HomeMy WebLinkAboutAda County Highway District Interagency Cost Share Agreement City Water and Sewer Improvements by Nampa Paving and Asphalt CO. C� fIEN DLAN
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MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Keith Watts, Procurement Meeting Date: December, 6 2022
Presenter: Consent Estimated Time: Consent
Topic: Approval of PO #22-0106 to ACHD for the Interagency Agreement for the Locust
Grove - Overland to Victory project for the Not-To-Exceed amount of$1,312,293.46
Recommended Council Action:
Approval of PO #22-0106.
Background:
The Interagency Agreement was approved by Council 8/9/2022. The estimate at that time was
$1,077,040.00. Bids came in at$1,312,293.46, $235,253.46 over the estimate.
fE IDIANty
Purchase Order 12/6/2022 23-0106
Attention: Tyson Glock
CITY OF MERIDIAN Billing Attn: Finance
33 y Ave
33 EAST BROADWAY AVE. Meridian,Bro IDa 8
Address: 3642
MERIDIAN,ID 83642
(208) 888-4433
Shipping 33 E Broadway Ave.
Vendor Address: Address: Ste. 200
Meridian, ID 83642
ADA COUNTY HIGHWAY DISTRICT
3775 ADAMS ST.
GARDEN CITY, ID 83714-6447 Shipping Method: Contractor
FOB: Destination Pre-Paid
Description Unit I Quantity Unit Price Total
23-0106 ACHD Locust Grove-Victory to Overland 3490 Dollar 984220.00 1.00 984,220.00
23-0106 ACHD Locust Grove-Victory to Overland 3590 Dollar 328073.46 1.00 328,073.46
Purchase Order Total: $1,312,293.46
Purchasing
Manager: = ��
Special Instructions
Bid results from Interagency Agreement approved by Council on 8/9/2022. Not-To-Exceed $1,312,293.46 Split $984,220.00
30-3490-96140-10976.c and $328,073.46 60-3590-93505-10976.c PO approved by Council 12/6/2022 Ticket#85070
Mayor Robert E. Simison
E IDIAN ��� City Council Members
�► Joe Borton
Treg Bernt
Public Works I D A H 0 Luke Cavener
Brad Hoaglun
De art Jessica Perreault
Liz�Itrader�,
TO: Mayor Robert E. Simison
Members of the City Council
FROM: Tyson Glock
Staff Engineer II
DATE: November 14, 2022
SUBJECT: IN ACCORDANCE WITH THE INTERAGENCY AGREEMENT AND
COST SHARE AGREEMENT PREVIOUSLY APPROVED BY CITY
COUNCIL,APPROVE THE NOT-TO-EXCEED AMOUNT OF
$1,312,293.46 TO PAY ADA COUNTY HIGHWAY DISTRICT (ACHD)
FOR CITY WATER AND SEWER IMPROVEMENTS CONSTRUCTED
BY NAMPA PAVING & ASPHALT CO ALONG LOCUST GROVE FROM
OVERLAND TO VICTORY AND THE INTERSECTION OF LOCUST
GROVE AND VICTORY ROADS. ACHD PROJECT 319043/519034.001
AND CITY OF MERIDIAN PROJECT 10976
I. RECOMMENDED ACTION
A. Move to:
In accordance with the Interagency Agreement and Cost Share Agreement,
approve the not-to-exceed amount of$1,312,293.46 to pay ACHD for City
water and sewer improvements constructed along Locust Grove from Overland
to Victory Road and the intersection of Locust Grove and Victory Road. ACHD
Project 319043/519034.001 and City of Meridian Project 10976.
II. DEPARTMENT CONTACT PERSONS
Tyson Glock, Staff Engineer II 208-489-0358
Kyle Radek, Assistant City Engineer 208-489-0343
Warren Stewart, City Engineer 208-489-0350
Laurelei McVey, Director of Public Works 208-985-1259
III. DESCRIPTION
A. Back rg ound
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ACHD plans to widen and improve Locust Grove Road from Overland to Victory
Road. They also will construct a roundabout at the intersection of Locust Grove
and Victory Roads. ACHD has agreed, per the attached Interagency Agreement,
to include City water and sewer improvements as part of their project. They
incorporated these improvements in their plans and bid documents.
B. Proposed Project
This project includes the construction of water and sewer improvements. The
water improvements will include approximately 3,000 ft of 8-inch, 12-inch, and
16-inch PVC pipe and 1,000 ft of 16-inch and 24-inch HDPE pipe, subsequent
adjustments of water valves, stubbing water to an unserved area, and the
installation of seven water service stubs. The sewer improvements include
installing approximately 125 ft. of 8-inch gravity sewer main,repairing damaged
gravity sewer at four locations and installing two sewer service stub and the
subsequent adjustments to existing manholes within the road corridor. In addition
to the water and sewer work, landscaping along the west side of Well 17,that will
be removed as part of ACHD's project,will be replaced and some paving for Well
17 drainage will be completed.
IV. IMPACT
A. Strategic Impact:
This project is aligned with the Public Works objective of being opportunistic in
planning for growth and infrastructure needs. The construction impacts on the
residents will be minimized by partnering with ACHD.
B. Fiscal Impact:
The costs of the City of Meridian infrastructure improvements are $1,312,293.46
and will be funded from two different accounts as shown below.
Project Costs:
Fiscal Year 2022
--------- ------ ---------------------------------
Construction -
ACHD Overhead Costs $57,946.98
ACHD Traffic Control $95,406.90
Mobilization, and
Fla in
-----------------------;-------- --------------------- --- --------------------
Total $1,312,293.46
Available Project Funding:.
------ ---------------- ----------------
Fiscal Year 2022 Account Code-------- /Codes
__.__.... . ......._....._. ............_..__..._....__...._.........._......_......;....................__................_................
Water Main Extensions 60-3490-96140 $984,220.00
-------- ----------------
Sewer Main Extensions 60-3590-93505 $328,073.46 i
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---------------------------- ------------------------------- -; ----------------
----------.,..._..
--------------------------
Total Funding $1,312,293.46
V. TIME CONSTRAINTS
ACHD plans to start construction on this project in November 2022. City
approval of this agreement is required for ACHD to install sewer and water
improvements as part of their project.
VI. LIST OF ATTACHMENTS
A. Construction Cost Breakdown
B. Interagency Agreement
Approved for Council Agenda: �✓
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