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HomeMy WebLinkAbout2023-05-02 Work Session CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, May 02, 2023 at 4:30 PM Minutes ROLL CALL ATTENDANCE PRESENT Councilman Joe Borton Councilwoman Liz Strader Councilman Brad Hoaglun Councilman John Overton Councilwoman Jessica Perreault Mayor Robert E. Simison ABSENT Councilman Luke Cavener ADOPTION OF AGENDA Adopted Motion to approve made by Councilwoman Strader, Seconded by Councilwoman Perreault. Voting Yea: Councilman Borton, Councilwoman Strader, Councilman Hoaglun, Councilman Overton, Councilwoman Perreault CONSENT AGENDA \[Action Item\] Approved 1. Approve the Minutes of the April 18, 2023 City Council Work Session 2. Approve the Minutes of the April 18, 2023 City Council Regular Meeting 3. Approve Minutes of the April 25, 2023 City Council Regular Meeting 4. Aviator Springs Subdivision Water Main Easement No. 1 ESMT-2023-0067 5. Teakwood Place Subdivision Pedestrian Pathway Easement ESMT-2023-0062 6. U-Haul Moving and Storage (LDIR-2022-0067) Sanitary Sewer and Water Main Easement No. 1 ESMT-2023-0053 7. Findings of Facts, Conclusion of Law for Alexanders Landing Subdivision (H-2022- 0084) by Kent Brown Planning Services, located at the southeast corner of W. Pine St. and Black Cat Rd. 8. Development Agreement for Prescott Ridge Residential (H-2022-0058) Between City of Meridian, Boise Valley Land Holdings LLC, and Prescott Ridge Properties LLC, for Property Located East of N. McDermott Rd., approximately 1/4 Mile South of W. Chinden Blvd. 9. Acceptance Agreement between the City of Meridian and Solomon Hawk Sahlein, on behalf of Sector Seventeen LLC for Meridian Pool Mural 10. Approval of Task Order 5040.0200.a to Brown and Caldwell for the WRRF Biosolids Dryer Project (Alternatives Analysis & Design) for the Not-To-Exceed amount of $298,047.00 11. City of Meridian Financial Report - March 2023 Motion to approve made by Councilwoman Strader, Seconded by Councilwoman Perreault. Voting Yea: Councilman Borton, Councilwoman Strader, Councilman Hoaglun, Councilman Overton, Councilwoman Perreault DEPARTMENT / COMMISSION REPORTS \[Action Item\] 12. Valley Regional Transit Annual Update 13. Annual Fund Balance Transfer Proposal Motion to approve Requests #1 & 2 made by Councilwoman Strader, Seconded by Councilwoman Perreault. Voting Yea: Councilman Borton, Councilwoman Strader, Councilman Hoaglun, Councilman Overton, Councilwoman Perreault Motion to continue Request # 3 made by Councilwoman Strader, Seconded by Councilwoman Perreault. Voting Yea: Councilman Borton, Councilwoman Strader, Councilman Hoaglun, Councilwoman Perreault Voting Nay: Councilman Overton 14. Planned Unit Development Process Overview 15. Comprehensive Plan Policy Updates EXECUTIVE SESSION 6:56 P.M. Motion to adjourn into Executive Session made by Councilwoman Strader, Seconded by Councilman Overton. Voting Yea: Councilman Borton, Councilwoman Strader, Councilman Hoaglun, Councilman Overton, Councilwoman Perreault 7.52 P.M. Motion to adjourn Executive Session made by Councilwoman Strader, Seconded by Councilman Overton. Voting Yea: Councilman Borton, Councilwoman Strader, Councilman Hoaglun, Councilman Overton, Councilwoman Perreault 16. Per Idaho Code 74-206(1)(c): To acquire an interest in real property not owned by a public agency, 74-206(1)(d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code, and 74-206(j): To consider labor contract matters authorized under section 74-206A (1)(a) and (b), Idaho Code. ADJOURNMENT 7.52 P.M. Meridian City Council Work Session May 2, 2023. A Meeting of the Meridian City Council was called to order at 4.33 p.m. Tuesday, May 2, 2023, by Council President Brad Hoaglun. Members Present: Robert Simison, Joe Borton, Brad Hoaglun, Jessica Perreault, Liz Strader and John Overton. Members Absent: Luke Cavener. Also present: Joy Hall, Bill Nary, Caleb Hood, Bill Parsons, Todd Lavoie, Laurelei McVey, Scott Colaianni, Kris Blume and Dean Willis. ROLL-CALL ATTENDANCE _X_ Liz Strader _X_ Joe Borton _X_ Brad Hoaglun _X_ John Overton X Jessica Perreault Luke Cavener X Mayor Robert E. Simison Hoaglun: I will call this meeting to order. It's our City Council work session. For the record it is Tuesday, May 2nd, 2023, at 4.33 p.m. And Mayor Simison is with us, but his voice is not well, so he will be joining us and speak if necessary. So, first off for this meeting we will start with roll call attendance, Madam Clerk. ADOPTION OF AGENDA Hoaglun: Next up we have adoption of the agenda. Borton: Mr. President? Hoaglun: Yes, Council Woman Strader. Strader: I move adoption of the agenda as published. Perreault: Second. Hoaglun: We have a motion and a second to adopt the agenda as published. All those in favor signify by saying aye. Any opposed? The agenda is adopted. MOTION CARRIED: FIVE AYES. ONE ABSENT. CONSENT AGENDA [Action Item] 1. Approve the Minutes of the April 18, 2023 City Council Work Session Meridian City Council Work Session May 2,2023 Page 2 of 44 2. Approve the Minutes of the April 18, 2023 City Council Regular Meeting 3. Approve Minutes of the April 25, 2023 City Council Regular Meeting 4. Aviator Springs Subdivision Water Main Easement No. 1 ESMT-2023- 0067 5. Teakwood Place Subdivision Pedestrian Pathway Easement ESMT- 2023-0062 6. U-Haul Moving and Storage (LDIR-2022-0067) Sanitary Sewer and Water Main Easement No. 1 ESMT-2023-0053 7. Findings of Facts, Conclusion of Law for Alexanders Landing Subdivision (H-2022-0084) by Kent Brown Planning Services, located at the southeast corner of W. Pine St. and Black Cat Rd. 8. Development Agreement for Prescott Ridge Residential (H-2022- 0058) Between City of Meridian, Boise Valley Land Holdings LLC, and Prescott Ridge Properties LLC, for Property Located East of N. McDermott Rd., approximately 1/4 Mile South of W. Chinden Blvd. 9. Acceptance Agreement between the City of Meridian and Solomon Hawk Sahlein, on behalf of Sector Seventeen LLC for Meridian Pool Mural 10. Approval of Task Order 5040.0200.a to Brown and Caldwell for the WRRF Biosolids Dryer Project (Alternatives Analysis & Design) for the Not-To-Exceed amount of$298,047.00 11. City of Meridian Financial Report - March 2023 Hoaglun: Next up is Consent Agenda. Strader: Mr. President? Hoaglun: Council Woman Strader. Strader: I move that we approve the Consent Agenda, for the Mayor to sign and the Clerk to attest. Perreault: Second. Hoaglun: We have a motion and a second to approve the Consent Agenda. All those in favor signify by saying aye. Any opposed? The Consent Agenda has been adopted. Meridian City Council Work Session May 2,2023 Page 3 of 44 MOTION CARRIED: FIVE AYES. ONE ABSENT. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Hoaglun: There have been no items moved from the Consent Agenda. DEPARTMENT/ COMMISSION REPORTS [Action Item] 12. Valley Regional Transit Annual Update Hoaglun: So, we are at Department/Commission Reports and up next is the Valley Regional Transit annual update with their new head of VRT Elaine Clegg. Welcome former council member and good to have you here. Clegg: It is a pleasure to be here. Really excited. Is this on? Hoaglun: Yes. We hear you. Clegg: Good. Good. Okay. And how do I advance slides? Hoaglun: We recommend the arrows on the -- on the -- Clegg: The arrows? Hoaglun: Yeah. The -- the mouse is a skating mouse. It -- you never know where it's going to end up. Clegg; Oh. Okay. The mouse works. There we go. Hoaglun: You can try the mouse, but the arrows work better. Clegg: Great. Well, thank you. It's really exciting to be here. I am still getting my feet under me in terms of, you know, helping all of you understand what has taken me probably 20 years to understand, but, hopefully, if you have any questions, you know, feel free to interrupt me in the middle or whatever works. Okay? I don't know that -- there we go. It's not up here, so if I keep looking back that's why. I apologize. So, today we are going to go over the accomplishments that we had in 2022. Ridership trends for both 2022 and 2023. The better bus initiative that we have undertaken. And what our 2024 budget objectives are. So, the 2022 accomplishments, we are going to start by telling you -- there we go. I will be able to see it -- I think. That will be good. Maybe. Still not there. But we will get there. So, 2022 accomplishments. We had a really successful grant cycle in 2022. Lots of folks helped support the raise grant and the Low No electric fleet grant. I know that you guys were part of the match on the electric fleet grant and really appreciate that help. It would have been much harder to get that without that local match. Are you guys seeing the presentation yet? Okay. Good. Additionally, we got some capital project funding. We are expanding the lot. Meridian City Council Work Session May 2,2023 Page 4 of 44 Thank you. We are expanding our parking lot at Orchard where we park and charge the new electric buses and that expansion will allow us to get more of the electric buses in the future. We also worked with CCDC or the urban renewal district in the city of Boise to build transit islands on Fairview. Those are important, because they offer an example of what transit islands will -- will look like. Okay. Thank you. Now, I have got it. All right. We completed a bunch of studies. We did a public transportation study for the city of Kuna showing what it would take to provide service on Highway 69. We did a full facilities master plan for the Orchard facility. Completed a study about how to improve the bus stops through a typology that we will adopt. We did a regional van pool study, which is still underway. We are now taking the recommendations from that and developing further recommendations. The biggest one was to create a committee. We are working to update the integrated mobility plan. That includes not just the fixed route transit, but all of the van pools and all of the specialized transit that we do, as well as first mile, last mile, things like scooters and bike share. And, then, finally, specialized transportation, which includes much of the service to our senior centers, some of the service to healthcare providers and we are looking to actually make that service more efficient and offer more rides to more people. You will see a little bit more about that later in the year. We had good ridership trends. In 2022 you can see those trends are -- oops. Go one more. Are trending up. We are excited about that and later in the year compared -- or compared to 2021 you can see how much higher it is. The early returns for 2023 are even above that. So, we are not back to where we were pre-COVID, but we are getting a lot closer. Specifically on the routes that show up in Meridian, we had good ridership on route 42 and 40. Those only -- all of these routes only travel in peak hour. The thing about the 40 and 42, though, is that most of those boardings and lightings were not in Meridian, they were either in Nampa-Caldwell or Boise, with very few in the middle. Where we did see a lot of boardings and lightings were on the 30 and the 45 and, of course, those were both -- 30 was new this year, the 45 was redesigned this year and you can see that -- that redesign on the 45 seems to have worked and the ridership on the 30 is up quite a bit over the first quarter. And here is an example of how that ridership on the 30 is playing out in terms of exactly where people are getting on and off. No surprise, there is a lot of people getting on and off at The Village, but also near downtown and, then, of course, over at Franklin and -- and Linder. So, kind of exciting to look at that and yet, despite that, it's still below what our goal would be for boardings per hour. So, as we look at our service plan update we will take comments on the 30 and if there are specific ways that we can improve that service we will work with your staff to bring those back to you later in June. The better bus initiative is something that I started when I came on board, knowing that we had to change service provision this year. We have had some headwinds in terms of cost increases and as a result wanted to understand what kinds of changes people would better support and specifically talk about the changes -- the vision that is presented in our Valley Connect 2.0 plan that you see here. That vision really does talk a lot about frequency, improving frequency, improving connectivity in the system and looking to provide on demand service in those areas where the shaded areas are to provide a little bit of coverage. So, what does that all mean? Let's talk about what those terms mean. So, first of all, we will talk about how the current service at The Village doesn't reach very many people, frankly, in a timely way. So, the inner circle is 15 minutes. So, within Meridian City Council Work Session May 2,2023 Page 5 of 44 15 minutes people within that inner circle can get somewhere. The next one is 30. The next one is 45. And the last one is 60 minutes. Sixty minutes is -- is still, you know, quite a -- a leap for most people to -- to assign to a trip if you will and so you want that 45 minute circle especially to get bigger if you can. If we are able to implement the full vision of Valley Connect 2.0, this is how that -- that map changes and so that's why it's so important we think to begin working toward that as we do these service changes, rather than just saying, gosh, we have some cost increases, we are just going to cut service here and there and, instead, look to consolidate that service in ways that can build ridership. So, the better bus initiative talks both about -- about all of these things. Better roots. How do you make those routes better. And asks the question would you rather have less routes that are more frequent or more routes that are less frequent. And 80 percent of the folks who responded to that survey said less routes that are more frequent. And so part of what you will see in the -- in a little bit here responds to that. Better bus rides. We are already providing wifi on board. We are beginning to provide real time information. We are getting new video boards this year that will provide even better real time information and, then, offboard we have got apps that also provide information for when the next bus is coming, those kinds of things. All of those things make the bus ride better. Better bus stops. We will talk a little more about that in a minute. And many of you have heard that I have been working hard to begin to bring regional rail to this region, including what you might call express or commuter rail on the track that's right outside your door here. We think that's going to be a very exciting thing. So, let's talk about frequency and -- versus coverage. Frequency is an important concept in the bus world and the more buses that are available per hour, the more likely people are going to be to ride that bus. Fewer buses less likely. Passengers have to wait longer when you are worried more about getting to more places. They have to wait less when you serve fewer places, but serve them better. Transfers between buses are faster if you get off a bus and you are going to wait for the next one. If the next bus is frequent you don't have to think about, well, when is in the next bus coming, you know it's going to be there and, then, of course, you know, all of the other things that go along with -- with riding -- trying to figure out what the schedule is, trying to figure out where to wait, trying to figure out if the next bus is coming or not. Also if we can improve ridership we can improve fare box return and the more we do that, the less we will be asking all of you and our residents for more money. So, we are going to move toward more frequency. So, let's pretend for a minute that you have a car that has software in it that only allows you to start your car for one minute every 60 minutes. That's what a 60 minute bus route is like. Not very convenient. Now you have got a software upgrade and now your car starts every 30 minutes. So, if you miss that 60 minute you can go out 30 minutes later and start it. Oh, wow, now we got a super software upgrade and now I can start my car every 15 minutes. I can probably get most places I need to go pretty conveniently if it's every 15 minutes. So, I use that just as an example of, you know, what does frequency mean to people in their everyday lives and it can be really important. The bus stops themselves. This is an example of those islands on Fairview in Boise. They are higher platforms, which makes it easier to get on and off the bus, because it's near level with the floor of the bus. They are bigger, longer, which means you can board both doors, front door and back door. They all have a shelter. Those shelters -- many of them have benches. There is a trash container. The fence protects Meridian City Council Work Session May 2,2023 Page 6 of 44 you from the bikes behind you. All kinds of things. And the high curb prevents -- hopefully prevents a car from running over you while you are on the platform. But you can see the signage is still not great. So, I will talk later a little bit about how we are going to improve the signage as well. So, let's talk about the 2024 objectives. As I said, there has been a few headwinds this year. Cost increases. Our wages are up, just like yours are. Compressed natural gas has gone up 61 percent over the last year and a half. Our insurance doubled. We were able to renegotiate with our insurance provider and bring that down some, but it's still up. And we have some lower performing services and so we know that we are going to need to restructure some because of those cost increases and we are looking at those lower performing services as a place to maybe make those changes. We know that this is painful. So, when I say better bus, I know that that doesn't mean that every bus ride is going to be better for every person. What we are trying to look at is overall as a system are we making the system better and more responsive. We have also had some advances. We have increased our fare revenue a fair amount with those rider increases. We have almost doubled our advertising revenue. I think we will hit a million dollars this year in advertising. With our fleet electrification those buses are a lot quieter, a lot cleaner, a lot nicer to be around. However, they have come with some challenges on the charging side and so we are working now to upgrade some of the charging. So, this year in response to all of that we are going to really improve the signage on the bus stops, so that it will make it easier -- clearer for people to ride. With those two grants I mentioned we are going to be implementing some infrastructure improvements that will help the system run more smoothly and, then, as I said, on the revenue side we are going to try to repurpose some of those routes, so that we can get more fare revenue and we are doing a lot to control costs where we can, such as the insurance negotiation that we were able to -- to work on. Because we understand, just as you do, that budgets are a -- a tough thing and we need to keep them in control however we can. This is an example of the new signage that will go on the bus stop. So, you saw that little sign that was on the bus stop earlier. On the left is the big sign that will be on all of those poles on the bus stops. Going forward we are hoping to change out all of them within the next year and a half. If there is a green circle it means that we have got a frequent route and that at least some of the day there is 15 minute service on that route. So, those are the ones that you really want, because those are the ones that are easy to use and -- and we know will be there more often. The ones with the yellows -- with the white circle are ones that come every 30 minutes most of the days. Sometimes in off peak hours some of those are 60 minute. And, then, if there is a purple circle and you are waiting at a bus stop and you are waiting for that bus and it's not peak hour, the purple circle tells you the bus isn't coming anytime soon. It's only going to come during the peak. So, we think that that will help a lot with people understanding, you know, when the next bus is coming. But to help even more on the sign there will be the supplemental information that really talks about each of the routes in detail. There will be a QR code so you can hit it with your phone and look at -- look at all that information on your phone and, then, many of the stops -- not all of them, but as soon as we can make it to all of them -- many of the stops will have bus arrival information. When is the next bus coming. And it will tell you in minutes when the next bus is going to arrive. So, we think all of those things are going to make it a lot easier for people to use our buses. They will make the stops more Meridian City Council Work Session May 2,2023 Page 7 of 44 visible so drivers will understand where the bus stops are, as well as the riders. With that Low No grant that I talked about, we will also be installing on route charging. Right now we only have charging at the station out at Orchard. We will put it -- be installing charging -- fast charging at Main Street station, ultimately at Town Square Mall, potentially at a stop somewhere on State Street and, then, we will look for one out in this region over the long term. That will extend the range of the electric fleet and make it a lot more useful over time. And, then, this one isn't moving forward anymore. I don't know why. What did I do? There we go. So, that gets us to the system redesign and what it is that we are proposing. You can see that URL there. If you go to that you can go to a website that shows all of the information. I think you got that e-mailed to you earlier. This is the current system and in Meridian you have got the 45, the 30, the 40 and the 42. A little bit of the 43. All of these are peak hour service. None -- oh, now it's -- no. Now forward. Forward one more. There we go. Sorry. I thought it got there. So, all of the service in Meridian today is peak hour service and we know that because it comes so infrequently it's not very convenient for folks, unless they are in one of those peak hour trips. So, one of the things we are trying to do is understand is there a way we can provide at least some service all day long. So, we are building two scenarios -- well, three scenarios. Two of them impact Meridian on how to redesign the service. In this one we have combined the 40, 42 and 43 into one service that runs all day long. instead of those three running just peak hour, just one service will run all day long. It hits all of the stations that have the most boardings and lightings. It loses just a couple within Meridian, but those average less than two boardings and lightings per trip. So, we think that overall, because of the all day service, it will offer much more service to the residents of Meridian than it might otherwise. We are not proposing any changes to the 30 or the 45, since those were only instituted last year. This scenario does include a fair number of cuts, especially in the Boise region and some out in Canyon county, in order to reach the budget, because there will be fewer hours of service. But as you can see we are moving toward that frequency based service where green is every 15 minutes, blue is those 30 and 60 minutes and the purple indicate the ones that are still just peak hour. Strader: Mr. President? Hoaglun: Council Woman Strader. Strader: Yes. Hi, Elaine. Thank you for joining us. If I could just ask a question. So -- and I'm looking at this -- I guess I'm not seeing any frequent service that would hit Meridian. Is that right at this point? Clegg: Not yet. So -- yeah. Let -- I will talk about that in just a minute if I'm -- Strader: Okay. Clegg: Does that work? Meridian City Council Work Session May 2,2023 Page 8 of 44 Strader: Perfect. Yeah. I just wanted to hear kind of a preview of -- if we were to get that when that would be and what would make sense. Clegg: Where we -- you bet. I appreciate that. So, this scenario -- this second scenario offers 30 minute service all day in Meridian. It doesn't hit the middle of Meridian where the Pine and the Fairview run, I recognize that, but at least it does hit some parts of Meridian with 30 minute all day service. As I noted the 30 -- the route that's on the Pine and the 45 got changed last year. We are reluctant to change those again, because it takes a while for people to understand where those are. However, as we take input from folks, if there is -- one of the things we have wondered is there a possibility to combine those two routes and make them all day service, as well as the -- the 40, 42 and 43. 1 don't know that that's the case, but we are going to watch those comments that we get from your residents and work with your staff if we get comments that show that that might be possible within the budget that we are already proposing. So, we wouldn't go over budget with this, but we know that all day service would -- would provide quite a benefit to your residents if we can figure out how to do that. And I have all of the list of stops that will be removed. If -- if you would like to see them I can e-mail those to you. But, like I said, they are all less than two boardings per hour or per trip. There is a third scenario -- oops. Sorry. We will stay there. There is a third scenario. It doesn't impact Meridian. It does impact Boise, especially where you see those -- those real frequent trips. The green ones. Makes those less -- a little less frequent and provides some on-demand service to fill in the holes that are being lost in service there. But, like I said, that doesn't impact Meridian. However, we will watch the comments and see if there is a way to positively impact Meridian based on the comments. That's -- that would be our goal with that. The other thing we are doing -- and I talked about this a bit earlier -- is redesigning the services that serve our senior centers and some of our disability community. Right now many of those are run individually by senior centers with shared vehicles that VRT owns. In doing the process, including all of our providers, we believe we can provide more trips to more places more often by combining all of those services and running them ourselves. We will still serve all the senior centers. We will still serve the trips that are being served today. There are some that will continue to provide those trips themselves, because they own their own vehicle, but in places where we own the vehicle we are proposing to combine the operators under VRT's logo and under one -- right now you have to sign up on five different databases if you want to ride. There would be one place to go. It would all be tracked through there. All of the trips could be trip changed, so if there is two trips that are nearby each other they could happen more frequently and we are looking to move to that this October. We think it's going to be a tremendous increase in service to your -- your residence. So, we have been working with your staff on a -- a budget proposal. It's in line with what you expected based on last year. I don't have an exact number for you yet, because we don't know how these service changes are going to play out, but your staff has indicated that -- that budget proposal that we brought forward to them is acceptable and in line with what they were expecting. As we move -- move toward finalizing these service changes what we would hope to do is look to improve service here if we can, but within that budget proposal and unless we hear otherwise from you. And with that I would stand for any questions. Meridian City Council Work Session May 2,2023 Page 9 of 44 Hoaglun: Okay. Thank you, Ms. Clegg. Appreciate that. Council, questions? Council Woman Perreault. Perreault: Council President, thank you. Elaine, fantastic to have you here. Thank you very much. This is exciting. I -- I have to say I don't know that I remember as thorough of a review having been presented since I have been on Council and also as thorough of an explanation of -- of what needs to be done and what changes are in place and it sounds like you have spent an incredible amount of time going through all of this and I appreciate it very much. I have three family members who are unable to drive and so public transportation is really critical for them. So, one question regarding the reports that you presented at the very beginning of your presentation, specifically the integrated mobility plan and the bus stop typology. Can you share what -- what information comes in those, kind of spend some -- a little more time describing what it is that they provide to you as you make these decisions. I'm not familiar with what a bus stop type -- typology report is. Clegg: Thank you. And we can -- we can make sure you get the full report if you would like it. What the bus stop typology does is identify the attributes at a bus stop that help riders get information more quickly, more intuitively, and more easily and so you saw this -- this slide. So, the typology says if I'm a very small bus stop I'm going to have at least this big sign and the detailed information. If I'm a little bit bigger bus stop I'm going to have -- and a bench. The next step up is a shelter and a bench and perhaps the realtime information depending on how frequent the buses are there. And, then, for the very high frequency routes and the places where lots of folks use it, perhaps at The Village, for instance, you would have the trash container, the bike rack, the bigger shelter and the full higher near level loading platform and so the typology just creates three different types of bus stops and identifies the attributes at each bus stop that would indicate which one to use where and they are designed to be sort of plug and play. In other words, as a bus stop gets more service or more frequency you can lift up whatever is there and put in the new stuff more easily than today. We build a shelter or build a stop and it's kind of stuck in time. Does that make sense? Perreault: Yes, absolutely. Council President, one more question if I may. Hoaglun: Yes, Council Woman Perreault. Perreault: Thank you. Yeah. That makes a lot of sense. Does -- does that include -- actually two questions. Does that include review of access for hearing and sight impaired as well? Clegg: It does have sight impaired and I will have to get back to you on the hearing impaired. I don't know if there are audible buttons at these or not. I'm hearing impaired myself and I know how important that can be. So, I -- I honestly don't know the answer to that one. I will get back to you. But it does include the truncated domes and other things that help site impaired navigate the -- the stop. Meridian City Council Work Session May 2,2023 Page 10 of 44 Perreault: Thank you. That -- that's just huge considering that a lot of the ridership doesn't have the capability to drive and -- okay. So, that's -- that's fantastic. One more quick question. So, when -- you discussed changing the -- that you had a survey that says that the public would prefer fewer routes, more frequent pick-ups. What -- how does that integrate with -- like parking lots? Are you seeing people say, hey, we would rather have -- we would rather have fewer routes and, therefore, we would rather get to a stop ourselves with another type of transportation, park that vehicle there or -- or some other type of transportation and then -- and then take the longer route in -- maybe into downtown. Does that affect how your parking lots are set up now or in need for more or maybe less? Clegg: So, right now we have four park and ride lots. We anticipate continuing to use those and I do think -- especially if we get the express rail or the regional rail, we -- that system will rely a lot on park and ride. I -- other than -- other than that I would anticipate the rest of the frequent bus network would rely more on first mile, last mile kinds of connections with scooters, bike share, perhaps Lyft connections, those kinds of things and integrating with your land use planning. I know we are working really hard with the city of Boise, because they are in the middle of their zoning code rewrite on understanding where they anticipate the higher density and making sure that we serve those -- those places. As we have anticipated some of the routes in -- in your community we are also looking at that and happy to continue working with you in the future on -- on other land use changes that might impact that. Strader: Mr. President? Hoaglun: Council Woman Strader. Strader: Yeah. Just two things. One, hopefully you will speak with the Meridian Senior Center and work with them in terms of whether they could be integrated into your network. I know we approved CBDG funds for them to purchase a replacement vehicle and so I think it would make sense to try to include them, if possible, in your expanded service. Clegg: I wish I could remember. I don't have all of those facts in my head yet. They may be one of the ones that will continue to provide their own service. There is some in Meridian that will and some that won't and I can't remember which are which, but we are certainly meeting with everyone to make sure. Strader: If you wouldn't mind just following up with us to let us know what the -- Clegg: You bet. Strader: -- lay of the land is on that. And, then, I couldn't help but noticing this kind of local option to take the Lyft. Is that something that will be available to our residents as well? How are you rolling that out? Meridian City Council Work Session May 2,2023 Page 11 of 44 Clegg: Well, right now we have -- in the city of Boise we have a special fund that funds what we call Lyft connections and those rides will go from a specified spot -- not your home, but nearby your home to as far as a specified spot. So, for instance, to Main Street station or Town Square Mall, but not, you know, the full -- full ride, typically because the cost of it is -- is capped for the jurisdiction. If you guys decided you wanted to participate in it, it's two dollars for the rider. That rider, then, gets on the bus free if they get to a bus stop. The connection fund pays for up to six dollars. So, up to an eight dollar ride on Lyft. If it goes over that, then, the rider is responsible for any overage over the eight dollars. So, it caps the cost to both us and to the jurisdiction that chooses to participate in it and it is something that might work here if you guys are interested. Strader: Thank you. That's very helpful. I didn't realize this was separately funded by the city of Boise. So, that's a good context for us to understand how that program works. Appreciate it. Clegg: You're welcome. Overton: Council President? Hoaglun: Councilman Overton. Overton: I had three questions, all of which have been answered already. I just wanted to thank you for a very comprehensive presentation. It's -- it's -- it's great to see that you are doing such a complete refresh in how you are approaching the changing cities. I mean five years ago where our density was has changed and the routes are changing as well and I look forward to seeing how these all integrate together as we continue to have density changes and VRT changes with it. Clegg: Well, thank you. I look forward to it, too, because it's -- it's been interesting. I -- you know, obviously, I have spent a lot more time out here than I have for a number of years and really impressed with some of the things you guys are doing and how it's impacting the ability of folks to be able to be served by transit. So, good job. Hoaglun: And -- and, Elaine, to that point, you know, Meridian is in a unique situation, because one of the things we like about this community is we are in the middle of everything. The downside is we are in the middle of everything. But it makes it easy for us to jump in our car, be downtown Boise or go to Nampa or, hey, dinner at Eagle, what -- whatever we want to do. So, I'm trying to think what incentives can we provide our citizens to utilize transit, because we aren't that far from everywhere. We want other people to use transit because they are coming through our community or coming to, which is a good thing, but it adds more traffic due -- due to that volume. So, what -- any ideas at this point yet what we can do to get more people to use transit? Clegg: Frequency (severe microphone echo) as people have recognized how easy it is to use, they have -- you know, we have been hearing from people -- I chose an Meridian City Council Work Session May 2,2023 Page 12 of 44 apartment that is served by State Street, even though it costs more, because I knew I could use this and so ultimately I think that's going to be a key. I also think Meridian, because you are in the middle of everything, if we are able to get access to rail you are going to be in the middle of that and that could be a game changer for everyone, not just your residents, but the whole region. Hoaglun: And -- and to that point on rail, you know, it's something I have always told people that, yes, our -- our goal is to preserve that rail corridor, because someday it will happen and when -- and -- and -- and I think at -- at the BVEP session I didn't -- wasn't able to attend, but I heard there was a session on that. What are we looking at time wise for something like that? Are we way out there or it's -- it's reasonable within a span of ten years or so? Clegg: Well, you can see the color of my hair and I have been telling people don't count on me for being here all that long. So, if we are going to do this we got to do it soon. At -- at the Sun Valley conference the speaker who was from Amtrak postulated ten to 15 years, but that was really the long distance service all the way from Portland to potentially Las Vegas. There is lots and lots of infrastructure improvements needed for that. In our case we are really only talking 17 miles that need most of that and as I have talked to other folks, either who used to work for Amtrak or still do, and talk to Union Pacific, I have been throwing out five to seven years and nobody's quite fainted yet at that. So, that's my goal. I -- I know it's audacious, it's a little bit bold, but I think it's the only way we are going to get there. Hoaglun: Great. Thank you. Clegg: Thank you. Great question. Hoaglun: Thank you. And we wish you well and we look forward to working with VRT and you and -- and these upcoming projects. Clegg: Likewise. I appreciate it. Thanks much. Hoaglun: Thanks. Perreault: Council President, may I ask one more -- Hoaglun: Council Woman Perreault. Perreault: So, we have chatted a little bit about senior services and services to folks with disabilities. What is the communication between VRT and all of the other service providers that also help these individuals with their needs? How is that going and are those service providers aware of these changes that are coming, so they can prep the residents that they work with? And, then, in addition, are you getting feedback from them about the locations and the changes? I assume you are, because they are -- they are much of the ridership. So, can you share -- Meridian City Council Work Session May 2,2023 Page 13 of 44 Clegg: Thank you. That's a great question. And all of those have been involved in the Beyond ADA service plan, they are all continuing to be involved. Changes will be less on the passenger side than on the backside. So, the passengers in most cases won't really realize that there has been a change in service, except that there might be more service available than they have had previously. At least that's our goal. Over the next month or two we are meeting individually with each of those service providers and their boards if -- if they ask to make sure that each of them understand individually what those changes are going to be and how they will impact. You bet. Hoaglun: Thank you again. Appreciate you coming. Clegg: Thank you. 13. Annual Fund Balance Transfer Proposal Hoaglun: Item No. 13 is our annual fund balance transfer proposal. So, I believe our CFO has that presentation. So, Todd, if you want to come on up and convince us of the things that we should be doing with our fund balance. Lavoie: Thank you, Brad. Mayor. Council Members. Appreciate the opportunity to present to you the annual fund balance transfer proposal. The proposal was submitted to you a few weeks ago that outlined a memo and the presentation I'm going to present to you tonight. So, I'm going to go through the proposal -- or the presentation with you tonight and there are three action items associated to this presentation. Thank you very much. All right. So, tonight's proposal, again, is going to go over the annual fund balance transfer proposal. I'm going to present to you what our fund balance is worth for fiscal year ending '22 or 9/30/2022. My proposals to you for consideration. Then the impacts to the fund balances if you were to act on those proposals. And, then, of course, any questions -- I would stand for any questions for you. So, the City of Meridian finished their fiscal year '22. We presented the audit report on Consent Agenda last week. This is where the city stood at 9/30/2022 or fiscal year end 2022. The General Fund ended the year with 64 million dollars in fund balance. Our Public Safety Fund ended at 4.5 million and our Capital Improvement Fund ended the fiscal year 2022 at a little over 18 million. So, that's where we stand as of 9/30/2022 and here is the proposal estimated to you in the memo. Again, I apologize about the words on -- the amount of words on this document. Following our Ordinance 193 we do have the authority to utilize any excess revenues generated by our Community Development Department. That's the building, planning, economic development -- development departments. And historically we have taken those excess funds and moved them to our Capital Improvement Fund. So, the first action that we have proposed to you is to recognize the excess revenues generated by those departments or the Community Development Department following Ordinance 193 and that request is to move 3.674 million dollars from the General Fund to the Capital Improvement Fund and that follows our ordinance, that follows our practice. Any funds generated we move into the Capital Improvement Fund for future capital projects, i.e., the building, a fire station, a police precinct, another park, that is what we use the Capital Improvement Fund for. So, Meridian City Council Work Session May 2,2023 Page 14 of 44 again, the first action is to recognize that the Community Development Department did create an excess revenue position for fiscal year end 2022. Those are actual results and our recommendation to you is to recognize those excess funds and move them into the Capital Improvement Fund. The second action item tonight is to move two million dollars from our General Fund to our Public Safety Fund. This is an approach that we have been using here at the city for managing our finances, save before you spend. Our Capital Improvements -- or not -- I apologize. Capital. Our public safety team, fire and police, have informed us through the CFP of their replacement needs over the next ten years. Ladder trucks. Police vehicles. Engines. So forth. And we have a list of those items in the CFP, so we have an idea of what they need over the next ten years. This is my recommendation to you based on the information I have in the CFP about their needs to move two million dollars of fund balance and General Fund to that particular fund, so they can access those funds in future years, so when those engines -- those police vehicles or those ladder trucks come due, future council members have a revenue source at their fingertips to be able to access to help pay for those one time replacement needs. So, again, we had a -- a good fiscal '22. 