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Home My WebLink About2001 04-24 CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, April 24, 2001, at 6:30 P.M. City Council Chambers 1. Roll-call Attendance: ----1L- Tammy de Weerd X Ron Anderson X Cherie McCandless X- Keith Bird - ----1L- Mayor Robert Corri;-- 2. Adoption of Agenda: 3. Department Reports: A. City Treasure - Janice Smith: 1. Treasurer's Report: 2. Draft Budget Schedule: B. Public Works Department - Gary Smith: 1. Grit Basin, UV and Effluent Disposal Project - Agreement for Professional Services: Approve 2. 2001 Wastewater Treatment Plan Water Line Project - Professional Services, Construction Staking Agreement: Approve 3. Black Cat I Ustick Water Line Loop Closure Project _ Agreement for Professional Services: Approve C. Parks and Recreation Department - Tom Kuntz: 1. Storey Park Master Plan Update: Approve Agreement 2. Storey Park Topographic Survey: Approve Agreement 3. Chateau Park Construction Design: Approve Agreement Meridian City Council Agenda - January 16, 2000 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at feast 48 hours prior to the public meeting. 4. Skate Park Site Selection: Bring Back New Proposal 5. 58-Acre Park Ditch Tiling Project: Approve to Reject All Bids - Redesign D. Mayor's Department - Mayor Robert Corrie: 1. Participation in the Meridian to Boise Shuttle Bus Program by ACHD: Approve if in Budget 4. Presentation by Idaho Power Company - Future Power Needs by Layne Dodson: Presented 5. Public Hearing Date for Budget - Wednesday, August 29, 2001 at 6:30 p.m. 6. Executive Session - No Decision Meridian City Council Agenda - January 16, 2000 Page 2 of2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, April 24, 2001, at 6:30 p.m. City Council Chambers 1. Roll-call Attendance: -L Tammy de Weerd -L Ron Anderson ~ Cherie McCandless ~ Keith Bird ~ Mayor Robert Corrie 2. Adoption of the Agenda: 3. Department Reports: A. City Treasurer - Janice Smith 1. Treasurer's Report: 2.. b'ht-H lbl,,"d!.5.e1- JCN:cUJ!..JL. B. Public Works - Gary Smith 1. Grit Basin, UV and Effluent Disposal Project - Agreement for Professional Services: apprt? VlQ.. 2. 2001 Wastewater Treatment Plan Water Line Project - Professional Services, Construction Staking Agreement: tifJlli9V\L-" 3. Black Cat I Ustick Water Line Loop Closure Project - Agreement for Professional Services: aprn-&~ C. Parks & Recreation Department - Tom Kuntz 1. Storey Park Master Plan Update: ap;n--e.v..e.. Clfjreemew{;- 2. Storey Park Topographic Survey: a;>>jlYPV1f. 4 fJf'"1arn~ 3. Chateau Park Construction Design: af;rrtJVlf! cffY"ee~ 4. Skate Park Site Selection: knh-~ b ttC.Jt.--i1. e "J jJnJ If Pi a--L !5J 5t-f/!/tf. PtlA/L- C{;~C:1..1/I/hj'jJroJe.c&_ a/pr"<9V< f<, rvecf- cd( (j;ceI - re dfrifFv Meridian City Council Agenda - April 24, 200 I Page lof2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 72 hours prior to the public meeting. D. Mayor Corrie 1. Participation in the Meridian to Boise Shuttle Bus Program by ACHD: tLj:JPrvV'<C..; P I~ ht-td;ye:t 4. Presentation by Idaho Power Company: Future Power Needs by Layne Dod son: (J r.f J&J-..-k f7'fn.-., !)- fJublt'c... fI(,4h''''J 1t/d(l. .foe.. 'Bt.Adtjllt - wedf1f:'Jdr{.'-j / kCjuJ/ ZCfj 2.000 rP 6: 30 fJlYI/ 6 , c;'K P CM...+t-'-v.e. sefri~ - 11 D c;{p cis/en.-> Meridian City Council Agenda - April 24, 2001 Page 2 of2 All materials presented at public meetings shall become property of the City of Meridian. Anyonc desiring accommodation fur disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 72 hours prior to the public meeting. CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, April 24, 2001, at 6:30 P.M. City Council Chambers 1. Roll-calt Attendance: 2- Tammy de Weerd X Ron Anderson X Cherie McCandless X- Keith Bird - ----1L- Mayor Robert Corri;-- 2. Adoption of Agenda: 3. Department Reports: A. City Treasure - Janice Smith: 1. Treasurer's Report: 2. Draft Budget Schedule: B. Public Works Department - Gary Smith: 1. Grit Basin, UVand Effluent Disposal Project - Agreement for Professional Services: Approve 2. 2001 Wastewater Treatment Plan Water Line Project - Professional Services, Construction Staking Agreement: Approve 3. Black Cat I Ustick Water Line Loop Closure Project - Agreement for Professional Services: Approve C. Parks and Recreation Department - Tom Kuntz: 1. Storey Park Master Plan Update: Approve Agreement 2. Storey Park Topographic Survey: Approve Agreement 3. Chateau Park Construction Design: Approve Agreement Meridian City Council Agenda - January 16, 2000 Page 1 of2 4. Skate Park Site Selection: Bring Back New Proposal 5. 58-Acre Park Ditch Tiling Project: Approve to Reject All Bids - Redesign D. Mayor's Department - Mayor Robert Corrie: 1. Participation in the Meridian to Boise Shuttle Bus Program by ACHD; Approve if in Budget 4. Presentation by Idaho Power Company - Future Power Needs by Layne Dodson: Presented 5. Public Hearing Date for Budget - Wednesday, August 29, 2001 at 6:30 p.m. 6. Executive Session - No Decision Meridian City Council Agenda - January 16, 2000 Page 2 of 2 Meridian City Council Meetina April 24. 2001 The regularly scheduled meeting of the Meridian City Council was called to order at 6:30 PM on Tuesday April 24, 2001 by Mayor Robert D Corrie. Members Present: Robert Corrie, Tammy De Weerd, Cheri McCandless, Ron Anderson, and Keith Bird. Others Present: Gary Smith, Bill Nichols, Janice Smith, and Bill Musser. Corrie: I will open the regular meeting of Meridian City Council Tuesday April 24,2001 at 6:30 PM and roll call attendance please. Berg: Thank you Mr. Mayor members of the Council Item 1. Rollacall Attendance: -X Tammy de Weerd X- Ron Anderson X Cherie McCandless X Keith Bird - ---X.Mayor Robert Corrie Berg: All are present. Corrie: Okay. Thank you. First off I want to welcome especially welcome to the troop 62 from the Meridian Group. If it wasn't for you guys we might not have too many people here tonight. Thank you for attending and I hope we do some civic classes for you and see how the City C Council does the business of the city. Item 2. Adoption of Agenda: Corrie: Item NO.2 is the adoption of the agenda. I would like to add one thing if I might. Tom has requested under Parks and Rae. department to talk to you about the bid of the tiling and the 56 acre park. He had a new one come in and he would like to talk to you about that. Then also to set a time on the agenda to give the county - I think Will was that the date of our Public Hearing? - date of our Public Hearing and we need to set that tonight. Is there any other additions or corrections for the (inaudible)? De Weerd: Mr. Mayor Corrie: Mrs. De Weerd. De Weerd: If the rest of the council would agree if we could move NO.4 up above department reports. Meridian City Council Meeting April 24, 2001 Page 2 Corrie: Okay. Do I hear any objections to the request? Okay, hearing none, so be it. Okay. I'll entertain a motion for the adoption of the agenda. Bird: Mr. Mayor Corrie: Mr. Bird. Bird: I move that we adopt the amended agenda by adding under Parks and Recreation and item 5 bid on tiling of 56 acres of ditch. Item 5 Public Hearing date for the taxation and changing item 4 to between two and three. De Weerd: Second. Corrie: Okay. Motion's been made and seconded on the motion to adopt the new agenda. Any further discussion? All in favor of the motion say aye. MOTION CARRIED: ALL AYES Item 3. Presentation by Idaho Power Company M Future Power Needs by Layne Dodson: Corrie: Item No.4 will be NO.3 at this point and we will have the presentation by Idaho Power Company Future power needs by Layne Dodson. (inaudible discussion amongst Council) Dodson: Mr. Mayor, members of Council, members of the staff and honored guests. It's a pleasure. My name's Layne Dodson with Idaho Power the community relations representative for this area. We appreciate the opportunity to come out and speak with you. You for the problem third or fourth times. Mr. Mayor we appreciate your patients with this presentation. With all the news that's going on with the energy situation in the west and also locally with a new generation being proposed fOf the area, new substations, new facilities being erected all around the area, we thought it was prudent to get in front of the folks that have the jurisdictions to let them know what our future plans hold as far as this essential piece of infrastructure that we're providing out there. We rely on you folks at times to make decisions on improving and facilities and routes and working with the continuants out there to approve these things and make this electrical system work to the benefit of everyone. What we've got today for you is a discussion on the kind of the regional picture of energy. Some of the local concerns and plans we've got going fOlWard and we're going to look out a number of years out to an ultimate build up of the Treasure Valley. And also look at some of the short-term projects that would be effecting the Treasure Valley here within the next, well starting immediately and going into like the next ten years. Kent McCarthy is kind of the driving force behind the presentation tonight. Meridian City Council Meeting April 24, 2001 Page 3 He is an engineer in our distribution-planning department and so he's in charge of putting these plan together and meeting the electrical needs of the region. At this point I'm just going to turn it over to Kent and let hini go through his presentation. Thank you. Corrie: Thank you. McCarthy: Mr. Mayor, Ladies and Gentlemen of the Council thank you for having us to show this presentation. If you'll hold on for just a second, I'll get this thing turned on. We set out 2 years ago to put together a plan for the Treasure Valley how we're going to serve the Treasure Valley far into the future and we looked out much further into the future than most people have looked out into the future. We wanted to see what we wanted this valley to look like when we were finished building it or what we wanted our power system to look like when the valley is finished growing. I want to start out the presentation though, before I get into talking about our plans, I want to talk about the energy issues in the United States right now. I think that's of interest to everybody here. The United States is divided up into ten separate regions. Idaho belongs to the western systems coordinating councit These regions are - their purpose is to handle the reliability of the electrical system throughout the United States. This is a voluntary membership of power companies, power providers, generators, power marketers, anybOdy that has anything to do with electrical systems belong to these reliability councils. They are voluntary at this time but there's a big move and it's being driven by the North American electric reliability council to. bring them under the Department of Energy which will probably be done fairly soon. In the west, the western system coordinating council is made up of all the states west, Colorado, Wyoming, Montana and west of there. It also includes the 2 provinces of Canada, Alberta and British Columbia. Plus, it's not shown here but it includes northern Baja California and Northern Senora State in Mexico. These are all interconnected by high voltage transmission lines. Anything that is done in Idaho can effect the power in Mexico. If we lose a major transmission line through Idaho the power can go out as far as south of San Diego and Mexico and as far north as British Columbia. We trade power over those same powerlines. We can buy power over those power lines. We sell power over those lines. It's a great interconnection and if one part of it, hopefully we have enough redundancy in the system that it stays together. But with the power system the way it is now, with the lack of generation that's been built, it's becoming much more fragile. Anderson: What do the colors indicate on the map? McCarthy: Those are the voltage to the lines. These are the actually extremely high voltage lines. The red lines would be 230,000 volts. The blue lines are SOO,OOO-volt DC lines. The green lines are 500,000 AC lines. This is Idaho Power system cute little cartoon that shows you - the light bulbs up there are our major load centers of Boise and Twin Falls and Pocatello. You can see, we have the hydro facilities on the Snake River. That's really the only generation Idaho Power Meridian City Council Meeting April 24, 2001 Page 4 has in the state of Idaho. We have 1300 megawatts on the Snake River that's actually in the state of Idaho. We also have the oxbow dam and the hells canyon dam that are on the snake river but they are actually in Oregon: The reset of our power is from our ownership in three coal fire plants. One in Wyoming which is the Jim Bridgert plant, we own a third of that plant. The Balmy, which is in northern Nevada, we own half of that. Boardmen, we own a tenth of that and that's in Oregon. We trade and sell and receive power through these different transmission lines. You can see up there Pacific Core from the west and Sierra Pacific from the south and on around. We're well interconnected with everybody. We depend on their power to help us keep our system up. Our generation resources in Idaho, this is Department of Energy information. There's 3,000 megawatts of generation in the state of Idaho, This isn't Idaho Power generation, this is everybody. This is us and Vista and any other co-generators that are in the system. There's 3,000 megawatts in Idaho. Between 1988 and 1998 there was 360 megawatts of generation added in the state of Idaho and a lot of that was improvements to our hydro facilities plus Vista added a gas turbine up in northern Idaho and some more co-generators came online. The important point is Idaho is a net importer of energy. We don't produce enough energy within the state to provide our means. We have to draw it in from the outside to provide our needs. I just wanted to quickly compare it to California. California has 52,000 megawatts of generation and between those same ten years they've lost 2,785 megawatts of generation. I think that's mostly due to retirement due to old age on plants. One nuclear power plant there and some old oil fire plants went down. The point is they didn't replace that generation. They've actually gone down well the rest of the west has pretty well stayed stable or added a little bit. It's interesting to note that California's decrease nearly equal to our entire generation base. Energy market, in the summer of 1999 the cost for energy on the market was 2.9 cents for a kilowatt~hour, compare that with your residential rate of 5 cents a kilowatt- hour. Prices this summer are predicted to be 47.5 cents a kilowatt-hour to buy on the market. We need to buy about 20 percent of our energy on the market so that's where our upper rate pressure is. Going back to that last slide I want to point out, you notice in 1999 the price of power was 2.9 cents per kilowatt-hour. It made it much more economical to buy power on the market than to build a generating plant because that power out of a gas turbine power plant might cost 6 cents a kilowatt hour. During those market times, it was much better for us to be on the market than to be building our own generation with the turn around in the market at this point it makes much more sense to build our own generation. Now I'll get into the Treasure Valley system. In the study that we undertook, we see that Treasure Valley as everything excluding the areas east of Caldwell. We go down south into the Birds of Prey and the public lands there and then east over into the Boise foothills and then north but not quite as far as Emmett. The 700 square miles of usable land ion that area. When I say useable that green area actually represents over 900 square miles but there's golf courses and highways and different things within that 900 square miles that we've subtracted out. We think there's 700 square miles of useable land and our peak last year was 1,620 kilowatts, or megawatts, I'm sorry was our load. Remember that last Meridian City Council Meeting April 24, 2001 Page 5 number there. We have 28 existing sub stations in the Treasure Valley. I don't have a pointer but that little triangular shape right there in the middle is Meridian sub station. You can see it's kind of chopped off. The rest of them are diamond shape. Meridian's is kind of constrained. We're trying to keep that constrained north of the freeway. (inaudible discussion amongst Council members) McCarthy: This is the Meridian Sub station. The new sub station we have planned coming up this year will be down to cover this area down here and that will actually fill this out to be a diamond because these are both considered partial sub