HomeMy WebLinkAboutFire Department Opticom Emergency Vehicle Preemption Budget Amendment 5/11/2023 3:12 PM City of Meridian FY2023 Budget Amendment Form
Personnel Costs Full Time Equivalent(FTE):
Fund# Dept.# G/L# Proj.# G/L#Description Total E _--IDIAN
01 2210 41200 0 Wages
01 2210 41206 0 PT/Seasonal Wages I D A H O
01 2210 41210 0 Overtime please only complete the fields
01 2210 41304 0 Uniform Allowance highlighted in Orange.
01 2210 42021 0 FICA $ Amendment Details
01 2210 42022 0 PERSI 5 Title: OPTICOM Emergency Vehicle Preemption
01 2210 42023 0 Worker's Comp $ Department Name: Fire
01 1 2210 1 42025 1 0 1 Employee Insurance $ - Presenting Department Name: Fire _
Total Personnel Costs $ - Department#: 2210
Operating Expenditures Primary Funding Source: 1
Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#:
01 2210 53360 0 Opticom Software Expense $ 89,499 $ 89,499 Project#:
01 2210 56103 0 Communication Expense $ 28,438 $ 28,438
01 2210 0 $ Is this for an Emergency? ❑ Yes ❑� No
01 2210 0 $ New Level of Service? ❑ Yes ❑� No
01 2210 0 $
01 2210 0 $ Clerks Office Stamp
01 2210 0 $
01 1 2210 1 1 0 $
01 2210 0 $
01 2210 0 $
01 2210 0 $
01 2210 0 $
01 2210 0 $ - 6-6-2023
Date of Council Approval
Total Operating Expenditures $ - $ 117,937 $ 117,937
Capital Outlay
Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date
01 2210 0
01 2210 0 5.10.23
01 2210 0 Department Director
01 2210 o REVIEWED
01 2210 0 By Todd Lavoie at 5:05 pm,May 11,2023 B P 5/11/23
01 2210 0 Chief Financial Officer
Total Capital Outlay $
Revenue/Donations Approved Jessica Perreault 1:40 pm 5/12/2023
Fund# Dept.# G/L# Proj.# G/L#Description Total CcA nc I Li aison�
01 2210 1 1 0
01 1 2210 1 1 0 1 5-15-23
01 1 2210 1 1 0 1 Mayor
Total Revenue/Donations $ -
Total Amendment Request $ 117,937
Total Amendment Cost-Lifetime
City of Meridian FY2023 Budget Amendment FcOMsers\bpurser\AppData\Local\Microsoft\Windows\INetCache\Content.OUtlook\6UGCE3FW\FY2023 Budget Amendment Form-Opticom Emergency Vehicle Preemption_05.11.23
5/11/2023 3:12 PM City of Meridian FY2023 Budget Amendment Form
Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Fire
Funding 2023 2024 2025 2026 2027 Title: OPTICOM Emergency Vehicle Preemption
Personnel $ - $ - $ - $ - $ - Lustnrotrous fd,Suhutit8ug Budget Amendments:
Operating $ 117,937 $ 117,937 $ 117,937 $ 117,937 $ 117,937 >Department wig:end Amendment with Directorssignature to Finance(Budget Analyst)for renew
Capital $ >Finance wm send Amendment to council unison forsignature
Total $ - $ 117,937 $ 117,937 $ 117,937 $ 117,937 $ 117,937 ➢Council Liaison wig send signed Amendment to Mayor
Total Estimated Project Cost: $ 689,687 >Mayor will send signed Amendment to Fin ance(Budget Analyst)
Evaluation Questions ➢Finance(Budget Analyst)will send approved copy of Amend-to Department
Please answer all Evaluation Questions using the financial data referenced above. >Department will add copy of amendment to Copan Agenda using Novo,Agenda Manager
1. Describe what is being requested?
The City of Meridian has been a long standing customer of the Opticom program that allows for emergency services vehicles priority to green lights in intersections.However,
the current technology used in Meridian is 50 years old.As such,a third generation--cloud based--option exists.This upgrade will profoundly and positively effect the response
times for the City of Meridian Fire Deparment.This Cloud-based solution uses predictive modeling to ensure the most rapid and safe route of travel for our first responders.
Ultimately,this results in better outcomes for our communty members.
2.Why was this budget request not submitted during the current fiscal year budget cycle?
This was a recent discovery as a part of pursuing accreditation.The need was not known,or recognized until February 2023.
