HomeMy WebLinkAbout2001 07-24
CITY OF MERIDIAN
CITY COUNCIL REGULAR MEETING
AGENDA
Tuesday, July 24,2001, at 6:30 p.m.
City Council Chambers
1. Roll-call Attendance:
n r: Tammy de Weerd -L Ron Anderson
~ Cherie McCandless -K- Keith Bird
--K- Mayor Robert Corrie
2. Adoption of the Agenda: ~o v.e...-
3. Consent Agenda:
A. Approve minutes of June 18, 2001 City Council Joint Ada County
Commissioners and ACHD: appro v~
B. Approve minutes of July 3, 2001 Planning and Zoning Commission
Meeting: ~~
4. (Items Moved from Consent Agenda)
5. Resolution No. tJ! - 3 6 7 : Resolution determining/designating
certain area/property for an Urban Renewal Project: 0-pPl. 0\1 e
6. Ordinance No. & 1- q 2 I-A : Ordinance amending duties of
the office of the Mayor to be a full-time position: ~lCV('
7. Department Reports:
A. Treasurer's Department - Stacy Kilchenmann:
1. Finance Report: ~&d-evL
B. Public Works Department - Gary Smith:
1. Ashford Greens No.5 Drainage Easement: W'tck)t- ~
Meridian City Council Agenda - July 24, 200 I
Page 1 ofl
All materials presented at publio meetings shall become property ofthe City of Meridian.
Anyone desiring accommodation for disabilities relatcd to docurnents and/or hearings, please
contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
CITY OF MERIDIAN
CITY COUNCIL REGULAR MEETING
AGENDA
Tuesday, July 24, 2001, at 6:30 p.m.
City Council Chambers
1. Roll-call Attendance:
~ Tammy de Weerd ~ Ron Anderson
X Cherie McCandless X Keith Bird
- --1L- Mayor Robert Corrie-
2. Adoption of the Agenda: Approve
3. Consent Agenda:
A. Approve minutes of June 18, 2001 City Council Joint Ada County
Commissioners and ACHD: Approve
B. Approve minutes of July 3. 2001 City Council Meeting: Approve
4. (Items Moved from Consent Agenda)
5. Resolution No. 01-367 : Resolution determining/designating
certain area/property for an Urban Renewal Project: Approve
6. Ordinance No. 01-921-A : Ordinance amending duties of
the office of the Mayor to be a full-time position: Approve
7. Department Reports:
A. Treasurer's Department - Stacy Kilchenmann:
1. Finance Report: Presented
B. Public Works Department - Gary Smith:
1. Ashford Greens No.5 Drainage Easement: Work it out
Meridian City Council Agenda - July 24,200 I
Page I of!
All materials presented at public meetings shall become property ofthe City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings, please
contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council Meetina
Julv 24.2001
The regularly scheduled meeting of the Meridian City Council was called to order
at 6:35 P.M. on Tuesday, July 24,2001, by Mayor Robert Corrie.
Members Present: Mayor Robert Corrie, Cherie McCandless, Ron Anderson,
Tammy de Weerd, and Keith Bird.
Others Present: Bill Nary, Stacy Kilchenmann, Gary Smith, Bill Musser, and Ken
Bowers.
Item 1.
Roll-call Attendance:
-L Tammy de Weerd -L Ron Anderson
X Cherie McCandless X Keith Bird
- -L Mayor Robert Corrie-
Corrie: All right. It's 6:35. I will open the City Council regular meeting on
Tuesday, July the 24th. The first item is roll call attendance Mr. Berg.
Item 2.
Adoption of the Agenda:
Corrie: Item 2 is adoption of the agenda. Council is there any changes to the
agenda?
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I move that we approve the adoption of the agenda.
Anderson: Second.
Corrie: Okay. Motion made and second to approve the adoption of the agenda.
Any further discussion? All those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Item 3.
Consent Agenda:
A. Approve minutes of June 18, 2001 City Council Joint Ada
County Commissioners and ACHD:
B. Approve minutes of July 3, 2001 City Council Meeting:
(
Meridian City Council Meet.lI~
July 24, 2001
Page 2
Corrie: Item 3 is the Consent Agenda. Two items, the minutes of June 18, 2001
with the joint Ada County Commissioners and ACHD and approve the minutes of
July the 3rd City Council meeting.
De Weerd: Mr. Mayor.
Corrie: Mrs. de Weerd.
De Weerd: I move that we approve the Consent Agenda as presented.
Bird: Second.
Corrie: Okay. Motion to approve the Consent Agenda as presented. Any further
discussion? Hearing none, all those in favor of the motion say aye.
MOTION CARRIED: ALLAYES
Item 4.
(Items Moved from Consent Agenda)
Corrie: Item 4, items moved from the Consent Agenda. There is none.
Item 5.
Resolution No. 01-367 Resolution
determining/designating certain area/property for an Urban
Renewal Project:
Corrie: Item 5 is a resolution determining and designating certain area of
property for an Urban Renewal Project. Mr. Clerk, (inaudible) Resolution
number?
Berg: 01-367.
Corrie: Okay. If the City Clerk would read the resolution by title only at this time.
Berg: Thank you Mr. Mayor, members of the Council Resolution 01-367, a
resolution of the City Council of the City of Meridian, Idaho determining certain
property described below to be a <inaudible) area for a, deteriorated area. I'm
sorry I was watching my stadium chairs. Or a combination thereof and
designating such area as appropriate for an Urban Renewal Project.
Corrie: Okay. Is there anyone from the audience who would like to have the
Resolution 01-367 read in its entirety? Hearing none, Council, discussion on the
resolution?
Bird: I have none.
Corrie: Okay. Hearing none-
(
Meridian City Council Meeh,.",
July 24, 2001
Page 3
De Weerd: Mr. Mayor.
Corrie: Oh, yes Mrs. de Weerd.
De Weerd: I see one of the Committee's representatives here. Did they have
any comment or just making sure we pass it tonight?
Unidentified Speaker: Just here to observe. No comments unless you have
questions.
Bird: I have none.
De Weerd: Not unless you have any issues with what's in here.
Unidentified Speaker: Not on the resolution.
De Weerd: Okay thank you.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I would move that we approve Resolution No. 01-367 with suspension of
rules.
De Weerd: Second.
Corrie: Motion is made to approve Resolution No. 01~367 with suspension of
rules. Any further discussion? Hearing none, all those in favor of the resolution
say aye.
MOTION CARRIED: ALL AYES
Corrie: Not on a land use do we? Unless it's land use? We can do it. Okay, do
roll call. It doesn't make me any difference.
Berg: Thank you Mr. Mayor, we usually do them on the Resolutions and
Ordinances.
Roll Call: Bird, aye; De Weerd, aye; McCandless, aye; Anderson, aye.
MOTION CARRIED: ALL AYES
De Weerd: Mr. Mayor.
