HomeMy WebLinkAboutBid Award Contract for Black Cat Trunk Sewer
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City of Meridian
Public Works Dept.
RECEIVED
JUL 1 3 2006
City Of Meridian
City Clerk Office
Memo
To: Will Berg; Tara Green
From: Clint Dolsby, Staff Engineer
CC: Len Grady, City Engineer
Date: 07/13/2006
Re: Proposed Agenda Item for July 18, 2006 City Council Meeting
The Public Works Department respectfully requests the following item be placed on the July
18 City Council agenda, under Consent Agenda, for Council's consideration.
1. Permanent and Temporary Easement Contract for Steven C Smith. A permanent
and temporary easement has been signed Steven C Smith for the construction of the
sanitary sewer on his property for the Black Cat Phase 3 Trunk.
>(2.
Recommended Council Action: The Public Works Department recommends
that City Council approves the permanent and temporary easement contract
for the construction of the sanitary sewer on this property for the Black Cat
Phase 3 Trunk and authorize the Mayor to sign it.
Black Cat Trunk Sewer - Phase 4. JUB Engineers, Inc. has submitted a task order,
scope of work, and budget for the engineering services. They propose to complete
the work for $125,315. This is an extension of the agreement between the City of
Meridian and JUS Engineers, Inc. approved by City Council on the 28th of January,
2003 for the Black Cat Trunk Sewer and Lift Station Project.
This project provides engineering services for the design of Phase 4 of the Black Cat
Trunk Sewer which encompasses approximately 7,800 lineal feet from Overland
Road to Victory Road.
Recommended Council Action: The Public Works Department recommends
that City Council approves the contract for the Black Cat Trunk Sewer - Phase
4 with JUB Engineers, Inc. for $125,315 and authorize the Mayor to sign it.
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Thank you for your consideration. Please contact me if you have any questions regarding
any of these items.
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J-U-a ENGINEERS, Inc.
E;NGIN~eR~ .. sUAVe:;.VORS .. PLANNERS
J..U..B ENGINEERS, Inc.
AGREEMENT FOR PROFESSIONAL SERVICES
SF330 Code
PM Initials
804
PHK
J-U-B Project No.: 10-06-059
THIS AGREEMENT entered into this _ day of _ 2006, between City of Meridian, hereinafter referred to as the "CLIENT" and J-U-B
ENGINEERS, Inc., an Idaho Corporation of Soise, Idaho, hereinafter referred to as "J-U.S".
WITNESSETH:
WHEREAS the CLIENT intends to: desiqn the Black Cat Phase 4 oroiect as described in Attachment "B".
hereinafter referred to as the "Project"; NOW, THEREFORE, the CLIENT and J-U-B, in consideration of their mutual covenants herein, agree as set forth
below:
MUTUAL RESPONSIBILITIES:
This Agreement is based upon a mutual obligation of good faith and fair dealing between the parties in its performance and enforcement.
Accordingly, the CLIENT and J-U-B, with a positive commitment to honesty and integrity, agree that each will assist in the other's performance; that each
will avoid hindering the other's performance; that each will work diligently to fulfill its obligations; and that each will cooperate in the common endeavor of
the Agreement.
CLIENT INFORMATION AND RESPONSIBILITIES
The CLIENT will provide to J-U-B all criteria and full information as to CLIENT's requirements for the Project, including design objectives and
constraints, space, capacity and performance requirements, flexibility and expandability, and any budgetary limitations; and furnish copies of all design
and construction standards, rules and laws which CLIENT or others will require to be included in the drawings and specifications upon which J-U-B can
rely for completeness and accuracy.
The CLIENT will fumish to J-U-B all data, documents, and other items in CLIENT's possession, or reasonably obtainable by CLIENT, including,
without limitation, borings, probings and subsurface explorations, hydrographic surveys, laboratory tests and inspections of samples, materials and
equipment; appropriate professional interpretations of all of the foregoing; environmental assessment and impact statements, surveys of record, property
descriptions; zoning, deed and other land use restrictions, rules and laws; and other special data or consultations, all of which J-U-B may use and rely
upon in performing Services under this Agreement.
, The CLIENT shall designate a representative with authority to bind the CLIENT.
The CLIENT will obtain, arrange and pay for all advertisements for bids, permits and licenses required by local, state, province or federal
authorities, and all land, easement, rights-of-ways and access necessary for J-U-B's Services and Project construction.
In addition, the CLIENT will furnish to J-U-B: Items listed in Attachment "C".
PROJECT REPRESENTATIVES
The CLIENT and J-U-B hereby designate their authorized representatives to act on their behalf with respect to the services and responsibilities
under this Agreement. The following designated representatives are authorized to receive notices, transmit information and make decisions regarding
the Project on behalf of their respective parties, except as expressly limited herein. These representatives are not authorized to alter or modify the terms
and conditions of this Agreement.
For the CLIENT:
1.
