publicly funded institutions and systems of care that may discharge individuals into homelessness, such as health-care facilities, mental health facilities,foster care and youth facilities, and corrections programs and institutions. Through the coordinated efforts of the CoC,the City of Meridian strives to enhance services, improve access to affordable housing, provide necessary healthcare and mental health support, and create a supportive environment for individuals and families at risk of or experiencing homelessness. In 2017, Our Path Home Connect launched coordinated entry,which provides a single point of entry for households experiencing homelessness. Due to the data collected through coordinated entry, Our Path Home Connect has identified four strategic initiatives: 1. End family homelessness, 2. Prevent first-time homelessness, 3. Expand supportive housing opportunities,and 4. Evolve the partnership. The involvement of foster care and other youth programs has encouraged the City to further evaluate the non-traditional homelessness experienced by youth and their families in Meridian. The City of Meridian has taken proactive measures to enhance collaboration with Our Path Home Connect (the local Continuum of Care) by including a representative from the CoC in its internal policies.This representative now serves in an advisory capacity on the CDBG Scoring Committee,which evaluates applications for funding from Meridian's CDBG Program for public service and housing projects. The inclusion of a CoC representative in the CDBG Scoring Committee ensures that the perspectives and insights of the CoC are considered during the assessment and selection of projects to receive funding.This collaborative approach strengthens the planning process by leveraging the CoC's expertise in identifying and addressing the needs of homeless individuals and families, as well as those at risk of homelessness. The City's objective is to allocate CDBG funds to projects that align with the priorities and goals of the CoC, thereby making a positive impact on homelessness-related issues in the community. By involving the CoC representative in the CDBG Scoring Committee,the City promotes informed decision-making and fosters a comprehensive approach to tackling homelessness and its associated challenges in Meridian. Describe consultation with the Continuum(s)of Care that serves the jurisdiction's area in determining how to allocate ESG funds,develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds,and develop funding, policies and procedures for the operation and administration of HMIS: The City of Meridian does not receive ESG funds;the state is the only recipient. 6 1 P a g e Meridian CDBG Program I PY23 Action Plan Allocation of ESG is discussed at the CoC meetings, which Meridian staff attend.The City leverages the CoC's strategy for use of ESG funds by funding homeless prevention activities.The City does not have any emergency shelters and the RRH program serves countywide.The City continues its work with the Executive and Data and Performance Management Committees of the CoC to provide feedback on changes to the HMIS and data management process of the CoC. 2. Describe Agencies,groups,organizations and others who participated in the process and describe the jurisdiction's consultations with housing,social service agencies and other entities: 1 Agency/Group/Organization Ada County Housing Authority (ACHA) Agency/Group/Organization Type Housing PHA Services- Housing Regional organization What section of the Plan was Housing Need Assessment addressed by Consultation? Public Housing Needs Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs HOPWA Strategy Market Analysis Briefly describe how the The City of Meridian actively consults and engages with the Agency/Group/Organization was Ada County Housing Authority to understand the public consulted.What are the anticipated housing needs in the community and improve services. outcomes of the consultation or Through phone calls and meetings,they aim to identify areas for improved coordination? opportunities for coordination and cooperation to enhance housing access and stability in Meridian. By collaborating with the housing authority,the city seeks to gain insights into the specific challenges faced by individuals and families in need of housing, including barriers to affordable options.Through ongoing communication,they aim to develop strategies and initiatives such as streamlining processes and expanding affordable housing options to ensure long-term stability.The anticipated outcome is to improve housing access and stability, creating a more inclusive and supportive community for all residents. 2 Agency/Group/Organization Boys and Girls Club of Ada County Agency/Group/Organization Type Services-Children Regional organization 7 1 P a g e Meridian CDBG Program I PY23 Action Plan What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Anti-poverty Strategy Briefly describe how the The City of Meridian regularly consults and engages with the Agency/Group/Organization was Boys&Girls Club, an organization that focuses on providing consulted.What are the anticipated support to youth and families in the community.Through outcomes of the consultation or meetings and communication via email and phone calls,the areas for improved coordination? city aims to assess the needs of school-age children, particularly those from low-to moderate-income families. By consulting with the Boys&Girls Club,the city seeks to identify specific requirements and provide assistance to these families, allowing them to allocate their income towards maintaining stable housing.The anticipated outcome of these consultations is to improve the overall well-being of youth and families in need within the community by coordinating efforts and providing support through collaborative initiatives. 3 Agency/Group/Organization Can/Ada Collaborative Agency/Group/Organization Type Housing Services- Housing Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education Services-Employment Service-Fair Housing Services-Victims Other government- Local Regional organization Planning organization What section of the Plan was Housing Need Assessment addressed by Consultation? Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs Market Analysis Economic Development 8 Page Meridian CDBG Program I PY23 Action Plan Anti-poverty Strategy Lead-based Paint Strategy Briefly describe how the The Can/Ada Collaborative is a collaborative group consisting Agency/Group/Organization was of local entitlement communities in the region, including consulted.What are the anticipated Boise, Meridian, Nampa, and Caldwell.Through regular outcomes of the consultation or meetings and email communication,the collaborative aims to areas for improved coordination? ensure compliance with federal regulations, particularly related to HUD funding.The participating municipalities strive to align their activities and initiatives with regional needs while addressing local needs, maximizing the impact of CDBG funds.The collaborative approach allows representatives to share information, discuss best practices, and identify areas for collaboration, leading to a comprehensive and coordinated response to community development challenges. By working together,the Can/Ada Collaborative enables the participating communities to meet federal regulations, address regional needs, and effectively utilize CDBG funds for community development initiatives. 4 Agency/Group/Organization CATCH, Inc. Agency/Group/Organization Type Housing Services- Housing Services-homeless Services-Victims What section of the Plan was Homelessness Strategy addressed by Consultation? Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs Briefly describe how the CATCH (Charitable Assistance to Community's Homeless) is a Agency/Group/Organization was crucial public-private partnership in Ada County dedicated to consulted.What are the anticipated ending homelessness.The organization recognizes permanent outcomes of the consultation or housing as the fundamental solution to homelessness and areas for improved coordination? views housing as an integral part of healthcare.CATCH's primary focus is on addressing homelessness among children and families in Ada County,and they collaborate actively with local partners to provide pathways to secure permanent housing.This collaboration encompasses various initiatives such as operating warming shelters, developing supportive housing plans, offering resolution assistance, and implementing prevention efforts.The city engages in consultations with CATCH through meetings and email exchanges to ensure effective coordination and 9 1 P a g e Meridian CDBG Program I PY23 Action Plan communication.These consultations serve as a platform for discussing strategies,sharing information, and identifying opportunities for collaboration and improvement. By consulting with CATCH,the city aims to align its efforts with the organization's expertise and utilize their collaborative network to maximize the impact of homelessness prevention and support programs.The anticipated outcome is to enhance coordination, leading to more effective and comprehensive solutions to end homelessness for children and families in Ada County. 5 Agency/Group/Organization City of Meridian Agency/Group/Organization Type Housing Services- Housing Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education Services-Employment Service-Fair Housing Services-Victims Services- Broadband Internet Service Providers Services- Narrowing the Digital Divide Agency- Managing Flood Prone Areas Agency- Management of Public Land or Water Resources Agency- Emergency Management Other government- Local Grantee Department What section of the Plan was Housing Need Assessment addressed by Consultation? Lead-based Paint Strategy Public Housing Needs Homelessness Strategy Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs Economic Development Market Analysis Anti-poverty Strategy 10 Page Meridian CDBG Program I PY23 Action Plan Briefly describe how the The City of Meridian has actively engaged in providing insights Agency/Group/Organization was and expertise in various areas relevant to the program.This consulted.What are the anticipated includes sharing knowledge on planning and zoning outcomes of the consultation or regulations, building codes, disaster recovery, housing areas for improved coordination? affordability, population growth, and the specific needs of low-to moderate-income residents.To ensure smooth coordination and effective implementation of the program, there is constant communication between CDBG staff and other departments.This communication occurs through various channels,such as in-person discussions, meetings, emails, and phone calls.The regular and daily contact with different departments allows for seamless information sharing and collaboration.The city's plan to streamline access throughout the city demonstrates its commitment to improving the program's efficiency and effectiveness. By streamlining access,the city aims to enhance the ease with which low-to moderate-income residents can access the resources and support provided by the program.This could involve simplifying application processes, improving information dissemination, or implementing measures to remove barriers to access. Overall,the City of Meridian's active involvement in providing insights, maintaining constant communication with other departments, and its plan to streamline access reflects its dedication to optimizing the program's impact and ensuring that low-to moderate-income residents can benefit from the resources available in an efficient and equitable manner. Additionally,the City actively participates in various projects and initiatives to improve connectivity and access to high- speed internet services. One of the ongoing projects is the development of a fiber ring that would interconnect facilities and provide infrastructure for ISPs to offer cost-effective fiber services in Ada County. While funding for this project is pending,the City is working to secure grants to support its implementation. A digital access study has been conducted to gather insights and inform efforts to bridge the digital divide in the community. Meridian has also collaborated with TDS and other providers such as Sparklight and Lumen to bring more competition to the area, resulting in improved pricing for residents. By engaging with these service providers,the City aims to enhance options and affordability for high-speed internet services. 111 Page Meridian CDBG Program I PY23 Action Plan Through these initiatives,the City of Meridian demonstrates its commitment to addressing the connectivity needs of its residents and fostering a competitive market for internet service providers. By actively seeking partnerships and exploring innovative solutions, Meridian strives to ensure that its community has access to reliable and affordable internet services. 6 Agency/Group/Organization COMPASS Agency/Group/Organization Type Other government- Local Regional organization Planning organization What section of the Plan was Housing Need Assessment addressed by Consultation? Non-Homeless Special Needs Public Transit Briefly describe how the The City of Meridian actively engages in consultations with Agency/Group/Organization was COMPASS, including involvement in the housing affordability consulted.What are the anticipated workgroup,and the transportation workgroup to improve outcomes of the consultation or access to affordable housing and transportation for its areas for improved coordination? residents.These consultations involve regular meetings and ongoing communication through emails. COMPASS, as a regional planning organization, provides valuable insights into regional planning and development strategies, allowing the city to align its efforts with regional priorities and address housing and transportation challenges effectively.The housing affordability workgroup focuses on understanding the local housing market, identifying barriers to affordability, and exploring solutions to promote access to safe and affordable housing options.The transportation workgroup aims to improve transportation infrastructure, promote sustainable mobility, and ensure accessibility for all residents.Through these consultations,the City of Meridian seeks to foster collaboration, share knowledge, and develop strategies that enhance access to affordable housing and transportation, ultimately improving the quality of life for its residents. 7 Agency/Group/Organization Faces of Hope Agency/Group/Organization Type Services- Housing Services-Victims of Domestic Violence Services-Victims What section of the Plan was Homelessness Strategy addressed by Consultation? Homeless Needs-Chronically homeless Homeless Needs- Families with children 121Page Meridian CDBG Program I PY23 Action Plan Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs Briefly describe how the The City of Meridian collaborates with Faces of Hope, a local Agency/Group/Organization was organization dedicated to supporting victims of violence,to consulted.What are the anticipated enhance services and ensure access for those in need.These outcomes of the consultation or consultations involve email communication, workshops, and areas for improved coordination? meetings,facilitating a comprehensive and collaborative approach. Faces of Hope plays a crucial role in providing resources and support to victims, and by consulting with them, the city aims to gain a deeper understanding of the specific needs of victims in Meridian.Through these engagements, they can identify opportunities for collaboration, address service gaps, and develop initiatives that improve access to support services.The ultimate goal is to enhance the availability and accessibility of services for victims of violence, empowering them to heal and rebuild their lives within the community. 8 Agency/Group/Organization The Housing Company Agency/Group/Organization Type Housing Services- Housing Regional organization What section of the Plan was Housing Need Assessment addressed by Consultation? Briefly describe how the The Housing Company, a property management agency in Agency/Group/Organization was Idaho, is consulted through meetings, emails, and phone calls. consulted.What are the anticipated The purpose of these consultations is to explore strategies to outcomes of the consultation or increase the availability of affordable housing units for low- areas for improved coordination? income earners.The city seeks to gain insights into the services and resources provided by The Housing Company to ensure that residents have access to guidance and support throughout the housing process.Additionally, consultations aim to understand the challenges faced by minimum wage earners in finding affordable and suitable housing.The anticipated outcome of the consultation and improved coordination is to explore collaborative approaches that mitigate the impact of rising costs and find creative solutions to make housing more affordable and accessible. Ultimately, this collaboration aims to ensure that underserved communities have access to decent and affordable housing options, promoting stability and well-being within the community. 131Page Meridian CDBG Program I PY23 Action Plan 9 Agency/Group/Organization Idaho Fair Housing Forum Agency/Group/Organization Type Service-Fair Housing What section of the Plan was Fair Housing addressed by Consultation? Briefly describe how the The City engages in virtual meetings with this group to consult Agency/Group/Organization was on advancing the fair housing work of the City and the region. consulted.What are the anticipated These consultations serve as a platform for discussions and outcomes of the consultation or exchange of ideas regarding fair housing law and practice. areas for improved coordination? Through these meetings,the group has facilitated fair housing trainings and conferences to educate individuals about fair housing rights and regulations.The consultations also play a crucial role in informing the City's strategies and approaches to affirmatively further fair housing. By collaborating with this group,the City aims to promote awareness, understanding, and implementation of fair housing principles and practices within the community. 10 Agency/Group/Organization Idaho Housing and Finance Association Agency/Group/Organization Type Housing Services- Housing Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-Victims of Domestic Violence Services-homeless Service-Fair Housing Services-Victims Services- Narrowing the Digital Divide Other government-State Regional organization What section of the Plan was Housing Need Assessment addressed by Consultation? Homelessness Strategy Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs Economic Development Market Analysis Anti-poverty Strategy Briefly describe how the IHFA serves as a financial institution and administrator of Agency/Group/Organization was affordable housing resources in the state of Idaho.They are consulted.What are the anticipated responsible for managing HUD's statewide ESG (Emergency Solutions Grants), HOPWA(Housing Opportunities for Persons 141Page Meridian CDBG Program I PY23 Action Plan outcomes of the consultation or With AIDS), and HOME funds.The City engages in areas for improved coordination? consultations with IHFA through in-person meetings, phone calls, and meetings to achieve several expected outcomes. These include gaining a better understanding of the available resources for Meridian residents, ensuring that the City is aware of the programs and funding options that can benefit the community.Additionally,the consultations aim to enhance coordination and collaboration with statewide resources, enabling the City to leverage and align resources effectively to address affordable housing needs across the state. 11 Agency/Group/Organization Idaho Legal Aid Agency/Group/Organization Type Service-Fair Housing Regional organization What section of the Plan was Fair Housing addressed by Consultation? Briefly describe how the Idaho Legal Aid is an organization dedicated to providing legal Agency/Group/Organization was assistance and advocacy for low-income individuals and consulted.What are the anticipated vulnerable populations in Idaho.They offer legal services to outcomes of the consultation or address a range of civil legal issues, including housing-related areas for improved coordination? matters such as fair housing. In consultations conducted via email,the City sought input and guidance from Idaho Legal Aid to identify fair housing resources, understand the specific housing issues prevalent in the community, and explore potential strategies to address these issues.The anticipated outcomes of the consultation were to gather valuable insights, information, and resources from Idaho Legal Aid to effectively address fair housing concerns and ensure that the City's initiatives align with legal requirements and best practices. 12 Agency/Group/Organization Idaho Nonprofit Center Agency/Group/Organization Type Regional organization What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Briefly describe how the Idaho Nonprofit is a state association representing over 800 Agency/Group/Organization was nonprofit organizations, primarily located in the Treasure consulted.What are the anticipated Valley.The organization plays a vital role in supporting outcomes of the consultation or nonprofits by providing training, resources, and advocacy areas for improved coordination? services.They offer training programs in leadership development,financial literacy, and board training, as well as webinars to enhance nonprofit effectiveness.Through their lobbying efforts,they track state legislation affecting nonprofits and ensure that jurisdictions are well-informed at 151Page Meridian CDBG Program I PY23 Action Plan the state and local levels. Idaho Nonprofit also educates policymakers in the sector by analyzing macro-level indicators and advocating for grant funding best practices.Their aim is to facilitate the administrative side of grant funding, providing nonprofits with capacity-building support and guidance, so they can focus on fulfilling their missions.The City has engaged Idaho Nonprofit through email to gain a better understanding of the needs and resources required by nonprofits, ultimately leading to more effective support and collaboration within the sector. 13 Agency/Group/Organization Idaho Youth Ranch Agency/Group/Organization Type Services-Children Services-Persons with Disabilities Services-homeless Services-Education Services-Employment Regional organization What section of the Plan was Homeless Needs- Families with children addressed by Consultation? Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs Briefly describe how the The Idaho Youth Ranch plays a crucial role in providing Agency/Group/Organization was accessible programs and services for youth and families facing consulted.What are the anticipated trauma and crisis.Their comprehensive range of services outcomes of the consultation or includes outpatient services, counseling centers, mental tele- areas for improved coordination? health, a-point assisted psychotherapy,adoption services, and residential shelters in the Treasure Valley.To better understand the needs of the community and explore opportunities for collaboration,the city engages in consultations with the Idaho Youth Ranch through email and phone calls.Through these consultations,the city aims to gain insights into the specific needs of youth and families in crisis, identify gaps in services, and explore ways to work together to provide the necessary support and resources. By fostering collaboration,the city and the Idaho Youth Ranch can create a more coordinated and effective response to addressing the needs of youth and families experiencing trauma and crisis in the community. 161 Page Meridian CDBG Program I PY23 Action Plan 14 Agency/Group/Organization Intermountain Fair Housing Council Agency/Group/Organization Type Service-Fair Housing What section of the Plan was Fair Housing addressed by Consultation? Briefly describe how the The Intermountain Fair Housing Council serves as an Agency/Group/Organization was important organization focused on promoting fair housing consulted.What are the anticipated practices and combating housing discrimination.Through outcomes of the consultation or email consultations,the city engages with the Intermountain areas for improved coordination? Fair Housing Council to gain a better understanding of fair housing concerns in Meridian.The purpose of these consultations is to gather insights and information regarding the specific fair housing challenges and issues faced by residents in the community. By consulting with the Intermountain Fair Housing Council,the city aims to enhance its understanding of fair housing laws, regulations, and best practices, as well as identify strategies to address any potential fair housing violations or barriers to equal housing opportunities. Ultimately,the goal is to promote fair and equitable housing practices,ensuring that all individuals in Meridian have equal access to housing and are protected from discrimination. 15 Agency/Group/Organization Jesse Tree Agency/Group/Organization Type Services- Housing What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Briefly describe how the The Jesse Tree is an organization that serves as a vital resource Agency/Group/Organization was in the community, particularly for individuals and families consulted.What are the anticipated facing housing instability and the risk of eviction due to rising outcomes of the consultation or rents.The city engages in consultations with the Jesse Tree areas for improved coordination? through email, phone calls, and meetings to gain insights and clarity into the need for their program. By consulting with the Jesse Tree,the city hopes to gather information on the specific challenges faced by residents, such as evictions and the increasing cost of housing.These consultations aim to provide a better understanding of the current housing landscape, including the impact of rising rents, and to identify strategies and resources to support individuals and families at risk of homelessness.The collaboration between the city and the Jesse Tree seeks to address the urgent housing needs within the community, mitigate the effects of rising rents, and develop solutions that ensure housing stability for all residents. 171 Page Meridian CDBG Program I PY23 Action Plan 16 Agency/Group/Organization Meridian - Mayor's Senior Advisory Board Agency/Group/Organization Type Civic Leaders Senior Advisory What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Briefly describe how the The City of Meridian's Mayor's Senior Advisory Board plays a Agency/Group/Organization was crucial role in advising and providing insights on matters consulted.What are the anticipated related to the needs of senior citizens and individuals residing outcomes of the consultation or in assisted living or low-income senior housing.As part of their areas for improved coordination? involvement, representatives from the board are included on the scoring committee,which indicates their input in assessing and evaluating relevant programs or initiatives.The city aims to gain a better understanding of the specific needs, challenges, and concerns of senior citizens through the consultation with the board. By actively engaging with the Mayor's Senior Advisory Board,the city can gather valuable insights and expertise to inform decision-making processes and develop strategies that address the unique requirements of this population.The collaborative efforts between the city and the advisory board aim to improve the quality of life for senior citizens,enhance the accessibility of services, and ensure the overall well-being of older residents in Meridian. 17 Agency/Group/Organization Meridian Development Corporation Agency/Group/Organization Type Other government- Local Planning organization Business and Civic Leaders What section of the Plan was Economic Development addressed by Consultation? Market Analysis Briefly describe how the The Meridian Development Corporation (MDC) is dedicated to Agency/Group/Organization was overseeing the restoration and urban development of historic consulted.What are the anticipated downtown Meridian,with a focus on enhancing accessibility, outcomes of the consultation or supporting local businesses, promoting affordable workforce areas for improved coordination? housing, and fostering community engagement. MDC maintains regular meetings and email communications to collaborate closely with the city and ensure that their efforts align with the overall vision for downtown Meridian.Given that many of the city's low-to moderate-income (LMI) areas are located downtown,the collaboration between the city and MDC directly impacts potential recipients of the CDBG program. By working together,the city and MDC can streamline their efforts,effectively utilize available resources, and create a vibrant and inclusive downtown area that 181Page Meridian CDBG Program I PY23 Action Plan benefits the LMI beneficiaries and contributes to the overall development of Meridian. 