1 would recommend -- my recommendation to you is to take some of those strong -- the strong situation we had in '22 to set aside some money for the future to replace those public safety needs in the future at a value of two million dollars for replacement needs and if these actions were taken this is what your fund balances would do. So, the General Fund as I recommend it would have a reduction of 3.6 million and a reduction of two million. The two million would slide over to the Public Safety Fund in a positive position and the 3.6 million would slide over to the Capital Improvement Fund in a positive position if these actions were to take place. Just to let you know, future council -- or current council, you have every right to move funds back and forth in the future. Only Council has the right to move funds. I do not have that authority to move money from fund to fund, hence why I stand in front of you to ask this. So, if something were to change, economic, political, whatever -- environment changes, you have every right to move funds back and forth. If you need to move the money back into the General Fund, you have every right to do so. This is my recommendation assuming that we don't have a catastrophe or anything like that that impacts our need to have these funds. This is my recommendation to you following the ordinance and the public safety needs for replacements at this moment in time. But just want to remind you future council decisions can move monies back based on our decisions. So, again, the little graph just shows what it was on 9/30. If you were to make this action as of today you can see that the General Fund does reduce, the Public Safety Fund does go up and the Capital Improvement Fund does go up. So, again, the public safety funds are there to help replace future needs or even we can use it to build public safety facilities, a new fire station and new precinct if we wish. That is up to future council's decision. Capital Improvement Fund is to build those capital needs of buildings and infrastructures and parks and, then, the excess in the General Fund would remain at 58 million as of 5/2. Again, I'm happy to answer any questions on these particular recommendations. There is one more after this, but it's more of a commitment. It's not moving money around per se. That one is pertaining to streetlights. So, this one is not moving money from one fund or another, but only Council has the ability to commit funds. The CFO can assign funds, but the commitment is a more -- I guess it's a stronger term in our fund balance Meridian City Council Work Session May 2,2023 Page 15 of 44 acknowledgement. Only Council can move committed money. So, we are making a recommendation to Council to commit funds of our current General Fund to LED replacements and acquisitions and installations. We have talked about it over the last number of years in our budget discussions. We want to make this commitment. This is now putting a financial commitment saying, hey, we will notate, you know, three million dollars to the future replacement and acquisition of LEDs. So, again, it's a commitment from today's Council to our future council's decision. Again, we are not spending it, I'm just going to -- you are going to give a direction towards me as the CFO to make sure that we commit three million dollars somewhere else -- putting in a separate fund, so that nobody else can touch it unless you tell me to uncommit those funds to a separate cause. So, you are kind of earmarking a little over three million dollars for LED and that would fall on the Finance Department's responsibility to make sure we notate that in our annual audit report and make sure that future council has this -- these funds available to them for LED or streetlight improvement projects. So, this is more of a -- I guess a commitment. You are not moving money from fund to fund to say this Council today wants to commit and this is your commitment to your future council's decisions. So, with that those are the three action items I have proposed to you that I'm looking for direction on, so that we can move forward with you. It's going to be the 3.6 million dollars from General Fund to the Capital Improvement Fund, which represents the one from our ordinance for excess revenues. The other one is two million dollars to Public Safety Fund and, then, the third one is the commitment that I just kind of undesignate and commit those funds for future streetlights and LED projects. So, again, I am looking for action on one, two and three and I stand for any questions. Thank you. Hoaglun: So, Todd, to start out with, really, this is just the -- the fund balance proposal and transfer is basically our -- our -- our philosophy we have had in the city for quite a while to -- to save for things that we know will be coming down the pike and we can build it, we don't have to go out and ask for bonds and save interest and all those types of things. It's been our conservative approach in this community for a very long time to do that. So, there is really no change in this, other than we set aside those funds in those buckets, if you will. Lavoie: You are a hundred percent correct. We are putting money aside, because we know what's down the future. We are saving before we spend. You are a hundred percent correct, Brad. Thank you. Simison: Council President Hoaglun? Hoaglun: Yes, Mr. Mayor. Simison: Yes. And I want to side with the streetlights. There has been conversation over the last several fund years about what's the right amount. What I was trying to do in working with our CFO is say the right amount is this amount for long term. You know, each year over year how much we do -- really that's -- and I see Laurelei is there in the audience. That's really for the Public Works Department to be able to determine how much they can actually accomplish, but if they want to, you know, recommend that they Meridian City Council Work Session May 2,2023 Page 16 of 44 can do 500,000 in one year, great. If they can only do 200,000 in one year, great. But it is more to say, you know, it gives them the ability to plan long term towards what they want to accomplish with the resources we have in that regards. So, that's -- that's what it was. That way we don't necessarily have to -- each year we can still talk about it if we -- if it's necessary. But if you -- if they put 300,000 in the budget and they come back mid year, you understand that we are not robbing from somewhere else to make that happen, that we have already tried to designate that purpose, at least in the confines of this existing Council. Perreault: Council President? Hoaglun: Council Woman Perreault. Perreault: Thank you. Todd, can you share with us more about the two million dollar figure, how you came to that exact number, and, then, also as far as the one time replacement needs with Capital Safety Fund, you are getting that -- getting information about future needs from the departments directly. Are they reviewing or looking at some sort of reserve fund studies that have been done for the assets? Are they -- is this -- is this -- are they estimating those amounts based on an actual plan that's been -- that's been put together by -- whether it's the department themselves or a consultant that says here is -- here are the replacement needs over the next decade or however long -- however long that may be and that -- that each department clearly has a plan for how often those needs are going to be met. So, you had -- you know, we -- we know that's happening in some of the departments, but is there -- there actually a document that makes recommendations for best timing, best use and is that what -- is this figure based on what is going to be -- what is anticipated to be allocated for this year or for so many years or is this just a -- a guess? Can you clarify that for me? Lavoie: Yeah. No problem, Jessica. The two million dollars -- my recommendation you currently have 4.5 million in your Public Safety Fund. The additional two million would get you up to 6.5 million. Grabbing a few items that are coming down the pipe in the CFP, that's where I grabbed this information. That's our tool that we use to plan. Over the next five years you have a little over 2.1 million in --just in fire engine replacements. You have a vehicle -- vehicle replacements for the fire department -- or I mean for -- yeah, for the fire department, a little over 800 grand just in the next five years. You have a ladder truck at 1.3. You have another engine at 672. So, that gets you to a little over three million dollars. So, that's just over the next five years as we stand today. To answer the question about what documents do they use -- do they follow? I know that police has a practice on when they replace their vehicles. I guarantee you that the -- and Kris is here, he can answer this question. They probably follow a standard practice of what engine should be replaced. Again, Kris or Scott are here to answer any more detailed questions, but I know that working with them over the years in past they have a practice, they have a number, they follow those guidelines. Now, whether or not it's printed -- you said is there a printed document. I will have to let them answer that. I know that they follow a practice and if you guys have additional information -- but those are some quick numbers of why I picked two million to give them still a fund balance of Meridian City Council Work Session May 2,2023 Page 17 of 44 3.7 after five years and things could change between now and then. But that is how I came up with two million. Strader: Council President? Hoaglun: Council Woman Strader. Strader: Thank you. I have a few. First one is I always wonder why don't we have this conversation at budget time? Why have this conversation now? Lavoie: Sorry, Council -- which -- which question? Which -- which conversation are we speaking? Strader: It -- it surprises me that we don't -- we are not talking about -- and, granted, it's from the last fiscal. But it surprises me that we don't have this conversation closer to budget time, to be honest. So, that's a question that I have. Like why not wait a couple months and have this conversation right before we head into the budget process? Lavoie: Again, a fair question. I try to separate the fiscal year '24 budget out of the four or five year budget as well. I try to separate the two. I -- my goal has always been to have the Council focus on one budget at that moment in time and, then, we discuss the future forecasting and planning during other meetings. I don't want to integrate the two, so I don't lose track of your focus, because we have to only budget one year at a time. All this other stuff is planning and I try to separate the two. Strader: Well, it's hard, though; right? Because part of it is -- again, it's all tied up into the CFP and that -- at least for me like that -- that kind of review of the CFP I feel should be a part of our annual process. So, this is helpful. I guess another question I have -- or just a comment. I mean -- and I love streetlights probably more than anybody. I mean I -- I think converting our streetlights to LEDs has been -- it's shown us historically to have over a 20 percent internal rate of return. So, yeah, I love that. But I -- I have always been told that we don't do earmarks here. I -- I mean I -- I have been told that verbatim. This kind of an earmarking kind of a philosophy just surprises me to see. Can you give me another example of where we have committed future councils to any type of program like this, besides our Public Safety Fund, which is automatic and our Capital Improvement Fund, which is also automatic? Lavoie: Fair question. The Impact Fee Funds are restricted, so that's actually another level of commitment that is above the commitment level. So, we do that on an annualized basis. But from a commitment where I stand in front of you to commit something to a project, I would imagine the last time we did it was probably for this building. It's been a number of years. But that's probably the last time we have actually asked you to commit money to a specific program, so nobody else can touch those funds for a specific program probably since this building was built. Yeah. So, yeah, we don't do it very often. You are correct, Liz. Meridian City Council Work Session May 2,2023 Page 18 of 44 Strader: Yeah. That just surprises me. So, that's something I would have to give some thought to, to be honest. I haven't seen us do that. And it -- it makes me nervous when we depart from our -- our typical practice. In terms of the public safety needs and replacements and the transfer from General Fund balance, is this in line with historical transfers to that fund? And can you walk us through what we have typically transferred? Has this been done before? What years? Lavoie: The answer is, yes, I have -- I stand up here and do the transfer request every year. I would have to get my historicals, but you currently have 4.5 million in there. So, I usually do one to two million every single year -- Strader: Okay. Lavoie: -- to ask you to fund this. So, this is -- the number one and number two are something I do every year. This third one is, like you said, something new, something different, but one and two I'm -- I'm up here usually on an annual basis. Strader: Well, I know. I'm more concerned about the amount -- if the amount is in line with what we are typically transferring or if it's higher or -- Lavoie: I'm more than happy to send you an e-mail to say, hey, I -- I don't have that one off the top of my head. I apologize. Strader: No problem. If you could get that, super. Hoaglun: Any other questions? Perreault: Council President? Hoaglun: Council Woman Perreault. Perreault: Thank you. The three million dollars -- 3.2 million for the streetlights over ten years, is that a proposal to, then, fund a tenth of that each year or is that to fund all of it now for use over ten years? Lavoie: Fair question, Jessica. Robert was kind of presenting his -- his approach to it is to have a commitment of funds in a fund balance. If the fund balance isn't spent, it's kind of like your savings account and, then, we will use Laurelei in this case. She's the director at that moment of time. On an annualized basis when we stand in front of you I use the '24 budget. She will look at her resources, look at the projects, and say I can do -- or the city can process half a million dollars in X. That's her commitment to you to make those happen. This step would say, hey, we have put away three million dollars. I don't have to present to you a separate funding source, like new property taxes or new sales revenue. You have this little fund sitting there available to that committed project. So, annually the departments would stand in front of you -- I can do 12,000 dollars, I Meridian City Council Work Session May 2,2023 Page 19 of 44 can do 12 million -- they will present to you the value that they can do that fiscal year based on the resources and availability. If I got that right. Correct, Robert? Hoaglun: The Mayor -- the Mayor is shaking his head yes. Strader: Council President? Hoaglun: Council Woman Strader. Strader: And some more -- so -- and I just want to make sure I -- I understand. So, it -- has the amount of unreserved or uncommitted funds in our General Fund changed and will that number change? Because, you know, I recall us going through it recently and this would seem to tell me we are either taking -- we are either shifting resources out of the CFP that normally would have been there that we are tying something up or the amount of unreserved slash uncommitted funds in the General Fund was actually higher. Can you kind of walk us through that? Lavoie: I believe I understand what the question is. The amount of fund balance hasn't -- is -- is impacted by the -- any excess or not excess revenues every year. So, that total number hasn't changed. We have five categorizations within every fund. I believe that's what you are referring to. Is it committed, not committed, restricted, not restricted and that's where you are going. Strader: Yes. Lavoie: The answer is yes. For fiscal '22 you probably saw a shift from un -- to unassigned to assigned and you are correct, the value didn't change, I just put a different title on it based on the fund balance classifications. That is correct. Strader: So, if I was doing like a sources and uses of funding for the streetlights proposal, are we changing anything in the CFP in order to offset this? Lavoie: Negative. No. Still have the same 64 million dollars. We just take the 64 and put it in buckets. We are just moving the money into a committed -- so, we actually do have a committed bucket. Strader: Right. Lavoie: We just add three million to the committed bucket. Strader: Right. So, you are -- but you are taking it from the unreserved funds category. Lavoie: It would come from the assigned fund -- fund balance. Strader: Okay. And so assigned -- Meridian City Council Work Session May 2,2023 Page 20 of 44 Lavoie: And go to committed. Strader: That normally would be funding the CFP over ten years? Lavoie: It would be more available to that, because it's available to -- so, that category is called assigned for future projects. So, that would be removed from that assigned for future projects to LED committed. Strader: Got it. Lavoie: A hundred percent, yes. Strader: So, if I looked in the CFP would I find three million dollars that was previously in there for streetlights and we are just moving that into the committed category or has some -- I guess what I'm trying to get at is I'm trying to understand what the impact of the CFP would be. Lavoie: I don't believe there would be any impact to the CFP. I can -- Laurelei could probably tell you exactly. I don't have the number off the top of my head how much is in the CFP at the moment. It looks like she does. So, she will let you know how much is in there. Strader: Okay. Lavoie: The funding source doesn't change and whether or not she changes the future projects -- Strader: Frankly, it's all fungible -- Lavoie: Yeah. Strader: -- in my view. But I just want to understand if -- if our -- go ahead, Laurelei. I'm sorry. McVey: So, Council Woman Strader, so we have in the current CFP as it stands today about two million dollars, so about one million in LEDs and about one million in the underserved area. So, that's what's planned in the CFP. The funding needs for streetlights far exceeds even this proposal. So, you know, we are working hopefully on the streetlight master plan to get that in front of you guys. But even this commitment is still a fraction of -- of the future needs that will need to come forward. Strader: Maybe one more if you don't mind. Hoaglun: Council Woman Strader. Strader: Thank you. What is the timing on that master streetlight proposal? Meridian City Council Work Session May 2,2023 Page 21 of 44 McVey: Great question. So, we are hopefully close. We are working on some final maps to show where the projects exist by district and by area of the city. So, we have the -- we have most of it complete, but I would anticipate in the next couple months my hope is to get it in front of you guys before budget -- budget time. Strader: Thank you. Hoaglun: And -- and, Todd, I -- I would assume -- I mean one of the reasons for a commitment is because -- to Council Woman Strader's point, a 20 percent ROI is -- is a pretty good deal. I mean that's -- that's something we want to see that investment made, so we can get that return and -- and have -- have things moving in the right direction. It's -- it's a savings to the community, the taxpayers -- I mean so that's -- that's something that I think we have agreed to you in the past that we should kind of move towards. So, you are saying let's -- since we are in the -- going in this direction let's make this commitment. Lavoie: You are correct. That is what this is doing is just putting a financial commitment by this Council today to future council's decisions, hey, we have put aside three million dollars so you can make this happen. Again, as Liz stated, it's fungible. Yes. All these dollars are available to your fingertips. If the commitment needs to change, Council has always the authority to move monies from any commitment or uncommitted situation at any moment in time. This is where we stand as of May 2nd, 2023. Our recommendation to you. If something changes next year you have a hundred percent authority to say let's uncommit. We need to use it for XYZ. Hoaglun: Council, any further questions? Any questions -- Borton: Mr. President? Hoaglun: Yes, Councilman Borton. Borton: A comment and -- I don't know if we are taking action to adopt or move or -- maybe we are. I see a head nod. I'm comfortable with it as explained. Obviously, the first two are mechanics -- annual mechanics of what we do. One by ordinance and one by discipline policy. But, really, the -- the overarching principle here is setting aside one time monies for one time expenditures. The Capital Improvement Fund is designed exactly for that purpose. So, while having some commitment -- even nonbinding commitment to do the -- the streetlights, this is that third leg of the stool is a little different. To ensure that we are doing it at a -- at a -- for a capital expenditure exclusively is an important part of it. We are not dedicating funds for ongoing recurring Labor costs, for example. It seems to stay true to that principle that started this process in the first place where we would take -- we are fortunate enough to have excess funds in the capital -- or in the Community Development Department that we were able to put those one-time excess revenues towards one-time capital purchases that we know we have got to make. So, I think the presentation makes good sense and I think it's Meridian City Council Work Session May 2,2023 Page 22 of 44 consistent with how we have segregated and kind of planned for how we are going to spend these funds, so -- Hoaglun: Thank you, Councilman. And question for Mr. Nary. Do we need three separate votes on this or can it be done with one motion? Nary: Mr. President, you can do it with one motion. That's fine. Hoaglun: Thank you. Strader: Council President? Hoaglun: Council Woman Strader. Strader: Yeah. So, I -- I don't have any issue with the transfer to the Capital Improvement Fund or even the -- the Public Safety Fund. I -- I do sort of question the timing on making the commitment for LEDs before we get our master streetlight plan. I mean if it's coming soon I feel like that might make more sense. I would still vote for it. I think it's a fantastic idea. I just question the timing a little bit. And it does feel a little bit of a departure from what we normally do. So, that gives me a little bit of pause. I would -- I would prefer to have separate votes and sort of think about the third one, to be honest, and maybe give it a little bit of time just to have some discussion. That's just my feeling right now. Perreault: Council President? Hoaglun: Council Woman Perreault. Perreault: I agree. I -- I don't have a concern with voting for the first two proposals, moving the Community Development revenue. We do that every year. Public Safety Fund as well. I -- I would rather myself postpone the decision on the LEDs for at least a week and get some more questions answered regarding -- and this is quite a bit of money to set aside, not having seen what -- the full budget for this year -- for this coming year. I would like -- I would like to really review this amount in relationship to the budget overall that we expect to have coming. But also there is a lot of need still in the city for a variety of reasons and -- and this is no -- I'm -- I'm not making any particular comment on streetlights, I think they are very important. I think they are necessary. I just think that, you know, we -- we have a -- a priority list and I -- I want to make sure I understand how this falls and lists of other financial priorities that we might have that would be coming out of the General Fund in relationship to a variety of things. So, I -- I'm not ready to make a -- to -- to -- to vote myself currently at this time on the streetlight amount, because I -- I would like to see what other considerations were made for that three million dollars for other priorities that we have for the city. So, that's -- that's my thought on that. If we -- if we vote we vote on it, but I would really like to understand more about, you know, exactly how streetlights became to be a three million dollar financial priority or -- or some of the other decisions that we have to make financially. Meridian City Council Work Session May 2,2023 Page 23 of 44 Strader: Mr. President? Hoaglun: Council Woman Strader. Strader: I'm happy to make a couple motions and we could just see if everyone's comfortable. So, I guess for the first motion I move that we transfer excess revenues from the Community Development Fund from FY-22 to the Capital Improvement Fund in the amount of 3,674,538 dollars. Perreault: Second. Hoaglun: Have a motion and a second to move those funds in excess of 3.6 million dollars. We will take a roll call vote. Madam Clerk. Roll Call: Hoaglun, yea; Borton, yea; Cavener, absent; Perreault, yea; Strader, yea; Overton, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: FIVE AYES. ONE ABSENT. Hoaglun: Council Woman Strader. Strader: Mr. President, thank you. I move that we transfer from General Fund balance to the Public Safety Fund for public safety needs in the amount of two million dollars, as outlined by our CFO. Perreault: Second. Hoaglun: We have a motion and a second. Any discussion? Hearing none, a roll call vote, please. Roll Call: Hoaglun, yea; Borton, yea; Cavener, absent; Perreault, yea; Strader, yea; Overton, yea. Hoaglun: All ayes. Motion carries. MOTION CARRIED: FIVE AYES. ONE ABSENT. Strader: Mr. President? Hoaglun: Council Woman Strader. Strader: I would move that we table -- postpone the discussion and continue it on the financial commitment of three million dollars toward future LEDs and toward streetlight Meridian City Council Work Session May 2,2023 Page 24 of 44 conversions to LED streetlights and the expansion of streetlights to future areas to a future date in the next couple months. Perreault: Second. Hoaglun: We have a motion and a second to table this decision on the commitment for streetlight improvement. Is there any discussion before we take a vote? Hearing none, Madam Clerk, call the roll. Roll Call: Hoaglun, yea; Borton, yea; Cavener, absent; Perreault, yea; Strader, yea; Overton, nay. MOTION CARRIED: FOUR AYES. ONE NAY ONE ABSENT. Hoaglun: All right. Thank you, Todd. Appreciate that. Lavoie: Thank you. 14. Planned Unit Development Process Overview Hoaglun: We now have a Planned Unit Development process overview by the dynamic duo Caleb and Bill. Hood: Thank you, Council President, Members of the Council. Mayor. It will live up to that billing, I guess. We are talking about Planned Unit Developments. You saw that on the agenda; right? So -- okay. So, we were asked to come and kind of do an overview of planning developments. There was a project that was before you here in the recent history and just quite frankly it was a little clunky and we will take some ownership of that. I mean I think there were some documents and some tables, some analysis that we could have provided that could have helped that, but you don't see them very often. So, we -- we wanted to take this opportunity to, again, kind of explain some of the history with Planned Unit Developments, purposes, processes, how we interact with the development community when there is potential for a Planned Unit Development. So, I won't dwell too much on that history, but a little bit of storytelling here to start. So, in -- in 2005 the city went from having a standalone zoning code and subdivision ordinance, to what we call the Unified Development Code. Essentially the same format you see today. So, it combined the subdivision ordinance with our zoning ordinance and that was done in 2005. So, Title 11 of city code. In that almost 20 years now that we have had that code there has only been some pretty minor amendments to the PUD ordinance. When I first started with the city, which is 20 years this year, we did a lot of PUDs. In fact, I think probably a majority of the projects were done via PUD. I know Mr. Nary and myself especially -- you know, we are cleaning those up for the over the past couple of decades, because we -- we used to allow up to a ten percent land use exception, which we talk about transparency in government and zoning and it just didn't exist. You would have R-4 properties that had an underlying entitlement for office or something else that wasn't very reflective of the zoning. So, that's one of the minor Meridian City Council Work Session May 2,2023 Page 25 of 44 amendments. That's probably a pretty major amendment, actually, that we -- that we made to that -- to the UDC PUD ordinance. But for the most part it's -- it's maintained its current form and -- and Bill has some slides and he will get into the code a little bit more. We will try to keep it not dry, but -- but there are some slides that has some of the -- the code language. But, really, the intent of the PUD ordinance is the innovation in design and I'm going to be looking for some feedback here, because I have listened to the hearings and it seems like there was some questioning of how much innovation and getting away from standard is really appropriate and should we -- you know, if we have standards why don't we keep those standards? Why would you have a PUD ordinance? And so some of that was to allow innovation and design without compromising some of the integrity of the code still. So, again, maybe just getting real specific here, I think that -- that the table -- I think lesson learned. Going forward we can have kind of a side-by-side comparison of what they are asking for relief from in the zoning ordinance, whether it be setbacks or lot sizes or whatever, and maybe things that they are doing that up the game from the baseline standard and that trade off that kind of we -- as we see it anyways. But, again, one of the other purposes of the PUD ordinance is to protect kind of your natural features, historical features, those things that, you know, just letting out a -- I will use the term cookie cutter subdivision, maybe goes right through something that should be preserved and protected and if you can make a wider open space around that, so you can have smaller lot sizes that protects a cultural feature that is important to our community. A lot of our PUDs are used in mixed- use context. Not a whole lot of developers will do a PUD just for an R-8 subdivision. There is really not a purpose. But when you are trying to integrate uses, that's one of the purposes. And, then, cost-effective services. So, as an example, if you can put all those sewer connections closer to somewhere you don't have to run that -- that trunk then further to the other side. If it's open space on the far end say, you may not have to run those services. Or the roads. You don't have to construct as much roadway. So, those are some of the things where if you can design a project that saves the general public then -- and -- and us from having to provide those services in a more costly manner, those are the things we encourage or we would encourage a developer to consider looking at a PUD. Today -- so, I was talking about 20 years ago. Today that -- that -- you know, a lot of our projects are moving towards, anyways, in-fill. That is also something that's in the code. But historically it hasn't been used that way. It has been used more on your larger 80 acre mixed-use project. Clustering of development. You saw a little bit of that before, but, you know, that is -- again, you kind of throw the zoning minimum lot sizes and setbacks sort out the door and say, you know what, I'm grouping everybody -- here your overall densities is the same, but you cluster them closer together over your acreage. Again, I have talked about relief from dimensional standards. The integration of uses. So, again, typically in a mixed-use project. And, then, same kind of thought. There is a master plan area. The process -- I will just briefly -- the process is similar, if not the same as our other -- it's not like you have to go through special hoops or get -- get streamlined or anything. It really is very -- very standardized. But the -- the part of that I guess that I would highlight is there is typically a little bit more of a conversation with staff, because there is a little bit of that -- okay, you want to cluster your lots? That's not typical in R-8. What are you giving in return? Oh, we think this is a good horse trade, if you will, for lack of a better way to explain it. Meridian City Council Work Session May 2,2023 Page 26 of 44 So, there is usually more than one pre-app. So, we are meeting with an applicant usually and they try something -- hey, try this on. What do you think of this, what do you think of that type of a thing. So, the process overall is essentially the same. Usually there is a little bit more consultation. And, then, the rest of the agenda tonight is going to be, you know, again, Bill kind of walking through the code a little bit more and some highlights and some examples of the PUDs and, then, we will circle back at the end -- and this is where I -- I really do want some of that feedback. Again, some of the things I heard. I don't know if that was for that project. If -- again, I will use transparency, because it can be confusing to the public; right? I mean if they are looking at a project and it says medium density on the future land use map and usually that's R-8 and why are you doing this and -- that's an R-8 lot, that's an R-15 lot. How come you are -- you know. So -- yeah. Some ways maybe we can improve the ordinance. As I -- as I transition to Bill and -- and he will cover this a little bit, but our UDC focus group already has this on the agenda even before that project, because, again, when I started with the city we were seeing a ton of these and now we get them so infrequently -- we were already thinking about what -- what do we need to change? How do we -- do we remove it and just take it off of the books, because no one is using it? No. Let's -- how -- how can we make it better, more user friendly for everybody, so it really is a tool in our toolbox. But if we don't go there, the change could be to potentially take it out of Title 11. So, Bill. Nary: Mr. President. Before Bill I could maybe give a little bit of additional context. I think Caleb really hit it on the head. I mean part of the reason why you don't see this very much is when we had this done early in the early 2000s, before the UDC -- and the UDC sort of then blended into the UDC in '05, it was an attempt to be creative. It was an attempt to do something where our code -- before the UDC was really clunky and really cumbersome to deal with and the PUD was the work around. But as Caleb said, what we found is it wasn't as transparent and there were things like the Selway Apartments over on McMillan that caused a great deal of uproar, because it was unclear what you could put there and so -- so, it was almost ahead of its time, because it was -- it was a creative tool and, then, the UDC gets passed and virtually 75 to 90 percent of the development are 20, 407 607 807 120 acres that are flat and square and they are -- and they have section line roads and they are fairly easy to develop farmland and so you -- you don't need a creative tool when you have 70 or 80 acres to develop. You have got room to do different things. So, it was almost ahead of its time, because it did -- it wasn't really necessary. And, then, when we got some pushback on ones that had been approved and how maybe they weren't quite as transparent, that became the message, this hasn't been as well favored and, again, you have 40 acres, why don't you try to figure it out within the confines of the code now and once we passed the UDC in '05 there wasn't a great deal of desire to deviate very much and so that kind of became the norm. So, that's a lot of the background as to why you didn't see it much, why we had some issues with it that we have tried to clean up, but I think it's better and why now as we are now developing further to the south, which is less square, less flat, less -- less of what the north side of Meridian is like, you know, maybe that is the reason we are having the conversation. There may be more ability or need to do it, because of the Meridian City Council Work Session May 2,2023 Page 27 of 44 way the land breaks out further south than it has been in the north. So, that provides some context. Strader: Mr. President? Hoaglun: Thank you, Bill. Council Woman Strader. Strader: Thank you. If you don't mind I just have a couple thoughts I wanted to get your feedback on and try to understand a little more and I just want to say I really appreciate you guys bringing this back and having the discussion. The table would be really huge for -- at least for me, maybe others. I guess I'm getting a little lost. So, if we are -- if we are using this to protect historic features or environmental features, that feels easy. Okay. That -- that feels easier. I think I'm getting hung up on what innovative design means and what that bar should be. So, like I feel like we should be forward thinking enough that street oriented design should be probably what we expect out of a lot of mixed-use developments and I'm not sure that that bar is what's innovative anymore. Like I -- I don't know. I think about innovative. To me it's like -- I have heard of a couple of developments in other cities where there are no cars in the middle of the development; right? Like they have cars maybe on the outside of the development and shared vehicles and that -- like that's really innovative; right? Like that -- you would say for sure I could hang my hat that that's innovative. That's totally different. We have got a car based community. We have never seen anything like that; right? And so I -- and I'm not saying that's what we should do, but I'm just -- I'm trying to point out -- like I feel like what the bar for what innovative means is what we need to define, maybe to work on a -- a vision together and I hope that that UDC focus group could really help us, too. And, then, my other I guess concern or just thing I want to understand is -- I feel like instead of protecting features we have now used this to say if we feel a developer has been hamstrung because of the existing features of the property that they have acquired, this relieves them from the characteristics of something that they have already purchased and so that's where I'm kind of -- am I off base on that? Is that the purpose of how this was meant to be used? So, if you could just reflect on that -- sorry -- stream of consciousness I just sent toward you, Caleb. But that -- those are some of the thoughts that have been keeping me up about this. Hood: Yeah. I will let Bill respond, too. I -- certainly I don't -- it wasn't the intent is that there is a hardship on the property and -- and, therefore, you should be able to do something like this. I think to your first comment or request -- and -- and I think this is where -- and this is going to be difficult I think almost by definition if it's -- if you are defining innovation, is it? I mean if you can define it, I -- you know. And -- and is it innovative for Idaho or is it innovative just in general? You know, is it -- is it different than what we typically get? So, I think there is a challenge there and that will be our challenge I think going forward. I'm going to ask Bill just to maybe go forward a little bit. And here is where I will -- I'm kind of punting your question a little bit. Can you go forward a couple more slides. I want to -- so, there is -- there is findings and discretion; right? And that's where I guess I would challenge us as staff and you as the decision makers to define that sort of on a case-by-case basis. I don't think we are going to get Meridian City Council Work Session May 2,2023 Page 28 of 44 there fully defining it in code what innovation means. I think to me -- and it's going to vary a little bit, too; right? I think we can help put some sideboards on that and get people thinking outside the box a little bit and maybe even to those -- and I will just say we don't have a whole lot of natural, cultural, historical resources that, you know, are just dying to be protected or preserved. But even our irrigation facilities that go through these there are opportunities I think to embrace those things and design around them and do things that are a little bit different. But, you know what, I'm putting the front of the house on this creek or whatever and parking actually is on the next block over, because we want as many homes as possible to have this backyard or front yard or whatever it looks like. So, I think there are some ways to latch on to some of the limited, again, natural or cultural, historical resources we have. But, again, on this that discretion -- and, again, I'm not -- not I'm not trying to get off the hook from answering your question, but it's a hard one. We can get real philosophical about -- about what that means and I think there is a lot of discretion here and these are the guiding principles that I think we will be looking at as we get into it with our -- our focus group a little bit more. But, again, back to your -- your kind of initial question. I think historically maybe not so much recently, because we just haven't seen a lot of them. I mean Bill would probably know the numbers better than I do. I don't think we have processed but a handful of them over the last decade. I mean we really just don't get a lot of them anymore. Developers know what can go through and it's straightforward. It's black and white. This is a little more squishy, so -- Parsons: Yeah. To your point we haven't done more than a handful in the 20 years or so that -- that we have had this ordinance in effect and, to be honest with you, we have tried to steer people away from it, because a lot of times they are wanting to use it as a tool for density, not innovative design. So, that's why you see so few PUDs from -- from staff is because we are like you are not meeting the intent of what we want. It's -- if you are just wanting to do higher density just because you want multi-family, that's not the purpose of this code. You can do a comp plan change. You can do something else. You can change the code. But just to get more density -- get -- get density sake isn't what the PUD is for and so a lot of developers have -- have steered away from that. I can tell you with my interactions with the UDC focus group -- and to Caleb's point is right now we want to make it more flexible, so that we can get to those innovative concepts that we want. You are right, design is different to many different people. What might be great to one Council Member, one of you might not -- might disagree, don't like it at all. It's similar to that project that we recently had, some of you felt that it was innovative and it was different and they weren't using that as an excuse to get out of something and some of you did and that's -- going to Caleb's point, that's the discretion that you have as part of the PUD process. But I can tell you -- and you -- you can recall during that hearing we did meet with the applicant for over a year trying to fine tune that. I would also mention to the Council that as part of a PUD the applicant has to pay for the number of deviations that they are asking to get relief from. So, there are checks and balances that they have to -- and that's where to -- to Caleb's point we need to be more transparent and also get some of those design concepts and those tables to your point showing what they are deviating from, so that you guys understand what -- what they are asking for as part of that PUD process. Meridian City Council Work Session May 2,2023 Page 29 of 44 Strader: Council President? Hoaglun: Yes, Council Woman Strader. Strader: Yeah. I think part of the purpose of the table and what it could kind of get at is I think it could at least indicate to us hypothetically, without the PUD process, here is the density they could have achieved and with the PUD process here is the density that they are achieving -- at least to give us some sort of -- more apples to apples. I mean it's hypothetical, but at least it would be something where we could measure, okay, here is how much of a relief or enhancement of density we are trading off and, then, ask ourselves a question what innovation am I getting in return and I -- I totally get it. It's hard to define, like innovation, but maybe what would be interesting, not like for this meeting, but I would love to hear, you know, here are some examples, Liz, of things we have seen across the country that are really innovative or even here -- to even like -- like hive mind this, you know, UDC focus group and ask the question like, you know, what do we think is super innovative that we haven't seen that we want to see more of and just like honestly more of a brainstorming on where is the bar nationally and for here on what -- what innovative means. Because, I don't know, I sort of see something like a street oriented design and I sort of go, well, shouldn't that be more what we expect? So, that -- I don't know. And I don't mean to hog the mic, but that -- that was kind of where I was getting hung up. Parsons: And I think that's what some of the discussion that we are having today -- and that -- that is a requirement of a PUD, to be honest with you. So, on this next slide that I have in front of you it kind of -- it doesn't highlight all the specifics, but I wanted to at least just put it in layman's terms on -- on what it is and so really in the code of planning and development can be developed in any district. So, regardless, it can be for a commercial sub, it can be mixed-use, it can be a residential. The last couple ones that this body has approved they have been residential in nature and they have been for relief to setbacks and to allow for multiple types and as part of those approvals there was a mix of residential types like you see in bullet number three. There were deviations to setbacks, which is pretty typical for what we see, but also if -- if you note here along the periphery are where it's adjacent to other developments, it needs to meet the setbacks of the underlying zoning district. So, that's something to -- to point out here. It's -- it's really more internal to the site, not along the adjacent -- when it's adjacent to a subdivision or along a street. Again, there is certain uses to Caleb's point under the old -- some of the old PUDs out there, there were use exceptions that were allowed. That's still allowed under the current standards. Don't see that a lot. And, then, again, as part of the projects we get that vehicular and pedestrian circulation plan for you and we include that as part of the packet. So, you can see that the development is being interconnected with both of those multimodal connections with the surrounding developments as well, because that is an important -- to your point that goes back to those traditional neighborhood concepts where you have buildings fronting the street, you don't see garage dominated, you don't see cars in driveways, it's meant to be internal to the site and away from the street, because you want it to be inviting and Meridian City Council Work Session May 2,2023 Page 30 of 44 friendly and, then, of course, it encourages clustering of buildings and the benefit of that is because you don't have the big yards, but you get the bigger open space, so it becomes more usable. Or you save that important natural feature and integrate it -- integrate that into the development. Now, the recent changes that we have had to this section is the -- the old code used to require a minimum of ten percent for PUDs and now that we have updated our open space and amenity standards that number has increased as well. So, we took that requirement out, because we needed it to align with the current changes that we have had. So, that was the other benefit back in -- under the previous ordinance or before we updated our open space that you had to provide a minimum of ten percent open space. But now we get that with every development. So, that's kind of -- going back to Caleb's opening remarks, that's why people weren't doing PEDs, because we have changed so many other sections of code and they had plenty of land to do it. They are like, well, we can just do a typical R-8 subdivision and get all the open space and amenities and still meet the codes and not have to worry about meeting all of these other more stringent requirements just to -- and jump through more hoops and pay more money to get something that we can already get that's predictable and easy to get through the process. And, then, also as like anything, with a -- a subdivision or annexation, there is -- there is important -- there is findings you have to make. So, that's the other key. So, Caleb touched on the discretion, but there is also findings that you have to make that go along with that discretionary action that you take and so that's just as important. Again, last we discussed on the previous project, you know, the purpose that's -- that's something when we meet with applicants early on in the process we are like go to this section and see how you are meeting this. Again to Caleb's point, there is not a lot of historic features, but I have touched on a couple projects that did have some historical significance and, essentially, they take a photo and remove the building and they might just put a plaque in the open space to reference it in the future, so they know -- so, that the -- the neighborhood knows there is -- there was an historic barn on the site and -- and what it meant to the community. So, we don't really have a lot of specific standards in code to preserve historic features either, so that's something that we may want to discuss with the UDC focus group as well as we -- we move on to that second round of UDC changes. And, then, Caleb touched on a lot of it. But, again, integrate it -- you know, innovation is -- innovative design, again, trying to hit that density, if you will, is -- is very critical and, then, the other important part is the mix of residential types. We want to make sure that the neighborhoods are inclusive and integrated. I know this body has always -- you see when we have multi-family adjacent to single family it doesn't always go well for us and we tend to have a lot of public uprise of that and they are -- they are at the hearings testifying that they don't want that type of development next to them. But in -- in my -- as a professional planner that's something that you want. If you get something on -- on the books and you are opening -- having an open dialogue as part of the public hearing process and people seeing that it is integrated and part of the overall development, I think they will embrace it more, because we are using a tool that allows everyone to have an inclusive neighborhood and, then, still have those traditional neighborhood designs and still share that amenity and open space and create those sense of neighborhoods. Whereas if it is disjointed -- if you have a multi-family coming in afterwards, then, it does seem like Meridian City Council Work Session May 2,2023 Page 31 of 44 nimbyism and people are being more adversarial than trying to welcome neighbors to the community. Hoaglun: Council Woman Perreault. Perreault: Thank you. So, I guess my expectation of this was more along the lines of if an applicant is not capable of meeting the future land use map designation because of limitations that are created outside of their control and that that's the baseline for which a PUD is considered, is that -- that's not the case? And I was always under the assumption that that's kind of where we start from and then -- and, then, the other elements that are in -- under the purpose section here would -- would be additional considerations, so -- so -- so, that is not a factor or that is a factor in whether the applicant initially considers a PUD? Parsons: Council Woman Perreault, it's -- it's not the only factor. I mean it's -- certainly when they come and talk to us at the beginning of the process, if that's their justification of why they think they can go down that road, we are like -- we are open to it, but still tell us how you are doing this or meeting the intent here. A lot of -- some of the PUDs that were approved under the old ordinance -- and even the current ordinance, they were still square pieces of property, flat ground. There were no underlying constraints that would prevent them from complying with code. They just -- again, they had a vision for their property, they thought it was innovative design, and so they looked at this, they saw that it worked and they moved forward and ultimately the Council agreed and approved the project. So, that's not the only factor that goes into it. But as we continue to grow, as land becomes less and less available, we will start -- our -- our code -- you will see this on some upcoming projects that will be coming before you. Without going through that PUD process we may have to do three or four alternative compliance requests to get them to -- to do an in-fill project and that's not what alternative compliance is for in my opinion. If we have to do all of these different staff level variances to get you the same result, we probably should have pointed them to a PUD to -- to do the in-fill. So, that's why it's critical for us to really try to define this a little bit better, really explain when it's -- when it's applicable, build on that and, then, remove things that may be obstacles, so that this can be a more flexible tool for you to understand, for staff to understand, for an applicant to understand, for residents that come to a hearing and see it on the agenda to understand that it -- it's meant as a -- a tool for innovation, flexibility, not to get out of the code requirement. But you hear that all the time. Whenever you hear -- the -- the public hears alternative compliance or a PUD, the first thing they go and first thing they say to you is they are trying to get out of code requirements. That is not the case. They are doing something different than -- and the code allows them to do it within reason and, then, again, it's a case-by-case basis. It's not you setting a precedent, it's you looking at that specific project and you are saying, yes, it meets this particular finding and we find that in the affirmative and you support it. And, then, we move on and we go on to the next project. Hoaglun: Councilman Overton. Meridian City Council Work Session May 2,2023 Page 32 of 44 Overton: That was my first PUD that we approved a few weeks ago and thank you so much for -- for doing what you have done to try to clear this up. I think the charts will help. But when I look at part of the code and I see the amount of discretion written into a PUD and I see innovative design that creates a visually pleasing and cohesive pattern of development, I think about six individuals sitting up here interpreting that, we are always going to be a little bit off and different, because that's pretty broad and I think we are so used to having standards that say exactly what we mean and don't leave as much leeway as this PUD does, but I understand the need and I think we are going to -- as you say, I think we are going to see more of them, because we are going to have so many more in-fill projects as we continue to fill up this city coming forward. But thank you very much for what you have done. I think going with it is right. Hood: Mr. President. And as we try to wrap up here I do want to -- we had some next steps and -- and I don't -- I don't want to drop this bomb and, then, drop the mic and we are out type of a thing. But I did want to at least make you aware that we are in conversations right now about having something -- I will kind of try to paint a picture this way. So, our -- our PUD ordinance as amended and we will do some of these things we talked about even today and whatever else the focus group can help us kind of further define this while defining innovation and -- and some of those things, so you are not all six having a little bit more of sideboards on that and -- but I -- I see our current PUD ordinance being used mostly for in-fill kind of as we all have said and more and more of that over time. We are also kind of simultaneously working with a developer on coming up with a new ordinance that really would be for those last remaining 40, 80, 120 acre projects and this would be where they write their own zoning code. I mean that's kind of the way that -- that this goes as it is a true planned unit development where it's -- yeah, we see that you have code, city. Here is our codes. And -- and some of that is -- you know, again, they are standalone. I won't say it's Hidden Springs, but it's a standalone community where really they are addressing everything that that community needs and they are saying here is the rules that it's going to -- that -- that we are playing by, here is the zoning, here is all that. Still consistent with the future land use map; right? Still consistent with the overall vision, but the way they are doing that is some of the administrative oversight they are taking on themselves to some degree. We don't have it totally crafted yet, but I wanted to just let you know there is sort of a -- and I don't even want to call it companion, but it's -- it's -- it's very similar in the innovation kind of category, but, again, meant for something that is of multiple uses and over the years and decades usually for these projects they are going to have a commercial component. They are going have a multi-family component, they are going to have these other components that you are going to approve them year one, you may not see those until year ten, but they are on the books, transparent still; right? It's happened. There is still a record. There is a record of it happening, but they aren't coming back to you and now the nimbyism, if you will, exists because they have got that approval on the books and there is these standards. So, we can talk about that a little bit if you want. It's still in its infancy stages. Again, I don't have a draft or anything. We have seen some drafts. We aren't quite there. But I just wanted to let you know there is another one where it's not -- doesn't fit nicely in a box. Harris Ranch, just to give you kind of an idea, that they they have a similar thing. If you look at the city of Boise's code they allow this PDD I Meridian City Council Work Session May 2,2023 Page 33 of 44 think is what they call it or -- or something along those lines. But they set up specific districts. Yeah. So, these districts, again, have their own kind of code, you reference it on -- in the city zoning and it's consistent with the future land use map and all that, but it is a separate handbook, basically, of -- of that project and that's -- that's the ordinance basically. So, again, I wasn't trying to drop a bomb, but letting you know that's likely -- you will likely see that here -- maybe even this calendar year sometime with -- with some additional PUD changes, so -- thank you and feel free to reach out to us at any time, you know, with -- with anymore questions or feedback. Suggestions are always appreciated. Hoaglun: Thank you, Caleb and Bill. Yeah. And I think one of the things you have heard is, you know, the charts and comparisons to make it easier when we have those tables, because ultimately the decision is up to the Council whether or not is it innovative, do we want to accept that or -- or not. So, that's -- that's where the buck will stop. So, thank you for that. 15. Comprehensive Plan Policy Updates Hoaglun: Up next we have the Comprehensive Plan policy updates and this time we have the brain and the brawn with Caleb and Brian. And, Brian, are you kicking this one off or is that going to be Caleb? McClure: Council -- sorry. Council -- I ate it. Council President, I will kick it off. Hoaglun: Go ahead. McClure: So, Caleb and I are here tonight to talk to you about Comprehensive Plan policy updates. These are the goals, objectives, and action items in the adopted Comprehensive Plan. Briefly this is an overview of the presentation. We will cover some background, Comprehensive Plan policies with updates from staff. Comprehensive Plan policies with recommended minor revisions. Comprehensive Plan policy staff would like to discuss with Council. Related staff projects and next steps. Most of these slides were covered in the memo and the information is for Council. Staff would like to spend some time discussing some specific policies with Council towards the end of the presentation. The City adopted the Comprehensive Plan in 2019 and which included all the goals, objectives, and action items and otherwise known as the policies. Adoption did not include priorities for these policies. In September of 2020 the city adopted an update to the plan. This included Council supported policies, either with a time frame to complete or assigned as ongoing. Departments were also identified for leader support. It's now been several years since we assigned those priorities and it seemed appropriate to update Council on progress for the ones identified as high or very high. In total there are 53 policies that are high or very high. Those were included in the memo as attachment one. There is no request for you unless Council has questions or would like additional follow up on these. That can also be provided offline if you still need some time to process or after considering some of the discussion we would like to have with you later. We will move on to policies, proposed revisions, Meridian City Council Work Session May 2,2023 Page 34 of 44 unless there is a question here. Forty-two policies have proposed minor revisions. Some of these are just text changes to reflect department structures, priority level or very minor text corrections. Those are included as attachment two in the memo. The changes are very minor for transparency. Staff would like to move forward with a formal adoption to incorporate these into the Comprehensive Plan. Again, we can revisit this later if you have any questions or additional direction. The next slide, if there are no other discussion, is regarding some very specific policies for high and very high and Caleb will cover those. Hood: Thank you, Brian. Members of Council, Council President, Mayor. So, first, before I jump into the -- the five kind of policies that -- that I would like to touch base with you on, I -- I do want to extend our gratitude to the various departments of the city. Brian put all the policies that were applicable to each department to the department heads and either director or a downline staff did respond and -- and put responses on some accountability on how they are doing on those ones that are assigned to each department. So, I do appreciate them working this exercise into their workflow over the past few months and, again, the -- I think you said 53 were at the -- the higher, very high category. We have five of those. I have five of those that I kind of wanted to just touch base with you on and -- and at the time -- and -- and it was -- it was a little bit awkward; right? Councilman Overton wasn't here as -- in his current role as a Council Member and two of you were just coming on to Council, right, as we were adopting this two year process of the new comp plan. So, I don't even know how much, you know, buy-in there was from most of you at the dais this evening on those -- those policies. But here are the five and I will just say the first three even are very, very similar and it's been some time now, but they have to do with growth areas and priority growth areas and strategic growth areas. So, I won't -- I -- I didn't -- I attempted, but I didn't pull up the growth map, but a lot of it had to do with -- you -- you will probably recall, right, fire response times and sewer sheds and availability and there were some other things in that map of, hey, this is where we are going to grow, because we have services planned or generally in this area and we can get there. We have two new fire stations since then that are under construction and they are going to come online here shortly. But, again, these three policies in particular are all sort of related. The first one was to identify those growth areas. And, again, I think we have kind of done that with the growth map. It's not adopted. It's not an official -- there isn't an official growth map, but we do call on it from time to time and -- and show developers and -- and property owners, hey, you are kind of on the wrong side of this line, you are out there, can we grow back towards the city limits a little bit and, then, implement those strategic growth areas and, then, incentivize those and even -- so, even, that is the next level of, you know, we have been pretty blessed with having relatively flat, square ground that doesn't have a whole lot of challenges to it, so the incentives we have to offer are next to nothing. People want to be here. They want to develop here. It's a nice place to be and to do business and we are pretty business friendly. So, some of this is even just to call out that. We haven't developed too many incentives, because we already are pretty just naturally pro development, if you will, and that's maybe not even the right term, but we have -- we have a lot of -- our processes are pretty good and efficient and we have good response times for emergency service providers and good parks and those types of things. So, Meridian City Council Work Session May 2,2023 Page 35 of 44 we haven't had to dig into enticing development to come our way; right? As, again, we are just sort of -- it's not just dumb luck either, there has been a lot of, you know, past work that's gone on that has really set us up for that success. It may not always be that way though. So, these -- these three kind of in tandem. And they are different policies, but all really related around this concept of a priority growth area or growing from the inside out and not sprawling way out first. So, I guess I wanted to talk to you a little bit more about that. These are all very high priorities and, again, just to call myself out, we haven't made a whole lot of progress on that. I don't have a map, right, that I can point to and go here is a bright line, don't grow on this side until X, Y and Z happen on the other side of the line. We are not ready to extend there. So, we are not going to get there tonight, but I did want some confirmation -- or if you guys are -- you know, the way -- the kind of business as usual we have been experiencing it -- I will just say over the last year or so. I'm okay with that. But I really do want either, nope, these are right, go do it or -- or -- or not. So, I'm sure you have read them by this -- you know, at this point in the presentation, those three that are at the top anyways, and I will -- I will stand for any, again, feedback, direction you -- you may have. Hoaglun: Council? Council Woman Perreault. Perreault: Thank you, Council President. So, Caleb, just to clarify the exact feedback you are looking for, are you asking if you -- if -- if these be removed from -- from the priorities -- if we change the priority type from very high to high or -- can you give some clarification? Is it all of the above? Hood: Good -- good question. Council President. Council Woman Perreault. So, the exercise was really just about the priority and a -- again accountability, how well have we done in this one. I'm calling myself out and saying we -- we haven't really made a whole lot of progress on these three. But some of that is is I didn't really get the sense that we should. If -- and we will get into this in a minute, because there is some next steps with comp plans -- we want to change the language in the policy, that is an option, but this is what we heard from the community in 2019. So, that's not necessarily my question right now. It is really is this a very high priority or high even? Is this something that -- or is it more medium or low and, yeah, we maybe should, but right now it's not the time to do that. But for the long range 20 year plan that is your comp plan, don't remove it, but maybe this isn't the highest thing right now to say we are going to approve growth here, but not there or that type of thing, so -- Perreault: Council President? Hoaglun: Council Woman Perreault. Perreault: Thank you. So, I think we have done a great job of focusing the growth in areas that are consistent with our -- the services that we are capable of providing at any given time and so if you want to call that a priority growth area I suppose you can. I know I have had feedback from members of the development community that feel like that language is a little confusing, because it isn't an official decision that was made. Meridian City Council Work Session May 2,2023 Page 36 of 44 But, really, the intention was for us to grow in a way that is not encouraging development that is not conducive with -- with the water and sewer services that we supply, which is a very fair and logical way to approach growth and so if you want to change the wording on this, you know, to -- to, essentially, affect that and not use the words priority growth, I suppose that's something to consider, but -- but, honestly, I -- I think that us continuing -- if we don't continue to grow in a -- in a -- in a -- a way that is conducive with the other services we are providing, then, we -- I just don't know how that looks from a long-term planning perspective and maybe Brian can speak to that. I just -- I don't see how we plan without knowing what we intend to do in the future and whether you want to -- or whether we want to call that priority growth or not. I guess that's more of the question for me than it is prioritizing that we intend to keep growing in a pattern that is conducive with Public Works. Hoaglun: Council Woman -- Brian, did you want to respond or -- any comments? McClure: No, I don't have -- I will let Caleb respond. Thank you. Hoaglun: Okay. Council Woman Strader. Strader: Sure. Yeah. I -- so, just to dovetail on that. So, I -- I have leaned very hard into priority growth areas and view that as my framework, whether we formally adopt it or not I view that as my framework for decision making. So, any encouragement that we can move in that direction more formally I'm very supportive of. I will state very frankly -- like I'm not supportive of building a -- a new -- putting the investment in a new sewer shed -- a new sewer trunk, for example, in an area that geographically it doesn't make financial sense. That's just one example. So, I -- I think we need to lean harder into the first two items on priority growth. I think that's critical for maintaining the trust of the public in Meridian. So, I'm really glad that you brought this up, because I do feel like we have kind of dropped the ball as a collective group on moving that forward. On the third item, I agree, I don't think that it's appropriate for us to, you know, change the playing field here in terms of a bunch of incentives. I haven't seen that that's necessary to get the outcome that we want to see for the city, you know, so I don't think we need to move that forward personally, the incentives. Like I -- I think the market is, you know, answering the call currently. Preserving industrial land has always been really important. I think we need to -- I think we need to continue to do that. I -- I would like to see how much we have lost in the last couple of years and see where we are at. And, then, the last item is really tough; right? So, you know, I had had informal conversations with a couple of people about, you know, whether it's, you know, kind of deed restrictions to reserve farmland or, you know, different -- there are all kinds of methods. It doesn't even have to be public funded. But the challenge I think for us is like all of these properties that are undeveloped -- the vast, vast majority of them have been optioned out to development already and that -- that's just a -- a real struggle. So, unless I'm wrong about that -- I mean unless we could identify, you know, areas where we think that's possible, I would be all for discussing it, but I -- I think that's a real challenge for us in terms of -- of where we could -- where we could feasibly do that, just speaking frankly. That's my feedback on those items. Thanks. Meridian City Council Work Session May 2,2023 Page 37 of 44 Hoaglun: And just my input, that -- that industrial base, you know, it's like farmland, if you lose that -- industrial areas, it's -- it's gone forever. So, that's something that we need to make sure we keep -- keep track of. Yeah. The public support for funding, preserve open space, you know, that's -- that's a tricky one, because a lot of people think, oh, we -- we want it to be into a park. Well, you know, we geographically locate parks and there is reasons for that and -- and to serve the entire community, but there is other places -- like I know they want to -- on Meridian Road and Victory on the southwest corner, you know, it's -- it's a difficult place to develop. Neighbors don't want it, because that means they come through their neighborhood. They would love to do open space. But what do you do with that? What does that mean? So, if we go down that path for that, what does open space mean? What does that look like? Is it just going to be what it is now? Kind of a -- a weed patch and it's open space. So, yeah, those are some things that we kind of want to have discussions with parks as well on -- on something like that. Hood: Mr. President, I can just build on that last one, then, that's on the screen now and -- and that's some of what I had. I -- we had a -- a previous director and don't -- this doesn't mean I don't have -- don't care about open spaces necessarily, but the last director had more of a passion for that or was at least told to look at this a little bit more and there was some survey responses even that said, hey, look at a foothills like levy or some other way to preserve farmland for this trust. We will do it if told, but this was assigned to Community Development I think because that's the last director -- and, again, I haven't -- I haven't made any progress on this and so it may be more appropriate for Parks, Mayor's Office, to maybe see what kind of momentum there is for something like this. So, I'm not necessarily trying to -- well, yeah, I am. I'm trying to get rid of this policy from -- from Planning or Community Development, because I -- I don't know what to do with it. It seems like there is a political kind of bent to this and, then, if -- it could be something that the Parks ends up running with, if -- if there is momentum. So, I will leave that there. You don't have to answer that. I think the Mayor is still on -- in the meeting, so I will hear from him later I'm sure if I said something wrong and Dave's giving me the evil eye, but -- anyway. So, that was something -- that was one where I'm -- I'm trying to -- yeah. Next time we report will say again that I haven't made any progress on this one. Hoaglun: Okay. Sounds good. Borton: Caleb? Mr. President? Hoaglun: Councilman Borton. Borton: Just real quick on the -- on those last two. I -- I think the -- the focus would be on the fourth one is really -- you know, because we see these CUP applications that are attractive and it's -- and we slowly bleed industrial property with some nice conditioned property and I would be curious if -- not today, but you -- if -- if the fourth one were to remain on, if you would make a recommendation -- or your department that says here is conditioned CUP eligible uses in these industrial zones that we think you should switch Meridian City Council Work Session May 2,2023 Page 38 of 44 to prohibited, because on a one off basis it's just really difficult to say -- to really provide conditions -- I mean if we are -- if it's -- if it's initially approved, then, we are fine with it not being preserved for industrial and if we want to do the opposite, then, let's put our money where our mouth is and change the CUP designation to -- to prohibit it, which is a -- that's a big commitment if we are willing to do it, but pick a lane; right? We got to prohibit some of this stuff, because you can't just condition it away, so -- and I think the fifth one is just never going to happen. I -- it's not really who we are and it's not the foothills. It's -- it's not -- it's apples to oranges. So, those are my thoughts in reviewing this for today. Hoaglun: Okay. Thank you, Councilman. Of course on the industrial base -- unless it's innovative, Caleb, then, we can -- no. Perreault: Council President? Hoaglun: Council Woman Perreault. Perreault: I apologize I didn't speak to those last two. I was under the impression you had more to present on those maybe before we gave you some thoughts on that. I agree with Councilman Borton. I think that was well spoken about the fourth item. The fifth item -- I was on Planning and Zoning when all of this was going on, so I sat, you know, through all of these same hearings and it -- it came out of concerns about how we were categorizing density and on the -- on the future land use map, you know, how we were managing that and a desire of some of the residents to not perhaps -- preserve farm ground, but there really was sort of a push for us to have a future land use category that was less dense than low density and that's really where that came from and -- and I agree with staffs assessment that some of the momentum on that has been lost. We haven't been hearing that on a regular basis that I know of in the last three or four years. So, if it's not a priority, you know, if we are intending on reclassifying items that were originally prioritized through a process of communications with our residents and our stakeholders and we are not hearing back from those saying that that is a priority, I don't -- I don't see an issue, either down grading the priority level or removing it from the list. Hood: Thank you again for that feedback. I think we will move on. I -- I do want to make one more comment, though, before I -- I give it back to Brian. Just on that fourth one I hear you. We will come in -- and, in fact, we have had interns in the past do some of that analysis and look at existing industrial parks and how many yoga studios and karate shops and churches and some of those conditionally allowed uses are actually taking up residence in what would otherwise be an industrial complex. So, we can -- we can show you some of those numbers as we propose to maybe remove some of those land uses from being conditional to being prohibited. The other thing we are doing is -- we are just starting, but in -- in mixed-use areas and in other areas to help -- let me back up. So, we still need those uses; right? We need churches. We need karate studios. They need a place to go and they are going there because there isn't anywhere else. They can't afford the frontage on the Eagle-Overland, so they go into Meridian City Council Work Session May 2,2023 Page 39 of 44 the industrial park that's just off, because they don't maybe need the visibility, but they still need the -- the square footage. So, what we are really trying to do is -- is address a place for them -- kind of the second tier commercial places to go. Not in our industrial park second tier, but in a commercial project. So, you don't have to be the fast food places that want easy in and out, you can be that second level -- just second drive aisle through as you transition and your residential is behind that. So, really looking at those site plans to say, again, the kind of second tier access gives them places to go, so they aren't eating into the industrial land. But it's -- a lot of our stuff -- either the frontage on an arterial or residential behind and there is nowhere for those