Meridian City Council Meeti..",
July 24, 2001
Page 4
Corrie: Mrs. de Weerd.
De Weerd: I know that we finally got this amended. I realize you've been
working for some time on pulling together the board for this group. Will we be
seeing that?
Corrie: Very shortly. I just want first things first. We want the resolution. Now
we've got that. We'll probably, after everybody's contacted that's on the list,
you'll have it probably Tuesday night.
(Inaudible discussion amongst Council members)
Item 6.
Ordinance No. 01-921-A Ordinance amending
duties of the office of the Mayor to be a full-time position:
Corrie: Item NO.6 Ordinance, Mr. Berg.
Berg: 01-921-A
Corrie: Okay. This is an Ordinance amending duties of the Mayor full time
position. If you'll read Ordinance No. 01-921-A by title only at this point.
Berg: Thank you Mr. Mayor, members of the Council. Ordinance No. 01-921-A,
an Ordinance of the City of Meridian, Idaho amending Title 1 Chapter 6 Section 3
subsection A 1 and 2 and providing for a new Subsection 3 and renumbering the
subsections there after providing that the duties of the office of the Mayor be a
full time position providing that the Mayor is a Chief Administrative Official of the
City and shall preside over meetings of the City Council and determine the order
of business subject to the rules of the Council and has superintending control
over all officers and affairs of the City preselVe order and take care of that the
ordinance of the City under provisions of the Idaho State Law governing
municipal corporations are complied with and providing for the renumbering
subsections 4, 5 and 6 a change of the word He to the word the Mayor. All in the
Section 3 of Chapter 6 of Title 1 Meridian City Code and providing an effective
date.
Corrie: Is there anyone from the audience who would like to have the entire
ordinance read by it entirety? Hearing none, Council, any discussion?
De Weerd: I have none.
Corrie: Okay hearing none, I'll entertain a motion for Ordinance No. 01-921-A
McCandless: Mr. Mayor.
Corrie: Mrs. McCandless.
Meridian City Council Meel".~
July 24, 2001
Page 5
McCandless: I move that we approve the Ordinance 01-921-A for the Mayor to
sign and the Clerk to attest with a suspension of rules.
Corrie: Okay do I hear a second?
De Weerd: Second.
Corrie: Okay. Motion been made and seconded to approve Ordinance 01-921-A
with suspension of rules. Any other discussion? Hearing none, roll call vote Mr.
Berg.
Roll Call: Bird, aye; De Weerd, aye; McCandless, aye; Anderson, aye.
MOTION CARRIED: ALL AYES
Item 7.
Department Reports:
A. Treasurer's Department - Stacy Kilchenmann:
1. Finance Report:
Corrie: Department reports, Treasurer Department, Stacy Kilchenmann.
Kilchenmann: Mayor and Council. In front of you on your bench, I put the
month's financial statements and investment report. In the future we're going to
close the month earlier so you get this in a timelier manner. If you'll notice, we're
starting to change the format of this. The first page you'll have will be the notes
to the financial statements which will be a summary of my review of the financial
statements. It'll kind of tell you highlights or changes or things that I want to draw
your attention to. For the enterprise fund, as you look at your financial
statements, you'll see that Public Works has a credit balance in capital outlay for
the month of June. That's because they got their insurance proceeds from an
automobile that was wrecked which they will replace so that credit balance will be
gone. The Wastewater Treatment Plant revenues have a large negative balance
for the month of June. That's due to the correction of a large billing error that
occurred in May. Then if you look, and we'll cover these briefly, the graph behind
here. You'll notice that water revenue collections are behind budget and that's
simply because they're in their busy season now and trending should catch up.
The general fund, two items of note. You'll see the City Clerk trending over
budget in contract labor but then its offset by trending under in salaried positions.
The police the only area that we might possibly have a budget amendment is in
police salary. They're trending over budget in salary. That looks pretty
consistent so we'll have to analyze to see if we want to amend the budget or if
we want to move money from one of the other general fund areas. If you look
just briefly behind the notes, you'll see some graphs. What those are doing is
Meridian City Council M~hhl:l
July 24, 2001
Page 6
comparing budget to actual. It's a fairly simple analysis. We just take the budget
number we divide it by 12 and look at where we should be at this time of the
year. Of course there are variations because we don't always spend evenly and
we don't always collect revenue evenly so, we'll point those out to you in the
notes each month if there's some kind of variation. So, the first page is the
general fund. The second page, in Boise State colors, that was an accident is
the enterprise fund.
(Inaudible discussion amongst Council members)
Kilchenmann: That was an accident. Next-
Bird: Just make sure it doesn't come up black and gold.
Kilchenmann: Then the next behind that is the investment. The same thing that I
gave you last month. We met with Bruce Moore from Buffington earlier today.
We're kind of changing our investment strategy a little bit. The Investment
Committee has just approved that we move some money so, what we're going to
do is restructure the general fund investments to beat the debt service rate. I
think its 4.53 percent that we need to beat. We talked to Mr. Moore and he'll be
kind of moving money around in the general fund so we can beat that rate. What
we're looking at now is we're not going to go long term because we think interest
rates will probably rise so we don't want tie the money into anything real long
term. Hopefully, we can ladder onto the hopeful increase in interest rates. We'll
be monitoring that every month. Then we're moving some money from the
building fund into the Idaho Pool because we can get a better interest rate and
we think that we'll probably have to start using that for construction, hopefully
using that for construction.
De Weerd: You better be using that for construction.
Kilchenmann: ~~ in December when Tom should have some design fees and so
forth. That's alii have. Are there any questions?
Corrie: Stacy, (inaudible) on the second page there, PC and (inaudible).
Kilchenmann: PC is personnel cost and OE is operating cost. Co is capitol
outlay.
Corrie: Okay. Thank you. Does Council have any questions?
Bird: No. Very good Stacy.
Anderson: Mr. Mayor. I did have one question. Stacy, why would the police
salaries be running over what was budgeted. Have you done any kind of
analysis on that? I mean everything's pretty well laid out in the budget process
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Meridian City Council Meel..,~
July 24, 2001
Page 7
that you should know merit increases and pay increases and al that kind of stuff.
If its not budgeted for then you don't do it. r mean is there a reason why that's
running over or have you looked at that?
Kilchenmann: Mayor, Council and Councilman Anderson. My understanding is
that a STEP Program was instituted during the current fiscal year that was not
incorporated in the budgeting process and that's what has caused salaries to go
over.
Bird: I thought the STEP was already -- excuse me, Mr. Mayor. I know one thing
Councilman Anderson that did it was if you remember we had to go back on the
canine, that settlement and come over on that. I thought the STEP Program was
already in when we came into this fiscal year.
Anderson: Yes, I thought it was too.
Bird: The three years I've been on we've always ran a little over on salaries
probably due to overtime and stuff unforeseen.
De Weerd: Mr. Mayor.
Corrie: Mrs. de Weerd.