18 Agency/Group/Organization Meridian Library District Agency/Group/Organization Type Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Victims of Domestic Violence Services-Education Services-Employment Services-Victims Services- Broadband Internet Service Providers Services- Narrowing the Digital Divide What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Briefly describe how the The Meridian Library plays a vital role in the community by Agency/Group/Organization was providing access to a wide range of resources and services for consulted.What are the anticipated people of all ages and abilities.Through offerings such as outcomes of the consultation or classes, books, materials, mentorship, and collaboration areas for improved coordination? opportunities,the library fosters inclusivity and supports the diverse needs of the community.This includes services tailored to youth, seniors, individuals with disabilities, and other marginalized groups.The library offers various programs such as book clubs, after-school programs, career support, tutoring, and story time to cater to different interests and needs.The library staff is trained to prioritize and meet the needs of diverse populations, including those who are unstably housed, identify as LGBTQIA+, have mental health concerns, or have experienced interpersonal violence. Through meetings and email communications,the city seeks to gain a better understanding of the community's needs and collaborate with the library to provide relevant resources and support. 19 Agency/Group/Organization Meridian Police Department Agency/Group/Organization Type Services-Victims of Domestic Violence Services-homeless Services-Victims Other government- Local What section of the Plan was Homelessness Strategy addressed by Consultation? Non-Homeless Special Needs Briefly describe how the The Meridian Police Department(MPD) plays a critical role in Agency/Group/Organization was law enforcement and providing assistance to victims within consulted.What are the anticipated the criminal justice system.They have implemented various 191Page Meridian CDBG Program I PY23 Action Plan outcomes of the consultation or programs and initiatives to serve the community effectively. areas for improved coordination? The Crisis Intervention Team (CIT) program focuses on responding to mental health crises, ensuring that individuals in need receive appropriate care and support.The Meridian Anti- Drug Coalition (MADC) addresses substance abuse issues through community-based prevention efforts.The MPD also aims to foster positive relationships between the community and law enforcement by promoting a friendly image of the police.This includes activities such as School Resource Officers (SROs) in schools and neighborhood block parties that encourage interaction between community members and the police.The MPD engages in meetings, emails, and phone calls with CDBG staff to gain a better understanding of the city's issues and provide resources, particularly for officers working directly with community members in challenging situations. The collaboration between the MPD and CDBG staff ensures that resources are available to address community needs and enhance the effectiveness of police services. 20 Agency/Group/Organization Meridian Senior Center Agency/Group/Organization Type Services-Elderly Persons What section of the Plan was Housing Need Assessment addressed by Consultation? Homelessness Needs-Veterans Non-Homeless Special Needs Briefly describe how the The Meridian Senior Center plays a vital role in serving the Agency/Group/Organization was senior population within the community.The center provides consulted.What are the anticipated a range of services and programs tailored to meet the unique outcomes of the consultation or needs of seniors, promoting their well-being, social areas for improved coordination? engagement, and overall quality of life.To ensure effective communication and coordination,the city engages in meetings, phone calls, and emails with the Meridian Senior Center.These interactions provide an opportunity for the city to gain a better understanding of the needs and concerns of seniors in the community. By actively seeking insights from the Senior Center,the city can identify areas where additional support and resources may be required, enabling them to better address the needs of seniors and enhance their overall experience and quality of life. 21 Agency/Group/Organization NeighborWorks Boise Agency/Group/Organization Type Housing Services—Housing Services-Education 201Page Meridian CDBG Program I PY23 Action Plan What section of the Plan was Housing Need Assessment addressed by Consultation? Briefly describe how the The NeighborWorks Boise is a nonprofit organization Agency/Group/Organization was dedicated to community development and addressing housing consulted.What are the anticipated needs in the community.Their primary focus is on revitalizing outcomes of the consultation or neighborhoods and providing affordable housing solutions for areas for improved coordination? low-to moderate-income individuals and families.Through emails, meetings, and phone calls,the city engages with NeighborWorks Boise to collaborate on identifying and addressing housing needs within the community. By working together,the city aims to gain insights and explore strategies to improve access to affordable housing, empower residents, and provide the necessary resources for individuals and families to obtain, retain,and maintain their homes.The collaboration with NeighborWorks Boise helps the city to develop and implement initiatives that effectively address housing needs and contribute to the overall well-being and stability of the community. 22 Agency/Group/Organization Boise City/Ada County Continuum of Care Agency/Group/Organization Type Housing PHA Services- Housing Services-Children Services-Elderly Persons Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education Services-Employment Service-Fair Housing Services-Victims Health Agency Child Welfare Agency Publicly Funded Institution/System of Care Other government-State Other government- Local Regional organization Planning organization What section of the Plan was Homeless Needs-Chronically homeless addressed by Consultation? Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Homelessness Strategy 21 Page Meridian CDBG Program I PY23 Action Plan Briefly describe how the Our Path Home serves as the Boise City/Ada County Agency/Group/Organization was Continuum of Care(CoC) and is composed of representatives consulted.What are the anticipated from various agencies,groups, and organizations involved in outcomes of the consultation or addressing housing, homelessness, and fair housing in the areas for improved coordination? community.Through monthly scheduled meetings, subcommittee meetings, and email exchanges, Our Path Home collaborates with the city to provide valuable insights into the needs of the community in these areas.The city actively engages with Our Path Home to gather information and perspectives that inform funding recommendations and strategies to address homelessness, homelessness prevention, and fair housing activities. By working together,the city and Our Path Home aim to develop effective solutions, allocate resources appropriately, and create a community that is inclusive, supportive, and responsive to the housing needs of its residents. 23 Agency/Group/Organization Terry Reilly Health Services Agency/Group/Organization Type Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education Services-Victims What section of the Plan was Homeless Needs-Chronically homeless addressed by Consultation? Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs Briefly describe how the Terry Reilly is a healthcare organization that offers Agency/Group/Organization was comprehensive primary care, dental care, and behavioral consulted.What are the anticipated health care services in the Treasure Valley, including the city of outcomes of the consultation or Meridian.The organization conducts outreach efforts to reach areas for improved coordination? individuals and families facing barriers to care, such as farmworkers,the homeless, and very-low to moderate-income individuals.Terry Reilly's services are available to all residents, regardless of insurance status, and fees are based on a sliding scale to ensure affordability. 221Page Meridian CDBG Program I PY23 Action Plan Through email communication,the city engages with Terry Reilly to gain a better understanding of the healthcare needs within the community and to collaborate on resources and strategies to improve access to these services. By working together,the city and Terry Reilly aim to identify gaps in healthcare access, address disparities, and ensure that residents, particularly low-to-moderate-income individuals, have the necessary resources and support to receive the care they need. 24 Agency/Group/Organization West Ada School District Agency/Group/Organization Type Services-Children Services-Persons with Disabilities Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education Publicly Funded Institution/System of Care Regional organization What section of the Plan was Homeless Needs- Families with children addressed by Consultation? Homelessness Needs- Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs Briefly describe how the The West Ada School District plays a crucial role in serving the Agency/Group/Organization was families and children of Meridian.The district implements consulted.What are the anticipated McKinney-Vento programs to support homeless and unstably outcomes of the consultation or housed youth and families, ensuring they have access to areas for improved coordination? education and essential resources.Additionally,the district provides nutrition services, including the summer nutrition program,which offers meals to school-age children in area parks. Through emails, phone calls, and meetings,the city engages with the West Ada School District to gain a better understanding of the needs of Meridian's youth and families, as well as the specific housing challenges faced by West Ada students.The city aims to identify any gaps in services and collaborate with the school district to develop a comprehensive plan to address those gaps. By working together,the city and the West Ada School District can create a supportive environment that meets the diverse needs of students and families, promotes inclusion and diversity,and ensures access to education and vital resources for all. 231Page Meridian CDBG Program I PY23 Action Plan 25 Agency/Group/Organization Women's and Children's Alliance Agency/Group/Organization Type Services- Housing Services-Children Services-Victims of Domestic Violence Services-Victims What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Briefly describe how the The WCA(Women's and Children's Alliance) plays a vital role Agency/Group/Organization was in providing comprehensive services to individuals who have consulted.What are the anticipated experienced interpersonal violence in the community.Their outcomes of the consultation or services are offered free of charge and are accessible to areas for improved coordination? women, children, men, and individuals who are gender non- conforming.The range of services includes shelter, hotline support, court advocacy, counseling, case management, and financial empowerment classes.Affordable housing emerges as a critical need for the agency's clients, as it directly affects their ability to escape abusive or violent environments. Through meetings, emails, and phone calls,the city engages with the WCA to gain a better understanding of the community's needs and to coordinate services that address those needs effectively. By collaborating with the WCA,the city aims to provide support, resources, and coordinated efforts to empower survivors and ensure their safety and well- being. Table 2—Agencies, groups, organizations who participated Identify any Agency Types not consulted and provide rationale for not consulting: The City continues to consult with all required organizations in helping to formulate a strategy for the efficient use of HUD Community Development Block Grant(CDBG)funds. Every agency identified was offered an opportunity to participate in the development of the plan. While no agencies were left out,the City does not have a citizen's advisory group to consult with. Other local/regional/state/federal planning efforts considered when preparing the Plan: Name of Plan Lead How do the goals of your Strategic Plan overlap with the goals of Organization each plan? Our Path Home and the City of Meridian are both committed to ensuring greater access to fair and affordable housing,the Continuum of Our Path Home reduction/prevention of homelessness, and access to credit for Care homeownership. The City participates in many joint efforts and organizations with Our Path Home to help support increasing housing options for residents. 241Page Meridian CDBG Program I PY23 Action Plan Table 3—Other local/regional/federal planning efforts Narrative(optional): Meridian is committed to engaging residents and stakeholders in the planning process, recognizing the value of diverse perspectives and inclusive decision-making.The City sought input from a wide range of entities during the development of the Con Plan, including broadband service providers,to gain a comprehensive understanding of the community's connectivity needs and opportunities. By involving these stakeholders, Meridian gathered valuable insights and identified strategies to enhance broadband access and affordability for residents. Collaboration between CDBG staff and other departments plays a crucial role in addressing the community's preparedness and response capabilities. By working closely with these departments, CDBG staff was able to incorporate emergency management considerations into its planning efforts,ensuring the safety and well- being of residents during times of crisis. Meridian's commitment to stakeholder engagement and consultation extends beyond the Consolidated Plan. The City intends to continue prioritizing this approach in the development of subsequent Action Plans.This iterative process allows for ongoing feedback,adaptability, and addressing emerging needs and priorities within the community. By maintaining an open dialogue with stakeholders, Meridian can ensure that its plans and actions remain responsive to the evolving requirements of its residents. The City's resilience efforts are comprehensive,focusing on flood-prone areas, public land or water resources, and emergency situations.Through partnerships with agencies like the Ada County Office of Emergency Management, Meridian develops local response plans and implements hazard mitigation strategies.This collaboration encompasses various aspects, including flood response, hazardous materials incidents,wildfire response,emergency response, and hazard mitigation efforts.The mutual aid agreement with neighboring communities further strengthens Meridian's emergency response capabilities, allowing for the mobilization of additional first responders when necessary. In anticipation of fuel shortages during critical situations, Meridian has signed an MOU to ensure access to fuel for essential vehicles, such as those used by the police department,fire vehicles, and city generators,guaranteeing uninterrupted emergency services. The City participates in programs like the national flood insurance program and the community rating system program, demonstrating its commitment to going above and beyond basic requirements. Meridian's hazard mitigation plan,which includes flood risk mitigation strategies, is designed to protect the community and minimize the impact of flooding incidents. Moreover,the City is exploring alternative fuel sources such as solar energy, battery power, and generators to diversify its energy sources,enhance resilience, and reduce its environmental footprint. Addressing broadband internet access and narrowing the digital divide is a priority for Meridian and these goals have been incorporated into the City's strategic plan.The installation of conduit infrastructure is being considered to expand broadband access throughout the city. Exploring Wi-Fi implementation in public parks aims to provide increased connectivity options for residents. To further support these efforts, Meridian is applying for an energy efficiency community block grant to facilitate the development of a comprehensive plan to address energy efficiency within the community. Staff intends to explore opportunities for partnering to increase efficiencies for low-and moderate-income residents, as well as initiatives to bridge the digital divide. By utilizing grants and available resources, Meridian remains committed to promoting broadband access, enhancing resilience, managing flood-prone areas, and ensuring the overall well-being and resilience of its community. 25 Meridian CDBG Program I PY23 Action Plan AP-12 Participation 24 CFR 91.105, 24 CFR 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation: Sort Mode of Target of Outreach Summary of Summary of Summary of comments Order Outreach response/attendance comments received not accepted and reasons Minorities Survey respondents expressed Non-English their highest needs for services. Speaking-Specify The most needed services other language: The City conducted a survey as part identified were emergency Spanish of its planning process for the PY23 rent/utility assistance,followed Action Plan.The survey was open equally by childcare assistance, from April 4 to April 18 2023 and legal services, and domestic Persons with All comments were 1 Community disabilities aimed to gather feedback on the violence services. Respondents accepted and noted from Survey services needed in the past year and also mentioned specific barriers the survey. any barriers encountered in they faced, including financial Non- accessing those services.A total of qualifications and the end of targeted/broad 29 individuals responded to the COVID-related resources.These community survey. comments provide valuable Residents of Public insights into the community's and Assisted needs and challenges in accessing Housing essential services. The City of Meridian organized a Minorities community presentation at the Meridian Gathering and Resource Non-English Center on April 8, 2023,with the aim Speaking-Specify of engaging potential recipients of No comments were 2 Presentation other language: grant funds through public service No comments were received. received. Spanish activities.The purpose of the presentation was to provide Persons with information about the CDBG disabilities program, highlight services funded in the past, and gather feedback on 261 Page Meridian CDBG Program PY23 Action Plan services that the community would like to see more readily available. However, it is noted that no attendees were present at the event. A public hearing and presentation took place at City Hall on April 4, City Council expressed their 2023,where Meridian residents had support for the staff's efforts to the opportunity to provide input on engage and reach out to the the services they are accessing or potential recipients of grant funds attempting to access.This hearing in the community.The Council was continued to the April 18, 2023 members acknowledged and Non- meeting to include any comments appreciated the initiatives taken Public All comments were 3 targeted/broad received at the community by the staff to ensure broad Hearing community presentation on April 8, 2023, as well participation and gather input accepted and recorded. as responses to the community from the community.Their survey that was open from April 4 to positive response indicated their April 18, 2023.The purpose of endorsement of the staff's continuing the public hearing was to commitment to inclusivity and incorporate additional feedback and community involvement in the ensure comprehensive public input decision-making process. in the decision-making process. The City conducted a Public Service Application Workshop on April 12, 2023,with the aim of assisting potential subrecipients in understanding the application Public process and addressing any inquiries 4 Service Potential they might have had. However, no No comments received. No comments received. Application Subrecipients attendees participated in the Workshop workshop. Despite the lack of attendance,the City made efforts to provide support and guidance to potential subrecipients by offering this workshop, demonstrating their commitment to facilitating the 271 Page Meridian CDBG Program I PY23 Action Plan application process and ensuring that interested organizations had the necessary information and resources. A public presentation and public Public Non- hearing was held on June 27, 2023. 5 Meeting targeted/broad City Council had a presentation on No comments received. No comments received. community the PY23 Action Plan. Non-English Speaking-Specify Legal notices were published in the other language. Idaho Press newspaper that Newspaper Spanish 6 Ad described the public presentations, n/a n/a Non- comment period, and hearing targeted/broad regarding this plan. community Notices of the public comment Non- period, public hearings, and Internet presentations were sent out using 7 Outreach targeted/broad the City's social media accounts n/a n/a community (Facebook,Twitter, Instagram, Linkedln, Nextdoor). Minorities Persons with disabilities Notices of the public comment period and public hearing were sent 8 Email Non- out using multiple distribution lists The City received two emails in All comments were Outreach targeted/broad including that of the Meridian CDBG support of the PY23 Action Plan. accepted and recorded. community Program, Mayor's Office, Behavioral Health Board, and church groups. Residents of Public and Assisted Housing 281Page Meridian CDBG Program PY23 Action Plan Public Non- A public comment period was held 9 Comment targeted/broad for the PY23 Action Plan June 15 to n/a n/a Period community July 15, 2023. The comment period was noticed in the local newspaper. Minorities Persons with Information on the PY23 Action Plan was widely distributed in Meridian. disabilities Information was provided in the General Non- Meridian City newsletter and 10 advertised on the City website. n/a n/a Distribution targeted/broad Additionally, Meridian CDBG community subrecipients sent out/posted onsite Residents of Public information about the Consolidated and Assisted Plan process and funding priorities. Housing Minorities Non-English Speaking-Specify other language: The City conducted a survey for the Spanish PY23 Action Plan.The survey was Survey respondents generally Persons with open from June 15 to July 15, 2023, expressed support of Meridian's All comments were 11 Community disabilities and aimed to gather feedback on the CDBG Program,the PY23 Action accepted and noted from Survey PY23 Action Plan and the projects that were identified for funding.A Plan, and the projects to be the survey. Non- funded. total of 38 individuals responded to targeted/broad the survey. community Residents of Public and Assisted Housing Table 4—Citizen Participation Outreach 291Page Meridian CDBG Program I PY23 Action Plan Expected Resources AP-15 Expected Resources 24 CFR 91.220(c)(1,2) Introduction: The City of Meridian prioritized goals and objectives for using CDBG funding to strategically and effectively benefit low-and moderate-income residents by increasing decent housing, creating a suitable living environment,and expanding economic opportunities. The City of Meridian follows HUD guidelines and limits public services to no more than 15%and administration to 20%of the annual entitlement. Anticipated Resources: Program Source Uses of Funds Expected Amount Available Year 1 Expected Narrative Description of Amount Funds Annual Program Prior Year Total: Available Allocation: Income: Resources: $ Remainder $ $ $ of ConPlan CDBG public- Acquisition The City anticipates receiving roughly federal Admin and $500,000 in annual entitlement funding Planning from PY24-PY26.There are not anticipated Economic to be a significant amount of prior year Development resources to be allocated at this time. Housing Public Improvements Public Services 482,362 0 0 482,362 1,500,000 Table 5-Expected Resources—Priority Table 301Page Meridian CDBG Program I PY23 Action Plan Explain how federal funds will leverage those additional resources(private,state and local funds), including a description of how matching requirements will be satisfied: The City of Meridian does not currently participate or receive funding from any additional HUD programs, including HOME, HOPWA, or ESG. The projects outlined in the Strategic Plan, which are implemented by outside agencies, are anticipated to use CDBG funding to leverage their initial financial resources. • Affordable housing supply projects are expected to leverage other local, state,federal, and/or private funds. • Subrecipients must report on match support for projects. If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan: Meridian will continue to improve the livability of low-and moderate-income neighborhoods and buildings. Projects centered around ADA upgrades and improvements will help residents with mobility challenges better access the neighborhoods, public transportation, and outdoor recreation. The buildout of the public infrastructure improves low-and moderate-income neighborhoods. The City will support multi- modal paths, park upgrades, and public infrastructure improvements in low-to moderate-income areas. Discussion: The City expects partners to leverage CDBG funding to the fullest extent possible to implement robust programs that will help further the needs of area residents. 