daycares and the other uses to go without going into these some or lesser -- lesser industrial park. So, anyways, just a -- a precursor to some of the other text you will be seeing likely in our comp plan, too, and our zoning ordinance. McClure: Thank you, Caleb. Staff has several other Comprehensive Plan revisions in the works. The first is the mixed-use area of the -- of the text as Caleb mentioned. The city continues to miss opportunities for design, necessary services, and spaces for public gathering and mixed-use area. Frankly, they are just operating as holding zones for big box and multi-family, which is bad, except in the absence of all the other things the community needs it creates a problem. Staff has a hard time defending broad language of the text and applicants struggle to understand the baseline elements that serve as a justification for the additional intensities. Staff is planning to reorganize some areas, provide some more examples, and add additional design principles. The purpose is not to modify the intent of the mixed-use areas, it's just to better align expectations with implementation. This will require some broader outreach with public and -- with public and development stakeholders and, then, go through another text amendment. Staff has also identified some potential future land use map changes for cleanup and there are some other land use projects that could be included as part of a related or separate map amendment in the future as well. With that would Council be supportive of a simple text amendment -- I'm sorry. Eating the mic again. A simple text amendment to clean up some of the policies we discussed and, then, are there any other questions or comments on future projects or anything else we discussed earlier? Hoaglun: Comment, Council? Council Woman Perreault. Perreault: Thank you, Council President. So, yes, I'm supportive of it. I -- I appreciate the thoroughness with which you have gone through this. If you wouldn't mind going back to just the previous slide there. In regard to the mixed-use changes, the things that I have most noticed is we get a concept plan that a developer is hoping will -- will pan out based on the research they have done before they come in with the application. And, then, a few years later economy changes, the way people do business changes, and now all of a sudden we have a concept plan that's no longer really valid for how people function and so I don't know if there is really anything we can do about that element of it, but maybe that's something to consider in terms of -- is there a way for us to be more flexible when they ask for a concept plan for what that might look like to sort of foresee some possible adjustments that they might make? Obviously, we are still going to need to have them go through the process of doing a DA modification if they Meridian City Council Work Session May 2,2023 Page 40 of 44 need to make major changes. But maybe thinking that through. And, then, I -- I see the struggle to understand concepts. I see a lot of those coming around -- the mixed-use employment seems to really struggle with that and, then, also when there is a requirement for a similar use, but multiple -- multiple of similar uses and -- and I -- this is -- couldn't come at a better time. I mean look how much has changed and how we are doing business from when this was written pre-COVID. It's just -- it's so different. And so I think really maybe assessing -- even if there is an opportunity to assess what you are seeing in other areas how things are being designed differently and concept plans are being designed differently due to, you know, how we are operating -- not just with office, but, you know, deliveries -- you can get anything delivered now, right? Just all those elements, so -- Hood: That's good feedback. Council President, just one -- one last comment that I have at least. A lot of those changes you just mentioned I think you will see in the code, not so much in -- in the comp plan. So, we are working again with the UDC focus group on drive-throughs; right? I mean we are seeing a ton of drive-throughs -- I mean delivery and pickups are huge versus what they were three years ago, so not so much in the comp plan, but your point is still well taken. We will look at this document as well to see what the pandemic has done and what -- how that may affect sort of the vision for our community moving forward. But we will see some more immediate changes to the standards in the UDC. Hoaglun: Council Woman Strader. Strader: Thank you. I would say, you know, for the more minor textural changes that you had outlined I would say, you know, keep working on it and moving it forward. I think on these items we just discussed it's worth following up. On the mixed-use changes, you know, when we had that grad student intern that did all that work for us, like that really opened my eyes, like, wow, we have a big opportunity here on mixed- use. I definitely think doing a text amendment makes sense, but I think maybe like replaying the tape on -- on some of the conclusions we drew from that work would be smart and, then, kind of using that to drive some of the changes that are necessary to get better mixed-use projects. That's the biggest example I can think of, something that sticks out of my mind where we really heard really good feedback from somebody that deeply researched our mixed-use projects. So, I -- I would pull from that work and -- and come back on that one. Hood: Mr. President? Council Woman Strader, can I ask -- and this isn't just for you, but for -- for anybody. And I don't know if this is why Brian had it highlighted or not or bolded. Something like that, though, the outreach and involvement, the public involvement in that, right -- it is sort of a technical -- Strader: Yeah. Hood: -- play; right? So, I think that's some of what I struggle with sometimes with this. It's the community's vision, but at the same time I don't need just Joe off the street Meridian City Council Work Session May 2,2023 Page 41 of 44 telling us what mixed use should look like and how that should develop. So, I guess just to daylight that a little bit -- we are not trying to hide the ball and we are not going to develop this, you know, in a dark room smoking cigars and no one can see what we are doing, but at the same time our public outreach -- at least to develop the draft standards -- is going to be done by a small group of professionals, then, it will get vetted for review by the public and everybody else and -- and we will certainly -- but I just wanted to make sure -- and if you have any thoughts on a better process to involve the public -- again we are not trying to not involve them up until a certain point; right? It just gets too -- it's too much if -- if you have too many lay people that are part of that, so -- but if you have thoughts on that, well, I will take them. Hoaglun: Council Woman Strader. Strader: Sure. Yeah. I -- I -- so I think it is too technical -- like you are -- you are just -- you are not going to -- you -- you could involve -- I think there are community members that are well versed enough on our code and understand it enough that they could. I mean I don't think that totally -- that blanket statement is totally true. Like I -- I definitely think you have people that are really involved that could help. I would suggest, in addition to those stakeholders, I would suggest even circling back to the person that did that work originally and asking, you know, to -- to refresh on any kind of conclusions and -- and get some input. I mean I would think that, you know, there is quite a bit of goodwill there and to the extent that you can involve, you know, technical folks like that that have studied it, that are independent, right, in addition to our stakeholder community that we normally have, like I think that's important, because I -- I really felt like what was such a breath of fresh air coming out of that work was truly like a third party removed from our city that had like a completely different perspective and a fresh eye; right? I mean you guys and all of us look at this all the time, but somebody that really had like that kind of independent perspective. So, even -- you know, I -- you know, even, you know, ULI -- I would -- I would think, obviously, you have a lot of resources with ULI, the Urban Land Institute, for all those in the audience and -- and organizations like that that you could leverage to, so -- Perreault: Council President? Hoaglun: Council Woman Perreault. Perreault: So, I -- I just want to clarify -- or ask is -- is this like an official midway Council -- so, I -- I don't want to -- because I -- we are going to -- we do have a budget for like a -- a midway point review of the Comprehensive Plan; correct? Or no? Hood: So -- Council Woman Perreault, Council President. So, no, what we typically have done -- and, again, COVID kind of put a wrench in things a little bit. But annually we will -- Brian will send out to all the various departments saying here is your policies, proposed changes, and any status updates. We don't have it structured -- and -- and I said -- I think I said 20 years before. There isn't a real lifespan to our Comprehensive Plan. So, it's not ten years is a midpoint check in and with the way we have grown as a Meridian City Council Work Session May 2,2023 Page 42 of 44 community we aren't going to get 20 years out of our plan, because things -- our society changes and our land uses change. So, I'm -- but I'm not ready to start a new comp plan. I wouldn't call this the midpoint just yet. I think we work the plan at least for another few years. So, again, this effort was really just to say those -- those things in the first few years -- in 2019 -- it's been a first few years, so how did we do? Everyone reports those out. The next step, then, is to tweak some, add some, remove some, update some, whatever that looks like and that will be -- that's one of the next changes. So, this mixed use is a separate process that may come along with some text changes, but we will also do that and say, okay, this policy is really kind of outdated four years later. Let's change it. Here is what it should say. But, again, there is not like a midpoint check in. We will -- we generally check in with Council annually and say, high and very high projects, here is how we are doing on those things. Or if there is something that was low and you want to move it to high, that may come out, too. So, hopefully, that answers your question. This isn't like a mid plan check-in though. Perreault: Mr. President? Hoaglun: Council Woman Perreault. Perreault: Yes. To clarify what I was really getting out -- and I should have asked the question clear -- is do you have a consultant take a look at it and is there -- I think that's -- I was trying to sort of see if that's where Council Woman Strader was going is do we take everything we looked at, have our consultant go back and review how we are doing and kind of give a report as -- so, that's -- that's what I was asking, if that's something that was anticipated. I was under the impression that the intention of our comp plan was to go at least ten years. That's what I understood to be the case. And I don't know why or how, but in my head I had an idea that we would be sort of reviewing that in some sort of official way on year five. Not proposing that we do. That's entirely -- you know, not -- that's not my decision, but if -- if -- if this is going to get that involved, then, do we have that conversation. I didn't get the impression it needs to be that involved, but just want to put that out there. McClure: Council President, Council Woman Perreault, the intention of the -- this is not to use a consultant. It -- it's not an overhaul. This section of the Comprehensive Plan is very small compared to the rest of it. It's -- it's important, but it's small. That's not to say we couldn't utilize other resources -- or -- or help to, you know, support that a little bit, but I don't think we need a consultant. I think just being honest -- one thing that will help will be having staff give you their opinion, rather than have designed by committee with outside influences. Perreault: Council President? Hoaglun: Council Woman Perreault. Perreault: I promise this is my last one. The first time I heard the term -- going back to the -- the prior question -- priority growth area, the Mayor actually presented that term Meridian City Council Work Session May 2,2023 Page 43 of 44 and if his voice is up for it, I would actually really like to hear his thoughts on the three -- the first three priority sections. Yes. There. That -- that was -- the priority growth area was something that kind of came about in conversations that we had and on the dais and I would like to hear his thoughts on that. Simison: Yeah. I mean I thought the priority growth areas, personally, have been defined enough through work with staff. Both in conversations with Council and work with staff that they can articulate it. To me it's never a go or no go. It's just to help give basic guidance and feedback to development as they consider where to move projects forward or not. I think every project stands on its own and if someone comes in and they want to provide all the services that are necessary in order to grow in an area, I think that's a conversation that Council should hear as part of the development application. So, having a defined area as priority to me does not -- to me what I would want to say at this meeting, but I think it does provide guidance in its current position. Yeah. The incentive stuff -- I have always really viewed that more for in-fill. You know, I have never really viewed incentives or, you know, generally where we are going to grow, but maybe in areas where we want to see more growth occurring or the challenges that we have with internal development. So, that's how I view item three more than in any other area. Yes, we have URD's that are part of that. We just heard the PUD conversation. We could talk about CIDs and LIDs and I think that those are still two things that are part of that conversation, but does that mean that's everything we want to do? In -- in years past we have at least -- I don't want to say Council or previous mayors have talked about it, but, you know, do we want to talk about impact fees, you know, in zones. You pay a different impact fee because you are into the core and you pay more on the outside that. Those could be incentives or disincentives, however you want to look at it in that regards. But for the most part it's -- it's been more the in-fill when it comes to the incentive conversation. But, you know, if Council feels like we have enough incentives and we don't need to do anymore, then, that's great. But there is always more that can be considered if it's high enough of a priority to us. Does that answer your -- the three or two enough? EXECUTIVE SESSION 16. Per Idaho Code 74-206(1)(c): To acquire an interest in real property not owned by a public agency, 74-206(1)(d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code, and 74-2060): To consider labor contract matters authorized under section 74-206A (1)(a) and (b), Idaho Code. Hoaglun: Any further questions? Comments by staff? Follow up? Last word? Council Woman Strader. Strader: Mr. President, I move that we go into Executive Session per Idaho Code 72- 206(1)(c), 74 -- sorry. 74-206(1)(c), 74-206(1)(d), 74-2060). Perreault: Second. Meridian City Council Work Session May 2,2023 Page 44 of 44 Hoaglun: And we have a motion and a second. Mr. Nary, did we need also 74- 206(a)(1)A and B? Nary: No. Hoaglun: Okay. Just wanted to double check. Thank you. We have a motion and a second for -- to go into Executive Session. Madam Clerk, could you, please, call the roll. Roll Call: Hoaglun, yea; Borton, yea; Cavener, absent; Perreault, yea; Strader, yea; Overton, yea. Hoaglun: All ayes. We are adjourned into Executive Session. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSION: (6:56 p.m. to 7:52 p.m.) (Motion to adjourn Executive Session made by Council Woman Strader, Seconded by Councilman Overton. Voting Yea: Councilman Borton, Councilwoman Strader, Councilman Hoaglun, Councilman Overton, Council Woman Perreault.) (Motion to adjourn.) MEETING ADJOURNED AT 7:52 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 5 / 23 2023 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN --- AGENDA ITEM ITEM TOPIC: Approve the Minutes of the April 18, 2023 City Council Work Session Meridian City Council Work Session April 18,2023 Page 17 of 17 Overton: Second. Perreault: Second. Simison: I have a motion and in two seconds to approve the budget. Is there any discussion? If not, Clerk will call the roll. Roll Call: Hoaglun, yea; Borton, yea; Cavener, yea; Perreault, yea; Strader, absent; Overton, yea. Simison: All ayes. Motion carries and the item is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. Frazier: Thank you. Simison: Thank you. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we adjourn our work session. Simison: I have a motion to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned MEETING ADJOURNED AT 5:17 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN --- AGENDA ITEM ITEM TOPIC: Approve the Minutes of the April 18, 2023 City Council Regular Meeting Meridian City Council Work Session April 18,2023 Page 17 of 17 Overton: Second. Perreault: Second. Simison: I have a motion and in two seconds to approve the budget. Is there any discussion? If not, Clerk will call the roll. Roll Call: Hoaglun, yea; Borton, yea; Cavener, yea; Perreault, yea; Strader, absent; Overton, yea. Simison: All ayes. Motion carries and the item is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. Frazier: Thank you. Simison: Thank you. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we adjourn our work session. Simison: I have a motion to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned MEETING ADJOURNED AT 5:17 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN --- AGENDA ITEM ITEM TOPIC: Approve Minutes of the April 25, 2023 City Council Regular Meeting Meridian City Council April 25,2023 Page 17 of 17 FUTURE MEETING TOPICS (Nothing under Future Meeting Topics) (Motion to adjourn-Hoaglun.) MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 6:46 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT SIMISON 5-2-2023 ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN --- AGENDA ITEM ITEM TOPIC: Aviator Springs Subdivision Water Main Easement No. 1 ESMT-2023-0067 ADA COUNTY RECORDER Trent Tripple 2023-025441 BOISE IDAHO Pgs=5 VICTORIA BAILEY 05/03/2023 08:03 AM Project Namo(Subdivisioul: CITY OF MERIDIAN, IDAHO NO FEE Aviator Springs Subdivision Water Hain Easement Number: ldenl&i this Easement by,seyuential number of Protect contains more tiian one Water Main easement, (See Instructions for additional information) ESMT-2023-0067 WATER MAIN EASEMENT THIS Easement Agreement, made this nd day of May 20 23 between AG EHC It(LEN)MULTI STATE 2.LLC : _ ("Grantor"),and the City of Meridian,an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through ;underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW,THEREFORE, in consideration of the benefits to be received by Grantor,and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easerent for the operation and maintenance of water mains over and across the following described property: (SCE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times: TO HAVE AND TO HOLD; the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the patties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE: GRANTOR covenants and agrees that Grantor will not place or allow to be placed ally permanent structures, trees, brush,or perennial shrubs or flowers within the area described for this easerent, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and-"easement hereby granted shall become part of, or lie within the boundaries of ally Water Main Easement Version 01/01/2020 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: AG EHC II (LEN) MULTI STATE 2, LLC a Delaware limited liability company BY: Essential Housing Asset Management, LLC, an Arizona limited liability company Steven S.Benson,Manager of Essential Housing Asset Management, LLC,an Arizona limited liability company,the Authorized Agent of AG EHC II(LEN)Multi State 2,LLC STATE OF ARIZONA ) ) ss County of Maricopa ) This record was acknowledged before me on /25�2 (date) by _3kV'Q!) S 30(1,fon (name of individual), Manager of Essential Housing Asset Management, LLC, an Arizona limited liability company, the Authorized Agent on behalf of AG Enc n(LEN)Mau;state z,ui.c (name of entity on behalf of whom record was executed), in the following representative capacity: Munuger (type of authority such as officer or trustee) (stam p) Noj4ry Signature 0 Jaime Maria Adams My Commission Expires:, 7 0 Notary Public Ivtarloopo County,Arizona My Comm.Expires 07-01-25 Oommlaalon No,607030 Water Main Easement Version 01/01/2020 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 5-2-2023 Attest by Chris Johnson, City Clerk 5-2-2023 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 5-2-2023 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Signature My Commission Expires: 3-28-2028 Water Main Easement Version 0 1/0 1/2020 LEGAL DESCRIPTION PA '`- 4 LAND Page 1 OF 3 GROUP April 19, 2023 Project No.: 120194 EXHIBIT"A" AVIATOR SPRINGS SUBDIVISON CITY OF MERIDIAN WATER EASEMENT DESCRIPTION An easement located in the Northeast Quarter of the Southeast Quarter of Section 32,Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the Southeast Corner of Section 32 of said Township 4 North, Range 1 West; Thence North 00°29'50" East, 2633.24 feet on the east line of said Section 32 to the East One Quarter Corner of said Section 32; Thence South 54°41'48"West,704.95 feet to the POINT OF BEGINNING; Thence South 35'59'46" East, a distance of 35.90 feet; Thence South 08'40' 21"West,a distance of 73.86 feet; Thence South 23'01' 17"West,a distance of 179.02 feet to a point of non-tangent curve; Thence 21.15 feet on the arc of a curve to the left,said curve having a radius of 57.00 feet, a central angle of 21°15'48", a chord bearing of North 48'57'05"West,and a chord length of 21.03 feet; Thence North 23'01' 17" East, a distance of 170.00 feet; Thence North 08'40' 21" East, a distance of 63.13 feet; Thence North 35'59' 46" West, a distance of 21.05 feet to a point of non-tangent curve; Thence 21.19 feet on the arc of a curve to the left,said curve having a radius of 57.00 feet, a central angle of 21' 18' 06", a chord bearing of North 35'39' 59" East, and a chord length of 21.07 feet to the POINT OF BEGINNING. PREPARED BY: The Land Group,Inc. 1 1"�'Nd ri 7 80 4-19-2023 James R. Washburn I -Tf OF \oP�o R.WA 462 East Shore Drive, Suite 100, Eagle, Idaho 83616 208 939 4041 N89n19'39"W 1323.00' _ _ S.32 — — — — E1/4 .1I.33 C E1/16 SECTION 32 T.4N.,RAW.,B.M/ LA ��ti EG T a 7880 4-19-2023 POB '� W COA. f OF`OP�O / A R.WA v !y L6 J N I I N C7 b WATER EASEMENT ; ? Line Table AREA:0.12 ACRES± CD (5,402 SO.Ff.) T c$ W- �/ ,6 � Cc LINE BEARING LENGTH 0 r y N�- n h L1 S35059'46"E 35.90' 18 m L2 S08n40'21"W 73.86' L3 S23n01'17"W 179.02 PL'5 N23°01'17"E 170.00' N08040'21"E 63.13' L6 N35059'46"W 21.05' I � I Curve Table i I CURVE LENGTH RADIUS DELTA CHORD BEARING CHORD LENGTH Si/16 C1 21.15' 57.00' 21n15'48" N48n57'05"W 21.03' 1317.11' C2 21.19' 57.00' 21n18'06" N35n39'59"E 21.07' SE CORNER 3? !S.33— SECTION 32 —g 5 S.4— T.4N..RAW., B.M. I I Exhibit "B" o zoo' 400 Horizontal Scale: 1" =200, Project No:120194 Date of Issuance:April 19,2023 g MUM ��W�"' ?; ��� THE Water Easement 3 LAND City of Meridian o p Aviator Springs Subdivision01 r =x3 E IDIAN --- AGENDA ITEM ITEM TOPIC: Teakwood Place Subdivision Pedestrian Pathway Easement ESMT-2023-0062 ADA COUNTY RECORDER Trent Tripple 2023-025444 BOISE IDAHO Pgs=5 VICTORIA BAILEY 05/03/2023 08:04 AM CITY OF MERIDIAN, IDAHO NO FEE ESMT-2023-0062 Teakwood Place Subdivision PEDESTRIANgTHWAYEASEMIENT THIS AGREEMENT, made this 2nd day of_May 20_23 between IG arS� hereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation, hereinafter referred to as"Grantee",and the Teakwood Place Homeowner's Association, Inc.,an Idaho non-profit corporation,hereinafter the "Teakwood Place HOA"; TNESSET : WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian desires to establish a public pathway;and WHEREAS, Teakwood Place HOA is the homeowner's association for the Teakwood Place Subdivision subject to the final plat of Teakwood Place Subdivision which includes Grantor's property defined below; and WHEREAS, the Grantor agrees to grant an easement to establish a public pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Teakwood Place HOA shall construct the pathway improvements upon the easement described herein only upon Grantor's property, as described in Exhibit "A' being redeveloped or subdivided in the future in accord with UDC 11-3A-8 and UDC 11-313-12, which was a condition of approval for Teakwood Subdivision; and NOW,THEREFORE,the parties agree as follows: THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit `B" attached hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway` easement for multiple-use non-motorized recreation, with the free right of access to such facilities at any and all times; such access is limited to and subject to Grantor's property being redeveloped or 'subdivided in the future in accord with UDC 11-3A-8 and UDC 11-313-12, which was a condition of approval for Teakwood Subdivision. TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns forever. THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any permanent structures, trees, brush,or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein, Pedestrian Pathway Easement REV.01/01/2020 IT IS EXPRESSLY UNDERSTOOD AND AGREED,by and between the parties hereto,that the Teakwood Place HOA shall repair and maintain the pathway improvements only upon Grantor's property,as described in Exhibit"A",being redeveloped or subdivided in the future in accord with DUC 11-3A-8 and UDC 11-313-12,which was a condition of approval for Teakwood Subdivision. THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, then,to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR: GRANTOR: GRANT OR: STATE OF IDAHO ) ) ss County of Ada ) On this-Nn-day of year of before me , e unde ign d, a Notary Public in and for said State,personally appeared and known or identified to me to be the persons whose names are subscribed within and who acknowledged to me that they executed the same. In witness whereof,I have hereunto set my had and affixed my seal the day and year in this certificate first above written. (starnP) AL Notary i ature JORRE DELGADO My Co 'ssion Expires: Notary Public-State of Idaho Commission Number 20204006 My Commission Expires Oct 16,2026 Pedestrian Pathway Easement REV.01/01/2020 GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor 5-2-2023 Attest by Chris Johnson, City Clerk 23 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 5-2-2023 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,respectively. (sip) Notary Signature 3-28-2028 My Commission Expires: TEAKWOOD PLACE HOMEOWNER ASSOCIATION INC., BY: REALM VENTURE GROUP,LLC IT'S: INCORPORATOR BY: Bryan Shepherd ITS: Manager STATE OF IDAHO, ) . ss. County of Ada ) On this aday of year of 20A before me,the undersigned, a Notary Public in and for said State,personally appeared Bryan Shepherd of REALM Venture Group,LLC,known or identified to me to be the persons whose names are subscribed within and who acknowledged to me that they executed the same. In witness whereof,I have hereunto set my had and affixed my seal the day and year in this certificate first above written. (sip) (t Notary Signatur My Commissio Expires: JORRE DELGADO Notary Public-State of Idaho Commission Number 20204006 My Commission Expires Oct 16,2026 EXHIBIT 'A' DESCRIPTION FOR PATHWAY EASEMENT TEAKWOOD PLACE SUBDIVISION A portion of the NW 1/4 of the NW 1/4 of Section 29, T.3N., R.1 E., B.M., Ada County, Idaho more particularly described as follows: Commencing at the NW corner of said Section 29 from which the N1/4 corner of said Section 29 bears North 89059'41" East, 2,680.68 feet; thence along the North boundary line of said Section 29 North 89059'41" East, 908.93 feet; thence leaving said North boundary line South 04036'20" East, 35.11 feet to the REAL POINT OF BEGINNING; thence continuing South 04036'20" East, 60.77 feet; thence South 39010'20" East, 133.84 feet; thence South 00011'29" East, 15.90 feet; thence North 39010'20" West, 149.31 feet; thence North 04036'20" West, 64.68 feet; thence North 89059" 0" East, 10.03 feet to the REAL POINT OF BEGINNING. 77 g 0 44 �G.0 BASIS OF BEARING N89'59'41"E 2680.68' S.19 S.20 1/4 S.20 S.30 S.29 908.93' - - - 1771.75' - •S.29 z E. VICTORY RD. cn (A N O N89'59'41"E 10.03' REAL POINT OF BEGINNING O z w W0) Oi N O �O m �� rn Q, o -P J BLOCK 21 J rn � co .I O PATHWAY EASEMENT /` Fc iv \ s alp. F� moo. JL � cc 0 Hp � �. 7 729 No So•11'29"E 15.90' ti 5 30 90 0 15 60 I SCALE: 1 " = 30' I IDAHO EXHIBIT DRAWING FOR JOB NO. 19-324 9955 W.EMERALD ST. PATHWAY EASEMENT SHEET NBOISE,IDAHO0. SURVEY (208)86-8570 3704 TEAKWOOD PLACE SUB. (208)846-8570 GROUP, L LC LOCATED IN THE NW X OF THE NW X OF SEC71ON 29 DWG. DATE T.3N., R.1E., B.M., ADA COUNTY, IDAHO 12/5/2020 E IDIAN --- AGENDA ITEM ITEM TOPIC: U-Haul Moving and Storage (LDIR-2022-0067) Sanitary Sewer and Water Main Easement No. 1 ESMT-2023-0053 ADA COUNTY RECORDER Trent Tripple 2023-025445 BOISEIDAHO Pgs=5 VICTORIA BAILEY 05/03/2023 08:04 AM CITY OF MERIDIAN, IDAHO NO FEE Project Name(Subdivision): U-Haul Moving & Storage LDIR-2022- Sanitary Sewer&Water Main Easement Number: 1 -Identify this Easement by sequential munber if Project contains more than one casement oftbis type, (See Instructions for additional infon-nation), ESMT-2023-0053 SANITARY SEWERAND WATER MAIN EASEMENT THIS Easement Agreement, made this end day of May 20 23 between Arnerco Real Estate COMPANY ("Grantor") and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through 'underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The casement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times, TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement REV,0 1/0 1/2020 THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any pennanent structures, trees, brush, or perennial shntbs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right- of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: ��12G�1f� STATE OF I-DA-H-0 ) mcinco(4 ss County of- ) This record was acknowledged before me on 312IL2023 (date) by 01ame of individual), [complete the following if signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of of entity on behalf of whom record was executed), in the following representative acity: &,asidir-rii- _(type of authority such as officer or trustee) (stamp) 41,4 ef5K-�7 VALERIA C.RODRIGUEZ Notar 1 riahlre NOTARY PUBLIC-AnIZONA y g MM COUNTY COMMISSION�624419 y p M Commission Expires:_ 3 30 Z®Z- , COMMISSION MYCOMMISSION EXPIRES MAP"N 30,2026 Sanitary Sewer and Water Main Easement REV.01/01/2020 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 5-2-2023 Attest by Chris Johnson, City Clerk 5-2-2023 STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on 5-2-2023 (date) by Robert E. S i m i s o n and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature 5-2-2023 My Commission Expires: Sanitary Sewer and Water Main Easement REV.01/01/2020 TEALETS LAND 12594 W. Explorer Drive, Suite 150•Boise, Idaho 83713 SURVEYING (208)385-0636 53 Fax (208) 385-0696 Project. No.: 5079 Date: March 22, 2023 EXHIBIT A DESCRIPTION FOR U-HAUL (OVERLAND ROAD) —CITY OF MERIDIAN WATER EASEMENT An easement lying in Lot 2 of Block 1 of Pack It Up Subdivision, filed for record in the office of the Ada County Recorder in Book 84 of Plats at page 9360 and Lot 1 of Block 1 of Swindell Subdivision, filed for record in the office of the Ada County Recorder in Book 113 of Plats at page 16506, all in the SE 1/4 of Section 18, T.3N., RAE., B.M., Meridian, Ada County, Idaho and more particularly described as follows: Commencing at the Southwest corner of Lot 1 of Block 1 of Pack It Up Subdivision, marked by a 5/8" iron pin; thence along the South boundary of said Pack It Up Subdivision North 89043'00" East 219.11 feet to the POINT OF BEGINNING; thence leaving said South boundary North 00026'57" East 395.25 feet to a point; thence North 89038'07" West 72.00 feet to a point; thence North 00026'57" East 20.00 feet to a point; thence South 89°38'07" East 72.00 feet to a point'; thence North 00026'57" East 55.87 feet to a point; thence South 89031'33" East 241.70 feet to a point on the West right-of-way line of South Labrador Way, said point marking a point of beginning of curve; thence along said West right-of-way line along the arc of curve to the left, said curve having a radius of 62.00 feet, a central angle of 27003'26" and a long chord bearing South 45056'14" East 29.01 feet to a point of ending of curve; thence leaving said West right-of-way line North 89031'33" West 242.71 feet to a point: thence South 00026'57" West 450.85 feet to a point on said South boundary of Pack It Up Subdivision; thence along said South boundary South 89043'00" West 20.00 feet to the POINT OF BEGINNING. LAIVO 34 0 OF l��y A. Wi5079Maler Easement\Do65079-water ease.docm-jdc EXHISM 0 CITY OF MERIDIAN WATER EASEMENT FOR U -HAUL (OVERLAND RD.) LYING IN LOT 2, BLOCK 1, PACK IT UP SUBD. AND LOT 1, BLOCK 1. SWINDELL SUBD., LYING IN THE SE 1/4, SECTION 18, T.3N., RAE., B.M., MERIDIAN, ADA COUNTY, IDAHO o�AL LAX 434 7 0 OF S 89'31'33"E 241.70'-__V.g `^ C-1 777;77-N 00.26S7'E '/ . I 55.87' ` N 69'31'33' W 242.71' ' 72.00' \,4p 1 I N 00'26 57"E -.1 N 89'38'07' 20.00 72.00' p4 1 N to Ir N f!1 1 - — POINT OF r I ";\ BEGINNING S 89°43'00"W N 00'27'33"E �� ! 20.00' - 48.00' 219.11, - __ -N 89'43'00'E 435.03' M--- --.-®N....y .� 18 1312.09' - -- -- 1337.00 --- --- - IB 17 1 - ------ ---589°43'00' W 2649.09'--- --_`_`-'- 19 20 EAST OVERLAND ROAD CURVE TABLE TEALETS LAND SURVEYING CURVE RADIUS DELTA LENGTH BEARING CHORD C- 1 62.00' 27.03'26' 1 29.28' 1 S 45.56'14"E 1 29.01' 12594 W. EXPLORER DRIVE, SUITE 150 208-385-0636 BOISE, ID.83713 5079-srk ewg 03-22-23 10:07:56 jcox DATE:3/22/23 PROJECT 5079 E IDIAN --- AGENDA ITEM ITEM TOPIC: Findings of Facts, Conclusion of Law for Alexanders Landing Subdivision (H- 2022-0084) by Kent Brown Planning Services, located at the southeast corner of W. Pine St. and Black Cat Rd. CITY OF MERIDIAN -:FINDINGS OF FACT, CONCLUSIONS OF LAWM- 1E IDIAN AND DECISION&ORDER In the Matter of the Request for Annexation of 5.23 acres of land from RUT in Ada County to the R-8 zoning district and Preliminary Plat consisting of 24 building lots and 4 common lots for Alexanders Landing Subdivision,by Kent Brown Planning Services. Case No(s). H-2022-0084 For the City Council Hearing Date of: April 18,2023 (Findings on May 2,2023) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of April 18,2023,incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of April 18,2023,incorporated by reference) 3. Application and Property Facts(see attached Staff Report for the hearing date of April 18,2023, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of April 18,2023,incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code(LC. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code,and all current zoning maps thereof. The City of Meridian has,by ordinance,established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019,Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ALEXANDERS LANDING SUBDIVISION-FILE H-2022-0084) -1- 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of April 18,2023,incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for Annexation,Zoning,and Preliminary Plat is hereby approved per the conditions of approval in the Staff Report for the hearing date of April 18,2023,attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat,or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner,and conforms substantially to the approved preliminary plat, such segments,if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval(UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted.With all extensions,the Director or City Council may require the preliminary plat,combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again(UDC 1I- 6B-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s)and returned to the city within six(6)months of the city council granting the modification. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ALEXANDERS LANDING SUBDIVISION-FILE H-2022-0084) -2- A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Judicial Review Pursuant to Idaho Code § 67-652 1(1)(d),if this final decision concerns a matter enumerated in Idaho Code § 67-652 1(1)(a),an affected person aggrieved by this final decision may,within twenty-eight (28)days after all remedies have been exhausted,including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67,Idaho Code. This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-6521(1)(d)and 67-8003,an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. G. Attached: Staff Report for the hearing date of April 18,2023 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ALEXANDERS LANDING SUBDIVISION-FILE H-2022-0084) -3- By action of the City Council at its regular meeting held on the 2nd day of May 2023. COUNCIL PRESIDENT BRAD HOAGLUN VOTED COUNCIL VICE PRESIDENT JOE BORTON VOTED COUNCIL MEMBER JESSICA PERREAULT VOTED COUNCIL MEMBER LUKE CAVENER VOTED COUNCIL MEMBER JOHN OVERTON VOTED COUNCIL MEMBER LIZ STRADER VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison 5-2-2023 Attest: Chris Johnson 5-2-2023 City Clerk Copy served upon Applicant,Community Development Department,Public Works Department and City Attorney. 5-2-2023 By: Dated: City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ALEXANDERS LANDING SUBDIVISION-FILE H-2022-0084) -4- EXHIBIT A STAFF REPORT E COMMUNITY DEVELOPMENT DEVELOPMENT DEPARTMENT n v HEARING March 14, 2023 continued to April 18, �� � U DATE: 2023 Legend M Project Location TO: Mayor&City Council ® MI FROM: Stacy Hersh,Associate Planner 208-884-5533 SUBJECT: Alexanders Landing Subdivision _-_-_-_ H-2022-0084 � LOCATION: 4574 W. Quarterhorse Lane near the a Southeast corner of W.Pine Street and ' RMI= Black Cat Road., in the NW'/4 of the SW'/4 of Section 10,Township 3N, Range 1W. (Parcel#51210325711) L PROJECT DESCRIPTION Annexation of 5.23 acres of land from RUT in Ada County to the R-8 zoning district and preliminary plat consisting of 24 building lots and 4 common lots for Alexanders Landing Subdivision. IL SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 5.23 acres Future Land Use Designation Medium Density Residential(MDR) Existing Land Use Single-family residential(SFR)/ag Proposed Land Use(s) SFR Current Zoning Rural Urban Transition(RUT)in Ada County Proposed Zoning R-8(Medium Density Residential) Lots(#and type;bldg/common) 2424 building/4 common/4 common Phasing plan(#of phases) 1 Number of Residential Units(type 23 single-family detached units and 1 existing home of units) Density(gross&net) 4.59 units/acre(gross) Open Space(acres,total[%]/ 0.78 acres(or 15%) buffer/qualified) Page 1 Amenities Open Grassy Play Area,Walking Pathways with Benches, Shade Structure Physical Features(waterways, Purdam Gulch Drain to the south hazards,flood plain,hillside) Neighborhood meeting date 9/19/2022 History(previous approvals) None B. Community Metrics Description I Details Page Ada County Highway District • Staff report Yes (yes/no) • Requires No ACHD Commission Action (yes/no) • Existing Quarterhorse Lane is an existing 16-foot-wide unpaved private road abutting the Conditions site's north property line. • CIP/IFYWP Capital Improvements Plan (CIP)/ Integrated Five Year Work Plan (IFYWP): There are no roadways, bridges or intersections in the general vicinity of the project that are in the Integrated Five Year Work Plan(IFYWP). • Black Cat Road is listed in the CIP to be widened to 5-lanes from Franklin Road to Cherry Lane between 2031-2035. Access(Arterial/Collectors/State Black Cart Road is classified as a minor arterial roadway. Other than the Hwy/Local)(Existing and Proposed) access specifically approved with this application off of W.Quarter Horse Lane,direct lot access is prohibited to this roadway and should be noted on the final plat. Proposed Road Improvements None Fire Service See Section IX.C Police Service No comments received. West Ada School District No comments received. Distance(elem,ms,hs) Capacity of Schools 9 of Students Enrolled Wastewater • Distance to Sewer Services Directly adjacent • Sewer Shed South Black Cat • Estimated Project Sewer See application ERU's • WRRF Declining Balance 40,880 EDU • Project Consistent with WW Yes Master Plan/Facility Plan Page 2 1 1. 1 � 1 1 1' • • • . 1 1 � 1 1 1 1. 1 � 1 • 1' • • • II 1 �i■illlll■■�� Ci11�� r■n - e 1 - ���i�10,■���_;:: � .Y :IIIII►► i 0��/•�.■■ IIIIIIII nun►7 pun� p` r• '� - • - • 1i �.�■■■��i11■11111 11■11■■'�\.� ��`'w.� y a _ - L�• 11■■■■.►n■1■1■1■YIIYIIn�►%�1% ���. f• = � - Y■ `pa1 nmingapm nnnnn ��yd � t .,,;" -- - -III J r. ■�--•111111=3==:==,•1111 . __IIIIIII 1111•\\�IIHHIIItllll�llllllllll -- ,I��a . - ■ill... 31 r�- �JJ �� �I nnniniily lin nun �° � " ._It��" '°�•f". ( �:.