De Weerd: Stacy, if you'll get with Pauline and see if we did not have the clear
totals when we initiated the STEP Program and see if that's, that and the canines
were the only reason that we're having the --.
Kilchenmann: I'll verify that.
Bird: Thank you.
Corrie: Okay. Thank you. Any further questions, discussions?
Bird: I have none. Thank you Stacy.
B. Public Works Department - Gary Smith:
1. Ashford Greens No.5 Drainage Easement:
Corrie: All right. The next item is Public Works Department, Gary Smith Ashford
Greens NO.5 Drainage Easement.
Smith: Thank you Mr. Mayor, Members of Council. City Engineer Brad Watson
has been working on this project so I think I'll just turn the microphone over to
Brad and let him lead the discussion.
i
Meridian City Council MOOt.. 'l:J
July 24, 2001
Page 8
Watson: Thank you Mayor and Council. Hopefully in your packets you have a
copy of a memo I sent to you last week that summarizes the situation. First of
all, let me say that the issue here is that there's a Drainage Easement proposed
on City property that must take Council action to approve. That's the basis for
this coming before you. It's not a town hall meeting that I'm trying to conduct
here. It would be appear to be a simple matter of granting this easement but as
you can see from the memo it involves quite a few players and some varied
opinions. Representatives from Cherry Lane Recreation, Brighton Corporation
and the Ada County Highway District are all here tonight if you have any
questions of them. One thing, the reason I felt I had to finally bring this to
Council is these plans for Ashford NO.5 are ready to go to construction. They've
been through DEQ. They're approved and this is the only issue that keeps them
or keeps us from scheduling the pre-construction meeting with them. If this
Drainage Easement doesn't work or isn't approved where it is presently located
they would have to redesign the subdivision, redesign the streets. That's why we
can't go to construction. There's been also the question of the design review
authority I guess that Cherry Lane Recreation has in its lease. Mr. Nichols, I
think can speak to that better than I can. He did answer me by email. I think I'm
done unless there are any questions. These representatives are here. I'm sure
they would love to elaborate on what I said but I'll answer any questions.
Corrie: Let me ask Attorney. Bill, do you want to address your take on this and
then we can go through the steps of ACHD, and then the developer and then the
Cherry Lane Rec people and kind of get an idea of where we are.
Nichols: Mr. Mayor, members of the Council because this issue came up the
general concept is when your property has been leased out you can't take any
action with the property that's inconsistent with the leaseholder's rights in the
property. That's the general concept. I looked at the lease for the golf course
which has been extended. Cherry Lane Recreation sent us a letter last year
indicating that they were exercising their 30-year extension. I also looked at the
underlying agreement with, I think its New Pacific whereby the City acquired the
golf course to begin with. There's nothing in the lease that specifically addresses
a specific easement such as a Drainage Easement or any other type of
easement. There is an obligation on the part of the City which is then assigned
or delegated to the lessee to maintain the golf course in essentially good
condition. I mean that's where it stands. The leaseholder has some rights to say
whether something is appropriate or not. It's my understanding there's not a
problem with the Drainage Easement itself. The problem is with ACHD's
requirement for a gravel road. That's where we get the hang-up. Those are the
general concepts.
Corrie: Okay. Gary let me ask you. We had the discussion this morning. Did
you find out anything on that about, the Preliminary Plat? We signed and went it
through. We talked about ~- I'm talking gibberish. I know it sounds (inaUdible)
but you know what I'm talking about.
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Meridian City Council Meet,..:,!
July 24, 2001
Page 9
Smith: Mr. Mayor, Council members the Preliminary or Concept Plan for the golf
course area showed some drainage areas on golf course property from the
subdivision. They weren't specifically located, or weren't located specifically at
that time but it did show that the concept of having the drainage areas on the golf
course property was part of the Concept Plan. We've seen the drainage areas
come to fruition on other phases of the subdivision. Some of them have had
some problems and some of them haven't but they've, I think all been cleared up
at this point. I'm not sure of that but I think they have all been cleared up at this
point. Anyway, that's generally what happened in the past. I mean, generally
speaking that's what's happened in the past. That there were to be provisions
made for drainage areas on the golf course property from Ashford Greens
Subdivision. As Brad mentioned, or Bill Nichols mentioned the drainage ponds
themselves is not the issue here. It's the access road, the gravel access road
that's being required by ACHD. That is, as we discussed this morning Mayor,
part of their requirement to access the drainage ponds for maintenance. Similar
to what Public Works Department requires for sewer lines in order for us to
access the sewer lines for maintenance. Of course in this particular context, it
appears that it's a non - well it doesn't work with the golf course and a gravel
road along side the fairway. That's Cherry Lane Recreation's objection to that.
De Weerd: Mr. Mayor.
Corrie: Mrs. de Weerd.
De Weerd: I guess my question is when this came through for Preliminary and
maybe Final Plat, were these part of ACHD's comments that this gravel road
would be necessary? Was it drawn in this general location at that time at that
time of platting where the drainage area would be?
Smith: Brad says it was not specifically located in this area.
Anderson: Mr. Mayor.
Corrie: Mr. Anderson.
Anderson: Gary, it seems like I recall too there was something similar to this
when we were talking about Bear Creek out there. That there was going to be
some retainage ponds needed there and that there was another way that you
could engineer it where those retention ponds were actually under the ground
where you could have flat level grassy surfaces. Is that a possibility here? That
they could do something similar to that? Then an access road wouldn't be
required because it would all be underground?
Smith: I think I'm going to turn it back over to Brad because I haven't ~~ I'm not
familiar with the details of the design Councilman Anderson. So, I'll let Brad-
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Meridian City Council Meet".:,!
July 24. 2001
Page 10
Watson: The groundwater in this area is notoriously high and the seepage beds
in the right of way don't work. They don't meet the requirements of ACHD, the 3
feet of separation so they have to use swales out here.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I think ACHD has added this in after everything was passed, our findings,
facts, everything that we did was passed if I recall right I don't recall ever seeing
this on here until this deal came out. Am I not correct?
Watson: Councilman Bird, Mayor and Council members. Every plat that has
come through, these offsite drainage facilities hasn't been specifically part of the
plat. They are off site on City property and we have, at staff level worked with
them through the design as to the location. One thing I should point out when
these plans initially came to Public Works there were two swales in totally
separate locations. This one swale is intended to serve both Phase 5 and 6.
The developer and his engineer did work with us pretty diligently to get those
combined into one facility. The other two locations that were originally proposed
-- this is going to be hard to explain without a map, but were at the far west end
and the far east end of the two phases combined where access wasn't as big of
an issue. However, there wasn't a lot of room there and it tended to, well at least
one location, I seem to recall and Cherry Lane Recreation can speak to this
better than I can, seemed to interfere with the normal course of play.