stations. They're not fully built. We don't have the space to actually make these into a full-scale aD-megawatt sub station. It'll be smaller than that. Each one of these diamonds represents 8 square miles. Thafs a service territory assigned to each sub station. When we get into the higher density urban areas the substations but up right against each other. When we get out here further, that same sub station can serve a much larger area because there's a lower load on the transmission lines and distribution lines. The higher the load is on the distribution lines, the less distance they can carry the energy. This is our existing transmission system. We're bringing power to the valley on these 230,OOOwvolt lines which are the gold color. It's interesting to point out in the Treasure Valley the only two generation sources we have are Lucky Peak at 80 megawatts and swan falls which is 40 megawatts. Every other ounce of power into the valley is transferred via high voltage transmission lines. Anderson: You guys don't own Lucky Peak do you? McCarthy: No but it goes into the pool. Anderson: That power, you buy it, or does it go to Seattle? McCarthy: That goes to Seattle but it does help us with our voltage support in the valley so it can be considered in our control area as a generator that supports the area. The blue lines are 138,OOO-volt lines and the pink ones are 69,DDD-volt lines. We see four growth drivers in the Treasure Valley or really any place, customers, population, industry, transportation and natural resources. Those first three are very interdependent. Once you bring in industry, you bring in more population, needs transportation, brings in more population. It's a circle and of course we're in the middle of that circle right now. We grow with no reason. In the Treasure Valley we don't even have to have new industry show up and we still grow. In the Treasure Valley we see land as a limiting resource. Some people see water as limiting resource. We don't think water is necessarily the limiting resource in this valley. I personally believe that if a population moves to an area they can find the water if it has to be shipped in they can find water to make an area grow. The projected Treasure Valley population in 75 years is 1.6 million people using a 2 percent average annual growth rate. That's off the Boise Meridian City Council Meeting Aprif 24, 2001 Page 6 metropolitan study area data. Over the past 20 years it projected out another 20 years, the average growth rate was 2 percent. We just projected that out over 75 years and said on average we're going to have 2 percent. Sometimes we know its going to be 4 percent, sometimes we know it might go negative but on average it'll be 2 percent. This gives us an average 10 megawatts per square mile over the entire valley over that density which brings us to a total build out load at 7,000 megawatts. Now remember that number back there was 1620 megawatts so that's a tremendous growth or a tremendous amount of power we have to provide. Supply requirements to serve that 7,000 megawatts we're going to need a lot of high voltage transmission lines or a lot of locally sighted generation. In my mind the locally sited generation is the best answer. If you put in a generator you're going to effect a couple dozen homes in the area that you're putting the generator. If you put in a transmission line to carry that same amount of energy, you're going to effect thousands of people along that transmission line route. As a society we have to decide do we want to effect thousands of people or do we want to effect a couple dozen. The effects individually on each one is probably the same but you have to stand back and see which one is better for society as a whole I guess. This is our future sub station territories. 75 years from now, building up to that we see 66 new sub stations in addition to those 28 sub stations we already have. This is just again the diamond showing the service territories. The red ones are all urban type sub stations packed in close together. There's no land underneath not shown there. The green ones are suburban and blue ones are rural sub stations on the edges. You can see that as we move out that they go further apart because we start ending up having some farms left over hopefUlly and a lot of ranch adds 20 acre parcels, 5 acre parcels so that the land density or the low density is much lower. Treasure Valley transmission strategy. This is a, kind of a drug-crazed spirograph here. We're looking at building a number of hub sub stations which would be these yellow ones served by these high voltage 230 or 345 volt transmission lines and the actual transmission out to the distribution sub stations which are the ones we have in our neighborhoods, would be 138,000 volts served on a loop so there's redundancy. If part of that loop goes down it can still receive power. Now the green is our extremely high voltage transmission lines would be required to bring more power into the valley. These stars at the end that I've labeled as generation those are just fictitious points for our study. We don't know where the generation would be or if it's just going to be transmission points. For 2001 we have budgeted nearly 40 million dollars for Treasure Valley projects, 130 projects total. That number's going down a little bit because of all of our troubles with the power supply right now. We're having to decrease cost and cut things where we need to. It's staying quite high because the projects that we have budgeted for this year are quite necessary. We really need to have these projects in place. So, if it's a really necessary project for reliability or safety or just to serve new customers, we have to put it in. In 2001 we are putting in tow new sub stations. One of them of course is this what we're calling right now Stoddard sub station located down near Roaring Springs and this one up here is Joplin sub station located at the corner of Chinden and Cloverdale across from Hewlett Packard. Meridian City Council Meeting April 24, 2001 Page 7 You notice this is a weird shape too. The reason for that is it's kind of a fill in sub station. It's a sub station that we never intended to really put there but we were forced to put in a new sub station to fill in some of the needs. Anderson: Is that where they leveled that lot right by that cemetery? I was wondering what that was. It looked like a parking lot. McCarthy: Yeah. Bird: I've already got - McCarthy: Wait until you see that. It's going to be pretty. We're having to put up a whole bunch of - a lot berming and fencing and trees, full grown trees in the sub station. It's going to be a very nice looking sub station. Bird: Is that a big enough area for, well that ain1t a very big area for a sub station. McCarthy: We can put a sub station in a, you know one and a half acre plot. Bird: Is that one Clnd a half acres? McCarthy: I don't know what that one is. Is that one two? Bird: Just short? Is it that big? It didn't look that big. McCarthy; Yeah. Bird: It is a very odd shape. McCarthy: Which makes it more difficult to build it too. Bird: I'll bet. McCarthy: In 2002 we're going to add an additional 2 sub stations one at Harris Ranch and one southeast of Caldwell. The one at Harris Ranch is a little bit in question right now, We're having a little bit of a battle with the developer out there right now. In 2003 a Kuna sub station which we're tentatively locating just south of the railroad tracks in Kuna. Between 2004 and 2010 we have a scattering of other sub stations. These two in the foothills we're very reactionary on those ones. If we don't know what's going to happen with foothills development. Those might come and if they do we'll build the sub stations. We need more in the, more foothills type sub stations because it's hard to run transmission lines or distribution lines through the foothills. So, we have to put in more sub-stations to feed a smaller load. Bird: Where's that one, that 5 one in Meridian, is that out by- Meridian City Council Meeting April 24, 2001 Page 8 McCarthy: Yeah That Is Ten-Mile sub station. Bird: ~- Ten Mile sub station? McCarthy: Yeah. This up here is Star sub station. Bird: Okay. McCarthy: Then 2010 and beyond we have another scattering of sub stations. This one will be the corner of Amity and Eagle, is that correct, Layne? Layne: That's been proposed. McCarthy: Proposed, I'm sorry. Bird: At Amity and Eagle? McCarthy: Amity and Eagle would be the desired location for that. Then over here, I'm not sure if that's been designated exactly yet. (inaudible) As you can see, as we're close to the urban density up here where it's the higher density, we really need to have these sub stations cleanly butting up against each other, other wise we have to do some kind of extraordinary means to connect it together. Bird: If you can't put them up together, you've got more cost in transmission lines and stuff don't you? McCarthy: Yes. Bird: Quite a bit more expensive? McCarthy: Right. We prefer to build as close to a corner as possible too because each one of these sub stations will have 8 feeders coming out of it and 2 going in each direction. So, if we're right at a corner, it's ideal. We could head each direction. If we're within a quarter of a mile of that corner's still okay. If we get into the middle of the section then all of a sudden we have to run four lines and additional half a mile and that's many hundreds of thousands of dollars in addition to the original concept. In closing, Idaho Power will make significant investments in generation, transmission and distribution in the coming years. In the Treasure Valley alone, we're growing about 30 to 50 megawatts. Compare that to our system we're growing about 70 megawatts in the entire system. We're definitely the lion's share which is no surprise to anybody here. We know it's imperative that we work with all the regional planning and city councils and all the different planning clients to get these things put in. As regional infrastructure improvements Idaho Power would really like to be involved in these way up front Meridian City Council Meeting April 24, 2001 Page 9 if we can. It takes a lot of years to build anything. In closing; it is our desire that Idaho Power be that our transmission and distribution lines be considered transportation components. We don't transport or people or goods but we do transport energy just like the gas company does. As I was pointing out yesterday to Mayor Corrie that when we drive down to Salt Lake City, the ideal corridor to me is just north of Salt Lake City, there's a 10 lane freeway going down and right next to that freeway is a railway line and right next to that railway line is a transmission corridor with 3 or 4 high voltage transmission lines and there's a communication line going through there. IVe got to believe that there's also a gas line so it's an ideal transportation corridor, something like what I would envision our Union Pacific right~of~way through here would be an ideal resource for that. Is there any questions? Bird: I've got a question. McCarthy: Yes. Bird: It might not be Kent, why can't most of your high power lines go underground? How come they still have to stay overhead? McCarthy: If it's the very high voltage power lines, the 230 you can put those underground for a very short distance but it's an absolutely tremendous cost. Bird: Okay. McCarthy: Where a 230,000 volt line might cost you 3 or 4 hundred thousand dollars per mile to build, if you put it underground you're talking 10, 20,30 million dollars per mile. The same is actually true with 12,500 distribution lines too but it's not quite as extreme in cost difference. I don't believe there's any real good way to transmit power underground with 500,000 volts yet. There are some concepts out there, there are some cables out there that can do that but they're high.pressure cables. They have to put a fluid around them to keep them cool and keep them under pressure. They generally tend to put those under the ocean as a submarine cable. Bird: Is it the heat build up that does the underground? McCarthy: Yeah. Bird: That's what I kind of thought. It was heat build up. McCarthy: There's a very special dielectric on the cable and again you can also put the high~pressure hydraulic fluid around the cable to keep it cool but that's a big failure component. Meridian City Council Meeting April 24, 2001 Page 10 Bird: Then I suppose it's a lot more costly to any service, any breaks or anything if it's underground. McCarthy: Absolutely. A lot of people would like us to put power lines underground and we would like to put power lines underground except that the cost of those power lines would have to be paid for by the people wanting them to be put underground. Otherwise that would be driven against our rate base, our ratepayers right now. Bird: Okay. For generation, Idaho Power ever looked into these little nuclear plants or anything like that? I understand they're very very safe. They don't use that much nuclear energy. McCarthy: That's actually a good question. I use to work at the INEL, the INEEL now. I've always been a proponent of nuclear power other than I hate working at the power plants. They're a big hassle to get anything done at. But I really don't see that happening very near in the future and maybe never in Idaho. Bird: California has had some success with a small nuclear plants as I have heard. Is that true? McCarthy: No. I don't believe that is true. Bird: That isn't true? McCarthy: No. They've been losing power plants. They haven't been building any nuclears. Bird: Okay. McCarthy: We lost 40 megawatts of nuclear power when President Clinton took office in the state of Idaho because he shut down the experimental reader reactor at the INEL that was actually producing 40 megawatts on to the grid. Bird: So, what is Idaho Power's plan, coal fired? McCarthy: Right now if's - Bird: Hydro is, or natural gas- McCarthy: Right now it's natural gas. Bird: Hydro is out of the question with - McCarthy: Yeah. Certainly. I don't think we can find very much- Meridian City Council Meeting April 24, 2001 Page 11 Bird: for right now. McCarthy - there are some plans to increase the production at existing plants adding a generator or improving the efficiency of existing plants. Bird: Is Lucky Peak? I think they're generated out, aren't they? Can they add another generator? McCarthy: I don't know. That's a city - Bird: How about yours on the Snake? Hells Canyon - McCarthy: Swan Falls? Bird: Well, Hells Canyon and them? McCarthy: I believe we have some plans on adding a generator up in Hells Canyon -- Bird: Okay. McCarthy: -- some tentative plans - Bird: How many kilowatts or megawatts - McCarthy: It wouldn't be very big. Bird: How much does a generator bring out? McCarthy: It depends on where it's at. One of the big hydro generators might be 120 megawatts. Some of the smaller ones get down to 2 or 3 megawatts. Bird: What kind of foot pressure water do you have to push through to get those to turbine out? McCarthy: I don't have a number on that. I don't have a number on it. There's are all fairly high head pressure or high head turbines. A lot of falling water on those. I want to point out that we are going to be adding gas generation in the valley. A lot of people say well with the price of natural gas being so high isn't that a stupid decision? I come back to say, it's the best decision is to have a large diversification of your portfolio just like your stocks and bonds so we have hydro and we have coal. Now we'll have natural gas so as one goes up, generally the other two don't go up at the same time except this year when we have no water and no gas at the same time. Pretty unique year. Meridian City Council Meeting April 24, 2001 Page 12 Bird: Where are you going to put these? Where's the plants for the gas generation? McCarthy: Of course we have the one plant for Middleton, the Idawest plant - Bird: Yeah the one that they're going to- McCarthy: -- and we have 90 megawatts of gas turbines just today being approved to be put in down in Mountain Home. You know J would like to see more small gas turbines sprinkled throughout the region as opposed to large plants located where we need high voltage transmission bringing power to us. Bird: That's what I was just going to ask you, why wouldn't it be more feasible where the Treasure Valley is where most of the growth is going within your Idaho Power area, why wouldn't those plants be better served in Kuns, that area where you wouldn't have to be bringing those high voltage transmission lines in so much? McCarthy: That would be the ideal, I believe. It's extremely hard though to get through the public pressures and the permitting, especially