Name
Brad Watson, P.E.
Work telephone (208) 898-5500
Home telephone
Address City of Meridian
. 660 E. Watertower, 2nd Floor
Meridian, 10 83642
FAX telephone
E-mail address
(208) 898.9551
watsonb@meridianclty.org
Special provisions or limitations:
For J-U-B:
1.
Name
Phillip H. Krichbaum, P.E.
Work telephone (208) 376-7330
Home telephone
Address J-U-B ENGINEERS, Inc.
250 S. Beechwood Avenue #201
Boise, 10 83709
FAX telephone
E-mail address
(208) 323-9336
phk@jub.com
Special provisions or limitations:
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_ In the event any changes are made to the authorized representatives or other information listed above, the CLIENT and J-U-B agree to furnish
each other timely, written notice of such changes.
SERVICES TO BE PERFORMED BY J-U-B ("Services")
J-U-B will comolete those services listed in Attachment "B".
J-U-B assumes no responsibility to perform services not listed. Services which J.U.B performs at the request or acquiescence of the CLIENT
that are not listed are "Additional Services".
SCHEDULE OF SERVICES TO BE PERFORMED
J-U-B will perform said Services as follows: In a timelv manner.
This schedule shall be equitably adjusted as the Project progresses, allowing for changes in scope, character or size of the Project requested
by the CLIENT or for delays or other causes beyond J-U-B's control. -
BASIS OF FEE
The CLIENT will pay J.U-8 for their Services and reimbursable expenses as follows: As listed in Attachment "0".
The CLIENT will pay J-U-B for all Additional Services on a time and materials basis.
File Folder Title: MERIDIAN, CITY OF - Black Cat Trunk Sewer- Phase 4
Remarks:
The Notice to Proceed, by the CLIENT, verbal or written, constitutes acceptance of this Agreement. THE TERMS AND
CONDITIONS, INCLUDING RISK ALLOCATION, ON THE ATTACHED SHEET, ARE PART OF THIS AGREEMENT. THE
CLIENT AGREES TO SAID TERMS AND CONDITIONS.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written.
CLIENT:
J-U-B:
250 South Beechwood Avenue, Suite 201
STREET
City of Meridian
NAME
660 E. Watertower, 2nd Floor
STREET
Meridian, 10 83642
CITY I STATE I ZIP CODE
BY (Signature)
Tammy de Weerd, Mayor
NAME I TITLE
Phillip H. Krichbaum, P.E., Project Manager.
NAME I TITLE
BY (Signature)
NAME I TITLE
DISTRIBUTION: White - Corporate; Yellow - Office; Pink - Project; Goldenrod - Client
REV: 11/8/04
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J-UMB ENGINEERS, Inc.
TERMS AND CONDITIONS
GENERAL
J~U-B shall provide for the CLIENT profeSSional Services as set forth herein. The Services will be performed in accordance with generally
accepted professional practices for the intended use of the Project. J-U-B MAKES NO OTHER WARRANTY EITHER EXPRESSED OR IMPLIED. The
CLIENT aCknowledges and agrees that legal requirements governing the Project may be subject to various and possibly contradictory interpretations;
and, J-U-B will therefore use its reasonable professional efforts and judgment to interpret such requirements.
J-U-B shall not be responsible for acts or omissions of any party involved in the Project other than their own, inclUding but not limited to failure
of a third party to follow J-U-B's recommendations; the means, methods, techniques, sequences or procedures of construction selected by CLIENT or
third parties; safety programs and precautions selected by third parties; compliance with laws, rules, regulations, ordinances, codes, orders or authority
by CLIENT and third parties; and any contact or action of the CLIENT or others with third parties. CLIENT therefore indemnifies and holds J-U-B
harmless from the actions and omissions of CLIENT and third parties involved in the Project.
J-U-B shall not be required to sign any documents, no matter by whom requested, that would result in J-U-B's having to certify, guarantee or
warrant the existence of conditions whose existence J-U-B cannot ascertain. The CLIENT also agrees not to make resolution of any dispute with J-U-B
or payment of any amount due to J-U-B in any way contingent upon J.U-B signing any such certification.
In soil investigation work and in determining subsurface conditions for the Project, the characteristics may vary greatly between successive test
points and sample intervals. J-U-B will coordinate this work in accordance with generally accepted practice of the professional Services being provided
and makes NO OTHER WARRANTIES EXPRESSED OR IMPLIED, or as to the professional advice furnished by others.
Resetting of survey and/or construction stakes shall constitute Additional Services.
CONSTRUCTION PHASE SERVICES
Unless otherwise agreed, J-U-B's Services under this Agreement will be considered to be complete and final upon completion ofthe Services
described herein. Unless otherwise agreed, it is understood and agreed that J-U-S's Services under this Agreement do not include Project observation,
review of the contractor's performance, or any other construction phase services, and the CLIENT assumes all responsibility for interpretation of the
documents associated with the Project and for construction observation or review, and indemnifies J-U-B from and waives any claims against J-U-B that
may be in any way connected thereto or arise therefrom.