311 Page Meridian CDBG Program I PY23 Action Plan Annual Goals and Objectives AP-20 Annual Goals and Objectives Goals Summary Information: Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator Order Year Year Area 1 Public Facilities and 2022 2026 Non-Housing Meridian Create a Suitable CDBG: Public Facility or Infrastructure Infrastructure Community Citywide Living Environment $178,700 Activities other than Low/Moderate Improvements Development Income Housing Benefit:200 Persons Assisted 2 Public Services 2022 2026 Homeless Meridian Expand CDBG: Public service activities other than Non-Homeless Citywide Opportunities for $72,354 Low/Moderate Income Housing Special Needs LMI Persons Benefit: 260 Persons Assisted Non-Housing Homelessness Prevention:50 Persons Community Assisted Development 3 Housing 2022 2026 Affordable Housing Meridian Provide Decent CDBG: Homeowner Housing Rehabilitated: 7 Citywide Housing $178,700 Household Housing Unit Direct Financial Assistance to Homebuyers: 1 Households Assisted 4 Program 2022 2026 Affordable Housing Meridian Provide Decent CDBG: Other: 1 Other Administration Public Housing Citywide Housing $52,608 Homeless Create a Suitable Non-Homeless Living Environment Special Needs Expand Non-Housing Opportunities for Community LMI Persons Development Table 6—Goals Summary 321Page Meridian CDBG Program I PY23 Action Plan Goal Descriptions: 1 Goal Name Public Facilities and Infrastructure Improvements Goal Public Facilities and Improvements are publicly-owned facilities and infrastructure such as streets, playgrounds, underground utilities,and buildings Description owned by non-profits open to the general public.Safe and accessible infrastructure is essential to the quality of life and building communities that support community diversity and stability. In general, public facilities and public improvements are interpreted to include all facilities and improvements that are publicly owned or owned by a nonprofit and open to the general public.Acquisition,construction, reconstruction, rehabilitation,and installation of public facilities and improvements are eligible activities. Meridian's goal to improve and expand public facilities may include, but is not limited to: • ADA Improvements • Senior Centers • Homeless and Domestic Violence Facilities • Neighborhood Facilities • Health Facilities • Sidewalks 2 Goal Name Public Services Goal Public services are an integral part of a comprehensive community development strategy. Public Service activities provide for a wide range of Description activities that address needs in the community provided for the target population. Public services can strengthen communities by addressing the needs of specific populations.They can address a range of individual needs and increase CDBG dollars' impact by complementing other activities. The City of Meridian may allocate up to 15%of CDBG funds to public services programs that provide supportive services for low-to moderate- income persons or prevent homelessness. In general,these services are provided by local non-profit partners.This funding is capped at 15%of the CDBG entitlement plus program income. Meridian's goal to improve and provide public services may include, but is not limited to: • Child care • Health services • Behavioral health services • Services for homeless persons • Services for seniors • Welfare services(excluding income payments) 331Page Meridian CDBG Program I PY23 Action Plan 3 Goal Name Housing Goal The City prioritized goals and objectives for using CDBG funding to strategically and effectively benefit low-and moderate-income residents by Description increasing access to decent housing and creating a suitable living environment while expanding economic opportunities for LMI persons. Meridian is committed to improving and expanding access to safe and affordable housing for low-and moderate-income(LMI) residents.Affordable and safe housing helps to provide financial stability, reduces the chances of a person becoming homeless,and promotes housing sustainability. Meridian's projects to improve housing sustainability may include, but are not limited to: • Homeownership Assistance • Rehabilitation (single-unit residential and/or multi-family residential) • Energy efficiency improvements • Acquisition • The administrative cost for rehabilitation activities • Lead-based paint testing/abatement • Housing counseling 4 Goal Name Program Administration Goal Program Administrative funds will pay reasonable program administrative costs and carrying charges related to the planning and execution of Description community development activities.Administering federal funds and ensuring compliance is critical for utilizing Federal resources. Meridian is committed to using CDBG entitlement funding for administration to help to continue growing a community development program that is efficient, effective,and resourceful. Meridian may have administration projects that include, but are not limited to: • General management,oversight,and coordination • Providing local officials and citizens with information about the CDBG program • Preparing budgets and schedules • Preparing reports and other HUD-required documents • Program planning • Public Information • Monitoring program activities • Fair Housing activities • Indirect costs • Submission of applications for Federal programs 34 P ^ ^ Meridian CDBG Program I PY23 Action Plan Projects AP-35 Projects 24 CFR 91.220(d) Introduction: The City has allocated funds from the Community Development Block Grant(CDBG) program to support projects that align with the priority needs and goals outlined in the 2022-2026 Consolidated Plan (Con Plan). The Con Plan serves as a comprehensive strategy for addressing community development and affordable housing needs within the jurisdiction. By allocating CDBG funds to these projects,the City aims to effectively address the identified priorities and work towards achieving its long-term goals for community development and housing. Projects: # Project Name 1 2023 Victim Services 2 2023 Emergency Rental Assistance 3 2023 Youth Scholarships 4 2023 Homeowner Repair 5 2023 Homebuyer Assistance 6 2023 LMA Walkabillty NW 2nd St. 7 Alternate: 2023 LMA Walkability NW P St. 8 2023 Administration 9 2023 Fair Housing Table 7-Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs: The Federal CDBG funds are intended to provide low-and moderate-income households with viable communities, including decent housing, a suitable living environment, and extended economic opportunities. Eligible activities include housing rehabilitation and preservation, homeownership opportunities, public services, community infrastructure improvements, planning, and administration. The system for establishing the priority for the selection of these projects is predicated upon the following criteria: • Meeting the statutory requirements of the CDBG program; • Meeting the needs of low-and moderate-income residents; • Coordination and leveraging of resources; • Response to expressed community needs; 351Page Meridian CDBG Program I PY23 Action Plan • Sustainability and/or long-term impact; and • The ability to demonstrate measurable progress and success. The primary obstacles to meeting underserved needs are the limited resources available to address identified priorities.The City of Meridian will partner with other public agencies and nonprofit organizations,when feasible,to leverage resources and maximize outcomes in housing and community development. In the end, however,the need far exceeds the funding available from all sources combined. 361 Page Meridian CDBG Program I PY23 Action Plan AP-38 Project Summary Project Summary Information: 1 Project Name 2023 Victim Services Target Area Meridian Citywide Goals Supported Public Services Needs Addressed Expand Opportunities for LMI Persons Funding CDBG: $20,000 Description This project will provide wrap-around services to victims of interpersonal violence. Target Date 9/30/2024 Estimate the number and 200 individuals in a crisis situation type of families that will benefit from the proposed activities Location Description TBD Faces of Hope is working with a realtor to identify a Meridian location. Planned Activities 05G Services for Victims of Domestic Violence, Dating Violence,Sexual Assault, or Stalking 2 Project Name 2023 Emergency Rental Assistance Target Area Meridian Citywide Goals Supported Public Services Needs Addressed Expand Opportunities for LMI Persons Funding CDBG: $32,354 Description This program provides case management coupled with emergency rental assistance. Target Date 9/30/2024 Estimate the number and 50 LMI individuals at risk of homelessness type of families that will benefit from the proposed activities Location Description Services will be offered in the community and at provider offices and will benefit households throughout Meridian.Services may also be provided virtually. Planned Activities 05Q Subsistence Payments 371 Page Meridian CDBG Program I PY23 Action Plan 3 Project Name 2023 Youth Scholarships Target Area Meridian Citywide Goals Supported Public Services Needs Addressed Expand Opportunities for LMI Persons Funding CDBG: $20,000 Description The Youth Scholarship Program provides free or reduced participation fees to low-income Meridian youth for summer programs and before/after school program. Target Date 9/30/2024 Estimate the number and 60 LMI children type of families that will benefit from the proposed activities Location Description Services will be provided at the Meridian Boys&Girls Club, located at 911 N. Meridian Road in Meridian. Planned Activities 05L Child Care Services 4 Project Name 2023 Homeowner Repair Target Area Meridian Citywide Goals Supported Housing Needs Addressed Provide Decent Housing Funding CDBG: $160,000 Description The Homeowner Repair Program improves weatherization,accessibility,energy efficiency,and visitability of LMI Meridian residents existing homes, making them safer and more financially sustainable. Target Date 9/30/2024 Estimate the number and 7 LMI households type of families that will benefit from the proposed activities Location Description NeighborWorks Boise business offices are located at 3380 W.Americana Terrace, Ste 120 in Boise, but the application is available online. Project manager will complete project at the residence. Planned Activities 14A Rehabilitation;Single-Unit Residential/14H Rehabilitation Administration 381Page Meridian CDBG Program I PY23 Action Plan 5 Project Name 2023 Homebuyer Assistance Target Area Meridian Citywide Goals Supported Housing Needs Addressed Provide Decent Housing Funding CDBG: $18,700 Description A homebuyer assistance grant used in tandem with NWB's second mortgage products, layered with qualified first mortgage products will make a home affordable for one LMI Meridian homebuyer. Target Date 9/30/2024 Estimate the number and 1 LMI Household type of families that will benefit from the proposed activities Location Description Services will be provided at NeighborWorks Boise offices located at 3380 W. Americana Terrace,Ste 120 in Boise and will benefit households throughout Meridian.Services may also be provided virtually. Planned Activities 13B Homeownership Assistance 6 Project Name 2023 LMA Walkability NW 2"d St. Target Area Meridian Citywide Goals Supported Public Facilities and Infrastructure Improvements Needs Addressed Create a Suitable Living Environment Funding CDBG: $178,700 Description Construct sidewalk on NW 2nd St from Broadway to Meridian Elementary on the west side with one infill light per block. Construct sidewalk on east side from Broadway to Pine. Target Date 9/30/2024 Estimate the number and 200 people that live within an LMI area type of families that will benefit from the proposed activities Location Description NW 2"d St from W Railroad St to Meridian Elementary School Planned Activities 03L Sidewalks 03L 391Page Meridian CDBG Program I PY23 Action Plan 7 Project Name Alternate Project: 2023 LMA Walkability NW 3rd St. Target Area Meridian Citywide Goals Supported Public Facilities and Infrastructure Improvements Needs Addressed Create a Suitable Living Environment Funding CDBG: $178,700 Description Construct sidewalk on NW 3rd St from Broadway to Pine and on W Broadway Ave from NW 4th St to NW 2"d St. This is a backup project. Target Date 9/30/2024 Estimate the number and 200 people that live within an LMI area type of families that will benefit from the proposed activities Location Description W 3rd St from Broadway Ave to W Pine Ave and Broadway Ave from W 4th St to W 2nd St Planned Activities 03L Sidewalks 8 Project Name 2023 Administration Target Area Goals Supported Program Administration Needs Addressed Provide Decent Housing Create a Suitable Living Environment Expand Opportunities for LMI Persons Funding CDBG: $37,608 Description Reasonable program administrative costs related to the planning and execution of community development and fair housing activities. Target Date 9/30/2024 Estimate the number and n/a type of families that will benefit from the proposed activities Location Description Administration office is located in Meridian City Hall at 33 E. Broadway Ave.suite 102. Planned Activities 21A General Program Administration 401Page Meridian CDBG Program I PY23 Action Plan 9 Project Name 2023 Fair Housing Target Area Goals Supported Program Administration Needs Addressed Provide Decent Housing Create a Suitable Living Environment Expand Opportunities for LMI Persons Funding CDBG: $15,000 Description This project will carry out activities that relate to fair housing. At a minimum, CDBG funds will be used to implement a Fair Housing Campaign in April. Other opportunities to promote fair housing activities will be evaluated as they arise. Target Date 9/30/2024 Estimate the number and n/a type of families that will benefit from the proposed activities Location Description The Fair Housing Campaign will be promoted via television, radio,and social media. Planned Activities 21D Fair Housing Activities 411 Page Meridian CDBG Program I PY23 Action Plan AP-50 Geographic Distribution — 91.220(f) Description of the geographic areas of the entitlement(including areas of low-income and minority concentration)where assistance will be directed: The PY23 Action Plan does not specifically target any particular geographic area within the jurisdiction for assistance.The funds are distributed in a way that aims to have the greatest impact across different areas. The City does not have a specific concentration of low-to moderate-income residents in a particular neighborhood or designated area. While some projects may focus on serving low-to moderate-income areas,they are not part of a larger neighborhood reinvestment initiative or a designated Revitalization Strategy Area (NRSA).The goal of the City is to address the needs of low-to moderate-income residents throughout the entire community, rather than focusing on specific geographic areas. By directing resources and assistance in a broad and inclusive manner,the City of Meridian aims to promote equitable development and improve the well-being of all residents, regardless of their location within the jurisdiction. Geographic Distribution: Target Area Percentage of Funds Meridian Citywide 100 Table 8-Geographic Distribution Rationale for the priorities for allocating investments geographically: The City did not identify a geographic target area as a basis for funding allocation priorities. Goals and projects are not limited to a specific area within the City. Discussion: All projects supported with CDBG funds are within the Meridian City limits.The projects listed in the PY23 Action Plan will benefit low-and moderate-income residents throughout the City of Meridian. 421Page Meridian CDBG Program I PY23 Action Plan Affordable Housing AP-55 Affordable Housing 24 CFR 91.220(g) Introduction: Massive job losses in the wake of the pandemic left many households struggling to pay their monthly housing costs.According to the Census Bureau's Household Pulse Surveys, nearly 40 percent of owner households lost employment income between the onset of the pandemic and the end of 2020. Lower-income households were the most likely to face losses. Between March and December 2020, close to half(48 percent) of owners earning less than $25,000 had lost employment income,compared with under 34 percent of owners with incomes of$100,000 or more.As a result of these losses, 22 percent of lower-income households were behind on their mortgage payments by the end of the year— more than four times the share of highest- income households. Although the majority of owners with lower incomes do not undertake any improvements in a given year, those that do typically devote a considerable share of their incomes to these projects. In 2019, homeowners in the bottom income quintile spent 14 percent of their incomes on remodeling projects, almost three times the share of owners in the top income quintile and about twice the average share for all owners.As such, lowest income homeowners have contributed about 10 percent of all home improvement spending nationally in recent years. Since these owners are more likely to live in older homes than owners with higher incomes,they spent significantly more of their improvement dollars on replacement projects(51 percent) in 2019 than owners in the top income quintile (40 percent). Conversely, lowest-income owners spent a much smaller share of their budgets for kitchen and bath remodels and additions(22 percent)than owners in the top quintile (36 percent). Given that national spending on replacement projects is more stable than spending on discretionary projects, it is not surprising that outlays by lowest-income owners are also more stable over the remodeling cycle. If lower-income households as a group do not recover from the pandemic's setbacks,their remodeling spending will undoubtedly fall.This decline, in turn,would not only change the mix of home improvement activities and increase industry volatility, but also widen the already large gap between the housing conditions of highest-and lowest income households. "Improving America's Housing 2021"Harvard Joint Center on Housing Studies During the PY23,the City of Meridian will support helping to purchase and to maintain affordable housing for low-to moderate-income residents. The City of Meridian focuses on homebuyer assistance and homeowner rehabilitation as ways to help affordable housing for low-to moderate-income residents. These programs help eligible residents move into homeownership and maintain their stable housing. One Year Goals for the Number of Households to be Supported Homeless 0 Non-Homeless 8 431Page Meridian CDBG Program PY23 Action Plan One Year Goals for the Number of Households to be Supported Special-Needs 0 Total 8 Table S-One Year Goals forAffordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 0 Rehab of Existing Units 7 Acquisition of Existing Units 1 Total 8 Table 6-One Year Goals for Affordable Housing by Support Type Discussion: Meridian's Affordable Housing Goals align with the definition of affordable housing for homeownership as specified in §92.254.The focus of the City's funding is on assisting residents with homeownership and ensuring that the definition of affordable homeownership is met for any homebuyer assistance activities. It is important to note that Meridian is not currently funding any rental activities as part of its Affordable Housing Goals. Instead,the City prioritizes programs and initiatives that support affordable homeownership. This includes providing financial assistance, down payment assistance,favorable loan terms, and other resources to help eligible residents achieve homeownership. In addition to homebuyer assistance, Meridian also funds a homeowner repair program.This program aims to support homeowners in maintaining their homes and ensuring that they remain stably housed in a home that is affordable for them. By offering resources for home repairs and improvements,the City helps homeowners address critical issues and preserve the affordability of their housing. By focusing on affordable homeownership and homeowner repair programs, Meridian aims to promote stable housing conditions, affordability, and homeownership opportunities for low-to moderate-income residents.These efforts contribute to creating a sustainable and inclusive community where residents can thrive and maintain affordable housing options. 441Page Meridian CDBG Program I PY23 Action Plan AP-60 Public Housing 24 CFR 91.220(h) Introduction: Ada County Housing Authority(ACHA) does not have any public housing units in Meridian, but it does administer the Section 8 voucher program in Meridian. The Section 8 Housing Choice Voucher Program serves approximately 2,251 low-income households throughout Ada County(176 Meridian households).This program allows clients to choose affordable rental units that meet program requirements within Ada County. Once an affordable rental unit has been identified the household may pay a portion of the rent, based on income.ACHA provides the Section 8 rental subsidy portion to the landlord. Actions planned during the next year to address the needs to public housing: The City does not directly provide public housing, but supports ACHA in improving public housing. Many landlords in Meridian are willing to accept Section 8 vouchers, but finding units in small complexes such as those located in Meridian is a challenge.Voucher holders generally have the most success finding homes in large apartment complexes, most of which are located in Boise. Actions to encourage public housing residents to become more involved in management and participate in homeownership: ACHA administers the Housing Choice Voucher Homeownership Option, a program designed to promote and support homeownership by families that are participating in or have graduated from ACHA's Family Self- Sufficiency(FSS) program. Families who have been determined eligible have the option, if they meet certain additional criteria,to purchase a home and receive payment assistance toward their mortgage rather than towards their rent. ACHA also conducts workshops for first-time homebuyers covering the following topics: benefits of and preparation for homeownership, credit analysis, FICO scoring methodology, mortgage types and requirements, private mortgage insurance, loan to value ratio, down payment assistance programs, escrow and title process, property taxes, home maintenance, and homeowner responsibilities. If the PHA is designated as troubled,describe the manner in which financial assistance will be provided or other assistance: ACHA is not designated as a troubled PHA. Discussion: The City does not own or manage any public housing and relies on ACHA to provide those services to the community. The City works with ACHA on various initiatives to coordinate and promote services and resources to the community. 451Page Meridian CDBG Program I PY23 Action Plan AP-65 Homeless and Other Special Needs Activities 24 CFR 91.220(i) Introduction: The City coordinates with the Boise City/Ada County Continuum of Care (CoC)to identify the strategies to address needs of those who are at risk of or currently experiencing homelessness. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including reaching out to homeless persons(especially unsheltered persons)and assessing their individual needs: The City intends to continue to work with its partners to identify, understand, and support those experiencing homelessness (especially persons experiencing unsheltered homelessness) or at risk of homelessness with special needs in Meridian. • Continuum of Care Member-The City of Meridian is a member of the Continuum of Care (CoC). The City has committed to better understanding the needs that Meridian residents who are currently or at risk of experiencing homelessness face and how to serve them better. • Community Collaboration-City representatives are also frequently involved in public discussions, presentations, and meetings with citizens, other government officials, and local service providers, including West Ada School District,Jesse Tree, and CATCH. This collaboration helps the community provide support, understanding, and outreach to those experiencing homelessness in Meridian. • Homeless Management Information System- In previous years,the City worked with the CoC to add data points to the CoC's Homeless Management Information System (HMIS)to enable the City to determine how many Meridian residents are experiencing homelessness and the reasons for their housing crisis. The City is committed to serving the individual needs of Meridian's homeless population, as identified by the CoC and local organizations. • Point-in-Time Count-The City has also worked with the CoC to conduct the annual Point-in-Time Count,which helps determine the number of people experiencing homelessness on a given day. This information allows the City to understand the level of homelessness in Meridian and develop a program that better serves those in need. The City will continue to assist with this process in upcoming years. • Emergency Rental Assistance- Meridian's PY23 Action Plan includes funding for Emergency Rental Assistance. This program provides financial support to help residents at risk of homelessness remain in their stable housing. Addressing the emergency shelter and transitional housing needs of homeless persons: While there are emergency shelter and transitional housing facilities located in other nearby cities in the Treasure Valley, none of these facilities are located within City of Meridian. The City has prioritized funding homelessness prevention to mitigate the need for these services, but also works with the CoC to assist Meridian residents who are in need of emergency shelter. The City encourages agencies who provide these services to apply for CDBG funding, but there were no applications during PY23 for projects directly related to emergency shelters or transitional housing projects. However, all services to be funded are available to those who qualify. The City of Meridian lacks homeless facilities. • No homeless emergency shelter space is available in Meridian. • Meridian does not have a domestic violence shelter. 461 Page Meridian CDBG Program I PY23 Action Plan • There are no transitional housing facilities in Meridian. Residents who are the most vulnerable are those that are experiencing housing instability. Leaving the community for services in Boise, Nampa, or Caldwell,takes vulnerable residents away from their existing safety net of family, employment, schools, and religious community. Families that stay in their community have the best chances of quickly resolving their housing instability or financial challenges and minimizing the impact of homelessness on their children. Helping homeless persons(especially chronically homeless individuals and families,families with children, veterans and their families,and unaccompanied youth)make the transition to permanent housing and independent living,including shortening the period of time that individuals and families experience homelessness,facilitating access for homeless individuals and families to affordable housing units,and preventing individuals and families who were recently homeless from becoming homeless again: Meridian recognizes the importance of addressing homelessness and supporting individuals and families in making the transition to permanent housing and independent living.The City has implemented several initiatives and partnered with various organizations to achieve these goals. One of the key partnerships is with NeighborWorks Boise,which receives funding from the City to assist low- and moderate-income Meridian residents with homeowner repairs.This support helps individuals and families remain in housing they can afford,thereby preventing homelessness and promoting housing stability. The City also collaborates with Jesse Tree, a local organization that provides rental and case management services to individuals and families experiencing homelessness or at risk of homelessness in Meridian.These services aim to prevent homelessness and address the immediate needs of those currently without housing. Meridian has established extensive partnerships with committees, organizations, and networks involved in evaluating, understanding, and addressing the needs of individuals experiencing homelessness.These include local law enforcement agencies, neighboring cities,service providers like the Women's and Children's Alliance, Boys&Girls Clubs,school districts,food banks, and many others.Through these partnerships,the City works to coordinate efforts, share resources, and implement comprehensive approaches to address homelessness in Meridian. The City's collaboration with CATCH (Charitable Assistance to Community's Homeless) and the Continuum of Care (CoQ is particularly significant.These partnerships aim to support local service providers in assisting individuals and families experiencing homelessness,with a focus on shortening the duration of homelessness and facilitating the transition to permanent housing and independent living. Furthermore, Meridian's relationships with the Ada County Housing Authority(ACHA),CATCH, and Jesse Tree are instrumental in creating access to affordable housing units for individuals and families experiencing homelessness.The City works with these organizations to develop activities and programs that not only provide housing options but also prevent individuals and families from becoming homeless in the first place. Overall,through collaboration, partnerships, and targeted initiatives, Meridian is committed to addressing homelessness,supporting homeless individuals and families, and ensuring access to affordable housing,with the aim of facilitating the transition to permanent housing and preventing future instances of homelessness. 