in the Treasure Valley since we're not a (inaudible) area. We have to go through a lot more permitting to actually put any kind of generation resource here if it's a permanent resource. With out diesel engines we're putting in this summer, we got a variance on those on the permitting because they are just temporary. If they were going to be permanent we'd have to go through an awful long period of permitting to get those put in. Bird: Do you have - do you like to keep those close to the natural gas, the main natural gas line? McCarthy: Certainly and also high voltage transmission lines so you look for a convergence of both natural gas and transmission - Bird: See that's why I was going to say south of Kuna, out there by swan falls. You have the lines already lined out there. I don't know if the gas line goes that close. I think it does, I think it comes down in that area. I don't know. McCarthy: I don't think it's quite down in there. I think it's east of there. Bird: East of there? Okay. McCarthy: I think it's in the Birds of Prey area where you have to be careful building anything. Bird: Yeah. That would be impossible. Meridian City Council Meeting April 24, 2001 Page 13 De Weerd: Mr. Mayor. Corrie: Mrs. De Weerd De Weerd: Kent, in locating your sub stations, it looks like you have a pretty forward thinking plan. Do you work with the municipalities on specific locations as well as the development community to let them know where these are located so those can be noted on plats, or, you know - I guess probably the most difficult thing you run into is public acceptance of where you're going to locate these. Even though you've had the land before the subdivisions that surround it, no one knows they're going to be there. McCarthy: We'll learning that lesson. Especially with the turn down of our Eight Mile sub station down south. The one that was at Eight Mile and Victory. We've learned that we really have to be out for, we knew that some day it was going to start happening, that we'd get permitting turndowns. We didn't expect it ever to happen in that particular location. So. From that point forward we're being more forward with our plans. We've had these plans for a long time but we haven't shared them out very far. We've been fearful of competition quite frankly. People getting hold of the information and saying awe, they're going to put a sub station here so I'm going to buy this land and hold it and sell it to them. Well, that's turned out to be pretty ridiculous since people want to sell us an acre of land for $200,000 anyway. So, now we're going more forward and trying to share out as far as possible and we are meeting with the P&Z Commissions. We haven't met with Meridian yet but we're planning on doing that. We have met with Ada County Commission. We have met with Boise City Planning Commission. This Stoddard site was actually an agreement with Ada County. We went to them and said okay we did this wrong. We didn't come to you first. Tell us where's a good place to put this in this general area and where can we run the transmission lines and they suggested that we put it down at that corner, that general corner and run the transmission lines down Overland was their suggestion. That fit in with our plan. It was actually a fairly good site for us to build at. So, we'd like to do that from henceforth to do exactly that. (inaudibte) Now one of the staff at Boise City P&Z said that he use to work in Las Vegas and they had a regulation there that anytime you purchased a house the realtor had to disclose any future facilities near to that house. He had to tell you if there was a transmission line planned or a sub station planned and they would kind of like to move that same direction. Make sure that when somebody buys the fand, they know something is planned so that when that thing starts to get built, they really don't have anything to say about it because it was already planned. The faster we can move that direction the better. De Weerd: That's kind of like I was talking to Layne prior to the meeting is in Las Vegas. those sub stations are very well conceated. In many cases you can not really tell it's there. That's how well they hide them. Meridian City Council Meeting April 24, 2001 Page 14 McCarthy: Certainly. We're learning those lessons too. We had a large staff of people and I think Layne might have been one of them, thatwent on a tour of three different locations this past winter or past late fall. They went down to Las Vegas and Salt Lake City and Phoenix to look at their sub station and transmission line and distribution line permitting processes and their building processes. What they look like and how they hid them and everything. We're trying to pick up lessons on the other urban areas that are going, have already been where we're going. We're learning our lessons. De Weerd: Well, good. There's one last thing, we're in the middle of updating our comp plan and I know Layne participated in many of our Public Hearings but it might be good to contact our staff and kind of share ideas on locations and make sure we plan for land use around those areas in the most low impact on the residential areas. Corrie: Absolutely. We'll do that. McCarthy: Just as an addition, we are as a company finally have made the decision to spend those resources and purchase sites if advance. More or less banking sites. So, we are in the process of identifying these sites as you can see the planners have indicated we want to go out, purchase those sites, get long- term permits or development agreements for those. Identify the corridors through the public process to get to connect those with the transmission and then that pulls right into what you're suggesting, have those on the comprehensive plan so everyone's going to know well in advance of in service dates where these facilities are going to be. We're just getting started in that process but that's our goal. De Weerd: Thank you. Anderson: Mr. Mayor. Corrie: Mr. Anderson. Anderson: I just had one more question. With the power shortage a lot of people are stepping forward and doing co~generation. I was aware of amalgamated sugar company has just put in a co~generation plant and I know they've got another plant over in Nyssa. How much will that relieve some of the burden for you guys? McCarthy: We're not sure yet. We use to receive about one interconnection request a year. Right now, we're averaging 30 to 60 per week. Everybody wants to come on our system and some of these are quit large plants. They're over a thousand megawatts in our service territory. But most of those, there's no chance they could be built by the middle of summer; it's just too quick. Some of them can come on but they'll be the very small ones and they really won't have much of an Meridian City Counoil Meeting April 24, 2001 Page 15 effect. They'll help those people that are actually putting them on line but the system as a whole they won't help very much. Next summer there might be a lot more and the very large plants, maybe a 500 megawatts or 1,000 megawatts that's going to be 3 or 4 years out. Corrie: Okay. Layne thank you very much. Nice presentation, thank you. Bird: Thank you guys, very nice. Item 4. Department Reports: Corrie: Okay. Item NO.3 now will be department reports. We'll start with the treasurer's report, Janice Smith. A. City Treasure - Janice Smith: 1. Treasurer's Report: J. Smith: Thank you Mayor and Council members. You received last week the investment cash summary and also the monthly signet of revenue and expenses. On accounting notes we had indicated that all of the funds are in the black right now. Our revenue came in on our property taxes in late January so we got together with our investment committee, which is Mayor Corrie, Councilman and President Keith Bird, and City Clerk Will Berg and myself. We met and also via telephone with Councilman Bird. We decided to invest, to take out 4 million out of our checking account and invest it to money market account, which would bring in 5 percent interest versus the 4.31. In a money market we can take out at any time with out any - also the Farmer's and Merchants, it's with Farmer's and Merchants, and they are not charging us any fees. At that time we feel, we'll probably put one and a half into the building fund, one and a half into the enterprise, and one million into the general. We're still watching the enterprise account. They're working on some projects and as they come due we'll be able to take that money out and pay any contract on those capital projects. With that closing on the investments did you have any questions on the investment cash summary? Bird: It looks pretty good. 2. Draft Budget Schedule: J. Smith: I also put on your desk tonight just your monthly quarterly financial report that goes in the Idaho Statesman. I also enclosed a tentative budget calendar and it's just a draft copy. I understand that you guys are going to bring up tonight the notice of the budget hearing which I just wanted to make sure that's on the agenda because it needs to be in no later than the 30th. So this is just a tentative calendar and enclosed in the second page is last year's calendar. Meridian City Council Meeting April 24. 2001 Page 16 The financial director will be coming on the 30th so she'll be getting a copy of this. I just want to make sure you guys had it so that you can chec~ your calendars for vacations and maybe ear mark those and get with the financial director the 30th. I also had the City Clerk put on your desk a report that I'd given to Mayor Corrie on all of the Idaho cities population, market value and levy rates and I sorted it by City size. I think he's put that together, the Mayor has put that together for the upcoming workshop for the mill levy election. (inaudible discussion amongst Council members) J. Smith: Did you have any questions on that printout? Bird: I have none. J. Smith: We are still working with Councilman Ron Anderson's request to do some bar graphing which should be able to get that done at the time he requested. The last thing I enclosed on your desk tonight was a service agreement with Copier Expert. The accounting department had some left over audit money that we had an audit done on all of the departments' copiers and so this is a contracted service agreement that I wanted you to review. The Mayor, myself, I think the City Clerk, I'm not sure if the City Clerk was sitting in on that agreement but we reviewed all of the copiers, each department got their audit report. What we'd like to do is get in a maintenance contract with them. The Copier Expert will be the person to go after those companies that aren't putting in the parts that they're suppose to be putting in the parts with and servicing the machines when they're suppose to. I think the department heads have enough to do than to manage the copier when the wheel needs changed or just like a car, it's not flagged so they would do this and it would also be on the website too so we could track that also. This is just for you to review. We could set up a workshop to go over this in detail and I think the Mayor was quite pleased with the report as I was. It was well worth the money in the audit of this. Corrie: Any questions in the Treasurer? Bird: Janice, Mr. Mayor. Corrie: Yes, Mr. Bird. Bird: Janice, all this agreement is is this guy's going to look over who we have agreements with and make sure that we get everything done right. I'm not sure if I'm right. J. Smith: That's correct. It'll be less than $25 a month. Bird: How many different agreements do we have on copiers with different businesses? Meridian City Council Meeting April 24, 2001 Page 17 J. Smith: Some of our machines have no agreements at all. There's a couple that don't have any and then to get the life of the machine, it's just like a car you want it to last five years you're going to get the oil changed in it. There's a couple machines we do need to get some service agreements on it otherwise the machines will not last the five years we would like it to. Bird: This isn't a service agreement. J. Smith: Just maintenance. He's going to audit the service agreements. Bird: Audit the service agreement with somebody else. He's not going to do it? J. Smith: No. We're paying already service agreements that are- Bird: But you just told me some of the machines do not have agreements. J. Smith: Right. There's a couple machines that do not. Bird: Well, so we're going to have to hire somebody there to do the service maintenance and this guy is going to come in and make sure they do it right? J. Smith: That's correct. We could have him come in during a workshop at a later time and go over this. You could also see, some departments have machines bigger than they need so they're paying more than 3 cents a copy. Bird: I just - J. Smith: We could set up another workshop on this. This is nothing that needs - Corrie: I think that, I talked to Janice today that we need to have it in a workshop base it whether he can come into what his investment for 2520 it's a guarantee that he would save you more than that- Bird: Yeah. I like his warranty. I just read his warranty. Corrie: -- The thing is I felt the council should be appraised all the program here what he's doing so that you understand up front what it's all about rather than just say what's on the paper here. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Let me ask you. You can answer this, is all our copiers different brands, or are we buying all one brand? Meridian City Council Meeting April 24, 2001 Page 18 Corrie: It depends upon the copies per minute that's neede(j by the different ones. There's a state bid that has different copiers and the cost of them. Some of them have bought; some of them lease them. It depends upon what they've done, whether they're leasing them. A lot of times they're not coming in and service them correctly. Those say they'll last about five years, am I not correct Janice? Most of the copiers, five years? J. Smith: Yes. Five years. Corrie: Some of them if they don't get the work done on them they won't even last that long. Sometimes he'll come out and make some replacements on it. That's where they make their money in the service. I don't quite understand all of it but I think most of it I do. J wanted him to come out and explain it to each one of the Council because it's a definite advantage to us to have that but they are different machines. There's some that's breaking down all the time. We got one in the City Clerk's office that, way more copies than it's designed to do and so we need to - that's what the audit came out and told us. They've got one that they could lease now that's a digital that - *** End of Side One *** Corrie: - They put it in and it just automatically gives these packets that are just automatically put out (inaudible) Bird: For the City is where we have no tax purposes is it better to lease or to buy? Corrie: In most cases, lease. Bird: Lease is better? I know in a city - Corrie: Some it is- Bird: M_ in a private business, yeah lease because you can write off all this, where you just get the depreciation over the years. Corrie: Any other question? Bird: I have none. Corrie: Yeah. We'll set that up for a workshop and I'll get with the - J. Smith: Okay. Thank you Mayor and Council. Bird: Thanks Janice. Meridian City Council Meeting April 24, 2001 Page 19 B. Public Works Department - Gary Smith: Corrie: Okay. Public works, Gary Smith. G. Smith: Mr. Mayor, Council. I'm going to have City Engineer Brad Watson present these items for this department. Watson: Thank you Mayor and Council. Three items that we have tonight are contract awards, or agreement awards for consulting services. The first one I think you'll find my memo in the front of the packet is for the design of a Great Basin UV disinfection and effluent disposal facilities at the wastewater treatment plant. 1. Grit Basin, UV and Effluent Disposal Project - Agreement for Professional Services: Watson: The construction of these three items will expand those specific processes to the year 2020 peak flow. Public works' recommended action on this is to award the agreement for the wastewater treatment plant Great Basin UV and Effluent Disposal Project to Keller Associates. Lump sum amount for the design is $81,210.00. The additional services such as construction management, (inaudible) and review, surveying, and miscellaneous other stuff is $44,040.00 on a time and material basis not to exceed and we would recommend that that be awarded to Keller Associates. Is there any questions? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: The 44,000, is a not to exceed but what if - they're going to be the construction manager on this project too? Watson: Yes. They are providing a half time on site inspector who reports to the project manager who is with Keller Associates. Bird: Okay. They're going to hire the construction manager that's going to get all the subs and all that and actually run the job? Watson: No. They're just putting this out for bid. They- Bird: So, there will be a general contractor, but they will over see the construction and have a man 20 hours a week or whatever on site? Watson: Correct. Up to this point the City had been providing day to day inspection and the staff out there is too busy to provide that anymore. Meridian City Council Meeting April 24, 2001 Page 20 Bird: Oh yeah. Watson: The construction management part of this contract is higher than we're use to seeing because they're assuming the inspection duties. Bird: Okay. Corrie: Any further questions? Bird: I have none. Corrie: Discussion. Okay. Hearing none, I'll entertain a motion on the recommendation from council. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I move that we approve the, award the agreement of the wastewater treatment plant grit basin UV and affluent disposal project to Keller and Associates Inc. in the lump sum the amount of $81,210.00 for design and a time and material basis no to exceed the amount of $44,040.00 for additional services listed and described in the agreement and authorize the Mayor to sign and the clerk to attest. De Weerd: Second. Corrie: Okay. Motion's been made and seconded to approve the recommendation of council from the public works department. Is there any other discussion? Then the motion is made. Hearing none, Mr. Clerk roll call vote please. Berg: Thank you Mr. Mayor, members of Council roll call vote. Roll-Call: Bird, aye; de Weerd, aye; McCandless, aye; Anderson, aye. MOTION CARRIED: ALL AYES 2. 2001 Wastewater Treatment Plan Water Line Project - Professional Services, Construction Staking Agreement: Corrie: Item NO.2. Watson: The item No. 2 is simply a time and materials contract for construction staking for the wastewater treatment plant waterline project with Civil Survey Meridian City Council Meeting April 24, 2001 Page 21 Consultants. They have provided a lot of construction surveying and staking for us over the years. We recommend that Council award the consultant contract to them on a time and materials basis not to exceed $1,000.00. Are there any questions? Corrie: Questions, Council? Bird: I have none. Corrie: Okay. I'll entertain a motion on the request. Bird: Mr. Mayor Corrie: Mr. Bird. Bird: I move that we award the agreement for construction staking for the 2001 wastewater treatment plant waterline project to Civil Survey Consultant Inc. on a time and material basis no to exceed $1,000.00 and authorize the Mayor to sign and the Clerk to attest. De Weerd: Second. Corrie: Okay. Motion's been made and seconded to approve the 2001 wastewater treatment plant waterline project of $1,000.00. Any further discussion? Mr. Berg roll call vote please. Berg: Thank you Mr. Mayor members of Council, roll call vote. Roll-Call: Bird, aye; de Weerd, aye; McCandless, aye; Anderson, aye. MOTION CARRIED: ALL AYES 1. Black Cat I Ustick Water Line Loop Closure Project- Agreement for Professional Services: Watson: Thank you. Item NO.3 is an agreement for professional services with Earl and Associates for a waterline loop closure in the area of Ustick Road and Black Cat Road. My memo summarizes the limits of that project. The primary purpose of this is to provide another main transmission line to the Autumn Faire, Turnberry, Ashford Greens area. At present there's only one main transmission line. Earl and Associate was contacted because they have existing survey information because they're doing Autumn Faire Subdivision. They provided us a proposal to do this work and public works would recommend that council award the agreement for professional services to Earl and Associates. The design amount is a lump sum of $11,339.00 with additional services such as construction management, although we will be doing the administration, they Meridian City Council Meeting April 24, 2001 Page 22 provide some (inaudible) and review and are available to answer questions that come up. That would be on a time and material basis not toexceed $3,500.00. The estimated cost of this project is around $80,000.00. Are there any questions? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Brad I think I know the answer but for public record, they will do all the engineering and everything. We will not have to hire somebody to do that. They will do this complete engineering and have it all set, ready for bid. Watson: They prepare the project manual and plats. Bird: For the $11 ,330.00? Watson: And run it through DEQ. Bird: Yes. I have no further. Corrie: Any other questions? Okay. I'll entertain a motion. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I move that we award the agreement for the Black Cat Ustick waterline loop closure to Earl and Associates Inc. in the lump sum amount of $11,339.00 for design and a time and material basis not to exceed the amount of $3,500.00 for additional services described in the agreement and for the Mayo to sign and for the clerk to attest. Corrie: Okay. Do I hear a second? De Weerd: Second. Corrie: Okay. Motion's been made and seconded to approve Ear' and Associates on the motions made. Any further discussion? Hearing none, roll call vote please. Berg: Thank you Mr. Mayor members of the Council, roll call vote. Roll-Call: Bird, aye; de Weerd, aye; McCandless, aye; Anderson, aye. MOTION CARRIED: ALL AYES Meridian City Council Meeting April 24, 2001 Page 23 Watson: Thank you Mayor and Council. Corrie: Thank you. C. Parks and Recreation Department - Tom Kuntz: Corrie: Item No. C parks and rec department Tom Kuntz. 1. Storey Park Master Plan Update: Kuntz: Thank you Mayor and Council. The first item I have is a request for approval for the Storey Park master plan update. Information contained in the memo dated 4-20. We plan to make some changes in the front portion of Storey Park next fiscal year. In order to proceed with that we need to do a master plan update. We've selected CT A Landworks Group to provide that service at a cost of $4,425.00. This will assist us in having estimates and making requests at budget time for next fiscal year. The recommended council action is to approve the agreement with CT A Landworks to provide that Storey Park master plan update at a cost of $4,425.00 and authorize the Mayor to sign and the City Clerk to attest. Corrie: Any questions from Council? Okay. Hearing none, I'll entertain a motion to approve the recommendation of Storey Park master plan. De Weerd: Mr. Mayor. Corrie: Mrs. De Weerd. De Weerd: I move that we approve the agreement with eTA Landworks to provide the Storey Park master plan update at a cost of $4,425.00 to authorize the Mayor to sign and clerk to attest. Bird: Second. Corrie: Motion's made and second to approve the recommendation of the parks and rec department Tom Kuntz on the Storey Park master plan update. Any further discussion? Hearing none, roll call vote Mr. Clerk. Roll-Call: Bird, aye; de Weerd, aye; McCandless, aye; Anderson, aye. MOTION CARRIED: ALL AYES 2. Storey Park Topographic Survey: Meridian City Council Meeting April 24, 2001 Page 24 Kuntz: The second item is related to the first item. After discussions with public works director Gary Smith and scanning our files in ouroffice and having discussions with Walt Murrow of Western Ada Recreation District, we are unable to locate an accurate topographic survey of Storey Park, which is necessary to provide base information on the master plan. We've selected WH Pacific to provide this service and there is a change in the cost. I've got a memo, actually email from David Short whose their representative, their survey director. He obtained some electronic files I believe from Compass but I could be wrong. It was either Compass or the Ada County auditors. Yeah the Ada County GIS. It shows the property pins for the outline or the outer areas of Storey Park but it does not show anything as far as Western Ada's property, the pool and the area around the pool. So, he has suggested, originally he suggested and additional $1400.00 to provide that. I indicated that seemed a little steep to me so he came down to an additional $600.00 to provide that service. I'll pass this email out real briefly. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Tom I think if you want to find the Western Ada's deal in that go get the plat of the Meridian Speedway, the Meridian Dairy Show board. That acre was taken off of theirs in 1973 I believe it was_ I don't know why we would need that in Storey Park. (inaudible) That is not part of Storey Park. Why would we need that in part (inaudible) (inaudible discussion amongst Council members) Bird: I think you could find it all because the Dairy Show board give the original part of Storey Park to the city and Hanz should have the property lines for the back part when we purchased that in 68. ((inaudible) Smith: Mr. Mayor, Council. Bird: (inaudible) Corrie: (inaUdible) Smith: There is a survey that was done by Hubble Engineering for the back part where the baseball field, where the American Legion field is and the softball field. Those pins are in and they're there. I think the one Tom is concerned about is the property around West Ada Rec, the swimming pool. Bird: That should be on record because that was deeded to Western Ada in 71, I think 71 and it should have been, the pins for it should have been surveyed and put out. It should be the original part, well it's part of the original, the front part is Meridian City Council Meeting April 24, 2001 Page 25 the original land of the Meridian Dairy Show board and they should have that split out too. Smith: I think the legal descriptions for both those parcels are available. I think what Tom's looking for is a drawing that would show that legal description and the parcel itself in order to split that out from the city property for this topographic map. Bird: Mr. Mayor. Gary, being an engineer, it seems a little high $4100.00 when you've got all that stuff at your disposal. (inaudible discussion amongst Council members) Anderson: It's only 600 for what he's wanting to find out about the Western Ada's property (inaudible). Bird: Right. Anderson: The rest of it's for doing the rest of Storey Park. Bird: Yeah. I know. Corrie: I think if you need to find out and you need it, I think $600.00 is well- spent money for everybody's concern. Smith: Mayor and Council. I know in this day and age it doesn't take long to eat up 600 bucks with a survey crew - (inaudible discussion amongst Council members) Bird: You're right. Well said. I pull my argument. Corrie: Any other discussion? Bird: No. De Weerd: Mr. Mayor. Corrie: Mrs. De Weerd. De Weerd: I move that we approve the agreement with W H Pacific Inc. to provide Storey Park topographic survey at a cost of $4,100.00 and to authorize the Mayor to sign and the clerk to attest. Corrie: Do I hear a second? Meridian City Council Meeting April 24, 2001 Page 26 Anderson: Second. Corrie: Motions made and second to do the recommendation of the parks director in the amount of $4,100.00 to WH Pacific Inc. Any further discussion? Hearing none, roll call vote Mr. Berg. Berg: Thank you Mr. Mayor, members of Council roll call vote Roll-Call: Bird, aye; de Weerd, aye; McCandless, aye; Anderson, aye. MOTION CARRIED: ALL AYES (inaudible discussion amongst Council members) 3. Chateau Park Construction Design: Kuntz: Thank you Mayor and Council. The third item is in regards to Chateau Park construction design. In this years budget there was funds for constructing phase 1 of Chateau Park. The master plan for the park was approved by the City Council. We've selected CT A Landworks Group to provide the design specifications necessary to bid the construction of phase 1. The fee for that service is $10,172.00. That does not include the architectural services for the design of the restroom. We are anticipating using the restroom design from either Boise City or the state parks department at a cost of about $5,000.00. The initial estimates for just the design of the restrooms was $14,000.00. We don't feel like that's prudent to invest that kind of money in a restroom that will be fairly small in size. The reason that this has taken this long is that we initially were negotiating with another landscape architect company. There was about a $6,000.00 difference between their estimate and this estimate so we are bringing this for your consideration tonight. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Tom, what's the estimate on the cost of the construction on phase 1? Kuntz: It was between 250 and $350,000.00 and I did not look at what the budget approval was. I think it was in the area of $350,000.00. Bird: We're just getting the design services, or are we getting CM of it and bidding - Kuntz: Bidding documents but no construction administration for this. (inaudible discussion amongst Council members) Meridian City Council Meeting April 24, 2001 Page 27 Kuntz: You should have in your packets attached is a letter dc;lted April 19th from CT A outlining each individual item and the cost related to those. Do you have those in your packet? Bird: Uh-huh. De Weerd: Mr. Mayor. Corrie: Mrs. De Weerd. De Weerd: Tom what is the time frame for this part? Kuntz: As far as starting construction of phase 1? It would be 60 days. De Weerd: And how long will it take to complete? Kuntz: I don't have an estimate on that. Anderson: Are you asking for the additional 5,000 to that 10,000 for the restroom design in addition to this? Kuntz: No sir. Tonight all I'm asking for is the 10,172 that would be the fee for eTA Landworks Group. Included in that would be $2,048.00 that would cover that engineering of site utilities required to make the restroom facility operational. The 5,000 I will come back to the Council, once I have a firm figure on what that cost will actually be. Anderson: Okay. Bird: Mr. Mayor. Kuntz: We're hoping to get it for less than that. Corrie: Mr. Bird. Bird: Tom, you know where the restroom's going to be in the plan so the utilities and stuff is in this phase 1 right? So, all we have to do is put the thing up when we do it? Kuntz: Yeah. (inaudible discussion amongst Council members) De Weerd: Mr. Mayor Meridian City Council Meeting April 24, 2001 Page 28 Corrie: Mrs. De Weerd. De Weerd: I move that we approve the award of the contract to CTA Landworks Group to provide design specifications for phase 1 at Chateau Park in the amount of $10,172.00 for the Mayor to sign and the clerk attest. Bird: Second. Corrie: Okay. Motions been made and second to approve the recommendation to the Council on the contract to CTA Landworks Group $10,172.00. Any further discussion? Hearing none, roll call vote Mr. Berg. Berg: Thank you Mr. Mayor, members of Council, roll call vote. Roll-Call: Bird, aye; de Weerd, aye; McCandless, aye; Anderson, aye. MOTION CARRIED: ALL AYES Corrie: Motion stated as approved. Item 4. Kuntz: Mayor with your consent I'd like to move NO.5 next if I could. Corrie: That's fine. 5. 