Smith: Mayor and Council. One of the thing that I might offer to you just in terms
of the process. When the Final Plat comes before you, this type of information is
not part of the Final Plat. It's part of the Development Plans that are engineered
then from the Final Plat. Those two go together but you don't see the
Development Plans for the subdivision. Those Development Plans are approved
by Public Works Department. They're approved on the basis of the configuration
of the Final Plat. The number of lots, the street locations and so forth but the
details of building all of the infrastructure there, the streets, the sanitary sewer,
the water and drainage and so forth doesn't show up on the Final Plat which is
what you folks see.
Corrie: Okay, any other questions from Council at this point?
Bird: I have none Mayor.
De Weerd: Just one.
Corrie: Okay, Mrs. de Weerd.
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Meridian City Council Meet...",
July 24, 2001
Page 11
De Weerd: Now, there are other drainage for other phases of Ashford Greens
but they haven't required the road, the access road? Is that because you're
combining two phases here and it's bigger? Why is this different than the other
drainage areas?
Smith: I believe in size this is a bigger drainage swale. Brad said all the rest are
right next to the public right-of-way, adjacent to public right-of-way where the golf
course swings out to the public right-of-way or near it. This is a -- the Highway
District has divided the maintenance of the drainage ponds into two pieces. One
is called light maintenance which is performed typically by the homeowners
association in which the drainage pond exists which is typically a common area
on other subdivisions. In this case it's the golf course so the light maintenance
would be done by the (inaudible). That includes mowing of the grass, picking up
surface debris, if there is material that comes in from the street such as silts,
taking that off the ground surface. The other portion of the maintenance is what's
called heavy maintenance. That's where the Highway District gets involved.
That would be replacing anything that is below the surface that would require
equipment to maintain.
Corrie: Okay. I think at this point the key issue is this requirement if ACHD. Is an
ACHD representative here tonight? If you would kind of come up and fill us in
why this requirement is here now and where ACHD is coming from and going to.
Insulman: Okay. My name is Gary Insulman. I'm the supervisor of the
Development Review Division. The reason we require the access road is
because the swale or the retention pond is located along the back lot lines
outside of the public right-of-way. It's not adjacent to the public street The
master plan that we had reviewed a year ago and going through Phase 4, it
included the areas of Phase 5 and 6 included the two retention ponds that Brad
mentioned. They were located adjacent to the street. In that case we wouldn't
need an access road because we can access from the street After Phase 5 was
submitted, we were told that the golf course didn't want the ponds there so the
developer and his engineer relocated those two into one pond in the current
location shown on the plans today. We do have other access roads in Phase 3.
There are two cul-de-sacs with two ponds between the two and there's an
access road linking those cui de sacs are access to retention ponds. This isn't
unprecedented. It's a standard requirement of the Highway District that we be
able to access our facilities and is particularly a req uirement of this type of
facility. We do not dictate the type of facility they design. Their engineer
proposed it. It meets our requirements and we accepted it or would once the
easement is approved. If the requirements cant be met than they're welcome to
submit other design alternatives or put the ponds back adjacent to the public
street Any other questions you might have?
Meridian City Council Meelll'~
July 24, 2001
Page 12
Anderson: I have a question. Specifically, does your requirement say that it has
to be gravel road or does it just have to support a certain amount of weight?
What is your requirement?
Insulman: It just has to meet the loading requirements for our trucks and there
are cases where they can use grass Crete, or we've had, in other golf courses,
they've beefed up the asphalt cart path and put a gravel strip along the side of it
or something so that it's the minimum 12 feet in width. Someone mentioned
Bear Creek, the bike path that's being built to our loading requirements so we
can use the bike path to access the storm drain manholes and we have waived
the width requirement to 10 feet in certain stretches of it to meet the City's
requirements. There are other alternatives to gravel but that's our minimum
req ui rement.
Anderson: Okay. Thank you.
Corrie: Has it been explained to the people here that are involved in this, the golf
course people and Mr. Turnball?
Insulman: I've dealt mainly with Mr. Turnball's Engineer but I did speak to him
briefly yesterday I believe. I haven't spoke to the golf course people directly. I
spoke to Mr. Johnson once or twice a long time ago. This project has kind of
drug out.
Corrie: Any other questions right now?
Bird: I have none.
Corrie: Okay. Thank you Gary. Dave, (inaudible). Then we can hear their--
Turnball: I don't know if this would be appropriate, we were actually making
some progress out in the hallway before you short-circuited. I thought you guys
would go forever and ever on your previous agenda. I don't know if it would be
appropriate just to ask for a 5-minute recess so I can probably talk to Mr.
lnsulman and Mr. Watson about something that we were kicking around out
there. Maybe it will -
Bird: We can do it.
Corrie: Is it okay with you guys? Okay we'll have a recess for 5 minutes?
Turnball: I would before then point out that when we started this project ACHD
didn't have a requirement of the gravel roads. We do have a drainage swale in
the first phase of Ashford Greens that is not adjacent to right-of-way. It's behind
the back lot lines and it's basically piped down, cart path access and along the
back lot lines into a swale. Maybe the requirement was there 5 years ago but it
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Meridian City Council Meeit...,j
July 24, 2001
Page 13
wasn't enforced if it was because we do have those kind of situations (inaudible).
I'd like to get together with these guys.
Corrie: What (inaudible)? Give them 10 minutes? Okay we'll come back at 20
after 7.
Reconvened At 6:35 P.M.
Corrie: -- order. David will be -
Bird: You can have mine David.
Turnball: Mr. Mayor am I okay to speak now?
Corrie: Yes you certainly are.
Turnball: I think we will work things out. I think we need to just do a little
reengineering, probably redefine the easement and I think we'll be okay. That's
kind of what we're going to work for. Okay. I handed this out. This is something
I prepared. This was an attachment to the agreement when we gifted the
property for the golf course to the City which shows the proposed Drainage
Easements. Now I must say that we have worked with the City as we have gone
through the process and tried to figure out the actual best places that they would
work. I think this shows you in the agreement that we had with the City that
storm drainage was always factored in. In Phase 1 they were all put in exactly
where it's shown. In fact if you look at the top of that map at the top yellow
portion, that's the area where there's a storm drainage swale that doesn't have
any access road adjacent to it that's not adjacent to any right-of-way. That's the
one I was speaking of previously. I think where we are right now. If Jennifer has
a question, I'll stand by but we're going to try to split that easement a little further
north, excuse me not north, east to get it further away from the tee boxes. We'll
taker that drainage and shift it as much as we can give the grade that we have to
work with. Then we will install a grass crete pathway instead of just a gravel
pathway anywhere west of tot 37 in the plat. I think that's what we just agreed to.
I'll let Jennifer--
Lovan-Holloway: Mayor, Council. Thank you guys. I mean it's -- oh, my name is
jennifer Lovan-Hoiloway. Thank you it's been a rough road. You know, Mr.