It is further understood and agreed that J-U-B does not have control over, and neither the professional activities of J-U-B nor the presence of
J-U.B at the Project site shall give J-U-B control over contractor(s) work nor shall J-U-B have authority over or responsibility for the means, methods,
techniques, sequences or procedures of construction selected by contractor(s), for safety precautions and programs incident to the work of the
contractor(s) orfor any failure of contractor(s) to comply with laws, rules, regulations, ordinances, codes or orders applicable to contractor(s) furnishing
and performing their work or proViding any health and safety precautions required by any regulatory agencies. Accordingly, J-U-B can neither guarantee
the performance of the construction contracts by contractor(s) nor assume responsibility of contactor(s) failure to furnish and perform their work in
accordance with the contract documents.
The CLIENT agrees that the general contractor shall be solely responsible for jobsite safety, and warrants that this intent shall be carried out in
the CLIENT's contract with the general contractor. The CLIENT also agrees that the CLIENT, J-U-B and J-U-B's subconsultants shall be indemnified by
the general contractor in the event of general contractor's failure to assure jobsite safety and shall be made additional insureds under the general
Contractor's policies of general liability insurance.
OPINIONS OF COST
Since J-U-B has no control over the cost of labor, materials, equipment or services fumished by others, or over the contractor(s)' methods of
determining prices, or over competitive bidding or market conditions, J-U-B's opinions of probable total Project costs and construction, if any, are to be
made on the basis of J-U-B's experience and qualifications, and represent J-U-B's best judgment as an experienced and qualified professional engineer,
familiar with the construction industry; but J-U-B cannotand does not guarantee that proposals, bids or actual total project or construction costs will not
vary from opinions of probable cost prepared by J-U-B. If the CLIENT wishes greater assurance as to total project or construction costs, CLIENT shall
employ an independent cost estimator. J-U-B's services to modify the Project to bring the construction costs within any limitation established by the
CLIENT will be considered Additional Services and paid for as such by the CLIENT.
REUSE OF DOCUMENTS
All documents and magnetic media and other communication or infomiation formats ("Documents"), prepared or fumished by J-U-B pursuant to
this Agreement are instruments of service with respect to the Project and shall remain the property of J-U-B whether or not the Project is completed.
Although CLIENT may make and retain copies of Documents for information and reference in connection with use on the Project by CLIENT, J-U-B shall
retain all common law, statutory and other reserved rights, including the copyright thereto, and the same shall not be reused without J-U-B's written
consent. Any reuse without written consent by J-U.B, or without verification or adoption by J-U-B for the specific purpose intended by the reuse, will be at
CLIENT's sole risk and without liability or legal exposure to J-U-B. The CLIENT shall indemnify and hold J-U-B harmless from any claims, damages,
losses and expenses arising out of or resulting from such reuse.
Copies of Documents that may be relied upon by CLIENT are limited to the printed copies (also know as hard copies) that are signed or sealed
by J-U-B. Files in electronic media format of text, data, graphics, or of other types that are fumished by J-U-B to CLIENT are only for convenience of
CLIENT. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk.
Because data stored in electronic media format can deteriorate or be modified inadvertently or otherwise without authorization of the data's
creator, the CLIENT agrees that it will perform acceptance tests or procedures within 60 days, after which the CLIENT shall be deemed to have accepted
the data thus transferred. Any errors detected within the 60-day acceptance period will be corrected by J-U-B. J-U-B shall not be responsible to maintain
documents stored in electronic media format after acceptance by CLIENT. "
When transferring documents in electronic media format, J-U-B makes no representations as to long term compatibility, usability, or readability
of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by J-U-B at
the beginning of this Project.
TIMES OF PAYMENTS
J-U-B shall submit monthly statements for Services rendered and for expenses incurred, which statements are due on presentation. CLIENT
shall make prompt monthly payments. If CLIENT fails to make any payment in full within ten (10) days after receipt of J-U-B's statement, the amounts
due J-U-B will accrue interest at the rate of 1 % per month from said tenth day. If the CLIENT fails to make payments when due or otherwise is in breach
of this Agreement, J-U-S may suspend performance of Services upon five (5) days notice to the CLIENT. J-U-B shall have no liability whatsoever to the
CLIENT for any costs or damages as a result of such suspension caused by any breach of the Agreement by the CLIENT. Upon cure of breach or
payment in full by the CLIENT within thirty (30) days of the date breach occurred or payment is due, J-U-B shall resume Services under the Agreement,
and the time schedule and compensation shall be equitably adjusted to compensate for the period of suspension plus any other reasonable time and
expense necessary for J-U-B to resume performance. If the CLIENT fails to make payment as provided herein within thirty (30) days after suspension of
Services, such failure shall constitute a material breach of this Agreement and shall be cause for termination of this Agreement by J-U-B.