58-Acre Park Ditch Tiling Project: Kuntz: You should have in your mailboxes a memo dated 4-23 requesting an additional one item for tonight's consideration. Did everyone get that? Anderson: That was the one that wasn't in our box by Friday wasn't it? (inaudible discussion amongst Council members) Kuntz: Council member Anderson I think it was in your box on Monday. (inaudible discussion amongst Council members) Kuntz: Friday, Monday De Weerd: Friday night. Kuntz: If you'd like to delay action on this until the next meeting I certainly understand. Corrie: (inaudible) go ahead. Meridian City Council Meeting April 24, 2001 Page 29 Kuntz: We opened the bids on the tiling of the irrigation ditches on the 58-acre park on March 19th. There was only one bidder from Paul Construction of Meridian at $81,012.00. Four days prior to the opening of that bid, we received a letter from the JUS Engineers indicating their client Kevin Howell was no longer willing to allow excess irrigation water run north across his property to the white drain. We have documentation from two prior meetings with WH Pacific and numerous farm owners and landowners at those meetings that the best situation as far as dumping that excess water would be up along north of Meridian Road into the white drain. For some reason, the developer chose to change his mind mid stream and as you can see the design and bid specifications were laid out around to draining the excess water to the north. What we're asking for at this time is to reject the only bid on that project from Paul Construction of $81,112.00 that will allow us time to renegotiate with the developer who now has turned 180 degrees the other way and said he will now allow us to run that drain water up to the north. So, we met with our city attorney today and we're working on an easement agreement to make it all legal. Thank you. Corrie: (inaudible) any discussion? Anderson: Mr. Mayor. Corrie: Mr. Anderson. Anderson: Let me get this straight. You want us to accept or reject this bid now? Kuntz: Reject please. Anderson: But if it's going to go north anyway now- Kuntz: We will be outside the 60 day time period. Anderson: It's just the timing then? Kuntz: Timing plus there was only one bidder. We think the reason there was only one bidder is we were trying to get this done prior to the irrigation water coming into the ditches. What we'll do at this point is go out. First, get the easement in place. Two is we will do some minor redesign. Three is we'll put the system in dry and then we will hook up tot he irrigation system over a period when farmers down stream from us have alfalfa that" cut and don't want their water. So, we'll use that window there to hook up the system that's been put in dry. Then we'll be coming back to you at some point in the near future when we've re-bid the project. Anderson: Okay. Meridian City Council Meeting April 24, 2001 Page 30 Corrie: Any other questions? Hearing none, I'll entertain a motion on the recommendation of the parks director. De Weerd: Mr. Mayor. Corrie: Mrs. De Weerd. De Weerd: I move that we reject the bid submitted for the tiling of 50 whatever acre project It's 58 or 56. (inaudible discussion amongst Council members) Kuntz: 68.84 minus 2 acres for a water tank. Bird: (inaudible) going to say 56. De Weerd: okay. Corrie: Yeah. We got two acres that are taking up by a big (inaudible). Bird: And we paid for the whole thing for just that 2 acres what he charged us. Corrie: Okay. De Weerd: Sorry I ask. Corrie: Is there a second to the motion to reject the bid? Anderson: I'll second. Corrie: Okay. Motions made and seconded to reject the bid of Paul Construction of $81,112.00. Any further discussion? Hearing none, roll call vote Mr. Berg. Berg: Thank you Mr. Mayor members of Council roll call vote. Roll-Call: Bird, aye; de Weerd, aye; McCandless, aye; Anderson, aye. MOTION CARRIED: ALL AYES Corrie: All ayes it's approved for rejection. 4. Skate Park Site Selection: Corrie: Okay. Item NO.4 Skate park selection. Meridian City Council Meeting April 24, 2001 Page 31 Kuntz: The last item for your consideration is the site selection for the skate park. I tried to get all the council members out this week to se~Tully Park as well as the 58-acre site and where our concerns are in regards to pedestrian safety and walking along Ustick Road. I know the police department had some concerns about the 58-acre site as far as the distance out from the core of town. I'm not sure if they had any concerns about pedestrian safety but maybe I can let Captain Musser speak to that. The parks and recreations commission discussed this topic at their April meeting and took a vote. It passed to recommend to the council the 58-acre park site. As a result of the staff's concerns we have re- contacted some of those parks commissioners and they are willing to adjust their vote or they would like to we able to discuss this issue at this Thursday workshop coming up if the council would like to delay a decision on this. Staff feels very strongly that because of the unsafe walking conditions along Ustick Road, because of the close proximity to the middle school and the high school, that Tully Park even though it will be a little more crowded than it would definitely be at the 58 acres. That Tully Park is the best site for that skate park at this time. De Weerd: Mr. Mayor Corrie: Mrs. De Weerd. De Weerd: Tom, have you gone out and talked to the neighbors in the area surrounding that park? Kuntz: Council member De Weerd, Mayor, and Council. We have not done that. We certainly can do that. I guess the reason that we didn't feel like it was necessary is because where we're siting the Skate Park is dead center in the middle of the park. To the south is our parking lot prior to the row of houses to the north is a space of green area and then the new five mile creek pathway will be there. That's the reason we haven't done it yet but we certainly could do that. De Weerd: I know in the original plans, in the inception of the parks and recreation commission they did run a public hearing for the neighbors to look at that plan. It didn't include a skate park and I, it would be my strong recommendation that they be notified and given a chance to comment on having that sort of amenity in that park. Corrie: Any other comments? Anderson: Mr. Mayor. Corrie: Mr. Anderson. Anderson: Tom, in your memo you'd indicated that the parks and recreation commission had recommended the 56/58-acre park. Have you had a chance to Meridian City Council Meeting April 24, 2001 Page 32 talk to them to see if any of those members would have any problem with this Tully Park site? Kuntz: Council member Anderson, Mayor, Council. We were only able to actually get in touch with two of them. We did send emaHs to all of them today after being unsuccessful reaching them yesterday. The chairman of the parks commission Shari Baker and Craig Steele both were willing to reconsider and reconsider their vote to Tully Park. Anderson: And how many members are on there? Kuntz: There are seven. Anderson: So, you got a hold of two of them? Kuntz: Yes sir. That's why if the Council chooses to delay this it would give us an opportunity to talk to them Thursday night. I don't have a problem with that. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Tom, I would have no problem with delaying it. The only problem I see is you know we budgeted for a skate board park and we were going to get it in this year and here we are. I know the sites have been odd. I was the one that was in favor of the 58 but I have to agree with your staff and yourself after driving out there. Without the sidewalks and stuff it isn't real safe but I also agree with Tammy on the Tully Park. I know the location of it isn't bad. It's not next to houses. In the same token, when we did get the final plan when Tammy and I were sitting on the parks and recreation commission we did have the public input on that and not having a skate board park in that it would probably be fair to the people around it. I don't think they would object to it. Of course I didn't think my neighbors would object to the middle school either so I might be wrong there. I would have no objections to delaying it. I'd just like to see it get built this year. Corrie: Tom, I think that's probably a good idea to talk to them. I also would suggest there's I think there's 6 youths set back here and you kind of talk to those young people and kind of get their idea of where they would - We're talking now between two areas and if they have some friends that would like to put their input in there I think if you would talk to Tom or come to my office and tell you which you'd like to see. We'd like to have your input too because you're the ones' that's going to b e down there. So, either the 56 acre park or at Tully ark, we'd like to hear your comments if you'd either come to my office or Tom's or bring your friends into my office. We'd like to hear from you as well. Kuntz: Mayor did you want to hear from the police department on this issue? Meridian City Council Meeting April 24, 2001 Page 33 Corrie: Sure. Sure Musser: Mr. Mayor and Members of Council. At this point the Police Department's recommendation would be to avoid any increased pedestrian traffic on the Ustick Road site because it's not improved, no sidewalks and it is relatively thin country road still at this point in which hasn't been improved. If you spend any time out there as well, you'll see that the traffic is fairly heavy at this point with the north end growth that we've had. So, our recommendation would be that, unless we do have improvements that are on the board and in hand with it that Tully would probably be the better option at this point. Corrie: Tom, once they get started how long do you think it'll take to have it built? (inaudible discussion amongst Council members) Kuntz: I'd hate to answer that without talking with our design architect but I could certainly get you an answer. Bird: Mr. Mayor. Kuntz: I guess I would, we could have it open by September. Corrie: Mr. Bird. Bird: I think he just answered my question but, Tom, we don't have the drawings for, I mean I realize we haven't got an exact location of it but we have some kind of an idea what we're going to have in it aren't we? Kuntz: Council member Bird, Mayor, Council. The land group who designed and over saw the construction of the Eagle site has conceptual drawings and concepts from Eagle. As they indicated to me when I ask why the price was so high to design it, each site has it's own peculiarities. I know one thing that possibly is a plus at Tully. I talked with Brad Watson is that we may be able to access the drainage area that's already in place there at Tully for the parking lot without having to have the additional cost of building additional you know drainage pit and pond in that area. So, there's some plusses there. I guess to answer your question, the experience that the land group has with the Eagle Skate Park we're hoping is going to cut down the amount of design time. Bird; Good. De Weerd: Mr. Mayor Corrie: Mrs. De Weerd: Meridian City Council Meeting April 24, 2001 Page 34 De Weerd: I think there are going to be a number of kigs on that design committee I'm sure have some ideas what they'd like to see in it. Tom and I did discuss the Ustick problem because I agree we did March For Parks there last year and thank God for the Police Department and their help in getting the walkers through there. That is no the place to walk but Five-Mile Creek pathway is opening in June and it is a great alternative. It's not too far off of Ustick to cut from Linder to Meridian Road, so it is an alternative route to get up to the site. Bird: (inaUdible) Kuntz: Mayor and Council. You don't want to take time tonight to listen to the young people who came did you? Corrie: Sure, if they want to. (inaudible discussion amongst Council members) Corrie: It's not a public hearing but it's their park. Anybody like to say a few words to us? Bird: They just want a skateboard. (inaudible discussion amongst Council members) Corrie: Okay. Come on up. (inaudible) Corrie: I'm sorry. Come on up here where we can hear you. (inaudible) Bird; Okay. Corrie: Maybe they (inaudible) Bennett: I know a while ago we had - Corrie: What's your name? Bird: Give your name. Bennett: Shawn Bennett. I'm not a skate boarder; I ride my bike. I'm a BMXer, and I know a while ago we had a meeting out at the fire station and there was a whole bunch of us there. We discussed where it was going to be at and we Meridian City Council Meeting April 24, 2001 Page 35 actually discussed it being at Storey Park. I was just kind of wondering whatever happened to it being over there because that's where like me,.,and all my friends that I associate with, my friends and I that's where we kind of look forward to seeing it at. It's a little bit closer to where everything is. You can go get food. Like out at Tully Park we have to drive all the way, or ride all the way to the other side of town to find something to eat or something. I was just kind of wondering what happened to whatever was going there. Corrie: Okay. I can give you to Tom. You want to- Kuntz: That recommendation was taken to the Council and Mayor. Really only for discussion. The Council felt like one of the key issues in sighting this Skate Park is visibility from a main thoroughfare and they felt like the site at Tully, or excuse me Storey Park was some what buried in the inside of the park and was not really highly visible from Franklin or First Avenue. Especially since that area around Storey Park is going to be developed with probably a couple story buildings that the visibility into that site is going to be less than it is right now. Bird: Our police chief also recommended that it was not the safest place down there at night. Bennett: Okay. Bird: Thank you. Kuntz: We'll build some new restaurants around Tully park for you. De Weerd: I don't know. I think Maverick considers itself a destination restaurant. Corrie: If I recall, I believe (inaudible) (inaudible discussion amongst Council members) Corrie: One of our Council people lives close to it. They might have barbecue. Bird: I was just going to say, we've got a councilperson maybe they'll put up a portable barbecue out there for you. Corrie: Okay then- De Weerd: If the payments right. Corrie: I assume that the Council would like to have a little bit longer - Bird: Yeah, I would really. Meridian City Council Meeting Aprij 24, 2001 Page 36 Corrie: Okay Tom. Thank you. Kuntz: Thank you. De Weerd: You're going to get it though guys. Bird: Don't hold your breath, you'd be blue but we'll get it. D. Mayor's Department - Mayor Robert Corrie: 1. Participation in the Meridian to Boise Shuttle Bus Program by ACHD Corrie: Oh boy. Okay. Item D last on the agenda the participation in Meridian to Boise shuttle bus program by ACHD. I ask that this be put on so that I could talk to council. I did get a bill from the ACHD for 17,500 for the commuter shuttle and then we participate in another mid day shuttle for 12,500. In December 2000, we talked about that and it mentioned that in that they were asking for the 15,000 which we didn't already pay and it said that we can vote to give her the (inaudible) here at the April through September on the 15,000. I believe then we can see how it goes and then the 30,000 for the following year. In going through all the pages of the hearings that we did motions and that we didn't make any motions to approve the request the 17,500 and the 12,500. I though we'd better bring that up and have you discuss that if you wanted to continue with the service. I think we all understand what the service is and the people had it liked it. Ridership has been more than we anticipated. I'll open it for discussion and request that the 30,000 that's coming up for the year 2001 and then I think they're in the year 2002 another 17,500 beginning the fiscal year of 10-1-01. Well that's what they're asking for, I'm sorry. Bird: Didn't we agree to pay that, Mayor? Corrie: I couldn't find anywhere in the minutes that we had a motion to do so. (inaudible) Bird: I think you're probably right we all agreed to it. Corrie: But I don't think we did the motion that I could find. De Weerd: We included it in the motion didn't we? Corrie: No. De Weerd: I mean in the budget. Meridian City Council Meeting April 24, 2001 Page 37 Bird: Budget. Corrie: I think yes we did but we didn't vote on it as such. Bird: But we included it in the budget though didn't we? Corrie: It's in the budget but you didn't approve it. Bird: Was it 17,500? Corrie: 7,500 then there's 2,500 later and then another one - Bird: 8750? We paid that already didn't we? Corrie: We paid all that. We paid the 6,250 and the 8750. Now it's at 12,500 and 17,500 which is the -- Bird: What's the 12,000 Mayor? I don't- Corrie: That's the - 12,500 is for the midday shuttle then the other was 17500 for the commuter shuttle. That would total us in the 30,000. We kicked that price around and we said yeah we would look at it and then see how it goes and then for the 30,000 for the following year. Then the motion was made to approve the 15,000 so we put it in the budget but we didn't vote on it. That's why I hesitate to say okay pay the 17500 because we don't have that a back up from the Council to approve that. We put it in the budget but we just didn't put in a motion to pay it. Bird: Participation from our citizens has been more than we even thought. (inaudible discussion amongst Council members) Bird: I think we owe it to the citizens to as long as it used to continue it. Corrie: One of the things that Bob Hawn has stated that they were going to put in some money to also have it go into the Corporate Park. Jabil, the whole bit around there as well. Bird: Great. Corrie: That will be extra on top of all this other. Bird: Great. That'll be neat. Corrie: That wasn't in writing but it was verbal. De Weerd: Mr. Mayor Meridian City Council Meeting April 24, 2001 Page 38 Corrie: Mrs. De Weerd: De Weerd: Do you just need a motion to authorize payment of the 17,500? Bird: 29,500. Corrie: Actually,-- Bird: If it's - Corrie: ~- 30,000. 