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HomeMy WebLinkAboutParks and Recreation Budget Amendment Lakeview Golf Course Patio Shade 4i14/2023 11:36AM City of Meridian FY2023 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# G/L#Description Total (�WE IDIAN*-- 01 5390 41200 0 Wages I D A H O 01 5390 41206 0 PT/Seasonal Wages 01 5390 41210 0 Overtime Please only complete the fields 01 5390 41304 0 Uniform Allowance highlighted in Orange. 01 5390 42021 0 FICA $ Amendment Details 01 5390 42022 0 PERSI $ - Title: Lakeview Golf Course Patio Shade 01 5390 42023 0 Worker's Comp $ 'tment Name: Parks and Recreation 01 5390 42025 0 Employee Insurance $ Presenting Department Name: Parks and Recreation Total Personnel Costs $ - Department#: 5390 Operating Expenditures Primary Funding Source: 1 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 01 5390 93408 0 Patio Cover Low Bid $ 49,986 $ 49,986 Project#: 01 5390 93408 0 5%contingency $ 2,499 $ 2,499 01 5390 0 $ Is this for an Emergency? ❑ Yes ❑� No 01 5390 0 $ New Level of Service? ❑ Yes ❑� No 01 5390 0 $ 01 5390 0 $ - Clerks Office Stamp 01 5390 0 $ 01 1 5390 1 0 $ 01 5390 0 $ 01 5390 0 $ 01 5390 0 $ 01 5390 0 $ 01 5390 0 $ - Date of Council Approval 4-25-2023 Total Operating Expenditures $ 52,485 $ - $ 52,485 Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement _ Date 01 5390 0 ,'&� 4/14/23 Ol 5390 0 01 5390 0 Department Director 01 5390 0 REVIEWED BP 4/14/23 01 5390 0 By Todd Lavoie at 10:09 pm,Apr 16,2023 01 5390 0 Chief Financial Officer Total Capital Outlay $ - Revenue/Donations Approved John Overton 9:30am 4/16/2023 Fund# Dept.# G/L# Proj.# G/L#Description Total CogrrE I Liaison 21 5390 0 C 01 5390 1 1 0 1 4-18-23 01 1 5390 1 1 0 1 Mayor Total Revenue/Donations $ - Total Amendment Request $ 52,485 Total Amendment Cost-Lifetime City of Meridian FY2023 Budget Amendment Form HACopy of FY2023-Budget-Amendment for Lakeview Patio Shade Cover 4/14/2023 1136AM City of Meridian FY2023 Budget Amendment Form Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Parks and Recreation Funding 2023 2024 2025 2026 2027 Title: Lakeview Golf Course Patio Shade Personnel $ - $ $ $ $ ms�rn to,s..hm ffi g B..dget wo e d enss: Operating $ 52,485 $ - $ - $ - $ - ➢Depii[ ,,twill send Amendment with Directors signature to Finance(Budget Malys[)for review Capital $ ➢Finance wlll send Amendment to Countll Llakon f—ignature Total $ - $ 52,485 $ - $ - $ - $ - a conned u—n will send,igned Amendmem to Mayor Total Estimated Project Cost: $ 52,485 ,Mayorwill,end,igne AmendmenttoFinan,e(Budg—aly,t) Evaluation Questions ➢Finance(Budget Analyst)will send approved copy of Amendment to Department Please answer all Evaluation Questions using the financial data referenced above. ➢Depii m—twill add copyofAmendmenttoCouncilAgendausingNovusAgendaManager 1. Describe what is being requested? This budget amendment will fund the installation of approx.1,900 sq.ft of an adjustable vinyl patio cover that was discussed with council.The project was put out to bid.We received two bids that were within$100.00 of each other. 2.Why was this budget request not submitted during the current fiscal year budget cycle? After last summers intense heat it became apparent that the sun on the patio at Lakeview is unbearable for guests. 3. What is the explanation for not submitting this budget request during the next fiscal year budget cycle? This budget amendment will allow us to install the patio cover prior to this summers heat. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. General Fund. 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? This request aligns with the focus area of the Vibrant and Sustainable Community strategy of Upgrading and improving Lakeview Golf Course to align with our premier park System. 6. Does this request require resources to be provided by other departments?If yes,please describe the necessary resources to be provided by other departments. No 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No No 8.Is the amendment going to result in the disposal of an asset? Yes or No 11Nc 9.Any additional comments? Total Amendment Request $ 52,485 Every effort should be made to avoid reopening the budget for an amendment.Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget.Changes to the original balanced budget may cause a funding shortfall. City of Meridian FY2023 Budget Amendment Form H:\Copy of FY2023-Budget-Amendment for Lakeview Patio Shade Cover