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TERf\4INA TION
The obligation to provide further Services under the Agreement may be terminated by either party upon thirty (30) days written notice in the
event of substantial failure by the other party to perform in accordance with the terms hereof through no fault ofthe terminating party. If this Agreement is
terminated by either party, J-U-B will be paid for Services rendered and for expenses incurred to the date of such termination, plus an allowance for
demobilization costs as determined by J-U-B. Such demobilization costs shall be the cost and expense J-U-B incurs in withdrawing its labor and
resources from the Project, and obtaining and engaging in a new project with the labor and resources withdrawn from the Project.
RISK ALLOCATION
The CLIENT is aware of the risks, rewards, and benefits of the Project and J-U-B's total fee for services. The risks are hereby allocated such
that the CLIENT agrees that, to the fullest extent permitted by law, the total combined liability of J-U-B, its agents, employees, and insurers, to the
CLIENT, directly or through third parties for all injurieS, claims, expenses, costs and fees, damages or claims of expenses arising out of this Agreement
from any cause, shall not exceed the amount of J-U-B's fees, as of the date of this Agreement. Such causes include, but are not limited to, J-U-B's
negligence, errors, omissions, strict liability, and breach of this Agreement. In no event shall J-U-B be liable for any incidental, indirect or consequential
damages.
The Client agrees that J-U-B is not responsible for damages arising directly or indirectly from any delays for causes beyond J-U-B's control. For
purposes of this Agreement, such causes include, but are not limited to, strikes or other labor disputes; severe weather disruptions or other natural
disasters; fires, riots, war or other emergencies or acts of God; failure of any government agency or other third party to act in a timely manner; failure of
performance by the CLIENT or the CLIENT's contractors or consultants; or discovery of any hazardous substance or differing site conditions. In addition,
if the delays resulting from any such causes increase the cost or time required by J-U-B to perform its services in an orderly and efficient manner, J-U-B
shall be entitled to an equitable adjustment in schedule and compensation.
HAZARDOUS WASTE AND ASBESTOS
The CLIENT agrees, notwithstanding any other provision of this Agreement, to the fullest extent permitted by law, to indemnify and hold
harmless J-U-B, its officers, partners, employees and consultants (collectively, J-U-B) from and against any and all claims, suits, demands, liabilities,
losses, damages or costs, including reasonable attorneys' fees and defense costs arising out of or in any way connected with the detection, presence,
handling, removal, abatement, or disposal of any asbestos or hazardous ortoxic substances, prOducts or materials that exist on, about or adjacent to the
Project site, whether liability arises under breach of contract or warranty, tort, including negligence. strict liability or statutory liability or any other cause of
action, except for the sole negligence or willful misconduct of J-U-S.
RIGHT OF ENTRY
The CLIENT shall provide for J-U-B's right to enter the property owned by the CLIENT and others in order for J-U,B to fulfill the Services to be
Performed hereunder. The CLIENT understands that use of testing or other equipment may unavoidably cause some damage, the correction of which is
not part of this Agreement. The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless J-U-B, it's officers, directors,
employees and subconsultants (collectively, J-U-B) against any damages, liabilities or costs, including reasonable attorneys' fees and defense costs,
arising or allegedly arising from procedures associated with testing or investigative activities or connected in any way with the discovery of hazardous
materials or suspected hazardous materials on the property. .
MEDIATION BEFORE LITIGATION
In an effort to resolve any conflicts that arise during the design and construction of the Project or following the completion of the Project. the
CLIENT and J-U-S agree that all disputes between them arising out of or relating to this Agreement or the Project, except for the payment of J-U-B's fees,
shall be submitted to nonbinding mediation as a condition precedent to litigation unless the parties mutually agree otherwise. The CLIENT further agrees
to include a similar mediation provision in all agreements with independent contractors and consultants on the Project, and also to include a similar
mediation provision in all agreements with their subcontractors, subconsultants, suppliers and fabricators on the Project, thereby providing for mediation
as the primary method for dispute resolution among the parties to all those agreements.
LEGAl FEES
In the event of any action brought by either party against the other to enforce any of the obligations hereunder or ariSing out of any dispute
concerning the terms and conditions hereby created, the losing party shall pay the prevailing party such reasonable amounts for fees, costs and
expenses including attorney's fees as may be set by a court.
SURVIVAL
Notwithstanding completion or termination of this Agreement for any reason, all rights, duties and obligations of the parties to this Agreement
shall survive such completion or termination and remain in full force and effect until fulfilled.
EXTENT OF AGREEMENT
This Agreement represents the entire and integrated agreement between the CLIENT and J-U-B and supersedes all prior negotiations,
representations or agreements, either written or oral. The Agreement may be amended only by written instrument signed by both CLIENT and J-U-B.
SUCCESSORS AND ASSIGNS
CLIENT and J-U-B are hereby bound, and the partners, successors, executors, administrators and legal representatives of such other party, in
respect of all the covenants, agreements and obligations of this Agreement.