12,500-midday shuttle and 17,500 for commuter shuttle total contributions. We already paid the 15 for the year 2000.2001 be a total of 30. Anderson: Mr. Mayor Corrie: Mr. Anderson: Anderson: I'm fuzzy on the whole issue about exactly what Pat asked us for and how much we budgeted. Is there any way we can verify how much we budgeted before we - Corrie: Yeah. We can pull that from - Anderson: -- do a vote because I don't think we budgeted that much. Bird: I don't think we did either. De Weerd: I thought we budgeted- Anderson: Stick in my mind. Bird: Wasn't it 30,000? I thought we budgeted 15. Anderson: When I read these minutes, I mean it looks like Keith was specifically trying to pin her down and she was saying 17,000 and then she said here it was for the year 2002. I'm not sure we budgeted that amount. Bird: I didn't think we budgeted that 30,000 but I think, this isn't all, some of this goes to the Treasure Valley too don't it? The one that comes from Nampa. Corrie: Oh yeah. Bird: I mean it's not just the one ACHD this is to service the whole from Caldwell to what is it? Meridian City Council Meeting April 24, 2001 Page 39 Corrie: Boise. De Weerd: Treasure Valley Transit (inaudible) said 12,500. Bird: That's the 12,500. Then the 17,500, and Tammy you might be right. We might have budgeted 30,000 but I'm like Ron I don't recall it. Corrie: We can pull it back. It's stated in here that we'll be asked for 17,500 the entire year next year. It's 15,000 this year total so that total with two system and $30,000 for the following year, which would be 2001, which is the one we're in now. Bird: That's right. Corrie: That's the one Keith was questioning about. I'm trying, I couldn't find where it was but you did mention that. We could certainly make sure we've got it in the budget. Bird: Mr. Anderson, would you agree to make a motion that if it is in the budget go ahead and pay it and if not bring it back so that we can get it paid? They probably could use the money. Anderson: Yeah. I'm just concerned that we budgeted that amount and- Bird: I don't think we did. Anderson: -- there's a - Bird: Tammy thinks we did. Anderson: -- when I read these minutes it's confusing to me what she was even asking us for. Bird: That's why I questioned her. Anderson: If the 17,000 was one thing and then she was asking for an additional dollar amount to cover something else, I mean there's so many figures thrown around In these minutes that I'm not sure what she's asking for. Bird: I'm too sure those extra figures are thrown around is not, because they lose the federal funding from the Wye once it is completed. *** End of Side Two *** Bird: -- then the federal dollars go away. That kind of sticks in my mind. It's only been a year though. Meridian City Council Meeting April 24, 2001 Page 40 De Weerd: Mr. Mayor Corrie: She's only asking for right now in this letter February the 8th 2001 for 17,500 for the fiscal year 2001. Mrs. De Weerd: De Weerd: I believe that when she came and made the presentations those both last February and this last December, she did bring handouts. If the City clerk's office doesn't have it, I believe I still may. If you want me to find mine I certainly would be willing to try and find it. It was very nicely put out in the literature that we received both times that she came and spoke. Bird: Mr. Mayor De Weerd: I really do believe we did budget for it because it was that and the senior request that we make sure to get in specifically in the budget. It might be, Will is that in your budget? Bird: He wouldn't (inaudible) How much did we budget, Mr. Clerk? Berg: I believe (inaudible) because it consisted of three different (inaudible) De Weerd: Mr. Clerk, will you please talk in your microphone? Berg: Sorry. (inaudible discussion amongst Council members) Berg: No comment. Bird: Council with your permission I would make a motion that we pay the 17,500 to Ada County Highway District and 12,000- De Weerd: 500 Bird: -- no. It's 12,000. Corrie: 12,500 Bird: -- 12,500 to Treasure Valley transportation if it has been budgeted for that amount in our 2001 budget. If not, bring it back and we'll address it. De Weerd: Second. (inaudible discussion amongst Council members) Meridian City Council Meeting April 24, 2001 Page 41 Corrie: There was a second? Okay. Motion has been made and second to pay the 17,500 for the commuter shuttle for the October 2000 September 2001 and the midday shuttle at 12,500 as long as it was in the budget and approved for that. Any further discussion? All those in favor say aye. MOTION CARRIED: ALL AYES Corrie: We'll need to get tomorrow and find that out. If there's any discrepancy on that (inaudible). Okay. I guess we voted on the agenda. I did have one thing real quick for the council. The letter that I wrote to the Meridian City residents, there was some few errors that was pointed out to me. We'll get those changed. One of the things that the letter to go out in our water bill would be this letter and also if you would like we can put on the Treasure Valley levies like we did on the back of it so it's one page. Then maybe a map underneath that of the four polling districts in the city (inaudible) Bird: I think that's a great idea Mayor. Corrie: Okay. Is there any other problem with that? De Weerd: Mr. Mayor Corrie: Yes. De Weerd: In Star and Eagle, they both have fire districts that are taxing (inaudible) don't they? You know these figures it's hard to compare to ours when their fire districts are separate from their - can they be asterisked and maybe adjusted to include their fire district? (inaudible discussion amongst Council members) De Weerd: Well, yeah but we have the Fire Department is funded- Bird: It's funded just like - they don't have to fund. Their district is a separate entity. Their fire districts, so they're just funding, what you see. They're not funding as much. Their mill levy isn't funding as much as we have to because they don't have to fund a Police Department - De Weerd: Keith, I understand that. What I'm saying is add their fire district levy to theirs to adequately reflect that cost. If you're going to compare us to Star and Eagle and we fund our fire department out of the mill levy that we collect I would like that reflected and I would like to compare apples to apples. Anderson: I agree with Tammy, Keith. What she's trying to say here and I know we've talked about it a number of times- Meridian City Council Meeting April 24, 2001 Page 42 Bird: Yeah Anderson: -- is we need to show, just like when you look at this levy comparison on the back. When you look at Boise and Caldwell and Meridian and Nampa, they're all funding a fire department in this mill levy. Then you look at cities like Eagle and Garden City and Kuna and Star, they're not. So you need to add that mill levy of their fire districts so that you can adequately show that they're actually paying more taxes. Bird: Also you've got to show what we're paying Ada County Highway District if you want to compare to Nampa Caldwell and that because they're all financing their own districts. Anderson: I agree with you. Corrie: But we've got that one don't we? Bird: No, not in this one. Corrie: Not in this one but we can put it in this one. Bird: I think you need, if you want to do that, I mean myself Kuna, Star and Eagle, stuff like that isn't my worry it's Nampa Caldwell, cities that are up around our size. Boise, which isn't around our size. De Weerd: Well, then don't include those. Anderson: Then maybe we ought to drop out some of those smaller cities and just compare it with cities that are comparable in size. Bird: I realize they've got a contract Star, Eagle and Kuna all have a contract with Ada Count Sheriff department. I'll guarantee you they couldn't finance their own police department for what they're paying the sheriff department. But they don't get the coverage either. I'll agree with you but that's part of the deal but I would like to compare apples to apples with people and all we have to do in Boise and Meridian just like Ken Harward did on our, like the Mayor did on that chart we had last week was show what our Ada County Highway District assessment is and then put Nampa Caldwell in there because they've already got it in there. Anderson: I think that's the basic thing that Tammy's asking for. Let's compare apples to apples so it does adequately reflect- Corrie: Yeah. We want -- Anderson: -- some of these don't do that. Meridian City Council Meeting April 24, 2001 Page 43 Corrie: We want to be right straight across so that it shows that. I think AIC one does that and we could put that one in there. That wouldn't be any problem. I think it's probably better if we did. Anderson: Okay. Corrie: (inaudible) and I will put that together tomorrow morning and have it in your box by noon so you can take a look at it because we don't have to get it there until Thursday for the water bills. Berg: Mr. Mayor Corrie: Yes. Berg: If I could interrupt, the printing of that, Anita was saying that she needs to have that by Wednesday midday to give to the printers to print that. Corrie: By Wednesday? I thought she said Thursday. Berg: Thursday to the people that send out the bills - (inaudible discussion amongst Council members) Berg: Wednesday for the printer to print the how many thousands of copies. Corrie: Well, if you happen to make it in here in the morning, it'll be there in your box by noon. If you come in my office 1'1/ show it to you. I need your corrections on this one (inaudible). Okay. Berg: Mr. Mayor. Corrie: Yes. Berg: You added an item NO.5 for the public hearing. Item 5. Public Hearing Date for Budget - Corrie: Okay. We need to decide either the 28th or the 29th for the Public Hearing. That would be by what August? Berg: Mr. Mayor. August 28th is a Tuesday, which is the fourth Tuesday of the month. The 29tli is a Wednesday. Bird: Go for the 29th. Meridian City Council Meeting April 24, 2001 Page 44 Corrie: 29th, Public Hearing on a Wednesday? Okay. Okay does everybody agree to that 29th of - I think we'll be through, that's Wednesda.y. (inaudible discussion amongst Council members) Corrie: So, August the 29th on the Public Hearing on the budget. Okay. Berg: 1'1/ notify- Corrie: I'll notify them because you have to do that by the 30th, don't you? Berg: Okay. Thank you. Corrie: All right. Well, with that- Bird: Mr. Mayor Corrie: Mr. Bird Bird: I'd ask your permission if any of the Scouts would like to ask any questions or give us any information. I love this turn out of the Boy Scouts. Come on up _ Corrie: Come up here. Bird: -- give us your name and the Mayor will answer all the questions. Corrie: Okay. Linntown: Mayor, Council - Corrie: Name? Linntown: I'm sorry, Bryce Linntown. I'm sure a lot of the Boy Scouts are wondering where would this 58 or 56-mile park be located in the Meridian area? Corrie: Okay. I think I can handle that one. Meridian Road and Ustick Road. Do you know where the big round water - right there. The big field that's in there is 56 acres. Linntown: Okay. Thank you. Corrie: You bet. De Weerd: By the way in that 56 acres, phase 1 of that park will begin this summer. Phase 1 is about 25 acres of park land that will be developed. Meridian City Council Meeting April 24, 2001 Page 45 Corrie: One of you wrote me a letter about the Catholic Church being a kindergarten - there he is right there. I will be sending that lett~r to you this week in reference to that. Good question, very good question. Just for the Council's edification he wanted to know if the Catholic church there on Cherry Lane was going to make that into a school for kindergarten through I believe it was the 8th grade, 8th grade and wanted to know if they could do that with their property. It's very, very good questions and I've looked into it. I'll give you my answer on that in writing and we'll be ready to go on it. Very good question. Any other questions? De Weerd: be careful of the arms you know- Bird: The arms of these chairs are a little temperamental. Bartin: My name is Josh Bartin. I was wondering why Idaho had decided not to use nuclear power? Bird: Nuclear power deals. Let's just get one of these gentlemen here up. De Weerd: Kent, can you answer this? (inaudible discussion amongst Council members) McCarthy: I don't think that Idaho has decided not to use nuclear power. To permit a nuclear power plant, to design, permit and build one would probably take about 15 to 20 years. To address our present crisis, it really wouldn't help us out at all. Down the road in the future, I think we're seeing re-surgance of nuclear power in the United States and I think we might some day come around to having some in the state of Idaho. Bird: Thank you Kent. De Weerd: Thank you. Bird: Come boys you're not bashful. Your Scout leader will tell us that. Corrie: Okay, back here. Now you're on the 3-minute clock. Unidentified: I was wondering what all will be included in the park and are there any other park projects planned for the Meridian area? Bird: Where's Thomas at? Corrie: Parks director-- Bird: Thomas. Meridian City Council Meeting April 24, 2001 Page 46 Corrie: Tom Kuntz would you like to. Thank you. I hated to pull you out of there but he wanted to know what was going to be planned for the 56 acre park and any other new parks that have been planned. Kuntz: Okay. Who am I addressing this to? Corrie: The whole troop. Kuntz: The master plan for the 56~acre park which we would like to name some day, if you have any ideas you could submit those to the Mayor and Council I'm sure. The master plan for that is available as a colored drawing at the parks and recreation office one block down Meridian Road here if you would like to see it. We're open from 8 to 5. Included in the park, maybe I'll start with phase 1 because that's going to be built this summer. Will be about 25 acres of green space that can be used for picnicking or soccer practices or those type of things. It will include a 350 to 400 car parking lot. Will include a perimeter pathway. It will include a restroom facility. It will include a playground facility and we're actually working with a volunteer community group that's trying to design a special playground facility for all abilities. Then of course, the most expensive thing in phase 1 is all of the utilities from tiling the irrigation ditches that go through the middle of the park to meeting all of Ada County Highway District requirements as far as widening the road and turning lanes, getting all of the water and power and sewer to the right places. Those things that you sometimes don't see or that go underneath the ground are fairly expensive. Those are all included in phase 1. Phase 2 is a little more exciting in that everything will be above ground. That will include a 5 plex little league I softball facility, an additional 400 car parking lot, a water feature that will be a zero depth type of thing with different kind of spray heads and that type of thing located next to the playground facility, a roller hockey pad. The plan has a Skate Park in it right now, basketball courts. Then in phase 3 will be some tennis courts and an open-air market which will be located right on the corner of Ustick and Meridian Road where that small white house is now. There'll be different colored canopies with a restaurant facility, maybe a kitchen and stage area. Those things can be used for farmer's markets, flea markets, arts and crafts shows, weddings. Those type of things. I've kind of gone through it real quickly but that gives you an idea of what's there. The other parks that are on line for construction this summer are Chateau Park, which is a small 7-acre neighborhood park located on west Chateau Drive between Linder and Ten Mile. Right now there's a portion of that that's already greened up because the Homeowners Association deeded that 2 acres to the city to go with our other 4 acres. There'll be a park there. That includes small parking area, playground facility, small picnic shelter, some basketball rounds we call them, which are circular in nature and more apt for 3 on 3 play, a perimeter pathway and then a large grass expanse area that could be used for picnicking or frisbee or those type of things. Then of course Generation Plaza. We'll be opening that up June 1 st. It's almost complete downtown here. The five-mile creek pathway is being Meridian City Council Meeting April 24, 2001 Page 47 built now. That is along Five-Mile Creek. It starts at Meridian Road and proceeds west all the way over to Linder road. We're hoping to have thatopen in the end of June. Then the last one is Bear Creek, which is an 18-acre park south of the freeway just off of Stoddard road, which is in the area of where Roaring Springs is now. That's an 18-acre site. Phase 1 of that includes parking, grassing the entire area up. Phase 2 will be a couple of baseball fields, playground