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Home My WebLink About2023-06-06 Work Session CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, June 06, 2023 at 4:30 PM Minutes ROLL CALL ATTENDANCE PRESENT Councilman Joe Borton Councilwoman Liz Strader Councilman John Overton Councilwoman Jessica Perreault Councilman Luke Cavener Mayor Robert E. Simison ABSENT Councilman Brad Hoaglun ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved Motion to approve all items with the exception of Item 17 (Resolution 23-2392: A Resolution of the City Council of the City of Meridian, Amending the Pathways Master Plan; and Providing an Effective Date) made by Councilman Borton, Seconded by Councilman Overton. Voting Yea: Councilman Borton, Councilwoman Strader, Councilman Overton, Councilwoman Perreault, Councilman Cavener 1. Approve Minutes of the May 23, 2023 City Council Work Session 2. Approve Minutes of the May 23, 2023 City Council Regular Meeting 3. Artemisia Subdivision Water Main Easement ESMT-2023-0077 4. S. Benchmark Way and W. Cobalt Dr. Sanitary Sewer and Water Main Easement No. 1 ESMT-2023-0081 5. S. Benchmark Way and W. Cobalt Dr. Sanitary Sewer and Water Main Easement No. 2 ESMT-2023-0082 6. Lost Rapids, Lot 8 Water Main Easement No. 1 ESMT-2023-0083 7. Final Plat for Stapleton No. 3 (FP-2023-0003 by C4 Land, LLC., generally located in the NE 1/4 of the SE 1/4 of Section 25, T.3N., R1.W. 8. Final Plat for Stapleton No. 4 (FP-2023-0006) by C4 Land, LLC., generally located in the NE 1/4 of the SE 1/4 of Section 25, T.3.N.,R.1W. 9. Findings of Fact, Conclusions of Law for Chimney Peak Subdivision (SHP-2023- 0002) by Centurion Engineers, Inc., located at 4853 N. Chimney Peak Ave. 10. Findings of Fact, Conclusions of Law and Order for Denial for Crowley Park Subdivision (H-2023-0006) by Riley Planning Services, located at 4135 W. Cherry Ln. 11. Agreement between the City of Meridian and West Ada School District for School Year 2023-2024 School Resource Officers 12. Interagency Agreement with Ada County Highway District for Project Number 222010, Bridge #1120 - Topaz Avenue Adjacent to 1385 S Topaz Ave. 13. Memorandum of Agreement between the City of Meridian and Meridian Dairy Days and Stock Shows, Inc. 14. Fiscal Year 2023 Net-Zero Budget Amendment in the amount of $4,000.00 to Receive Donated Revenue for Walking Club, Do the Right and Mayor's Youth Advisory Council Programs 15. Fiscal Year 2023 Budget Amendment in the Amount of $117, 937.00 for Opticom Emergency Vehicle Preemption 16. Resolution No. 23-2391: A Resolution Vacating the Southerly 0.5 Feet of the 5- Foot-Wide Side Yard Utility Easement Along the Northern Boundary of Lot 37, Block 1, Sky Mesa Highlands Subdivision No. 1, Being More Particularly Described in Exhibit “A”; and Providing an Effective Date ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] 17. Resolution 23-2392: A Resolution of the City Council of the City of Meridian, Amending the Pathways Master Plan; and Providing an Effective Date Approved Motion made by Councilman Borton, Seconded by Councilman Overton. Voting Yea: Councilman Borton, Councilwoman Strader, Councilman Overton, Councilwoman Perreault, Councilman Cavener DEPARTMENT / COMMISSION REPORTS \[Action Item\] 18. Public Works Week Proclamation 19. Public Works: History and Future of Reclaimed Water Presentation 20. Meridian Police Department: Patrol Allocation Model Study EXECUTIVE SESSION 21. Per Idaho Code 74-206A (1)(a): To Deliberate on a labor contract offer or to formulate a counteroffer; and 74-206(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Vacated ADJOURNMENT 6:14 p.m. Meridian City Council Work Session June 6, 2023. A Meeting of the Meridian City Council was called to order at 4.31 p.m. Tuesday, June 6, 2023, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Jessica Perreault, Liz Strader and John Overton. Members Absent: Brad Hoaglun. Also present: Chris Johnson, Bill Nary, Kim Warren, Steve Siddoway, Laurelei McVey, Tracy Basterrechea, Kurt Blume and Dean Willis. ROLL-CALL ATTENDANCE X Liz Strader _X_ Joe Borton Brad Hoaglun _X_ John Overton _X_ Jessica Perreault _X_Luke Cavener X Mayor Robert E. Simison Simison: Council, we will call the meeting to order. For the record it is June 6th, 2023, at 4.31 p.m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: First item up is adoption of the agenda. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: I move we adopt the agenda as published. Cavener: Second. Simison: Have a motion and a second to adopt the agenda as published. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the agenda is adopted. MOTION CARRIED: FIVE AYES. ONE ABSENT. CONSENT AGENDA [Action Item] 1. Approve Minutes of the May 23, 2023 City Council Work Session 2. Approve Minutes of the May 23, 2023 City Council Regular Meeting Meridian City Council Work Session June 6,2023 Page 2 of 34 3. Artemisia Subdivision Water Main Easement ESMT-2023-0077 4. S. Benchmark Way and W. Cobalt Dr. Sanitary Sewer and Water Main Easement No. 1 ESMT-2023-0081 5. S. Benchmark Way and W. Cobalt Dr. Sanitary Sewer and Water Main Easement No. 2 ESMT-2023-0082 6. Lost Rapids, Lot 8 Water Main Easement No. 1 ESMT-2023-0083 7. Final Plat for Stapleton No. 3 (FP-2023-0003 by C4 Land, LLC., generally located in the NE 1/4 of the SE 1/4 of Section 25, 13N., R1.W. 8. Final Plat for Stapleton No. 4 (FP-2023-0006) by C4 Land, LLC., generally located in the NE 1/4 of the SE 1/4 of Section 25, T.3.N.,R.1 W. 9. Findings of Fact, Conclusions of Law for Chimney Peak Subdivision (SHP-2023-0002) by Centurion Engineers, Inc., located at 4853 N. Chimney Peak Ave. 10. Findings of Fact, Conclusions of Law and Order for Denial for Crowley Park Subdivision (H-2023-0006) by Riley Planning Services, located at 4135 W. Cherry Ln. 11. Agreement between the City of Meridian and West Ada School District for School Year 2023-2024 School Resource Officers 12. Interagency Agreement with Ada County Highway District for Project Number 222010, Bridge #1120 - Topaz Avenue Adjacent to 1385 S Topaz Ave. 13. Memorandum of Agreement between the City of Meridian and Meridian Dairy Days and Stock Shows, Inc. 14. Fiscal Year 2023 Net-Zero Budget Amendment in the amount of $4,000.00 to Receive Donated Revenue for Walking Club, Do the Right and Mayor's Youth Advisory Council Programs 15. Fiscal Year 2023 Budget Amendment in the Amount of $117, 937.00 for Opticom Emergency Vehicle Preemption 16. Resolution No. 23-2391: A Resolution Vacating the Southerly 0.5 Feet of the 5-Foot-Wide Side Yard Utility Easement Along the Northern Boundary of Lot 37, Block 1, Sky Mesa Highlands Subdivision No. 1, Meridian City Council Work Session June 6,2023 Page 3 of 34 Being More Particularly Described in Exhibit "A"; and Providing an Effective Date Simison: Next item up is the Consent Agenda. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: There are no changes on it, so I move we approve the Consent Agenda as published. For the Mayor to sign and Clerk to attest. Strader: Mr. Mayor? Overton: Second. Simison: Have a motion and a second and Council Woman Strader for discussion. Strader: Thank you. I apologize. I was hoping we were going to remove the pathways item off of the Consent Agenda for discussion. Let me just check what item that is. Cavener: Number 17. Strader: Yeah. Simison: Would the motion maker like to amend their agenda -- or amend their motion? Borton: Yeah. Let's -- let's do that. Let's amend -- let's remove Item 17 from the Consent for discussion on the next item and, then, amended motion to approve the remainder of the Consent Agenda. Simison: Second agree? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I believe Councilman Overton made the second. Overton: Second agrees. Simison: Second agrees. Thank you. All right. So, I have got a motion and a second to approve the Consent Agenda with Item 17 removed. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the Consent Agenda is agreed to. Meridian City Council Work Session June 6,2023 Page 4 of 34 MOTION CARRIED: FIVE AYES. ONE ABSENT. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] 17. Resolution 23-2392: A Resolution of the City Council of the City of Meridian, Amending the Pathways Master Plan; and Providing an Effective Date Simison: So, moving on to items that were removed from the Consent Agenda. Item 17. Council Woman Strader. Strader: Thank you, Mr. Mayor. I -- you know, I think there may have been miscommunication, but at least my impression was that following our meeting regarding the pathways map that we were all going to review each of the maps and, then, provide feedback and have a subsequent meeting to discuss and so I thought we should pull this off the Consent Agenda, because at least I had feedback on the map overall and the location of the pathways. So, I didn't just view it as a question of updating the map or talking about an app, but I actually felt like there were substantive comments about the locations of the pathways and specifically I would like to recommend that we have some type of pathway that runs through the city north to south and I think there are some good reasons to consider doing so. But, anyway, I -- I thought it was worth having a discussion to make sure I'm not totally off on my own, but I really thought we were going to have a meeting to talk about the locations. Simison: Okay. Thank you. Kim Warren is here to provide some feedback context for Council. Warren: Thank you, Mayor Simison, Members of Council. And, Council Woman Strader, you were not confused and just to set the record straight, I did submit a resolution for the Council agenda and, then, I didn't specify which one. Typically resolutions go on Consent, so that was my oversight and it created a little bit of confusion. So, this is absolutely the right thing to be doing, though it's not my call. So, I do have just a couple of slides to refer to for discussion and I might give just a quick -- thank you, Chris -- recap of kind of how we are looking at this data. No problem. We did intend to come back. Thanks, Chris. So, we did clarify -- I would like to focus on a discussion of routes as was mentioned earlier and, then, some next steps, because there is a lot of pathway data. We presented a lot. We talked about a lot last time. So, just a quick overview. I think we have been wanting to focus on routes and this is more of an internal tool. We just want to -- we have been keeping up and we want to make the official existing pathways current, so that we can use it during plan review when projects come in. We have an official map against which we can reference projects and say, you know, this particular application we would require that a pathway be conditioned for development and -- and it's a lot of data that's sort of an example. It's ugly. There is tons of Public Works on there. We have got all -- all data. But it's an internal tool and so the routes and sort of the raw data for that is what we are looking to hopefully make current tonight after some discussion and, then, we also talked last time Meridian City Council Work Session June 6,2023 Page 5 of 34 about the pathways web map, which would -- I mean it's all the same data set. We have got more than what we look at in GIS and, then, we are thinking about a more clean way to present the information to the community. So, if someone wants to plot some sort of a recreational outing or hopefully at some point a commute, then, that's a useful tool for the public. That's a map on which we show existing facilities and a coming soon option like we talked about and I have been working with GIS. Met with them last week to convey some of the good suggestions that I heard from you and we have another meeting scheduled -- more of the park staff with GIS to look at a next draft of what that map will be and, again, just much simpler, something that might eventually plug into an app that was also mentioned. So, at the pleasure of Mayor or the Council President we would be happy to come back with an update on that if you are interested. But for now coming back to routes and Council Woman Strader's comment, I did provide the map book, which is quite a -- quite a document last time. It's a big -- it's a big city, it's a big area city, not a big population city necessarily. So, this is the same information north and south, just in case we need a reference tool for discussion and, then, at the end I did throw in this -- this diagram, as you can see kind of on the right of the slide, where this is the framework that -- since our master plan was adopted in '07 we have kind of been working toward -- the Five Mile pathway has been a priority kind of cutting diagonal across the city and the Meridian loop -- well, is as noted and we have been looking at routes north and south. So, that's kind of a -- just something to keep in mind as -- as what we have been keeping in mind when we choose these routes or update them. So, I will go back to the maps and stand for any questions and I hope some good discussion. Thanks. Simison: So, Council Woman Strader, at least from the -- I know you are looking at making a -- recommending an addition to what is being considered today and I guess I'm looking a little bit to the Parks Department as are you wanting that level of dialogue on a -- something that's really not on the map currently in this regards? Is that what you want to do to change where we are today or is that a separate conversation from your perspective? Warren: Mr. Mayor and Council Members, I think if -- if it's broad stroke information we are interested in hearing your comments. We are open to whether or not this is the best venue, but -- but we would like to -- I'm assuming, since I haven't gotten a lot back via e- mail in the interim, I hope there is commentary. I'm not anticipating a tremendous amount. So, I'm open to either solution. But we -- we would like to hear what you have to say. Simison: I guess I would like to know what the ramifications are if we were to add Linder in. Is this a one week process? Is this a one month process? Amended on the fly and just say a north-south route down Linder, just so we can understand whether or not we are moving forward with a resolution tonight or we are not moving forward with a resolution tonight. If we need to send this back to the drawing board for more work if the Council is in agreement that we need to do something. That's what I'm trying to figure out, just so we keep the discussion focused. Meridian City Council Work Session June 6,2023 Page 6 of 34 Strader: Mr. Mayor? Simison: Just kind of moving as well. Siddoway: I'm coming to the side one to just maybe -- I think there is a legal question for Mr. Nary, because I believe that we could adopt it by resolution tonight with specific changes. For example, if we wanted to add Linder Road to the rest of the proposed map as noted, but -- or would we need to make the changes and come back with a new resolution, so -- Nary: Mr. Mayor, Members of the Council, I mean you can do it either way. I mean certainly you can get a final map and do that. That's probably the cleanest if -- if you want to do that. But you certainly can -- can approve a resolution with that in the record as to what else needs to be accomplished and added at a later date and that's fine. We can acknowledge that on the map itself. We can acknowledge that in the document. You know, adopted on June 6th, final version July 1st. Whatever. So, I mean you could do it either way. Simison: Maybe one more practical question is how would a north-south on Linder differentiate between what a north-south on Black Cat would be under ACHD's new policy where they are -- any road improvement that they are doing has a template detached pathway? I'm just curious if there -- would you view this as being treated different than other things if we were to designate Linder, as for example? Warren: Mr. Mayor, Council Members, I know that a lot of Linder has been widened already. We have also been working on routes north from Linder, you know, eventually to the greenbelt. So, one advantage is that it's already kind of been identified as a north-south route, it's just not complete. But I think with the overpass project of the Interstate it makes a lot of sense. It's a little more centrally located and for that reason feels like -- you know, if we were looking to add another major spine or work toward one, that seems to me more -- it's more centrally located than Black Cat. Simison: I'm just asking -- there is a change, though, in ACHD's development plan if we designate this differently, because primarily it's going to be a roadway pathway. I mean we are not going to be zooming into neighborhoods I would assume, but I don't know that for -- that's what I'm trying to understand is if it's a north-south along a road arterial how does that view differently or otherwise. Mr. Siddoway. Siddoway: I'm trying to make sure that I have a -- a correct understanding of ACHD's current policy. When you say that they would require along arterials, these pathways are -- are they ten foot? Because I know their -- their previous standard has been five foot detached or seven foot attached. If they are -- if their current policy is -- has changed to a ten foot along arteries and that change would not make -- us adding it to this map would not make a difference in that specific example. Simison: Or really any road. Meridian City Council Work Session June 6,2023 Page 7 of 34 Siddoway: But any -- any arterial. Yeah. I just didn't fully realized that it had changed that dramatically. Simison: Yeah. And it may mean we need to rethink north of Franklin, because to -- to Council Woman Strader, south of Franklin nothing has been improved on Linder and so it would really maybe create an expectation. I do know it will have an impact a little bit on some of the design work that's being done on the Linder Road overpass task force as well, because there is a constraint and a challenge with some of it. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Yeah. I mean I would love just to take two minutes to explain the rationale of why I'm making the recommendation before we go down the new path, but I guess -- like, first of all, I -- we appreciated receiving all the detailed maps and so I thought you were providing the maps for us to review and provide feedback, understanding that the Parks Department and certainly the Parks Commission and a lot of other bodies have reviewed it, but I -- I mean I did review them and my feedback would be we have this kind of realist trail concept, which is recreational in nature; right? We have all the existing canals that primarily run -- excuse me. We have the loop, which is primarily recreational in nature. Thank you. Then we have these canals, which mostly run east and west. Rail with trail is a spine running east and west. I really do think we need a north-south corridor for people who are using these pathways to commute. I have spoken with several people who actually go from north Meridian and connect to the greenbelt near Eagle and they don't have a complete path to get there and so if we had I think something on Linder -- it was right in the middle of the city. That's why I chose that. But I don't know that it has to be Linder. I think you could connect with the greenbelt. People -- it sounds like people can actually get into downtown Boise in about an hour and a half biking from that area and so I think we need to start looking at this not just for recreation, but as an alternative, you know, way to commute and so that's why I was making that recommendation was from speaking with people that commute into Boise on bike and what they -- what their needs were. But it seemed like if we had a way to connect the city -- if it went -- if we had something going north-south and I would suggest something more central than Black Cat, I think that would really help people get around almost everywhere. So, that's why I made that suggestion. Simison: And just for the record I wasn't suggesting Black Cat. I'm only suggesting how would Linder be different than Black Cat when it's built out if this was designated as a north-south route. That's really where I was trying to go with that comment. Strader: Mr. Mayor? Simison: Council Woman Strader. Meridian City Council Work Session June 6,2023 Page 8 of 34 Strader: I -- and that's why I thought we were -- actually was confused why this was on the Consent Agenda. I thought we were going to have like another meeting once all of Council had reviewed the maps where we were going to share each person's feedback, so I -- but, again, if I was confused about that I apologize. It could just be that my wires got crossed. Simison: I don't -- I -- I don't think your wires were crossed. I do think that there is two fundamental different things right here. There is the map that includes changes that have already been made, because we have worked with the development community to make modifications, which is a lot of what you see within the system and, then, there is the larger question of what's missing. So, yeah, I think that you have definitely hit on the question of is this a missing piece that we need to address, as compared to going into each square mile. I don't know that anyone has identified any square mile connection point that was missed that should be added or provided feedback and that is a much different detail and at least from my -- from our standpoint I know one of our main thing is trying to get the second part, but the first part is definitely part of the conversation which is why we are here. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: So, I don't know then -- you will have to let me know if this is an appropriate time to give feedback, so -- and this would be something that would be Knew. If I was a -- just a resident looking at this and I wanted to access any of these by vehicle first to drive from my home to a location to pick up three miles of the pathway for example, I -- I notice that we don't have anything that marks where folks can actually pick up -- so sorry. Where folks can actually pick up a trail other than the one trailhead that we have. So, I would really like to see something that shows maybe some potential parking areas where folks can pick up a section and take off from there. I mean the intention is -- I really appreciate Council Woman Strader's suggestion as far as commuting. I think it's fantastic and creative. As far as recreational use, there is a lot of residents that can't get to these pathways by foot, so wondering if that might be something that could potentially be added and if you would, you know, chat with the Parks Department about it and let us know. It's not -- it's not something that needs to hold up what we are doing this evening, but it was -- that's just what my one piece -- piece of feedback on the map, so Warren: Mr. Mayor, Council Woman Perreault, I think that's a great comment and I do want to honor your comments and still be respectful of agenda. So, I think that's definitely -- that feels to me more of a public facing map, but I do think it's a really good point that just -- you know, ideas for where it can be accessed if it's something that you need to drive to, sure, I noted that and when we come back with the public facing map draft, if we are invited at some point, we can talk about that then. But we will definitely put it on the list of something to explore. Meridian City Council Work Session June 6,2023 Page 9 of 34 Simison: So, I guess, Steve or Kim, would you like to come back and have a conversation about future map corridors and maybe even a little bit of a presence -- because I know we do have -- plan to have a connection plan to the greenbelt and where that -- where you are hoping to make that connection long term. I -- I just don't know what long term is anymore with stuff. So, would it makes sense -- do you want to come back and talk to Council about adding more changes if they were to move this forward? Does that make sense? Siddoway: I'm feeling like that would make -- make the majority the most comfortable. I -- I feel like we could move forward with the map as presented, but just to cut to the chase, why don't we just say let's not act on the resolution tonight, let's have a conversation about additional corridors, especially in light of the ACHD policy, and let us come back. Simison: Okay. Then with that do I have a motion? You don't need to vacate the item? Okay. All right. Then -- then we don't need a motion. We will -- Borton- Mr. Mayor? Simison: Councilman Borton. Borton: Sorry. Just for the discussion to close the loop, is there a time frame that -- of -- of when we are going to try and do this? I mean it's -- it's -- it's a working project. It never ends, quite frankly; right? So, understanding that we need to do an adoption, you know, move the goalpost a little bit and the work continues. I just don't want us to -- to continue to refine in perpetuity and not actually adopt something. So, is it a 30, 60 day thing or are we way out? Siddoway: No. I -- I think it's more like a 30 day thing. Kim, do you want to speak to what you see as the logical timeline? Warren: Mr. Mayor, Councilman Borton, Steve, I do -- I would like to clarify when we come back will it be a -- a route focus discussion? Is that what we would be looking at? Are you expecting the map in its entirety? The public facing map would look really different from the -- the data focused map, because the data, obviously, has all the information on it. So, what is your expectation for when we return? Is it a discussion of routes, almost like a work -- a workshop? Borton: Great question. Perreault: Mr. Mayor? Simison: Mr. Mayor? Simison: Councilman Overton. Meridian City Council Work Session June 6,2023 Page 10 of 34 Overton: Just so I'm clear, before we kick this down the road for 30 days. This map we are proposing tonight is developed not for the public, but for our development partners going forward. If all the development on Linder and Black Cat, per ACHD's new rule, is already going to be at a ten foot sidewalk, why do we need to wait if that's already going to be in place with any new development per ACHD policy? We don't need to designate it. It's going to be done automatically by ACHD and we could approve this for the development community now when we do the public facing portion, what that map is and what we have standing now and if there is an app for it -- if there is some sort of a map that we can do on a mobile device, then, that will more specifically designate what we have now and we can continue to update it. I'm not sure that I quite understand why we have to wait if ACHD's policy is they are already putting a ten foot in. We would be tagging along on their current policy. Strader: Mr. Mayor? Simison: Yeah. And she said that's fair. Cavener: No. I thought she said Mr. Mayor. Simison: Oh. Strader: I said Mr. Mayor. Simison: Oh, I thought that's fair. Okay. Strader: Thank you, Mr. Mayor. No. I -- so, I disagree. So, I -- respectfully I feel like why provide all the maps and ask Council to review the maps if the purpose was not to -- not only update the existing conditions, but to get buy-in on where the future pathways go; right? Like this is published for the whole community, not just the development community, and I agree if it's just adopting this because we need an interim step for like internal work, I guess we could do that if we are going to have a future discussion about where the future pathways need to go, but I felt like, you know, of course if -- if we are having a holistic discussion about the future plans, which are part of the map, right, it shows where our proposed future pathways are, that I think we should all be on the same page. So, I -- I don't know. Maybe I -- I thought this was more of a brainstorming session than it was, but that -- that's just my take on it. I -- I guess we could adopt it, but, then, I would suggest that if we adopt it we have a plan to discuss again in a couple weeks on where the future pathways go. I don't think we need to hold it up for the creation of an app or -- or something like that, but certainly think we could -- I -- I just -- I feel like we are adopting something that has a map indicating where future pathways go and I -- I guess 1, for one, have feedback about a difference of opinion on where the future pathways should go. Warren: Mr. Mayor? Meridian City Council Work Session June 6,2023 Page 11 of 34 Simison: Can I ask a follow-up question? Are there places on this map you think pathways should be eliminated from or is it just stuff that's not currently on there? Strader: No. I think it's all just stuff that would be added, not necessarily taken away. Simison: And I think from a process standpoint what would make sense, then, is to adopt this so it is on there and have a conversation -- more in-depth conversation about what should be added at a future point. That gets us to where we want it -- frankly, need to go, so we don't lose out on something, because I would hate that -- the odds of something happening are probably pretty slim, but I would hate for us to miss out on something because we didn't update our map in time. Yeah. Yes. So, bring it back. It's -- the only question is what's Laurelei going to give up, because I think she's booked out the next month of your workshops and -- Strader: Mr. Mayor? Simison: -- get to herself tonight finished either, so -- but, yes, we will -- we can bring them back forthwith. There is a conversation as soon as we find time. It's not a difficult conversation in my opinion. Warren: Mr. Mayor? Simison: Where am I looking at? Oh. Sorry, Kim. Yeah. Warren: Council Woman Strader. Just as a note, we would like to -- we -- we have a working layer and I am making edits to that all the time to adapt to development to get things on the map so we don't miss out and so this effort -- we are wanting to incorporate those into an official document, so it is sort of enforceable in a sense, like the UDC or, you know, the zoning map. So, it would be great to move forward in that way. That working layer is always ongoing. I change it as things come up, opportunities arise, or as things, you know, kind of appear to lead in a different direction. So, that working layer is kind of always going and I think that, you know, were we to have a workshop with Council and hear anything significantly different, we could amend that layer and, you know, if we needed to do another adoption for a significant change we could, but it would be great to get this information made official and current, just so that, yeah, we don't miss out. Thank you. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I don't have an issue with -- with that, with adopting the new additions to the map, so that you can, you know, create this moment in time where you are kind of stopping in an official way and saying this is what we have right now. This is what needs to go into our official data set that's not necessarily a public facing. This is -- this is like, as you said, internal -- internally working. Some of that information will move into Meridian City Council Work Session June 6,2023 Page 12 of 34 the public facing. I think we are just -- maybe some of the confusion has been as -- in the conversations and with e-mail information there -- I think what the -- I'm assuming -- can't speak for Council Woman Strader, but if she's thinking the same way I'm thinking, you are actively working with the IT Department to, then, also be updating the GIS -- or, excuse me, the -- the public facing map and so I think we are giving you feedback right now so you can continue in that effort, but it's not going to be -- we understand it's not going to be official until later and there may be more conversations about what will happen in the future. So, just for clarification that's why I'm sharing my feedback on the public facing map right now, because you are already in the process of working with them to develop that and I -- I assume that that's also -- was Council Woman Strader's understanding of -- of the two different pieces of feedback that you are asking for. So, I don't have an issue for me personally in an approval. I assume the resolution is just the -- the data piece that you are talking about. I don't have an issue with passing that this evening if that's what is necessary for you to proceed. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Yeah. I -- I was just -- it's very much more simplistic than that was like, okay, we are adopting a map. The map has proposed pathways indicated. I disagree about where the proposed future pathway should be and so I'm totally cool with adopting it tonight, as long as we all agree if we have consensus on changes to proposed future pathways that it will have to be adopted shortly again, which is kind of messy adopting it, you know, twice in short order, but if everyone is cool with that, I -- Mr. Mayor, I'm totally fine with that. Simison: Okay. I -- I think we can do that and, quite frankly, I think that they can easily come back with a north-south recommendation. That's really what it sounds like. The connection -- what is the connection? Where is the parking and what's the north-south recommendation and what would that mean, if anything. You know, what -- you know, what would change, because I think if you look at Eagle Road where they just updated it, they are adding those as pathways along Eagle Road, because they just made those changes and so you are going to have our -- every new road segment is going to do that, but how far can you go? Or do we need to make other changes or other proposals? That will be the question I think they come back and say here is why this corridor may make sense or may not make sense because of whatever reason and at least have that conversation with Council before you decide to add it or not. Make sense? Okay. All right. Councilman Borton. Strader: With that discussion and direction, let's do this. Let's pass this resolution. I move we approve Resolution 23-2392. Overton: Second. Meridian City Council Work Session June 6,2023 Page 13 of 34 Simison: I have a motion and a second to approve Resolution 23-2392. