HomeMy WebLinkAboutConsor North America, Inc. CAN ADA Lift Station and Gravity Line Task Order 10038.d TASK ORDER NO. 10038.d
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND CONSOR NORTH AMERICA, INC. (ENGINEER)
This Task Order is made this 21 sf day of February, 2023 and entered into by and between the
City of Meridian, a municipal corporation organized under the laws of the State of Idaho,
hereinafter referred to as "Owner", and accepted by Consor North America, inc. hereinafter
referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained
in the Master Agreement (Category 2b) between the above-mentioned parties dated October
1 , 2021 . The Project Name for this Task Order is as follows:
CAN ADA LIFT STATION & GRAVITY LINE -
FINAL DESIGN
BACKGROUND
The CITY's 2017 Collection System Master Plan (CSMP) identified the Can Ada Lift Station
(LS) as a future regional lift station required to serve the full build out of the master plan study
area. The LS will be located southeast of the intersection of N Can Ada Rd and W McMillan
Rd. The City obtained an approximately 1 .59-acre site for the LS in 2022. The site area was
used for initial property negotiations and will be reduced depending on the final LS design.
ENGINEER developed a concept design for the LS and associated force main and gravity
piping under a separate Task Order. The concept design included:
• Survey
• Geotechnical Investigation
• Coordination with CSMP for project design flows and recommended gravity line extents
and design slope
• Analysis of parallel force main options (size and alignment)
• Analysis of odor control options
• Preliminary lift station mechanical and civil site layout
• Concept level costs
• Coordination with ACHD and utilities
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PROJECT UNDERSTANDING
Final design will be based on the recommendations of the concept design and includes:
• A triplex submersible lift station with the following:
O 2,275 gpm buildout design capacity
O Vaughan submersible chopper pumps
O Wetwell approximately 30-feet deep
O Discharge piping and valving located in vaults
O Above grade electrical and control panels with shade structure (type and size to
be determined)
O Emergency generator
O Liquid and vapor phase odor control
O Stormwater facilities
• Gravity Line-
* 5,500 lineal feet (LF)
O 18- to 21-inch
0 20- to 30-foot depth
• Force Main:
0 11 ,400 LF of 10- and 18-inch dual force main
O Discharge at the Oaks LS, located approximately 700-feet south of the
intersection of McMillan Rd and McDermott Rd.
• Construction requiring dewatering throughout the construction area and full rebuild of
the impacted roads along the proposed pipeline alignment.
SCOPE OF WORK
This Final Design SOW includes the following tasks:
1 . Project Management
2. Data Collection
3. Odor Control Alternatives Analysis
4. Final Design
5. Permitting
6. Public Involvement
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Task 1 —Project Management
The purpose of this task is to manage the project team, schedule, and budget. This includes
monthly invoicing (invoices will include progress in terms of project percent complete), budget
(percent spent and budget remaining) and schedule review, updates, and general
administrative tasks. This task also includes bi-weekly check-in meetings with the CITY PM.
Monthly invoices will include updates on project schedule and budget.
Assumptions:
1 . Assumes a notice to proceed date of January 30, 2023 and a 11-month project duration.
2. No Consor travel time will be charged.
Task 1 Deliverables:
1 . Monthly project updates (submitted with invoice) that summarize each month's budget,
schedule, and work accomplished.
Task 2 — Data Collection
ENGINEER will perform the following tasks as part of a data collection effort prior to
development of design plans and specifications.
Task 2.1 - Data Collection
In this task, ENGINEER will review background information provided by the CITY and may
develop a formal data request for any additional information required for completion of the
work. It is anticipated that additional data requests will be made throughout the project,
however the majority of the data required will be requested at the beginning of the project.
ENGINEER will limit the number of data requests that are made to minimize the required CITY
staff time.
Task 2.2 — Infiltration Testing
ENGINEER will work with Atlas to provide an infiltration test and recommended infiltration for
the site stormwater facility.
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Task 2 Assumptions.-
ENGINEER will perform a data analysis effort that includes the following tasks:
1 . ENGINEER and the OWNER will identify and collect required data in a timely manner
so as to not impact the project schedule.