equipment, picnic shelters and possibly a couple tennis courts. Corrie: Thank you Tom. (inaudible discussion amongst Council members) De Weerd: It's great that you have something to report. Corrie: Mr. Berg, did you have something? Berg: Yes. Mr. Mayor members of Council, just a reminder of our joint meeting with ACHD on April 30th at noon. They would like some more items added to the agenda and I put a draft agenda in your box to look at. I need to get those to her tomorrow so she can put them in her announcement. A time before that I put a notice about their impact fee ordinance that they are amending. There is going to be another hearing on May 7th. I don't know if there's any input that you want to give them concerning that. If you do think of something, if you'd get that to me tomorrow morning first thing I'd appreciate it. Corrie: Okay. Thank you. De Weerd: Mr. Mayor Corrie: Mrs. De Weerd: De Weerd: Is that here or there? Corrie: There. De Weerd: We never meet here. Corrie: It's easier for everybody to go there. We pay for our part and they pay for theirs. (inaudible discussion amongst Council members) Corrie: Mr. Anderson: Anderson: Mr. Mayor. I would like to request a short executive session to discuss some personnel matters. MerIdian City Council Meeting April 24, 2001 Page 48 Bird: I would second it. Corrie: Okay. Motion's been made and second to go into executive session for personnel matters. Any further discussion? All those in favor say aye. MOTION CARRIED: ALL AYES Corrie: Before we go, I wan to thank the scouts for being here tonight. Next time come in another time and we're glad to have you and maybe we can answer some more questions for you. You had one? Yes. Bird: We missed one. Batallia: My name is Matt Batallia. I'd like to wonder about high schools because "II be in high school in 2 years. So far my high school I'm scheduled to go to so far, it'll take at least 45 minutes for my bus to get there. I was wondering if a new high school will be built soon? Corrie: Hopefully the one on Locust Grove will be built in 2003. You might be able to hit that one. I don't know. That depends upon the school system. We don't have any control over that. You'll either go to either to Meridian high or Eagle high or maybe Centennial or the new one. I know that's not a good answer but hopefully they'll have it done by the time you're a senior. Batallia: Thank you. Corrie: You bet. One more. Yes (inaudible discussion amongst Council members) Hoffsign: My name is Dave Hoffsign. I'm wondering on Meridian BMX track. The closest one that we have is Kuna. That takes a lot of gas mileage going to there from here, take about a half an hour to get there. Going there 7 days a week takes a lot of money and that. I was wondering if there could be any possible way to construct that track in Meridian? Corrie: That's going to be a good question. I don't think it's on the drawing board as such. It might be that we could add it to one of the parks that we're doing and planning for. I think it's probably a good question the Council needs to put in their minds. We can talk to the parks director and see if he can put it in one of the parks or that. There has not been a plan for that at the present time. Good point, good question. Anderson: Mid term there's a make shift one down on Pine street. I don't know if you're familiar with that one. Meridian City Council Meeting April 24, 2001 Page 49 Hoff sign: Yeah, an official one. Anderson: Okay. Bird: How many, excuse me Mr. Mayor. How many acres do you need for a BMX park? Hoffsign: It would just be a large arena - Bird: Two, three acres or what? Hoffsign: About maybe five. Bird: Five acres. Would that include the parking or would that just be the participant's area? Hoffsign: Five to 10 acres. Bird: Because you need the parking for the people coming? Hoffsign: That would all be included. Bird: You evidently are a participant of the BMX races and stuff. Who owns most of - are these tracks that you're going to privately owned, organization owned or city owned? Hoffsign: This is nation wide owned. All the tracks are owned by a committee, but they lease like Happy Heart Arena and they lease a lot of tracks. It's all like the ABA and nationally owned. Bird: Do they help fund any of the buying of some of these tracks. I know some of them don't have the arenas to go like Happy Heart and all them like Kuna has out there, you do the indoor. The Meridian Lions Club has a rodeo yearly and they have to look for. Luckily they haven't built out there on the corner. I know that their rodeo group is looking for land too. That might be a very good marriage between a rodeo grounds and a BMX. You could put the BMX inside the rodeo grounds. You might approach the Lions Club too. Hoffsign: Just saying you know for consideration. Bird: Thank you. Corrie: Okay. With that we will adjourn into executive session. De Weerd: Do we need a vote? Meridian City Council Meeting April 24, 2001 Page 50 (inaudible discussion amongst Council members) De Weerd: Oh, did we? (inaudible discussion amongst Council members) Corrie: Okay. "II entertain a motion to come out of executive session. Anderson: So moved. De Weerd: Second. Corrie: Okay. Motion's made and second to come out of the executive session. All those in favor say aye. MOTION CARRIED: ALL AYES Corrie: Let the record show that no decisions were made other than discussion of personnel issues. At this time "II entertain a motion to adjourn. De Weerd: So moved. Bird: Second. Corrie: Okay. Motion's made and second to adjourn. All those in favor say aye. MOTION CARRIED: ALL AYES MEETING ADJOURNED AT 9:07 (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ~ JIlc. ttJd r 1::5. I/ew,:If..;;:. CIVIL SURVEY CONSULT ANTS, INC. AGREEMENT FOR PROFESSIONAL SERVICES Project No. 01004 THIS AGREEMENT between THE CITY OF MERIDIAN, hereinafter referred to as the "CLIENT" and CIVIL SURVEY CONSULTANTS, INC., an Idaho Corporation, hereinafter referred to as "CSC" is made and entered into this _day of ,2001. The CLIENT and CSC in consideration of their mutual covenants herein agree as set forth below. The Client desires to obtain construction staking of a water line at the Wastewater Treatment Plant, hereinafter referred to as the PROJECT. CLIENT INFORMA nON AND RESPONSIBILITIES The CLIENT will provide to CSC a full and complete description of the PROJECT including; all design criteria, information as to CLIENT's requirements for the PROJECT, survey objectives and constraints, capacity and performance requirements, flexibility and expandability needs, any budgetary limitations, and copies of all design and construction standards, which the CLIENT will require for the project. The CLIENT will also provide to CSC all associated project information including data prepared by others and other special data or consultations as may be available; all of which CSC may use and rely upon in performing services under this Agreement. The CLIENT will obtain permission for CSC to enter upon public and private property as required for CSC to perform services under this Agreement. SERVICES TO BE PERFORMED BY CSC CSC will provide the following generally described services under this Agreement: Stake aligrunent and offsets to angle points and 100 foot intervals along long tangents of waterline. BASIS OF FEE AND BILLING SCHEDULE The Client will pay CSC for services provided under this Agreement as follows: Time and materials on a monthly basis. Notice to Proceed, either verbal or written, shall constitute acceptance of this Agreement by the CLIENT. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. WO 10f4 4/5/01 Civil Survey Consultants, Inc. 100 South Adkins Way Suite 101 Meri~3642'i? ... BY: K~ TITLE: President ~:::":.d P.>~ c;i-y Co""c;I'. 4-25--0/ l~~~~~;:\ Y CIe.rK ~ np;{IL,'Qj ~ " ~~.- -56" " \:;~~~:~~~/ WO 2of4 4/5/01 CIVIL SURVEY CONSULTANTS, INC. TERMS AND CONDITIONS GENERAL - CSC shall provide for CLIENT professional engineering and/or land llllrveying services for the Project described in this Agreement. These services will be performed in accordance with generally accepted professional practices for the intended use of the project. CSC makes no other warranty either expressed or implied. CSC shall not be responsible for acts or omissions of any party involved in the Project other than their own. CSC shall not be responsible for failure of any contractor or subcontractor to construct any item in accordance with recommendations issued by CSc. CSC has not been retained to supervise, direct or have control over Contractor's work. CSC specifically does not have authority over or responsibility for the means, methods, techniques, sequences or procedures of construction selected by Contractor(s), for safety precautions and programs incident to the work of Contractor(s) or for any failure of Contractor(s) to comply with laws, rules, regulations, ordinances, codes or orders applicable to Contractor(s) furnishing and performing their work. Accordingly, CSC can neither guarantee the performance of the construction contracts by Contractor(s) nor assume responsibility for Contractor(s) failure to furnish and perform their work in accordance with the Contract Documents. The CLIENT understands and agrees that subsurface and soils characteristics may vary greatly between successive test points and sample intervals. CSC will coordinate this work in accordance with generally accepted practice of the professional services being provided and makes no other warranties expressed or implied or as to the professional advice furnished by professionals providing soils testing or geotechnical advice. Resetting of survey and/or construction stakes shall constitute extra work and shall be paid for on a time and material basis in addition to any other payment provided in this Agreement. OPINIONS OF COST - CSC may be asked to provide opinions of construction or PROJECT costs as part of the professional services under this Agreement. The CLIENT understands and agrees that CSC has no control over the cost of labor, materials, equipment or services furnished by others, or over the Contractor(s)' methods of determining prices, or over competitive bidding or market conditions. The CLIENT understands that CSC opinions of cost are based on CSC experience and represents CSC's judgment based on that experience, but CSC does not guarantee or warranty that either quotes, bids or estimates prepared by contractors, subcontractors or other will not deviate from opinions prepared by CSC. The CLIENT agrees to employ an independent cost estimator if the CLIENT desires additional assurance, warranty or guarantee of PROJECT costs. Should the CLIENT request that CSC modify any PROJECT aspect to reduce construction costs, then those services shall be considered additional and beyond the scope of this Agreement unless specifically stated otherwise in this Agreement. REUSE OF DOCUMENTS - CSC shall retain an ownership interest of all professional products prepared by CSC. The CLIENT agrees that no product will be reused without specific written permission of esc. The CLIENT agrees to indemnify and hold CSC harmless from any claims, damages, losses and expenses arising from unauthorized reuse of all work products prepared by CSC for the PROJECT. GOVERNING LAW - Unless otherwise provided in an addendum, the law of the State of Idaho will govern the validity of this Agreement, its interpretation and performance, and remedies for contract breach or any other claims related to this Agreement. SUCCESSORS AND ASSIGNS - CLIENT and CSC each is hereby bound and the partners, successors, executors, administrators and legal representatives of CLIENT and CSC are likewise bound to the other party to this Agreement, in respect of all covenants, agreements and obligations of this Agreement. Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than CLIENT and esc, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of CLIENT and CSC and not for the benefit of any other party. wo 30[4 4/5/01 TIMES OF PAYMENTS - CSC submit monthly statements for services rendered and for Reimbursable Expenses incurred. CLIENT shall make prompt monthly payments. If CLIENT fails to make any payment due CSC for services and expenses within thirty (30) days after receipt of CSC's statement therefor, the amounts due CSC will be increased at the rate of 1.5% per month from said tenth day, and in addition, CSC may, after giving ten days' written notice to CLIENT, suspend services under this Agreement until CSC has been paid in full all amounts due for services, expenses and charges. TERMINA TION - ll1e obligation to provide further services under this Agreement may be terminated by either party upon thirty days' written notice. Such termination shall be based upon substantial lack of performance by the other party under the tenus and conditions of this Agreement when said substantial lack of performance is through no fault of the terminating party. [fthis Agreement is terminated by either party, CSC shall be paid for services rendered and for reimbursable expenses incurred to the date of such term ination. HAZARDOUS WASTE AND ASBESTOS - The CLIENT and CSC agree that the work covered in this Agreement does not anticipate either the presence or remediation of hazardous waste and/or asbestos. Hazardous materials may exist where there is not reason to believe they should be present. CSC and the CLIENT agree that the discovery of unanticipated hazardous materials constitutes a changed condition mandating a renegotiation of the scope of work or termination of services. CSC and the CLIENT also agree that the discovery of unanticipated hazardous materials may make it necessary for CSC to take immediate measures to protect human health and safety, and/or the environment. CSC agrees to notify the CLIENT as soon as practically possible should unanticipated hazardous materials or suspected hazardous materials be encountered. The CLIENT encourages CSC to take any and all measures that in CSC's professional opinion are justified to preserve and protect the health and safety of CSC's personnel and the public, and/or the environment, and the CLIENT agrees to compensate CSC for the additional cost of such work. In addition, the CLIENT waives any claim against CSC, and agrees to indemnify, defend and hold CSC harmless from any claim or liability for injury or loss arising from CSC's encountering unanticipated hazardous materials or suspected hazardous materials. The CLIENT also agrees to compensate CSC for any time spent and expenses incurred by CSC in defense of any such claim, with such compensation to be based upon CSC's prevailing fee schedule and expense reimbursement policy. DISPUTE RESOLUTION - All claims, disputes or controversies arising out of, or in relation to the interpretation, application or enforcement of this Agreement shall be decided through non-binding mediation or other mutually agreed alternative dispute resolution technique. The CLIENT and CSC agree non-binding mediation or other mutually acceptable alternative dispute resolution technique shall precede litigation or recourse to other judicial forums. RECOVERY OF DISPUTE RESOLUTION COSTS - In the event that legal action is brought by either party against the other, the prevailing party shall be reimbursed by the other for the prevailing party's legal costs, in addition to whatever other judgments or settlement sums, if any, may be due. Such legal costs shall include, but not be limited to, reasonable attorney's fees, court costs, expert witness fees and other documented expenses, as well as the value of time spent by the prevailing party and those in his or her employ in researching the issues in questions, discussing matters with attorneys and others, preparing for depositions, responding to interrogatories, and so on. The value of time spent and the expenses incurred shall, on CSC's part, be computed based upon esC's prevailing fee schedule and expense reimbursement policy relative to the recovery of direct project costs. EXTENT OF AGREEMENT - This Agreement represents the entire and integrated agreement between the CLIENT and CSC and supersedes a!1 prior negotiations, representations or agreements, written or oral. The Agreement may be amended only by written instrument signed by both CLIENT and CSc. wo 40f4 4/5/01 AGREEMENT FOR PROFESSIONAL SERVICES Project No. This AGREEMENT made and entered into this _ day of , 2001 by and between The City of Meridian, (hereinafter "OWNER"), and Carollo Engineers, A Professional Corporation, (hereinafter "ENGINEER"). WITNESSETH: WHEREAS, the OWNER and the ENGINEER wish to enter into an Agreement (hereinafter "Agreement") for the furnishing of Engineering Services in connection with CITY OF MERIDIAN NON-POTABLE WATER SYSTEM IMPROVEMENTS PROJECT (hereinafter "Project"), and WHEREAS, ENGINEER is qualified and prepared to perform the necessary professional services in connection with the Project. SECTION 1 . PROFESSIONAL SERVICES NOW THEREFORE, in consideration of the mutual promises and covenants of the parties hereto, it is agreed as follows: 1.1 ENGINEER shall provide professional engineering services in all phases of the Project to which this Agreement applies. The services furnished by the ENGINEER will be defined by Task Orders which will set forth the Engineer's Services, Time of Performance, and Payment. 