Turnballl think we have something that we can work with. Hopefully we can get
it ail worked out. i just want to make sure with Mike, aiso that -- j'm sorry, Mike,
David. I've been dealing with MIke all along -- That when he meets -- you are
aiso meeting tornorrow with the access road and everything for our easements
on that same hole? With Dick but everything else is - we'd like to work with --
and it, for future, where we're trying to get them i think wiii be sufficient for both
the city and for the goif course.
f
{
Meridian City Council Meffi,..~
July 24, 2001
Page 14
Corrie: Okay that being the case, this was mute at this point until you can
(inaudibie). Get everybody together.
Bird: Thank you guys.
Corrie: Thank you very much.
Bird: Thafs the kind we Ilke.
Corrie: That concludes the agenda. I would like to add one thing here. It is a
ietter to the dear City Councli. Thank you so much for making a recycie program.
It will help the City to not be polluted and to help the City stay active. People who
are serious about the heiping of the environment shouid recycie but not oniy
paper but many other things. Recycling will be helping our City, also the world.
Thanks aQain for aiiowin(~ the city to make a recyciino. prOQram. Sincerely Roann
de VVeerd~ citizen of Meridian. ! think that was very ~i~e. ~ ii's just to the 'Council.
De vVeerd, Anyway, i ask--
De VVeerd: iviayoL I think its De VI/eera.
Corrie: Yes but, anyway i want -- I ask Tammy if i couid put this in my office.
\Ne'll frame it Peooie that cornE-'! in and hoi!P-( and Clrios about their recvdina
which is almost nil ~ow~- So~ i-~a~--sh-ow the~ that..or Again-, th~nk you f~r th~
Ordinance No. 01-921-A i think we're progressing, looking forward and i think
we're vvell on our agenda. So, if there's nothing else to come before the Council!
wili thank evervbodv for a Cluick rnE-'!etino. it's 7:30 I'll entertain a motion to
adjourn. -J J - lh- - --- - 'u . - - . ---
Bird: So moved~
Corrie: All in favor say aye.
iv'!OT!ON CARRIED: ALL /\,YES
fv1EETif'-JG !\DjOURNED i~~\T 7:30 PJV1.
(TAPE Oi\i FiLE OF THESE PROCEEDit~GS)
~~~~,~
** TX CONF [RMRT [ON REPORT *'"
RS OF JUL 17 '01
PRGE.01
CITY OF MERlDlRN
DRTE T I ME TO/FROM
02 07/17 08: 10 3810160
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?Iftl,f.e hf/ ~ Itb~(,Ic. ;';;f;^ut. - ~a.-/~J
MAYOR
Roben D. Corrie
HUB OF TREASURE VAllEY
A Good Place to Live
CITY OF MERIDIAN
33 EAST IDAHO
MERIDIAN, IDAHO 8364Z
(208) 888.4433 . Fax (208) 887.4813
City CJerk Office Fax (208) 8884218
LEGAL DEPARTMENT
(208) 288.2499 . P.lx 288.2501
PUIlLIC WORKS
BUn-DING DEPAR1MENT
(20&) &&7-22lJ . Fu 887-1297
PLANNING AND ZONING
DEPAR7MENT
(208) 8S<l-SS33 . Fax 888-6854
CITY COUNCIL MEMBERS
Ron Anderson
Keith Bird
. Tammy deWeerd
Cherie McCandless
NOTICE OF SPECIAL WORKSHOP
MERIDIAN CITY COUNCIL
NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian
will hold Special Workshops at City Hall, 33 East Idaho, Meridian, Idaho, on
Tuesday, July 17th, 2001 at 8:00 AM and Wednesday, July 18th, 2001 at 9:30
AM. The Meridian City Council will be receiving preliminary budget
presentations for each specific department of the City of Meridian.
The public is welcome to attend.
BEFORE THE MERIDIAN CITY COUNCIL
C/C 7-17-01
IN THE MATTER OF THE APPLICATION
FOR THE FINAL PLAT FOR HERON
BROOK TOWNHOMES, LOCATED AT
THE NORTHEAST CORNER OF
MERIDIAN ROAD AND BLUE HERON
LANE, MERIDIAN, IDAHO
CASE NO. TE-OI-006
ORDER GRANTING A SIX
(6) MONTH TIME
EXTENSION
FOR FILING THE
FINAL PLAT
BY: PINNACLE ENGINEERS
This matter coming on regularly before the City Council on the 17th day of
July, 2001, upon the Applicant's time application for a six (6) month extension
within which to submit the Final Plat, which was originally approved on July 18,
2000, as provided in S 12-3-6 B, and good cause appearing.
IT IS HEREBY ORDERED AND THIS DOES ORDER THAT:
The above named Applicant is granted a six (6) month extended period of time
until January 18,2002, of this Order within which to submit the Final Development
Plan Plat for the above entitled subdivision application.
By action of the City Council at its regular meeting on the 17th day of July,
2001.
Order Granting A Six (6) Month Time Extension For Filing
The Final Plat (TE-01-006)
. ~/...
DATED this ~day of
cT tdj-
, 2001.
Copy served upon Applicant, Planning and Zoning Department, Public Warks and
the City Attorney.
By:~~4- 4e'l" ~
City Clerk
Dated:
7~/7-(}1
Z:\Work\M\Mcridian\Mcridian I 536DM\HeronBrook Townhouses TED I-006\FPTime Extension- [-006.doc
Order Granting A Six (6) Month Time Extension For Filing
The Final Plat (TE-O 1-006)
2
RESOLUTION NO. ~
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN,
IDAHO, DETERMINING CERTAIN PROPERTY DESCRIBED BELOW TO BE
A DETERIORATED AREA OR A DETERIORATING AREA OR A
COMBINATION THEREOF AND DESIGNATING SUCH AREA AS
APPROPRIATE FORAN URBAN RENEWAL PROJECT.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE
CITY OF MERIDIAN, IDAHO:
WHEREAS, the area described below contains land which has a predominance
of defective or inadequate street layout, faulty lot layout in relation to size, adequacy,
accessibility or usefulness, diversity of ownership, or a combination of such factors,
resulting in economic underdevelopment of the area which substantially impairs or
arrests the sound growth of the City of Meridian; and
WHEREAS, the area described below contains land which is predominantly
open and which has diversity of ownership, resulting in economic underdevelopment
of the area or substantially impairs or arrests the sound growth of the City of
Meridian.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF MERIDIAN, IDAHO, AS FOLLOWS:
SECTION I: That the area shown on the map (which area is crossed
hatched), which is attached hereto and incorporated herein by reference, is
determined to be a deteriorated area or a deteriorating area, or a combination thereof.
The area shown on the map is generally bordered on the north by Fairview Avenue,
on the south by Franldin Road and Interstate 84, on the west by North 4th Street
West and Meridian Road, and on the east by East 4th Street and North Stratford
Drive.