2. Task Order assumes that there are no permits required for any of the proposed
investigation services other than those assumed by the sub consultants.
Task 2 Deliverables:
1 . Geotechnical report of findings and recommendations (electronic copy)
Task 3 — Odor Control Alternatives Analysis
ENGINEER will build on the odor control alternatives presented at the concept design
workshop (performed under a separate task order) and develop a detailed odor control
alternatives analysis. The intent of this analysis is to provide enough information for the CITY
to select a preferred approach for liquid phase odor control. The alternatives analysis will
include:
1 . ENGINEER will evaluate three alternatives for liquid phase odor control treatment of the
Can Ada lift station: calcium nitrate injection (i.e., Bioxide); sulfur precipitation (i.e., ferric
chloride); and oxidation (i.e., sodium hypochlorite).
2. ENGINEER will define evaluation criteria for each alternative including but not limited to:
a. Treatment Considerations (i.e., safety hazards, dosing volumes, etc.)
b. Supply Availability and Location
c. Cost
d. O&M Considerations
e. Downstream Impacts/WWTP Impacts
3. ENGINEER will evaluate each alternative using weighted scoring for each evaluation
criteria. The highest scored alternative will be recommended to the CITY.
ENGINEER will present the results of the alternative analysis at a meeting with the CITY. The
alternatives analysis will be summarized in the Preliminary Engineering Report (see Task 4).
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Task 3 Assumptions
1. ENGINEER to develop design for liquid phase odor control treatment equipment
including storage tank, metering pump and mechanical appurtenances, and
supporting equipment.
2. Odor control equipment will be installed outdoors and will include weatherproofing.
Building enclosure not included.
Task 3 Deliverables
1 . Meeting notes from the alternative analysis review meeting.
Task 4 — Final Design
ENGINEER will develop 30% Preliminary Engineering Report (PER), 60%, 95% and 100%
designs for the work based on the discussion at the Concept Design review meeting (see Task
3). ENGINEER will then develop a construction package for the improvements.
Task 4.1 - 30% Design/Utility Permit Set
ENGINEER will develop 30% design package based on comments from the concept design.
30% design will include the following:
• General and notes sheets
• Plan and Profile Sheets for roadway, gravity and force main
• Dewatering plan
• Civil site plan
• Mechanical plans
• Electrical one line diagram
• P&ID
• Notes and details specific to utility crossings
• Opinion of probable cost for work
• Preliminary Engineering Report (PER) meeting Idaho Department of Environmental
Quality (IDEA) requirements.
• Reassessment of design schedule
The 30% package will be submitted to the CITY for review. ENGINEER will meet with the
CITY and review any comments on the 30% design. ENGINEER will revise the 30% design
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package per CITY comments, and ENGINEER will submit the revised 30% package to the
reviewing agencies (see Task 5) for review.
Task 4.2 - 60% Design
ENGINEER will develop the 60% design package based on comments from the 30% design
review. 60% design will include the following:
• General and notes sheets
• Plan and profile sheets for gravity and force main
• Civil site plan
• Mechanical plans
• Electrical plans
• I&C plans
• Notes and Details specific to the project (standard details are not required).
• Surface Water Pollution Prevention (SWPP) plan as required by Idaho Department of
Environmental Quality (IDEA), ACHD and Ada County. (The plan will be reviewed by
the CITY Environmental Division)
• ACHD Variance Request (if required)
• Traffic Control Plan (see assumptions)
• Bid Schedule
• Opinion of probable cost for work
• Reassessment of design schedule
The 60% design plans and specifications will be submitted to the CITY for review and
comment by the Development Services and Environmental Divisions. ENGINEER will attend a
meeting with the CITY to review the 60% design package and perform a site walk through.
ENGINEER will fill out any final forms for the various permits required for the irrigation and gas
crossings and shall submit the final permits, plans, details, figures to the various entities for
approval.
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Task 4.3 - 95% Design Package
ENGINEER will develop a 95% design package based on the comments on the Concept
Design and 60% Design. The 95% design package will include the following final documents:
• General and notes sheets
• Plan and profile sheets for gravity and force main
• Civil site plan
• Mechanical plans
• Electrical plans
• I&C plans
• Surface Water Pollution Prevention (SWPP)as required by the CITY, IDEA, ACHD and
Ada County.