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against J-U-B.
J-U-B's services under this Agreement are being performed solely for the CLIENT's benefit, and no other party or entity shall have any claim against
J-U-B because of this Agreement or the performance or nonperformance of services hereunder. In the event of such third party claim, CLIENT agrees to
indemnify and hold J-U-B harmless from the same. The CLIENT and J-U-B agree to require a similar provision in all contracts with contractors,
subcontractors, subconsultants, vendors and other entities involved in the Project to carry out the intent of this provision.
CONTROLLING LAW, JURISDICTION, AND VENUE
This Agreement is to be governed by the law of the State of Idaho, principal place of business of J-U-B. Any action or proceeding arising from
or in connection with this Agreement shall SUbject to the exclusive jurisdiction of the State of Idaho. Venue shall be proper in Ada County.
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J-U-8 ENGINEERS, Inc. Attachment 'A' - 10-06-059
CITY OF MERIDIAN
BLACK CAT TRUNK SEWER - PHASE 4
ATTACHMENT "A" - REVISIONS TO TERMS AND CONDITIONS OF THE AGREEMENT FOR
PROFESSIONAL SERVICES
1. . The following paragraph shall be added to Section "RISK ALLOCATION".
ENGINEER agrees to indemnify and hold harmless, at its expense, OWNER and its directors,
officers, and employees from and against loss, liability, and damages to which they or any
of them may be put or subjected to arising out of or resulting from the performance of this
Agreement, which damage, loss, or expense is caused by acts, errors, or omissions due to
negligence of ENGINEER in the performance of its services; provided, however, that
ENGINEER's liability under this subparagraph shall not result from or be attributable to:
1. The negligence, conduct, or lawful responsibility of the OWNER, its directors, officers,
employees, contractors or subcontractors, and all workmen and persons employed by
them or otherwise under their control, or
2. . Engineering-related or other improvements to the project (betterment) that are the
lawful responsibility of OWNER.
City of Meridian - Slack Cat Trunk Sewer - Phase 4
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J.U-8 ENGINEERS, Inc.
Attachment '8' - 10-06-059
CITY OF MERIDIAN
BLACK CAT TRUNK SEWER - PHASE 4
This project provides design of the extension of the Black Cat Trunk Sewer, Phase 4 as described herein and
shown on Figure 1. It is assumed that the project will be designed as one (1) bid package, and that the City
will serve as the Engineer during construction phases.
Table of Contents:
Attachment 448" - Scope of Engineering Services
· Task A ~ Proiect Meetings
· Task B - Preliminary and Final Desi'ln
· Task C - Additional Services
· Task D - Allencv Coordination and Permittinll
. Task E - Easements and Private Development Coordination
· Exhibit A-1 - Labor and EQuioment Detail
. Fi(;!ure 1 - Proiect Overview
Attachment 44C" - Items Provided by City
Attachment 4<0" - Fee Schedule
City of Meridian ~Black Cat Trunk Sewer - Phase 4
Page - 1
j-U-B ENGINEERS, Inc.
Attachment 'B' - 10-06-059
CITY OF MERIDIAN
BLACK CAT TRUNK SEWER - PHASE 4
Attachment "B" - Scope of Engineering Services
Task A -Project Meetings
1. Proiect Meetinlls
A. Attend a kick-off meeting with the Public Works Staff.
B. Attend progress meetings, as required over the duration of the project for the purpose of updating
the City, presenting information, designs, and facilitation of issues. An assumed number of
meetings is shown on Exhibit A-1.
C. Arrange and conduct a neighborhood meeting for the residents of Bear Creek Subdivision for the
purpose of informing homeowners of the project and identifying neighborhood concerns and issues.
Task B -Preliminary and Final Desi~n
The project will design Phase 4 of the Black Cat Trunk sewer which encompasses approximately 7,400
lineal feet from Stoddard Road, west of the Bear Creek Park southwesterly to Victory Road as shown on
the attached Figure 1.
1. Trunk Sewer Preliminary Desie"
A. Research, Control, and Topographic Survey and Mapping
1. Research Ada County Surveyor's records for survey monuments to add in establishing horizontal
control and include research of land monuments, plats, records of survey, right-of-ways, and
easements of record along the preferred trunk sewer alignments. Horizontal coordinate system
shall be based on NAO 1983 translated to the Ada County G.I.S. system. Vertical control shall
be based on NA VO 1988.
2. Establish temporary construction benchmarks ( T.B.M. 's) and control points at 1000' intervals.
3. Contact utility companies ( gas, power, telephone, storm drain, cable T.V., street lighting,
traffic signals, irrigation) and other utilities identified along the alignment prior to survey to
request field locations of utilities and to obtain available utility mapping.