� � ! �_:: FRANKLIN �= FRANKLIN= - • ��unmp�unnnnnllimnn :`�� ,�� "�' 1._... � ImnlnmldUnnm E nm1..�•w\HnnH n � �w w\nmm n =1111111.wwi i�\IIIIIIII w Qv11n111 w �\IIIII - •=•\IIIII • • e nmm�•w��i�wi\nn I Mel 1111111111• I S 1 3"' d. \III _ ■■■ ■■1' . �i■illlll■�w■��� �■.■IIII■■� �nnnu nnn■�.. unl, ■■nm nq � � • �p r■nm nq �=:��7•���•1 � ■1■■■A �6nn uu.� ■1■■■A� 6nn um ���uon•A • P .■���. I� �■nnnnm: I��I.■����Imo`\ �� �■.>.nm o 1• I■.>.nm o.ti• :■:- ::: •i. '• -• '• ■■per- -:: • 0��/��.■■:�_IIIInn nun►7 0 1�/��.■■ --IIIInn nun►7 pun "` � ��I V■■■:�innnn noun■_p\:I` �1�•�■■■.0 nnnm nunm � 1� L•���1■�■■i►p■1■1■1■11111111111►%III . �\•���1■■■■i►p■1■1■1■11111111111►%II: ■■ `\u1 nminq n1 rnnnn Y■ v-I `V In nmimlalnn rnnml II■ ��1wwi illlll=- .11 IIY III',.- wiw ,.Hill=_==_==%1111 ~■' ■✓I111111 ==_==,1111 - ��� ■11�.IIIIH=- _ZinnNam.111111=3=_:� i nn .nn111 n-s"I J nnm nn•���uoom 1�nmml un•���uoomtunnnunm F- � 1111111111, -- NK I�1111111111111 1 IIIIIH►, . I__ � �IIIIIH►,- lilllllll 1• \IIIIIIII . ;.wa11111H-=11 .11111.1 ..\IIIIIIII=_� �.IIIILQ �w\IIIIIIII=_= =1111111. .IIIII=-= ::1111111.w. :.IIIII=_= =nmm�•.' wiwi\nil-_� �nmm�•w��i�wi\nil=- n�n■■•��dam--- �nnmm■��dam __ III. APPLICANT INFORMATION A. Applicant: Kent Brown,Kent Brown Planning Services—3161 E. Springwood Drive,Meridian,ID 83642 B. Owner: Robert Ritter,Quarter Horse Lane, LLC—PO Box 4067, Boise, ID 83711 C. Representative: Same as Applicant IV. NOTICING Planning&Zoning City Council Posting Date Posting Date Newspaper notification published in newspaper 1/29/2023 2/29/2023 Radius notification mailed to property owners within 300 feet 1/27/2023 2/24/2023 Public hearing notice sign posted 2/4/2023 3/3/2023 on site Nextdoor posting 1/30/2023 2/27/2023 V. COMPREHENSIVE PLAN ANALYSIS LAND USE: This property is designated as Medium Density Residential(MDR)on the Future Land Use Map (FLUM)contained in the Comprehensive Plan. This designation allows for dwelling units at gross densities of 3 to 8 dwelling units per acre. The subject 5.23 acres currently contains an existing home. The subject site is abutting an R-8 development to the north,Horse Meadows Subdivision; to the east and west is county residential not yet annexed into the City of Meridian; and to the south is the railroad and Purdam Gulch Drain. The subject property is designated as Medium Density Residential on the future land use map consistent with the approved development to the north. The Applicant proposes a 24-lot subdivision for single-family residential detached homes at a gross density of 4.59 units per acre,which is within the desired density range of the MDR designation. Goals,Objectives, &Action Items: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property(staff analysis in italics): • "Encourage a variety of housing types that meet the needs, preferences, and financial capabilities of Meridian's present and future residents." (2.01.02D) The proposed single-family detached dwellings with a mix of lot sizes will contribute to the variety of housing options in this area and within the City as desired. Single-family detached homes are in the development process to the north and south of railroad tracks are an existing and planned Medium High-Density Residential development consisting of attached, townhouse , and, and multifamily dwellings. Page 4 • "Permit new development only where it can be adequately served by critical public facilities and urban services at the time of final approval, and in accord with any adopted levels of service for public facilities and services." (3.03.03F) City water and sewer service is available and can be extended by the developer with development in accord with UDC 11-3A-21. • "Avoid the concentration of any one housing type or lot size in any geographical area;provide for diverse housing types throughout the City." (2.01.01G) This area consists primarily of single family detached homes with some multi family apartments to be developed to the southeast; only single-family detached homes are proposed within this development. The proposed development offers lot sizes ranging from 4,010 to 5,258 square feet (sf.)with the existing home on a 21,852 sf. lot. • "Require all new development to create a site design compatible with surrounding uses through buffering, screening,transitional densities,and other best site design practices." (3.07.01A) The proposed medium-density residential single-family homes contribute to the variety of residential categories within the surrounding area as desired. • "Encourage compatible uses and site design to minimize conflicts and maximize use of land." (3.07.00) The proposed site design provides maximum use of the land with the proposed residential dwelling types and should be compatible with planned development on adjacent properties that are also designated for MDR uses. The project does abut three (3)existing multiple-acre County residential properties to the east, west, and north. Until these properties are redeveloped, development could impact the County residences. • "Support infill development that does not negatively impact the abutting,existing development. Infill projects in downtown should develop at higher densities,irrespective of existing development." (2.02.02C) The proposed development will not likely impact the abutting development to the north existing homeowners in the county to the east and the existing homeowners south of the railroad tracks. • "Ensure development is connected to City of Meridian water and sanitary sewer systems and the extension to and through said developments are constructed in conformance with the City of Meridian Water and Sewer System Master Plans in effect at the time of development."(3.03.03A) The proposed development will connect to City water and sewer systems with development of the subdivision;services are required to be provided to and through this development in accord with current City plans. • "Require pedestrian access in all new development to link subdivisions together and promote neighborhood connectivity." (2.02.01D) A 10 foot wide multi-use pathway connection is required and a 6-foot wide multi-use pathway is proposed along the south boundary adjacent to the railroad tracks. The Applicant shall provide a 10 foot wide multi-use pathway in accord with the Pathways Master Plan. This pathway will provide a link between all subdivisions east off. Black Cat Road and west of this site. • "Require urban infrastructure be provided for all new developments,including curb and gutter, sidewalks,water and sewer utilities."(3.03.03G) Urban sewer and water infrastructure and curb, gutter, and sidewalks are required to be provided with development of the subdivision. Page 5 • "Eliminate existing private treatment and septic systems on properties annexed into the City and instead connect users to the City wastewater system; discourage the prolonged use of private treatment septic systems for enclave properties." If annexed, the existing home will be required to abandon the existing septic system and connect to the City wastewater system. • "Maximize public services by prioritizing infill development of vacant and underdeveloped parcels within the City over parcels on the fringe."(2.02.02) Development of the subject infill parcel will maximize public services. Based on the analysis above, staff finds the proposed development is consistent with the Comprehensive Plan. VI. STAFF ANALYSIS A. ANNEXATION(AZ) The Applicant proposes to annex 5.23 acres of land with an R-8 zoning district.A legal description and exhibit map for the annexation area is included in Section VIILA. This property is within the City's Area of City Impact boundary. The annexation legal description submitted does not include to the centerline of the railroad tracks. The Applicant should submit a revised legal description of the property proposed to be annexed that encompasses the area to the centerline of the railroad tracks 15 days prior to the City Council Hearing. A preliminary plat and conceptual building elevations were submitted showing how the property is proposed to be subdivided and developed with 24 single-family residential detached dwelling units at a gross density of 4.59 units per acre (see Sections VIILB,E). The proposed use and density of the development is consistent with the MDR FLUM designation. Single-family detached dwellings are listed as a principal permitted use in the R-8 zoning district per UDC Table 11-2A-2.Future development is subject to the dimensional standards listed in UDC Table 11-2A-6 for the R-8 zoning district. There is an existing home on approximately half an acre to the northeast along W. Quarter Horse Lane. The property owner intends to annex and connect to City utilities with this development. The property is contiguous to City annexed land to the north and is within the City's Area of City Impact boundary.A legal description and exhibit map of the overall annexation area for the R-8 zoning districts are included in Section VIILA. The City may require a development agreement(DA)in conjunction with an annexation pursuant to Idaho Code section 67-6511A. If this property is annexed, Staff recommends a DA is required with the provisions discussed herein and included in Section IX.A. B. PRELIMINARY PLAT(PP): The proposed preliminary plat consists of 24 building lots and 4 common lots on 5.23 acres of land in the proposed R-8 zoning district. Proposed lots range in size from 4,010 to 21,852 square feet(s.f) (or 0.09 to 0.50 acres). The proposed gross density of the subdivision is 4.59 units per acre. The subdivision is proposed to develop in one phase as shown in Section VIILB. Existing Structures/Site Improvements: An existing home on the property is proposed to remain on Lot 1,Block 2. The outbuilding located on Lot 3,Block 2 shall be removed with development of this property. The existing home does not meet the required number of off-street parking spaces per UDC- 3C-6 for a three (3)bedroom home; four(4)parking spaces are required,at least 2 in an enclosed garage, Page 6 other spaces may be enclosed or a minimum 10-foot by 20-foot parking pad. The existing home does not comprise of an enclosed garage. Prior to the City Engineer's signature on the final plat,the non- conformity of the home should be remedied to meet the off-street parking regulations. Once the plat records,the existing home will require a new address. Prior to the City Engineer's signature on the final plat, all existing structures that do not conform to the setbacks of the district are required to be removed. Dimensional Standards(UDC 11-2): The proposed plat and subsequent development is required to comply with the dimensional standards listed in UDC Table 11-2A-6 for the R-8 zoning district. The proposed plat appears to comply with the dimensional standards of the district. Access: Access is proposed from Quarterhorse Lane from the north; direct access to N. Black Cat Road and W.Pine Avenue is prohibited.The subject property is dependent upon the development of Horse Meadows Subdivision directly to the north to reconstruct a portion of Quarterhorse Lane(existing private road)as a public street,which would provide public street frontage and access to this site. Horse Meadows Subdivision has not submitted its Final Plat for approval at this time;therefore,there is no right-of-way abutting the subject site. The Applicant's proposal to construct public streets within the Alexanders Landing Subdivision is contingent upon the development of the Horse Meadows Subdivision prior to submitting a Final Plat for approval. A local stub street(W.Newland Drive)is proposed for interconnectivity between two developments that is stubbed at the cast/west boundary on the site in accord with the UDC. The street does exceed 150 feet; therefore, a temporary turnaround is required. The Applicant is proposing to construct a temporary turnaround on a common lot(Lot 10,Block 1),which decreases the usability of the area. Staff recommends that the Applicant construct the temporary turnaround on Lots 5 and 7, Block 3 in the southwest corner of the development to increase the open space for development. The reason for this recommendation is to ensure open space for the development remains intact without placing a burden on the HOA to remediate the removal of the turnaround area. The Applicant included a concept plan for the property to the west that demonstrates how the western R1 property could potentially develop in the future. Parking(UDC 11-3C): Off-street parking is required to be provided in accord with the standards listed in UDC Table 11-3C-6 for single-family dwellings based on the number of bedrooms per unit. Staff will confirm compliance with these standards at the time of building permit submittal for each residence. Landscaping(UDC 11-3B):No street buffers are required per UDC Table 11-2A-6 for internal local streets.Common open space landscaping is proposed as shown on the landscape plan in Section VIILC. Landscaping is required along all pathways with a minimum of 5-feet wide shall be provided on each side of the pathway with a mix of trees, shrubs,lawn, and/or other vegetative ground covers per the standards listed in UDC 11-3B-12C; the landscape plan should be revised accordingly. A Tree Mitigation Plan should be submitted with the final plat detailing all existing trees and methods of mitigation outlined by the City Arborist before any trees are to be removed as set forth in UDC 11-3B-10C.5. Common Open Space& Site Amenities(UDC 11-3G-3): A minimum of 15% (or 1.23 acres based on 5.23 acres)qualified open space is required to be provided in this development per the standards listed in UDC 11-3G-3. The proposed project is approximately 5.23 acres in size requiring a minimum amount of open space based on the requested zoning. Per UDC Table 11-3G-3, the R-8 area requires a minimum of 15% qualified open space. An open space exhibit was submitted that depicts 1.29 acres of common open space for the development with 0.78 acres of this area as qualified open space (see Section VIII.E). The Page 7 minimum amount of qualified open space required is 0.78 acres, approximately 34,194 square feet. There are three (3) main open space areas proposed within Alexanders Landing, the centralized common open space, the linear open space along the southern boundary, and the linear open space located on Lot 1, Block 3. The Purdam Gulch Drain does not count as usable open space but is located on Lot 16, Block 3 (21,617 square feet). The Applicant illustrates the drain to remain open in a natural state on the landscape plans submitted as well as stating that all repairs and damage due to construction will be seeded with dryland mix. The large central open space area is approximately 22,028 feet in size and is the largest usable common area within the project. The Applicant has proposed a 5-foot micro- path running north/south within this open space for easy pedestrian access. The linear open space along the southern boundary is approximately 20 feet in width and over 500 feet in length. This linear open space is shown with trees and a 6-foot wide pathway for an added pedestrian element and will also act as a buffer between this project and the railroad to the south. The proposed micro path on Lot 1, Block 3 connects to the 6-foot wide pathway(a 10 foot wide pathway is recommended below) running along the southern boundary to provide convenient access and pedestrian connectivity. Because of the pedestrian connectivity and the general locations and uses of open space, Staff supports the proposed qualified open space. UDC 11-3G-4 dictates the minimum amenity points required for projects over 5 acres in size. The project size of 5.23 acres requires a minimum of one (1)amenity point(1 point for every 5 acres). According to the submitted plans,the Applicant is proposing the following amenities worth 3 amenity points: a picnic shelter w/tables(2),and pathways(1),According to UDC Table 11-3G-4,the proposed amenities and their point value is correct and exceed UDC requirements for a project of this size. Based on the proposed site design and zoning, Staff supports the proposed amenities. Pathways: The Pathways Master Plan depicts a multi-use pathway along the southern boundary adjacent to the railroad tracks on this site for connection to future developments to the east and west across Black Cat Road. In accord with the Master Pathways Plan, a 10-foot wide multi-use pathway should be provided within a 14-foot wide public pedestrian easement; only a 6-foot wide asphalt pathway is proposed. The landscape plan should be revised to include a 10-foot pathway and an easement should be submitted and recorded prior to the City Engineer's signature on the final plat. Sidewalks(11-3A-17): Five-foot wide attached sidewalks are proposed within the development in accord with UDC standards. Waterways: The Purdam Gulch Drain runs along the southern boundary of the site. The Nampa Meridian Irrigation District(NMID)requires an easement for the Purdam Drain courses along the south boundary of this property.The easement for the Purdam Drain at this location is a minimum of one hundred feet(100')total,fifty feet(50')each side. Per UDC 11-3A-6, the Applicant is requesting a council waiver to allow the Purdam Gulch Drain to remain open in a natural state. The drain should be fenced with an open vision fence at least six(6)feet in height and having an 11-gauge, two-inch mesh or other construction, equivalent in ability to deter access to said ditch,lateral, canal, slough or drain,which fence shall be securely fastened at its base at all places where any part of said lands or areas being subdivided touches either or both sides of said ditch,lateral, canal, slough or drain. Utilities(UDC 11-3A-21): Connection to City water and sewer services is required in accord with UDC 11-3A-21. The existing home proposed to remain on Lot 1,Block 2 is required to connect to City water and sewer service within 60 days of it becoming available as set forth in MCC 9-1-4 and 9-4-8. Street lighting is required to be installed in accord with the City's adopted standards, specifications and ordinances. Page 8 Fencing(UDC 11-3A-6, 11-3A-7): All fencing is required to comply with the standards listed in UDC 11-3A-7. According to the submitted landscape plans,the Applicant is proposing two types of fencing throughout the site,vinyl solid fencing and vinyl semi-privacy fencing. Pressurized Irrigation System (UDC 11-3A-15): Underground pressurized irrigation water is required to be provided to each lot within the subdivision as set forth in UDC 11-3A-15. Storm Drainage(UDC 11-3A-18):An adequate storm drainage system is required in all developments in accord with the City's adopted standards, specifications and ordinances.Design and construction shall follow best management practice as adopted by the City as set forth in UDC 11-3A-18. Building Elevations: Three (3)conceptual building elevations and floor plans were submitted that demonstrate what future homes in this development will look like (see Section VIILF). Variations of two-story homes with a two-car garage are proposed. The submitted elevations depict a number of different architectural and design styles with field materials of lap siding, differing color accents, roof profiles, and varying of home styles. Staff recommends that the Applicant add additional stone or brick accents to the front of the homes to provide more of a variation in materials. VIL DECISION A. Staff: Staff recommends approval of the proposed annexation with the requirement of a Development Agreement,and preliminary plat per the provisions in Section IX in accord with the Findings in Section X. B. The Meridian Planning&Zoning Commission heard these items on February 16,2023.At the public hearing,the Commission moved to recommend approval of the subject Conditional Use Permit request. 1. Suimnary of Commission public hearing a. In favor: Kent Brown,Kent Brown Planning Services: b. In opposition:None c. Commenting: Kent Brown: d. Written testimony:None e. Staff presenting application: Stacy Hersh,Associate Planner f. Other Staff commenting on application: Bill Parsons 2. Key issue(s)of public testimony a. None 3. Key issue(s)of discussion by Commission: L. Timingof f the proposed development not commencing until a public road access is available to the site upon development of the Horse Meadows subdivision to the b. north. Recommend or request that a Historical Advisory Committee work with the City on preserving the Roosevelt Elementary School that was used in 1910 located on the property to the west. 4. Commission change(s)to Staff recommendation: a. The Developer shall set aside funds for remediation of the temporary turnaround area on Common Lot 10. 5. Outstanding issue(s) for City Council: Page 9 a. None C. The Meridian City Council heard these items on April 18,2023.At the public hearing. the Council moved to approve the subject AZ and PP request. 1. Summary of the City Council public hearing: a. In favor: David Bailey,Bailey Engineering b. In opposition: None C. Commenting: David Bailey,Bailey Engineering: Christy Inselman.ACHD d. Written testimony: None e. Staff presenting application: Stacy Hersh,Associate Planner f. Other Staff commenting on application: None 2. Key issue(s)of public testimony: a. None 3. Key issue(s)of discussion by City Council: a. Concerns with accessing the site from Pine and Black Cat during construction- b. Striping of Pine Street to accommodate bike lanes with the planned road improvements C. Concerns with the stop sign at the railway create a huge bottleneck- d. Traffic impact concerns on Black Cat once the Pine Street improvements are complete. 4. City Council change(s)to Commission recommendation: a. Strike condition A.3.c."depict an open vision fence at least six(6)feet in height around the Purdam Gulch Drain per UDC 11-3A-6." b. Amend condition Al.d. to read."Due to access availability, the Applicant shall not obtain the City Engineer's signature on the final plat prior to recordation of Horse Meadows final plat." Page 10 - VIIL EXHIBITS A. Annexation Legal Description and Exhibit Map Annexation Description for R-8 Zone February 13,2022 A parcel located In the Northwest 1/4 of the Southwest 114 of Section 10, Township 3 North,Range 1 West,Boise Meridian,Ada County,Idaho more particularly described as follows; Commencing at the 1/4 comer common to Sections 9 and 10,T.3N.,R.1 W., S.W.from which the Section comer common to Sections 9, 10,15,and 16,T.3N., RA W.,B-M_,bears South 0'38'55"West,265102 feet thence on the west boundary line of said Section 10,South 00'38'55'West,422.02 feet;thence leaving said west boundary line,South 89121'54"East.250.10 feet to the REAL POINT OF BEGINNING; thence continuing South 8V21'54`East,534.21 feet; thence on a line parallel with the west boundary line of said Section 10,South 00°3655"West,422.01 feet to the north right-of-way line of the Union Pacific Railroad; thence on said north right-of-way line,North 88"26'12"West,784.41 feet to the west boundary line of said Section 10; thenoe on said west boundary line,North 00`38'55"East,30-00 feet, thence leaving said west boundary line on a line parallel with and 30.00 feet north of the north right-of-way line of the Union Pacific Railroad,South 98°26'12"East, 264.79 feet; thence leaving said parallel dine,North 01'32'22'West,363.87 feet to the REAL POINT OF BEGINNING. Gonialning 5.230 acres,more or less, End of Description. KL LA1. A+O �g 1\C.ENS� 4 11779 �(/13�2os0 n0ar Of Vo '0 "ccA� Page 11 1/4 W. Pine Ave, S. - 5.10 Stole; i"=120' 0 30 60 120 240 I I� 4 I ry i1a1.pi¢tted Line Table I Line Bearing Length I L1 H00 3B'WE 30.00- I I Red Polnt of Beginning S89'21'54'E 589'21'54'E 534.21' 250.10' - N pa 0 I Ln O Ln O 00 I N Vi 1 tNy tr730 �Or6i I i I I I S86-26'12'E 264,79' J N887$'12"W 784.41' Union Pacific Railroad N, LAiy 1 779 `"7C &Z o S,9 15.10 OO A�pF 5.16 5.18 W. Franklin Ral.— MCCI� � Jab No. IDAH�OC�{ Annexation Exhibit 21-dss .J Mm. SURVEY 1 H1EIauD St. Sfieel Ho. �ffl"' R—S Zane 1 GROUP, LLC Located In the NWh/4 of the SrM/4 al Sedan 10, Deg. Dole 1.3H., R,ri B.M.,Ad County,Idaho. 2/13/2022 Page 12 B. Preliminary Plat(dated: 12/15/22) —_—____.—.--_—.—._-----._�.—.—.--._ PRELIMINARY PLAT P06 gig. AI.R%AN➢RR9 tAN�RIG SIIR➢IVL410N :3 5 s 1 _ SPtELAN¢ SHNDEX F = J PP-I -T, NtlGm WP k IgRS Q O J - " .—ce¢xcexn sy P" germ vRa� > � a W z _ � < — -------- —'— ---------- � -- :ter m .._ w z 4 Page 13 C. Landscape Plan(dated: 12/15/2022)—NOT APPROVED (NEEDS TO BE REVISED) ..—_— -_ _ ____ \ LANDSCAPE NOTES_ .E . _ DEVELOPMENT FEATURES E yr r IRRIGATION NOTES_ L NDSCAPINGINFORM MN 1 I I_____T 1�I'!S I,'I•,Z I __,�f�_11,''!!1 �.I r___ 1 --- -s ^•y�werr,-......... _. _.I 1 ._MER.'®.--�e� '•fMi��s._.- . - DISCLAI _ �� 4J•�•�•�- 1 7 1 �a L I I I 1'4 '�•$l"S ���1 •---a 1 wc crn uroscwc 1 L----L----iL 1 • I� ���� i;('°II ICI 1• 1 tANOSGPE SHEET INDEX pa—luu woerua vuw ————— —— —r r r ..... �urrL r�,LsµooL,w,�. I L1.0 I e LANOSGPE LEGEND ------------ I , 1 r -Y • 1 5 r___________, I —=JAL__ Irl _ ' I II .. PLANT SCHEDULE_�._r I i?• W NEIRAND OH ••.-- e ---- __-__.'�__ CALLOUT LEGEND I I ll{ r I ______ .�fL IM�OAPE PIAN �� L1.1 Page 14 .. . . . . . . . . . . . . . . . . . LANDSCAPE LEGEND I W)W-M-ORSF)4 --_Z 71 r7 ti- PLANT SCHEDULE CALLOUT LEGEND CK .... ....... -WEPH �7- MIR-- Eme emn & 2 BENOH 3�UQRAWINQ T R4ml Page 15 D. Open Space Exhibit(dated: 11/2/2022) ——— _---- ---- _ PRRL[ "4ay PUT FOR—T ---. AL�lAND6R5 LANOQIG SIR70:SION _ — lit i I Mir i I 1 — PLAN SHEET INDEX LL R Rui, nnrrr u.R a roles Q Q r - J Yl )+ PP-3 REIAfYAY EllglEEPoIrC � U RROFlIFS a o 3 a i LU Page 16 E. Conceptual Building Elevations Sample Homes Plans(not the actija;pfons to be build,but providedfor illustrative use only) PZiWi TV�P I ■ ■ FLOOA PLAN FLOOR FL,',', Sq ft:2,289 Beds:3 --- Bath:2.5 a 1T 01hh/Fp'S SUTF � pxra: y . fi.Efriwk4 Y GARAGE arcar+� J{ I Page 17 Sample Hones Plans(nor the actual pions to be build,but pra+ufded forlNusrrorh+e use 0*) Sq ft.2,051 FLOORPLAN FLOORPL4N Veds:3 $ath:25 -- -- - OWNFNS SUITE pPENTOHrloW IA�IIy@C1C1M' NA Ih Page 18 Sample Homes Plans(not the vrtuai plans to be build,but provided fur iflustratfve use only) Ok M r- i Sq� 1�983 FLOC7R PLAN FLOOR.PLAN �''1 Beds:3 Bath:2.5 CMrhEd`5 SLIIE a�Ne I *Ti3WN Page 19 IX. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION 1. A Development Agreement(DA)is required as a provision of annexation of this property.Prior to approval of the annexation ordinance,a DA shall be entered into between the City of Meridian,the property owner(s)at the time of annexation ordinance adoption,and the developer. The Applicant shall submit a revised legal description of the property proposed to be annexed that encompasses the area to the centerline of the rail-road tracks within 15 days prior to the City Council Hearing Currently,a fee of$303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six(6)months of the City Council granting the annexation. The DA shall, at minimum,incorporate the following provisions IF City Council determines annexation is in the best interest of the City: a. Future development of this site shall be generally consistent with the preliminary plat,landscape plan,common open space/site amenity exhibit and conceptual building elevations included in Section VIII and the provisions contained herein. b. The existing home on Lot 1,Block 2 shall be required to connect to City water and sewer service within 60 days of it becoming available and disconnect from private service,as set forth in MCC 9-1-4 and 9-4-8. c. Prior to the City Engineer's signature on the final plat,the non-conformity of the home shall be remedied to meet the off-street parking regulations. d. ,Prior to City Engineer's signature on the final plat_public street access shall be extended from the Horse Meadows Subdivision.dei,elepme t sha4l not Meadows C4.1;.4sien p ,-to s„1.,..-iffi g a fin 1 plat f r . .1 e. The Applicant shall provide written documentation that they have relinquished their rights to Quarter Horse Lane prior to the City Engineer's signature on the final plat. f. The Applicant shall submit a Performance Surety based upon 110%of an itemized contractor's bid for the incomplete improvments for the temporary turnaround area on Common Lot 10 prior to recordation of the final plat. 2. The final plat shall include the following revisions: a. Depict an easement for the Purdam Gulch Drain(minimum of one hundred feet(100')total, fifty feet(50')each side),which runs along the southern boundary of this property. b. Depict a 10-foot wide multi-use pathway on common Lot 15,Block 3 per the Master Pathways Plan; provide the pathway within a 14-foot wide public pedestrian easement and include the recorded instrument number on the Final Pat. c. d. Graphically depict the ACHD storm water drainage easements referenced in Note 46. e. The existing home shall obtain a new address upon development of this project consistent with the development of the new local street. 3. The landscape plan submitted with the final plat shall include the following revisions: Page 20 a. Depict a 10-foot wide multi-use pathway on common Lot 15,Block 3 per the Master pathways Plan with landscaping along each side of the pathway in accord with the standards listed in UDC 11-3B-12C. b. Include mitigation calculations on the plan for existing trees that are proposed to be removed in accord with the standards listed in UDC 11-3B-IOCS. The Applicant shall coordinate with the City Arborist(Kyle Yorita kyorita&meridiancity.org)to determine mitigation requirements prior to removal of existing trees from the site. c. r rDG 1-1 3A-6. 4. The proposed plat and subsequent development are required to comply with the dimensional standards listed in UDC Table 11-2a-6 for the R-8 zoning district. 5. Prior to the City Engineer's signature on the final plat,all existing structures that do not conform to the setbacks of the R-8 zoning district shall be removed. 6. The Applicant shall obtain a Council waiver to allow the Purdam Gulch Drain to remain open in a natural state at the Council hearing,Per UDC 11-3A-6. 7. Prior to the City Engineer's signature on the final plat,a 14-foot wide public pedestrian easement shall be submitted to the Planning Division and recorded for the multi-use pathway as required by the Park's Department. 8. Off-street parking is required to be provided in accord with the standards listed in UDC Table 1I- 3C-6 for single-family dwellings based on the number of bedrooms per unit. 9. The Applicant shall comply with all ACHD conditions of approval. 10. Direct access to N. Black Cat Road and W. Pine Avenue is prohibited. 11. The Applicant shall submit revised elevations that include a mix of stone and/or brick t prior to the Council hearing. 12. The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11-313-5,UDC 11-313-13 and UDC 11-313-14. 13. The preliminary plat approval shall become null and void if the applicant fails to either: 1)obtain the City Engineer's signature on a final plat within two years of the date of the approved findings; or 20 obtain approval of a time extension as set forth in UDC 11-6B-7. B. PuBuc WoRxs 1. Site Specific Conditions of Approval 1.1 A second water connection to either Black Cat Road or Pine Avenue is required. This can be through the Horse Meadows development or by another means. 1.2 At Quarterhorse Lane and Bareback Street must provide a tee with two valves and a blind flange on the eastern leg, so that water can be extended to the east in the future. 1.3 Provide two valves at the tee located at Bareback Street and Newland Street 1.4 A fire hydrant is required on Newland St at the eastern boundary of the site. 1.5 A 4"blowoff per City standard drawing W 13 is required on Newland Street at the western boundary. Page 21 1.6 Sewer does not need to be provided to and through to parcel to the east. Provide sewer mains to eastern boundary only as needed for development. 1.7 Ensure no sewer services cross infiltration trenches 1.8 Ensure no permanent structures(trees,bushes,buildings,carports,trash receptacle walls, fences, infiltration trenches,light poles,etc.)are built within water/sewer easements. 2. General Conditions of Approval 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet,if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code (MCC),the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.3 The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility,or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A)and an 81/2"x I F map with bearings and distances(marked EXHIBIT B) for review.Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed,and approved prior to development plan approval. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches,canals,laterals,or drains,exclusive of natural waterways,intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. h1 performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any wells that will not continue to be used must be properly abandoned according to Idaho Well Construction Standards Rules administered by the Idaho Department of Water Resources. The Developer's Engineer shall provide a statement addressing whether there are any existing wells in the development,and if so,how they will continue to be used,or provide record of their abandonment. Page 22 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections(208)375-5211. 2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded,prior to applying for building permits. 2.10 A letter of credit or cash surety in the amount of 110%will be required for all uncompleted fencing,landscaping,amenities,etc.,prior to signature on the final plat. 2.11 All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer,an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.12 Applicant shall be required to pay Public Works development plan review,and construction inspection fees,as determined during the plan review process,prior to the issuance of a plan approval letter. 2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.16 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 2.17 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.18 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.19 At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.20 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting.A copy of the standards can be found at http://www.men'diancity.org/public_works.aspx?id=272. 2.21 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125%of the total construction cost for all incomplete sewer,water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit,cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. Page 23 2.22 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20%of the total construction cost for all completed sewer,water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit,cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. FIRE DEPARTMENT https://weblink.meridiancioy.orgi ebLink/Doc View.aspx?id 287136&dbid 0&Mpo MeridianCitX D. POLICE DEPARTMENT No comments at this time. E. PARK'S DEPARTMENT No comments at this time. F. NAMPA&MERIDIAN IRRIGATION DISTRICT(NMID) https://weblink.meridiancioy.org/WebLinkIDocView.Wx?id 288323&dbid O&repo MeridianCitX G. ADA COUNTY DEVELOPMENT SERVICES(ACDS) https://weblink.meridiancioy.orgi ebLinkIDocView.g x?id 287386&dbid O&repo MeridianCitX H. WEST ADA SCHOOL DISTRICT(WASD) No comments were received from WASD. L ADA COUNTY HIGHWAY DISTRICT(ACHD) https://weblink.meridiancioy.orgj ebLink/Doc View.aspxTid 288137&dbid 0&repo MeridianCitX X. FINDINGS A. Annexation and/or Rezone(UDC 11-511-3E) Required Findings: Upon recommendation from the commission,the council shall make a full investigation and shall,at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; City Council finds the Applicant's request to annex the subject property with R-8 zoning and develop single-family detached dwellings on the site at a gross density of 4.59 units per acre is consistent with the density desired in the MDR designation for this property; the preliminary plat and site design is consistent with the Comprehensive Plan, if all conditions of approval are met. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; City Council finds the proposed map amendment to R-8 and development generally complies with the purpose statement of the residential districts in that it will contribute to the range of housing opportunities available in the City consistent with the Comprehensive Plan. Page 24 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; City Council finds the proposed map amendment should not be detrimental to the public health, safety and welfare as the proposed residential uses should be compatible with adjacent single-family residential homes/uses in the area. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and City Council finds City services are available to be provided to this development. Comments were not received from WASD on this application so Staff is unable to determine impacts to the school district. 5. The annexation(as applicable)is in the best interest of city. City Council finds the proposed annexation is in the best interest of the city if revisions are made to the development plan as recommended. B. Preliminary Plat(UDC 11-6B-6) In consideration of a preliminary plat,combined preliminary and final plat,or short plat,the decision- making body shall make the following findings: (Ord. 05-1170, 8-30-2005,eff. 9-15-2005) 1. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; (Ord. 08-1372, 7-8-2008,eff. 7-8-2008) City Council finds the proposed plat is generally in conformance with the UDC and the Comprehensive Plan. 2. Public services are available or can be made available ad are adequate to accommodate the proposed development; City Council finds public services can be made available to the subject property and will be adequate to accommodate the proposed development. 3. The plat is in conformance with scheduled public improvements in accord with the city's capital improvement program; City Council finds there are no roadways, bridges or intersections in the general vicinity that are in the IFYWP or the CIP. 4. There is public financial capability of supporting services for the proposed development; City Council finds there is public financial capability of supporting services for the proposed development. 5. The development will not be detrimental to the public health, safety or general welfare; and City Council finds the proposed development will not be detrimental to the public health, safety or general welfare. 6. The development preserves significant natural, scenic or historic features. (Ord. 05-1170, 8-30-2005, eff. 9-15-2005) City Council is unaware of any significant natural, scenic or historic features that need to be preserved with this development. Page 25 E IDIAN --- AGENDA ITEM ITEM TOPIC: Development Agreement for Prescott Ridge Residential (H-2022-0058) Between City of Meridian, Boise Valley Land Holdings LLC, and Prescott Ridge Properties LLC, for Property Located East of N. McDermott Rd., approximately 1/4 Mile South of W. Chinden Blvd. ADA COUNTY RECORDER Trent Tripple 2023-025443 BOISE IDAHO Pgs=12 VICTORIA BAILEY 05/03/2023 08:04 AM CITY OF MERIDIAN, IDAHO NO FEE ADDENDUM TO DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. Boise Valley Land Holdings, LLC, Owner/Developer 3. Prescott Ridge Properties, LLC, Owner/Developer THIS ADDENDUM TO DEVELOPMENT AGREEMENT is dated this 2nd day of May 2023, ("ADDENDUM"), by and between City of Meridian, a municipal corporation of the State of Idaho ("CITY"), whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and Boise Valley Land Holdings, LLC ("OWNER/DEVELOPER"), whose address is PO Box 550, Meridian, Idaho, 83680 and Prescott Ridge Properties, LLC ("OWNER/DEVELOPER"), whose address is 701 S. Allen Street, Suite 104, Meridian ID, 83642. RECITALS A. OWNER/DEVELOPER has submitted an application for a Modification to the existing Development Agreement recorded September 8, 2021 as Instrument 92021-132713 in Ada County Records for the purpose of updating the phasing plan. The Meridian City Council approved said application with Findings of Fact and Conclusions of Law as in the attached Exhibit"A." B. CITY and OWNER/DEVELOPER now desire to amend said Development Agreement, which terms have been approved by the Meridian City Council in accordance with Idaho Code Section 67-6511. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 1. OWNER/DEVELOPER shall be bound by the terms of the Development Agreement recorded as Instrument 92021-132713, except as amended as follows: a. Update the phasing plan as described in attached Exhibit A, Sections IV and VLB. 2. That Owner/Developer agrees to abide by all ordinances of the City of Meridian and the Property shall be subject to de-annexation if the Owner/Developer, or their assigns, heirs, or successor shall not meet the conditions of this Addendum, and the Ordinances of the City of Meridian as herein provided. 