• Traffic Control Plan (see assumptions).
• Notes and Details specific to the project, standard details are not required
• Technical Specifications
• Bid Schedule with quantities
• Opinion of Probable Cost
The 95% plans are assumed to be "bid ready" and are only missing minor CITY, IDEA, ACHD,
and Ada County comments and approvals. The 95% design plans and specifications will be
submitted to the CITY for review and comment by the Development Services and
Environmental Divisions. ENGINEER may attend a meeting with the CITY to review
comments from the 95% design package, if needed.
Task 4.4 — Permit Package
ENGINEER will finalize the permit package based on the comments on the 95% plans from the
CITY. The permit package will be stamped and include the following documents:
• General and notes sheets
• Plan and Profile Sheets for gravity and force main
• Civil site plan
• Mechanical plans
• Electrical plans
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• I&C plans
• Surface Water Pollution Prevention (SWPP) as required by CITY, IDEA and ACHD.
• Traffic Control Plan as required by ACHD
• Notes and Details specific to the project, standard details are not required
• Technical Specification Package
• Bid Schedule
• Opinion of Probable Cost
The permit package will be submitted to ACHD and DEQ for final review (see Task 5).
ENGINEER will compile and deliver the final approved set and inclusion in the bid package.
Task 4.5 — 100% Package
ENGINEER will finalize the 100% package based on comments from DEQ and ACHD on the
permit plans. The 100% package will be stamped and include the following FINAL documents:
• General and notes sheets
• Plan and Profile Sheets for gravity and force main
• Civil site plan
• Mechanical plans
• Electrical plans
• I&C plans
• Surface Water Pollution Prevention (SWPP) as required by CITY, IDEA and ACHD.
• Traffic Control Plan as required by ACHD
• Notes and Details specific to the project, standard details are not required
• Technical Specification Package
• Bid Schedule
• Opinion of Probable Cost
The 100% package will be submitted to the CITY and ACHD for final approval. ENGINEER
will compile and deliver the final approved set and inclusion in the bid package.
Task 4 Assumptions:
1 . ENGINEER will develop separate bid packages (two total) for the lift station and the
pipelines.
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2. Final design will be done in parallel with the agency reviews of the 30% design
package.
3. Schedule assumes that sizing of major equipment (e.g., pumps, odor control, generator)
and related electrical and instrumentation/control design will be done ahead of the
overall project schedule. The goal will be to complete the 95% design for these
elements in the early Spring of 2023. This is required to meet current workload for DC,
Consor's electrical and I&C sub-consultant.
4. The entire project will be designed with plan and profiles for traditional open trench
construction with the exception of the canal and gas crossings. Trenchless methods
may be required for these crossings.
5. Variance requests for "out of corridor work" will be submitted to ACHD and any other
utilities affected. Approval letters from those utilities will be submitted to the CITY prior
to commencing the 100% design plans.
6. Full street pavement replacement will be required by ACHD, and all pavement
restoration design will be included on the water plan and profile sheets.
7. Traffic control plan will be a guideline used for Contractor to have a basis of bid. The
Contractor will be responsible for developing a detailed traffic control plan for ACHD
review and approval.
8. Gas and irrigation crossing permits are covered under Task 5.
9. Odor control will not be required at Oaks LS.
10.Buildings for lift station facilities were not requested by the CITY in the concept design
and are not included in this SOW. The SOW does include a shade structure for the
electrical and control panels.
11 .ENGINEER will prepare the Technical Specifications to The Idaho Standards for Public
Works Construction (ISPWC). CITY supplements and Addenda will be used as the
basis of the Technical Specifications and they will be in the ISPWC formatting. ISPWC
specifications will be referenced and not reproduced in the specification package.
Supplemental technical specifications will be developed as required. (Specifications will
state specifically what points shall be staked with a reference that the contractor will pay
for additional staking or re-staking)
12.Plans will be full size and reduced to provide half size (11-inch x 17 inch).