471 Page Meridian CDBG Program I PY23 Action Plan Helping low-income individuals and families avoid becoming homeless,especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care(such as health care facilities, mental health facilities,foster care and other youth facilities,and corrections programs and institutions);or, receiving assistance from public or private agencies that address housing, health,social services,employment,education,or youth needs: Meridian recognizes the importance of preventing homelessness, particularly among low-income individuals and families, including those who are at high risk due to various circumstances.The City is actively engaged in partnerships and collaborations to address these needs and provide support. Meridian is an active participant in the Continuum of Care(CoC),which consists of representatives from organizations such as the Ada County Housing Authority(ACHA), Health and Welfare, mental health service providers, law enforcement, and correctional agencies.The CoC plays a crucial role in coordinating efforts, collecting and reviewing data, and prioritizing strategies based on input from service providers.The coordinated entry process ensures that individuals and families across Ada County have access to necessary services and support. Regular case conferencing is conducted to discuss individual cases and develop appropriate interventions. In addition to the CoC, Meridian is involved in the Behavioral Health Board (BHB), a government entity established to address mental health and substance use disorders.The BHB advises Idaho's behavioral health authority and works towards improving the delivery of integrated services for behavioral health. By participating in the BHB, Meridian gains valuable insights into the broader behavioral health needs of the community, including those transitioning from institutional settings like mental health facilities and correctional programs. To further support individuals and families at risk of homelessness,the City provides funding to Jesse Tree. This partnership aims to keep families, individuals, and children who are at risk of eviction stably housed, ensuring they maintain housing stability and avoid homelessness. Meridian also collaborates with other organizations such as the West Ada School District to assess needs and provide appropriate services to individuals and families facing the risk of homelessness. Through its involvement in the CoC, BHB, and partnerships with organizations like Jesse Tree and the West Ada School District, Meridian is actively working to prevent individuals and families,especially those with low income and those transitioning from institutions,from experiencing homelessness.These efforts involve assessing needs, coordinating services, and providing financial assistance to ensure stable housing and access to support services Discussion: The City of Meridian recognizes the importance of addressing the housing and supportive service needs of non-homeless special needs persons, including the elderly,frail elderly, persons with disabilities, individuals with HIV/AIDS, and public housing residents.While the primary focus of the Community Development Block Grant(CDBG) program is housing stability for low-and moderate-income (LMI) residents,the City has implemented various actions to support these specific populations. One area of focus is providing crisis services for victims of interpersonal violence.The City recognizes the unique challenges faced by individuals and families experiencing domestic violence and works to ensure they have access to necessary support services, including emergency shelter, counseling, legal assistance, and other resources. By addressing the housing needs and providing supportive services,the City aims to enhance the safety and well-being of these vulnerable populations. 481Page Meridian CDBG Program I PY23 Action Plan Another initiative is the provision of youth scholarships for childcare.This program helps low-income families, including those with special needs children, by offering financial assistance for childcare services.Access to affordable and quality childcare not only supports working parents but also promotes the well-being and development of children. Additionally,the City is committed to improving walkability in low-to moderate-income neighborhoods.This includes infrastructure enhancements such as sidewalks, pedestrian pathways, and other amenities that make it easier for residents, including those with disabilities or mobility challenges,to navigate their communities.These improvements contribute to creating inclusive and accessible neighborhoods for all residents, including the elderly and individuals with disabilities. Through these actions,the City of Meridian demonstrates its commitment to addressing the housing and supportive service needs of non-homeless special needs persons. By focusing on crisis services for victims of interpersonal violence,youth scholarships for childcare, and walkability improvements in low-to moderate- income neighborhoods,the City strives to enhance the overall well-being and quality of life for these individuals and families in the community, regardless of their housing status. 491Page Meridian CDBG Program I PY23 Action Plan AP-75 Barriers to affordable housing 24 CFR 91.220(j) Introduction: Even though construction costs for new housing developments remain relatively stagnant, housing prices continue to rise,severely impacting the availability of affordable housing in the United States.According to Brian Montgomery, Federal Housing Administration commissioner and assistant secretary for housing, constraints on housing not only reduce the supply of affordable housing but also increase the number of households that are cost-burdened,spending more than 30 percent of their income on rent. Land-use policies and zoning regulations constrain the supply of affordable housing. Density limits, height restrictions, parking requirements, lengthy permitting and approval processes,and community opposition all contribute to increased housing prices. Many local planning procedures currently in place enable community opposition that stalls housing production. Reshaping local regulations allows jurisdictions to make a lasting impact on the supply of affordable housing. HUD, PD&R Edge, "Regulatory Barriers and Affordable Housing Quarterly Update" Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls,tax policies affecting land,zoning ordinances, building codes, fees and charges,growth limitations,and policies affecting the return on residential investment: To remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing, the City of Meridian has implemented several actions. Firstly,through its redevelopment plan for downtown, known as Destination Downtown,the City is actively working towards creating more diverse housing types.This includes apartments,townhomes, condominiums, duplexes, and single-family homes to cater to different housing needs and life cycles. By promoting a healthy mix of housing options,the City aims to attract residents and support new businesses, ensuring a vibrant and active downtown area. The City has also facilitated multiple Requests for Proposals (RFPs)for publicly-owned properties in downtown Meridian. During this process, priority has been given to proposals that focus on developing mixed-use and high-density housing. By encouraging such development,the City aims to increase housing options and address the shortage of affordable housing in the area. As part of these efforts, one awarded project, Downtown Lofts,will contribute to affordable housing in downtown Meridian.The project includes the dedication of six units specifically for participants of the local organization CATCH,which provides housing assistance to individuals and families experiencing homelessness or at risk of homelessness. Through these actions,the City of Meridian is actively working to remove barriers to affordable housing by promoting diverse housing options,facilitating the development of mixed-use and high-density housing, and ensuring the inclusion of affordable units in new projects.These initiatives aim to create a more inclusive and accessible housing market while addressing the negative effects of public policies that may hinder the availability and affordability of housing in the community. Discussion: The City will continue to identify areas to reduce barriers to affordable housing. 501Page Meridian CDBG Program I PY23 Action Plan AP-85 Other Actions 24 CFR 91.220(k) Introduction: The City of Meridian continues to remain involved in several efforts to address the needs of the underserved and promote efforts to coordinate the many components related to housing, suitable living environments, and promoting safer living environments. Actions planned to address obstacles to meeting underserved needs: The City's planned actions to address obstacles to meeting underserved needs demonstrate a proactive approach to improving the well-being of its residents and reducing disparities. Engaging in conversations with neighboring communities and service providers is a valuable step in identifying and addressing underserved needs. By collaborating and sharing information,the City can gain a comprehensive understanding of the challenges faced by its residents and work towards effective solutions. This approach also fosters regional cooperation and allows for a more holistic approach to addressing community needs. Allocating funding to provide housing stability for those at risk of homelessness and extended care programs for youth reflects the City's commitment to preventing homelessness and creating supportive environments. By investing in these initiatives,the City aims to address immediate challenges and provide individuals and families with the necessary resources and support to maintain stable housing and improve their quality of life. The collaboration between the Economic Development Administrator and the CDBG program demonstrates an integrated approach to aligning the needs of residents with economic opportunities.This coordination can help identify strategies to enhance economic development, promote job growth, and improve access to employment and economic resources for underserved populations. Expanding relationships with private providers, developers, and social services providers is another key action to reduce obstacles to achieving decent housing, a suitable living environment, and expanded economic opportunities. Building strong partnerships with these stakeholders can facilitate the development of affordable housing projects, encourage the provision of necessary services, and foster community-driven solutions to address unmet needs. By implementing these planned actions,the City of Meridian aims to address obstacles, reduce disparities, and ensure that all residents have access to affordable housing, supportive services, and economic opportunities. Actions planned to foster and maintain affordable housing: The City intends to partner with local service providers that will assist in fostering and maintaining affordable housing. Projects funded during PY23 will provide: • Emergency assistance to families who are at risk of eviction and homelessness; • Assistance for homeowners to make necessary improvements to maintain their current housing; and, 511 Page Meridian CDBG Program I PY23 Action Plan • Scholarships for children to participate in extended care programs so their caregivers can work. Additionally,the City will be working with service providers that focus on providing stability to those with mental health and/or substance use disorders to allow them to gain or maintain affordable housing with access to care coordination.The City will also explore additional partnerships with mission-driven and private developers to bring more workforce housing into downtown and underutilized land parcels. The City is actively working to develop workforce housing and opportunities for residents to increase their income to foster and maintain affordable housing. Actions planned to reduce lead-based paint hazards: Meridian's CDBG projects,which require lead-based paint actions, are generally limited to housing rehabilitation. The Lead-Safe Housing Rule(LSHR) process involves the following areas: notification, lead hazard evaluation, lead hazard reduction, and clearance. CDBG housing rehabilitation projects do not require ongoing lead- based paint maintenance. Lead-based paint activities apply to all homes built before 1978. Meridian has written policies and procedures for all programs required to comply with the HUD lead-safe housing rule (LSHR).Additionally,the City requires lead-based paint policies and procedures with any partners who may administer these programs on the City's behalf. Contractors in the housing rehabilitation program have lead-based paint requirements integrated into their contract for services with the homeowner. Actions planned to reduce the number of poverty-level families: The objectives of the CDBG program are to address the needs of low to moderate-income residents in Meridian.Generally,the CDBG-funded programs in the current Action Plan work toward this end,whether through direct service delivery through contracted subrecipients or infrastructure improvements to reduce blight and address accessibility issues. In addition to the programs,the City has developed many partnerships with service providers, non-profits, state agencies, and other entities to address issues affecting poverty. Actions planned to develop institutional structure: In recent years the City made the CDBG Administrator position a full-time position and changed the position title to Community Development Program Coordinator.This position is now funded out of the City's general fund.This institutional change is designed to provide more time to effectively manage the CDBG program and provide flexibility for the position to expand efforts into economic and other areas that can help meet the community development needs of the City. Staff will continue to work to attain relevant and appropriate professional development training during the program year to learn and address current and future institutional problems. Discussions will continue about the expansion and opportunities to add new program staff to assist in this community development work. The City has been involved in the institutional restructuring of the CoC and the implementation of new HMIS and Coordinated Entry standards for service providers in the County.These activities have dramatically altered the institutional framework of housing and other service providers in the region and have improved the efficiency and transparency of the collaborative work to address these needs.The City hopes to identify new institutional structures that can be developed, reformed, or changed to better support those most at risk in the region (e.g.,transitional and emergency housing networks). 521Page Meridian CDBG Program I PY23 Action Plan Actions planned to enhance coordination between public and private housing and social service agencies: City staff will be working with the CoC to identify ways to enhance coordination between public and private housing and social service agencies.As in many communities,there is not enough funding to provide the level of services we'd like so the CoC plans to identify a way of coordinating services that are available and reducing duplication of services for a more effective use of funding. Multiple methods will be explored including phone apps and enhancing services that are already available. The City's partnership and funding relationship with local housing service organizations including NeighborWorks Boise,Jesse Tree, and Ada County Housing Authority will continue to expand in this program year. In addition, coordination with other organizations like CATCH, Boise Rescue Mission, Interfaith Sanctuary,Terry Reilley, EI-Ada Community Action,Jannus, Idaho Office for Refugees,Agency for New Americans,Women's and Children's Alliance, and all members associated with the local CoC(including private housing developers)will continue to be built upon to improve networks,coordination, and problem solving in the jurisdiction. Meridian's participation in the local CoC, housing and homelessness roundtables,and other regional coordination efforts outlines the City's continued action plan for enhancing the networking and coordination between public and private housing and social service agencies. Discussion: The City intends to fund multiple projects that will improve access to affordable housing and suitable living environments for Meridian residents. Staff will be working with subrecipients to identify barriers within their programs and find ways to address them to provide more effective services. Staff will also identify ways to improve and expand Meridian's CDBG Program for future years. 53 Page Meridian CDBG Program I PY23 Action Plan Program Specific Requirements AP-90 Program Specific Requirements 24 CFR 91.220(I)(1,2,4) Introduction: The City is in compliance with the program-specific requirements outlined in 24 CFR 91.220(I)(1), (2), and (4) for the Community Development Block Grant(CDBG) Program.The Projects Table identifies the planned use of all CDBG funds, including program income and other funding sources. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1): Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table.The following identifies program income that is available for use that is included in projects to be carried out. 1.The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2.The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3.The amount of surplus funds from urban renewal settlements 0 4.The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5.The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements: 1.The amount of urgent need activities 0 2.The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit-A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70%of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% The City's certification period includes program years 2021, 2022,and 2023. Outside of admin and fair housing,the City will allocate all funding for PY23 to LMI projects. The City commits to meet the 70% LMI benefit requirement of the federal CDBG program over the span of that three-year certification period. 541Page Meridian CDBG Program I PY23 Action Plan Attachment 1: Citizen Participation Planning for Action Plan Public Comments Public feedback on potential service providers and projects to be funded in the upcoming year was gathered from April 4 to 18, 2023. Public hearings were held on April 4,April 8,and April 18 2023. The City accepted comments via testimony at the public hearings, phone calls, emails, or by completing a survey that asked questions about the needs of the community. The survey was completed by 18 participants that identified as either a Meridian resident or someone who works with Meridian residents. There were an additional 11 responses from people who were not connected to Meridian,these responses were not included in the feedback. Below are the results of the survey and comments received from all methods. Yes No 11 Other 0 Figure 1:Number of survey participants reporting that they or someone they knew required services in the past year. 5 Emergency Rental Assistance 5 4 Utility Assistance 5 Childcare Assistance 3 3 Legal Services 3 UomesticAntimate Partner Viole... 3 Other 2 1 Figure 2:The types of services that were required from Figure 1. 55 Page Meridian CDBG Program PY23 Action Plan ■N/A ■ Easyto Access ■Some Issues ■Difficult to Access ■Unableto Access Emergency Rental Assistance ■ Utility Assistance �■ Childcare Assistance Legal Services Domestic/Intimate Partner Violence Assistance Other 100% 0% 1DO% Figure 3:Level of ease accessing services. 4 Location 3 Paperwork 2 3 Eligibility Requirements 3 r Staff 3 Times/Days of Availability 3 1 10 Other 4 Figure 4:Barriers to accessing services. Current Contacts Emergency Rental Assistance Childcare Scholarships Homeless Services Healthcare Utility Assistance Food Bank Additional Legal Services Outreach Required Utility Assistance Ineligible Projects Lawn/landscape and garden maintenance and care Property tax reduction Grocery credits Table 9:Partnerships suggested during survey. 56 Page Meridian CDBG Program I PY23 Action Plan MethodCommenter of Comment -141p� -141p� Stanton survey Many of the services are excellent and easy to access.The barrier Healthcare remains the financial qualifications. Ashley Hocken survey It seems like the City of Meridian believes homelessness is a Boise problem.When in reality the problem is in Meridian, but the unhoused residents are forced to move to Boise to obtain real services to get back on their feet. If Meridian is going to force its residents to get their services in Boise,then Meridian should provide more financial support to the Boise resources, like Our Path Home or CATCH. Yes, Meridian could clearly support and market to the public where these resources are located. Anonymous survey Rental assistance was through BCACHA Covid relief funds which are limited. Anonymous survey What is the point of these questionnaires when no actions are ever taken? It's frustrating,with a lot of talk but leading absolutely nowhere. Social media outreach, meeting with the people in accessible locations, near transportation,or where they would usually be. Hire adequate staffing to expand hours. Literally just be available Anonymous survey Lower senior housing desperately needed. Housing is too expensive! Please help with this problem. Anonymous survey Need more info.on how to find resources,whats available and how to apply for service Table 10:Comments received during the public comment period for the planning process. 571Page Meridian CDBG Program I PY23 Action Plan Affidavit of Publication AFFIDAVIT OF PUBLICATION STATE OF rI)AH() 21410 347020 County of Canyon and Ada 1 MERIDIAN,CITY OF SHARON JESSEN of the State of Tdaho, be ing of first duly sworn,deposes 33 E_ BR.OADWAY AVENUE and says- MERIDIAN,ID 83642 1.That T am a citizen of the United States,and at all times hereinafter mentioned was over the age of eightetn years.and not a party to the above entitled action. 2-rhat I am the Principle Clerk of the Idaho Pmss- Tribune,a daily newspaper pubii shed in the Counties of Canyon and Ada,State of Tdaho;that the sad newspaper is In general cimula#ion is the said counties of Canyon and Ada,and in the vicinity of Nampa,Caldwell,and Boise,and has been ►uninterruptedly pubished in said Counties during a period of seventy-eight consecutive weeks prior to the:first publication of this notice,a copy of which U hereto attached. 3_7hat the notice,of which the annexed is a printed .+ kwr',MWtttirarff copy,was published in said newspaper 1 times(s) 4k . q,i in the regular and entire issue of said paper,and .•' %.-.* was printed in the newspaper proper,and not in a supplement ; s «` That said notice was published the following_03/171202.3 . 3.x�� ICFj'�...111•���'i���*4 SHARON 1ESSE STATE OF 1DA1F On this loth day of March,in the year of 2023 before me a Notary Public,personally appeared.8HARON JESSEN, known or identified to me to be the person whose name is subscribed to the within instrument,and being by me first duly swam,dedwd that the statements therein are true, and acknowledge to me that he/she executed the same. Notary Public of Idaho N4y coin m i s s ion expires 347@20 581Page Meridian CDBG Program PY23 Action Plan AW 317,DZMDr LEGAL NOTICE CITY OF MERIDIAN H"CE OF PUSLID HEAAING A"gindlin 9wrim Orari,(CDGG}Program Dvmlopmar+r ALL CITIZEN S An IHVITEV le aneM a pudic hearing r-9- gq4�rdinq here is im"CDDG fwxls io ft M&e dian owmunllyl. 7mriE pitAi:hear-Ag rid be opened try W eridian City Council al ris meehrg on 'FUeoday.April 4,2023, e1 SM P.M, In p9F son aiIti4ridlan City FWcrvlrum*vatf9� bapsl C KI.. i here Kil he a prbW p9rt19Gon pt 1 Ile Meridian atlr Bring and Rescurc8 C*MUrr on Q.pRirday.Apd 9,7423, from 2:00 P.M.in S.Uo P%k where add-rtivnbl pLpbk c mmerrlr<will he gaMerea.Meridian 4Iy Cr]Wbti v ill tom lurlher mriwr►enb and clasp! the PWIG heanirq at its KrrgeUN on Tuesday,April 19.20Z3,a.6:00 P.M.,ir<per5'3-5 At Mertd an Gllyr Hall or tiwrlu- ally 81 The Clly 0 Meridian is designaledan En641emenl Communl- tybythe U,5.Department-or F ousmi;wW Urban DevelapmBnt (h 1.1`41-7rils desrgnalionallom Iha Gllyj W rsoolvo h,ltids er'nu, ally from HUM Comnxoly pevoopnrenl Boa Grant(CDOG} Pigyr;rm.The Giy w"ripetes Ihal it sril riC4Frt so 0000Xon of $-482,362 on CvLotw i,2023.rn order to receive lhase funds, ft Clly must submit an Annual Ackm?Tan IDIiUO ldennlVng Mw prgacls ltib Glly wW undertake to meet tins gnals'Idlsitlli90 In the 2M-2025 Gansolidaied Plbn tW vA WnEtit low and modamie iftprryb regidnri!s In the uppc�o�rrlirig ybar,The Con, ydidalad Plan goalie address PuNic Iadlay and inhoeifudure imprUy&r`BnLB,ho"N,-And public servioas- All damns may prowde lest+rrerry.Copies of Ihs CunsuliidaL- ed Plan gaels and p+ioHfts a•e awmJLahle 4n the Caly's COB& website; 111u.;1wW,4,mr C&r1G l, 4 special inwiLblldn is exWridmi to pensans with dirabilifts.f"d6rMS#i 839I5ted hour vg,and Wridiygri Wwria.S Pn11 praperty owners.MendF ark Olty Hell i%a handicapped a-Ceuitk Willilly. R Vco Rqulre accommadadane ralared pa^%"I.visual or hearing kirp*nrionls or II yrou requrlre lenguags inbarprelbtidn, pWw Gi mrl9ci line Gity Clark at(2W 98844Nr 51 requieren erdaptaoiones rllbdd ai:ll}e wri Impedknenloa lisicos, wimWit j.wdllrvos 0 BI requieran inwrprstadon de icoornns. corfµni'quese can N Yerrdedct d8 CAAad all (2MO 689--33 March fi 2023 347-020 59 Page Meridian CDBG Program I PY23 Action Plan Draft Action Plan Public Comments Public feedback regarding the draft Action Plan and the designated projects was collected during the public comment period from June 15 to July 15, 2023 and during the public hearing held on June 27, 2023. The City accepted comments via testimony at public hearings, phone calls, emails, or by completing a survey that asked questions about the value of the identified projects. The survey was completed by 33 participants that identified as either a Meridian resident or someone who works with Meridian residents. Of those participants, 12% identified as having an income below 80%of the AMI. There were an additional 5 responses from people who were not connected to Meridian,these responses were not included in the feedback. Below are the results of the survey and comments received from all methods. ■Eigh Value ■Medium Value ■Low Value Homeowner Repair ■ Homebuyer Assistance Emergency Rental Assistance . Victim Services , Boys&Girls Club Scholarships ■ Low-Mad Area Walkability 100% 0% 100% Figure 5: Value of the Activities Included in the Action Plan 9 Homeowner Repair 7 8 7 Homebuyer Assistance 5 b IS Emergency Rental Assistance fi 5 Victim Services 2 4 Boys&Gins Club Scholarships 2 B IS Low-Mod Area WaIkability 9 1 0 111001 Figure 6:Projects that will potentially benefit survey participants. 601Page Meridian CDBG Program I PY23 Action Plan MethodCommenter of Comment Submission Kate Dahl,Valley Email Valley Regional Transit has reviewed the projects included in Meridian's Regional Transit CDBG PY2023 Consolidated Plan. Availability and accessibility to transportation alternatives is a key component of affordable housing and economic opportunity.The ability to move between home,work, and essential services in an affordable, convenient, and safe manner expands the menu of options to individuals on where they can live and where they can work. Improving street lighting, sidewalks, and ADA accessibility builds an environment where individuals' can move around their community with ease and less car dependence,which saves significant money that can be put towards other expenses. Excellent pedestrian infrastructure supports public transportation by allowing all types of people the ability to reach bus stops safety and conveniently which encourages more people to ride the bus. VRT supports and applauds the Cities efforts to improve affordable housing and accessibility in neighborhoods through the CDBG program. Miranda Carson, email I am supportive of what CDBG is doing and the PY23 Action Plan.This is City of Meridian important work,and grants are handled with passion and Comprehensive professionalism. Associate Coordination Planner Erekle survey Barriers to access housing for families and individuals with moderate Vakhramovi, means have become increasingly difficult to overcome.Any financial CATCH assistance and continued credit building support would greatly benefit these people.Additionally,further incentives must be provided for landlords to dedicate spaces for families with low credit scores, relatively low income, some criminal and unfavorable rental history. Anonymous survey Any help you can give residents with high quality child care would benefit parents, children and the community Katie Derrick survey I have lived in Meridian for 4 years and have grown up in the Treasure Valley. I believe housing is vital, and we have many people in Meridian who are struggling to stay housed. Emergency Rental Assistance is extremely important to stabilize and strengthen our community. Anonymous survey As the area continues to grow, if infrastructure (like workforce housing) isn't rapidly adjusted to meet the growth,the most important thing to invest in is emergency rental assistance. Erin,Jesse Tree survey ERA is extremely important for residents to keep them safely housed and off the streets Morgan DeCarl, survey In this current economic climate with the cost of living being well over Jesse Tree what is considered affordable with current income trends it is imperative to continue offering emergency rental assistance in our community. We appreciate this program and the need is so desperately there! Table 11:Comments received during the public comment period for the PY23 Action Plan. 611 Page Meridian CDBG Program I PY23 Action Plan Affidavit of Publication AFFIDAVIT OF PUBLICATION STATE OF IDAHO 21410 392907 County of Canyon and Ada I M1 MI]IAN,CITY OF SHARON TESSEN of the State of Idaho,being of first duly sworn,deposes 33 E.BROADWAY AVENUE and says: MERIDIAN,ID 83M2 I.That l am a citizen of the United States,and at all times htreinafter mentioned was over the age of eighteen years, and not a party to the above entitled action. 