4. Complete topographic survey along the alignments as generally shown on Figure 1. Additional
limits of topographic survey shall be as follows: 1) Alignments in public ROW will generally be
full ROW width. Alignments in undeveloped areas will encompass a 100' width along the
selected alignment.
5. Complete topographic mapping in AutoCAO 2005. The anticipated scale of the plan and profile
drawings will be 1 "=50' and 1"=5' vertical scale. Topographic features shall be depicted using
standard symbols. Topographic features shall be shown on the construction plans to the extent
that they are found or field located by the utility companies, such as fences, utility poles,
surfacing, utilities, top of bank and waterway flowlines, and include monuments of record and
physical survey of monuments and property pins that are found. Property lines will be shown
based on Ada County G.I.S. mapping. Where easements are to be secured, property lines shall
be determined using research from title reports and field search of found land monuments.
City of Meridian -Black Cat Trunk Sewer - Phase 4
Page - 2
j-U-B ENGINEERS, Inc.
Attachment 'B' - 10-06-059
B. Basic Design of Trunk Sewer(60%)
1. Complete preliminary design of the preferred trunk sewer alignment with considerations on
constructability, surface disturbance, impact to drains, sanitary separations, dewatering,
impacts to public traffic access, utility conflicts, construction access, serviceability checks,
excavation depths, easement issues, and other pertinent design issues. If the downstream
point of connection has not been constructed by private development, then available
construction plans wHl be referenced in the design. Provisions to determine manhole
locations, and stub-outs will be made where available development plans exist as specifically
requested by the City. For parcels without development plans, considerations for manholes
and block-out locations will be made with City direction.
2. Design details for the trunk sewer will be provided including: horizontal bore/jack
undercrossing of Meridian Road; trench and bedding details, connection details, surface
details, and other special details needed for construction.
3. Design half-lane width roadway repair in Bear Creek Subdivision where impacted from the trunk
sewers. Design half width roadway repair of Stoddard Road and Victory Road where impacted
by trunk sewer. Repair shall be limited to existing pavement widths and construction access
within existing ROW's. Design shall not include considerations with roadway drainage, ultimate
road width or alignment.
4. Perform design drafting in AutoCAD 2005 of the construction plans which will include project
title blocks, City standard notes, vicinity maps, sheet indexes, north arrows, bar scales,
topography, pipe size, type, slope, invert elevations, ground surface elevations, surface repair,
boring details, property Lines, easements, found monuments and property corners, land
ownerships, survey control, pay limits, special details necessary for a biddable product.
Drafting shall be completed on 22"x34" mylars, ANSI standard size "0" sheets. To the extent
practicable, the 2002 City of Meridian Standard Specifications and Drawings for Construction
will be utilized in the design.
C. Final Design and Construction Plans
1. Prepare 90% complete construction plans and contract documents. It is anticipated that
one(l) construction package will be prepared for the Black Cat Trunk Sewer - Phase 4.
2. Prepare technical specifications in accordance with the 2005 Edition of the Idaho Standard
Public Works Construction (ISPWC) format, and City Standard Specifications and Drawings.
J-U-B shall be responsible for preparing special provisions necessary for the project. Contact
Documents wHl be prepared using ISPWC standard front-end documents anc:l City revisions.
Contract documents shall be completed on a word processing .system compatible with Microsoft
Worn. .
3. Submit three (3) sets to the City for review.
4. Provide estimate of probable construction cost.
5. Meet with City and incorporate review comments.
6. Prepare 100% complete construction plans and contract document for City review and for
agency review and approvals. Provide an estimate of probable construction cost. Meet with
City and incorporate review comments.
7. Incorporate appropriate revisions as suggested by the City and reviewing agencies in the final
set of plans and contract documents.
City of Meridian -Black Cat Trunk Sewer - Phase 4
Page - 3
j-U-B ENGINEERS, Inc.
Attachment 'B' - 10-06-059
8. Develop and issue to the City a final opinion of probable construction cost.
D. Constructability Review and QA/QC Review
1. Complete in-house constructability review and QA/QC review of the 90% complete construction
plans and contract documents. Incorporate appropriate suggestions into project design.
Task C - Trunk Sewer Additional Services
1. Waterway Crossings
A. Hardin Drain Crossings
It is not known if a crossing of the Hardin Drain will be required. For the purpose of estimating
. fees, this work will
1. Design and prepare details for the open trench crossing of the Hardin Drain Crossing in
accordance with USCOE 404 permitting requirements. Note that the USCOEIIDWR 404
permitting work is provided under a separate Task D - Agency Coordination and Permitting.
2. Prepare details and technical specifications for work within the jurisdictional limits.
2. Geotechnicallnvesti~ation and Analvsis
J-U-B will retain the services of an Idaho licensed geotechnical subconsultant to provide a
geotechnical reconnaissance and related geotechnical engineering support services as described
below. The focus of the exploration will be to provide the design team base data and information
to Bidders on subsurface conditions near the proposed Meridian Road bored undercrossing. The
cost listed in Exhibit A.1 is budgetary value. An estimate from Strata, Inc. will be provided for
review to the City.