13.Stormwater design associated with pavement replacement along Can Ada, McMillian
and McDermott are excluded from this scope of work.
Task 4 Deliverables:
1 . 30% in PDF format (to be placed on the CITY FTP site) design package (plans and
PER).
2. 60% in PDF format (to be placed on the CITY FTP site) design package (plans and
technical specifications).
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3. PDF of the 95% design package (plans and technical specifications).
4. PDF and hard copies (up to 3 for each agency) for agency submittal.
5. One reproducible copy of the FINAL 100% design package in PDF format to be placed
on the CITY FTP site.
6. One full size and one half size bound hard copies of the 100% plans.
Task 5 — Permitting
This task is for permitting and coordination with IDEQ, Ada County, Pioneer Irrigation District
(PID), and William-Northwest Pipeline gas company (Williams-Northwest). ENGINEER will
develop plans, details, and figures and complete applications for the following permits (if
required) for this project:
• IDEQ Design Review (PER and Permit plans)
• Ada County Conditional Use Permit for Can Ada
• Encroachment Permit for Phyllis Canal crossing
• Williams Northwest Encroachment/Foreign Line Crossing Permit Form for gas main
crossing.
Task 5 Assumptions:
1 . The CITY will pay all permit and other reimbursement agreement fees.
2. The 30% plan will be submitted as the permit set to ACHD, PID, and Williams-
Northwest.
Task 5 Deliverables:
1 . Meeting notes from coordination meetings.
2. Hard copies of permit submittals to IDEQ and PID.
3. Electronic copies of permit submittals.
Task 6 — Public Involvement
ENGINEER will assist the CITY with Public Involvement for the project. It is anticipated that
the CITY will distribute informational flyers, post information to the CITY website, and host an
open house to inform citizens about the project.
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ENGINEER will develop a draft informational flyer and figures for the website for CITY review
and approval. ENGINEER will develop final documents based on CITY review comments.
The public involvement described in this task may be coordinated with the County CUP review
process (see Task 5).
Task 6 Assumptions:
1 . ENGINEER will attend the public involvement meeting. CITY will coordinate and
reserve a location for the meeting.
2. SOW includes developing figures illustrating lift station site design and building
concepts and pipeline alignment based on the concept and preliminary design.
Task 6 Deliverables:
1 . Electronic versions (PDF) of draft and final informational flyer for CITY review and
approval.
2. Up to 3 poster boards for display at the open house
TIME OF COMPLETION and COMPENSATION SCHEDULE
COMPENSATION AND COMPLETION SCHEDULE
Task Description Due Date Compensation
1 Project Management • Ongoing Throughout Project $79,443
2 Data Collection ■ 3/24/23 $16,154
3 Odor Control Alternatives ■ 3/24/23 $17,390
4 Final Design $669,107
30% Design Development 3/24/23
30% Design Review Meeting 4/7/23
Submit 30%for Agency Review 4/14/23
60% Design Development 5/26/23
60% Design Review Meeting 6/9/23 I I
95% Design Development 8/18/23
95% Design Review Meeting 9/1/23
Permit Package Development 10/23/23
100% Design Development 12/22/23
5 Permitting 38,639
IDEQ Review(PER) 6/9/23
Ada County CUP Review 9/9/23
PID Encroachment Review 5/12/23
Wilson Gas Encroachment Review 5/12/23
IDEQ Review(Permit Set) 12/15/23
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ACHD Review 11/10/23
6 Public Involvement TBD 1 $16,646
TASK ORDER TOTAL: $837,379.00
The Not-To-Exceed amount to complete all services listed above for this Task Order is Eight
Hundred, Thirty-Seven Thousand, Three Hundred and Seventy-Nine dollars and 00/100
($837,379.00). No compensation will be paid over the Not-to-Exceed amount without prior
written approval by the Owner in the form of a Change Order. No travel or expenses will be
reimbursed through this agreement. All costs must be incorporated in the individual tasks
within the Compensation and Completion Schedule above.
CITY OF MERIDIAN CONSOR NORTH AMERICA, INC.
