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HomeMy WebLinkAbout2023-06-27 Work Session CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, June 27, 2023 at 4:30 PM Minutes ROLL CALL ATTENDANCE PRESENT Councilman Joe Borton Councilwoman Liz Strader Councilman Brad Hoaglun Councilman John Overton Councilwoman Jessica Perreault Councilman Luke Cavener (4:35 PM) Mayor Robert E. Simison ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved Motion to approve made by Councilman Hoaglun, Seconded by Councilman Borton. Voting Yea: Councilman Borton, Councilwoman Strader, Councilman Hoaglun, Councilman Overton, Councilwoman Perreault 1. Approve Minutes of the June 15, 2023 City Council Budget Workshop 2. Aegean Estates Subdivision No. 3 Emergency Access Easement No 1 ESMT-2023- 0080 3. Final Plat Modification for Biltmore Subdivision No. 4 (MFP-2023-0001), generally located in the north 1/2 of Section 25, T.3N, R.1W., by Engineering Solutions 4. Final Order for Pine 43 Commercial (FP-2023-0005) by J-U-B Engineers, Inc., located at 2145 E. Fairview Ave. 5. Final Order for Pollard Subdivision (TECC-2023-0001) by Brighton Development, Inc., generally located on the north side of W. Chinden Blvd., east of SH-16, in the south 1/2 of Section 21, T.4N., R.1W. 6. Findings of Fact, Conclusions of Law for Promenade Cottages Subdivision (H-2022- 0013) by Steve Arnold, A-Team Consultants, located at 403 E. Fairview Ave. 7. Development Agreement Modification (King's Congregation Church H-2023-0013) Between City of Meridian and King's Congregation Church for Property Located at 1150 E. Pienza St. 8. Addendum to Master Agreement with Nampa Meridian Irrigation District (NMID) 9. First Amendment to the Meridian Senior Center Ground Lease Between the Meridian Area Senior Citizens Association, Meridian Senior Center, and the City of Meridian 10. Resolution No. 23-2394: Approving First Amendment to Meridian Senior Center Ground Lease Between the Meridian Area Senior Citizens Association, Meridian Senior Center, and the City of Meridian 11. Resolution No. 23-2393: A Resolution of the City Council of the City of Meridian, Idaho, Setting Forth Certain Findings and Purposes to Declare Surplus Property and Authorizing the Donation of Certain Computer and Equipment to Computers for Kids 12. Resolution No. 23-2395: A Resolution Vacating the Northern 5 Feet of the 10-Foot- Wide Public Utilities, Pressure Irrigation and Lot Drainage Easements Along the Southern Boundary of Lot 13, Block 5 of Graycliff Estates Subdivision No. 2, Being More Particularly Described in Exhibit "A"; and Providing an Effective Date 13. Resolution No. 23-2396: A Resolution Vacating the Northern 5 feet of the 10-Foot- Wide Public Utilities, Pressure Irrigation and Lot Drainage Easements Along the Southern Boundary of Lot 21, Block 5 of Graycliff Estates Subdivision No. 2, Being More Particularly Described in Exhibit "A"; and Providing an Effective Date 14. City of Meridian Financial Report for May 2023 ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] DEPARTMENT / COMMISSION REPORTS \[Action Item\] 15. Meridian Youth Advisory Council Quarterly Update 16. Public Hearing for Program Year 2023 Community Development Block Grant Action Plan Hearing Closed 17. Fiscal Year 2023 Budget Amendment in the Amount of $32,000.00 for GASB 96 Audit Reporting Approved Motion to approve made by Councilman Hoaglun, Seconded by Councilman Borton. Voting Yea: Councilman Borton, Councilwoman Strader, Councilman Hoaglun, Councilman Overton, Councilwoman Perreault, Councilman Cavener 18. Fiscal Year 2023 Budget Amendment in the Amount of $175,000.00 for City-wide Phone System Replacement Approved Motion to approve made by Councilman Hoaglun, Seconded by Councilman Borton. Voting Yea: Councilman Borton, Councilwoman Strader, Councilman Hoaglun, Councilman Overton, Councilwoman Perreault, Councilman Cavener 19. McMillan Road Corridor Discussion Vacated 20. Strategic Plan Bi-Annual Update Vacated EXECUTIVE SESSION 21. Per Idaho Code 74-206A (1)(a): To Deliberate on a labor contract offer or to formulate a counteroffer. Motion to enter executive session made by Councilman Hoaglun, Seconded by Councilman Borton. Voting Yea: Councilman Borton, Councilwoman Strader, Councilman Hoaglun, Councilman Overton, Councilwoman Perreault, Councilman Cavener Into session: 5:29 PM Out of session: 6:08 PM ADJOURNMENT 6:08 PM Meridian City Council Work Session June 27, 2023. A Meeting of the Meridian City Council was called to order at 4:32 p.m. Tuesday, June 27, 2023, by Mayor Robert Simison. Members Present: Robert Simison, Brad Hoaglun, Joe Borton, Luke Cavener, Jessica Perreault, Liz Strader and John Overton. Also present: Chris Johnson, Bill Nary, Crystal Campbell, Todd Lavoie, Dave Tiede, Caleb Hood, Vince Koontz, Tracy Basterrechea, Joe Bongiorno and Dean Willis. ROLL-CALL ATTENDANCE Liz Strader _X_ Joe Borton _X_ Brad Hoaglun _X_ John Overton _X_ Jessica Perreault _X—Luke Cavener X Mayor Robert E. Simison Simison: Council, we will call the meeting to order. For the record it is June 27th, 2023, at 4:32 p.m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: First up is the adoption of the agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Move adoption of the agenda as published. Borton: Second. Simison: Motion and second to adopt agenda as published. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the agenda is adopted. MOTION CARRIED: ALLAYES. CONSENT AGENDA [Action Item] 1. Approve Minutes of the June 15, 2023 City Council Budget Workshop 2. Aegean Estates Subdivision No. 3 Emergency Access Easement No 1 ESMT-2023-0080 Meridian City Council Work Session June 27,2023 Page 2 of 24 3. Final Plat Modification for Biltmore Subdivision No. 4 (MFP-2023- 0001), generally located in the north 1/2 of Section 25, T.3N, R.1W., by Engineering Solutions 4. Final Order for Pine 43 Commercial (FP-2023-0005) by J-U-B Engineers, Inc., located at 2145 E. Fairview Ave. 5. Final Order for Pollard Subdivision (TECC-2023-0001) by Brighton Development, Inc., generally located on the north side of W. Chinden Blvd., east of SH-16, in the south 1/2 of Section 21, TAN., R.1W. 6. Findings of Fact, Conclusions of Law for Promenade Cottages Subdivision (H-2022-0013) by Steve Arnold, A-Team Consultants, located at 403 E. Fairview Ave. 7. Development Agreement Modification (King's Congregation Church H-2023-0013) Between City of Meridian and King's Congregation Church for Property Located at 1150 E. Pienza St. 8. Addendum to Master Agreement with Nampa Meridian Irrigation District (NMID) 9. First Amendment to the Meridian Senior Center Ground Lease Between the Meridian Area Senior Citizens Association, Meridian Senior Center, and the City of Meridian 10. Resolution No. 23-2394: Approving First Amendment to Meridian Senior Center Ground Lease Between the Meridian Area Senior Citizens Association, Meridian Senior Center, and the City of Meridian 11. Resolution No. 23-2393: A Resolution of the City Council of the City of Meridian, Idaho, Setting Forth Certain Findings and Purposes to Declare Surplus Property and Authorizing the Donation of Certain Computer and Equipment to Computers for Kids 12. Resolution No. 23-2395: A Resolution Vacating the Northern 5 Feet of the 10-Foot Wide Public Utilities, Pressure Irrigation and Lot Drainage Easements Along the Southern Boundary of Lot 13, Block 5 of Graycliff Estates Subdivision No. 2, Being More Particularly Described in Exhibit "A"; and Providing an Effective Date 13. Resolution No. 23-2396: A Resolution Vacating the Northern 5 feet of the 10-Foot Wide Public Utilities, Pressure Irrigation and Lot Drainage Easements Along the Southern Boundary of Lot 21, Block 5 Meridian City Council Work Session June 27,2023 Page 3 of 24 of Graycliff Estates Subdivision No. 2, Being More Particularly Described in Exhibit "A"; and Providing an Effective Date 14. City of Meridian Financial Report for May 2023 Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we approve the Consent Agenda and for the Mayor to sign and Clerk to attest. Borton: Second. Simison: Have a motion and a second to approve the Consent Agenda. Is there any discussion? If not, all in favor signify by saying aye. Oppose nay? The ayes have it and the Consent Agenda is agreed to. MOTION CARRIED: ALLAYES. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There are no items moved from the Consent Agenda. DEPARTMENT / COMMISSION REPORTS [Action Item] 15. Meridian Youth Advisory Council Quarterly Update Simison: So, we will go into Department/Commission Reports. First item up is Item 15, which is the Mayor -- Meridian Mayor's Youth Advisory Council quarterly update. Sahand, I don't know who -- I will turn it over to you for starters. Rahbar: Mr. Mayor, City Council Members, good afternoon. As the advisor for the Meridian Mayor's Youth Advisory Council it's my pleasure to introduce two bright and inspirational students who are going to present some updates on the various activities that MYAC has been a part of over the past few months, as well as a road map of what lies ahead. Before I do that, though, since we have reached the end of another school year, I just wanted to provide a few MYAC statistics that present some of the milestones that we have uncovered over the past school year. In the period between September 2022 and May 2023 our MYAC held 16 general council meetings. Our MYAC engaged with 24 guest speakers, who presented either individually or as part of a panel or as part of a tour and our MYAC completed over 20 service projects. The average number of attendees at those general council meetings was 33 students and that's an increase from our average in the previous 2021 to 2022 school year, which was in the low 20s. Our MYACers this past year collectively completed just over 2,200 hours of volunteer service. That's 2,200 hours in a wide range of projects, everything from Rake Up Meridian City Council Work Session June 27,2023 Page 4 of 24 Meridian, to being in charge of the decorations for the Holiday Helper event that the United Way does, to putting on another Meridian Senior Prom at the Meridian Senior Center. Just a wide variety of events that they have had a lot of success with and these really wouldn't be possible without the incredible hard work of our executive council officers. These are the students who are elected by their peers every spring and entrusted with the task of steering the group and making sure that they maintain their focus throughout these meetings and projects that they have. So, we have two of those executive council members here this afternoon, one who is familiar to you from past presentations and one who is brand new. This is her first time. So, today we have Kurt Robbins, who is our outgoing MYAC chair, meaning graduated MYAC chair, but also socially outgoing as well. Kurt has been the MYAC chair for the past two years and just last month graduated from Renaissance High School, so this will be the last MYAC update you receive from him. We also have Valeria Avila, our incoming MYAC communications coordinator. So, one person who is about to leave and one person who is brand new and coming in. And, finally, just because I enjoy embarrassing them, want to mention that Kurt and Valeria, like many of our MYAC students, are heavily involved in our community. They are doing a thousand things at once, like so many of the other bright students in Meridian and while they do all of these things they are still maintaining the highest possible standards for themselves when it comes to their schoolwork and their academic performance and last week the West Ada School District released the superintendent's list and that recognizes West Ada students who completed the year with a high GPA. They either get highest honors, high honors or honors and Kurt and Valeria were both recognized with the highest honors, meaning they ended the year with a GPA above a 4.1. A 4.0 isn't good enough for highest honors it has to be a 4.1 or above. That's incredible and it is an honor for me to get to work with them. So, I hope you will enjoy hearing a little bit more about what MYAC has been up to from Kurt and Valeria. Come on up. Robbins: Yeah. Hi, you guys. Thank you so much for having us. So, I'm Kurt, as a Sahand said. I graduated this past May. I'm going to be an incoming freshman at Clark University in Worcester, Massachusetts. So, I'm going pretty far. Avila: Hello. My name is Valeria Avila and I am still going to Renaissance and I'm going into my senior year. Robbins: Okay. So, to kick us off I'm going to be talking about government affairs. Okay. So, the first thing -- one of the super fun things we did in this past period since February that we last presented is we had an urban planning workshop. So, the executive council actually got experience with this group in doing an urban planning workshop in the AIC from the summer of 2022 and we had a ton of fun. Basically you are given Legos and you have to build a functional like city couple of blocks and renovate it and find out -- you know, make a mission statement, figure out what you want your city to look like and come up with a plan and so we were able to work with urban plan to make a -- sort of abridged version of that project that we could have at one of our meetings. So, that was a ton of fun. Kids were split into small groups and we got to make our own little city blocks. So, next, as some of you hopefully know, we Meridian City Council Work Session June 27,2023 Page 5 of 24 had a City Council panel where we invited City Council members to answer some prepared questions and, then, also some questions that student hads -- that students had while you were all presenting. This was something that we had two years ago. Everybody really liked it. So, of course, we had to do it again this year and that was a huge success. Next -- so, we came up with a way to incorporate the Mayor's My Meridian Podcast into our meetings by encouraging our members to listen to the My Meridian Podcast, so that they could score high in My Meridian Kahoots that we had every week on each of the episodes and the person who scored the highest got a little prize. We had like some gift cards, things like that. Avila: So, now moving on to community service. So, MADC reached out to MYAC and said they had funds for the -- from the Office of Drug Policy and so MYAC reached out to MADC to see if we could partner with them and create a volunteer event and help with drug prevention and so we created these drug prevention packets where they included a little pamphlet to raise awareness and as well as a drug test as -- in case kids were tempted to do drugs, then, they would be like, oh, no, my parents have a drug test, so it was kind of an excuse and they would be able to resist drugs and we created over 500 of these packets and they were distributed in many events and, then, for Do The Right we had two kinds of activities we did. So, we did chalk art at the front of the City Hall building where we did inspiring and uplifting messages in order to bring positivity to the world around us. And, then, for this there were -- it was warm hugs and so basically these bags were filled with corn that could be heated in order to pretty much give a warm hug to someone and resemble that -- that warmth that -- that someone can give you and it had a little kind message to give positivity to others. And so this was our senior prom and there went a lot of planning into this. Kurt can probably attest to this and I would say for those of who went it was really fun. It was black and white themed and many decorations as you can see and I know the seniors had fun. Robbins: Yeah. This is our second year of doing a senior prom with the Meridian Senior Center and it is just so much fun. Kids love it. The people at the Senior Center love it and it's a ton of fun to be able to decorate and plan out. You can see -- we had it all catered. So, that's just a really important super fun event we do. Okay. So, now just some leadership development. First of all we had a MYAC classic, Mad City Money. So, this is like a financial simulation event where students are paired up, put into like a couple and you have to go through and budget for clothes, food, children, if you have them. You are given different salaries and you can see me there. This year I was the fickle finger of fate, because the Mayor was gone, unfortunately. So, I got to go around and hand out good things that would happen to people where they get money and, then, bad things where they have to spend money. This is a super important and fun event, because it shows kids what balancing a checkbook is like. It teaches you the difference between credit and debit and also just like what real world consequences are if you say buy a cruise before you buy groceries. Okay. And, then, we had our executive council elections. So, this year we had 14 general MYAC members run for our eight positions, which was super exciting. Part of the election process is that everybody has to give a speech and, then, we do a vote in our meeting. It was super awesome. A lot of great candidates and a great council this year. Then we had our end-of-year recognition Meridian City Council Work Session June 27,2023 Page 6 of 24 party. At this event we put together a couple different awards for MYACers who have like stood out throughout the year. So, I know we have an award for who is the most likely to be the next mayor of Meridian. We have best community service. Like most involved in government affairs. Asks the best questions. Because we just really want to celebrate our MYACers and the hard work that they do, even if they aren't in the executive council. Avila: And so this was the AIC conference. Sadly, Kurt could not attend, but five out of our new eight executive members were able to attend this event and in the middle is a picture of our service project. We replaced new wood chips on the Veteran Memorial Park and I thought that was a really cool experience. We also played this Jenga game, which pretty much -- we have a bad apple in our teams always that can deter from pretty much our -- us being able to progress and productivity and so by every like bad apple situation we would have to take out a Jenga and this made our team more unstable until we would ultimately fail if the bad apple was not fixed. So, that's what that simulation was pretty much representing. And also for the Meridian MYAC we were able to win an award for our senior prom at AIC. And so looking ahead on what we are going to do this next year. So, in July we are planning to do an all day executive council training to create more bonding experiences, such as AIC. Next in August we want to continue planning from last year's of the friendship K and try to get more recruitment from different schools. Right now we have a lot of people coming from Renaissance and we try -- we are trying to engage and get more people to come from other schools. So, we are trying to go to the West Ada registration fair, as well as high school welcome fairs around each different home school and also having our MYAC kickoff in late August and being able to meet all of our new members. In September -- in September will meet -- meet regularly -- start meeting regularly for MYAC meetings and I'm pretty sure we have this every year, the Treasure Valley Youth Safety Summit, where we learn about alcohol and how it is dangerous to drive behind the wheel and alcohol and how it like deters -- it really damages our -- how we see the world around us, as well as pretty much a mental health and other -- other stuff like that and, then, in October we will continue with our MYAC meetings and I'm pretty sure we also do this every year, we do the Trunk or Treat and we are able to see our community. Any questions? Simison: Thank you to our award-winning MYAC. And I will start with -- just by going directly to Councilman Cavener, because he was very inquisitive of our MYACers when he was at AIC this last week and I know he loves to engage. So, Councilman Cavener, any comments or questions? Cavener: Thanks, Mayor. A couple of questions. More comments I guess than questions. One, great report. Just appreciate every time you guys come and give us an update about all the things you are doing. I love this year you are kind of forecasting where you are headed next year. Kurt, I just want to commend you. You have been just such a positive force for good in our youth council. It's been a real pleasure watching you grow and mature and just -- you have always been such a fierce leader for our community. While I get that you are going, I don't know why, to the other side of the country. They have a term. They are called boomerangers. I was one. We leave and Meridian City Council Work Session June 27,2023 Page 7 of 24 we go and, then, we come back and I really hope that after you have found ongoing educational success you come back and continue to make a big impact in our community. People like you are needed and I sure appreciate getting to know you. Council, let me tell you real quick. I had the chance, to Mayor's point, have dinner with our executive council at AIC and to anybody -- whoever says, oh, we have got to be worried about the next generation. I just would encourage them to have like ten minutes with our youth council. I was exhausted just by listening to all of the things that they accomplished and, Valeria, I'm excited to have you on board with our executive council. I'm really looking forward to this next year. And, then, just maybe one more comment for Council, because I think it goes without saying. I'm very fortunate that -- some of the youth council heard me at dinner. I served in a role where I was an advisor for MYAC many many years ago and we have had a lot of really really talented people who have done a very good job in being that advisor, but from my opinion, Sahand, you have just elevated this role in terms of organization and the impact that they are making. You are leading this group so well and I just -- I want to thank you for your positive impact. Often the ones that are doing a lot of the work behind the scenes aren't the ones that always get the accolades and praise and so just on behalf of the Council and Mayor you just do a great job and I'm so excited -- I'm bullish on our MYAC. I'm excited to see what happens next year and the years to come. So, thanks for everything you guys do. Simison: Thank you, Councilman Cavener. And -- and you will get your thank you note in the mail for those kind of comments to MYAC. Absolutely. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I have said this before. If there had been something like this when I was your age I -- I would have loved it. I -- taking government and having an incredible government instructor my senior year completely changed the course of my life. So, I was thankful for that and I'm glad that you have incredible mentors that are leading you in the direction that you are going and public speaking, excuse me, is something that will never fail you and I would have been scared to death to stand there and do what you are doing. So, I just want to say keep going and keep -- you know, just keep at it every day, every week and you will have an awesome future. I had the opportunity to do the urban plan workshop. It's actually taught by a good friend of mine and it's harder than it looks. It's awesome. So, I would encourage you guys to keep doing that every year if -- if ULI is willing to do that for you. It's an amazing -- like what team building and, you know, prioritization, I guess, exercise. So, I'm glad you guys had fun with it. Simison: Well, thank you very much. Kurt, best of luck to you in your future. Robbins: Thank you. Meridian City Council Work Session June 27,2023 Page 8 of 24 Simison: And I know we will see you around on return. And, Valeria, look forward to this upcoming year. Robbins: Thank you. 16. Public Hearing for Program Year 2023 Community Development Block Grant Action Plan Simison: With that we will move on to Item 16, which is a public hearing for program year 2023 Community Development Block Grant Action Plan. We will open this public hearing with comments from Crystal. Campbell: Thank you, Mr. Mayor, Members of the Council. So, as you said we are here for the PY-23 action plan. Trying to get it up right now. Sorry. So, this one is the one that will go from October of this year to September of next year. When we put together our action plan, then, it's based on the information that we find in our five year consolidated plan and that's the document that identifies our community needs and develops the goals for the upcoming five years. So, we are currently in the second year of our plan and it's from 2022 to 2026. The action plan is the annual one that we submit that tells exactly what projects we are going to be funding to meet the goals that we identified and it also acts as an application to HUD for our funds. So, we make sure that we are involved in the community when we are planning these documents and this year for planning that -- before we started with our action plan, then, we had a public hearing. We were before you on April 4th and the 18th and we were in the community on the 8th trying to get feedback from the community on the public services that they wanted to see. And, then, right now the draft action plan is open for public comment from June 15th to July 15th and we are having our public hearing tonight. We also consult with stakeholders on a regular basis and we have requested feedback on the action plan. So, this year this is what HUD is saying we are anticipated to receive and of these funds about 11 percent is going towards admin and fair housing activities, 15 percent, which is the cap for public services is going to go toward that and, then, the remaining amount will be split equally between infrastructure and housing projects. So, with the fair housing and admin funds, then, that will go towards the fair housing campaign, general administration and, then, we are working on putting together a housing study that will help connect developers with different incentives that will help them -- will encourage them to create units that are affordable to all of our residents. For public services we have three projects. The first one is Jessie Tree's emergency rental assistance program. Boys and Girls Club scholarships is another one. And, then, for the first time we are going to be working with Faces of Hope for victim services. For our housing projects both of these are with Neighborworks Boise. One is the homeowner repair program and, then, also home buyer assistance. And we are doing something a little bit different with our public facilities and infrastructure funding this year. The scoring committee recommended a walkability project for our low mod areas and this is a four year project, so it will take up the funds for this section for the rest of the con plan and we are working on an analysis to develop priority needs based on the project scoring criteria listed here. It's based on demand and under the demand category there is the Meridian City Council Work Session June 27,2023 Page 9 of 24 walkability index, proximity to schools, proximity to parks, proximity to public transit stops and, then, under infrastructure it's sidewalk continuity, ADA compliance, and under safety they are looking at levels of crime, crash history and street lighting. So, we are really close to being finished with that document, so you can review it. So, by the time it's finalized you will be able to see it. But they were able to give us the top two projects, which are the ones listed here. The first priority is the one that's highlighted in red and with this it's to construct sidewalk on Northwest 2nd from Broadway to Meridian Elementary on the west side with one in-fill light per block and, then, sidewalk on the east side from Broadway to Pine. We also include an alternate project in case we have some funds that we need to reallocate or if this project falls through or something and that is the one in blue and this one would be a sidewalk on Northwest 3rd from Broadway to Pine and sidewalk from West Broadway from 4th to 2nd. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you. Thanks, Crystal. I just wanted -- while you are on that one I just wanted to ask a question. It was really just to make sure and confirm that the 178,000 is for the projects themselves and not just for a walkability study. Campbell: Oh, no. This wasn't -- Strader: Go ahead. Campbell: Sorry to interrupt. You are correct. That's for the project themselves. This study is -- we are using some admin funds from this year. So, it's -- it will all go toward that. Strader: Got it. And how much was the actual study itself? Campbell: We budgeted I believe 20,000 for it, but right now it's around 10,000. But it's not complete yet. Strader: Got it. And how does that work with admin funds? Is that just like general funds that were leftover that you just reallocated or how does that work? Campbell: We do set aside funds for admin every year and we set some aside for planning. This is -- this is something that we have been looking into how we can improve the walkability in those areas and so we did set aside specifically for this and so it was -- it was designated for that. Strader: Thank you. Campbell: So, as far as next steps, the -- as I mentioned, the public comment period opened on June 15th and tonight is our public hearing and once that's complete, then, I Meridian City Council Work Session June 27,2023 Page 10 of 24 will ask Council to close it and, then, the public comment period will close on July 15th and I will submit the final report and resolution to you on your consent agenda on July 25th and, then, by the end of the month I will submit it to HUD. If anybody has any questions or comments they should direct them to me, Crystal Campbell, at ccampbell@meridiancity.org or they can call me at 208-489-0575. And with that I will stand for questions. Simison: Thank you, Crystal. Council, questions for staff? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Thank you. Crystal, can you go back on your slides to -- let's see. Keep going. Keep going. Okay. The -- the next one that has the total. That is less than in previous years. Can you talk to us about why that's been lessened? And, then, I have a couple more questions on some following slides. Campbell: It's based on several different criteria and one of them is the number of low income households we have and so they didn't give me an exact breakdown on why it was lower this year, but it's anticipated that that's why, because we have higher incomes in our community and less percentage of low to moderate income. Perreault: Okay. Thank you. Can you go to the next slide? Just a comment on this. I couldn't be more excited. I appreciate the time that you have taken to chat with me about this and I'm really excited about the toolbox that is going to be created for our community and I didn't -- I wasn't aware after our conversation that this is actually coming in to real -- you know, to be realized, so that's awesome. I have a question about the -- the category -- or the -- the dollar amounts in -- in both of the categories. If you could go to the next slide. So, if I remember in your memo -- it was either in your memo or it was in the -- the plan that -- like the actual full text of the plan -- Jesse Tree had a higher amount in there. I want to say it was like 47,000 and some change. Very specific amount. What has changed with their request? Campbell: Actually, it was an error on my part. It was in the memo to -- to you guys telling you how much it was. The recommendations. And I had put in the wrong amount. I had put a four instead of a three. So, when I was putting this slide together, then, I realized my mistake and the action plan should show the correct amount. Perreault: Okay. Mr. Mayor, may I continue? Thank you. So, do you have any idea how -- how many requests this will fill from Meridian residents, this amount? Did Jesse Tree give you that information? Campbell: Yes, but I cannot remember off the top of my head how much it is. I believe that they usually budget about 3,000 per household. Meridian City Council Work Session June 27,2023 Page 11 of 24 Perreault: Okay. Campbell: I believe. Perreault: So, it's just a one-time assistance? Campbell: Yes. Perreault: Okay. And, then, the next slide if you would. And, then, the similar question on the home buyer assistance. That -- I assume that's for like a second position for a down payment or something. That seems like it would maybe not even fill one small loan. So, is that all they are anticipating is one family to be -- or one household to be helped? Campbell: They had only applied for one household, but they had applied for a higher amount. However, they do have some funds left from two years ago and, then, they have some left from last year as well. So, the scoring committee decided that since they do have some of two year's worth of funding that we would just give them a smaller amount and if they are not able to use the funding that they currently have agreements with, then, we will use this -- these funds toward the homeowner repair. Perreault: Okay. And with the homeowner repair is there a limit per household? Campbell: It's up to 25,000 dollars. Perreault: Okay. Okay. That's great. That was all my questions. Thank you. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Just on that, with the home buyer assistance -- I mean we have found that they can't really be used; right, pretty -- pretty consistently -- like a couple years in a row. So, are we required to allocate something toward that or could we just reallocate all the funds for something else? Campbell: We can -- it's not a requirement for us to do that. The scoring committee does keep choosing to do that, but we have been able to use it. We were able to use it for one house last year and, then, the way that I said it with Neighborworks it was a little unfair to them, because they -- we reallocated some funds and so they just received the PY-21 funds probably six or seven months ago and so, then, they had two years because of that. So, it wasn't because they had it for a year and weren't able to spend it. So far this year they have been able to help one household. So, they have -- in the past two years they have helped two households. Strader: Mr. Mayor? Meridian City Council Work Session June 27,2023 Page 12 of 24 Simison: Council Woman Strader. Strader: You know, just thinking out loud -- and I apologize, because I know we have a committee and we have a whole process that we usually go through, but it does feel like we may have an opportunity that we didn't have on our horizon, which is in four years we know that there are some residents of a mobile home park that are going to be running into some real trouble with having homes that can't be moved because they don't meet certain standards with trying to move into affordable housing and I guess just thinking out loud I'm wondering if maybe the home buyer assistance could be allocated toward helping, you know, that group specifically with some pretty specific needs, because it feels like unless we come up with a solution there are at least a portion of the people in that mobile home park that, unfortunately, may become homeless. So, I'm just thinking out loud, but I'm wondering if we couldn't, you know, allocate this home buyer assistance that's not used into something more specific to help a very targeted population. So, if you have any feedback on that idea? Cavener: Mr. Mayor? Simison: If we get Crystal to answer the question -- Cavener: I didn't know if that was directed to us or to Crystal, so -- Simison: I thought it was Crystal. Campbell: So, you mentioned that it's four years down the road, so I'm not sure exactly when you -- the plans that you had would be, but we do have some timeliness requirements. So, we do need to spend our funds each year -- not all of them. Some of them can roll over. So, we would need to keep that in mind. But I -- depending on what it -- what it is, then, I think that we should definitely have conversations around that and maybe next year we do include something like that in our plan. Simison: Well, there is nothing to prevent them from accessing these funds -- or trying to access these funds now if we let them know that they are available for that purpose in that regards. Campbell: Absolutely. Simison: At least currently. Councilman Cavener. Cavener: Thanks, Mr. Mayor. I appreciate the -- at least the vocalizing out loud, Council Member Strader. I think it's -- it's a good conversation. I want to maybe just reiterate a couple things. I share Council Member Strader's concern about the ability for these funds to be spent. But to -- to Crystal's point, keeping these dollars in was a hotly debated and discussed item amongst the committee and so I think this is kind of striking that -- that middle ground between kind of recognizing there is some challenges, but also continue to support what the committee wants. I think to Crystal's point maybe Meridian City Council Work Session June 27,2023 Page 13 of 24 over the next year some flushing it out with Neighborworks or with another housing agency to maybe be a grant recipient, specifically designed to help these people make sense -- I think probably a little late in this particular process to have it be beneficial, but I think it -- what you are suggesting makes a lot of sense for maybe a -- a fiscal year '25 request. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Crystal, would -- would those individuals that Council Woman Strader referenced need to go through an organization that would manage the funds, so that they need to make an application to -- and, then, that organization would need to apply to -- for the CDBG grant or I -- I assume that's the process, but not that they would come to us individually and ask for those needs. And, then, who would we -- would it be possible for you to direct them to an organization that might be able to help them go through that? Campbell: You are accurate that we would likely not administer a program like that on our own. I'm the only staff member and that's not necessarily my area of expertise. So, I don't think I would do the program justice if they were to come directly to me. So, we would look for a sub recipient that we could work with to do that and, unfortunately, I'm not very familiar with everything that this complex is needing and so I don't have any brilliant ideas off the top of my head. So, I would love to talk more about that and see who we could get to help out in administering that program. Simison: Any additional questions for staff? All right. Thank you very much. Mr. Clerk, do we have anybody signed up to provide testimony on this item? Johnson: Mr. Mayor, we do not. Simison: Okay. If there is anybody in the audience that would like to provide testimony if you would like to come forward at this time or online use the raise your hand feature. Seeing no one coming forward or raising their hand -- Council, we have a request from staff to close the public hearing. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we close the public hearing for Program Year 2023 Community Development Block Grant Action Plan. Cavener: Second. Meridian City Council Work Session June 27,2023 Page 14 of 24 Simison: I have a motion and a second to close the public hearing. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the public hearing is closed. MOTION CARRIED: ALLAYES. 17. Fiscal Year 2023 Budget Amendment in the Amount of $32,000.00 for GASB 96 Audit Reporting Simison: Okay. Thank you, Crystal. Next item up is Item 17, which is Fiscal Year '23 budget amendment in the amount of 32,000. Turn this over to Mr. Lavoie. Lavoie: Good evening, Mr. Mayor, Members of the Council, and appreciate you giving us time to present this budget request to you. As the document stated, it's a budget request for 32,000 dollars for fiscal year '23. The request is for 25,000 this fiscal year, for fiscal '23 to conduct the audit that was referenced and there is a 7,000 dollar ongoing as well. I placed the 7,000 dollars in there because we are in the budget development process right now for '24. So, if I get it in now, then, I can get it into the '24 budget, then, I will present that change to you on Thursday. So, it's kind of placing the 7,000 dollars today to get into the books on Thursday -- Thursday's '24 books, because this audit is not just a one-time thing, this will be a -- for everything. So, we are going to need the auditor to continue to conduct this audit for us. The 25 grand should cover fiscal '23. Seven should be the ongoing needs that we estimate that we project we will need for this same audit ongoing. Again, we don't know what we don't know quite yet. These are estimates and as soon as we figure out what we do know, then, we can make the alterations in '25 and '26 and they will -- the audit firm will only bill us what they actually charge us. Again, I do have our audit partner here Kevin Smith. He is here to answer any questions. So, again, this is a new mandate put -- put upon the municipalities to have implemented onto our fiscal '23 financials, which we are in right now. So, when Kevin and his team is here in January he has to deploy this mandate into our financial audit report and for standing in front of you, hey, can we get some funds now, so we can get the -- to some extent allowed to continue the audit when they get here in October -- or January, but this is here to stand in front of you to say can -- asking for funding for audit services by Eide Bailly for the standardization of financial reporting for software accounting practices. So, again, happy to answer any questions. We do have our audit partner here to answer more detailed, because he has more information than I do. But we are here to help answer any questions for you on this mandate by the GASB team. Thank you. Simison: Thank you, Todd. Council, questions? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Meridian City Council Work Session June 27,2023 Page 15 of 24 Perreault: I really appreciate it that you guys are on top of all this, because I know there is constant changes in -- in that world. Just curious what -- what prompted this? What kind of transparency issues were happening with governments reporting related to software fees? Just an overview, maybe not -- not too much detail. Lavoie: Council Member Perrault, I do have the GASB at 96 overview here for you if you really want me to read it verbatim here. It says: To establish a uniform accounting and financial reporting requirements for subscription based information technology agreements, which improves the comparability of governmental financial statements and enhances the understandability, reliability, relevance and consistency of information about subscription based information technology agreements. What does that mean? That's a fair question. I'm -- I'm going to lean towards Kevin to see if he has any other reasons of why the government -- the governing board said that we as an agency in the City of Meridian or State of Idaho have to report on these. Do you have any more information other than that general overview? Smith: Thank you, Mr. Mayor and Members of the Council. I'm Kevin Smith, audit partner with Eide Bailly and just -- just to give kind of a brief explanation of what this is, you know, go back to one year prior, we had a new pronouncement, the GASB 87, which related to leases and, basically, in the GASB world and the for profit world what the pronouncement was saying is they want all these leases put on the balance sheet, so that everyone can see them as an asset and a liability on the balance sheet. So, more clear to the readers. This subscription based pronouncement is very similar. So, they want all the subscriptions that are related to software to be reported on the balance sheet, rather than just being expensed in -- in the income statement, you know, over a year. So -- so, again, it's just to -- to bring it out more clear on the balance sheet and, then, it will be disclosed, you know, also in -- in wording of -- of kind of what -- what -- what that is and so there is a process that we have to go through and -- and not -- we don't know exactly, as Todd said, how many subscriptions there is going to be, but there could be over a hundred there. Could be a hundred to two hundred. Some of the other municipalities that we have worked with it has been that -- that number. So -- so, it becomes very material to your financial statements and -- and significant and so there is a process of getting those all on the -- all recorded and there is the software that we are licensed with that inputs them. We have consultants that input all that information from all the agreements and that's kind of how we have come up with the -- with the proposed fee in that budget amendment. Simison: Any other questions? Okay. So, just blame IT again. Sorry. Since Dave was here and he was talking about subscription services. Then, Council, do I have a motion? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Meridian City Council Work Session June 27,2023 Page 16 of 24 Hoaglun: I move that we approve the budget amendment request for the 2023 budget in the amount of 32,000 dollars for the GASB 96 audit. Borton: Second. Simison: Motion and second to approve Item 17. Is there any discussion? If not, clerk will call the roll. Roll Call: Hoaglun, yea; Borton, yea; Cavener, yea; Perreault, yea; Strader, yea; Overton, yea. Simison: All ayes. Motion carries and the item is agreed to. MOTION CARRIED: ALLAYES. Lavoie: Thank you very much. 18. Fiscal Year 2023 Budget Amendment in the Amount of $175,000.00 for City- wide Phone System Replacement Simison: Thank you. So, with that we will move on to Item 18, which is a Fiscal Year '23 budget amendment in the amount of 175,000 for citywide phone replacement system. Mr. Tiede. Tiede: Thank you, Mayor, Members of the Council. As you noted from the memo we are looking to replace our citywide phone system. This is a system that we have implemented years ago at City Hall and, then, continued to grow over time to many other city facilities. We received word from our Mitel partner that this phone system is being phased out and we are given a great opportunity to move toward their -- their new platform. Moving there when -- when we choose to, which, hopefully, is now, saves the city a significant amount of money, 200,000 dollars and from our point of view seems like the best direction forward for a city phone system considering all the other options out there, including hosted services, solutions, different providers. So, this was the best direction that we found. Doing this -- or transitioning to this new system will require us to buy new handsets. That's the bulk of this cost, roughly 125,000 dollars, if I recall correctly. There are also other costs associated with moving to a new back end, professional services dollars, etcetera, included in this. So, this was originally presented as an FY-24 replacement item. If this is approved as a budget amendment we will remove that from the FY-24 budget and proceed with this sooner. The reason why we want to do it now is because it gives us more time to transition all the city departments over to this new phone system. We are kind of up against a wall a little bit with our carrier and provider on the back end phone system right now. So, with that I will stand for any questions. Simison: Thank you. Council, any questions? Meridian City Council Work Session June 27,2023 Page 17 of 24 Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Just real quick, Dave. Can you give us a snapshot of -- of process used to pick this vendor and product? Tiede: Absolutely. So, this original system that we have was a ShoreTel system and that was purchased through an RFP process years ago. We have -- part of this transition now is Mitel bought ShoreTel out. They were doing things with this current product line that we are on and they decided to phase that out. So, as -- when we got word of that we started looking at options. We looked at other systems that are similar to what we have, including Cisco -- I asked some of the other big providers out there. We also looked at hosted provider options. So, as you know Teams or Vonage or whatever -- there is lots of different options out there. One of the concerns that we had is making sure that we keep the total cost of ownership as low as possible, including ongoing expenses. So, as you probably know many hosted services are ongoing operational expenses and when you have an office of ten people it looks pretty -- pretty reasonable, but when you have -- I think we are up to -- I think we will end up with nearly 500 handsets. The costs are much more substantial and so that was one of the reasons why we chose to go this direction, why we think this was a better solution for the city overall is because it will keep those operational costs much more manageable and still allow us to use newer technology. So, I won't go into the details of all the different providers we looked at, but there was a decent amount of them. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Yeah. Just really was more focused on the -- just the process. It wasn't an additional new RFP, for example, that you -- that was issued to gather the data, it was more internal gathering of the data -- Tiede: Right. It was research on our part and talking with different providers. Borton: Okay. Tiede: And other customers experiences as well. Borton: Okay. Thanks. Overton: Mr. Mayor? Simison: Councilman Overton. Meridian City Council Work Session June 27,2023 Page 18 of 24 Overton: Dave, I remember when we rolled out ShoreTel in 2008 and I know you were talking about the back end on all the stuff that's going to really be in your backyard. Are we looking at a substantial different phone set and education process for new employees or for current employees? I know when we did that ShoreTel some people -- it was pretty tough to understand how to use those. Tiede: There are certainly differences on this system versus our current system. However, at the end of the day it is a phone that you can dial out, you can pick up and make calls. When it comes to some of the other features that are additional bells and whistles, such as software, such as using the phone from your cell phone and having it be your city cell phone -- or your city number, as opposed to your personal cell phone number, those are additional things that we will need to do training on and we do intend to offer training to city employees as we start rolling it out. Again, with doing this approach, how we are wanting to phase it over the next six'ish months it will allow us to do that more gradually department by department, as opposed to trying to get it all done in one shot, so -- Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: So, the hard -- the hardware having to be replaced sort of confuses me. Why is that necessary? Like why can't the existing hardware be used? Tiede: The existing phones or handsets? Strader: Yeah. Tiede: That is simply a limitation of the equipment manufacturer at this point. So, it would be nice if they would offer the flexibility to allow our current handsets to work with their new system, but, quite frankly, they chose not to do that and there is no other provider that will actually allow them to work. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: And if we continued to use ours, then, what exactly would happen? Like at some point I will just get disconnected, because they don't support it or how would that play out? Tiede: There is a -- there is a few factors there. Strader: Okay. Meridian City Council Work Session June 27,2023 Page 19 of 24 Tiede: The first one is, yes, key -- we will lose support for that, which is a problem when we have problems or when we need to do something. But the other component of that that's probably more lingering over our heads at this point is we are -- our current system is to a back end copper based PRI system. So, it's old technology that has been used in telecom -- in the telecom industry for a hundred years and many carriers are starting to phase that out, because the federal government had mandates in place that required them to keep pricing and keep those things available to consumers, to businesses, for, you know, the last hundred years and those laws are going away. They have started going away and carriers are starting to charge whatever they want for that and our current provider is actually moving off a copper based system right now to a fiber based system and telling us you are going to move with us and we are going to charge what we want and so in doing this, moving over to this, we will be able to move to the new IP based way of handling back end phone communication, which will also set us up better for the future. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Yeah. I appreciate the contacts. I mean, you know, newer is not always better; right? Like sometimes some of the analog works perfectly well and it's unfortunate that we need to do this. I guess my question would be if we adopt this new system and we buy new headsets and handsets and -- and everything, do they guarantee that those will be supported or functional for a minimum amount of time? Like when do we run the risk of that becoming obsolete again? Tiede: I honestly think that at this point we have a pretty solid understanding and relationship with them and they will continue to support the system in the long term. I can't guarantee -- or they can't guarantee that that's going to be the next 50 years, but I will stand in front of you comfortable and say ten to 15 years, maybe even 20 is reasonable. We were pretty lucky getting 15 years out of our current phone system. We had actually planned to replace it this year, which we went back and forth and changed gears on that a few different times, because we were trying to get more life out of our system. So, I feel pretty comfortable saying ten to 15 years minimum. But there is no guarantee from the manufacturer at this point. Simison: In fact, some of the benefits and values -- some of the things -- it's just a start. I think we have eliminated 50 handsets, roughly. Tiede: I think we are up to 65. Simison: Sixty-five. So, as the new generation is more comfortable with not being tethered to a cord, we could eventually have no handsets in the city over time if everyone has -- you know, I don't have a city issued cell phone, so handset is where I'm going to go towards as compared to using my own phone during the day in that regards. But there are ways of -- some of these costs may dwindle over time. Again, the benefit Meridian City Council Work Session June 27,2023 Page 20 of 24 of technology I use -- you know, in that regards, if they were 50 dollar phones that would even be better, but they are not. So, we are trying -- we are trying to do what we can, I just want to say, on our end to reduce the cost of more handsets and I don't know if Dave wants to talk about how we are buying the handsets, but we are finding great efficiencies in that process. Tiede: Another thing I would mention is we have a local partner here in town, DataTel, that we work with on our phone system currently and they have gone through great strides to provide a very good discounted price for these handsets. So, we are talking more than 50 percent off of list price on them, which is substantial, and a pretty good -- I mean fantastic deal. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Can you just refresh my memory as how much they are per handset? Tiede: Yeah. That is a great question. I don't have that in front of me. You might -- Strader: I could -- Tiede: I believe there are -- the -- the one handset is roughly 330 dollars per handset. Strader: Okay. Well, that's a hundred thousand dollars, roughly, for the hardware and 500 -- it's look like 200 bucks apiece, give or take? Okay. Just wanted to understand. Thank you. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: The last time that you were here talking about IT updates, subscription, models, whatnot, you gave the impression that sometimes the city doesn't get a very timely, I guess, notice of -- of companies that are no longer going to continue their service. So, was -- was this one of these things that we knew that they were going to discontinue servicing the product or did they, you know, let us know this just recently and -- and how do we -- how are we going to kind of manage some of those concerns in the future? Tiede: So, Mitel provided ample notice on moving -- or their direction to phase out our current phone system. They reached out to us through our partner last year. It was after the budget process had gone through and started, but at this point in time they also offered incentives to move to their new platform. So, we do have a lot of notice and time to move over, but on the flip side, the back end part of the phone system, they are able to give us a discount of a hundred percent to start transitioning now and, then, Meridian City Council Work Session June 27,2023 Page 21 of 24 add in the fact that we have a carrier that is saying, hey, you need to flip over between those different things. We are like this is the time, as opposed to waiting towards the end of life, because there is time before their end of life. I believe we still have another five years, if I remember right. But, again, all these things stacked up was why we needed to move forward sooner than waiting for that to happen. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Do they typically make offers for discounts within a certain time frame, as like a marketing strategy or why -- why are they putting a deadline on this offer to the city? Tiede: I cannot say exactly why they do that, but I do know that it is a pretty common practice in the technology world where they are attempting to help us move forward into the future with their technology, as opposed to, you know, letting us kind of stagnate and, then, have to find another solution, so -- Simison: Council, any additional questions? Hoaglun: Mr. Mayor? Simison: Mr. Hoaglun. Hoaglun: I would move that we approve the fiscal year 2023 budget amendment in the amount of 175,000 dollars for citywide phone system replacement. Borton: Second. Simison: Motion and second to approve Item 18. Is there any discussion? If not, Clerk will call the roll. Roll Call: Hoaglun, yea; Borton, yea; Cavener, yea; Perreault, yea; Strader, yea; Overton, yea. Simison: All ayes. Motion carries and the item is agreed to. Thank you. Tiede: Thank you. MOTION CARRIED: ALLAYES. 19. McMillan Road Corridor Discussion 20. Strategic Plan Bi-Annual Update Meridian City Council Work Session June 27,2023 Page 22 of 24 Simison: So, Council, we have two items left on -- on the agenda. I know there is a desire for the Executive Session to get going. Vincent and I have already talked and he was prepared to do a video update to Council if we didn't get to it today and provide an opportunity for questions and we can have him come back. Part of the reason is he is going to be on vacation, so it will be over a month before we can get him back on the agenda if there are follow-up questions for Council from that perspective, between our not having meetings and him being gone. So, we are prepared to do that. The question is do we want to move on? But that 19 is their time at this point in time with everything else. I'm not sure how long that conversation is going to be. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Yeah. If Council Members don't have heartburn over waiting on the McMillan Road discussion -- I know it's something we wanted to have. But we do have a lengthy Executive Session to discuss and possibly may even have to carry over to Thursday, depending on what happens. In this discussion it -- it sounds like it may have to even -- even if we go. But maybe not. So, if -- Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Caleb, what's the timeline in terms of -- any head nodding or kind of coalescence around anything that you would need to provide to other folks? Do you have a timeline on that? Hood: Mr. Mayor, Council President, Councilman Cavener, I can simply send Council a draft letter I have for your consideration. This is a little time sensitive. It does have to do with the State Highway 16 corridor construction. We are already kind of behind the Eight Ball with timelines, so I could come back next week -- couple weeks or whenever the next meeting is, but I can simply just send you a draft letter to review, if you are so inclined to authorize the Mayor to sign it, but, again, a little time sensitive. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Maybe a suggestion. And, again, I don't know in terms of process if this works, but if Caleb could send us a letter, we have a chance to review it over the next 48 hours. If we feel there is a need for a conversation and, then, tack it onto our budget hearing on Thursday, potential items, that would make sense for everybody? That way we will -- if needed. And, if not, we can just move past that item. Simison: Mr. Nary? Meridian City Council Work Session June 27,2023 Page 23 of 24 Nary: Mr. Mayor -- I guess, Mr. Mayor, Members of Council, Councilman Cavener, I would suggest if you want to do that simply just add that to the agenda today for noticing purposes, because that isn't really something you can add at the last minute. I mean -- so, if we want to just add it to the agenda, Mr. Johnson can amend the agenda to add both a potential executive session, as well as this -- this discussion item. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Just some feedback on the strategic plan piece. I don't love that this would be the second year in a row that we are doing a video presentation and I think that this is really important work and would suggest that if we need to wait a month we wait a month and find time at the appropriate time when this is back and has a clear calendar and -- it just feels like it's too important to just skip over it. Simison: I guess, then, Vincent, I guess you are -- enjoy your vacation. We just want to make sure you guys get the information timely. That's really kind of the main point in that regard, so -- but if you are happy to wait, we are happy to wait as well. Okay. With that -- EXECUTIVE SESSION 21. Per Idaho Code 74-206A (1)(a): To Deliberate on a labor contract offer or to formulate a counteroffer. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we go into Executive Session per Idaho Code 74-206A(1)(a). Borton: Second. Simison: Have a motion and a second to go into Executive Session. Is there discussion? If not, Clerk will call the roll. Roll Call: Hoaglun, yea; Borton, yea; Cavener, yea; Perreault, yea; Strader, yea; Overton, yea. Simison: All ayes. Motion carries and we will move into Executive Session. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (5:29 p.m. to 6:08 p.m.) Meridian City Council Work Session June 27,2023 Page 24 of 24 Hoaglun: Mr. Mayor? Simison: Council Hoaglun. Hoaglun: I move that we come out of Executive Session. Borton: Second. Simison: Have a motion and second to come out of Executive Session. All in favor signify by saying aye. Opposed nay? The ayes have it and we are out of Executive Session. MOTION CARRIED: ALLAYES. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Move that we adjourn the work session. Simison: Motion to adjourn the work session. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 6.08 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 7 / 11 / 2023 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the June 15, 2023 City Council Budget Workshop VE IDIAN CITY COUNCIL BUDGET WORKSHOP City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday,June 15, 2023 at 9:'�z 9:23 AM Minutes ROLL CALL ATTENDANCE PRESENT Councilman Joe Borton Councilwoman Liz Strader Councilman Brad Hoaglun Councilman John Overton Councilwoman Jessica Perreault Councilman Luke Cavener Mayor Robert E. Simison ADOPTION OF AGENDA Adopted ACTION ITEMS 1. City of Meridian Fiscal Year 2024 Budget Presentation and Discussion ADJOURNMENT 4:06 PM E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Aegean Estates Subdivision No. 3 Emergency Access Easement No 1 ESMT- 2023-0080 Aegean Estates Subdivision No. 3 Emergency Access Easement No. 1— ESMT-2023-0080 ADA COUNTY RECORDER Trent Tripple 2023-037610 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 06/30/2023 08:08 AM MERIDIAN CITY NO FEE 111111111111 1111111111111111I 11111 I I111111I111111111 01266627202300376100060063 EMERGENCY ACCESS EASEMENT AGREEMENT THIS AGREEMENT made this 27th day of June , 20 23 , between Challenger Development Inc._, hereinafter referred to as "Grantor" and the City of Meridian, an Idaho municipal corporation, hereinafter referred to as "Grantee"; WITNESSETH: WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian is requiring an access area for emergency vehicles as a condition of development approval; and WHEREAS, Grantor desires to grant an easement for ingress and egress across those certain parts of Grantor's property defined herein to allow for emergency vehicle access; and WHEREAS, Grantor shall construct certain improvements upon the easement described herein; and NOW, THEREFORE, the parties agree as follows: THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit "B" attached hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a non-exclusive easement and right-of-way on, over, across and through Grantor's property with the free right of access to such property at any and all times and for the purpose of allowing egress and ingress to and from the property for emergency vehicle access. Pursuant to the International Fire Code, this access road shall be constructed of an improved surface capable of supporting 82,000 GVW; TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns forever; THE GRANTOR hereby covenants and agrees that no structures shall be constructed, erected, or placed upon the surface of the easement area that would materially impair the normal operation or use of the easement area for emergency vehicular purposes. The term "structures" includes, but is not limited to, buildings, trash enclosures, carports, sheds, fences, trees, and shrubs. THE GRANTOR further covenants and agrees there shall be no parking of vehicles within the easement area. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that the Grantor shall repair and maintain the access roadway improvements. Page 1 04/17/2023 EMERGENCY ACCESS EASEMENT THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, then, to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR CHALLENGER DEVELOP T I C. Corey D. arton, Presi STATE OF IDAHO ) )ss County of Ada ) This record was acknowledged before me on O Zd Z3 Late by Corey D. Barton, on behalf of Challenger Development Inc.,in the following representative capacity: President. ���NN�rIuN��iy� GCA C MC��ii�i w'y P(jBliy MY COMMISSION EXPIRES 8-16-2024 = Notak Signature c7 My Commission Expires: d - 1!"ZUL� / 8/ON il'11ig��\\\\, EMERGENCY ACCESS EASEMENT Page 2 04/17/2023 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 6-27-2023 Attest by Chris Johnson, City Clerk 6-27-2023 STATE OF IDAHO, ) ) ss. County,of Ada ) This record was acknowledged before me on 6-27-2023 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Signature My Commission Expires: 3-28-2028 EMERGENCY ACCESS EASEMENT Page 3 04/17/2023 Exhibit A ,Legal Description Temporary Access Easement Aegean Estates Subdivision No. 3 An easement located in the S '/2 of the NW'/4 of Section 33, Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, and more particularly described as follows: Commencing at an Aluminum Cap monument marking the southwest corner of the NW%4 of said Section 33, from which a Brass Cap monument marking the northwest corner of said NW'/4 of Section 33 bears N 0032'42" E a distance of 2633.74 feet; Thence S 89017'46" E along the southerly boundary of said NW %4 a distance of 2637.80 feet the southeast corner of said NW '/4; Thence leaving said boundary N 44044'17" W a distance of 641.06 feet to the POINT OF BEGINNING; Thence a distance of 20.05 feet along the arc of an 84.00 foot radius non-tangent curve left, said curve having a central angle of 13040'27" and a long chord bearing N 47044'54" W a distance of 20.00 feet to a point; Thence N 42015'06" E a distance of 149.59 feet to a point of curvature; Thence a distance of 35.62 feet along the arc of a 30.00 foot radius curve left, said curve having a central angle of 68001'57" and a long chord bearing N 8014'07" E a distance of 33.57 feet to a point of reverse curvature; Thence a distance of 25.07 feet along the arc of a 135.00 foot radius curve right, said curve having a central angle of 10038'17" and a long chord bearing N 20027'42" W a distance of 25.03 feet to a point; Thence N 74051'27" E a distance of 20.00 feet to a point on a curve; Thence a distance of 45.36 feet along the arc of a 115.00 foot radius non-tangent curve left, said curve having a central angle of 22035'51" and a long chord bearing S 26026'29" E a distance of 45.06 feet to a point of reverse curvature; Thence a distance of 13.96 feet along the arc of a 10.00 foot radius curve right, said curve having a central angle of 79059'30" and a long chord bearing S 2015'21" W a distance of 12.85 feet to a point of tangency; Thence S 42'15'06" W a distance of 179.52 feet to the POINT OF BEGINNING. Said easement contains 4,638 square feet (0.106 acres) more or less and �\o Np,l LANOsG is subject to any other easements existing or in use. �� �S T o 1Z_ a Clinton W. Hansen, PL 1111 8 S 8 Land Solutions, PC n 1k I P = May 2, 2023 %j, TF OF �� 5� TAN W NPR Uilnd :7 Olutio s Aegean Estates Subdivision No.3 Land surveying and Consulting Access Easement Job No. 19-45 Page 1 of 1 Exhibit B AEGEAN ESTATES SUBDIVISION NO. 3 TEMPORARY ACCESS EASEMENT EXHIBIT LOCATED IN THE S 1/2 OF THE NW 1/4 OF SECTION 33, T. 4 N., R. 1 W., B.M. CITY OF MERIDIAN, ADA COUNTY, IDAHO 29 f 2s W. McMILLAN ROAD 32r�33 AEGEAN (ESTATES SUBD. NO. 2 I olE � I I I N14 512� 00 Q /V / 0 rn Z N ci 1.LA N Q POINT OF BEGINNING \oNA O wSG UJ 5 STFR �L oMI o � az. a 11118 AEGEAN ESTATES SUBD. N0. 3 °' N��Io2123�� a tiTCNW.NPR EQ . -S89'17' 2637.80'` . . . . _ . 32 33 1�. C 1"J/4 CURVE TABLE 0' 60' 120' 240' CURVE # LENGTH RADIUS DELTA BEARING CHORD C1 20.05' 84.00' 113'40'27" N47-44'54"W 20.00' C2 35.62' 30.00' 68'01'57" N8'14'07"E 33.57' C3 25.07' 135.00' 10-38'17" N20'27'42"W 25.03' C4 45.36' 115.00' 22-35'51 S26'26'29"E 45.06' LLan4?1Utm""ons veying and Consulting 231 E 5TH ST,STE.A C5 13.96 10,00 79.59 30 S2'15 21 W 12.85 MERIDIAN,ID 83642 (208)288-2040 (208)288-2557 fax www.landsoluuons.biz JOB NO. 19-45 W IDIAN� AGENDA ITEM ITEM TOPIC: Final Plat Modification for Biltmore Subdivision No. 4 (MFP-2023-0001), generally located in the north 1/2 of Section 25, T.3N, R.1W., by Engineering Solutions STAFF REPORT C�I w IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT .►A H O HEARING 6/27/2023 JUL---�_-_�_�=d w----�°= G� � L MERIpIPN LIM DATE: TO: Mayor&City Council FROM: Sonya Allen,Associate Planner 208-884-5533 SITE SUBJECT: Biltmore Estates No. 4 A MFP-2023-0001 W�RRrnST. -- LOCATION: Generally located 1/4 mile east of S. Linder Rd. and W.Victory Rd., in the north 1/2 of Section 25, T.3N.,R.1W. MERMCVLIMRB _ 3gE � 8 I. PROJECT DESCRIPTION Modification to the final plat to reduce the number of single-family building lots from 33 to 31 on 10.85 acres of land in the R-4 zoning district for Biltmore Estates Subdivision No.4. II. APPLICANT INFORMATION A. Applicant: Engineering Solutions— 1029 N. Rosario St., Ste. 100,Meridian,ID 83642 B. Owner: Oakwood Estates,LLC—PO Box 518,Meridian,ID 83680 C. Representative: Becky McKay,Engineering Solutions— 1029 N. Rosario St., Ste. 100,Meridian,ID 83642 III. STAFF ANALYSIS The final plat(FP-2022-0007) for Phase 4 was approved by City Council on March 22,2022 but has not yet been recorded. The Applicant proposes to reduce the number of single-family residential building lots by two(2) from 33 to 31 to combine four(4)lots into two(2)lots in order to provide desired lot configurations for planned homes (see affected lots in Exhibit V.A). The amount and location of common open space remains the same as previously approved. Because the proposed change does not affect the gross density of the overall development,which is 3.63 units per acre, and complies with the dimensional standards of the R-4 district, Staff is amenable to the proposed modification. Page 1 IV. DECISION A. Staff- Staff recommends approval of the proposed final plat modification based on the analysis above in Section III. V. EXHIBITS A. 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Boise Project Board of Control https://web link.meridianciV.oLv WebLink/DocView.aspx?id=299442&dbid=0&repo=MeridianC Lty B. Idaho Transportation Department(ITD) https://weblink.meridianciU.oLglWebLinkIDocView.aspx?id=299908&dbid=0&repo=MeridianC Lty C. Nampa&Meridian Irrigation District(NMID) https://web link.meridianciU.oLv WebLink/DocView.aspx?id=299920&dbid=0&repo=MeridianC ky Page 4 W IDIAN� AGENDA ITEM ITEM TOPIC: Final Order for Pine 43 Commercial (FP-2023-0005) by J-U-B Engineers, Inc., located at 2145 E. Fairview Ave. BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: JUNE 20, 2023 ORDER APPROVAL DATE: JULY 11, 2023 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF FIVE (5) ) CASE NO. FP-2023-0005 BUILDING LOTS ON 5.31 ACRES ) OF LAND IN THE C-G ZONING ) ORDER OF CONDITIONAL DISTRICT FOR PINE 43 ) APPROVAL OF FINAL PLAT FAIRVIEW COMMERCIAL. ) BY: J-U-B ENGINEERS ) APPLICANT ) This matter coming before the City Council on June 20, 2023 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING PINE 43 FAIRVIEW COMMERCIAL SUBDIVISION, A RE-PLAT OF PORTIONS OF LOTS 2-5 OF PLEASANT VALLEY SUBDIVISION, SITUATED IN THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 8, TOWNSHIP 3 NORTH, ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR PINE 43 FAIRVIEW COMMERCIAL FP-2023-0005 Page 1 of 3 RANGE 1 EAST, BOISE MERIDIAN, CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO, 2023, HANDWRITTEN DATE: 4/25/2023,by TIMOTHY HARRIGAN, PLS, SHEET 1 OF 5," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated June 20, 2023, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein, and the response letter from Michael Wardle for Jonathan Wardle, Brighton Development, Inc., a true and correct copy of which is attached hereto marked"Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR PINE 43 FAIRVIEW COMMERCIAL FP-2023-0005 Page 2 of 3 City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 27th day of June , 2023. By: Robert E. Simison 6-27-2023 Mayor, City of Meridian Attest: Chris Johnson 6-27-2023 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 6-27-2023 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR PINE 43 FAIRVIEW COMMERCIAL FP-2023-0005 Page 3 of 3 EXHIBIT A STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT D A H O HEARING 6/20/2023 DATE: Legend �R-4� 0 TO: Mayor&City Council ❑® Project Location i R-15 FROM: Sonya Allen,Associate Planner R6 � _ R-15 L_p C-G 208-884-5533 �FIL RUT C-G SUBJECT: Pine 43 Fairview Commercial-FP FP-2023-0005 R-40 C-C LOCATION: 2145 E. Fairview Ave., in the NW 1/4 of L_p I=m L Section 8,T.3N.,R.IE. (Parcel R-41 I-L #R7104250566) R" _ RUT L-O C-G L-O L=0 I. PROJECT DESCRIPTION Final plat consisting of 5 building lots on 5.31 acres of land in the C-G zoning district. This is a re- subdivision of portions of Lots 2-5,Pleasant Valley Subdivision. II. APPLICANT INFORMATION A. Applicant: Terry O'Brien,J-U-B Engineers—2760 W. Excursion Ln., Ste.400,Meridian,ID 83642 B. Owner C&O Development,Inc.— 1157 N. Summerbrook Ave., Meridian, ID 83642 C. Applicant Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(Pine 43 AZ,RZ,PP,MDA—H-2017-0058; DA Inst. #2018-000751) as required by UDC 11- 6B-3C.2. The submitted final plat is for the same number of building lots approved with the preliminary plat;therefore,the proposed plat is in substantial compliance with the approved preliminary plat as required. Pagel There is a water and sewer easement located on this site in the area where the access easement is depicted that needs to be shown on the plat,as follows: 66 There are some trees in planter islands where the easement encroaches for water meters that need to be relocated outside of the easement. IV. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VI of this report. Page 2 V. EXHIBITS A. Preliminary Plat(date: 8/28/2017) P ELWKARY �LA MR B W"YLE(3Er� � PINE 43 SUBDIVISION BRWTEDINT&EwE3THALFOFSECTIOH6, ----- r^^••� " _ aaa c:i '. MWNs HP3 VOFrl'.FRJO�1 EAU'73018E MERCISN h1ERIDIAN.IDAHO 2017 OWN �� ���_-� �:I. .i, � sn.clw�r u»n w;�.,•�.•..,,,«.w,._» 'L.•-�—'�..1::== i — �� ._,I IC F 10 Y i SHEET IHOE7f .'- •I ��.�: -_'� ser.rm a.xr mrra,no veaasm �::: Jp .syeyr rr•e r ICI- ..l. C!.. rL av>,m+•.raar .o-cr w*..,...r�cy .r.. �e ' I � � u Lcw4v Lw[L.acma,run f$ SOY33'Y4'E.. _ PP-14 Y'�SEA PRUFlIES e..0 yWR I -s a w la scww rmcrLzs a_. 3115_CC'€I 'qw _ "^.• N�ITFs W-t• vracftES C •,E] grtA Ywi,M C rW AMR Slnmi rK iaau eRrtnn a # it -�, ' j•y, ";s7 y r�' '"+'' '+1' - �.��p.�r�.e�;ro.� ��yy. .R�]lfaa��p. a IAP~�6,wllIXw A"4o a uMk].aims .on Pm S •a _ .' 7'- .. _.R¢• nLa°`.e<�+d�n1At i i�er`e�ti��°r,➢i.s v aoerc ' r�,yL'NgY .fir.. '� '•'�' _ •J- .'� :� Y �a cvmsry a rw erE ,FR<seM cnwc[uP.'IRL aw.'.rurxa we,R�rn o.� 5RG35' 9�•- 1 J i� �. ' �'Awn.�^slrw nnuEw vn rc4•R•ww w�wLL s Wwwu,rvm rnuwm w r[i[�xn'FPs lxaow.z+ i _ ,��{ -_ �'� I!',5 I N�. - 5 vaas.rmn r�x rwcwr��mr IRi�rv,u r rmmaar•,p�mC or ie �N cctr 50[s fix[.oi •$ s: _•f..�7mlilri�! - ': x �` c.m""avu.•u.a•"m""„FO�>xpelwn.,�..,�.....s�.�nwn�cecrn,e.w, 60 rf ' T Lae F MV.T•1Sa saM �w9enw lieT ft aafri3eH.� W TOTALL DIISESUTANRY y S YI'-"� r tit a s �,zrce r QW, c -o LM+w F.As! %Y� f2R ncr tl �,[ ] ly Mi DE'/ELGfEW�V!!�ER LMID.',IIRV[Y]R [Y.REN[arEER ..aAafw• PP-01 Page 3 B. Final Plat(date: 4/25/2023) PLAT OF SOOK OFP[ATS,PAGE PINE 43 FAIRVIEW COMMERCIAL SUBDIVISION A RE-PLAT OF PORTIONS OF LOTS 2-5 OF PLEASANT VALLEY SUBDIVISION, SITUATE IN THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 8,TOWNSHIP 3 NORTH, RANGE 1 EAST,BOISE MERIDIAN,CITY OF MERIDIAN,COUNTY OF ADA,STATE OF IDAHO 2023 LEGEND i wxv,�aaszx] B -avmve sLrnw arum s,/z xcxa"VAv am,[u,issl -��n'iv u F �� o - -s�ie-ixcx xua vwc x wxcm[a _.___ SxPJJ'olE a18.N' _ e uxNaD�e u+,ae5' d LT Lass,] Is -va,xv Le-iHCx Amw ws xmm t f , 1 ? \Q J _ § v _ "sxoxaw c. `�\� 6 T B _ ,eLA`,mF,Lo oxax Rix uRin Ga { —lu12 �� pp axM _amaN xL�axaa�F b,ar.,xn S u u h _,_F_F— 0 x9aat'stw u6.eo' 1[„J'•7 = as Gx # :ca,,za a Fu,s,Fca ,ax.ca ip G„,ss of vu,s.r`as 11211-,azza,acs) 7. 1w 20s SEE SHEET 3 FOR NOTES, EASEMENT NOTES,REFERENCES, BCMENFEEs AND SURVEYOR'S NARRATIVE i a--I OF S PINE 43 FAIRVIEW COMMERCIAL SUBDIVISION SO01(_OF PLATS,PAGE -s— s, Ik � ; SaB'Sl'Ot��.9a' ssxz [ers,l III— ,'L` Q 1 Y , e ` ----------J---- '-- -- -� ---------------------------- m xo.JrIf I.. za.zs S h k _-—__----- _"--- ------___mPAbt2 �```�-• � �LGOx, y R S µ 4 (ax 12 of vu,s.va msa ) 0 ,ill \1q 11 ix ar+a'ov"L ssaa' SEE SHEET 1 FOR LEGEND. *lI SEE SHEET 3 FOR NOTES, G EASEM )eI ENT NOTES,REFERENCES, --—-—-— -—-—- mix AND SURVEYOR'S NARRATIVE. `� Nee•4rs,w ue.eo 1.of F° `."P.°a -- _ (P L 6 -i � ------------ I i I Ii li .fuLco IN 124oHF v rs.50ws 19M- sm l mx3nnn...n.xsmnx7E';2 OF S Page 4 PLAT OF BOOK OF PLATS,PAGE PINE 43 FAIRVIEW COMMERCIAL SUBDIVISION NOTES EASEMENT NOTES 1. ANY RE-SUE MSION OF THIS PLAT SHALL COMPLY WITH WE A—AEM 20MIINO AND SUBDIVISION 1. ALL L ILRY EASEMENTS SHOWN OR DESIGNATED HERECN ARE NON-E(CLUSNF,PERPETUAL,SHILL REGULATIONS IN EFFECT AT WE TIME OF RE-SUBOMSION. RUN WITH THE LAND.ARE APPURTENANT 70 RIE LOTS SHOWN HEREON,AND ARE HEREBY RESERVED FOR THE PISTAHATION, MAINTENANCE, OPERATION,AND USE OF PUBUC AND PRIVATE UTILITIES. 2- MINIMUM BULGING SETTMCK LINES SNAIL BE IN ACCCRCMICE VON THE CITY OF MERICUNS 20NINO PRESSURMED & GRAVITY IRRIGATION, 11IFNATION WASTE DITCHES, SEWER SBNICE, CABLE ORDINANCE AT THE RIME OF ISSUANCE OF WE BUILDING PERMM ALL LOT SIZES SHALL MEET TELEWSION/CATA;APMMEpTANCES THERETO;ANO LDF UWNNAGE. DIMENSIONAL STANDARDS AS E5TABUSHED IN WE CITY OF NITdDMN5 ZONING ORDIIWLE. 2. WE PRIVATE ROAD EASEMENT SHOWN AND DESIGNATED HEREON 15 NON-EXCLMGNE, PERPETUAL, 5. LOTS SHALL NOT BE REDUCED IN SIZE WITHOUT PRIOR APMNOVAL FROM THE HEMW ALITHORRY AND SHALL RUN WITH THE LINO, 5 APPURTENANT 1 THE LOTS PLATTED HEREON,AND IS HEREBY THE CITY OF MERIDIAN. RESERVED FOR INGRESS. EGRESS, INGRESS AND EGRES: OF EMERGENCY>EHICIES, AND THE INB ATTON, MN CIE OPERATION. AND USE OF ROADWAYS. SIDEWALKS. ORNEWAYS. 4. NO AEDIIIONAL DOMESTIC WATER SUPPLIES SHALL BE INSTAELED BEYOND TINE WATER SYEIEM LANDSCAPING,AND APMIRIEINNLES 1HEAE10. APPROVED IN THE SANITARY RESTRICIRON RE—. 1 Alt SIUE X EASEMENTS SHOWN OR DESIGNATED HEREON ARE NON-ESOLUSIVE,PERPETUAL,SHALL 5. REFERENCE IS RARE TO THE PUBLIC HEALTH LETER ON FLE WIM ADA COUNTY RECORDER REGARDING RUN WITH THE LAND, ARE APPURTENANT TO WE LOTS PLATTED HEREON, AND ARE HEREHY ADDRIONAL RESTRICTIONS. RESERVED FOR INGRESS,EGRESS,AND WE INSTALLATION,MAINTENANCE,OPERATION.AND USE OF SID.AL S,AND APPURTENANCES THERETO, 6. WE DEVELOPMENT REOOGNIZES SECTION 22-450 OF IDARD CODE, It—TO FARM ACT,WHICH SNTEE,'NO AGRICULTURAL OPERATION,AGRICULTURAL FACILITY OR EXPANSION THEREOF SHALL BE OR 4, NO UIII EASEMENT SHOWN OR DESIGNATED HEREON SMALL PRECLUDE THE CONSPtUCT10N AND BECOME A NUIEWCE, PRNATE OR PURLIC, BY ANY CHARGED CONCRIONS IN OR ABOUT THE NAn IENWCE OF HARD-SURFACED DRIVEWAYS, LANDSCAPING, PARHING. OR OTHER SIMILAR HARD SURROUNDING NONACRILYRTURAL ACRVNFES AFTER F HAS BEEN IN OPERATOR ED ORE THAN ONE SlR6AGE FLATPORK. HOWEVER.KRMANENT STRUCTURES,TREES,BRUSH,OR PERENNIAL SHRUBS (17 YEPR,WHEN THE OPERATION.FAgDTY OR EXPANSION WAS NOT A NUISANCE AT WE TIME ITOR FMWIXv WITHIN TIE AREA DESCRIBED IN THE EASEMENT SH41 BE PROHIBITED. CAN OR WAS CONSTRUCTED. THE PP—IONS OF THR SECTION SHALL NOT APPLY WHEN A NOI RESULTS FROM THE YAPROPFR DR NEGLIGENT OPERATION OF AN AGRICULTURAL OPERATION, 5. ALL EASEMENTS ARE PARALLEL WOF THE LINES.AND CONCENTRIC WITH THE CURVES THAT THEY ARE AGRICULTURAL FACRITY OR EXPANSION THEREOF." DIMENSIONED FROM UNLESS OTHERWISE NOTED. 7, WAINTENANCE OF ANY IRRIGATION PIPE, GRAINAGE PIPE, OR OTTOH CROSSNG A LOT IS THE a .SEE INSTRUMENT NO.2OT9-037533.OR10 FOR EXISTING ACHO SGENNJ(FASEAENT, RESPONSBUTY OF WE LOT OWNER UNLESS SUCH RESPONSIBILITY 15 A55UMED BY AN IRRIGATION OR DRAINAGE ENTRY OR DISTRICT. 9. THE DEVELOPMENT OF TINS PROPERTY SW BE IN ACCORDANCE WITH THE CITY OF NEEIOIAN'S ZONING ORDINANCE. 9- 6070M ELEVATION OF STRUCTURAL F-RNGS SHALL BE SET A MINI OF 12 INCHES ABOVE THE HIGHEST ESTAELSHED NORMAL GROUND WATER ELEVATION. IN MAY OF 2016,OBSERVATION WELLS WERE ADVANCED TO DEPTHS GREATER PAIN 15 FEET 91 THE SURFACE GRPUNGYNTER WAS ENCOUNTERED IN MNiY ORSETNATON WELLS WAIN MINIMUM DEPTH NO LESS WAR 11 FEET BELOW PIE SURFACE. 10, THIS DEVELOPMENT IS SUBJECT TO TIE CEN£NANTS,LONDFIONS AND RESFRIC110N5(CC&FG). FOR ANE 4J SUBOIWSDN.RECORUED AS INSTRUMENT NO.2019-09106.,ORAL ANO A5 MAY BE AMENDED. 11. THIS DEVELOPMENT IS SUBJECT TO THE DEVELOPMENT AGREEMENT RECORDED A$INSTRUMENT NO. 2015-300751.OftAC. SURVEYOR'S NARRATIVE 1. THE PURPOSE OF THIS SURVEY IS TO EUBDMOE THE LAND SHOWN HEREON IN ACCORDANCE WITH IWO CODE RELATING TO PV,TS AND SURVEYS. 2. THE BOUNDARY UNES SHORN HERE WERE ESTABUSHED BY HOLDING THE MONUMENTS FOUND REPRESENTING THE GOVERNMENT CORNERS ALONG ALI SECTION UNEE,ANC BY HOLING THE MONUMENTS FOUND REPRESENTING THE CORNERS OF ROS NO,6162.DOVETAIL SUBDIVISION. AND PINE 43 SUBDMSION N0.3. REFERENCE DOCUMENTS CNacnD SUBCIYIETONS:PLEASANT VALLEY SUBDIMSION(BK 12 OF PLATS,PG 66E,ACR),DOVETAL SUBDIVISIO N(SIX 122 OF PLATS,PGS 19 2 23-11-1,AQN),PINE 43 WE INSION W.3(ON 124 OF PLATS PGB 19750-19763,A). ��]�5 SURVEYS:ROS NOS.0003,0167,6676,AND 6704,ACR EEUY' O,f7 _1_02021-030650.ORAL CF 3 p2 EASFJAEF9-037533,CRAG TD i>sow.n ENM�� INC. ue2sTu �pzm Nvs7TTo���,Jw,� SHEEP 3 OF 5 Page 5 C. Landscape Plan(date: 4/30/20) R9odev[vad5+ana'�xee5 5�79! �R iCllu Ery9sa���yi C aCP Ei�3 3 @ -G—B rT O e O 3 E FAIRVI—E O �yayy gy m auaolnc W 4 W W W D ® Oja LL� W3 K �m G s� EuvoscaRE�ECENo W W A M � + CONSMUCnoN bid 1 FUTURE FUTURE o .., PAD G PAD H DAFLO 3�TE5 ti® �__ - w LANDSCAPE I FluPLAN 1 LANDSCAPE PLAN m ,7Au— Page 6 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development: H-2017-0058 (AZ, RZ,PP,MDA),Development Agreement Inst. #2018- 000751. 2. The applicant shall obtain the City Engineer's signature on the final plat within two(2)years of the date of the City Engineer's signature on the previous phase final plat, in accord with UDC 11-613-7, in order for the preliminary plat to remain valid; or, a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat shown in Section V.B,prepared by J-U-B Engineers, stamped on 04/25/23 by Timothy Harrigan, shall be revised prior to signature on the final plat by the City Engineer,as follows: a. Easement Note#2: Include language that grants cross-access/ingress-egress between all lots in the proposed subdivision. b. Graphically depict the required 25-foot wide street buffer along E. Fairview Ave., an arterial street, and the 20-foot wide street buffer along N. Webb Ave., a collector street, in common lots or on permanent dedicated buffer easements as set forth in UDC Table 11-2B-3 and 11-3B-7C.2. Also,include a note stating landscaping within the street buffers shall be maintained by the property owner or business owner's association,as applicable. c. Graphically depict and include a note granting cross-access/ingress-egress to the parcel to the east(#R7104250004). If an easement already exists, include the recorded instrument of the easement. d. Graphically depict the existing water and sewer easement with the recorded instrument number of the easement. 5. Prior to City Engineer signature on this final plat,revise the landscape plan shown in Section V.C,prepared by Rodney Evans+Partners,dated 4/30/20, as follows: a. Include a calculations table that demonstrates compliance with the standards listed in UDC 11-3B-7C. b. Shift the trees in the planter islands that are depicted within the water easement outside of the easement. No trees, deep-rooted bushes,fences or permanent structures are allowed within water or sewer easements. 6. Extend the existing detached sidewalk along E.Fairview Ave. to the east property boundary. Currently, it appears to stop short approximately 20 feet from the east property boundary. 7. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. Page 7 B. PUBLIC WORKS 1. SITE SPECIFIC CONDITIONS: 1.1 Landscape plans show trees within water meter easement. No trees, deep-rooted bushes, fences or permanent structures are allowed within water or sewer easements. 2. GENERAL CONDITIONS: 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.3 The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x I I" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to development plan approval. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(UDC 11-313-6). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any wells that will not continue to be used must be properly abandoned according to Idaho Well Construction Standards Rules administered by the Idaho Department of Water Resources. The Developer's Engineer shall provide a statement addressing whether there are any existing wells in the development, and if so, how they will continue to be used, or provide record of their abandonment. 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment Page 8 procedures and inspections(208)375-5211. 2.9 Street signs are to be in place,sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded,prior to applying for building permits. 2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc.,prior to signature on the final plat. 2.11 All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.16 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 2.17 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.18 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD.The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.19 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.20 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit,cash deposit or bond.Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.21 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20%of the total construction cost for all completed sewer,water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Page 9 Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. IDAHO TRANSPORTATION DEPARTMENT(ITD) https:llweblink.meridiancily.orglWebLinkIDocView.aspx?id=297978&dbid=0&repo=MeridianC iv D. SETTLER'S IRRIGATION DISTRICT(SID) https:llweblink.meridiancily.orglWebLinkIDocView.aspx?id=297980&dbid=0&repo=MeridianC iv E. NAMPA&MERIDIAN IRRIGATION DISTRICT(NMID) https:llweblink.meridianciV.orglWebLinkIDocView.aWx?id=298931&dbid=0&repo=MeridianC iv Page 10 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Order for Pollard Subdivision (TECC-2023-0001) by Brighton Development, Inc., generally located on the north side of W. Chinden Blvd., east of SH-16, in the south 1/2 of Section 21, TAN., R.1W. BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: JUNE 20, 2023 ORDER APPROVAL DATE: JUNE 27, 2023 IN THE MATTER OF THE ) REQUEST FOR A 1-YEAR TIME ) EXTENSION ON THE ) CASE NO. TECC-2023-0001 PRELIMINARY PLAT FOR ) POLLARD SUBDIVISION IN ) ORDER OF CONDITIONAL ORDER TO OBTAIN THE CITY ) APPROVAL OF TIME EXTENSION ENGINEER'S SIGNATURE ON ) THE FINAL PLAT,LOCATED IN ) THE SW 1/4 SECTION 21, TAN., ) R.1W.,MERIDIAN, IDAHO ) BY: BRIGHTON DEVELOPMENT, ) INC. ) APPLICANT This matter coming on regularly before the City Council on June 20, 2023,upon the Applicant's submittal of a preliminary plat time extension application for a 1-year extension within which to obtain the City Engineer's signature on a final plat for Pollard Subdivision, which preliminary plat was originally approved on June 4, 2019, as provided in Unified Development Code § 11-6B-7C, and good cause shown. An administrative time extension (TED- 2021-0003) for two (2) years was previously approved for this subdivision by the Planning Director on April 26, 2021 and would have otherwise expired on June 4, 2023. IT IS HEREBY ORDERED THAT: The above-named Applicant is granted an additional one (1) year extended period of ORDER OF CONDITIONAL APPROVAL OF TIME EXTENSION FOR POLLARD SUBDIVISION TECC-2023-0001 Page 1 of 2 time, until June 4, 2024,within which to obtain the City Engineer's signature on the final plat, subject to the conditions of approval as shown in the attached Staff Report for the hearing date of June 20, 2023 incorporated by reference. Attached: Staff Report for the hearing date of June 20, 2023 By the action of the City Council at its regular meeting on the 27th day of June , 2023. DATED this 27th day of June 92023 Mayor Robert E. Simison Attest: Chris Johnson, City Clerk Copy served upon the Applicant,Planning Division,Public Works Department,and City Attorney. BY: Dated: 6-27-2023 ORDER OF CONDITIONAL APPROVAL OF TIME EXTENSION FOR POLLARD SUBDIVISION TECC-2023-0001 Page 2 of 2 EXHIBIT A STAFF REPORT E IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT I D A H O HEARING 6/20/2023 Legend DATE: Project Location TO: Mayor&City Council FROM: Sonya Allen,Associate Planner 208-884-5533 SUBJECT: Pollard Subdivision-TECC TECC-2023-0001 4 -- - LOCATION: Near the northeast corner of SH-16 and W. Chinden Blvd., in the SW 1/4 of Section 21,TAN., R.1W. I. PROJECT DESCRIPTION Request for a one-year time extension on the preliminary plat in order to obtain the City Engineer's signature on the final plat. II. SUMMARY OF REPORT A. Project Summary Description Details Acreage 71.3-acres Existing/Proposed Zoning R-8(medium-density residential)&C-G(general retail&service commercial) Future Land Use Designation Mixed Use—Interchange(MU-I),Mixed Use—Community(MU-C)and Medium Density Residential(MDR) Existing Land Use(s) Agricultural Proposed Land Use(s) Phase 1 will include a 95K square foot(s.f)medical office,a 12K s.f. convenience store(retail),a 48K s.f office,a multi-tenant retail/office building,a health club,and a 36K s.f. flex office and is slated to open mid/late 2020;Phase 2 will include a 1 OK s.f emergency room,50 bed hospital,50K s.f medical office building,(23)48K s.f offices and a 36K s.f flex office and is slated to open mid/late 2022;and Phase 3 will include 74 conventional single-family residential units and independent living units for 55 and older and an 88-bed assisted living facility—date yet to be determined. Neighborhood meeting date;#of 3/23/2023 attendees: History(previous approvals) H-2019-0021,DA Inst. #2019-060655);FP-2022-0023 Page 1 III. APPLICANT INFORMATION A. Applicant: Josh Beach,Brighton Development,Inc.—2929 W.Navigator Dr., Ste. 400,Meridian,ID 83642 B. Owner: Michael Hall, SCS Investments, LLC—855 W. Broad Street, Ste. 300, Boise, ID 83702 C. Representative: Same as Applicant IV. NOTICING City Council Posting Date Notification published in newspaper 5/28/2023 Notification mailed to property owners within 300 feet 5/25/2023 Applicant posted public hearing notice on site 6/9/2023 Nextdoor posting 5/25/2023 V. UNIFIED DEVELOPMENT CODE ANALYSIS (U !g Per UDC 11-6B-7C, "Upon written request and filing by the applicant prior to the termination of the period in accord with subsections A and B of this section, the director may authorize a single extension of time to obtain the city engineer's signature on the final plat not to exceed two (2)years. Additional time extensions up to two (2)years as determined and approved by the City Council may be granted. With all extensions, the director or city council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of this title." VI. STAFF ANALYSIS The preliminary plat(H-2019-0021) for this project was approved by City Council on 6/4/19 and was valid until 6/4/21. The plat consists of 75 building lots, seven(7) common lots and four(4) other lots on 71.3 acres of land in the R-8 and C-G zoning districts and is proposed to develop in three(3)phases per the approved phasing plan in Section VIII.A. The Director approved a two (2) year time extension on 4/23/21 for the Applicant to obtain the City Engineer's signature on the final plat, which expired on 6/4/23. The request for a subsequent time extension was received prior to the expiration date. The Applicant requests approval of a one(1)year time extension in order to obtain the City Engineer's signature on the first phase final plat. The final plat for Phase 1 was approved by City Council on 9/27/22; the Applicant is currently working to get the plat signed but will not be able to do so prior to the expiration date (see Section VIII.Q. Note: The Phase 1 final plat includes all of the commercial areas noted as Phases 1 and 2 on the phasing plan approved with the preliminary plat; the residential portion remains to be included in a future final plat as Phase 2. Page 2 Approval of the subject time extension will allow the Applicant to obtain the City Engineer's signature on a final plat and proceed with development of the property. If City Council does not approve the requested time extension,a new preliminary plat application will be required. With all extensions,the Director may require the final plat to comply with the current UDC provisions per UDC 11-6B-7C. Since the approval of the preliminary plat in 2019,the following UDC standards have changed: • Street buffer landscaping includes more specifications for such and enhanced landscaping is required in buffers along designated entryway corridors such as W. Chinden Blvd./SH 2O-26. See UDC 11-3B-7C for more information. • The off-street parking standards for 2-bedroom single-family residential units now require fewer spaces(i.e. two(2) spaces instead of four(4)with at least one(1) space in an enclosed garage).See UDC Table 11-3C-6for more information. • The amount of qualified open space for the R-8 zoning district has increased from 10%to 15%and some of the standards for such have been modified. See UDC 11-3G-3 for more information.A total of 2.19-acres (or 12.19%) was proposed for the 17.97-acre area. Based on the current standard, a minimum of 2.7 acres would be required, which requires an additional 0.51-acre of qualified open space. • The number of site amenities for residential developments have changed from one amenity for each 20 acres of development area to a point system requiring one (1)point of site amenity for each 5-acres of land.See UDC 11-3G-4 for more information. One(1) amenity, a children's play structure, was proposed with the preliminary plat. Based on the current standard, a minimum of 4 points of site amenity would be required; a tot lot qualifies as one (1)point—additional amenities totaling at least three(3)points are required to comply with the current standard. Staff recommends future development comply with current UDC standards for development noted above as a provision of the requested time extension on the preliminary plat. Staff further recommends the landscape plan for the first phase final plat approved by City Council but not yet recorded,be amended through an administrative landscape plan modification application to reflect compliance with the updated landscape standards for street buffers.Note:If a hospital develops in the commercial portion of the development as originally anticipated, a conditional use permit will be required for approval of the use.As a condition of approval, compliance with the traffic noise abatement standards listed in UDC I I-3H-4 will be required; or, alternative compliance may be requested where the Applicant has a substitute noise abatement proposal in accord with ITD standards and prepared by a qualified sound engineer. VII. DECISION A. Staff: Staff recommends approval of the proposed time extension for a time period of 1-year as requested,to expire on 6/4/24 with the conditions in Section IX. B. The Meridian City Council heard this item on June 20,2023. At the public hearing,the Council moved to approve the subject TEC request. 1. Summary of the City Council public hearing: a. In favor: Mike Wardle,Brighton Development b. In opposition:None c. Commenting: None Page 3 d. Written testimony: Mike Wardle,Brighton Development e. Staff presenting application: Sonya Allen f. Other Staff commenting on application:None 2. Key issue(s)of public testimony: a. The Applicant requested condition#IX.3 pertaining to compliance with the updated landscape standards for street buffers,including those for entryavay corridors.to be deleted. 3. Key issue(s)of discussion by City Council: a. Discussion of the Applicant's request for removal of condition#IX.3. 4. City Council change(s)to Commission recommendation. a. Council deleted condition#IX.3 at the Applicant's request. Page 4 VIII. EXHIBITS A. Preliminary Plat(date: 1/10/2019) &Phasing Plan POLLARD SUBDIVISION PRELIMINARY PLAT A PARCEL OF LAND SITUATED IN A PORTION OF THE SOUTHEAST 1/4 OF THE SOUTHW EST V4 AND THE SOUTHWEST 1/4 OF THE SOUTHEAST 1/4 OF N SECTION 21,TOWNSHIP 4 NORTH,RANGE WEST,BOISE MERIDIAN,ADA COUNTY,IDAHO y i Rem moo. 8 rwreouxoyry LEGEND axs MUM- D— RUT f ®p®ppp0®®O ®®®®B®®B®e ®®®®®®®®®®®®p ® PIS a' ® S RUT - ,•0000000000 BSI °'®®®®®®®p pp_� ®p®®pp 0 000000 0 1 ® ����� 6f SURVEYm ---------------- m.-- _w.rcxa°w O �••�,..». vreuuiaa,. O O O O O O O O ```` � sx¢rxo. a� omm m� u�avv 5 RB WMM ON=ARens( wU O O O O u.o vx ��in ux ® O O O ® OO ai.a wwvvc.�.. mraRwR LorARMCGO xwU o,aace�� m mfPOLLARD SUBDIVISION E�N�UURSHEET 110 11 a.ve �eid�mu ------------ �PP1.0 v PHASING MAP _R!lA3E 3 •T Hkr �`��,I{III€NW ' '� y PH c O efl 3T1 = aR� I,{ tr .x -_ - _ = DR - CHINDEN BLVD BRIGATON CENTRAL VALLEY PLAZA C-r FATM Pollard Subdivision 1.IOtit9 Page 5 B. Approved Landscape Plan(dated: 1/10/2019) POLLARD SUBDIVISION 3 G 9 r �g @ o o a " 1 0 �//--''�� ° it®a�iutnem. �� vw.es wavr wmii w OPEN SPALE fALCl11AT10N5I1111EE/80GOSF) uvn.rwm�v Brea. m�..�wwwwwwmw eww�nm.�m....rmvu�w s� may`/ " .rarwrw..0 xu.r .r:.a dni . a .x'wW1, or w. m. u wrvwE wrs avu aw nm.rem.® /.�O n xnrt:.vvs w.o rxr r .-s_ aa�. mru u e um.im..�.�.mrmc.m mm V R a«mvE.cw .u._ «aye _'—i . SiHEETTNEE UI.CIlUR10N5(11REFJ35lF�� ••¢ w.i®i.w �a.nR>suuma,��,�ma��Am.nmo.m®�� � ® ,nr arur mm�m '""'w vm �w .ee _- _ - ��+� xxwus omwnwwnw waa um.:cram mei�.we.u�uexuz�mm 4- HPPOLLARD SUBDIVISION ,b M'RIGMIONREUUIREMENISm� =ry ERufFERip RESIDE Eu1 USES li TREE/a5�I a w •��,v aiu5 PPL1.0 Vu Page 6 C. Approved Final Plat for Phase I(FP-2022-0023) PLAT OF POLLARD SUBDIVISION No.1 A PARCEL OF LAND SITUATED IN A PORTION'IF THE SDVTNEW f 1A OFTME 50UIMWEST 114 AND THE SOUTHWEST 1140F THE SOUTHEAST lle OF SECTION 31,TOWNSHIP 3 NORTN,RAKE 1 EAST,B.M., CRY OF M ERIL LAN,ADA ODIINTx'.IDAHO �- _ air 1jle�malxm�xcnex v '• o-6111e IXfa�w YCImM�s�__ __�_ � No ov Ik I 569'23'59"E 2-I0' S69'2]'D6"E 8n9'2a'25'E I 55TS5'59"E 11.R1' 6Y•W' N45'39'31"E -g 4'p0'PS'E - 547'T"06'E 16.03' PI40'33'36'E 339'P]'30'E 2133 2E.]S' He[']a'SR'E lal9e,ote 569'2]'OR"E 61199' ISAS ,3-OS' 36Y2]'OS"E 5]815' SL9'M'ZE•E SeN'M'25'E 52{.56' I413" WR4agM Na9�� W.W—ftrI Dr. ! 2'6A6' 552'4n'22L I 61.n6' SOMS'39'E 1 p&3T' NCT50'33-% " 5eex5x6t I6ur I ReYboume xtam � 41 I Eu1BAENn Nat aolAd sa.M'4ree'.n'sere¢bet a1P.a' �I i' ^ W.W.6 .Or. asem Fier ar fiTrmet ias.,s I I 7I �+, loeltt 5 I I =m 122 L 'W r W.little Ravels. Iil z - $ $ { �________ -------------------- -_ �. W. R9vm M. g RlttAx L! `--- ----------r �-------- ---------- r------------------- Oa p I I I I � •oa,D�'awn.xv cn FNIT2]'l]'Y! HNT13'39�r ROD.BB' Fair 9F EEgNNIC N UESNrNI % 92-)] N0P2Y1]'W 31211' NR9'25'31'W 323 PS' ^'b I v ]5.5a' N66.25'31'W 581.Rn' E[![�F arpglEq SE[T:NSS�/Y __- 29 ]1[ � � x i/te omoe aEcmu xt fTe >�xT 1�66•bi�• ��w�nx[�i�� as ___ -__I _nbxa'Si1 tan.x5__ -__ ___ w.rnrleeRRnb. f 0� LEGEND $f� r�N�cx r�awo Nra® R 1w xoo SURVEY NARRATIVE e N!1 2�SIIEHYI 11nH F,A.'lIC lJP MNaaD Phn5�:1•�15w WT'�f MYA�ir[�n[r N��ry s�rtm�Mive mxe�usim FI Im" n 1E YR—1—a ,x.Px Pub M!Nv.N[nc w6wp xNaan iie Pu SHEEI INDEX �YC4biK�[:q*%a:9.EaF sF* E9E'q 9 •noYp+. sxm, mEm.[slmxsaN we.ia<vw xxP Ncwnur nuwe,rN[ km wuR�vwc�j rrcxiTc i�[firl�m ic�u� Y[tt x-mu ruT uv.ux¢uu ammc veus [,.x.5-PE..x Pur uxP,uxE xxa cumc,xaus �yc�Exra ® G9fAE.xTE9 PNIrt.NaRlrle fOIWY LR Rr• ix[R.-CRrirluiE Ox vukxa,Ime ' Ear xwRIN [max.6_a�a xnP�P6� 12459 ————— sE9c+sE.EPn+l9•m we '��v�q° im urz REFERENCES [.eR�` NaxtMr LP lTR R1 Mi Or IH19DUN[9.iWipx xq,.PCP[ ff%pg vrWis 7•i�•>'bI� 11P •T ENO IN E E II I N 6 ,wPP-+B'sls,nsaam a rxv.eRum,own1B DevaloE1eE i Ro n ron 6 xE .P,.as 1. Brighton xa ncrzP - ESPoa of NH Doan°:.w.c PxPR�� -- +oo Wdoa ONE b*E,q R>-xE�RP a,R.�xd Txxa.6Em1o9 Pa ram,nRN. Corporation MerldNn,Idaho Page 7 IX. CONDITIONS OF APPROVAL 1. Applicant shall comply with all terms of the annexation and associated development agreement provisions and the preliminary plat approved for this property(H-2019-0021,Inst. #2019- 060655;FP-2022-0023. 2. Comply with the off-street parking standards listed in UDC Table 11-3C-6 for single-family residential dwellings. 3. Prior-to submit4ai of the Pellar-d Subdivision No. 1 final pW(FP 2022 0023) for-City Efigiflee street btiff-er-s,inehiding these for-entfyway eeffider-s (i.e. W. Chifiden Blvd.SH 20 26). 4. The plans submitted with the final plat application for the residential portion of the development shall be revised to comply with the following: a. Comply with the qualified open space standards for the R-8 zoning district listed in UDC 11- 3G-3.A minimum of 2.7-acres of qualified open space is required. b. Comply with the qualified site amenity standards for the R-8 zoning district listed in UDC 11-3G-4.A minimum of four(4)points of site amenity is required. 5. The applicant shall obtain the City Engineer's signature on the first phase final plat by June 4, 2024 in accord with UDC 11-6B-7 in order for the preliminary plat to remain valid; or another time extension may be requested. Page 8 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusions of Law for Promenade Cottages Subdivision (H- 2022-0013) by Steve Arnold, A-Team Consultants, located at 403 E. Fairview Ave. CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EFI N,­ AND DECISION& ORDER In the Matter of the Request for Rezone of 6.82 and 0.33 Acres of Land from the R-8 and C-G Zoning Districts to the R-40 (6.61 Acres) and C-G(0.54 Acre)Zoning Districts; Preliminary Plat Consisting of 45 Building Lots [30 Single-family Residential Building Lots,Five(5)Multi-family Building Lots,Two (2) Commercial Building Lots] and Eight(8)Common Lots on 7.64 Acres of Land in the R-40 and C-G Zoning Districts; Conditional Use Permit(CUP)to Construct a 90-unit Multi-family Development on Approximately 2.8 Acres of Land in the Requested R-40 Zone; CUP to Construct Single-family Detached Dwellings on 10 of the 30 Single-family Residential Lots in the Requested R-40 Zone; CUP to Allow the existing nonconforming parking,landscaping, and mobile home park to remain as-is for an extended period of time in the C-G and requested R-40 zoning districts; Private Streets for Internal Access to the Proposed Single-family and Multi-family Units; and,Alternative Compliance to the Off-street Parking Standards for Single-family Dwellings Listed in UDC Table 11-3C-6,which Requires Parking Pads to be Located in Front of the Garage,to Allow the Parking Pads for the 3-bedroom Units to be Located as Close as Possible to the Corresponding Unit,by A-Team Land Consultants. Case No(s). H-2022-0013 For the City Council Hearing Date of: May 23, and June 20, 2023 (Findings on June 27,2023) A. Findings of Fact I. Hearing Facts(see attached Staff Report for the hearing date of June 20,2023, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of June 20, 2023,incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of June 20, 2023, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of June 20,2023, incorporated by reference) B. Conclusions of Law I. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019, Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR PROMENADE COTTAGES H-2022-0013 - 1 - 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of June 20, 2023, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for Rezone,Preliminary Plat,(3) Conditional Use Permits,Private Street and Alternative Compliance is hereby approved with the requirement of a Development Agreement per the provisions in the Staff Report for the hearing date of June 20,2023, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-613-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval(UDC 11-613-713). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years.Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again (UDC 11- 613-7C). FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR PROMENADE COTTAGES H-2022-0013 -2- Notice of Conditional Use Permit Duration Please take notice that the conditional use permit,when granted, shall be valid for a maximum period of two(2)years unless otherwise approved by the City. During this time,the applicant shall commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval, and acquire building permits and commence construction of permanent footings or structures on or in the ground. For conditional use permits that also require platting,the final plat must be signed by the City Engineer within this two(2)year period. Upon written request and filed by the applicant prior to the termination of the period in accord with 11-513-6.G.1,the Director may authorize a single extension of the time to commence the use not to exceed one (1)two(2)year period.Additional time extensions up to two(2)years as determined and approved by the City Council may be granted.With all extensions,the Director or City Council may require the conditional use comply with the current provisions of Meridian City Code Title 11(UDC 11-5B-6F). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-651 IA. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected parry of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s)and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Judicial Review Pursuant to Idaho Code § 67-6521(1)(d),if this final decision concerns a matter enumerated in Idaho Code § 67-652 1(1)(a), an affected person aggrieved by this final decision may,within twenty-eight (28)days after all remedies have been exhausted, including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67, Idaho Code. This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-6521(1)(d) and 67-8003, an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. G. Attached: Staff Report for the hearing date of June 20,2023 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR PROMENADE COTTAGES H-2022-0013 -3- By action of the City Council at its regular meeting held on the 27th day of June 2023. COUNCIL PRESIDENT BRAD HOAGLUN VOTED COUNCIL VICE PRESIDENT JOE BORTON VOTED COUNCIL MEMBER JESSICA PERREAULT VOTED COUNCIL MEMBER LUKE CAVENER VOTED COUNCIL MEMBER JOHN OVERTON VOTED COUNCIL MEMBER LIZ STRADER VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison 6-27-2023 Attest: Chris Johnson 6-27-2023 City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. 6-27-2023 By: Dated: City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR PROMENADE COTTAGES H-2022-0013 -4- EXHIBIT A STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT D A H O HEARING 6/20/2023 Legend rg 4 0 DATE: Continued from: 512312023 ® Project Location TO: Mayor&City Council IE FROM: Sonya Allen,Associate Planner ®� 208-884-5533 * " SUBJECT: H-2022-0013 Ell - s Promenade Cottages Subdivision LOCATION: 403 E. Fairview Ave., in the NW 1/4 of Section 7,Township 3N, Range lE. ® � (Parcel#S 1107212707) Fm - ®®®� E9 � I I L PROJECT DESCRIPTION The Applicant has submitted requests for the following: • Rezone of 6.82 and 0.33 acres of land from the R-8 and C-G zoning districts to the R-40 (6.61 acres)and C-G(0.54 acres)zoning districts; • Preliminary plat consisting of 45 building lots [30 single-family residential building lots, five (5)multi-family building lots,two(2) commercial building lots] and eight(8)common lots on 7.64 acres of land in the R-40 and C-G zoning districts; • Conditional Use Permit(CUP)to construct a 90-unit multi-family development on approximately 2.8 acres of land in the requested R-40 zone; • CUP to construct single-family detached dwellings on 10 of the 30 single-family residential lots in the requested R-40 zone; • CUP to allow the existing nonconforming parking, landscaping, and mobile home park to remain as-is for an extended period of time in the C-G and requested R-40 zoning districts; • Private streets(PS)are proposed for internal access to the proposed single-family and multi- family units; and, • Alternative Compliance(ALT)to the off-street parking standards for single-family dwellings listed in UDC Table 11-3C-6,which requires parking pads to be located in front of the garage,to allow the parking pads for the 3-bedroom units to be located as close as possible to the corresponding unit. Page 1 II. SUMMARY OF REPORT A. Project Summary Description Details Acreage 7.64 acres Future Land Use Designation Commercial 2.12+/-acres and High Density Residential(HDR)(5.52+/-acres Existing Land Use(s) Commercial(retail/restaurant/multi-tenant),mobile home park,and vacant/undeveloped land. Proposed Land Use(s) Existing commercial(retail/restaurant)uses to remain,single-family residential (SFR)attached/detached and multi-family residential(MFR)apartments proposed. Lots(#and type;bldg./common) 45 total lots(30 SFR building lots, 5 MFR building lots,2 commercial building lots,and 8 common lots Phases 3 Number of Residential Units 120 Density 20.51 units/acre overall in R-40 zoned area Open Space(acres,total See Section VI [%]/buffer/qualified) Amenities Swimming pool,clubhouse,dog park,community garden and a tot lot Neighborhood meeting date December 8,2021 History(previous approvals) Ross's Elm Grove Annexation(Ord.#183);Ross's Elm Grove Annexation No. 2(Ord.#185)(1969) B. Community Metrics Description Details Ada County Highway District • Staff report(yes/no) Yes • Requires ACHD No Commission Action es/no • Traffic Impact Study No(not required) es/no Access There are currently three(3)access driveways via E.Fairview Ave.,an arterial street, (Arterial/Collectors/State &nine(9)access driveways via NE 3rd Street,a local street(planned to be a collector). Hwy/Local)(Existing and The three(3)access driveways via Fairview are proposed to remain until Proposed) redevelopment of the commercial area;three(3)access driveways are proposed via NE 3rd St. Stub Gruber Ave. stubs to NE 31 St.to the west of this property but does not exist on the Street/Interconnectivity/Cross property to the east where multi-family apartments exist.East Badley Ave.runs along Access the south boundary of the site.No stub streets exist to this property. Existing Road Network NE 3rd St. is a 2-lane local street along the northern portion of the west boundary of the site that dead-ends at Gruber Ave. (it's unimproved between Gruber and Badley abutting the site);E.Fairview Ave.is a 5-lane arterial street along the north boundary ' of the site;and Badley Ave. is a 2-lane local street along the south boundary of the site. Condition of Area Roadways Fairview Ave.: Better than"B",which is an acceptable level of service for a 5-1ane (Level of Service) principal arterial. Existing Arterial Sidewalks/ There is an existing detached 5-foot wide sidewalk along E.Fairview Ave.A 9+/-foot Buffers wide landscaped street buffer exists along Fairview between the western and the middle access driveway;the remainder of the site has no street buffer.A 4+/-foot wide attached sidewalk exists along NE 3rd St. There is not a street buffer along NE 3rd St.No sidewalk or street buffer exists along Badley Ave. Page 2 Description Details Proposed Road Capital Improvements Plan(CIP)t Integrated Five Year Work Plan(IFYWP): Improvements . Fairview Avenue is scheduled in the IFYWP to be widened to 7-lanes from Locust Grove Road to SH-55(Eagle Road)in 2025. Locust Grove Road is scheduled in the IFYWP to be widened to 5-lanes from Fairview Avenue to Ustick Road with the design year in 2026 and the construction year in the future. • The intersection of Fairview Avenue and Locust Grove Road is scheduled in the IFYWP to be widened to 7-lanes on the north leg, 7-lanes on the south, 9-lanes on the east, and 9-lanes on the west leg, plus enhanced pedestrian and bike facilities and intersection lighting in 2025. • Fairview Avenue is listed in the CIP to be widened to 7-lanes from Meridian Road to Locust Grove Road between 2036 and 2040. Fire Service • Distance to Fire 1.8 miles from Fire Station#1. Station • Fire Response Time Within 5-minute response time goal area. • Resource Reliability Fire Station#1 reliability is 76%(below the targeted goal of 80%) • Accessibility Proposed project meets all required road widths,access,and turnaround dimensions. • Risk Identification 4(current resources would not be adequate to supply service to this project) Police Service Distance to Police 2.1 miles Station Police Response Time 3:30 minutes(expected);3:45 minutes(average) Calls for Service 7,199 within a mile of the development %of calls for service split by priority Accessibility If this project includes climate-controlled hallways,PD requests further discussions with developer on plans for emergency police access into each building entry point using a multi-technology keypad. Specialty/resource needs PD already serves this area Crimes 734 Crashes 238 ' Other Reports West Ada School District Distance(elem,ms,hs) Meridian Elementary,Meridian Middle,Meridian High Capacity of Schools These schools can adequately support the students from this development. #of Students Enrolled #of Students Predicted 18 from this development Wastewater Distance to Sewer Connect to existing sewer main in E.Badley Ave Services Sewer Shed Estimated Project Sewer Additional 1585 GPD committed to model ERU's WRRF Declining WRRF declining balance is 14.35 MGD Balance Project Consistent with Yes WW Master Plan/Facility Plan Water Distance to Water Connect to existing water mains on NE. 3' St.and E.Badley Ave Services Pressure Zone 2 Page 3 1 1 I 1 1. pill 1 IA■IIII 1■1 Ikk11l�p■ kr." 