1. Field Investigation:
a. Obtain all necessary permits for the drilling and/or test pits.
b. Complete four (4) borings or test pits on the Black Cat Trunk - Phase 4.
c. Complete sampling, logging, and classification of soils.
d. Set four (4) groundwater monitoring piezometer at locations yet to be determined.
e. Monitor monthly during key seasonal periods over the course of six (6) months.
f. Abandon piezometers per State of Idaho Rules and Regulations.
2. Analysis and Report
a. Review available geologic and geotechnical information in the area.
b. Develop recommendations for trunk sewer trenching, boring pit excavation, bedding,
trench foundation materials, filter fabric, boring, dewatering, and compaction.
c. Prepare a draft summary letter report and submit three (3) copies to JUB and the City for
review.
d. Incorporate the review comments and publish four (4) copies of the final report.
City of Meridian -Black Cat Trunk Sewer - Phase 4
Poge - 4
j-U-S ENGINEERS, Inc.
Attachment'S' - 10-06-059
Task 0 ~ Aaencv Coordination and Permitting
1. A'!ency Coordination and Permittin$!
A. ITO and ACHO Coordination
Coordinate alignments with the ITO and ACHD to aid establishing corridors. This is anticipated to
include: 1) Arrange and meet with ITD representatives to review design requirements for boring:
2) Obtaining pertinent design requirements and material specifications for proposed improvements;
3) Obtaini~g record drawings of improvements in the project vicinity; 5) Completing the necessary
utility permit application with ITD for the bored undercrossing and trenching within ITD rights-of-
ways.
B. Drainage/Irrigation District Coordination and Permitting
1. Permitting with Nampa-Meridian Irrigation District will be required. J-U-B will coordinate and
submit 90% complete plans to the NMID for review prior to initiating the license agreement.
2. For the purpose of estimating this Scope of Service, it is assumed that one license agreement
will be required for the trunk sewer along the Hardin Drain. JUB will prepare the necessary
license agreement applications, legal descriptions and exhibits.
C. USCOE 404 Coordination and Permitting
1. This task encompasses the design and permitting of open trench crossings of drains and
irrigation laterals that may be under the jurisdiction of the U.S. Army Corps of
Engineers(USCOE) requiring 404 permitting. For the purpose of estimating fees in the Scope of
Services, preparation of one(1) Nationwide 12, 404 permit is assumed to complete the
crossings.
2. Complete a field visit with representatives from the USCOE to review project scope and
waterways. The field meeting will determine if a joint 404 permitting is required. Coordinate
with the U.S. Army Corps of Engineers for crossing requirements and construction methods for
preparation of a Nationwide 12, 404 permit for utility crossing or stream alterations. A
wetland inventory study may be required at the crossings to define sensitive wetland areas and
restoration requirements and will require an addendum to this Scope of Services_
3. Supplemental topographic survey may be required at the crossing site to develop a
representative channel cross section.
4. A crossing plan, details, and specifications will be developed and 404 permit application
submitted to the Corps of Engineers.
5. A legal description, exhibit, and easement document will be prepared and submitted to the
Idaho Department of Lands(IDL) for processing (if required).
6. Final design and construction documents will include permit provisions and wetland mitigation
requirements.
O. IOEQ Submittal Packages
1. J.U-B shall coordinate, prepare, and submit final construction plans, specifications, and
checklists for approval to the Idaho Department of Environmental (IDEQ). For the purpose of
these Scope of Services, it is assumed that one (1) submittal package will be required.
2. Incorporate applicable IDEQ review comments into the construction plans and specifications.
City of Meridian -Black Cat Trunk Sewer - Phase 4
Page - 5
:J-U~B ENGINEERS, Inc.
Attachment 'B' - 10-06-059
Task E - Easements and Private Development Coordination
1. Easement ACQuisition
The easement acquisition policy developed in the Black Cat Project - Phase 1 and 2 will be
implemented with appropriate procedural and/or policy changes as directed by the City.
A. Easement Identification and Preliminary Exhibits
1. Reconfirm easements required from preliminary engineering task.
2. Prepare preliminary easement maps using available COMPASS aerial mapping, Ada County G.I.S.
base mapping, and preliminary alignments. These preliminary easement maps will be used for
initial property owner contact.
3. Research Ada County G.I.S. data base to determine parcel tax identification number, and
assessed value.
B. Title Reports, Appraisals, and Easement legal Descriptions
1. Initiate title reports for properties along the alignment corridors. For the purpose of
estimating fees, three(3) parcels are assumed to be researched, at a cost of $300 per title
report.
2. Employ a land appraiser acceptable to the City to complete the necessary appraisals of the
easements. Appraisals will not be completed until a preliminary alignment has been completed
and City approval has been granted. Copies of the appraisals will be made for the City and
subject landowners. For the purpose of estimating fees, two(2) appraisals will be assumed.