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the resolution is agreed to and you guys have a direction and can come back and focus on the pathways component. MOTION CARRIED: FIVE AYES. ONE ABSENT. Warren: Thank you. DEPARTMENT/ COMMISSION REPORTS [Action Item] 18. Public Works Week Proclamation Simison: All right. Thank you. With that we will move on to Item 18, which is a proclamation for Public Works Week. Laurelei, if you would like to join me at the podium. So, Council, it's that time of year again. There we go. It's -- I know. Trying -- trying to get -- get stuff going on, so -- yeah. I -- I'm -- I will go ahead and read the proclamation. I will turn it over to you, Laurelei for comments for you and your team. So, whereas the City of Meridian residents have peace of mind with every faucet turned on, shower taken and toilet flushed, thanks to the professional employees of the Meridian Public Works team and whereas each unseen essential worker, engineer, inspector, operator, technician is committed to protecting our health, safety environment and quality of life through the supply and distribution of clean, safe water, efficient collection and -- and treatment of wastewater and management of solid waste and whereas the dedicated public staff and partners design, maintain and sustain the quality of these critical services and important infrastructure, recognizing their ability to do so dependent on having the support of informed citizens and whereas the Meridian Public Works Department educates the community about the work they do, both in person through their daily work and virtually through informative and engaging public outreach and whereas connecting the world through Public Works is the theme for the 2023 National Public Works Week and it represents the often unseen, steadfast and heroic efforts put forth by the public through professionals across North America, therefore, I, Mayor Robert E. Simison, proclaim the week of June 4th through 12th, 2023, as Meridian Public Works Week in the City of Meridian and call upon on all citizens and civic organizations to acquaint themselves with the vast and complex efforts involved in providing our Public Works services and to recognize the substantial contributions Public Works employees make every day to our health, safety, comfort and quality of life, dated this 6th day of June 2023. And, yes, that was a lot of words for a proclamation. But congratulations to you and your team. McVey: Thank you, Mayor. Really excited. We are -- if you have an opportunity tomorrow from 4.00 to 7.00 p.m. out in front of City Hall we are doing our Public Works Week Expo, which is a great opportunity for family, if you have kids, even adults it's great. Our staff bring out all of their equipment and take a lot of pride in what they do. It's a really exciting opportunity where, you know, different from police and fire where we don't get the daily showing of -- of what we do, but it is something that every single Meridian City Council Work Session June 6,2023 Page 14 of 34 resident of Meridian uses every single day and so I really resonate with the heroes of the underground and often unseen, but a really important element to keeping the community safe and healthy and so we are excited. Thank you for the proclamation and we hope to see people out tomorrow. Borton: Hey, Mr. Mayor, while you are walking up, Laurelei, you are exactly right, that -- the Expo and what's out in the City Hall tomorrow is really cool. So, if anybody can reach out in the little social media circles and encourage folks to come down, they are always amazed to see -- it's also -- it's kind of a cool budgetary thing I think, because you got some of the big expensive equipment out, too, and sort of see how some of those devices operate and so it's a great way to connect your crews' hard work to the community. So, it's something to brag about. You have a lot of good successes. So, we are proud of you. 19. Public Works: History and Future of Reclaimed Water Presentation Simison: Thank you. So, with that we will move on to Item 19, which is Public Works for the history and future of reclaimed water presentation. McVey: All right. Thank you, Mayor and Council. So, a couple of things. We don't necessarily need official action on this tonight, but would be interested in your direction for the future of our reclaimed water program. Okay. There we go. So, I know all of you are familiar with what reclaimed water is, but for anybody that's watching from the public -- so, you will often hear it -- use the terms reclaimed, reused, recycled. Those all mean reclaimed water and, essentially, what that is is it's water that's gone all the way through our advanced wastewater treatment plant. It goes through really advanced tertiary filtration and, then, also a step of additional chlorine is added. So, really highly treated water. It's also very highly regulated from both the federal and state level. So, we have a permit to do that. It has to meet both quality and also where you can use the water. So, you will often hear it referred to as a Class A -- Class A water. What that essentially means -- A is the highest class of water in the state of Idaho. It means you can use it for the most things. So, you can use it to grow food crops, you can use it to water lawns, you can use it to wash cars -- all kinds of things. But just a couple of things on terminology. So, why did Meridian get into the business of making reclaimed water? So, we have to travel back almost 25 years to get to that answer. So, in 1999 the city was issued a new wastewater discharge permit. So, this had a seven MGD flow cap, which essentially meant that we could not discharge more than seven MGD from the wastewater treatment plant. Well, back in 1999 we had 28,000 people in Meridian and our flow at the wastewater plant was around 3.7 MGD. So, at that point nobody thought seven MGD would ever be a problem. Generally these permits get renewed every five years. So, figured we would get a new permit, those numbers would get updated. Well, EPA got incredibly behind during this period. They actually got so far behind there were so many past due permits in the state that they ended up getting sued by environmental agencies. So, we get to 2004, our permit is administratively extended, but that means it just continues on with all of the same limits in place. So, not necessarily a big deal, but fast forward to ten years down the road, we still don't have a Meridian City Council Work Session June 6,2023 Page 15 of 34 new permit. So, at that point our population and our flow at the treatment plant had doubled. So, we really had to come up with an option. So, there were a couple of options; right? We could do nothing. That really wasn't an option, because every single day that you violate at the treatment plant you can get up to 50,000 per day per violation fines, as well as jail time for your operators. So, that really wasn't an option. The second was why don't we ask for a new permit? So, we really weren't in control of that timeline. The state had thousands of expired permits. There is also pros and cons with that. So, we knew the flow cap could change, but with the new permit we also knew that we were going to likely get other new limits. So, another option would be a building moratorium. So, stop growth in Meridian. I probably don't need to talk a lot about why that option was not chosen. It's not good for the city, for the residents. Or we could develop a reclaimed water program. So, this would allow us to take -- in those summer months when we get our peak flow it would allow us to take that water and not discharge it to Five Mile Creek and use it somewhere else and we could stay under that seven MGD flow cap. So, in 2009 we started developing the program. So, to have a reclaimed program you really need four things. You need a permit from the DEQ. You need the technology at the wastewater plant to be able to make the reclaimed water. You have to have the pipes to be able to get the reclaimed water to wherever it is you want to distribute it to and you have to have sites that can accept it. So, we started working on all of those things. In 2008 we received our first permit, which allowed us to only apply water at Heroes Park. We had the wastewater discharge line that went down to Chinden and, then, eventually down Linder to the Boise River. We haven't used that in a long time. So, we slip lined that pipe to save costs and welded it at Heroes Park. Then after 2008 -- between 2008 and 2010 we worked on building the technology at the treatment plant and we also worked on furthering our distribution system. So, in 2010 we were issued the first -- you -- you probably heard us say the first Class A citywide permit in Idaho. Well, we weren't the first Class A producer in Idaho, other places had used it. What was innovative at that time was most reclaimed permits tell you that you can water a very specific site, like Heroes Park, or like a farmer's field. Our permit allowed us to apply reclaimed water as long as it met the standards in any area that you see highlighted there in orange. However, we also had to get the water there, which ended up being the -- the primary constraint with this program. So, we had our distribution line that went up and down Ten Mile. We added customers over time and really important -- so, fast forward to 2014, the city still is operating under its 1999 permit. So, in 2014 is when the city first started capping and going over seven MGD. So, every single time that we would have been over seven MGD from 2014 to 2017 we could have had a costly permit violation. Reclaimed water absolutely served a very important purpose to the city in that time frame. Growth still hasn't slowed down. We are now at the plant we are over nine MGD regularly, but something else happened in 2017. We finally received our new discharge permit. So, our 1999 permit is gone. We are in 2017, good and bad. So, the flow cap was removed. So, they generally don't put flow caps on permits anymore. The bad -- well, I don't know if bad news, but the other news as we suspected we got really stringent ammonia and phosphorus limits and they were also year around limits. The reason that I'm talking about year around limits -- it's important. So, reclaimed water is generally only a solution in the summertime when you have somewhere to apply that water. When you get limits that are year around you Meridian City Council Work Session June 6,2023 Page 16 of 34 have to build the technology at the treatment plant to treat those in the winter as well. So, reuse isn't necessarily serving you a regulatory benefit. So, we received those limits in 2017. We had to comply with those by 2027. So, we came to Council in 2016, 2017 time frame and said so now that reuse isn't necessarily serving us a regulatory purpose, do you want us to keep doing reclaimed water? So, there are some pros to that. You know, at that point we had invested about five million dollars into the system. It does offset some potable water use. There is no cost to the users and there is generally I think community support for this type of program. Potential downsides. This program costs us about 165,000 dollars annually to produce the reclaimed water, between electricity, chemical costs. We don't have a way to recover those costs. So, we can't charge the customers for it and you will see in the graph below the cost of reclaimed water is expensive to produce, compared to other types of water. And, then, it no longer has that regulatory benefit. So, should we continue to do it? The answer was, yes, continue to reuse. We have the infrastructure in place. Let's keep doing it. But if something big changes come back to us and let us know. So, what does the program look like today? So, we have nine sites. Three of those are city sites and six of those are private users. It's mostly used for landscaping today, but we have a couple of other -- we do some toilet flushing at the wastewater plant and, then, also cooling water at our blowers and a couple of sites can do car washing. So, in 2022 we produced 50 million gallons of reuse. That may sound like a lot, but in the wastewater world it's not. That's about 1.6 percent of all the flow that goes to the plant. We are also at full capacity. So, the way our system works it's batch based. We have those two tanks. It takes us about six to seven hours to produce a batch. So, we can't add any more users unless we add more equipment at the plant. So, we have all the users we can today. Another issue that's come up over the last several years is the issue of salinity. So, once you remove all of the things out of the wastewater there is still a salt component. This is primarily -- so, it meets all regulations, it's still safe, but it has had an impact on some of our larger sites as far as vegetation. So, the parks -- the Parks Department has struggled with it. Actually the past several years we haven't used reclaimed water at Heroes Park to try to give that landscaping a break from those salt levels. So, that is what it looks like today and that is what the program would continue to look like if -- if we didn't add to it. So, one other thing has changed. So, I mentioned the 2017 permit had limits that we had to meet in 2027. So, to do that we are currently in design of some really big projects at the plant. So, the big plan expansion, the plant remodel and our tertiary filters will all help us get to those 2027 limits. As we started designing the tertiary filter project the costs are high. This is advanced treatment. And so we started looking at ways to bring the cost down on these projects and one of those ways -- so, there is kind of two ways you can bring costs down. You can install less membranes. So, that picture is a membrane skid. Each one of those skids you pull out, you reduce capacity of the system. They are expensive. Somewhere in the, you know, 1.5 to two million dollars per skid. You can pull some of those out and you can add them back in when you need more capacity. Another way is to install flow equalization. So, at the wastewater plant we get big peaks of flow in the morning and in the evening and so if you install a holding tank where you capture those high flows in the peaks of the day and you treat them at night when we get low flows, you can install fewer membrane skids. So, there is a couple of options as far as equalization. So, one is you Meridian City Council Work Session June 6,2023 Page 17 of 34 just build a new equalization tank. That's a couple of million dollars to do that. One of the innovative ideas that came up was -- or we could repurpose and remodel and reuse the reuse infrastructure. It's about 750,000 dollars for us to do that and so that would be a cost savings there and, then, it also is a cost savings of about 165,000 dollars that it costs us each year to produce reuse. I want to also note that it does not -- by ending the reuse program today it doesn't preclude us from ever doing reuse again in the future and I will talk a little bit about how that might look different for us in the future. So, what would drive reuse in the future if we were to end the program that we have today? Potentially getting some sort of summer limit. So, you may have heard the city of Nampa is starting a reuse program that will take their flow completely out of Indian Creek in the summer, because of a summer time temperature limit. The -- the type of program to do that, though, has to be full flow and you have to have the technology to -- to take all of that flow out and somewhere to put it. So, their plan is to put it into the Phyllis Canal. The -- the city of Boise is also looking at reuse. They are planning up by the Micron area where the aquifer is different from where we are at, where there is actually space to add water back into the aquifer and so they will be putting in even further advanced treatment, more than -- than what we have, to make it to equality where you could put it in the aquifer. So, these are things that Meridian absolutely could do in the future should there be drivers that would make those projects make sense for us, like it is for the other two cities around us. This is just a map to show you. So, Nampa's proximity to Phyllis Canal is making it so that they are able to discharge into Phyllis Canal. A couple of things that's going to make that program work for them is that they will make up somewhere between ten and 20 percent of the flow in Phyllis Canal. So, the issues that we face, like salt, goes away, because that's distributed and, then, that water is used to water over 17,000 acres south of that along the Phillis Canal. A little bit different. You might ask, well, why and we put our water in the Phyllis Canal. Well, you will see where our wastewater plant is at that orange star. So, distance to get there is a little bit more challenging than Nampa. Not to say it couldn't happen in the future, but just a little bit different than what Nampa is setting up to do. So, what are our options? We could keep reuse as is, keep it the way it is today. It would benefit the seven existing users. The infrastructure is in place. We have invested in the system. We could keep running it. There is no regulatory benefit to doing that. We can't add more users and there is that ongoing 165,000 dollars that is, you know, spread across ratepayers. What would that mean for my tertiary filter project? We -- we can definitely mitigate that by adding in more skids and adding in a new equalization tank down the road, continue the program as is and, then, we would have to do a permit modification, because we are putting in different filters, but also not insurmountable. We can -- we can definitely do that. Or we could reuse the infrastructure. That would stop reclaimed water production for now. Our existing users would need to connect to potable or surface water. However, we would continue production through summer of 2024. So, this wouldn't be we go back to the plant and shut it down tomorrow. We have over, you know, almost a year and a half to work through these connections, work through communication with the customers and, then, work through permit termination with DEQ. It would simplify our operations at the plant and would bring back regulatory benefit; right? This is going to be used for tertiary -- or to benefit the tertiary filter project, which saves us on -- on compliance. It also would lower and delay additional Meridian City Council Work Session June 6,2023 Page 18 of 34 project costs; right? So, the additional cost today and, then, the ongoing operational costs. So, what is our recommendation? Our recommendation is to pursue reusing the reuse infrastructure. So, again, we think the cost savings and the operational simplicity, along with getting regulatory benefit back from this infrastructure. It would end our current program, which would definitely, you know, have impact to the existing users, but it does not end future potential for -- for reuse. It would just have -- require us to do additional infrastructure in the future when that made sense for the city. So, with that that is the information that I have. I know it's not necessarily an easy decision to end a program that's been in place for the last 15 years, but things have changed, technology has changed, regulations have changed, the need has changed. We have learned a lot over 15 years. We would do the program different going forward, if that's -- you know, if the -- if the desire is to expand we would have to do different things. So, with that I would stand for any questions and would be seeking your input and feedback. Simison: Thank you. Council, questions? Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Had a chance to review this and the -- and the recommendations in advance. I appreciate the explanation for it and one of the things in particular I appreciate is sometimes we get stuck doing something and -- and not having the -- I don't know, the -- the vision to reassess and determine if it still makes sense and to pivot if necessary and this may be one that seems to be appropriate to pivot with the explanations that you provided. It makes sense to me. One question that I had -- and if you said it I missed it, but on the cost savings, is it a capital cost or are there some labor costs of allocation of, you know, limited resources with individuals covering all that you do? So, is it a little bit of both? McVey: Mayor, Councilman Borton, it is both. So, it does eliminate, you know, ongoing operational costs, power, electricity. It does save us labor costs. So, we have costs both at the treatment plant for staff to produce. We have to test this water daily. We also have costs related to the distribution system operations and backflow testing and so all of that would go away and we could, you know, re -- reuse those labor hours, right, for this system growing in other areas. Borton: And the second question was whether any of -- there is only seven? McVey: Uh-huh. Borton: Are those seven private users or seven total? McVey: Seven total, with the city being one of those. So, there is six private, plus the city. Meridian City Council Work Session June 6,2023 Page 19 of 34 Borton: Are there any contractual agreements with those private users that need to be -- need their consent to edit as part of this winding up? McVey: So, great question. So, we do have users agreements with every user and in those there is language that we are allowed to end the program with 30 days notice for any -- any reason. So, we are -- we are anticipating giving longer than that, because there is -- there is no immediate need for us to shut these down. We are still in design on the tertiary project and so we could continue with production through summer of 2024 to allow people the transition time and most people already have those connections in place, it's just a matter of -- of switching them over. Borton: Okay. Nary: And Mr. Mayor? Simison: Mr. Nary. Nary: On that same note, Mr. Mayor, Members of the Council and Laurelei, we can -- we could certainly work with you, too, because I -- I can't remember, besides those contractual agreements, if we embedded them into their land use approvals. So, we can verify that with planning to make sure we kind of make sure that's cleaned up, too. Borton: Good. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Thank you very much, Laurelei. Couple quick questions about the cost savings as well. So, I wasn't quite sure on the first slide that you had -- had put up, but you -- there is 50 to 60 million for the costs associated with the tertiary installation that is required by the permit. So, if we save approximately four to six percent, minus the 750,000 to convert the tanks, we are looking at about three to five million in savings. How much does that put a dent in what the -- the increase in costs that we have seen since we first started discussing the upgrades? McVey: So, Council Woman Perreault, we have I think it's close to -- oh, gosh. We have currently planned a little over 48 million in the CFP for the tertiary filter project. So, we are looking to shave, you know, anywhere we can. We have done other cost saving things that I didn't bring up in this, such as changing the building type from brick to metal makes a big difference. We are already progressing down that -- that path. But this would bring an immediate project savings of between three and four million dollars. Perreault: Mr. Mayor, follow up? Simison: Council Woman Perreault. Meridian City Council Work Session June 6,2023 Page 20 of 34 Perreault: So, we could currently be approximately 12 million below what we -- where we would need to be to complete it because of cost increases? McVey: Yes. Perreault: Okay. So, this would be 40 to 50 percent potentially. Thank you. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: A couple questions. My first question is if we remove the permit can we get the permit back if we wanted to do something else? That's my first question. My second question is kind of a bigger scale question, which is just -- right? Like water is our most precious resource. We are blessed with our geological location and being in the middle of an aquifer that's very deep. Unfortunately, though, in the future, not just in the next five years, but in the next like 80 years we don't know what will happen, depending on the number of people who live here and how much that aquifer gets used. We are not replenishing the aquifer the same way that we were with irrigation, because of all the development. So, I guess a bigger question is what would an actual, you know, reuse program look like? Are any of our other cities around here trying to look at that and just broad strokes of what's involved, because this seems like a feel good thing that we are doing, but it's so limited in scope that I just -- I think it's not actually, you know, trying to drive toward a solution to that long-term aquifer issue. McVey: Council Woman Strader, good question. So, first, if we remove the permit could we get it back in the future? Yes. We would have to reapply, because, you know, our technology, whatever we were installing would look different. But I think DEQ is absolutely supportive of reuse permits and I see no -- no constraint in the future to do that. You know, part of the permit application process would be describing what you are planning to do with that water. We did, as Public Works looked at what it would take and where we would have to go to be able to do aquifer recharge, just as a conceptual thing and because of Meridian's topography you have to actually get up and over kind of the -- the bench at the interchange and go out towards Kuna before you actually hit sites that you could -- there is enough space in the aquifer where you could put that water in. So, when we looked at it it's definitely possible, but it does cost a lot of money to pump that many millions of gallons that far of a distance. That's part of why like city of Boise is doing their site specific reuse ideas out in those areas where it makes more sense, where you don't have those pumping and distribution costs to get the water to the spot in the aquifer where it could -- could be reused. You do also have to install more advanced technology to make sure that you are taking out anything that's of concern before you put it back in the aquifer. But we would definitely -- if -- if you want to make, you know, the impact on -- on water in the Treasure Valley, it -- it's all scale and scope. You know, one good example is that -- I believe it's the flow in New York Canal in six days is the same amount of water that Meridian uses in an entire year. So, when you are talking about, you know, the -- the wastewater at the treatment plant Meridian City Council Work Session June 6,2023 Page 21 of 34 being nine or 10 MGD, that's similar to what Nampa is proposing to put in Phyllis Canal. Phyllis Canal generally conveys over a hundred million gallons of water every day. So, our -- our reuse programs are important. At this point in the Treasure Valley they likely don't serve a water shortage constraint, it's more focused towards regulatory -- meeting regulatory limits, although that could change in the future and there is -- there is technology and ability to move the water to where you could put it in the aquifer. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: So, would it be fair to say that our existing water reuse program -- like the environmental impact is really negligible relative to the cost. Like the -- it sounds good, but this program really isn't moving the needle in terms of you are making an impact on the aquifer and avoiding the use of potable water. Is that correct? McVey: You are correct. Strader: Uh-huh. Yeah. I think that's important for us to -- to recognize. I guess I am actually more concerned about the permit. It feels like there is a value to having the permit. Is it -- we could reapply for it. Is there a way to keep our foot in the door, so we don't give our permit up and sort of scale it back or is it like easy to get a permit? I just don't understand enough about them to understand what we are giving up by giving up a permit. McVey: Council Woman Strader. So, it -- I would say it's -- it's generally easy to get a permit as long as you have all of the -- the studies and the information in place. So, as long as you can tell DEQ what quality of water that you have and where you plan to use it, getting a permit -- it's, you know, an application process. We -- we have to do it every ten years anyways as part of -- so, the reclaimed permits expire every ten years. So, we have gone through it before. We have -- we have reapplied. So, I don't have concern that we could never get another reuse permit. You know, if we kept it in place, but weren't producing reuse, we would essentially just have to do annual reports that would tell them that we are no longer producing -- or, you know, we didn't distribute any reclaimed water this year. So, it would just be kind of an administrative check box, but I'm not sure that would have a lot of value, because we would have to do a permit modification anyways once we put the new filters in to tell DEQ that, hey, we are using a new technology, it needs to be incorporated in our permit. So, probably not a lot of use to keep the permit just to keep it and -- and I'm -- I feel confident that we would be able to get a new -- a new permit down the road if we enhanced our program. Cavener: Mr. Mayor? Simison: Councilman Cavener. Strader: Laurelei, just two questions. When does our current permit expire? Meridian City Council Work Session June 6,2023 Page 22 of 34 McVey: 2027 -- or the reuse permit? Is it 2020 -- I think it might be 2025. 1 think it might be 2025. Cavener: Okay. And, then, Mr. Mayor one additional. Simison: Councilman Cavener. Cavener: Laurelei, I appreciate you talked about what it would take to reapply, but that would, then, come with probably a significant capital infrastructure; right? So, the equipment we have today is what allowed us to get our previous permit. It probably wouldn't necessarily qualify if we were coming in fresh asking for a new permit today; is that correct? McVey: Councilman Cavener -- so, no, we would still -- the technology we have today still allows us to produce reuse water. Where we are limited today is in the batch process and, then, also the -- the distribution system. So, if we wanted to expand it in the future you could do it with the technology you have today. You would need to install more tanks, so that you could produce more batches simultaneously. We would recommend and also what city of Nampa and city of Boise are pursuing is more of a flow through system where you just install UV technology that's high enough to treat it as it goes through, so you are not making batches and taking that amount of time. Cavener: Okay. McVey: We would also need to figure out a place to put it, more application sites if we wanted to make more. Overton: Mr. Mayor? Simison: Councilman Overton. Overton: Laurelei, great presentation, by the way, and, again, much like Councilman Borton said, I have had time to study this and -- and go over -- I remember when the first purple pipe was laid it was such a great achievement for the city. I really believe it's come to its end of being that great product. I would fully support ending this program as we see in running it through the summer of '24 and, then, keeping the door open for a future permit and doing it in another manner, understanding that where we sit our water table is pretty low and we can't be pumping it into our water table here and it's cost prohibitive to pump it too far south to pump it into an aquifer that can take it and we kind of sit in the city where our treatment plant sits downstream at the far corner, so it's just because of the proximity of where our wastewater treatment plant is it also kind of limits some of our uses. But I think we have done a great job. It's kudos to your staff over the years, everything you have done. I don't think we ever thought or knew that the salinity in the water would cause us some of the vegetation issues and, you know, that kind of takes away from some of the beautiful green that we wanted to see on the landscaping barriers in Heroes Park. But for the cost savings that we can see moving forward I think Meridian City Council Work Session June 6,2023 Page 23 of 34 this is a -- although it was a great thing that we were doing, I think it's a much smarter decision moving forward for the city to end our current program and just keep the door open for the future if we want to bring it back. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Put a pin in this. Are you looking for some head nods or general consensus? I think we are not voting, but we are gesturing. Simison: That -- that would be useful. That way when she brings forward a budget cost in the upcoming budget year it's for the project that is reflective of this direction. Borton: Perfect. McVey: And also allows us to start working with the users over this next year. Borton: Mr. Mayor, you are spot on with the recommendation. The reasons described and discussed by Council highlight them all, so -- my view of it. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Yeah. I -- I -- I at least would like to see some work done around more of a long term -- you know, what does the larger scale reuse program sort of look like? I think there is a risk of eliminating this program that it's limited in scope and, then, we are saving the money and reusing the tanks. But if we wanted to leverage the infrastructure for something else, you know, it's not going to be there. So, I don't -- I -- I'm okay with, you know, talking about eliminating this, but I want to have some discussions of what we would replace it with in the future. That's kind of where I'm at. Simison: Mr. Cavener, anything to add? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Thanks. I'm -- I'm reluctant to move forward with eliminating the program. There is a certain opportunity cost that we have already got built into a program and to sunset that, then, to begin it again I think could be really really challenging. The cost to continue to operate it is so low to our -- our ratepayers that they wouldn't -- they would not see a savings in their -- in their water bill as a result of this and so I do see some benefit I think as a good user of our most precious resource that this is a good program, recognizing it's maxed out. I think when the permit expires to me is maybe a keystone. Meridian City Council Work Session June 6,2023 Page 24 of 34 So, if it is '25 1 think maybe to Council Member Strader's comments, giving us a little bit more time to process what the future of a program could look like in Meridian, a little less hypothetical, a little more actual, would give me greater comfort. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I appreciate what Councilman Cavener is -- is saying and I don't know if you -- if any of my fellow Council had a chance to chat with Laurelei about how it will affect the users individually, but would you be willing to share with us if you have had any conversations with those users and whether they think it's a good thing or whether they really are concerned about being affected? McVey: Councilman Perreault, that's a good question. So we haven't had official conversations with them, because we are waiting for direction from you guys. But, you know, over the years we have had conversations with some of the users and there is definitely pros and cons to reuse; right? The pros is they -- it -- you know, they are not paying for potable water. Some of them have access to surface water and so the switch over to that would be very low cost, very easy for them to do. The ones that have to switch over to potable water, they would, then, would start having that cost, although some of them would prefer that. So, there are some challenges with -- you know, because of the water quality, you know, using it on landscaping, there has been challenges. Also having to maintain the signage and additional backflow and metering devices has been a challenge in some locations and, then, we -- we have not started yet, but we have plans to use it in a large automated car wash and so not quite knowing, you know, would it have any impact on that infrastructure. But there is plans to hook that in. It hasn't been connected yet, but -- Simison: And I was saying that from my conversation with Laurelei and she can slap me if I'm wrong, but in a nutshell if you want to make reclaimed water a bigger user in Meridian you have to end the program now. I mean from long since purposes. You can't produce enough in our current system, our current setup, and they wouldn't recommend using the technology we currently have to expand the program. So, from a practical standpoint, if you want to go bigger get out now, let us move forward in a different direction and if there is a -- a desire by Council in the future to invest the funds, which is what you are going to do, a new technology and a greater distribution system, then, that will be the conversation and the question will be at that point in time, you know, what is the ROI from your perspective. Is it because it's the use of the water? Is it because we can provide something to our -- to more people to -- in a different way that has value? But, like I said, we are capped in our current thing and they wouldn't recommend expanding that using our current technology to begin with. Just doesn't make sense. That kills fish, among other things. Sorry. Not to make that on there, but we could use that, because it -- it doesn't have the same use that you thought we would have it. Meridian City Council Work Session June 6,2023 Page 25 of 34 McVey: And it -- it very much did serve a really important purpose to the city from 2014 to 7/2017. It was critical. That's -- that's changed. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: So, it's sort of hard -- I mean it -- it's -- I hear you, right, but it's like sort of hard to, you know, move forward without knowing what -- what -- what that could look like. Like is that a goal for the city? Even just broad strokes of like what -- what does a skilled, you know, large scale reuse program look like? I guess I'm -- I'm confused about why we have to eliminate this now to not foreclose the potential of doing a large scale reuse program in the future. Like what -- what barrier are we creating by keeping it now and just taking maybe six months for Public Works to study this and, then, come up with a recommendation of what a future scaled reuse program would look like and the cost? I -- I have no idea. I mean it's a completely huge topic. McVey: So -- so, ending -- you know, if we -- if we choose to keep reuse, the -- the biggest thing is I have to move forward with the tertiary filter design and so if we decide to keep the program I don't have, you know, six months of time to tell them pause, wait and see. And so we would move forward with those other just capital expenses to keep reuse in place and so I think what we lose out on is that we lose out on that -- on the opportunity to reuse those tanks as part of the project today, because we are going to move forward with other -- other options and, then, you know, down the road if we want to expand reuse or even if we wanted to expand reuse today to what the Mayor was getting at, we would have to invest probably close to three -- two to three, maybe four million dollars to expand the system, even with our current -- our current setup today. So, it is going to take capital cost to do anything other than just leave it as is and, then, the question is if you leave it as is do you lose out on the opportunity to reuse that infrastructure for something else today. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Okay. I -- I'm following. So, let me just ask a question. Can you say definitively today that a future reuse program would not use tanks? Is that technology -- is the use of a tank not part of any type of future go forward reuse that's like up to standard? McVey: So, I believe if you wanted to do large scale reuse you are going to have to do some sort of flow through technology, like city of Nampa and city of Boise are doing where you just pump it through, you -- you are not storing it, you are not doing batch, it's just dumping directly into either the aquifer or a canal that's large enough to accept it. So, it -- I think the difference between what we have in place and what our -- our current program is, is it's very much -- it was very site specific, very batch based, very small Meridian City Council Work Session June 6,2023 Page 26 of 34 scale. When you jump up to that larger scale storing it just doesn't make sense, because you would have to have so many tanks and so, then, you just put in the infrastructure to just do flow through with UV technology and you eliminate that chlorine batch contact time. So, going forward if we wanted a bigger program that would be the first thing that we would have to install. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Got it. Okay. So -- now I'm tracking with you. So, there is no purpose in a reuse program for the tanks. Like the tanks can't be used for an up-to-standard reuse program in the future at all. So, it's really a -- like by acting now we have the savings now and there is no chance of it being deployed later, because I think that's where you were losing me, is like I feel like I'm giving up an opportunity I don't know about. I -- I would say if you can definitively say that, which it sounds like you are, then, it sounds like the right decision for the city is to move forward. But I would like to hear about and have the team explore more about what some kind of viable long-term reuse program looks like, so we can seriously evaluate it, you know. But, yeah, I mean if Boise is not using a tank for theirs and they are not doing batches and the whole future of this is all UV flow through and there is no tank involved, then, I -- I guess, then, my -- my concern is -- is not -- doesn't remain at this point. Simison: Okay. Well, I think we have reached as far as we can likely go. I think you will see budget -- stuff coming through the budget with the direction of reusing the tanks. If there is more conversation to be had please reach out and sit down with Laurelei or myself, to the best I can do. I'm happy to engage. But that's the approach we will proceed with based on the conversation and if we disagree you can not support the budgets, so, then, we will come back and provide that one that will -- will pass at that point in time, because we will have to move forward. McVey: And I also appreciate it and -- and heard, you know, we will look at that longer term. You know, with this -- this milestone we have more time to look at what the future -- what a bigger reuse vision could look like for the city. So, we will -- we will also keep that on the radar. 20. Meridian Police Department: Patrol Allocation Model Study Simison: Okay. All right. Thank you, Laurelei. So, with that we will move on to Item 20, which is the Meridian Police Department PAM study. Chief? Or -- do you want to do a quick introduction, chief? No? Okay. All right. Harig: I can introduce myself. Thank you very much, Mr. Mayor, Council Members, for having me here tonight. I'm very excited to tell you about the PAM study that we did with the Meridian Police Department. Just to give you a quick background, I have had my own consulting group for about ten years. I have also worked in government. I Meridian City Council Work Session June 6,2023 Page 27 of 34 have worked for the sheriff's office. I have worked for Ada county in a number of roles. And one of our focuses is staffing studies. I have done quite a few for law enforcement in the valley. We have used the PAM for Boise police, Meridian police in prior years and the Ada County Sheriff's Office. Also done staffing studies for Eagle fire, jails around the nation, various other things. So, just wanted to give you that background. One of the best parts of being able to work with patrol and traffic studies is they have been doing research on it for 30 plus years. So, there is lots of different models out there that you can select when you are doing staffing studies for petrol. You can have the -- the very simple ones, which say an officer per thousand measure and you have very complex ones that if you are an agency that has uber amounts of data, you can pay a proprietary company a lot of money to run a very fancy one for you. There is also quite a -- quite a few in the middle and the PAM, the patrol allocation model, has been around since the late -- since the late '80s, early '90s. Boise city was actually one of the contributing original members of the research team. So, it definitely has Treasure Valley roots and it's been used nationwide by municipal policing and sheriffs agencies for decades. So, one of the bonuses of the PAM is all of the different data points you can include in it. There is over 20 different data values you put in. There are workload requirements. There are performance objectives. There are personnel policies and roadway characteristics. So, it has a lot of flexibility and it's also very robust. At its heart the PAM is a time based model, so it's calculating the amount of time it takes to do various duties and dividing that by the amount of time that officers have available to them. There are a lot of different formulas in the background, but it really comes down to how much time does the work take and how much time did the officers have. There is four different activities that it's including. The crashes and citizen calls for service, which are the reactive workload. Not a lot of control over when the -- that's -- they are kind of what they are. Uncommitted patrol. This is the amount of time that officers have to patrol, check out areas, check out the highways and be available to respond to calls for service. Administrative duties. We would prefer for officers not to have to spend a lot of time on administrative duties, but it is actually quite a big workload for the officers. And, then, finally those officer initiated contacts, that proactive work that is the hallmark of community policing organizations. So, the PAM model includes all of these. We first worked on the PAM model back in 2017 and at the time with the current data we had it recommended 73 total officers dedicated to patrol and traffic. This does not include any investigations. It does not include specialty teams, like your canines. It is officers dedicated to patrol and traffic duties. Essentially the ones taking the citizen calls for service and crashes. At that time, given the level of authorized positions, this was an increase of seven officers. So, we would like to update it now. We have some updated data from the city of Meridian and we also have some newer research and other information to add to the model and so I'm going to just walk through the model inputs for you, so you can see how varied and really collaborative and intense it really is and, then, I'm going to show you two models, the recommendations for an updated model that includes data from Meridian that's been updated and some recent research recommendations and, then, after that I will show you a second model, which just shows you a -- a model with updated Meridian data only. Anything that's not updated in Meridian data will be excluded. The first section included is operations data, shift length, work week, all of these times that are available for officers goes into the time Meridian City Council Work Session June 6,2023 Page 28 of 34 model. One of the other ones is the number of officers supervised by sergeants. Back in 2017 we used a seven to one ratio, which at the time was an average for Meridian. Right after we did this study the Police Executive Research Forum came out with a white paper and that had surveyed national -- nationally surveyed chiefs of police and sheriffs and their overall very strong recommendation was for six to one officer span of control as the ideal. So, in the model that we are doing as an updated model we are including the six. When I show you the Meridian updates only it will just have the seven. One of the reasons why I think using the goal of six is a little bit stronger in the model than using the average is because of the high percent of officer time that supervisors spend doing patrol duties. They spend -- at least in the model we are saying they spend half of their time taking calls for service and doing patrol work and 50 percent for doing supervisory duties and coaching. The next piece that did get updated was the average time off per officer per year. So, this is part of the updated Meridian data and average overtime on assignment per officer per year. We did not include overtime last time. We did include it this time, because it is -- it's really consistent for the city and an expectation of officers not working overtime is sort of unusual, but we could absolutely take it out and have the expectation of no overtime to see how many officers we would need. Let me just give you a quick update on this officer time off update. So, it is based on a net annual work hours, which is directly from the time management data from the city was provided. The contracted hours for officers is 28 a year. They work ten hour weeks, 40 hours a week, 52 weeks a year. According to their time records on average per officer per year they work 1,770 hours. They are on paid time off for 310 and, then, they work an additional 200 hours of overtime. So, this 310 is a bump up from the previous model. You can see here this is just the total average time off for each of the patrol and traffic officers for this period. You can see it kind of rising up until 2020 and, then, it's starting to flatten out, but it's definitely staying higher and there is two primary contributing factors to that. Number one, in October 2019 Meridian introduced two new employee benefits, an increase in vacation accruals, and a parental leave policy. So, these start to have impacts about 2022 and, then, of course, in March of 2020 we have our COVID stay at home order. Meridian police measured the time off for COVID as paid administrative leave and so we are able to track that here. So, in the model I don't want to include any of that COVID, because it was sort of an unusual year. We hope we don't have the weird outliers again. So, we are going to include 2021 and 2022 in this model. The model generally recommends one to three years. So, two years is pretty solid. So, we did jump up from 280 to 310. Did add in overtime this year and, then, the last one was the average on duty time spent on nonpatrol duties per officer per year. This is, essentially, training time in court. It's not administrative duties. And in 2017 we used an average of ten hours per officer per week per month and, then, another 40 hours to meet POST -- POST requirements. It was just an estimate. We don't have great time records of when training is. That's pretty hard to track on a daily basis. This year we used the same and, then, we added in the court data. After the last study in 2017 Meridian started tracking a little bit -- data a little bit differently and their court data that's tracked by their officers is now super consistent when it was not before and so they do have about 40 hours per year that they spent in court and if they are in court or if they are in training that means they are not available in the field to answer calls for service. So in 2023 these are the recommendations for an updated model and, Meridian City Council Work Session June 6,2023 Page 29 of 34 then, I will show you a different one. The other data that's included in it is roadway data. As you can imagine for traffic and patrol this is a huge time element to any of their work. It includes miles of roadway, performance objectives and uncommitted patrol speed. The miles of roadway by type was taken from the Meridian reports that you guys provide. What are they called? I should know that by heart. Yes. The existing conditions report. Back in 2017 the most recent data was for 2014. Pretty happy that this year we have only -- the data is only a little bit old from 2022. You can see that the arterials jumped up 12 percent, which is quite significant, but not quite as big as those local roads jumping up 25 percent, which is not a big surprise with all of the development in Meridian. We kept the patrol interval objectives the same. This is a performance choice determined by police command and the essential goal for the arterials is to have an officer hit it once five times per shift. That means they are going to pass a fixed point every two hours. You can kind of think of that as if you have a stranded motorist on a highway, they are going to have to wait a maximum of two hours for an officer to come if they were just waiting. For collectors two times per week. So, every 84 hours. And, then, local roads one time a week or 168 hours. So, if I stepped outside my house in Meridian I would see an officer once a week. Another change now is the average uncommitted patrol speed. This is a data request in the model that a lot of offices do not have. In 2017 we did a guess based on posted speed limits and, then, knocked off some mph. We knew at the time that it was probably an overestimate, which makes the -- which makes the recommendation very conservative. You can imagine it would be hard for an officer to patrol at 45 miles per hour all the time if you are talking about Eagle Road at rush hour. So, in 2023 we used a model that -- some data from the Ada County Sheriffs Office. They conducted a PAM in 2020 and their GIS team used AVL, the vehicle trackers, to determine the amount of speed that officers were when they were in available status patrolling roads -- on different roads over a period of a year to give a -- kind of a -- a different types of conditions and times of year and what they found in their study is that for arterial roads the average was closer to 35 miles per hour, collectors 25, and, then, local roads they -- they patrolled those a little slower at 15. 1 realize that not all Treasure Valley cities are going to have the exact same data, but the sheriffs office data includes unincorporated Eagle, Star, and Kuna and it's probably a fairly solid comparison from Meridian. The next and final piece is the workload data. This is sort of the -- the big piece of the model. This is the crashes and the citizen initiated calls for service. What's included in the model is how many there are, how long the officers spent on them, the amount of time they take writing a report, the percents that are priority two or high -- or higher, which means that an officer cannot be taken off to respond to another call. You can see that the crashes increased 28 percent in the five years and 41 percent for citizen initiated calls for service. That's quite a significant jump. I just want to show you what that looks like. On the top are the crashes and on the bottom are the citizen calls for service. Our data model from 2017 used 2013 to 2015 and this year we are using 2021 and 2022. A couple of things I would like to point out is the -- just the very steady increase of this for Meridian. What that mean -- what that makes it really nice for is doing forecasting, because it is so predictable what next year will be for each of these values and, then, I would just like to point out the little COVID drop in crashes there way down to 2,511. That's one of the reasons we didn't use that year. So, all of the crashes and citizen calls for service go in Meridian City Council Work Session June 6,2023 Page 30 of 34 there as real data. We don't touch it. It is what it is. The performance goal, though, we put in for proactivity. Proactivity goes down if you are not busy -- if you are too busy. It goes up if you have more free time. So, we are using the International Association of Chiefs of Police recommendation for community policing organizations. Of the 20/20/20, that officers would have 20 minutes of each hour on reactive work, like crashes and citizen calls for service, 20 minutes per hour on their administrative work and, then, have that 20 minutes for the proactive community oriented work. One of the other updates with data was the average time to write a report. In 2017 we did not have real data for that, so we used an estimate -- and estimate based on officer recall. For crashes it was -- we put in 30 minutes and for calls for service we had put in 40. After the study in 2017 Meridian changed some of their practices and started capturing this, so we could have real data this time and when we looked at that we are averaging closer to 88 minutes to write a report. So, I think we were a little bit off and I think the current estimate of 88 -- not estimate, but the accurate value of 88 is right on. Some are only going to take 15 minutes, but some you can imagine if they have multiple addresses, multiple property items, multiple victims, multiple offenders, it's going to take a while to write that. The second piece that was included was a two officer patrol. We did not include this last time, but given the hiring in the valley and the amount of time that officers have dedicated to field training opportunities it felt like it was a -- probably a pretty big piece. So, we took an estimate for 15 officers in both 2021 and '22. That is how many were hired on average in each of those years and an estimate of 14 weeks of patrol. FTO where an officer is taken off the street to be with that trainee and it ends up with the amount of authorized positions that five percent of the patrol and traffic time is on two car patrols and that is the last piece. You can see how much data is included in the model. Lots of it doesn't have a lot of flexibility, but some of it, like performance objectives, do, which allows the agencies to kind of pick and choose what they would like as their priorities. If we put this data into the model we get a recommendation of 97 officers dedicated to patrol and traffic. Fourteen of them sergeants, 83 corporals and officers and given the number of authorized positions right now this is an increase of 12 officers. I told you I would show you one other. This is -- if we update the model to match the baseline of 2017, so we are only going to update Meridian's data. Anything that's not updated data we are going to exclude. We are taking out officer time in court, officer overtime hours, the two officer patrols and we are going to maintain the seven to one officer ratio and higher on committed patrol speeds and in that case the model pops out 91 officers dedicated to patrol and traffic. Eleven of those sergeants and 80 of them corporals and officers. For an increase of six based on current numbers. That is the bulk of what we did. We also did a couple of other analyses to look at what the split would look like for two areas and some forecast for five and ten years out and given the solid nature of the increase of crashes and calls for service those forecasts are going to be good guidance for the next ten years. Thank you. Simison: Thank you. Council, questions? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Meridian City Council Work Session June 6,2023 Page 31 of 34 Perreault: Thank you very much for being here and sharing this information. It's helpful to understand -- to have a -- a baseline, as you said. A couple of questions for you. First, what -- if you could share with us -- and -- and this might be a question for the chief. What prompted looking at this right now? It sounds like you -- this information you are saying that we have now could potentially take us ten more years before we have to assess it again. So, we only got five years this time it sounds like or maybe four years. So, that's the first question. The second question is you had given stats based on 2023. We are only halfway through. So, is that really -- is that -- is that like, you know, from May of '22 to May of '23 or are we taking part of '23 and -- and sort of just estimating that, you know, doing an estimate out for the rest of the year. Could you help us understand how you were able to get those numbers, even though our year is only halfway over all? Harig: All data in the model is from 2021 and 2022. 1 don't think I have any 2023 data showing. The estimates are for 2023 based on the previous years. Chief, did you want to answer the other one? Basterrechea: Yeah. And I can answer the question for why we did it now. We knew that when we first did this model we had no data, so we were guessing. So, we wanted to see what actual data would look like once we had it accumulated. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: At that time in 2017, since I wasn't here, what -- was there a predetermined -- determination made that you would look at it at year three or four or five or -- Basterrechea: No, there wasn't. That was a determination made by my command staff when I became chief. Perreault: What, that -- Basterrechea: That we would retook at PAM to see what the actual data tells us. Rather than just guessing where we need to be, we want to have some data that says this is absolutely where you need to be going. Perreault: Okay. Thank you. Simison: And just for the -- the second -- the second grouping of data was kind of my question. How much could we attribute to growth versus how much of the PAM model changes could be attribute to, you know, updated data and other assumptions in that regard. So, I think that's kind of what you are kind of seeing, you know, just from a pure growth perspective six officers to keep up with the growing city. The other six is using the real data that we have addressed of what our numbers are is kind of that second half of my question that -- Meridian City Council Work Session June 6,2023 Page 32 of 34 Harig: You are absolutely correct, Mr. Mayor. If you look at our projections, our forecast from 2017, they are dead on for what we got with the baseline model with in 2013 and the six extra are from the updated data and other elements that we added that we did not have available at the time. Overton: Mr. Mayor? Simison: Councilman Overton. Overton: Excellent presentation. Unfortunately, I remember back when we used to do this from the seat of our pants and we did the best guess we could trying to figure out what we needed and it's incredible to see the amount of data that you can get from various sources. It's wonderful to have such a crime analysis unit that can help gather that data and bring it forward, so we can make this type of a predictive analysis of what our needs are now and into the future. It's very impressive. I appreciate it very much. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you also for -- for the report and the recommendations. The one thing that popped out to me was just the amount of time spent writing reports. I'm concerned that it pretty much doubled, if I was looking at that chart correctly. So, just understanding what's driving that and it sounds like you took that out in terms of how it drives the recommendation, if I'm following the logic. But I just --just want to make sure that we are keeping an eye on that. It's a pretty significant change from 40 minutes to an average of like 88 minutes. Harig: If I may, we -- that was a complete guess last time based on officer recall and I think it doesn't seem like reports would take that long and when you actually get down to measuring them they are taking a much longer than you would -- you would think, especially with the introduction of the different technology and having to put everything into all the different systems. Chief, did you have something to add to that? Basterrechea: Yeah. The other thing I would point out is what you will find is -- especially when you look at swing shift units and some of those other units, they will hold on to reports, because they are answering the calls for the service during the busiest time and, then, when your graveyard team comes in those officers will go in and they will work on multiple reports. It's very rare for somebody to take a report, go back to the station, write that report and, then, go back out. They hold on to at least two, possibly three or four and, then, go back and write those reports, which indicates a longer report writing time as well. Borton: Mr. Mayor? Simison: Councilman Borton. Meridian City Council Work Session June 6,2023 Page 33 of 34 Borton: Maybe something to share later, not for now, because we have got public hearings coming up, but it would be interesting to see and maybe share it through the chief, the data that if -- if it's a time allocation model and it's about a third each, the -- what drives the recommendation specifically of -- of six new officers as on the screen now, that is if you didn't have the officers the allocation would be out of whack in a certain way. We assume it wouldn't be the -- the proposed recommended time allocation, instead it might be 45, 45, ten. What activities would be more utilized, unfortunately, by an officer if you don't staff up appropriately, but by staffing up they are able to do less of Task A and more of Task B, which -- so, you probably have all that underlying data, but it would be interesting to see how -- what moves when you add six officers particularly. So, you don't have to -- it's -- it would a pretty good -- Harig: It's a pretty quick answer, though. You are proactive work drops off and we do -- we do have some information on that that shows over the last few years as staffing got a little bit low the proactive work starts dropping off. The reactive work doesn't ever. The officers will always hit that first. Basterrechea: We will have less interaction with our citizens. Borton: And -- Mr. Mayor. That was the whole point of -- Simison: Councilman Borton. Borton: The premise of the PAM model was that added benefit to provide focus on the proactive, getting into the community, into the neighborhood and making sure we recognize the commitment of that proactive value. So, I think seeing the delta of when you don't do it how much it pulls you away from that goal is a helpful reminder of how important it is to stay tethered to some matrix like this. Simison: Okay. Council, if you have any other questions I'm sure the chief will be happy to take one on ones, e-mails, et cetera, but this is somewhat reflected in the current budget. Obviously at least part of it and that's based upon conversations with the chief on what he thought he could actually attain in this next budget year towards working up to this number. Okay. Thank you very much. EXECUTIVE SESSION 21. Per Idaho Code 74-206A (1)(a): To Deliberate on a labor contract offer or to formulate a counteroffer; and 74-206(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Simison: Council, we are at the end of our work session. We do have an Executive Session. We just -- do not need to make a motion and just go into adjournment, Mr. Nary? Do we just need to go into adjournment? Do we -- okay. Meridian City Council Work Session June 6,2023 Page 34 of 34 Nary: It's already on the other agenda as well, so -- Simison: So, then, a motion to adjourn. Borton: Mr. Mayor, I move we adjourn. Simison: Motion to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 6:14 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E SIMISON 6-20-2023 ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN --- AGENDA ITEM ITEM TOPIC: Approve Minutes of the May 23, 2023 City Council Work Session Meridian City Council Work Session May 23,2023 Page 25 of 25 MOTION CARRIED: ALLAYES. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Move we adjourn the work session. Simison: Have a motion to adjourn the work session. All those in favor signify by saying aye. Opposed nay? The ayes have it and we are adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 6:08 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E.SIMISON Approved 6-6-2023 ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN --- AGENDA ITEM ITEM TOPIC: Approve Minutes of the May 23, 2023 City Council Regular Meeting Meridian City Council May 23,2023 Page 49 of 49 Simison: Thank you. Have a good evening. Anything under our future meeting topics? EXECUTIVE SESSION 6. per Idaho Code 74-206 (1)0) To consider labor contract matters authorized under section 74-206A (1)(a) and (b), Idaho Code Simison: Or do I have a motion for Item 6? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I would move that we go into Executive Session for Idaho Code 74-206(1)(j). Cavener: Second. Simison: I have a motion and a second to go into Executive Session. Is there any discussion? If not, Clerk will call the roll. Roll Call: Hoaglun, yea; Borton, yea; Cavener, yea; Perreault, yea; Strader, yea; Overton, yea. Simison: All ayes. Motion carries and we will go to Executive Session. MOTION CARRIED: ALLAYES. EXECUTIVE SESSION: (8:50 p.m. to 9:53 p.m.) (Motion to return from Executive Session - Hoaglun. Seconded by Cavener.) (Motion to adjourn — Hoaglun.) MEETING ADJOURNED AT 9:54 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON ATTEST: Approved 6-6-2023 CHRIS JOHNSON - CITY CLERK E IDIAN --- AGENDA ITEM ITEM TOPIC: Artemisia Subdivision Water Main Easement ESMT-2023-0077 Proiect Name(Subdivision), ADA COUNTY RECORDER Trent Tripple 2023-032499 Artemesia Subdivision BOISEIDAHO Pgs=5 LINDSAY WHEELER 06/07/2023 08:58 AM CITY OF MERIDIAN, IDAHO NO FEE Water Main Easement Number: Identify this Easement by sequential number if Project contains more than one Water Main casement See instructions for additional information). ESMT-2023-0077 WATER MAIN EASEMENT THIS Easement Agreement, made this 6th - day of June 20 23 between Idaho Auto Mail LLC ("Grantor"),and the City of Meridian, an Idaho Municipal Corporation("Grantee"); WHEREAS,the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW,THEREFORE,in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED,by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures, carports, sheds, fences, trees, or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Page I Version 04/17/2023 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs, personal representatives,purchasers,or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: IDAHO AUTO MALL LLC By: KENDEALL DEVELOPMENT GROUP L.L.C. Its: Manager 1 1-�j, ?A,—— David E. ewett, M nager STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on �LC� � date b DAVID E. BLEWETT g (date) Y (name of individual), [complete the following a representative capacity, or strike the following if signing in an individual capacity] on behalf of Kendall Development Group LLC (name of entity on behalf of whom record was executed), in the following representative capacity: Manager of Idaho Auto Mall LLC (type of authority such as officer or trustee) (statVA % ff �� N z agna `or'g5L M _ Comm xpires: _ 'q' l '� off�' •,."Ilk"�Op ID ��O Water Main Easement Page 2 Version 04/17/2023 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 6-6-2023 Attest by Chris Johnson, City Clerk 6-6-2023 STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on 6-6-2023 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature 3-28-2028 My Commission Expires: Water Main Easement Page 3 Version 04/17/2023 -rXr�IBIi Legal Description City of Meridian Water Easement Artemisia Subdivision An easement being located in the SE '/4 of the SE '/a of Section 14, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, and more particularly described as follows: Commencing at a Brass Cap monument marking the southeast corner of said Section 14, from which an Aluminum Cap monument marking the southwest corner of the SE '/4 of said Section 14 bears N 89019'41" W a distance of 2661.68 feet; Thence along the southerly boundary of said SE '/4 of the SE '/4 N 89019,41" W a distance of 923.89 feet to a point; Thence leaving said boundary N 0040'19" E a distance of 490.00 feet to a point; Thence S 89019'41" E a distance of 40.96 feet to the POINT OF BEGINNING; Thence N 0040'19" E a distance of 365.70 feet to a point; Thence S 89019'41" E a distance of 278.70 feet to a point; Thence S 004019" W a distance of 20.00 feet to a point; Thence N 89019'41" W a distance of 258.70 feet to a point; Thence S 0'40'19" W a distance of 328.09 feet to a point; Thence N 90000'00" E a distance of 7.31 feet to a point; Thence S 0000'49" E a distance of 17.70 feet to a point; Thence N 89019'41" W a distance of 27.52 feet to the POINT OF BEGINNING. Said easement contains 12,619 square feet (0.290 acres) and is subject to any other easements existing or in use. Clinton W. Hansen, PLS Land Solutions, PC NPR LAIro December 7, 2022 s r Q-� R G�'G o 11118 c'� 9TF OF SOP 0i ON W HP, l ' � Artemisia Subdivision .si!1l L`1jJg ;�:1� ulti Meridian Water Easement Lana surveying and conssultingg Job No.19-72 Page 1 of 1 CITY OF MERIDIAN WATER EASEMENT ARTEMISIA SUBDIVISION LOCATED IN THE SE 1/4 OF THE SE 1/4 OF SECTION 14, T.3N., R.1W., B.M. CITY OF MERIDIAN, ADA COUNTY, IDAHO 1/4 14 13 INTERSTATE 84 I I 1 S89'19'41"E 278.70' 3 =-moo o _ N89.19'41"W 258.70' -c — I CD f CITY OF MERIDIAN �I Io WATER EASEMENT D 00 12,619 SF / 0.290 ACRES 04 CD t o o I N ZI to Z Iz., POINT OF I I N90'00'00"E BEGINNING I I 7,31' N S89'19'41"E SO'00'49"E z 40.96' 6. 17.70' N 89'19'41"W ' 27.52' I 1 o: i o; o: rn• w; ( a� o: z• Z: � ( I I I 1/4 14 1717.79' _ _W. OVERLAND RD. _ 923.89' 14 13 23 N89'19741'W 2661.68' BASIS OF BEARING ;ST �s 0' 90, 180, 360' 0 O 11118 �'92-�� ° _ LirndSzllutlons ��ti rF OF �o\�w �__ % Land Surveying and Consulting ,`tom` 231 E.STH ST„STE.A ,.I lrli \1(` MERIDIAN,ID 83642 (208)288-2040 (208)288.2557 fax www.Iandsolutions.biz .JOB NO 1s-7F E IDIAN --- AGENDA ITEM ITEM TOPIC: S. Benchmark Way and W. Cobalt Dr. Sanitary Sewer and Water Main Easement No. 1 ESMT-2023-0081 ADA COUNTY RECORDER Trent Tripple 2023-032718 BOISE IDAHO Pgs=5 VICTORIA BAILEY 06/08/2023 09:13 AM CITY OF MERIDIAN, IDAHO NO FEE Project Name(Subdivision):. S Benchmark Wav and W.Cobalt Dr. Sanitary Sewer&Water Main Easement Number: 1 Identify this Fasement by sequential number if Project contains more than one easement of this type. (See Instructions for additional information). ESMT-2023-0081 SANITARY SEWER AND WATER MAIN EASEMENT THIS Easement Agreement, made this 6th day of .Tune 20 23 between Treasure Valley Investments'LLC ("Grantor")and the City of Meridian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement Page 1 Version 04/17/2023 THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings,trash enclosures,carports,sheds,fences,trees,or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of-- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: TREASURE VALLEY INVESTMENTS,LLC By:Mirazim Wakoori,Manager i STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on May I_?_223 (date) by M i razim Sh akoori (name of individual), [complete the following if signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of Treasure Valley Investments,LLC (name of entity on behalf of whom record was executed), in the following representative capacity: Manager (type of authority such as officer or trustee) N AAMAD KS HAUS COMMISSION 0 ��AAA-1 AUS T T T Y PUBLIC ; EO1DAHO COMMISSION NOTARY PUBLIC Notary Signature STATE OF IDAHO My Commission Expires: Sanitary Sewer and Water Main Easement Page 2 Version 04/17/2023 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 6-6-2023 Attest by Chris Johnson, City Clerk 6-6-2023 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 6-6-2023 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,respectively. (stamp) Notary Signature 3-28-2028 My Commission Expires: Sanitary Sewer and Water Main Easement Page 3 Version 04/17/2023 km E N G I N E E R I N G May 10,2023 Project Nos.22-144&22-221 City of Meridian Sewer and Water Easement Legal Description Exhibit A A parcel of land for a City of Meridian Sewer and Water easement situated in a portion of the Southwest 1/4 of the Northeast 1/4 of Section 14,Township 3 North,Range 1 West,B.M.,City of Meridian,Ada County, Idaho and being more particularly described as follows: Commencing at a found aluminum cap marking the North 1/4 corner of said Section 14,which bears N89'13'12"W a distance of 2,657.79 feet from a found aluminum cap marking the Northeast cornerofsaid Section 14; Thence following the northerly line said Northeast 1/4,S89°13'12"E a distance of 114.63 feet; Thence leaving said northerly line,S00°46'48"W a distance of 1,405.38 feet to the POINT OF BEGINNING. Thence S66'4S'20"E a distance of 39.06 feet; Thence S23'14'40"W a distance of 46.00 feet; Thence N66'4S'20"W a distance of 39.06feet; Thence N23'14'40"E a distance of 46.00 feet to the POINT OF BEGINNING. Said parcel contains 1,797 square feet,more or less,and is subject to all existing easements and/or rights-of- way of record or implied. Attached hereto is Exhibit B and by this reference is made a part hereof. JP a �1 59, OF L. B�1'V . I. o -4-02 S 5725 North Discovery Way • Boise,Idaho 83713• 208.639.6939• kmengllp.com POINT OF COMMENCEMENT NORTH 1/4 CORNER SECTION 14 W. Franklin Road NORTHEAST CORNER 11 BASIS OF BEARING SECTION 14 N89'13'12"W 2657.79' _ Y _ — — — 11 12 14 114.63' 2543.16' 14 13 I � I o CO co v SCS Brighton, LLC /,z 01 LO SCS Brighton, LLC I J S1214121135 UI 51214121135 `n p I Treasure Valley (N rO/J �� I Investments, LLC. Cobalt Dr S1214233680 POINT OF BEGINNING I S66'45'20"E N �39.06' o VL N ` O L a o/ rN66'45*20"W 0 39.06' N N N Y W Q 1 LEGEND ® FOUND ALUMINUM CAP z w CALCULATED POINT — — — — SECTION LINE a 3 LOT LINE a ———————— PROPOSED EASEMENT LINE 3 z a N 0 0 60 120 180 a M Plan Scale: 1"=60' Ion R E N G I N E E R I N G m 5725 NORTH DISCOVERY WAY x BOISE,IDAHO 83713 PHONE(208)639-6939 Exhibit B > ll kmengp.tom W City of Meridian Sewer and Water Easement 5� DATE: May,2023 qPROJECT: 22-221 ---- ^-- SHEET: Situated in the SW 1/4 of the NE 1/4 of Section 14 a . 1 OF 1 T.3N., R.1W., B.M., City of Meridian, Ada County, ID E IDIAN --- AGENDA ITEM ITEM TOPIC: S. Benchmark Way and W. Cobalt Dr. Sanitary Sewer and Water Main Easement No. 2 ESMT-2023-0082 ADA COUNTY RECORDER Trent Tripple 2023-032540 BOISE IDAHO Pgs=7 HEATHER LUTHER 06/07/2023 10:38 AM CITY OF MERIDIAN, IDAHO NO FEE Proiect Name(Subdivision): S Benchmark Wav and W.Cobalt Dr. Sanitary Sewer&Water Main Easement Number: 2 Identify this Easement by sequential number if Project contains more than one easement of this type. (See Instructions for additional information). ESMT-2023-0082 SANITARY SEWER AND WATER MAIN EASEMENT THIS Easement Agreement, made this6th day of June 20 23 between SCS Brighton LLC ("Grantor")and the City of Meridian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement Page 1 Version 04/17/2023 THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures,carports,sheds,fences,trees,or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors,assigns, heirs,personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. [END OF TEXT; SIGNATURES TO FOLLOW] Sanitary Sewer and Water Main Easement Page 2 Version 04/17/2023 GRANTOR: SCS BRIGHTON LLC an Idaho limited liability company By: Brighton Corporation, an Idaho corporation Manager�� B I// Robert L. Phillips, President STATE OF IDAHO j :SS. County of Ada ) �b On this — day of May, in the year of 2023, before me a Notary Public of said State, personally appeared Robert L. Phillips, known or identified to me to be the President of Brighton Corporation, the Manager of SCS Brighton LLC, the company that executed the instrument or the person who executed the instrument of behalf of said company, and acknowledged to me that such company executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in the certificate first above written. SHARI VAUGHAN Notary Public-State of Idaho Commission Number 20181002 Notary Public for Idah My Commission Expires Jun 1, 2024 My Commission Expires: — � GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 6-6-2023 Attest by Chris Johnson, City Clerk 6-6-2023 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 6-6-2023 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,respectively. (stamp) Notary Signature 3-28-2028 My Commission Expires: Sanitary Sewer and Water Main Easement Page 3 Version 04/17/2023 km E N G I N E E R I N G May 10,2023 Project Nos.22-144&22-221 City of Meridian Sewer and Water Easement Legal Description Exhibit A A parcel of land for a City of Meridian Sewer and Water easement situated in a portion of the Northeast 1/4 of the Northwest 1/4 and the Northwest 1/4 of the Northeast 1/4 of Section 14,Township 3 North, Range 1 West, B.M.,City of Meridian,Ada County, Idaho and being more particularly described as follows: Commencing at a found aluminum cap marking the North 1/4 corner of said Section 14, which bears N89°13'12"W a distance of 2,657.79 feet from a found aluminum cap marking the Northeast cornerof said Section 14; Thence following the northerly line of said Northwest 1/4 of the Northeast 1/4,S89°13'12"E a distance of 250.45 feet; Thence leaving said northerly line,S00°46'48"W a distance of 1,109.51 feet to a point hereinafter referred to as POINT"A"and being POINT OF BEGINNING 1. Thence S60°53'22"E a distance of 34.50 feet; Thence S29°06'38"W a distance of 31.00 feet; Thence N60°53'22"W a distance of 34.50 feet; Thence N29°06'38"E a distance of 31.00 feet to POINT OF BEGINNING 1. Said parcel contains 1,070 square feet,more or less. TOGETHER WITH: Commencing at the point previously referred to as POINT"A". Thence N60°53'22"W a distance of 75.50 feet to POINT OF BEGINNING 2. Thence S29°06'38"W a distance of 31.00 feet; Thence N60°53'22"W a distance of 45.00 feet to a point hereinafter referred to as POINT"B"; Thence N29°06'38"E a distance of 31.00 feet; Thence S60°53'22"E a distance of 45.00 feet to POINT OF BEGINNING 2. Said parcel contains 1,395 square feet,more or less. 5725 North Discovery Way• Boise,Idaho 83713 • 208.639.6939 • kmengllp.com TOGETHER WITH: Commencing at the point previously referred to as POINT"B". Thence S61°52'40"W a distance of 438.62 feet to POINT OF BEGINNING 3. Thence 36.00 feet along the arc of a curve to the left,said curve having a radius of 1,038.50 feet,a delta angle of 01°59'11",a chord bearing of N86°37'17"W,and a chord distance of 36.00 feet; Thence NO3°17'45"E a distance of 44.15 feet; Thence S86°42'15"E a distance of 36.00 feet; Thence S03°17'45"W a distance of 44.20 feet to POINT OF BEGINNING 3. Said parcel contains 1,587 square feet,more or less. Said description contains a total of 4,052 square feet,more or less,and is subject to all existing easements and/or rights-of-way of record or implied. Attached hereto is Exhibit B and by this reference is made a part hereof. �GZST 4 � a to 12459a PAIf A� OF 1� L. IS S► • l 0 . 1_0.2/ PAGE 2 LINE TABLE W. Franklin Road BASIS OF BEARING LINE BEARING DISTANCE 1�— — N_89'13'12"W 2657.79' 11 12 L1 S60'53'22"E 34.50 14 250.45' 2407.34' 14 13 POINT OF COMMENCEMENT NORTHEAST CORNER L2 S29'06'38"W 31.00 NORTH 1/4 CORNER SECTION 14 SECTION 14 0 L3 N60'53'22"W 34.50 I I L4 N29'06'38"E 31.00 L5 S29'06'38"W 31.00 IJ L6 N60'53'22"W 45.00 POINT OF BEGINNING 2 o I o N L7 N29'06'38"E 31.00 v p- POINT "B" I L8 S60'53'22"E 45.00 POINT OF BEGINNING 1\ L9 N3'17'45"E 44.15 46 " I 47 POINT "A" i N60'53'22"W� a L10 S86'42'15"E 36.00 75.50' (TIE) v X L11 SY17'45"W 44.20 Q0�0 0 0 SCS Brighton,LLC L10 SCS Brighton, LLC Q� c'c, S1214121135 S1214121135 N r IJi POINT OF BEGINNING 3 s C1 s Proposed W. Cobalt Dr. 0 ry DWT Investments, LLC. Treasure Valley N S1214244500 Investments, LLC. Z S1214233680 m LEGEND W CURVE TABLE ® FOUND ALUMINUM CAP CURVE RADIUS LENGTH DELTA CHORD BRG CHORD CALCULATED POINT 3 C1 1038.50' 36.00' 1-59-11" S86'37'17"E 36.00' SECTION LINE a LOT LINE fn 3 ———————— PROPOSED EASEMENT LINE W Z Q C W 0 N 0 0 100 200 300 Ion m E N G I N E E R I N G Plan Scale: 1"= 100' m 5725 NORTH DISCOVERY WAY W BOISE,IDAHO"T' PHONE(208)639-6131 Exhibit B kmengllp.com City of Meridian Sewer and Water Easement 1 DATE: May,2023 PROJECT: 22-221 N SHEET: Situated in the NE 1/4 of the NW 1/4 and the NW 1/4 of the NE 1/4 of d ` 1 OF 1 Section 14, T.3N., R.1W., B.M., City of Meridian, Ada County, ID E IDIAN --- AGENDA ITEM ITEM TOPIC: Lost Rapids, Lot 8 Water Main Easement No. 1 ESMT-2023-0083 Proiect Narne taUhdhJ1JgVk ADA COUNTY RECORDER Trent Tripple 2023-034631 Lost RapidsLot 8 BOISE IDAHO Pgs=6 ANGIE STEELE 06/16/2023 12:42 PM CITY OF MERIDIAN, IDAHO NO FEE 1 t � t ti r Identify ttsis Easement by wgnenti l number if ProJect cwtains more than cane W atr r Meats easewenL ( Instructions fart additional infra ntd(rn) ESMT-2023-0083 WATER MAIN EASEMENF THIS Easement Agreement, made this 6th day cat. ` June � 3 rt m Meridian t Investments0,LL : � � behveen " raritoe ,and the City of Meridiem, t �Municipal .: t po i 20 �.' "�.��; WHEREAS,the Grantor desires to provide a water main tight-of-way across the premises and property hereinafter particularly bounded and described, and WHEREAS, the seater main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from tirrie to time by the Grantee; NOW,THEREFORE,RE, in consideration ofthe benefits to be received by the Grantor,r and other gored and valuable consideration, the Grantor dues hereby give, grant and convey unto the Grantee the. right-of-way for an easement for the operation and maintenance t water mains over and across the following described property; (SEE A17ACHED EXHIBITS A and The easement hereby granted is for the pur o se of construction and operation of water mains d their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee,with the tree right or access to such facilities at any and all t nr s. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and aasips forever. 1T IS EXPRESSLY UNDERSTOOD ER TOOAND„AGREED, by and between the parties hereto,that after making repairs or perfoinung rather maintenance, Grantee shall.`restore the area of the easement and adjacent property to that existent pricer to undertaking such repairs, and maintenance. However, Grantee shall not be responsible for repairing replacing or restoring anything placed within the area described in this easernent that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees,brush,or perennial shrubs or flowers within the area described for this easernent, which would interfere, with the use of said easement, for the purposes stated herein THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement, hereby granted shall become part of, or lie within the boundaries or any Water Main Easement Version 01/01,12020 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: STATE OF fBA-HO ) ) ss County of Ad& ) >%,�%S f This record was acknowledged before me on L Z" (date) by Tit joe- VtiSSe-� (name of individual), [complete the following if signing in a representative capacity, or strike I the following if signing in an individual capacity] on behalf of _G ►�Q,,ri&ice. T• %tcAf- 6 I (name of entity on behalf of whom record was executed), in the following representative LLC- capacity:_ n..�.�z� (type of authority such as officer or trustee) (stamp) of Notary Signature DAN BADDLEY My Commission Expires: NOTARYPUBC/C•STATE Of UTAH COMMISSION NO. 71 EI317 COMM. EXP. 5-24-2025 Water Main Easement Version 01/01/2020 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 6-6-2023 Attest by Chris Johnson,City Clerk 6-6-2023 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 6-6-2023 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (sip) Notary Signature 3-28-2028 My Commission Expires: Water Main Easement Version 01/01/2020 km E N G I N E E R I N G May 19,2023 Project No.22-086 City of Meridian Water Easement Legal Description Exhibit A A parcel of land fora City of Meridian Water Easement over a portion of Lot 8,Block 1 of Lost Rapids Subdivision, being situated in the Northeast 1/4 of the Northeast 1/4 of Section 27,Township 4 North,Range 1 West, Boise Meridian,City of Meridian,Ada County, Idaho and being more particularly described as follows: Commencing at a found 5/8-inch rebar marking the Southwest corner of said Lot 8,which bears N89.17'16"W a distance of 139.90 feet from a found 1/2-Inch rebar marking the Southeast comer of said Lot 8,thence following the southerly line of said Lot 8,S89°17'16"E a distance of 65.86 feet; Thence leaving said southerly line,N00°00'00"E a distance of 30.50 feet to the POINT OF BEGINNING. Thence N00°00'00"E a distance of 7.69 feet; Thence N43°55'57"E a distance of 37.70 feet; Thence N00°00'00"E a distance of 17.38 feet; Thence N90°00'00"E a distance of 20.00 feet; Thence S00°00'00"E a distance of 25.44 feet; Thence S43°55'57"W a distance of 37.53 feet; Thence N89°17'16"W a distance of 20.12 feet to the POINT OF BEGINNING. Said parcel contains 1,258 square feet, more or less,and is subject to all existing easements and/or rights-of- way of record or implied. Attached hereto is Exhibit B and by this reference is made a part hereof. *PL LANDS ��ENS£D G'pG 6662 s� �o OF \OPT 5725 North Discovery Way• Boise, Idaho 83713 •208.639.6939• kmengilp.com Lost Rapids Subdivision 1 '�oG�- Lost Rapids g, Subdivision 6�G pG14' N90'00'00"E 9• �20.00' N00'00'00"E � 500'00'00"E 17.38'—i �25.44' N43755'57"E /� I 37.70'�/ X / " N00'00'00'E / 7.69'—�� // 37 535'57"W o POINT OF T' o BEGINNING N89'17'16"W NOO-00-00"E 20.12' N - - - - - - - - - --30,50' (TIE) �� - - - - -- - - - EXISTING CITY OF MERInIAnI SEWER & WATER EASEMENT PER INST. No. 2019-077073 it G 65.86' 74.04' N89'17'16"W 139.90' oPOINT OF BASIS OF BEARING I — — x COMMENCEMENT o GG� Lost Rapids 5 Z Subdivision �o a a 0 30 60 90 0 kin N Plan Scale: 1"= 30' C3 E N G I N E E R I N G 5725 NORTH DISCOVER Y WAY BOISE,IDAHO 83713 �t PHONE(2081635-6939 Exhibit B IanenRl p,=n City of Meridian Water Easement DATE: May 2102 3 R OJECT: 22-M i SHEET: A parcel of land being a portion of Lot 8, Block 1 of Lost Rapids Subdivision, situated I1 OF 1 I in the NE 1/4 of the NE 1/4, Section 27,T4N, R1W, B.M., City of Meridian, Ada County, Idaho 20.00 a90°0000ti 0 �o r$ �R o� O tV O 0'7 b� O V O ' O U O r� 0 c c n89']T16•w 20.12 Title: Date: 05-18-2023 Scale: 1 inch= 10 feet File: Deed Plotter.des Tract 1: 0.029 Acres: 1258 5g Feet:Closure=sl 1.0915e 0.00 Feet: Precision=1/64459: Perimeter=166 Feet 001=n00.0000c 7.69 004--n90.0000e 20.00 007=n89.1716w 20.12 002=n43.5557e 37.70 005=s00.0000e 25.44 003=n00.0000e 17.38 006=s43.5557w 37.53 E IDIAN --- AGENDA ITEM ITEM TOPIC: Final Plat for Stapleton No. 3 (FP-2023-0003 by C4 Land, LLC., generally located in the NE 1/4 of the SE 1/4 of Section 25,T.3N., R1.W. STAFF REPORT E COMMUNITY DEVELOPMENT DEVELOPMENT DEPARTMENT HEARING June 6,2023 Legend RUT' R-15 TE: 0 Project Location N TO: Mayor&City Council R_g �FROM: Stacy Hersh,Associate Planner v 208-884�5533 R-4" �� SUBJECT: FP-2023 0003 � Stapleton No. 3 R-g LOCATION: Generally located in the NE '/4 of Section SE'/4 of Section 25,Township 3N., RUT Range 1 W(Parcel#S 1225417245) R-4 1-L RUT,R-4 L PROJECT DESCRIPTION The Applicant proposes a Final Plat consisting of 36 building lots and 1 common lot on 4.73 acres of land in the R-15 zoning district. II. APPLICANT INFORMATION A. Applicant: C4 Land,LLC—4824 W.Fairview Ave.,Boise,ID 83706 B. Owner: Same as Applicant C. Representative: Laren Bailey, Conger Group—4824 W. Fairview Ave., Boise, ID 83706 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accordance with the requirements listed in UDC 11-6B-3C.2. There are two(2) fewer lots depicted in Block 4 as shown on the approved preliminary plat and substantially the same amount of common area;therefore, staff deems the final plat in substantial compliance with the approved preliminary plat as required. Page 1 IV. DECISION Staff: Staff recommends approval of the proposed final plat with the conditions noted in Section VI of this report. V. EXHIBITS A. Preliminary Plat(date: 1/29/2019) N PRaJWMARY PUT FOR ® STAPLETON SUBDIVISION M ar � ___—_____ ^�` I ud raw- � e map 4-1 - --- J j ✓�t C�• I � IS I SN➢YE-sa n�r w n—J � I�. I wur�sw ouA o - • 3 d rpp� Page 2 B. Final Plat(date: 3/l/2022) STAPLETON SUBDIVISION NO.3 FAG2—. LOCATED BJ THE NE114 OF THE SE114 OF SECTM 25,1..3 N.,R.1 W.,B.M., CITY OF MERIDIAN,ADA COUNTY,IDAHO , 2022 ..ao. ".., _.._.. ................... -._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._..T.._.._.._., 1 T" - - --W i i 1 1 I I I 1 I a� B —.p Jam•w 1 -..L..J.._..L.._.i_..1._..i.._.L.._i_.1_.._.L.._.,L,._:.- 1 "J ;. , Pv.mri7m Jy ! 11�ig Bilk T.._._. .._.._....._.._..y Y L 2890 SMMETT,N a3617 E. EMMETT,ID 83617 .r.mu��»«oa..,�.,a. .a.ow.w.ww aruxaamm.oamw...oe.r.v,ar..n (208)398-8104 FAX(208)398-8105 14GWWW.S4WIOOTHIS.00M STAPLETON SUBDIVISION NO.3 &DO PAGE aarrrwrtcrwwaea: wwrnwEm uxl Adk7S.—A- swvFnxsmwAnmr EMMER,ID 83617 (208)3M.8i 04 a 2 FAX(2W)39"105 ��fVM�nK�y,,q.('�G W W W.S1 W/DDTHLS.NM Page 3 C. Landscape Plan(dated: 2/25/2022) STA N SUBDIVISION PHASE 3 8 L1 e o Z0 °X z s >t R. C� z PHASE � O AP W s J aw N LL H a (n a UBMVI NOTES 0 IT LO « « o FAN] 0 O < m8 �.1 v, z � . � 3 LE6END « W a 0 NOTes�� i L7 Page 4 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development(H-2018-0129,Development Agreement 42019-110907; FP-2020-0010; FP- 2020-0014; Design Review A-2019-0246). 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the City Engineer's signature on the previous phase final plat(by September 12,2024); or apply for a time extension,in accord with UDC 11-611-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Fritz Brownell, Sawtooth Land Surveying,LLC,dated 3/2022, included in Section VILB shall be revised as follows: a. Note 95: Include"Lot 36,Block I ' b. Note 96: Include recorded instrument number for ACHD license agreement. c. Note 412: Include recorded instrument number of ACHD sidewalk easement. 5. The landscape plan prepared by Jensen Belts Associates, dated 2/25/22, shall be revised as follows: a. Lot 36,Block 1 shall be developed with a minimum 5-foot wide concrete micro path and landscaped with a mix of trees, shrubs, lawn, and/or another vegetative ground cover in accordance with UDC 11-313-12C.1.2. 6. Future homes constructed in this development shall substantially comply with the conceptual elevations approved with H-2018-0129 included in the Development Agreement. 7. The building lots along the perimeter of the development adjacent to SH-69/S. Meridian Rd. adjacent to W. Harris St,and SH-69/S.Meridian Rd,expect for Lots 60 and 62,Block 1, shall be restricted to a single-story in height as proposed by the Developer in accord with the Development Agreement. 8. Staffs failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. A future install agreement for (2) streetlights along Meridian Rd will be required for the development of this property. General Conditions: 2. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision;applicant shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. Page 5 3. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development,coordinate main size and routing with Public Works. 4. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 5. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 6. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing,landscaping,amenities,pressurized irrigation,prior to signature on the final plat. 7. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City.The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 9. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 10. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 11. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 12. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 13. Developer shall coordinate mailbox locations with the Meridian Post Office. 14. All grading of the site shall be performed in conformance with MCC 11-I 4B. 15. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 16. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 17. The applicants design engineer shall be responsible for inspection of all irrigation and/or Page 6 drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 18. At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 19. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.men'diancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 20. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x I I" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed,and approved prior to signature of the final plat by the City Engineer. 21. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 22. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 23. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 24. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 25. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 7 E IDIAN --- AGENDA ITEM ITEM TOPIC: Final Plat for Stapleton No. 4 (FP-2023-0006) by C4 Land, LLC., generally located in the NE 1/4 of the SE 1/4 of Section 25,T.3.N.,R.1W. STAFF REPORT E COMMUNITY DEVELOPMENT DEVELOPMENT DEPARTMENT HEARING June 6,2023 Legend RUT' R-15 TE: 0 Project Location N TO: Mayor&City Council R_g �FROM: Stacy Hersh,Associate Planner v 208-884�5533 R-4" �� SUBJECT: FP-2023 0006 � Stapleton No. 4 R-g LOCATION: Generally located in the NE '/4 of Section SE'/4 of Section 25,Township 3N., RUT Range 1 W(Parcel#S 1225417245) R-4 1-L RUT�R-4 L PROJECT DESCRIPTION The Applicant proposes a Final Plat consisting of 53 building lots and 5 common lots on 7.47 acres of land in the R-15 zoning district. II. APPLICANT INFORMATION A. Applicant: C4 Land,LLC—4824 W.Fairview Ave.,Boise,ID 83706 B. Owner: Same as Applicant C. Representative: Laren Bailey, Conger Group—4824 W. Fairview Ave., Boise, ID 83706 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accordance with the requirements listed in UDC 11-6B-3C.2. There are seven(7) fewer lots depicted in Blocks 2 and 3 as shown on the approved preliminary plat and substantially the same amount of common area;therefore,staff deems the final plat in substantial compliance with the approved preliminary plat as required. Pagel IV. DECISION Staff: Staff recommends approval of the proposed final plat with the conditions noted in Section VI of this report. V. EXHIBITS A. Preliminary Plat(date: 1/29/2019) PPLET NN S PLAT FOR STAPLETON SUBDIVISION .�= =9 g rBMW, " t r� 1.., - — .. -�. ,._ a ... ... a 'gap" _ 3 vue9ne PP1.0 Page 2 B. Final Plat(date: 3/l/2022) STAPLETON SUBDIVLSION NO.4 LOCAIEDIN IFE ME I/4OF11ESE 1/40 SEMCN2,T.3M,M 1 W.,O.M., ....� ... QIYOFMBWLA,AOA(AIMIY,MAW «.............. o •��•.m� ■1 �..�.o�,.�.,...J ;s: 'ai, i��F - 'w�tl,...� �l L._ ._..�.. .. .._ ....a.,®.,m.�_..m,e........awas " I - j .. ,.m� �j e'tom_ _i • x{"��. I �I � J J II lam •I ; 'I 4 a� `Aai\ •,- i� l� g I I 1 I' ��..L. ..L .. i I 11s74 di\\• i Ic i i ! I� I i I i �•�� - �a xe.vn-.z,� I 20]OS WASIOG 17YE. M fl3617 i \ �4�dA (20B)356,8109 FAX(")3 4106 �,r mac e, Lod_-ksMyin7/-/-G WWW.S4WfOOTiXS.NM STAPLETON SUBDMSION NO.4 11674 ,o.m�.,.�.r=••••n�•• 20IDS WA4IINGItlV AYE 6MRFFF,ID 03617 y (108)39"IN q13� FAX(209)3A9-9105 /od-[J�[a.kyyi-y�/�/�G/wmvs4wrmrnrsmM Page 3 C. Landscape Plan(dated: 3/24/23) .T .E 1 0 I o Z O 01 U)p < S 5;t STAPLETON �° �'� _ m SUBDIVISION as 33 PHASE 4 rz _ p TAP aJ w — — NOTES 0 Lt - - ® -LO PLANT SCHEDULE I, 7T ice; N# .I ' � I i !fin --- -- -— - -- - -- --- ----- - © — "w koTrs O< _ Z O __== - w 3 a.1 tr Page 4 PLANT SCHEDULE ela.w _ 1 -,-;^ ' '�•'r_ / // ___ r __j NOTES I W CL co a r uwac�wr 1 KEY uAP L2 PLANT SCNGOULG 77 Oj TRff PLANTIN65TPKIN6 wr. O3 RANTER LUT 6ED EDC£ NOTES Z O ^� a ��. �. ._� •......=.., ..I..m:.�..� v. .. . ...v W S LANOSCAPC CALCULATIONS fA a 0sNw.eR.41lTITI6 ® wNnMVACr FEWEae.•. msml..,l.,... .�-�.�. .� .� 0 u�oaarre oerus . L3 Page 5 D. Common Driveway Exhibit 1 r-- --I --- ---i BLOCK 2 I ' I LOT 28 TAKES DIRECT STREET 10.00' SOL S I 3.D0' SIDE ACCESS. DRIVEWAY LOCATED UTILITY Egg CK ---� o aS` —SETBACK TYPI ON EAST SIDE OF LOT I I N I I I I I r I I I I I I I + 25 o~F 26 1I 27 28 29 30 I 4x I I f l I t o cU I j I I I I I t o N I I I I I I L_-_ I 24 L• LOT 23 TAKES DIRECT STREET ACCESS. DRIVEWAY LOCATED �- ON SOUTH SIDE OF LOT J 1 SETBACK Tjp 23 $ c 22 N T C-W w o R K J Is 0 Is 70 STAPLETON SUBDIVISION NO.4 6 ID 83M) LOT 23-28 BLOCK 2 COMMON DRIVE EXHIBIT SCALE:i•-so' P n: oel vaa-3eya renarnp.�wenyineer:ny-unn Page 6 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development(H-2018-0129,Development Agreement 42019-110907; FP-2020-0010; FP- 2020-0014; Design Review A-2019-0246). 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the City Engineer's signature on the previous phase final plat(by September 12,2024); or apply for a time extension,in accord with UDC 11-611-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Fritz Brownell, Sawtooth Land Surveying,LLC,dated 3/2022, included in Section VILB shall be revised as follows: a. Note 45:Revise the plat note to include the correct common lots and blocks on the plat. b. Note 96: Include recorded instrument number for ACHD license agreement. c. Note 911: Include the Lots 4 and Blocks 4 that are servient to and contain the ACHD Storm Water Drainage System. d. Note 912: Include the recorded instrument number for ACHD sidewalk easement. e. Note 914: Revise the to read"Lots 25-27,Block 2 will take access from Lot 24,Block 2." 5. The landscape plan prepared by Jensen Belts Associates, dated 2/25/22, shall be revised as follows: a. Depict fencing adjacent to Lot 15,Block 3 in accord with the standards listed in UDC 1I- 3A-7A.7B. b. Depict landscaping along both sides of the micro pathway on Lot 13,Block 2 adjacent to Lots 14& 12 Block 2 with a mix of trees, shrubs,lawn, and/or another vegetative ground cover in accordance with UDC 11-3B-12C.1.2 prior to reaching the 75-foot wide easement. 6. Future homes constructed in this development shall substantially comply with the conceptual elevations approved with H-2018-0129 included in the Development Agreement. 7. All development within the Northwest gas pipeline easement shall comply with the Williams Gas Pipeline Developer's Handbook. 8. Staffs failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. A streetlight plan will be required for the development of this property. 2. Flow is committed. 3. Ensure no sewer services pass through infiltration trenches. Page 7 4. If the water main is crossing infrastructure owned by an irrigation district, and not the Home Owner's Association,it must have a steel casing per City requirements. General Conditions: 5. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision;applicant shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 6. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development,coordinate main size and routing with Public Works. 7. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 8. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 9. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing,landscaping,amenities,pressurized irrigation,prior to signature on the final plat. 10. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 11. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City.The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 12. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 13. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 14. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 15. Applicant shall be responsible for application and compliance with any Section 404 Permitting Page 8 that may be required by the Army Corps of Engineers. 16. Developer shall coordinate mailbox locations with the Meridian Post Office. 17. All grading of the site shall be performed in conformance with MCC 11-I 4B. 18. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 19. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 20. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD.The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 21. At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 22. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.men'diancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 23. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x I I" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed,and approved prior to signature of the final plat by the City Engineer. 24. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 25. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 26. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. Page 9 27. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 28. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 10 VIL Findings Alternative Compliance(UDC 11-513-5E) Required Findings:In order to grant approval for an Alternative Compliance application,the Director shall determine the following: 1. Strict adherence or application of the requirements are not feasible; or Staff finds that strict adherence or application of the requirements of UDC 11-3H-4D.3b, which prohibit intermittent breaks in the berm/wall along SH-69, is not feasible due to the requirement for pathways to be provided for pedestrian connectivity and for block faces to extend up to 1,000 feet in length. 