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Home My WebLink AboutAda County Highway District and Brighton Development PO 23-0188 Reconstruct and widen Lake Hazel Rd. et C� fIEN .D L4,, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Keith Watts, Procurement Meeting Date: January 17, 2023 Presenter: Consent Estimated Time: Consent Topic: Approval of PO #23-0188 to ACHD for the Interagency Cooperative Development Agreement for the Lake Hazel Roadway- Locust Grove to Eagle Improvement project for the Not-To-Exceed amount of$540,673.51 Recommended Council Action: Approval of PO #23-0188. Background: The Interagency Cooperative Development Agreement was approved by Council 8/10/2021. Mayor Robert E. Simison E IDIAN �� City Council Members �► Treg Bemt Joe Borton Public Works I D A H O Luke Cavener Brad Hoaglun Department Jessica Perreault �LizSlrader TO: Mayor Robert E. Simison Members of the City Council FROM: Brent A. Blake—Engineering Project Manager DATE: February 8, 2023 SUBJECT: CONSTRUCTION COSTS OF SEWERIWATER IMPROVEMENTS, FIBER OPTIC CONDUIT,AND MULTI-USE PATHWAYS WITHIN THE LAKE HAZEL,LOCUST GROVE TO EAGLE ROAD WIDENING PROJECT. REQUESTED COUNCIL DATE: February 14, 2023 I. RECOMMENDED ACTION A. Move to: 1. Approve the City of Meridians "Reimbursable Project Costs" amounts as indicated in section IV, below. II. DEPARTMENT CONTACT PERSONS Brent Blake—Engineering Project Manager 208-489-0340 Kyle Radek—Assistant City Engineer 208-489-0343 Warren Stewart, City Engineer 208-489-0350 Laurelei McVey, Public Works Director 208-985-1259 111. DESCRIPTION A. Background On August 18, 2021 the City entered into a cooperative development agreement with Brighton Development and the Ada County Highway District (ACHD). The agreement depicts Brighton as the party to design, bid, and construct the project described below. The City and ACHD agreed to reimburse Brighton for specific items listed in the agreement(see attached). B. Proposed Project Brighton Development plans to reconstruct and widen Lake Hazel Road from approximately one quarter mile east of Locust Grove Road to approximately one-quarter mile west of Eagle Road to five lanes, with 10-foot wide concrete multi-use pathways on Page 1 of 2 I both sides of the road, new and relocated City water line along Lake Hazel Road, street lighting on that portion abutting City Fire Parcel and City Park Parcel, and two-inch(2") conduit for future City fiber optics. Brighton Development also plans to construct Recreation Avenue from its intersection with Lake Hazel to the southern boundary of City Fire Parcel, with 10-foot wide concrete multi-use pathway on the west side of the road, street lighting, City water main, City sewer main, and two-inch (2") conduit for future City fiber optics. IV. IMPACT A. Strategic Impact: This project is aligned with the Public Works objective of being opportunistic in planning for growth and infrastructure needs. B. Fiscal Impact The City of Meridian "Reimbursable Project Costs" is $540,673.51 and will be funded from the accounts shown below. Project Funding ---------------------------.------------------------------------------------------ ._....._ . Fiscal Year 2023 Account Code/Codes Water Main Extensions 60-3490-96140 $52,05144 ---- ----- ------- . _FiberConduitforI T _____ _____ 01-1519-94600 __-__ _$32,97249. Fire Department 55-2217-11266 $252,744.75 _ --------------------- ---- Park Dept Items. - - - .