2.That I am the Principle Clerk of the Idaho Press- Tribune,a daily newspaper published in the Counties of Canyon and Ada,State of Idaho;that the said newspaper is in general circu]ation in the said counties of Csny4n and Ada,end in the vicinity of Nampa.Caldwell,and Boise,and has been uninterrupWly published in said Co"fies during a period of seventy-eight wnsecutive weeks prior to the first publication of this notice,a copy of which is hereto attached. 3,That the notice,of which the annexed is a printed copy,was published in said newspaper 1 tirrws(s) in the regular and entire issue of said paper,and was printed in the newspaper proper,and not in a Supplement That said notice was published the following; OU13/2023 SHAROW JFSW , STATE OF IDAHO On this 15th day of June,in the year of 2023 before me a Notary Public,personally appeared, SHARON JF.,SS$N, known or identified to me to be the person whose name is subscribed to the within instrument,and being by rue first duly sworn,declared that the stattments therein are true, and acknowledge to me that he?she executed the sarie. Notary Public of Idaho My commission expires wy I�f`C f1 t♦ 62 Page Meridian CDBG Program PY23 Action Plan LEGAL NOTICE CRY OF MI5RIDIAN NOTICE OF PUB LICHEARING AND PUBLIC COMMENT PERIOD Regarding Marldken's Community Development Block Grant ICD9G)Pro9rem ALL CITIZENS ARE INVITED bd attend a herring on Tueaday. June 27, 20M at 4M PIML regsrding 1hF. C ly of Meridorys 2W CDSG Arbon Plan.P'rli i to ran alt9rd In pereen at Meridlan City Hal or mrtuelly at ; �lmendrar16IY, UrWne. A PUBLIC COMMENT PERIOD vrill cpc n Juno 15.2(K23 and will canlinue Mrough July 15.2023.DL•ring Ihi3 periC4,4)ml and Wrillen comments.ahaul Me 2023 CDBG F::tian Plan w II bs, accepled.,4ll cfxnments should he addressed to CrysiiaI Camp- bell at;Gilyof Meridian,€`ommunily DevelopinnnI Dapartmen4 33 E.Oroedwey Ave.,SIR.102.Meridian,IO 83642:U015)ASq- 0575;Or CeampbBAAA"ridiantilv". The City of Meridian is diesiigjna d an Er.Gdemmt Carnmurr: ty by the U.S.Deperlmen!al Houain and Len D"opn►pnt UO}.This daslggRR��iion�Ilows the kt+y1a reoeive funds annu• aly morn FIIJI?'gCerrlrrK"ty devdapmsro B{ada Omni 1COB13) Pragrant.The City anke Wes I-at it w 1: receive an aAexabon al TA82,392 in CDOG tunda on GODL;i I, 202M In order ba reesiys theta klhds, the C.ly rrutt submit as Adon Plan to N1JD i*nhfyingme prolectS the- Iny mh wFder%6,mtpm,:W the ggoals iderflifrad in ihre Z022.20M Consolidated Plan Thal will berrelil low and mederate incgme�residents is the upcoming year.The Coneolidahad Plan goats address Public racAty end infrasVucture wVrrnremanls,housing,aw putW auwr*a. NI i;iIizens maV poorvide le31imony_Copies e me fiona4Udal- Ad Plan+90AM and pdorilies are mailaUe to Ilse(A1 'R CDBG wMIl9' m I r' r SWW Inyitakn Ls a;rlendled Io Parscns SHbI disabililies, residents of assisted housing,and Meritllan"in"&an0 Property ownerg.Menpl. &n Cily Mall Is a harickApped aacesalbla fedlily, If you require boconlmndaNuns related$a phrpsical,visual or hearty inVairmerh3 or it you reWire L5ngUapy irgerpr41841or-, please contact the Cily Clerk at;208)880.4433. Si reWieren adaplaciones r$leoionadas can impedimernas llglaae, %Awales o wdllnros a gI neryuieran "FftlaCrbn do idio , oo�vquoeo aon el Vondedor do Ciudad al ;aWi 888-44". dune 13,8023 MODT 63 Page Meridian CDBG Program I PY23 Action Plan Attachment 2: LMA Walkability Study 641Page ME I IAN C PROGRAM LMA Walkabilit Stud y y r z L" rs a - � - +.S.J� .•yamNr� .p�" _ , �E '�5 r 7'eyg VG+ ME a ^ -Y ,�, y r 43•' ��M 3 � y ��! � _ 'gyp ��'r�t� �� -•� ;• -'i J� S TABLE OF CONTENTS Analysis and Recommendations ---------------------------------------------- 1 Appendix A: Project Selection Criteria ------------------------------------ 7 Appendix B: Scoring Criterion ------------------------------------------------ 11 AppendixC: Maps --------------------------------------------------------------- 14 Appendix D: Pedestrian Demand ------------------------------------------• 16 Appendix E: Pedestrian Infrastructure ------------------------------------ 24 AppendixF: Safety --------------------------------------------------------------- 31 • • • • • a_ ■- IF F/ >1 - , 1.. ,1 - :Ly`: s w - /� consor Analysis Identification of Future Sidewalk & Streetlight Projects (CDBG) Analysis and Recommendations Date: June 30, 2023 Project: Analysis—Identification of Future Sidewalk&Streetlight Projects (CDBG) To: Crystal Campbell City of Meridian, Community Development Program Coordinator From: Hannah Long, PE Consor, Project Engineer Reviewed By: Jonathan Gellings, PE Consor, Principal Engineer Re: Analysis and Recommendations Introduction The City of Meridian (City) receives community development block grant (CDBG) funding from the United States Department of Housing and Urban Development each year, which is allotted to various public facilities and infrastructure improvements, housing, and public services for low to moderate income (LMI) City residents.The goal of this study is to identify public infrastructure projects within LMI neighborhoods that are eligible for future CDBG funding and would provide improved accessibility and safety to the community. Potential improvements include sidewalk infill,ADA ramp installation, and street lighting infill. The purpose of this memorandum is to present the results of the data collection that has been performed for potential project areas and recommend projects for future City CDBG funding. Evaluation of Potential Projects Criteria The project selection criteria are detailed in the "Project Selection Criteria" memorandum (Appendix A) previously submitted to the City. In summary, the project selection criteria are divided into three categories: pedestrian demand, pedestrian infrastructure, and safety. The criteria in each category are listed below with their method of evaluation, either in-office,field visit, or both: • Pedestrian demand: o Walkability index (in-office) o Proximity to school (in-office) o Proximity to park(in-office) o Proximity to a transit stop (in-office) • Pedestrian infrastructure: D2311141D •June 2023 • City of Meridian Ana lysis—Identification of Future Sidewalk&Streetlight Projects 1 o Sidewalk continuity(both) o ADA compliance (both) • Safety o Level of crime (in-office) o Crash history(in-office) o Street lighting (both) Detailed metrics and scoring for each criterion can be found on the rubric in Appendix B. Method To develop an initial list of potential projects, Consor primarily analyzed sidewalk continuity, as this metric is highly important for improving accessibility and safety for pedestrians. Areas where there is no continuous sidewalk on either side of the road were considered high priority, followed by areas with continuous sidewalk on only one side of the road. Consor then looked at patterns in the other metrics to narrow down the sidewalk infill locations. Locations with higher historical reported crimes, closer to schools, parks,and transit stops,and with improvement needed to the street lighting system were selected as potential projects. Before finalizing the list of potential projects, Consor used the Ada County Highway District (ACHD) Integrated Five Year Work Plan map (ACHD 2022-2026 Integrated Five Year Work Plan (IFYWP) (arcgis.com)) to identify ACHD projects with associated pedestrian improvements and eliminate overlap with potential CDBG projects. These initial focus areas were not limited to what could be constructed in a single CDBG funding year; many segments are larger or smaller than the anticipated size of a CDBG-funded project. The potential project areas identified for analysis are shown in Table 1 below. Additionally, the map of these locations can be found in Appendix C. Table 1: Potential Project Areas Project Area Potential Project Description Identifier A NW 7th St from W Carlton Ave to W Cherry Ln B W Carlton Ave from approximately 130 ft west of NW 71h St to NW 51h St C W Carlton Ave from NW 51h St to NW 41h St D W Maple Ave from NW 41h St to NW 2nd St E W Carlton Ave from NW 1" St to N Meridian Rd and NW 1"St from W Carlton Ave to 100 ft south of W Washington St _ F NW 3rd St from south end to W Pine Ave and W Broadway Ave from NW 4tn St to NW 2nd St G NW 2nd St from W Railroad St to Meridian Elementary School H NW 1"St from W Railroad St to W Broadway Ave I E Carlton Ave from N Meridian Rd to 120 ft west of N Main St E Badley Ave from NE 2 % St to Creekside Arbour Apartments and E 3rd St from E Badley Ave to south end K E Washington Ave from NE 2%2 St to NE 41h St L E Carlton Ave from NE 2%2 St to east end M E State Ave from NE 2nd St to east end (N Cathy Ln) N E 41h St from E Pine Ave to E Carlton Ave O E 51h St from E Pine Ave to E Washington Ave D2311141D •June 2023 • City of Meridian Analysis-Identification of Future Sidewalk&Streetlight Projects 2 P Jackson Drain crossing between E Barbara Dr and multi-use path parallel to N Cougar Wy/E Willowbrook Dr Q W Pennwood St from Pennwood Apartments to S Meridian Rd Analysis Consor analyzed the potential project areas A through Q using the project selection criteria rubric and the results of this analysis are displayed in Tables 2 and 3 below.Table 2 shows the unweighted score and Table 3 shows the weighted score and total score for each potential project area. As documented in the Project Selection Criteria memorandum, certain criteria are weighted more due to higher City priority and relevance to the types of projects eligible for CDBG funding. Appendices D through F contain exhibits and supporting data for the pedestrian demand, pedestrian infrastructure, and safety categories, respectively. Table 2: Potential Project Scores, Unweighted . o _ ; • • Area (D • ,. A 2 4 0 3 4 4 2 1 4 B 2 3 0 3.5 2 0 2 0 4 C 2 3.5 0 3 2 0 2 0 2 D 2 3 1 3 4 4 3 0 2 E 2 4 0.5 4 2 2 4 0 2 F 2 3.5 0 4 4 4 3 0 2 G 2 3.5 0 4 4 4 4 0 2 H 2 3 0 4 4 4 4 0 2 1 3 1 1 4 2 0 4 0 3 J 3 0.5 2 3 4 4 2 1 2 K 3 0.5 2 3.5 4 4 2 0 2 L 3 0.5 1.5 4 3 4 3 0 2 M 3 0.5 1 4 1 0 3 0 3 N 3 0 1 4 4 4 3 0 2 0 3 1 1.5 4 2 0 3 0 2 P 3 3 4 2.5 4 4 2 0 4 Q 2 1 0 1 2 3 3.5 2 3 D2311141D •June 2023 • City of Meridian Analysis-Identification of Future Sidewalk&Streetlight Projects 3 Table 3: Potential Project Scores, Weighted Project • OQ 70.1 .0 X 1.A 3 6 6 2 1 4 28.0 2 B0 3.5 3 0 2 0 4 17.5 14 C0 3 3 0 2 0 2 15.5 17 D .7 3 6 6 3 0 2 25.7 6 E35 4 3 3 4 0 2 22.4 11 F 2 3.5 0 4 6 6 3 0 2 26.5 5 G 2 3.5 0 4 6 6 4 0 2 27.5 3 H 2 3 0 4 6 6 4 0 2 27.0 4 1 3 1 0.7 4 3 0 4 0 3 18.7 13 J 3 0.5 1.4 3 6 6 2 1 2 24.9 7 K 3 0.5 1.4 3.5 6 6 2 0 2 24.4 9 L 3 0.5 1.05 4 4.5 6 3 0 2 24.1 10 M 3 0.5 0.7 4 1.5 0 3 0 3 15.7 16 N 3 0 0.7 4 6 6 3 0 2 24.7 8 O 3 1 1.05 4 3 0 3 0 2 17.1 15 P 3 3 2.8 2.5 6 6 2 0 4 29.3 1 Q 2 1 0 1 3 4.5 3.5 2 3 20.0 12 Future Project Scoping The potential project area evaluation in the previous section informs which areas should be prioritized for future CDBG funding. However, most segments on the list contain more improvement work than can be completed with the average amount of CDBG funding per year.Therefore,the potential project areas must be condensed into right-sized projects that will provide a community benefit in line with the CDBG program goals and will be achievable within the limits of the available CDBG budget. CDBG Eligibility Each project recommended will align with the CDBG program goals for the public facilities and infrastructure category. These goals include adding community value to a designated LMI neighborhood, specifically in locations that are primarily residential. Each project will fall within the scope of a 03K(Street Improvements) or 03L (Sidewalks) project. Additionally, each project will be comprised primarily of new sidewalk, ADA ramp, and/or street lighting construction, with rehabilitation of existing infrastructure only as necessary where attaching to existing.This will place the selected projects beyond and outside the scope of routine City maintenance responsibilities which may include repairing existing sidewalks and replacing expended street light bulbs. D2311141D •June 2023 • City of Meridian Analysis-Identification of Future Sidewalk&Streetlight Projects 4 Project Cost Estimating Consor put together unit cost information based on recent projects and publicly available bid item prices to create planning-level costs for typical project elements. The city provided an assumed annual CDBG construction budget of$200,000.The planning-level project costs are listed below and include a significant contingency budget to account for unanticipated costs such as drainage, utility adjustments, and landscaping. • Design: $40,000 • Construction: $160,000 o Mobilization (10%): $16,000 o Traffic Control (8%): $12,800 o Erosion Control (2%): $3,200 o Survey(2%): $3,200 o Removals (5%): $8,000 o Contingency(20%): $32,000 o Sidewalks: $85 per linear foot assuming 5' wide o Curb Ramp: $2,000 each o Curb and Gutter: $70 per linear foot o Street Lights: $10,000 each Using these assumed project costs, $84,800 is available on each project for work elements such as sidewalks, curb ramps, and street lights. If all $84,800 goes toward sidewalk improvements with curb and gutter, approximately 550 feet of sidewalk can be constructed. Separated sidewalks are desirable where possible to reduce costs for curb and gutter and leave budget available for other elements. To be conservative, recommended projects will not include more than 600 feet of sidewalk unless it is very likely that a separated sidewalk would be feasible (for example, if there is some existing separated sidewalk that could be extended). Final Rationale and Recommendations The two highest ranking project areas were P (1) and A (2). These projects are included in the list of recommended projects below, but were not listed as highest priority for several reasons. For project P, there is an existing structure over the Jackson Drain that could potentially be used to provide a pathway between E Barbara Dr and the multi-use path, connecting the residents of the Fairview Terrace Estates mobile home park to the path and therefore to Chief Joseph Elementary. However, because no structural information is known at the time of this study, more information and structural design consultation would be needed to move forward with this project. Project area A is also included on the list but was shifted down in priority due to the size of the project,which will take multiple funding years to complete.The two projects ranked at the top of the list(G and F)will provide significant connections in the pedestrian network and can each be completed with one year of funds.The rest of the priority list was filled in largely following the analysis rankings, with some exceptions. Projects that are "stubs" or do not provide much connection value were moved to a lower priority on the list. Projects that are anticipated to have significant right-of- way or utility conflicts were also moved down the list. All the projects identified in the analysis will provide value to the community if constructed, but selecting the projects with both high value and low anticipated complexity and conflicts is recommended to maximize CDBG funds. Based on the results of the analysis, Consor has recommended the following 10 projects for future CDBG funding. D2311141D •June 2023 • City of Meridian Analysis—Identification of Future Sidewalk&Streetlight Projects 5 Table 4: Recommended Projects Project Area Identifier Priority Project Description and F 1 Construct sidewalk(likely separated) on west side of NW 2"d St from W Broadway Ave to Meridian Elementary with one to two infill lights. Construct sidewalk(likely with curb and gutter) on north side north side of W Broadway Ave from NW 3rd St to NW 2"d St. F 2 Construct sidewalk(likely separated) on west side of NW 3rd St from W Broadway Ave to W Pine Ave with one infill light per block. Construct sidewalk (likely with curb and gutter) on north side of W Broadway Ave from NW 4th St to NW 3rd St. A (Phase 1) 3 Construct sidewalk(likely attached using existing curb and gutter) on west side of NW 7th St from 1233 NW 7th St to 1505 NW 7th St, with lighting infill. A (Phase 2) 4 Construct sidewalk(likely attached using existing curb and gutter) on west side of NW 7th St from 1505 NW 7th St to W Cherry Ln, with lighting infill. A (Phase 3) 5 Construct sidewalk(likely attached using existing curb and gutter) on west side of NW 7th St from W Carlton Ave 1233 NW 7th St, with lighting infill. D 6 Construct sidewalk(likely attached using existing curb and gutter) on north side of W Maple Ave from NW 4th St to NW 2"d St, with lighting infill. N 7 Construct sidewalk(likely majority separated) on west side of E 4th St from north of E Pine Ave to E Carlton Ave, with lighting infill. Continue lighting infill onto E Carlton Ave if budget allows. J 8 Construct sidewalk(likely attached or new curb and gutter) on south side of E Badley Ave from NE 2% St to east of E 3rd St and on both sides of E 3rd St from Badley to the south end. Infill lighting on E Badley Ave from NF 2 %St to Creekside Arbour Apartments. K 9 If possible, construct sidewalk (separated) on south side (Cole Valley Christian School) of E Washington Ave from NE 2%St to NE 4th St. If not, construct sidewalk on north side-this is not preferred as there are many utility conflicts. P 10 Construct a path over the Jackson Drain to connect E Barbara Dr and the multi-use path. D2311141D •June 2023 • City of Meridian Analysis-Identification of Future Sidewalk&Streetlight Projects 6 consor APPENDIX A 7 /� consor Analysis Identification of Future Sidewalk & Streetlight Projects (CDBG) Project Selection Criteria Date: June 27, 2023 Project: Analysis—Identification of Future Sidewalk&Streetlight Projects (CDBG) To: Crystal Campbell City of Meridian, Community Development Program Coordinator From: Hannah Long, PE Consor, Project Engineer Reviewed By: Jonathan Gellings, PE Consor, Principal Engineer Re: Project Selection Criteria Introduction The purpose of this memorandum is to present the project selection criteria that have been developed to identify and prioritize project areas to receive future City of Meridian community development block grant (CDBG)funding. Project Selection Criteria Descriptions The project selection criteria have been divided into three categories: pedestrian demand, pedestrian infrastructure, and safety. Each category contains multiple metrics which are defined in the following sections. Pedestrian Demand Pedestrian demand is defined by the likelihood of pedestrians being present in a potential project area, or number of walk trips anticipated to occur in an area.This category contains four criteria: walkability index and proximity to schools, parks, and transit stops as defined below. Radial distances used in this analysis will be adjusted down to more closely represent actual walking distances which are confined to sidewalks and other paths. Walkability index: This score will be informed by the National Walkability Index generated by the United States Environmental Protection Agency(National Walkability Index(arcgis.com)).The National Walkability Index considers intersection density, proximity to transit stops, employment mix, and employment and household mix to produce a score based on the number of walk trips generated in certain areas defined by census block groups (higher walkability index corresponds to higher numbers of pedestrians anticipated in those areas). D2311141D •June 2023 • City of Meridian Analysis—Identification of Future Sidewalk&Streetlight Projects • 1 8 Proximity to school: Distance (radially as the crow flies)from a school (public, school of choice, alternative, or charter). For public schools, radii shall be limited to the West Ada School District "Walk Zone" maps for each school. Proximity to park: Distance (radially as the crow flies)from a public park. Proximity to transit stop: Distance (radially as the crow flies) from a Valley Regional Transit(VRT) stop. Pedestrian Infrastructure The pedestrian infrastructure category is comprised of two criteria: sidewalk continuity and ADA compliance, as defined below. Sidewalk continuity: Whether there are gaps in the existing sidewalk, and how big the gaps are. Areas with no continuous sidewalk on either side of the road are highest priority, followed by areas with continuous sidewalk on only one side of the road. Areas with sidewalk gaps will be identified using Google Earth and confirmed with field visits. ADA compliance: Whether a segment of sidewalk, including curb ramps, is ADA-compliant. Compliant sidewalks have a 4' sidewalk width from back of curb free of clear width obstructions, run slopes of<5% where topography permits,a cross slope of 2%or less, and compliant ramps. Compliant ramps have at least a 4'x4' level landing area (4'x5' where turning space is constrained at the back of walk), a run slope of less than 8.33%, a cross slope of less than 2%, 10% maximum flared sides where provided, and a detectable warning surface for visually impaired users. ADA compliance will be evaluated during field visits. Safety The safety category is comprised of three criteria: level of crime, crash history, and street lighting, as defined below. Level of crime: Level of crime will be the measurement of the number of crimes reported near a project area, relative to other potential project areas.This information will come from a customized hot spot crime map from the Meridian Police Department's analytical services manager showing crimes from the years 2021 and 2022. Crash history: Number of vehicle/pedestrian crashes from 2018 through 2022 within the project area as shown on a map provided by the Meridian Police Department's analytical services manager. Street lighting: The adequacy of existing street lighting will be evaluated using light type and spacing, and whether based on those two factors the existing lighting is anticipated to meet applicable illumination guidelines in the IES RP-8-18 standard. Street light spacing, wattage, and type will be identified using the Streetlight Locator Map GIS page(Streetlight Locator Map-For Al (meridiancity.org) )and confirmed during field visits. Other In addition to the project areas identified by using the scoring criteria, areas that the City has previously identified as crucial improvement locations or areas where the City has received requests or feedback may be considered for projects.These special request areas will be evaluated using the scoring system but may be given higher priority at the City's discretion based on historical or anecdotal information not captured in the scoring system. D2311141D •June 2023 • City of Meridian Analysis—Identification of Future Sidewalk&Streetlight Projects • 2 I:\BOI_Projects\23\Vertical_D\D2311141D.00-Meridian-Sidewalk&Streetlight Analysis\0200 Development of Project Selection Criteria\D2311141D Identification of Future Sidewalk and Streetlight Projects-Selection Criteria-Flnal.docx 9 Finally, if any of the potential project areas are already part of the ACHD Integrated Five Year Work Plan (ACHD 2022-2026 Integrated Five Year Work Plan (IFYWP) (arcgis.com)) and have overlapping improvements scheduled, they will be eliminated from CDBG project recommendations. Project Selection Criteria Scoring Each criterion will be given a score from 0 to 4,with a 0 corresponding to lowest priority for a future CDBG project and a 4 corresponding to highest priority. Please see the attached rubric for descriptions of each score for all the criteria listed above. The table below shows the proposed weight to be applied to each score. Criteria Weighting Table Criteria Weight . - Walkability Index 1 Proximity to School 1 Proximity to Park 0.7 Park proximity is given a lower weight as parks are anticipated to generate fewer walking trips than schools. Proximity to Transit 1 Stop Sidewalk Continuity 1.5 High importance for improving pedestrian network and initial project identification. ADA Compliance 1.5 High importance for improving pedestrian network. Level of Crime 1 Crash History 1 Street Lighting 1 D2311141D •June 2023 • City of Meridian Analysis—Identification of Future Sidewalk&Streetlight Projects • 3 I:\B01_Projects\23\Vertical_D\D2311141D.00-Me rid ian-Sidewalk&Streetlight Analysis\0200 Development of Project Selection C rite ria\D2311141D Identification of Future Sidewalk and 10 Streetlight Projects-Selection Criteria-Final.docx consor APPENDIX B 11 Analysis-Identification of Future Sidewalk&Streetlight Projects(CDBG) Project Selection Criteria Rubric Criteria i 1 2 3 4Notes Pedestrian Demand EPA walkability index of EPA walkability index of Note that the EPA walkability index measures number of trips generated in an area,and thus a Walkability index N/A EPA walkability index of 1 5.76-10.50(below average 10.51-15.25(above EPA walkability index of higher walkability index indicates that more pedestrians are likely to be present in that area.This 5.75(least walkable) walkable) average walkable) 15.26-20(most walkable) makes areas with a higher walkability index an efficient location to target funding as improvements will benefit more people. Area is outside any school Area is inside a school walk Area is inside a school walk Area is inside a school walk Area is inside a school walk walk zone maps limits or zone map within 0.20 zone map within 0.80 miles zone map within 0.60 miles zone map within 0.40 miles Public schools,schools of choice,alternative schools,and charter schools included. Radial distances Proximity to School over 0.80 miles from a miles of a school (-5 school and walking is of a school (-20 minutes); of a school (-15 minutes); of a school (-10 minutes); minutes);walking is represent actual walking distances of 1.0,0.75,0.50,and 0.25 miles. walking is somewhat likely. walking is likely. walking is very likely. unlikely. extremely likely. Area is over 0.80 miles Area is within 0.80 miles of Area is within 0.60 miles of Area is within 0.40 miles of Area is within 0.20 miles of Only public access parks included. Radial distances represent actual walking distances of 1.0,0.75, Proximity to Park from a park and walking is a park(-20 minutes); a park(-15 minutes); a park(-10 minutes); a park(-5 minutes); 0.50,and 0.25 miles. unlikely. walking is somewhat likely. walking is likely. walking is very likely. walking is extremely likely. Area is over 0.80 miles Area is within 0.80 miles of Area is within 0.60 miles of Area is within 0.40 miles of Area is within 0.20 miles of VRT stands for Valley Regional Transit,stop locations obtained from online VRT system map. Radial Proximity to Transit Stop from a VRT stop and a VRT stop(-20 minutes); a VRT stop(-15 minutes); a VRT stop(-10 minutes); a VRT stop(-5 minutes); distances represent actual walking distances of 1.0,0.75,0.50,and 0.25 miles. walking is unlikely. walking is somewhat likely. walking is likely. walking is very likely. walking is extremely likely. Pedestrian Infrastructure Some sidewalk is present One side of the road has One side of the road has but there are gaps on both Sidewalk is continuous on No sidewalk is present on continuous sidewalk;some continuous sidewalk. Little sides of the road. No Sidewalk Continuity both sides of the road either side of the road for sidewalk is present on the or no sidewalk is present sidewalk on either side of throughout area. lengths over 200 ft. other side but gaps exist. on the other side. the road for lengths under 200 ft. A one-block sidewalk A one-block sidewalk A one-block sidewalk A one-block sidewalk section has at least four All sidewalk and curb section has at least one section has at least two section has at least three instances of one of the ramps in the area are ADA- instance of one of the instances of one of the instances of one of the following:cross slope over run slope over 5%, compliant.Continuous following:cross slope over following:cross slope over following:cross slope over 2%, If continuous sidewalk exists on one side of the road,ADA compliance is evaluated for the ADA Compliance clear width less than 4, sidewalks are provided on 2%, run slope over 5%, 2%, run slope over 5%, 2%, run slope over 5%, continuous sidewalk. at least one side of the width less than 4',clear width less than 4',clear width less than 4',clear width obstructions, and street. width obstructions,and width obstructions,and width obstructions, and non-compliant ramps. Alternately, no continuous non-compliant ramps. non-compliant ramps. non-compliant ramps. sidewalk and/or no ramps are available. Safety Lowest number of Mid-range number of Highest number of Level of Crime reported crimes relative to reported crimes relative to reported crimes relative to Based on crime"hot spot"style map documenting crime locations from 2018 to 2022, provided by the other LMI areas. other LMI areas(medium other LMI areas(light City of Meridian police department. blue on map). purple on map). No documented 1 documented 2 documented 3 documented 4 documented Crash History vehicle/pedestrian vehicle/pedestrian vehicle/pedestrian vehicle/pedestrian vehicle/pedestrian Based on map documenting vehicle/pedestrian collision locations from 2018 to 2022, provided by collisions within the collisions within the collisions within the collisions within the collisions within the City of Meridian police department. project area. project area. project area. project area. project area. 12 Street light placement, Street lights are present at Street lights are present Street lights are present in Very few street lights are spacing,and wattage block corners and at consistently at block the area;they are present;gaps of over 600 indicate that the area midblock locations;some corners/intersections;area sporadically placed and ft exist.Area requires meets IES RP-8-18 Street Lighting fixtures could be added at could benefit from an gaps of 450 to 600 ft exist. more than two lights Block length is assumed to be 315 ft. standards(approximate strategic locations to average of one infill light Area likely requires two added per block or block spacing between lights is under 175 ft for typical LED improve pedestrian per block or block distance lights added per block or distance equivalent in visibility. equivalent. block distance equivalent. places. street lights). 