3. This Addendum shall be binding upon and inure to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including City's corporate authorities and their successors in office. This Addendum shall be binding on the Owner/Developer of the Property, each subsequent owner and any other person(s) acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof, except that any sale or alienation shall be subject to the provisions hereon and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. City agrees, upon written request of Owner/Developer, to execute appropriate and recordable evidence of termination of this Addendum if City, in its sole and reasonable discretion, had determined that Owner/Developer have fully performed its obligations under this Addendum. MODIFICATION TO DEVELOPMENT AGREEMENT—PRESCOTT RIDGE RESIDENTIAL H-2022-0058 Page I of 4 4. If any provision of this Addendum is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Addendum and the invalidity thereof shall not affect any of the other provisions contained herein. 5. This Addendum sets forth all promises, inducements, agreements, condition, and understandings between Owner/Developer and City relative to the subject matter herein, and there are no promises, agreements, conditions or under-standing, either oral or written, express or implied, between Owner/Developer and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Addendum shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. a. Except as herein provided, no condition governing the uses and/or conditions governing development of the subject Property herein provided for can be modified or amended within the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 6. This Addendum shall be effective as of the date herein above written. 7. Except as amended by the Addendums, all terms of the previous Agreements shall remain in full force and effect. [End of text. Acknowledgements, signatures, and Exhibit A follow.] MODIFICATION TO DEVELOPMENT AGREEMENT—PRESCOTT RIDGE RESIDENTIAL H-2022-0058 Page 2 of 4 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this Addendum and made it effective as hereinabove provided. OWNER/DEVELOPER: OWNER/DEVELOPER: Boise Valley Land Holdings, LLC Prescott Ridge Properties, LLC By: By: Its: Its: STATE OF IDAHO } }ss. County of Ada } On this�day ofhKo,� ,2023,before me,the undersigned, a Notary Public in and for said State,personally appeared —' Clnes4 1 ' , known or identified to me to be the of Boise Valley Land Holdings,LLC and the person who signed above and acknowledged tome that they execu d the same on behalf of said corporation. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) 'otary P tblic MARCEY R KIEBERT My coission expi s: COMMISSION#60131 NOTARY PUBLIC STATE OF IDAHO MARCEY R KIEBERT STATE OF IDAHO } Residing in: Middleton, ID }s5. Commission Expires; 08/16/2024 County of Ada } On this day of 2023,before me,the undersigned,a Notary Public in and for said State,personally appeared ,known or identified to me to be the of Prescott Ridge Properties,LLC and the person who signed above and acknowledged to me that they executed the same on behalf of said corporation. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAT.,) Notary Public My commission expires: MODIFICATION TO DEVELOPMENT AGREEMENT—PRESCOTT RIDGE RESIDENTIAL H-2022-0058 Page 3 of 4 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this Addendum and made it effective as hereinabove provided. OWNER/DEVELOPER: OWNER/DEVELOPER: Boise Valley Land Holdings,LLC Prescott Ridge Properties, LLC �AU)jilsAlz By: By:,,w, /d,6r11 Ak*,kLh Its: Its: ia�-i �� �� STATE OF IDAHO ) ss. County of Ada ) On this day of , 2023,before me,the undersigned,a Notary Public in and for said State,personally appeared ,known or identified to me to be the of Boise Valley Land Holdings,LLC and the person who signed above and acknowledged to me that they executed the same on behalf of said corporation. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (S Erb L) Notary Public My commission expires: STATE OF IDAHO ) ss. County of Ada ) On this day of ilayle, ,2023, before me,the undersigned,a Notary Public in and f r said State,personally appeared ,known or identified to me to be the of Prescott Ridge Properties,LLC and the person who signed above and acknowledged to me that they executed the same on behalf of said corporation. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SF;AL,) NotaryPubli � � My commission expires: PENNY SP,�iTFI COMMSS?ON*23655 NiOTYPUBLIC V� MODIFICATION TO DEVELOPMENT AGREEMENT-PRESCOTTL Pag of 4 t3, 6/2025 CITY OF MERIDIAN ATTEST: By: 5-2-2023 Mayor Robert E. Simison 5-2-2023 Chris Johnson, City Clerk STATE OF IDAHO ) ss County of Ada ) On this 2nd day of May 2023,before me,a Notary Public,personally appeared Robert E. Simison and Chris Johnson,known or identified to me to be the Mayor and City Clerk,respectively,of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City,and acknowledged to me that such City executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public for Idaho My commission expires: 3-28-2028 MODIFICATION TO DEVELOPMENT AGREEMENT—PRESCOTT RIDGE RESIDENTIAL H-2022-0058 Page 4 of 4 EXHIBIT A CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW (:>WEI, ,.. AND DECISION& ORDER , In the Matter of the Request for Modification to the Existing Development Agreement(Inst.2021- 132713)for the Residential Portion of Prescott Ridge Subdivision to Update the Phasing Plan,by Providence Properties,LLC. Case No(s). H-2022-0058 For the City Council Hearing Date of: September 27,2022(Findings on October 11, 2022) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of September 27, 2022,incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of September 27, 2022, incorporated by reference) 3. Application and Property Facts(see attached Staff Report for the hearing date of September 27, 2022, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of September 27, 2022,incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code,and all current zoning maps thereof.The City of Meridian has, by ordinance,established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019, Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department, the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR PRESCOTT RIDGE RESIDENTIAL MDA H-2022-0058 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of September 27, 2022, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for a modification to the development agreement is hereby approved per the provisions in the Staff Report for the hearing date of September 27, 2022, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-651IA. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement.Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six(6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Judicial Review Pursuant to Idaho Code §67-652 1(1)(d), if this final decision concerns a matter enumerated in Idaho Code §67-652 1(1)(a),an affected person aggrieved by this final decision may,within twenty-eight (28)days after all remedies have been exhausted, including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67, Idaho Code. This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-6521(1)(d) and 67-8003, an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. G. Attached: Staff Report for the hearing date of September 27, 2022 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR PRESCOTT RIDGE RESIDENTIAL MDA H-2022-0058 By action of the City Council at its regular meeting held on the 11 th day of October 2022. COUNCIL PRESIDENT BRAD HOAGLUN VOTED COUNCIL VICE PRESIDENT JOE BORTON VOTED AYE COUNCIL MEMBER JESSICA PERREAULT VOTED AYE COUNCIL MEMBER LUKE CAVENER VOTED AYE COUNCIL MEMBER TREG BERNT VOTED AYE COUNCIL MEMBER LIZ STRADER VOTED AYE MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert S' ison 10-11-2022 Attest: p � SEAL Chris Johugon 1 -���� -2022 City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By ` Dated: 10-11-2022 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR PRESCOTT RIDGE RESIDENTIAL MDA H-2022-0058 STAFF REPORT E IDIAN--- COMMUNITY DEVELOPMENT DEPARTMENT HEARING November 15,2022 Legend Y DATE: Project Loco bon 0 R RV� R.y TO: Mayor&City Council 1 FROAM: Sonya Allen,Associate Planner R-8 R� `ga 208-884-5533 - SUBJECT: H-2022-0058 yTT R-8' RUT Prescott Ridge Residential RUT R R. R= LOCATION: East of N. McDermott Rd., R. approximately 1/4 mile south of W. R?8 k*6 i Chinden Blvd. in the north 1/2 of A R.8 Section 28,TAN.,RAW4y'" R 4= '` ® R=B RUT RT RUT This project was heard by City Council on September 27, 2022 and approved. When preparing the amended DA, it came to the attention of the City Attorney's office that the address used in the public hearing notice was incorrect. Therefore, this item is required to be re-noticed and re-heard by the City Council in order to remedy the noticing error. L PROJECT DESCRIPTION Modification to the existing Development Agreement(Inst. 2021-132713) for the residential portion of Prescott Ridge Subdivision to update the phasing plan. IL SUMMARY OF REPORT A. Applicant: Patrick Connor,Providence Properties,LLC—701 S.Allen St., Ste. 104,Meridian,ID 83642 B. Owners: Lionwood Properties,LLC— 1513 E. Rivers End Ct.,Eagle,ID 83616 Providence Properties,LLC—701 S.Allen St., Ste. 104,Meridian, ID 83642 C. Representative: Same as Applicant III. NOTICING City Council Posting Date Notification published in 9/11/2022& 10/30/2022 newspaper Notification mailed to property owners within 300 feet 9/8/2022 & 10/27/2022 Applicant posted public hearing 9/13/2022& 10/27/2022 notice on site Nextdoor posting 9/8/2022 & 10/28/2022 IV. STAFF ANALYSIS The Applicant proposes to modify the existing Development Agreement(Inst. 2021-132713) for the residential portion of Prescott Ridge Subdivision to update the phasing plan for the development. See existing phase plan and proposed phasing plan in Section VI. Since the time of annexation,the phasing plan for the overall development has changed. The northern 15-acre medical campus portion of the site was shown on the phasing plan as Phase I in order to create a"legal lot"to convey to the purchaser of that property. Acquiring the out-parcel at the northeast corner of the medical campus enabled the Applicant to do a property boundary adjustment to create a legal lot for development purposes to convey to the new owner so that they can develop their site separately at their own timing. The proposed modification will remove the medical campus from the phasing plan of the residential development. Other changes to the phasing plan include the following: 1)Phase 1 was expanded to include the location of the pressurized irrigation pump house; 2)the large green space in the center of the development is now part of Phase 3 instead of Phase 6,which will allow the large park and associated amenities to develop sooner; and 3)the updated phasing plan shows larger phases overall to expediate the development process. Phase 1 still includes construction of the collector street(Rustic Oak)from Chinden Blvd. to the southern boundary of the property which is important for emergency access. No changes to the text of the development agreement are proposed. V. DECISION A. Staff: Staff recommends approval of the proposed modification to the DA with the change to the phasing plan described above as shown in Section VLB. B. The Meridian City Council heard this item on 9/27/22 and 11/15/22.At the public hearing_the Council moved to approve the subject MDA request. 1. Summary of the City Council public hearing: a. In favor: Patrick Connor_Applicant's Representative b. In opposition:None C. Commenting:None d. Written testimony: Patrick Connor_Applicant's Representative C. Staff presenting application: Sonya Allen_Bill Parsons f. Other Staff commenting on application:None 2. Key issue(s)of public testimony: a. None 3. Key issue(s)of discussion by City Council: a. None 4. City Council change(s)to Commission recommendation. a. None V1. Exhibits A. Existing Phasing Plan PHASE BUILDABLE Lo TS 1 65 2 44 3 41 4 43 5 41 6 37 PHASE 1 7 .39 4 TOTAL BUILDABLE 370 LOTS PH SE PHAS lam PHASE 3 �1 OF 1 L LF7 - -M PHASE 1 Pkn Scahe,I"=3M' B. Proposed Phasing Plan s'va e L .. ion ForsOS / — t 107 7 2 7, 7s of ' a 5] S 3 S a6 1 2 6 to + rork 4 " 1 eO,wo�ac zv sa N j I - - O 1 �$ 1 Cv i -- 1 E IDIAN --- AGENDA ITEM ITEM TOPIC: Acceptance Agreement between the City of Meridian and Solomon Hawk Sahlein, on behalf of Sector Seventeen LLC for Meridian Pool Mural ACCEPTANCE AGREEMENT: MERIDIAN POOL MURAL This ACCEPTANCE AGREEMENT: MERIDIAN POOL MURAL is made this_2nd day of May 2023 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Solomon Hawk Sahlein, on behalf of Sector Seventeen LLC, a limited liability company organized under the laws of the state of Idaho ("Artist"). WHEREAS, on January 19, 2021, Artist and City entered into a Master Agreement for Professional Services:Mural Design, Installation, and Maintenance("Master Agreement"), which establishes terms and conditions under which City may invite Artist to provide services including consultations, design, installation, maintenance, and repair of murals, pursuant to separate project task order(s) setting forth specific conditions, compensation amount, and scope of work; and WHEREAS, on September 6, 2022, City and the Western Ada Recreation District ("WARD") entered into a Memorandum of Agreement Between Western Ada Recreation District and City for Design and Installation of Mural, by which Agreement City dedicated funds for the purpose of installation of a public art mural at 213 E. Franklin Road, in Meridian, Ada County parcel no. S 1118223084 ("Property"), owned by WARD; and WHEREAS, on September 6, 2022 City and Artist entered into a Task Order for Mural Design, and, on December 6, 2022 a Task Order for Mural Installation (collectively, "Task Orders"), by which City engaged Artist to design and install a mural on Property, under City's access thereto under a January 25, 2023 Public Art Easement Agreement entered into by City and WARD; and WHEREAS,Artist worked with WARD and City to design and install a mural on the northeast-facing exterior wall of the building located at Property("Artwork"), which mural establishes a sense of place and local identity in Meridian, and beautifies public spaces; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I.INDEMNIFICATION. Artist hereby indemnifies and saves and holds harmless City and its respective employees, elected officials, agents, guests, and/or business invitees, from any and all liabilities, losses, claims, actions, and/or judgments for damages, expenses, and/or injury to any person or property caused or incurred by or as the result of the performance of or failure to perform any work or service under or related to the Master Agreement. Artist specifically hereby indemnifies and saves and holds harmless City and its respective employees, elected officials, agents, guests, and/or business invitees, from any and all liabilities, losses, claims, actions,judgments for damages, expenses, or injury to any person or to property arising as a result of: ACCEPTANCE AGREEMENT SECTION SEVENTEEN—MERIDIAN POOL MURAL PAGE 1 of 2 A. Artist's failure, or the failure of any agent, employee, or subcontractor of Artist to exercise reasonable care, skill or diligence in the performance of any work or service under or related to the Master Agreement or Task Orders; B. Any breach of any representation, warranty or covenant made by Artist, or by any of Artist's agent(s), employee(s), or subcontractor(s); C. Artist's infringement of or upon any intellectual property rights, whether intentional or unintentional, known or unknown, including any copyright or patent arising out of the reproduction or use in any manner of any plans, designs, drawings, specifications, information, material, sketches, notes or documents created by Artist in the performance of any work or service under the Master Agreement or Task Orders; and/or D. The malfunction or failure of the Artwork, or any portion or component thereof, created and installed under the Task Orders. II.WAIVER Artist hereby waives and releases, on behalf of Artist and Artist's employees, agents, heirs, executors, administrators, assigns, and/or personal representatives, any and all claims and/or rights for damages Artist now has or may hereafter have against the City of Meridian and/or its employees, elected officials, agents, guests, and/or business invitees, suffered in connection with or arising out of the performance of any work or service under or related to the Task Orders. Except as otherwise expressly delineated in the Task Orders, Artist hereby waives any and all right, title, or interest in the Artwork and/or all items created under, assembled pursuant to, and/or otherwise related to the Task Orders and any and all addenda thereto. IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the Effective Date first written above. ARTIST: 14A4 Solomon Hawk Sahlein, on behalf of Sector Seventeen LLC CITY OF MERIDIAN: Attest: Robert E. Simison, Mayor 5-2-2023 Chris Johnson, City Clerk 5-2-2023 ACCEPTANCE AGREEMENT SECTION SEVENTEEN—MERIDIAN POOL MURAL PAGE 2 of 2 Providing recreation opportunities through: The Meridian Community Swimming Pool Settlers Village Neighborhood Park Lakeview Golf Course ATI April 12, 2023 Dear Cassandra and the City of Meridian, Western Ada Recreation District would like to thank Sector Seventeen for providing the Meridian Community Swimming Pool with a spectacular mural! The design highlights the aquatic opportunities that the Meridian Community Swimming Pool has been providing to children for the past 49 years. The entire area has been refreshed and brightened by the mural installation. The display can be viewed from parts of the Meridian Speedway, baseball fields and Franklin Road. Western Ada Recreation District is proud to display this mural in the City of Meridian for many to appreciate. The pool will be opening for the 50th year this summer! The mural will be a great semicentennial showcase for new and returning patrons alike. Please accept my sincere appreciation for the work that was done to bring this project together. Regards, Shaun Wardle, Board President Western Ada Recreation District PO Box 566, Meridian, ID 83680 • (208) 888-4058 • www.westernada.com • info@westernada.com Sector Seventeen Meridian Pool mural project Mural maintenance plan: This wall has been painted using professional quality exterior latex paint and artist grade aerosols. It has been sealed with an Old Masters exterior water based, satin finish clear coat. This treatment should hold up to the elements for at least 5-10 years before touch ups may be made. If the mural is subject to dirt, grime etc. the whole wall can be sprayed with light pressure annually or bi- annually. Sector Seventeen Meridian Pool mural project Artist bio: Sector Seventeen is an artist collective based in the Treasure Valley with a focus on creating large-scale, site-specific murals. Collin Pfeifer and Hawk Sahlein have been exploring the aerosol medium for over 15 years. Working in collaboration with public, private, and corporate entities, they have built a robust portfolio in a wide array of styles. Artist statement: "A Place to Shine" is a collaboration between Sector Seventeen, West Ada Recreation District, and the Meridian Arts Commission. The imagery and color palette aim to capture the energy of a fun day at the pool. Learning to swim gives you a sense of confidence and autonomy, opening the door to more great experiences with friends and family. The circular overlays are not only a key design element, but also serve to represent various communities all gathering in one place establishing common ground. We're grateful to have been given this opportunity to display our work and add to the visual landscape of Meridian. E IDIAN --- AGENDA ITEM ITEM TOPIC: Approval of Task Order 5040.0200.a to Brown and Caldwell for the WRRF Biosolids Dryer Project (Alternatives Analysis & Design) for the Not-To-Exceed amount of $298,047.00 C� fIEN MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Keith Watts Meeting Date: 4/24/2023 Presenter: N/A Estimated Time: N/A Topic: Approval of Task Order 5040.0200.a to Brown and Caldwell for the WRRF Biosolids Dryer Project (Alternatives Analysis & Design) for the Not-To-Exceed amount of $298,047.00 Recommended Council Action: Approval of Task Order# 5040.0200.a and Purchase Order#23-0279 and authorize the Procurement Manager to sign. Background: This is an ARPA funded project. CONTRACT CHECKLIST C PROJECT INFORMATION Date: 4/14/2023 REQUESTING DEPARTMENT Pu IC WOr S Project Name: Wastewater Resource Recovery Facility Biosolids Dryer Project Manager: Clint Dolsby Contract Amount: $298,047 Contractor/Consultant/Design Engineer: Brown and Caldwell Is this a change order? Yes ❑ No E] Change Order No. IL BUDGET INFORMATION (Project Manager to Complete) III. Contract Type Fund: 60 Budget Available(Purchasing attach report): Department 3590 Yes 21 No ❑ Construction ❑ GL Account TBD FY Budget: 23 Task Order 0 Project Number: 11370 Enhancement: Yes ❑ No Professional Service ❑ Equipment ❑ Will the project cross fiscal years? Yes No ❑ Grant ❑ IV. GRANT INFORMATION-to be completed only on Grant funded projects Grant#: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status(Federal Funded) 5040 N/A N/A 4/18/2023 Print and Attach the determination Print,attach and amend bid by addendum(if changed) www.sam.gov Print and attach V. BASIS OF AWARD`' BID RFP/RFQ TASK ORDER Award based on Low Bid Highest Ranked Vendor Selected Master Agreement Category 2A (Bid Results Attached) Yes ❑ No ❑ (Ratings Attached) Yes ❑ No Date MSA Roster Approved: 10/1/2020 Typical Award Yes ❑ No ❑ If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: VI. CONTRACTOR/CONSULTANT REQUIRED INFORMATION PW License Expiration Date: Corporation Status Insurance Certificates Received(Date): Expiration Date: Rating: Payment and Performance Bonds Received(Date): Rating: Builders Risk Ins.Req'd: Yes ❑ No ❑ If yes,has policy been purchased? (Only applicabale for projects above$1,000,000) VII. TASK ORDER SELECTION. (P(oject Manager to Complete) Reason Consultant Selected f-il 1 Performance on past projects Check all that apply 0 Quality of work El On Budget 0 On Time ❑ Accuracy of Construction Est 0 2 Qualified Personnel 3 Availability of personnel 4 Local of personnel Description of negotiation process and fee evaluation: The Draft Task Order was reviewed by City Staff and was found to be acceptable in SOW and in fees when comparing to previous BC work efforts of similar nature and depth.The City Staff who reviewed the Draft TO have approved moving forward with this work effort. tJARI21W SIC-Lja et: `ee )q �3 Enter Supervisor Name D pprdived Vill. AWARD INFORMATION Date Submitted to Clerk for Agenda: 4/25/2023 Approval Date 5/2/2023 By: Council 5-2-2023 Purchase order No.: 23-0279 Date Issued: 5/2/23 WHS submitted (only for PW Construction Projects) NTP Date: 5/3/23 Contract Request Checklist.5.24.2016.Final TASK ORDER NO. 5040.0200.a Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND BROWN & CALDWELL (CONSULTANT) This Task Order is made this 19th day of April, 2023 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by Brown and Caldwell, hereinafter referred to as "Consultant" pursuant to the mutual promises, covenant and conditions contained in the Request for Qualifications (MYR-2305-5040.11370.A) dated November 23, 2022 and the Master Agreement (Category 2A) between the above-mentioned parties dated October 1, 2020. The Project Name for this Task Order is as follows: WRRF BIOSOLIDS DRYER PROJECT (ALTERNATIVES ANALYSIS & DESIGN) PROJECT UNDERSTANDING During this phase, Consultant will conduct an Alternatives Analysis, followed by preliminary engineering and development of the Preliminary Engineering Report (PER) Documents for the new Biosolids Dryer. The Alternatives Analysis will perform a high-level comparison of dryer options, a siting options analysis to determine the preferred location to locate the new biosolids dryer, establish the design criteria for dryer capacity and heating source(s), evaluate odor control and air permitting requirements, and provide a high-level return-on-investment (ROI) evaluation. The preliminary engineering will be advanced through development of PER Documents based on the selected dryer type, location, and design criteria from the Alternatives Analysis. Subsequent contemplated project phase Task Orders following the Alternatives Analysis and PER will include Final Design and Services During Construction. The project is assumed to involve improvements related to the following WRRF facilities/components: • Site-civil improvements including relocation of utilities and paving/grading modifications around the new dryer. • Modifications around the dewatering building to facilitate conveyance of dewatered cake to the new biosolids dryer. • New biosolids dryer located near dewatering building and/or biosolids storage pad. • Supporting mechanical equipment and dryer appurtenances including heating system. Specific equipment/components subject to the outcome of the dryer alternatives evaluation. • Modifications to existing plant equipment or heating systems as required to integrate new biosolids dryer. TASK ORDER 5040.0200.a-WRRF Biosolids Dryer Project(Alternatives Analysis & Design) Page 1 of 13 Brown & Caldwell SCOPE OF WORK Task 1 -Alternatives Evaluation Objective: Prepare an alternatives memo for inclusion in the PER that will establish key basis of design decisions including the dryer type, location, capacity and redundancy needs, and heat source(s). The alternatives evaluation will also include a basic return-on-investment assessment for the biosolids dryer. Activities/Approach: The scope of this task consists of all work necessary to develop the alternatives evaluation for the biosolids dryer. Task specific activities are as follows: • Hold a kickoff workshop with the City to initiate the project and provide initial data requests. The initial workshop will include kickoff items such as: identification of project Critical Success Factors, review major planning and design elements, schedule, and development/tracking of issues/decisions log. • Dryer type alternative evaluation: o Discuss and document City's level of service expectations for the dryer including solids dryness, capacity goals (current and future expansion), redundancy/uptime o Write narrative descriptions of each dryer alternative. o Perform capacity calculations for each dryer alternative. o Provide planning-level cost information for each of the dryer options to assess relative cost factors and cost difference between options. o Perform qualitative pro/con comparison of each dryer alternative. o Provide a recommendation for dryer selection for completing the Preliminary Engineering Report Documents and Final Design. • Dryer siting options evaluation: o Evaluate up to three locations for siting the recommended dryer. o Develop figures to indicate each dryer option location and identify impacts to plant traffic/access, utilities, and strategy for cake conveyance from the dewatering building to the dryer. • Dryer heating preliminary assessment: o Establish preliminary heat and thermal storage requirements for the dryer. o Evaluate modifications to existing primary hot water loop/boiler system to support the heating needs for the biosolids dryer. • Dryer odor control and air permitting preliminary assessment: o Evaluate options for odor control including a dedicated system vs. connecting into another odor control system. o Provide a preliminary assessment of air permitting requirements for the dryer based on the City's existing air quality permit and anticipated emissions from the selected dryer technology. • Estimate a high-level ROI for the selected dryer option accounting for biosolids disposal cost savings. • Develop a Technical Memorandum (TM) summarizing the findings of the Alternatives Analysis for the biosolids dryer, including a cost summary of equipment and associated contractor installation factors, and estimated schedule duration to complete design and construction phases. TASK ORDER 5040.0200.a-WRRF Biosolids Dryer Project(Alternatives Analysis& Design) Page 2 of 13 Brown & Caldwell • Hold a review workshop with the City to discuss draft TM findings of the Alternatives Analysis. Deliverables: • Draft and Final TM, in electronic format. A single PDF signed copy of the final TM will be transmitted to the City for their records. The Final TM will also be used in the Preliminary Engineering Report for documentation. • Bluebeam (PDF) sketches and figures showing major equipment/key components. Task 2 - PER Design • Focus on advancing the selected dryer alternative from the Alternatives Analysis Task. Leading up to the PER Design milestone, elements of the work will be discussed and submitted separately for review by the City to confirm design direction (e.g., Coordination Meetings). • Document the basis for final design for the Project scope of work to achieve the following objectives: o Form the basis for detailed design and preparation of contract documents and obtain City approval on general arrangement and direction of the proposed design. o Document compliance with regulatory requirements that pertain to the design of sewage treatment facilities. o Serve as a vehicle for City input to the preliminary design effort. o Use information provided by the survey and geotechnical subconsultants. o Review code compliance. o Develop construction cost estimate and construction schedule. 2.1 Topographic Survey, Base Mapping, and Geotechnical Support • Review the existing base maps and as-built drawings that have been prepared for previous upgrade projects at the site. Combine existing and new base map information to create a complete file of the mapping covering the areas affected by the proposed Project improvements. • Surveying services will be contracted directly by the City and will consist of reviewing the base map and as-built documentation for the site, obtaining new field survey data, and combining existing/new information on the City's WRRF coordinate system and datum. The Consultant will prepare a figure after completion of the Alternatives Analysis to request specific points from the City's surveyor, including both surface and subsurface (rim to invert type measurements) requiring additional accuracy for Final Design phase tasks. It is assumed that potholing existing buried utilities will not be required for this task. • Review existing geotechnical reports that have been prepared for previous upgrade projects at the site. Develop a figure and narrative identifying required geotechnical investigations. Geotechnical services will be contracted directly by the City. Deliverables: • PDF map and point list of identified additional topographic survey locations for the City's use in contracting the topographic survey work from its surveyor roster. TASK ORDER 5040.0200.a-WRRF Biosolids Dryer Project(Alternatives Analysis & Design) Page 3 of 13 Brown & Caldwell • PDF map and narrative description showing geotechnical boring location and service to include in the geotechnical engineering report for the City's use in contracting the geotechnical engineering work from its geotechnical roster. City-Contracted Services: • Reduced field data and base map information on the City's control network coordinate system and datum. • Updated existing topographic survey map with revised line work and a legend of symbols and abbreviations for new topographic information, with new information clearly delineated. • AutoCAD file of the base map (including surfaces, points, styles, etc. necessary for full reproduction), a sealed hard copy, a text file of the surveyed points, a field code list, field notes, and site photos. • Geotechnical report (draft and final). 2.2 Civil Preliminary Design • Develop and coordinate general and civil site work information to the PER Design level and coordinate completion of survey/geotechnical subconsultant work products with other design disciplines. • Develop updated site plan and preliminary civil design. Deliverables: • Site Plan including existing site features and boundaries, horizontal and vertical survey control, relocations and/or extensions of existing utilities, preliminary proposed yard piping locations, approximate new structure footprints and locations, preliminary layout of both vehicular and pedestrian pathways, and preliminary site stormwater treatment design concepts, if found to be substantial and required after performing the stormwater analysis for the site. • Prepare preliminary site drainage calculations that will incorporate proposed site improvements. Findings, conclusions, and recommendations will be summarized within the basis of design report. • Layout major utility corridors for the Project that accommodate future facilities proposed within the existing process footprint for biosolids dryer including future dryer expansion. 2.3 Structural Preliminary Design • Establish the basis of design criteria which determines the boundary conditions for subsequent project design decisions. Establish the structural requirements in support of the overall process configuration from a schematic and spatial configuration. This includes establishing preliminary structural sizing and identification of major equipment and piping layouts, and site constraints that will affect the structural configuration and design. Develop structural design to the PER Design level and coordinate drawings with other disciplines. • Develop the following elements for the biosolids dryer: o Structural design criteria o Major structural components depicted on drawings including: TASK ORDER 5040.0200.a-WRRF Biosolids Dryer Project(Alternatives Analysis & Design) Page 4 of 13 Brown & Caldwell ■ Coordinate process mechanical/structural requirements for major equipment o Coordinate electrical and process-mechanical requirements: ■ Major equipment ■ Major penetrations (i.e. conduits and conveyors) o Develop structural 3D model in support of process mechanical requirements. o Create preliminary plans and overall sections with dimensions and floor elevations. o Establish column grid and provide column lines and letters/numbers on plans. o Show major interfaces with existing structures. Deliverables: • Structural plans and sections showing preliminary building layout, dimensions, and coordinated with major process mechanical equipment. Demolition drawings and sections for demolished areas. 2.4 Process Mechanical Preliminary Design • Develop the overall process configuration from a schematic and spatial configuration. Finalize dryer process calculations and parameters for sizing and locating facilities. Develop plans and sections to the preliminary design level. Coordinate with other disciplines to show key discipline components on the drawings. Develop major discipline process mechanical models. • Develop the following elements for the biosolids dryer and heating/thermal storage facilities: o Review available historical plant data related to biosolids dewatering and cake production o Review historical climate date in support of dryer sizing/performance criteria o Develop design criteria (for dryer, heating system, and odor control) o Refine major process calculations o Preliminary calculations and equipment sizing/selection for odor control. o Preliminary odor control air flow schematics. o Update process flow diagram to include new process units o Develop equipment list with documented equipment information o Select major equipment types and preliminary models for use in laying out equipment o Develop P&IDs to indicate the major process lines and mechanical equipment o Coordinate major utilities with the civil discipline o Coordinate model development o Coordinate area classifications per NFPA 820 o Develop draft control narratives and coordinate instrumentation requirements o Coordinate preliminary air permitting requirements Deliverables: • P&IDs • Process flow diagrams • Plans and select sections showing major process mechanical equipment and piping (including odor control) TASK ORDER 5040.0200.a-WRRF Biosolids Dryer Project(Alternatives Analysis & Design) Page 5 of 13 Brown & Caldwell • Demolition drawings and sections for demolished areas • Basis of Design TM for dryer and related processes (heating, odor control) 2.5 Electrical Preliminary Design • Develop electrical design to the PER Design level and coordinate discipline-specific requirements with other disciplines. • Develop the following elements: o Preliminary service loads for all new equipment and evaluate the capacity of the existing electrical system. o Determine available power and major routing o Preliminary concepts for mounting of conduits, panels and PLC's at dryer facility o Single-line diagrams. o Preliminary layout of electrical room and area space. o Coordinate with process mechanical on thermal collector design Deliverables: • Preliminary power one-line diagrams (power distribution) • Preliminary site electrical power plans drawings • Preliminary electrical room layouts • Demolition drawings and sections for demolished areas • Basis of Design TM for electrical system expansion 2.6 Instrumentation Preliminary Design • Develop instrumentation design to the PER Design level and coordinate discipline- specific requirements with other disciplines. • Determine the scope of new instrumentation requirements and evaluate the capacity of the existing control system to accommodate the new devices. Deliverables: • Control system block diagram • Draft P&ID development to PER level • Basis of Design TM for instrumentation and control system expansion Task 3 - Project Management and Design Support Services 3.1 Document Preparation • Prepare the final PER Design package. • Draft version of the PER Design will be prepared and submitted to the City in PDF format. The PER will be prepared in Microsoft Word and drawings will be prepared using Revit 2021 and Civil 3D (for civil drawings). Consultant will prepare electronic copies (pdf half-sized drawings) and four bound paper copies, of the PER for internal distribution to the City. Deliverables: • Prepare a draft PER Design package (products from Task 2 activities) for City review. One electronic (PDF) and four hard copies will be provided. TASK ORDER 5040.0200.a-WRRF Biosolids Dryer Project(Alternatives Analysis & Design) Page 6 of 13 Brown & Caldwell • After incorporating City comments, prepare a final PER Design package for the City. One electronic (PDF) and four hard copies will be provided. 3.2 Project and Design Management • Provide management, direction, coordination, and control of all work associated with Project schedule, budget, subconsultants, technical quality, and monthly progress reports and invoices for the Project. • This task includes the following activities: o Develop a Project Management Plan and Quality Plan for internal use. o Develop a Health and Safety plan for internal use. o Maintain critical-path schedules. o Prepare monthly project status reports. Progress reports will identify budget status, progress status, activities of the previous month, and up-coming activities. o Supervise project staff. o Manage in-house budget and schedule. o Procure, supervise, and coordinate the activities of subconsultants providing specialized or supplemental engineering services. o Coordinate design disciplines. o Maintain documentation as required for the City's ARPA funding. Deliverables: • Monthly progress reports and invoices 3.3 Coordination Meetings • Provide a regular forum for receipt, exchange, response, and documentation of Project planning, design, and management related issues and decisions during the Project. • This task includes the following coordination meetings: o Five (5) workshops up to 3-hours in duration on-site at the City's WRRF or via MS Teams with PM, DM, and up to three additional design engineers (discipline leads) to present and review findings, discuss design issues/decision log progress, and obtain site access for information gathering. Intended workshops are (1) kickoff, (2) alternatives analysis findings (3, 4) preliminary engineering/discipline-specific, and (5) PER review. o Bi-weekly internal Project team meetings during the PER Design phase (1-hour duration teleconference between Consultant disciplines) for a duration of up to three (3) months to discuss design issues, review schedule, review and coordinate amongst discipline team members. Deliverables: • Agenda and workshop presentation content to be distributed at all coordination meetings with City staff • Issues/decision log updated following each coordination meeting with City staff • Meeting notes for all coordination meetings with City staff 3.4 Construction Cost Estimate and Construction Schedule • Provide the probable construction cost and possible construction schedule estimates based on the PER Design submittals. A Class 3 estimate will be submitted in TASK ORDER 5040.0200.a-WRRF Biosolids Dryer Project(Alternatives Analysis & Design) Page 7 of 13 Brown & Caldwell accordance with the Association for the Advancement of Cost Engineering Estimate Classification System for the recommended alternative. Deliverables: • Cost Estimate for the PER Design will subdivide the cost estimate by process areas and by major engineering disciplines. • Construction Schedule will include a basic work breakdown structure schedule estimate based on the PER Design submittal. 