2. The alternative compliance provides an equal or superior means for meeting the requirements; and Staff finds the proposed alternative means of compliance (wrapping the sound wall inward 60 feet along each side of the common lot containing the pathway to shield adjacent building lots)provides an equal means for meeting the requirements in UDC 11-3H-4D.3b. 3. The alternative means will not be materially detrimental to the public welfare or impair the intended uses and character of surrounding properties. Staff finds the alternative means of complying with UDC 11-3H-4D.3b will not be materially detrimental to the public welfare or impair the intended uses and character ofsurrounding properties and will allow for pedestrian access to the multi-use pathway along SH-69 in more locations other than just at the quarter mile. Page 11 E IDIAN --- AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusions of Law for Chimney Peak Subdivision (SHP- 2023-0002) by Centurion Engineers, Inc., located at 4853 N. Chimney Peak Ave. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAWC f1E AND DECISION DECISION&ORDER In the Matter of the Request for a Short Plat to Re-subdivide Lot 18,Block 24,Fulfer Subdivision No.6 into Four(4)Building Lots and One(1) Common Lot on 1.45-Acres of Land in the R-8 Zoning District for Chimney Peak Subdivision,by Centurion Engineers,Inc. Case No(s). SHP-2023-0002 For the City Council Hearing Date of. May 23,2023 (Findings on June 6,2023) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of May 23,2023,incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of May 23,2023,incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of May 23,2023, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of May 23,2023,incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code (LC. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code,and all current zoning maps thereof. The City of Meridian has,by ordinance,established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019,Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR CHIMNEY PEAK SUBDIVISION SHP-2023-0002 -I- 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of May 23,2023,incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for a short plat is hereby approved per the conditions of approval in the Staff Report for the hearing date of May 23,2023,attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Short Plat Duration Please take notice that approval of a preliminary plat,combined preliminary and final plat,or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner,and conforms substantially to the approved preliminary plat, such segments,if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted.With all extensions,the Director or City Council may require the preliminary plat,combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again(UDC 1I- 6B-7C). E. Judicial Review Pursuant to Idaho Code § 67-6521(1)(d),if this final decision concerns a matter enumerated in Idaho Code § 67-6521(1)(a),an affected person aggrieved by this final decision may,within twenty-eight (28)days after all remedies have been exhausted,including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67,Idaho Code.This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-6521(1)(d)and 67-8003,an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR CHIMNEY PEAK SUBDIVISION SHP-2023-0002 -2- G. Attached: Staff Report for the hearing date of May 23,2023 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR CHIMNEY PEAK SUBDIVISION SHP-2023-0002 -3- By action of the City Council at its regular meeting held on the day of 2023. COUNCIL PRESIDENT BRAD HOAGLUN VOTED COUNCIL VICE PRESIDENT JOE BORTON VOTED COUNCIL MEMBER JESSICA PERREAULT VOTED COUNCIL MEMBER LUKE CAVENER VOTED COUNCIL MEMBER JOHN OVERTON VOTED COUNCIL MEMBER LIZ STRADER VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert Simison Attest: Chris Johnson City Clerk Copy served upon Applicant,Community Development Department,Public Works Department and City Attorney. By: Dated: City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR CHIMNEY PEAK SUBDIVISION SHP-2023-0002 -4- EXHIBIT A STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT p` HEARING 5/23/2023 - Legend DATE: let Lacafkan TO: Mayor&City Council - FROM: Sonya Allen,Associate Planner 208-884-5533 R-8 SUBJECT: SHP-2023-0002 Chimney Peak Subdivision YVM ILLAN'RD �. LOCATION: 4853 N. Chimney Peak Ave.,in the SEC ~� of Section 26,TAN.,R.1W. R.-15- R R.1'&.I i�K=is .-. IrTfll L PROJECT DESCRIPTION Short plat to re-subdivide Lot 18,Block 24,Fulfer Subdivision No. 6,consisting of 1.45 acres of land,into four(4)building lots and one(1)common lot in the R-8 zoning district. II. APPLICANT INFORMATION A. Applicant: Tamee Bilbo,Centurion Engineers,Inc. -2323 S.Vista Ave.,Boise,ID 83705 B. Owner: Colton and Leo Yasinski-4853 N. Chimney Peak Ave.,Meridian,ID 83646 C. Representative: Same as Applicant III.NOTICING City Council Posting Date Legal notice published in newspaper 5/7/2023 Radius notice mailed to property owners within 500 feet 5/5/2023 Posted to Next Door 5/5/2023 IV. STAFF ANALYSIS The short plat proposes to re-subdivide Lot 18,Block 24,Fulfer Subdivision No. 6,consisting of 1.45 acres of land,into four(4)building lots and one (1)common lot in the R-8 zoning district. The Page 1 proposed density of 2.76 units per acre is consistent with the density desired of 3 to 8 dwelling units per acre in the Medium Density Residential Future Land Use Map designation for this site. There is an existing home and two(2) accessory structures on the property that are proposed to remain on Lot 1. The smaller of the two structures consists of approximately 80 square feet(s.f)and is located approximately 2-feet off the side yard property line; it's not required to comply with the setback requirements of the district as it's less 200 square feet in area. The larger structure is over 200 s.f in area and complies with the setback standards. The existing home complies with the setback requirements of the district and is connected to City water and sewer service. Staff has reviewed the proposed short plat for compliance with the criteria set forth in UDC 11-6B-5 and deems the short plat in compliance with said requirements. Access to this property is provided via an existing paved driveway from N. Chimney Peak Ave., which will be platted as a common lot for a common driveway that will provide access to all lots in the proposed subdivision. Direct access via W.McMillan Rd. is prohibited. The Fire Department has approved the design of the proposed common driveway and turnaround. A common driveway exhibit was submitted as shown in Section VLD that reflects compliance with the standards listed in UDC 11-6C-3D. The street buffer adjacent to the southern boundary of the site along W. McMillan Rd.was constructed with the subdivision improvements for Fulfer Subdivision No. 6. There is existing landscaping(i.e. trees and lawn)along both sides of the existing driveway that complies with the standards for common driveways listed in UDC 11-6C-3D.5. Because the site is below 5 acres in size,the standards for common open space and site amenities do not apply per UDC 11-3G-2. There are a lot of existing trees on this site,many of which are proposed to be removed.A mitigation plan was submitted,included in Section VLB,that depicts existing trees that are proposed to be removed vs. retained and mitigation requirements as determined by the City Arborist.Mitigation is proposed in accord with the standards listed in UDC 11-3B-IOC.5. Future development of the proposed lots should comply with the dimensional standards listed in UDC Table 11-2A-6 for the R-8 zoning district and the common driveway exhibit in Section VLD. V. DECISION A. Staff: Staff recommends approval of the proposed short plat with the conditions noted in Section VII of this report and in accord with the findings in Section VIII. B. The Meridian City Council heard this item on May 23,2023. At the public hearing.the Council moved to approve the subject SHP request. 1. Summary of the City Council public hearing a. In favor: Anna Canning,Centurion Engineers b. In opposition: None C. Commenting. None d. Written testimony: None e. Staff presenting application: Sonya Allen f. Other Staff commenting on application: None 2. Ke, ids)of public testimony a. None 3. Key issue(s)of discussion by City Council: a. None Page 2 4. City Council change(s) to Commission recommendation: a. None Page 3 #t EXHIBITS A Short Plat(date: 2/15/23) — /■ � �! � \. |� I �- | • a- ` \ _n _ »P_Stone SL q ■,! |� | § /CD ! § �� CL & MoMi+RIt Lc |i |! q |§ | §4 / , r p\ * ` ® ! | . EE - � \ §)§ �� §[ ®§ER of k a# I�2 ! Wag i |,§ , 2 \ ,o Page 4 Chimney Peak Subdivision Notes Certificate of Owners 1,ode s«6w c3,-S6�IX w�,od m ma6 e6�mw a,.°°a.:w«a aw,Aw.%mpm pm nR,m.%e w°w d w apb wm d I°°a p a hw.°w rmlw w see imaem°rwrw,.m m6 wWae uwreM1 sduero IrtgmN°Iruau.ma W6 a ro6o°pa w wwww,w vuxsulmWmp,ma nd u'M1°'n Idwe m:.aa.u.Nilw:b a.mmm wa I°mp npe n,2,m6mw3°d,b°Y°.6wpwwppmYY dnd d ww,,,nWm„„Nwm.b° _ M°«�u1. Ym "< ° w °m. dY.p,m.Ydw maro°°rowlm,awmi6.a m,db.W z.. ;mee6pWw d em y.an w wplm6Y=«an res°a6ew p mNp d w p°.d w roe°adapw wa w ewww.sn d nw wnh Y .'a ,,zrs.2 wm.r d wm sedbn 26..nbA awm I�b,•,ew,zwxsz red,row tAe,wawa woaw°«°.d m'a w be'wepxnek igrernem. 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Consulting Engine rs,Land 5—eyors.Planners 2323 S.Vista Ave.Ste.2061 Boise,ID 83705 208.343.3381 1 we—enteng.tom ehCINEE4s Chimney Peak SuW.M.Wion Sheet 2 of 3 Page 5 B. Landscape Plan(dated: 2/21/23)&Mitigation Plan ul �oE s ____ PLANT PALETTE AOg =... z umngs ______� 8 '• o..ossn.. .�.o..o.o..w � „�•�•�•• -ten°w �ae.;aeae.m�m� .e....�....o....., a a Aaaumm naaea,o s„e P Y"i E ......n.,.. ...�.. a 2 _ I li llI} M O, R_EOPuIAN WISTAMNG .. i CHIMNEY PEAK SUBDIVISION [p �3C 9 7 V�LIVA L1 Page 6 21 Ll iii �ii jl� g 22 o Hill 12 QL (0 8W.Pond stone ---------- 25 03 Page 7 C. Site Plan(dated: 1/10/23) a ----- ii II`I lit. ¢ ;____=__ _ ==____ --W. creek - -------- — ',, 1 1 Irr / ii� t t i° a ii li ( 1 III {FF 111 III El 11 II I �� If I '� ��•�� III it II I �L,I I ;II12! III III! a •! \d$ I ill �L II I ul li nl I�I `t i 1p 5 I k r u �y� �� (] III �I^pg�' rl✓'V •� V B �� - s%-_ like I Ili V C '�a i£ I I J11 Aa gq 11gO � K� II � 9�® 9if III 1 ` I t� s5� A 4 � E54191 ,5 sag as @ a" 0#1 0 BOX>I T , i III t A � � � IIII it iiii 11 � a y�j]5c5f. gp $$A FALL�O R9 3 - aAl §R Aix 0 a e ashg 3p3ggEEgs €' 7 �V X04 c Revisions Preliminary Sim Plan `ErtUglOry .r Chimne Peak Subdivision 4 CE 0 B3106n NTURION ENGINEERS.INC. wa a.sc ow x wwwr�6 mu O - Y A90Nald N0.6 dl g '323wS.IVgsta� �u j'q '_' "- a x6 suwnBl'wl a b,i0.aou n oI wfA ilxn.0.uums ff $�� P 20B 343 33811 www cemxnp cem ,m, —- rnwrc,Aun snurz w,�s.nw Ilw.ar nn mnr3m `�n cAx° o2neE Page 8 D. Common Driveway Exhibit 4 - Driveway Exhibit For: —•— —•—• —• - Chimney Peak Subdivision _--_______ ____ ____________ __________-____-_ SHJs*I M BJ0k911,0F n11SFr Ill ,E-.FF i.;... ab1 M lY I'1WV0 R'dTE THE FITH-IS E THE 1HE-T -TE J Ern T� n E .E T E EI1 T r I eEnomm�;rmuY°i � __. "E 11 T 1 n OF S I I I I I I III II 1 I I I II II I I I II II I I O g6ANCr1AwE� I II � II I I I I ---- TM";. I I r------------I a i ii lilt 0. to r nwrwvn - i�1 �, l y nwaa III 5�i' III I �rt uxP aoi I Z I _ CCy� i III I III .0 III I Fxmrc xwaL ra wasw I � �-� - I III U I III I ZFLJI I -----J III I 1 ... cwl[wuttx r ___-" � �� g / AID• �\ I I tt.etn�Fa mw� a vsovrc/wr _�- m•nce usoounm nar TF "� N.Pond Stone St, I Jul 11 ,I �uroxsL ww .rraunmriaF u. I I euuaxa oral I I I � t -- I I I I I ��irnn�l I I I Y I 1 Z I I I I o»:o ouulwnax 1 aer I I � I I NNrQ eutarc I S I I I nnu¢euro I I r I I I I I nO I I I 3O I I I I I e, a• I I I E I I I I I I I uv /VVH( LauM�s I ar rar,nwou I I I I I I I I I I .. G PTORi CENTURION ENGINEERS.INC. tonsolting Engineers,Lana surveyor,Planners 2323 S.Vista Are,Ste.2051 Boise,In 83705 y Y i, 208.343.33811—centengr.com Page 9 E. Fire Department Approved Turnaround Chimney Peak Subdivision Turnaround Sketch 1 ASPHALT III > III arc xour.TO xWw I i I I III III U 28 72' r Ir -- -- --� -- III 24' ASPHALT 20'ASPHALT 115' 125' \ r\ -- -- -- — -- ♦\ INSTALL"NO PARKING FIRE LANE" SIGN PER APPENDIX D OF THE 2018 r IFC AND INSTALLED PER ACHD i STANDARDS. (TYPICAL) —� G�NTUR/�ti / Note ALL COMMON BE CENTURION ENGINEERS, INC. MAINTAINED ATDALMESIvEWAYSAND F R ACC�ESSSHALL BY FIRE, Consulting Engineers,Land Surveyors,Planners POLICE, AND EMAS AT ALL TIMES OF THE YEAR. 2323 S.Vista Ave.Ste.2061 Boise,ID 83705 208.343.3381 1 www.centengr.com 30 0 3a e�CINE, HORIZONTAL SCALE: 1"=30' Page 10 VIL CITY/AGENCY COMMENTS&CONDITIONS A. Planning Division Site Specific Conditions: 1. The Applicant shall comply with all previous conditions of approval associated with this development: AZ-03-013 (Development Agreement Inst. 4103181095),CUP-03-028,PP-03- 014 (Kelley Creek Subdivision); and FP-05-036 (Fulfer Subdivision No. 6),as applicable. 2. If the City Engineer's signature has not been obtained within two(2)years of the City Council's approval of the short plat,the short plat shall become null and void unless a time extension is obtained,per UDC 11-6B-7. 3. The short plat prepared by Joseph D. Canning,Centurion Engineering on 2/15/2023,included in Section VLA, shall be revised as follows: a. Note 42: Include the recorded instrument number of the CC&R's. b. Note 44: `Building setbacks and dimensional standards in this subdivision shall be in compliance with the applicable zoning regulations of the City of Meridian end eenditie c. Note 45: "Lots shall not be reduced in size without prior approval from the health authority and the City of Meridian." d. Note 46: "Lots 5,Block 1;is designated as a common drive lot to be owned and maintained by the Homeowners' Association. Lot 5 will provide ingress/egress to all the lots within Chimney Peak Subdivision. The common drive shall have a paved surface capable of supporting fire vehicles and equipment." e. Note 99: Include side and subdivision boundary PUDI easements if applicable. f. Note#10: Delete note pertaining to direct lot access via McMillan Rd. (access is prohibited). 4. Future development shall comply with the dimensional standards listed in UDC Table 11-2A- 6 for the R-8 zoning district and the common driveway exhibit in Section VLD. 5. All existing structures that don't comply with the minimum dimensional standards listed in UDC Table 11-2A-6 for the R-8 zoning district shall be removed prior to signature on the final plat by the City Engineer.Note:All structures less than 200 square feet in area are not required to comply with the minimum setback standards. 6. Staffs failure to cite specific ordinance provisions or conditions from the previous approvals noted above does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions of Approval 1. Common Driveways with 4 or more lots need to have a private sewer line that will be the responsibility of the HOA. A manhole in the common driveway located at the property boundary is required with a lid that states"Private". 2. Ensure no sewer services pass through infiltration trenches 3. Ensure no permanent structures (trees, bushes, buildings, carports, trash receptacle walls, fences,infiltration trenches,light poles,etc.)are built within the utility easement. Page 11 General Conditions: 1. Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development,coordinate main size and routing with Public Works. 3. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing,landscaping,amenities,pressurized irrigation,prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. Page 12 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.men'diancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x I I" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed,and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any wells that will not continue to be used must be properly abandoned according to Idaho Well Construction Standards Rules administered by the Idaho Department of Water Resources. The Developer's Engineer shall provide a statement addressing whether there are any existing wells in the development,and if so,how they will continue to be used,or provide record of their abandonment. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(UDC 11-313-6). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is Page 13 utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. C. Fire Department https://weblink.meridiancity.oEg1 ebLink/DocView.aspxTid 295088&dbid 0&repo Meridi anCi D. Idaho Transportation Department(ITD) https:llweblink.meridiancity.org/WebLinkIDocView.aspx?id 295691&dbid O&repo Meridi anCity&cr1 E. Ada County Highway District(ACHD) https://weblink.meridiancity.oCgj ebLink/DocView.aspxTid 297271&dbid 0&repo Meridi anCi VIIL REQUIRED FINDINGS FROM THE UNIFIED DEVELOPMENT CODE In consideration of a short plat, the decision-making body shall make the following findings: A. The plat is in conformance with the Comprehensive Plan and is consistent with the Unified Development Code; The Comprehensive Plan designates the future land use of this property as Medium Density Residential and the current zoning district of the site is R-8. The City Council finds the proposed short plat complies with the short plat standards listed in UDC 11-613-5. Future development should comply with the dimensional standards for the R-8 zoning district listed in UDC Table 11-2A-6. B. Public services are available or can be made available and are adequate to accommodate the proposed development; City Council finds that public services will be provided and are adequate to serve the proposed lots. C. The plat is in conformance with scheduled public improvements in accord with the City's capital improvements program; City Council finds all required utilities will be provided with lot development at the developer's expense. D. There is public financial capability of supporting services for the proposed development; City Council finds that the development will not require major expenditures for providing supporting services as services are already being provided in this area. E. The development will not be detrimental to the public health, safety or general welfare; and City Council finds the proposed development will not be detrimental to the public health, safety or general welfare. Page 14 F. The development preserves significant natural, scenic or historic features. City Council is not aware of any significant natural, scenic or historic features associated with short platting the structure on this site. Page 15 E IDIAN --- AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusions of Law and Order for Denial for Crowley Park Subdivision (H-2023-0006) by Riley Planning Services, located at 4135 W. Cherry Ln. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW, E FINAL DECISION,DECISION, AND ORDER I D A H O Date of Order: June 6, 2023 Case No.: H-2023-0006 Applicant: Penelope Riley, Riley Planning Services LLC In the Matter of. Request for annexation of 1.002 acres of land at 4135 W. Cherry Lane with an R-8 zoning district; a preliminary plat consisting of five (5) residential building lots (including one existing home to remain) and one (1) common lot; and alternative compliance for Crowley Park Subdivision. Pursuant to testimony and evidence received regarding this matter at the public hearing before the Meridian City Council on May 23, 2023, as to this matter, the City Council enters the following findings of fact, conclusions of law, final decision, and order. A. Findings of Fact. 1. The facts pertaining to the 1.002 acres of land("the Property"), the Applicant's request, and the process are set forth in the staff report for Case No. H-2023-0006, which is incorporated herein by reference. 2. The Property is not located within the incorporated area of the City of Meridian. 3. The Applicant is requesting annexation of the Property in order to develop a residential subdivision. 4. The proposed annexation is a Category A annexation under Idaho Code section 50- 222(3)(a). 5. The common driveway for the proposed subdivision("Common Driveway")provides access to five (5) dwelling units, and all of the dwelling units take access from the same side of the Common Driveway. 6. The Common Driveway does not comply with the standards set forth in the Unified Development Code of the City of Meridian (UDC): "Common driveways shall serve a maximum of four (4) dwelling units. In no case shall more than three (3) dwelling units be located on one (1) side of the driveway."UDC § 11-6C-1(D)(1). 7. Because the Common Driveway does not comply with the standards set forth in UDC section 11-6C-1(D)(1), the Applicant sought and received Director approval to deviate from City standards via alternative compliance. 8. The City Council finds, however, that the Common Driveway does not provide adequate access for emergency vehicles, especially for incidents requiring multiple emergency vehicles. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER Case No.H-2023-0006 Pagel 9. The Common Driveway is the only access to the proposed subdivision, resulting in a safety concern for residents and emergency responders. 10. Based on the foregoing, the City Council finds that the proposed annexation is not in the best interest of the City of Meridian. 11. The City Council further finds that the Applicant could provide better emergency access by eliminating one (1) dwelling unit and modifying the Common Drive. B. Conclusions of law. 1. The City Council takes judicial notice of Idaho Code section 50-222, which governs annexations by cities. 2. The City Council takes judicial notice of the Local Land Use Planning Act("LLUPA"), codified at Chapter 65, Title 67, Idaho Code. 3. The City Council takes judicial notice of the UDC, all current zoning maps, and the City of Meridian Comprehensive Plan. 4. In order to grant an annexation and rezone, the City Council must make certain findings as delineated in UDC section 11-5B-3, including a finding that the proposed annexation is in the best interest of the City of Meridian. UDC § 11-513-3(E)(5). 5. Because the City Council found that the proposed annexation is not in the best interest of the City of Meridian, the requirements set forth in UDC section 11-5B-3 have not been satisfied, and the proposed annexation shall not proceed. 6. A city's decision to deny a Category A annexation is not subject to judicial review under Idaho Code section 50-222(6). Black Labrador Investing, LLC v. Kuna City Council, 147 Idaho 92, 97, 205 P.3d 1228, 1233 (2009). 7. The purpose of the UDC is to "[c]arry out the policies of the comprehensive plan by classifying and regulating the uses of property and structures within the incorporated areas of the City of Meridian[.] UDC § 11-1-2(B) (emphasis added). Because the Property is not located within the incorporated area of the City of Meridian, and because the proposed annexation shall not proceed, the City Council is precluded from granting the Applicant's request for a preliminary plat. 8. Pursuant to Idaho Code § 67-6503, the City of Meridian has properly exercised the powers conferred by LLUPA. C. Order. Pursuant to the above findings of fact and conclusions of law, the City Council hereby denies Applicant's request for annexation of the Property. Further, because the Property is not located within the incorporated area of the City of Meridian, the City Council hereby denies Applicant's request for a preliminary plat. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER Case No.H-2023-0006 Page 2 D. Final decision. Upon approval by majority vote of the City Council, this is a final decision of the governing body of the City of Meridian. E. Judicial review. Pursuant to Idaho Code section 67-652 1(1)(d), if this final decision concerns a matter enumerated in Idaho Code section 67-6521(1)(a), an affected person aggrieved by this final decision may, within twenty-eight (28) days after all remedies have been exhausted, including requesting reconsideration of this final decision as provided by Meridian City Code section 1-7-10, seek judicial review of this final decision as provided by chapter 52, title 67, Idaho Code. This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of right to regulatory takings analysis. Pursuant to Idaho Code sections 67-652 1(1)(d) and 67-8003, an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. IT IS SO ORDERED by the City Council of the City of Meridian, Idaho, on this 6th day of June, 2023. Robert E. Simison Mayor Attest: Chris Johnson City Clerk FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER Case No.H-2023-0006 Page 3 E IDIAN --- AGENDA ITEM ITEM TOPIC: Agreement between the City of Meridian and West Ada School District for School Year 2023-2024 School Resource Officers (:'*%M- 1E N MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Chief Tracy Basterrechea/ Police Meeting Date: June 06, 2023 Presenter: Chief Tracy Basterrechea Estimated Time: (15 min speaking) Topic: 2023-2024 WASD/Meridian Police Department SRO contract Recommended Council Action: Review and approval of the 2023-2024 WASD SRO Contract Background: The 2023-2024 WASD/Meridian Police Department SRO contract has been reviewed and agreed upon by City Legal, WASD Legal teams and West ADA School District. This is a yearly contract which shares the cost of 16 SROs and 3 SRO supervisors that provide services to all the public schools in the city of Meridian impact area. SCHOOL RESOURCE OFFICER AGREEMENT BETWEEN CITY OF MERIDIAN AND WEST ADA SCHOOL DISTRICT: 2023-2024 SCHOOL YEAR This AGREEMENT, entered into by the City of Meridian, a political subdivision of the State of Idaho, hereinafter referred to as "the City of Meridian,"and Joint School District No. 2, dba West Ada School District, an Idaho school district and body corporate and politic of the State of Idaho, hereinafter referred to as "the District." WHEREAS, the District desires increased law enforcement, community support, outreach, and crime prevention services from the City, through the Meridian Police Department; and WHEREAS, the City of Meridian and the Meridian Police Department desire to provide such services to the District; and WHEREAS, the parties' mutual interests can be furthered through the use of the School Resource Officer (SRO) Program of the Meridian Police Department; NOW, THEREFORE, for and in consideration of the mutual covenants and promises contained herein, the parties agree as follows: 1. This Agreement shall be for the sole benefit of the District and the City and shall not be interpreted to benefit third parties. The relationship of the parties hereto is that of contractor and independent contractor, and it is expressly understood and agreed that each party and their officers, agents, and employees do not in any way, nor for any purpose, become a partner, agent, joint venture, servant, or employee of the other. 2. The City of Meridian, through the Meridian Police Department, shall provide School Resource Officer services at designated campuses, as referenced in Paragraph 3 below, including, but not limited to: investigating and preventing crimes against persons or property; identifying and arresting violators of state and local laws; filing investigative reports and other required reports or documents; patrolling; and, to a limited extent, maintaining building security, controlling traffic, and enforcing traffic laws around schools. 3. The City of Meridian shall provide: a. One (1) SRO Sergeant for supervision and as a single point of contact communication,- b. Two (2) SRO Corporals for supervision; c. One (1) School Resource Officer at Mountain View High School; d. One (1) School Resource Officer at Meridian High School e. One (1) School Resource Officer at Rocky Mountain High School, f. One(1) School Resource Officer at Owyhee High School; g. One (1) School Resource Officer to cover the District office, Idaho Fine Arts Academy, and Renaissance High School; In. One (1) School Resource Officer at Victory Middle School; i. One (1) School Resource Officer at Meridian Middle School; j. One (1) School Resource Officer at Sawtooth Middle School; k. One (1) School Resource Officer at Lewis and Clark Middle School; I. One (1) School Resource Officer at Heritage Middle School m. One (1) School Resource Officer to cover Central Academy, Meridian Academy, Crossroads Middle School, Rebound School of Opportunity, and Pathways Middle School; and n. Five (5) School Resource Officers to cover District elementary schools. 4. As a professional service provider and de facto member of the school management team, the SRO shall endeavor to maintain open and regular communication with the assigned school principal and shall positively promote the school, staff, students, 2 and administration to the community. At the beginning of each school year the SRO shall meet with the principal to discuss the principal's expectations. In addition, on a weekly basis, the SRO shall meet with each principal or the principal's designee or provide an Activity Log indicating where and on what school activities the SRO was involved in during the prior week, unless the assigned principal does not request one. SRO personnel may also be requested to attend District meetings addressing school safety and security. 5. Prior to assignment to a school, SROs shall have basic SRO certification, or, in unexpected situations, shall obtain same within one (1) calendar year. SROs shall obtain ongoing training pertinent to their assignment, as such training is available. 6. The Meridian Police Chief and the District will determine how the officers performing the duties under this Agreement will be deployed, and the manner in which the services contemplated by the Agreement shall be provided. The Meridian Police Department will communicate to the assigned school principal whenever concerns or problems regarding scheduling, duties, or other items occur. Such communications shall also be copied to the District's Superintendent or designee. The interiors of buildings will not be patrolled by SROs except as is necessary to investigate crimes, apprehend criminal suspects and otherwise perform the duties contemplated herein; however, the SROs shall maintain high visibility with students during break and lunch periods. 7. The Meridian Police Chief and his officers shall have the right to exercise due discretion in the performance of this Agreement, including, but not limited to the type, nature, extent, and result of any response or activity undertaken by the Meridian Police Chief and his officers. 8. a. With the exception of paragraph 8(b) below, the conduct of the Meridian Police Chief and his officers will be governed by the Meridian Police Policy Manual 3 (hereinafter"Manual"). In the event that the District's procedures conflict with the procedures set forth in the Manual, the provisions of the Manual shall prevail. b. District and Parental Notifications. Notwithstanding any other provisions herein to the contrary, the following procedures shall be used in all instances with regard to notifying the principal and/or a student's parents about the interaction of SROs with students: i. When an SRO interviews a student in the course of investigating a crime, the SRO shall notify the school principal, or designee, of the fact that an interview with the studentwas conducted, no laterthan the end ofthe school day in which the interview was conducted. ii. In the event that a student is arrested by an SRO or if the SRO finds it otherwise necessary to remove the student from school, the SRO shall immediately notify the principal of the school, or designee. iii. Upon receiving notice of any of the above circumstances from an SRO, the principal, or his or her designee, shall act in conformity with Section 33-6001(6), Idaho Code, and must notify a student's parent or guardian "if a student has been or may be questioned by a School Resource Officer or other law enforcement official, unless the child is a victim or suspected victim of physical child abuse.". If the principal is aware of the intention of contact between the School Resource Officer and a student, a principal may, at the principal's sole discretion, notify the parent or legal guardian of the anticipated interview or contact. If contact is made, the principal may tell the parent or guardian of the student that a police officer questioned the student, removed the student from campus, or arrested the student, as the case may be, and may further state that additional information may be obtained by contacting the Meridian Police Department or if another enforcement agency is 4 involved of which the principal is aware the principal may then give the parent or guardian that information. iv. If a student's parent or guardian contacts the principal about interviews conducted by an SRO, the principal may disclose any information received by the principal from the SRO and may refer further questions to the Meridian Police Department or the correct law enforcement agency if another law enforcement agency is involved of which the principal is aware. 9. The City of Meridian shall use nineteen (19) suitably trained police officers in meeting its obligation herein, eleven (11) of whom will be physically present at one of the high school and middle school campuses referenced in Paragraph 3 and five (5) of whom will share time between their assigned elementary schools, in accordance with a schedule that is mutually agreeable to the District and the Meridian Police Department. The other three (3) officers will provide supervisory or communications services. If scheduling conflicts occur causing an SRO to be off campus during a scheduled on-campus period, efforts will be made to provide prior notice and arrange with the assigned school principal to provide adequate coverage. If the SRO will be absent from the assigned school for a full or partial day the SRO shall notify the school principal in advance or as soon as practical. a. In the event the City of Meridian can recruit, train and retain additional personnel qualified to serve as School Resources Officers, the City will notify the District of such opportunities and the District and City may enter into an Addendum to this Agreement to provide for placement of additional School Resource Officers with the District. 10. During each annual performance evaluation of an SRO, the evaluating supervisor shall consult with the principal of the assigned school(s) in preparing the 5 evaluation. The evaluating supervisor may also seek input from the District's Superintendent or designee. 11. Meridian police officers providing additional services and police protection under the terms of this Agreement will wear the authorized uniform of the Meridian Police Department. 