13 consor APPENDIX C 14 r !': — .0 s I I I I --------------------- \ , I - T - \ - - 00 0 700 1400 Q SCAL_-S_...__ FEET ' a i"r IWO - y q � \ I \ I I I - -- - - r - E FAIRVIEW AVE - - - _ I - - - - - - W CHERRY LN I h ai Eg r -'lll - - I r r r \ - z D l 4 IX Ill \ ��. z I \ K Q C - E - I - L - - O 1 - fn - - I ae I N •� I I � I � � I I O _ — — I — — — I" 1 -�. f - W PINE AVE - - N E PINE AVE t10 \ \ \ \ .Jt� -iT `, •f' I i�, 'r H � I O � ..- � iri S`�k� ` r I I \ / a - r r , I P - - U _. _ z .. r � a f , ,r _ _ .• -, i € � ,` - l•,y - :t ,.._. .. `_ ,.- _ - 1 ,.:.. a �g _ ia�t�- --- - _ - - - - -.ter` ,_.,,. -.-_ LLJ : ' t ,• �.. �,. w ) r .III �I- .Im..-.!` I i,• _ I r T - IF UL ro T, T , vs.an I A I , {{ I IIIIr Ir rrII ,' y' tlt):S / .• It:O _ � � III � � - f I' t. GEC. I � I r.J= - Imo,. J �� . W FRAN KLI N RD - - - - E FRAN KLI N RD _ s - - j I � .\ r � :, -- - -- cuss- � - - - - .. �� - I I - I •` I L. t ,r I '� I __ a ' _ _ _ 0 r IL. •f L — / I f I 16' 'N. 7„- I ,f , r r'—� s A 1 _ C' vI I / -rt r' -�V , I t' � :\ --- -+s z �^s:_- -►�' �s._. d, 1 I —'+s- �;i;:' '!r,*543d`.`�',sa"d.'5r,{4 • .Yong I � ili � t 13 :a,m a x a• I - - �1 \\ r— � \ _ _ - �� \ I � -- -� I = ro Lj fu C *• I — — / I / Z - / I _O .. LEGEND LI J ro — �— NLOW TO MODERATE INCOME ( M ) AREA BOUNDARY y 1� Q � � � Ct � y s � ttFU�I� , rl ,j•g � I \ 'I 'a``�.�► it °. _ :t.` \ I sf rF POTENTIAL PROJECT AREA V ,.¢ •i s r L M NOTICE HCL EXHIBIT ONLY CITY OF MERIDIAN SHEET o YZ 1 DESIGNED DO NOT USE FOR CONSTRUCTION IDENTIFICATION OF POTENTIAL PROJECT AREAS HCL u DRAWN JUNE 2023 WE IDIAN�-- FUTURE SIDEWALK & OVERVIEW MAP C- 1 L IF THIS BAR DOES STREETLIGHT PROJECTS eq a JMG � NOT MEASURE 1" THEN DRAWING IS Consor m NOT TO SCALE CHECKED www.consoreng.com (C D BG) NO. DATE BY REVISION PROJECT NO.: D231114ID SCALE: AS SHOWN DATE: JUNE 2023 15 consor APPENDIX D 16 EPA National Walkability Index Map Home - National WalkabI1Ity Index Open in Map Viewer Modify Map $ Sign In QDetails JBBasemap 15h re Printer I Measure merid•an Q About 0 Content Legend a 1Jl!l3G E3 Legend T E3 Walkabilitylndex _ E3 NationalWalkabilitylndex alkabil Index o cp i• F .4 rqu 1 -5.75(Least Walkable) 5.76- 10.50(Below Average Walkable} .7 'J fJfi6 10.51 -15-25(Above Average Walkable) 1 �L 8 15.26-20(Most Walkable) E3 El { _ G I➢`� L' ,] Eta - F r Q Q rdmm E4 C L © R . ©E`er 000 � . - LS LYIiL'1N5=r5 . ri L t"ra' _ •r . � _ � CFd Help TrJor Center Lig.1 Cantacr=:- _._.___.:•. __ -::-: Q -�'*'m LID 17 I I -CHIEF JOSEPH SCHOOL OF _ r i �— - - ry THE ARTS ELEMENTARY L � I _ BARBARA - \� T - - - I MORGAN STEM - I 1 00 3 0 700 1 1400 ACADEMY - - SCALE IN FEET - - - - DORAL - - - - E FAIRVIEW AVE - - J ACADEMY W CHERRY LN - - OFIDAHOI I C o T - N _ ME IAN (D \ MIDDLE I I I I z I / I ° z _ K I a i _ MERIDIAN _ E I L 0 \ - HIGH _ \I M I I B - MERIDIAN , — N I ELEMENTARY I mown - - - - -- - W IPINE AVE N E PINE AVE F I- - ' I CROSSROADS — - - H z o z � MIDDLE - — - z _ _ I 0 0 . I U i 31 . T - r- - 7-I-!' .k r` I \ I 1 �� r r r , - - �� I I I I — `.i zz� 1 ' I � , MERIDIAN °;:°�, � r _ . i i e . . , 1 � r 4. 1 � I ACADEMY _ HIGH 1 i - -� W FRAN KLI N RD_ - - - - - E FRAN KLI N RD - - - - N >77 `i ° F I L _ ul L - - � REBOUND ' SCHOOL OF - - - - - - - - I I - - -- __ - - - - _ _ _ _ _OPPORTUNITY—r-- ` . I Lo 66 177 v , O Y PEREGRINE _ ELEMENTARY fu cz LEGEND - 7 IDAHO FINE RENAISSANCE O ARTS HIGH < _ - —� LOW TO MODERATE INCOME (LMI) I ACADEMY = rn AREA BOUNDARY O � - - POTENTIAL PROJECT AREA _ _ - - _ _ _ �_ _ _ __ _ RADIUS FROM SCHOOL (0.2, 0.4, 0.6, _ -_ - - - - - --_, _-I - - _-�_ - - — — AND 0.8 MILES) I _ I I WEST ADA SCHOOL DISTRICT WALK F, 1 � y`� � s` �` ZONE LIMITS __. a--+ L Q) M NOTICE HCL EXHIBIT ONLY CITY OF MERIDIAN SHEET v/i 0 /z 1 DESIGNED DO NOT USE FOR CONSTRUCTION IDENTIFICATION OF SCHOOL PROXIMITY u HCL DRAWN JUNE 2023 E IDIAN FUTURE SIDEWALK & D- 2 L IF THIS BAR DOES STREETLIGHT PROJECTS 0,00 a JMG I NOT MEASURE 1" THEN DRAWING IS CHECKED Consor mNOT TO SCALE www.consoreng.com (C D B •, NO. DATE BY REVISION PROJECT NO.: D231114ID SCALE: AS SHOWN DATE: JUNE 2023 18 e I' — ��a' � '' n_ - •( — — I \ - - - � � — n._I r .r r I I i-�i I' -( — I I — _ I -- I $' I — —•� T 00 0 700 1400 P �- - v , r t I � - \ ,"�°,�'►-'fir #�" � I I \ !N FEET SCAL W CHE RY = - - = LN R (n --------------------- Nt u' d J y e • .� I . I l I;<' '( i `' f = is• t" fs / \\ � � — Wit; i _ � I J �/6� „' cl ' — I O — G - - rt +— I • v "•. t k ., N W PINE AVE E PINE AVE \ \ \.. °/�, •'`iT - ry:i r•t �]/ 1 :,r I 4 - I 'T I ai i'a' .ik .. :}- `'F H � II � � + � � .•�,aR I I 71 t I r I � .,,rw .._..� +^• -_, ,! � T. '_ - r` _ — d Ir � r i III :.� C5 ,...': 'e.+' r ' 1 --- v - - - U y i r I 1 '- . 33 „ I • . ./� i � I �. f _. -r rD r^ � � .ui - �; r 11 F �' I I e z Q I I •1 �:� f P _ I 1 P I 1 44- -- 1. / ir• L.O _ - . III � � - 1. laa I '� i 'I r• J - I+,.,. J ' .: I IT'fvr, M — W."', !- N , W FRAN KLI N RD - _ - - E FRAN KLI N �RD - - - - - - AfRi �.`�t 1 /`'' ♦ r - .1 .r 1 fir' r I I I \ `- - - J \_ — QNam - - / _ ,r � — � `�4 i _t •a— Irk,' �s' ( .� _ 1- � - �r,, s I I a + L- - -- - - - - - - I - - -- • I 01 Lo ALI 9 ' ' I - r I Cn I � d •1 (� — - f .i�#s. r._ �� •lush.` � _ I I I _ I � I I (n • _.. r ' rr'— - LEGEND LOW TO MODERATE INCOME (LMI) ,� - - _ _- - _� _. _ _ •' I - -- -- J AREA BOUNDARY s . — M -_ - - _ _ - _ - ���� - POTENTIAL PROJECT AREA =r :f _ , r - RADIUS FROM PARK (0.2, 0.4, 0.6, `` '' ,4 « S. I :•: : AND 0.8 MILES) ru M NOTICE HCL EXHIBIT ONLY CITY OF MERIDIAN SHEET o YZ 1 DESIGNED DO NOT USE FOR CONSTRUCTION IDENTIFICATION OF PARK PROXIMITY HCL u DRAWN JUNE 2023 E IDIAN=--- FUTURE SIDEWALK & D- 3 L IF THIS BAR DOES STREETLIGHT PROJECTS a JMG � NOT MEASURE 1" '-' THEN DRAWING IS Consor m NOT TO SCALE CHECKED www.consoreng.com (C D BG) NO. DATE BY REVISION PROJECT NO.: D231114ID SCALE: AS SHOWN DATE: JUNE 2023 19 r a': f — — v I I — .0 s I I I I --------------------- \ I I - T - \ - - - - - - , 00 0 700 1400 Q SCAL_-S_..-__ FEET I I F• y w - 4 X,4 .1 - - - W CH ERRY LN r - r - - - - - - - - - - I - - - - - - - lit Ir All' (D - _ — � llei LL— P4,X, --E \ \ a \ C - - - - -rl � Ln � - \ \ - I - - - M 0 I I 11 I a.. N I G I _W PINE AVE - N E PINE AVE - - -- - - - - � °` - - - - - - - fo • LA H II ---------------- x _ r- -� _w � U - - - - 1 i r - - - z - r I , �:- — — f.. -, i £ j�r`g'f— - ,4, :.i ;i ,... ,,:a •. l ._ _ a- Is 3'�_OG=. c�--.--___ _ _ _ �.�r, - c „ _ � I ,,r I ,m ! •I I _. �`i�i1�l \ Fd�I QII -v- �. � ` � - I ' - "_. Xi:',I r I 1 LJJ �' V • , .l. �I ;� I � . � .. —.>d .,. `.; ,A f. T ,, - r9 I-.gin. -•r I �� = - ice? �I .�,+ ,)' !�.1��' :� I r� LTl, W FRANKLIN RD _ , ` . - � � _ - - E FRANKLIN RD - QJ U) 0 I I u - � Q - - - - � L — r .N.a •aaw ... .. r 01 U) I •t _ ( ^ I -t' ;\ I_—J„s z' �;,yi=- '►�1`'' ,I ( ..' ''+s- .;G:' '1r,*543d a.`�',5."d,SY'4 s, ^ 1 _ r�i l J//�� -- - - rn - - - - - - - - -- - - - - - ro j fu C *• I - - / _ - U lI I o - � \ - - - - - LEGEND _ I_ o I p __ _ I •. t ,� , II _ I LOW TO MODERATE INCOME LMI � 1 - AREA BOUNDARY _ _ _ _ _ _ _ _ - - - -T- — - - - - - - - POTENTIAL PROJECT AREA r t tr \ RADIUS FROM TRANSIT STOP (0.2 fu MILES) a + _ L M NOTICE HCL ExHiBir oN�Y CITY OF MERIDIAN SHEET o �z 1 DESIGNED Do NOT USE FOR CONSTRUCTION IDENTIFICATION OF TRANSIT STOP PROXIMITY HCL u DRAWN JUNE 2023 E IDIAN�- FUTURE SIDEWALK & 0. 2 MILES D-4A IF THIS BAR DOES STREETLIGHT PROJECTS a JMG � NOT MEASURE 1" '—' THEN DRAWING IS Consor m NOT TO SCALE CHECKED www.consoreng.com (C D BG) NO. DATE BY REVISION PROJECT NO.: D231114ID SCALE: AS SHOWN DATE: JUNE 2023 20 — _C s I I l FJ— — --------------------- __TI \ ' — 7— — l 7 \ _ ) I I _ 00 0 700 1400 \ �N FEET /7T-1 I� .. \`-'- i l III j l ix�_�,..�i.-a�-"_a I. ;=__�-_,' sue-.�-_.___-a_,;^r�—l-���f,�ffi�-r'Y_'.",'.t-.�v_-s-_,U_.r III__e,.�*wl<•+_mo-�-tt:.:.>-.-i—yl,Il,,Fr_.�4I_:.x.:; . -- - -_ -\--r IrI_—III -I__ /I ��__.�..�'. _rtl t)\�_I S,—I''_r\�_ _I I..i•:_.l I m-�=-A.I I - -iIf(,- -_�—i:i-�.�rr--� --�`M--teI !*�o^o zr.,.�/z!r f�'_ - II •*•.I��'r —: _ L. -r��-!.-I�•—_r-J . L-W CHERRY LN E FAIRVIEW AVE ornCOrnrVrn/- ; _�..'.,—I�•-•i.+f__rs•r\—? . / �l � L z C E O Lr) — ------ CD , CB ter —9f+. !r- .'{. I = t10 kI W PINE AVE N E PINE AVE I— � — 'j�•. — ll—•/i r \ flP fX J IL LLJ 000 Veil T, T A W FRANKLIN RD - - - E FRANKLIN RD n ?.mW s. .4u 1FT 016 ro Tj fu LEGEND LOW TO MODERATE�. 'INCOME I I I II ILl MI I I AREA BOUNDARY — - - - - - POTENTIAL PROJECT AREA _ _ _ _ _ _ _ _ — �':t a RADIUS FROM TRANSIT STOP (0.4 MILES fu a +M SHEET NOTICE HCL EXHIBIT ONLY CITY OF MERIDIAN o 1 DESIGNED DO NOT USE FOR CONSTRUCTION IDENTIFICATION OF TRANSIT STOP PROXIMITY u HCL DAWN JUNE 2023 WE IDIN FUTURE SIDEWALK & D-4Il B. IF THIS BAR DOES NOT MEASURE 1" JMG STREETLIGHT PROJECTS -- THEN DRAWING IS Consor m NOT TO SCALE CHECKED www.consoreng.com (C D BG) NO. DATE BY REVISION PROJECT NO.: D231114ID SCALE: AS SHOWN DATE: JUNE 2023 21 — .... _C s I I I _ - - - - , 00 0 700 1400 Q \ �N FEET a I U L_ __j �o I � I \ W CHERRY LNG - E FAIRVIEW AVE - - - - - __ - - I - - - - - - - _j ' .,� . loe I I O '►�� rs � / I � (y) G,. R z p I J e I MPS Q zL O — -- — \ CB — I G _ l W PINE AVE — N E PINE . AVE r ! a) H z II Q T > tl I 4� Cox 1 t I — - c��.1 e _ In s 114 ui ' I z - - �y..� �,�•�, o `r I � - I � � e- - _ r - __ - � ij � �'' J �- A •��� I i'. .I� I I , - .� u�.. r? �T3."��` a ate , _ �� � � f'?- L I�.�r I I - - - 1 — - -W FRANKL N RD - _ _ - - - - - - -0e I - _ T� I \ Q I P � � f fu I a + r , � I F F r E I/� .• V , Ir• ;r v. r '!r,*w s,. - e"r,rt r n I , In 016 Lj I--I fu O - n -"I; LEGEND j__ ' fi. ;�±€ LOW TO MODERATE INCOME LMI AREA BOUNDARY - - - - - - - _ �— :. - _ - - - - - � �� - POTENTIAL PROJECT AREA __, — � _ � — _ — p I i 0Ll r .f RADIUS FROM TRANSIT STOP (0.6 — , r . _ I I \ I ,. a , .,. •r r '!�:' � MILES V a il. i s i L M NOTICE HCL EXHIBIT ONLY CITY OF MERIDIAN SHEET Ln o YZ 1 DESIGNED DO NOT USE FOR CONSTRUCTION IDENTIFICATION OF TRANSIT STOP PROXIMITY u HCL DRAWN JUNE 2023 E IDIAN^-- FUTURE SIDEWALK & 0.6 MILES D-4C L IF THIS BAR DOES STREETLIGHT PROJECTS a JMG � NOT MEASURE 1" THEN DRAWING IS CHECKED Consor m NOT TO SCALE www.consoreng.com (C D BG) NO. DATE BY REVISION PROJECT NO.: D231114ID SCALE: AS SHOWN DATE: JUNE 2023 22 \ q — — —-A •_.0 ' I I I I I \ 00 Z§o 0 700 1400 -TT �\ ( nounAp 000, I iI 4 1 _. . - W CHERRY LN r 0-i - E FAIRVIEW AVE - - - - - _ _ - - - - - - - r \ I \ M 1 � —� �l \ \ I I p I J r I 1 4 jl — � I I Q Z 1 _ { \r M — —� + -= ri O +1 G — �-- -�- � �-( I I :rMq•� I r f�' ��' E r' W PINE AVE - N E PINE AVE —71 I H owl —� — — uu � r r •.r .E.0 •. L_J I 1--1 y " XLI I o a rf rn _ r , I I � . r d :.i r _ I / 0 " - - - - - - �W FRA NKLIN RD . i - - - E FRANKLIN �RDr - - - � r — - - � I ' I I � I I I I I � ♦ I rp cn — ul { I 4-J r � I Lo z n I ' . H� Lj 1-4 fu I - - - �I I LEGEND LOW TO MODERATE INCOME LMI — _ AREA BOUNDARY _ _ _ POTENTIAL PROJECT AREA — — N I _ - - --- — -- _ — i - - _ -- 1 I - - - - — — —I _ _ —� - - p I I ' \ �I T'''• RADIUS FROM TRANSIT STOP 0.8 MILES) 4 L Q) M NOTICE HCL EXHIBIT ONLY CITY OF MERIDIAN SHEET o Yz 1 DESIGNED DO NOT USE FOR CONSTRUCTION IDENTIFICATION OF TRANSIT STOP PROXIMITY HCL u DRAWN JUNE 2023 E IDIAN�- FUTURE SIDEWALK & 0.8 MILES D-4D L IF THIS BAR DOES STREETLIGHT PROJECTS a JMG I NOT MEASURE 1" THEN DRAWING IS Consor m NOT TO SCALE CHECKED www.consoreng.com (C D BG) NO. DATE BY REVISION PROJECT NO.: D231114ID SCALE: AS SHOWN DATE: JUNE 2023 23 consor APPENDIX E 24 - - - --,-- - - �' - _ _ — -- - - W RANK � - .. .Y •- (t t4 E r p � _ _ ._I I '� i rl- !r 1 '' - -1 I � - - -• -� - - -� =Mr. : '�r 4 _ \ t t :xw! t f ( C 250 125 0 250 500 •�. t •1r1�'' i � r _iT y' �. +t ` a�� r - �- r � •� —f � �' ��' ft . . ,�( I � �!'t'" '+ r r •� `r - r �TCLJ�O 1 w I _ i ♦ lf-'o • T a I 1 r _ SCALE IN FEET W a 7 I ,X',r 'ter• �1r� 1'� 7) n � . s !It �� � � ` ,_ r .f y �r + i- ' r-\ / / { � �' «` � F i I� ,� ''# r•. \ f w�l �i.�' � ,ly .r�Y � _ I � r � 11 • -'t . .� � � � \ �` - - WE LOIJISVI LE CT ,. f � - / � i _ � - �:.•, - �"� � � •�s •t - •�'i •fit - d 3 r II ISO J w V Q I \ ` .` r � � r� �r ` yi�. I .'"' •r1Y f � - * , ,4 I�, � , '• -- -- - - -. � J��G_I� - ` ell L _ —W I"1 /V AICCD _ j t # ,� 1 t I/ i \�'1� •7 f r '� _ _I m 3 .N t VV LRG7-C-IVILT� DR vi TA - - - - - - In _ .. '� Y' r -r N V t * ♦ / �� Y rf rtl w tM(� i1 WT��L BR- - , t 1 �.. tv', p1 C ►"r el \ - - - f f.r ,� '� � � � � \ •sr ''- /'/l !' \ `� / i I Y .� r:+yr. � I -tl r rla Aar I `; �': � fu 001, Lu � � - .r E ''�' , � � � r � � •t i \ f � � (1 � .H4rP1( - ri- I- _ - r �! �1 l J I �\ \ .��... - J � \ /M a \ { '� � ('Q'-P`i F •_.- } E GANDE4Z DR ( �• '�/A. t ° " •',/0 i t' Idly "_ ..A,•i,. �. - -'".. t- r ",T " _ � f I1 ;� :� i" 1 K I. r 1 ! ` , . , , -t4• ( A! f n i � �, � *'; � � n 1}-'' ws-� � � r � �-i / QF � I. � r�'t -- ° � � � .w � � F� ! I �/ ++• __ ,. ��1' � � �' . ` ,,¢ =f_ �� �� �" Fes' � - _ N �f - , - i r' ►^� r. Y a �11-lfVA L-T�4,A N�A-- - _ 00 Q 1 i M _ U I �' / i r ` x - —W EID 1�CR /. " �- 4 f ..� T "Y Ln ♦; , jr �1 l •` 1 'Y� \ 'tr 1 4 `.i .. r Afu � • r T � � ~ f � re� �' • r � .� T 1 � 1 1� ' • �.:', r�1 ♦ C •(11 A' - � I I dr � r \ f r �P • � \ 106 i I — II r • I li f , r 1 f I Lo � VER-S-ALMON fl - - LEGEND 1. 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DATE BY REVISION PROJECT NO.: D231114ID SCALE: AS SHOWN DATE: JUNE 2023 28 250 125 0 250 500 SCALE IN FEET t _ All or Ilk E. - - - - E [3F� - - - _ - - _ I N .� �• 1 _ it F.- I .f .►.IF + 1 r «1 �" I 1 t I' ..-• " —. f .r ; •' r , > N 1 F.� I / yt rn - r , j fi ♦ r r I L F <. 0rr � ( I �( � _ I �_; ^ •: � 1. tI ( f,,, � « � rc. •t - 1, s � �1 I I `�, � I � �,. I .r 1 ,l;; ,a' � � r ! �• • p ,r I r+ '�, � � `r' _ �r if i M 4 I ✓ 4ML -ELtOBROOK C-T� Lu ^` jr I t, .. ' i 7 ♦ sS •�\ iC�.� , ', `�7•Vy ', •�� � I _ t - ,+ I •• ` ^.� ° �1� .fy' I �t �`F c� £ C r-1 i - -�ELr�T - I .. _p_p_p op V) "lllj-,� 'll 1 ;r- I L-S-Tj F__ (71 N y f low ~• tN ti. C. ,. a--, � Imo' � , • / s_' \� ! �# �^ _ _ - .y F � � -- -- / IF - U aF�y •i iP.. e y Lu.,. 1/� • S � .K fib 1 •� �; jbLn Ln x ( I t •1 r .a� • L— — I s C rl>& 4C .� !� • .. � �; _ :I y � If+. r era ff s �' ! 1 , � _ re �� '�";F Fr F � • -• — ( �i t a f j. I ,. , r sR e* T _ ; _ I n • « � �1l a Y' 11 6 f --r - _ I f1 hpFrlM 'igl _ , t. � r [f �1 1 0) NMI -E-F A AVtE— � I a. a..J ;}. � ill I ! • :_ 'f R _ --.! . (6 Y >u V I fu LEGEND L LOW TO MODERATE INCOME (LMI) AREA BOUNDARY 0 0 p SIDEWALK GAP ACHD IFYWP PROJECT - SCHEDULED c'n PEDESTRIAN IMPROVEMENTS N p/ ACHD IFYWP PROJECT - POSSIBLE PEDESTRIAN IMPROVEMENTS ru U a--+ L Q) M NOTICE HCL EXHIBIT ONLY CITY OF MERIDIAN SHEET v/i 0 /z 1 DESIGNED DO NOT USE FOR CONSTRUCTION IDENTIFICATION OF SIDEWALK GAP MAP u HCL DRAWN JUNE 2023 E IDIAN FUTURE SIDEWALK & 5 E- 1 E L Ff - IF THIS BAR DOES STREETLIGHT PROJECTS a JMG � NOT MEASURE 1" I—I THEN DRAWING IS Consor m NOT TO SCALE CHECKED www.consoreng.com (C D B •, NO. DATE BY REVISION PROJECT NO.: D231114ID SCALE: AS SHOWN DATE: JUNE 2023 29 Aj consor ADA Compliance Project ADA Area Compliance Field Observations Score A 4 No continuous sidewalk on either side of the road. B 0 Continuous sidewalk on south side of the road.ADA ramps present at corners. All sidewalk and ramps are ADA compliant. C 0 Continuous sidewalk on north side of the road. ADA ramps present at corners. All sidewalk and ramps are ADA compliant. D 4 No continuous sidewalk on either side of the road. E 2 Continuous sidewalk on south side of Carlton and west side of 1st St.Two instances of run slopes well over 5%on 1st St. F 4 No continuous sidewalk on either side of the road. G 4 No continuous sidewalk on either side of the road. H 4 No continuous sidewalk on either side of the road. 1 0 Continuous sidewalk on south side of Carlton Ave. ADA ramps present at corners.All sidewalk and ramps are ADA compliant. J 4 No continuous sidewalk on either side of the road. K 4 No continuous sidewalk on either side of the road. L 4 No continuous sidewalk on either side of the road. M 0 Continuous sidewalk on south side of State Ave.ADA ramps present at corners. All sidewalk and ramps are ADA compliant. N 4 No continuous sidewalk on either side of the road. 0 0 Continuous sidewalk on west side of 5th St. ADA ramps present at corners.All sidewalk and ramps are ADA compliant. P 4 No continuous sidewalk at this proposed drain crossing. Q 3 Continuous sidewalk on north side of Pennwood.Two clear width obstructions (mailboxes) and noncompliant ramps at entrance to KOA RV park. Compliant ramp at Meridian Rd intersection. D2311141D •June 2023 • City of Meridian Analysis-Identification of Future Sidewalk&Streetlight Projects 1 30 consor APPENDIX F 31 sty Meridian Reported Crimes - street Lights 2021-2022 �10 702 703 7043 105 706 707 708 o °0 4hiWe9n 4U7 ° ® ° _ D � ® 00 00 D ❑ ao ©a 00 ° ° n °o ® — r. 710 7j'6 DU �i 21 ° ° �c713av�o 0 714 o�c� ° g71 o e - 716 00 { G 00 Qb e ri tea' D ° ° p n1MV n °o&, a s 8 00 � ��° � `� a � nes ® a a JD0 ❑❑ . ❑ o A D O °vN❑ 00 718 719 720 yp ° °7)1 ❑ �-a7J2 °! ° 725 2 n ° p C6 1° y0o J o o00 ❑❑ �- a y ❑ o a 3d a o 'ste o Usti ek QC) p ° � o & oa a ® ® ° � a❑ � ati 9 o °° o ° a �Dte a ❑ O a � °1 cP 73728 ■ . 2 W30 �OaO � 3 Q C:o �❑3 ° a ❑9 on , a U Wo C (�Mo o 4� eo a �I ° D 8 #064 .c °O , Q ° 131 �� ,7 9 � 0 2a ��� �09 , R o C❑ ° q 7 c) 0 a C °n ❑ D 8° op°° q9 ° ° a43 ° 68 cbo a ! C� 16 - o 0800 r ----:_-. --- -- - `� • � ■ 0746 747 48 I�f ° 75U o; ° ❑ v 751 dP` a D 0162 ss� U a a00 o ° ° a 0 a Overland F 0 o2 �e a °0cn ❑ oa °y ° o a °�� ° ° ° ❑ 755 756 /514� D u v D `�or7,c8 O y A 0 Oap: 7,66 ❑o o ° C'I 00 y to_ a 0 s W® G v vo ° e Victory -- Ify y �y o m - . pa tio D a Spa o° oa O v ; cb CP r❑ 765 766 767 w❑890 768 e 076S 0 9° B Gr rja ° O Q �°❑U .7C'J Legend 0 D Amity ■ All 2021-2022 Dusk to Dawn Reported L Am D ;? D streetlights ° v g �s<nod D Park 774 7 7 6 777 y778 ° °7o79° Roads e ° + Railroad Lake Hazel s y 0 RO ON • BOISE .� 7� � 785 786 7 789 EAGLE IC[J NA �1�A MERIDIAfV da, Bureau of Land Mana inept„%J,HERE Garnnin, INCREMENT STAR P, NGA,USGS C AU 4/26123 0 11.25 0.5 1 Mires DISCLAIMER:The information contained on generated maps or data is a general representation and should not be used without qualified independent professional verification. This record is provided on an"as-is"basis,and subject to the following conditions. No representations or warranties are conveyed with this record regarding its suitability,reliability,or accuracy For any purpose. Any user of this record accepts all risks of using it,whether such risks are known or unknown,and such user is so[*responsible for complying with any and all legal requirements and prohibitions,induding,but not limited to,Idaho Code section 74-120,prohibiting the use of this record for marketing or as a mailing or telephone list. Updates and/or changes to the data used to compile this record may occur at any time.Please do not re-distribute this record;further requests for this record should be forwarded to the agency from which it originated. (VOTE:This map is displaying crimes reported to the state per INIBRS policy(EXCEPT for Vandalism incidents which all incidents are induded for the purpose of this map).Street light in Meridian turn on between"dusk"and"dawn".The crimes displayed are tlhose that occurred through an average of the monthly dusk to dawn time.Not all crimes will be affected by having or not having street lights and may have occurred within a structure away from such lights.32 QpLICF . • 'P,710q , I II,r ER DIANINN i , ��v, ��11�� �� t \�� ■� �� mom`_ 1��■L'` ■■■.� ��_r� �� � ` � 1-3 � 1!� • �I � �� — rT ��'-�■ a �� �� �� [�� �t�� � _ ��� r�-� ■yeti � r•'�� 11=, on MEN mpa 747 Overia 1 � ` � ut l�� , � •„�1- _ �Jam..-.� f ,"�� `r � ��� �� �_ � _ ._ � � �a --��� ■ ,�i"-'::III 'ice .! Legend IN ba M Roads Railroad Parks Schools r ■ - �■ � 7 "� 1.=�J - . ■ ■ �a -7 WOMIN Jim Aj consor Street Lighting Area Lighting Project Street Score A 4 Some street lights are present but somewhat sporadically placed. Maximum gap between lights is approximately 605'. B 4 Some street lights are present but somewhat sporadically placed. Maximum gap between lights is approximately 700'. C 2 Street lights placed at intersection corners. Maximum gap between lights is approximately 435'. D 2 Street lights are placed at intersection corners with one midblock location; however, block is longer than typical and could benefit from additional midblock lighting. Maximum gap between lights is approximately 330'. E 2 Street lights are placed at intersection corners. Maximum gap between lights is approximately 330'. F 2 Street lights are placed at intersection corners. Maximum gap between lights is approximately 380'. G 2 Street lights are placed at intersection corners. Maximum gap between lights is approximately 370'. H 2 Street lights are placed at intersection corners. Maximum gap between lights is approximately 360'. 1 3 Street lights are placed at intersection corners. Maximum gap between lights is approximately 470'. J 2 Street lights are placed at intersection corners. Maximum gap between lights is approximately 350'. K 2 Street lights are placed at intersection corners with one midblock location; however, block is longer than typical and could benefit from additional midblock lighting. Maximum gap between lights is approximately 360'. L 2 Street lights are placed at intersection corners. Maximum gap between lights is approximately 380'. M 3 Street lights are placed at intersection corners. Maximum gap between lights is approximately 450'. N 2 Street lights are placed at intersection corners. Maximum gap between lights is approximately 320'. O 2 Street lights are placed at intersection corners. Maximum gap between lights is approximately 370'. P 4 No street lighting is present in the vicinity of this crossing location. Q 3 Some street lights are present but are sporadically placed. Maximum gap between lights is approximately 550'. D2311141D •June 2023 • City of Meridian Analysis-Identification of Future Sidewalk&Streetlight Projects 1 34 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Resolution 23-2398: Resolution in Support of the Gowen Thunder Airshow; Approving a Contribution in the Amount of Five Thousand Dollars; and Providing an Effective Date. CITY OF MERIDIAN RESOLUTION NO. 23- BY THE CITY COUNCIL: BORTON, CAVENER,HOAGLUN, OVERTON, PERRAULT, STRADER A RESOLUTION IN SUPPORT OF THE GOWEN THUNDER AIRSHOW; APPROVING A CONTRIBUTION IN THE AMOUNT OF FIVE THOUSAND DOLLARS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on August 26 and 27, 2023, at Gowen Field, the Idaho National Guard and the Idaho National Guard's Morale Welfare and Recreation Program will present the Gowen Thunder Airshow; WHEREAS,the City of Meridian takes great pride in the work of the members of the Idaho National Guard, particularly the 534 members who are Meridian residents, who fulfill the Idaho National Guard's mission to maintain combat readiness and domestic emergency response capability, and build enduring partnerships throughout the state, nation, and around the world; WHEREAS,the City of Meridian appreciates and supports the significant work of the Idaho National Guard's Morale Welfare and Recreation Program, a nonprofit organization that supports the readiness and resilience of the Idaho National Guard by providing programs and services for the service members, families, and retirees of the Idaho National Guard; WHEREAS,the City of Meridian values educational opportunities for our community's youth, particularly in the areas of Science, Technology, Engineering, and Mathematics ("STEM"), such as those to be offered at the STEM Expo Center at the Gowen Thunder Airshow event; WHEREAS,the Gowen Thunder Airshow is a free, family-friendly community event that celebrates military achievements, promotes ingenuity and patriotism, offers educational opportunities for our youth, and provides recreational opportunities for all attendees, a large number of whom will be from Meridian; WHEREAS,the City of Meridian finds it to be in the best interest of the health, safety, and welfare of the people of Meridian to support the Gowen Thunder Airshow; NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS: Section 1. That the City of Meridian expresses its gratitude for the work of the Idaho National Guard and the Idaho National Guard's Morale Welfare and Recreation Program, including their presentation of the Gowen Thunder Airshow, an extraordinary Treasure Valley tradition. RESOLUTION FOR SPONSORSHIP OF GOWEN THUNDER AIRSHOW AND OPEN HOUSE PAGE I Section 2. That the City of Meridian, in recognition of the significance of the Gowen Thunder Airshow to the Meridian community and the greater region, shall contribute five thousand dollars ($5,000) toward the event. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. Jul OPTED by the City Council of the City of Meridian, Idaho, this 25th day of y , 2023. 25th July by the Mayor of the City of Meridian, Idaho, this day of Y , 2023. APPROVED: Robert E. Simison, Mayor ATTEST: By: Chris Johnson, City Clerk RESOLUTION FOR SPONSORSHIP OF GOWEN THUNDER AIRSHOW AND OPEN HOUSE PAGE 2 W IDIAN� AGENDA ITEM ITEM TOPIC: Resolution No. 23-2399: A Resolution of the City Council of the City of Meridian Appointing Robert E. Simison to Seat 5 of the Meridian Development Corporation; and Providing an Effective Date CITY OF MERIDIAN RESOLUTION NO. BY THE CITY COUNCIL: BORTON, CAVENER, HOAGLUN, OVERTON, PERREAULT, STRADER A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN APPOINTING ROBERT E.SIMISON TO SEAT 5 OF THE MERIDIAN DEVELOPMENT CORPORATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Seat 5 of the Meridian Development Corporation is currently vacant; and WHEREAS, the Mayor and City Council find that it is in the best interest of the people of Meridian to appoint Robert E. Simison to Seat 5 of the Meridian Development Corporation; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Robert E. Simison is hereby appointed to Seat 5 of the Meridian Development Corporation for a term to run from July 25, 2023 through August 31, 2024; Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 25th day of July, 2023. APPROVED by the Mayor of the City of Meridian, Idaho, this 25th day of July, 2023. APPROVED: ATTEST: Mayor Robert E. Simison Chris Johnson, City Clerk RESOLUTION APPOINTING SIMISON TO SEAT 5 OF MERIDIAN DEVELOPMENT CORPORATION PAGE 1 OF 1 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: City of Meridian Financial Report -June 2023 City of Meridian Monthly Financial Report FY2023 June 2023 Table of Contents Report Name Page Number Investment Graphs 2 Fund Balance 3 r! II i �■ r �■ '■� ■ f �I kd Ti � n a 7r�1��ulu�iwulllsii �mirni it II r ie�► irr �E ID� F:\Reporting\Monthly Reports\FY2023\FY23 -9 June Council Report 1 of 3 Monthly Financial Report ��E IDIAN� FY2023 June 2023 City of Meridian Investment Portfolio Yield by Investment Type IDAHO STATE POOL 4.84% IDAHO BOND FUND 3.09% CASH 0.00% F I B 4.81% •FIB MoneyMarket$2,719,362 -Cash$18,131,290 MONEYMARKET •Idaho Bond Fund$73,575,151 •Idaho State Pool$131,339,357 City of Meridian Interest/Investment Income City of Meridian Cash/Investments Balance by Major Fund by Major Fund $3,000,000 $120,000,000 $2,500,000 $115,000,000 $2,000,000 — $110,000,000 $1,500,000 — $105,000,000 $1,000,000 $100,000,000 $500,000 ■ $95,000,000 $0 General Enterprise $90,000,000 General Fund Enterprise Fund ■Total Budget ■Actual YTD ■FY23 ■FY22 F:\Reporting\Monthly Reports\FY2023\FY23-9 June Council Report 2 of 3 Monthly Financial Report FY2023 E IDIAN*-- June 2023 IDAHO GENERAL FUND BALANCE ALLOCATIONS $120,000,000 $100.000.000 - $80,000,000 W,000,000 W,000,000 $20,000,000 ................. ................. 9/30/2015 9/30/2015 9/30/TA17 9/30/2018 9/30/2019 9/30/2020 9/30/2021 9/30/2022 - ■N—pendahle ■Restricted ■c.