3.5 Quality Assurance/Quality Control (QA/QC) • Implement a QA/QC program as defined in the Quality Plan to review products from this scope. City and regulatory agency review comments will also be incorporated to prepare and complete the final PER Design documents. Additionally, the City is assumed to participate in this process and provide independent review of products. • Consultant will provide appropriate calculation and deliverable QA/QC reviews by in- house, senior staff members. No external value engineering reviews are included in this scope. Deliverables: • Issues/decision log ASSUMPTIONS While preparing our scope of services and fee schedule, Consultant has made the following assumptions: Civil/Geotechnical • Existing topographical survey information and base mapping will be utilized for the design of new facilities and modifications of existing facilities. • Additional topographical survey information to augment the existing base mapping will be identified by the Consultant to be obtained by the City for the design of new facilities and modifications of existing facilities. • Legal, easement, and plat surveys for the WRRF site will not be required. • Civil site work plans will only be provided for areas of the site that involve disturbance to existing grading and where site restoration is needed after demolition. • Site drawings will only be prepared for areas in the WRRF where new facilities or major retrofits are to be constructed. • It is assumed the site layout for new facilities associated with the Project will not require relocation of major utilities or structures required for continued or interim service of the WRRF. • Landscaping plans will not be prepared. • New access roadway work will be limited to the areas around the new biosolids dryer and existing biosolids pad/dewatering facilities. No traffic analysis or traffic control design is required. TASK ORDER 5040.0200.a-WRRF Biosolids Dryer Project(Alternatives Analysis & Design) Page 8 of 13 Brown & Caldwell • The capacity of the existing fire protection system is adequate to handle the new construction. • The foundation design of new or modified facilities will be based on geotechnical information obtained by the City for this Project. • In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the Project cost and/or execution. The conditions and cost/execution effects are not the responsibility of Consultant. • New groundwater pumping facilities are not required. Structural/Arch itectu ral/Geotech n i cal • Conventional spread foundations will be required for all new facilities. Over excavation, preload, or piles will not be required. • No architectural services will be required for this Project. • No landscape architect services will be required for this Project. • No retaining walls will be required Process/Mechanical • Design concerning "plant-wide" utility systems such as basin drainage, water and in- plant waste collection/disposal will be limited to extension of and/or changes to existing piping. No new structures or equipment will be needed. • Corrosion control provisions will not be required for buried piping. • Active cathodic protection will not be required for buried piping. • Piping 2 inches in diameter and smaller will be field-routed 5-feet from entry point and 5-feet from end point. • Consultant will design pipe supports for the hot water/heating system piping during final design phase. Other pipe supports will be Contractor-designed based upon a performance specification which will be developed during the final design phase. • Consultant will design pipe expansion/contraction control measures for the hot/heating system piping during final design phase. Other piping control systems to be Contractor- designed based upon a performance specification which will be developed during the final design phase. • Seismic bracing/control measures for piping will be specified for Contractor design during final design phase. • Odor control system will be required for the biosolids dryer. • Heating source will come from the plant's boilers/hot water system. Thermal storage tank will be required. Additional heat sources/heat recovery options are not included in the evaluation. If other heat sources are to be evaluated, i.e. solar collectors or CHP or blower/aeration piping heat recovery, an adjustment to the work scope subject to renegotiation with the City will be required. TASK ORDER 5040.0200.a-WRRF Biosolids Dryer Project(Alternatives Analysis & Design) Page 9 of 13 Brown & Caldwell • Manual valves 3 inches in diameter and below will not be tagged. Electrical • An evaluation of the existing primary feed and standby power generation systems will be provided during the PER phase, with a recommendation of whether modification will be required during the Final Design phase to incorporate the additional loads identified during the PER phase. If modifications to the primary feed and standby generation systems are required, renegotiation of the fee will be required to accommodate the new system design and specification. • Utility coordination will be provided during the Final Design phase for any modifications required to accommodate new loads. • Fire alarm panel design is not included. • An Arc Flash study will be provided during the Construction phase. Code review will be limited to the City-adopted version at the time of initiation of contract of NFPA Sections 70, 820 and 497. • Public address system design or modification will not be included. • Coordination with Idaho Power regarding electrical generation options is not included in this phase. Instrumentation and Controls (I&C) • I&C will match the existing system and components available during the Project. • I&C will be similar in type and sophistication to what currently exists. Analog elements and components will be used, and no significant modifications to existing I&C equipment or systems will be needed. • A design for modifying the existing programmable logic controller (PLC)-based supervisory control and data acquisition system will be provided for the process areas being modified. Significant modifications to existing I&C equipment or systems are not anticipated. • The City will provide "as-built" documentation of the existing process instrumentation and control system. City-provided information will include, but not be limited to, existing motor and control circuit diagrams, panel shop drawings, process instrument information, and process control system software documentation. • The new instrumentation and control system will be based on the use of PLCs. Plant status monitoring will be by the existing commercially available PC-based software package: Wonderware, by Schneider Electric Software. Remote access to plant components will not be provided. • PER Design will include process & instrumentation diagrams (P&IDs), completed to a level enough to identify the primary processes and process equipment and extent of major modification of treatment process. P&IDs will be completed during the Final Design phase. • PER Design will include a Control System Block Diagram drawing depicting the site's major network modifications. Final Design will update the drawing to include all network modifications, in the Project-modified process areas only. TASK ORDER 5040.0200.a-WRRF Biosolids Dryer Project(Alternatives Analysis & Design) Page 10 of 13 Brown & Caldwell • Programming is excluded from this scope of work. This effort will be deferred to the construction phase of this Project and will assume that a subcontractor will be hired by the City to perform this work during the construction Project. • Security system and video system design are excluded as part of this scope of work. • Vendor-supplied control system packages will be interfaced through hardwired signals or networked signals, when available. Project Management/General • Specifications will not be provided as part of the PER Design phase. Specifications to be provided during the Final Design phase. • Decisions will be reached in the workshop setting and summarized in detailed TMs and/or documented and maintained in an issues/decision log. • Design deliverable milestone reviews will be streamlined by using presentations and structured review meetings. • The design will be based on federal, state, and local codes and standards in effect at the beginning of the Project. Any changes in these codes may necessitate a change in scope and will be subject to renegotiation. The existing plant facilities are assumed to be in full compliance with current drainage, electrical, building, mechanical, plumbing, seismic, and other codes that apply to these types of facilities. Revisions and rehabilitation of existing plant facilities to achieve compliance with current codes are specifically excluded from this scope of work. • Preparation of contract design drawings will be based on the use of standard Consultant document protocols, CAD standards, and formats like those which have been used on previous projects with the City. All drawings will be prepared with Revit 2021, except for civil drawings, which will be prepared with Civil 3D. • City pre-purchase of equipment is not anticipated for this project. • In providing opinions of probable cost, financial analyses, economic feasibility projections, and schedules for the Project, Consultant has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that may materially affect the ultimate Project cost or schedule. Therefore, Consultant makes no warranty the City's actual Project costs, financial aspects, economic feasibility, or schedules will not vary from Consultant's opinions, analyses, projections, or estimates. • The City will provide computer files of all existing plant construction drawings. These drawings are considered record drawings and will be relied upon to be accurate for design purposes. City will provide to Consultant all data in City's possession relating to Consultant's services on the Project. Consultant will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by City. If provided documents are found to be erroneous in content, an adjustment to the work scope subject to renegotiation with the City may be required. • Any investigation and remediation of possible hazardous waste, asbestos, lead paint, or other types of contamination will be conducted as a separate contract. TASK ORDER 5040.0200.a-WRRF Biosolids Dryer Project(Alternatives Analysis & Design) Page 11 of 13 Brown & Caldwell CITY RESPONSIBILITIES • Provide copies of available base maps, as-built data, and horizontal control and vertical datum points for the Project site. • Contract for survey services directly from the City's consultant roster and assist field survey crew to gain access to WRRF site for safe collection of field data. • Review and provide comments to the draft survey and base map. • Confirm site utility features through field locates or other methods where there are reasonable expectations the base map drawings may require additional information or verification. • Provide copies of available geotechnical data for the Project site. • Contract for geotechnical engineering services directly from the City's consultant roster and assist geotechnical engineer to gain access to WRRF site for safe collection of field data. • Confirm design criteria for site improvements through review of the decision/issues log. Criteria for the PER Design will be discussed during a coordination meeting between the City and Consultant design lead and documented in decision/issues log. • Provide available historical plant data related to the liquid and solids treatment systems. • Provide all necessary shop drawings, submittals, records, and operation and maintenance information necessary to establish the facilities conditions that the design is based on. • Provide input on preferred equipment vendors. • Provide input on vehicle and maintenance access requirements. • Provide as-built P&IDs for existing plant systems to be upgraded. • Supply current as-built drawings for all buried and exposed power supply cables, duct banks, raceways, instrument cables, communication cabling, yard piping, process piping, and structures at the plant. • Review PER Design submittal including summarized comments in a single file returned to Consultant, within 3 weeks of receipt of draft PER Design from Consultant. • Coordinate interaction with the Idaho Department of Environmental Quality (IDEA) for review of the PER Design submittal. • Attend all Project coordination meetings to provide timely input on issues/decision log progress. • Review and provide comments on meeting notes. • Review cost estimates and construction schedule. • Participate in QA/QC reviews and provide written comments and feedback regarding review documents. TASK ORDER 5040.0200.a-WRRF Biosolids Dryer Project(Alternatives Analysis & Design) Page 12 of 13 Brown & Caldwell TIME OF COMPLETION and COMPENSATION SCHEDULE COMPENSATION AND COMPLETION SCHEDULE Task Description Due Date Compensation 1 Alternatives Analysis ■ 3 Months After Notice to $33,945.00 Proceed 2 PER Design ■ 7 Months After Notice to $164,784.00 Proceed 3 Project Management and Design • 7 Months After Notice to Support Services Proceed $99,318.00 TASK ORDER TOTAL: $298,047.00 The Not-To-Exceed amount to complete all services listed above for this Task Order is Two- Hundred Ninety-Eight Thousand Forty-Seven Dollars and 00/100 ($298,047.00). No compensation will be paid over the Not-to-Exceed amount without prior written approval by the City in the form of a Change Order. No travel or expenses will be reimbursed through this agreement. All costs must be incorporated in the individual tasks within the Compensation and Completion Schedule above. CITY OF MERIDIAN: B AND CALDWELL: BY: BY: �`'� KEITH WATTS, Purchasing Manager DAVE BERGDOLT, Principal-In-Charge Approved: City Council 5-2-2023 Dated: Dated: City Project Manager: Clint Dolsby, Assistant City Engineer TASK ORDER 5040.0200.a -WRRF Biosolids Dryer Project (Alternatives Analysis & Design) Page 13 of 13 Brown & Caldwell Last updated by Kristofer Ford on Jul 11,2022 at 05:01 PM BROWNAND CALDWELL JWLSAM.Gov- BROWN AND CALDWELL Unique Entity ID CAGE/NCAGE Purpose of Registration XT2DA9NF9CE1 1SND3 All Awards Registration Status Expiration Date Active Registration Jul 11,2023 Physical Address Mailing Address 1290 W Myrtle ST STE 340 1290 W Myrtle ST STE 340 Boise,Idaho 83702-6946 Boise,Idaho 83702-6946 United States United States Fusiness Information Doing Business as Division Name Division Number (blank) (blank) (blank) Congressional District State/Country of Incorporation URL Idaho 02 California/United States http://www.brownandcaldwell.com Registration Dates Activation Date Submission Date Initial Registration Date Jul 25,2022 Jul 11,2022 Jan 8,2002 Entity Dates Entity Start Date Fiscal Year End Close Date Nov 7,1958 Sep 30 Immediate Owner CAGE Legal Business Name (blank) (blank) Highest Level Owner CAGE Legal Business Name (blank) (blank) Executive Compensation Registrants in the System for Award Management(SAM)respond to the Executive Compensation questions in accordance with Section 6202 of P.L.110-252,amending the Federal Funding Accountability and Transparency Act(P.L.109-282).This information is not displayed in SAM.It is sent to USAspending.gov for display in association with an eligible award.Maintaining an active registration in SAM demonstrates the registrant responded to the questions. Proceedings Questions Registrants in the System for Award Management(SAM.gov)respond to proceedings questions in accordance with FAR 52.209-7,FAR 52.209-9, or 2.C.F.R.200 Appendix XII.Their responses are displayed in the responsibility/qualification section of SAM.gov.Maintaining an active registration in SAM.gov demonstrates the registrant responded to the proceedings questions. Exclusion Summary Active Exclusions Records? No SAM Search Authorization AL I authorize my entity's non-sensitive information to be displayed in SAM public search results: Yes Entity Types AM Business Types Entity Structure Entity Type Organization Factors Corporate Entity(Not Tax Exempt) Business or Organization (blank) Profit Structure For Profit Organization https://sang.gov/0nfityIXT2DA9NF9CE1/coreData?status=Active Pagel of3 Last updated by Kristofer Ford on Jul 11,2022 at 05:01 PM BROWNAND CALDWELL Socio-Economic Types Check the registrant's Reps&Certs,if present,under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA-certified HUBZone small business concern.Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration. Financial Information Accepts Credit Card Payments Debt Subject To Offset No No EFT Indicator CAGE Code 0000 1 SND3 Points of Contact Electronic Business 1527 Cole BLVD AMY FAIRBANK,Chief Financial Officer Suite 300 Lakewood,Colorado 80401 United States STEVE CELLINI 201 N.Civic DR Suite 115 Walnut Creek,California 94596 United States Government Business 1527 Cole BLVD KRISTOFER FORD,MGR-GOVT ACCTG Suite 300 Lakewood,Colorado 80401 United States MAURENE CARLSON,Director-Corporate 1527 Cole BLVD Accounting Suite 300 Lakewood,Colorado 80401 United States Past Performance 18200 Von Karman AVE LISA RICHARDSON Suite 400 Irvine,California 92612 United States MAURENE CARLSON,Director-Corporate 1527 Cole BLVD Accounting Suite 300 Lakewood,Colorado 80401 United States Service Classifications NAICS Codes Primary NAICS Codes NAICS Title Yes 541330 Engineering Services 541340 Drafting Services 541490 Other Specialized Design Services 541512 Computer Systems Design Services 541611 Administrative Management And General Management Consulting Services 541620 Environmental Consulting Services 561210 Facilities Support Services 562112 Hazardous Waste Collection 562119 Other Waste Collection 562211 Hazardous Waste Treatment And Disposal 562219 Other Nonhazardous Waste Treatment And Disposal 562910 Remediation Services https://sam.gov/enfityIXT2DA9NF9CE]/coreData?status=Active Page 2 of3 Last updated by Kristofer Ford on Jul 11,2022 at 05:01 PM BROWNAND CALDWELL 562998 All Other Miscellaneous Waste Management Services �r Response This entity does not appear in the disaster response registry. https:llsam.govlentio4aT2DA9NF9CE]IcoreData?status=Active Page 3 of 3 E IDIAN --- AGENDA ITEM ITEM TOPIC: City of Meridian Financial Report- March 2023 City of Meridian Monthly Financial Report FY2023 March 2023 Table of Contents Report Name Page Number Investment Graphs 2 Fund Balance 3 PIP INN mow .• e �11111, Iltliulllllfll IIUIfIiIYlTilllllll I IIII �, � � 1 ��'f il� _ [� IuI i CE ID� F:\Reporting\Monthly Reports\FY2023\FY23 -6 Mar Council Report 1 of 3 Monthly Financial Report (�E IDIAN�--- FY2023 March 2023 City of Meridian Investment Portfolio Yield by Investment Type IDAHO STATE 4.33% POOL IDAHO BOND 2 FUND 91% CASH 0.00% FIB •FIB MoneyMarket$2,688,736 •Cash$18,656,643 MONEYMARKET 4.42% •Idaho Bond Fund$73,055,361 •Idaho State Pool$140,383,637 City of Meridian Interest/Investment Income City of Meridian Cash/Investments Balance by Major Fund by Major Fund $1,400,000 $140,000,000 $1,200,000 $120,000,000 $1,000,000 $100,000,000 $800,000 $80,000,000 $600,000 - $60,000,000 $400,000 $40,000'000 $200,000 $20,000,000 $o General Enterprise $_ General Fund Enterprise Fund ■Total Budget ■Actual YTD ■FY23 ■FY22 F:\Reporting\Monthly Reports\FY2023\FY23-6 Mar Council Report 2 of 3 Monthly Financial Report FY2023 Ci�fIERIDIAN�-- March 2023 March 2023 GENERAL FUND BALANCE ALLOCATIONS $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 9/30/2015 9/30/2016 9/30/2017 9/30/2018 9/30/2019 9/30/2020 9/30/2021 ■Nonspendable ■Restricted ■Committed ■Assigned ■Assigned Reserves ■Unassigned ENTERPRISE FUND BALANCE ALLOCATIONS $90,000,000 $80,000,000 $70,000,000 $60,000,000 -- $50,000,000 $40,000,000 $30,000,000 -- $20,OOO,000 ---- - - - $10,000,000 - - -- 9/30/2015 9/30/2016 9/30/2017 9/30/2018 9/30/2019 9/30/2020 9/30/2021 ■Assigned ■Unassigned ■Assigged Reserves F:\Reporting\Monthly Reports\FY2023\FY23-6 Mar Council Report 3 of 3 E IDIAN --- AGENDA ITEM ITEM TOPIC: Valley Regional Transit Annual Update • valleyregionaltransit • - Valley Regional Transit Annual Update May 2, 2023 MEMBERSTAFF Stephen Hunt Introduction Elaine Clegg became the new CEO of Valley Regional Transit in Mach of 2023. This memo outlines her new Better Bus Initiative, FY2022 accomplishments and performance reporting. • FY2024 Service Concepts and Budget Development • Better Bus Initiative • FY 2022 Accomplishments • FY 2022 Performance Evaluation Better Bus Initiative Under the new leadership of Elaine Clegg, Valley Regional Transit has launched a Better Bus Initiative. This initiative is focused on getting community and public input on how we take the next step from the Valley Connect 2.0 vision. This initiative is consistent with the direction VRT received from the City of Boise to explore ways to improve ridership and funding outcomes within existing budget limits. The Better Bus Initiative will explore ways to improve routes, bus stops, and bus rides all with an eye toward the future network. The improved routes of the Better Bus Initiative will focus on creating a grid of more frequent services with regional connections and integration of available technology. Figure 1 below illustrates the future vision found within Valley Connect 2.0. Figure 1:Frequent Network Vision valley R /`wBETTER BETTER �_ BETTER REGIONAL O h�.;;- E T Y V V'S'O ROUTES R DES {$TOPS RAIL SOURC[VAILEYCOHN[R 3.0 l J PREMIUM/FREQUENT 1 N1 700 NE 2ND STREET,SUITE 100 I MERIDIAN,ID 83642 I P/208.846.8547 F/208.846.8564 1.855.345.7433 This approach prioritizes maximizing service frequency (how often the bus comes) over maximizing service coverage (where the bus goes). The trade-off between service frequency and service coverage is a key feature of any transit network. Transit networks that favor frequency over coverage will have fewer routes that come more often and typically will have higher ridership. Transit networks that favor coverage will have more routes so more parts of the community can access the services, but the services come less often. Figure 2 below illustrates this trade off and how over the years VRT has been shifting toward a higher frequency network. Figure 2:Coverage vs Frequency Trade-off COVERAGE ' FREQUENCY More bus routes and stops in more places 0 Fewer bus routes and stops across the region Fewer buses on routes,with fewer trips available per hour More buses on routes,with more trips available per hour More time waiting for buses O Less time waiting for buses Transfers take longer(longer total trip time) Transfers are faster(shorter total trip time) Bus stops have fewer shelters,benches,etc. Bus stops have more shelters,benches,etc. Higher tax subsidy needed to fund service $ More funding comes from farebox Throughout the month of April, VRT surveyed the public to get their feedback on the Better Bus Initiative. VRT received more than 400 respondents to the survey with almost 8% of survey respondents coming from Meridian. Of survey respondents more than 80% of them supported the better bus route concepts, which would provide more frequent service on fewer streets rather lower frequency services on more routes. The Better Bus Initiative is designed to support the region's interest in building multi-modal corridors that can demonstrate high quality transit service. Service Concept Development As planned in the FY2023-2027 Transportation Development Plan, VRT identified the need to find service efficiencies and look for potential service reductions in City of Boise. The service proposals that have been developed are built on the Better Bus Initiative principals. The proposals concentrate service on major corridors and focus on increasing service productivity and transit mobility. VRT will engage the public throughout the month of May to explore the impacts of potential service changes, including reductions and service reallocations. We will revise these draft proposals over the summer and present final proposals for the VRT board to consider in August of 2022. 2 The majority of the potential impacts are on City of Boise or intercounty services (routes 40, 42, and 45). Because route 30 was launched in October of last year and we are seeing some growth in usage on the route 30, we did not propose changes in this initial draft. We will work with City of Meridian through the draft and final proposal phase to ensure we are responsive to public feedback and community needs. FY2O22 Accomplishments 1. Secured $8.5M State Street RAISE Grant. In 2022 VRT was awarded its first ever competitive RAISE grant. These funds will be used to improve transit and non- motorized infrastructure and amenities along the State Street corridor. 2. Secured $17.4M Low-No. In 2022 VRT was also awarded $17.4 million in federal funds to continue electrifying its transit fleet. This funding will pay for critical charging infrastructure and battery electric vehicles. 3. Completed the Orchard Facility Master Plan. The Orchard Facility Master Plan will guide VRT's investments at the Orchard maintenance facility including plans for fleet electrification and expansion 4. Initiated Orchard lot expansion. One of the first investments identified in the facility master plan was an expansion of the existing parking lot to make room for more transit vehicles and electric charging equipment. This project broke ground in FY2022 and will be completed in FY2023. 5. Completed Fairview transit islands. In coordination with CCDC, VRT provided design comments, review, and enhanced transit amenities for the first of their kind transit islands on Main and Fairview in downtown Boise. These islands have elevated platforms and will serve a model for other enhanced transit stops on other premium corridors. VRT began serving these islands in FY2022. 6. Completed Kuna Public Transportation Study. In partnership with the City of Kuna, VRT completed a public transportation study which explored options for transit expansion to Kuna. The results of this study have been included in the FY2023 TDP. 7. Completed the FY2023-2027 Transportation Development Plan. In 2022 VRT was able to complete its first ever five-year service and capital plan. This plan will be updated each year and will serve as a guide for both service and capital projects. 8. Substantially completed the Regional Vanpool Study. The Regional Vanpool Study explored how VRT could use vanpool and other shared mobility services to better meet the transportation needs of residents in the Treasure Valley. This important study will help VRT and ACHD Commuteride work together to expand vanpool and find innovative ways to serve the growing non-traditional commute patterns. 9. Substantially completed the Integrated Mobility Plan. As part of its commitment to integrated mobility and mobility management, VRT substantially completed the Integrated Mobility Plan, which will guide how VRT will work with its partners to expand transportation demand management practices and drive the use of alternative modes of transportation across the Treasure Valley. 10.Substantially completed the Bus Stop Typology. VRT substantially completed the Bus Stop Typology, which will increase the visibility and improve the information available at all VRT bus stops. 3 FY 2022 Performance Evaluation Ridership is recovering. Transit ridership is still recovering from the significant impacts of COVID-19. Ridership across the system hit its lowest point in February of 2021 and has been slowly working its way back since then. In FY2022, there were approximately 10% more riders on the fixed route system than in FY2021. This was the first year of ridership increases since before the pandemic (see Table 1). The rate of ridership recovery generally increased throughout FY2022 (see Table 2). That trend has continued in FY2023 with the first quarter of 2023 increasing by 20% over the first quarter of FY2022. Table 1 Annual Fixed Route Ridership 1,200,000 1,000,000 800,000 600,000 400,000 200,000 FY2019 FY2020 FY2021 FY2022 Table 2 Fiscal Year Fixed Route and On Demand Ridership 100,000 90,000 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10,000 0 AP -FY21 -FY22 -FY23 4 On-time performance is high or improving. Although there are individual routes that do not yet meet the 90% on-time target service in Ada County is either meeting our 90% on-time target or improving and as a whole the Ada County services have an all-day on time performance of 91%. In the PM Peak period, when traffic is heaviest, on time performance is 87% on time. The longer intercounty services, including those that serve Meridian are subject to a greater degree of traffic variation and on-time performance for those services is 76% all day and 71% in the PM peak. We will continue to monitor on-time performance on these routes and make changes to improve it over time. Meridian Fixed Route Service 30, 40, 42, and 45 In October of 2022 VRT worked with the City of Meridian to launch the route 30 Pine which connects Ten Mile Crossing to the Village during the peak hours. In the first quarter of operation (October to January) there were more than 1,500 boardings on this route. Which based on previous post pandemic services launches is more than we were forecasting for the first quarter of operations. Preliminary ridership numbers for the second quarter also show over 1,500 boardings. To be sustainable, this ridership will need to continue to grow. Routes 40 and 42 continue to recover ridership from the pandemic. FY2022 ridership is up significantly over FY2021 and that trend is continuing into the first quarter of 2023. Table 3:Intercounty Ridership Growth Route FY 2021 FY 2022 %Change 2022 1st Qtr. 2023 1st Qtr. %Change 40 11,320 14,592 29% 2,942 3,921 33% 42 19,669 22,316 13% 5,260 6,731 28% Also in October VRT restructured the route 45 which resulted in it serving the Village at Meridian, and Fairview Ave. Ridership is up on the 45 is up 4% over the 1st quarter ridership from FY2021. Beyond ADA Project VRT is working to build accessible capacity through an efficient and coordinated on-demand solution that will expand service to areas where traditional fixed-route and paratransit services are limited. VRT created a steering committee that included VRT staff as well as key stakeholders. Figure 3 below represents the proposed service area. 5 Figure 3:Beyond ADA Proposed Service Area Beyond ADA Proposed Service Area Parma t Notus Middleton Star Wilder Greenleaf Caldw Eagleell Garden City Nai>>pa Go se �-- MwidtrIi Run, Melba VRT staff met with all service providers and several riders to document what is and is not working from their perspective, including staff from Harvest Transit. Using the data collected from feedback from service providers and riders, VRT staff created a new service model. The proposed service model includes: • Customers access service through one single number to call for scheduling, canceling, changing, or inquiring about rides • Consistent operating hours • Services are fully accessible • Service area includes current specialized transportation service area • Rides are available for any activity or destination customers want to access within the defined service area • Rides can be booked using a mobile app, a web app, or by phone • Rides can be booked in advance, same day, or on-demand • All service providers will use VRT scheduling software • Vehicles and customer facing information will be VRT branded and easily identified by customers • The service is safe, clean, reliable and customers are served by well-trained and professional contracted operators • A phased implementation schedule • Customer supports are directly provided by VRT Help Desk or VRT mobility integration staff • Customers can travel within or between Ada and Canyon counties 6 • Customers can make connections to other regional services including fixed-route, ADA paratransit and rural senior center transportation The new service model was presented to the steering committee, the Area Agency on Aging, VRT's Regional Advisory Council, as well as the VRT Board of Directors. It was recommended that VRT staff finalize the new operating model for VRT Executive Board approval in August, with a launch date in October 2023. For detailed information contact: Stephen Hunt, Chief Development Officer, 208-258-2701, shunt@valleyregionaltransit.org. 7 City of Meridian Date: May 2, 2023 Annual Service UpdateValley Regional Transit VRT Annual Service FY2024 Budget Request•FY2024 Objectives•Better Bus Initiative•Ridership Trends•FY 2022 Accomplishments•2 Update 2022 Accomplishments 2022 Accomplishments Fairview transit islandsOrchard lot expansion Broke ground or completedCapital Project Progress Electric Fleet–No -$20M Low$10.57M State Street RAISE Successful Competitive Grant Cycle 4 2022 Accomplishments*Finalized in early 2024 Specialized Transportation Plan*Integrated Mobility Plan*Regional Vanpool Study*Bus Stop Typology*Kuna Public Transportation Study Completed key studies 5 Ridership Trends 2022 Ridership-Monthly Fixed Route and Canyon County On 100,00090,00080,00070,00060,00050,00040,00030,00020,00010,0000 7 2022 Ridership FY22FY21 Fiscal Year Fixed Route and OnDemand Ridership 100,00090,00080,00070,00060,00050,00040,00030,00020,00010,0000 8 2022 Ridership 12%139112434511%-59696,731 (28%)5,26013%22,31619,669429%-35463,921 (33%)2,94229%14,59211,3204029%1511116830Change% Qtr.2023 2nd Qtr.2023 1st Qtr.2022 1st Change% FY 2022FY 2021Route 2023-Routes 40 & 42 recovered ridership from 2022•Ridership on the 45 is up 4% from Q1 of FY2021 (since reroute). •Ridership is up–Route 30 & 45 •9 10 On RT 30Ridership Better Bus Initiative 12 2023 Service Area & Routes ReachPopulation Current Village The 13 Future Vision in Valley Connect 2.0 Kuna, Star Eagle, Nampa, Connections to to Boisegeographic reach Substantial times45 min travel triples in 60 and Population reach ReachFuture Population The Village 14 15 16 17 18 2024 Objectives Headwinds/ Charging challenges, •Cleaner/Quieter ••Fares & Advertising•Increased Directly Generated Revenue: •Restructure lower performing service•Service Changes:•Wages/fuel/insurance•Cost Increases: •20 Advances FY2024 Objectives lineelectric bus on Picture of Cost Control/Increase direct revenue •Repurposing low performing service•RevenueImplementationNo Grant -•Bus Stop Signage update•Projects Current Year Initiatives 21 22 23 Extend range of electric fleet•Install on route charging•No Grant Low Current 2023 Service redesignrideVRT.org/System Redesign Service2023 Current 24 2024 Proposed 5% May Concept FY2024 Objectives UpdateVRT Annual Service operates during commute periods)= Commute Service (service that only Purple•minute bus arrivals)-to 60-30= Local Service (runs all day with periods of Blue •minute bus arrivals)-periods of 15= Frequent Service (runs all day, with Green•No change to Routes 30 or 45•consolidated into single pattern •Fewer hoursSame budget 25 The picture can't be displayed. 2024 Proposed 5.5% May Concept FY2024 Objectives UpdateVRT Annual Service 30 min peak service on Route 42 •Saturday service on some routes •peak, 30 min off peak•Routes 3 & 9 15 min service •High demand areas •Provide more service in •Increased FrequencyIncreased Budget 26 The picture can't be displayed. 27 Connect to other services •on demand, or same dayRides booked in advance, •VRT branding•Consistent operating hours•One call for scheduling •coveragereduction in overlapping Better Service, through •Beyond ADA ObjectivesFY2024 Transportation Centralize Special Thank you. Questions?eclegg@rideVRT.orgElaine Clegg E IDIAN --- AGENDA ITEM ITEM TOPIC: Annual Fund Balance Transfer Proposal Mayor Robert E. Simison E IDIAN�~� City Council Members: John Overton Brad Hoag lun Joe Borton Jessica Perreault I D A H O Luke Cavener Liz Strader April 19, 2023 MEMORANDUM TO: Mayor Robert Simison, Council President Brad Hoaglun, Council Vice President Joe Borton, Councilman John Overton, Councilwoman Liz Strader, Councilwoman Jessica Perreault, Councilman Luke Cavener CC: Click here to enter text. FROM: Todd Lavoie, Chief Financial Officer RE: Approval Fund Balance Transfer • The below request is an annual process performed by the Chief Financial Officer to propose considerations for the transferring of Fund Balance dollars between funds. o The request is proposed annually after the Audited Financial Report is presented to Council stating the actual changes to Fund Balance for the prior fiscal year. • Request #1 is an annual proposal directed by Ordinance 1-9-3 Funds and fund balance policy(6). o Any excess revenues generated by the Community Development department in any fiscal year may be transferred from the General Fund to the Capital Improvement Fund. 1. Request Council approval of an Interfund Transfer in the amount o£ a. $3,674,538 (Three Million Six Hundred Seventy-Four Thousand Five Hundred and Thirty-Eight dollars) i. Transfer of excess revenues generated in FY2022 by the Community Development Department to the Capital Improvement Fund following Ordinance 1-9-3 Funds and fund balance policy(6). 2. Request Council approval of an Interfund Transfer in the amount o£ a. $2,000,000 (Two Million dollars) i. Transfer of available General Fund Balance to the Public Safety Fund for future acquisition of Public Safety Capital needs. 3. Request Council to commit fund balance dollars towards future Street Light Improvement projects in the amount of- City of Meridian . 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-888-4433 . www.meridiancity.org a. $3,250,000 (Three Million Two Hundred Fifty Thousand dollars) i. $1,050,000 dollars to be committed for future LED conversion over the next ten years ii. $2,200,000 dollars to be committed for future underserved lit areas over the next ten years 2 FY2023 Fund Balance Transfer Proposal _ p May 2, 2023 ■ j1 i,1 1Y 1441, 11 ` , •- son ■� � -lrl � q �i��■ , t ^'4 0 WWW.MERIDIANCITY.ORG #MYMERIDIAN City of Meridian Agenda MA Fund Fund Fund Balance at Balance Balance at Questions 9/30/22 Transfer 5/2/2023 � Proposals City of Meridian Fund Balance at 9/30/2022 Fund Balance • 9/30/22 $64,013,620 $4,52 0,545 $18,275,513 ImprovementGeneral Fund Public Safety Capital City of Meridian Fund Balance Transfer Proposal Request Council approval of an Interfund Transfer in the amount of: Transfer of excess revenues Transfer of available generated in FY2022 by the General Fund Balance to Community Development the Public Safety Fund for Department to the Capital future acquisition of Public Improvement Fund Safety Capital needs. following Ordinance 1-9-3 i. $2,000,000 Funds and fund balance policy (6). i.$3,674,538 L-"E IIZDIAN!F- WWW.MERIDIANCITY.ORG #M Y M E R I D I A N City of Meridian Fund Balance Transfer Proposal ProposalFund Balance Transfers $3,674,538 Public Safety Capital $2,000,000 Improvement $(3,674,538) $(2,000,000) L�E IIZDIAN!F- Vyyyyy.MERIDIANCITY.ORG #MYMERIDIAN City of Meridian Fund Ba I a n ce at 5/2/2023 Updated Fund Balance @5/2/23 Fund Balance @ 9/30/22 $64,013,620 $58,339,082 $18,2J6,613 $21,950,051 General Fund Public Safety Capital Improvement 6,520,545 L�E IIZDIAN!F- Vyyyyy.MERIDIANCITY.ORG #MYMERIDIAN City of Meridian Fund Balance Transfer Proposal Request Council to commit fund balance dollars towards future Street Light Improvement projects in the amount of: $1,050,000 dollars $2,200,000 dollars to be committed to be committed for future LED for future conversion over underserved lit the next ten years areas over the next ten years L E IIZDIAN!F WWW.MERIDIANCITY.ORG #M Y M E R I D I A N City of Meridian Questions r'► rT OV ME .� A E IDIAN --- AGENDA ITEM ITEM TOPIC: comprehensive Plan Policy Updates City Council Meeting May 2, 2023 Planned Unit Development (PUD) Next StepsExample PUDsPUD Standards and Highlightsend (typically)-Process is similar to typical subdivision, with more consultation on the fronttypically for larger parcels/projectsInfill; clustered development; relief from dimensional standards; integration of uses; “master plan”, effective services-use; cost-Innovative design; protection of “features; mixedOnly minor amendments in almost 20 yearsTitle 11, Chapter 7–Codified in 2005 PUD History, Purpose and Process Planned Unit Development Highlights Must meet required Findings in Chapter 7.fill.-Provide a variety of housing options and works well for invehicular and pedestrian; building clusters to consolidate open space for more usability.conditional and accessory uses can be allowed outright; interconnectivity both Setback deviations can be requested except along the periphery; specific –Standards A planned unit development can be developed in any district. PUD Ordinance five (25) percent of the units permitted by the district.-case shall the bonus exceed twentyen (10) percent. However, in no e tof land being dedicated. For example, if ten (10) percent of the total property is being dedicated, the density bonus shall bshall be proportional to the amount us the public entity by donation or at a cost less than, or equal to, the applicant's predevelopment cost for that land. The bonnal facility provided to ioA residential density bonus may be given for dedications of land for public use such as school, park, fire station or recreatDensity bonus.3. maintained.the overall density limit of the district is family units, regardless of the district classification of the site, provided that-family and multi-units (patio homes), singles), detached xeA variety of housing types shall be included within a single planned development, including attached units (townhouses, dupleHousing types.2. a planned unit development.e when approved through family dwellings may be an allowed us-Notwithstanding the provisions of chapter 2, "district regulations", of this title, multiMultifamily.1. Residential use standards.effective provision of public services.