$54,812.94 Park Dept._Admin Fee $148,091.89 -------------------------------- Total Funding $540,673.51 V. TIME CONSTRAINTS Brighton Development plans to start construction on this project in February 2023. City Council approval of this construction cost is required in order to attain a Purchase Order from the City's Finance Department. VI. LIST OF ATTACHMENT A. Interagency Cooperative Development Agreement between Ada County Highway District, The City of Meridian, and Brighton Development, Inc. B. Table of Reimbursable Project Costs based on actual bids. Approved for Council Agenda: Page 2 of 2 E. Lake Hazel Rd. and S.Recreation Ave. CDA Reimbursable Costs Project Number: 0109-02-7000 Budget ACHD Meridian IMPROVEMENTS: 22-00105-01 Engineering, Staking & Other Consulting 235,018 235,018 - 24-00400-01 Government Fees/Permits/Entitlement - - - 24-02076-01 Trash Clean Up/Demo/Dirt Remov. 12,794 12,794 - 24-00420-01 Erosion Control (SWPPP) 22,350 20,339 2,012 24-02500-01 Excavation/Grading/Paving 1,470,286 1,438,352 31,934 24-02604-01 Sanitary Sewer 33,889 - 33,889 24-02675-01 Municipal Water System 148,101 - 148,101 24-02608-01 Storm Drain 244,106 244,106 - 24-02813-01 Gravity Irrigation 792,894 792,894 - 24-02058-01 Power 31,500 31,500 - 24-02521-01 Concrete Curb/Gutter/Sidewalk/Flatwork 543,341 479,256 64,085 24-00454-01 Landscaping&Fencing 345,639 345,639 - 24-10552-01 Mail &Paper Boxes 1,000 1,000 - 24-16582-01 Street Lighting/Lamp Posts 739,525 645,670 93,855 24-01950-01 ACHD & City Bonding - - - 24-00999-01 Contingency 12% 315,953 297,260 18,694 SUBTOTAL: IMPROVEMENTS 4,936,396 4,543,827 392,569 CM Fee 3% (100%Paid by City of Meridian) 3% - 148,092 GRAND TOTAL 5,084,488 4,543,827 540,661 This pricing includes the following subcontractor proposal's: KM Engineering, ATLAS, Precision Engineering, CMT Engineering Laboratories, David Kordiyak, Syman Erosion& Sediment Control, Boise Skid Steer, Element Fencing,Nampa Paving&Asphalt Co., Brown Construction Inc., Randell Concrete, Hastriter,Northwest Hardscape Specialties, Secured Earth Systems, Alloway Electric Co. Clarifications: Unless noted otherwise, the pricing for this job does not include the following: pricing for utilities (to be done at the cost of the utilities provider) such as relocation of existing telephone pedestal, power lines, power poles; landscaping on the south side of E. Lake Hazel Rd or any on Recreation Avenue (done by others); 1-Fire Hydrant Assembly located on the east side of S. Recreation Ave. (to be removed in future plan set); 1-2" Blow-Off Assembly for Future Water Main Extension(to be done as a stand alone project at a later date); 1-8" Gate Valve at 8" Blow-Off Assembly Main; 1-12" Gate Valve tying into Blow-Off Assembly; any pressure irrigation scope of work(none shown on plans); Government Fees, Permits and Entitlement; Amenities &Monument Structures; ACHD & City Bonding. CDA.LH&Rec.Final.Estimate.Revision2.2023-01-04 1/4/2023 Page 1 of 2 10:02 AM E. Lake Hazel Rd. and S.Recreation Ave. CDA Estimate Project Number: 0109-02-7000 Exceptions & additions beyond plan set that our pricing does include is as follows: Asphalt paving SPC 64-28 oil based on current oil prices on the ITD Index published in June; additional concrete removal at the SE corner of S. Bloomerang Way and E. Lake Hazel to allow for seepage bed#1 Sand&Grease Trap install as well as removal of existing gravity irrigation lines near GI Box#1; tree removal at the