3.What is the explanation for not submitting this budget request during the next fiscal year budget c cle?
To delay taking action on the opportunity to imporve emergency response times,and improve outcomes in emergency events becomes an ethical delemma.We are aware of the
issue in travel times and have an opportunity to fix it.This amendement makes the funds immediatly available to ensure the best response times,and improve patient outcomes.
4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and
sources of anticipated additional revenue that will result from approval of this request.
General Fund
5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan?
Yes,both the city and department's plan.
6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments.
NO.
7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No
8.Is the amendment going to result in the disposal of an asset?(Yes or No) Nn
9.An additional comments?
The total agreement with GTT for this software covers 10 years.$89,499.37 per year totaling$894,993.70
Total Amendment Request $ 117,937
Every effort should be made to avoid reopening the budget far an amendment.Departments will need to provide backup and appear before the City Council to justify budget amendments.
Budget amendments are intended for emergency or mandatary changes to the original balanced budget.Changes to the original balanced budget may cause a funding shortfall.
City of Meridian FY2023 Budget Amendment F(tiWsers\bpurser\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\SUGCE3FW\FY2023 Budget Amendment Form-Opbcom Emergency Vehicle Preemption_05.11.23
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Global Traffic Technologies
OPTICOM Emergency Vehicle Preemption
Turn- Key Opticom Cloud Solution
Proposed for
Meridian.. ID
96 INTERSECTIONS AND 24 VEHICLES
April 27th, 2023
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Changing the way your city movesn solutions
Presented by:
Wade Sanstra
Regional Manager
Opticom Public Safety
Wade.Sanstra@gtt.com
303-249-2348
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Table of Contents
Introduction ......................................................................................................................................3
ExecutiveSummary............................................................................................................................3
GTT Overview and Expertise...............................................................................................................3
CoreExpertise....................................................................................................................................4
OpticomEVP Benefits.......................................................................................................................................... 5
SolutionArchitecture.......................................................................................................................................... 6
Scopeof Work Overview....................................................................................................................6
Project Management Overview......................................................................................................................... 7
InstallationDetails.............................................................................................................................7
Training.............................................................................................................................................7
Hostingand Security .........................................................................................................................7
GTTManaged Services....................................................................................................................7-8
BudgetaryPricing...............................................................................................................................9
ContractNegotiation .......................................................................................................................................... 9
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Introduction
Global Traffic Technologies (GTT) is proud to present the following Budgetary estimate and
scope of work documentation to the City of Meridian, ID for an Opticom Centralized Software
Emergency Vehicle Preemption (EVP) Solution. This proposal will include an Overview for the
entire project to include licenses for each vehicle and intersection, Annual Software
maintenance, Project Management, Setup, testing and verification of the system, Data
collection and reporting, Monitoring and system maintenance of the cloud hosted solution,
configuration of the Solution as well as remote training of the system for both vehicle and
intersection stakeholders.
Executive Summary
The purpose of this document is for Global Traffic Technologies, LLC (GTT)to provide an overview of
GTT's Centralized Software offering and pricing for the Meridian. GTT is committed to working with the
Meridian to provide the best solution, deployment and services for a successful project completion.
GTT's goal is to provide a solution that not only meets Meridian's expectations but to exceed them. GTT
values our partnerships with our clients and providing a technology solution that can improve
operations and on time performance and brings beneficial advancements to Meridian for emergency
preemption.
The following proposal and solution offering are provided based on the Meridian's intersection and
current signal infrastructure, controller information provided. We look forward to the opportunity to
bring an enhanced Emergency Preemption solution to Meridian.
GTT Overview and Experience
As a solutions-based business, GTT's primary mission is to provide a clear path for its municipal partners
to become safer and smarter by developing comprehensive, configurable transportation solutions using
technologies designed to evolve as requirements do.These solutions are designed and implemented
with a focus on quality, performance, timeliness and sustainability; a testament to GTT's technical
expertise and responsive focus.
The foundation of this approach rests on three main pillars,which are core to achieving GTT's primary
mission:
Trusted Expertise
• Partnering with more than 3,100 cities worldwide, including 41 of the 50 largest U.S.
cities,to deliver reliable transportation solutions.
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-,�- Tireless Innovation
• Leading industry standards and developing intellectual property using the latest
technologies to evolve, expand and enhance day-to-day operations.
Total Assurance
• Designing flexible, scalable solutions built for interoperability, reliability, and
sustainability.