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APPLICANT INFORMATION A. Applicant: Steve Arnold,A-Team Land Consultants— 1785 Whisper Cove Avenue,Boise,ID 83709 B. Owner: Mark Kelly, Lesley's Mobile Estates, LLC—313 N. Main Street,Hailey,ID 83333 C. Representative: Same as Applicant IV. NOTICING Planning& Zoning City Council Posting Date Posting Date Newspaper Notification 11/30/23, 1/4/23 5/7/2023 Radius notification mailed to properties within 500 feet 11/13,22, 12/30/22 5/5/2023 Site Posting 10/19/22 5/l/2023 Nextdoor posting 11/28/22, 12/20/22 5/5/2023 V. COMPREHENSIVE PLAN—STAFF ANALYSIS A. Future Land Use Map Designation(https:Ilwww.meridianciV.or /�compplan) Land Use: The Future Land Use Map(FLUM)contained in the Comprehensive Plan designates most of this property as High Density Residential (HDR) (5.52+/-acres)with some Commercial (2.12+/-acres) along E. Fairview Ave. The HDR designation allows for the development of multi-family homes in areas where high levels of urban services are provided and where residential gross densities exceed twelve dwelling units per acre. Development might include duplexes, apartment buildings,townhouses, and other multi-unit structures. A desirable project would consider the placement of parking areas,fences,berms, and other landscaping features to serve as transitions between neighboring uses. These areas are compact within the context of larger neighborhoods and are typically located around or near mixed use commercial or employment areas to provide convenient access to services and jobs for residents. Developments need to incorporate high-quality architectural design and materials and thoughtful site design to ensure quality of place;they should incorporate connectivity with adjacent uses and area pathways, attractive landscaping,gathering spaces and amenities, and a project identity. The Commercial designation will provide a full range of commercial uses to serve area residents and visitors. Desired uses may include retail,restaurants,personal and professional services, and office uses, as well as appropriate public and quasi-public uses. Multi-family residential may be allowed in some cases,but should be careful to promote a high quality of life through thoughtful site design, connectivity, and amenities. Sample zoning include: C-N, C-C, and C-G. The Applicant proposes to develop the southern HDR designated portion of the property with a mix of single-family attached(20)and detached(10)homes and multi-family apartments(90) at an overall gross density of 20.51 units per acres consistent with the density desired in HDR designated areas. The gross density of the multi-family development is 28 units/acre;with 11 units/acre for the single-family development.Although single-family detached units are not Page 5 specifically listed as a desired use in the HDR designation,the UDC does allow them with a conditional use permit in the R-40 zoning district. The southern 5.85 acres of land(6.61 acres including adjacent right-of-way to the centerline of the road) is proposed to be rezoned to R-40 consistent with the HDR designation. The proposed development should be compatible with the abutting multi-family development on the property to the east. A 15-foot wide landscaped buffer is proposed along the shared property line with the southern portion containing a pedestrian pathway. The southern and western portions of the property abut public streets(NE 3rd St. and E. Badley Ave.). The existing retail store and restaurant/multi-tenant building/uses on the northern portion of the property in the C-G zoning district are proposed to remain. These uses provide services to area residents as desired in the Commercial designation. Transportation:Northeast 3'Street exists along the west boundary of the site and is a planned residential collector street per ACHD's Master Street Map(MSM) and north/south corridor through the City from Franklin Rd. to Fairview Ave. Preservation and dedication of right-of-way for the expanded street section and pathway is required with development [see Downtown Meridian City Core Street Cross-Section Master Plan (pg.4-9) and the Comprehensive Plan (pg. 6-3)]. See analysis below in Section VI.B for more information. Comprehensive Plan Policies(https.11www.meridiancity.oralcompplan): The applicable Comprehensive Plan policies are cited below with Staffs analysis in italics. • "Avoid the concentration of any one housing type or lot size in any geographical area; provide for diverse housing types throughout the City"(2.01.01G). As discussed above, the subject property is proposed to develop with a mix of single family attached and detached dwellings and multi family apartment units, which will contribute to the diversity of housing types in this area. • "With new subdivision plats,require the design and construction of pathways connections, easy pedestrian and bicycle access to parks, safe routes to schools, and the incorporation of usable open space with quality amenities"(2.02.01A). The Pathways Master Plan depicts a segment of the City's multi-use pathway system along the west side of NE 3rd Street adjacent to the west boundary of this site; an existing sidewalk provides an on-street route for the pathway along the northern boundary of the site along Fairview Ave. Internal pathways are proposed from the perimeter sidewalks along E. Badley Ave. and E. 3rd Street to the central common area within the residential portion of the site. Qualified open space and site amenities will be required with development of the residential portion of the site in accord with the standards listed in UDC 11-3G-3 and 11-4-3-27C. D. • "Pursue the extension of Idaho Ave. and/or Broadway Ave.to Commercial Dr. and the extension of East 3rd St. from Fairview Ave. to Pine Ave. in Downtown."(6.01.021) Development of this site will facilitate the extension of NE 3rd Street from E. Badley Ave. to E. Fairview Ave. in general accordance with the Downtown Meridian Street Cross-section Master Plan. • "Permit new development only where it can be adequately served by critical public facilities and urban services at the time of final approval,and in accord with any adopted levels of service for public facilities and services." (3.03.03F). City water and sewer service is currently provided to the existing uses and can be provided to Page 6 future uses within this development. Police and Fire protection is already provided to this property and will continue to be provided. • "Work with transportation agencies and private property owners to preserve transportation corridors, future transit routes and infrastructure,road, and highway extensions,and to facilitate access management."(6.01.02M) Dedication of additional right-of-way and improvements for the expansion and extension of the NE 3Yd Street corridor, a planned residential collector street, is required with this development in accord with ACHD's requirements. • "Encourage the development of high quality, dense residential and mixed-use areas near in and around Downtown,near employment, large shopping centers,public open spaces and parks, and along major transportation corridors, as shown on the Future Land Use Map." (2.02.01E) The proposed high-density development is in close proximity to the downtown area and shopping along the Fairview Ave. transportation corridor. Staff finds this development to be generally consistent with the Comprehensive Plan, as noted above. VI. UNIFIED DEVELOPMENT CODE—STAFF ANALYSIS Note: The Applicant submitted this application on February 18, 2022; therefore, the UDC standards in effect at that time, dated November 30, 2021, apply to development of this site, not the current standards. A. Rezone(RZ): A Rezone of 6.28 and 0.33 acres of land from the R-8 (medium-density residential)and C-G (general retail and service commercial)zoning districts to the R-40 (high-density residential) (6.61 acres)and C-G(0.54 acres)zoning districts is proposed for the existing commercial and proposed residential development in accord with the associated Commercial and HDR FLUM designations for this property. Legal descriptions and exhibit maps for the rezone areas are included in Section VIII.A of this report. There are two(2)commercial buildings (a retail store and a multi-tenant building with a restaurant) on the northern portion of this site along Fairview Ave. that are proposed to remain until the third phase of development; a redevelopment plan was not submitted for this area. A mobile home park exists to the south of the commercial area that is proposed to be removed and redeveloped with 90 multi-family apartments with the second phase of development. The southern portion of the site consists of vacant/undeveloped land that is proposed to develop with a mix of single-family attached(20)and detached(10)homes with the first phase of development. The existing retail store(Rodda Paint)and mobile home park are considered nonconforming uses in the R-8 zoning district,as defined in UDC 11-1A-1,as such uses are prohibited in the R-8 zoning district. See conceptual development plan included in Section VIII.D. The rezone to C-G will remove the nonconforming status of the retail store as such use is a principal permitted use in the C-G zoning district per UDC Table 11-2B-2. The mobile home park is a prohibited use in the proposed R-40 zoning district; a conditional use permit is proposed to extend the nonconforming use in the R-40 district until such time as the property redevelops. The proposed multi-family development is listed as a conditional use in the R-40 zoning district per UDC Table 11-2B-2 and is subject to the specific use standards listed in UDC 11-4-3-27. The proposed single-family attached dwellings are listed as a principal permitted use and the single- family detached dwellings are listed as a conditional use in the R-40 zoning district per UDC Page 7 Table 11-2A-2. The City may require a development agreement(DA) in conjunction with a rezone pursuant to Idaho Code section 67-6511A. To ensure future development is consistent with the Comprehensive Plan and with the development plan proposed with this application, Staff recommends a DA is required with this application,containing the provisions noted in Section VIII.A, as discussed herein. There is no development agreement currently in effect for this property. B. Preliminary Plat(PP): The proposed preliminary plat consists of 30 residential building lots for 20 single-family attached dwellings and 10 single-family detached dwellings, five(5)multi-family building lots, two (2)commercial building lots, and eight(8)common lots on 7.64 acres of land in the R-40 and C-G zoning districts. This property is within the Northern Gateway Urban Renewal District and within the Opportunity Zone. If approved,the tax increment from this project would go toward making public improvements in the area. The Applicant plans to develop the property in three(3)phases as shown on the preliminary plat. The single-family on the south end of the site is proposed to develop first with the multi-family second, and rebuild of the commercial area last shortly after the second phase. The phasing plan is based on the type of loan the Applicant has on the property. Because the property is income producing,the loan will not allow the owners to disrupt the income being made off the existing commercial buildings and the mobile home park. Once the property is not encumbered by this loan condition,the owner will move forward with Phase II,providing market conditions warrant it; Phase III will follow shortly after. Due to the financing and timing,the Applicant requests an additional period of time of approximately 4-5 years, instead of the standard 2-years,to obtain the City Engineer's signature on the second phase file plat. This will also allow ample time to notice the existing residents of the mobile home park of the plan to redevelop the property. Staff recommends the second phase final plat application is not allowed to be submitted for a minimum period of four(4)years from the date of approval of the preliminary plat to allow residents of the mobile home park ample time to find other housing prior to redevelopment; this will require at least one (1)time extension to be obtained in order for the preliminary plat to remain valid. Dimensional Standards: Future development should comply with the dimensional standards for the R-40 zoning district listed in UDC Table 11-2A-8 and for the C-G zoning district listed in UDC Table 11-2B-3. Subdivision Design and Improvement Standards (UDC 11-6C-3): Development of the subdivision is required to comply with the subdivision design and improvement standards listed in UDC 11-6C-3. Access(UDC 11-3A-3): There are three(3)existing access driveways via E.Fairview Ave., a principal arterial, designated on the Master Street Map(MSM)as a mobility arterial—one(1) for the retail store and two(2) for the multi-tenant building where a restaurant(i.e. Idaho Pizza) is located. There are nine(9) existing access driveways via NE 3'St.,a local street,designated on the MSM as a residential collector street—two (2)for the commercial, one (1)ingress/egress driveway for the mobile home park, and six(6)driveway accesses for individual homes.No access exists via E.Badley Ave., a local street along the southern portion of the property as that portion of the site is undeveloped. Page 8 The two(2)eastern accesses via Fairview for the multi-tenant building are proposed to remain until redevelopment of that portion of the commercial property occurs as removal at this time would negatively affect the existing uses;the western access is proposed to be removed as it's too close to the intersection and doesn't conform to ACHD standards. ACHD is supportive of both of the eastern accesses remaining until such time as the property redevelops. Staff recommends a DA provision requiring all access via Fairview Ave.to cease upon redevelopment of the commercial portion of the property and sole access to be taken via NE 3rd St.,the lesser classification of the two streets,in accord with UDC 11-3A-3 and ACHD Policy. The topography of the eastern portion of the commercial site where the multi-tenant building and the eastern two(2)accesses are located is approximately 3-feet higher than the western portion of the site where the retail building and single access is located and there is no cross-access driveway between the two areas. The northern access via NE 3'St. is proposed to be removed as it's too close to the intersection and doesn't conform to ACHD standards. The second access nearest Fairview is proposed to remain to serve the existing commercial retail store and a new driveway access is proposed 30- feet to the south of the aforementioned driveway as depicted on the site plan in alignment with the driveway on the west side of 3rd.Due to the traffic conflicts that will likely result with the two driveways so close together, Staff recommends these two(2) accesses are combined and aligned with the driveway on the west side of 3rd in accord with UDC 11-3A-3,which limits access points to collector streets.The existing driveway in alignment with Gruber Ave. on the west side of 3'is proposed to remain and be reconstructed as a 30-foot wide curb return type driveway and has been approved by ACHD. The remainder of the accesses are proposed to be closed. Two(2)new accesses are proposed via E. Badley Ave.to the single-family portion of the development,which also provides connectivity to the multi-family and commercial portions of the development. With the subdivision,cross-access/ingress-egress easements should be granted between the single-family,multi-family and commercial portions of the development via a note on the final plat or a separate recorded agreement in accord with UDC 11-3A-3. Street Improvements: An additional 21-feet of right-of-way is required to be dedicated along Fairview Ave. consistent with the MSM; however,no street improvements are required with this application. Fairview is listed in the CIP to be widened from 5-to 7-travel lanes with on-street bike lanes between 2036 and 2040. With development,the existing section of NE 3rd St.is required to be reconstructed and the unimproved section between E. Gruber Ave. and E.Badley Ave. constructed as a collector street in accord with the MSM and in general conformance with The City's Downtown Meridian Street Cross-Section Master Plan, as follows: Page 9 V Pr.:e reim �� E �2 � 5ide•Ika � - ml — � �m � � Peiheey F�' 3 F Stnelecape B.N, .� V Parkway Buller LiAhllo9 -4 L 'k .'Re Ruired,ON d uu EislGip edge pl RBW Note:Staff is working with ACHD on an appropriate cross-section for this street that generally conforms to the above street section. In accord with the right-of-way referenced in the East 3rd Street Alignment Study and the stated need in the Cross-section Master Plan, Staff recommends the following complete street section for NE 3rd St.between Badley and Gruber is constructed with the first phase of development: Buffer Sidewalk Parkway Curb Bikelane Lane Lane Bikelane Curb Parkway Sidewalk Buffer Total 4 10 S 2 0 13 11 0 2 a 5 1 66 For the street section between Gruber and Fairview to be constructed with the second phase of development,the existing section of 3rd St. should be reconstructed as 1/2 of a 40-foot street section with an 11-foot wide travel lane,an 8-foot wide planter strip and 5-foot wide concrete sidewalk abutting the site. Private Streets: Private streets are proposed for internal access to the proposed single-family and multi-family units for addressing purposes and are required to comply with the standards listed in UDC 11-3F- 4. Twenty-four(24)foot wide streets are proposed in the single-family portion of the development to serve the 2-story structures and 26-foot wide streets are proposed in the multi- family portion of the development to serve the 3-story structures in accord with Fire Dept. requirements. The private streets should be delineated from the parking areas on the common lot. The Director finds the proposed private streets comply with the aforementioned standards and the required Findings for approval(see Section X.F below). Therefore,the Director tentatively approves the private streets subject to completion of the tasks noted in UDC 11-3F-3B within one (1)year in accord with the Findings in Section X.F. Upon completion of these tasks and submittal of the required documents, final approval will be issued. Parking: Off-street parking is required to be provided in accord with the standards listed in UDC Table 11-3C-6 for the use. Alternative Compliance is requested to the off-street parking standards for single-family dwellings listed in UDC Table 11-3C-6 (note#2),which requires parking pads to be located in front of the garage,to allow the parking pads for the 3-bedroom units on Lots 2, 5,9, 11, 12, 14, 19,22,24,26,28 to and 32 to be located as close as possible to the corresponding unit as shown on the parking exhibit in Section VIII.F. Page 10 Although this request is irregular and not ideal,it still provides the required parking in fairly close proximity to the associated dwelling units. The walking distance from the parking spaces to the units they serve varies from 65 to 130 feet. Due to the proposed site design with alley-loaded units accessed by private streets,the Applicant states it's not feasible to comply with the required standards. Staff finds revisions could be made to the plan to comply but it would change the design of the project. Because the proposed alternative means of compliance meets the intent of the requirement by providing an equal means of compliance and shouldn't be materially detrimental to the public welfare or impair the intended uses and character of surrounding properties in accord with the required Findings for such,the Director has approved the request(see Findings in Section X.G). Sidewalks(UDC 11-3A-1 : The UDC requires detached sidewalks along collector and arterial streets; attached sidewalks may be provided along local streets. There is an existing 5-foot wide detached sidewalk along E. Fairview Ave. and a 4+/-foot wide attached sidewalk along NE 3rd St.;no sidewalk exists along Badley Ave. When NE 3rd St., a future collector street,is reconstructed and extended, a detached sidewalk will be provided.An attached sidewalk will be required along Badley Ave.,a local street. A multi-use pathway is designated on the Pathways Master Plan along Fairview Ave. on this site. If on-street bike lanes are not constructed by ACHD with the Fairview road widening project, a 10-foot wide detached sidewalk will likely be constructed by ACHD in lieu of the bike lanes. The Applicant should coordinate with ACHD to ensure a 10-foot wide detached pathway is constructed rather than a pathway of lesser width in accord with the Pathways Master Plan. Pathways(UDC 11-3A-8): The Pathways Master Plan(PMP)depicts a 10-foot wide multi-use pathway off-site along the west side of NE 3'St. and an on-street route along E. Fairview Ave. on this site.All pathways should comply with the standards in UDC 11-3A-8. Accommodating the East 3rd Street Pathway is of the upmost importance. Meridian road does not have bike lanes or parkways separating the sidewalk from a 5-lane roadway. Similarly,Main Street does not have bike lanes and the narrow sidewalks do not accommodate bike use so close to storefronts. The City's only opportunity for a family-friendly strong north-south pathway is on 3rd Street which has one of the few rail crossings. This Pathway alignment is adopted as part of the Comprehensive Plan,Pathway Master Plan, and Street Cross-section Master Plan. Portions of East 3rd Street to the South(Carlton to Franklin)are programmed for widening and will incorporate the pathway. The pathway location on the west side has been identified as the safest option and needs to be kept in this alignment on one-side of the street to enhance appeal and promote its use in a pedestrian and bike-friendly downtown. Internal pedestrian pathways are proposed from the perimeter sidewalks to the main building entrances of the commercial buildings and within the single-family residential portion of the development to the central common area. Revisions should be made to the pedestrian plan to provide pedestrian connections between the single-family,multi-family and commercial portion of the development. The pedestrian access to Badley Ave.will provide a connection to the multi-use pathway along the Five Mile Creek to the east. A detached 10-foot wide multi-use pathway should be provided within the street buffer along Fairview with redevelopment of the commercial portion of the site in Phase 3 in accord with the Page 11 PMP.ACHD may construct this pathway with the Fairview road widening project in 2036-2040 if on-street bike lanes are not constructed. Landscaping(UDC 11-381: A 9+/-foot wide landscaped street buffer exists along Fairview between the western and the middle access driveway; the remainder of the site has no street buffer.No street buffer exists along NE 3rd St. or Badley Ave. A 25-foot wide street buffer is required along E. Fairview Ave., an arterial street, and a 20-foot wide street buffer is required along NE 3'St.,to be improved as a collector street,per UDC Tables 11-2A-8 and 11-2B-3.No street buffer is required along Badley Ave. Landscaping is required to be installed within the street buffers in accord with the standards listed in UDC 11-3B- 7C. The buffer on the commercial portion of the property will be required with the third phase of development which should follow the Fairview Ave. road widening project. All residential subdivision street buffers are required to be on a common lot,maintained by the homeowner's association per UDC 11-3B-7C2a. All commercial street buffers are required to be on a common lot or on a permanent dedicated buffer,maintained by the property owner or business owner's association per UDC 11-3B-7C2b. Landscaping is required adjacent to all pathways within the site in accord with the standards listed in UDC 11-3B-12C. There are existing trees on this site that are proposed to be removed with development.Mitigation is required in accord with the standards listed in UDC 11-3B-IOC 5. Mitigation information should be included on the landscape plan in accord with UDC standards. Common Open Space: The UDC(11-3G-2)does not include minimum open space standards for single-family developments in the R-40 zoning district that are under 5 acres in size. Because the single-family portion of the development is only 2.7+/-acres in size,open space is not required. Common open space is proposed as shown on the landscape plan. Common open space for multi-family developments is required per the standards listed in UDC 11-4-3-27C(see CUP analysis below for more information). Site Amenities: The UDC(11-3G-2)does not include minimum site amenity standards for single-family developments in the R-40 zoning district that are under 5 acres in size. Because the single-family portion of the development is only 2.7+/-acres in size, site amenities are not required. Site amenities are proposed consisting of a 1,260 square foot clubhouse,a plaza area with seating, a community garden,tot lot and a dog park. Site amenity standards for multi-family developments are listed in UDC 11-4-3-27D(see CUP analysis below for more information). In the commercial area, a gazebo and plaza areas are proposed for each building. Storm Drainage: An adequate storm drainage system is required in all developments in accord with the City's adopted standards, specifications and ordinances. Design and construction is required to follow Best Management Practices as adopted by the City as set forth in UDC 11-3A-18. The Applicant submitted a Geotechnical Engineeringeport for the subdivision. Stormwater integration is required in accord with the standards listed in UDC 11-3B-I I C. Pressure Irrigation: Underground pressurized irrigation water is required to be provided for each and every lot in the Page 12 subdivision as required in UDC 11-3A-I S. This property lies within the Nampa-Meridian Irrigation District boundary. Utilities: Utilities are required to be provided to the subdivision as required in UDC 11-3A-21. Street lights shall be installed in accord with the City's adopted standards, specifications and ordinances. Waterways: There are no waterways of significant size that cross this site. All waterways on this site shall be piped as set forth in UDC 11-3A-6B.3,unless otherwise waived by City Council. The southern portion of this project is within the Meridian Floodplain Overlay District(zone AE). A floodplain development permit is required before land disturbance begins.All new and replacement water supply systems shall be designed to minimize or eliminate infiltration of floodwaters into the system.New and replacement sanitary sewage systems shall be designed to minimize or eliminate infiltration of floodwaters into the systems and discharge from the systems into floodwaters.The lowest finished floor of the buildings must be elevated to flood protection levels with BFE and lowest finished floor noted on final grading plans. Fencing: All fencing is required to comply with the standards listed in UDC 11-3A-7.No fencing is depicted on the landscape plan. However,the Applicant intends to construct 6-foot tall solid vinyl fencing along the eastern and northern boundaries of the residential portion of the development to screen the residential from the commercial uses. Fencing details should be included on the landscape plan submitted with the final plat application(s). C. Conditional Use Permit(CUP)—Multi-family Development: A CUP is requested for a multi-family development consisting of 90 residential units on approximately 2.8 acres of land in the requested R-40 zoning district in accord with UDC Table 11-2B-2. Five (5) 3-story 18-plex multi-family structures are proposed containing a mix of 1-(45) and 2-bedroom(45)units ranging from 712 to 1,278 square feet in size. Note: The Applicant doesn't expect the 2"d phase of development in which the multi family development lies, to develop for approximately 4-5 years due to the type of loan they have on the property and restrictions associated with it. Specific Use Standards(UDC 11-4-3-27): The proposed use is subject to the following standards: (Staffs analysis/comments in italic text) 11-4-3-27: MULTI-FAMILY DEVELOPMENT: Site Design: 1. Buildings shall provide a minimum setback of ten feet(10')unless a greater setback is otherwise required by this title and/or title 10 of this Code. Building setbacks shall take into account windows, entrances,porches and patios, and how they impact adjacent properties. The site plan included in Section VII.D depicts buildings at a minimum setback of 10 feet; no greater setback is required. 2. All on-site service areas, outdoor storage areas,waste storage,disposal facilities, and transformer and utility vaults shall be located in an area not visible from a public street, or shall be fully screened from view from a public street. The plans submitted with the Certificate of Zoning Compliance application should demonstrate compliance with this standard. Page 13 3. A minimum of eighty(80) square feet of private,usable open space shall be provided for each unit. This requirement can be satisfied through porches,patios, decks, and/or enclosed yards. Landscaping, entryway and other access ways shall not count toward this requirement. In circumstances where strict adherence to such standard would create inconsistency with the purpose statements of this section,the Director may consider an alternative design proposal through the alternative compliance provisions as set forth in section 11-5B-5 of this title. The Applicant's narrative states each dwelling unit will have a minimum 80 square foot patio or balcony, which meets this standard. 4. For the purposes of this section,vehicular circulation areas,parking areas, and private usable open space shall not be considered common open space. These areas were not included in the common open space calculations for the site. 5. No recreational vehicles, snowmobiles,boats or other personal recreation vehicles shall be stored on the site unless provided for in a separate,designated and screened area. The Applicant should comply with this requirement. 6. The parking shall meet the requirements set forth in chapter 3, "Regulations Applying to All Districts",of this title.Based on (45) 1-bedroom and(45) 2-bedroom units, a minimum of 167 off-street vehicle parking spaces are required, including nine(9)guest parking spaces, with 90 of those being in a covered carport or garage per UDC Table 11-3C-6.A minimum of two (2) additional parking spaces are required for the 1,260 square foot clubhouse per UDC 11-3C-6B.1. Total off-street parking required for the multi family development is 169 spaces with 90 covered spaces. The site plan depicts a total of 176 spaces with 81 of those being covered, which is nine(9)more than the minimum required but nine(9)fewer covered spaces than required.A minimum of nine(9) of the parking spaces proposed should be covered. Based on the number of vehicle parking spaces proposed(i.e. 176), a minimum of seven (7)bicycle parking spaces are required per UDC 11-3C-6G that comply with the standards listed in UDC 11-3C-5C. Bike racks should be provided in central locations for each multi family building and the amenity building. Bicycle parking should be included on the site plan in accord with these standards. 7. Developments with twenty(20)units or more shall provide the following: a. A property management office. b. A maintenance storage area. c. A central mailbox location, including provisions for parcel mail,that provide safe pedestrian and/or vehicular access. d. A directory and map of the development at an entrance or convenient location for those entering the development. (Ord. 18-1773,4-24-2018) The location of these items should be depicted on the site plan submitted with the Certificate of Zoning Compliance application. Common Open Space Design Requirements(UDC 11-4-3-27C): The total baseline land area of all qualified common open space shall equal or exceed 10% of the gross land area for multi-family developments of 5 acres of more.Because the site is only 2.8 acres in area, this standard does not apply. Common open space areas are required to comply with the standards listed in UDC 11-4-3- 27C.2,which state that open space areas must be integrated into the development as a Page 14 priority and not for the use of land after all other elements of the development have been designed. These areas should have direct pedestrian access,be highly visible, comply with CPTED standards and support a range of leisure and play activities and uses—irregular shaped, disconnected or isolated open spaces do not meet the standard. Open space areas should be accessible and well connected throughout the development(i.e. centrally located, accessible by pathway and visually accessible along collector streets or as a terminal view from a street). Open space areas should promote the health and well-being of its residents and support active and passive uses for recreation, social gathering and relaxation to serve the development.Pathways should be provided to the central common open space area for pedestrian access. All multi-family projects over 20 units are required to provide at least one(1) common grassy area of at least 5,000 s.f in area that's integrated into the site design allowing for general activities by all ages,which may be included in the minimum required open space. The area shall increase proportionately as the number of units increase and shall be commensurate to the size of the development as determined by the decision-making body. The site plan depicts a central common open space area of 8,907sf. that meets this requirement. In addition to the baseline open space requirement,which doesn't apply in this instance, a minimum area of outdoor common open space shall be provided as follows: a. One hundred fifty(150) square feet for each unit containing five hundred(500)or less square feet of living area.All units contain more than 500 square feet(sf.) of living area. b. Two hundred fifty(250) square feet for each unit containing more than five hundred (500) square feet and up to one thousand two hundred(1,200) square feet of living area.All of the proposed 90 units contain between 500 and 1,200 sf. of living area; therefore, a minimum of 22,500 sf. (or 0.5 acre) of common open space is required. c. Three hundred fifty(350) square feet for each unit containing more than one thousand two hundred(1,200) square feet of living area.None of the units contain more than 1,200 square feet. Common open space shall be not less than four hundred(400) square feet in area,and shall have a minimum length and width dimension of twenty feet(20'). All qualified areas meet this standard. The qualified open space exhibit depicts 0.94-acre of qualified open space, which is 0.44- acre above the required amount. In phased developments,common open space shall be provided in each phase of the development consistent with the requirements for the size and number of dwelling units. The multi family portion of the development is proposed to be constructed in one phase as the second overall phase of development. Unless otherwise approved through the conditional use process,common open space areas shall not be adjacent to collector or arterial streets unless separated from the street by a berm or constructed barrier at least four feet(4') in height,with breaks in the berm or barrier to allow for pedestrian access. (Ord. 09-1394, 3-3-2009, eff.retroactive to 2-4-2009) Some of the qualified open space is located adjacent to a collector street(i.e.NE 3.d St.). As such, a berm or constructed barrier should be provided in accord with this standard. Site Development Amenities: Page 15 1. All multi-family developments shall provide for quality of life,open space and recreation amenities to meet the particular needs of the residents as follows: a. Quality of life: (1) Clubhouse. (2) Fitness facilities. (3) Enclosed bike storage. (4) Public art such as a statue. (5) Dog park with waste station. (6) Commercial outdoor kitchen. (7) Fitness course. (8) Enclosed storage. b. Open space: (1) Community garden. (2) Ponds or water features. (3) Plaza. (4) Picnic area including tables,benches, landscaping and a structure for shade. c. Recreation: (1) Pool. (2) Walking trails. (3) Children's play structures. (4) Sports courts. d. Multi-modal amenity standards: (1) Bicycle repair station. (2) Park and ride lot. (3) Sheltered transit stop (4) Charging stations for electric vehicles 2. The number of amenities shall depend on the size of multi-family development as follows: a. For multi-family developments with less than twenty(20)units,two(2)amenities shall be provided from two(2) separate categories. b. For multi-family development between twenty(20)and seventy-five(75)units,three (3) amenities shall be provided,with one from each category. c. For multi-family development with seventy-five(75)units or more, four(4) amenities shall be provided,with at least one from each category. d. For multi-family developments with more than one hundred(100)units,the decision- making body shall require additional amenities commensurate to the size of the proposed development. Page 16 3. The decision-making body shall be authorized to consider other improvements in addition to those provided under this subsection D,provided that these improvements provide a similar level of amenity. (Ord. 05-1170, 8-30-2005, eff. 9-15-2005) Based on 90 multi family units, a minimum of four(4)amenities are required with at least one from each category listed in UDC 11-4-3-2 7D.1. The site plan depicts the following amenities: a swimming pool, clubhouse, dog park, community garden, bike lockers and a tot lot from the quality of life, open space and recreation categories.An additional amenity should be provided from the multi-modal category. E. Landscaping Requirements: 1. Development shall meet the minimum landscaping requirements in accord with chapter 3, "Regulations Applying to All Districts", of this title. 2. All street facing elevations shall have landscaping along their foundation. The foundation landscaping shall meet the following minimum standards: a. The landscaped area shall be at least three feet(Y)wide. b. For every three(3)linear feet of foundation, an evergreen shrub having a minimum mature height of twenty-four inches(24") shall be planted. c. Ground cover plants shall be planted in the remainder of the landscaped area. The landscape plan submitted with the Certificate of Zoning Compliance application should depict landscaping in accord with these standards. F. Maintenance and Ownership Responsibilities: All multi-family developments shall record legally binding documents that state the maintenance and ownership responsibilities for the management of the development, including,but not limited to, structures,parking, common areas, and other development features. The Applicant shall comply with this requirement. Landscaping(UDC 11-3B): Street buffer landscaping is required to be installed with the subdivision improvements (see analysis above in Section V.B). Landscaping is required to be provided along all pathways per the standards listed in UDC 11-3B- 12C.A mix of trees,shrubs,lawn and/or other vegetative ground cover with a minimum of one(1)tree per 100 linear feet of pathway. Fencing: All fencing is required to comply with the standards listed in UDC 11-3A-7. A 6-foot tall solid screen fence is proposed along the northern&western boundaries of the multi-family development. Building Elevations(UDC 11-3A-19 I Architectural Standards Manual): Conceptual building elevations were submitted for the proposed structures multi-family as well as the single-family structures,included in Section VII.G. The single-family cottages are all proposed to be 2-stories in height with 2-car garages,while the multi-family apartment buildings are proposed to be 3-stories in height. The clubhouse will be a single-story in height. The Applicant's narrative states the multi-family buildings will use similar accents that the cottage units will have. A Certificate of Zoning Compliance application is required to be submitted for approval of the multi-family development and re-development of the commercial development to ensure compliance with UDC standards and development provisions associated with this application.A Design Review application is required to be submitted for approval of the single-family attached and multi-family structures and future commercial structures or Page 17 changes to existing commercial structures.Final design of all structures must comply with the design standards in the Architectural Standards Manual. D. Conditional Use Permit(CUP)—Single-family Dwellings in R-40 District: A CUP to requested for the development of 10 single-family detached dwellings in the requested R-40 zoning district as required by UDC Table 11-2A-2. Typically, single-family detached residential uses are not a desired use in the R-40(high-density residential)zoning district.However,they are allowed as a conditional use. There are existing single-family residential dwellings to the west across NE 3'St. and to the south across E.Badley Ave. The proposed single-family homes at a higher density of 16.5 units per acre will assist in providing a transition to the multi-family apartments planned in the second phase of this development and should be compatible with adjacent uses. For these reasons, Staff is supportive of the request. E. Conditional Use Permit(CUP)—Nonconforming Use: A CUP is requested to allow the existing nonconforming parking, landscaping, and mobile home park to remain as-is for an extended period of time until redevelopment occurs with the second and third phases of the proposed development. Per UDC 11-1A-1, a nonconforming use is defined as,"A use that lawfully existed prior to the effective date of this title but that does not now conform to the allowed uses for the district in which it is located. For the purpose of this title,nonconforming parking lot design and landscaping shall be deemed a nonconforming use."A nonconforming use may be extended through approval of a CUP as set forth in UDC 11-lB-4A.1a. The nonconforming use of a portion of the site as a mobile home park and the parking and landscaping in the commercial portion of the development will remain as-is until the second and third phases of development respectively,which will be approximately 4-5 years. The reason for the lengthy request is so that the Applicant may proceed with development of the southern vacant portion of the site with Phase I,while allowing the residents of the mobile home park adequate time to find other housing options prior to redevelopment of that portion of the site with Phase II. Redevelopment of the commercial portion of the site isn't proposed until the third phase of development. The extended time period for redevelopment of the mobile home park also accommodates the type of loan the Applicant has on the property and the income generating uses in the interim. The extended time period for the commercial portion of the development where the nonconforming parking and landscaping are located will allow the Fairview Ave. road widening project to be completed. For these reasons, Staff is supportive of the Applicant's request. VII. DECISION A. Staff: Staff recommends approval of the requested Rezone,Preliminary Plat and(3) Conditional Use Permit applications per the Findings in Section IX of this staff report. The Director has approved the requested Private Street and Alternative Compliance administrative applications associated with this project. B. The Meridian Planning&Zoning Commission heard these items on April 20, 2023.At the public hearing,the Commission moved to recommend approval of the subject RZ,PP and CUP requests. 1. Summary of Commission public hearing_ a. In favor: Steve Arnold,Applicant's Representative Page 18 b. In opposition:None c. Commenting: Kellee Jean Warner d. Written testimony: None e. Staff presenting application: Sonya Allen f Other Staff commenting on application: Bill Parsons 2. Key issue(s) public testimony a. Question from neighbor regarding how the proposed development would affect adjacent properties. b. Concern from two(2)residents of the mobile home park pertaining to where they'll live if/when the property redevelops in the future and the cost associated with moving_ 3. Key issue(s)of discussion by Commission. a. Concern pertaining to the extended time period for redevelopment of the mobile home park and commercial portions of the development and feasibility of the developer's ability to refinance the property after the terms of the existing loan are satisfied; b. Concern pertaining to the upkeep of the mobile home park in the interim of people vacating the mobile homes prior to redevelopment of the site and inclusion of a requirement for the mobile homes to be removed as they are vacated; C. Concern pertaining to the uncertainty of what's involved with the construction of a complete street section for NE 3'St.between Gruber and Badle (i.e. if additional right-of-way is needed from the property to the west; if reimbursement for the cost of construction of the western portion of the street is possible from ACHD); d. Inclusion of a sunset requirement for the CUP for extension of the nonconforming uses. 4. Commission change(s)to Staff recommendation: a. A sunset requirement was included for the CUP for extension of the nonconforming uses consistent with the preliminary_plat requirement in the DA(see condition#AA 1); b. The pedestrian pathway along the eastern boundary of the single-family portion of the site shall be removed due to CPTED safety concerns(see condition#A.2.2f); C. Inclusion of a provision requiring the mobile homes &associated debris that are vacant at the beginning of Phase 2 to be removed within 45 calendar days; if there are more than 5 vacant mobile homes,that time period is extended to 90 calendar dgys(see DA provision#A.1.1i). 5. Outstandingissue(s)ssue(s) for City Council: a. None C. The Meridian City Council heard these items on May 23. and June 20,2023. At the public hearing on June 20'.the Council moved to approve the subject RZ. PP and CUP requests. 1. Summary of the City Council public hearing: a. In favor: Steve Arnold.Applicant's Representative;Mark Kelly.Applicant b. In opposition:None C. Commenting: Pat Hammerhan,Mike Harsh d. Written testimony: Mark Kelly,Elm Grove Mobile Home Park(Applicant) e. Staff presenting application: Sonya Allen f. Other Staff commenting on application:None 2. Key issue(s)of public testimony: a. The Applicant proposed to install bollard lighting along pathway on east side of single- family residential for visibility of the area. b. Concern pertaining to living conditions in some of the mobile homes in the park and the appearance of some of the properties within the park. c. Concern pertainingto o the possible difference in cost for a rental space between the existing park and another park when the residents are forced to move. Page 19 3. Key issue(s)of discussion by City Council: a. Who will be in charge of maintaining the mobile home Park during the transition. The Applicant will continue to maintain the nark. b. Concern for the displacement of residents in the mobile home nark and where they will go given the price of housing now and in the future. c. Concern Pertaining to construction vehicles negatively effecting residents of the mobile home park. d. Possible solutions for affordable housing when the residents have to move to another location. e. The need for the Applicant to Provide advanced notice to residents of the Park of the upcoming change in use of the properly to provide adequate time for residents to find other housingget on lists for low-income housing if needed. 4. City Council change(s)to Commission recommendation: a. Modify DA provision#1.lb to include the following requirement: "The Applicant shall submit proof of notice via registered mail to all residents of the mobile home park of the upcoming change in use of the Property with submittal of the final Plat application. The letter shall include contact information(i.e. internet links,phone numbers, etc.) for local affordable housing resource options for residents.No building permits shall be submitted for at least one(1)year from the date of submittal of the final plat application." b. Include a condition of the CUP for the multi-family development requiring the Applicant to submit proof of notice via registered mail to all residents of the mobile home park of the upcoming change in use of the property with future application for a CUP time extension for the multi-family development. The letter shall include contact information(i.e. internet links._nhone numbers,etc.) for local affordable housing resource options for residents (see condition#3.8 in Section IX). C. Modify condition#A2.2f to delete the requirement for removal of the pathway along eastern side of the single-family residential portion of the development and add a requirement for pedestrian lighting to be installed along the pathway. d. Include a new DA provision. "In two(2)years when the Applicant's loan on the property switches to a fixed-rate.the Applicant shall take inventory of the homes that exist at that time and offer to move(at the Applicant's cost)any of the RV's or mobile homes that are newer than 1976 to a mobile home or RV park the Applicant is building in Ontario. OR or to any park the Applicant owns in Eagle.Twin Falls. or Kimberly ID.contingent upon spaces being available in those parks at that time,as offered by the Applicant in the letter included in Section VIII.G of the staff report(see Section Page 20 VIIL EXHIBITS A. Rezone Legal Descriptions and Exhibit Maps Description for R-40 Zane September 2,2022 A parcel of land located in the Northeast 114 of the Northwest 114 of Section 7, Township 3 North, Range 1 East of the Boise Meridian,City of Meridian,Ada County, Idaho more particularly described as follows: Commencing at the 114 corner common to Sections 6 and 7,T.3N., R.1 E., B.M.,from which the Section corner common to Sections 1 and 12,T.3N,, RAW., B.M., and said Sections 6 and 7 bears South 88035'29"West,2,404,77 feet;thence on the centerline of E. Fairview Avenue,South 89°11`04'West,629.99 feet;thence leaving said centerline,South 0003512'West,310.09 feet to the REAL POINT OF BEGINNING; thence continuing South 00°35'12'West, 686.93 feet to the centerline of E. Badley Avenue; thence on said centerline, North 69°30'43"West, 393.75 feet to the intersection of E. Badley Avenue and NE 3rd Street; thence on the centerline of NE 3rd Street,North Oa°28'17'East,730.12 feet; thence learning said centerline, South 89028'01" East, 90.00 feet to the exterior line of the City of Meridian C-G Zone; thence on said exterior boundary line the following two(2)courses and distances: South 00°28'17"West, 50.16 feet; North 89'11'04' East,305.21 feet to the REAL POINT OF BEGINNING. Containing 6.284 acres,more or less. End of Description. D�y01. LAND 11779 M 0 P�' Page l of 1 Page 21 4� bCCle: 1'=200' 0 50 100 200 1CJJ Basis of Bearings ,�i w . . ..SS$'35'29"W 2404,77' ......... .. .. . . 51 56 _ s89'11'04"W 629.99 56 - rJ� 57 S12 S7 �_ ^ --� -- N OI I N LLJ � p d Li i ' Real Point __`__ of Beginning `1 N89'11'04"E 305.21' p_N ^ ±6.284 W Acres � E. Gruber Ave. 'x N Line Table zo a Line Bearing Length v in L1 589'28'01"E 90.00' L2 S00'28'17`W 50A6' —E. Badley FN89'3I7'43'W 393.75' �a�aL l.Jq � 11779 to me i••,[o-„�,�nydikiwd Toya 21-2iJka.v�Ae-:me R-6 ko R-M E.o.v 9JFJ2023 h::8',4 • I DAHO Job Na. Exhibit far 21-21I SURVEY 001M.E *JOrQ4.. R-40 lone Shtet No. 901fi5,oRl(¢$JIg9 p 12a��m 1 GROUP, LLC Located In the NE1/4 of the NWIf4 of Section 7, ❑wg. Date T.3N., ME. B.M., My of 6lerldlon, Ada County, Idoha. 9f2/2022 Page 22 Description for R-40 Zone September 2, 2022 A parcel of land located in the Northeast 114 of the Northwest 114 of Section 7, Township 3 North, Range 1 East of the Boise Meridian,City of Meridian,Ada County, Idaho more particularly described as follows: Commencing at the 1{4 corner common to Sections B and 7, TAN., R.1 E., B.M.,from which the Section corner common to Sections 1 and 12, T.3N., RAW., B.M.,and said Sections 6 and 7 bears South 88'35'29" West, 2,404.77 feet:thence on the centerline of E. Fairview Avenue, South 8901 T04' West, 629.99 feet;thence leaving said centerline, South 00'35'12"West, 267.11 feet to the REAL POINT OF BEGINNING; thence continuing South 01Y35'12"West, 42.98 Feet to the exterior boundary line of the City of Meridian C-G Zone; thence on said exterior boundary line the following two(2)courses and distances: South 89Q11'04'West,305.21 feet; North 0002817' East,50.16 feet; thence leaning said exterior boundary line, South 89`28'fl1" East,305.22 feet to the REAL POINT OF BEGINNING. Containing 0.326 acres,more or less. End of Description. N- LAND S ENSt 1 779 X Iz4z- � McC� � Page IofI Page 23 Scale: 1"=200' 0 50 100 200 400 Basis of Beorings w S8$'35'Z9"W 2404.77. ................ Of E. Fairview Ave. '., ��589'11'9¢"W 629.99 Sl 56 • ' •-'1�4 Sfi S12 57 — —_-- �Section�----�4— 57 line 3 v I I ^ aV C [iDy' N7 1 I 10 I � Real Point � St39�0.2t3'01 Acres"E 305.22' of beginning 328 I J S69"1 1 '04dW 305.21' — I I I I a ' o' r� w z Line Table I E. Gruber Ave. I Line Bearing Length Ll S00'35'12"1N 42.98' L2 N00'28'17"E 50.16' I I I 1 I E. Badley Ave. —— ` 4+1 LA�yO 4�C N$ 1 779 .A P Vim r.ew A--d i�n-aii\a.gyn-xau C-0+o R-D—d.q 5/s/7-7 5 26:07 Prn Job No. IDAHO Exhibit for 21-2r, BQGE,IDnHO 837DA SURVEY 5 EMERA3 R40 Zone Sheet No. 41SM — J 1208y 8�685Td GROUP, LLC Located b the NE1/4 of the NW/4 of Section 7, ow9. Date T.3N., RAE., B.M., City of Meridian, Ada County, Idaho- 9/2/2922 Page 24 Description for C-G Zane September 2, 2022 A parcel of land located in the Northeast 114 of the Northwest 114 of Section 7, Township 3 North, Range 1 East of the Boise Meridian, City of Meridian, Ada County, Idaho more particularly described as follows: Commencing at the 1 f4 corner common to Sections 6 and 7, T.3N., R.1 E., B.M., from which the Section corner common to Sections 1 and 12, T.3N., R.1 W., B.M., and said Sections 6 and 7 bears South 88°3529" West, 2,404.77 feet; thence on the centerline of E. Fairview Avenue, South 8V1 VO4' West, 935.83 feet to the exterior boundary line of the City of Meridian C-G Zone and the REAL POINT OF BEGINNING; thence on said exterior boundary line, South 00'28'17" West, 259.92 feet: thence leaving said exterior boundary line, North 89'28'01"West, 9 0.00 feet tc the centerline of NE 3rd Street; thence an said centerline, North 00'28'17" East, 257.80 feet to centerline of E. Fairview Avenue; thence on said centerline, North 89011'04" East, 90.02 feet to the REAL POINT OF BEGINNING. Containing 0.535 acres, more or less. End of Description. NO 0 t,0py�f6 OF \0 43 R U R Page 1 of 1 Page 25 5cnle: 1-° 200' 0 50 100 200 4)C Basis of 9earings w S88'35'29"W 2404.77' — E. Fairview Ave -!- 51 56 •.,• ' L2 � 56 7.- F Real Point S7 —LS-:S12 57 eliaof Beginning _line 0 N II] O (V � p Z O (A II I I z Li I II I I f � I dine Table w x Line Bearing Length . I E. Gruber Ave, L1 N89'28'01"W 90,00' L2 N89'11'04"E 90.02' I II I I I III I —E. Bodley Ave. -— - - 4 P,L LANp ws a_ 11779 y f 2 -Z�o P�C—r e.e p diki—1 reps ai-ni tie.gy.-ev,e a-c E.4� 9J2/2M,4 57.5.'S IDAHO Exhibit for 21°211 SURVEY oe55 W EMERU704 C—may Zone Shoot No. "55 ICUW[7 LDS 47 4 aM)M 5TJ 1 GROUP, LLC Lo❑❑ted in the ME1/4 of the Nw1/4 of Sea#ion 7, CWg- D.te T.314., R.1E., ELM., my of Meridian, Ado County, Idaho- 9/2/2022 Page 26 B. Preliminary Plat(dated: 4/7/2023) 4 EI All I I MI@ a g�g�� c fie= • hill m� g I Imo � g g I �91'8;�see I W l �� a L�J � 3f� s� eea tt L J p36d x J W � 9-i �L�J � n �,�� eIL �,Iq I J III I � I III �J Page 27 C. Landscape Plan(date: 4/7/2023) � q � OV FAI[YIEWAVE. e w s F � p , �1 �a r a. r J ® 0 0000° I h a • E.BAOLEIAY Page 28 PLANT PALLETT-SHRUBS LANDSCAPE NOTES, m.o .a � a.u...wu..i..xw.ea.u�.ne.ae.x.�wree.ox=wius.mv.,®�+,iem e LANDSCAPE CALCULATIONS (ISOMETRIC,VIEW " PLANT PALLETT-TREES T .a.a' 6'CEDAR PENCE DETAIL - uW / DEYELOPMENTLLDATA-777 "� .m. SITE LEGEND _ IRON PENCE DETAIL rw. MOMENAGE COTTAGES SUBDIVISION TREE PLANTINGI9TAK NG SHRUB PLANTING °4Yi LANDSCAPE PLAN COVER wee eornG Page 29 D. Site Plan(dated: 4/7/2023) LU �L Y 3:w F AR E �ffi Ye Eg U) w A xiuj (U; lhhl@p Y A3yy _ d z3 `a39e� i 3 Ell LLJ �x, s r a L ® o YQ YI � 9 �] ® �: =11�0 1 �� �08 — w ° III = i l Page 30 E. Open Space Exh ib#(dated: 4/7/23 _ _ § Lu ■ � - § lz ||�.� �■|! 2 | B |,| | ® § »\ § � ° i � ) � ; ! ; _ § ) � 7 G ¥ §¥ / LU2 § §¥ cq ƒ§ 1 a§ < [4 [ \ G ;� f 2; z kw & I n-w ) --= )§ § \k § )\ § $§ § /( ® m§ - §- { F- 5 /e o ° %... ) 8 / ! s: � i » ; ) I 3 � Page 31 F. Parking Exhibit(dated: 4/7/2023) PARKING FEATURES RESERVED PARKING ! I II I I II F— L--- L_—J L COLONNADE DRIVE _ COTTAGES L—_J L__ _J PHASEI [ [ [ R-40 c$ e$ e II I rc d ❑ a ,6, o PROJECT LOCATION R N Ap 0 a� - I 9 11 I L-- —J L--A ALAMFDA DRIVE xww.T f [ I I I I I � - [ ViciwrvonaP -COTTAGES ® s V aawu �� awuEron Po PMOMEMAOEEOTTANESSUMOMMIN a`"`^'m nurwuear�er •TERM,.... Page 32 G. Conceptual Building Elevations Cottages: wee MEN fi-MR25— Composite West Elevation Y Composite Noslh ElevWion ll Composite South ElevoXon�1 slichterY � RcPsly� �o--•� •ten va k �MULT-PAAULY ROUSING fir Imo' ftX Cloutl spbdWlslon woe wee woe eeo c GompmXe Ekrolbns ISd0.1 Composte East Elevation n „,. ©®®i ©� ©®® 0 P-1/1 1 SOUTH(1 PA/P-3 EAST(1 sl gchted ®® O M1,3 ®® '.Mum Fu Lv XOUSILw ca WhfaCloVSs bChhlop Elevations Unlh P•1/P•] P-1/P•3 NOMTX 3 _ P•1/P.3 WFST/,1 �A3.02 Page 33 ®® ©©� ®® ©©® ®® ®®® P•2 SOUTH q P•2 EAST/2, _- shchtes� e� � I�IIh��1�yy]�tI O i MULTI-F-Y HOUSING Mile Cloud Subdivhlon ElevaXons P-2 P-2-NORTH� P-]WESf/, LJ lsms �A3.03 P-4/P-5 SOUTH 4 P•4/P•5 FASi 2 , shchterl �® ®� �`. �MurnaAMlLr xousExG LimWhr.Cloud Subdhlslen EL ElevaXons P.4/P-S P-4/P-5 NORTX(mil P-4/P-5 WEST�1 15-003 A3.04 Page 34 fFF91LF N01FS; -- LID L��' I � ©6 . l L � P-6 SOUTH P-6 EAST sli�cNal �o oo� III I III �®� �Mum-PAAVFT xolmxc ®®® WhRo Cloutl SubtlNlslon ElevaRons P-d P. NORTH/1 P•6 WEST/1 13-003 A3.03 HUB" P-4/P-3 SOUTX/�\ II — sllchterl µum-faWFTX0— ®®® n ®®� nit Cloutl SubdWid ®®® ®®® ru.mas ElcvaRons P�/P•4 P-4/P-3 NORTH 3 P-4/P3 WEST n KA3.06 Page 35 ®® U ® ®® EL P-1/P•4 SOUTH �� P•1/P.4 EAST 8 �t a f sllvn, � pow ®®® ®®® Mr. CISIRYHOULN(: d K g Mr.Coud SebdMslon El.v ...P-I/P.4 P-1/P-4 NORTX n P-I/P-4 WEST�nl �A3.O7 Floor Plans: https:llweblink.meridiancity.or- lWebLinklDocView.aspx?id=274096&dbid=0&redo=MeridianC Lty Page 36 Apartments(18-plex): REAR ELEVATION �. EL-1 71 71 - FEll - -00 —� 71 — FRONT ELEVATION i SIDE ELEVATION ❑ ❑ ❑ ❑ ❑ UNIT 2 x 2-1 UNIT 1 x 1-1 UNIT 1 x 1-2 UNIT 2 x 1-1 UNIT 1 x 1-2 UNIT 2 x 1-2 F I JI If ll � ,I IL I ® ❑�I - aeo ❑ ❑ ❑ ELM GROVE APARTMENTS+a�•❑��•�-moon nnx-.unto«ar�oons Page 37 Clubhouse: a is=M =-t',/All{JN CL_"r..10 t, r ■� ■■ r� FhtiT FI FV,'If}•. i.: "--FI -WTION OCWALK 1V,�L14 ■ I I I � � I I I I I I I OFFa NAL I �t� I n FlakiI I ■ I I I I I ------ -------� I I I I # I I PO4� Ewrm'r GCE$$ KITCMDNETM ■ I I I MAINVfOMEN ROOM � I I' I — - I I id4 � I I _ I I I ———————————————————J Page 38 H. Letter from the Applicant Elm Grove Commercial and Mobile Home Park History. Property was purchased in 2015 and financing was put in place which cross collateralized Elm Grove and Riviera Estates Mobile Home Park, in Eagle. The loan is a 10-year fixed rate interest which converts to an adjustable loan after 10 years. The vacant property at the south end of the Elm Grove property(Promenade Cottages Area) is allowed to be carved out of the collateral held by the bank as we were planning to develop this vacant portion of the property. The balance cf the property will need to remain operating as-is per the loan documents and remain as collateral for the loan as long as it is in existence. We have been working with City Staff to entitle the property for a pproximately 5-6 years. Inventory of homes at the park at this time (total of 40 spaces): 1S- Recreation Vehicles(these can be moved very easily and economically and there are a number of RV parks within a 54-mile radius of Elm Grove) 17- Mobile homes that are older than 1976 (these homes typically need to be retrofitted to meet H UD standards before they can be moved depending on individua I jurisdictions and are usually uneconomical and will require costly dump fees to dispose of these homes) 8—Mobile homes newer than 1976(these homes can be moved and make economic sense in most cases) *in two years the inventory could be different and we are committed to filling any future vacant spaces during the interim period prior to construction of phase 2/multi-family to RVs so that when the closing of the park occurs it will be easier to transition. Possible Options to help with the displacement of residents of the Mobile Home Park(while we have empathy for anyone that has to change their living arrangement,we feel the RVs are going to be able to fine!other alternatives when the time comes that we are ready to give notice to vacate): 1. In two years when the loan is switching from a fixed-rate we could take inventory of what homes exist and at that time we could offer to move(at our cost) any of the RVs or MHs that are newer than 1976 to a mobile home park and RV park we are building in Ontario,Oregon or to any MH park we own in Eagle,Twin Falls or Kimberly(pending there are spaces available in those parks). 