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Home My WebLink AboutParks and Recreation Meridian Arts Commission Budget Amendment MDC Concerts 1217/2022 10:15AM City of Meridian FY2023 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# GM Description Total ��.-/ 1 Y IDIAN�' 01 1840 4120.0 11011 wages 01 1840 41206 11011 PT/Seasonal wages 01 1840 41210 1101-L Overtime please only complete thefrefds 01 2840 41304 11011 uniform Allowance highlighted in Orange. 01 1840 42021 110i1 FICA $ Amendment Details 01 1840 42022 11011 PERSI 5 Title: MDC Sponsorship of Concerts 01 SR40 42023 11011 worker's Comp $ 'tment Name: Meridian Arts Commission 01 11140 42025 11011 Employee Insurance $ Presenting Department Name: Parks&Recreation Total Personnel Costs $ Department M 1840 Operating Expenditures Primary Funding Source: 1 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 01 1 1840 55181 11011 MAC Concerts on Broadway Expense $ 10,000 $ 10,000 Project#: 11011 01 1840 11011 $ 01 1840 11011 O1 1840 11011 $ Is this for an Emergency? ❑ Yes [I No $ New Level Of Service? ❑ Yes ❑ Na 01 1840 11011 $ 01 1840 11011 $ Clerks Office stamp 01 1840 11011 $ _ o1 1840 11011 $ _ 01 1840 11011 $ 01 1840 11011 $ _ 01 1840 11o11 $ 01 1840 11011 $ 01 1840 Dare alCouncilAppra-1 1-3-2023 Total Operating Expenditures $ 10,000 $ - $ 10,000 Capital Outlay --- Fund# Dept.# G/L# Praj.# G/L#Description Total Acknowledgement Date 01 1840 11011 01 1840 11011 �Z 01 1840 11011 Department Director 01 1840 iioil REVIEWED BP 12/7/22 01 1840 11011 By Todd Lavoie at 4:18 pm,Dec 07,2022 01 1840 11011 Chief Financial Officer Total Capital Outlay $ - Reventle/Donations Approved Luke Cavener 10:02 am 12/13/2022 Fund# Dept.# G/L# Proj.# G/L#Description Total CoW ualson 01 1840 34741 11011 Concerts on Broadway $ 10,00B 01 1340 11011 - 12-14-22 01 1840 11011 Mayor Total Revenue/Donations $ 10,000 Total Amendment Request $ Total Amendment Cost-Lifetime City of Meridian PY2023 Budget Amendment Form 5:1Prindpal and Strategic Documentsl8udgets%9udget FY20235Sudget ArrendmentsVFY2023 MIX Sponsorship of Concerts 1217f2022 1015AM City of Meridian FY2023 Budget Amendment Farm Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Meridian Arts Commission Funding 2023 2024 2025 2026 2027 Title: MDC Sponsorship of Concerts Personnel S - $ - $ - $ $ m.r,r-„ r,.s„t„nrnure 1111dg.r.t111d1111, Operating $ 10,000 $ - $ - $ - $ - >Departmen—[I send Amendmentvrrch0hecwrs signature to FnancelaudJet AdalyuIf.re m Capital $ - >nnance we send Amemment to Co..N1 uaiwn fw s[Ve m Total $ - $ 10,000 $ - $ - $ - $ - >eavwi mi:on wma.nd rimed Amendment w Mayer Total Estimated Project Cost: $ 10,000 >MaynrwitlsendnAn.aAmanamemeonnawelaudaecnnaiyrl Evaluation Questions >nnancelaedgetn lrtl.wilS dapprovedtepyofAmendm ttodepartment Please answer all Evaluation Questions using the financial data referenced above. >oeparen.m uaa add way or nrrmndm.n,to eaendi Agend.ed.g Nessus Agenda Manager 1. Describe what is being requested? This request is for spending authority of the Meridian Development Corporation sponsorship awarded to the Arts Commission for Concerts on Broadway expenses for the 2023 season. i 2. Why was this budget request not submitted during the current fiscal year budget cycle? The MDC sponsorship and MOA was not approved until August 2022. 3. What is the explanation for not submitting this budget request during the next fiscal year budget cycle? r Projects(the Concert series)is happening in FY2023. 4.Describe the proposed method of funding? If funding is split between Funds(i.e..General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. Sponsorship-net zero budget amendment. 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes,the Concerts and traffic boxes are in MAC's strategic plan and relate to the City's goal to create vibrant spaces and public art for its citizens. 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. No. I 7.Does this Amendment include any needed E ui mentor Software that will utilize the Ci 's network? Yes or No) No- 8.Is the amendment going to result in the disposal of an asset? Yes or No No. _ 9.Anv additional comments? None. $10,000 to be invoiced to MDC by June 2023 Total Amendment Request $Every effort sh6uldbe made to avoid reopening the budgetfor an amendment.Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget amendments are inrendedforemergency or mando tory changes to the original balanced budget. Changes to the original balanced budget may cause a landing shortfall. City of Meridian FY2023 Budget Amendment Form S:1Principal and Strategic DccumenlslBudgets%Budget FY2023YBudgel Amendmenls1FY2023 MDC Sponsorship of Concerts MEMORANDUM OF AGREEMENT FOR CONTRIBUTION TO 2023 CONCERTS ON BROADWAY This MEMORANDUM OF AGREEMENT FOR CONTRIBUTION TO CONCERTS ON BROADWAY("Agreement") is made this 14th of September,2022("Effective Date"), by and between the City of Meridian,a municipal corporation organized under the laws of the State of Idaho("City"),and Meridian Development Corporation,an urban renewal agency organized under the laws of the State of Idaho("MDC"). WHEREAS,City and MDC desire that the plaza at Meridian City Hall serve as a place where members of the community can gather to enjoy downtown Meridian and to take part in the arts; WHEREAS, in the summer of 2023,the Meridian Arts Commission will present Concerts on Broadway,a series of live,outdoor performances to be held in the Meridian City Hall plaza;and WHEREAS,MDC is willing to contribute to City ten thousand dollars ($10,000.00)toward expenses related to the presentation of the Concerts on Broadway series; NOW,THEREFORE,for good and valuable consideration,the receipt and sufficiency of which is hereby acknowledged and agreed,and in consideration of the mutual promises and covenants herein