HomeMy WebLinkAboutAda County Housing CARES CDBG Grant Funds First Amendment to Subrecipient FIRST AMENDMENT TO SUBRECIPIENT AGREEMENT BETWEEN CITY OF
MERIDIAN AND ADA COUNTY HOUSING AUTHORITY FOR CARES ACT COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS
This First Amendment to Subrecipient Agreement between City of Meridian and Ada County
Housing Authority for CARES Act Community Development Block Grant Funds ("First
Amendment") is entered into this 18th day of July , 2023 by and between the City of
Meridian, a municipal corporation organized under the laws of the state of Idaho ("City") and Ada
County Housing Authority ("Subrecipient").
WHEREAS, on April 18, 2023, City and Subrecipient entered into CARES Act Subrecipient
Agreement ("CDBG-CV SRA"), a cooperative agreement for the investment of Community
Development Block Grant("CDBG"); and
WHEREAS, Subrecipient requires additional funding to complete the activities in the CDBG-
CV SRA;
NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties
agree as follows:
I. PROVISION MODIFIED—STATEMENT OF WORK. Section I.A. shall be amended as
follows:
A. Activities. Subrecipient shall use City's subaward of CDBG funds in an amount not to exceed
two hundred one thousand five hundred fifty dollars and ninety nine cents ($201 550.99)one
Itmdrd-seventy-tri te- sat3d dellal s-($47-9-,808) for administering emergency rental
assistance, in a manner satisfactory to the City and consistent with any standards, condition,
and deadlines of such funds, as set forth herein. This project is eligible under(05Q) Subsistence
Payments. CDBG Funds will be used to reimburse for administration and rental assistance.
The primary administrative office is located at 1001 S. Orchard St., Boise. See Attachment 1
for a map of the service location.
II. PROVISION MODIFIED—REIMBURSEMENT REOUESTS. Section II.K.3 shall be
amended as follows:
3. Reimbursement requests. It is expressly agreed and understood that the total amount to be
paid by City under this Agreement shall not exceed two hundred one thousand five hundred
fifty dollars and ninety nine cents ($201,550.99)et�e 1Fed sevet`y- tid�eusa�d-deltas
($+79,000). City will not accept or process reimbursement requests prior to City's reception of
Congressional Release of Funds; the Community Development Program Coordinator shall
notify Subrecipient of such release and the opportunity to submit reimbursement requests.
Reimbursement requests for the payment of eligible expenses shall be made against the activity
specified, in accordance with performance, and as expenses are incurred by Subrecipient.
Reimbursement requests shall only be accepted via the City's online portal and must be
completed in full to be processed. Instructions to submit reimbursement requests are located in
the Subrecipient Toolbox at https://meridiancity.org/cdbg/. All reimbursement requests are to
be submitted as needed in coordination with the Community Development Program
Coordinator. Reimbursement requests shall include the following: transaction detail completed
for the relevant draw request period, timesheets in compliance with 2 CFR 200.430 (if
applicable), and proof of payment by Subrecipient (such as copy of check and bank transaction
information showing payment of check, copy of receipt of payment by contractor or
FIRST AMENDMENT TO CDBG-CV SUBRECIPIENT AGREEMENT-ADA COUNTY HOUSING AUTHORITY PAGE 1 OF 2
subcontractor, and/or other relevant documentation of payment). After the expenditure
requirements set forth in section I.B. of this agreement has been met, reimbursement requests
must be submitted within fifteen (1 S) calendar days from the close of each month of the
program year except for the final reimbursement request. Subrecipient's final reimbursement
request under this Agreement must be submitted by Subrecipient no later than October 30,
2023 and must include a Closeout Certification form which can be found in the Subrecipient
Toolbox at https:Hmeridiancity.org/cdbg/. Subrecipient shall forfeit reimbursement for any
costs not requested within the timeframes set forth in this provision, unless otherwise
authorized, in writing, by City.
III. PROVISION MODIFIED—BUDGET. Attachment 6 shall be amended as follows:
Ada County Housing Authority
Emergency Rental Assistance Rental
CDBG-CV IDIS# 154 1 Assistance Admin Total
Award 1 $173,000.00 $6,000.00 $179,000.00
Amendment 1 $22,550.99 $ - $22,550.99
Total Funding_, $195,550.99 $6,000.00 $201,550.99
Draw
# Date Timeframe
1 May 2023 $43,974.33 $43,974.33
z
3
4
5
Total $43,974.33 1 $ - 1 $43,974.33
Balance $151,576.66 $6,000.00 1 $157,576.66
IV. ALL OTHER PROVISIONS IN EFFECT. All provisions of the CDBG-CV SRA shall remain
in full force and effect except as expressly modified by this First Amendment or other duly executed
addenda. No other understanding, whether oral or written,shall be deemed to enlarge, limit or
otherwise affect the operation of the CDBG-CV SRA or this First Amendment thereto.
IN WITNESS WHEREOF,the parties shall cause this First Amendment to be executed by
their duly authorized officers to be effective as of the day and year first above written.
SUBRECIPIENT:
Ada County Housing Authority
e a Watson,Execd1ive Director Date
CITY:
City of Meridian Attest:
By: Robert E. Simison, Mayor 7-18-2023 Chris Johnson, City Clerk 7-18-2023
FIRST AMENDMENT TO CDBG-CV SUBRECIPIENT AGREEMENT—ADA COUNTY HOUSING AUTHORITY PAGE 2 OF 2