2. Instead of giving"90 day notices to vacate"(which Idaho statute requires)to all residents when we are readyto begin construction on the phase 2 multi-family component then we will give "180 day notice to vacate"and will provide assistance in finding affordable housing and RV park options at that time by providing materials and internet links such as these https./Zhousingidaho.com and https://bcaacha.org/ Page 39 3. Another possibility is to replace our existing manufactured home community with anew one. If the City has any surplus property for sale or is open to allowing the development of a new community within its boundaries,we can construct a suitable manufactured horn community to accommodate the 25 available homes that could potentially be relocated. 4. The City is proposing to condition us to build the full width of street improvements for 3rd street between Gruber and Bad ley. We are accustomed to building half width improvements when we are developing only one side of the proposed street. If the City would condition us to only build a full half width in this area,we could then allocate a portion of those dollars to providing financial assistance to the residents of the mobile home park. The proposed development involves significant risks, considering the current financing challenges and uncertainties in the cum merdaI mortgage market.We need to strike a balance between servicing the existing debt and tra nsitio n ing to the development of the multi-family units.This transition would entail discontinuing the current revenue source. We a re hopeful that the city will approve the necessary documents to ca rve out the phase 1 area (Promenade Cottages).This will allow us to commence construction on that phase, creating an alternative revenue source for the property.This new revenue stream will assist in transitioning the financing for the entire property and progressing with phase 2 of the multi- familydevelopment. While the multi-family units are not specifically designed to meet "affordable per medium income standards" or be deed restricted,they are planned to offer smaller 1-and 2-bedroom options that are relatively more affordable. Increasing the overall supply of rental units will ultimately contribute to the affordability of the entire market area. Sincerely, Elm Grove Mobile Home Park Page 40 IX. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION 1. Rezone 1.1 A Development Agreement(DA) is required as a provision of rezone of this property. Prior to approval of the rezone ordinance,a DA shall be entered into between the City of Meridian,the property owner(s) at the time of rezone ordinance adoption, and the developer. Currently, a fee of$303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six(6)months of the City Council granting the rezone. The DA shall,at minimum, incorporate the following provisions if City Council determines the rezone is in the best interest of the City: a. Future development of this site shall be generally consistent with the site plan, landscape plan,phasing plan and building elevations included in Section VIII and the provisions contained herein. b. The final plat application for the second phase of development shall not be submitted to the Planning Division for a minimum period of four(4)years from the date of approval of the preliminary plat to allow residents of the mobile home nark ample time to find other housing prior to redevelopment of the site. The Applicant shall submit proof of notice via registered mail to all residents of the mobile home nark of the upcoming change in use of the property with submittal of the final plat application.The letter shall include contact information (i.e.internet links. phone numbers,etc.) for local affordable housing resource options for residents. No building permits shall be submitted for at least one (1)year from the date of submittal of the final l�pplication. c. All access via E. Fairview Ave. for the subject property shall cease upon redevelopment of the commercial portion of the property and sole access shall be taken via NE 3'St.,the lesser classification of the two streets,in accord with UDC 11-3A-3 and ACHD Policy. d. With the first phase of development,the develeper-shall stfeet seetien between Badley and C*uber-te be eenstmeted with the first phase ef developme e. With the first phase of development,the Developer shall construct NE 3'St.between E. Badley Ave. and E. Gruber Ave. as a complete street section(from west to east abutting the site), as follows: 4-foot wide buffer, 10-foot wide sidewalk/pathway, 8- foot wide parkway,2-foot wide curb and ug tter,two (2) 13-foot wide travel lanes,2- foot wide curb and gutter, and an 8-foot wide parkway, 5 feet wide sidewalk an 4- feet wide bti Y within the existing 66 60-feet of right-of-way.Provide a permanent right-of-way easement extending from the right-of-way line to 2-feet behind back of sidewalk abutting the site on the east side of NE 3'St. for a 5-foot wide detached sidewalk. £ With the second phase of development,the Developer shall reeeastpde±'N 30-St-. between E. Couber�Ave.-and E. Faitwiew Ave.,as half of ca 40 feet wide street section .itl. a 11 feet wide t,ayel 1.ae ,, 8 feet wide. la fate-st,ip a-ad 5 feet wide eener-ete sidewalk abti#iag the site construct an 8-foot wide planter strip and 5-foot wide detached sidewalk abutting the site on the east side of NE 3'St.A permanent right-of-way easement shall be provided to 2-feet behind back of sidewalk if located Page 41 outside of the right-of-way; sidewalk shall be located wholly within right-of-way or wholly within an easement. g. The existing nonconforming parking and landscaping in the commercial portion of the development and the mobile home park in the R-40 zoning district,is allowed to remain until redevelopment of the site in accord with the phasing plan as approved with the conditional use permit for extension of these nonconforming uses. h. Depict pedestrian connections between the single-family,multi-family and commercial portions of the development.All pathways should comply with the standards in UDC 11-3A-8. i. The mobile homes and associated debris that are vacant at the be ig nning of Phase 2 shall be removed within 45 calendar days; if there are more than five (5)vacant mobile homes,that time period is extended to 90 calendar days. In two (2)years when the Applicant's loan on the property switches to a fixed-rate, the Applicant shall take inventory of the homes that exist at that time and offer to move(at the Applicant's cost)any of the RV's or mobile homes that are newer than 1976 to a mobile home or RV park that the Applicant is building in Ontario, OR or to any park the Applicant owns in Eagle.Twin Falls,or Kimberly, ID contingentpon spaces being available in those narks at that time, as offered by the Applicant in the letter included in Section VIII.G of the staff report. 2. Preliminary Plat 2.1 The final plat(s) shall include the following revisions: a. Depict a 25-foot wide street buffer along E. Fairview Ave., an arterial street,and a 20-foot wide street buffer along NE 3'St.,to be improved as a collector street, within a common lot or on a permanent dedicated buffer easement,maintained by the property owner,homeowner's association or business owners' association,per UDC 11-3B-7C.2a. b. Remove the western-most driveway access driveway via E. Fairview Ave. on the commercial portion of the property as it does not meet ACHD policy. c. Remove one of the two driveway accesses via E. Fairview Ave. in front of the existing multi-tenant building in accord with UDC 11-3A-3,unless otherwise waived by City Council. d. Combine the two (2)northern access driveways via NE 3'St. and align the driveway with the driveway on the west side of NW 3'St. e. A cross-access/ingress-egress easement shall be provided between the single-family, multi-family and commercial lots via a note on the final plat or a separate recorded agreement in accord with UDC 11-3A-3. f. Delineate the privates from parking areas on the common lot. 2.2 The landscape plan included in Section VII.0 shall be revised as follows: a. Depict a 25-foot wide street buffer along E. Fairview Ave.,an arterial street,and a 20-foot wide street buffer along NE 3'St.,to be improved as a collector street,with landscaping in accord with the standards listed in UDC 11-3B-7C. b. Landscaping is required adjacent to all pathways within the site in accord with the standards listed in UDC 11-3B-12C. Page 42 c. Mitigation information should be included on the landscape plan for all existing trees that are being removed with development in accord with the standards listed in UDC 11-3B-1OC.5. d. Depict a minimum 5-foot wide detached sidewalk with an 8-foot wide parkway along the east side of NW 3'Street in accord with the Downtown Meridian Street Cross- Section Master Plan(see pg. 4-11). e. Depict a 10-foot wide detached sidewalk/pathway along E. Fairview Ave. within the street buffer if not constructed by ACHD with the Fairview Ave. road widening project. pet4iea ofthe site at the a;-eet o of the r,.��Depict pedestrian lighting adjacent to the pathway along the eastern boundary of the single-family residential portion of the development. 2.3 Future development shall be consistent with the minimum dimensional standards listed in UDC Table 11-2A-8 for the R-40 zoning district and UDC Table 11-2B-3 for the C-G zoning district. 2.4 All private streets within the development shall comply with the design and construction standards listed in UDC 11-3F-4. 2.5 Off-street parking is required to be provided in accord with the standards listed in UDC Table 11-3C-6 for single-family dwellings based on the number of bedrooms per unit. Alternative Compliance was approved for Lots 2, 5,9, 11, 12, 14, 19,22,24,26,28 to and 32,to allow the parking pads to be in alternate locations as depicted on the parking exhibit in Section VIII.F instead of in front of the garages. 2.6 The Applicant shall comply with all ACHD conditions of approval. 2.7 Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11-3A-15,UDC 11-3B-6 and MCC 9-1-28. 2.8 Upon completion of the landscape installation,a written Certificate of Completion shall be submitted to the Planning Division verifying all landscape improvements are in substantial compliance with the approved landscape plan as set forth in UDC 11-313-14. 2.9 A Design Review application shall be submitted for approval of the single-family attached structures. Final design shall comply with the design standards in the Architectural Standards Manual. 2.10 The preliminary plat approval shall become null and void if the applicant fails to either: 1) obtain the City Engineer signature on a final plat within two years of the date of the approved findings; or 2)obtain approval of a time extension as set forth in UDC 11-6B-7. 3. Conditional Use Permit(multi-family development): 3.1 Compliance with the specific use standards listed in UDC 11-4-3-27: Multi-Family Development and the dimensional standards listed in UDC Table 11-2A-8 is required. 3.2 The site/landscape plans submitted with the Certificate of Zoning Compliance shall be revised as follows: a. All on-site service areas, outdoor storage areas,waste storage,disposal facilities, and transformer and utility vaults shall be located in an area not visible from a public Page 43 street,or shall be fully screened from view from a public street in accord with UDC 11-4-3-27B.2. b. Depict the location of the property management office; maintenance storage area; central mailbox location,including provisions for parcel mail,that provide safe pedestrian and/or vehicular access; and a directory and map of the development at an entrance or convenient location for those entering the development in accord with UDC 11-4-3-2 7B.7. c. Depict landscaping along all the foundation of all street facing elevations in accord with the standards listed in UDC 11-4-3-27E. d. Depict landscaping along all pathways per the standards listed in UDC 11-3B-12C.A mix of trees, shrubs, lawn andlor other vegetative ground cover with a minimum of one(1) tree per 100 linear feet of pathway. e. Depict a minimum of 176 off-street parking spaces as proposed with at least 90 of those being in a covered carport or garage per UDC Table 11-3C-6. f. Depict a minimum of 7 bicycle parking spaces(based on 176 vehicle parking spaces proposed)per the standards listed in UDC 11-3C-6G;bicycle parking facilities shall comply with the standards listed in UDC 11-3C-5C. Bike racks should be provided in central locations for each multi-family building and the amenity building. g. Pathways should be provided to the central common open space area for pedestrian access in accord with UDC 11-4-3-27C.2b. h. Depict an additional site amenity from the multi-modal category listed in UDC 11-4- 3-27D.1 d in accord with UDC 11-4-3-27D.2c. i. Depict minimum 7-foot wide sidewalks where parking abuts sidewalks if wheel stops aren't proposed to prevent vehicle overhang in accord with UDC 11-3C-5B4; if 7- foot sidewalks are proposed,the length of the stall may be reduced to 17 feet. j. Depict a berm or constructed barrier at least four feet(4')in height,with breaks in the berm or barrier to allow for pedestrian access,along NE 3'St. in accord with UDC 11-4-3-27C.7. 3.3 No recreational vehicles, snowmobiles,boats or other personal recreation vehicles shall be stored on the site unless provided for in a separate, designated and screened area as set forth in UDC 11-4-3-27B.5. 3.4 Submit a floor plan(s) for the multi-family structures that depict a minimum of 80 square feet of private,usable open space for each unit in accord with UDC 11-4-3-2 7B.3. 3.5 All multi-family developments shall record legally binding documents that state the maintenance and ownership responsibilities for the management of the development, including,but not limited to, structures,parking, common areas, and other development features as set forth in UDC 11-4-3-27F. A recorded copy of the document shall be submitted prior to issuance of the first Certificate of Occupancy for the development. 3.6 A Certificate of Zoning Compliance and Design Review application shall be submitted for approval of the multi-family development to ensure compliance with UDC standards and development provisions associated with this application. Final design of all structures must comply with the design standards in the Architectural Standards Manual. 3.7 The conditional use permit shall be valid for a maximum period of two(2)years unless otherwise approved by the city. During this time,the applicant shall commence the use as Page 44 permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval, and acquire building permits and commence construction of permanent footings or structures on or in the ground. Upon written request and filing by the applicant prior to the termination of the period in accord with subsection(17)(1) of this section,the director may authorize a single extension of time to commence the use not to exceed one(1)two-year period. Additional time extensions up to two(2)years as determined and approved by the commission may be granted. With all extensions,the director or commission may require the conditional use comply with the current provisions of this chapter. 3.8 The Applicant shall submit proof of notice via registered mail to all residents of the mobile home nark of the upcoming change in use of the property with future application for a time extension of the conditional use permit. The letter shall include contact information(i.e. internet links,phone numbers, etc.) for local affordable housing resource options for residents. 4. Conditional Use Permit(Extension of Non-Conforming Uses) 4_1 The conditional use permit for the extension of the non-conforming uses stated herein is valid for a period of four(4)years from the date of approval.A time extension ma,, b�quested in accord with the standards listed in UDC 11-5B-6F.3. 5. Conditional Use Permit(Single-family Detached Residential in the R-40 Zoning District) 5_1 The developer is allowed to construct up to ten ,10, single-family detached dwelling units in the R-40 zoning district as allowed by UDC Table 11-2A-2 with a conditional use permit. B. PUBLIC WORKS 1. Site Specific Conditions of Approval 1.1 Ensure no sewer services cross infiltration trenches. 1.2 End of line requires a minimum of 0.6% slope. 1.3 Minimum angle into/out of a manhole in the direction of flow is 90 degrees. This is not met for tie in from the apartments to NE 3rd St. 1.4 Water or sewer mains requires a 20'easement with main centered in the middle. Sewer and water in parallel require a 30'easement with 10' separation between mains and edge of pavement. Sewer crossing the common lot as well as within the apartments do not meet these requirements. 1.5 Provide 20'easements for water services up to water meters and 10'beyond. 1.6 Provide 20'easements for fire hydrant laterals and 10'beyond. 1.7 Ensure no permanent structures(trees,bushes,buildings,carports,trash receptacle walls, fences,infiltration trenches,light poles, etc.)are built within the utility easement. 1.8 Water main stubs to future phases must have a blow-off 1.9 Provide a water valve halfway through the apartment loop. 1.10 A portion of this project is within the Meridian Floodplain Overlay District. A floodplain development permit is required before land disturbance begins.All new and replacement water supply systems shall be designed to minimize or eliminate infiltration of floodwaters into the system.New and replacement sanitary sewage systems shall be Page 45 designed to minimize or eliminate infiltration of floodwaters into the systems and discharge from the systems into floodwaters. The lowest finished floor of the buildings must be elevated to flood protection levels with BFE and lowest finished floor noted on final grading plans. 2. General Conditions of Approval 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code(MCC),the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.3 The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement (marked EXHIBIT A) and an 81/2"x 11"map with bearings and distances(marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year- round source of water(UDC 11-3B-6). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.5 Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any wells that will not continue to be used must be properly abandoned according to Idaho Well Construction Standards Rules administered by the Idaho Department of Water Resources. The Developer's Engineer shall provide a statement addressing whether there are any existing wells in the development, and if so,how they will continue to be used, or provide record of their abandonment. 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections(208)375-5211. 2.9 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. 2.10 Applicant shall be required to pay Public Works development plan review, and Page 46 construction inspection fees,as determined during the plan review process,prior to the issuance of a plan approval letter. 2.11 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.12 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.13 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.14 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 2.15 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.16 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.17 At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.18 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.19 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125%of the total construction cost for all incomplete sewer,water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.20 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20%of the total construction cost for all completed sewer,water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit,cash deposit or bond.Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. FIRE DEPARTMENT https:llweblink.meridiancily.org/WeUink/DocView.aspx?id=274173&dbid=0&r0o=MeridianC ity Page 47 D. POLICE DEPARTMENT hygs:11weblink.meridianciU.or,g/WebLink/DocView.aspx?id=2 741 78&dbid=0&repo=MeridianC i &cr—I E. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO(COMPASS) https://weblink.meridiancily.org/WebLink/DocView.aspx?id=277899&dbid=0&repo=MeridianC ity F. NAMPA&MERIDIAN IRRIGATION DISTRICT(NMID) https://weblink.meridiancily.org/WebLink/Doc View.aspx?id=276640&dbid=0&repo=MeridianC i &cr—I https://weblink.meridianciU.or,glWebLinkIDocView.aspx?id=285893&dbid=0&repo=MeridianC Lty G. IDAHO TRANSPORTATION DEPARTMENT(ITD) https://weblink.meridianciU.oLglWebLinkIDocView.aspx?id=282985&dbid=0&repo=MeridianC Lty https://weblink.meridiancily.orglWebLinkIDocView.aspx?id=278368&dbid=0&repo=MeridianC H. WEST ADA SCHOOL DISTRICT(WASD) https://weblink.meridiancily.org/WebLink/DocView.aspx?id=279665&dbid=0&repo=MeridianC I. COMMUNITY DEVELOPMENT DEPARTMENT—SCHOOL IMPACT https://weblink.meridiancily.org/WebLink/Doc View.aspx?id=278904&dbid=0&repo=MeridianC iv J. DEPARTMENT OF ENVIRONMENTAL QUALITY(DEQ) https:llweblink.meridiancily.org/WebLink/DocView.aspx?id=283103&dbid=0&repo=MeridianC i &cr--1 Page 48 K. ADA COUNTY HIGHWAY DISTRICT(ACHD) https:llweblink.meridianciU.org/WebLink/DocView.aspx?id=298048&dbid=0&r0o=MeridianC fty https:llweblink.meridiancily.org/WebLink/DocView.aspx?id=274103&dbid=0&r0o=MeridianC ky L. PARK'S DEPARTMENT https:llweblink.meridiancily.org/WebLink/Doc View.aspx?id=293798&dbid=0&r0o=MeridianC iv M. MERIDIAN DEVELOPMENT CORP. https:llweblink.meridianciU.org/WebLink/DocView.aspx?id=294143&dbid=0&r0o=MeridianC iv X. FINDINGS A. Rezone: Required Findings: Upon recommendation from the commission,the council shall make a full investigation and shall,at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds the proposed zoning map amendment to R-40 and C-G and subsequent development is generally consistent with the Comprehensive Plan and the underlying FLUM designations of Commercial and High-Density Residential. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds the proposed map amendment will alleviate the existing nonconforming use of the commercial retail use in the R-8 zoning district and allow for a range of housing opportunities consistent with the Comprehensive Plan. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds the proposed zoning map amendment and subsequent development should not be detrimental to the public health, safety and welfare if adequate notice is provided to existing residents of the mobile home park as required. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and The City Council finds the proposed zoning map amendment will not result in an adverse impact on the delivery of services by any political subdivision providing public services within the City. 5. The annexation(as applicable)is in the best interest of city. This finding is not applicable as the application is for a rezone, not annexation. Page 49 B. Preliminary Plat: In consideration of a preliminary plat,combined preliminary and final plat,or short plat, the decision-making body shall make the following findings: 1. The plat is in conformance with the Comprehensive Plan; The City Council finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan in regard to land use, density, transportation, and pedestrian connectivity with the condition in this report. (Please see Comprehensive Plan Policies in, Section V of this report for more information) 2. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds that public services will be provided to the subject property with development. (See Section IX of the Staff Reportfor more details from public service providers) 3. The plat is in conformance with scheduled public improvements in accord with the City's capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, the City Council finds that the subdivision will not require the expenditure of capital improvement funds. 4. There is public financial capability of supporting services for the proposed development; The City Council finds there is public financial capability of supporting services for the proposed development based upon comments from the public service providers (i.e., Police, Fire, ACHD, etc) in Section IX. 5. The development will not be detrimental to the public health, safety or general welfare; and, The City Council is not aware of any health, safety, or environmental issues associated with the platting of this property that would be detrimental to the public health, safety or general welfare. 6. The development preserves significant natural,scenic or historic features. The City Council is unaware of any significant natural, scenic or historic features that exist on this site that require preserving. C. Conditional Use Permit(multi-family development): The city council shall base its determination on the conditional use permit request upon the following: 1. That the site is large enough to accommodate the proposed use and meet all the dimensional and development regulations in the district in which the use is located. The City Council finds the site is large enough to accommodate the development of 90 apartment units and meet all of the dimensional and development regulations of the R-40 zoning district. 2. That the proposed use will be harmonious with the Meridian comprehensive plan and in accord with the requirements of this title. The City Council finds the proposed multi family development will be harmonious with the Comprehensive Plan and in accord with the standards in the UDC. Page 50 3. That the design,construction, operation and maintenance will be compatible with other uses in the general neighborhood and with the existing or intended character of the general vicinity and that such use will not adversely change the essential character of the same area. The City Council finds the design, construction, operation and maintenance of the proposed multi family development will be compatible with other uses in the general neighborhood and should not adversely change the essential character of the same area, if all conditions of approval are met. 4. That the proposed use,if it complies with all conditions of the approval imposed,will not adversely affect other property in the vicinity. The City Council finds the proposed use, if it complies with all conditions of approval imposed, will not adversely affect other property in the vicinity. 5. That the proposed use will be served adequately by essential public facilities and services such as highways, streets,schools,parks,police and fire protection,drainage structures,refuse disposal,water,and sewer. The City Council finds the proposed use will be adequately served by essential public facilities and services. 6. That the proposed use will not create excessive additional costs for public facilities and services and will not be detrimental to the economic welfare of the community. Because all public facilities and services are readily available, the City Council finds that the proposed use will not be detrimental to the economic welfare of the community or create excessive additional costs for public facilities and services. 7. That the proposed use will not involve activities or processes,materials,equipment and conditions of operation that will be detrimental to any persons,property or the general welfare by reason of excessive production of traffic,noise,smoke,fumes, glare or odors. Although traffic will increase in the vicinity with approval of the proposed multi family development, the City Council finds it shouldn't be excessive or detrimental to any persons, property or the general welfare. 8. That the proposed use will not result in the destruction,loss or damage of a natural, scenic or historic feature considered to be of major importance. (Ord.05-1170,8-30- 2005,eff. 9-15-2005) The City Council finds approval of the proposed use shouldn't result in the destruction, loss or damage of any such features. D. Conditional Use Permit(single-family dwellings in R-40 district): The city council shall base its determination on the conditional use permit request upon the following: 1. That the site is large enough to accommodate the proposed use and meet all the dimensional and development regulations in the district in which the use is located. The City Council finds the site is large enough to accommodate the proposed use and meet all of the dimensional and development regulations of the R-40 zoning district except for the off-street parking standards, of which the Applicant requests approval of alternative compliance(see Section VI.D). Page 51 2. That the proposed use will be harmonious with the Meridian comprehensive plan and in accord with the requirements of this title. The City Council finds the proposed use (i.e. single-family dwellings) will be harmonious with the Comprehensive Plan in it they will provide a transition in density and uses to the proposed multi family development and complies with UDC standards with approval of a conditional use permit. 3. That the design,construction,operation and maintenance will be compatible with other uses in the general neighborhood and with the existing or intended character of the general vicinity and that such use will not adversely change the essential character of the same area. The City Council finds the design, construction, and proposed operation and maintenance of the single-family dwellings will be compatible with other such uses in the neighborhood to the west and south and should not adversely change the essential character of the same area. 4. That the proposed use,if it complies with all conditions of the approval imposed,will not adversely affect other property in the vicinity. The City Council finds the proposed use will not adversely affect other properties in the vicinity. 5. That the proposed use will be served adequately by essential public facilities and services such as highways, streets,schools,parks,police and fire protection,drainage structures,refuse disposal,water,and sewer. The City Council finds the proposed use will be adequately served by essential public facilities and services. 6. That the proposed use will not create excessive additional costs for public facilities and services and will not be detrimental to the economic welfare of the community. The City Council finds the proposed use will not create additional costs for public facilities and services and will not be detrimental to the economic welfare of the community. 7. That the proposed use will not involve activities or processes,materials,equipment and conditions of operation that will be detrimental to any persons,property or the general welfare by reason of excessive production of traffic,noise,smoke,fumes, glare or odors. Although traffic will increase in the vicinity with approval of the proposed residential units, the City Council finds it shouldn't be excessive or detrimental to any persons,property or the general welfare. 8. That the proposed use will not result in the destruction,loss or damage of a natural, scenic or historic feature considered to be of major importance. (Ord. 05-1170, 8-30- 2005, eff. 9-15-2005) The City Council finds approval of the proposed use shouldn't result in the destruction, loss or dame of any such features. E. Conditional Use Permit(non-conforming use): The city council shall base its determination on the conditional use permit request upon the following: 1. That the site is large enough to accommodate the proposed use and meet all the dimensional and development regulations in the district in which the use is located. Page 52 — The City Council finds this finding does not apply to the proposed extension of the nonconforming uses. 2. That the proposed use will be harmonious with the Meridian comprehensive plan and in accord with the requirements of this title. The City Council finds this finding does not apply to the extension of the nonconforming uses as the proposed uses do not comply with certain UDC standards, thus the reason for the request. 3. That the design,construction,operation and maintenance will be compatible with other uses in the general neighborhood and with the existing or intended character of the general vicinity and that such use will not adversely change the essential character of the same area. The City Council finds the extension of the nonconforming uses is compatible with other uses in the general neighborhood that are yet to redevelop and comply with current UDC standards and will not adversely change the essential character of the area. 4. That the proposed use,if it complies with all conditions of the approval imposed,will not adversely affect other property in the vicinity. The City Council finds the extension of the nonconforming uses will not adversely affect other property in the vicinity. 5. That the proposed use will be served adequately by essential public facilities and services such as highways, streets,schools,parks,police and fire protection,drainage structures,refuse disposal,water,and sewer. The City Council finds the extension of the nonconforming uses will continue to be adequately served by the facilities and services noted. 6. That the proposed use will not create excessive additional costs for public facilities and services and will not be detrimental to the economic welfare of the community. The City Council finds the extension of the nonconforming uses will not be detrimental to the economic welfare of the community or create excessive additional costs for public facilities and services. 7. That the proposed use will not involve activities or processes,materials,equipment and conditions of operation that will be detrimental to any persons,property or the general welfare by reason of excessive production of traffic,noise,smoke,fumes,glare or odors. The City Council finds the extension of the proposed nonconforming uses will not involve activities or processes, materials, equipment and conditions of operation that will be detrimental to any persons,property or the general welfare as noted. 8. That the proposed use will not result in the destruction,loss or damage of a natural, scenic or historic feature considered to be of major importance. (Ord.05-1170, 8-30- 2005, eff.9-15-2005) The City Council finds the proposed use will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. 9. Additional findings for the alteration or extension of a nonconforming use: a. That the proposed nonconforming use does not encourage or set a precedent for additional nonconforming uses within the area; and Page 53 The City Council finds the proposed extension of the nonconforming uses do not encourage or set a precedent for additional nonconforming uses within the area. b. That the proposed nonconforming use is developed to a similar or greater level of conformity with the development standards as set forth in this title as compared to the level of development of the surrounding properties. The City Council finds the proposed extension of nonconforming uses are comparable to adjacent properties in the area that are yet to redevelop. F. Private Street: In order to approve the application,the Director shall find the following: 1. The design of the private street meets the requirements of this Article; The Director finds the design of the proposed private streets complies with the standards listed in UDC 11-3F-4. See analysis in Section VI.B for more information. 2. Granting approval of the private street would not cause damage hazard,or nuisance, or other detriment to persons,property,or uses in the vicinity; and The Director finds that granting approval of the proposed private streets would not cause any hazard, nuisance or other detriment to persons,property or uses in the vicinity if the streets are designed as proposed and constructed in accord with the standards listed in UDC 11-3F- 4B. 3. The use and location of the private street shall not conflict with the comprehensive plan and/or the regional transportation plan. The Director finds the use and location of the private streets does not conflict with the Comprehensive Plan and/or the regional transportation plan as they are proposed to connect to local(E. Badley Ave) and collector(NE 3rd St.)streets consistent with private street standards. 4. The proposed residential development(if applicable) is a mew or gated development. The Director finds the proposed residential development incorporates a mew in the site design as desired. G. Alternative Compliance: In order to grant approval for an alternative compliance application,the Director shall determine the following: 1. Strict adherence or application of the requirements are not feasible; or The Director finds with the proposed site design, strict adherence or application of the requirements is not feasible; however, revisions to the site plan could be made to comply. 2. The alternative compliance provides an equal or superior means for meeting the requirements; and The Director finds the proposed alternative means of compliance provides an equal means for meeting requirement. 3. The alternative means will not be materially detrimental to the public welfare or impair the intended uses and character of surrounding properties. The Director finds the proposed alternative means of compliance to the parking standards Page 54 will not be materially detrimental to the public welfare of impair the intended use and character of surrounding properties. Page 55 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Development Agreement Modification (King's Congregation Church H-2023- 0013) Between City of Meridian and King's Congregation Church for Property Located at 1150 E. Pienza St. ADA COUNTY RECORDER Trent Tripple 2023-037611 BOISE IDAHO Pgs=16 BONNIE OBERBILLIG 06/30/2023 08:08 AM MERIDIAN CITY NO FEE IIIIIIIIIIII III IIIIIIIIII II II III III111111111 II III 01266630202300376110160160 ADDENDUM TO DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. King's Congregation Church, Owner/Developer THIS ADDENDUM TO DEVELOPMENT AGREEMENT is dated this 27th day of June , 2023, ("ADDENDUM"), by and between City of Meridian, a municipal corporation of the State of Idaho ("CITY"), whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and King's Congregation Church ("OWNER/DEVELOPER"), whose address is 1150 E. Pienza St., Meridian, ID 83642. RECITALS A. OWNER/DEVELOPER submitted an application for a Modification to the existing Development Agreement recorded on July 29, 2009 as Instrument #109088809 in Ada County Records for the purpose of updating the conceptual development plan and building elevations for the site. The Meridian City Council approved said application with Findings of Fact and Conclusions of Law as in the attached Exhibit "A." B. CITY and OWNER/DEVELOPER now desire to amend said Development Agreement, which terms have been approved by the Meridian City Council in accordance with Idaho Code Section 67-6511. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 1. OWNER/DEVELOPER shall be bound by the terms of the Development Agreement recorded on July 29, 2009 as Instrument #109088809, except as specifically amended as follows: That the conceptual development plan and building elevations for the site shall be amended as depicted in Section VI.B of the Staff Report included in the Findings of Fact and Conclusions of Law as attached hereto as Exhibit "A." That Section 5.1.6 of the Development Agreement recorded on July 29, 2009 as Instrument #109088809 in Ada County Records shall be amended to read, "Direct access to Victory Road is prohibited. Access to this site shall be provided from E. Pienza Street and S. Mesa Way. All other access points tofrom the site are prohibited unless approved by ACHD and the City of Meridian. " 2. That Owner/Developer agrees to abide by all ordinances of the City of Meridian and the Property shall be subject to de -annexation if the Owner/Developer, or their assigns, heirs, or successor shall not meet the conditions of this Addendum, and the Ordinances of the City of Meridian as herein provided. 3. This Addendum shall be binding upon and inure to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including City's corporate authorities and their MODIFICATION TO DEVELOPMENT AGREEMENT — KING'S CONGREGATION CHURCH H-2023-0013 Pagel of 3 successors in office. This Addendum shall be binding on the Owner/Developer of the Property, each subsequent owner and any other person(s) acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof, except that any sale or alienation shall be subject to the provisions hereon and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. City agrees, upon written request of Owner/Developer, to execute appropriate and recordable evidence of termination of this Addendum if City, in its sole and reasonable discretion,had determined that Owner/Developer have fully performed its obligations under this Addendum. 4. If any provision of this Addendum is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Addendum and the invalidity thereof shall not affect any of the other provisions contained herein. 5. This Addendum sets forth all promises, inducements, agreements, condition, and understandings between Owner/Developer and City relative to the subject matter herein, and there are no promises, agreements, conditions or under-standing, either oral or written, express or implied, between Owner/Developer and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Addendum shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. a. Except as herein provided, no condition governing the uses and/or conditions governing development of the subject Property herein provided for can be modified or amended within the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 6. This Addendum shall be effective as of the date herein above written. 7. Except as amended by the Addendums, all terms of the previous Agreements shall remain in full force and effect. [End of text. Acknowledgements, signatures, and Exhibit A follow.] MODIFICATION TO DEVELOPMENT AGREEMENT—KING'S CONGREGATION CHURCH H-2023-0013 Page 2 of 3 I ACKNOWLEDGMENTS IN WITNESS WHEREOF,the parties have herein executed this Addendum and made it effective as heremabpI ve provided. OWNER/DEVELOPER: King's Congregation Church Its. STATE OF 41a ) ss. County of p� ) On this d y of J ,2023,before me,the undersigned,a Notary Public in and for said State,personally appeare C, Syx)e known or identified to me to be the !P ider` (title) of (K'`5 c0 n G i.�uv (entity name)and the person who signed above and acknowledged to me that they executed the same on bet alf of said corporation. IN WJ i i7���WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certifica`�At jpo„�,� n. SS1 O!y o NOTAR y :.2 Notaryyublic PUB L1G My commission expires: `Z02,7 9 O F 1 O CITY OF MWMDIAN ATTEST: By: Mayor Robert E. Si7 son 6-27-2023 Chris Johnson, City Clerk - - STATE OF IDAHO ) ss County of Ada ) On this 27th dayof June ,2023,before me,a Notary Public,personally appeared Robert E. Simison and Chris Johnson,known or identified to me to be the Mayor and City Clerk,respectively,of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City,and acknowledged to me that such City executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL.,) Notary Public for Idaho 3-28-2028 My commission expires: MODIFICATION TO DEVELOPMENT AGREEMENT—KING'S CONGREGATION CHURCH H-2023-0013 Page 3 of 3 EXHIBIT A CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW E IDIAN� AND DECISION&ORDER A In the Matter of the Request for Modification to the Existing Development Agreement(Instrument #109088809,AZ-08-014)to Include an Updated Conceptual Development Plan& Building Elevations for the Site and Modification to Provision#5.1.6,by Glancey Rockwell&Associates. Case No(s). H-2023-0013 For the City Council Hearing Date of: May,9, 2023 (Findings on May 23, 2023) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of May 9, 2023, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of May 9, 2023, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of May 9, 2023, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of May 9, 2023, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975,"codified at Chapter 65, Title 67, Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019,Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR KING'S CONGREGATION CHURCH-MDA H-2023-0013 - 1 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of May 9,2023,incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for modification to the existing Development Agreement is hereby approved per the provisions in the Staff Report for the hearing date of May 9,2023,attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s)and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Judicial Review Pursuant to Idaho Code § 67-6521(1)(d),if this final decision concerns a matter enumerated in Idaho Code § 67-652 1(1)(a),an affected person aggrieved by this final decision may,within twenty-eight (28)days after all remedies have been exhausted,including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67,Idaho Code.This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-6521(1)(d)and 67-8003,an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. G. Attached: Staff Report for the hearing date of May 9,2023 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR KING'S CONGREGATION CHURCH-MDA H-2023-0013 -2- By action of the City Council at its regular meeting held on the 23rd day of May 2023. COUNCIL PRESIDENT BRAD HOAGLUN VOTED AYE COUNCIL VICE PRESIDENT JOE BORTON VOTED AYE COUNCIL MEMBER JESSICA PERREAULT VOTED AYE COUNCIL MEMBER LUKE CAVENER VOTED AYE COUNCIL MEMBER JOHN OVERTON VOTED AYE COUNCIL MEMBER LIZ STRADER VOTED AYE MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert S ison 5-23-2023 Attest: � SEAT, Chris J66son - 23-2023 City Clerk Copy served upon Applicant,Community Development Department,Public Works Department and City Attorney. By: , c, 1 , t Dated: 5-23-2023 City Clerks ice -. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR KING'S CONGREGATION CHURCH—MDA H-2023-0013 -3- STAFF REPORT E COMMUNITY DEVELOPMENT DEPARTMENT HEARING 5/9/2023 Legend I �'DATE: I LA K E J TO: Mayor&City Council - FROAM: Sonya Allen,Associate Planner 208-884-5533 —�-.4 r SUBJECT: King's Congregation Church-MDA E- RY.J -R ---7 r H-2023-0013 LOCATION: 1150 E. Pienza St.,in the NE 1/4 of Section 30,T.3N.,RJE. (Parcel ---J, #S1130120725) - -- - x I I. PROJECT DESCRIPTION Modification to the existing Development Agreement(AZ-08-014 -Inst. #109088809)to update the conceptual development plan&building elevations for the site. II. SUMMARY OF REPORT A. Applicant: Ryan McColly,Glancey Rockwell and Assoc. - 1257 W. River St., Ste. 110,Boise, ID 83702 B. Owner: King's Congregation Church- 1150 E. Pienza St.,Meridian, ID 83642 C. Representative: Same as Applicant III. NOTICING City Council Posting Date Notification published in newspaper 4/23/2023 Notification mailed to property owners within 300 feet 4/21/2023 Applicant posted public hearing notice on site 3/4/2023 Nextdoor posting 4/21/2023 IV. STAFF ANALYSIS The Applicant requests a modification to the existing DA(Inst. #109Direct 088809)to update the conceptual development plan&building elevations for the site and modify provision#5.1.6. The original DA was required with annexation(AZ-08-014) of the property and included a plan for the first and second phases of development. The first phase included improvements to the existing 7,000 square foot(s.f.)church building,removal of the access point via E.Victory Rd., a paved 41- space parking lot with an emergency turnaround for the Fire Dept. off of Pienza St.,the installation of a landscaped street buffer along E. Victory Rd. and a pressurized irrigation system. The second phase was for a new 42,500 s.f. church building on the site with an additional 52 parking spaces and associated landscaping. See Section VTA below. The Applicant proposes to reduce the size of the new building from 42,500 to 7,400 s.f. as it exceeds the current needs of the church and change its location on the site. The existing building will remain along with some of the existing parking. Parking is proposed where the new building was previously proposed to be located on the southern end of the site. The design and building materials of the new building is proposed to change from a 2-story to a single-story and will include a dark gray asphalt shingled roof instead of a blue metal roof,white horizontal siding instead of stucco and stone veneer wainscot with a white steeple. Although the proposed roofing material/color and siding materials differ from the existing structure,the main color, stone wainscot and roof pitch of the buildings are generally compatible and should be compatible with adjacent residential structures. Final design is required to comply with the design standards in the Architectural Standards Manual. See Section VT B below. A change is also proposed to DA provision#5.1.6, as follows: "Direct access to Victory Road is prohibited. Access to this site shall be provided from E. Pienza Street and S. Mesa Way. All other access points to/from the site are prohibited unless approved by ACHD and the City of Meridian." See Section VT B below. The previous development plan did not have an access via S. Mesa Way as the street had not been constructed at that time. The proposed access via Mesa Way will provide better connectivity and access with adjacent developments and streets. The"jog"in the access points from Mesa Way and Pienza St. should assist in slowing traffic and reducing cut-through traffic through the site. The off-street parking proposed for the development exceeds the standards in UDC 11-3C-6 by 74 spaces. Based on the overall square footage of the buildings (i.e. 14,329 s.f.),a minimum of 28 spaces are required; a total of 103 spaces are proposed. The site design is required to comply with all applicable UDC standards.A detailed review of the site plan,landscape plan and building elevations will take place with the Certificate of Zoning Compliance and Design Review applications prior to submittal of a building permit application. V. DECISION A. Staff: Staff recommends approval of the proposed modification to the DA with the changes noted in Section VI.B as discussed above in Section IV. B. The Meridian City Council heard this item on May 9, 2023. At the public hearing,the Council moved to approve the subject MDA request. 1. Summary of the City Council public hearing: a. In favor: Ryan McColly,Applicant's Representative b. In opposition:None C. Commenting: Mike Bierman d. Written testimony: Ryan McColly,Applicant's Representative(in agreement with staff re ort e. Staff presenting application: Sonya Allen f. Other Staff commenting on application:None 2. Key issue(s)of public testimony: a. Questions pertaining to if Pienza St. is going to be extended through the site to Mesa Way and the height of the proposed structure. 3. Key issue(s)of discussion by City Council: a. None 4. City Council change(s)to Commission recommendation. a. None VI. EXHIBITS A. Existing Master Conceptual Development Plan,Building Elevations&Development Agreement Provisions KINGS CONGREGAT ON�NE CR CAND —MASTER CONCEPT PLANPRa,SF PRLUMINARY SITE PLAN IAPPiJCATION ANNEXATION&CERTSFICATE OF TONING COMPLLANCE NOVEMBER la-2MR Ley�L'Nd Ypfs � nf,J'yi —G y�1AIp4Y� ivV ei l�n �� _ Wkpm1:il•LSWHII 274 AtYiES P'G 'EL A'VO,Tim FI'-LY,,JA—t,��� /• — ____ 'S � 3 a�r L:l]'Lf YL•I!I[.InN R87 � f ] n N71[¢of 9lYilf ME+H!•'b RI411ttYFn I: �. -- -_ "ImrvG ' 'a CECt'.}TLArE OF LPNF6�WL.'AI:CE[4'T-LL 2Q�E Asib V G' %'4 rn. k I ' IVA51CKC EX1177 PLILU7Z:TM 6i°i�12Yd:] c>:plURU PARUK6:J?':n GSSI KWbaomwzr 11 Hti:gJL_u%: GF xS(C LTIA'O�k rELcS 4r EXS5Z u[ 1Q6'G'EG.Mh%LYWA hL4NhdLENiW RbLDiRIS:A't 9A�d5F ILL- V ,,,w yr EIEb o'— vamw�Yc wrALi1JILDP* 19Mi.SIwu F xP[PPik�Ne+wa !Hh'r_PF 11 _ oRVt V w.,f•b� SNh S[rH7 Ne67'L C41't ADP.MAX L __—__—.` fl/f/l�/�///fl x•s.+.ww ?rA RNJ E0:93 M:R.N7 MAX/ vuan i5V113AGk \\7 _—._ _ .,ru Ow.41 f Cv+•/ I .Jk1a LILL,ilk JI(� 9L9LWbl�lw. IC•' V' C: tlD� Z .:g?PLp64 �!A •Krlw nY Phase 1: THE KIHC S OONGPIF-GATIG H CREC-61A57ER CONCEPC Oulm 11 16:08 THE KING'S ODNGR£GATPOM G:REC-MASTER GONCEFT PLAN 7 viU6 Fl 4tIE-PROPOSED NEW COLOR SCHEME-EL UE METAL R00F= ONE-PROPOSED NEV COLOM-MMf-SLUE METAL RMF EKIASIM ry HI EVAMN Or.. rR Twa hl THE rciM�'s CONGRFGAnuN CAC:c-MAMER OoNcEP7 PLAN ivia-us THE KING'S CONGREGATION CRFO MASTE R GONC==T FL r'I i i• .. Was 0 .9 -�p4Ft D NEW COLOR UCHEM€-BLUE METAL ROOF EN9MTPNG iW401-MV OPOSEEI NEW COLOR SANE F_-RUG METAL ROOF EXMSTrNG EAIST ELEYATJOK IG MEPT MLY-NOT PIE1D VE.RIFIEDI ELEYAiL N ICONCEPT ORL V-NOT#IELD WEVIFCEG] Tlfree ai EIp4l Foairol Eighl Phase 2: r�f KIN4 s CONOI FUMON CAF C-MASTER cork Ear PLAN 1$i 6:W THE KING'S MNGAEGATION CREC-MASTER CONCEPT PLAM - Illllllfllllll � ■ a � � � � � � � � 1111�111 kTW O-PROP45ED PA NFW BUILONG -HASE Two- S 6 NEW HuLL01411 TVARY UIL1514Q-F&ST rKEWATFON 'iEW SANCTUARY W&G-IArM EL FOe dI Eipl i[ TOE KIND S 00NUEGATJON CAFLC-#FASTER CONC EPT PLAN 1 V i WN THE KiNG'S CONGREGATION CREC-MASTER CONCEPT PI,AN I a'mN BlBB!! ■■ !� ■ !7 poll# =Rv ROP45Eb NEW BUILDING ;,R&M TW4-IaAmO ti)MEV!SUmmNO f3Uf1bIHG-SOUPFfE4fVAt4U"mo I t AHOTk1bHYB41LPHMe}-HpRT?k��€44T10r}3C611PINEpti 5Pv6IL of Ekgjki figs-I c!Fi'll-I Existing Development Agreement Provisions(Inst. #109088809) 4. USES PERIMI TFEb By miS ACREE14 EW-. 4.1 TIC uses allowed pursuant to this AVxrcmcnt are only ttrnse uses a7 lowed underCiIVsZ ningOrdinwwccodificdx Merittian Urtiitjcd Nvelnptrtienr Owk§ I i-2E. 42 Na change in the uses sperirwd itt thi*Agmwent shall Iw allt w0d vrithKrttt modification of this Agreement_ 5, CD*i1DPTiONS [mOVF.RNIrrr: DEVELOPMENT NT OF SUBJECT PROPERTY: 5.1 OwncOl3cvcloper shall develop the plr*me in as:curdwice with the r-ftllowirtg special Conditions-- 1. The applicant shail be msp5w;ible tar the omNtnxtiun and insm!Jatinn of. and all ❑ostt: aqgeKntUrJ with. the sewer and walfr 4,ervice cxfension and mrknociion to+ugh City zcrvkes. �. Any:�tt+J all rxisting domestic we11s andfnr tic systetms within this project will have to be removed frurn tfteirdttinkziiu:i nicc,per City Ordinance Section 5-7-517,when sem-ioe.L,arc atiaiIabk from the City of Meridian, Wells may he axed for non-dtxnestie pur}x"arc%uth n•% 1ar}d_wmpe.irrigutirwr), 3_ No sign.4 wv. -%ppFAwW with the subjml annexation approval. All bw6ne signs,will require a separate sign perm in c;4 pmpl ianuc,with UDC 11-313, 4. [liiisuvrt a minimum 5-foot wide drtaeheai sidewalk; k)ng Victvey RuatL as pruposed an the `Comvpival Mastcr Plan" iutjOied w. ahibii A.2 of the Staff Rcpt3n prior tto issugms� of cenificatc cif mcupaney far thecxi sling church buildingin-`Pha.�c1 asdaftnedin the Cotucrouai blaster Plant. 5_ Thc existuig drivewaV acmLan to Victory Ruud shall he rcrnvvcd prior to issuance of Certi ficate of Occupancy for the cxisti ng church bui Iding in Phase I_ b. T ircrt a ss is Viclt3ry Rsurd is pa hibitt5d, Access to 1hii�ilc shall be provided from E. Pim;ta S=t, AI] other kegs points itVfr1rm the siir are prohibiwd unless appravcd by ACHD and the City of meridian. 7. Provide a pedesrriarn pathway thmuglh this sire I'm interconnectivily bety wn Tuscany Village subdivision mW Cavanaugh Subdivision and for access to the future whtxsl site to Lhe wmt,as deplowii on the Conceptual Master Flan. Said pathway shall he oottstructed prior to i"uunce of Ceri kale of Ck:euparwy for aic"isli ng church bui Idi q in Phan 1. S. A minimum 25•17oot wide strect bufferxhall be installed adjacent to V i ciory Road io compliam-e with the standards listed in U W. 11-3ice 7C. Said buffrr shal I be installed prior to issuance of a Certificate of Occupancy for the existing church building in Phase 1. 9. A niinimurn I0-foul wide street buffer shall be ins[allcd adjdccnt to Mesa Wray in wiripl i wwx with Lhe o tndaidLL Iis"in UtX' I I-M-7C. Sidd buffer shall be construcled with twit Oase of dcvrlopmertl.M depicted on[he Ccuxxptuol Maxtcr Plan,pfu}rTo rclrau.of Certificate of Owupawy for rr,Ich s1rucMm- 10. Amini mum 2 -root widc laindscaprbuITcrshxllbcin-,WIWalungthe xoutharn end of the crest property boundary, and the south and enait pmNny#x,undarie.:adjacent to residential u�.s,in compliance with the standards listed in UDC I1-3B-9C. Said buffer shall be constructed with each phase of development. aw deputed on the Conceptual Master Plan, prior to the Certificate of(kcvpancy fur eiwh,,tincture. 11. Tbk� Appli punt 4Wi l campJ y with aw true pTvTTVu m--mndards 1 isccd in UDC I l-3B-19 for pnYLmtion ofcxisting trres that arc pmpowcd IO be retained and existing treer- 4-irtch caliper and greater that arm proposed to be remavcd. 