HomeMy WebLinkAboutTAG Historical Research and Consulting Reconnaissance Survey of Historical Properties Phase 2 Task Order TASK ORDER FOR RECONNAISSANCE SURVEY OF
HISTORIC PROPERTIES—PHASE 2
This TASK ORDER FOR RECONNAISSANCE SURVEY OF HISTORIC
PROPERTIES—PHASE 2 ("Task Order") is made this 3rdday of January , 20 23
("Effective Date"),by and between the City of Meridian, a municipal corporation organized
under the laws of the State of Idaho ("City"), and TAG Historical Research& Consulting,
("Consultant"). (City and Consultant may hereinafter be collectively referred to as "Parties.")
WHEREAS, City and Consultant entered into a Master Agreement for Professional
Services on June 23, 2020 ("Master Agreement");
WHEREAS, City desires a survey of historical properties along the North Main Street
corridor("Project"), for the purpose of determining such properties' eligibility for National
Register of Historic Places;
WHEREAS, Consultant is qualified to undertake the Project, in accordance with the
Statement of Work attached here as Exhibit A ("Statement of Work");
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, the Parties agree as follows:
I. SCOPE OF SERVICES.
Consultant shall complete Phase 2 of the Project, and all related tasks, in accordance with the
methodology, timetable, scope, and budget set forth in the Statement of Work. Further,
Consultant shall timely provide to City all Phase 2 deliverables as set forth in the Statement of
Work. Specifically, Consultant shall complete Phase 2 survey fieldwork, research, data
collection, photography, and survey report, provide monthly reports to the Arts & Culture
Coordinator,provide an update to the Meridian Historic Preservation Commission ("MHPC") at
at least two of their regular meetings (dates to be determined in cooperation with the Arts &
Culture Coordinator), and provide final survey report to the Arts & Culture Coordinator.
Consultant shall complete all work and provide all deliverables as set forth in this Task Order by
September 15, 2023.
II. COMPENSATION.
A. Total amount. The total payment to Consultant for all deliverables and related services
provided under this Task Order shall be five thousand dollars ($5,000.00).
B. Payment schedule. Consultant shall be paid pursuant to the following benchmarks:
1. Initial monthly report: $2,500.00 shall be paid to Consultant within thirty (30) days
of Consultant's first monthly report to the Arts & Culture Coordinator.
TASK ORDER FOR RECONNAISSANCE SURVEY OF HISTORIC PROPERTIES-PHASE 1 PAGE 1
2. Final Survey Report: $2,500.00 shall be paid to Consultant within thirty(30) days
of the Arts & Culture Coordinator's timely receipt of the final survey report, which
shall incorporate: findings from Phase 1; photographs,photo logs, maps, and other
information collected in the course of Consultant's fieldwork and research; all edits
and comments received from MHPC and the State Historic Preservation Officer
("SHPO"); digital files of the survey report; all site forms,photographs, maps and
attachments; and information for the Idaho Historic Sites Database for submission to
SHPO according to current SHPO requirements.
III. TIME OF PERFORMANCE.
A. Timeline. Consultant shall complete services and provide deliverables to City by 5:00
p.m. on September 15, 2023.
B. Time of the essence. The Parties acknowledge that services provided under this Task
Order shall be performed in a timely manner. The Parties acknowledge and agree that
time is strictly of the essence with respect to this Task Order, and that the failure to
timely perform any of the obligations hereunder shall constitute a breach of, and a default
under, this Task Order by the party so failing to perform.
IV. CREATION,INTEGRITY,AND OWNERSHIP.
A. Waiver and relinquishment of rights. Consultant shall, and hereby does, expressly
waive any and all right, title, or interest in the deliverables related to the Project.
Consultant understands that this waiver shall include waivers of the rights of
reproduction, adaptation,publication, and display, except as otherwise permitted by
written agreement of the Parties. Consultant agrees to relinquish any and all rights, title,
and interest in the Deliverables developed in connection with this Task Order, and hereby
expressly waives any rights Consultant has or may have to the Deliverables or Project,
including, but not limited to, the rights afforded Consultants under the Copyright Act of
1976.
B. Exclusivity. Consultant warrants and represents that the deliverables produced pursuant
to this Task Order have never heretofore been designed, created, published, or copied and
that Consultant is the sole creator and owner of all rights in the deliverables. Upon
Consultant's delivery of the deliverables, the deliverables shall be owned by City.
C. No copyright. Consultant shall not make any claim to the copyright of the Project or
related deliverables.
D. Subcontracting or assignment of obligations. Consultant shall not subcontract or assign
any of Consultant's obligations under this Task Order without City's prior written
approval. Any and all subcontractors or assignees shall be bound by all the terms and
conditions of this Task Order.
TASK ORDER FOR RECONNAISSANCE SURVEY OF HISTORIC PROPERTIES-PHASE I PAGE 2
E. Non-waiver of breach. A waiver of any breach or default of any provision of this Task
Order shall not be construed as a waiver of a breach of the same or any other provision
hereof.
V. GENERAL PROVISIONS.
A. Task Order governed by Idaho law. The laws of the State of Idaho shall govern the
validity, interpretation,performance and enforcement of this Task Order. Venue shall be
in the courts of Ada County,Idaho.
B. Successors and Assigns. All of the terms,provisions, covenants and conditions of this
Task Order shall inure to the benefit of,and shall be binding upon, each party and their
successors,assigns, legal representatives,heirs, executors, and administrators.
C. Master Agreement applies. All provisions of the Master Agreement are incorporated
by reference and made a part of hereof as if set forth in their entirety herein.
D. Exhibits. All exhibits to this Task Order are incorporated by reference and made a part
of hereof as if set forth in their entirety herein. To the extent that there is any conflict
between this Task Order and the exhibits,this Task Order shall govern.
