The URL can be used to link to this page

Home My WebLink AboutPublic Works Tenant Improvement Fire Adim and IT Offices Budget Amendment 7/3/2023 3:26PM City of Meridian FY2022 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# G/L#Description Total E IDIAN�--' 01 1850 41200 1322 Wages 01 1850 41206 1322 PT/Seasonal Wages 01 1850 41210 1322 Overtime Please only complete the fields 01 1850 41304 1322 Uniform Allowance highlighted in Orange. 01 1850 42021 1322 FICA $ Amendment Details 01 1 1850 42022 1322 PERSI $ Title: Tenant Improvements-Fire Admin and IT Offices 01 1850 42023 1322 Worker's Comp $ Department Name: City Hall 01 1850 42025 1322 Employee Insurance $ Presenting Department Name: Public Works ETotal Personnel Costs $ Department#: 1850 Operating Expenditures Primary Funding Source: 1 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 01 1850 1322 $ Project#: 1322 01 1850 1322 $ 01 1850 1322 $ Is this for an Emergency? ❑ Yes 0 No 01 1850 1322 $ New Level of Service? ❑ Yes 0 No 01 1850 1322 $ 01 1 1850 1322 $ Clerks Office Stamp 01 1850 1322 $ 01 1850 1322 $ 01 1850 1322 $ 01 1850 1322 $ 01 1850 1322 $ 01 1 1850 1322 $ 01 1850 1322 $ Date of Council Approval 7-11-2023 Total Operating Expenditures $ - $ $ Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date 01 1850 96001 1 1322 CIP-Municipal Center $ 48,950 �/ �/ n^ , 1 7/3/23 01 1850 1322 1 Y 1 CJ�,I„e�� 01 1850 1322 Department Director 01 1850 1322 =REVIEWED jfields 7.5.23 01 1850 1322 at 8:59 am,Jul 06,2023 01 1850 1322 Chief Financial Officer Total Capital Outlay $ 48,950 Revenue/Donations Approved Brad Hoaglun via email 7.6.23 Fund# Dept.# G/L# Proj.# G/L#Description Total CouinaF,Liaison 01 1 1850 1 1 1322 01 1 1850 1 1 1322 �� 7-6-23 01 1850 1322 Mayor Total Revenue/Donations $ Total Amendment Request $ 48,950 Total Amendment Cost-Lifetime City of Meridian FY2022 Budget Amendment Form C:\Users\lmcvey\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\J7JO3823\FY23 Budget Amendment-City Hall Tenant Improvement-IT and Fire-VS2-7-3-23 7/3/2023 3:26PM City of Meridian FY2022 Budget Amendment Form Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: City Hall Funding 2023 2024 2025 2026 2027 Title: Tenant Improvements-Fire Admin and IT Offices Personnel $ - $ $ $ $ f—tnr U.—for Submitting Budget A—d—t- Operating $ - $ $ $ $ ➢ Department will send Amendment with Directors signature to Finance(Budget Analyst)for review Capital $ 48,950 ➢ Finance will send Amendment to Council Liaison for signature Total $ - $ 48,950 $ $ $ $ ➢Council Liaison will send signed Amendment to Mayor Total Estimated Project Cost: $ 48,950 ➢ Mayor will send signed Amendmentto Finance(Budget Analyst) Evaluation Questions ➢ Finance(Budget Analyst)will send approved copy of Amendment to Department Please answer all Evaluation Questions using the financial data referenced above. ➢ Department will add copy of Amendment to council Agenda using Novus Agenda Manager 1. Describe what is being requested? Several areas in City Hall are needing to be remodeled to add additional hard-walled office space. Additional office space in the Fire Administration area and the Information Technology area will enable supervisors to be housed in offices that meet City Hall tenant improvement guidelines. 2. Why was this budget request not submitted during the current fiscal year budget cycle? This project was not identified in time for the budget process. 3. What is the explanation for not submitting this budget request during the next fiscal year budget cycle? Delaying this project until FY24 is problematic as supervisory staff are currently working out of cubicles and temporary desks set up in conference rooms. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. General Fund 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. No 1 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No 8.Is the amendment going to result in the disposal of an asset?(Yes or No) 9.Any additional comments? 1 Total Amendment Request $ 48,950 Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. City of Meridian FY2022 Budget Amendment Form C:\Users\lmcvey\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\J7JO3823\FY23 Budget Amendment-City Hall Tenant Improvement-IT and Fire-VS2-7-3-23 Fire Admin 6 hard walled offices IT Admin 3 hard walled offices