properties of existing home owners along the south side of E. Lake Hazel to account for road widening requirements; additional fill brought in at a 4:1 slope where the install of 235 LF of Keystone landscape wall will be placed per KN#8 on sheet C2.1 to allow proper depth above the existing seepage bed on the NE corner of S. Bloomerang and E. Lake Hazel Rd.; reseed with grass mixture will be installed in lieu of landscaping at all areas north of the sidewalk on E. Lake Hazel Rd.; due to heavy fill requirements starting at station 59+00, our budget accounts for landscape replacement of the property line north of E. Lake Hazel Rd. that will extend to station 73+30; reseed with grass mixture is budgeted for north of the sidewalk that runs south of E. Lake Hazel Rd. starting at station 60+30 and extending out to station 73+30; removal and replacement of existing fencing at property owners along the south of E. Lake Hazel Rd. due to road widening requirements; three asphalt aprons at the driveway approaches located on the south side of E. Lake Hazel Rd. at station 66+00, 67+25, and 68+40; 750 SF of retaining wall due to heavy fill requirements to prevent damage to Impressive East Ridge Subdivision property owners fence line that runs north of E. Lake Hazel Rd. starting roughly at station 69+20 and extends out to station 71+31; 30 LF of 24" Steel Sleeve installed at 12" water main that crosses 12" and 18" Gravity Irrigation Lines at Recreation to allow for proper potable/non-potable spacing; removal of existing 3x3 GI Box#1 and replacement with new 4x4 precast box due to connection requirements of new pipe; our budget reflects the cost for 12" C900 in lieu of 12" ADS HP in order to meet potable/non-potable crossing rules per Note 2, sheet C1.1, but if separation meets IDAPA requirements, HDP will be used at a lower cost; Power Dips For Recreation&Bloomerang Signal; Engineering Fees for Utilities; 12,500sf of cold patching to maintain access at Discovery Park included with a unit price of$2.20/sf. Final Budget Approval: Michael Alexander Brent Blake Jon Wardle CDA.LH&Rec.Final.Estimate.Revision2.2023-01-04 1/4/2023 Page 2 of 2 10:02 AM Item No. Item Description Estimated Unit Unit Item Quantity Price Total Parks Fire Public Works I.T. General SWPPP % 0.09 $22,350.00 $2,012.00 $503.00 $503.00 $503.00 $503.00 Import Granular Material for Deep Fill Sections in Winter Months(from BOC to BOS) 2,578 LCY $10.06 $25,934.68 $25,934.68 Asphalt Paving SPC 64-28 Oil(Based on 2022 oil prices)@ Asphalt Approach 10 TON $83.00 $830.00 $830.00 Uncrushed Aggregate Base @ Asphalt Approach 48 LCY $17.16 $823.68 $823.68 Crushed Aggregate Base Under Sidewalk,Curb/Gutter,and Flatwork 143 LCY $30.39 $4,345.77 $4,345.77 8"PVC Sanitary Sewer Main 285 LF $68.00 $19,380.00 $19,380.00 Sewer Manhole 48" 1 EA $5,199.00 $5,199.00 $5,199.00 Connect to existing @ SS MH#4 1 EA $3,800.00 $3,800.00 $3,800.00 Connect to existing @ Existing clean-out#2 1 EA $3,800.00 $3,800.00 $3,800.00 CCTV Inspection 285 LF $6.00 $1,710.00 $1,710.00 Water Tees,Angles&Misc. 18 EA $515.61 $9,280.98 $9,280.98 Water Main Valve Box-8" 1 EA $1,785.00 $1,785.00 $1,785.00 Relocate/Extend Water Main Leak Detection Metering Station 1 EA $2,275.00 $2,275.00 $2,275.00 12"Water Main 616 LF $84.75 $52,206.00 $52,206.00 8"Water Main 120 LF $58.00 $6,960.00 $3,770.00 $3,190.00 Fire Hydrant Assembly-Relocation-Extend existing* 2 EA $6,446.00 $12,892.00 $12,892.00 Fire