-..ted ■Assigned ■Ass%.ed Reserves ■Unassigned ENTERPRISE FUND BALANCE ALLOCATIONS $120,000,000 S100A00,000 $e0,000,000 $e0,000,000 wX 00,000 $20,000,000 $- a-m-w "1-11 1 9/30/2015 9/30/2016 9/30/2017 9/30/2U18 9/30/2019 9/30/2020 9/30/2021 9/30/2022 ■As signed ■Unassigned ■Assinged Reserves F:\Reporting\Monthly Reports\FY2023\FY23-9 June Council Report 3 of 3 E IDIAN.;--- AGENDA ITEM ITEM TOPIC: Department Reports On R' m � D � Z m n m n m 09 c r^ n � — cn r m< N mmi fl'1 0 9 v n O < < < < cr � Q Q • Q CCD Q C � N , 0 Q O � 0 � ° :• � � Q � N CD _ NO 7 U, 0 o �• D o o ° N cD Q 0 cN 0 m MOWN -" m cQ - m z CD 3 CD 0 c — c Z C: Z ^z � Q Z N Q N 07 -n ='= cn Z z = o cD „ o DN o QG� � O � mn o Q (D O Q N00 Q GOp OD N 0 N O CD _ � �pQ O � C) N Tf .y. 7C) N p O 0 0 CD V W Q n 4 O CDUl �. cD r 0 OD Ok W V O m Q Q Q m c� � m < vo O� cmmM (DD m Q m - = Kcn r n .� � m =_ CD Cf)Ln O Q � co O_ n OoV � O O c� Q Cy Q V O CAD Q00 140 (DD Q O� Q m cD N 3 o m m 0 D CD (D Q N O Q N Q Q O Q CD C Q_ CD 3 m 3 o � Q � J ^� COD Q N %O CD O O Q_ (D � n � CQ O W � D `� CD N Q �- N o � 0 .�. 0 0 QO cn + O D D. c/ � ( � cn O Q � � � . o3 m Q o o Q DQQ 7 ° o Q � 'o cD D o Q ro 'QQ mcmo � . 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D N D. �- m CD CD � Q CD 3 O CND z o 0 c/' t D- � <D Q U O n O N Q Q Q CD �' N . Q z CD 0- Q Q � O Q CD Q Q CD N Q CD CD N Q Q Q CDO 3Q Cr Q CD Q 0 - 0 ON O CD � Q NQ MMM% Q - Q (D3Q �(D Q C CDCD Q Q QQ Q =Z Q (D ( Q n O CD CQ c O CD O CQ <D Q Q 3 Q O 0 O cn (D � G CD p O CD -'' Q 0 � n � . O 3 CT Q QO O O CD p " CD Q CAD CQ -�� v3 Q Q C% � QD CD Q N Q (D O CD �-<, . (DQ CD CD O w O � :0) 3 3 Q (D Q CAD Q Q CA) � . (D CAD (D � cn CD Q O 0 :t UP) � CD =,, Q (DQ � O N cn Q (D (D � Q O CD C(D Q Q Q p O � CD cn — h Q cn n Q (D � O n Q c CD � Q CD Q O CAD TO Q - � BCD cn � (D CD O Q (p < O � . Q �h � x CD 0- CQ :)7 CD (T O c QO <O< CD CD � O CAD Q D � " O (CD O (DQ Q CQ CQ D CD O CD Q CAD O CD O �' Q CD O - 3 (D N � � o 3 Q 0 m � ' < Q Q `" C/) N C� <D O CQ CD O (Q D . f Q!j N;--- AGENDA ITEM ITEM TOPIC: Strategic Plan Bi-Annual Update January QuestionsOngoing ExecutionFocus Area Updates– E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Community Development: Linder, Franklin to Overland and Black Cat at McMillan Cost Shares C� f1E RIDIA4, MEMO TO CITY COUNCIL Agenda Topic on the City Council Agenda From: Miranda Carson &Caleb Hood, Community Development Date: July 25, 2023 Presenter:Miranda Carson &Caleb Hood, Community Development Estimated Time: 20 minutes Topic: Linder, Franklin to Overland&Black Cat/McMillan Cost Shares for Landscaping&Aesthetics Per standard coordination with ACHD,the City and ACHD will enter into cost share agreements for certain non-transportation components to be included in the design of the Linder Road, Franklin to Overland and I-84 Overpass and Black Cat/McMillan projects. Requests for these two projects include the typical elements where applicable such as conduit and junction boxes, continuous lighting, and some buffer landscaping (interim along County parcels and permanent where landscaping already exists and in City limits). In addition to the standard requests, staff would like to get direction from Council on the inclusion of landscaping and aesthetic elements. Previously (2021), Council expressed an interest in hearing opportunities for landscaping at entryway corridors or where implementation is achievable on longer corridors. Each of these projects is applicable to the latter. Below outlines the landscaping opportunities that Staff recommends Council's consideration, as well as other aesthetic opportunities. Linder Road, Franklin to Overland and I-84 Overpass: The scope of this project includes an overpass spanning Interstate 84; widening Linder Road to five lanes with intermittent center medians between Franklin Road and Interstate 84; and realignment of the west section of Verbena at Linder. Scope also includes multi-use pathways, enhanced pedestrian crossing at Waltman and Greenhead, and replacing bridges over the Tenmile Creek and Kennedy Lateral. More information (including project drawings) can be found at this link https:I lengage.achdidaho.org/linder-road-overpass-franklin-road-to-overland-road. The Aesthetic Subcommittee of the Linder Road Taskforce has discussed multiple elements of this project, and they have recommended staff explore these opportunities further with Council. The intent of this memo it to request Council direction on: 1. Including landscaping within the buffer strips between the multi-use pathway and curb; 2. Including landscaping within the center medians 3. Custom concrete stamping options on the overpass walls and barriers Center Medians and Buffer Strips: Based on the current design,the 4'buffer strips total 25,405 sqft and the center medians total 6,293 sqft. PAGE 1 Landscape options in narrow buffer strips are still being determined through a Landscape Matrix planning effort.At this time Planning and Parks staff believe there will be some menu of options for these strips when the Linder project reaches construction. For example, a design concept may include stamped concrete for a ways, then plants and boulders, then more stamped concrete, and more plants and boulders to create a low maintenance pattern that softens the wide road section. Landscape options in the center medians may look similar to the recent Ustick project with meandering stamped concrete and semi-circular vegetation planters. Low maintenance, intermittent landscaping such as this provides vertical relief and aesthetic value. Staff estimate about half of the total square footage of the buffer strips and center medians will be landscaped and half will be stamped concrete. Stamped concrete is ACHD's standard and as such the cost of that will not be the City's share. ACHD will also provide the City a per square foot credit on the cost share for any portion we choose to landscape. Custom Concrete Stamping on Overpass: The Linder Road Overpass will include a mechanically stabilized earth (MSE) wall on the Northern end of the bridge and a 2' concrete barrier separating the vehicle travel lanes from the multi-use pathway (MUP). The ACHD standard without any custom concrete stamping will include a stacked rock form liner stamping pattern on the MSE wall and the MUP barrier will likely be a smooth concrete on both sides. There are multiple options for custom stamping the MSE and MUP barrier that can be combined in various ways. These variations range from $15,100 (doing custom stamping only on the interior MUP barrier wall) to $84,000 (doing custom with some colored concrete throughout the MSE and MUP barrier walls). A cost memo from the consultant is included for your review of the various options. The Task Force and staff agree that a project of this magnitude warrants aesthetic enhancements. Black Cat and McMillan Roundabout: The proposed design includes constructing a multi-lane roundabout with truck apron and multi-use pathways with crosswalks on each leg and rectangular rapid flashing beacons (RRFBs) at each pedestrian crossing. More information (including project drawings) can be found at this link https://engage.achdidaho.org/mcmillan-and-black-cat-intersection. Staff previously submitted a cost share application for this project (see attached.) The intent of this memo it to request Council direction on supplementing that initial request for interim treatment within the center roundabout island and the landscape buffer areas between the curb and the multi- use pathway with potentially more permanent treatments. Like the Linder Road project mentioned above, these treatments have yet to be designed, but Staff envisions them to be low maintenance and relatively low cost to design and install. However, Staff believes some treatments above the ACHD standard hardscaped concrete treatments are warranted at this intersection. PAGE 2 Fm,sG,�LN,,. Memorandum To: Donn Carnahan, PE, Keller Associates From: Brent Schiller, PE, SE, Forsgren Associates Date: 6/19/2023 Re: 522038, Linder Rd, Overland Rd to Franklin Rd; Linder Rd. Bridge over 1-84 Concrete Pattern Costs The City of Meridian (City) has indicated a desire to utilize a custom concrete imprint pattern (custom formliner)on the vertical faces of the concrete barriers and on an area of the MSE walls of the bridge over 1-84.Additionally,the City wishes to utilize a standard rock pattern for all other areas of the MSE wall and the pier columns. The purpose of this memorandum is to document the additional costs (above the normal cost for concrete aesthetic imprinting)for the custom formliners on the bridge and to document the patterns to be utilized. Patterns.The City has indicated they wish to utilize the custom river/rock pattern and the standard rock pattern that was utilized on the Ten Mile Interchange bridge. ITD Bridge was able to pull shop drawing submittal information from their records on this interchange, and a review of those records indicated that Fitzgerald Formliners (Fitzgerald) provided both the custom and standard rock patterns for that project.The custom river/rock pattern for the barrier and MSE wall are attached as Exhibits A and B respectively. The standard rock pattern is Fitzgerald pattern 17002 Austin Ashlar" and is attached as Exhibit C. Custom Pattern on Barriers: It is our understanding that the City wishes to have the custom river/rock pattern on the concrete barrier vertical faces that face the pedestrian/bicycle pathway as well as the exterior face of the exterior concrete barrier that is visible to 1-84 traffic(see Exhibit D). We typically detail the top 3 inches of a barrier with a"border area"(see example below)to allow for chamfers and rustication strip to provide a neat and clean border. With this border area, we anticipate that the exterior barrier would have sufficient room for a 2'-0" tall pattern area on both faces and the interior barrier would have 1'-9" tall pattern area on the pathway side only. _ - - 3" border area example s Custom Pattern on MSE Walls: We also understand that the City wishes to have a larger version of the custom river/rock pattern as a 4-foot-tall horizontal band across the front face (face of wall along 1-84) of the MSE wall, similar to the Ten Mile Interchange (see Exhibit E). 1109 W. Myrtle Street, Suite 300 • Boise, Idaho, 83702 • 208-342-3144 • Forsgren.com F:\Boise\OldFileStructure\222099-ACHD 184 Linder Overpass\Office\Correspondence\Memos\Custom Formliner Cost Memo.docx Fm,sG,�LN,,. Additional Cost of Custom Formliner.As Fitzgerald provided the actual patterns used on the Ten Mile Interchange, Forsgren Associates reached out to them to see if they still had the pattern detail on file and if they could provide estimates of the costs to produce the custom formliners. Fitzgerald was able to find the original CAD files depicting the patterns and was also able to provide estimated costs. Costs for a custom formliner include both a setup or"tooling"fee as well as square foot(SF) cost for production of the custom formliners. We determined the SF cost of the custom formliner as follows: Custom Formliner SF cost = Tooling Cost + (Production SF Cost X SF area) SF area The cost of a standard "off-the-shelf"form Iiner was subtracted from the Custom Formliner SF cost to get a Net SF cost: Net SF cost = (Custom Formliner SF cost) — (Standard Formliner SF cost) The overall cost difference for the custom concrete imprinting was then calculated by taking the Net SF cost times the actual SF area and then adding in the cost of the color staining: Overall Cost Difference = Net SF Cost X SF area + Stain Cost The additional cost to the project for utilizing custom formliners with color staining of the river pattern is estimated to be $84,000. The cost worksheet for determining this cost is attached as Exhibit F. Summary of Custom Formliner&Stain Costs(See Exhibit F for Breakdown) Total Tooling Prod.SF Custom Std SF Net SF Custom Overall Location Stain Cost Area Cost Cost SF Cost Cost Cost Formliner Cost Diff. Interior Barriers 826 SF $4,800 $19.17 $24.98 $6.70 $18.28 $15,100 $2,100 $17,200 Exterior Barriers 1888 SF $4,800 $19.17 $21.71 $6.70 $15.01 $28,300 $4,100 $32,400 MSE Wall 4' Band 755 SF $8,000 $40.00 $50.60 $6.70 $43.90 $33,100 $1,300 $34,400 Totals 3469 SF $17,600 --- --- --- --- $76,500 $7,500 $84,000 Attached Exhibits Exhibit A— Custom river/rock pattern for the barriers Exhibit B — Custom river/rock pattern for the MSE walls Exhibit C — Standard Fitzgerald pattern 17002 Austin Ashlar" Exhibit D — Custom patterns on barriers Exhibit E —Custom pattern on MSE walls Exhibit F — Cost Worksheet for Custom Formliner 1109 W. Myrtle Street, Suite 300 • Boise, Idaho, 83702 • 208-342-3144 • Forsgren.com F:\Boise\OldFileStructure\222099-ACHD 184 Linder Overpass\Office\Correspondence\Memos\Custom Formliner Cost Memo.docx EXHIBIT A - Custom river/rock pattern for the barriers Medium Heavy a Sandblast Sandblast A g" { 75° IN 3$„ a .. ......,•. .,,..;..:'..:.; .. a ... a. d. 4. /a a d d 3 ri °3 d' d . d. 101, 4 ea q 70101, 1-11 ''110°� yy 1 7 O 8 0 ° O 3„ O Q O 3„9$ O 0 9$4 O OO o Oo 0 � o OO 00 O OoO ° A Concrete View +3/4" Max. H. 1/4"H Top of Stones Grout 1/4"variance & II 10, & 4 F� 4 Section A-A Concrete Texture Height 0" Medium Sandblast (16') 4" Grout between River Rock 4" Heavy Sandblast ($") 4" Top of Stones, varies 4" Qty: 15 UNLESS OTHERWISE SPECIFIED: DIMENSIONS ARE ININCHES TOLERANCES FITZGERALD FORMLINERS Vg DECIMALS ANGULAR .XX ±.125 ±0.51 1500 E.Chestnut Avenue .XXX±.0625 MAXSURF (714)547-6710 DO NOT SCALE DRAWING FAX(714)245-9715 Santa Ana,CA 92701 WWW.FORMLINERS.COM REV DATE DESC. Concrete Placing -S.O.#7826 CUSTOMER APPROVAL SIGNATURE DATE 001 8/18/09 ORIG.DWG PATTERN: Parapet Panel ANY FULL PATTERN CAN BE DOWNLOADED IN AUTOCAD FORMAT FROM OUR WEBSITE.THIS DOCUMENT CONTAINS CONFIDENTIAL AND PROPRIETARY INFORMATION OF FITZGERALD FORMLINERS,INC.AND IS PROTECTED BY 004 12/01/09 Change rock pattern DWG NO. MATLIFINISH DRAWN BY: DATE COPYRIGHT,TRADE SECRET,AND OTHER STATE AND FEDERAL LAWS.ITS RECEIPT OR POSSESSION DOES NOT S-Concrete Placing-SO7826 GRAYLA$TIC KC 12104109 COVER ANY RIGHTS TO REPRODUCE,DISCLOSE IT'S CONTENTS,OR TO MANUFACTURE,USE,OR SELL ANYTHING IT Match rock pattern MAY DESCRIBE. REPRODUCTION,DISCLOSURE,OR USE WITHOUT SPECIFIC WRITTEN AUTHORIZATION OF QQS 12/O4/O9 to illustration SCALE CHECKED BY SHEET 1 OF 1 FITZGERALD FORMLINERS,INC.IS STRICTLY FORBIDDEN. EXHIBIT B - Custom river/rock pattern for the MSE walls 1$„� Medium Heavy Sandblast Sandblast A 'a. :. 1 a' F . ' 110° 1 �4 d A. O Q d O 4. i i .: .... ........... . . _ a: 0 1' 4' 100, O O O 0 0 0 2' O O � O o O O 4, O I O 1"�I 1'-11" O 0 O O O O O o 0 0 00 0 0 00 16 0 O O O o O o C, 0 0 0 30° A Concrete View +1"Max. H. 1 1/2"H Top of Stones 2 Grout 1/4"variance C� 10, 1„ 4 0 Concrete Texture Height CD 0" Medium Sandblast (16") 0 2" Grout between River Rock 1$'—I 4— 1" Heavy Sandblast (8") Section A-A 1" Top of Stones, varies 4" Qty: 13 UNLESS OTHERWISE SPECIFIED: DIMENSIONS ARE ININCHES TOLERANCES FITZGERALD FORMLINERS Vg DECIMALS ANGULAR .xx ±.125 ±0.51 1500 E.Chestnut Avenue .XXX±.0625 MAXSURF (714)547-6710 DO NOT SCALE DRAWING FAX(714)245-9715 Santa Ana,CA 92701 WWW.FORM LIN ERS.COM REV DATE DESC. Concrete Placing -S.O.#7826 CUSTOMER APPROVAL SIGNATURE DATE 001 8/18/09 ORIG.DWG PATTERN: Stemwall ANY FULL PATTERN CAN BE DOWNLOADED IN AUTOCAD FORMAT FROM OUR WEBSITE.THIS DOCUMENT CONTAINS 004 12/01/09 Change rock pattern DWG NO. MATLIFINISH DRAWN BY: DATE CONFIDENTIAL AND PROPRIETARY INFORMATION OF FITZGERALD FORMLINERS,INC.AND IS PROTECTED BY 9 P COPYRIGHT,TRADE SECRET,AND OTHER STATE AND FEDERAL LAWS.ITS RECEIPT OR POSSESSION DOES NOT S-Concrete Placing-SO7826 GRAYLASTIC KC 12/..... COVER ANY RIGHTS TO REPRODUCE,DISCLOSE IT'S CONTENTS,OR TO MANUFACTURE,USE,OR SELL ANYTHING IT Match rock pattern MAY DESCRIBE. REPRODUCTION,DISCLOSURE,OR USE WITHOUT SPECIFIC WRITTEN AUTHORIZATION OF QQS 12/O4/O9 to illustration SCALE CHECKED BY SHEET 1 OF 1 FITZGERALD FORMLINERS,INC.IS STRICTLY FORBIDDEN. PATTERN 17002 Stone & Rock Part Size: 96" W x 48" H Austin Ashlar Max Depth: 1.0" Random Rough Stacked Rock Stone Sizes: 2„- 14"H FITZGERALD FORMLINERS Vac-U-Form Styrene-Single Use, Forming The Future TI ABS Plastic-Up to 15 reuses. Pattern matches side to side and top to bottom M=Match Point A J -J � J J J J /\ 48" M _' ^ J IzFfm J A CONCRETE VIEW I - 96rr - CONCRETE d G n' nd ° ° .. ° ° G a 1" MAX FORMLINER DEPTH ' 48" SECTION A-A FORMLINER DETAIL EXHIBIT C Standard Fitzgerald pattern - "17002 Austin Ashlar" This document contains confidential and proprietary information of Fitzgerald Formliners, Inc.and is protected by copyright,trade secret,and other state and federal laws.Its receipt or possession does not cover any rights to reproduce,disclose it's contents,or to manufacture,use,or sell anything it may describe. Reproduction,disclosure,or use without specific written authorization of Fitzgerald Formliners, Inc.is strictly forbidden. F I TZ G E RA L D F O RM L I N E RS Pattern can be requested in AutoCad format. 1500 East Chestnut Avenue •Santa Ana,CA 92701 •Fax(714)245-9715 Ph: (800)547-7760 9 Ph (714) 547-6710 9 www.formliners.com File Name: S-17002-VF-11-01-11 Page 1 of 2 EXHIBIT D - Custom patterns on barrier 3"BORDER FOR CHAMFERS &RUSTICATION STRIP CUSTOM PATTERN IMPRINT ON PATHWAY FACES CUSTOM PATTERN IMPRINT o00°0 000o 00° ' ON EXTERIOR FACE °O�o O°o °o� O°o0�o0°o °oDo 0°0100��°0°00�0 0°o �00o O°o °o��°O°o0�o0°o N INSIDE BARRIER- PATHWAY FACE 3/1 6"=1'-O" 3"BORDER FOR CHAMFERS &RUSTICATION STRIP 0000°0 ° OooO°Oo0 000°00 ° Ooo0°Oo0 00000 ° OooO°Oo0 N N 00 000 °ono Ooo00o0°0 °o 000 °ono OooO°oo°o °O 000 °ono O00000o°0 TYPICAL SECTION OF PATHWAY AREA EXTERIOR BARRIER- BOTH FACES 3/6"=1'-O" 3/6"=1'-O" 0 L t6 V N V! O m Z O H U UL to QORIGINAL SIGNED BY: mP�- 0 Q REVISIONS DESIGNED SCALES SHOWN �nHo Q w NO. DATE BY DESCRIPTION K.JACOBSON ARE FOR11"X17" IDAHO ENGLISH CONCRETE BARRIER TEXTURED CONCRETE DETAILS BRIDGE PLANS DESIGN CHECKED PRINTS ONLY P G p B.SCHILLER TRANSPORTATION A BRIDGE KEY NO. l< J I- CADD FILE NAME y PROJECT NO. 196' PRESTRESSED CONCRETE BRIDGE 34260 DETAILED g DEPARTMENT � . �`� T.GHAN prjlf�MlProIDeNBritl e1S8L1 grow o" COUNTY KEY NO. DWG.CHECKED XXXXX_BRLB_BRDRAgn CINDER ROAD OVER I-84 O\� Z YOUR Safety—YOUR Mobility,YOUR Economic OpportunityIq OK. RECTION DRAWING DATE: F 1-84 STA. 2270+45.60 LINDER RD STA. 22+00.00 BRIDGE DWG.NO. 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Fo US n {\TEXHIBIT F COST WORKSHEET FOR CUSTOM FORMLINER Bridge Length = 196.00 ft App. Slab Length = 20.00 ft Length of Railing per line = 236.00 ft Standard "off-the-shelf"formliner cost per SgFt= $6.70 ITD Bridge Cost Chart for Painting Concrete= $3.00 Exterior Railing Custom Formliner Exterior Railing Color Staining Area Tooling Cost= $4,800 SgFt area of paint per panel = 7.27 SF Production SF Cost= $19.17 Panel Length = 10.00 ft Height of Imprint on Exterior Railing= 2.00 ft Average SgFt area per ft of panel = 0.73 SF/ft #of Lines for Exterior Railing= 2 #of Lines for Exterior Railing= 2 # Faces of Exterior Railing for Custom Imprint= 2 # Rail Faces for Custom Imprint= 2 SgFt area of Exterior Railing Formliner= 1888 SF SgFt area for Staining= 686 SF Custom Formliner SF cost= $21.71 Area x2 for 2 coats= 1373 SF Net SF cost= $15.01 Total Cost= $4,118 Overall Cost Difference (nearest$100) = $28,300 Interior Railing Custom Formliner Interior Railing Color Staining Area Tooling Cost= $4,800 SgFt area of paint per panel = 7.27 SF Production SF Cost= $19.17 Panel Length = 10.00 ft Height of Imprint on Interior Railing= 1.75 ft Average SgFt area per ft of panel = 0.73 SF/ft #of Lines for Interior Railing= 2 #of Lines for Exterior Railing= 2 # Faces of Interior Railing for Custom Imprint= 1 # Rail Faces for Custom Imprint= 1 SgFt area of Interior Railing Formliner= 826 SF SgFt area for Staining= 343 SF Custom Formliner SF cost= $24.98 Area x2 for 2 coats= 686 SF Net SF cost= $18.28 Total Cost= $2,059 Overall Cost Difference (nearest$100) = $15,100 Traffic Face of MSE Wall Custom Formliner MSE Wall Color Staining Area Tooling Cost= $8,000 SgFt area of paint per panel = 11.56 SF Production SF Cost= $40.00 Panel Length = 10.00 ft Height of Imprint on MSE Wall = 4.00 ft Average SgFt area per ft of panel = 1.16 SF/ft Length of South MSE Wall Pattern = 108.33 ft Length of South MSE Wall Pattern = 108.33 ft Length of North MSE Wall Pattern = 80.33 ft Length of North MSE Wall Pattern = 80.33 ft SgFt area of MSE Wall Formliner= 755 SF SgFt area for Staining= 218 SF Custom Formliner SF cost= $50.60 Area x2 for 2 coats= 436 SF Net SF cost= $43.90 Total Cost= $1,309 Overall Cost Difference (nearest$100) = $33,100 Total Additional Cost for Custom Formliner= $76,500 Total Cost for Staining River Area (nearest$100) = $7,500 Total Cost Difference for Custom Formliner= $84,000 ADA COUNTY HIGHWAY DISTRICT PARTNERING AGENCY COST SHARE APPLICATION Important Notes: • Please refer to the Ada County Highway District Cost Share Ordinance No. 215, a copy of which is attached to this Cost Share Application. Capitalized terms that are not defined in this Cost Share Application have the meanings given to them in the Cost Share Ordinance. • Applicants may submit attachments with this application with answers to questions requiring more space than is provided below. • No application shall be deemed to have been approved unless and until ACHD issues a Cost Share Permit. • Pursuant to the terms of the Cost Share Ordinance, ACHD will not approve any Cost Share Application that does not comply with the Cost Share Ordinance. Additional reasons for denial include, but are in no way limited to, considerations of economics, the impact on project costs, availability of ACHD staff and resources, anticipated project schedules, availability of land acquisitions, noncompliance with any issued Cost Share Permits or other permits or applicable law and the authority of ACHD and/or the Partnering Agency, or other feasibility issues. Applications that are not submitted timely in relation to ACHD's project schedule may be rejected. 1. A licant Name. Name of Partnering Agency City of Meridian 2. Partnering Agency Contact. Name of individual at the Partnering Agency to whom all correspondence and notifications with regard to this Cost Share Application should be directed Caleb Hood chood@meridiancity.org 208-489-0572 3. Date. Date of Application 11/23/2022 4. Prior Applications. If this Cost Share Application relates to the same ACHD Road Project that is the subject of a prior Cost Share Application(s), please indicate the date(s) of the prior applications and attach them with this Application. N/A 5. Notice of Interest. If the Partnering Agency has previously provided ACHD with notice of its interest to include Non-Transportation Components in the ACHD Road Project, please summarize the contents of that notice (including date(s)) and any relevant discussions and correspondence with ACHD. During prior project team meetings, conversations about potential changes to hardscape areas in the roundabout and buffer areas were discussed. 6. ACHD Road Project. Identify the ACHD Road Project to which this Cost Share Application applies. Black Cat/McMillan Intersection 7. Proposed Non-Transportation Components. Describe the Non-Transportation Component(s) the Partnering Agency proposes by this Application to include in the ACHD Road Project. Include as much detail as is currently available regarding the design, location, and other information about the Non-Transportation Component(s). If any design or concept plans or drawings are available, attach them to this Application. The City of Meridian would like to partner with ACHD to improve the landscaping in the roundabout area. City will install interim bark treatment that can be enhanced at a later time; please do not install rock mulch. Two 6-inch sleeves from water/electrical service locations to the roundabout island. These will be for landscaping. A meter will also be necessary, to be coordinated with water/sewer comments. The City would like ACHD to consider installing something other than hardscape (currently shown as stamped concrete) in the buffer/planter strips between the curb and the multi-use pathway. The City will pay for the landscape materials, including trees and root barriers where needed, in the planter strips that are 6-feet or wider; trees are not requested in the planters that are less than 6-feet wide. City Code requires the adjacent property owner to maintain this area, even when in the right-of-way, so if very low landscape The City of Meridian would like to partner with ACHD to improve the landscaping in the roundabout area. City will install interim bark treatment that can be enhanced at a later time; please do not install rock mulch. Two 6-inch sleeves from water/electrical service locations to the roundabout island. These will be for landscaping. A meter will also be necessary, to be coordinated with water/sewer comments. The City would like ACHD to consider installing something other than hardscape (currently shown as stamped concrete) in the buffer/planter strips between the curb and the multi-use pathway. The City will pay for the landscape materials, including trees and root barriers where needed, in the planter strips that are 6-feet or wider; trees are not requested in the planters that are less than 6-feet wide. City Code requires the adjacent property owner to maintain this area, even when in the right-of-way, so if very low landscape materials such as permabark, native grasses, boulders/rocks and/or trees are installed, the long-term maintenance should not be a concern as the City will enforce maintenance through police powers. The City requests continuous street lighting along the length of the project . There is an existing control cabinet on the NE corner of the intersection that can be used if conduit is sleeved across McMillan and Black Cat. Otherwise we'd need a new cabinet installed for new streetlights south of McMillan and West of Black Cat. City requests 2 conduit for lighting and a separate 2" conduit for fiber for the length of the 8. Authority. Summarize the authority and jurisdiction of the Partnering Agency, under applicable state, federal, and/or local law, over the Non-Transportation Components. The City of Meridian has police powers and land use authority. Section 40-1415 (7), Idaho Code. 9. Design. Identify the party (ACHD or the Partnering Agency, or both) that will be responsible for the design of the proposed Non-Transportation Components. If both parties are responsible for part of the designs, please indicate, in detail, their respective responsibilities. The City will provide design services for the roundabout. The City can help ACHD with design options for the buffer strip areas. The City of Meridian will provide street light specifications and design to ACHD. a. If ACHD is responsible for the design of all or a part of the proposed Non- Transportation Components, provide information as to how and when the Partnering Agency will reimburse ACHD for those costs. Costs shall be detailed in Item 10 below. No design cost to ACHD for the roundabout landscaping or streetlights. There may be some minor design costs for the planter strips that are less than 6-feet wide, but the design should be very simple. b. If the Partnering Agency is responsible for all or a part of the design of the proposed Non-Transportation Components, provide a deadline by which the Partnering Agency will submit the design to ACHD for approval: _, 2022 . Also, by submitting this Application, the Partnering Agency certifies the following: i. All designs submitted by the Partnering Agency will comply with (i) established engineering standards, including the American Association of State Highway and Transportation Officials ("AASHTO") guidelines, (ii) the Cost-Share Ordinance, (iii) all adopted ACHD rules, regulations, and policies, and (iv) all state and federal laws. ii. No designs shall be considered final until they are approved, in writing, by ACHD. 10. Design Costs. Pursuant to the Cost-Share Ordinance and applicable law, all Road Project design costs associated with the Non-Transportation Components are the responsibility of the Partnering Agency. In addition, any redesign costs of Transportation Components of a Road Project that are necessitated by the incorporation of Non-Transportation Components in the Road Project shall be paid by the Partnering Agency. In accordance with the foregoing, describe the applicable design costs and (if applicable) any redesign costs for which the Partnering Agency will be responsible. Include any credits applicable to the calculation. Also, if any federal funds are available for any Non-Transportation Components, please specify those funds and how they are to be allocated: Design costs should be negligible, but the City of Meridian is willing to reimburse ACHD for costs associated with this request. 