Dennis M Gallrlato Dennis M Galinato
BY: BY: 2023.02.10 10:36:40-07'00'
KEITH WATTS, Purchasing Manager DENNIS GALINATO, P.E., Principal Engineer
Dated: 2-28-2023 Dated: 2/10/13
Approve by Council: 2-28-2023
City Project Manager:
David Briggs
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CONTRACT CHECKLIST
I. PROJECT INFORMATION
Date: 12.7.22 REQUESTING DEPARTMENT Public Works
Project Name: Can Ada Lift Station Final Design
Project Manager: David Briggs Contract Amount: $837,379
Contractor/Consultant/Design Engineer: CONSOR
Is this a change order? Yes ❑ No ❑ Change Order No.
II. BUDGET INFORMATION (Project Manager to Complete) III. Contract Type
Fund: 60 Budget Available(Purchasing attach report):
Department 3590 Yes ❑� No ❑ Construction ❑
GL Account 96144 FY Budget: 23 Task Order 0
Project Number: 10038.g Enhancement: Yes ❑� No ❑ Professional Service ❑
Equipment ❑
Will the project cross fiscal years? Yes❑� No ❑ Grant ❑
IV. GRANT INFORMATION-to be completed only on Grant funded projects
Grant#: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status(Federal Funded)
N/A N/A N/A N/A
Print and Attach the determination Print,attach and amend bid by addendum(if changed) www.sam.gov Print and attach
V. BASIS OF AWARD
BID RFP/RFQ TASK ORDER
Award based on Low Bid Highest Ranked Vendor Selected Master Agreement Category 2B
(Bid Results Attached) Yes ❑ No ❑ (Ratings Attached) Yes ❑� No Date MSA Roster Approved:
Typical Award Yes 0 No ❑
If no please state circumstances and conclusion:
Date Award Posted: N/A 7 day protest period ends: N/A
VI. CONTRACTOR/CONSULTANT REQUIRED INFORMATION
PW License N/A Expiration Date: N/A Corporation Status Active Good Stanading
Insurance Certificates Received(Date): N/A Expiration Date: Rating:
Payment and Performance Bonds Received(Date): N/A Rating: N/A
Builders Risk Ins.Req'd: Yes ❑ No 0 If yes,has policy been purchased? N/A
(Only applicabale for projects above$1,000,000)
VII. TASK ORDER SELECTION (Project Manager to Complete)
Reason Consultant Selected 0 1 Performance on past projects
Check all that apply L Quality of work ❑� On Budget
❑� On Time ❑� Accuracy of Construction Est
2 Qualified Personnel
LJ 3 Availability of personnel
0 4 Local of personnel
Description of negotiation process and fee evaluation:
CONSOR completed a concept design task order on time,within budget,and has qualified personnel with significant experience in the design of the subject matter(lift stations).
Clint Dolsby 12/8/2022
Enter Supervisor Name Date Approve
Vill. AWARD INFORMATION
Date Submitted to Clerk for Agenda: February 16,2023 Approval Date February 28,2023 By: Council
Purchase Order No.: 23-0226 Date Issued: February 28,2023 WH5 submitted N/A
(Only for PW Construction Projects)
NTP Date: 2/28/2023
Contract Request Checklist.5.24.2016.Final
fE IDIANty
Purchase Order 2/28/2023 23-0226
Attention: David Briggs
CITY OF MERIDIAN Billing Attn: Finance
Ave
33 EAST BROADWAY AVE. Meridian, IDa
Address: 83642
MERIDIAN,ID 83642
(208) 888-4433
Shipping 33 E Broadway Ave.
Vendor Address: Address: Ste. 200
Meridian, ID 83642
CONSOR NORTH AMERICA, INC
888 SW 5TH AVENUE
SUITE 1170 Shipping Method: Contractor
PORTLAND, OR 97204 pp g
FOB: Destination Pre-Paid
Description Unit I Quantity Unit Price Total
23-0226 TO 10038.d Can Ada Lift Station Final Design Dollar 837379.00 1.00 837,379.00
Purchase Order Total: $837,379.00
Purchasing
Manager: = ��
Special Instructions
Task Order 10038.d approved by Council 2/28/2023 Not-To-Exceed $837,379.00 60-3590-96144-10038.d