GTT's solutions serve all modes of transportation with the flexibility to integrate with the latest and
legacy traffic infrastructure. GTT's solutions have been the subject of numerous government, industry
and customer studies over the past several decades and they consistently demonstrate compelling
benefits to user agencies;whether it is improving the speed and safety of emergency response,
improving the on-time performance and operating costs of a transit fleet, allowing municipal services
such as snow plows and street sweepers to be more efficient, or improving the security of VIP convoys.
Overall, GTT has deployed more than 180,000 connected and IoT devices within cities across the world
to provide intelligent transportation solutions that move citizens and emergency responders safer and
more efficiently.
Core Expertise
GTT's expertise is focused in three core areas:
1. Smart City—Manage the movement of people and goods in a safer and more efficient
manner.
• Regional mobility planning—Transit (BRT, rail), safety(fire, EMS, police), public
works
• Adaptive/dynamic signal planning
• Stakeholder alignment— public, private
• Infrastructure and migration strategies—legacy and future technologies;
interoperability
• Asset monitoring and management
• Performance measures—data management and reporting strategies
2. Public Safety—Get to the scene of an emergency safely and quickly
• Multimodal planning (Fire, EMS, Law Enforcement)
• Incident response
• Operational management (response time, asset monitoring,
maintenance) 100
• Performance reporting
3. Public Transit—Support the transit agency to increase ridership with fewer delays, better
on-time performance and reliable schedule adherence.
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• Multimodal planning (Bus, BRT, Rail)
• Operational management (schedule adherence, asset monitoring,
maintenance)
• Route planning
• Performance reporting
Opticom Benefits to Public Safety
' PUBLIC SAFETY
OPTICOM EVP
When saving lives,
seconds matter OPTICOM-
Emergency Vehicle Preemption
NFPA 1710:Standards for
first-due responsel NFPA • • Response
240 sec:or less travel time for arrival of andImprove •
1=1 engine company at fire incident. —
• 360 sec or less travel time for arrival of
2r^d company with min.of4 personnel.
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(PPC)ratings rely on distance or OO
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Solution Architecture
Opticom Cloud Platform Architecture
Data From Vehicle:
Location
Speed
Direction
GPIO Status
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Trafficware
vehicle Components Intersection Components
Notes
Component Tvnes Interface Descri to ions
Component Existing GTT Provided [Cellular] Cellular communication that leverages customer owned cellular plan(including SIM)
® 'Ethernet] Standard R]-45 ethernet connection
Required GTT Provided
[Discrete] Single-wire voltage-based connection
® Customer Provided
Scope of Work Overview/Summary
This Proposal overview is for Budgetary purposes as requested by the customer, some assumptions have
been made to quote this system for future implementation. Final details and scope of work to be
determined in partnership with the Meridian.
1. Components
• Opticom Central Cloud Platform
• Qty. 96, Licenses for Intersections
o Intersection Connectivity provided by Meridian/Ada County
• Qty. 24, Licenses for Emergency Fire Vehicles
o Vehicle Connectivity provided by Meridian
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2. Services
• Site Survey for all Intersections
• Project Management throughout the implementation and training
• Installation/Configuration of all intersection equipment
• Installation/Configuration of all vehicle equipment
• Setup, testing and verification of system operation prior to implementation completion
• Setup of customized reporting of system effectiveness to Meridian.
3. Support&Configuration
• Active Monitoring to GTT's Customer Command Center
• Total System proactive maintenance
• Training, upon completion
• Ongoing Training programs, Remote or In person
Project Management Overview
GTT provides a project manager that oversees the initial deployment and coordinates all the necessary
services to get the system initialized.The dedicated project manager will begin coordination with a
kickoff meeting, set up bi-weekly meetings, provide status updates, build out a schedule and
implementation plan to ensure the project deliverables are provided with quality and timeliness.
Installation and Configuration of intersections and vehicles
As part of the initialization of the system, GTT provides services to identify, register and
configure each vehicle and intersection designated for priority control.The GTT team will
coordinate with the customer to evaluate each intersection and vehicle for use on the system
seamlessly.The GTT team will engage in working sessions with the customer to provide the
best recommended initial settings and configuration parameters to ensure the system is
running optimally from the start. System parameters are reviewed and updated as needed
through the monitoring and maintenance services of the GTT managed services team in the
future.
Training
After the system is deployed, GTT will provide training services to discuss system operation,
review different parameter adjustments that can be made for tuning and optimization,
and explain how to interpret the reporting information that will be provided regularly by GTT.