12. The parties recognize that the District may from time to time adopt policies, procedures, rules, and regulations affecting the conduct of persons present on the campuses referenced in Paragraph 3. To the extent that violation of those policies, procedures, rules, and regulations constitutes a violation of law, including breach of the peace, or a threat to public health or safety, those policies, procedures, rules, and regulations will be enforced by the Meridian Police Chief and his officers. To the extent that violation of those policies, procedures, rules, and regulations does not constitute a violation of the law, the Meridian Police Department is not required to take law enforcement action and will leave the enforcement thereof to the District. SROs shall inform the principal, or his designee, of violations of school policies, procedures, rules or regulations of which he/she has personal knowledge. 13. This Agreement is for a period commencing on or about August 16, 2023, and ending on or about May 24, 2024 in accordance with the District's Calendar. It is agreed under the terms of this Agreement that the SROs shall commence the duties set forth herein one (1) week prior to the first day of classes in August 2023, and will complete the obligations one (1) day after the last day of classes in May 2024. Should the parties wish to enter into an agreement for the City to provide SRO services to District during the 2024 summer school session, they shall negotiate and execute an addendum to this Agreement as set forth in Paragraph 25. 6 14. As consideration for the services provided by the City of Meridian pursuant to the terms of this Agreement, the District shall pay the total sum of $867,404.00 to the City of Meridian in two installments. One-half($433,702.00) shall be paid on or before January 26, 2024, and the balance ($433,702.00) on or before May 31, 2024. 15. Security for events outside normal school hours will be reviewed and approved by the City of Meridian per the following steps: a. Special events. The District shall provide the Meridian Police Department with a list of special events and scheduled after-school activities for all schools within the city limits of Meridian at which the District is requesting law enforcement officers to be present. The Meridian Police Department shall provide a minimum of two police officers for each event. If an event should arise that is not on the original special event list provided by the District, the Community Service Division (CSD) SRO Sergeant shall attempt to provide two law enforcement officers to comply with the request. b. Record of time and reimbursement. SROs who attend a special event at their designated school and/or officers who work at special events at the request of a district school principal shall enter the event name and hours worked for the event in the City's Timecard system. C. Payment. The SRO Sergeant of the Meridian Police Department shall prepare and submit an invoice to the Meridian City Finance Department. The Meridian City Finance Department will invoice the individual school(s) hosting the special event(s) at which SROs or other officers worked at the end of each month. The school shall pay one-half(1/2) of the overtime pay due and owing an SRO who worked at the request of his/her designated school at the SRO's hourly overtime salary. The school or District shall pay Meridian Police Department standard overtime for all other required Meridian Police Department Officers. 16. The parties recognize that a school within the District may desire to have the Meridian Police Department provide additional security services for sanctioned school events. This agreement does not govern the provision of such additional security services. Additional security services for school events may be addressed in an addendum to this Agreement or in a separate agreement at a later date. 17. The District agrees to provide officers with adequate office space and suitable desks and chairs for the purpose of this Agreement. The District agrees to provide officers with a district-owned technology device (i.e., tablet or laptop) as well as access to the District's definition of Directory Information pursuant to the Family Educational Rights and Privacy Act, relating to District enrolled students. 18. It is acknowledged by the parties that City of Meridian personnel acting pursuant to this Agreement are not the employees or agents of the District or schools within the District, but rather, they remain the employees of the City of Meridian. 19. Law enforcement personnel acting pursuant to this Agreement may be absent from their assigned campuses on holidays observed by the District. 20. It is acknowledged by the parties that District personnel acting pursuant to this Agreement are not the employees or agents of the City of Meridian, but rather, they remain the employees of the District. 21. Cancellation or suspension of Agreement. a. This Agreement may be cancelled by either party for non-conformance or poor performance,on thirty(30) days written notice. If the performance defect is corrected during the thirty (30) day period, this Agreement shall continue in full force and effect. If the City of Meridian terminates this Agreement due to the District's failure to timely correct the default in its performance, the District shall pay to the City of Meridian the consideration set 8 out in Paragraph 14, prorated to reflect the number of full or partial weeks in which services were actually performed by the City of Meridian. b. This Agreement may be cancelled or suspended by either party due to an Act of God, unforeseen occurrence, or any other event that renders performance impractical. For purposes of this Agreement, an Act of God shall include, but not be limited to: fire, hurricane, thunderstorm, snowstorm, flooding, disease, national or local emergency, act of terrorism or any other extreme emergency under which it is impractical for either party to perform. In the event of cancellation or suspension due to such circumstances,the District shall pay to the City of Meridian the consideration set out in Paragraph 14, prorated to reflect the number of full or partial weeks in which services were actually performed by the City of Meridian. 22. The Chief Operations Officer for the District has the authority to execute this Agreement on behalf of the District, and shall promptly bring this Agreement before the Board of Trustees for its ratification at a regularly scheduled meeting. 23. This Agreement shall be interpreted in accordance with the laws of Idaho. 24. This Agreement constitutes the entire agreement of the parties and all other agreements, oral or written, are included in and merged herein. 25. This Agreement may be modified only by a mutually executed written addendum signed by the District's Chief Operations Officer and the Mayor of the City of Meridian. 26. The principal of each school shall, in writing, provide the Meridian Police Chief with a designee to contact in the event the SRO cannot contact the principal when so required pursuant to this Agreement. Each SRO shall also have the contact information for the District's Superintendent or designee. 9 27 Each party shall be solely liable for the actions and/or inactions, including errors, omissions, and/or negligence of its own employees. Neither party shall bear any responsibility or liability for the errors, omissions, and/or negligence of the other. 28. Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this Agreement, shall be in writing and be deemed communicated when mailed via the United States mail, addressed as follows: Tracy Basterrechea Jonathan Gillen Chief of Police Chief Operations Officer Meridian Police Department West Ada School District 1401 E. Watertower Ave. 1303 E. Central Drive Meridian, Idaho 83642 Meridian, Idaho 83642 Either party may change its address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 29. The parties to this Agreement may enter into an addendum that provides the City of Meridian dispatch with access to school security cameras, solely in the event of an emergency as defined in such addendum. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. DATED this 6th_day of 3 cv>e 2023. CITY OF MERIDIAN: BY: _ Robert E. Simison 6-6-2023 Mayor BY: y Basterrechea Chief of Police 10 ATTEST: Chris Johnson 6-6-2023 City Clerk WEST ADA SCHOOL DISTRICT: Bv: Jonathan Gillen Chief Operations (�Pcer By: /Y� L7bri'FrasurF Chair, Board of Trustees �1 E IDIAN --- AGENDA ITEM ITEM TOPIC: Interagency Agreement with Ada County Highway District for Project Number 222010, Bridge #1120 -Topaz Avenue Adjacent to 1385 S Topaz Ave. INTERAGENCY AGREEMENT FOR: BRIDGE #1120 — TOPAZ AVENUE ADJACENT TO 1385 S TOPAZ AVE ACHD PROJECT NO. 222010 THIS INTERAGENCY AGREEMENT FOR ROADWAY CONSTRUCTION AND SEWER CONSTRUCTION ("Agreement") is made and entered into this 6th day of June , 20233 by and between the ADA COUNTY HIGHWAY DISTRICT, a highway district organized under the laws of the State of Idaho ("DISTRICT" or "ACHD"), and the CITY OF MERIDIAN, a municipal corporation organized under the laws of the State of Idaho ("MERIDIAN" or"City"), regarding ACHD Project no. 222010. RECITALS WHEREAS, ACHD is a single county-wide highway district, a public entity, organized and existing pursuant to Idaho Code Title 40, Chapter 14, as amended and supplemented, with the exclusive jurisdiction and authority to maintain, improve, regulate and operate public rights-of-way in Ada County; WHEREAS, City is a municipal corporation organized and operating pursuant to Idaho Code Title 50, as amended and supplemented with jurisdiction, authority and police power to regulate and control municipal activities within the City; WHEREAS, Idaho Code § 67-2332 provides that one or more public agencies may contract with any one or more other public agencies to perform any governmental service, activity or undertaking which each public agency entering into the contract is authorized by law to perform, provided that such contract is authorized by the governing body of each party and that such contract shall set forth fully the purposes, powers, rights, objectives and responsibilities of the contracting parties; WHEREAS, DISTRICT and MERIDIAN desire to undertake a cooperative effort to incorporate into the DISTRICT'S road construction projects known as BRIDGE #1120 — TOPAZ AVE ("Project" or "Project Boundaries"), certain modifications or improvements to City owned facilities, including but not limited to relocations, service line extensions and minor modifications to existing systems (collectively, "City Sewer Improvements") as detailed in Project no. 222010, to be constructed pursuant to a separately-executed agreement between DISTRICT and the selected Contractor ("CONTRACT"); and WHEREAS, DISTRICT is willing to accommodate MERIDIAN'S request by including the City Sewer Improvements in the Project plans, subject to the terms, conditions and obligations set forth in this Agreement and so long as DISTRICT receives assurances by the City that it will fully reimburse DISTRICT for all actual costs including, without limitation, any indirect costs and expenses that DISTRICT incurs as a result of the additional work attributable to the modification or installation of the City Sewer Improvements within the Project Boundaries; NOW, THEREFORE, in consideration of the foregoing premises, mutual covenants and agreements herein contained, the parties hereto agree as follows: Page 1 of 8 1. DISTRICT SHALL: a. Be the party responsible for soliciting, receiving and opening of bids and for executing and administering the construction CONTRACT for the roadway reconstruction and City Sewer Improvements referenced herein, which CONTRACT shall include, inter alia, a provision that all work required for the City Sewer Improvements shall be performed in conformance with the most current edition of the Idaho Standards for Public Works Construction (ISPWC), the most current City of Meridian Supplemental Specifications to the ISPWC, and the City's Revisions to the Standard Specifications. b. Provide MERIDIAN with a complete set of combined bid documents for the roadway reconstruction, and for the City Sewer Improvements. c. Furnish MERIDIAN with an abstract of all bids received, and obtain MERIDIAN'S written concurrence with DISTRICT'S recommendation for award of the CONTRACT prior to making such award. MERIDIAN'S concurrence shall specifically acknowledge that the City Sewer Improvements are and shall be subject to the terms and conditions of this Agreement. If MERIDIAN does not concur, DISTRICT shall remove the City Sewer Improvements from the Project. MERIDIAN shall be responsible and shall reimburse DISTRICT for any and all costs suffered by DISTRICT attributable to the removal of the City Sewer Improvements from the Project. d. Include in the CONTRACT a term providing that MERIDIAN will have the right to work directly with the Contractor to resolve any claims relating in any way to the City Sewer Improvements and that any such claims will be reviewed, approved or denied by MERIDIAN. e. Coordinate with MERIDIAN should any changes be made to DISTRICT's portion of the CONTRACT or work pursuant thereto that does or may impact the City Sewer Improvements. f. Make monthly progress payments and the final CONTRACT payment to the Contractor in conformance with the terms of the construction CONTRACT. g. Submit to MERIDIAN a copy of each design consultant billing attributable to the City Sewer Improvements if applicable and Contractor progress payment estimate, and the final CONTRACT payment estimate, as such estimates are approved by DISTRICT after obtaining MERIDIAN's concurrence regarding MERIDIAN's portion of the CONTRACT, together with an invoice for MERIDIAN's share of the construction CONTRACT costs earned by and to be paid to the Contractor. h. As applicable, provide for the reference and replacement of all pre-existing survey monuments within the Project. Page 2of8 i. Provide the field survey and grade control necessary for construction of the roadway. Centerline or offsets and stationing shall be established prior to the City staking any sanitary sewer or manhole locations, and other City facilities. j. At the conclusion of the Project, submit to MERIDIAN written documentation of expenditures with an invoice for payment of all costs and expenses the DISTRICT incurs, in addition to those provided under paragraph 1.g. above, as a result of the additional work attributed to the City Sewer Improvements within the Project Boundaries, including but not limited to, costs or changed conditions, plan errors and omissions, and delays attributable to design and/or installation of the City Sewer Improvements. 2. MERIDIAN SHALL: a. Provide the inspection, field survey and grade control required for the installation of all City Sewer Improvements incorporated into the Project and installed and adjusted under the CONTRACT and provide copies of appropriate tests and construction diaries to the District Project Representative as designated by DISTRICT. b. Provide DISTRICT with the special provisions if applicable, and stamped plans, bid quantities and an Engineers Estimate (or pursuant to Paragraph 1.g. pay the DISTRICT the actual cost if the DISTRICT'S design consultant prepares the same) for the City Sewer Improvements to be incorporated into the Project and included in the bid documents for the CONTRACT (all work required for the City Sewer Improvements to be performed in accordance with the most current edition of the Idaho Standards for Public Works Construction (ISPWC), the most current City of Meridian Supplemental Specifications to the ISPWC, and the City's Revisions to the Standard Specifications). c. Remit to DISTRICT, within thirty-five (35) calendar days after the date of any invoice referenced in paragraph 1.f. or 1.g., all funds for which MERIDIAN is responsible pursuant to the approved progress payment estimate and the final CONTRACT payment estimate. d. Remit to DISTRICT, within thirty-five (35) calendar days after the date of invoice referenced in paragraph 1.j., all funds for which MERIDIAN is responsible pursuant to this Agreement. e. Reimburse DISTRICT five percent (5%) of MERIDIAN'S construction costs attributable to the City Sewer Improvements as payment toward the additional costs incurred by DISTRICT, including overhead and benefits, and project administration costs which include but are not limited to: public advertisement of the Project, supplying bid plans, supplying construction plans, preparing and holding the preconstruction meeting, generating monthly pay estimates and paying the Contractor, preparing change orders, general construction project oversight and maintaining construction project files. Page 3 of 8 f. Reimburse DISTRICT for mobilization, traffic control, flagging, detours and weekly meetings on a prorated basis. The prorated basis for the above items will be calculated using the percentage of MERIDIAN's project costs as they relate to the total project construction costs. g. Provide (at City's sole cost) trench compaction testing for the City Sewer Improvements from one-foot (1') above the pipe zone to sub-grade of the roadway section; trench compaction testing shall be provided at the minimum frequency rate of one (1) test per one thousand (1,000) lineal feet, minimum one (1) for every three (3) transverse trenches; provide all re-testing required in any area that does not meet CONTRACT requirements; and provide copies of test results for the area along the alignment of the pipeline to the designated DISTRICT representative. h. Be liable for the cost of repairing any trench failure attributable to the City Sewer Improvements within the Project Boundaries, and be liable for and indemnify, defend and hold DISTRICT harmless for any and all costs, claims and damages resulting from any such trench failure. This duty to indemnify, defend, and hold harmless is subject to the limitations of Idaho law, including Article VIII, Section 4, Idaho Constitution and Idaho Code Title 6, Chapter 9 (the Idaho Tort Claims Act), and to any other limitations set forth in the agreement. i. Reimburse DISTRICT for any additional costs to DISTRICT over and above costs specifically enumerated herein, where such costs are attributable to the installations, adjustments, relocations and abandonments of the City Sewer Improvements or to the removal of any or all items from the CONTRACT that are associated with the installation of the City Sewer Improvements. j. Indemnify, save harmless and defend, regardless of outcome, DISTRICT from expenses and against suits, actions, claims or losses of every kind, nature and description, including costs, expenses and attorney fees caused by or arising out of any negligent acts by MERIDIAN or MERIDIAN'S officers, employees, agents or contractors while acting within the course and scope of their employment, which arise from or which are in any way connected to the City Sewer Improvements. Such indemnification hereunder by MERIDIAN shall in no event cause the liability of MERIDIAN for any negligent act to exceed the amount of loss, damages or expenses of attorney fees attributable to such negligent act, and shall not apply to loss, damages, expenses or attorney fees attributable to the negligence of DISTRICT. This duty to defend, indemnify and hold harmless is subject to the limitations of Idaho law, including Article VIII, Section 4, Idaho Constitution and Idaho Code Title 6, Chapter 9 (the Idaho Tort Claims Act), and to any other limitations set forth by law or in this Agreement. k. Work directly with the Contractor to resolve any claims relating in any way to the City Sewer Improvements; any and all such claims will be reviewed, approved or denied by MERIDIAN and MERIDIAN shall indemnify, save harmless and defend, regardless of outcome, DISTRICT from expenses and against suits, actions, claims or losses of every kind, nature and description, including costs, expenses and attorney fees caused by or arising out of any and all such claims regardless of the outcome of the City's efforts to resolve said claims with the Contractor. This duty to indemnify, Page 4 of 8 defend, and hold harmless is subject to the limitations of Idaho law, including Article Vill, Section 4, Idaho Constitution and Idaho Code Title 6, Chapter 9 (the Idaho Tort Claims Act), and to any other limitations set forth in the agreement. 3. THE PARTIES HERETO FURTHER AGREE THAT: a. In accordance with Idaho Code § 67-2332, the purposes, powers, rights and objectives of each of the parties are as set forth in the Recitals above. Each of the Recitals above is incorporated into the body of this Agreement. b. The amount to be reimbursed to DISTRICT by MERIDIAN for MERIDIAN'S portion of the Project shall be based on the actual quantities of work acceptably performed and/or installed, as determined from field measurements made by MERIDIAN, and paid for pursuant to the unit and/or lump sum prices, established in the CONTRACT. c. DISTRICT shall obtain MERIDIAN'S approval prior to commencement of any change order work involving the installations, adjustments, relocations and abandonments of City water or sewer facilities. d. Prior to commencement of work by the Contractor, the parties will, together with the Contractor, inspect within the entire Project Boundaries for the purpose of reviewing the Project to locate any unstable areas and to resolve any items of concern or misunderstanding. e. This Agreement may not be enlarged, modified, amended or altered except in writing signed by both of the parties hereto. f. All signatories to this Agreement represent and warrant that they have the power to execute this Agreement and to bind the agency they represent to the terms of this Agreement. g. Should either party to this Agreement be required to commence legal action against the other to enforce the terms and conditions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and costs incurred in said action. h. Any action at law, suit in equity, arbitration or judicial proceeding for the enforcement of this Agreement shall be instituted only in the courts of the State of Idaho, County of Ada. i. This Agreement shall be binding upon and inure to the benefit of the personal representatives, heirs and assigns of the respective parties hereto. j. Nothing in this Agreement shall be construed to be an indebtedness or liability in violation of Article VII I, Section 3 of the Idaho Constitution. k. The validity, meaning and effect of this Agreement shall be determined in accordance with the laws of the State of Idaho. Page 5 of 8 I. This Agreement and the exhibits hereto constitute the full and entire understanding and agreement between the parties with regard to the transaction contemplated herein, and no party shall be liable or bound to the other in any manner by any representations, warranties, covenants or agreements except as specifically set forth herein. m. The promises, covenants, conditions and agreements herein contained shall be binding on each of the parties hereto and on all parties and all persons claiming under them or any of them; and the rights and obligations hereof shall inure to the benefit of each of the parties hereto and their respective successors and assigns. n. If any part of this Agreement is held to be illegal or unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall be given effect to the fullest extent reasonably possible. o. The failure of a party to insist on the strict performance of any provision of this Agreement or to exercise any right or remedy upon a breach hereof shall not constitute a waiver of any provision of this Agreement or limit such party's right to enforce any provision or exercise any right. No acknowledgments required hereunder, and no modification or waiver of any provision of this Agreement or consent to departure therefrom, shall be effective unless in writing and signed by DISTRICT and MERIDIAN. p. The headings used in this Agreement are used for convenience only and are not to be considered in construing or interpreting this Agreement. q. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but both of which together shall constitute one and the same. r. The parties hereto agree that nothing herein contained shall be construed to create a joint venture, partnership or other similar relationship which might subject any party to liability for the debts and/or obligations of the others, except as otherwise expressly agreed in this Agreement. s. This Agreement is not intended to create, nor shall it in any way be interpreted or construed to create, any third-party beneficiary rights in any person not a party hereto. t. All parties have been represented by legal counsel, and no party shall be deemed to be the drafter of this Agreement for purposes of interpreting an ambiguity against the drafter. u. Time shall be of the essence for all events and obligations to be performed under this Agreement. Without limiting the foregoing, in the event that MERIDIAN does not timely comply with any of its obligations hereunder, DISTRICT shall have no obligation whatsoever to incorporate, facilitate, and/or complete the City Sewer Improvements, regardless of whether prior approval has been given by DISTRICT to MERIDIAN. .............. Page 6 of 8 IN WITNESS HEREOF, the parties hereto have executed this Agreement on the day and year herein first written. ATTEST: ADA COUNTY HIGHWAY DISTRICT By: By: Bruce Wong Alexis Pickering Director President, Board of Commissioners ATTEST: CITY OF MERIDIAN By: By: Chris Johnson Robert E. Simison Mayor City Clerk 6-6-2023 6-6-2023 Page 7 of 8 STATE OF IDAHO ) ss. COUNTY OF ADA ) On this day of 2019, before me, the undersigned, personally appeared ALEXIS PICKERING and BRUCE WONG, President of the Board of Commissioners and Director respectively of the ADA COUNTY HIGHWAY DISTRICT, a body politic and corporate, known to me to be the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same for and on behalf of said body. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public for Idaho Residing at , Idaho My commission expires: STATE OF IDAHO ) ss. COUNTY OF ADA ) On this 6th day of June 2023 before me, the undersigned, personally appeared ROBERT SIMISON and CHRIS JOHNSON, Mayor and City Clerk respectively of MERIDIAN CITY, a municipal corporation, known to me to be the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same for and on behalf of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public for Idaho Residing at Meridian , Idaho My commission expires: 3-28-2028 Page 8 of 8 E IDIAN --- AGENDA ITEM ITEM TOPIC: Memorandum of Agreement between the City of Meridian and Meridian Dairy Days and Stock Shows, Inc. C��fIEN MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Emily Kane, Deputy City Attorney Meeting Date: June 6, 2023 Presenter: Bill Nary, City Attorney Estimated Time: 0.1 minutes Topic: Memorandum of Agreement: Meridian Dairy Days Recommended Council Action: Approve the agreement and authorize the Mayor's signature. Background: I. HISTORIC MERIDIAN SPECIAL EVENT ORDINANCE In 2014, by the adoption of Ordinance no. 14-1611, City Council added these provisions to Title 3, Chapter 4, Meridian City Code: • Meridian City Code section 3-4-1: CITY SERVICES: Services provided by City employees in the course and scope of their employment for the protection of the public health, safety, or welfare and/or for the maintenance of public property. This definition shall include, but shall not be limited to, property maintenance services provided by employees of the Meridian Parks and Recreation Department, public safety services provided by employees of the Meridian Police Department, and fire protection and medical services provided by employees of the Meridian Fire Department. This definition shall not include services related to permitting, licensing, inspections, or the provision of services by City contractors. • Meridian City Code section 3-4-1: SPECIAL EVENT: . . . A special event shall be classified as an "Historic Meridian Special Event" where such special event has occurred within Meridian on an annual basis for seventy-five (75) years or more. • Meridian City Code section 3-4-5(F)(3)(b): . . . City may provide city services necessary to support Historic Meridian Special Events at no or reduced charge to organizer, as established by written agreement, where the provision of such services is deemed feasible and appropriate in the discretion of the respective department director(s). Notwithstanding the execution of such contract, all provisions of this chapter, including penalties for noncompliance, shall apply, in addition to any remedies set forth in such contract. By the adoption of Ordinance no. 14-1614, City Council also amended the Parks Code: • Meridian City Code section 13-2-4(C)(1): . . . No reservation fee shall apply to historic Meridian special events as defined in Title 3, Chapter 4 of this Code. II. AMOUNT OF CITY'S INVESTMENT In 2014, the City invested a total of$8,168 in Dairy Days, of which $5,982 was for the parade. ACHD also provided materials and flaggers at a cost of$5,374 to ACHD. 2014 Parade: $50 Citizen's use permit fee waived $2,005 Police staffing for parade (18 officers) $3,927 Specialty Construction traffic control plan, signs, barricades, flaggers per ACHD requirements 2014 other: $150 Temporary use permit fee waived $1,400 Parks & Recreation staffing Storey Park during event + $636 Storey Park reservation fee $8,168 In 2015, the City authorized an expenditure of$9,000 for Dairy Days, of which approximately$7,750 was for the parade. 2015 Parade: $50 Citizen's use permit fee waived $2,000 Police staffing for parade (15-18 officers) $5,000 Traffic control plan, signs, barricades, flaggers per ACHD requirements $700 Fire Department EMS/first aid staffing (8 paramedics) 2015 other: $150 Temporary use permit fee waived $1,400 Parks & Recreation staffing Storey Park during event + $636 Storey Park reservation fee $9,936 In 2016, the City invested $10,037 in Dairy Days, of which approximately $7,541 was for the parade. 2016 Parade: $50 Citizen's use permit fee waived $2,192 Police staffing for parade $4,339 Traffic control plan, signs, barricades, flaggers per ACHD requirements $960 Fire Department EMS/first aid command post staffing 2016 other: $150 Temporary use permit fee waived $1,400 Parks & Recreation staffing Storey Park during event $869 Storey Park reservation fee + $77 Electrical permit fee $10,037 In 2017, the City invested $11,573 in Dairy Days, of which approximately $8,030 was for the parade. 2017 Parade: $50 Citizen's use permit fee waived $2,094 Police staffing for parade $4,806 Traffic control plan, signs, barricades, flaggers per ACHD requirements $1080 Fire Department staffing for parade (3 bike medics) 2017 other: $150 Temporary use permit fee waived $2,364 Parks & Recreation staffing Storey Park during event $964 Storey Park reservation fee + $65 Electrical permit fee $11,573 In 2018, the City invested $7,596.72 in Dairy Days, of which approximately$5,142.12 was for the parade. 2018 Parade: $150 Large-Scale Temporary Use Permit fee waived $664.12 Police staffing for parade $4,078 Traffic control plan, signs, barricades, flaggers per ACHD requirements $250 Fire Department staffing for parade 2018 other: $1,420 Parks & Recreation staffing Storey Park during event $964.60 Storey Park reservation fee + $70 Electrical permit fee $7,596.72 In 2019, the City invested $11,015.86 in Dairy Days, of which approximately$ 8,561.26 was for the parade. 2019 Parade: $150 Large-Scale Temporary Use Permit fee waived $ 2,161.26 Police staffing for parade $6,000 Traffic control plan, signs, barricades, flaggers per ACHD requirements $250 Fire Department staffing for parade 2019 other: $1,420 Parks & Recreation staffing Storey Park during event $964.60 Storey Park reservation fee + $70 Electrical permit fee $11,015.86 In 2020, Dairy Days was canceled in order to avoid the spread of COVID-19. In 2021, the City invested $15,158.27 in Dairy Days, of which approximately$10,814.15 was for the parade. 2021 Parade: $ 150.00 Large-Scale Temporary Use Permit fee waived $ 2,400.00 Police staffing for parade $ 7,304.15 Traffic control plan, signs, barricades, flaggers per ACHD requirements $ 960.00 Fire Department staffing for parade 2021 other: $ 3,199.32 Parks & Recreation staffing Storey Park during event + $ 1,144.80 Storey Park reservation fee $15,158.27 In 2022, the City invested $18,083.83 in Dairy Days, of which approximately$13,739.71 was for the parade. 