SECTION 2: That the area described above is designated as appropriate
for an urban renewal project, and shall be la10VVl1 as Urban Renewal Area # 1.
SECTION 3: That the Mayor and City Council hereby find it necessary
and advisable, in order to assure orderly economic development that the above
described area, and is in the public interest for management and sound growth, to
URBAN RENEWAL AREA RESOLUTION
PAGE I OF 2
designate the above area to be known as Urban Renewal Area # I.
SECTION 4: This Resolution supercedes any previous Resolutions of the
Meridian City Council designating the boundaries of Urban Renewal Area 1.
PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO,
this day of , 2001.
APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this
day of , 2001.
By:
Mayor Robert D. Corrie
ATTEST:
City Clerk
Z:\Work\M\Merictian\Merictian 15360M\Resolutions City HaIl\200 I\UrbanRenewaIAreaResolution.wpd
URBAN RENEWAL AREA RESOLUTION
PAGE 2 OF 2
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MAYOR
Roben D. Corrie
HUB OF TREASURE VALLEY
A Good Place to Live
LEGAL DEPARTMENT
(208) 288.2499 . Fax 288.2501
PUBLIC WORKS
BUILDING DEPARTMENT
(208) 887-2211 . Fax 887-1297
PLANNING AND ZONING
DEPARTMENT
(208) 884-5533 . Fax 888.6854
CITY COUNCIL MEMBERS
Ron Anderson
Keith Bird
Tammy deWeerd
Cherie McCandless
CITY OF MERIDIAN
33 EAST IDAHO
MERIDIAN, IDAHO 83642
(208) 888-4433 . Fax (208) 887-4813
City Clerk Office Fax (208) 888-4218
NOTICE OF SPECIAL JOINT WORKSHOP I MEETING
MERIDIAN CITY COUNCIL
&
ADA COUNTY COMMISSIONERS
&
ADA COUNTY HIGHWAY DISTRICT COMMISSIONERS
NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian,
the Ada County Commissioners and the Ada County Highway District
Commissioners will hold a Special Joint Workshop / Meeting at the Ada County
Commissioners Public Hearing Room on the 3rd Floor of the Ada County
Building, 650 Main, Boise, Idaho, on Monday, July 23rd, 2001 at 8:30 A.M. The
Meridian City Council, Ada County Commissioners and Ada County Highway
District Commissioners along with representatives from Idaho Transportation
Department will be discussing transportation planning issues regarding the
growth in the Area of Meridian City Impact.
The public is welcome to attend.
i/~~I~ERK
Meridian City Council Joint Meetina with July 23. 2001
Ada Countv Hiahway District and Ada County Commissioners
The special joint meeting of the Meridian City Council with the Ada County
Commissioners and the Ada County Highway District was called to order at 8:35
A.M. on Monday, July 23, 2001, by Ada County Highway District Commissioner
Judy Peavey Derr.
Council Members Present: Mayor Robert Corrie, Keith Bird, Ron Anderson, and
Tammy de Weerd.
Council Members Absent: Cherie McCandless.
Other Staff Present: Shari Stiles, Gary Smith, Bill Nichols, and Will Berg.
ADA COUNTY COMMISSIONERS & MERIDIAN CITY COUNCIL
JOINT MEETING MINUTES
JULY 23, 2001, 8:30 AM
The Board of Ada County Commissioners (Board) met this date in an Open
Meeting in the Boise City Council Chambers to act on the following item. The
following were present: Sharon M. Ullman, Grant P. Kingsford, Jeff Patlovich,
Patricia Nilsson, and Nichoel Baird Spencer, Ada County; Judy Peavey-Derr,
Susan Eastlake, Sherry Huber, Dave Wynkoop, Dave Bivens, Jay Schweitzer, and
Diane Kushlan, Ada County Highway District, Mayor Robert Corrie, Keith Bird, Ron
Anderson, Tammy deWeerd, Cherie McCandless, Shari Stiles, Bill Nichols, Gary
Smith, and Will Berg, City of Meridian; Wendell Bingham, Meridian School District;
Dave Turnbull, Brighton Corporation; Frank Varriale and Becky Bowcutt, Primeland
Development Company; Clair Bowman, COMPASS; Elaine Clegg and Jon Barrett,
Idaho Smart Growth; Eric Shannon, Idaho Transportation Department; John Eaton,
Building Contractors Association; Ramon Yorgason, Capital Development, Michael
Wardle and Jon Wardle, Wardle and Associates; Justin Martin and Brian McColl,
Far West LLC; Brad McColl, Wilson and McColl; Jim Conger, Conger Management
Group; and Herbert Atienza, The Idaho Statesman. Minutes Recorder: Gloria
Uscola.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
IN THE MATTER OF CALL TO ORDER:
ACHD Commissioner Judy Peavey Derr called the meeting to order at
approximately 8:35 a.m.
II. IN THE MATTER OF CHANGES TO THE AGENDA:
There were none.
III. IN THE MATTER OF NEW BUSINESS:
Meridian City Council Joint with Ada County Commissioners and
Ada County Highway District Meeting
July 23, 2001
Page 2
J. Peavey-Derr requested that they go around the room and have
everyone present introduce himself or herself for the record. She said at
the last meeting, the developers offered to hire a consultant. Therefore,
she turned the meeting over to Dave Turnbull to present a report.
D. Turnbull said they held some meetings with the developers and at the
first meeting, they retained the services of Mike Wardle. They had a
meeting with Elaine Clegg and Jon Barrett of Idaho Smart Growth along
with a couple of people they have been working with from Treasure Valley
Futures. Mike Wardle has compiled a report of the activities that have
taken place to date and completed a plan to move forward.
M. Wardle handed out the North Meridian Planning Area Status Report,
dated July 23, 2001. Since the last meeting on June 18, 2001, the
developers met on June 22, 2001, and they initiated the process.
However, they have not developed a whole work program. He reviewed
some the assumptions (page one of Status Report) that he thought would
be associated with this effort as it moves forward. They would be going
through a series of steps, which were outlined in Tool #4 of the status
report. Currently they were at Step No.1, identify the Stakeholders and
Understand Their Issues. They have talked to the agencies to find out
what planning efforts are underway. The next step is to visit with all of the
elected officials involved including the City of Meridian, Ada County, and
ACHD because those three entities have the most involvement in the
planning and platting process. He said this type of a planning process is
not quick. They have to go through a stage of public involvement or the
effort will be wasted. This will be a community process that achieves the
goals of both Meridian and the development community.
M. Wardle continued by saying that they have gotten responses from all of
the agencies and the officials that they requested information from. Also,
they made contacts with everyone at the staff level. The next step is for
them to meet with elected officials and prepare a work program and
schedule. In order to do so, they needed to clarify who the lead
government agency is for meeting notices, organization and location.
Also, they needed to confirm the planning area and set a tentative date for
work program presentation to the stakeholders, which should be four to six
weeks out from this point. A stakeholder list was included in the status
report packet and he asked everyone to submit any corrections, additions,
and edits to him.