3. Prepare legal descriptions and exhibit drawings necessary to secure easements. For the
purpose of estimating fees, preparation of two(2) legal descriptions are assumed.
C. landowner Meetings and Negotiations
1. Initial Landowner Interviews: Meet with each affected property owner to review the
preliminary alignment maps, discuss easement acquisition process, confirm specific issues and
concerns, request access to survey. For the purpose of estimating fees, (2) landowners are
assumed. There will be two initial meetings with each landowner. Interview notes will be
prepared documenting each interview meeting.
2. Informational Summaries: Summary memorandums will be compiled during the easement
acquisition process listing landowner concerns, issues, and other informational highlights. It is
assumed that over of the course of the project, two(2) summary memorandums will be
prepared.
3. Easement Negotiations: Negotiate easement provisions as outlined in the easement acquisition
policy established for the Black Cat project and as amended by the City. For the purpose of
estimating fees, it is assumed that 2 landowners will be contacted, and each requiring two (2)
meetings.
4. Prepare easement documents and worksheets. Note that legal descriptions are provided under
Task E.1.6.
City of Meridian -Black Cat Trunk Sewer - Phase 4
Page - 6
:J-U-8 ENGINEERS, Inc.
Attachment '8' - 10-06-059
2. Private Development Coordination
A. Coordination, Survey, and Design Modifications
1. Meet with private developers in the project, as specifically requested by the City, for the
purpose of coordinating trunk sewer designs with private development plans.
2. Complete additional survey work, only when specifically requested by City to incorporate
private development plans. This survey work shall be in addition to the work outlined in Task B
and may include additional topographic survey, horizontal, and vertical control.
3. Incorporate trunk design modifications, as specifically requested by the City to incorporate
private development.
City of Meridian-Black Cat Trunk Sewer - Phase 4
Page - 7
J-U-B ENGINEERS, Inc.
Attachment 'C' - 10-06-059
CITY OF MERIDIAN
BLACK CAT TRUNK SEWER - PHASE 4
ATTACHMENT "C" - ITEMS PROVIDED BY THE CITY
1. Provide on-going review of J-U.B's work and timely considerations of policy issues within a
time acceptable to the City and J-U-B.
2. Provide mailings and notices required for the neighborhood meetings. JUB will assist the
City in preparation of any notices or informational summarizes.
3. Provide and arrange all meeting facilities for public meetings.
4. Provide legal council as required for consultation and legal opinions of project issues on an
as needed basis.
5. Easements and Property Acquisitions:
a. Authorization to acquire and pay for all costs associated with the acquisition of
easements or real property.
b. Process payments on negotiated parcels.
c. City liaison person to assist with acquisition and resolution of disputes.
d. Boilerplate sale and purchase agreement, and other pertinent documents used for
acquisition.
e. Easement boilerplate
f. Review easement offer packages
6. Copies of development plans, concept plans, preliminary plats, etc. as available in the
project area.
7. Copies of existing easements and license agreements in project area.
8. Pay for all permits, fees, or other payment required to secure permitting for the design
and construction of the proposed improvements.
9. Record drawings of City facilities and other relevant City information of record in project
area.
10. Provide a ITO and private development liaison/contact person.
11. Provide City personnel and equipment to field locate existing city facilities and other
utilities that may represent a conflict to the proposed improvements. This may entail
exploratory excavations to determine exact locations and depths of critical utilities prior
to design.
City of Meridian - Black Cal T/"/Jnk Sewer - Phase 4
Page - 1
J-U-S ENGINEERS, Inc.
Attachment 'D' - 10-06-059
CITY OF MERIDIAN
BLACK CAT TRUNK SEWER - PHASE 4
ATTACHMENT "0" - FEE SCHEDULE
Basis of Fee and BnUm! Schedule
The City shall pay J.U-B for its services and reimbursable expenses as follows. A detailed
labor and equipment is presented in Exhibit "A-1":
Task A - Project Meetings
. Task A - Project Meetings
Time and material basis with an estimated budget of ..........................,............ $4,045
Task B - Preliminary and Final Design
. Task B - Trunk Sewer
Lump sum price ..... ......... ..... ....................... ........... .............................. $79,159
Task C - Trunk Sewer Additional Services
. , Tasks C - Additional Services
Time and material basis with an estimated budget of ..... ............ ........... .......... $10,113
Task 0 - Agency Coordination and Permitting
. Tasks 0 - Agency Coordination and Permitting
Time and material basis with an estimated budget of...................................... $11,692
Task E - Easements and Private Development Coordination
. Task E.1 - Easement Acquisition
Time and material basis with an estimated budget of ..................................... $16,175
. Task E.2 - Private Development Coordination
Time and material basis with an estimated budget of .............. ................. ... ..... $4,131
City of Meridian - Black Cat Trunk Sewer - Phase 4
Page - 1
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