11. Construction. Identify the party (ACHD or the Partnering Agency, or both) will be responsible for the construction of the proposed Non-Transportation Components. If both parties are responsible for part of the construction, please indicate, in detail, their respective responsibilities. It is assumed that ACHD, through it's contractors, will be responsible for construction. City will be responsible for the street lighting, conduit, and junction box maintenance as well as ensuring the planter strip areas are maintained. a. If ACHD is responsible for all or a part of the construction of the proposed Non- Transportation Components, provide information as to how and when the Partnering Agency will reimburse ACHD for those costs. Costs shall be detailed in Item 12 below. The City would work with ACHD on the appropriate/desired timing. b. By submitting this Application, the Partnering Agency certifies that the Partnering Agency will not allow any liens to attach to any right-of-way, improvements, or other property of ACHD as a result of any labor performed or materials supplied in connection with the construction of the Non-Transportation Components. By submitting this Application, the Partnering Agency certifies the following: i. The Partnering Agency shall be responsible for obtaining all permits required by ACHD in connection with any construction of the Non-Transportation Components. ii. The Partnering Agency will not allow any liens to attach to any right-of- way, improvements, or other property of ACHD as a result of any labor performed or materials supplied in connection with the construction of the Non- Transportation Components. 12. Construction Costs. Pursuant to the Cost-Share Ordinance and applicable law, all Road Project construction costs associated with the Non-Transportation Components are the responsibility of the Partnering Agency. In addition, any reconstruction costs of Transportation Components of a Road Project that are necessitated by the incorporation of Non-Transportation Components in the Road Project must be paid by the Partnering Agency. In accordance with the foregoing, describe the applicable construction costs and (if applicable) any reconstruction costs for which the Partnering Agency will be responsible , documenting any credits applicable to the calculation: The City of Meridian would reimburse ACHD for the construction costs of conduits,junction boxes,light poles, bases, control cabinets and wiring as well as trees and any landscaping installed in the roundabout. 13. Maintenance. Pursuant to the Cost-Share Ordinance and applicable law, by submitting this application, the Partnering Agency hereby certifies that it will be solely responsible for perpetually replacing, maintaining, and caring for the Non-Transportation Components pursuant to the terms of the Cost Share Permit. The Partnering Agency also certifies that if the Partnering Agency fails to replace, maintain, and care for the Non-Transportation Components, ACHD shall have the following remedies in addition to any other recovery in law or in equity, provided that ACHD first gives the Partnering Agency thirty (30) days notice and the Partnering Agency fails to remedy such failure: (i) ACHD may revoke the Partnering Agency's Cost Share Permit for the Non- Transportation Components; (ii) ACHD may replace, maintain, and/or care for the Non- Transportation Components and the Partnering Agency shall reimburse ACHD fully for all associated costs; (iii) ACHD may remove, alter, redesign, or in the case of landscaping, Hardscape over the Non-Transportation Components, and the Partnering Agency shall reimburse ACHD fully for all associated costs, and (iv) ACHD may refuse to issue any further Cost Share Permits or any other permits for future ACHD Road Projects until the Partnering Agency complies with the conditions of the Cost Share Permit. In addition, in the event of an emergency caused by the Partnering Agency's failure to perform required maintenance, ACHD may immediately perform any and all emergency repairs or take other measures in connection with an emergency, and the Partnering Agency shall reimburse ACHD fully for all associated costs. 14. Acquisition of Real Property. Specify any real property that must be acquired to accommodate the inclusion of the Non-Transportation Components into the Road Project, and indicate how and when the Partnering Agency will acquire, pay for, or dedicate such real property. If the Partnering Agency is responsible for obtaining the real property, also indicate whether the real property will be deeded and/or dedicated to ACHD in connection with the Road Project. Please attach all relevant legal descriptions to this application, if available, or, if not available, a complete description and/or depiction of the real property. No property acquisition anticipated to accommodate City requests. 15. Relocation of Utilities. Pursuant to the Cost-Share Ordinance and applicable law, by submitting this Application, the Partnering Agency hereby certifies that it will be solely responsible for the relocation, or the cost of the relocation, of any utilities required in connection with the placement, incorporation, or construction of the Non-Transportation Components. Describe the utilities that will or may need to be relocated in connection with the Road Project, Also, identify which party (ACHD or the Partnering Agency) will be responsible to relocate the utilities: (Please note that ACHD may require, as a condition of issuing any Cost-Share Permit, that the Partnering Agency shall be responsible for the relocation of any utilities. Any utility relocations will be handled through inter-agency agreements if necessary. 16. Effect on Stormwater Quality. Pursuant to the Cost-Share Ordinance and applicable law, by submitting this Application, the Partnering Agency hereby certifies that upon a determination by ACHD that the incorporation into the Road Project of the Partnering Agency's Non-Transportation Component(s) will have an adverse affect on stormwater quantity or quality, Partnering Agency shall be solely responsible for either mitigating or funding the mitigation of any such adverse effected in a means determined by or acceptable to ACHD. 17. Additional Certifications by Partnering Agency. By submitting this Cost Share Application, and upon its approval by ACHD, the Partnering Agency hereby certifies and agrees as follows: a. Indemnification. The Partnering Agency will protect, defend, indemnify, and hold ACHD and its officers, directors, employees, members, and agents harmless from and against any and all liability, suits, losses, damages, claims, actions, costs, and expenses of any nature, including court costs and attorney fees, arising from or out of any acts or omissions of the Partnering Agency, its agents, or contractors related to or in connection with the Non- Transportation Components, the representations and certifications set forth in this Cost Share Application, the terms of any issued and accepted Cost Share Permit, and the exercise of any privileges or performance of any obligations by the Partnering Agency upon the grant of approval of this application by ACHD. b. Costs/Expenses. In the event of a Partnering Agency's failure to comply with the terms and certifications made in this Cost Share Application or any issued and accepted Cost Share Permit, the Partnering Agency shall be solely responsible for all costs, damages, expenses, including, without limitation, all attorney fees, incurred by ACHD. c. Compliance with Law. In the event that any part of the obligations of the Partnering Agency or of ACHD in connection with the Road Project are determined to be illegal or unenforceable by a court of competent jurisdiction, the remaining obligations of the Partnering Agency set forth in this Cost Share Application shall still be applicable. d. Adherence to Project Schedule. ACHD will, pursuant to the terms of any issued Cost Share Permit, provide a schedule for completion of the Non-Transportation Components. To the extent that the Partnering Agency is responsible for all or any part of the construction of the Non-Transportation Components, the Partnering Agency agrees to comply with the schedule set forth in the Cost Share Permit. e. Revocation of Rights by ACHD. ACHD shall at all times have the right to (i) maintain, relocate, reconstruct, remove, or redesign any and all improvements that are part of the Road Project, in which case the Partnering Agency shall reimburse ACHD fully for all associated costs; (ii) revoke any Cost Share Permit granted to the Partnering Agency to access any Highway or Public Right-of-Way; and (iii) immediately perform any and all emergency repairs or take other measures in connection with an emergency, in which case, the Partnering Agency shall reimburse ACHD fully for all associated costs. ACHD shall use best efforts to provide the Partnering Agency with advance notice before taking any of these steps. Signature/Certification of Applicant The person signing below represents that he or she has the authority on behalf of the Partnering Agency to submit this Application and bind the Partnering Agency to the representations and certifications set forth herein. Mcxv)-OA Name: Miranda Carson Position: Comprehensive Associate Coordination Planner Date: 11/23/2022 5250481_1.DOC E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Overview of Proposed Franchise Ordinance Pertaining to Idaho Power Company C� fIEN .D L4,, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Work Session Agenda From: William L. M. Nary, City Attorney/Risk Meeting Date: July 25, 2023 Manager Presenter: Kurt Starman, Deputy City Attorney Estimated Time: 15 minutes Topic: Franchise Ordinance - Idaho Power Company Recommended Council Action: Receive an update concerning a new franchise for Idaho Power Company (Idaho Power). Background: The City granted a franchise to Idaho Power in 1998 to construct, maintain, and operate electrical facilities within the City for 25 years. That franchise will terminate on or about November 1, 2023. Idaho Power would like to secure a new, 25-year franchise well before the current franchise terminates. Under Idaho law, the City is responsible for granting a franchise to Idaho Power, even though most of the right-of-way within the City is owned and controlled by the Ada County Highway District. To that end, the City Attorney's Office, in consultation with Idaho Power, has drafted the attached franchise ordinance. The proposed franchise is similar to the existing franchise arrangement. Under the terms of the proposed franchise,which would become effective on November 1, 2023, and remain in place for 25 years,the City would continue to receive franchise fees from Idaho Power. For reference, the City received $820,781 in General Fund revenue under the current franchise in Fiscal Year 2022. Under Idaho law, a franchise must be granted via an ordinance. The process to adopt a franchise ordinance differs, however, from the process utilized to adopt other ordinances: 1. After introducing the franchise ordinance for first reading, the City Council must wait a minimum of 30 days before taking any additional action. 2. During the waiting period, a summary of the franchise ordinance must be published at least once in the Idaho Press. Under Idaho law, Idaho Power must bear the expense of publication. 3. After waiting for a minimum of 30 days, the City Council may then approve the franchise ordinance following the typical process - second reading,third reading, and publication. Once again, Idaho Power must bear the expense of publication. 4. Under the terms of the proposed ordinance, Idaho Power must accept the franchise within 30 days. If Idaho Power does not timely accept the franchise, it forfeits any rights and privileges, and the City may repeal the franchise ordinance. The purpose of this work session agenda item is to provide some background information about the proposed franchise ordinance and the adoption process. If the City Council is receptive to the new franchise, it may introduce the proposed franchise ordinance for first reading at its regular meeting. Attachment: Proposed Franchise Ordinance CITY OF MERIDIAN ORDINANCE NO. 23- BY THE CITY COUNCIL: BORTON, CAVENER, HOAGLUN, OVERTON, PERREAULT, STRADER AN ORDINANCE IN ACCORDANCE WITH IDAHO CODE SECTIONS 50-328, 50-329 AND 50-329A GRANTING A FRANCHISE TO IDAHO POWER COMPANY, A CORPORATION, AND TO ITS SUCCESSORS AND ASSIGNS,TO CONSTRUCT,MAINTAIN AND OPERATE IN AND UPON THE PRESENT AND FUTURE STREETS, HIGHWAYS AND OTHER PUBLIC PLACES WITHIN THE CORPORATE LIMITS OF THE CITY OF MERIDIAN, IDAHO, ELECTRIC UTILITY PROPERTY AND FACILITIES FOR SUPPLYING ELECTRICITY AND ELECTRIC SERVICE TO THE CITY, THE INHABITANTS THEREOF, AND OTHERS FOR A TERM OF 25 YEARS, INCLUDING THE NONEXCLUSIVE RIGHT TO PHYSICALLY LOCATE AND MAINTAIN TELEPHONE, CABLE, FIBER OPTICS OR OTHER COMMUNICATIONS FACILITIES; SETTING FORTH AN AGREEMENT NOT TO COMPETE, BUT RESERVING THE POWER OF EMINENT DOMAIN; PROVIDING FOR THE PAYMENT OF FRANCHISE FEES; SPECIFYING OTHER LIMITATIONS, TERMS AND CONDITIONS GOVERNING THE EXERCISE OF SAID FRANCHISE; AND ESTABLISHING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN,IDAHO THAT: SECTION 1. The City of Meridian, Idaho(hereinafter called the"City")hereby grants to IDAHO POWER COMPANY, a corporation, and to its successors and assigns (hereinafter called the "Grantee") the right (subject to the rights of the City set forth in Section 14 hereof), privilege and franchise for a period of twenty-five(25)years from and after November 1,2023 (the effective date of this ordinance), however,with the right to amend by mutual agreement in accordance with Section 15, to construct, maintain and operate in and upon the present and future streets, alleys, highways and other public places within the corporate limits of the City, electric utility property and facilities for supplying electricity to the City, and the inhabitants thereof, and to persons and corporations beyond the limits of the City, including the nonexclusive right to physically locate and maintain telephone, cable, fiber optics or other communications facilities of the Grantee or other parties, (provided, that Grantee shall comply with the City's requirements for cable system franchises) all subject to the terms and conditions hereinafter specified. In the case of annexation of property to the corporate limit, such area will be considered under this ordinance,upon effective date of the annexation, subject to Section 9 hereof. All such electric utility property and facilities now maintained by the Grantee within the streets, alleys,highways and other public places within the corporate limits of the City shall be deemed covered by this ordinance as provided herein. SECTION 2. All of the Grantee's electric property and facilities in and upon the present and future streets, alleys, highways and public places within the corporate limits of the City shall be constructed and at all times maintained in good order and condition and in accordance with standard engineering practices and all applicable safety codes and lawful governmental 1 regulations, including all applicable state and federal regulations and all construction standards presently in effect by the Idaho Public Utilities Commission or adopted by that Commission during the term of this franchise. SECTION 3. Upon request of the City,the Grantee shall relocate its facilities as necessary within the present and future streets, alleys, highways and other public places owned by the City. The City shall have no responsibility for the costs of such relocations. The Grantee shall bear the cost of relocating its facilities at the City's request, unless the facilities are to be relocated for the benefit of a third party, in which case the third party shall pay the costs of relocation. In the event federal, state or other funds are available in whole or in part for utility relocating purposes, the City shall apply for such funds and the Grantee will be reimbursed to the extent any such funds are actually obtained. SECTION 4. It shall be lawful for the Grantee to make all needful or convenient excavations and/or installations in any of the present and future streets, alleys,highways and other public places within the corporate limits of the City for the purpose of erecting and maintaining the posts, poles, towers, or other supports for its wires or for the purpose of laying, maintaining and operating conduits, vaults and wires and other conductors underground for the purpose aforesaid, or to repair and improve such electric power and light system and to extend the same; provided that when the Grantee or any person or corporation under the authority of this franchise, shall disturb any of said streets, alleys,highways or other public places for the purposes aforesaid, he, it or they shall restore the same to good order and condition as soon as practicable and without unnecessary delay and failing to do so after five days' notice from the City, or its duly authorized officer or officers, then the City may place said street, alley, highway or public place in such condition at the cost and expense of the Grantee, and said Grantee will forthwith pay the full cost and expense thereof upon demand of the City. All facilities constructed under this ordinance shall be placed and maintained at such places and positions in or upon such public ways and public places as shall not interfere with the passage of traffic and shall conform to all applicable laws, rules and regulations. SECTION 5. The City shall have the right and privilege to string and maintain wires for the City's internal communications upon the Grantee's poles and other facilities located within the corporate limits. If the City wishes to attach City communications facilities to Grantee's poles and related facilities, the parties will enter into the standard Idaho Power Facilities Attachment Agreement, which sets forth the terms and conditions for third-party attachments to Grantee's poles and related facilities, including without limitation facility attachment fees, safety requirements, clearance requirements, and make-ready obligations. SECTION 6. The Grantee shall at all times indemnify and hold the City, its officers, employees, and agents harmless from any and all expenses or liability arising from, and against or by reason of any negligent act or omission of the Grantee, its representatives or employees, in the construction,operation or maintenance of any of the Grantee's electric utility property or facilities. SECTION 7. Upon acceptance of this franchise by Grantee and before Grantee shall have any rights hereunder, Grantee shall file with the City Clerk a Certificate of Insurance evidencing 2 General Liability Insurance which covers claims for Bodily Injury,Property Damage and Personal Injury. Such insurance shall have minimum limits of$1,000,000 per occurrence. The City of Meridian shall be named as an "Additional Named Insured" under Grantee's insurance policy. Should the minimum limits of insurance as set forth herein be increased above $1,000,000, pursuant to the Idaho Tort Claims Act (Idaho Code Section 6-901 et. seq.) or any similar legislation, the Grantee shall be required to provide the City with a new Certificate of Insurance evidencing the higher limits upon the City's request. SECTION 8. The electric service to be furnished to the public hereunder, and all rates and charges therefore, and all regulation of the Grantee hereunder, shall at all times be subject to all rules, regulations and orders that may be lawfully prescribed by the Idaho Public Utilities Commission or by any other governmental authority now or hereafter having jurisdiction over such matters. During the term of this franchise, Grantee shall at all times assure that customers within the City have access to customer service from the Grantee as required by the Idaho Public Utilities Commission. SECTION 9. As compensation for the right, privilege and franchise hereby granted, Grantee agrees to pay to the City on or before the 30th day of January, April, July and October, an amount equivalent to one percent (1%) of Grantee's "gross revenues" for the preceding calendar quarter. For purposes of this Section, "gross revenues" shall mean the amount of money billed by the Grantee for the electricity it sells within the corporate limits of the City to customers, less uncollectibles. The City shall provide appropriate information to the Grantee to allow the Grantee to identify which of its customers are located within the corporate limits of the City for purposes of paying franchise fees. Grantee shall not be responsible for any failure to pay franchise fees which results from deficiencies in such information provided by the City. In the event the City annexes a new area into its corporate limits, the terms of this Section 9 regarding franchise fees shall not apply to the annexed area until sixty (60) days after the City has supplied the Grantee with appropriate information for the identification of the Grantee's customers within the annexed area. The Grantee's franchise fee payment obligations hereunder shall commence with the start of the Grantee's first full billing cycle following the effective date of this ordinance;provided,that the Grantee must first receive approval from the Idaho Public Utilities Commission for the collection of the franchise fee in the rates charged by Grantee. SECTION 10. The City shall have the right during the term of this franchise to increase the franchise fee hereunder up to three percent (3%), by obtaining the consent of the Grantee or the approval of a majority of voters of the City voting on the question at an election held in accordance with chapter 4, title 50, Idaho Code. Any such vote to increase the franchise fee hereunder shall provide that the increased franchise fee will apply to any electric service provider (other than the City) who utilizes the City's streets, alleys or other public places to provide electrical service within the City, during the term of this franchise. SECTION 11. The Grantee shall keep accurate books of account for the collection of the franchise fees for a period not to exceed three years hereunder and the City shall have the right to 3 inspect the same at all times during business hours, and from time to time audit the same for the purpose of determining gross revenues under Section 9 above. SECTION 12. The franchise fees paid by the Grantee hereunder will be in lieu of and as payment for any tax or fee imposed by the City on the Grantee by virtue of its status as a public utility including, but not limited to, taxes, fees or charges related to easements, franchises, rights- of-way, utility lines and equipment installation, maintenance and removal during the term of this franchise. SECTION 13. The Grantee shall have the right and privilege, insofar as the City is able to grant the same, in accordance with National Arborist Association standards, of the pruning of all trees which overhang the present and future streets, alleys,highways and other public places within the corporate limits of the City, in such a manner and to such extent as will prevent the branches or limbs or other parts of such trees from touching or interfering with its wires, poles and other fixtures and equipment. However,except in an emergency,no pruning shall be undertaken without giving the occupant of the adjacent property written or oral notice that such pruning will be performed. SECTION 14. In consideration of Grantee's undertaking hereunder as evidenced by its acceptance hereof,the City agrees not to engage in the business of providing electric service during the life of this franchise or any extension thereof in competition with the Grantee, its successors and assigns; but nothing herein contained shall be construed or deemed to prevent the City from exercising at any time any power of eminent domain granted to it under the laws of the State of Idaho. The City shall not grant a franchise to another electric service provider during the term of this franchise unless the electric service provider has received approval to provide electrical service within the City from the Idaho Public Utilities Commission, and the City has imposed the same franchise fee on the electric service provider as paid by the Grantee. SECTION 15. In the event of an amendment to the laws, rules or regulations of the City of Meridian, the State of Idaho, or the Public Utilities Commission of Idaho applicable to this franchise, or for periodic review of any section of this franchise, the terms of this franchise and the rights and privileges hereby conferred may be changed, altered, amended or modified upon mutual agreement between the City and the Grantee. In all cases, 60 days notice shall be required on the part of City or Grantee to reopen the franchise pursuant to this section. SECTION 16. Any violation by the Grantee of the provisions of this ordinance, franchise and grant or any material portions thereof or the failure promptly to perform any of the provisions thereof shall be cause for the forfeiture of this franchise and grant and all rights hereunder by the City after sixty (60) days' written notice to the Grantee and the continuance of such violation, failure or default; however, this provision shall not prevent the Grantee from submitting such question of violation or forfeiture to the appropriate forum (which may include the district court having jurisdiction or the Idaho Public Utilities Commission) for determination. SECTION 17. Sale, assignment or lease of this franchise is prohibited without notification and approval by the City. 4 SECTION 18. The Grantee shall assume the cost of publication of this franchise as such publication is required by law. SECTION 19. The Grantee shall within thirty (30) days after final passage of this ordinance, file with the City Clerk its acceptance of this franchise in writing signed by its proper officers and attested by its corporate seal. If the Grantee does not timely file said acceptance, the Grantee shall forfeit all rights and privileges delineated herein, and the City shall have the right to repeal this ordinance. SECTION 20. The existing franchise between the City and Grantee set forth in Ordinance No. 800, passed and adopted October 6, 1998, shall terminate upon the effective date of this ordinance. SECTION 21. Inasmuch as the Grantee has constructed and now is maintaining and operating the electric utility property and facilities in and upon the streets, alleys, highways, and public places in the City, it is hereby adjudged and declared that this ordinance is necessary for the preservation of the public peace, health and safety, and therefore this ordinance shall take effect on November 1, 2023. PASSED AND ADOPTED by the Council of the City of Meridian this 25th day of July , 2023. APPROVED by the Mayor this 25th day of July , 2023. APPROVED: ATTEST: Robert E. Simison, Mayor Chris Johnson, City Clerk (Seal) 5 ACCEPTANCE IDAHO POWER COMPANY, as the franchisee, accepts the franchise set forth in the above Ordinance and agrees to abide by the terms and conditions thereof. DATED this day of , 2023. By: Adam Richins SVP & Chief Operating Officer ATTEST: Secretary (Seal) 6 STATEMENT OF MERIDIAN CITY ATTORNEY CONCERNING THE SUMMARY OF ORDINANCE NO. 23- The undersigned, William L. M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that the summary below is true and complete and provides adequate notice to the public. DATED this day of , 2023. William L. M. Nary, City Attorney SUMMARY OF CITY OF MERIDIAN ORDINANCE NO. 23- An ordinance in accordance with Idaho Code sections 50-328, 50-329 and 50-329A granting a franchise to Idaho Power Company, a corporation, and to its successors and assigns, to construct, maintain and operate in and upon the present and future streets, highways and other public places within the corporate limits of the City of Meridian, Idaho, electric utility property and facilities for supplying electricity and electric service to the City, the inhabitants thereof, and others for a term of 25 years, including the nonexclusive right to physically locate and maintain telephone, cable, fiber optics or other communications facilities; setting forth an agreement not to compete, but reserving the power of eminent domain; providing for the payment of franchise fees; specifying other limitations, terms and conditions governing the exercise of said franchise; and establishing an effective date of November 1, 2023. The ordinance has been introduced, but not yet passed. Pursuant to Idaho Code section 50-329, the ordinance may not be passed on the day of its introduction, nor for 30 days thereafter. The full text of the ordinance is available in the City Clerk's Office at Meridian City Hall, 33 E. Broadway Ave., Meridian, Idaho. 7