contained,the Parties agree as follows: I. CITY'S RESPONSIBILITIES. A. Concert production. Between May 1,2023 and September 30,2023, City agrees to present at least three(3)free outdoor concerts at Meridian City Hall plaza as part of the 2023 Concerts on Broadway series. Such concerts will include live musical performance,and may include an opening act, food vendor(s),amplified sound, and limited chair seating. The selection of staff and/or vendors for Concerts on Broadway shall be made by City. B. Publicity. City shall publicize the 2023 Concerts on Broadway series,which publicity may include distribution of information via written and broadcast media, social and online media, e-mail,posters,and a banner displayed at Meridian City Hall. Decisions regarding the time, place, and manner of such publicity shall be made by City. C. Acknowledgment of sponsorship. Though the amount contributed by MDC would typically allow MDC to be acknowledged as a title sponsor of the 2023 Concerts on Broadway series, MDC's desire is to be acknowledged as a Tier I sponsor(or like designation). As such, MDC shall be entitled to recognition as"sponsored by,"and have the MDC logo printed on all event marketing materials where sponsors' logos are printed. D. Invoice MDC. City shall provide one(1) invoice to MDC by June 1, 2023, in the amount of ten thousand dollars($10,000.00),and City shall use such amount for the payment of expenses related to the production of Concerts on Broadway. MEMORANDUM OF AGREEMENT FOR MDC'S CONCERTS ON BROADWAY CONTRIBUTION PAGE I OF 3 _ 1 II. MDC's RESPONSIBILITIES. A. Reimbursement. Within thirty(30)days of receipt of City's invoice,MDC shall provide payment to City in the amount of ten thousand dollars($10,000.00). B. Logo. MDC shall provide City with a copy of its logo, in digital format, for use on marketing materials as described herein. III.GENERAL TERMS. A. Term. This Agreement begins September 14,2022 and shall remain in effect through September 30,2023. B. Notice. Notice required to be provided by either of the parties under this Agreement shall be in writing and be deemed communicated when mailed by United States Mail,addressed as follows: City: City of Meridian MDC: Meridian Development Corporation Arts&Culture Coordinator Ashley Squyres,Administrator 33 E. Broadway Avenue 104 E. Fairview Avenue##239 Meridian ID 83642 Meridian ID 83642 Either party may change its address for the purpose of this paragraph by giving formal notice of such change to the other in the manner herein provided. C. Entire agreement;modification. This Agreement embodies the entire agreement and understanding between the parties pertaining to the subject matter of this Agreement,and supersedes all prior agreements, understandings,negotiations,representations, and discussions,whether verbal or written,of the parties pertaining to that subject matter. The Agreement may not be changed,amended,or superseded unless by means of writing executed by both Parties hereto. D. Termination. Either party may terminate this Agreement in whole, or in part,due to convenience,nonappropriation,or when either or both parties agree that the continuation of this Agreement is not in the parties' best interest,by providing thirty(30)days written notice. If MDC is the terminating party,City shall be entitled to receive reimbursement for payments made for services properly performed by City to the date of termination. If City is the terminating party, MDC shall be entitled to reimbursement for a pro-rata share of MDC's contribution for any concerts that have not been presented at the time of termination, i.e., $3,333.33 per concert. If the City decides to cancel all or a portion of the concerts due to concerns related to COVID-19 or other health risks,then MDC shall be entitled to reimbursement in the amount of$3,333.33 per concert cancelled. City's decision to cancel or reschedule a concert due to inclement weather or other unforeseen event on the day of such scheduled concert shall not constitute termination or breach,and MDC shall not be entitled to pro-rata or other reimbursement in such circumstance. E. Indemnification.To the fullest extent permitted by law and by Article VIII,section 4 of the Idaho Constitution,City agrees to indemnify,defend, and hold harmless MDC and its officers,agents,consultants,and employees from and against any and all liability, claims, MEMORANDUM OF AGREEMENT FOR MDC's CONCERTS ON BROADWAY CONTRIBUTION PAGE 2 OF 3 losses,actions,or judgments,costs and fees, including any costs and attorney's fees incurred therein, for damages, losses,or injury to entities,persons or property for any act,error,or omission arising out of or in any way connected with the activities and programs described herein and/or the activities of City and its officers,employees,contractors,or agents related to or connected with this Agreement. F. Severability. If any part of this Agreement is held to be invalid or unenforceable,such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion.The invalidity or unenforceability of any particular provision of this Agreement shall not affect the other provisions,and this Agreement shall be construed in all respects as if any invalid or unenforceable provision were omitted. G. Applicable Law. The Agreement shall be governed by the laws of the State of Idaho and jurisdiction for any disputes arising hereunder shall be in the Fourth Judicial District,Ada County, State of Idaho. IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the Effective Date first written above. MERIDIAN DEVELOPMENT CORPORATION: Attest: Dave in er,Chairman C:S5tevessek, Secretary CITY OF MERIDIAN: Attest: Robert E. Simison, Mayor 1-3-2023 Chris Johnson,City Clerk 1-3-2023 MEMORANDUM OF AGREEMENT FOR MDC's CONCERTS ON BROADWAY CONTRIBUTION PAGE 3 OF 3 I_