J. Peavey-Derr said in regard to confirming the planning area, she asked a
member of the ACHD staff if they were in agreement with the planning
Meridian City Council Joint with Ada County Commissioners and
Ada County Highway District Meeting
July 23, 2001
Page 3
area described in the status report. D. Kushlan replied that they were in
agreement with it.
J. Peavey-Derr asked Mayor Corrie if Meridian was in agreement with the
planning area depicted. Mayor Corrie replied that he thought it should go
to Eagle Road and the County line. J. Peavey-Derr clarified that it would
include the land one mile east and one mile west. She asked if the
development community would have a problem expanding the area as
stated.
D. Turnbull said he was concerned that if they made the area too large,
they would not be able to focus on a specific planning area. The area east
of Locust Grove is already platted. He thought the area west of Black Cat
should have its own planning area.
R. Anderson said they have already seen a number of development
requests in these particular areas and they are definitely going to have to
tie into this other eight square mile area and the planning process that will
go on with those. When Meridian looks at their problems regarding public
safety, park, roads, etc., they feel strongly about including the other four
square miles in this process.
J. Wardle said they did not expect to work in isolation from Meridian's
comprehensive planning effort. There would be close coordination with
Meridian's staff.
E. Clegg said the areas to the east and west should be considered, but
maybe its possible not to consider them in quite as much detail. I n regard
to the area to the east, the main consideration would be the interface with
what already exists and what is planned there. She thought it made sense
to concentrate the work on the eight square miles.
J. Peavey asked if it would acceptable to the Meridian City Council to do
this on a somewhat main section and subsection basis so those four
square miles could be considered but the concentration would be on the
eight square miles. Mayor Corrie replied that was acceptable.
P. Nilsson said the Boise City Comprehensive Plan goes west of Eagle
Road. While it should be referenced, she thought they should contact the
City of Boise about it. D. Turnbull replied that he considers the section
east of Locust Grove between Chinden and McMillan in Boise's Area of
Impact. Most of the rest of it is platted or preliminary platted and well on
its way to being developed. He said that was his rationale for not involving
some of those areas.
Meridian City Council Joint with Ada County Commissioners and
Ada County Highway District Meeting
July 23, 2001
Page 4
S. Eastlake said from a transportation point-of-view, she thought it was a
mistake to stop any kind of plan on one side of the street. She asked that
all of the fronting property on Chinden, Black Cat, Locust Grove, and
Ustick be included as well. Matching driveway locations, signalization,
etc. are dependant on using two sides of the street. D. Turnbull replied
that they could look at that as far as transportation concerns but those
areas are outside of Meridian's Area of Impact.
S. Huber said that M. Wardle indicated that it was important to have all the
stakeholders agree before moving forward and know what their jobs are in
this. She thought there were six major topics to consider related to water,
sewer, roads, parks, fire, etc. She asked if he had identified anything
unusual that would not fall into those areas. M. Wardle replied that she
identified most of them but there is one issue that is going to come up-
the irrigation districts. ACHD is the party that is going to have to deal with
that issue because eventually, almost all of the arterial systems, collector
systems, and the local streets will be draining into facilities that ACHD is
going to help provide.
Mayor Corrie said he would like them to consider west of Black Cat Road
to the County line. This area is progressing and there are going to be
some problems if they ignore it. D. Turnbull clarified if he meant from
Ustick north of Chinden and Black Cat Road west to McDermott. Mayor
Corrie replied that was correct. D. Turnbull said he did not think there was
a problem with it. However, the challenge in that area is that there are
different sewer systems and a few other differences.
D. Wynkoop said in response to M. Wardle's comments, ACHD is not a
drainage district and has no funding for drainage facilities. He said that is
a very difficult community-wide problem.
D. Bivens said in addition to what S. Huber identified as the major issues,
he thought they had not mentioned police and security, which would be a
major concern for Meridian.
J. Peavey-Derr stated she thought the understanding of this body was that
the boundaries are fine with consideration being given to the areas west of
Black Cat. She said they should now discuss the stakeholders list and
asked if there was anyone else that needed to be added other than the
police and irrigation districts.
K. Bird said the obvious ones for Meridian are the police, fire, and parks
departments. . Also, he thought they should add the Nampa-Meridian
Meridian City Council Joint with Ada County Commissioners and
Ada County Highway District Meeting
July 23, 2001
Page 5
Irrigation District. D. Turnbull commented that almost the entire area is in
the Settlers Irrigation District but some parts may be in other districts and
that could be verified.
S. Ullman added that another thing to keep in mind was the Emergency
Medical Services (EMS). Ada County has had discussion with the City of
Meridian about where EMS should be out there.
D. Wynkoop stated they should add Drainage District NO.2 or 4. He was
not sure which one is in this area.
G. Kingsford commented that they should include the utility companies.
T. deWeerd said they should include the library districts on the list.
E. Clegg stated they should include the Public Transit Authority because
the area will be served by transit at some point. Also, she said they
needed to consider the current residents in Meridian because they were
going to have a big stake in accepting that this is how they see their city
developing. If they do not include the current resident, there is going to be
opposition in implementing the plan.
J. Peavey-Derr asked if there were any neighborhood associations that
would be interested. Mayor Corrie replied that they do not have any.
M. Wardle said there would have to be general public notices provided so
that the community is given the opportunity to review this.
T. deWeerd commented that they might want to have a representative the
Meridian Chamber of Commerce on the stakeholders list.
Mayor Corrie said they could remove Thomas Barberio from the list
because he is in California. He was on the Meridian Planning & Zoning
Commission.
S. Eastlake asked if there were any major wetland issues or something
that the Division of Environmental Quality (DEQ) or the Central District
Health Department should be aware of. J. Peavey-Derr replied that they
could be invited to the discussion if they have any input they would like to
provide.
J. Peavey-Derr continued that they needed to discuss the tentative date
for the work program presentation to the stakeholders. She asked M.
Wardle what his thoughts were on it. M. Wardle replied that it should
Meridian City Council Joint with Ada County Commissioners and
Ada County Highway District Meeting
July 23, 2001
Page 6
happen within four to six weeks. They will define a tentative work program
and the development community will review it to ensure they are
committed and want to fund it. Then, the intent is to come to a meeting
such as this one to present the work program and get any input in order to
move forward. He said they would be making phone calls and setting up
specific appointments with the stakeholders as needed.
J. Peavey-Derr suggested that all the stakeholders dedicate a week that
they would be available. She asked if the week of August 13th would be
acceptable. M. Wardle replied that he would be willing to try to
concentrate it into that kind of a timeframe. However, he did not expect
everyone to be available but he would try. D. Turnbull said if M. Wardle is
able to meet with the different people earlier than that week, he should so
there is not a big time crunch for him. J. Peavey-Derr said they would be
available that week but if he wants to meet with anyone earlier, that was
acceptable.