12- Mvelopmcnt of this site shall substantially comply with the Conceptual Mwaicr Plan and building ekvations, including conxtruatkm materials, rmubmitted with nco-' ,ah It annrxation :application includod as hxhibivi A.2, A 1. and AA of the Staff Report- fkvclopmeni of this site stall comply with the eurmat design standaneg lneffeut ai the time ofCcrtificatc of'Zoning Cornphance- I-. A Certif=te of Aning Compliance (C C) thal Meets the ivquircmalt5 herein it mquirod for appruvLd of J.hc exKting church uw,prior to svicase of Ccrtificale of Chcupancy Cm the structtu-c in phaxr I. Another C1C. will be required f(x Phase ? of the dt:ycluprnent,as w%forth in the Conueptual Ma-Ster Plan- J,5. The applimtshall bring the exiting systems in the existing building up to Cunrrtl NernationAr Fire Cute standards,prior to issuar►4e of Ccrtificfflfiof Occupancy for the change in u!ieuf the building_ B. Proposed Conceptual Development Plan,Building Elevations&Change Development Agreement Provision#5.1.6 ------.._.._-----_------- a ii --------- - ---------- - i1061- i c / � p e y • \.' �i I - I i _ _ IN =1 — j - � a i CJ a � _ 1 0 KINGS CONGREGATION I"'CeS Rnckwell&Assneiaces m o 3 Axhie•ciurt•@leanm�r C i � � 11Yl EPiblm Si r hI1�+�Nd�N�lil�in•�rM•ra4 p� � CHURCH ilso}Jn,1fl 83612 $ sir _ - r WTI Ei.nl�n . W 2 (�U t]� �3 O� �U {fj U' I I 'Ee+nw EaY Ertwlan S—MEN,- +y ...r,s A-10 t The Applicant proposes the following change to Development Agreement provision#5.1.6: "Direct access to Victory Road is prohibited. Access to this site shall be provided from E. Pienza Street and S. Mesa Way.All other access points to/from the site are prohibited unless approved by ACHD and the City of Meridian." Note:All other provisions remain the same; no other changes are proposed. v IDIAN� AGENDA ITEM ITEM TOPIC: Addendum to Master Agreement with Nampa Meridian Irrigation District (NMID) Mayor Robert E. Sirnison E IDIAN� City Council Members Joe Borton John Overton Liz Strader Jessica Perreault Public Works Brad Hoaglun Luke Cavener Department TO: Mayor Robert E. Simison Members of the City Council FROM: Warren Stewart DATE: June 15, 2023 SUBJECT: Addendum to Master Agreement with Nampa Meridian Irrigation District(NMID) REQUESTED COUNCIL DATE: June 27, 2023 I. RECOMMENDED ACTION A. Move to: Authorize the Mayor to sign the addendum to the Master Agreement II. DEPARTMENT CONTACT PERSONS Warren Stewart, City Engineer 208-489-0350 Laurelei McVey, Director of Public Works 208-985-1259 III. DESCRIPTION A. Background The City of Meridian(COM)entered into a Master Agreement with NMID in 2014 to standardize the process for obtaining license agreements needed for utility crossings between NMID and COM infrastructure. This Addendum to that agreement simplifies the process and speeds up the timeframe for obtaining a license. This is a mutually beneficial change that is supported by COM and NMID staff and NMID's Board Members. IV. IMPACT B. Service/Delivery Impact: Page I of 2 This will speed up the process for obtaining a license agreement which can cause delays in construction project delivery. C. Fiscal Impact: There is no cost in approving the Addendum to the Master Agreement. VII. LIST OF ATTACHMENTS 1. Addendum to the Master Agreement. Approved for Council Agenda: I'tewar-t Page 2 of 2 DATE: 17 August 2023 TO: Sawtooth Law Offices, PLLC FROM: NAMPA & MERIDIAN IRRIGATION DISTRICT License, Easement, Project and/or Crossing Agreement(s) Approved on 8 August 2023 License Agreement 10 pages Qwest Corporation d/b/a CenturyLink QC Five Mile Drain Instrument#2023-045913 License Agreement 8 pages Qwest Corporation d/b/a CenturyLink QC Five Mile Drain & Five Mile Feeder Instrument#2023-045914 Addendum to Master Agreement 3 pages -�V City of Meridian Instrument#2023-045915 Addendum to License Agreement 8 pages Idaho Transportation Department Kennedy Lateral Instrument#2023-025988 ADA COUNTY RECORDER Trent Tripple BOISE IDAHO Pgs=3 NIKOLA OLSON 20023 045915 08:35M NAMPA MERIDIAN IRRIG DIST 08�11/223 35 AAM 111111111111111111111111111111111111 II ���� ����� NO FEE 276653202300459150030038 III ADDENDUM TO MASTER AGREEMENT ADDENDUM TO MASTER AGREEMENT, made and entered into this �{ day of AuTi L , 2023, by and between NAMPA & MERIDIAN IRRIGATION DISTRICT, an irrigation district organized and existing under and by virtue of the laws of the State of Idaho(District),and the CITY OF MERIDIAN, a political subdivision and municipality of the State of Idaho (referred to as the "City"), is made with reference to the following facts: The District and the City entered into a Master Agreement dated March 18,2014,recorded as Instrument No. 114026957 and re-recorded as Instrument No. 114029168, records of Ada County,Idaho(hereinafter referred to as the"Master Agreement").The purpose of the Master Agreement is to provide a process of negotiating and approving separate agreements for future water and sewer lines, roads, bridges, other structures and storm water discharges in, on, under or across the District's facilities and encroachments upon the District's easements by the City and to confirm the understanding between the parties with respect to the District's requirements for such future water and sewer lines, roads, bridges, other structures, and storm water discharges. Paragraph 5 of the Master Agreement provides that the City shall enter into a project agreement authorizing crossings and encroachments and paragraph 5(e) provides that: "Approval mU only be granted by the District's board of directors through execution of a Protect Afeement during one of its regular meetings." Paragraph 5(g)of said Master Agreement and Exhibit 1 to the Master Agreement also provides that the project agreement is to be submitted to and/or approved by the District's board of directors. The District has subsequently passed a Resolution in which its Board of Directors has authorized the District's Water Superintendent to execute project agreements on behalf of the Board of Directors and on behalf of the District. Accordingly,the District and City now desire to modify and amend said Master Agreement to permit and clarify that future Project Agreements between the District and City may also be submitted to the District's Water Superintendent for review, approval and signature. Execution of this addendum in accordance with these facts will affect or change the terms of said Master Agreement. NOW, THEREFORE, for and in consideration of the premises and of the covenants, agreements and conditions hereinafter set forth and those set forth in the Master Agreement referred to above naming the parties hereto as parties,the parties agree as follows: 1. Paragraph 5 of the Master Agreement is hereby amended and modified to provide that any future License Agreements between the District and City may also be submitted to the District's Water Superintendent for review, approval and signature and it is not required that the Project Agreements be approved and signed by the District's Board of Directors. The District and City hereby agree to strike or eliminate any portion of Paragraph 5 which provides that approvals may"only"be granted by the District's board of directors. The form Project Agreement attached to the Master Agreement as Exhibit"1"is also ADDENDUM TO MASTER AGREEMENT—PAGE 1 hereby amended and modified to provide that the approval of said Project Agreement by the District may also be approved and signed by the District's Water Superintendent. 2. Said Master Agreement is hereby affirmed and shall remain in full force and effect except as modified by this Addendum. The District and City acknowledge and agree that each are bound by the covenants,conditions and agreements contained in said Master Agreement. IN WITNESS WHEREOF,the District and City have hereunto caused their names to be subscribed as of the day and year herein first above written. NAMPA&MERIDIAN GATION DISTRICT By_4)ZX Its President ATTEST: Its Secr ary STATE OF IDAHO ) ss: County of Canyon ) On this-&—day of US ,2023,before me, the undersigned, a Notary Public in and for said State, personally appeared Villrson and Michael Comeskey, known to me to be the President and Secretary,respectively,of NAMPA&MERIDIAN IRRIGATION DISTRICT,the irrigation district that executed the foregoing instrument and acknowledged to me that such irrigation district executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal,the day and year in this certificate first above written. Notary Public for Idah 0 SN9 ,��� Residing at � ,Idaho ��.• �,0•.•....••�•,� My Commission Expires: 'j„-1 1y0TAR Y ; :n PUBLIG 16 h: .g% a• •,,�9TE OF l9 ADDENDUM TO MASTER AGREEMENT-PAGE 2 CITY OF MERIDIAN, BY C nn yor 'Ro er E. �imisov, to-27-23 ATT �O pUGUSr 0 c°v°Old+ STATE F AHO ) )ss. County o Ada ) y�cFHTER o(the�a�P`' On this zq-�day of J u rn e , 2023, before me, the undersigned, a notary public in and for said state, personally appearedapby&-1,E—;1 Lw- r1 and Chri e Jahnsnn , known to me to be the MaQO Or and %-N:M (up-ric ,respectively,of CITY OF MERIDIAN, the political subdivision and municipalit§ that executed the foregoing instrument, and acknowledged to me that such entity executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal,the day and year in this certificate first above written. Notary Public for A11L CHARLENE.WAY Residing at ' My Commission Expires: 17-a t>-moo $ NOT/�Ry Pl18LIC STATE OF IDgHO ADDENDUM TO MASTER AGREEMENT-PAGE 3 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: First Amendment to the Meridian Senior Center Ground Lease Between the Meridian Area Senior Citizens Association, Meridian Senior Center, and the City of Meridian FIRST AMENDMENT to MERIDIAN SENIOR CENTER GROUND LEASE This FIRST AMENDMENT to MERIDIAN SENIOR CENTER GROUND LEASE ("First Amendment'} is entered into this 27th day of June , 2023, by and betweer the City of Meridian, a municipal corporation organized under the laws of the State of Idaho (`Landlord"), and the Meridian Area Senior Citizens Association, Inc., a non-profit organization organizc d under the laws of the State of Idaho, doing business as Meridian Senior Center("Tenant") (together, `Parties"). WHEREAS,the Parties seek by this First Amendment to modify the Meridian Senior Center Ground Lease entered into by the Parties on September 14, 2010 ("Lease"), a copy of which is attached hereto as Exhibit A; NOW, THEREFORE,in consideration of the mutual covenants of the parl ies, the Parties agree as follows: A. TERM MODIFIED. Section 8.4 of the of the Lease shall be modified to read as llows: 8.4 Tenant shall reimburse Landlord for Landlord reasonable parking lot maintenance expenses for the share of spaces used by Tenant for its Senior Center patrons in the annual ainount of ',Spa 2 000.00. anniver-safy of Tenant oectipaney of the Leased Pfemises for-use as a publie Se iier Center-a Tenant shall pay this amount annually to Landlord by Set mber 30 of each year. This sum shall be effective until September 30, 2033.1-fef:the first'left 10­ear-s of this Lease, at which point the parties shall review and establish a new amount for each the ubsequent ten-year period which in any event shall not exceed 5,000.00 per year. B. NO ADDITIONAL PROVISIONS. The Parties agree that except as expressly modi ied by this First Amendment, all provisions of the original Lease shall remain in full force and effect. No other understanding, whether oral or written, whether made prior to or contemporaneously with this First Amendment shall be deemed to enlarge, limit or otherwise affect the operation of the Lease or this amendment thereto. IN WITNESS WHEREOF, the parties shall cause this First Amendment to be executed by their duly authorized officers to be effective as of the day and year first above writt n. TENANT: l ' r T ni Allison,President eridian Area Senior Citizens Association, Inc. CITY OF MERIDIAN: BY: Attest: Robert E. Simison 6-27-2023 Chris Johnson 6-27-2023 Mayor City Clerk FIRST AMENDMENT To SEPTEMBER 14,2010 MERIDIAN SENIOR CENTER GROUND LEASE PAGE 1 Exhibit A MERIDIAN SENIOR CENTER GROUND LEASE THIS GROUND LEASE ("Ground Lease") is made between the CITY OF MERIDIAN, an Idaho Municipal Corporation (herein referred to as "Landlord") and the MERIDIAN AREA SENIOR CITIZENS ASSOCIATION, INC, an Idaho non-profit corporation, dba MERIDIAN SENIOR CENTER located in Meridian, Ada County, Idaho (herein referred to as "Tenant'). 1. Definitions. The following terms as used in this Ground Lease shall have the meanings hereinafter set forth: 1.1 "Landlord": the City of Meridian, an Idaho municipal corporation. 1.2 "Tenant": the Meridian Area Senior Citizens Association, Inc, an Idaho non-profit corporation, dba Meridian Senior Center. 1.3 "Leased Premises": That portion of real property upon which sits the Meridian Senior Center, located in the Julius M. Kleiner Memorial Park within Ada County parcel #4800 at the Northeast Corner of SW4 SEC 04 3N 1 E, City of Meridian, Ada County, Idaho as generally depicted on Exhibit"A" attached hereto and incorporated herein by this reference. 1.4 "Building": the improvements to be constructed on the leased premises pursuant to Article 5.1. 1.5 "Senior Center": The Meridian Area Senior Citizens Association, Inc, which is a multipurpose community facility with regular operating hours and staff that provide for a broad spectrum of health, social, nutritional, educational, and recreational services for older persons. 2. Lease of Ground. In consideration of the rents and covenants herein stipulated to be paid and performed, Landlord hereby leases to Tenant and Tenant hereby leases from Landlord, the Leased Premises. Title to the Leased Premises at the effective date of this Agreement shall be free of all liens, encumbrances, easements, restrictions, rights and conditions of record or known to Landlord except those approved by Tenant in writing. 3. Term. 3.1 Landlord leases and Tenant rents the Leased Premises for a primary term of Fifty (50) consecutive years commencing upon the "Effective Date" as defined in Section 20 of this Agreement and terminating on the Fiftieth (50th) anniversary of the commencement date of the primary term. 3.2 Provided that this Lease shall be in full force and effect and that Tenant shall not be in default under any of the terms or conditions hereof, Tenant shall have an option to extend the term of this Lease for up to two (2) additional consecutive terms of Twenty Five Meridian Senior Center Ground Lease - 1 (25) years each to commence upon the expiration of the Original Term or the prior renewal term, as applicable. Such option(s) to renew shall be exercised automatically unless Tenant gives written notice thereof to Landlord at least one hundred twenty (120) days prior to the expiration of the then current term of Tenant's desire to not renew the Lease. 3.3 Holding Over. Holding over is prohibited; provided, however, that the Parties understand and agree that any holding over by Tenant of the Leased Premises at the expiration, termination or cancellation of this Lease, for any reason, including, but not limited to, default for any reason or natural expiration, shall operate and be construed as a tenancy from month-to-month. If Tenant holds over beyond the term of this Lease or any extension or renewal hereof, Tenant shall be liable to Landlord for all costs, including a reasonable attorney fee, which may be incurred by Landlord for an action for unlawful detainer or for any appropriate action to recover possession of the Leased Premises against Tenant. No receipt or acceptance of money by Landlord from Tenant after the expiration or cancellation of this Lease or after the service of any notice, after the commencement of any suit, or after final judgment for possession of the Premises, shall reinstate, continue or extend the terms of this Lease or affect any such notice, demand or suit or imply consent for any action for which Landlord's consent is required or operate as a waiver of any right of the Landlord to retake and resume possession of the Premises. 4. Rent. 4.1 Tenant agrees to pay Landlord rent in the amount of $1.00 per year. The entire rent due for the initial term of 50 years, in the amount of $50.00, shall be paid in advance at the execution of this Lease, and whose receipt is hereby acknowledged by Landlord. 4.2 Rent payments shall be mailed to the attention of the Department of Finance, 33 E Broadway Ave, Meridian, Idaho 83642 unless Landlord notifies Tenant in writing of a different location. Landlord shall provide Tenant written notice of any failure to pay rent and provide 30 days from said notice to allow Tenant to cure the same. 4.3 In the event this Ground Lease is terminated pursuant to the provisions of this Lease prior to the end of the primary term or additional term then in effect, Rent shall be prorated to the date of termination, and Landlord shall refund to Tenant any rent paid and unearned as of the date of termination, together with any other sums paid by Tenant for periods beyond the date of termination. 5. Improvements on the Leased Premises. 5.1. Tenant may construct or have constructed such improvements on the Leased Premises as may be reasonably suitable for use of the Leased Premises for the purposes outlined in this Lease. Landlord shall not be obligated to construct any improvements on the Leased Premises for any reason. 5.2 The cost of installation of all landscaping and exterior features of the Leased Premises prior to the effective date of this Agreement shall be borne by the Julius M. Kleiner Memorial Park Trust. The cost of installation of landscaping after the effective date of Meridian Senior Center Ground Lease - 2 this Agreement shall be borne by Landlord. The cost of maintenance of all landscaping shall be borne by Landlord. 5.3 After completion of the construction of the Building, Tenant may, without the further consent of Landlord, make such further improvements or alterations to the interior of the Building as Tenant may from time to time deem necessary or convenient in connection with its use and occupancy of the Premises. 6.4 Any improvement, alteration, removal, or expansion of the exterior of the Building must be consistent with the architectural theme of the other structures in the Kleiner Memorial Park and shall require the prior written approval of Landlord, which approval shall not be unreasonable conditioned, withheld, or delayed with the exception of any expansion that enlarges the building footprint, the approval of which shall be at the sole discretion of Landlord. Tenant shall pay all costs and expenses in connection with such alterations, and all proposed construction by Tenant and any such alterations shall be in accordance with all applicable State and local codes and laws. 5.5 Tenant shall not permit the lien of any contractor, subcontractor, mechanic, labor or materialman, or any other lien of any kind or nature to be imposed upon the Leased Premises, and shall promptly cause the same to be removed if any lien is imposed. Tenant shall not make any general assignment for the benefit of creditors. 5.6 Tenant shall not place or allow to be placed any mortgage or deed of trust or other encumbrance on any improvements on the Leased Premises or on Tenant's interest in the Leased Premises without the prior approval of Landlord. Said approval by Landlord shall be evidenced by a unanimous vote of the City Council and shall be subject to any and all conditions Landlord may require regarding said encumbrance. 5.7 Fee title to all improvements constructed on the Leased Premises by Tenant and all additions, alterations and improvements thereto made by Tenant, even though a part of the realty, shall be and remain in Tenant during the term of this Ground Lease or any extension thereof. 5.8 Upon the termination or expiration of this Ground Lease or any extensions thereof, Tenant shall at once peacefully surrender and deliver the whole of the above-described Leased Premises together with all improvements (except all trade fixtures, furniture, and equipment) thereon to the Landlord, Landlord's agents or assigns. Upon such termination, fee title to all improvements then located on the Leased Premises shall pass to and vest in Landlord, and Tenant shall execute and deliver to Landlord a good and sufficient quitclaim deed of the Tenant's interest in this Agreement and the leased premises. 6. Use. 6.1 The Leased Premises shall be used only as a location for a Senior Center comprised primarily of a community facility with regular operating hours and staff that provide for a broad spectrum of health, social, nutritional, educational, and recreational services for older persons and its ancillary uses and compliant with all rules and regulations of the Meridian Senior Center. 6.2 Tenant shall at all times comply with the Declaration of Restrictions recorded as Ada County Instrument Number 108087271, the text of which is attached hereto as Meridian Senior Center Ground Lease - 3 "Exhibit B" and any modifications thereto, unless such Declaration is terminated or revoked. 6.3 Tenant shall use the Leased Premises in continued operations and shall not abandon the Leased Premises during the lease term or any extensions thereof. 6.4 Tenant shall, at all times, obtain and comply with all of such permits, licenses and approvals of any government agency, and keep the same in full force and effect, and, where applicable, renew or extend all of such licenses, permits or approvals, all at Tenant's sole cost and expense. 6.5 Tenant shall, in conducting any activity or business on the Leased Premises, comply with all environmental laws. If the Tenant fails to comply with any applicable environmental laws, the Landlord may enter the premises and take all reasonable and necessary measures, at the Tenant's expense, to insure compliance with environmental laws, after providing Tenant 30 days prior written notice of Landlord's intent to do so which identifies Tenant's specific failures to comply as alleged by Landlord. In the event of a release or a threatened release of hazardous materials, hazardous wastes or other contaminants into the environment relating to or arising out of the Tenant's use or occupancy of the Leased Premises, or in the event of any third party claim, demand, action or notice is made against the Tenant regarding the Tenant's failure or alleged failure to comply with any environmental laws, the Tenant immediately shall notify the Landlord in writing and shall provide the Landlord with copies of any written claims, demands, notices or actions, so made. The Tenant shall undertake such steps to remedy and remove any hazardous materials or hazardous wastes and any other environmental contamination caused by the Tenant on or under the Leased Premises, as are necessary to protect the public health and safety and the environment from actual or potential harm and to bring the Leased Premises into compliance with all environmental laws. 6.6 Landlord covenants that so long as no default has occurred, Tenant shall have quiet and peaceful possession of the Leased Premises free and clear of any person claiming by, through or under Landlord, and subject to all matters and rights of record appearing on the land or known to Tenant as of the effective date of this Ground Lease. 6.7 While no such taxes or assessments may be validly imposed at this time against the Tenant by any governmental entity, if, in the future such taxes or assessments are allowed and upheld as valid against the Tenant, then Tenant shall pay any such ad valorem tax or assessment which may be lawfully and validly assessed against Tenant's interest in the Leased Premises, Tenant's improvements, or any of Tenant's personal property located on the Leased Premises. 6.8 Tenant's signage on the Building shall comply in all respects with the requirements for signs contained in the Meridian City Code. All signage shall be consistent with the architectural theme of the other signage in the Kleiner Memorial Park and the design and location of all signs shall require the specific written approval of Landlord, which approval shall not be unreasonable conditioned, withheld, or delayed. Aside from the Senior Center directional signs installed pursuant to the park directional signage plan, no freestanding or monument signs external to the Building shall be allowed without prior written approval of Landlord. 6.9 Tenant may obtain additional phone, electrical or other services consistent with any recorded utility easement obtained by the Tenant. If necessary, Tenant shall seek and obtain from Landlord all appropriate utility easements which are not now the subject of an existing and legally sufficient utility easement, which easements shall be recorded Meridian Senior Center Ground Lease - 4 as provided by law. Landlord shall cooperate with Tenant and utility service provider. Tenant shall pay for any and all costs resulting from the installation, maintenance or operation of utilities in connection with its use of the Premises. 6.10 Tenant shall endeavor to communicate all facility uses with Landlord's Department of Parks and Recreation in an effort to minimize conflicts with events taking place in the adjacent public park. 6.11 At all times during the term of this Lease and any extensions thereof, Tenant shall maintain their qualification as a tax-exempt entity for IRS purposes. Proof or documentation of tax exempt status as of the date of the execution of this Lease has been attached hereto as "Exhibit C". 6.12 At all times during the term of this Lease or any extensions thereof, Tenant shall remain financially solvent. Tenant shall be deemed to be insolvent if it has ceased to pay its debts in the ordinary course of business or cannot pay its debts as they become due, whether it has committed an act of bankruptcy or not, and whether insolvent within the meaning of Federal Law or not. 6.13 In order to mutually support the sources of revenue necessary for Tenant to successfully operate and maintain its Senior Center operations upon the Premises the parties hereto agree that at all times during the term of this Lease and any extensions thereof Landlord shall not itself or through a third party provide or allow services to be provided or goods to be sold in any a building built upon the pad adjacent to the Senior Center in the location generally depicted in Exhibit "D" which would compete with three fundraising activities of the Senior Center: a thrift shop, licensed bingo/gaming services, or a catering kitchen, without the prior approval of Tenant. All competing uses within the public park or any of its public shelters shall be permitted. For purposes of this section, the term "catering kitchen" shall be defined as a commercial grade kitchen facility that is available for rent and/or used for the preparation or serving of food products for public consumption on or off of the Premises. The definition of "catering kitchen" shall not include that type of facility used to prepare or serve park concessions including but not limited to soft drinks, candy, hot dogs, snow cones, ice cream, popcorn and the like. This limitation on competing uses shall not prevent users of the future facility depicted in Exhibit "D" from using catering services other than those provided by the Senior Center catering kitchen. 7. Utility Charges. Tenant shall pay, prior to delinquency, all water, gas, sewer, power and electric current, garbage collection and/or compacting, and other similar utilities or services used by the Leased Premises during the term of this Ground Lease. 8. Maintenance and Repair. 8.1 Tenant shall, at Tenant's sole cost and expense, maintain the Leased Premises and Building in good repair and condition. Tenant agrees to maintain any improvements upon the Leased Premises in a good state of repair and condition, including the appearance of the improvements. Such maintenance, repairs and replacements shall be made promptly as and when necessary. Tenant's duty to repair and replace is comprehensive and shall include all elements of the Building, including but not limited to the structural components, Meridian Senior Center Ground Lease - 5 roof, HVAC system, fire protection system and plumbing systems. Landlord shall not be obligated to maintain, replace, or rebuild any improvements constructed on the Leased Premises. 8.2 Should Tenant seek to install additional landscaping on the Premises, such installation shall meet Landlord's specifications for landscaping and shall be with the written consent of the City, which consent will not be unreasonably denied, withheld or delayed. 8.3 Tenant shall make suitable arrangements for the storage, collection, and removal of all trash, garbage and other refuse resulting from Tenant's activities on the Leased Premises. Tenant shall provide appropriate, covered, commercial-type receptacles for such trash, garbage, and other refuse, and will maintain these receptacles, screened from view from adjoining properties or public streets, in an attractive, safe, and sanitary manner. 8.4 Tenant shall reimburse Landlord for Landlord's reasonable parking lot maintenance expenses for the share of spaces used by Tenant for its Senior Center patrons in the annual amount of $1,500.00. The first payment pursuant to section 8.4 shall be due within thirty days of the one year anniversary of Tenant's occupancy of the Leased Premises for use as a public Senior Center, and annually thereafter. This sum shall be effective for the first ten (10) years of this Lease, at which point the parties shall review and establish a new amount for each subsequent ten year period, which in any event shall not exceed $5,000.00 per year. 8.5 During hours when the Senior Center is closed, all vehicles used in association with Senior Center Operations (such as transport vans, busses, and meals on wheels delivery vans and the like) must be parked in the maintenance yard identified on exhibit "A" (in the far northeasterly corner of the park) so long as available space is maintained and allocated for Tenant to comply with this requirement. If a parking garage or storage building (enclosed space) is constructed in the maintenance yard, Tenant must utilize said structure for vehicle parking so long as available space is maintained and allocated for Tenant to comply with this requirement. So long as Tenant remains in compliance with this section 8.5 Tenant shall also be permitted to use its allocated enclosed space as storage for Senior Center non- vehicular equipment and supplies to the extent that such use does not preclude the use of the enclosed space for vehicle parking and to the extent that stored items are not visible when the door(s) to the enclosed space are shut. 9. Liability of Parties and Insurance. 9.1 Landlord will defend Tenant against any claims that arise solely from wrongful acts, omissions or negligence of Landlord in the course of performance of this Agreement, but does not assume responsibility for the acts, omissions or negligence of the Tenant or its officials, employees, agents, volunteers and invitees. Tenant will defend Landlord against any claims that arise solely from wrongful acts, omissions or negligence of Tenant in the course of performance of this Agreement, but does not assume responsibility for the acts, omissions or negligence of the Landlord or its officials, employees, agents, volunteers and invitees. Each party shall promptly notify the other of any claim arising under this Agreement and shall cooperate fully with the defending party or its representatives in the defense of such claim. 9.2 Liability Insurance. Tenant, at its own expense, shall keep and maintain in full force and effect a policy of commercial general liability insurance including a contractual liability endorsement covering Tenant's obligations under this Agreement, insuring Tenant's Meridian Senior Center Ground Lease- 6 activities upon, in and about the Leased Premises and the Building against claims of bodily injury or death or property damage or loss with a limit of not less than One Million Dollars combined single limit per occurrence and in the aggregate (per policy year). 9.3 Property Insurance. At all times during the Term, Tenant, at its sole cost and expense, shall cause the Premises to be fully and adequately insured with a Causes of Loss-Special Form in an amount not less than the full replacement cost of the Premises, with a standard inflation guard endorsement or, in the event the parties have agreed upon a fixed amount of insurance, with a fixed amount endorsement. Such insurance policy shall name both Landlord and Tenant as insureds, as their interests may appear. 10. Condemnation. In the event of a partial or total taking of the Leased Premises by condemnation, eminent domain or any transfer thereof, this Ground Lease shall terminate. Tenant shall be entitled to all awards for taking of Tenant's Building and/or Improvements on the Leased Premises, and any payments as may be due from the Condemning Authority for the interruption and relocation of Tenant's business. 11. Assignment, Subletting. Neither Tenant nor Landlord shall assign this Ground Lease or sublet the whole or any part of the Leased Premises. 12. Default and Termination. 12.1 In the event of a monetary default consisting of the failure to pay rent or other money due Landlord from Tenant, Tenant shall be in default immediately upon the day such payment is due and not made, subject to Landlord's compliance with Section 4.2 herein. In addition to any other remedy, Landlord may exercise a remedy of terminating this Ground Lease in the event of a monetary default thirty (30) days after Landlord gives written notice of Tenant's monetary default if such default is not fully cured within such thirty (30) day period. Any failure by Tenant to pay sums due under this Ground Lease shall be deemed a material default. 12.2 In the event of a default other than a monetary default, either party shall be deemed to be in default and subject to termination upon the expiration of thirty (30) days from the receipt of written notice from the other party specifying the particulars in which the party has failed to perform the obligations of this Ground Lease, unless that party, prior to the expiration of said thirty (30) days, has rectified the particulars specified in the notice. However, such party shall not be in default if such failure cannot be rectified within the thirty (30) day period, provided such default will not cause the loss of any of the governmental permits, licenses or approvals authorizing operations on the Leased Premises, and provided such party is using good faith and commercially reasonable efforts to rectify the particulars. 12.3 The failure of a party to insist upon a strict performance of any of the terms, conditions and covenants herein shall not be deemed a waiver of any rights or remedies that said party may have, and shall not be deemed a waiver of any subsequent breach or default of the terms, conditions and covenants herein contained. Meridian Senior Center Ground Lease - 7 13. Compliance with Laws. 13.1 Tenant shall comply with and cause the Leased Premises to be in compliance with all laws, statutes, acts, ordinances, orders, judgments, decrees, injunctions, rules, regulations, permits, licenses, authorizations and requirements of and agreements with all governments, departments, commissions, boards, courts, authorities, agencies and officials which now or at any time hereafter may be applicable to the Leased Premises or any part thereof, or any construction upon, use or condition of the Leased Premises or any part thereof, and all contracts, agreements, easements, encumbrances, covenants, conditions and restrictions existing at the commencement of the Term or thereafter consented to by Tenant in writing affecting the Leased Premises or the ownership, occupancy or use thereof or construction thereon. 13.2 Tenant, for itself and its successors in interest and assigns, as part of the consideration hereof, does hereby covenant and agree that no person on the grounds of race, creed, color, sex or national origin shall be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said Senior Center facilities. Specifically, Tenant hereby certifies and agrees that Tenant will comply with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Title IX of the Education Amendments of 1972, where applicable, Title 43, part 17 of the Code of Federal Regulations Subparts A and B, and the Americans with Disabilities Act of 1990, to the end that no persons shall, on the grounds of race, creed color, national origin, political affiliation, marital status, sex, age or disability, be subjected to discrimination under the privileges and use granted by this Agreement or under any project, program or activity supported by this Agreement. 13.3 Tenant certifies and agrees that all persons employed thereby, are and shall be treated equally without regard to or because of race, creed, color, national origin, political affiliation, marital status, sex, age or disability and in compliance with all federal and state laws prohibiting discrimination in employment, including but not limited to, the Federal Civil Rights Act of 1964; the Unruh Civil Rights Act; the Cartwright Act; and the State Fair Employment Practices Act. 14. Notices. Any notices required or desired to be given under this Ground Lease shall be in writing and personally served or given by mail. Postal notices shall be deemed to be given on the date deposited with the United States Postal Service. Any notice given by mail shall be sent first class, postage prepaid, return receipt requested, addressed to the party to receive it at the following address or at such other address as the party may from time to time direct in writing. Landlord: City of Meridian Office of the City Clerk 33 E Broadway Ave Meridian, Idaho 83642 Tenant: Meridian Senior Citizens Association, Inc. Attn: Director P.O. Box 606 Meridian, Idaho 83680 Meridian Senior Center Ground Lease - 8 With copy to: Joseph W Borton Borton Law Offices, PLLC 1310 N Main St. Meridian, Idaho 83642 15. Attorneys' Fees. If either party to this Ground Lease is required to initiate or defend litigation in any way connected with this Ground Lease, the prevailing party in such litigation, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys' fees. If either party to this Ground Lease is required to initiate or defend litigation with a third party because of the violation of any term or provision of this Ground Lease, or obligation of the other party to this Ground Lease, then the party so litigating shall be entitled to reasonable attorneys' fees from the other party to this Ground Lease. Attorneys' fees shall include attorneys' fees on any appeal. In addition, a party entitled to attorneys' fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and the discovery, travel and all other necessary costs incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. 16. Time is of the Essence. Time is and shall be deemed of the essence in respect to the performance of each provision of this Lease. 17. Article Headings. The article headings of the Ground Lease are inserted only for reference and do not affect the terms and provisions hereof. 18. Authorized Insurance Companies and Certificates of Insurance. Any insurance policy shall be written by insurance companies authorized to do business in the State of Idaho and shall be written by companies approved by Landlord, and such approval shall not be unreasonably withheld. Certificates of insurance shall be delivered to Landlord at least ten (10) days prior to the effective date of the insurance policy for which the certificate is issued. Each such certificate shall contain (a) a statement of the coverage provided by the policy; (b) a statement certifying the Landlord to be listed as an additional insured in the policy; (c) a statement of the period during which the policy is in effect, and (d) a statement that the annual premium or the advance deposit premium for such policy has been paid in advance. 19. General Provisions. 19.1 All of the provisions contained in this Ground Lease shall be binding upon and inure to the benefit of the heirs, personal representatives, successors and assigns of the parties hereto. 19.2 In the event of any violation or threatened violation by any person of any of the easements, covenants or restrictions contained in this Ground Lease, Landlord and Tenant shall each have the right to enjoin such violation or threatened violation in a court of competent jurisdiction. The right of injunction shall be in addition to all other remedies set forth in this Ground Lease. Meridian Senior Center Ground Lease - 9 19.3 If any term, covenant, condition or agreement of this Ground Lease or the application of it to any person or circumstance shall to any extent be invalid or unenforceable, the remainder of this Ground Lease or the application of such term, covenant, condition or agreement to persons or circumstances, other than those as to which it is invalid or unenforceable, shall not be affected thereby, and each term, covenant, condition or agreement of this Ground Lease shall be valid and shall be enforced to the extent permitted by law. 19.4 This Ground Lease contains the entire agreement between the parties hereto and supersedes all prior agreements, oral or written, with respect to the subject matter hereof. The provisions of this Ground Lease shall be construed as a whole and not strictly for or against any party. 19.5 In construing the provisions of this Ground Lease and whenever the context so requires, the use of a gender shall include all other genders, the use of the singular shall include the plural, and the use of the plural shall include the singular. 19.6 The provisions of this Ground Lease are not intended to create, nor shall they be in any way interpreted or construed to create, a joint venture, partnership, or any other similar relationship between the parties. This Ground Lease is not intended to create, nor shall it be in any way interpreted or construed to create, any third party beneficiary rights in any person not a party hereto unless otherwise expressly provided herein. 19.7 This Ground Lease or a "Memorandum of Ground Lease" shall be executed and acknowledged by the parties and may be recorded in Ada County, Idaho. Such Memorandum of Ground Lease shall include a recitation of the effective date of this Ground Lease and a recitation of the date of Tenant's occupancy of the Leased Premises for use as a public Senior Center. 20. Effective Date. 20.1 Effective Date. The "effective date" for this Ground Lease shall be date when both of the following contingencies have been satisfied: (a) the legal gifted transfer to, and acceptance and receipt by Tenant of, clear title to and ownership of an acceptable completed Senior Center building which is to be constructed by the Kleiner Trust upon the Leased Premises and which shall have at that time all required approvals necessary for immediate occupancy and use as a Senior Center, and (b) the completion of transfer of legal recorded title to the Landlord of the Leased Premises and adjacent lands for a public park. Meridian Senior Center Ground Lease- 10 Sepkembe�✓ Executed this I`� day oflat r, 2010. TENANT: The Meridian Area Senior Ci ' ns Association BQ.C� LANDLORD: City of Meridian By: Tammy !,IV erd Mayor Attest: of: 11K4 Jaycee L. Holman -City Clerk = gEAL ',DPP/IPl11 11111\\\\\\ Meridian Senior Center Ground Lease- 11 STATE OF IDAHO ) ) ss. County of Ada ) On this 134k__k day of.�e2010 before me, the undersigned, a Notary Public in and for said state, personally appeared , known or identified to me to be the of the Meridian Area S4nior Citizen's Association, Inc, and the person who executed the instrument on behalf of said corporation and acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above-written. Notary Publi r Id ho Residing at •� My commission expires: -'(P STATE OF IDAHO ) ) ss. County of Ada ) On this 1i'A day of-lacy, 2010, before me, the undersigned, a Notary Public in and for said state, personally appeared TAMMY DE WEERD and JAYCEE L. HOLMAN known or identified to me to be the Mayor and City Clerk, respectively, for the City of Meridian, and the persons who executed the instrument on behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written4oPul •••••• ��1�6,v lid.. i�Alic r Id Residing at WEYA on My commission expires: i y o• PUB �. •��`9'�F_QF 1��• Meridian Senior Center Ground Lease- 12 Exhibit"A" Site Plan yonmosad,nea. GENERAL NOTES / RA NG REOaU IRIREMENTS MWE SNEETNOTES ® VICINITY MAPNa,. ^mow W a LLJ IQ 177 STALLS nAw Meer- - 6 I _ 1 SITE PLAN I /A 3 SITE PLAN(FOR REFERENCE ONLY) ®®2 2=RALL SITE PLAN-KLEINER PARK mw A1.1 Meridian Senior Center Ground Lease - 13 Exhibit"B" Declarations 7 ADA COUNTY RECORDER J.DAN NAVMRO AMOUNT 39.00 13 BOISE IDANDI8111 B09 01:48 III Illltltlll{1t11t1t1{l{t11{ulll{ � DEPUTY Daalelle BOtlletie RECDRDED—REQUEST Of 108087271 Flat AmNkM Recording Requested By and when Recorded Return to: Richard D. Hemdon Griffin Fletcher&Herndon LLP 3500 Red Bank Road Cincinnati,Ohio 45227 513/421-1313 5PACE ABOVE TM$L NE FOR RECOPMR13 USE ONLY DECLARATION OF RESTRICTIONS THIS DECLARATION OF RESTRICTIONS("Declaration')is entered into this3 t day of July, 2008 by EUGENE M. KLEINER AND MICHAEL E. HUTER, CO-TRUSTEES of THE JULIUS M. KLEINER MEMORIAL PARK TRUST, UTA DATED APRIL 5, 2007 ("Declarant' under the following circumstances: A. Pursuant to various agreements, including without limitation, an agreement between Declarant and Meridian CenterCal, L.L.C., a Delaware limited liability company ("CenterCal"), Declarant is the sole owner of the real property described in Exhibit A attached hereto and made a part hereof(the "Park Parcen and CenterCal is the sole owner of the real property described in Exhibit B.attached hereto and made a part hereof(the"CenterCal Parcel"). B. As part of the consideration for various transfers between Declarant and CenterCal,Declarant has agreed to impose certain use restrictions against the Park Parcel for the benefit of the CenterCal Parcel as contained herein. NOW, THEREFORE, in consideration of the above premises and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by Declarant,Declarant hereby declares and covenants as follows: 1. The Park Parcel shall be-held, sold, transferred, encumbered, leased, used, occupied and improved subject to the terms of this Declaration. The Park Parcel shall be used solely as a public park for public recreational purposes, which uses may include, but are not limited to, a caretaker's house, a noncommercial fitness center, swimming pool, aquarium, sports complex which may include but is not limited to soccer, football, lacrosse, baseball and s oftball fields, senior center, community center, outdoor concerts, and/or library (all of which DECLARATION OF RESTRICTIONS- I Meridian Senior Center Ground Lease - 14 shall be allowed to charge nominal user fees which will allow the City of Meridian, Idaho or any other governmental agency operating such facilities to recover its operating costs as permitted by Idaho law and sell or provide to the public, using such facilities, refreshments, snacks and meals), seasondl concession stands selling or renting, as the case may be, those products generally sold or rented in public parks,including but not limited to soft drinks,candy,hot dogs, snow cones, ice cream, popcorn and bike, kite and skate rentals and other similar non- commercial community uses. No indoor or outdoor movie screens on the Park.Parcel shall be used to show commercial contemporary movies and no ice skating rink shall be operated on the Park Parcel without CenterCal's or its successor's or assigns, prior written consent, which consent may be withheld in CenterCal's sole and.absolute discretion. No portion of the Park Parcel shall be used for any residential, private commercial or retail uses, except for the above- described ancillary uses in connection with public recreational purposes. 2.- The restrictions and covenants contained herein shall be construed as covenants running with the land and shall be binding upon all persons with any right,title and/or interest in .the Park Parcel, and shall be a benefit appurtenant to the CenterCal Parcel and any and all real property located adjacent to or nearby the CenterCal Parcel which is or may be owned by CenterCal or any of its affiliates. 3. Declarant acknowledges that the restrictions contained herein are a material part of the consideration for CenterCal completing certain real estate transactions with Declarant, and, in the event of breach or threatened violation of the restrictions contained herein, CenterCal shall be entitled to institute proceedings for full and adequate relief from the consequences of said breach or threatened breach,by pursuing any and all legal and equitable remedies available as a result of such breach or threatened breach. Declarant specifically acknowledges that damages may not be an adequate remedy for CenterCal in the event of a violation of the restrictions contained herein, and agrees that CenterCal may seek temporary and permanent injunctions, specific performance and any other equitable remedies available to enforce these restrictions. 4. Declarant shall be responsible for paying the reasonable legal fees and expenses incurred by CenterCal or any of its successors and assigns in enforcing the restrictions contained herein immediately upon demand by CenterCal. In addition, each owner, by accepting a deed to any portion of the Park Parcel, agrees that in the event CenterCal, its successors and assigns files suit to enforce this Declaration, CenterCal, its successors and assigns, shall have the right to recoup from such owner-all expenses incurred in the enforcement action, including, but not limited to,attorneys' fees and costs, both as to the original action and any appeals. S. This Declaration and the restrictions contained herein shall be binding upon Declarant,its beneficiaries and their respective heirs,representatives,successors and assigns,and shall inure to the benefit of and be enforceable by CenterCal or any of its successors and assigns. In addition tb the CenterCal Parcel described in Exhibit B CenterCal shall have the right from time to time, to add additional adjacent and nearby real property to the definition of the DECLARATION OF RES IU(-`TIONS -2 Meridian Senior Center Ground Lease - 15 CenterCal Parcel as it or its affiliates acquire such real property, in which event all such additional real property shall benefit from the restrictions contained herein. 6. It is understood and 'agreed that this Declaration (including exhibits) may be modified or canceled only by the then owner of the CenterCal Parcel. 7. Unless otherwise canceled or terminated, all of the restrictions created as contemplated by this Declaration shall continue in perpetuity. 8. No waiver of any provision hereof or of any violation of any of the restrictions contained herein shall be deemed to imply or constitute a further waiver thereof, any other provision set forth herein or of any other violation of any of the restrictions contained herein. 9. Should any provision hereof be declared invalid by a legislative,administrative or judicial body of competent jurisdiction,the other provisions hereof shall remain in full force and effect and shall be unaffected by same and shall be enforceable to the fullest extent permitted by law. 10. This Declaration shall be governed by and construed in accordance with the laws of the State of Idaho. [end of textj Meridian Senior Center Ground Lease - 16 Exhibit"C" Documentation of Tax Exempt Status Inter"1 Revenue Service Department of the Treasury District Director EP/EOsIIsPLK Fmptoyer ldentitleadon Numbers OstK OCT 24 1979 82-0340544 Acaourting Period Ending: June 30 Form 990 Required: :Q Yes Q No peon.to contact; Meridian Area a s nior'cit:izens rs John Sutton Associabion, Inc. CantewtTelephone Number. 3'1V7 ioi—&„�, V� (2AT 442-5106 +� SEA ss0 -aSfi L%Man, ID� Dear Applicant: • I Based on information supplied, and assuming your operations will be as stated in your application for recognition of -exemptian, we have determined you are exempt `from Federal income tax under section 501(o)(3) of the Internal Revenue Code. We have rurther determined that you are not a private foundation within the meaning of section 509(a) of the Code, because you are an organization described in section 509(a) (1) 4 170 (b) (1) (A) (vi). If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effeot of the change on your exempt status and foundation status. Alac, you should inform us of all changes in your name or address. Generally, you are not liable for social security (FICA) taxed unless you file a waiver or exemption certifioate as provided in the Federal Insurance Contributions hot. If you have paid FICA taxes without filing the waiver, you should contact us. You are not liable for the tax imposed under the Federal Vnemployment Tax Act (FUTA). Since you are 7aot a private foundation, you are not subJect to the excise taxes under Chapter 42 of he Code. however, you are not automatically exempt from ot1?#r Federal ex*UW tax= If you have any questions about excise, employment, or otM Federal taxes, please let'us know, Donors may deduct contributions to you as provided in section ITO of the Code, Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate -and girt tax purposes if they meet the applicable provisions or sections 2055, 2106, and 2522 or the Code. The box checked in the heading of this letter shows whether you roust file Form 990, Return of Organization Exempt from Income tax. If Yea is checked, you are required to file Form 990 only if your gross receipts each year are normally more than 110,000. If a return is required, it must be filed by the 15th day of of the firth month after the and of your srsaual n000unting period, The lean impe9es a penalty of $10 a day, up to a maximum of S5,000, when a return is filed late, unless the#a,4s reasonable cause for the delay. P.O.Box 21224,Seattle,Washington 98111 (0600 Letter 947(DO)(5-•77) Meridian Senior Center Ground Lease - 17 EXHIBIT D ' II � \u \ II I � oC�� ° o ° o \ — II MERIDIAN SENIOR CENTER �1 -nTrl TlT FUT- nil ° --- — --------------------------- \ SITE OF FUTURE BUILDING OVERALL SITE PLAN - KLEINER PARK NOT 70 50ALE E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Resolution No. 23-2394: Approving First Amendment to Meridian Senior Center Ground Lease Between the Meridian Area Senior Citizens Association, Meridian Senior Center, and the City of Meridian CITY OF MERIDIAN RESOLUTION NO. 23-2394 BY THE CITY COUNCIL: BORTON, CAVENER,HOAGLUN, OVERTON, PERRAULT, STRADER A RESOLUTION APPROVING FIRST AMENDMENT TO A LEASE AGREEMENT BETWEEN THE CITY OF MERIDIAN AND THE MERIDIAN SENIOR CENTER FOR LEASE OF GROUND IN KLEINER PARK, LOCATED AT 1900 N. RECORDS WAY, IN MERIDIAN; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST SAID AGREEMENT ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Meridian owns Kleiner Park, located at 1900 N. Records Way, in Meridian, Idaho ("Lease Premises"); WHEREAS,the City is authorized by Idaho Code section 50-1401 to manage real property owned by the City in ways which, in the judgment of City Council, the City deems to be in the public interest; WHEREAS, on September 14, 2010,pursuant to the Meridian Senior Center Ground Lease ("Lease Agreement"), the City leased ground in Kleiner Park to the Meridian Senior Center at the lease rate of$1,500 per year; WHEREAS,pursuant to section 8.4 of the Lease Agreement, the Parties have renegotiated the lease rate, and agreed upon a lease rate of$2,000 per year through September 30, 2033; WHEREAS, the City Council of the City of Meridian hereby finds that the continued lease of the Lease Premises to the Meridian Senior Center serves the public interest, and further finds that the Lease Premises are not otherwise needed for City purposes; WHEREAS,pursuant to Idaho Code section 50-1407, the mayor and council hereby authorize the continued lease of Lease Premises to the Meridian Senior Center,pursuant to the terms and conditions of the Lease Agreement and the First Amendment thereto, entered into contemporaneously herewith; NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS: Section 1. That the terms of the First Amendment to the Meridian Senior Center Ground Lease, entered into contemporaneously herewith, are just and equitable, and the same is hereby approved as to both form and content. Section 2. That the Mayor and City Clerk be, and they hereby are, authorized to respectively execute and attest said Lease for and on behalf of the City of Meridian. RESOLUTION FOR APPROVAL OF FIRST AMENDMENT TO MERIDIAN SENIOR CENTER GROUND LEASE PAGE 1 Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 27th day of June, 2023. APPROVED by the Mayor of the City of Meridian, Idaho, this 27th day of June, 2023. APPROVED: Robert E. Simison, Mayor ATTEST: By: Chris Johnson, City Clerk RESOLUTION FOR APPROVAL OF FIRST AMENDMENT TO MERIDIAN SENIOR CENTER GROUND LEASE PAGE 2 w IDIAN� AGENDA ITEM ITEM TOPIC: Resolution No. 23-2393: A Resolution of the City Council of the City of Meridian, Idaho, Setting Forth Certain Findings and Purposes to Declare Surplus Property and Authorizing the Donation of Certain Computer and Equipment to Computers for Kids CITY OF MERIDIAN RESOLUTION NO. 23-2393 BY THE CITY COUNCIL: BORTON, CAVENER, HOAGLUN, OVERTON, PERREAULT, STRADER A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN,IDAHO, SETTING FORTH CERTAIN FINDINGS AND PURPOSES TO DECLARE SURPLUS PROPERTY AND AUTHORIZING THE DONATION OF CERTAIN COMPUTER AND EQUIPMENT TO COMPUTERS FOR KIDS WHEREAS, it is in the best interest of the City of Meridian to declare that certain computers and equipment as attached in Exhibit"A" as surplus, as these particular items are no longer needed or used by the City of Meridian; WHEREAS,the City of Meridian's purchasing policy allows surplus City property to be donated to other agencies exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code when the value of the property in question is of nominal value, that is, valued at less than the cost of disposing of the property; WHEREAS,the cost of maintaining the computer equipment would result in the unnecessary expenditure of City funds; and WHEREAS,the City of Meridian desires to donate the computer equipment listed in Exhibit "A"to Computers for Kids, which is exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code. NOW, THEREFORE,BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO, AS FOLLOWS: Section 1. That the Mayor and City Council hereby authorize and declare that certain computers and equipment as attached hereto as Exhibit"A" are surplus property. Section 2. That the Mayor and City Council hereby authorizes the donation of the computers and equipment listed in Exhibit"A"to Computers for Kids. ADOPTED by the City Council of the City of Meridian, Idaho, this 27th day of June, 2023. APPROVED by the Mayor of the City of Meridian, Idaho, this 27th day of June, 2023. APPROVED: ATTEST: Mayor Robert E. Simison Chris Johnson, City Clerk DEPARTMENT E LN -- Information Technology O DEPARTMENT CONTACT CITY OF MERIDIAN Jen Robbins,Administrative Assistant PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION See attached Laptops,iPads,computers,routers,monitors&printers IT Basement Storage MODEL MANUFACTURER SERIAL/VIN# See attached See attached See attached ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN See attached See attached See attached PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell We plan to donate these items to Computer for Kids X Donation/Transfer Trade In Discard/Recycle !TW "Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Items have been decommissioned Fir CONDITION OF PROPERTY TO BE DISPOSED Poor 6/14/2023 Department Designee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY FA# GL Code: Resolution No.: Approved by Council Date: Final Disposition of Property: T:\Inventory\2023 Inventory\6-13-23 Disposal Request Form 1 of 2 Instructions for submitting Property Disposal Request: A. Department will obtain a signature for approval of Department Designee. B. Send to Finance Department(Accountant)for review and signature. C. Finance(Accountant)will return a copy of the approved form to the Department so they can proceed with disposal. *The Department will remove all identifying logos prior to disposal if applicable. *Any fixed assets that is to be disposed or sold without public notice,public sale,or at auction must be authorized by City Council resolution prior to disposal or sale. a. Finance(Accountant)will send copy of signed disposal request to Legal (Legal Services Support Manager)and Department for Resolution draft. Department will coordinate with Legal(Legal Services Support Manager);add Disposal Form and Resolution draft to next available Council Agenda using Agenda Manager Software. E. The Department will contact the auction company or donating agency to arrange pick up. F. Once the property is disposed of, Finance will note on the form the Final Disposition of Property and will delete item from the Fixed Asset Listing. Departments will note the disposition on their Inventory Listing. G. Finance and/or Department will notify Legal to remove item from insurance policy See Fixed Asset Policy for more information See Disposal Flowchart for more information T:\Inventory\2023 Inventory\6-13-23 Disposal Request Form 2 of 2 Date Added Description MFG Ven• • • • • Working Cost 5/31/2023 180093 Laptop HP CDWG Elitebook 840 G4 5CG7425L10 Yes 1475.00 11/06/2017 5/24/2023 180186 Wad Apple SCW Wad 32GB Wi-Fi+ DMPWLEDHJF88 Yes 521.22 06/12/2018 Cellular 5/24/2023 180178 Wad Apple SCW Wad 32GB Wi-Fi+ DMQWJ5CTJF88 Yes 521.22 06/12/2018 Cellular 5/24/2023 180198 Wad Apple SCW iPad 32GB Wi-Fi+ DMPWLKBGJF88 Yes 521.22 06/12/2018 Cellular 5/24/2023 180182 Wad Apple SCW iPad 32GB Wi-Fi+ DMPWHEYJJF88 Yes 521.22 06/12/2018 Cellular 5/24/2023 180193 iPad Apple SCW Wad 32GB Wi-Fi+ DMPWLK5FJF88 Yes 521.22 06/12/2018 Cellular 5/24/2023 180252 iPad Apple SCW iPad 32GB Wi-Fi+ DMPWG45XJF88 Yes 521.22 10/01/2018 Cellular 5/24/2023 180185 Wad Apple SCW Wad 32GB Wi-Fi+ DMPWJZMBJF88 No 521.22 06/12/2018 Cellular 5/24/2023 190154 iPad Apple SCW iPad 32GB Wi-Fi+ DMPXHG7JJF88 Yes 435.76 12/01/2018 Cellular 5/24/2023 180179 Wad