-3. Creates functionally integrated development that allows for a more efficient and coststreet); andgenerally not fronting the re densities greater than eight (8) units per acre where design guidelines are in place for development and where garage doors ato, residential development at ed 2. Allows for innovative design that creates visually pleasing and cohesive patterns of development (including, but not limit1. Preserves natural, scenic and historic features of major importance;at meets the following objectives:thA. The purpose of the planned unit development (PUD) requirements is to provide an opportunity for exemplary site developmentPurpose -1. -7-11 PUD which provides services within the city.upon service delivery by any political subdivision, including school districts, 8. Require mitigation of adverse impacts of the proposed development 7. Require more restrictive standards than those generally required in this title.site public facilities or services.-6. Require the provision for on site or offdevelopment.5. Designate the exact location and nature of the use and the property maintained properly.4. Assure that the use and the property in which the use is located is 3. Control the duration of the use.2. Control the sequence and timing of the use.1. Minimize adverse impact of the use on other property.safeguards in conformity with this title that:may prescribe appropriate conditions, additional conditions, bonds, and In approving the planned development, the council Approval; conditions.Discretion- PUD Examples Next Steps phasing.allowed uses, residential densities, transportation, infrastructure, design standards, and regulations that address the following elements: land use, dimensional standards, Create a new zoning district for developments over 40 acres; would create new zoning Development Districts.”Public/Private Partnership to develop a new section of the UDC called “Planned usable and flexible and incentivize infill development.more the ordinance Text Amendments. The group believes changes are necessary to make UDC Focus Group will work on changing the PUD standards with the second round of UDC MEMORANDUM E IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT A H O April 25, 2023 TO: Mayor Robert Simison City Council Members CC: City Clerk Bruce Freckleton, Community Development Director Caleb Hood, Planning Division Manager FROM: Brian McClure, Comprehensive Associate Planner RE: Comprehensive Plan Policy Updates It was June of 2020 when the last text amendment to the policies of the Comprehensive Plan were made. The last update prioritized all of the policies and assigned lead Departments for each policy; neither of which were included in the original 2019 Comprehensive Plan. The prioritization used the hierarchy below: • Very High= Currently/Immediately; • High= 1 to 3 years; • Medium= 3 to 5 years; • Low=5 to 10 years; and • Ongoing=regular duties or at every opportunity. Because many of the previously prioritized policies have now passed the original Very High and High timelines, Staff believe it's a good time to update City Council on efforts, and also to provide an opportunity for additional discussion. Twenty-two policies carry a Very High prioritization rank, and 31 High. These policies were sent to the applicable departments to review and provide status updates. All City Departments were engaged and provided an opportunity to share their updates or questions for City Council on these 53 policies. Following are three attachments. These include: 1. Policies with updates from staff on High and Vey High priorities (53 in total). 2. Policies with recommended minor revisions (42 in total). These changes are to the priority, assigned group, or several cases exceptionally minor text revisions 3. Policies staff would like to discuss with Council (5 in total). All three attachments show staff proposed revisions to be made in the Comprehensive Plan in *rike thfe,,o(remove) and underline (addition) format. Please note that the "Section" column does not exist in the Comprehensive Plan; it's included here since the policies are separated with Chapters in the adopted Plan. A separate Comprehensive Plan Text Amendment will follow this update which will be reviewed by both the Planning &Zoning Commission and City Council, as well as be made available to the public. The complete list of policies including all Goals, Community Development. 33 E.Broadway Avenue, Meridian,ID 83642 Phone 208-884-5533 ■ Fax 208-888-6854. www.meridiancity.org Objectives, and Action items can be found at: hILtps://meridiancity.org/comppI , in the Implementation section (or download the full PDF, from the link on this same page). Staff is recommending that the City move forward with a"minor" Comprehensive Plan Text Amendment to "clean-up"the policies highlighted in this memo. During the work session, Staff will also be touching on some related Comprehensive Plan work, including future text and Map amendments. Please feel free to reach out to staff if you have any questions regarding the adopted Comprehensive Plan. Attachments: • Policies with updates from staff on High and Vey High Priorities. • Policies with recommended minor revisions. • Policies staff would like to discuss with Council during the work session. Notes: The following keys may be helpful when reviewing attachments on the following pages. Priorities: Very High Currently/Immediately;High I to 3 years; Medium 3 to S years; Low 5 to 10 years; and On-going regularly or at every opportunity. Departments:All All City Departments, AO Attorney's Office, CD Com. Dev., CO Clerk's Office, FD Fire Dept., ED Economic Development, FI Finance, HR Human Resources, IT Information Tech., MO Mayor's Office, PD Police Dept., PR Parks and Recreation, PW Public Works. Page 2 Back to Memo Policies with u dates from staff on High and Vey High Priorities. I D Policy Section Priority Lead Support Comments CD:Concerted efforts were made after adoption of Align City Code with the policies of the the Comprehensive Plan.However,this should Comprehensive Plan to reflect the probably be an on-going policy. 2.01.O1A community's desires for various types, Housing � CD AO sizes,and designs of residential On-going AO:Assisted CD with changes to the UDC concerning neighborhoods. vertically integrated residential projects,live/work residential projects,and secondary dwelling units. CD:In process.Staff has had conversations with Council about approach as it relates to code, processes and policies.A Housing Committee will be meeting in 2023 to discuss and make recommendations for change.Further,Staff are part 2.01.02C Explore ways to encourage diversity of Housing High CD of teams at COMPASS and BSU which are analyzing housing tenure and price points. data and reporting. MO:Council and staff continues to evaluate housing policies and codes,including BSU graduate review of items. CD:In 2020/21 the City hired a consultant to evaluate open space and amenity requirements. These standards are now adopted.The genesis for this action item is complete,however Staff Evaluate open space and amenity recommends the Priority should be changed to requirement and criteria for VeFy 1 ligh Ongoing as Staff evaluates compliance with each 2.02.016 consistency with community needs and Housing On-going CD PR,PD project. values. PR:Community Development is taking the lead on evaluating existing open space and amenity ordinance requirements.Parks&Recreation will assist as needed to suggest landscaping requirements,tree selection,and amenities. Evaluate and improve the current PW:Public works has started an effort to develop 2.02.01H grading and stormwater drainage Housing Very High PW CD,AO drainage and grading standards for hillside requirements for subdivisions to development.We have done some research into Page 13 Back to Memo ensure they reflect the community's what other municipalities have done to address values. areas with hilly terrain,and we have visited with some of the development community about the topic.We have started a rough draft of some language,but we still have a lot of work to do before it is ready to come before Council.Meridian has a relatively small amount of land in this category and much of it is already developed.Public Works will continue to work on this and bring something to the Council in the future. AO:Provided background information regarding drainage-related ordinances utilized by other jurisdictions. CD:This is being discussed by the Housing Consider incentives such as density Committee.Anticipated report and bonuses,reduced open space FI,AO, recommendation later in 2023.AO:Provided 2.02.02E requirements,and reduced fees for Housing Very High CD PW,ED background information to the Mayors Office and infill development in key areas near CD concerning the City's ability to eliminate or existing services. reduce development impact fees for attainable housing projects. Ensure that new development within CD:Infill development is reviewed on a case-by-case existing residential neighborhoods is Veq-FFigh basis for cohesion.As this action item is more 2.02.02E cohesive and complementary in design Housing On-going CD operational,day-to-day,recommend the Priority be and construction. changed from Very High to Ongoing. Establish methods to support the business community by drafting an 2.06.01E Economic Development Plan in Economic High Q9 NIG MO:EDA is developing/updating ED plan which will partnership with the Meridian Excellence ED CD include strategies Chamber of Commerce and Meridian Development Corporation. Focus on developing industries that 2.06.01E tend to exceed the living wage,such as Economic High EB NIQ CD:This is always a staff goal,but remains difficult technology,healthcare and other Excellence ED CD given the demand for other uses of land. similar industries. Streamline the approval process for Economic CD:Staff is always looking for ways to improve 2.07.02A development proposals that are Excellence Very High CD MO process and streamline,especially for"premier" projects that comply with established vision and Page 4 Back to Memo consistent with the vision and values of values.However,we are already,typically pretty the community. efficient and are unsure what further streamlining could entail,or where we could cut processing times.Will discuss with ED and the UDC Focus Group where we might gain some efficiencies in process and for what development types/locations.Does Council have any thoughts or feedback? CD:Several rounds of UDC text amendments have occurred since Comp Plan adoption.Some changes Review development regulations to benefit the public at large(eg-noticing ensure an efficient process and Economic kBg4On- requirements and review times)while others benefit 2.07.02D CD MO developers(eg-the City has moved to an electronic remove unnecessarily burdensome Excellence going costs and delays. submittal and plan review format making the process more efficient)and some changes benefit the outcome(eg-open space and amenity standards.) Develop and maintain marketing Economic 2.08.01A materials to share with targeted Excel lence High MO ED will be developing as part of ED plan. industries. Pursue public-private partnerships to Economic CD,FI, MO:Efforts continue specifically with MDC and 2.09.O1A develop parking facilities. Excellence High CD MO Downtown Destination update efforts CD:No progress made.Not sure what incentives might be available or attractive to developers. Maybe we can vett through MDC's process of updating the Destination Downtown Plan? PR: Parks Department supports the development of East 2nd Street into a festival street.Union 93 has Establish incentives to develop proposed a new public plaza as part of their 2.09.01E gathering spaces and civic facilities Economic High 4;Q MO CFI, development.Parks&Recreation is developing within Downtown. Excellence PR plans for a new Community Center that includes a downtown option.Community Development will lead the efforts to develop incentives for new gathering spaces.Parks currently maintains two downtown special use parks,such as Generations Plaza and City Hall Plaza. MO:ED will be developing as part of ED plan. Page 5 Back to Memo PW:The City applied for a FEMA HMGP grant to fund 90%of the$4.2 million Ninemile Creek project Work towards mitigating and removing Economic cost.The application was recommended for funding 2.09.01C High PW CD by the State of Idaho and is currently under review floodplain issues around Downtown. Excellence by FEMA Region 10.We expect an RFI from FEMA the first half of 2023. Funds will be awarded after RFI response and conditions are met. Economic Explore incentives for targeted 2.09.01E projects that meet economic Excellence High MHO MCDD ED will be developing as part of ED plan. development goals. Actively implement action items in the Economic MO:Efforts continue in partnership with MDC and 2.09.02A Destination Downtown Plan. Excellence High MO CD udpates to Downtown Destination Plan CD:No progress made.This sounds like a good Establish distinct,engaging identities Economic action to take,but should probably be done on a 2.09.03A within commercial and mixed use Excellence High CD MO case-by-case basis and not through design centers through design standards. standards. Develop a collaborative economic 2.09.03D development strategy to recruit new Economic Excellence High M MO:ED will be developing as part of ED plan. businesses. Evaluate development proposals based on consistency with the vision as well Growth and 4i94 3.01.O1D as physical,social,economic, Population On-going CD CD:This is more operational than aone-time task. environmental,and aesthetic criteria. Establish and maintain levels of service 3.02.01G for public facilities and services, Growth and High MO All MO:Staff effort working with Departments to including water,sewer,police, Population implement relevant LOS efforts. transportation,schools,fire,and parks. Consider developing new subarea plans as appropriate for areas with unique characteristics,public/private CD:The Fields Area was developed and adopted 3.03.01C partnerships in place,and that are Growth and Very High CD All recently and Staff plans to do a similar exercise near compatible with Comprehensive Plan Population ICOM in FY24. policies in order to provide additional guidance on future land uses,design, infrastructure,and amenities. 3.03.01E Encourage infill development. Growth and 4i94� CD CD:Staff regularly encourages in-fill and discourages Population On-going greenfield development outside of growth areas. Page 6 Back to Memo This is more of an operational action item and recommends it be changed from a"High"priority to "Ongoing". Engage with service providers,City Growth and CD:Staff would like to discuss Growth Areas,or 3.03.02A leadership,and community members Population Very High CD All Priority Growth Areas further with Council prior to to identify priority growth areas. fully engaging with non-City service providers. As part of establishing and implementing strategic growth areas, consider including targeted redevelopment/opportunity areas 3.03.02D within the Area of City Impact,areas Growth and Very High CD All CD:Staff would like to discuss with Council. within the City limits and within a Population specified distance of major utility connections,and unincorporated county enclaves suitable for annexation. Develop incentives for appropriate investment in strategic growth areas; Growth and 3.03.02E Very High CD All CD:Staff would like to discuss with Council. discourage development outside of Population established growth areas. MO:ED is reviewing and advancing discussions on strategies here. Consider the establishment of CD:Staff needs Council needs to identify areas improvement districts,extra-ordinary impact fee areas,and other funding Growth and AO,CC where these tools should be considered and 3.03.04C High &BED implemented and to better understand the rationale mechanisms to provide the necessary Population PW behind establishing such. urban infrastructure and services for existing county enclaves. AO:Provided background information to the Mayor's Office and CD concerning Community Infrastructure Districts(CIDs). CD:In 2020,the standards for where and when neighborhood meetings could be held as well as the Improve the neighborhood meeting Growth and VeFy-High public noticing process were amended.Still need to 3.04.02D CD AO,CO update website with FAQ and we will continue to and public notice process. Population On-going evaluate and look for ways to make even better,but this is essentially complete. Page 7 Back to Memo AO:Assisted CD with interpreting the noticing and posting requirements under LLUPA and the UDC. CO:Clerk's can contribute by maintaining accurate public hearing notices on our website,providing information via NextDoor to inform the public,and responding to resident questions and concerns regarding active land use applications.We utilize an educational approach to give residents the tools they need to understand processes,review application materials,and engage with elected officials. Monitor and adjust the amount and CD:Staff regularly monitors the mix of land uses 3.06.016 mix of industrial,commercial,and Future Land 4+g4 n- CD MO (see the Land Use Report)and proposes changes to office areas needed to meet the use going employment needs of the City. the Future Land Use Map as necessary. Discourage residential land uses in CD:FLUM amendments were made in 2021 to close proximity to the Wastewater portray the ideal mix and location of land uses near 3.06.02E Resource Recovery Facility,the Future Land 4i94 CD PW the WWRF and in the vicinity of the Intermountain Intermountain Gas Facility on Can-Ada use On-going Gas facility in 2019.This action item should be Road,and other incompatible land changed in Priority from High to Ongoing as we uses. implement. Preserve the industrial base within CD:Staff would like to discuss with Council.The City designated industrial land use areas by continues to lose existing and even brand new discouraging non-industrial uses and Future Land industrial buildings to non-industrial land uses, 3.07.01D focusing on light manufacturing, use High CD MO typically through the CUP process.Need to distribution,flex-space,and base- understand if our community is really interested in employment. prohibiting uses like gyms and churches in existing and planned industrial areas. Coordinate with developers,irrigation districts,and drainage entities to Utilities& PR:Parks&Recreation coordinates regularly with 3.08.026 implement the proposed pathway Very High PR CD developers,irrigation districts,etc.as part of the network along canals,ditches,creeks, Infrastructure development review process. laterals and sloughs. Identify desired sports facilities or PR:We are constructing the new sports complex at 4.01.016 complexes and establish partnerships Parks and High PR FI,MO Discovery Park.We improved the existing soccer that foster their development. Pathways complex at Heroes Park with expanded parking.We have recently taken over the Meridian Pool and Page 8 Back to Memo Lakeview Golf Course.Pickleball has been expanded at Kleiner Park.A cornhole amenity has been added at Settlers Park. Explore opportunities for additional PR:The site selection process is underway with ZGA indoor recreation space through Architects for a new Community Center.Decision Parks and CD,AO, matrix will be brought to City Council soon to weigh 4.03.O1A partnerships,agreements,and the Pathways Very High PR MO the pros and cons of location options for a decision construction of a new Community Center. to move this forward.AO:Limited involvement to date. Explore opportunities to add PR:We have added a destination playground with destination playground and natural Parks and 4.03.02A areas High PR FI,MO climbing features,sand/water play,playground art play areas with climbing features and Pathways play multi-sensory play. panels,etc.for multisensory play in Discovery Park. Foster development of discovery- parks and PR:We opened phase 1 of Discovery Park in 2019 4.03.02B oriented parks that uniquely blend Pathways High PR FI,MO and are currently working to develop phase 2 of p arts,entertainment,and culture. Discovery Park. Ensure that new development and Parks and PR:Our Pathways Project Manager reviews all 4.04.01A subdivisions connect to the pathway Pathways Very High PR CD development proposals for required connections to system. the pathway system. Provide options for passive PR:We coordinate with external event coordinators recreational opportunities not typically Parks and to provide a variety of walks,runs,and similar 4.04.016 supplied by parks and facilities,such as Pathways Very High PR CD events.We also coordinate the pathway system to jogging,walking,and bicycling. provide opportunities for jogging,walking,and bicycling. PR:Parks&Recreation Commission has met with Establish and enhance regional representatives from Eagle,Nampa,Boise,and Kuna pathway connections to the adjacent Parks and to discuss regional connectivity of pathways.We are 4.04.O1C communities of Eagle,Nampa,Boise, Pathways Very High PR CD widening Linder Road and Locust Grove sidewalks Caldwell,and Kuna. near Chinden to improve pathway connectivity north to Eagle. Identify opportunities for new paths PR:We worked with the Urban Land Institute(ULI) that connect residential neighborhoods and community to identify a plan for pathway connectivity,including 4.04.02A facilities,such as the library and city Parks and Very High PR CD future connections to downtown.We provided hall,parks,schools,athletic facilities, Pathways input on the Fields District Pathways Plan to ensure they connected to future schools,parks,retail areas, swimming pools,historic districts,the Downtown,as well as other etc. Page 9 Back to Memo commercial and retail activity centers in Meridian. Preserve existing public rights-of-way and other easements for future PR:Parks&Recreation is updating the Pathways 4.04.026 pathways and accessways,particularly Parks and Very High PR CD Master Plan Map in order to identify updated along powerline and utility corridors, Pathways corridors for pathway construction. railway corridors,and waterway or irrigation corridors. Through coordination with Pathway Plan updates,locate trailheads at or in conjunction with park sites,schools, PR:We opened our first pathway trailhead in 4.04.03A and other community facilities to Parks and High PR CD conjunction with an ACHD storm drain facility at Ten increase local access to the pathway Pathways Mile Road near Ustick. system and reduce duplication of supporting improvements. Furnish pathway systems with trailhead improvements that include interpretive and directional signage parks and PR:We are currently improving the Ten Mile 4.04.036 systems,benches,drinking fountains, pathways High PR MO Trailhead with signage,art,and a future restroom. restrooms,parking and staging areas, and other services for all ages and abilities. Develop pathway design and development standards that are easy Parks and PR:We are following CPTED principles in our design 4.04.03C to maintain and access by Pathways High FD,PD and development of new pathway connections. maintenance,security,and emergency vehicles. Slow the outward progression of the City's limits by discouraging fringe area MO:Economic development incentives need to be 4.05.036 development;encourage development Stewardship W94 MO CD,ED in place to help equalize or incentivize the costs to of vacant or underutilized parcels On-going develop in infill areas rather than green fields. currently within City limits. CD:This was an action item that the previous Consider public support for funding to Director was leading.There was some support 4.05.03D preserve open space as part of Stewardship Very High CD MO shown in past citywide surveys,but the momentum permanent land trust. seems lost.Is this something CD(the City)should pursue further at this point?If so,the Mayor's Office (Parks?)should probably lead. Page 10 Back to Memo PW:City is working with assistance from Idaho Rural Water Association to update the Source Water 4.09.016 Develop a source water protection Stewardship High PW CD Protection Plan in conjunction with the Water plan. Master Plan Update. Estimated completion is spring 2024. PW:The Public Works Department purchased 40 acres of land north of the existing WRRF site.We intend to complete a land swap with the northern INEU portion of that land to obtain an approximately 900- foot buffer from the existing WRRF facilities.The land swap has been held up due to a land owner and developer contract issue affecting the land we are interested in.When the issue is resolved,PW will reengage and try and complete the land swap.This will provide a 900-foot buffer to the north and part Plan for and allow land uses of the western boundary.At some point in the surrounding the Wastewater Resource future we need to purchase an additional 15-acre 4.10.01A Recovery Facility that reduce human Public Safety Very High PW CD parcel to the west of the WRRF to complete our exposure to odors. buffer to the surrounding area.The owner of the 15- acre parcel is open to working with they City on this, but is not ready to sell at this time. The Public Works Department is also working on the design and construction of odor control projects that will help mitigate odors coming from the smelliest parts of the WRRF. CD:This is lead by PW,but the FLUM planning near the WWRF is in place.Implementation will be through future entitlements. PW:I believe this item was intended to address drainage and grading issues that occur on between Develop lot grading,dust,and drainage building lots as homes are constructed in new standards for residential development r�AO,. subdivisions.Poor lot grading can result in water in 4.10.O1H to mitigate slope erosion and protect Public Safety Very High { CD PW crawl spaces and ponding in neighbors yards.These property. are issues that must be handled during the building construction process and therefore must be addressed in the building codes.This is outside of Page 11 Back to Memo Public Works area of expertise and should probably be addressed by Community Development.AO: Provided background information regarding drainage-related ordinances utilized by other jurisdictions.CD:In response to PW comments,CD can take over this policy focused on lot grading and not large subdivisions. CD:The UDC set standards for new development in the City that all proposals must be reviewed against. In September 2022,a provision for multiuse pathways to be constructed in accordance with the comprehensive and pathways plan was added. These pathways are intended to enhance the system Maintain and implement community Character, and lower the traffic stress levels for pedestrians 5.01.02A design ordinances quality design Design,and High CD and cyclists.The City also requires new development criteria,and complete ete street policies to Identity to get buy in from the local road authority ACHD to set quality standards citywides. ensure their Complete Streets policies are met.The City reviews safety concerns through several channels including:Transportation Commission, Code Enforcement,2023 Intersection and Pedestrian Safety Task-force,and coordination with partner agencies. Explore development and CD:The first geographical area this may be done Character, would be in conjunction with the Destination 5.01.02F implementation r architectural and/or Design,and High CD Downtown planning effort and post.Other areas of landscape standards for geographic Identity the City may follow,including South Meridian and areas of the City. the Fields with neighborhood support. Work with the Union Pacific Railroad, Watco Companies and other interested CD:Staff is not actively working with railroad 6.01.O1A stakeholders to preserve and protect Transportation 4im94 CD MO,PW companies.However,the region is discussing _ the existing Boise Cut-off rail corridor and Streets On-going preservation and protection through land use as a multi-use corridor,including approvals.Move priority from High to Ongoing? freight. PR:We are widening the sidewalk on Linder Road in Pursue construction of the City's Transportation � two locations to improve connectivity north to I 01.01D pathways network. and Streets On-going PR FI,MO Eagle.We are widening the sidewalk on Locust Grove Road to improve connectivity north to Eagle. We are currently bidding the pathway between Ten Page 12 Back to Memo Mile Road and Black Cat Road to fill a missing segment along Five Mile Creek.We are pursuing the right-of-way regarding the Rail-With-Trail project. CD:In addition to standards set for new Develop criteria for plan review in development the City coordinates updates to determining whether a development streetscapes in conjunction with Public Works and 6.01.01G proposal is safe,accessible,and Transportation High CD ACHD street projects.Each street project includes comfortable for pedestrians and and Streets design review at every step to advise the road cyclists. authority of the City's needs for all street users within the appropriate street context. Page 13 Back to Memo Policies with recommended minor revisions. I D Policy Priority Lead Support Align City Code with the policies of the Comprehensive Plan to reflect the 2.01.01A community's desires for various types,sizes,and designs of residential � CD AO neighborhoods. On-going Plan for safe,attractive,and well-maintained neighborhoods that have ample CD FD,FI,AO,PR, 2.02.00 open space,and generous amenities that provide varied lifestyle choices. PD_ED 2.02.016 Evaluate open space and amenity requirement and criteria for consistency with VeFy 1 ligh CD PR,PD community needs and values. On-going Maximize public services by prioritizing infill development of vacant and CD,FI,AO,PW, 2.02.02 underdeveloped parcels within the City over parcels on the fringe. CD ED Consider incentives such as density bonuses,reduced open space requirements, 2.02.026 Very High CD FI,AO,PW,E and reduced fees for infill development in key areas near existing services. 2.02.02F Ensure that new development within existing residential neighborhoods is VeFy 1 ligh CD cohesive and complementary in design and construction. On-going Establish methods to support the business community by drafting an Economic 2.06.01B Development Plan in partnership with the Meridian Chamber of Commerce and High GDED M4DCD Meridian Development Corporation. 2.06.01E Focus on developing industries that tend to exceed the living wage,such as High E9 MG technology,healthcare and other similar industries. ED CD 2.06.02 Support economic opportunities for a community with diverse income levels. On-going CD,ED CD,ED WIG Pursue public-private partnerships and economic development grants that bring 69 MQ 2.06.026 additional job opportunities to the community. On-going ED CD 2.07.02A Streamline the approval process for development proposals that are consistent Very High CD MO with the vision and values of the community. IlMll 2.07.02D Review development regulations to ensure an efficient process and remove CD MO unnecessarily burdensome costs and delays. On-going &B 2.08.01A Develop and maintain marketing materials to share with targeted industries. High MO 2.09.01 Support redevelopment and infill opportunities Downtown. MO CD,PW CD,FI,MO,PR 2.09.01A Pursue public-private partnershipsto develop parking facilities. High CD CD,FI,MO 2.09.0113 Establish incentives to develop gathering spaces and civic facilities within High C�MO CFI,PR Downtown. r2.09.01E Explore incentives for targeted projects that meet economic development goals. High EB M9 MO CD Page 14 Back to Memo 2.09.03 Cultivate unique and diverse destination-type activities within Meridian's centers. CD,PR,MO MO,CD 2.09.03A Establish distinct,engaging identities within commercial and mixed use centers High CD MO through design standards. 2.09.03D Develop a collaborative economic development strategy to recruit new High G&MO businesses. 3.01.01D Evaluate development proposals based on consistency with the vision as well as 4im94 CD physical,social,economic,environmental,and aesthetic criteria. On-going 3.02.01G Establish and maintain levels of service for public facilities and services,including High MO All water,sewer,police,transportation,schools,fire,and parks. 3.03.00 Direct and prioritize development in strategic areas and in accordance with CD,PW,MO All,CD,AO,PW, corridor and special area plans. MO 3.03.01E Encourage infill development. CD On-going 3.03.02 Prioritize growth and development where it furthers the City's vision and allows CD,PW All,MO CD for the efficient provision of services. Require proposed development within areas further away from urban services, existing utilities or requiring significant City utility upgrades,to demonstrate fiscal 3.03.02F benefits,strategic fit with the Comprehensive Plan,contiguity with existing On-going MOLE MO development,and appropriate mitigation for any impacts to existing City service users. 3.03.04 Plan for transportation connectivity and the provision of adequate urban utilities CD MO PW,AO CD and services for county enclaves. 3.04.00 Shape the future of the City through implementation and coordination of long CD,IT,MO All,CD,PW,AO� range planning efforts. CO 3.04.02 Engage and inform the public about land use planning processes. CD,MO CD,AO,CO 3.04.02D Improve the neighborhood meeting and public notice process. VeFy 1 ligh CD AO,CO On-going Monitor and adjust the amount and mix of industrial,commercial,and office areas #+gN 3.06.016 CD MO needed to meet the employment needs of the City. On- ing go Discourage residential land uses in close proximity to the Wastewater Resource 3.06.02E Recovery Facility,the Intermountain Gas Facility on Can-Ada Road,and other 4i9} CD PW incompatible land uses. On-going 3.07.00 Encourage compatible uses and site design to minimize conflicts and maximize use CD MO,PR of land. 3.07.01 Proactively address potential conflicts between incompatible uses. CD MO Page 15 Back to Memo Preserve the industrial base within designated industrial land use areas by 3.07.01D discouraging non-industrial uses and focusing on light manufacturing,distribution, High CD MO flex-space,and base-employment. Preserve prime farmland within the Area of City Impact to maintain rural 4.05.03 character and provide opportunities for local produce and continued farming CD,MO MO,CD operations. Slow the outward progression of the City's limits by discouraging fringe area 4.05.03E development;encourage development of vacant or underutilized parcels currently W94 MO CD,ED within City limits. On-going Develop lot grading,dust,and drainage standards for residential development to 4.10.O1H Very High PW CD CIAO PW mitigate slope erosion and protect property. 5.01.02A Maintain and implement community design ordinances,quality design criteria, High CD and complete street policies to set quality standards citywides. 5.03.00 Create opportunities for all Meridian residents and visitors to experience public PR CD,AO,MOST a rt. 5.03.01 Support art throughout the community. PR CD,AO,MO,IT 5.03.01D Provide local artists with opportunities to showcase their work. On-going PR MO_T Work with the Union Pacific Railroad,Watco Companies and other interested 6.01.O1A stakeholders to preserve and protect the existing Boise Cut-off rail corridor as a W94 CD MO,PW multi-use corridor,including freight. On-going Page 16 Back to Memo Policies staff would like to discuss with Council during the work session. I D Policy Section Priority Lead Support Comments Engage with service providers,City CD:Staff would like to discuss Growth Areas,or 3.03.02A leadership,and community members to Growth and Population Very High CD All Priority Growth Areas further with Council prior to identify priority growth areas. fully engaging with non-City service providers. As part of establishing and implementing strategic growth areas, consider including targeted redevelopment/opportunity areas Growth and 3.03.02D within the Area of City Impact,areas Population Very High CD All CD:Staff would like to discuss with Council. within the City limits and within a specified distance of major utility connections,and unincorporated county enclaves suitable for annexation. Develop incentives for appropriate investment in strategic growth areas; Growth and 3.03.02E Very High All CD:Staff would like to discuss with Council. discourage development outside of Population established growth areas. Preserve the industrial base within CD:Staff would like to discuss with Council.The designated industrial land use areas by City continues to lose existing and even brand new discouraging non-industrial uses and Future Land industrial buildings to non-industrial land uses, 3.07.01D focusing on light manufacturing, use High CD MO typically through the CUP process.Need to distribution,flex-space,and base- understand if our community is really interested in employment. prohibiting uses like gyms and churches in existing and planned industrial areas. CD:This was an action item that the previous Consider public support for funding to Director was leading.There was some support 4.05.03D preserve open space as part of Stewardship Very High CD MO shown in past citywide surveys,but the momentum permanent land trust. seems lost.Is this something CD(the City)should pursue further at this point?If so,the Mayor's Office(Parks?)should probably lead. Page 17 Comprehensive Plan Brian McClure, Comprehensive Associate PlannerCaleb Hood, Planning Division Manager, 2023 nd 2May City Council Policy Update Overview Next StepsRelated Staff ProjectsPolicies staff would like to discuss with CouncilPolicies with recommended minor revisionsPolicies with updates from staffBackground Background going.-assigned as onapproved priorities of policies not policies, and new Council City staff distributed work for –Policies Amended September 1, 2020with new Council.Next step was to complete policies –responsibilities.prioritization or assigned Action Items) did not include Policies (Goals, Objectives, and –December 17, 2019Comprehensive Plan Adopted  Policies with updates from staff as attachment 1 in memo.Updates from Departments included –53 Policies in Total–Priorities asked to provide comment.Departments with High and Very High opportunity to reviewAll Departments provided an  Policies with recommended that applicationStaff looking for support to process –work.Public hearing process, but minimal –Comprehensive Plan Text AmendmentStaff Recommendation, Process Included as attachment 2 in memo–text revisionsminorVery •Changes to lead department•Changes to prioritization•42 policies in total–revisions to policies. These include:minorSeveral Departments suggested revisionsminor Policies staff would like to discuss with Council Would Council like to modify?–efforts?Does Council still support these –related.5 policies in total; first three are –Policies require additional directionSeveral Community Development  Policies staff would like to discuss with Council point? If so, the Mayor's Office (Parks?) should probably lead. seems lost. Is this something CD (the City) should pursue further at this was some support shown in past citywide surveys, but the momentum CD: This was an action item that the previous Director was leading. There MOCDHighVery Stewardshipopen space as part of permanent land trust.Consider public support for funding to preserve 4.05.03Din existing and planned industrial areas. community is really interested in prohibiting uses like gyms and churches uses, typically through the CUP process. Need to understand if our industrial land -existing and even brand new industrial buildings to nonCD: Staff would like to discuss with Council. The City continues to lose MOCDHighUseFuture Land employment.-basespace, and -manufacturing, distribution, flexindustrial uses and focusing on light -industrial land use areas by discouraging nonPreserve the industrial base within designated 3.07.01DCD: Staff would like to discuss with Council.AllCDHighVery PopulationGrowth and outside of established growth areas. strategic growth areas; discourage development Develop incentives for appropriate investment in 3.03.02ECD: Staff would like to discuss with Council.AllCDHighVery PopulationGrowth and county enclaves suitable for annexation. major utility connections, and unincorporated City limits and within a specified distance of within the Area of City Impact, areas within the targeted redevelopment/opportunity areas strategic growth areas, consider including As part of establishing and implementing 3.03.02Dproviders.City service -further with Council prior to fully engaging with nonCD: Staff would like to discuss Growth Areas, or Priority Growth Areas AllCDHighVery PopulationGrowth and growth areas.and community members to identify priority Engage with service providers, City leadership, 3.03.02ACommentsSupportLeadPrioritySectionPolicyID Related Staff Projects???–Future Land Use Map ChangesProcess Comprehensive Plan Text Amendment–Outreach/Involvement–•Restructure, more examples, additional context, improved standards•Effort:–Applic ants struggle to understand concepts•benefitMissing opportunities, services, and spaces necessary for vibrancy, public •Purpose:–Mixed Use Changes Next Steps / Questions Other Questions or Comments?cleanup policies?Does Council Support a CPAT to 