2022 Parade: $ 150.00 Large-Scale Temporary Use Permit fee waived $ 3,272.15 Police staffing for parade $ 9,357.56 Traffic control plan, signs, barricades, flaggers per ACHD requirements $ 960.00 Fire Department staffing for parade 2022 other: $ 3,199.32 Parks & Recreation staffing Storey Park during event + $ 1,144.80 Storey Park reservation fee $ 18,083.83 III.AWARD TO DAIRY DAYS A. HISTORY OF CITY'S COMMITMENT TO DAIRY DAYS In 2014, ACHD a) completed the Split Corridor, which added a crossover from Main Street to Meridian Road, b) advised the Dairy Board that it would no longer provide traffic safety devices such as barricades and cones, and c) determined that only certified flaggers and law enforcement officers could conduct traffic control. City staff advised City Council that the costs of providing City services to support the parade, as well as the event and carnival in the park, were increasing, due to increased attendance at these events. An interdepartmental team of City staff members proposed an ordinance for historic Meridian events that would help formalize the City's relationship with the Dairy Board as a partner in providing services necessary to support Dairy Days. City Council passed the ordinance, and since that time, staff has worked with the Dairy Board to identify and waive or pay costs and fees related to City or ACHD regulations. B. HISTORICAL AND FY23 AMOUNT OF CITY'S COMMITMENT, PROCESSES,AND DOCUMENTATION Since 2014, the City has waived all permit fees, absorbed all staffing costs, and paid the vendor directly for traffic control planning and equipment. Before 2022, City Council's directive to this effect was memorialized in the minutes reflecting City Council's authorization of the City's investment (and in Mayor De Weerd's 2015 letter). The City Attorney's Office was advised not to prepare a written agreement with the Dairy Board regarding the use of City services and/or City facilities for Dairy Days. In 2022, the City Attorney's Office was directed to prepare a written memorandum of agreement with the Dairy Board detailing the City's contributions to Dairy Days. A summary of each year's process is as follows: • FY15: On March 24, 2015, the Dairy Board president made a presentation to City Council requesting that the City absorb all costs related to City services and the traffic control plan. Following City Council deliberation, City Council agreed to fulfill this request, committing up to $9,000 for in-kind/staffing contributions and payment for the traffic plan. The Mayor sent a letter to the Dairy Board advising them of the City's contribution to Dairy Days. • FY16: On May 17, 2016, the Dairy Board president made a presentation to City Council requesting that the City absorb all costs related to City services and the traffic plan. On May 24, 2016, the Mayor stated that the cost of the City services necessary to support Dairy Days, including the traffic plan,would be absorbed as part of the departments' respective budgets. • FY17: On May 23, 2017, the Dairy Board president appeared before City Council to make a request for the City's contribution, and, following deliberation, Council authorized an expenditure of $4,600 for the traffic control plan and directed staff to coordinate with the Dairy Board to provide other necessary City services, with all fees waived. The costs of the City services were absorbed as part of the departments' respective budgets. • FY18: On May 22, 2018, the Dairy Board president appeared before City Council to make a request from the City of$6,000 to be used for preparation of the traffic control plan. City Council authorized an amount not to exceed $6,000 to the Dairy Board. The costs of the City services were absorbed as part of the departments' respective budgets. • FY19: On May 21, 2019, the Dairy Board president appeared before City Council to make a request from the City of$6,000 to be used for preparation of the traffic control plan. City Council authorized an amount of approximately $6,000 to the Dairy Board. (The City had budgeted $4,900, so the additional amount required a budget amendment.) The costs of the City services were absorbed as part of the departments' respective budgets. • FY21: On May 18, 2021, the Dairy Board president appeared before City Council to make a request from the City of$8,900 to be used for preparation of the traffic control plan. City Council authorized a not-to-exceed amount of approximately $8,900 to the Dairy Board. (The City had budgeted $5,000, so the additional amount required a budget amendment.) The costs of the City services were absorbed as part of the departments' respective budgets. • FY22: On May 10, 2022, the Dairy Board president appeared before City Council to make a request from the City of$9,249 to be used for preparation of the traffic control plan. City Council authorized this amount. The costs of the City services were absorbed as part of the departments' respective budgets. The Dairy Board also executed a memorandum of agreement with the City memorializing the City's contribution to Dairy Days. • FY23: MPD has budgeted $7,950 for services to be provided at the Dairy Days parade - $4,450 for the traffic plan and $3,500 for police services. From FY23 on, unless otherwise directed by the Mayor or Council President,the Dairy Board will not present to City Council prior to Dairy Days; rather,this Memorandum of Agreement, on the June 6, 2023 consent agenda, will serve as the Dairy Board's request for, and the City's agreement to,the City's contribution. MEMORANDUM OF AGREEMENT: MERIDIAN DAIRY DAYS This Memorandum of Agreement(hereinafter"Agreement") is made this 6th day of June, 2023 (the "Effective Date"),by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho (hereinafter"City"), and Meridian Dairy & Stock Shows, Inc., a non-profit organization organized under the laws of the State of Idaho (hereinafter"Organizer"). WHEREAS, Meridian Dairy Days has been celebrated in Meridian since 1929, and Organizer continues to uphold this historic legacy of community spirit, agricultural heritage, and building strong leaders for our future by supporting 4-H and Future Farmers of America in the Meridian area; WHEREAS, Meridian City Code section 34-5(17)(3)(b) authorizes the provision of City services necessary to support historic Meridian special events at no or reduced charge to the organizer, as established by written agreement; WHEREAS, Meridian City Code section 13-2-4(C)(1) states that no park reservation fee shall apply to Historic Meridian Special Events; WHEREAS, Meridian City Council finds that investing public funds in Organizer's event will enhance the Meridian community's quality of life, highlight a vital part of Meridian's history and future, and stimulate economic development by showcasing downtown Meridian; NOW, THEREFORE, for good and valuable consideration,the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, and in consideration of the recitals above, which are incorporated herein, City and Organizer agree as follows: I.CITY'S COMMITMENTS. A. Use of Park. At no charge to Organizer, City shall allow Organizer to host the historic Meridian special event known as Meridian Dairy Days("Event") in City's Storey Park, located at 205 E. Franklin Road("Park"), from June 22, 2023 to June 24, 2023, at the time, place, and manner set forth in this Agreement and in City of Meridian Temporary Use Permit no. TUP-23-0044. B. Parks & Recreation staffing. At no charge to Organizer, City shall provide services of Meridian Parks & Recreation Department personnel as needed to support the Event, including trash removal, janitorial services, and ongoing and on-call facility oversight and maintenance. C. Traffic control plan. City shall directly pay one(1) vendor, selected by Organizer, and approved by the Ada County Highway District, to provide a traffic control plan for the parade, for review and approval by the Ada County Highway District and Meridian Police Department, as well as barricades, cones, candles, and any other equipment necessary for vehicle and pedestrian traffic safety and control. City shall pay the vendor directly within thirty (30) days of receipt of vendor's invoice. MEMORANDUM OF AGREEMENT:MERIDIAN DAIRY DAYS PAGE l D. Meridian Police staffing. At no charge to Organizer, City shall provide services of Meridian Police Department personnel as needed to support the Event, primarily traffic and crowd control for the parade. E. Meridian Fire staffing. At no charge to Organizer, City shall provide services of Meridian Fire Department personnel as needed to support the Event, primarily available to provide emergency medical services for patrons of the parade. F. Application fee waived. City shall waive the temporary use permit application fee for TUP no. TUP-23-0044. G. Facility operation. City shall provide general maintenance, mowing, irrigation, and custodial services with regard to Park facilities, infrastructure, and vegetation. City shall provide all necessary utilities and services to Park facilities, including, but not limited to, electricity, potable water, sewage service, and/or typical waste and refuse removal. II. ORGANIZER'S COMMITMENTS. A. Reasonable use. Organizer shall employ best efforts to ensure that its use of Park and Park facilities, amenities, infrastructure, and/or vegetation is appropriate and reasonable. Organizer shall exercise best efforts to see that any and all use of Park, to the extent reserved by Organizer, is in compliance with all laws and with City's policies regarding use of City parks and/or facilities, including, but not limited to, policies be adopted or enacted by the Director of the Meridian Parks and Recreation Department. B. Permitting. In addition to compliance with all terms and provisions of this Agreement, Organizer shall separately obtain and comply with each and all of the following permits, as required by law: 1. City of Meridian Temporary Use Permit for a Historic Meridian Special Event; 2. Any and all applicable licenses, permits, inspections, and/or certifications from the Ada County Highway District; 3. Any and all applicable licenses, permits, inspections, and/or certifications from the Central District Health Department; and 4. Any and all reservations and scheduling arrangements required by the Meridian Parks and Recreation Department, Meridian Police Department, and Meridian Fire Department. C. Manner of Park use. Organizer's use of Park for Event shall be subject to all terms and conditions as set forth in this Agreement, in City of Meridian Temporary Use Permit no. TUP-23-0044, and any applicable laws and policies, including, without limitation, the Meridian Parks and Recreation Event Planners' Handbook. Such terms and conditions shall include, but shall not be limited to, the following: 1. Park is public property; the public must have general access to all open areas of Park at all times. 2. Organizer shall make every effort to provide and maintain access to Event for persons with disabilities. 3. No smoking shall be allowed in Park. 4. Used water,grease,charcoal, and other materials and supplies must be carried out of Park at the conclusion of Event, and may not be disposed of at Park. MEMORANDUM OF AGREEMENT:MERIDIAN DAIRY DAYS PAGE 2 1. Insurance. Organizer shall submit to City proof of an insurance policy issued by an insurance company licensed to do business in Idaho protecting Organizer, Organizer's employees, and Organizer's agents from all claims for damages to property and bodily injury, including death, which may arise during or in connection with Event, including Event set-up and tear-down. Such insurance shall name City as additional insured, and shall afford at least one million dollars ($1,000,000.00) per person bodily injury, one million dollars ($1,000,000.00) per occurrence bodily injury, and one million dollars ($1,000,000.00) per occurrence property damage. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless City as set forth in this Agreement or any permit. IV.GENERAL PROVISIONS. A. Notice. Communication between Organizer and the City Contact regarding day-to-day matters shall occur via e-mail or telephone. All other notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when personally served, or mailed in the United States mail, or via e-mail, addressed as follows: City: Organizer: City of Meridian Hans Bruijn, President Attn: City Clerk Meridian Dairy& Stock Shows, Inc. 33 E. Broadway Avenue 6627 Airport Road Meridian, Idaho 83642 Nampa, Idaho 83687 cityclerk@meridiancity.org bruijn@centurylink.net B. No right to exclude conveyed. Use of Park under this Agreement shall include neither the right to exclude any law-abiding person from Park where such person is not unduly interfering with Organizer's use thereof,nor the right to interfere with any person's concurrent,lawful use of Park where such concurrent use does not conflict or interfere with Organizer's use. At all times Organizer shall be on an equal footing with the general public regarding its use of Park. Organizer shall exercise any exclusive use granted by this Agreement only in accordance with the terms of this Agreement and in accordance with any and all applicable laws and City policies. C. No agency. Neither Organizer nor Organizer's employees, agents, contractors, officials, officers, servants, guests, and/or invitees shall be considered agents of City in any manner or for any purpose whatsoever in their use and occupancy of Park. D. Indemnification. Organizer and each and all of Organizer's employees, agents, contractors, officials, officers, servants, guests, and/or invitees, including any and all participants in Event or related activities, shall indemnify and save and hold harmless City from and for any and all losses, claims, actions,judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Organizer or any Organizer employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any participant in or observer of Organizer programming, at or in its use of Park or any lack of maintenance or repair thereon and not caused by or arising out of the tortious conduct of City. MEMORANDUM OF AGREEMENT:MERIDIAN DAIRY DAYS PAGE 3 E. No warranty. City makes no warranty or promise as to the condition, safety, usefulness, or habitability of the premises; Organizer accepts Park for use as is,both at the Effective Date of this Agreement and throughout the course of Event and all related activities. F. Compliance with laws. In performing the scope of services required hereunder, City and Organizer shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. G. Attorney Fees. Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. H. Time of the essence. The parties shall fulfill obligations described in this Agreement in a timely manner, as set forth herein. The parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a default of this Agreement. I. Termination. 1. Grounds. Grounds for termination of this Agreement shall include, but shall not be limited to: an act or omission by either party which breaches any term of this Agreement; an act of nature or other unforeseeable event which precludes or makes impossible the performance of the terms of this Agreement by either party; or a change in or occurrence of circumstances that renders the performance by either party a detriment to the public health,safety, or welfare. 2. Process. Either party may terminate this Agreement by providing twenty-four(24)hours notice of intention to terminate. Such notice shall include a description of the breach or circumstances providing grounds fbr termination. A twenty-four (24)hour cure period shall commence upon provision of the notice of intention to terminate. If, upon the expiration of such cure period, cure of the breach or circumstances providing grounds for termination has not occurred, this Agreement shall be terminated upon mailing or e-mailing of notice of termination. J. Nonappropriation. Organizer acknowledges that City is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. Notwithstanding anything in this Agreement to the contrary, City's obligations under this Agreement shall be subject to and dependent upon appropriations being made by City Council for such purpose. K. Construction and severability. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. MEMORANDUM OF AGREEMENT:MERIDIAN DAIRY DAYS PAGE 4 L. Entire Agreement. This Agreement and Temporary Use Permit no. TUP-23-0044 contain the entire agreement of the parties and supersede any and all other agreements or understandings,verbal or written, whether previous to the execution hereof or contemporaneous herewith. M. Applicable law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. N. Approval required. This Agreement shall not become effective or binding until approved by the respective governing boards of both Organizer and City. IN WITNESS WHEREOF,the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. ORGANIZER: BY: ans Bruijn President, Meridian Dairy �ock Shows, Inc. CITY OF MERIDIAN: Attest: BY: Robert E. Simison, Mayor 6-6-2023 Chris Johnson, City Clerk 6-6-2023 MEMORANDUM OF AGREEMENT:MERIDIAN DAIRY DAYS PAGE 5 E IDIAN --- AGENDA ITEM ITEM TOPIC: Fiscal Year 2023 Net-Zero Budget Amendment in the amount of$4,000.00 to Receive Donated Revenue for Walking Club, Do the Right and Mayor's Youth Advisory Council Programs 5/25/2023 3:32PM City of Meridian FY2023 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# G/L#Description Total E IDIAN4__ 01 1310 41200 0 Wages 01 1310 41206 0 PT/Seasonal Wages I D A H O 01 1310 41210 0 Overtime Please only complete the fields highlighted 01 1310 41304 0 Uniform Allowance in Orange. 01 1310 42021 0 FICA $ - Amendment Details 01 1310 42022 0 PERSI $ - Title: Sponsorship revenue:Walking Clud,Do The Right,MYAC 01 1310 42023 0 Worker's Comp $ Department Name: Mayor's Office 01 1 1310 1 42025 1 0 1 Employee Insurance $ Presenting Department Name: Mayor's Office Total Personnel Costs $ Department#: 1310 Operating Expenditures Primary Funding Source: 1 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 01 1310 52710 0 Community Event Expenses $ 500 $ 500 Project M 01 1310 52710 0 Community Event Expenses $ 500 $ 500 01 1313 52710 0 Community Event Expenses $ 3,000 $ 3,000 Is this for an Emergency? ❑Yes ❑� No 01 1310 0 $ New Level of Service? ❑Yes ❑� No 01 1310 0 $ 01 1310 0 $ - Clerks Office Stamp 01 1310 0 $ 01 1 1310 1 1 0 $ 01 1310 0 $ 01 1310 1 0 $ 01 1310 0 $ 01 1310 0 $ 01 1310 0 $ - Date of Council Approval 6-6-2023 Total Operating Expenditures $ 4,000 $ $ 4,000 Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date 01 1310 0 01 1310 0 Daae'/llllea 5/1ni'OE3 01 1310 0 Depart ent 'rector 01 1310 0 5/25/2023 jfields 5.25.23 01 1310 0 Actin CFO 01 1310 0 ief Financial Officer Total Capital Outlay s - Approved Brad Hoaglun 4:31 pm 5/25/23 Revenue/Donations Fund# Dept.# G/L# Proj.# G/L#Description Total Cou cil iais9q 01 1310 1 34800 1 0 1 Donated Revenue(ICCU) $ 500 aa{{ h`CM,^�J 01 1310 34800 0 Donated Revenue(ICCU) $ 500 rJl i, 5-26-23 01 1 1310 1 34800 1 0 1 Donated Revenue(ICCU) $ 3,000 Mayor Total Revenue/Donations $ 4,000 Total Amendment Request $ - Total Amendment Cost-Lifetime City of Meridian FY2023 Budget Amendment Form F:\Budget\FY2023\FY2023 Amendments\Archived Working Copies\FY2023 Budget Amendment Form-MO-Walking Club Do the Right Donations 5/25/2023 3:32PM City of Meridian FY2023 Budget Amendment Form Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Mayor's Office Funding 2023 2024 2025 2026 2027 Title: Sponsorship revenue:Walking Clud,Do The Right,MYAC Personnel $ - $ $ $ $ rnsmve fo,s,bmiftmgeudgetA—d—ft: Operating $ 4,000 $ - S - S - $ - >Department will send Amendment with Utrectomsignature m Finanre(Budget Analyst)for review Capital $ - >Finance will send Amendment to Council oats..forsigri—re Total $ $ 4,000 $ $ $ $ >[ou ridl Liaison wi 11 send signed Amend ment to Mayor Total Estimated Project Cost: $ 4,000 >Meyorwill a dsignedAmendmenttoFinance(BudgetAnalyst) Evaluation Questions >FBaanoe(Budget Analyst)will send approved copy utAmendment m Department Please answer all Evaluation Questions using the financial data referenced above. >Departmentwill add eopyofAmendmentmco.neil Agenda sing r o Agenda Manager 1. Describe what is being requested? This is a net-zero budget amendment accepting donated revenue from ICCU(as a sponsor)for expenses associated with the Mayor's Walking Club and Do The Right,as well as MYAC program expenses. 2. Why was this budget request not submitted during the current fiscal year budget cycle? The Mayor's Walking Club,Do The Right and MYAC are programs that rely on donated revenue that is raised in the given fiscal year.In this case,these funds were donated during the current (FY23)budget year for FY23 program needs. 3.What is the explanation for not submittiniz this bud et request during the next fiscal year bud et c cle? See#2 above 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. Donated revenue used for program expenses. 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes-Community and youth engagement. 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. No. 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No 8.Is the amendment going to result in the disposal of an asset? Yes or No 9.An additional comments? Funds received and posted in CR23-000951 and CR23-001102 Total Amendment Request $ Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget Changes to the original balanced budget may cause o funding shortfall. City of Meridian FY2023 Budget Amendment Form F:\Budget\FY2023\FY2023 Amendments\Archived Working Copies\FY2023 Budget Amendment Form-MO-Walking Club Do the Right Donations E IDIAN --- AGENDA ITEM ITEM TOPIC: Fiscal Year 2023 Budget Amendment in the Amount of$117, 937.00 for Opticom Emergency Vehicle Preemption 5/11/2023 3:12 PM City of Meridian FY2023 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# G/L#Description Total E _--IDIAN 01 2210 41200 0 Wages 01 2210 41206 0 PT/Seasonal Wages I D A H O 01 2210 41210 0 Overtime please only complete the fields 01 2210 41304 0 Uniform Allowance highlighted in Orange. 01 2210 42021 0 FICA $ Amendment Details 01 2210 42022 0 PERSI 5 Title: OPTICOM Emergency Vehicle Preemption 01 2210 42023 0 Worker's Comp $ Department Name: Fire 01 1 2210 1 42025 1 0 1 Employee Insurance $ - Presenting Department Name: Fire _ Total Personnel Costs $ - Department#: 2210 Operating Expenditures Primary Funding Source: 1 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 01 2210 53360 0 Opticom Software Expense $ 89,499 $ 89,499 Project#: 01 2210 56103 0 Communication Expense $ 28,438 $ 28,438 01 2210 0 $ Is this for an Emergency? ❑ Yes ❑� No 01 2210 0 $ New Level of Service? ❑ Yes ❑� No 01 2210 0 $ 01 2210 0 $ Clerks Office Stamp 01 2210 0 $ 01 1 2210 1 1 0 $ 01 2210 0 $ 01 2210 0 $ 01 2210 0 $ 01 2210 0 $ 01 2210 0 $ - 6-6-2023 Date of Council Approval Total Operating Expenditures $ - $ 117,937 $ 117,937 Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date 01 2210 0 01 2210 0 5.10.23 01 2210 0 Department Director 01 2210 o REVIEWED 01 2210 0 By Todd Lavoie at 5:05 pm,May 11,2023 B P 5/11/23 01 2210 0 Chief Financial Officer Total Capital Outlay $ Revenue/Donations Approved Jessica Perreault 1:40 pm 5/12/2023 Fund# Dept.# G/L# Proj.# G/L#Description Total CcA nc I Li aison� 01 2210 1 1 0 01 1 2210 1 1 0 1 5-15-23 01 1 2210 1 1 0 1 Mayor Total Revenue/Donations $ - Total Amendment Request $ 117,937 Total Amendment Cost-Lifetime City of Meridian FY2023 Budget Amendment FcOMsers\bpurser\AppData\Local\Microsoft\Windows\INetCache\Content.OUtlook\6UGCE3FW\FY2023 Budget Amendment Form-Opticom Emergency Vehicle Preemption_05.11.23 5/11/2023 3:12 PM City of Meridian FY2023 Budget Amendment Form Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Fire Funding 2023 2024 2025 2026 2027 Title: OPTICOM Emergency Vehicle Preemption Personnel $ - $ - $ - $ - $ - Lustnrotrous fd,Suhutit8ug Budget Amendments: Operating $ 117,937 $ 117,937 $ 117,937 $ 117,937 $ 117,937 >Department wig:end Amendment with Directorssignature to Finance(Budget Analyst)for renew Capital $ >Finance wm send Amendment to council unison forsignature Total $ - $ 117,937 $ 117,937 $ 117,937 $ 117,937 $ 117,937 ➢Council Liaison wig send signed Amendment to Mayor Total Estimated Project Cost: $ 689,687 >Mayor will send signed Amendment to Fin ance(Budget Analyst) Evaluation Questions ➢Finance(Budget Analyst)will send approved copy of Amend-to Department Please answer all Evaluation Questions using the financial data referenced above. >Department will add copy of amendment to Copan Agenda using Novo,Agenda Manager 1. Describe what is being requested? The City of Meridian has been a long standing customer of the Opticom program that allows for emergency services vehicles priority to green lights in intersections.However, the current technology used in Meridian is 50 years old.As such,a third generation--cloud based--option exists.This upgrade will profoundly and positively effect the response times for the City of Meridian Fire Deparment.This Cloud-based solution uses predictive modeling to ensure the most rapid and safe route of travel for our first responders. Ultimately,this results in better outcomes for our communty members. 2.Why was this budget request not submitted during the current fiscal year budget cycle? This was a recent discovery as a part of pursuing accreditation.The need was not known,or recognized until February 2023. 3.What is the explanation for not submitting this budget request during the next fiscal year budget c cle? To delay taking action on the opportunity to imporve emergency response times,and improve outcomes in emergency events becomes an ethical delemma.We are aware of the issue in travel times and have an opportunity to fix it.This amendement makes the funds immediatly available to ensure the best response times,and improve patient outcomes. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. General Fund 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes,both the city and department's plan. 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. NO. 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No 8.Is the amendment going to result in the disposal of an asset?(Yes or No) Nn 9.An additional comments? The total agreement with GTT for this software covers 10 years.$89,499.37 per year totaling$894,993.70 Total Amendment Request $ 117,937 Every effort should be made to avoid reopening the budget far an amendment.Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatary changes to the original balanced budget.Changes to the original balanced budget may cause a funding shortfall. City of Meridian FY2023 Budget Amendment F(tiWsers\bpurser\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\SUGCE3FW\FY2023 Budget Amendment Form-Opbcom Emergency Vehicle Preemption_05.11.23 ;�� ITT Global Traffic Technologies OPTICOM Emergency Vehicle Preemption Turn- Key Opticom Cloud Solution Proposed for Meridian.. ID 96 INTERSECTIONS AND 24 VEHICLES April 27th, 2023 x R. : 7�11 R-, qAP Changing the way your city movesn solutions Presented by: Wade Sanstra Regional Manager Opticom Public Safety Wade.Sanstra@gtt.com 303-249-2348 1 ;�� GTT Table of Contents Introduction ......................................................................................................................................3 ExecutiveSummary............................................................................................................................3 GTT Overview and Expertise...............................................................................................................3 CoreExpertise....................................................................................................................................4 OpticomEVP Benefits.......................................................................................................................................... 5 SolutionArchitecture.......................................................................................................................................... 6 Scopeof Work Overview....................................................................................................................6 Project Management Overview......................................................................................................................... 7 InstallationDetails.............................................................................................................................7 Training.............................................................................................................................................7 Hostingand Security .........................................................................................................................7 GTTManaged Services....................................................................................................................7-8 BudgetaryPricing...............................................................................................................................9 ContractNegotiation .......................................................................................................................................... 9 2 TM ITT Introduction Global Traffic Technologies (GTT) is proud to present the following Budgetary estimate and scope of work documentation to the City of Meridian, ID for an Opticom Centralized Software Emergency Vehicle Preemption (EVP) Solution. This proposal will include an Overview for the entire project to include licenses for each vehicle and intersection, Annual Software maintenance, Project Management, Setup, testing and verification of the system, Data collection and reporting, Monitoring and system maintenance of the cloud hosted solution, configuration of the Solution as well as remote training of the system for both vehicle and intersection stakeholders. Executive Summary The purpose of this document is for Global Traffic Technologies, LLC (GTT)to provide an overview of GTT's Centralized Software offering and pricing for the Meridian. GTT is committed to working with the Meridian to provide the best solution, deployment and services for a successful project completion. GTT's goal is to provide a solution that not only meets Meridian's expectations but to exceed them. GTT values our partnerships with our clients and providing a technology solution that can improve operations and on time performance and brings beneficial advancements to Meridian for emergency preemption. The following proposal and solution offering are provided based on the Meridian's intersection and current signal infrastructure, controller information provided. We look forward to the opportunity to bring an enhanced Emergency Preemption solution to Meridian. GTT Overview and Experience As a solutions-based business, GTT's primary mission is to provide a clear path for its municipal partners to become safer and smarter by developing comprehensive, configurable transportation solutions using technologies designed to evolve as requirements do.These solutions are designed and implemented with a focus on quality, performance, timeliness and sustainability; a testament to GTT's technical expertise and responsive focus. The foundation of this approach rests on three main pillars,which are core to achieving GTT's primary mission: Trusted Expertise • Partnering with more than 3,100 cities worldwide, including 41 of the 50 largest U.S. cities,to deliver reliable transportation solutions. 3 TM ITT -,�- Tireless Innovation • Leading industry standards and developing intellectual property using the latest technologies to evolve, expand and enhance day-to-day operations. Total Assurance • Designing flexible, scalable solutions built for interoperability, reliability, and sustainability. GTT's solutions serve all modes of transportation with the flexibility to integrate with the latest and legacy traffic infrastructure. GTT's solutions have been the subject of numerous government, industry and customer studies over the past several decades and they consistently demonstrate compelling benefits to user agencies;whether it is improving the speed and safety of emergency response, improving the on-time performance and operating costs of a transit fleet, allowing municipal services such as snow plows and street sweepers to be more efficient, or improving the security of VIP convoys. Overall, GTT has deployed more than 180,000 connected and IoT devices within cities across the world to provide intelligent transportation solutions that move citizens and emergency responders safer and more efficiently. Core Expertise GTT's expertise is focused in three core areas: 1. Smart City—Manage the movement of people and goods in a safer and more efficient manner. • Regional mobility planning—Transit (BRT, rail), safety(fire, EMS, police), public works • Adaptive/dynamic signal planning • Stakeholder alignment— public, private • Infrastructure and migration strategies—legacy and future technologies; interoperability • Asset monitoring and management • Performance measures—data management and reporting strategies 2. Public Safety—Get to the scene of an emergency safely and quickly • Multimodal planning (Fire, EMS, Law Enforcement) • Incident response • Operational management (response time, asset monitoring, maintenance) 100 • Performance reporting 3. Public Transit—Support the transit agency to increase ridership with fewer delays, better on-time performance and reliable schedule adherence. 4 ;�� ITT • Multimodal planning (Bus, BRT, Rail) • Operational management (schedule adherence, asset monitoring, maintenance) • Route planning • Performance reporting Opticom Benefits to Public Safety ' PUBLIC SAFETY OPTICOM EVP When saving lives, seconds matter OPTICOM- Emergency Vehicle Preemption NFPA 1710:Standards for first-due responsel NFPA • • Response 240 sec:or less travel time for arrival of andImprove • 1=1 engine company at fire incident. — • 360 sec or less travel time for arrival of 2r^d company with min.of4 personnel. ISOInsurance Services Office •c. 1 • Public Protection Classification (PPC)ratings rely on distance or OO travel time to nearest fire station.2 t lwwma.5dnaaia mi me agxiuxWq z@6 atliuon 1So VS COT Wportli :KWA. A9 15 2 ;�TT 5 ;�� ITT Solution Architecture Opticom Cloud Platform Architecture Data From Vehicle: Location Speed Direction GPIO Status - - - - - - ♦ OPTICOM" ♦ - - - - - - — I [HTTPS Traffic Encrypted I CLOUD PLATFORM , over TLS 1.2 with C [7202 NTCIP V2 EVPRequest , Security Certificates.TCP I UDPPort501VPN [ I UDP Port 501 , Port 8883] I (default]] I Cell Modem I IBR900opticomI O 1 Leo 1�2 •i .10 I min Trafficware vehicle Components Intersection Components Notes Component Tvnes Interface Descri to ions Component Existing GTT Provided [Cellular] Cellular communication that leverages customer owned cellular plan(including SIM) ® 'Ethernet] Standard R]-45 ethernet connection Required GTT Provided [Discrete] Single-wire voltage-based connection ® Customer Provided Scope of Work Overview/Summary This Proposal overview is for Budgetary purposes as requested by the customer, some assumptions have been made to quote this system for future implementation. Final details and scope of work to be determined in partnership with the Meridian. 1. Components • Opticom Central Cloud Platform • Qty. 96, Licenses for Intersections o Intersection Connectivity provided by Meridian/Ada County • Qty. 24, Licenses for Emergency Fire Vehicles o Vehicle Connectivity provided by Meridian 6 TM GTT 2. Services • Site Survey for all Intersections • Project Management throughout the implementation and training • Installation/Configuration of all intersection equipment • Installation/Configuration of all vehicle equipment • Setup, testing and verification of system operation prior to implementation completion • Setup of customized reporting of system effectiveness to Meridian. 