J. Peavey-Derr stated they needed to clarify the lead governmental
agency for meeting notices. She asked C. Bowman if COMPASS wanted
to be that agency because that seemed to be the logical choice. C.
Bowman replied that COMPASS would be happy to help. He said that
COMPASS was relocating on August 15, 2001, and their new conference
room would be available beginning the week of August 20th.
J. Patlovich said if there is a potential amendment to the Meridian
Comprehensive Plan, the City of Meridian has to give the legal notice for
the meeting. He did not think COMPASS could do it legally.
Mayor Corrie suggested M. Wardle meet with Meridian on August 14,
2001, because they have a planning meeting that night and he would be
able to meet with everyone at one time. M. Wardle replied that would be
acceptable.
S. Eastlake referred to Steps One through Eight on the "Specific Area
Planning Process" worksheet in the status report and asked for
clarification on where they were in the process. M. Wardle replied that
Step Three is in process currently because they are gathering data but by
the next meeting, they would still be at Step Two, where they establish the
program and the process. He did not think they would get to Step Four by
the next meeting.
F. Varriale asked what timeframe they were looking at to complete all
eight steps of the process. M. Wardle replied that he had not put a
timeframe on it but he thought it would take the rest of this year and the
Meridian City Council Joint with Ada County Commissioners and
Ada County Highway District Meeting
July 23, 2001
Page 7
early part of next year. The development community would have to be
somewhat patient because this is the kind of process that you cannot push
beyond community buy-in or it will fail.
F. Varriale thought they needed to specify a timeframe if they were going
to keep the development community enthusiastic about this project. He
thought part of the reason the developers stepped up to do this was to
solve specific problems in an expeditious matter. He was concerned that
the process was broadening and they would be addressing other issues
than the six they originally identified. Initially, they set a four to six-month
timeframe to bring forward solutions and now the timeframe is being
extended. He thought if they were looking at a process that would take six
months to a year, they should get input from the development group and
see if that was acceptable to them. When they started this, it was an
emergency situation and they were trying to solve immediate problems.
Now, he saw this settling into a process that was going to move much
slower and be much more detailed, and as a result, it may take a long time
to solve anything. M. Wardle responded that he understood his concerns
but they were not proposing to recreate the steps and the basic
information that has already been generated by Meridian's comprehensive
planning process. He said the concerns that have been expressed will
become key to the implementation of this plan. Before they come back to
the next meeting with the stakeholders, they will confirm the development
community's support. They would not put anyone through the agony of a
process if that support does not exist. He thought there are some major
concerns about this but also, some great opportunities. If there is enough
patience to work through this process, they could accomplish something
unique and dramatic for Meridian. He hoped everyone would be patient
because the public had to buy in to this project but not force it. He had no
desire to make this process long and slow.
D. Turnbull said he thought F. Varriale was correct because when they
met a month ago, they said if this was going to be a 12 to 18-month
process, none of the developers would be interested in participating.
However, much of the groundwork has been laid. He said it was up to
them to bring the stakeholders together, get a commitment from the public
agencies, and get the public participation process off the ground quickly.
He said if this sat on the table too long, they would not get anywhere so
they needed to be focused.
J. Peavey-Derr said she saw a great commitment from the agencies
represented at this table and they were after solutions. They were not
trying to delay the process.
Meridian City Council Joint with Ada County Commissioners and
Ada County Highway District Meeling
July 23, 2001
Page 8
T deWeerd agreed and said if this was not done properly, they would see
individual applications coning in for a long time. She said they had to
spend time with the detail upfront in order to make it work. She thought if
this took six to eight months, it would save them a lot of time because the
developers would not have to go through every agency independently with
each development application. If they do it right to begin with, it will work.
D. Bivens said he thought this plan was an expedited process rather than
a delayed one. He thought it was better to address this as a whole rather
than individually. It would save everyone, including the developers, a lot
of time.
D. Turnbull said they have laid out a program that includes public
involvement through the hearing process and the developers were not
pretending that was going to go away. In order to get to that public
hearing process, they are counting on being the elected officials to be
representatives of the people. The developers were concerned about too
many people being at the table because it would slow the process down.
They picked the key officials that are representing the public at large and
counting on them to represent the voters.
S. Huber if they were listening to what everyone was saying, they were not
all saying the same thing. As elected officials, they may not be
recognizing the constraints the developers are under with regard to
financial issues and getting started on their developments. Their reason
for participating in the process is to expedite it. The process sometimes is
cumbersome and so she thought they needed to look at ways to make it
faster. If they do not, the incentive goes away for the developers and then
they will get individual applications in a piecemeal fashion because it
becomes more cost-effective for the developers to do it that way. She
thought they needed to be careful because they were not quite together
on that issue from what she was hearing.
E. Clegg said she tries to remind herself that this is not an overnight
process and a development may get implemented. They were looking at
the 20-year future of this area and they need to keep that in mind. If they
could find the patience and look forward, they could make a better
community in 20 years.
J. Peavey-Derr asked M. Wardle when he planned to meet with this group
again. M. Wardle replied that he was at their disposal. They will have a
defined work program and a schedule that the development community is
agreeable to. J. Peavey-Derr said she wanted to give him enough time to
Meridian City Council Joint with Ada County Commissioners and
Ada County Highway District Meeting
July 23, 2001
Page 9
put everything together. She asked if they should meet in the latter part of
August or in September.
C. Bowman suggested holding the next meeting on August 27, 2001 r
which would be about five weeks out. He said the conference room in the
new COMPASS building would be available. J. Peavey-Derr said they
would meet there at 8:30 a.m.
T. deWeerd appreciated that they were going to meet in Meridian next
time. She said she had a concern about D. Turnbull's comment in regard
to public participation. She realized their community elected them but she
thought they had to involve the public in the process. She could not
represent them without giving them an opportunity to speak for
themselves. J. Peavey-Derr replied that it states clearly in the status
report that they believe the public should be a part of the process.
M. Wardle said there are two levels of stake holders-the key officials and
then others that need to be involved from an information and input
perspective but do not have to be around this table. He did not think the
group should get much larger.
J. Peavey-Derr stated the next meeting would be August 27 r 2001, 8:30
a.m., at the new COMPASS building in Meridian. In the meantime, they
would have meetings the week of August 13, 2001, if not sooner, with M.
Wardle and his group. She thanked everyone for attending and the
meeting was adjourned.
IV. IN THE MATTER OF ADJOURNMENT:
There being no further business to come before the Board on this date,
the meeting was adjourned at approximately 9:25 a.m.
G.P. Kingsford, Acting Chairman
ATTEST:
Meridian City Council Joint with Ada County Commissioners and
Ada County Highway District Meeting
July 23. 2001
Page 10
J, David Navarro, Ada County Clerk
(TAPE ON FILE OF THESE PROCEEDINGS)
APPROVED:
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