Apple SCW Wad 32GB Wi-Fi+ DMPWLEEDJF88 Yes 521.22 06/12/2018 Cellular 5/24/2023 180180 Wad Apple SCW Wad 32GB Wi-Fi+ DMPWJYXCJF88 Yes 521.22 06/12/2018 Cellular 5/24/2023 180197 iPad Apple SCW iPad 32GB Wi-Fi+ DMPWLK8AJF88 Yes 521.22 06/12/2018 Cellular 5/24/2023 190155 Wad Apple SCW Wad 32GB Wi-Fi+ DMPXH8L2JF88 Yes 435.76 12/01/2018 Cellular 5/24/2023 180183 Wad Apple SCW iPad 32GB Wi-Fi+ DMPWHETMJF88 Yes 521.22 06/12/2018 Cellular 5/24/2023 180177 Wad Apple SCW iPad 32GB Wi-Fi+ DMQWJ7V9JF88 Yes 521.22 06/12/2018 Cellular 5/24/2023 180184 iPad Apple SCW Wad 32GB Wi-Fi+ DMPWLJ84JF88 Yes 521.22 06/12/2018 Cellular 5/24/2023 180190 iPad Apple SCW iPad 32GB Wi-Fi+ DMPWLKAEJF88 Yes 521.22 06/12/2018 Cellular 5/24/2023 180181 Wad Apple SCW Wad 32GB Wi-Fi+ DMQW61JDJF88 Yes 521.22 06/12/2018 Cellular 5/22/2023 180217 Desktop HP CDWG Prodesk 600 G3 MXL8241W71 Yes 825.00 06/14/2018 5/22/2023 180224 Desktop HP CDWG Prodesk 600 G3 MXL8241W7D Yes 825.00 06/14/2018 5/22/2023 180219 Desktop HP CDWG Prodesk 600 G3 MXL8241W7C Yes 825.00 06/14/2018 5/12/2023 190069 Desktop HP CDWG ProDesk 600 G4 MXL84514WL Yes 927.50 11/13/2018 5/5/2023 180088 Laptop HP CDWG Elitebook 840 G4 5CG7425LOS Yes 1475.00 11/06/2017 5/3/2023 180028 Wireless Router CradlePoint CDWG COR IBR1100LPE MM17022960025 Yes 675.00 05/28/2018 Wireless Router 5 5/2/2023 0 Phone Shortel N/A 230 N/A No N/A N/A 4/27/2023 180038 Desktop HP CDWG Prodesk 600 G3 MXL741205J Yes 825.00 10/19/2017 4/27/2023 180040 Desktop HP CDWG Prodesk 600 G3 MXL741204M Yes 825.00 10/19/2017 4/27/2023 180043 Desktop HP CDWG Prodesk 600 G3 MXL7412055 Yes 825.00 10/19/2017 4/26/2023 180035 Desktop HP CDWG Prodesk 600 G3 MXL7412057 Yes 825.00 10/19/2017 4/26/2023 180034 Desktop HP CDWG Prodesk 600 G3 MXL741205D Yes 825.00 10/19/2017 4/26/2023 180094 Laptop HP CDWG Elitebook 840 G4 5CG74251-11 Yes 1475.00 11/06/2017 4/25/2023 6684 Appliance Avocent Right Systems SwitchView 1000(KVM) 320011730 No 500.00 10/01/2008 4/25/2023 6683 Appliance Avocent Right Systems SwitchView 1000(KVM) 320013393 No 500.00 10/01/2008 4/25/2023 6680 Appliance Avocent Right Systems SwitchView 1000(KVM) 320014933 No 500.00 10/01/2008 4/25/2023 190218 Video Conference Owl Labs Owl Labs Meeting Owl MlFN30191694 No 799.00 09/05/2019 Phone 4/20/2023 180045 Desktop HP CDWG Prodesk 600 G3 MXL741205H Yes 825.00 10/19/2017 4/20/2023 180061 Desktop HP CDWG Prodesk 600 G3 MXL741205G Yes 825.00 10/19/2017 4/20/2023 180052 Desktop HP CDWG Prodesk 600 G3 MXL741205B Yes 825.00 10/19/2017 4/20/2023 180051 Desktop HP CDWG Prodesk 600 G3 MXL741204Q Yes 825.00 10/19/2017 4/18/2023 180089 Laptop HP CDWG Elitebook 840 G4 5CG7425L5L Yes 1475.00 11/06/2017 4/14/2023 180039 Desktop HP CDWG Prodesk 600 G3 MXL741204F Yes 825.00 10/19/2017 4/14/2023 180087 Laptop HP CDWG Elitebook 840 G4 5CG74251-51 Yes 1475.00 11/06/2017 4/12/2023 180072 Laptop HP CDWG Elitebook 840 G4 5CG7425L1T Yes 1475.00 11/06/2017 4/12/2023 180099 Laptop HP CDWG Elitebook 840 G4 5CG7425L5Q Yes 1475.00 11/06/2017 4/11/2023 0 Phone ShorTel N/A ShorTel230 No N/A N/A 4/7/2023 150128 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15009640046 Yes 739.98 09/22/2015 Wireless Router 8 4/7/2023 150129 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15009640059 Yes 739.98 09/22/2015 Wireless Router 8 4/7/2023 180174 Wireless Router CradlePoint CDWG COR IBR1100LPE MM18013010035 Yes 675.00 06/01/2018 Wireless Router 0 4/7/2023 150131 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15009640059 Yes 739.98 09/22/2015 Wireless Router 3 4/7/2023 170067 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15027900091 Yes 630.00 11/15/2016 Wireless Router 7 4/7/2023 150130 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15009640059 Yes 739.98 09/22/2015 Wireless Router 6 4/7/2023 180229 Wireless Router CradlePoint CDWG COR IBR1100LPE MM18013010022 Yes 675.00 05/28/2018 Wireless Router 1 4/7/2023 150136 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15009640059 Yes 739.98 09/22/2015 Wireless Router 2 4/7/2023 180027 Wireless Router CradlePoint CDWG COR IBR1100LPE MM17022960012 Yes 660.00 10/10/2017 Wireless Router 2 4/7/2023 180173 Wireless Router CradlePoint CDWG COR IBR1100LPE MM18013010034 Yes 675.00 06/01/2018 Wireless Router 9 4/7/2023 170248 Wireless Router CradlePoint CDWG COR IBR1100LPE MM16038330166 Yes 660.00 04/18/2017 Wireless Router 6 4/7/2023 180175 Wireless Router CradlePoint CDWG COR IBR1100LPE MM18013010034 Yes 675.00 06/01/2018 Wireless Router 1 4/7/2023 170069 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15027900091 Yes 630.00 11/15/2016 Wireless Router 8 4/7/2023 180172 Wireless Router CradlePoint CDWG COR IBR1100LPE MM18013010034 Yes 675.00 06/01/2018 Wireless Router 8 4/7/2023 170247 Wireless Router CradlePoint CDWG COR IBR1100LPE MM16038330184 Yes 660.00 04/18/2017 Wireless Router 9 4/7/2023 170232 Wireless Router CradlePoint CDWG COR IBR1100LPE MM16040430024 Yes 660.00 03/27/2017 Wireless Router 2 4/7/2023 150200 Wireless Router CradlePoint CDWG COR IBR1100LPE MM14051920045 Yes 0.00 09/22/2015 Wireless Router 9 4/7/2023 150132 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15009640059 Yes 739.98 09/22/2015 Wireless Router 1 4/7/2023 170233 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15042750114 Yes 660.00 03/27/2017 Wireless Router 8 4/7/2023 170075 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15027900101 Yes 630.00 11/15/2016 Wireless Router 3 4/7/2023 170230 Wireless Router CradlePoint CDWG COR IBR1100LPE MM16043760182 Yes 660.00 03/27/2017 Wireless Router 6 4/7/2023 170068 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15042750165 Yes 630.00 11/15/2016 Wireless Router 1 4/7/2023 170070 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15042750163 Yes 630.00 11/15/2016 Wireless Router 7 4/7/2023 180228 Wireless Router CradlePoint CDWG COR IBR1100LPE MM18013010022 Yes 675.00 05/28/2018 Wireless Router 4 4/7/2023 170249 Wireless Router CradlePoint CDWG COR IBR1100LPE MM16038330166 Yes 660.00 04/18/2017 Wireless Router 1 4/7/2023 170051 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15042750159 Yes 650.00 10/24/2016 Wireless Router 2 4/7/2023 170071 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15027900091 Yes 630.00 11/15/2016 Wireless Router 3 4/7/2023 170212 Wireless Router CradlePoint CDWG COR IBR1100LPE MM16040430123 Yes 630.00 01/20/2016 Wireless Router 8 4/7/2023 170225 Wireless Router CradlePoint CDWG COR IBR1100LPE MM16040430124 Yes 660.00 03/06/2017 Wireless Router 1 4/7/2023 170064 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15049250004 Yes 630.00 11/15/2016 Wireless Router 4 4/7/2023 170257 Wireless Router CradlePoint CDWG COR IBR1100LPE MM16038330169 Yes 630.00 05/16/2017 Wireless Router 5 4/7/2023 170081 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15027900101 Yes 630.00 11/15/2016 Wireless Router 1 4/7/2023 170078 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15027900091 Yes 630.00 11/15/2016 Wireless Router 5 4/7/2023 180025 Wireless Router CradlePoint CDWG COR IBR1100LPE MM17022960015 Yes 660.00 10/10/2017 Wireless Router 6 4/7/2023 170084 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15027900101 Yes 630.00 11/15/2016 Wireless Router 4 4/7/2023 170072 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15027900101 Yes 630.00 11/15/2016 Wireless Router 6 4/7/2023 170209 Wireless Router CradlePoint CDWG COR IBR1100LPE MM16040430144 Yes 630.00 01/20/2016 Wireless Router 7 4/7/2023 170214 Wireless Router CradlePoint CDWG COR IBR1100LPE MM16040430144 Yes 630.00 01/20/2016 Wireless Router 9 4/7/2023 170083 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15027900091 Yes 630.00 11/15/2016 Wireless Router 9 4/7/2023 170211 Wireless Router CradlePoint CDWG COR IBR1100LPE MM16040430120 Yes 630.00 01/20/2016 Wireless Router 2 4/7/2023 170079 Wireless Router CradlePoint CDWG COR IBR1100LPE MM16043760009 Yes 630.00 11/15/2016 Wireless Router 4 4/7/2023 170213 Wireless Router CradlePoint CDWG COR IBR1100LPE MM16040430144 Yes 630.00 01/20/2016 Wireless Router 8 4/7/2023 180171 Wireless Router CradlePoint CDWG COR IBR1100LPE MM18013010034 Yes 675.00 06/01/2018 Wireless Router 2 4/7/2023 180023 Wireless Router CradlePoint CDWG COR IBR1100LPE MM17022960012 Yes 660.00 10/10/2017 Wireless Router 1 4/7/2023 180024 Wireless Router CradlePoint CDWG COR IBR1100LPE MM17022960015 Yes 660.00 10/10/2017 Wireless Router 7 4/7/2023 170073 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15027900092 Yes 630.00 11/15/2016 Wireless Router 0 4/7/2023 170080 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15027900101 Yes 630.00 11/15/2016 Wireless Router 2 4/7/2023 170077 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15027900091 Yes 630.00 11/15/2016 Wireless Router 6 4/7/2023 170082 Wireless Router CradlePoint CDWG COR IBR1100LPE MM15027900101 Yes 630.00 11/15/2016 Wireless Router 8 4/7/2023 180176 Wireless Router CradlePoint CDWG COR IBR1100LPE MM18013010034 Yes 675.00 06/01/2018 Wireless Router 7 4/7/2023 170210 Wireless Router CradlePoint CDWG COR IBR1100LPE MM16040430144 Yes 630.00 01/20/2016 Wireless Router 5 4/7/2023 180026 Wireless Router CradlePoint CDWG COR IBR1100LPE MM17022960015 Yes 660.00 10/10/2017 Wireless Router 5 4/7/2023 0 Phone Shortel N/A 565 N/A No N/A N/A 4/4/2023 0 Monitor Viewsonic N/A Yes N/A N/A 4/4/2023 0 Monitor Viewsonic N/A Yes N/A N/A 4/4/2023 0 Phone Shortel N/A 265 N/A No N/A N/A 4/3/2023 0 Router juniper N/A mag2600 Yes N/A N/A 4/3/2023 0 Switch HP N/A Procurve 2824 Yes N/A N/A 3/30/2023 180078 Laptop HP CDWG Elitebook 840 G4 5CG74251-23 Yes 1475.00 11/06/2017 3/29/2023 180083 Laptop HP CDWG Elitebook 840 G4 5CG7425L3Z Yes 1475.00 11/06/2017 3/23/2023 180073 Laptop HP CDWG Elitebook 840 G4 5CG7425L4W Yes 1475.00 11/06/2017 3/20/2023 180070 Laptop HP CDWG Elitebook 840 G4 5CG7425L3H Yes 1475.00 11/06/2017 3/15/2023 0 Monitor HP N/A v244h N/A No N/A N/A 3/14/2023 180090 Laptop HP CDWG Elitebook 840 G4 5CG74251-47 Yes 1475.00 11/06/2017 3/14/2023 180081 Laptop HP CDWG Elitebook 840 G4 5CG7425L1F Yes 1475.00 11/06/2017 3/9/2023 180068 Laptop HP CDWG Elitebook 840 G4 5CG7425L2C Yes 1475.00 11/06/2017 3/8/2023 180160 Tablet Microsoft SCW Surface Pro LTE 071707681653 Yes 1571.14 05/30/2018 3/7/2023 100753 Switch APC CompuNet 24 Port 10/100 Ethernet 4A0812N00497 Yes 500.00 08/19/2008 Switch 3/7/2023 0 Laptop HP N/A HP 255 G8 CND108601N Yes N/A N/A 3/3/2023 0 Phone Shortel N/A 230 N/A No N/A N/A 3/3/2023 180077 Laptop HP CDWG Elitebook 840 G4 5CG7425L3T Yes 1475.00 11/06/2017 3/3/2023 180080 Laptop HP CDWG Elitebook 840 G4 5CG7425KZV Yes 1475.00 11/06/2017 3/2/2023 0 Phone Shortel N/A 230 N/A No N/A N/A 3/1/2023 180079 Laptop HP CDWG Elitebook 840 G4 5CG7425L1Y Yes 1475.00 11/06/2017 3/1/2023 180066 Laptop HP CDWG Elitebook 840 G4 5CG7425L2P Yes 1475.00 11/06/2017 2/28/2023 180031 Desktop HP CDWG Prodesk 600 G3 MXL741204N Yes 825.00 10/19/2017 2/28/2023 180085 Laptop HP CDWG Elitebook 840 G4 5CG7425L5F Yes 1475.00 11/06/2017 2/27/2023 0 Phone ShoreTel N/A ShoreTe1265 No N/A N/A 2/24/2023 180101 Laptop HP CDWG Elitebook 840 G4 5CG7425L49 Yes 1475.00 11/06/2017 2/23/2023 180032 Desktop HP CDWG Prodesk 600 G3 MXL741204S Yes 825.00 10/19/2017 2/16/2023 180084 Laptop HP CDWG Elitebook 840 G4 5CG7425L1N Yes 1475.00 11/06/2017 2/16/2023 180086 Laptop HP CDWG Elitebook 840 G4 5CG74251-15 Yes 1475.00 11/06/2017 2/15/2023 180055 Desktop HP CDWG Prodesk 600 G3 MXL7412051 Yes 825.00 10/19/2017 2/15/2023 180056 Desktop HP CDWG Prodesk 600 G3 MXL741204X Yes 825.00 10/19/2017 2/14/2023 180071 Laptop HP CDWG Elitebook 840 G4 5CG7425L4G Yes 1475.00 11/06/2017 2/14/2023 180054 Desktop HP CDWG Prodesk 600 G3 MXL7412059 Yes 825.00 10/19/2017 2/13/2023 0 Phone Shortel N/A 230 A599-1004-02 No N/A N/A 2/10/2023 150109 Accessory Motion CDWG Mobile Dock w Key Lock TW017030070005 No 503.00 09/10/2015 Computing 70F630114 2/10/2023 180095 Laptop HP CDWG Elitebook 840 G4 5CG7425L1M Yes 1475.00 11/06/2017 2/8/2023 180036 Desktop HP CDWG Prodesk 600 G3 MXL7412058 Yes 825.00 10/19/2017 2/8/2023 0 Tablet Microsoft N/A 1876 057340202453 Yes N/A N/A Surface 2/8/2023 0 Tablet Microsoft N/A 1876 057296602453 Yes N/A N/A Surface 2/7/2023 180050 Desktop HP CDWG Prodesk 600 G3 MXL741204P Yes 825.00 10/19/2017 2/7/2023 180048 Desktop HP CDWG Prodesk 600 G3 MXL741204G Yes 825.00 10/19/2017 2/6/2023 0 Desktop Lenovo N/A ideacentre AIO 300- P9015GKA Yes N/A N/A 231SU 2/3/2023 0 Desktop Lenovo N/A ideacentre A340- MJOBTSOQ Yes N/A N/A 22AST 2/2/2023 180097 Laptop HP CDWG Elitebook 840 G4 5CG7425L08 Yes 1475.00 11/06/2017 1/31/2023 190046 Tablet Microsoft Zones Surface Pro 018520582753 Yes 1383.25 10/01/2018 1/30/2023 180057 Desktop HP CDWG Prodesk 600 G3 MXL7412056 Yes 825.00 10/19/2017 1/30/2023 180030 Desktop HP CDWG Prodesk 600 G3 MXL741204J Yes 825.00 10/19/2017 1/30/2023 180250 Laptop HP CDWG Elitebook 840 G4 5CG8340RXN Yes 1475.00 11/06/2017 1/30/2023 180016 Tablet Microsoft GovConnection Surface Pro 6 017170590853 Yes 1561.48 10/10/2017 1/30/2023 180022 Tablet Microsoft GovConnection Surface Pro 2017 012926180853 Yes 1561.48 10/10/2017 1/30/2023 100778 Desktop Dell Dell OptiPlex 780 9S8P5M1 Yes 1000.00 03/30/2010 1/30/2023 180060 Desktop HP CDWG Prodesk 600 G3 MXL7412050 Yes 825.00 10/19/2017 1/24/2023 180117 Laptop HP CDWG Elitebook 840 G4 5CG7474GR9 Yes 1475.00 11/06/2017 1/24/2023 0 Camera Axis N/A P3364-L ACCC8E738EBC Yes N/A N/A 1/24/2023 ACCC8E7348F Camera Axis None P3364-L Yes 0.00 06/10/2021 0 1/24/2023 ACCC8E5207 Camera Axis None P3214-V Yes 0.00 06/02/2021 A6 1/23/2023 180076 Laptop HP CDWG Elitebook 840 G4 5CG74251-113 Yes 1475.00 11/06/2017 1/19/2023 180148 Tablet Microsoft StrictlyTech Surface Pro 2017 036665280253 Yes 1566.20 02/20/2018 1/19/2023 190043 Tablet Microsoft Zones Surface Pro 021682282753 Yes 1383.25 10/01/2018 1/19/2023 180091 Laptop HP CDWG Elitebook 840 G4 5CG7425LOX Yes 1475.00 11/06/2017 1/19/2023 ACCC8E45AD Camera Axis None P3214-V No 0.00 06/02/2021 D3 1/17/2023 180075 Laptop HP CDWG Elitebook 840 G4 5CG7425LOM Yes 1475.00 11/06/2017 1/11/2023 100276 Printer HP Office Max LaserJet 4200dtn No 189.00 10/01/2004 1/10/2023 0 Desktop Lenovo N/A ThinkCentre M70a MJOEAHZW No N/A N/A 11CK 1/5/2023 180014 Tablet Microsoft GovConnection Surface Pro 2017 071536672453 Yes 1561.48 10/10/2017 1/4/2023 190051 Tablet Microsoft Zones Surface Pro LTE 006278582053 Yes 1524.25 10/01/2018 1/4/2023 190044 Tablet Microsoft Zones Surface Pro 023658482753 Yes 1383.25 10/01/2018 w IDIAN� AGENDA ITEM ITEM TOPIC: Resolution No. 23-2395: A Resolution Vacating the Northern 5 Feet of the 10- Foot-Wide Public Utilities, Pressure Irrigation and Lot Drainage Easements Along the Southern Boundary of Lot 13, Block 5 of Graycliff Estates Subdivision No. 2, Being More Particularly Described in Exhibit "A"; and Providing an Effective Date ADA COUNTY RECORDER Trent Tripple 2023-037613 BOISE IDAHO Pgs=4 BONNIE OBERBILLIG 06/30/2023 08:08 AM MERIDIAN CITY NO FEE 11111111111111111111111111111111111111111111111111111111111 01266534202300376130040042 CITY OF MERIDIAN RESOLUTION NO. 23-2395 BY THE CITY COUNCIL: BORTON, CAVENER, HOAGLUN, OVERTON, PERREAULT, STRADER A RESOLUTION VACATING THE NORTHERN 5 FEET OF THE 10-FOOT-WIDE PUBLIC UTILITIES, PRESSURE IRRIGATION AND LOT DRAINAGE EASEMENTS ALONG THE SOUTHERN BOUNDARY OF LOT 13, BLOCK 5 OF GRAYCLIFF ESTATES SUBDIVISION NO. 2, BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT "A"; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on June 20, 2023 the City Council of the City of Meridian held a hearing on the vacation of the northern 5 feet of the 10-foot-wide public utilities, pressure irrigation and lot drainage easements along the southern boundary of Lot 13, Block 5 of Graycliff Estates Subdivision No. 2; and WHEREAS, after such hearing, the City Council, by formal motion, did approve said described vacation; and NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the northern 5 feet of the 10-foot-wide public utilities, pressure irrigation and lot drainage easements along the southern boundary of Lot 13, Block 5 of Graycliff Estates Subdivision No. 2, as fully described in Exhibit "A", is hereby vacated. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. Passed by the City Council of the City of Meridian, Idaho, this 271" day of June, 2023. Approved by the Mayor of the City of Meridian, Idaho, this 271' day of June, 2023. Graycliff Estates Subdivision No. 2 (Lot 13, Block 5) Easement Vacation — H-2023-0023 Attest: Mayor Robert E. Simison 6-27-2023 Chris Johnson, City Clerk 6-27-2023 STATE OF IDAHO ) ) ss: County of Ada ) On this 27th day of June , 2023,before me, the undersigned, a Notary Public in and for said State,personally appeared Robert E. Simison and Chris Johnson, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public My Commission Expires: 3-28-2028 Graycliff Estates Subdivision No.2(Lot 13,Block 5)Easement Vacation—H-2023-0023 EXHIBIT A Legal Description Easement Vacation Lot 13, Block 5, Graycliff Estates Subdivision No. 2 A portion of an existing Public Utilities, Graycliff Estates Subdivision Homeowners Association Inc. Pressure Irrigation and Lot Drainage easement located in Lot 13 of Block 5 of Graycliff Estates Subdivision No. 2, as shown in Book 124 of Plats on Pages 19872 through 19875, records of Ada County, Idaho, being located in the SW'/4 of the SE '/4 of Section 25, Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, and more particularly described as follows: Commencing at an Aluminum Cap monument marking the northeast corner of the SE '/4(E '/4 corner) of said Section 25, from which an Aluminum Cap monument marking the southeast corner of said Section 25 bears S 0°32'44" W a distance of 2664.85 feet; Thence N 89029'05" W along the northerly boundary of said SE '/4 a distance of 1320.30 feet to a 5/8 inch diameter iron pin marking the northeast corner of the NW'/4 of the SE '/4(CE 1/16 corner) of said Section 25; Thence along the northerly boundary of said NW'/4 of the SE '/4 N 89023'56" W a distance of 1320.68 feet to a 5/8 inch diameter iron pin marking the northwest corner of the SE '/4 (Center '/4 corner) of said Section 25; Thence along the westerly boundary of said SE '/4 S 0027'25" W a distance of 1597.31 feet to a point marking the southwesterly corner of said Graycliff Estates Subdivision No. 2; Thence along the southerly boundary of said Graycliff Estates Subdivision No. 2 S 89004'16" E a distance of 417.87 feet to a point; Thence leaving said southerly boundary N 0055'44" E, parallel with the westerly boundary of said Lot 13, a distance of 5.00 feet to the POINT OF BEGINNING; Thence continuing N 0055'44" E a distance of 5.00 feet to point; Thence S 89004'16" E, parallel with the southerly boundary of said Lot 13, a distance of 114.07 feet to a point; Thence S 0027'25" W, parallel with the easterly boundary of said Lot 13, a distance of 5.00 feet to a point; Thence N 89004'16" W, parallel with the southerly boundary of said Lot 13, a distance of 114.11 feet to the POINT OF BEGINNING. \0Np,L LANDS Said easement vacation area contains 570 square feet(0.013 acres) S T Gp more or less and is subject to any other easements existing or in use. �`� _ 0 �- 11118 Clinton W. Hansen, PLS Land Solutions, PC _f oP January 25, 2023 %, F OF 5 TON W NPR Lot 13 Block 5 Easement Vacation La �bldut jons land Surveying ana consulting Graycliff Estates Subdivision No.2 Job No.21-29 Page 1 of 1 EASEMENT VACATION PUBLIC UTILITIES, GRAYCLIFF ESTATES SUBDIVISION HOMEOWNERS ASSOCIATION INC. PRESSURE IRRIGATION AND LOT DRAINAGE EASEMENT LOT 13, BLOCK 5, GRAYCLIFF ESTATES SUBDIVISION NO. 2 LOCATED IN THE SW 1/4 OF THE SE 114 OF SECTION 25, T. 3N., R.1W., B.M. CITY OF MERIDIAN, ADA COUNTY, IDAHO CEN 1/4 _ W. HARRIS ST. cE 1/16 _ 25 30 f _ — N89'23'56"W 1320.68' N89'29'05"w 1320.30 1/4 0 In I cp • Z N, �I� J mti 3 to F i l eq N �� � O MIN W. LYRA ST. m N 1 EXISTING PUBLIC UTILITIES, GRAYCLIFF ESTATES SUBDIVISION HOMEOWNERS c ASSOCIATION INC PRESSURE IRRIGATION AND LOT DRAINAGE EASEMENT PER 3 w I^ PLAT OF GRAYCLIFF ESTATES SUBDIVISION NO. 2 2r ac I NO'55'44'E F ��f` — ` '4` 25 30 BLOCK 5 1 5.00' NO'55'44"E 13 114.07' 36 31 S89'04'16"E 5.D0' _ 5890416E j�} 900?'25"w 417.87' �8<.1'04'16"1 (� EASEMENT VACATION AREA: 570 SF /0.013 ACRES POINT OF 2 BEGINNING EXISTING 10' PUBLIC UTILITIES, GRAYCLIFF ESTATES SUBDIVISION HOMEOWNERS ASSOCIATION INC PRESSURE IRRIGATION AND LOT DRAINAGE EASEMENT PER PLAT OF GRAYCLIFF ESTATES SUBDIVISION NO 2 5' EASEMENT TO REMAIN—� 5' EASEMENT TO BE VACATED 25 36 W. AMITY RD. d� p.L LA HD 5� 1ST G,p4 41, 11125/.!R _ ON W.NP 0' 50' 100' 200' ions Land Surveying and Consulting 231 E 5TH ST,STE A MERIDIAN,ID 83942 (208)288-204 0 (20B)20B2557 fax www Iandsntu11ana b¢ JOB NO 21-29 w IDIAN� AGENDA ITEM ITEM TOPIC: Resolution No. 23-2396: A Resolution Vacating the Northern 5 feet of the 10- Foot-Wide Public Utilities, Pressure Irrigation and Lot Drainage Easements Along the Southern Boundary of Lot 21, Block 5 of Graycliff Estates Subdivision No. 2, Being More Particularly Described in Exhibit "A"; and Providing an Effective Date ADA COUNTY RECORDER Trent Tripple 2023-037614 BOISE IDAHO Pgs=4 BONNIE OBERBILLIG 06/30/2023 08:08 AM MERIDIAN CITY NO FEE IIIIIIIIIIII I I III"I'IIII II II II II II IIIIII IIIII III 01266636202300376140040049 CITY OF MERIDIAN RESOLUTION NO.23-2396 BY THE CITY COUNCIL: BORTON, CAVENER, HOAGLUN, OVERTON, PERREAULT, STRADER A RESOLUTION VACATING THE NORTHERN 5 FEET OF THE 10-FOOT-WIDE PUBLIC UTILITIES, PRESSURE IRRIGATION AND LOT DRAINAGE EASEMENTS ALONG THE SOUTHERN BOUNDARY OF LOT 21, BLOCK 5 OF GRAYCLIFF ESTATES SUBDIVISION NO. 2, BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT "A"; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on June 20, 2023 the City Council of the City of Meridian held a hearing on the vacation of the northern 5 feet of the 10-foot-wide public utilities, pressure irrigation and lot drainage easements along the southern boundary of Lot 21, Block 5 of Graycliff Estates Subdivision No. 2; and WHEREAS, after such hearing, the City Council, by formal motion, did approve said described vacation; and NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the northern 5 feet of the 10-foot-wide public utilities, pressure irrigation and lot drainage easements along the southern boundary of Lot 21, Block 5 of Graycliff Estates Subdivision No. 2, as fully described in Exhibit "A", is hereby vacated. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. Passed by the City Council of the City of Meridian, Idaho, this 271h day of June, 2023. Approved by the Mayor of the City of Meridian, Idaho, this 271h day of June, 2023. Graycliff Estates Subdivision No. 2 (Lot 21, Block 5) Easement Vacation — H-2023-0027 Attest: Mayor Robert E. Simison Chris Johnson, City Clerk STATE OF IDAHO ) ) ss: County of Ada ) On this 27th day of June , 2023,before me, the undersigned, a Notary Public in and for said State,personally appeared Robert E. Simison and Chris Johnson, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public My Commission Expires: 3-28-2028 Graycliff Estates Subdivision No.2(Lot 21,Block 5)Easement Vacation—H-2023-0027 EXHIBIT A Legal Description Easement Vacation Lot 21, Block 5, Graycliff Estates Subdivision No. 2 A portion of an existing Public Utilities, Graycliff Estates Subdivision Homeowners Association Inc. Pressure Irrigation and Lot Drainage easement located in Lot 21 of Block 5 of Graycliff Estates Subdivision No. 2, as shown in Book 124 of Plats on Pages 19872 through 19875, records of Ada County, Idaho, being located in the SW'/4 of the SE '/4 of Section 25, Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, and more particularly described as follows: Commencing at an Aluminum Cap monument marking the northeast corner of the SE '/4 (E '/4 corner) of said Section 25, from which an Aluminum Cap monument marking the southeast corner of said Section 25 bears S 0032'44" W a distance of 2664.85 feet; Thence N 89029'05" W along the northerly boundary of said SE %a distance of 1320.30 feet to a 5/8 inch diameter iron pin marking the northeast corner of the NW%of the SE '/4 (CE 1/16 corner) of said Section 25; Thence along the northerly boundary of said NW'/4 of the SE '/4 N 89°23'56" W a distance of 1320.68 feet to a 5/8 inch diameter iron pin marking the northwest corner of the SE %(Center '/4 corner) of said Section 25; Thence along the westerly boundary of said SE % S 0°27'25" W a distance of 1597.31 feet to a point marking the southwesterly corner of said Graycliff Estates Subdivision No. 2; Thence along the southerly boundary of said Graycliff Estates Subdivision No. 2 S 89°04'16" E a distance of 60.00 feet to a point; Thence leaving said southerly boundary N 0027'25" E, parallel with the westerly boundary of said Lot 21, a distance of 5.00 feet to the POINT OF BEGINNING; Thence continuing N 0°27'25" E a distance of 5.00 feet to point; Thence S 89°04'16" E, parallel with the southerly boundary of said Lot 21, a distance of 114.24 feet to a point; Thence S 0055'44" W, parallel with the easterly boundary of said Lot 21, a distance of 5.00 feet to a point; Thence N 89004'16" W, parallel with the southerly boundary of said Lot 21, a distance of 114.20 feet to the POINT OF BEGINNING. ONp,L LANDS Said easement vacation area contains 571 square feet (0.013 acres) �5� \S T F Gp more or less and is subject to any other easements existing or in use. Clinton W. Hansen, PLS N 11118 0 Land Solutions, PC 90(kS IZ Pz = January 25, 2023 OF O N W N P� L4"d olut ons Lot 21 Block 5 Easement Vacation Land Surveying and Consulting Graycliff Estates Subdivision No. 2 Job No. 21-29 Page 1 of 1 EASEMENT VACATION PUBLIC UTILITIES, GRAYCLIFF ESTATES SUBDIVISION HOMEOWNERS ASSOCIATION INC. PRESSURE IRRIGATION AND LOT DRAINAGE EASEMENT LOT 21, BLOCK 5, GRAYCLIFF ESTATES SUBDIVISION NO. 2 LOCATED IN THE SW 1/4 OF THE SE 1/4 OF SECTION 25, T. 3N., RAW., B.M. CITY OF MERIDIAN,ADA COUNTY, IDAHO CEN 1/4 _ W. HARRIS ST. cE 1/1s _ _ 25 30 N89'23'56"W 1320,68' _ N89'29'05'W 1320.30' 1/4 0 O I� Z W N F M ( t Tyr m l vi 01 � � F O M W. LYRA ST. o N r N N 1 � 3t W EXISTING PUBLIC UPWIES, -PAYCLIFF ES!ATES SUBDIVISION HOMEOWNERS ASSOCIATION INC. PR--SSU.+E 1RR)CAiION AND LOT DRAINAGE EASEMENT PER NO'27'25'E PLAT OF GRAYCLIFF ESTATES SUBDIVISION NO 2 — L 5.00' - - IBLOCK 5 25 30 NO'27'25'E 2} 114,24' SO'55'•44"W 1 589'04'16"E 5.00' -__�� 5O0' J S89'04'16"E 36 31 60.00' N89'04'16"W -� 114.20' EXISTING 10' PUBLIC UTI_ITIES, GRAYCLIFF ESTATES SUBDIVISION HOMEOWNERS POINT OF ASSOCIATION INC. PRESSURE IRRIGATION AND LOT DRAINAGE EASEMENT PER BEGINNING PLAT OF GRAYCLIFF ESTATES SUBDIVISION NO 2 5' EASEMENT TO REMAIN 0 o —5' EASEMENT TO BE VACATED {� EASEMENT VACATION AREA: 571 SF / 0.013 ACRES 25 1/4 36 W. AMITY RD. R�pL LA No S S� S TE 4 � a 11118 ow +A01 7z5�z3�a �ti qre OF tipON w. 0' 50' 100, 200' Lahcdj S 4oIutions Land 5urveytng and Consulting 231 E STH ST,STE A MERIDIAN,ID 83642 (206)288-2040 (208)208-2557 lax www landsolulions biz JOB ND 21-29 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: City of Meridian Financial Report for May 2023 City of Meridian Monthly Financial Report FY2023 May 2023 Table of Contents Report Name Page Number Investment Graphs 2 Fund Balance 3 r! II i �■ r �■ '■� ■ f �I kd Ti � n a 7r�1��ulu�iwulllsii �mirni it II r ie�► irr �E ID� F:\Reporting\Monthly Reports\FY2023\FY23 -8 May Council Report 1 of 3 Monthly Financial Report ��E IDIAN� FY2023 May 2023 City of Meridian Investment Portfolio Yield by Investment Type IDAHO STATE POOL 4.68% IDAHO BOND 3.05% FUND CASH 0.00% F I B 4.67% •FIB MoneyMarket$2,708,875 -Cash$18,574,014 MONEYMARKET •Idaho Bond Fund$73,396,311 •Idaho State Pool$134,539,148 City of Meridian Interest/Investment Income City of Meridian Cash/Investments Balance by Major Fund by Major Fund $2,500,000 $125,000,000 $2,000,000 — $120,000,000 $1,500,000 _ $115,000,000 $110,000,000 $1,000,000 $105,000,000 $500,000 . $100,000,000 $0 ■ $95,000,000 General Enterprise $90,000,000 General Fund Enterprise Fund ■Total Budget ■Actual YTD ■FY23 ■FY22 F:\Reporting\Monthly Reports\FY2023\FY23-8 May Council Report 2 of 3 Monthly Financial Report FY2023 E IDIAN*-- May 2023 IDAHO GENERAL FUND BALANCE ALLOCATIONS $120,000,000 $100.000.000 - $80,000,000 W,000,000 W,000,000 $20,000,000 ................. ................. 9/30/2015 9/30/2015 9/30/TA17 9/30/2018 9/30/2019 9/30/2020 9/30/2021 9/30/2022 - ■N—pendahle ■Restricted ■c.-..ted ■Assigned ■Ass%.ed Reserves ■Unassigned ENTERPRISE FUND BALANCE ALLOCATIONS $120,000,000 S100A00,000 $e0,000,000 $e0,000,000 wX 00,000 $20,000,000 $- a-m-w "1-11 1 9/30/2015 9/30/2016 9/30/2017 9/30/2U18 9/30/2019 9/30/2020 9/30/2021 9/30/2022 ■As signed ■Unassigned ■Assinged Reserves F:\Reporting\Monthly Reports\FY2023\FY23-8 May Council Report 3 of 3 E IDIAN.;--- AGENDA ITEM ITEM TOPIC: Department Reports JUNE 202324 COMMUNICATION COORDINATOR-23VALERIA AVILA23 CHAIR-22KURT ROBBINS JUNE 202324 COMMUNICATION COORDINATOR-23VALERIA AVILA23 CHAIR-22KURT ROBBINS URBANPLAN WORKSHOP CITY COUNCIL PANEL myMERIDIAN KAHOOT KURT ROBBINS24 COMMUNICATION COORDINATOR-2323 CHAIR-22JUNE 2023VALERIA AVILA PREVENTION PACKETS #DOTHERIGHT!CHALK ART #DOTHERIGHT!WARMERS BLACK & WHITE BASH KURT ROBBINS24 COMMUNICATION COORDINATOR-2323 CHAIR-22JUNE 2023VALERIA AVILA MAD CITY MONEY EXEC. COUNCIL ELECTIONS ENDYEAR RECOGNITION-OF- AIC CONFERENCE KURT ROBBINS24 COMMUNICATION COORDINATOR-2323 CHAIR-22JUNE 2023VALERIA AVILA JULY TREATTRUNK OR MYAC MEETINGSTREASURE VALLEY YOUTH SAFETY SUMMITMYAC MEETINGSOFF-MYAC KICKHIGH SCHOOL WELCOME WEST ADA REGISTRATION FAIRFRIENDSHIP 5KEXECUTIVE COUNCIL TRAINING OCTOBERSEPTEMBERTAUG US KURT ROBBINS24 COMMUNICATION COORDINATOR-2323 CHAIR-22JUNE 2023VALERIA AVILA E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Public Hearing for Program Year 2023 Community Development Block Grant Action Plan PUBLIC HEARING SIGN IN SHEET DATE : June 27 , 2023 ITEM # ON AGENDA : 16 PROJECT NAME : 2023 Community Development Block Grant Action Plan Your Full Name Your Full Address Representing I wish to testify ( Please Print ) HOA ? ( mark X if yes ) if yes, please provide HOA name 1 2 3 4 5 6 7 8 9 10 11 12 I 13 14 E IDIA :�--- ILHG May 18, 2023 MEMORANDUM TO: Mayor Simison and City Council FROM: Crystal Campbell, Community Development Program Coordinator CC: Dave Miles, Chief of Staff; Daniel Torres, Economic Development Administrator RE: CDBG Project Recommendations for PY23 Funding Overview The Meridian CDBG Program is working on the Program Year 2023 (PY23) Action Plan, which includes the allocation of CDBG funding for various projects. We have followed our competitive application process to select projects in the areas of public service, housing, and public facility/infrastructure. Project Selection The selection process involved three separate competitive applications for public service, housing, and public facility/infrastructure projects. Housing and public facility stakeholders were invited to submit a Notice of Intent in March 2023, and eligible projects were invited to apply in April 2023. The Public Service Application was open to all qualifying applicants in April 2023. The public facility and infrastructure application was reviewed internally by three City employees representing Community Development, Finance, and the Mayor's Office. Housing and public service applications were reviewed by a scoring committee comprised of three City employees from Community Development, Finance, and the Mayor's Office, one Council member, and two citizen representatives. The program manager for Our Path Home, the local HUD Continuum of Care, provided advisory support during the review process. The following projects were selected: Community Development Department . 33 E. Broadway Avenue Meridian, ID 83642 Phone 208-884-5533 . Fax 208-888-6854 . www.meridiancity.org Page 2 Public Facility and Infrastructure - $178,700 • LMA Walkability—$178,700:This project aims to improve walkability in Meridian's designated low-mod area through combined sidewalk and streetlight projects. It will continue throughout the 2022-2026 Consolidated Plan, with any reallocated funds from the Consolidated Plan going toward this project unless otherwise specified. Housing Projects - $178,700 • NeighborWorks Boise Homeowner Repair Program -$160,000: This project focuses on improving the weatherization, accessibility, energy efficiency, and visitability of existing homes in Meridian. Its goal is to make homes safer and more financially sustainable. • NeighborWorks Boise Homebuyer Assistance-$18,700: CDBG funds will be used in conjunction with NWB's second mortgage products, combined with qualified first mortgage products,to make home purchases more affordable. Depending on NWB's remaining funds at the end of the current program year, this funding may not be necessary. Staff will monitor NWB's spending on this project through December 2023 and reallocate funds to the Homeowner Repair Program if they are able to utilize it. Public Service Projects - $72,354 • Faces of Hope Victim Services Program - $20,000: This program provides services to victims of interpersonal violence in Meridian. • Jesse Tree's Emergency Rental Assistance Program - $42,761: It offers one-time rental assistance to Meridian residents who are at immediate risk of homelessness. • Boys & Girls Club Scholarship Program - $20,000: Scholarships will be provided for children to participate in extended care programs. If the Mayor and Council do not have any major concerns with the recommended projects, staff will be using these recommendations to complete the PY23 Action Plan. The PY23 Action Plan will be presented to Council on June 27, 2023 and will include an overview of the projects. To ensure all questions and concerns are addressed, please raise them as early as possible, allowing staff to incorporate the necessary adjustments in the plan. To provide a clear timeline for completing the PY23 Action Plan, please note the following dates: June 15: PY23 Action Plan will be open for public comment. June 27: Presentation and public hearing for the PY23 Action Plan. July 15: Public comment period closes. July 25: Final PY23 Action Plan and a resolution to accept the plan will be submitted on the consent agenda. These projects are anticipated to start on October 1, 2022. Council will see the subrecipient agreements on the consent agenda around that time. Community Development Department . 33 E. Broadway Avenue Meridian, ID 83642 Phone 208-884-5533 . Fax 208-888-6854 . www.meridiancity.org Ot consor Analysis Identification of Future Sidewalk & Streetlight Projects (CDBG) Project Selection Criteria Date: June 19, 2023 Project: Analysis—Identification of Future Sidewalk&Streetlight Projects (CDBG) To: Crystal Campbell City of Meridian, Community Development Program Coordinator From: Hannah Long, PE Consor, Project Engineer Reviewed By: Jonathan Gellings, PE Consor, Principal Engineer Re: Project Selection Criteria Introduction The purpose of this memorandum is to present the project selection criteria that have been developed to identify and prioritize project areas to receive future City of Meridian community development block grant (CDBG)funding. Project Selection Criteria Descriptions The project selection criteria have been divided into three categories: pedestrian demand, pedestrian infrastructure, and safety. Each category contains multiple metrics which are defined in the following sections. Pedestrian Demand Pedestrian demand is defined by the likelihood of pedestrians being present in a potential project area, or number of walk trips anticipated to occur in an area. This category contains four criteria: walkability index and proximity to schools, parks, and transit stops as defined below. Radial distances used in this analysis will be adjusted down to more closely represent actual walking distances which are confined to sidewalks and other paths. Obstacles like railroads and canals will also be taken into account. Walkability index: This score will be informed by the National Walkability Index generated by the United States Environmental Protection Agency(National Walkability Index(arcgis.com)).The National Walkability Index considers intersection density, proximity to transit stops, employment mix, and employment and household mix to produce a score based on the number of walk trips generated in certain areas defined by census block groups (higher walkability index corresponds to higher numbers of pedestrians anticipated in those areas). D2311141D •June 2023 • City of Meridian Identification of Future Sidewalk&Streetlight Projects • 1 Proximity to school: Distance (radially as the crow flies) from a school, within the limits of West Ada School District "Walk Zone" maps for each school. Proximity to park: Distance (radially as the crow flies)from a public park. Proximity to transit stop: Distance (radially as the crow flies) from a transit stop. Pedestrian Infrastructure The pedestrian infrastructure category is comprised of two criteria: sidewalk continuity and ADA compliance, as defined below. Sidewalk continuity: Whether there are gaps in the existing sidewalk, and how big the gaps are. Areas with no continuous sidewalk on either side of the road are highest priority, followed by areas with continuous sidewalk on only one side of the road. Areas with sidewalk gaps will be identified using Google Earth and confirmed with field visits. ADA compliance: Whether a segment of sidewalk, including curb ramps, is ADA-compliant. Compliant sidewalks have a 4' sidewalk width from back of curb free of clear width obstructions, run slopes of<5% where topography permits,a cross slope of 2%or less,and compliant ramps.Compliant ramps have at least a 4'x4' level landing area (4'x5' where turning space is constrained at the back of walk), a run slope of less than 8.33%, a cross slope of less than 2%, 10% maximum flared sides where provided, and a detectable warning surface for visually impaired users.ADA compliance will be evaluated during field visits. Safety The safety category is comprised of three criteria: level of crime, crash history, and street lighting, as defined below. Level of crime: Level of crime will be the measurement of the number of crimes reported near a project area, relative to other potential project areas. This information will come from a combination of the Ada County Crime Mapping GIS page (Ada County Crime Mapping (id.gov)), which shows reported crimes by category(assault, robbery,etc)from the last three months, and a customized hot spot crime map from the City's analytical services manager showing crimes from the years 2021 and 2022. The publicly available three-month map will be used for initial efforts to prioritize project areas, and the customized map will be used to confirm and make revisions if necessary. Crash history: Number of vehicle/pedestrian crashes from 2018 through 2022 within a block of the project area. Street lighting: The adequacy of existing street lighting will be evaluated using light type and spacing, and whether based on those two factors the existing lighting is anticipated to meet applicable illumination guidelines in the IES RP-8-18 standard. Street light spacing, wattage, and type will be identified using the Streetlight Locator Map GIS page(Streetlight Locator Map-For Al (meridiancity.org)) and confirmed during field visits. Other In addition to the project areas identified by using the scoring criteria, areas that the City has previously identified as crucial improvement locations or areas where the City has received requests or feedback may be considered for projects.These special request areas will be evaluated using the scoring system but may D2311141D •June 2023 • City of Meridian Identification of Future Sidewalk&Streetlight Projects • 2 C:\Users\MeetingsOfficeUserS\AppData\Local\Tem p\tm pBEC5.tmp be given higher priority at the City's discretion based on historical or anecdotal information not captured in the scoring system. Finally, if any of the potential project areas are already part of the ACHD Integrated Five Year Work Plan and have overlapping improvements scheduled, they will be eliminated from CDBG project recommendations. Project Selection Criteria Scoring Each criterion will be given a score from 0 to 4,with a 0 corresponding to lowest priority for a future CDBG project and a 4 corresponding to highest priority. Please see the attached rubric for descriptions of each score for all the criteria listed above. The table below shows the proposed weight to be applied to each score. Criteria Weighting Table Criteria Weight Notes Walkability Index 1 Proximity to School 1 Proximity to Park 0.7 Park proximity is given a lower weight as parks are anticipated to generate fewer walking trips than schools. Proximity to Transit 1 Stop Sidewalk Continuity 5 High importance for improving pedestrian network and initial Ago project identification. ADA Compliance 1.5 High importance for improving pedestrian network. Level of Crime 1 Crash History Street Lighting D2311141D •June 2023 • City of Meridian Identification of Future Sidewalk&Streetlight Projects • 3 C:\Users\MeetingsOfficeUser5\AppData\Loca I\Te m p\tm p B EC5.tm p Analysis-Identification of Future Sidewalk&Streetlight Projects(CDBG) Project Selection Criteria Rubric Notes Pedestrian Presence EPA walkability index of EPA walkability index of Note that the EPA walkability index measures number of trips generated in an area,and thus a Walkability index N/A EPA walkability index of 1- 5.76-10.50(below average 10.51-15.25 (above EPA walkability index of higher walkability index indicates that more pedestrians are likely to be present in that area.This 5.75 (least walkable) walkable) average walkable) 15.26-20(most walkable) makes areas with a higher walkability index an efficient location to target funding as improvements will benefit more people. Area is outside any school Area is inside a school walk Area is inside a school walk Area is inside a school walk Area is inside a school walk walk zone maps limits or zone map within 0.20 zone map within 0.80 miles zone map within 0.60 miles zone map within 0.40 miles Proximity to School over 0.80 miles from a miles of a school (-5 of a school (-20 minutes); of a school (-15 minutes); of a school (-10 minutes); school and walking is walking is somewhat likely. walking is likely. walking is very likely. minutes);walking is Only public schools included. Radial distances represent actual walking distances of 1.0,0.75,0.50, unlikely. extremely likely. and 0.25 miles. Area is over 0.80 miles Area is within 0.80 miles of Area is within 0.60 miles of Area is within 0.40 miles of Area is within 0.20 miles of Proximity to Park from a park and walking is a park(-20 minutes); a park(-15 minutes); a park(-10 minutes); a park(-5 minutes); Only public access parks included. Radial distances represent actual walking distances of 1.0,0.75, unlikely. walking is somewhat likely. walking is likely. walking is very likely. walking is extremely likely. 0.50,and 0.25 miles. Area is over 0.80 miles Area is within 0.80 miles of Area is within 0.60 miles of Area is within 0.40 miles of Area is within 0.20 miles of Proximity to Transit Stop from a VRT stop and a VRT stop(^20 minutes); a VRT stop(-15 minutes); a VRT stop(-10 minutes); a VRT stop(-5 minutes); VRT stands for Valley Regional Transit,stop locations obtained from online VRT system map. Radial walking is unlikely. walking is somewhat likely. walking is likely. walking is very likely. walking is extremely likely. distances represent actual walking distances of 1.0,0.75,0.50,and 0.25 miles. Pedestrian Infrastructure One side of the road has One side of the road has Sidewalk is present on both Some sidewalk is present Sidewalk Continuity sides of the road continuous sidewalk;some continuous sidewalk. Little but there are gaps on both No sidewalk is present on throughout area. sidewalk is present on the or no sidewalk is present sides of the road. either side of the road. other side but gaps exist. on the other side. A one-block sidewalk A one-block sidewalk A one-block sidewalk A one-block sidewalk section has at least four section has at least one section has at least two section has at least three instances of one of the All sidewalk and curb following:cross slope over instance of one of the instances of one of the instances of one of the ramps in the area are ADA- 2%, run slope over 5%, following:cross slope over following:cross slope over following:cross slope over Number of instances in each score may change to better fit field observations of best, median,and ADA Compliance compliant. Continuous clear width less than 4, 2%, run slope over 5%, 2%, run slope over 5%, 2%, run slope over 5%, worst conditions. sidewalks are provided on width obstructions,and width less than 4',clear width less than 4',clear width less than 4',clear both sides of the street. non-compliant ramps. width obstructions,and width obstructions,and width obstructions,and non-compliant ramps. non-compliant ramps. non-compliant ramps. Alternately, no continuous sidewalk and/or no ramps are available. Security Lowest number of reported Mid-range number of Highest number of Level of Crime crimes relative to the other reported crimes relative to reported crimes relative to other LMI areas(medium other LMI areas(light LMI areas. Based on crime"hot spot"style map documenting crime locations from 2018 to 2022, provided by blue on map). purple on map). City of Meridian police department. No documented 1 documented 2 documented 3 documented 4 documented Crash History vehicle/pedestrian vehicle/pedestrian vehicle/pedestrian vehicle/pedestrian vehicle/pedestrian collisions within the project collisions within the project collisions within the project collisions within the project collisions within the Based on map documenting vehicle/pedestrian collision locations from 2018 to 2022, provided by area. area. area. area. project area. ICity of Meridian police department. Street lights are present at Few street lights are Street light placement, block corners and at Street lights are present present in the area;they spacing,and wattage midblock locations;some consistently at block are sporadically placed. No street lights are present Street Lighting indicate that the area fixtures could be added at corners/intersections;area Area likely requires more in the area. meets IES RP-8-18 strategic locations to could benefit from one to than two lights added per standards. improve pedestrian two infill lights per block. block. visibility. z � - } w z Q za O = J Y U > O �p O W J U U000AW CLM O Z a M F _ N October 1, 2023 to 33 E. Broadway September 30, 2024 Meridian, Idaho ccampbell@meridiancity.org Meridian CDBG Program I PY23 Action Plan Contents ExecutiveSummary............................................................................................................... 1 AP-05 Executive Summary................................................................................................................................1 PR-05 Lead & Responsible Agencies.................................................................................................................4 AP-10 Consultation...........................................................................................................................................5 AP-12 Participation.........................................................................................................................................26 ExpectedResources............................................................................................................. 30 AP-15 Expected Resources..............................................................................................................................30 Annual Goals and Objectives ............................................................................................... 32 AP-20 Annual Goals and Objectives................................................................................................................32 Projects............................................................................................................................... 35 AP-35 Projects.................................................................................................................................................35 AP-38 Project Summary..................................................................................................................................37 AP-50 Geographic Distribution—91.220(f).....................................................................................................42 AffordableHousing..............................................................................................................43 AP-55 Affordable Housing...............................................................................................................................43 AP-60 Public Housing......................................................................................................................................45 AP-65 Homeless and Other Special Needs Activities......................................................................................46 AP-75 Barriers to affordable housing .............................................................................................................50 AP-85 Other Actions .......................................................................................................................................51 Program Specific Requirements........................................................................................... 54 AP-90 Program Specific Requirements...........................................................................................................54 Attachment 1: Citizen Participation ..................................................................................... 55 Summaryof Comments..................................................................................................................................55 Affidavits.........................................................................................................................................................56 Attachment 2: LMA Walkability Study ................................................................................. 57 Meridian CDBG Program I PY23 Action Plan Executive Summary AP-05 Executive Summary 24 CFR 91.200(c), 91.220(b) 1. Introduction: The City of Meridian is an Entitlement Community receiving annual funds from the U.S. Department of Housing and Urban Development's (HUD's) Community Development Block Grant(CDBG) Program since 2007.The City is currently operating under the Five-Year Consolidated Plan (Con Plan)for program years 2022-2026.The Con Plan outlines strategies,goals, and community development needs identified through collaboration with community members and local entities. This Action Plan is for the second year of the 2022-2026 Con Plan, providing guidance to the City's CDBG Program for Program Year 2023 (PY23), covering October 1, 2023,to September 30, 2024.The PY23 Action Plan summarizes the actions, activities, and resources to be utilized during PY23 to address the goals and priority needs identified in the 2022-2026 Con Plan. 2. Summarize the objectives and outcomes identified in the Plan: This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment,the housing market analysis or the strategic plan. Meridian's 2022-2026 Consolidated Plan is a five-year strategic plan that provides an outline of actions for the community as it works toward meeting the housing and community development needs of its low and moderate-income and special needs households. The plan's development includes a profile of the community and its economy, an assessment of housing and community development needs, and the development of long-range strategies to meet those needs. The Consolidated Plan serves the following functions: • A planning document for the City,which builds on a participatory process among citizens, organizations, businesses, and other stakeholders; • A submission for federal funds under HUD's formula grant program for jurisdictions; • A strategy to be followed in carrying out HUD programs; and • A management tool for assessing performance,tracking success, and determining the course of future Consolidated Plans. The 2022-2026 Con Plan was prepared in accordance with Sections 91.100 through 91.230 of HUD's Consolidated Plan Final Rule. Below are HUD's objectives and the City's projected outcomes over the course of the 2022-2026 Con Plan: 1. Provide decent housing by preserving the affordable housing stock, increasing the availability of affordable housing, reducing discriminatory barriers, increasing the supply of supportive housing for those with special needs, and transitioning homeless persons and families into housing. 11 Page Meridian CDBG Program I PY23 Action Plan 2. Provide a suitable living environment through safer, more livable neighborhoods,greater integration of LMI residents throughout Meridian, increased housing opportunities, and reinvestment in deteriorating neighborhoods. 3. Expand economic opportunities through homeownership opportunities, development activities that promote long-term community viability, and the empowerment of low-and moderate-income persons to achieve self-sufficiency. 3. Evaluation of past performance: This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. At the end of its program year, Meridian is required to provide an annual report to HUD that summarizes its performance for the program year.This report is called the Consolidated Annual Performance Evaluation Report(CAPER). The CAPER must include a description of the resources made available,the investment of available resources, the geographic distribution and location of investments,the families and persons assisted (including the racial and ethnic distribution of persons assisted),the actions taken to affirmatively further fair housing, and other actions indicated in the Strategic Plan and the Action Plan. Performance reporting meets three basic purposes: 1. Provides HUD with the necessary information to meet its statutory requirement to assess each grantee's ability to carry out relevant CPD programs in compliance with all applicable rules and regulations; 2. Provides information necessary for HUD's Annual Report to Congress, also statutorily mandated; and, 3. Provides grantees an opportunity to describe to citizens their successes in meeting objectives stipulated in their Consolidated Plan. 4. Summary of Citizen Participation Process and consultation process: Summary from citizen participation section of plan. Citizen participation includes actively encouraging citizens, particularly the low and moderate-income population,to participate in the planning process for the five-year Consolidated Plan,the Action Plan,the submission of Substantial Amendments,and the development of the Consolidated Annual Performance Report(CAPER). The City encouraged and sought broad participation but especially encouraged participation from low-and moderate-income persons, residents of predominantly low-and moderate-income neighborhoods, minorities, non-English speaking persons, persons with disabilities, public housing residents, local and regional institutions, businesses, developers, and nonprofit organizations. All public meetings were held in a location convenient to residents, particularly potential or actual beneficiaries. Citizen participation played a vital role in the needs assessment, market analysis, and the construction of the goals and priorities featured in the Con Plan. 2 1 P a g e Meridian CDBG Program I PY23 Action Plan 5. Summary of public comments: This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan. Meridian acknowledges and documents all comments received during the public participation process.This includes recording and analyzing feedback from the online survey. The comments and survey results play a crucial role in shaping the specific priorities and goals outlined in the Consolidated Plan and subsequently addressed in the PY23 Action Plan. By incorporating public input, Meridian ensures that the Action Plan aligns with the identified needs and aspirations of the community. 6. Summary of comments or views not accepted and the reasons for not accepting them: Meridian accepts and records all comments. 7. Summary: Meridian has implemented and adopted a Citizen Participation Plan (CPP) in conjunction with the 2022-2026 Consolidated Plan.This CPP serves as a framework for facilitating public input and engagement in the allocation of Community Development Block Grant(CDBG)funds granted to the City.The CPP outlines the methods and procedures for providing notice and conducting outreach to residents regarding public hearings related to all aspects of the CDBG process.The CPP ensures that the community has opportunities to participate and provide input in the decision-making processes related to CDBG funding. 3 1 P a g e Meridian CDBG Program I PY23 Action Plan PR-05 Lead & Responsible Agencies 24 CFR 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan: Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency CDBG Administrator MERIDIAN Economic Development, Mayor's Office Table 1—Responsible Agencies Narrative(optional): The Meridian CDBG Program is overseen by the Mayor's Office.The Program collaborates closely with various departments within the city, including the Community Development Department, Planning Division staff, Economic Development Division staff, as well as other departments like Public Works, Finance, and Parks and Recreation.This collaborative approach ensures coordination and integration of efforts across different departments to effectively implement CDBG-funded projects and initiatives in Meridian. Consolidated Plan Public Contact Information: Crystal Campbell, Community Development Program Coordinator Community Development Department City of Meridian 33 E. Broadway Avenue Meridian, ID 83642 208-489-0575 4 1 P a g e Meridian CDBG Program I PY23 Action Plan AP-10 Consultation 24 CFR 91.100, 24 CFR 91.200(b), 24 CFR 91.215(I) 1. Introduction: The City of Meridian places great emphasis on agency consultation to effectively identify and address priority needs within the community.This inclusive process involves active participation from non-profit organizations, private citizens, and public agencies,fostering a collaborative effort.Through extensive outreach and consultation,the City engaged with citizens, local municipal officials, non-profit agencies, public housing agencies,governmental agencies, private organizations, and the Continuum of Care in the development of the Plan. By involving a diverse range of stakeholders,the City ensures that the Consolidated Plan and subsequent Action Plans accurately reflects the needs and aspirations of the community. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health,mental health and service agencies (91.215(1)): While there are no public housing units in Meridian, an estimated 10 percent of the housing authority's total voucher supply are used within Meridian City limits.The City collaborated with the Ada County Housing Authority(ACHA),the local public housing authority,to assist the City in better understanding ACHA's resources and needs.ACHA and the City are both involved with the CoC.The CoC meetings provide an opportunity to collaborate with regional and local housing providers(public, non-profit, and private) and health and social service agencies(including private and non-profit mental health, emergency, and healthcare providers). Additionally,the City has developed a socioeconomic profile of Meridian that will identify gaps in service, likely partnerships, and needs of the community.The City is dedicated to extending further support to organizations that help meet the community's identified needs. One need that is readily apparent is the need for housing affordability and rental support. Meridian is dedicated to increasing its affordable housing inventory to ensure residents of all income levels can find housing in Meridian and provide necessary supportive services. City staff will continue to stay engaged with the housing affordability and supportive service community so the City can better provide important tools and resources to affordable housing developers and supportive service providers. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families,families with children,veterans,and unaccompanied youth)and persons at risk of homelessness: The City of Meridian actively coordinates with the Continuum of Care(CoQ known locally as Our Path Home Connect,to address the needs of homeless individuals and families, particularly those who are chronically homeless,families with children,veterans, and unaccompanied youth.The CoC consists of representatives from various organizations that provide services related to housing, health, social services,victim support, employment, and education for low-income individuals and families, as well as those experiencing homelessness. The City's collaboration with the CoC involves engaging staff members from neighboring communities, along with representatives from public and private entities.These entities include housing providers, healthcare facilities, mental health service providers,foster care and youth programs, corrections programs and 5 1 P a g e Meridian CDBG Program I PY23 Action Plan institutions,victim services, law enforcement agencies in Ada County, nonprofit organizations, state departments, and school districts, among others. By bringing together these diverse stakeholders,the City aims to develop comprehensive strategies and initiatives to prevent homelessness, provide support and resources to homeless individuals and families, and address the underlying causes of homelessness.This collaborative effort ensures that the City works closely with publicly funded institutions and systems of care that may discharge individuals into homelessness, such as health-care facilities, mental health facilities,foster care and youth facilities, and corrections programs and institutions. Through the coordinated efforts of the CoC,the City of Meridian strives to enhance services, improve access to affordable housing, provide necessary healthcare and mental health support, and create a supportive environment for individuals and families at risk of or experiencing homelessness. In 2017, Our Path Home Connect launched coordinated entry,which provides a single point of entry for households experiencing homelessness. Due to the data collected through coordinated entry, Our Path Home Connect has identified four strategic initiatives: 1. End family homelessness, 2. Prevent first-time homelessness, 3. Expand supportive housing opportunities, and 4. Evolve the partnership. The involvement of foster care and other youth programs has encouraged the City to further evaluate the non-traditional homelessness experienced by youth and their families in Meridian. The City of Meridian has taken proactive measures to enhance collaboration with Our Path Home Connect (the local Continuum of Care) by including a representative from the CoC in its internal policies.This representative now serves in an advisory capacity on the CDBG Scoring Committee,which evaluates applications for funding from Meridian's CDBG Program for public service and housing projects. The inclusion of a CoC representative in the CDBG Scoring Committee ensures that the perspectives and insights of the CoC are considered during the assessment and selection of projects to receive funding.This collaborative approach strengthens the planning process by leveraging the CoC's expertise in identifying and addressing the needs of homeless individuals and families, as well as those at risk of homelessness. The City's objective is to allocate CDBG funds to projects that align with the priorities and goals of the CoC, thereby making a positive impact on homelessness-related issues in the community. By involving the CoC representative in the CDBG Scoring Committee,the City promotes informed decision-making and fosters a comprehensive approach to tackling homelessness and its associated challenges in Meridian. Describe consultation with the Continuum(s)of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS: The City of Meridian does not receive ESG funds;the state is the only recipient. 6 1 P a g e Meridian CDBG Program I PY23 Action Plan Allocation of ESG is discussed at the CoC meetings, which Meridian staff attend.The City leverages the CoC's strategy for use of ESG funds by funding homeless prevention activities.The City does not have any emergency shelters and the RRH program serves countywide.The City continues its work with the Executive and Data and Performance Management Committees of the CoC to provide feedback on changes to the HMIS and data management process of the CoC. 2. Describe Agencies,groups,organizations and others who participated in the process and describe the jurisdiction's consultations with housing,social service agencies and other entities: 1 Agency/Group/Organization Ada County Housing Authority (ACHA) Agency/Group/Organization Type Housing PHA Services- Housing Regional organization What section of the Plan was Housing Need Assessment addressed by Consultation? Public Housing Needs Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs HOPWA Strategy Market Analysis Briefly describe how the The City of Meridian actively consults and engages with the Agency/Group/Organization was Ada County Housing Authority to understand the public consulted.What are the anticipated housing needs in the community and improve services. outcomes of the consultation or Through phone calls and meetings,they aim to identify areas for improved coordination? opportunities for coordination and cooperation to enhance housing access and stability in Meridian. By collaborating with the housing authority,the city seeks to gain insights into the specific challenges faced by individuals and families in need of housing, including barriers to affordable options.Through ongoing communication,they aim to develop strategies and initiatives such as streamlining processes and expanding affordable housing options to ensure long-term stability.The anticipated outcome is to improve housing access and stability, creating a more inclusive and supportive community for all residents. 2 Agency/Group/Organization Boys and Girls Club of Ada County Agency/Group/Organization Type Services-Children Regional organization 7 1 P a g e Meridian CDBG Program I PY23 Action Plan What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Anti-poverty Strategy Briefly describe how the The City of Meridian regularly consults and engages with the Agency/Group/Organization was Boys&Girls Club, an organization that focuses on providing consulted.What are the anticipated support to youth and families in the community.Through outcomes of the consultation or meetings and communication via email and phone calls,the areas for improved coordination? city aims to assess the needs of school-age children, particularly those from low-to moderate-income families. By consulting with the Boys&Girls Club,the city seeks to identify specific requirements and provide assistance to these families, allowing them to allocate their income towards maintaining stable housing.The anticipated outcome of these consultations is to improve the overall well-being of youth and families in need within the community by coordinating efforts and providing support through collaborative initiatives. 3 Agency/Group/Organization Can/Ada Collaborative Agency/Group/Organization Type Housing Services- Housing Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education Services-Employment Service-Fair Housing Services-Victims Other government- Local Regional organization Planning organization What section of the Plan was Housing Need Assessment addressed by Consultation? Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs Market Analysis Economic Development 8 Page Meridian CDBG Program I PY23 Action Plan Anti-poverty Strategy Lead-based Paint Strategy Briefly describe how the The Can/Ada Collaborative is a collaborative group consisting Agency/Group/Organization was of local entitlement communities in the region, including consulted.What are the anticipated Boise, Meridian, Nampa, and Caldwell.Through regular outcomes of the consultation or meetings and email communication,the collaborative aims to areas for improved coordination? ensure compliance with federal regulations, particularly related to HUD funding.The participating municipalities strive to align their activities and initiatives with regional needs while addressing local needs, maximizing the impact of CDBG funds.The collaborative approach allows representatives to share information, discuss best practices, and identify areas for collaboration, leading to a comprehensive and coordinated response to community development challenges. By working together,the Can/Ada Collaborative enables the participating communities to meet federal regulations, address regional needs, and effectively utilize CDBG funds for community development initiatives. 4 Agency/Group/Organization CATCH, Inc. Agency/Group/Organization Type Housing Services- Housing Services-homeless Services-Victims What section of the Plan was Homelessness Strategy addressed by Consultation? Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs Briefly describe how the CATCH (Charitable Assistance to Community's Homeless) is a Agency/Group/Organization was crucial public-private partnership in Ada County dedicated to consulted.What are the anticipated ending homelessness.The organization recognizes permanent outcomes of the consultation or housing as the fundamental solution to homelessness and areas for improved coordination? views housing as an integral part of healthcare.CATCH's primary focus is on addressing homelessness among children and families in Ada County,and they collaborate actively with local partners to provide pathways to secure permanent housing.This collaboration encompasses various initiatives such as operating warming shelters, developing supportive housing plans, offering resolution assistance, and implementing prevention efforts.The city engages in consultations with CATCH through meetings and email exchanges to ensure effective coordination and 9 1 P a g e Meridian CDBG Program I PY23 Action Plan communication.These consultations serve as a platform for discussing strategies,sharing information, and identifying opportunities for collaboration and improvement. By consulting with CATCH,the city aims to align its efforts with the organization's expertise and utilize their collaborative network to maximize the impact of homelessness prevention and support programs.The anticipated outcome is to enhance coordination, leading to more effective and comprehensive solutions to end homelessness for children and families in Ada County. 5 Agency/Group/Organization City of Meridian Agency/Group/Organization Type Housing Services- Housing Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education Services-Employment Service-Fair Housing Services-Victims Services- Broadband Internet Service Providers Services- Narrowing the Digital Divide Agency- Managing Flood Prone Areas Agency- Management of Public Land or Water Resources Agency- Emergency Management Other government- Local Grantee Department What section of the Plan was Housing Need Assessment addressed by Consultation? Lead-based Paint Strategy Public Housing Needs Homelessness Strategy Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs Economic Development Market Analysis Anti-poverty Strategy 10 Page Meridian CDBG Program I PY23 Action Plan Briefly describe how the The City of Meridian has actively engaged in providing insights Agency/Group/Organization was and expertise in various areas relevant to the program.This consulted.What are the anticipated includes sharing knowledge on planning and zoning outcomes of the consultation or regulations, building codes, disaster recovery, housing areas for improved coordination? affordability, population growth, and the specific needs of low-to moderate-income residents.To ensure smooth coordination and effective implementation of the program, there is constant communication between CDBG staff and other departments.This communication occurs through various channels,such as in-person discussions, meetings, emails, and phone calls.The regular and daily contact with different departments allows for seamless information sharing and collaboration.The city's plan to streamline access throughout the city demonstrates its commitment to improving the program's efficiency and effectiveness. By streamlining access,the city aims to enhance the ease with which low-to moderate-income residents can access the resources and support provided by the program.This could involve simplifying application processes, improving information dissemination, or implementing measures to remove barriers to access. Overall,the City of Meridian's active involvement in providing insights, maintaining constant communication with other departments, and its plan to streamline access reflects its dedication to optimizing the program's impact and ensuring that low-to moderate-income residents can benefit from the resources available in an efficient and equitable manner. Additionally,the City actively participates in various projects and initiatives to improve connectivity and access to high- speed internet services. One of the ongoing projects is the development of a fiber ring that would interconnect facilities and provide infrastructure for ISPs to offer cost-effective fiber services in Ada County. While funding for this project is pending,the City is working to secure grants to support its implementation. A digital access study has been conducted to gather insights and inform efforts to bridge the digital divide in the community. Meridian has also collaborated with TDS and other providers such as Sparklight and Lumen to bring more competition to the area, resulting in improved pricing for residents. By engaging with these service providers,the City aims to enhance options and affordability for high-speed internet services. 111 Page Meridian CDBG Program I PY23 Action Plan Through these initiatives,the City of Meridian demonstrates its commitment to addressing the connectivity needs of its residents and fostering a competitive market for internet service providers. By actively seeking partnerships and exploring innovative solutions, Meridian strives to ensure that its community has access to reliable and affordable internet services. 6 Agency/Group/Organization COMPASS Agency/Group/Organization Type Other government- Local Regional organization Planning organization What section of the Plan was Housing Need Assessment addressed by Consultation? Non-Homeless Special Needs Public Transit Briefly describe how the The City of Meridian actively engages in consultations with Agency/Group/Organization was COMPASS, including involvement in the housing affordability consulted.What are the anticipated workgroup,and the transportation workgroup to improve outcomes of the consultation or access to affordable housing and transportation for its areas for improved coordination? residents.These consultations involve regular meetings and ongoing communication through emails. COMPASS, as a regional planning organization, provides valuable insights into regional planning and development strategies, allowing the city to align its efforts with regional priorities and address housing and transportation challenges effectively.The housing affordability workgroup focuses on understanding the local housing market, identifying barriers to affordability, and exploring solutions to promote access to safe and affordable housing options.The transportation workgroup aims to improve transportation infrastructure, promote sustainable mobility, and ensure accessibility for all residents.Through these consultations,the City of Meridian seeks to foster collaboration, share knowledge, and develop strategies that enhance access to affordable housing and transportation, ultimately improving the quality of life for its residents. 7 Agency/Group/Organization Faces of Hope Agency/Group/Organization Type Services- Housing Services-Victims of Domestic Violence Services-Victims What section of the Plan was Homelessness Strategy addressed by Consultation? Homeless Needs-Chronically homeless Homeless Needs- Families with children 121Page Meridian CDBG Program I PY23 Action Plan Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs Briefly describe how the The City of Meridian collaborates with Faces of Hope, a local Agency/Group/Organization was organization dedicated to supporting victims of violence,to consulted.What are the anticipated enhance services and ensure access for those in need.These outcomes of the consultation or consultations involve email communication, workshops, and areas for improved coordination? meetings,facilitating a comprehensive and collaborative approach. Faces of Hope plays a crucial role in providing resources and support to victims, and by consulting with them, the city aims to gain a deeper understanding of the specific needs of victims in Meridian.Through these engagements, they can identify opportunities for collaboration, address service gaps, and develop initiatives that improve access to support services.The ultimate goal is to enhance the availability and accessibility of services for victims of violence, empowering them to heal and rebuild their lives within the community. 8 Agency/Group/Organization The Housing Company Agency/Group/Organization Type Housing Services- Housing Regional organization What section of the Plan was Housing Need Assessment addressed by Consultation? Briefly describe how the The Housing Company, a property management agency in Agency/Group/Organization was Idaho, is consulted through meetings, emails, and phone calls. consulted.What are the anticipated The purpose of these consultations is to explore strategies to outcomes of the consultation or increase the availability of affordable housing units for low- areas for improved coordination? income earners.The city seeks to gain insights into the services and resources provided by The Housing Company to ensure that residents have access to guidance and support throughout the housing process.Additionally, consultations aim to understand the challenges faced by minimum wage earners in finding affordable and suitable housing.The anticipated outcome of the consultation and improved coordination is to explore collaborative approaches that mitigate the impact of rising costs and find creative solutions to make housing more affordable and accessible. Ultimately, this collaboration aims to ensure that underserved communities have access to decent and affordable housing options, promoting stability and well-being within the community. 131Page Meridian CDBG Program I PY23 Action Plan 9 Agency/Group/Organization Idaho Fair Housing Forum Agency/Group/Organization Type Service-Fair Housing What section of the Plan was Fair Housing addressed by Consultation? Briefly describe how the The City engages in virtual meetings with this group to consult Agency/Group/Organization was on advancing the fair housing work of the City and the region. consulted.What are the anticipated These consultations serve as a platform for discussions and outcomes of the consultation or exchange of ideas regarding fair housing law and practice. areas for improved coordination? Through these meetings,the group has facilitated fair housing trainings and conferences to educate individuals about fair housing rights and regulations.The consultations also play a crucial role in informing the City's strategies and approaches to affirmatively further fair housing. By collaborating with this group,the City aims to promote awareness, understanding, and implementation of fair housing principles and practices within the community. 10 Agency/Group/Organization Idaho Housing and Finance Association Agency/Group/Organization Type Housing Services- Housing Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-Victims of Domestic Violence Services-homeless Service-Fair Housing Services-Victims Services- Narrowing the Digital Divide Other government-State Regional organization What section of the Plan was Housing Need Assessment addressed by Consultation? Homelessness Strategy Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs Economic Development Market Analysis Anti-poverty Strategy Briefly describe how the IHFA serves as a financial institution and administrator of Agency/Group/Organization was affordable housing resources in the state of Idaho.They are consulted.What are the anticipated responsible for managing HUD's statewide ESG (Emergency Solutions Grants), HOPWA(Housing Opportunities for Persons 141Page Meridian CDBG Program I PY23 Action Plan outcomes of the consultation or With AIDS), and HOME funds.The City engages in areas for improved coordination? consultations with IHFA through in-person meetings, phone calls, and meetings to achieve several expected outcomes. These include gaining a better understanding of the available resources for Meridian residents, ensuring that the City is aware of the programs and funding options that can benefit the community.Additionally,the consultations aim to enhance coordination and collaboration with statewide resources, enabling the City to leverage and align resources effectively to address affordable housing needs across the state. 11 Agency/Group/Organization Idaho Legal Aid Agency/Group/Organization Type Service-Fair Housing Regional organization What section of the Plan was Fair Housing addressed by Consultation? Briefly describe how the Idaho Legal Aid is an organization dedicated to providing legal Agency/Group/Organization was assistance and advocacy for low-income individuals and consulted.What are the anticipated vulnerable populations in Idaho.They offer legal services to outcomes of the consultation or address a range of civil legal issues, including housing-related areas for improved coordination? matters such as fair housing. In consultations conducted via email,the City sought input and guidance from Idaho Legal Aid to identify fair housing resources, understand the specific housing issues prevalent in the community, and explore potential strategies to address these issues.The anticipated outcomes of the consultation were to gather valuable insights, information, and resources from Idaho Legal Aid to effectively address fair housing concerns and ensure that the City's initiatives align with legal requirements and best practices. 12 Agency/Group/Organization Idaho Nonprofit Center Agency/Group/Organization Type Regional organization What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Briefly describe how the Idaho Nonprofit is a state association representing over 800 Agency/Group/Organization was nonprofit organizations, primarily located in the Treasure consulted.What are the anticipated Valley.The organization plays a vital role in supporting outcomes of the consultation or nonprofits by providing training, resources, and advocacy areas for improved coordination? services.They offer training programs in leadership development,financial literacy, and board training, as well as webinars to enhance nonprofit effectiveness.Through their lobbying efforts,they track state legislation affecting nonprofits and ensure that jurisdictions are well-informed at 151Page Meridian CDBG Program I PY23 Action Plan the state and local levels. Idaho Nonprofit also educates policymakers in the sector by analyzing macro-level indicators and advocating for grant funding best practices.Their aim is to facilitate the administrative side of grant funding, providing nonprofits with capacity-building support and guidance, so they can focus on fulfilling their missions.The City has engaged Idaho Nonprofit through email to gain a better understanding of the needs and resources required by nonprofits, ultimately leading to more effective support and collaboration within the sector. 13 Agency/Group/Organization Idaho Youth Ranch Agency/Group/Organization Type Services-Children Services-Persons with Disabilities Services-homeless Services-Education Services-Employment Regional organization What section of the Plan was Homeless Needs- Families with children addressed by Consultation? Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs Briefly describe how the The Idaho Youth Ranch plays a crucial role in providing Agency/Group/Organization was accessible programs and services for youth and families facing consulted.What are the anticipated trauma and crisis.Their comprehensive range of services outcomes of the consultation or includes outpatient services, counseling centers, mental tele- areas for improved coordination? health, a-point assisted psychotherapy,adoption services, and residential shelters in the Treasure Valley.To better understand the needs of the community and explore opportunities for collaboration,the city engages in consultations with the Idaho Youth Ranch through email and phone calls.Through these consultations,the city aims to gain insights into the specific needs of youth and families in crisis, identify gaps in services, and explore ways to work together to provide the necessary support and resources. By fostering collaboration,the city and the Idaho Youth Ranch can create a more coordinated and effective response to addressing the needs of youth and families experiencing trauma and crisis in the community. 161 Page Meridian CDBG Program I PY23 Action Plan 14 Agency/Group/Organization Intermountain Fair Housing Council Agency/Group/Organization Type Service-Fair Housing What section of the Plan was Fair Housing addressed by Consultation? Briefly describe how the The Intermountain Fair Housing Council serves as an Agency/Group/Organization was important organization focused on promoting fair housing consulted.What are the anticipated practices and combating housing discrimination.Through outcomes of the consultation or email consultations,the city engages with the Intermountain areas for improved coordination? Fair Housing Council to gain a better understanding of fair housing concerns in Meridian.The purpose of these consultations is to gather insights and information regarding the specific fair housing challenges and issues faced by residents in the community. By consulting with the Intermountain Fair Housing Council,the city aims to enhance its understanding of fair housing laws, regulations, and best practices, as well as identify strategies to address any potential fair housing violations or barriers to equal housing opportunities. Ultimately,the goal is to promote fair and equitable housing practices,ensuring that all individuals in Meridian have equal access to housing and are protected from discrimination. 15 Agency/Group/Organization Jesse Tree Agency/Group/Organization Type Services- Housing What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Briefly describe how the The Jesse Tree is an organization that serves as a vital resource Agency/Group/Organization was in the community, particularly for individuals and families consulted.What are the anticipated facing housing instability and the risk of eviction due to rising outcomes of the consultation or rents.The city engages in consultations with the Jesse Tree areas for improved coordination? through email, phone calls, and meetings to gain insights and clarity into the need for their program. By consulting with the Jesse Tree,the city hopes to gather information on the specific challenges faced by residents, such as evictions and the increasing cost of housing.These consultations aim to provide a better understanding of the current housing landscape, including the impact of rising rents, and to identify strategies and resources to support individuals and families at risk of homelessness.The collaboration between the city and the Jesse Tree seeks to address the urgent housing needs within the community, mitigate the effects of rising rents, and develop solutions that ensure housing stability for all residents. 171 Page Meridian CDBG Program I PY23 Action Plan 16 Agency/Group/Organization Meridian - Mayor's Senior Advisory Board Agency/Group/Organization Type Civic Leaders Senior Advisory What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Briefly describe how the The City of Meridian's Mayor's Senior Advisory Board plays a Agency/Group/Organization was crucial role in advising and providing insights on matters consulted.What are the anticipated related to the needs of senior citizens and individuals residing outcomes of the consultation or in assisted living or low-income senior housing.As part of their areas for improved coordination? involvement, representatives from the board are included on the scoring committee,which indicates their input in assessing and evaluating relevant programs or initiatives.The city aims to gain a better understanding of the specific needs, challenges, and concerns of senior citizens through the consultation with the board. By actively engaging with the Mayor's Senior Advisory Board,the city can gather valuable insights and expertise to inform decision-making processes and develop strategies that address the unique requirements of this population.The collaborative efforts between the city and the advisory board aim to improve the quality of life for senior citizens,enhance the accessibility of services, and ensure the overall well-being of older residents in Meridian. 17 Agency/Group/Organization Meridian Development Corporation Agency/Group/Organization Type Other government- Local Planning organization Business and Civic Leaders What section of the Plan was Economic Development addressed by Consultation? Market Analysis Briefly describe how the The Meridian Development Corporation (MDC) is dedicated to Agency/Group/Organization was overseeing the restoration and urban development of historic consulted.What are the anticipated downtown Meridian,with a focus on enhancing accessibility, outcomes of the consultation or supporting local businesses, promoting affordable workforce areas for improved coordination? housing, and fostering community engagement. MDC maintains regular meetings and email communications to collaborate closely with the city and ensure that their efforts align with the overall vision for downtown Meridian.Given that many of the city's low-to moderate-income (LMI) areas are located downtown,the collaboration between the city and MDC directly impacts potential recipients of the CDBG program. By working together,the city and MDC can streamline their efforts,effectively utilize available resources, and create a vibrant and inclusive downtown area that 181Page Meridian CDBG Program I PY23 Action Plan benefits the LMI beneficiaries and contributes to the overall development of Meridian. 18 Agency/Group/Organization Meridian Library District Agency/Group/Organization Type Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Victims of Domestic Violence Services-Education Services-Employment Services-Victims Services- Broadband Internet Service Providers Services- Narrowing the Digital Divide What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Briefly describe how the The Meridian Library plays a vital role in the community by Agency/Group/Organization was providing access to a wide range of resources and services for consulted.What are the anticipated people of all ages and abilities.Through offerings such as outcomes of the consultation or classes, books, materials, mentorship, and collaboration areas for improved coordination? opportunities,the library fosters inclusivity and supports the diverse needs of the community.This includes services tailored to youth, seniors, individuals with disabilities, and other marginalized groups.The library offers various programs such as book clubs, after-school programs, career support, tutoring, and story time to cater to different interests and needs.The library staff is trained to prioritize and meet the needs of diverse populations, including those who are unstably housed, identify as LGBTQIA+, have mental health concerns, or have experienced interpersonal violence. Through meetings and email communications,the city seeks to gain a better understanding of the community's needs and collaborate with the library to provide relevant resources and support. 19 Agency/Group/Organization Meridian Police Department Agency/Group/Organization Type Services-Victims of Domestic Violence Services-homeless Services-Victims Other government- Local What section of the Plan was Homelessness Strategy addressed by Consultation? Non-Homeless Special Needs Briefly describe how the The Meridian Police Department(MPD) plays a critical role in Agency/Group/Organization was law enforcement and providing assistance to victims within consulted.What are the anticipated the criminal justice system.They have implemented various 191Page Meridian CDBG Program I PY23 Action Plan outcomes of the consultation or programs and initiatives to serve the community effectively. areas for improved coordination? The Crisis Intervention Team (CIT) program focuses on responding to mental health crises, ensuring that individuals in need receive appropriate care and support.The Meridian Anti- Drug Coalition (MADC) addresses substance abuse issues through community-based prevention efforts.The MPD also aims to foster positive relationships between the community and law enforcement by promoting a friendly image of the police.This includes activities such as School Resource Officers (SROs) in schools and neighborhood block parties that encourage interaction between community members and the police.The MPD engages in meetings, emails, and phone calls with CDBG staff to gain a better understanding of the city's issues and provide resources, particularly for officers working directly with community members in challenging situations. The collaboration between the MPD and CDBG staff ensures that resources are available to address community needs and enhance the effectiveness of police services. 20 Agency/Group/Organization Meridian Senior Center Agency/Group/Organization Type Services-Elderly Persons What section of the Plan was Housing Need Assessment addressed by Consultation? Homelessness Needs-Veterans Non-Homeless Special Needs Briefly describe how the The Meridian Senior Center plays a vital role in serving the Agency/Group/Organization was senior population within the community.The center provides consulted.What are the anticipated a range of services and programs tailored to meet the unique outcomes of the consultation or needs of seniors, promoting their well-being, social areas for improved coordination? engagement, and overall quality of life.To ensure effective communication and coordination,the city engages in meetings, phone calls, and emails with the Meridian Senior Center.These interactions provide an opportunity for the city to gain a better understanding of the needs and concerns of seniors in the community. By actively seeking insights from the Senior Center,the city can identify areas where additional support and resources may be required, enabling them to better address the needs of seniors and enhance their overall experience and quality of life. 21 Agency/Group/Organization NeighborWorks Boise Agency/Group/Organization Type Housing Services—Housing Services-Education 201Page Meridian CDBG Program I PY23 Action Plan What section of the Plan was Housing Need Assessment addressed by Consultation? Briefly describe how the The NeighborWorks Boise is a nonprofit organization Agency/Group/Organization was dedicated to community development and addressing housing consulted.What are the anticipated needs in the community.Their primary focus is on revitalizing outcomes of the consultation or neighborhoods and providing affordable housing solutions for areas for improved coordination? low-to moderate-income individuals and families.Through emails, meetings, and phone calls,the city engages with NeighborWorks Boise to collaborate on identifying and addressing housing needs within the community. By working together,the city aims to gain insights and explore strategies to improve access to affordable housing, empower residents, and provide the necessary resources for individuals and families to obtain, retain,and maintain their homes.The collaboration with NeighborWorks Boise helps the city to develop and implement initiatives that effectively address housing needs and contribute to the overall well-being and stability of the community. 22 Agency/Group/Organization Boise City/Ada County Continuum of Care Agency/Group/Organization Type Housing PHA Services- Housing Services-Children Services-Elderly Persons Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education Services-Employment Service-Fair Housing Services-Victims Health Agency Child Welfare Agency Publicly Funded Institution/System of Care Other government-State Other government- Local Regional organization Planning organization What section of the Plan was Homeless Needs-Chronically homeless addressed by Consultation? Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Homelessness Strategy 21 Page Meridian CDBG Program I PY23 Action Plan Briefly describe how the Our Path Home serves as the Boise City/Ada County Agency/Group/Organization was Continuum of Care(CoC) and is composed of representatives consulted.What are the anticipated from various agencies,groups, and organizations involved in outcomes of the consultation or addressing housing, homelessness, and fair housing in the areas for improved coordination? community.Through monthly scheduled meetings, subcommittee meetings, and email exchanges, Our Path Home collaborates with the city to provide valuable insights into the needs of the community in these areas.The city actively engages with Our Path Home to gather information and perspectives that inform funding recommendations and strategies to address homelessness, homelessness prevention, and fair housing activities. By working together,the city and Our Path Home aim to develop effective solutions, allocate resources appropriately, and create a community that is inclusive, supportive, and responsive to the housing needs of its residents. 23 Agency/Group/Organization Terry Reilly Health Services Agency/Group/Organization Type Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education Services-Victims What section of the Plan was Homeless Needs-Chronically homeless addressed by Consultation? Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs Briefly describe how the Terry Reilly is a healthcare organization that offers Agency/Group/Organization was comprehensive primary care, dental care, and behavioral consulted.What are the anticipated health care services in the Treasure Valley, including the city of outcomes of the consultation or Meridian.The organization conducts outreach efforts to reach areas for improved coordination? individuals and families facing barriers to care,such as farmworkers,the homeless, and very-low to moderate-income individuals.Terry Reilly's services are available to all residents, regardless of insurance status, and fees are based on a sliding scale to ensure affordability. 221Page Meridian CDBG Program I PY23 Action Plan Through email communication,the city engages with Terry Reilly to gain a better understanding of the healthcare needs within the community and to collaborate on resources and strategies to improve access to these services. By working together,the city and Terry Reilly aim to identify gaps in healthcare access, address disparities, and ensure that residents, particularly low-to-moderate-income individuals, have the necessary resources and support to receive the care they need. 24 Agency/Group/Organization West Ada School District Agency/Group/Organization Type Services-Children Services-Persons with Disabilities Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education Publicly Funded Institution/System of Care Regional organization What section of the Plan was Homeless Needs- Families with children addressed by Consultation? Homelessness Needs- Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs Briefly describe how the The West Ada School District plays a crucial role in serving the Agency/Group/Organization was families and children of Meridian.The district implements consulted.What are the anticipated McKinney-Vento programs to support homeless and unstably outcomes of the consultation or housed youth and families, ensuring they have access to areas for improved coordination? education and essential resources.Additionally,the district provides nutrition services, including the summer nutrition program,which offers meals to school-age children in area parks. Through emails, phone calls, and meetings,the city engages with the West Ada School District to gain a better understanding of the needs of Meridian's youth and families, as well as the specific housing challenges faced by West Ada students.The city aims to identify any gaps in services and collaborate with the school district to develop a comprehensive plan to address those gaps. By working together,the city and the West Ada School District can create a supportive environment that meets the diverse needs of students and families, promotes inclusion and diversity,and ensures access to education and vital resources for all. 231Page Meridian CDBG Program I PY23 Action Plan 25 Agency/Group/Organization Women's and Children's Alliance Agency/Group/Organization Type Services- Housing Services-Children Services-Victims of Domestic Violence Services-Victims What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Briefly describe how the The WCA(Women's and Children's Alliance) plays a vital role Agency/Group/Organization was in providing comprehensive services to individuals who have consulted.What are the anticipated experienced interpersonal violence in the community.Their outcomes of the consultation or services are offered free of charge and are accessible to areas for improved coordination? women, children, men, and individuals who are gender non- conforming.The range of services includes shelter, hotline support, court advocacy, counseling, case management, and financial empowerment classes.Affordable housing emerges as a critical need for the agency's clients, as it directly affects their ability to escape abusive or violent environments. Through meetings, emails, and phone calls,the city engages with the WCA to gain a better understanding of the community's needs and to coordinate services that address those needs effectively. By collaborating with the WCA,the city aims to provide support, resources, and coordinated efforts to empower survivors and ensure their safety and well- being. Table 2—Agencies, groups, organizations who participated Identify any Agency Types not consulted and provide rationale for not consulting: The City continues to consult with all required organizations in helping to formulate a strategy for the efficient use of HUD Community Development Block Grant(CDBG)funds. Every agency identified was offered an opportunity to participate in the development of the plan.While no agencies were left out,the City does not have a citizen's advisory group to consult with. Other local/regional/state/federal planning efforts considered when preparing the Plan: Name of Plan Lead How do the goals of your Strategic Plan overlap with the goals of Organization each plan? Our Path Home and the City of Meridian are both committed to ensuring greater access to fair and affordable housing,the Continuum of Our Path Home reduction/prevention of homelessness, and access to credit for Care homeownership. The City participates in many joint efforts and organizations with Our Path Home to help support increasing housing options for residents. 241Page Meridian CDBG Program I PY23 Action Plan Table 3—Other local/regional/federal planning efforts Narrative(optional): Meridian is committed to engaging residents and stakeholders in the planning process, recognizing the value of diverse perspectives and inclusive decision-making.The City sought input from a wide range of entities during the development of the Con Plan, including broadband service providers,to gain a comprehensive understanding of the community's connectivity needs and opportunities. By involving these stakeholders, Meridian gathered valuable insights and identified strategies to enhance broadband access and affordability for residents. Collaboration between CDBG staff and other departments plays a crucial role in addressing the community's preparedness and response capabilities. By working closely with these departments, CDBG staff was able to incorporate emergency management considerations into its planning efforts,ensuring the safety and well- being of residents during times of crisis. Meridian's commitment to stakeholder engagement and consultation extends beyond the Consolidated Plan. The City intends to continue prioritizing this approach in the development of subsequent Action Plans.This iterative process allows for ongoing feedback,adaptability, and addressing emerging needs and priorities within the community. By maintaining an open dialogue with stakeholders, Meridian can ensure that its plans and actions remain responsive to the evolving requirements of its residents. The City's resilience efforts are comprehensive,focusing on flood-prone areas, public land or water resources, and emergency situations.Through partnerships with agencies like the Ada County Office of Emergency Management, Meridian develops local response plans and implements hazard mitigation strategies.This collaboration encompasses various aspects, including flood response, hazardous materials incidents,wildfire response,emergency response, and hazard mitigation efforts.The mutual aid agreement with neighboring communities further strengthens Meridian's emergency response capabilities, allowing for the mobilization of additional first responders when necessary. In anticipation of fuel shortages during critical situations, Meridian has signed an MOU to ensure access to fuel for essential vehicles, such as those used by the police department,fire vehicles, and city generators,guaranteeing uninterrupted emergency services. The City participates in programs like the national flood insurance program and the community rating system program, demonstrating its commitment to going above and beyond basic requirements. Meridian's hazard mitigation plan,which includes flood risk mitigation strategies, is designed to protect the community and minimize the impact of flooding incidents. Moreover,the City is exploring alternative fuel sources such as solar energy, battery power, and generators to diversify its energy sources,enhance resilience, and reduce its environmental footprint. Addressing broadband internet access and narrowing the digital divide is a priority for Meridian and these goals have been incorporated into the City's strategic plan.The installation of conduit infrastructure is being considered to expand broadband access throughout the city. Exploring Wi-Fi implementation in public parks aims to provide increased connectivity options for residents. To further support these efforts, Meridian is applying for an energy efficiency community block grant to facilitate the development of a comprehensive plan to address energy efficiency within the community. Staff intends to explore opportunities for partnering to increase efficiencies for low-and moderate-income residents, as well as initiatives to bridge the digital divide. By utilizing grants and available resources, Meridian remains committed to promoting broadband access, enhancing resilience, managing flood-prone areas, and ensuring the overall well-being and resilience of its community. 25 Meridian CDBG Program I PY23 Action Plan AP-12 Participation 24 CFR 91.105, 24 CFR 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation: Sort Mode of Target of Outreach Summary of Summary of Summary of comments Order Outreach response/attendance comments received not accepted and reasons Minorities Survey respondents expressed Non-English their highest needs for services. Speaking-Specify The most needed services other language: The City conducted a survey as part identified were emergency Spanish of its planning process for the PY23 rent/utility assistance,followed Action Plan.The survey was open equally by childcare assistance, from April 4 to April 18 2023 and legal services, and domestic Persons with All comments were 1 Community disabilities aimed to gather feedback on the violence services. Respondents accepted and noted from Survey services needed in the past year and also mentioned specific barriers the survey. any barriers encountered in they faced, including financial Non- accessing those services.A total of qualifications and the end of targeted/broad 29 individuals responded to the COVID-related resources.These community survey. comments provide valuable Residents of Public insights into the community's and Assisted needs and challenges in accessing Housing essential services. The City of Meridian organized a Minorities community presentation at the Meridian Gathering and Resource Non-English Center on April 8, 2023,with the aim Speaking-Specify of engaging potential recipients of No comments were 2 Presentation other language: grant funds through public service No comments were received. received. Spanish activities.The purpose of the presentation was to provide Persons with information about the CDBG disabilities program, highlight services funded in the past, and gather feedback on 261 Page Meridian CDBG Program PY23 Action Plan services that the community would like to see more readily available. However, it is noted that no attendees were present at the event. A public hearing and presentation took place at City Hall on April 4, City Council expressed their 2023,where Meridian residents had support for the staff's efforts to the opportunity to provide input on engage and reach out to the the services they are accessing or potential recipients of grant funds attempting to access.This hearing in the community.The Council was continued to the April 18, 2023 members acknowledged and Non- meeting to include any comments appreciated the initiatives taken Public All comments were 3 targeted/broad received at the community by the staff to ensure broad Hearing community presentation on April 8, 2023, as well participation and gather input accepted and recorded. as responses to the community from the community.Their survey that was open from April 4 to positive response indicated their April 18, 2023.The purpose of endorsement of the staff's continuing the public hearing was to commitment to inclusivity and incorporate additional feedback and community involvement in the ensure comprehensive public input decision-making process. in the decision-making process. The City conducted a Public Service Application Workshop on April 12, 2023,with the aim of assisting potential subrecipients in understanding the application Public process and addressing any inquiries 4 Service Potential they might have had. However, no No comments received. No comments received. Application Subrecipients attendees participated in the Workshop workshop. Despite the lack of attendance,the City made efforts to provide support and guidance to potential subrecipients by offering this workshop, demonstrating their commitment to facilitating the 271 Page Meridian CDBG Program PY23 Action Plan application process and ensuring that interested organizations had the necessary information and resources. A public presentation and public Public Non- hearing was held on June 27, 2023. 5 Meeting targeted/broad City Council had a presentation on TBD TBD community the PY23 Action Plan. Non-English Speaking-Specify Legal notices were published in the other language. Idaho Press newspaper that Newspaper Spanish 6 Ad described the public presentations, n/a n/a Non- comment period, and hearing targeted/broad regarding this plan. community Notices of the public comment Non- period, public hearings, and Internet presentations were sent out using 7 Outreach targeted/broad the City's social media accounts n/a n/a community (Facebook,Twitter, Instagram, Linkedln, Nextdoor). Minorities Persons with disabilities Notices of the public comment period and public hearing were sent Email Non- out using multiple distribution lists 8 TBD TBD Outreach targeted/broad including that of the Meridian CDBG community Program, Mayor's Office, Behavioral Health Board, and church groups. Residents of Public and Assisted Housing 28 Page Meridian CDBG Program PY23 Action Plan Public Non- A public comment period was held 9 Comment targeted/broad for the PY23 Action Plan June 15 to n/a n/a Period community July 15, 2023. The comment period was noticed in the local newspaper. Minorities Persons with Information on the PY23 Action Plan was widely distributed in Meridian. disabilities Information was provided in the General Non- Meridian City newsletter and 10 advertised on the City website. n/a n/a Distribution targeted/broad Additionally, Meridian CDBG community subrecipients sent out/posted onsite Residents of Public information about the Consolidated and Assisted Plan process and funding priorities. Housing Table 4—Citizen Participation Outreach 29 Page Meridian CDBG Program I PY23 Action Plan Expected Resources AP-15 Expected Resources 24 CFR 91.220(c)(1,2) Introduction: The City of Meridian prioritized goals and objectives for using CDBG funding to strategically and effectively benefit low-and moderate-income residents by increasing decent housing, creating a suitable living environment,and expanding economic opportunities. The City of Meridian follows HUD guidelines and limits public services to no more than 15%and administration to 20%of the annual entitlement. Anticipated Resources: Program Source Uses of Funds Expected Amount Available Year 1 Expected Narrative Description of Amount Funds Annual Program Prior Year Total: Available Allocation: Income: Resources: $ Remainder $ $ $ of ConPlan CDBG public- Acquisition The City anticipates receiving roughly federal Admin and $500,000 in annual entitlement funding Planning from PY24-PY26.There are not anticipated Economic to be a significant amount of prior year Development resources to be allocated at this time. Housing Public Improvements Public Services 482,362 0 0 482,362 1,500,000 Table 5-Expected Resources—Priority Table 301Page Meridian CDBG Program I PY23 Action Plan Explain how federal funds will leverage those additional resources(private, state and local funds), including a description of how matching requirements will be satisfied: The City of Meridian does not currently participate or receive funding from any additional HUD programs, including HOME, HOPWA, or ESG. The projects outlined in the Strategic Plan, which are implemented by outside agencies, are anticipated to use CDBG funding to leverage their initial financial resources. • Affordable housing supply projects are expected to leverage other local, state,federal, and/or private funds. • Subrecipients must report on match support for projects. If appropriate,describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan: Meridian will continue to improve the livability of low-and moderate-income neighborhoods and buildings. Projects centered around ADA upgrades and improvements will help residents with mobility challenges better access the neighborhoods, public transportation, and outdoor recreation. The buildout of the public infrastructure improves low-and moderate-income neighborhoods. The City will support multi- modal paths, park upgrades, and public infrastructure improvements in low-to moderate-income areas. Discussion: The City expects partners to leverage CDBG funding to the fullest extent possible to implement robust programs that will help further the needs of area residents. 