Hydrant Assemblies(6'bury hydrants required,new assembly)(Bosch way) 1 EA $5,780.00 $5,780.00 $5,780.00 Connect to Existing @ 12"B/O-Recreation 1 EA $2,425.00 $2,425.00 $2,425.00 Connect to Existing @ 8"B/O-Fire Station(incl.temp blow off assembly) 1 EA $4,495.00 $4,495.00 $4,495.00 Connect to Existing @ 12"Main(12x12 live tap-subject to approval)** 1 EA $15,054.00 $15,054.00 $15,054.00 Connect to Existing @ 12"Main(12x8 live tap,subject to approval)*** 1 EA $12,592.00 $12,592.00 $12,592.00 Connect to Existing-Relocate/Reuse Existing 12x8 Tee**** 1 EA $10,146.00 $10,146.00 $10,146.00 24"Sleeves 30 LF $407.00 $12,210.00 $12,210.00 Vertical Curb&Gutter 140 LF $16.00 $2,240.00 $2,240.00 Sidewalk 10' 788 LF $36.00 $28,368.00 $28,368.00 Ped Ramps(Double)&Truncated Domes 6 EA $1,200.00 $7,200.00 $7,200.00 4'Valley Gutter 110 LF $28.00 $3,080.00 $3,080.00 Small Fillets 4 EA $500.00 $2,000.00 $2,000.00 Driveway Approach 160 SF $5.50 $880.00 $880.00 Common Driveway/Flatwork(to Fire station) 1,700 SF $6.50 $11,050.00 $11,050.00 Irrigation Manhole Adjustment 2 EA $100.00 $200.00 $200.00 Irrigation Monitoring Well Adjustment 2 EA $100.00 $200.00 $200.00 Concrete Sleeves Extra Long 8 EA $100.00 $800.00 $800.00 Concrete Cold Weather Protection 0 % $53,778.00 $8,066.70 $8,066.70 Street Lighting(15'Mast Arm, Davit Arm Style,40'Pole Height) 4 EA $12,000.00 $48,000.00 $36,000.00 $12,000.00 Street Light Conduit(Trenched)w/Locate Wire,Size 2"(trench,conduit,wire,compaction) 1,245 LF $12.67 $15,774.15 $12,036.50 $3,737.65 Fiber Optic Conduit(Trenched)with Locate,Size 2"(trench,conduit,wire,compaction) 1,815 LF $12.67 $22,996.05 $22,996.05 Fiber Optic Conduit for Future Emergency Signal(Trenched)w/Locate Wire,Size 2" 55 LF $12.67 $696.85 $696.85 Street Light Junction Box,Type S40T/ADA 4 EA $400.00 $1,600.00 $1,200.00 $400.00 Fiber Optic Junction Box(Oldcastle Model H2436-24 H Series Heavy Duty Box or Equal) 6 EA $800.00 $4,800.00 $4,800.00 Contingency for City of Meridian SOW 0 % $373,875.33 $18,693.77 $4,673.44 $4,673.44 $4,673.44 $4,673.44 CM Fee(100%paid by City of Meridian) 0 % ############ $148,091.89 $148,091.89 $0.00 $0.00 $0.00 $0.00 $0.00 Total $540,673.51 $202,904.83 $252,744.75 $52,051.44 $32,972.49 Budget Total $540,673.51 $540,673.51 Cost Breakdown Final 1/17/2023 CjfE IDIANty Purchase Order 1/24/2023 23-0188 Attention: Tyson Glock CITY OF MERIDIAN Billing Attn: Finance 33 Ave 33 EAST BROADWAY AVE. Meridian,Bro IDa Address: 83642 MERIDIAN,ID 83642 (208) 888-4433 Shipping 33 E Broadway Ave. Vendor Address: Address: Ste. 200 Meridian, ID 83642 ADA COUNTY HIGHWAY DISTRICT 3775 ADAMS ST. GARDEN CITY, ID 83714-6447 Shipping Method: Contractor FOB: Destination Pre-Paid Description Unit Quantity Unit Price Total 23-0188 ACHD Lake Hazel - Locust Gr. to Eagle 5210 Dollar 148091.89 1.00 148,091.89 23-0188 ACHD Lake Hazel - Locust Gr. to Eagle 5290 Dollar 54812.94 1.00 54,812.94 23-0188 ACHD Lake Hazel - Locust Gr. to Eagle 3490 Dollar 52051.44 1.00 52,051.44 23-0188 ACHD Lake Hazel - Locust Gr. to Eagle 2217 Dollar 252744.75 1.00 252,744.75 23-0188 ACHD Lake Hazel - Locust Gr. to Eagle 1510 Dollar 32972.49 1.00 32,972.49 Purchase Order Total: $540,673.51 Purchasing Manager: Special Instructions Bid results from Interagency Agreement approved by Council on 8/9/2022. Not-To-Exceed $1,312,293.46 Split $984,220.00 30-3490-96140-10976.c and $328,073.46 60-3590-93505-10976.c PO approved by Council 1/24/2023 Ticket#85070