E. City Council approval required. The validity of this Task Order shall be expressly
conditioned upon City Council action approving the Task Order. Execution of this Task
Order by the persons referenced below prior to such ratification or approval shall not be
construed as proof of validity in the absence of Meridian City Council approval.
IN WITNESS WHEREOF,the parties hereto have executed this Task Order on the
Effective Date first written above.
CONSULTANT:
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Elizabeth Jaco
Secretary/Historian,TAG Historical Research&Consulting
CITY OF MERIDIAN:
BY: Attest:
Robert Simison,Mayor 1-3-2023 Chris Johnson, City Clerk 1-3-2023
TASK ORDER FOR RECONNAISSANCE SURVEY OF HISTORIC PROPERTIES-PHASE I PAGE 3
EXHIBIT A
CONSULTANT'S STATEMENT OF WORK
TASK ORDER FOR RECONNAISSANCE SURVEY OF HISTORIC PROPERTIES-PHASE I PAGE 4
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a/b/n of The Arrowrock Group,Inc.
Reconnaissance Survey Meridian North Main Street to Cherry/Fairview Avenue
In September 2022, TAG Historical Research and Consulting completed the first
phase of a two-phase reconnaissance-level survey of selected streets in Meridian. The
objective of the survey is to identify eligible or potentially eligible properties for
listing in the National Register of Historic Places (NRHP). The following is a Scope of
Work for Phase 2.
Proposed survey area
The survey in its entirety includes approximately 37 city blocks (with approximately
400 properties) located south of Cherry Lane/Fairview, west of E. 4th Street Avenue,
north of Broadway Avenue, and east of NW 1st Street. The boundaries for Phase 1
included the area north to south from Carlton Avenue to Broadway Avenue and east
to west from E. 2nd Street to NW1st Street. Phase 2 will include those blocks not
surveyed in Phase 1.
Methodology
New properties surveyed will be consistent with Idaho State Historic Preservation
Office Idaho Historic Sites Inventory Requirements and Standards for Documentation
and database entry will be according to the Idaho Historic Sites Inventory Automated
Database Manual.
Project Tasks
Fieldwork
• Conduct fieldwork,which includes photography of each recorded site as well
as gathering information to complete the Idaho Historic Sites Inventory (IHSI
database)
• Minimal research for properties recommended eligible using but not limited to
records of the Ada County Assessor and resources available at the Idaho State
Archives, local history resources at the Meridian Public Library, and online
resources providing access to newspapers and genealogical information and
other resources as identified.
Report Production
• Preparation and/or supervising data entry by Clerical Support and
preparation of photo logs, required maps, and other information.
• Draft survey report to include findings from Phase 1.
• Complete final edits of the report based on review and incorporation of any
comments received from the client or SHPO.
Deliverables
Final products will include digital files of the survey report and all site forms,
photographs, maps and attachments as well as the IHSI database for submission to
SHPO according to current SHPO requirements. Digital files will be made available via
a shared link or on a thumb drive, depending on the client's preference and SHPO
requirements.
Assumptions
• Meridian Historic Preservation Commission will provide TAG with a letter
describing the project and verifying TAG as the consultants which TAG will
carry during fieldwork.
• Notify the Meridian Police Department of the project and provide them with a
fieldwork schedule. If possible, we ask that police officers include the survey
area in their daily patrol during scheduled fieldwork days.
• TAG will provide a monthly progress report to the Meridian HPC staff liaison.
Budget Estimate
The budget for this project is $5,000.00, including fieldwork, research, data entry
preparation of photo logs, maps, and survey reports.
Estimated Timetable
January 2023
Phase 2 pre-field research and data collection.
January-April 30, 2023
Conduct fieldwork, photography, and survey.
May 1, 2023 -July 1, 2023
Phase 2 Inventory forms completed and submitted to HPC and SHPO for review. 30
days allowed for review and comment.
September 8, 2023
Phase 1 survey report updated with additional information from Phase II.
Project Team Personnel and Qualifications
The project team includes Barbara Perry Bauer and Elizabeth Jacox. Clerical support
and data entry will be provided by TAG office assistant Ellen Jacox.
Our team is equipped with the necessary equipment (digital cameras, computers,
scanners, and printers) to successfully produce documents to the standards set by
SHPO and the NPS.We are experienced at all levels of historic surveys.
Scope of Work TAG Historical Research&Consulting
Reconnaissance Survey of North Main Street Meridian Phase 2 December 27,2022
We are familiar with the SHPO and NPS standards and since 1993 have provided
documentation that meets or exceeds these standards.
This proposal and the attached budget estimate will remain valid for 45 days from the
date of submission.
December 27, 2022
Elizabeth Jacox, B.A. Date
Secretary/Historian
TAG Historical Research &Consulting
a/b/n of The Arrowrock Group, Inc.
P.O. Box 7333
Boise, Idaho 83707
208-338-1014
ejacox@taghistory.com
Equal Employment Opportunity Policy Statement
TAG Historical Research & Consulting (a/b/n of The Arrowrock Group, Inc) is committed to equal employment
opportunity to all qualified persons without regard to race, color, creed, religion, age, gender,national origin, ancestry,
marital status,disability or any other protected status. We are committed to this policy by the laws of our country and by
our own value system.
Our policy of Equal Employment Opportunity applies to all aspects of employment at TAG Historical Research &
Consulting,including hiring,compensation,promotion,transfer,training and disciplinary action. It is also our policy to
conduct all business without regard to age,race,color,religion,gender or national origin.
Scope of Work TAG Historical Research&Consulting
Reconnaissance Survey of North Main Street Meridian Phase 2 December 27,2022