311 Page Meridian CDBG Program I PY23 Action Plan Annual Goals and Objectives AP-20 Annual Goals and Objectives Goals Summary Information: Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator Order Year Year Area 1 Public Facilities and 2022 2026 Non-Housing Meridian Create a Suitable CDBG: Public Facility or Infrastructure Infrastructure Community Citywide Living Environment $178,700 Activities other than Low/Moderate Improvements Development Income Housing Benefit:200 Persons Assisted 2 Public Services 2022 2026 Homeless Meridian Expand CDBG: Public service activities other than Non-Homeless Citywide Opportunities for $72,354 Low/Moderate Income Housing Special Needs LMI Persons Benefit: 260 Persons Assisted Non-Housing Homelessness Prevention:50 Persons Community Assisted Development 3 Housing 2022 2026 Affordable Housing Meridian Provide Decent CDBG: Homeowner Housing Rehabilitated: 7 Citywide Housing $178,700 Household Housing Unit Direct Financial Assistance to Homebuyers: 1 Households Assisted 4 Program 2022 2026 Affordable Housing Meridian Provide Decent CDBG: Other: 1 Other Administration Public Housing Citywide Housing $52,608 Homeless Create a Suitable Non-Homeless Living Environment Special Needs Expand Non-Housing Opportunities for Community LMI Persons Development Table 6—Goals Summary 321Page Meridian CDBG Program I PY23 Action Plan Goal Descriptions: 1 Goal Name Public Facilities and Infrastructure Improvements Goal Public Facilities and Improvements are publicly-owned facilities and infrastructure such as streets, playgrounds, underground utilities,and buildings Description owned by non-profits open to the general public.Safe and accessible infrastructure is essential to the quality of life and building communities that support community diversity and stability. In general, public facilities and public improvements are interpreted to include all facilities and improvements that are publicly owned or owned by a nonprofit and open to the general public.Acquisition,construction, reconstruction, rehabilitation,and installation of public facilities and improvements are eligible activities. Meridian's goal to improve and expand public facilities may include, but is not limited to: • ADA Improvements • Senior Centers • Homeless and Domestic Violence Facilities • Neighborhood Facilities • Health Facilities • Sidewalks 2 Goal Name Public Services Goal Public services are an integral part of a comprehensive community development strategy. Public Service activities provide for a wide range of Description activities that address needs in the community provided for the target population. Public services can strengthen communities by addressing the needs of specific populations.They can address a range of individual needs and increase CDBG dollars' impact by complementing other activities. The City of Meridian may allocate up to 15%of CDBG funds to public services programs that provide supportive services for low-to moderate- income persons or prevent homelessness. In general,these services are provided by local non-profit partners.This funding is capped at 15%of the CDBG entitlement plus program income. Meridian's goal to improve and provide public services may include, but is not limited to: • Child care • Health services • Behavioral health services • Services for homeless persons • Services for seniors • Welfare services(excluding income payments) 331Page Meridian CDBG Program I PY23 Action Plan 3 Goal Name Housing Goal The City prioritized goals and objectives for using CDBG funding to strategically and effectively benefit low-and moderate-income residents by Description increasing access to decent housing and creating a suitable living environment while expanding economic opportunities for LMI persons. Meridian is committed to improving and expanding access to safe and affordable housing for low-and moderate-income(LMI) residents.Affordable and safe housing helps to provide financial stability, reduces the chances of a person becoming homeless,and promotes housing sustainability. Meridian's projects to improve housing sustainability may include, but are not limited to: • Homeownership Assistance • Rehabilitation (single-unit residential and/or multi-family residential) • Energy efficiency improvements • Acquisition • The administrative cost for rehabilitation activities • Lead-based paint testing/abatement • Housing counseling 4 Goal Name Program Administration Goal Program Administrative funds will pay reasonable program administrative costs and carrying charges related to the planning and execution of Description community development activities.Administering federal funds and ensuring compliance is critical for utilizing Federal resources. Meridian is committed to using CDBG entitlement funding for administration to help to continue growing a community development program that is efficient, effective,and resourceful. Meridian may have administration projects that include, but are not limited to: • General management,oversight,and coordination • Providing local officials and citizens with information about the CDBG program • Preparing budgets and schedules • Preparing reports and other HUD-required documents • Program planning • Public Information • Monitoring program activities • Fair Housing activities • Indirect costs • Submission of applications for Federal programs 34 Page Meridian CDBG Program I PY23 Action Plan Projects AP-35 Projects 24 CFR 91.220(d) Introduction: The City has allocated funds from the Community Development Block Grant(CDBG) program to support projects that align with the priority needs and goals outlined in the 2022-2026 Consolidated Plan (Con Plan). The Con Plan serves as a comprehensive strategy for addressing community development and affordable housing needs within the jurisdiction. By allocating CDBG funds to these projects,the City aims to effectively address the identified priorities and work towards achieving its long-term goals for community development and housing. Projects: # Project Name 1 2023 Victim Services 2 2023 Emergency Rental Assistance 3 2023 Youth Scholarships 4 2023 Homeowner Repair 5 2023 Homebuyer Assistance 6 2023 LMA Walkability Project 1 7 2023 Alternate: LMA Walkability Project 2 8 2023 Administration 9 2023 Fair Housing Table 7-Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs: The Federal CDBG funds are intended to provide low-and moderate-income households with viable communities, including decent housing, a suitable living environment, and extended economic opportunities. Eligible activities include housing rehabilitation and preservation, homeownership opportunities, public services, community infrastructure improvements, planning, and administration. The system for establishing the priority for the selection of these projects is predicated upon the following criteria: • Meeting the statutory requirements of the CDBG program; • Meeting the needs of low-and moderate-income residents; • Coordination and leveraging of resources; • Response to expressed community needs; 351Page Meridian CDBG Program I PY23 Action Plan • Sustainability and/or long-term impact; and • The ability to demonstrate measurable progress and success. The primary obstacles to meeting underserved needs are the limited resources available to address identified priorities.The City of Meridian will partner with other public agencies and nonprofit organizations, when feasible,to leverage resources and maximize outcomes in housing and community development. In the end, however,the need far exceeds the funding available from all sources combined. 361 Page Meridian CDBG Program I PY23 Action Plan AP-38 Project Summary Project Summary Information: 1 Project Name 2023 Victim Services Target Area Meridian Citywide Goals Supported Public Services Needs Addressed Expand Opportunities for LMI Persons Funding CDBG:$20,000 Description This project will provide wrap-around services to victims of interpersonal violence. Target Date 9/30/2024 Estimate the number and 200 individuals in a crisis situation type of families that will benefit from the proposed activities Location Description TBD Faces of Hope is working with a realtor to identify a Meridian location. Planned Activities 05G Services for Victims of Domestic Violence, Dating Violence,Sexual Assault,or Stalking 2 Project Name 2023 Emergency Rental Assistance Target Area Meridian Citywide Goals Supported Public Services Needs Addressed Expand Opportunities for LMI Persons Funding CDBG:$32,354 Description This program provides case management coupled with emergency rental assistance. Target Date 9/30/2024 Estimate the number and 50 LMI individuals at risk of homelessness type of families that will benefit from the proposed activities Location Description Services will be offered in the community and at provider offices and will benefit households throughout Meridian.Services may also be provided virtually. Planned Activities 05Q Subsistence Payments 371Page Meridian CDBG Program I PY23 Action Plan 3 Project Name 2023 Youth Scholarships Target Area Meridian Citywide Goals Supported Public Services Needs Addressed Expand Opportunities for LMI Persons Funding CDBG: $20,000 Description The Youth Scholarship Program provides free or reduced participation fees to low-income Meridian youth for summer programs and before/after school program. Target Date 9/30/2024 Estimate the number and 60 LMI children type of families that will benefit from the proposed activities Location Description Services will be provided at the Meridian Boys&Girls Club, located at 911 N. Meridian Road in Meridian. Planned Activities 05L Child Care Services 4 Project Name 2023 Homeowner Repair Target Area Meridian Citywide Goals Supported Housing Needs Addressed Provide Decent Housing Funding CDBG: $160,000 Description The Homeowner Repair Program improves weatherization, accessibility,energy efficiency,and visitability of LMI Meridian residents existing homes, making them safer and more financially sustainable. Target Date 9/30/2024 Estimate the number and 7 LMI households type of families that will benefit from the proposed activities Location Description NeighborWorks Boise business offices are located at 3380 W.Americana Terrace, Ste 120 in Boise, but the application is available online. Project manager will complete project at the residence. Planned Activities 14A Rehabilitation;Single-Unit Residential/14H Rehabilitation Administration 381Page Meridian CDBG Program I PY23 Action Plan 5 Project Name 2023 Homebuyer Assistance Target Area Meridian Citywide Goals Supported Housing Needs Addressed Provide Decent Housing Funding CDBG: $18,700 Description A homebuyer assistance grant used in tandem with NWB's second mortgage products, layered with qualified first mortgage products will make a home affordable for one LMI Meridian homebuyer. Target Date 9/30/2024 Estimate the number and 1 LMI Household type of families that will benefit from the proposed activities Location Description Services will be provided at NeighborWorks Boise offices located at 3380 W. Americana Terrace,Ste 120 in Boise and will benefit households throughout Meridian.Services may also be provided virtually. Planned Activities 13B Homeownership Assistance 6 Project Name 2023 LMA Walkability Priority 1 Target Area Meridian Citywide Goals Supported Public Facilities and Infrastructure Improvements Needs Addressed Create a Suitable Living Environment Funding CDBG: $178,700 Description This is a multi-year project to improve the walkability in low-mod areas. Each project within this initiative is a separate activity. Activities in this project include sidewalk infill,ADA ramps,and lighting infill on the west side. Target Date 9/30/2024 Estimate the number and 200 people that live within an LMI area type of families that will benefit from the proposed activities Location Description W 2nd St from Broadway Ave to Meridian Elementary School (north of W Pine Ave) Planned Activities 03K Street Improvements 391Page Meridian CDBG Program I PY23 Action Plan 7 Project Name Alternate Project: 2023 LMA Walkability Priority 2 Target Area Meridian Citywide Goals Supported Public Facilities and Infrastructure Improvements Needs Addressed Create a Suitable Living Environment Funding CDBG: $178,700 Description This is a multi-year initiative to improve the walkability in low-mod areas. Each project within this initiative is a separate activity. Activities for this project include sidewalk infill and ADA ramps on the north side of Broadway and west side of W 3rd St. Lighting infill on west side of W 3rd St. Lighting infill on Broadway if budget allows. This is a backup project. Target Date 9/30/2024 Estimate the number and 200 people that live within an LMI area type of families that will benefit from the proposed activities Location Description W 3rd St from Broadway Ave to W Pine Ave and Broadway Ave from W 4th St to W 2nd St Planned Activities 03K Street Improvements 8 Project Name 2023 Administration Target Area Goals Supported Program Administration Needs Addressed Provide Decent Housing Create a Suitable Living Environment Expand Opportunities for LMI Persons Funding CDBG:$37,608 Description Reasonable program administrative costs related to the planning and execution of community development and fair housing activities. Target Date 9/30/2024 Estimate the number and n/a type of families that will benefit from the proposed activities Location Description Administration office is located in Meridian City Hall at 33 E. Broadway Ave.suite 102. Planned Activities 21A General Program Administration 401 Page Meridian CDBG Program I PY23 Action Plan 9 Project Name 2023 Fair Housing Target Area Goals Supported Program Administration Needs Addressed Provide Decent Housing Create a Suitable Living Environment Expand Opportunities for LMI Persons Funding CDBG:$15,000 Description This project will carry out activities that relate to fair housing. At a minimum, CDBG funds will be used to implement a Fair Housing Campaign in April. Other opportunities to promote fair housing activities will be evaluated as they arise. Target Date 9/30/2024 Estimate the number and n/a type of families that will benefit from the proposed activities Location Description The Fair Housing Campaign will be promoted via television, radio,and social media. Planned Activities 21D Fair Housing Activities 411 Page Meridian CDBG Program I PY23 Action Plan AP-50 Geographic Distribution — 91.220(f) Description of the geographic areas of the entitlement(including areas of low-income and minority concentration)where assistance will be directed: The PY23 Action Plan does not specifically target any particular geographic area within the jurisdiction for assistance.The funds are distributed in a way that aims to have the greatest impact across different areas. The City does not have a specific concentration of low-to moderate-income residents in a particular neighborhood or designated area. While some projects may focus on serving low-to moderate-income areas,they are not part of a larger neighborhood reinvestment initiative or a designated Revitalization Strategy Area (NRSA).The goal of the City is to address the needs of low-to moderate-income residents throughout the entire community, rather than focusing on specific geographic areas. By directing resources and assistance in a broad and inclusive manner,the City of Meridian aims to promote equitable development and improve the well-being of all residents, regardless of their location within the jurisdiction. Geographic Distribution: Target Area Percentage of Funds Meridian Citywide 100 Table 8-Geographic Distribution Rationale for the priorities for allocating investments geographically: The City did not identify a geographic target area as a basis for funding allocation priorities. Goals and projects are not limited to a specific area within the City. Discussion: All projects supported with CDBG funds are within the Meridian City limits.The projects listed in the PY23 Action Plan will benefit low-and moderate-income residents throughout the City of Meridian. 421Page Meridian CDBG Program I PY23 Action Plan Affordable Housing AP-55 Affordable Housing 24 CFR 91.220(g) Introduction: Massive job losses in the wake of the pandemic left many households struggling to pay their monthly housing costs.According to the Census Bureau's Household Pulse Surveys, nearly 40 percent of owner households lost employment income between the onset of the pandemic and the end of 2020. Lower-income households were the most likely to face losses. Between March and December 2020, close to half(48 percent) of owners earning less than $25,000 had lost employment income,compared with under 34 percent of owners with incomes of$100,000 or more.As a result of these losses, 22 percent of lower-income households were behind on their mortgage payments by the end of the year— more than four times the share of highest- income households. Although the majority of owners with lower incomes do not undertake any improvements in a given year, those that do typically devote a considerable share of their incomes to these projects. In 2019, homeowners in the bottom income quintile spent 14 percent of their incomes on remodeling projects, almost three times the share of owners in the top income quintile and about twice the average share for all owners.As such, lowest income homeowners have contributed about 10 percent of all home improvement spending nationally in recent years. Since these owners are more likely to live in older homes than owners with higher incomes,they spent significantly more of their improvement dollars on replacement projects (51 percent) in 2019 than owners in the top income quintile (40 percent). Conversely, lowest-income owners spent a much smaller share of their budgets for kitchen and bath remodels and additions(22 percent)than owners in the top quintile (36 percent). Given that national spending on replacement projects is more stable than spending on discretionary projects, it is not surprising that outlays by lowest-income owners are also more stable over the remodeling cycle. If lower-income households as a group do not recover from the pandemic's setbacks,their remodeling spending will undoubtedly fall.This decline, in turn,would not only change the mix of home improvement activities and increase industry volatility, but also widen the already large gap between the housing conditions of highest-and lowest income households. "Improving America's Housing 2021"Harvard Joint Center on Housing Studies During the PY23,the City of Meridian will support helping to purchase and to maintain affordable housing for low-to moderate-income residents. The City of Meridian focuses on homebuyer assistance and homeowner rehabilitation as ways to help affordable housing for low-to moderate-income residents. These programs help eligible residents move into homeownership and maintain their stable housing. One Year Goals for the Number of Households to be Supported Homeless 0 Non-Homeless 8 431Page Meridian CDBG Program PY23 Action Plan One Year Goals for the Number of Households to be Supported Special-Needs 0 Total 8 Table S-One Year Goals forAffordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 0 Rehab of Existing Units 7 Acquisition of Existing Units 1 Total 8 Table 6-One Year Goals for Affordable Housing by Support Type Discussion: Meridian's Affordable Housing Goals align with the definition of affordable housing for homeownership as specified in §92.254.The focus of the City's funding is on assisting residents with homeownership and ensuring that the definition of affordable homeownership is met for any homebuyer assistance activities. It is important to note that Meridian is not currently funding any rental activities as part of its Affordable Housing Goals. Instead,the City prioritizes programs and initiatives that support affordable homeownership. This includes providing financial assistance, down payment assistance,favorable loan terms, and other resources to help eligible residents achieve homeownership. In addition to homebuyer assistance, Meridian also funds a homeowner repair program.This program aims to support homeowners in maintaining their homes and ensuring that they remain stably housed in a home that is affordable for them. By offering resources for home repairs and improvements,the City helps homeowners address critical issues and preserve the affordability of their housing. By focusing on affordable homeownership and homeowner repair programs, Meridian aims to promote stable housing conditions, affordability, and homeownership opportunities for low-to moderate-income residents.These efforts contribute to creating a sustainable and inclusive community where residents can thrive and maintain affordable housing options. 441Page Meridian CDBG Program I PY23 Action Plan AP-60 Public Housing 24 CFR 91.220(h) Introduction: Ada County Housing Authority(ACHA) does not have any public housing units in Meridian, but it does administer the Section 8 voucher program in Meridian. The Section 8 Housing Choice Voucher Program serves approximately 2,251 low-income households throughout Ada County(176 Meridian households).This program allows clients to choose affordable rental units that meet program requirements within Ada County. Once an affordable rental unit has been identified the household may pay a portion of the rent, based on income.ACHA provides the Section 8 rental subsidy portion to the landlord. Actions planned during the next year to address the needs to public housing: The City does not directly provide public housing, but supports ACHA in improving public housing. Many landlords in Meridian are willing to accept Section 8 vouchers, but finding units in small complexes such as those located in Meridian is a challenge.Voucher holders generally have the most success finding homes in large apartment complexes, most of which are located in Boise. Actions to encourage public housing residents to become more involved in management and participate in homeownership: ACHA administers the Housing Choice Voucher Homeownership Option, a program designed to promote and support homeownership by families that are participating in or have graduated from ACHA's Family Self- Sufficiency(FSS) program. Families who have been determined eligible have the option, if they meet certain additional criteria,to purchase a home and receive payment assistance toward their mortgage rather than towards their rent. ACHA also conducts workshops for first-time homebuyers covering the following topics: benefits of and preparation for homeownership, credit analysis, FICO scoring methodology, mortgage types and requirements, private mortgage insurance, loan to value ratio, down payment assistance programs, escrow and title process, property taxes, home maintenance, and homeowner responsibilities. If the PHA is designated as troubled,describe the manner in which financial assistance will be provided or other assistance: ACHA is not designated as a troubled PHA. Discussion: The City does not own or manage any public housing and relies on ACHA to provide those services to the community. The City works with ACHA on various initiatives to coordinate and promote services and resources to the community. 451Page Meridian CDBG Program I PY23 Action Plan AP-65 Homeless and Other Special Needs Activities 24 CFR 91.220(i) Introduction: The City coordinates with the Boise City/Ada County Continuum of Care (CoC)to identify the strategies to address needs of those who are at risk of or currently experiencing homelessness. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including reaching out to homeless persons(especially unsheltered persons)and assessing their individual needs: The City intends to continue to work with its partners to identify, understand, and support those experiencing homelessness (especially persons experiencing unsheltered homelessness) or at risk of homelessness with special needs in Meridian. • Continuum of Care Member-The City of Meridian is a member of the Continuum of Care (CoC). The City has committed to better understanding the needs that Meridian residents who are currently or at risk of experiencing homelessness face and how to serve them better. • Community Collaboration-City representatives are also frequently involved in public discussions, presentations, and meetings with citizens, other government officials, and local service providers, including West Ada School District,Jesse Tree, and CATCH. This collaboration helps the community provide support, understanding, and outreach to those experiencing homelessness in Meridian. • Homeless Management Information System- In previous years,the City worked with the CoC to add data points to the CoC's Homeless Management Information System (HMIS)to enable the City to determine how many Meridian residents are experiencing homelessness and the reasons for their housing crisis. The City is committed to serving the individual needs of Meridian's homeless population, as identified by the CoC and local organizations. • Point-in-Time Count-The City has also worked with the CoC to conduct the annual Point-in-Time Count,which helps determine the number of people experiencing homelessness on a given day. This information allows the City to understand the level of homelessness in Meridian and develop a program that better serves those in need. The City will continue to assist with this process in upcoming years. • Emergency Rental Assistance- Meridian's PY23 Action Plan includes funding for Emergency Rental Assistance. This program provides financial support to help residents at risk of homelessness remain in their stable housing. Addressing the emergency shelter and transitional housing needs of homeless persons: While there are emergency shelter and transitional housing facilities located in other nearby cities in the Treasure Valley, none of these facilities are located within City of Meridian. The City has prioritized funding homelessness prevention to mitigate the need for these services, but also works with the CoC to assist Meridian residents who are in need of emergency shelter. The City encourages agencies who provide these services to apply for CDBG funding, but there were no applications during PY23 for projects directly related to emergency shelters or transitional housing projects. However, all services to be funded are available to those who qualify. The City of Meridian lacks homeless facilities. • No homeless emergency shelter space is available in Meridian. • Meridian does not have a domestic violence shelter. 461 Page Meridian CDBG Program I PY23 Action Plan • There are no transitional housing facilities in Meridian. Residents who are the most vulnerable are those that are experiencing housing instability. Leaving the community for services in Boise, Nampa, or Caldwell,takes vulnerable residents away from their existing safety net of family, employment, schools, and religious community. Families that stay in their community have the best chances of quickly resolving their housing instability or financial challenges and minimizing the impact of homelessness on their children. Helping homeless persons(especially chronically homeless individuals and families,families with children, veterans and their families,and unaccompanied youth)make the transition to permanent housing and independent living,including shortening the period of time that individuals and families experience homelessness,facilitating access for homeless individuals and families to affordable housing units,and preventing individuals and families who were recently homeless from becoming homeless again: Meridian recognizes the importance of addressing homelessness and supporting individuals and families in making the transition to permanent housing and independent living.The City has implemented several initiatives and partnered with various organizations to achieve these goals. One of the key partnerships is with NeighborWorks Boise,which receives funding from the City to assist low- and moderate-income Meridian residents with homeowner repairs.This support helps individuals and families remain in housing they can afford,thereby preventing homelessness and promoting housing stability. The City also collaborates with Jesse Tree, a local organization that provides rental and case management services to individuals and families experiencing homelessness or at risk of homelessness in Meridian.These services aim to prevent homelessness and address the immediate needs of those currently without housing. Meridian has established extensive partnerships with committees, organizations, and networks involved in evaluating, understanding, and addressing the needs of individuals experiencing homelessness.These include local law enforcement agencies, neighboring cities,service providers like the Women's and Children's Alliance, Boys&Girls Clubs,school districts,food banks, and many others.Through these partnerships,the City works to coordinate efforts, share resources, and implement comprehensive approaches to address homelessness in Meridian. The City's collaboration with CATCH (Charitable Assistance to Community's Homeless) and the Continuum of Care (CoQ is particularly significant.These partnerships aim to support local service providers in assisting individuals and families experiencing homelessness,with a focus on shortening the duration of homelessness and facilitating the transition to permanent housing and independent living. Furthermore, Meridian's relationships with the Ada County Housing Authority(ACHA),CATCH, and Jesse Tree are instrumental in creating access to affordable housing units for individuals and families experiencing homelessness.The City works with these organizations to develop activities and programs that not only provide housing options but also prevent individuals and families from becoming homeless in the first place. Overall,through collaboration, partnerships, and targeted initiatives, Meridian is committed to addressing homelessness,supporting homeless individuals and families, and ensuring access to affordable housing, with the aim of facilitating the transition to permanent housing and preventing future instances of homelessness. 471Page Meridian CDBG Program I PY23 Action Plan Helping low-income individuals and families avoid becoming homeless,especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care(such as health care facilities, mental health facilities,foster care and other youth facilities,and corrections programs and institutions);or, receiving assistance from public or private agencies that address housing, health,social services,employment,education,or youth needs: Meridian recognizes the importance of preventing homelessness, particularly among low-income individuals and families, including those who are at high risk due to various circumstances.The City is actively engaged in partnerships and collaborations to address these needs and provide support. Meridian is an active participant in the Continuum of Care(CoC),which consists of representatives from organizations such as the Ada County Housing Authority(ACHA), Health and Welfare, mental health service providers, law enforcement, and correctional agencies.The CoC plays a crucial role in coordinating efforts, collecting and reviewing data, and prioritizing strategies based on input from service providers.The coordinated entry process ensures that individuals and families across Ada County have access to necessary services and support. Regular case conferencing is conducted to discuss individual cases and develop appropriate interventions. In addition to the CoC, Meridian is involved in the Behavioral Health Board (BHB), a government entity established to address mental health and substance use disorders.The BHB advises Idaho's behavioral health authority and works towards improving the delivery of integrated services for behavioral health. By participating in the BHB, Meridian gains valuable insights into the broader behavioral health needs of the community, including those transitioning from institutional settings like mental health facilities and correctional programs. To further support individuals and families at risk of homelessness,the City provides funding to Jesse Tree. This partnership aims to keep families, individuals, and children who are at risk of eviction stably housed, ensuring they maintain housing stability and avoid homelessness. Meridian also collaborates with other organizations such as the West Ada School District to assess needs and provide appropriate services to individuals and families facing the risk of homelessness. Through its involvement in the CoC, BHB, and partnerships with organizations like Jesse Tree and the West Ada School District, Meridian is actively working to prevent individuals and families,especially those with low income and those transitioning from institutions,from experiencing homelessness.These efforts involve assessing needs, coordinating services, and providing financial assistance to ensure stable housing and access to support services Discussion: The City of Meridian recognizes the importance of addressing the housing and supportive service needs of non-homeless special needs persons, including the elderly,frail elderly, persons with disabilities, individuals with HIV/AIDS, and public housing residents.While the primary focus of the Community Development Block Grant(CDBG) program is housing stability for low-and moderate-income (LMI) residents,the City has implemented various actions to support these specific populations. One area of focus is providing crisis services for victims of interpersonal violence.The City recognizes the unique challenges faced by individuals and families experiencing domestic violence and works to ensure they have access to necessary support services, including emergency shelter, counseling, legal assistance, and other resources. By addressing the housing needs and providing supportive services,the City aims to enhance the safety and well-being of these vulnerable populations. 481Page Meridian CDBG Program I PY23 Action Plan Another initiative is the provision of youth scholarships for childcare.This program helps low-income families, including those with special needs children, by offering financial assistance for childcare services.Access to affordable and quality childcare not only supports working parents but also promotes the well-being and development of children. Additionally,the City is committed to improving walkability in low-to moderate-income neighborhoods.This includes infrastructure enhancements such as sidewalks, pedestrian pathways, and other amenities that make it easier for residents, including those with disabilities or mobility challenges,to navigate their communities.These improvements contribute to creating inclusive and accessible neighborhoods for all residents, including the elderly and individuals with disabilities. Through these actions,the City of Meridian demonstrates its commitment to addressing the housing and supportive service needs of non-homeless special needs persons. By focusing on crisis services for victims of interpersonal violence,youth scholarships for childcare, and walkability improvements in low-to moderate- income neighborhoods,the City strives to enhance the overall well-being and quality of life for these individuals and families in the community, regardless of their housing status. 491Page Meridian CDBG Program I PY23 Action Plan AP-75 Barriers to affordable housing 24 CFR 91.220(j) Introduction: Even though construction costs for new housing developments remain relatively stagnant, housing prices continue to rise,severely impacting the availability of affordable housing in the United States.According to Brian Montgomery, Federal Housing Administration commissioner and assistant secretary for housing, constraints on housing not only reduce the supply of affordable housing but also increase the number of households that are cost-burdened,spending more than 30 percent of their income on rent. Land-use policies and zoning regulations constrain the supply of affordable housing. Density limits, height restrictions, parking requirements, lengthy permitting and approval processes,and community opposition all contribute to increased housing prices. Many local planning procedures currently in place enable community opposition that stalls housing production. Reshaping local regulations allows jurisdictions to make a lasting impact on the supply of affordable housing. HUD, PD&R Edge, "Regulatory Barriers and Affordable Housing Quarterly Update" Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls,tax policies affecting land,zoning ordinances, building codes, fees and charges,growth limitations,and policies affecting the return on residential investment: To remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing, the City of Meridian has implemented several actions. Firstly,through its redevelopment plan for downtown, known as Destination Downtown,the City is actively working towards creating more diverse housing types.This includes apartments,townhomes, condominiums, duplexes, and single-family homes to cater to different housing needs and life cycles. By promoting a healthy mix of housing options,the City aims to attract residents and support new businesses, ensuring a vibrant and active downtown area. The City has also facilitated multiple Requests for Proposals (RFPs)for publicly-owned properties in downtown Meridian. During this process, priority has been given to proposals that focus on developing mixed-use and high-density housing. By encouraging such development,the City aims to increase housing options and address the shortage of affordable housing in the area. As part of these efforts, one awarded project, Downtown Lofts,will contribute to affordable housing in downtown Meridian.The project includes the dedication of six units specifically for participants of the local organization CATCH,which provides housing assistance to individuals and families experiencing homelessness or at risk of homelessness. Through these actions,the City of Meridian is actively working to remove barriers to affordable housing by promoting diverse housing options,facilitating the development of mixed-use and high-density housing, and ensuring the inclusion of affordable units in new projects.These initiatives aim to create a more inclusive and accessible housing market while addressing the negative effects of public policies that may hinder the availability and affordability of housing in the community. Discussion: The City will continue to identify areas to reduce barriers to affordable housing. 501Page Meridian CDBG Program i PY23 Action Plan AP-85 Other Actions 24 CFR 91.220(k) Introduction: The City of Meridian continues to remain involved in several efforts to address the needs of the underserved and promote efforts to coordinate the many components related to housing, suitable living environments, and promoting safer living environments. Actions planned to address obstacles to meeting underserved needs: The City's planned actions to address obstacles to meeting underserved needs demonstrate a proactive approach to improving the well-being of its residents and reducing disparities. Engaging in conversations with neighboring communities and service providers is a valuable step in identifying and addressing underserved needs. By collaborating and sharing information,the City can gain a comprehensive understanding of the challenges faced by its residents and work towards effective solutions. This approach also fosters regional cooperation and allows for a more holistic approach to addressing community needs. Allocating funding to provide housing stability for those at risk of homelessness and extended care programs for youth reflects the City's commitment to preventing homelessness and creating supportive environments. By investing in these initiatives,the City aims to address immediate challenges and provide individuals and families with the necessary resources and support to maintain stable housing and improve their quality of life. The collaboration between the Economic Development Administrator and the CDBG program demonstrates an integrated approach to aligning the needs of residents with economic opportunities.This coordination can help identify strategies to enhance economic development, promote job growth, and improve access to employment and economic resources for underserved populations. Expanding relationships with private providers, developers, and social services providers is another key action to reduce obstacles to achieving decent housing, a suitable living environment, and expanded economic opportunities. Building strong partnerships with these stakeholders can facilitate the development of affordable housing projects, encourage the provision of necessary services, and foster community-driven solutions to address unmet needs. By implementing these planned actions,the City of Meridian aims to address obstacles, reduce disparities, and ensure that all residents have access to affordable housing, supportive services, and economic opportunities. Actions planned to foster and maintain affordable housing: The City intends to partner with local service providers that will assist in fostering and maintaining affordable housing. Projects funded during PY23 will provide: • Emergency assistance to families who are at risk of eviction and homelessness; • Assistance for homeowners to make necessary improvements to maintain their current housing; and, 511 Page Meridian CDBG Program I PY23 Action Plan • Scholarships for children to participate in extended care programs so their caregivers can work. Additionally,the City will be working with service providers that focus on providing stability to those with mental health and/or substance use disorders to allow them to gain or maintain affordable housing with access to care coordination.The City will also explore additional partnerships with mission-driven and private developers to bring more workforce housing into downtown and underutilized land parcels. The City is actively working to develop workforce housing and opportunities for residents to increase their income to foster and maintain affordable housing. Actions planned to reduce lead-based paint hazards: Meridian's CDBG projects,which require lead-based paint actions, are generally limited to housing rehabilitation. The Lead-Safe Housing Rule(LSHR) process involves the following areas: notification, lead hazard evaluation, lead hazard reduction, and clearance. CDBG housing rehabilitation projects do not require ongoing lead- based paint maintenance. Lead-based paint activities apply to all homes built before 1978. Meridian has written policies and procedures for all programs required to comply with the HUD lead-safe housing rule (LSHR).Additionally,the City requires lead-based paint policies and procedures with any partners who may administer these programs on the City's behalf. Contractors in the housing rehabilitation program have lead-based paint requirements integrated into their contract for services with the homeowner. Actions planned to reduce the number of poverty-level families: The objectives of the CDBG program are to address the needs of low to moderate-income residents in Meridian.Generally,the CDBG-funded programs in the current Action Plan work toward this end,whether through direct service delivery through contracted subrecipients or infrastructure improvements to reduce blight and address accessibility issues. In addition to the programs,the City has developed many partnerships with service providers, non-profits, state agencies, and other entities to address issues affecting poverty. Actions planned to develop institutional structure: In recent years the City made the CDBG Administrator position a full-time position and changed the position title to Community Development Program Coordinator.This position is now funded out of the City's general fund.This institutional change is designed to provide more time to effectively manage the CDBG program and provide flexibility for the position to expand efforts into economic and other areas that can help meet the community development needs of the City. Staff will continue to work to attain relevant and appropriate professional development training during the program year to learn and address current and future institutional problems. Discussions will continue about the expansion and opportunities to add new program staff to assist in this community development work. The City has been involved in the institutional restructuring of the CoC and the implementation of new HMIS and Coordinated Entry standards for service providers in the County.These activities have dramatically altered the institutional framework of housing and other service providers in the region and have improved the efficiency and transparency of the collaborative work to address these needs.The City hopes to identify new institutional structures that can be developed, reformed,or changed to better support those most at risk in the region (e.g.,transitional and emergency housing networks). 521Page Meridian CDBG Program I PY23 Action Plan Actions planned to enhance coordination between public and private housing and social service agencies: City staff will be working with the CoC to identify ways to enhance coordination between public and private housing and social service agencies.As in many communities,there is not enough funding to provide the level of services we'd like so the CoC plans to identify a way of coordinating services that are available and reducing duplication of services for a more effective use of funding. Multiple methods will be explored including phone apps and enhancing services that are already available. The City's partnership and funding relationship with local housing service organizations including NeighborWorks Boise,Jesse Tree, and Ada County Housing Authority will continue to expand in this program year. In addition, coordination with other organizations like CATCH, Boise Rescue Mission, Interfaith Sanctuary,Terry Reilley, EI-Ada Community Action,Jannus, Idaho Office for Refugees,Agency for New Americans,Women's and Children's Alliance, and all members associated with the local CoC(including private housing developers)will continue to be built upon to improve networks,coordination, and problem solving in the jurisdiction. Meridian's participation in the local CoC, housing and homelessness roundtables,and other regional coordination efforts outlines the City's continued action plan for enhancing the networking and coordination between public and private housing and social service agencies. Discussion: The City intends to fund multiple projects that will improve access to affordable housing and suitable living environments for Meridian residents. Staff will be working with subrecipients to identify barriers within their programs and find ways to address them to provide more effective services. Staff will also identify ways to improve and expand Meridian's CDBG Program for future years. 531Page Meridian CDBG Program I PY23 Action Plan Program Specific Requirements AP-90 Program Specific Requirements 24 CFR 91.220(1)(1,2,4) Introduction: The City is in compliance with the program-specific requirements outlined in 24 CFR 91.220(I)(1), (2), and (4) for the Community Development Block Grant(CDBG) Program.The Projects Table identifies the planned use of all CDBG funds, including program income and other funding sources. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1): Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table.The following identifies program income that is available for use that is included in projects to be carried out. 1.The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2.The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3.The amount of surplus funds from urban renewal settlements 0 4.The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5.The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements: 1.The amount of urgent need activities 0 2.The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit-A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70%of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% The City's certification period includes program years 2021, 2022,and 2023. Outside of admin and fair housing,the City will allocate all funding for PY23 to LMI projects. The City commits to meet the 70% LMI benefit requirement of the federal CDBG program over the span of that three-year certification period. 541Page Meridian CDBG Program I PY23 Action Plan Attachment 1: Citizen Participation Summary of Comments 55 1 Page Meridian CDBG Program I PY23 Action Plan Attachment 2: LMA Walkability Study 571Page Meridian CDBG Program I PY23 Action Plan Affidavits 561 Page Meridian CDBG Program October 1, 2023 to September 30, 2024 PY23 Action Plan Planning Documents The Process Requested feedback•Regular involvement•Consultation with StakeholdersJune 27-Public Hearing •June 15 to July 15-Public Comment Period •April 4, 8, and 18-Planning Public Hearing •Community Involvement •Details the specific projects to be funded•Action Plan2026-Current Plan 2022•Develop goals for upcoming 5 years•Identify community needs•Consolidated Plan Year 2 11%Admin/Fair Housing15%Services37%Infrastructure37%Housing PY23 Funding: $482,362 Action Plan Admin/Fair Housing Housing Study••Fair Housing Campaign•Activities Allocation: $52,608Federal Cap: $96,472 Public Services interpersonal violence.Services for those who have been victims of $20,000-Victim Services $20,000-Scholarships for Youth $32,354-Emergency Rental Assistance losing their housing. Temporary rental assistance for those at risk of summer programs.Access to childcare including extended care and 354,72$:AllocationFederal Cap: $72,354 Housing$18,700-Homebuyer Assistance buydown, etc.Assistance with down payment, closing costs, principal 700,178$:Allocation$160,000-Homeowner Repair Weatherization, accessibility, and emergency repair. •Public Facilities and Infrastructure Project Scoring Criteria Street lighting•Crash history•Level of crime•ADA compliance•Sidewalk continuity•Infrastructure Proximity to transit stop•Proximity to park•Proximity to school•Walkability index•LMA Walkability mod areas to determine the priority needs.-lowThe LMA Walkability Analysis evaluated Meridian's •Action Plan.Individual projects will be identified annually in the •infrastructure.funding designated for public facilities and year project that will use the remainder of the -Four Public Facilities and Infrastructure Alternate Project: LMA Walkability NW 3rd St.4th St to NW 2nd St.to Pine. Construct sidewalk on W Broadway Ave from NW (Blue) Construct sidewalk on NW 3rd St from Broadway LMA Walkability NW 2nd St.east side from Broadway to Pine.with one infill light per block. Construct sidewalk on Broadway to Meridian Elementary on the west side (Red) Construct sidewalk on NW 2nd St from 700,178$:Allocation Next July 30 Submit to HUD July 25 Resolution Final Report and July 15 Period ClosesPublic Comment June 27 Public Hearing June 15 Period OpenPublic Comment Steps Questions or 0575-(208) 489ccampbell@meridiancity.orgCrystal Campbellcomments? W IDIAN� AGENDA ITEM ITEM TOPIC: Fiscal Year 2023 Budget Amendment in the Amount of$32,000.00 for GASB 96 Audit Reporting 6/16/2023 3:50 PM City of Meridian FY2023 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# G/L#Description Total E 01 1500 41200 1 0 Wages 01 1500 41206 0 PT/Seasonal Wages 01 1500 41210 0 Overtime Please only complete the fields highlighted 01 1500 41304 0 Uniform Allowance in Orange. 01 1500 42021 0 FICA $ Amendment Details 01 1 1500 42022 0 PERSI I $ Title: GASB 96 Audit Reporting 01 1 1500 1 42023 0 Worker's Comp $ Department Name: Finance 01 1 1500 1 42025 0 JEmployee Insurance 1 $ Presenting Department Name: Finance Total Personnel Costs $ Department#: 1500 Operating Expenditures Primary Funding Source: 1 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 01 1500 55101 0 Audit Reporting $ 25,000 $ 7,000 $ 32,000 Project#: 01 1500 0 $ - 01 1500 0 $ Is this for an Emergency? ❑ Yes ❑� No 01 1500 0 $ New Level of Service? ❑ Yes ❑ No 01 1500 0 $ 01 1500 0 $ Clerks Office Stamp 01 1500 0 $ 01 1500 0 $ 01 1500 0 $ 01 1500 0 $ 01 1500 0 $ 01 1500 0 $ 01 1500 0 $ Date of Council Approval 6-27-2024 Total Operating Expenditures $ 25,000 $ 7,000 $ 32,000 Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement APPROVED 01 1500 0 By Todd Lavoie at 9:25 am,Jun 17,2023 01 1500 0 01 1500 0 Department Director REVIEWED 01 1500 0 01 1500 0 By Todd Lavoie at 9:25 am,Jun 17,2023 jfields 6.16.23 01 1500 0 Chief Financial Officer Total Capital Outlay $ Revenue/Donations Approved Brad Hoaglun via email 6.20.23 Fund# Dept.# G/L# Proj.# G/L#Description Total CounL�il Liaison 01 1500 1 1 0 1 ` 6-20-23 01 1500 0 -- 01 1500 0 Mayor Total Revenue/Donations $ Total Amendment Request $ 32,000 Total Amendment Cost-Lifetime City of Meridian FY2023 Budget Amendment Form F:\Budget\FY2023\FY2023 Amendments\1.Pending Amendments\FY2023 Budget Amendment Form_Finance_GASB 96 6/16/2023 3:50PM City of Meridian FY2023 Budget Amendment Form Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Finance Funding 2023 2024 2025 2026 2027 Title: GASB 96 Audit Reporting Personnel $ - $ - $ - $ - $ - ion—tit—fi-s.bmmogEtdy..tA—ao.r±nt- Operating $ 32,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 ➢ Department will send Amendment with Directors signature to Finance(Budget Manager)for enew Capital $ - ➢ Fi nance will send Amendment to Council Lia ison for signature Total $ - $ 32,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 ➢Council Liaisonwill send signed Amer dire nttoMayor Total Estimated Project Cost: $ 60,000 ➢ Mayor will send signed Amend ment to Fi nance(Budget Ma pager) Evaluation Questions ➢ Finance(Budget Manager)will send approved copy of Amendment to Department Please answer all Evaluation Questions using the financial data referenced above. ➢ Depa rtment will add copy of Amendment to Cc uncil Agenda using Mu nlcode Agenda Manager 1. Describe what is being requested? Finance is requesting spending authority for$25,000 to meet the newly applied Governmental Accounting Standards Board 96(GASB 96)for Subscription-Based IT Arrangements. This spending request will provide the City funding to hire our financial auditor to implement the necessary controls and software to manage GASB 96 for the City.Every organization uses some sort of IT subscription service(e.g.,ERP System,Office 365,Zoom,DocuSign).These subscription payments are typically expensed with little visibility into the obligations or liabilities governments have.GASB 96 helps to increase transparency in the accounting and disclosure for these contracts. 2. Why was this budget request not submitted during the current fiscal year budget cycle? GASB 96 guidelines were unkonwn at the time of budget development.Our financial auditor has deteremined what is necessary for the City to be compliant going forward. 3. What is the explanation for not submitting this budget request during the next fiscal year budget cycle? Funding is necessary to start the project now so that the City can be compliant for the audit that begins October 2023. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. General Fund Fund Balance 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes. 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. Yes.IT department will be impacted.GASB 96 requires the City report every technology software that the City uses and report the long-term value of committment and term for transparency. 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network?(Yes or No) Ye 8.Is the amendment going to result in the disposal of an asset?(Yes or No) 9.Any additional comments? Total Amendment Request $ 32,000 Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide back up and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. A City of Meridian FY2023 Budget Amendment Form F:\Budget\FY2023\FY2023 Amendments\1.Pending Amendments\FY2023 Budget Amendment Form—Finance—GASB 96 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Fiscal Year 2023 Budget Amendment in the Amount of$175,000.00 for City- wide Phone System Replacement Mayor Robert E. Simison E I D IAN A Joe Bo City Council Members: rton John Overton Liz Strader Jessica Perreault d A H O Brad Hoaglun Luke Cavener MEMORANDUM TO: Mayor Robert Simison City Council FROM: Dave Tiede, Chief Information Officer, IT Director DATE: July 21, 2023 RE: FY2023 Budget Amendment in the Amount of$175,000 for Phone System Replacement. Summary This budget amendment is for funding to replace the City-wide phone system. We plan to migrate from the current Mitel "Connect" system to the Mitel "MiVoice Business" system. We have been using the current phone system since it was implemented in October 2008, and Mitel has announced its end of life.They offered a migration path to the other system for very little cost for most of the back end (support only),which will save the City nearly$200,000. After considering various options, this was determined to be the best option for the City as it's a solid system and the most cost-effective direction for the City. Moving to this new system will require us to purchase new phones,which makes up the bulk of the amendment amount, but will continue to keep operational costs low versus moving to a hosted voice service. Part of this effort will be moving to SIP trunks instead of the legacy PRI option that carriers are phasing out. In addition,we have worked with departments to look for opportunities to eliminate phones where possible, such as field worker positions that are issued a City cell phone. This was originally planned as an FY2024 replacement item. If the council approves the budget amendment for FY2023,we would remove the replacement request in our FY2024 Proposed Budget. Reason for Amendment Doing this amendment now gives us more time to transition while minimizing negative impacts to employees. Recommended Action When presented at City Council meeting on 06/27/2023, move to approve the budget amendment. 611412023 2:48 PM City of Meridian FY2023 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# G/L#Description Total E IDIAN 011 1510 1 41200 1 0 Wages 01 1 1510 1 41206 1 0 1 PT/Seasonal wages 01 1510 41210 0 lOvertime Please only complete the fields 01 1510 41304 0 1 Uniform Allowance highlighted in Orange. 01 1510 42021 0 FICA $ Amendment Details 01 1510 42022 0 1 PERSI $ Title: Phone SystemReplaoement 01 1510 42023 0 worker's Comp $ Department Name: IT 01 1510 1 42025 1 0 1 Employee Insurance $ Presenting Department Name: IT Total Personnel Costs $ - Department#: 1510 Operating Expenditures Primary Funding Source: 1 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 01 1510 56103 1 0 Communications Expense $ 9,000 $ 9,000 Project#: 01 1510 1 0 $ 01 1510 0 $ Is this for an Emergency? ❑ Yes El No 01 1510 0 $ New Level of Service? ❑ Yes F1 No 01 1510 0 $ 01 1 1510 0 $ Clerks Office Stamp 01 1510 0 $ 01 1510 0 $ 01 1510 1 0 $ 01 1510 0 $ 01 1510 0 $ 01 1510 0 $ 01 1510 0 $ 6 27-2023 Date of Council Approval Total Operating Expenditures $ 9,000 $ $ 9,000 Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date 01 1510 94600 1 0 Capital-Communications Expense $ 166,0001U� 06/14/2023 01 1510 0 _ ,_ ��,/ 01 1510 0 Department Director 01 1510 o FErIEWED fields 6.14.23 01 1510 0 odd Lavoie at 4:31 pm,Jun 14,2023 01 1510 0 Chief Financial Officer Total Capital Outlay $ 166,000 Revenue/Donations Approved Brad Hoaglun via email 6.20.23 Fund# Dept.# G/L# Proj.# G/L#Description Total Cowi6 Liaison \ 01 1 1510 1 1 0 01 1 1510 0 � i� i 6-20-23 01 1 1510 0 1 Mayor � Total Revenue/Donations $ Total Amendment Request $ 175,000 Total Amendment Cost-Lifetime City of Meridian FY2023 Budget Amendment Form T:\Administration\Budgeting\FY2023\FY2023 Budget Amendment-Phone System Replacement.xlsx 6/14/2023 2:48 PM City of Meridian FY2023 Budget Amendment Form Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: IT Funding 2023 2024 2025 2026 2027 Title: Phone System Replacement Personnel $ - $ $ $ $ Iia [mitt for Submitting Budget Amendments Operating $ 9,000 $ $ $ $ ➢ Department will send Amendment with Directors signature to Finance(Budget M a nager)for review Capital $ 166,000 ➢ Financewi l l send Amendment to Council Liaison for signature Total $ - $ 175,000 $ $ $ $ ➢Council Liaison will send signed Amendment to Mayor Total Estimated Project Cost: $ 175,000 ➢ Mayorvnll send signed Amendment to Fin-(Budget Manager) Evaluation Questions ➢ Finance(Budget Manager)will send approved copy of Amendment to Department Please answer all Evaluation Questions using the financial data referenced above. ➢ Department will add copy of Amendment to Council Agenda using Municode Agenda Manager 1. Describe what is being requested? Replace the City wide phone system,moving from Mitel MiVoice Connect to Mitel MiVoice Business. 2. Why was this budget request not submitted during the current fiscal year budget cycle? Vendor announced plans to phase out our current system after budget was set and migration options were not yet available. 3. What is the explanation for not submitting this budget request during the next fiscal year budget cycle? Gives us more time to transition while minimizing negative impacts to employees etc,was originally planned as an FY2024 replacement item. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. General fund,fund balance. 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. Will impact all City departments as we move to new phone system. 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No Yes 8.Is the amendment going to result in the disposal of an asset?(Yes or No) Yes 9.Any additional comments? Total Amendment Request $ 175,000 Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. City of Meridian FY2023 Budget Amendment Form T:\Administration\Budgeting\FY2023\FY2023 Budget Amendment-Phone System Replacement.xlsx E IDIAN.;--- AGENDA ITEM ITEM TOPIC: Department Reports E IDIAN.;--- AGENDA ITEM ITEM TOPIC: Department Reports E IDIAN;--- AGENDA ITEM ITEM TOPIC: EXECUTIVE SESSION