Centralized Cloud Hosting and Security
The proposed Opticom Central Platform is a cloud-hosted solution that leverages Amazon Web
Services and provides industry leading system reliability, up-time, recovery, and security. This
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infrastructure is provided as part of a software as a service model that allows for continuous
enhancements and eliminates the need for you to maintain the system software.
For security, the platform implements multiple protections including the use of network-based
access control, TLS certificates, integration of IPsec VPN tunnels between the platform and the
customer network endpoint, role-based granular permission access, full user audit logging,
among others. The platform is also designed to securely encrypt data in-flight as well as data at
rest. Additionally, GTT implements strict controls to limit access to all customer data and
environments.
Servicing and Maintainability—GTT Managed Services
GTT provides Managed Services that offer a simplified approach to all aspects of deploying and
maintaining intelligent transportation solutions. GTT managed services allow customers to
extract value from the priority control solutions without the need to purchase or be responsible
for system infrastructure, software updates, administration and ongoing maintenance tasks of
system management and configuration. Note, the full scope and limitations of all services
associated with Managed Services are captured in a formal agreement between the customer
and GTT prior to solution deployment.
Services that fall under GTT managed services include:
• Monitoring and maintenance—GTT will regularly monitor and maintain the deployed
solutions, performing any needed updates and system maintenance. Monitoring
measures are applied to continually assess overall system and infrastructure health. If a
system issue or unexpected variation is identified, GTT will promptly notify the
appropriate contact, apply appropriate troubleshooting actions, and execute applicable
resolution procedures. In addition, GTT will review system configuration with Meridian
as required and provide necessary administrative services of registration and system
parameter adjustments to improve precision. This allows the customer to focus on
providing key decision making for system operation while eliminating the need
dedicated personnel to master a complex user interface.
• Central platform maintenance and updates—GTT provides hosting services to manage
and maintain the secure cloud hosted system. System scalability management is
provided to ensure the environment is providing efficient resource performance as
system expansion occurs. In this environment, system enhancements and updates are
continuously deployed as needed without impact to system operations.
• Data collection and reporting—GTT will continually gather data generated by the
deployed systems and submit reports of relevant findings to the customer as defined in
a scope of work agreement. The formal reports submitted to the customer provides
assurance of reliable operation that include overview information on system utilization,
vehicle and intersection activity, and system health over a specified time period.
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• Helpdesk support—Whether contacted proactively by the GTT's Managed Services
team, or reported reactively by a customer directly, all service work is dispatched by the
GTT Help Desk, which uses a comprehensive system to manage service tickets and the
work performed, in addition to tracking all support activity for historical reporting
purposes. To access GTT's helpdesk, customers can dial 800-258-4610 or email
customercare@gtt.com for quick and simple resolution. For technical issues, a ticketing
system is in place to track cases through to resolution, escalating within the organization
if/where necessary to ensure calls are resolved as quickly as possible. Urgent requests
will be responded to within 24 hours with the following resolution timeline. Please see
the defined service level agreement (SLA) terms in the table below.
Service Level Agreement (SLA)Terms
Resolution Definition Response Resolution Goal
Category Time Goal
Immediate Reported issue requires Within 1 Same business
immediate attention. business hour day
Moderate Reported issue requires Within same 2 business days
attention within 1-2 business day
business days
Minor Reported issue requires Within 1 As feasible
attention when business day
convenient.
All requests made to or identified by GTT Managed Services are tracked and prioritized based
on the above criteria. These prioritizations are communicated throughout the organization to
ensure that each affected department is aligned and the plan for resolution is clearly identified.
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Quotation: GTT
24 Vehicles & 96 Intersections
PCaaS Cloud Hosted Solution
Items Included:
Cloud Hosting
QTY-24 Vehicle Access Fee
QTY-96 Intersection Access Fee
Project Management
Monitoring and System Maintenance
Data Collection and Reporting
Total Recurring Annual Fee: $89,499.37
Total 10 Year Agreement: $894,993.70
Contract Negotiations
The following proposal has been completed based on the information known and understood
at the time of proposal submittal. If awarded this project, GTT will work with the purchasing
agency to work through the specifics of a project plan, testing plan and final agreement.
Notwithstanding, it is assumed by GTT that a good faith negotiation will take place upon project
award and that the fully executed agreement will take precedence over any then identified
conflicting terms or conditions. We look forward to working with the City of Meridian.
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