3. Support&Configuration • Active Monitoring to GTT's Customer Command Center • Total System proactive maintenance • Training, upon completion • Ongoing Training programs, Remote or In person Project Management Overview GTT provides a project manager that oversees the initial deployment and coordinates all the necessary services to get the system initialized.The dedicated project manager will begin coordination with a kickoff meeting, set up bi-weekly meetings, provide status updates, build out a schedule and implementation plan to ensure the project deliverables are provided with quality and timeliness. Installation and Configuration of intersections and vehicles As part of the initialization of the system, GTT provides services to identify, register and configure each vehicle and intersection designated for priority control.The GTT team will coordinate with the customer to evaluate each intersection and vehicle for use on the system seamlessly.The GTT team will engage in working sessions with the customer to provide the best recommended initial settings and configuration parameters to ensure the system is running optimally from the start. System parameters are reviewed and updated as needed through the monitoring and maintenance services of the GTT managed services team in the future. Training After the system is deployed, GTT will provide training services to discuss system operation, review different parameter adjustments that can be made for tuning and optimization, and explain how to interpret the reporting information that will be provided regularly by GTT. Centralized Cloud Hosting and Security The proposed Opticom Central Platform is a cloud-hosted solution that leverages Amazon Web Services and provides industry leading system reliability, up-time, recovery, and security. This 7 TM GTT infrastructure is provided as part of a software as a service model that allows for continuous enhancements and eliminates the need for you to maintain the system software. For security, the platform implements multiple protections including the use of network-based access control, TLS certificates, integration of IPsec VPN tunnels between the platform and the customer network endpoint, role-based granular permission access, full user audit logging, among others. The platform is also designed to securely encrypt data in-flight as well as data at rest. Additionally, GTT implements strict controls to limit access to all customer data and environments. Servicing and Maintainability—GTT Managed Services GTT provides Managed Services that offer a simplified approach to all aspects of deploying and maintaining intelligent transportation solutions. GTT managed services allow customers to extract value from the priority control solutions without the need to purchase or be responsible for system infrastructure, software updates, administration and ongoing maintenance tasks of system management and configuration. Note, the full scope and limitations of all services associated with Managed Services are captured in a formal agreement between the customer and GTT prior to solution deployment. Services that fall under GTT managed services include: • Monitoring and maintenance—GTT will regularly monitor and maintain the deployed solutions, performing any needed updates and system maintenance. Monitoring measures are applied to continually assess overall system and infrastructure health. If a system issue or unexpected variation is identified, GTT will promptly notify the appropriate contact, apply appropriate troubleshooting actions, and execute applicable resolution procedures. In addition, GTT will review system configuration with Meridian as required and provide necessary administrative services of registration and system parameter adjustments to improve precision. This allows the customer to focus on providing key decision making for system operation while eliminating the need dedicated personnel to master a complex user interface. • Central platform maintenance and updates—GTT provides hosting services to manage and maintain the secure cloud hosted system. System scalability management is provided to ensure the environment is providing efficient resource performance as system expansion occurs. In this environment, system enhancements and updates are continuously deployed as needed without impact to system operations. • Data collection and reporting—GTT will continually gather data generated by the deployed systems and submit reports of relevant findings to the customer as defined in a scope of work agreement. The formal reports submitted to the customer provides assurance of reliable operation that include overview information on system utilization, vehicle and intersection activity, and system health over a specified time period. 8 TM GTT • Helpdesk support—Whether contacted proactively by the GTT's Managed Services team, or reported reactively by a customer directly, all service work is dispatched by the GTT Help Desk, which uses a comprehensive system to manage service tickets and the work performed, in addition to tracking all support activity for historical reporting purposes. To access GTT's helpdesk, customers can dial 800-258-4610 or email customercare@gtt.com for quick and simple resolution. For technical issues, a ticketing system is in place to track cases through to resolution, escalating within the organization if/where necessary to ensure calls are resolved as quickly as possible. Urgent requests will be responded to within 24 hours with the following resolution timeline. Please see the defined service level agreement (SLA) terms in the table below. Service Level Agreement (SLA)Terms Resolution Definition Response Resolution Goal Category Time Goal Immediate Reported issue requires Within 1 Same business immediate attention. business hour day Moderate Reported issue requires Within same 2 business days attention within 1-2 business day business days Minor Reported issue requires Within 1 As feasible attention when business day convenient. All requests made to or identified by GTT Managed Services are tracked and prioritized based on the above criteria. These prioritizations are communicated throughout the organization to ensure that each affected department is aligned and the plan for resolution is clearly identified. 9 ;��T, Quotation: GTT 24 Vehicles & 96 Intersections PCaaS Cloud Hosted Solution Items Included: Cloud Hosting QTY-24 Vehicle Access Fee QTY-96 Intersection Access Fee Project Management Monitoring and System Maintenance Data Collection and Reporting Total Recurring Annual Fee: $89,499.37 Total 10 Year Agreement: $894,993.70 Contract Negotiations The following proposal has been completed based on the information known and understood at the time of proposal submittal. If awarded this project, GTT will work with the purchasing agency to work through the specifics of a project plan, testing plan and final agreement. Notwithstanding, it is assumed by GTT that a good faith negotiation will take place upon project award and that the fully executed agreement will take precedence over any then identified conflicting terms or conditions. We look forward to working with the City of Meridian. 10 E IDIAN --- AGENDA ITEM ITEM TOPIC: Resolution No. 23-2391: A Resolution Vacating the Southerly 0.5 Feet of the 5-Foot-Wide Side Yard Utility Easement Along the Northern Boundary of Lot 37, Block 1, Sky Mesa Highlands Subdivision No. 1, Being More Particularly Described in Exhibit "A"; and Providing an Effective Date ADA COUNTY RECORDER Trent Tripple 2023-032500 BOISE IDAHO Pgs=6 LINDSAY WHEELER 06/07/2023 08:59 AM CITY OF MERIDIAN, IDAHO NO FEE CITY OF MERIDIAN RESOLUTION NO. 23-2391 BY THE CITY COUNCIL: BORTON, CAVENER, HOAGLUN, OVERTON, PERREAULT, STRADER A RESOLUTION VACATING THE SOUTHERLY 0.5 FEET OF THE 5-FOOT-WIDE SIDE YARD UTILITY EASEMENT ALONG THE NORTHERN BOUNDARY OF LOT 37, BLOCK 1, SKY MESA HIGHLANDS SUBDIVISION NO. 1, BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT "A"; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on May 23, 2023, the City Council of the City of Meridian held a hearing on the vacation of the southerly 0.5 feet of the 5-foot-wide side yard utility easement along the northern boundary of Lot 37, Block 1, Sky Mesa Highlands Subdivision No. 1; and WHEREAS, after such hearing, the City Council, by formal motion, did approve said described vacation; and NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the southerly 0.5 feet of the 5-foot-wide side yard utility easement along the northern boundary of Lot 37, Block 1, Sky Mesa Highlands Subdivision No. 1, as fully described in Exhibit"A", is hereby vacated. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. Passed by the City Council of the City of Meridian, Idaho, this 6th day of June, 2023. Approved by the Mayor of the City of Meridian, Idaho, this 6th day of June, 2023. Attest: � SF,AL Mayor Rob rt E.)Simison Chris John n, City SKY MESA HIGHLANDS SUBDIVISION NO. I EASEMENT VACATION-H-2023-0024 CITY OF MERIDIAN RESOLUTION NO. 23-2391 BY THE CITY COUNCIL: BORTON, CAVENER, HOAGLUN, OVERTON, PERREAULT, STRADER A RESOLUTION VACATING THE SOUTHERLY 0.5 FEET OF THE 5-FOOT-WIDE SIDE YARD UTILITY EASEMENT ALONG THE NORTHERN BOUNDARY OF LOT 37, BLOCK 1, SKY MESA HIGHLANDS SUBDIVISION NO. 1, BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT "A"; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on May 23, 2023, the City Council of the City of Meridian held a hearing on the vacation of the southerly 0.5 feet of the 5-foot-wide side yard utility easement along the northern boundary of Lot 37, Block 1, Sky Mesa Highlands Subdivision No. 1; and WHEREAS, after such hearing, the City Council, by formal motion, did approve said described vacation; and NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the southerly 0.5 feet of the 5-foot-wide side yard utility easement along the northern boundary of Lot 37, Block 1, Sky Mesa Highlands Subdivision No. 1, as fully described in Exhibit"A", is hereby vacated. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. Passed by the City Council of the City of Meridian, Idaho, this 6th day of June, 2023. Approved by the Mayor of the City of Meridian, Idaho, this 6th day of June, 2023. Attest: Mayor Robert E. Simison Chris Johnson, City Clerk SKY MESA HIGHLANDS SUBDIVISION NO. I EASEMENT VACATION-H-2023-0024 STATE OF IDAHO ) ) ss: County of Ada ) On this 6th day of June , 2023, before me, the undersigned, a Notary Public in and for said State, personally appeared Robert E. Simison and Chris Johnson, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) Notary Public My Commission Expires: 3-28-2028 SKY MESA HIGHLANDS SUBDIVISION NO. 1 EASEMENT VACATION-H-2023-0024 (,J U B „ Q THE ® GATEWAY LANOOON MAPPING GROUP INC. J•U•S ENGINEERS,INC. J U D FAMILY of COMPANIES Exhibit"A" Sky Mesa Highlands Subdivision No. 1 Lot 37, Block 1 —Partial Easement Vacation Legal Description Project No. 10-20-082 January 19, 2023 A tract of land being a portion of Lot 37 of Block 1 as shown on the Plat of Sky Mesa Highlands Subdivision No. 1 recorded in Book 121 of Plats at Pages 19016 through 19028, Ada County Records, hereinafter referred to as "Sky Mesa Highlands No. 1", situate in the southeast quarter of Section 32, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, County of Ada, State of Idaho, and being more particularly described as follows: Commencing at the south sixteenth corner on the east line of said Section 32; thence from said Point of Commencement, South 00°13'37" West, coincident with the east line of said Section 32, a distance of 1,338.07 feet to the southeast corner of said Section 32; thence leaving said east line, North 89°56'45" West, coincident with the south line of said Section 32, a distance of 275.07 feet;thence leaving said south line, the following two (2) consecutive courses and distances: 1. North 00'03'15"East,a distance of 40.00 feet to a 5/8-inch rebar marking an angle point in the boundary line of said Sky Mesa Highlands No. 1, and 2. continuing North 00°03'15" East, coincident with said boundary line, a distance of 16.00 feet to a 1/2-inch rebar marking an angle point in the southerly line of Lot 38 of Block 1 as shown on said Sky Mesa Highlands No. 1; thence leaving said boundary,coincident with the respective southerly and easterly lines of said Lot 38, the following three (3) consecutive courses and distances: 1. South 89°56'45" East, a distance of 191.11 feet to a 1/2-inch rebar, 2. North 45008'26"East, a distance of 39.83 feet to a 1/2-inch rebar, and 3. North 001113'37"East, a distance of 112.44 feet; thence leaving the easterly line of said Lot 38, North 89°46'23" West, a distance of 25.00 feet to the northeasterly corner of the aforesaid Lot 37;thence South 00°13'37"West, coincident with the easterly line of said Lot 37, a distance of 5.00 feet to a point on a line lying 5.00-feet southerly of, measured at right angles,and parallel with the northerly line of said Lot 37;thence leaving said easterly line,North 89°46'23" West, coincident with said parallel line, a distance of 10.00 feet to the Point of Beginning of this description; thence from said Point of Beginning, continuing North 89°46'23"West, coincident with said parallel line, a distance of 103.23 feet; thence North 481127'41" West, a distance of 0.76 feet to a point on a line lying 4.50-feet southerly of, measured at right angles, and parallel with the northerly line of said Lot 37;thence January 19,2023 10-20-082_Lot37_EsmtVac.docx Pagel of 2 2760 West Excursion Lane,Suite 400,Meridian,ID 83642-5752 ii www.iub.com %' 208.376.7330 South 89°46'23"East,coincident with said parallel line, a distance of 103.80 feet to a point on a line lying 10.00-feet westerly of, measured at right angles, and parallel with the easterly line of said Lot 37; thence South 0093'37"West, a distance of 0.50 feet to the Point of Beginning. Containing an area of 52 square feet of land, more or less. The above-described tract of land is shown on Exhibit"B"attached hereto and made a part hereof. End of Description. J-U-B ENGINEERS,Inc. This description was prepared by me or under my direct supervision. If any portion of this description is modified or removed(including, but not limited to,the graphic portion shown on Exhibit "B") without the express written consent of Timothy Harrigan, PLS, all professional liability associated with this document is hereby declared null and void. PGE SEO S��G o� Timothy Harrig45PLS 17665 1766.5 o Z i�OT Y OF 1 2. 3 H Date January 19,2023 10-20-082_Lot37_EsmtVac.docx Page 2 of 2 LINE TABLE POC S. CUBOLA WAY — 0 N0. BEARING DIST. L1 N45'08'26"E 39.83' E / L2 N89'46'23"W 25.00' I I O I IC -------------------------� 0In � LOT 36, BLOCK 1 I \`�\\`"oom BBB simmismi ® Simmons NO-Me I `— �;\ I 1 I c/, -_---------------- L2 I o E \\`� 1 \`---------------------- 1 I I Of w ` I I I I 0 0 50 e_ �r I I Ld J o 1 \-SEE DETAIL CD o SCALE IN FEET i SHEET 2 L o; I LOT 37, ld BLOCK 1 I I ------------------ z C LOT 38, BLOCK 1in S89'56'45"E 191 .1 1'— — — — N00'03'1 - 16.00' — _ _ _ _ _ Nco I I N ~�N00'03'15"E 40.00' E. LAKE HAZEL ROAD 32 33 T3 N N89'56'45"W 275.07' T2N LEGEND LANDS 5 4 - SECTION CORNER �`' ��GENSFp O • - MONUMENTS o O - DIMENSION POINT 17665 POC - POINT OF COMMENCEMENTOF 9� POB - POINT OF BEGINNING OT HPR�\G - - - - SECTION LINE TIE LINE I — —— — — — — - EXISTING PROPERTY LINES �I�ZIJ_Z=Z= - PORTION OF UTILITY EASEMENT TO BE VACATED 3 EXHIBIT "B" SKY MESA HIGHLANDS SUBD. NO. 1 SHEET (' J-UV B LOT 37 BLOCK 1 - PARTIAL EASEMENT VACATION SITUATE IN THE SOUTHEAST QUARTER OF SECTION 32, T3N, R1 E, 1 OF 2 J-U-B ENGINEERS,INC. BOISE MERIDIAN CITY OF MERIDIAN COUNTY OF ADA STATE OF IDAHO a O� GJ� , I LOT 36, �.' BLOCK 1 \ I— Z`� \_ L2 w - - - - - - - � — • - - • - - — ----- Lu L3 S89'46'23"E 103.80' AA'' L6 U) \ Zr1��rJz'SJZrJZ1-JZ:(OJ�Lr L4 Lu Lu L5 N89°46'23"W 103.23' '/rr I ----POB U) I I LOT 38, BLOCK 1 LOT 37, BLOCK 1 f I I I I I I I I 0 10 I I I SCALE IN FEET I f I LINE TABLE I I NO. BEARING DIST. s L2 N89'46'23"W 25.00' �EL ND So L3 S00'13'37"W 5.00' �� ' o L4 N89'46'23"W 10.00' 17665 L5 N48'27'41"W 0.76' q� SEE SHEET 1 L6 Soo'13'37"W 0.50' OTOF h HP FOR LEGEND EXHIBIT "B" SKY MESA HIGHLANDS SUBD. NO. 1 SHEET ( JU-1-7�B : LOT 37 BLOCK 1 - PARTIAL EASEMENT VACATION SITUATE IN THE SOUTHEAST QUARTER OF SECTION 32, T3N, R1 E, 2 OF 2 J•U•B ENGINEERS,INC. BOISE MERIDIAN CITY OF MERIDIAN COUNTY OF ADA STATE OF IDAHO E IDIAN --- AGENDA ITEM ITEM TOPIC: Resolution 23-2392: A Resolution of the City Council of the City of Meridian, Amending the Pathways Master Plan; and Providing an Effective Date CITY OF MERIDIAN RESOLUTION NO. 23-2392 BY THE CITY COUNCIL: BORTON, CAVENER, HOAGLUN, OVERTON, PERRAULT, STRADER A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN,AMENDING THE PATHWAYS MASTER PLAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Meridian City Code section 2-4-2(A)(11) charges the Meridian Parks and Recreation Commission with reviewing and commenting on the City's comprehensive plan as it relates to parks and recreation, and the Meridian comprehensive plan includes, by reference, the Pathways Master Plan; and WHEREAS, on January 11, 2023, the Parks and Recreation Commission directed the Pathways Project Manager to request that the City of Meridian City Council implement the amendments to the Meridian Pathways Network Map as set forth in Exhibit A; and WHEREAS, on May 23, 2023, the Meridian City Council directed the Pathways Project Manager to implement the amendments to the Meridian Pathways Network Map as set forth in Exhibit A; and WHEREAS, the Mayor and City Council find that it is in the best interest of the health, safety, and welfare of the people of Meridian to implement such amendments to the Pathways Master Plan; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the amendments to the Pathways Master Plan as set forth in Exhibit A hereto, are hereby accepted and adopted by the Mayor and City Council of the City of Meridian. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 6th day of June, 2023. APPROVED by the Mayor of the City of Meridian, Idaho, this 6th day of June, 2023. APPROVED: Robert E. Simison, Mayor ATTEST: By: Chris Johnson, City Clerk RESOLUTION ADOPTING PATHWAYS MASTER PLAN AMENDMENTS Page I EXHIBIT A l • GHINDEN L — ■� 0 VICM ILLAN--- — ■ z ■ = I I I USTICK L-� ■ ■ p � I F � �/ �� I I r �■ A r ' z ■ ��1 .I F • ■ ■ i CHERRY— FAIRVIEW — �■ ■ _ I ■ PINE ■ ._._._.__._._._._._._._._._.__. _ I ■ Ii FRAN KLIN ta ■ ■ z E IDIAN Legend PARKS ANO RECREATION Meridian Pathways a is sm.rg/mm Parcels O Working Pathways Map -- Alt—beP- —Micro Path .:Area IfOtylMsd Meraia.ParU Ui,t g Pathway —On sheet Roue Major wad scMols Miles March2023 -- tong-Ter.P- RopoedNthway Waeiway sciwols 0 0.25 0.5 1 —FRANKLIN ■ ■ OVERLAND- 0 z J —VICTORY ■ ---------- -- ■ AMITY --------- TY ■ ■ ■ ----- ----------L------------ ■ LAKE-HAZEL ■ ■ ■ ■ ■ Legend PARKS AND RECREATION Meridian Pathways 10/XX P.—b Working Pathways Map- South _141_N :: ef aty I'l,ed L_j Me.d—N�, Usim Partway —O se—ft- Maim R d Sd is Miles May 2023 _�-Te,m a... ftp—d Na .y M—.y 0 0.25 05 1 E IDIA IDAHO PATHWAYS MAP UPDATE Parks and Recreation Kim Warren, Pathways Project Manager Meridian, Idaho June 6, zoz3 PATHWAY ROUTE DATA PATHWAYS WEB MAP • Internal Tool • Public facing • Communication with developers • Tool for the community to plan • Used in Development Review Process recreational and commuter routes • All pathways data • Show current + `Coming Soon' Pathways City of Meridian Planning Map • Simple, easy-to-digest visual Layer List _ i n f o r m a t i o n 10 Furure Roed ... � - �❑SH16 Alignmem: ... �Q Pathwaysend Bikeways ... 0 r0 Merid'ian Pethweys(Working) ... - • Working with G IS now to format r❑ Merid'ian Path—ys(Adopted) ... - ° Nampa Pathway Flan Future Update l-IIFRp� �❑ACHD Bikeways ••• . w k \�r❑ACHD IFYWP ... Y - ,❑ :— m z �❑acFr,,a�re-s:-ee-r,�al, ... _ ----�� ❑Communities In Motion 2040 ... r0 Raed Cenrerlinel Maiorl ••• '� \ - �_�,_,;,,;;•,.r: � , rT ❑ Entryway Corridor ... _ �❑ Nam is.C—erfine ... T- - �❑Valley Reg ional TFensit MT) A Af♦ A A • lot IP ■►wsQ ♦ ........... f ■ i 3 .. MERIDIAN � __ ==�- --• -•� ■ '��-' `7 ■ PATHWAYS i I i GHINDEN i NORTHrg - a a r I I I. ■ QV1 ! I Lu •i l ■ z MGMILL-AN ' - z ■ z � �{ U ' I r U - U Q 1 O I ... co USTICK �+ ■ Z _•_• a 1 w � ■ ■ z �\ ■ � i CHERRY _ ' - FAIRUIEW — ■■ i ■ PINE -----•---•-•-•------------------ -- — 1 ■ iI r FRANKLIN ■ NfE IDI� IAN,� Legend PARKS AND RECREATION Meridian Pathways Revised Since 10/2020 Parcels Working Pathways Map- North -- Alternative Route Micro Path no m Area of City Impact Meridian Parks -1 ^f'] -Existing Pathway -On Street Route Major Road Schools Miles L May OLJ --- Long-Term Route Proposed Pathway Waterway 0 0.25 0.5 1 FRANKL N ■ - z MERIDIAN ;_-- ,.__. _ _ OVERLAND 0 OVIEF D PATH WAYS V) % 12 < z i LU LU SOUTH mz _ • j \7 VICTORY ---------- -------- ■ U.1 ■ AMITY � ■ ■ ■ ■ L-AIKE-HAZEL P. COLUMBIA ■ WE R� Legend PARKS AND RECREATION Meridian Pathways Revised Since 10/2020 Parcels Working Pathways Map- South Alternative Route —Micro Path on 00 Area of City impact Meridian Parks Existing Pathway —On Street Route Major Road Schools Miles May 2023 Long-Term Route Proposed Pathway Waterway 0 0.25 0.5 1 REQUESTED ACTION MERIDIAN LOOP • Adopt map data, with changes, via resolution CANALS kk ,� • K working n n Public l i Facing n Map Keep o g o b e ac g p �'• RAIL-WITH-TRAIL �. • Simple, public-facing map- incorporated with future City mobile app. f� E IDIAN --- AGENDA ITEM ITEM TOPIC: Public Works Week Proclamation WE IDIAN*-. IDAH 0 The Office of the .%lyor PRO CI ANATION Whereas, City of Meridian residents have peace of mind with every faucet turned on, shower taken, and toilet flushed, thanks to the professional employees of the Meridian Public Works team; and, Whereas, each unseen essential worker - engineer, inspector, operator, technician - is committed to protecting our health, safety, environment, and quality of life through the supply and distribution of clean safe water, efficient collection and treatment of wastewater, and management of solid waste; and, Whereas, the dedicated Public Works staff and partners design, maintain and sustain the quality of these critical services and important infrastructure, recognizing their ability to do so is dependent on having the support of informed citizens; and, Whereas, the Meridian Public Works Department educates the community about the work they do both in-person through their daily work and virtually through informative and engaging public outreach; and, Whereas, "Connecting the World through Public Works" is the theme for the 2023 National Public Works Week and it represents the often unseen, steadfast and heroic efforts put forth by the public works professionals across North America. Therefore, I, Robert E. Simison, proclaim the week of June 4ch— 12`h, 2023, as Neridian Publ'w 'Works ^Week in the City of Meridian, and call upon all citizens and civic organizations to acquaint themselves with the vast and complex efforts involved in providing our public works services and to recognize the substantial contributions which public works employees make every day to our health, safety, comfort and quality of life. Dated this 6`h day of June, 2023 R ert E i son, Mayor Brad Hoag un, City Council President Joe Borton, City Council Vice-President 0 Luke Cavener, City Council John Overton, City Council ;' <s Jessica Perreault, City Council Y Liz Strader, City Council A . iOF AteT . IF LIF� 4 'y ` Pf r X,. w � 7 IF INIF r 10 ' �IF ji IF r Fix 0% r ti+ & @of — — _ clr�r GA4 fROC NATlON ` 5 to �t t ' � to 0 IF OF arerlam� hlfic AwOr6 Waf FIL N FILL, OFF IF Fr� If IF - - � 0 , a �?? l NN . g• . - A - r is l � - : •� i%V 4* 0 Nk tp 0 LA r jar +� 1 :, •r� 'yy r � • } , rrrr l ' YVVIOL let ell 't i t kk. A Yip � ' E IDIAN --- AGENDA ITEM ITEM TOPIC: Public Works: History and Future of Reclaimed Water Presentation (� E N MEMO TO CITY COUNCIL Request to Include Topic on the City Council Workshop Agenda From: Laurelei McVey, Public Works Meeting Date: June 6th, 2023 Presenter: Laurelei McVey, Public Works Estimated Time: 30 minutes Topic: History and Future of Reclaimed Water Recommended Council Action: No official action required. However, seeking Council guidance on the future direction of Meridian's Reclaimed Water Program. Background: The City of Meridian began its Reclaimed Water Program in 2009. This program has been successful and has fulfilled an important regulatory need for the community for many years. However, some of the initial drivers for the program have changed over the past 15 years. It is prudent to review the costs and benefits of any program periodically to establish and/or reaffirm program direction and goals. This presentation will provide City Council with the history, current status, current constraints, and future opportunities of the Reclaimed Water Program. Questions related to this topic should be directed to Laurelei McVey, Public Works, lmcvey0 meridian city.org, 208-985-1259. History and Future of Public Works Department 2023Reclaimed Water What is Reclaimed Water?58.01.17IDAPA History of Meridian’s Reclaimed Water 3.7 MGD28,000 1999 Wastewater FlowPopulation Year 1999•Program History of Meridian’s Reclaimed Water 2009•Program History of Meridian’s Reclaimed Water Could Be UsedReclaimed Water Potential Areas Where *Project Area =2010-2009•Program History of Meridian’s Reclaimed Water 9.0 MGD130,00020238.3 MGD101,00020175.5 MGD69,00020093.7 MGD28,0001999Wastewater FlowPopulationYear 2017•Program History of Meridian’s Reclaimed Water $3.75 Reclaimed Water (Irrigating)$1.94(Drinking or Irrigating)Potable Water $0.03 Surface Water (Irrigation)Cost per 1,000 Gallons The Cost of Water No Current Regulatory Benefit•No Cost Recovery•Costs $165K Annually to Produce•ConsCommunity Support•Zero Cost to Users•Offsets Potable Water Use•Invested $5M•Pros So what now?•Program Meridian’s Reclaimed Water Program Today Salinity Landscaping and Carwash -Planned(4891 N Cortona Way)Mister Car Wash Landscaping(2340 W. Franklin Rd)FedEx/Amazon site )plannedLandscaping, Trash Bin Washing (future use (2130 W Franklin Rd)Republic Services Landscaping(5001 N Ten Mile Road)Walmart Complex Landscaping(3959 N Ten Mile Rd)Public Storage Landscaping, Car Wash(750 N. Ten Mile Road)Jacksons Landscaping84 Interchange-City’s Ten Mile/ILandscaping, Toilet FlushingCity’s Heroes ParkLandscaping, Toilet Flushing, Blower Cooling WaterFacility (WRRF)City’s Wastewater Resource Recovery Current UseCurrent Reclaimed Water User No Additional Users-At Full Capacity1.6% of all WW Flow•49.6 MG•Annually:2023• What’s Changing?$60M-Cost estimates exceeding $50•30% Design Plans Completed•Requirement of 2017 IPDES Permit•Tertiary Filtration Project• Tertiary Filtration Project+$165K annual operational savings$750KRemodel/Repurpose Reuse: New Tank: $2M Option: Reuse the reuse system infrastructure• Expanding Reuse in the Future?Aquifer recharge•Distribution/Application Sites•Flow through (UV) versus batch (chlorine)•Options:•Summer Limits-Regulatory Driver• Future of Reuse?DEQ permit modification•Continue reuse program as is•-in 4Add equalization tank to CFP •4M)-tertiary filter project (~$22 skids back into -Add 1•No additional users•Ongoing annual cost of $165K•No regulatory benefit•last 15 years$5M investment in system over •Infrastructure is in place•Offsets potable water use•Benefit to existing 7 users•Keep Reuse• Future of Reuse?DEQPermit termination with •sources& connection to other Customer communication •through summer 2024Continue production •Removes ongoing operational costs•costsLowers and delays additional project •Simplify operations•Regulatory benefit•Reuses infrastructure•to potable or surface waterExisting users will need to connect •now)Stops Reclaimed Production (for •Reuse Infrastructure• Public Works Recommendation Continue to Evaluate Expanded Reclaimed Water Program in Future•Conduct Customer Outreach/Assistance with Transition•End Current Reuse Program (summer 2024)•Operational Simplicity•Cost Savings•Reclaims Regulatory Benefit•Reuses Infrastructure•Reuse Reclaimed Tanks/Pumps• E IDIAN.;--- AGENDA ITEM ITEM TOPIC: Department Reports Staffing Analysis June 6, 2023Amy Harig, PhDDeveloped for Meridian Police Department PATROL Police Allocation Model (PAM)roadway characteristicspersonnel policiesperformance objectivesworkload requirements traffic services in Meridian based on…total # of officers required to deliver patrol and Time(proactive)(reactive)initiated contacts-officeradministrative dutiesuncommitted patrolcrashes & citizen CFS based model- 1 patrol and trafficOfficers dedicated to •& officerscorporals 64 sergeants9 73 Total Model 2017PAM st Model Factor Operations Data 200160)hrspatrol duties per officer per year (-duty time spent on non-Average on200 not included)hrsassignment per officer per year (Average overtime worked on 310280)hrsyear (Average paid time off per officer per 50%50%patrol duties% of field supervisor time spent on 67sergeantNumber of officers supervised per 4040)hrsWork week (1010)hrsShift length (20232017 Model Factor Operations Data 200160)hrspatrol duties per officer per year (-duty time spent on non-Average on200 not included)hrsassignment per officer per year (Average overtime worked on 310280)hrsyear (Average paid time off per officer per 50%50%patrol duties% of field supervisor time spent on 67sergeantNumber of officers supervised per 4040)hrsWork week (1010)hrsShift length (20232017 Model Factor Operations Data 200160)hrspatrol duties per officer per year (-duty time spent on non-Average on200 not included)hrsassignment per officer per year (Average overtime worked on 310280)hrsyear (Average paid time off per officer per 50%50%patrol duties% of field supervisor time spent on 67sergeantNumber of officers supervised per 4040)hrsWork week (1010)hrsShift length (20232017 Officer Work and Time off← Contracted hours = 2080 → OTtime offREG time worked 100%80%60%40%20%0%2003101770 Average Time off per Officer per Year Total Hours 202220212020201920182017 4003002001000 327293354269272216 Model Factor Operations Data 200160)hrspatrol duties per officer per year (-duty time spent on non-Average on200 not included)hrsassignment per officer per year (Average overtime worked on 310280)hrsyear (Average paid time off per officer per 50%50%patrol duties% of field supervisor time spent on 67sergeantNumber of officers supervised per 4040)hrsWork week (1010)hrsShift length (20232017 Model Factor Operations Data 200160)hrspatrol duties per officer per year (-duty time spent on non-Average on200 not included)hrsassignment per officer per year (Average overtime worked on 310280)hrsyear (Average paid time off per officer per 50%50%patrol duties% of field supervisor time spent on 67sergeantNumber of officers supervised per 4040)hrsWork week (1010)hrsShift length (20232017 Model Factor Operations Data 200160)hrspatrol duties per officer per year (-duty time spent on non-Average on200 not included)hrsassignment per officer per year (Average overtime worked on 310280)hrsyear (Average paid time off per officer per 50%50%patrol duties% of field supervisor time spent on 67sergeantNumber of officers supervised per 4040)hrsWork week (1010)hrsShift length (20232017 Model Factor Roadway Data 152535202545Local roads•Collectors•Arterials•Average uncommitted patrol speed (mph)168842168842Local roads (1x per week)•Collectors (2x per week)•Arterials (5x per shift)•Patrol interval performance objective (hours)479.718.8147.5358.119.4131.6Local roads (↑25%) •Collectors•Arterials (↑12%) •(2022)(2014)Miles of roadway by type 20232017 Model Factor Roadway Data 152535202545Local roads•Collectors•Arterials•Average uncommitted patrol speed (mph)168842168842Local roads (1x per week)•Collectors (2x per week)•Arterials (5x per shift)•Patrol interval performance objective (hours)479.718.8147.5358.119.4131.6Local roads (↑25%) •Collectors•Arterials (↑12%) •(2022)(2014)Miles of roadway by type 20232017 Model Factor Roadway Data 152535202545Local roads•Collectors•Arterials•Average uncommitted patrol speed (mph)168842168842Local roads (1x per week)•Collectors (2x per week)•Arterials (5x per shift)•Patrol interval performance objective (hours)479.718.8147.5358.119.4131.6Local roads (↑25%) •Collectors•Arterials (↑12%) •(2022)(2014)Miles of roadway by type 20232017 Model Factor Roadway Data 152535202545Local roads•Collectors•Arterials•Average uncommitted patrol speed (mph)168842168842Local roads (1x per week)•Collectors (2x per week)•Arterials (5x per shift)•Patrol interval performance objective (hours)479.718.8147.5358.119.4131.6Local roads (↑25%) •Collectors•Arterials (↑12%) •(2022)(2014)Miles of roadway by type 20232017 Model Factor Roadway Data 152535202545Local roads•Collectors•Arterials•Average uncommitted patrol speed (mph)168842168842Local roads (1x per week)•Collectors (2x per week)•Arterials (5x per shift)•Patrol interval performance objective (hours)479.718.8147.5358.119.4131.6Local roads (↑25%) •Collectors•Arterials (↑12%) •(2022)(2014)Miles of roadway by type 20232017 Model Factor 5%not included officer patrols-Two33%33%initiated performance goal-Officer59%88 min43 min23,34864%40 min50 min16,518% priority 2 or higher•Average time to write a report•Average time on call•# per year (↑41%) •initiated calls for service-Citizen82%88 min59 min3,12981%30 min60 min2,453% priority 2 or higher•Average time to write a report•Average time on call•# per year (↑28%) •Crashes 20232017 Model Factor 5%not included officer patrols-Two33%33%initiated performance goal-Officer59%88 min43 min23,34864%40 min50 min16,518% priority 2 or higher•Average time to write a report•Average time on call•# per year (↑41%) •initiated calls for service-Citizen82%88 min59 min3,12981%30 min60 min2,453% priority 2 or higher•Average time to write a report•Average time on call•# per year (↑28%) •Crashes 20232017 Incidents by Type Incidents by Type Performance Goal for Proactivity Proactive policingCrashes and citizen CFSAdministrative activities IACP recommendation 33%34%33% Model Factor 5%not included officer patrols-Two33%33%initiated performance goal-Officer59%88 min43 min23,34864%40 min50 min16,518% priority 2 or higher•Average time to write a report•Average time on call•# per year (↑41%) •initiated calls for service-Citizen82%88 min59 min3,12981%30 min60 min2,453% priority 2 or higher•Average time to write a report•Average time on call•# per year (↑28%) •Crashes 20232017 Model Factor 5%not included officer patrols-Two33%33%initiated performance goal-Officer59%88 min43 min23,34864%40 min50 min16,518% priority 2 or higher•Average time to write a report•Average time on call•# per year (↑41%) •initiated calls for service-Citizen82%88 min59 min3,12981%30 min60 min2,453% priority 2 or higher•Average time to write a report•Average time on call•# per year (↑28%) •Crashes 20232017 Model Factor 5%not included officer patrols-Two33%33%initiated performance goal-Officer59%88 min43 min23,34864%40 min50 min16,518% priority 2 or higher•Average time to write a report•Average time on call•# per year (↑41%) •initiated calls for service-Citizen82%88 min59 min3,12981%30 min60 min2,453% priority 2 or higher•Average time to write a report•Average time on call•# per year (↑28%) •Crashes 20232017 UPDATED patrol and trafficOfficers dedicated to •& officerscorporals 83 sergeants14 97 Total Model 2023PAM What if we match performance maintain:And patrol speedsHigher uncommitted •ratios7:1 officer to sergeant •exclude:would This officer patrols-Two•Officer overtime hours•Officer time in court•2017 baseline model?goals and policy choices of the MATCH TO Officers dedicated to •& officerscorporals 80 sergeants11 91 Total Model 2023PAM BASELINE Additional Analyses 30%YR FORECAST-5 AND 10NEW POLICING AREAS Thank you