1.2 It is intended that each Task Order, after execution by both parties shall become a supplement to and a part of this Agreement. SECTION 2 - PAYMENT TO ENGINEER 2.1 As consideration for providing the services referred to in Section 1, the OWNER shall pay ENGINEER on the basis to be established in the Task Order for Services. I\BOIIDA TAIWPIARCH IVEIMERJDIANlAg r.doc 2.2 The ENGINEER is not responsible for damage or delay in performance caused by events beyond the control of ENGINEER. In the event ENGINEER's services are suspended, delayed or interrupted for the convenience of the OWNER or delays occur beyond the control of ENGINEER, an equitable adjustment in ENGINEER's time of performance and cost of ENGINEER's personnel and subcontractors shall be made. 2.3 OWNER reserves the right to direct revision of ENGINEER's services as may be necessary. When ENGINEER is directed to make revisions under this section of the agreement, ENGINEER shall advise OWNER of the probable costs involved in completing engineering services and the time of performance for such completion. Page 1 of 6 2.4 ln the event OWNER and ENGINEER cannot agree on equitable compensation for services rendered in making revisions, then, at OWNER's option, ENGINEER shall either continue performance under the revised Agreement and an equitable adjustment in ENGINEER's time of performance and cost of ENGINEER's personnel shall be made at completion of the revised work or ENGINEER shaH not be obligated to continue performance under this Agreement. 2.5 If revisions of the final plans and specifications are required by reasons of ENGINEER's error or omission, then, in that event, OWNER's exclusive remedy for such errors and omissions will be limited to revisions made by ENGINEER without additional compensation. 2.6 The ENGINEER shalf bill the OWNER monthly indicating the services performed and the cost of such services. OWNER agrees to pay invoices within 45 days of their date. Payments not received by ENGINEER within 45 days shall be considered delinquent and subject to a finance charge of 1 percent per month for each month unpaid after the date of invoice. ENGINEER may suspend services should an invoice remain delinquent for 75 days from date of invoice. 2.7 All notices shaH be made in writing and may be given by personal delivery or by mail. Notices sent by mail shall be addressed to the designated responsible person or office: \\BOIIDA TA\WPIARCHIVEIMERIDIANlAgr.doc TO OWNER: Brad Watson, P.E. City Engineer, City of Meridian 660 E. Water Tower Lane, Ste. 200 Meridian, ID 83642 TO ENGINEER: Tim Tekippe, P.E. Carollo Engineers, P.C. 12592 W. Explorer Drive, Ste. 200 Boise, ID 83713 and when so addressed, shall be deemed given upon deposit in the United States Mail, postage prepaid. In all other instances, notices and invoices shall be deemed given at the time of actual delivery. All payments are to be mailed to: Carollo Engineers, P.C. P.O. Box 53511 Phoenix, AZ 85072-3511 unless otherwise informed on the face of the invoice. SECTION 3 - MISCELLANEOUS 3.1 The OWNER shall furnish the ENGINEER available studies, reports and other data pertinent to ENGINEER's services; obtain or authorize ENGINEER to obtain or provide additional reports and data as required; furnish to ENGINEER services of others required for the performance of ENGINEER's services hereunder, and ENGINEER shall be entitled to use and rely upon all such information and services provided by OWNER or others in performing ENGINEER's services under this Agreement. Page 2 of 6 3.2 The OWNER shall arrange for access generally accepted engineering and to and make all provisions for consulting standards. ENGINEER to enter upon public and private property as required for 4.2 ENGINEER agrees to indemnify and ENGINEER to perform services hold harmless the OWNER and its hereunder. directors, officers and employees from and against claims, loss, liability and 3.3 Documents, including drawings and damages, to which they or any of specifications, prepared by them may be put or subjected to ENGINEER pursuant to this arising out of or resulting from the Agreement are not intended or performance of this Agreement, which represented to be suitable for reuse claim, damage, loss or expense shall by OWNER or others for this Project not exceed the total compensation or on any other project. Any reuse of received under this Agreement, completed documents or use of including claims or alleged claims by partially completed documents without third parties and all other claims written verification or concurrence by relating to the project from any cause ENGINEER for the specific purpose including negligent acts, errors and intended will be at OWNER's sole risk omissions, or breach of contract on and without liability or legal exposure the part of the ENGINEER. to ENGINEER; and OWNER shall indemnify and hold harmless 4.3 Hazardous materials or asbestos may ENGINEER from all claims, damages, exist at a site where there is no losses and expenses, including reason to believe they could or should attorney's fees arising out of or be present. The ENGINEER and resulting therefrom. OWNER agree that the discovery of unanticipated hazardous materials or 3.4 The ENGINEER maintains, at its own asbestos constitutes a changed expense, Worker's Compensation and condition mandating a renegotiation of Employers Liability, Comprehensive ENGINEER's services. General Liability, Automobile Liability and Professional Liability policies with 4.4 The ENGINEER has no control over limits at or above that which is the cost of labor, materials, equipment reasonably required of other or services furnished by others, or engineering firms and will, upon over Contractor's methods of request, furnish insurance certificates determining prices, or other to OWNER. competitive bidding or market conditions, practices or bidding SECTION 4 - LEGAL RELATIONS strategies. Cost estimates are based on ENGINEER's opinion based on 4.1 The ENGINEER shall be responsible experience and judgment. ENGINEER for professional negligence which is cannot and does not guarantee that the exercise of skill and ability as proposals, bids or actual Project ordinarily required of engineers under construction costs will not vary from the same or similar circumstances. cost estimates prepared by The ENGINEER shall not be ENGINEER. responsible for warranties, guarantees, fitness for a particular 4.5 If the project involves construction of purpose or breach of fiduciary duty any kind, the parties agree that and shall only indemnify for failure to OWNER and ENGINEER shall be perform in accordance with the indemnified to the fullest extent \\BOI\DA T AIWPIARCHIVEIMERIDIANlAgr,doc Page 3 of 6 permitted by law for all claims, damages, losses and expense including attorney's fees arising out of or resulting from Contractor's performance of work including injury to any worker on the job site except for the sole negligence of OWNER or ENGINEER. Both OWNER and ENGINEER shall be named as additional primary insured(s) by Contractor's General Liability and Builders All Risk insurance policies without offset and all Construction Documents and insurance certificates shall include wording acceptable to the parties herein with reference to such provisions. 4.6 ENGINEER shall not be responsible for the means, methods, techniques, sequences, or procedures of construction selected by contractors or the safety precautions and programs incident to the work of contractors and will not be responsible for Contractor's failure to carry out work in accordance with the Contract Documents. 4.7 The services to be performed by ENGINEER are intended solely for the benefit of the OWNER. No person or entity not a signatory to this Agreement shall be entitled to rely on the ENGINEER's performance of its services hereunder, and no right to assert a claim against the ENGINEER by assignment of indemnity rights or otherwise shall accrue to a third party as a result of this Agreement or the performance of the ENGINEER's services hereunder. SECTION 5 - TERMINATION OF AGREEMENT 5.1 This Agreement may be terminated in whole or in part in writing by either party in the event of substantial failure by the other party to fulfiH its obligations under this Agreement IIBOIIOA TA\WPIARCH IVE\M ERfDIANlAgr.doc through no fault of the terminating party; providing that no such termination may be effected unless the other party is given (1) not less than fifteen (15) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate, and (2) an opportunity for consultation with the terminating party prior to termination. 5.2 If this Agreement is terminated in whole or in part by the OWNER for reasons of default by the ENGINEER a negotiated adjustment in the price provided for in this Agreement shall be made, however, no amount shall be allowed for anticipated profit or unperformed services. If termination for default is effected by the ENGINEER the negotiated adjustment shall include a reasonable profit. The equitable adjustment for any termination shall provide payment to the ENGINEER for services rendered and expenses incurred prior to the termination, in addition to termination settlement costs reasonably incurred by the ENGINEER relating to obligations and commitments as a result of entering into this Agreement. SECTION 6 - DISPUTE RESOLUTION 6.1 All claims, disputes, and other matters in controversy between OWNER and ENGINEER arising out of or in any way related to this Agreement will be submitted to Alternative Dispute Resolution (AOR) before, and as a condition precedent to other remedies provided by law. The method for resolving disputes will be agreed to between the parties and each party shall use its best efforts to reach a resolution. Page 4 of 6 SECTION 7 - ENTIRE AGREEMENT 7.1 This Agreement, including attachments incorporated herein by reference, represents the entire Agreement and understanding between the parties and any negotiations, proposals or oral agreements are intended to be integrated herein and to be superseded by this written Agreement. Any supplement or amendment to this Agreement to be effective shalf be in writing and signed by the OWNER and ENGINEER. SECTION 8. GOVERNING LAW 8.1 This Agreement is to be governed by and construed in accordance with the laws of the State of Idaho. \IBOI\DA TA\WPIARCH IVEIMERIDIANlAgr.doc Page 5 of 6 IN WITNESS WHEREOF, duly authorized representatives of the parties have signed in confirmation of this Agreement, with effective date the day and year first above written. By: By: \\BOIIDA TAIWPIARCHIVE1MERIDIANlAgr.doC Page 6 of 6 TASK ORDER NO.1 CITY OF MERIDIAN (OWNER) AND CAROLLO ENGINEERS, A PROFESSIONAL CORPORATION (ENGINEER) This Task Order is issued by the OWNER and accepted by the ENGINEER pursuant to the mutual promises, covenants and conditions in the Agreement between the above named parties dated the t in connection with: CITY OF MERIDIAN NON-POTABLE WATER SYSTEM IMPROVEMENTS PROJECT PURPOSE The ENGINEER's scope of services, time of completion and compensation shall be as set forth herein. Services shall generally be described as engineering planning and pre-design services for upgrading the existing non-potable water system at the wastewater treatment plant. Task Order No.2 will be issued in the future, after completion of the following Tasks No.1 through No.3 to include services during design and construction (Task No.4 and No.5). ENGINEER'S SERVICES Services are generally described in the following tasks: TASK NO.1 - Evaluate Hydraulics Review existing drawings and equipment with Owner's staff to determine locations of pipelines and points of use of non-potable water. Quantify the current demands and project future demands for non-potable water use throughout the treatment plant. Oetermine new design criteria, including minimum desired flows and pressures, and meet with treatment plant staff to explain and agree on criteria. TASK NO.2 - Evaluate Alternatives for Improvement Develop alternatives for meeting the design criteria identified in Task No.1. Alternatives will include methods for increasing the available suction head on the existing pumps, modifying the pumps, and increasing the size and looping of the distribution system piping. Estimate probable construction costs for the alternatives and summarize at a workshop with Owner's staff. At the workshop, decide which alternatives are the most feasible and discuss the approximate priority and timing of the improvements, in coordination with future projects planned for implementation at the treatment plant. -1- TASK NO.3 - Make Recommendations Based on the discussion at the workshop in Task No.2, define specific recommendations for improving the non-potable water system and approximate timing for each improvement. Summarize the evaluation and list the recommended improvements and their approximate timing in a technical memorandum for review and approval by Owner. TASK NO.4 - Design (Task NO.4 - Design will be defined in the future, and a cost estimate will be included under a future TASK ORDER NO.2, following completion of the above Tasks No.1 through No.3) TASK NO.5 - Construction Management (Task No.4 - Construction Management will be defined in the future, and a cost estimate will be included under a future TASK ORDER NO.2, following completion of the above Tasks No. 1 through No.3) TIME OF COMPLETION The anticipated schedule milestones for completion are shown as follows. June 1, 2001 - Notice to Proceed issued July 15, 2001 - Workshop to discuss alternatives completed August 15, 2001 - Technical Memorandum completed The ENGINEER will perform its services in a manner that will permit the OWNER to meet this schedule unless delayed due to a cause beyond the ENGINEER's control at which time the ENGINEER's compensation may be subject to an increase. COMPENSA TION OWNER shall pay ENGINEER on an hourly basis in accordance with the attached fee schedule. Subconsultants shall be invoiced at ENGINEER's cost plus ten (10) percent. All other direct costs shall be invoiced at the actual cost. ENGINEER's total compensation for the Scope of Services identified in this Task Order shall not exceed the amount of ten thousand three hundred fifty six dollars ($10,356). This amount includes compensation for Tasks No.1 through NO.3. Compensation for Tasks NO.4 and NO.5 will be included in a future TASK ORDER NO.2. The ENGINEER shall submit monthly statements to the OWNER based on the ENGINEER's labor and expenses accrued at the time of billing. OWNER shall make monthly payments in response to ENGINEER's statement. -2- EFFECTIVE DATE This Task Order NO.1 is effective as of the _ day of ,2001. IN WITNESS WHEREOF, duly authorized representatives of the ENGINEER and of the OWNER have executed this Task Order No.1 evidencing its issuance by OWNER and acceptance by ENGINEER. By: -3- ESTIMATE OF ENGINEERING COSTS CITY OF MERIDIAN WASTEWATER TREATMENT PLANT NON-POTABLE WATER SYSTEM LABORMANHOURS Direct TOTAL CaroUo En :meers Subcol18ultants COlts D g -~ !:! ~ i~ '~l t~ ~ D U ~~ ,9 I TASK DESCRIPTION _!-< jg ~~ I ai f~ 1l = ~ ~ ~ .~ 'jj Q W Task 1 . Evaluate Hvdraulics I. I Review Existing NPW System Pumps and Pipelines 6 4 $ 1,062 1.2 Project Future NPW Demands 4 $ 500 1.3 Determine Current and Future Hydraulic Design Criteria 6 $ 750 Task 2 - Evaluate Alternatives for Imnrovement 2.1 Identify and Describe Alternatives for Improvements 4 24 $ 2,372 2.2 Estimate Costs and Evaluate Alternatives 4 8 $ 1,124 2.3 Meet with City to Review Evaluation 4 4 $ 812 Task 3 " Make Recommendations 3. I Define Specific Recommended Improvements and Timing 8 4 $ 1,312 3.2 Summarize Evaluation and Recommendations in Tech Memo 6 10 8 6 $ 2,424 Task 4 " Desil71l (to be included in future Task Order No.2) Task S. CosntJ:'uction Mansvement (to be included in future Task rrderjo.2) TOTALS 42 S4 0 0 0 8 6 0 0 S S 10,356 Personnel Billings Rates $[25 $78 SI29 S[IS S[ IS $72 $53 S[OO S100 NonPotCosts.XLS, Summary CAROLLO ENGINEERS, PC FEE SCHEDULE Project Equipment & Communication Expenses (PECE) As of March 1, 2001 Boise, Idaho Hourlv Rate Engineers/Scientists (E/S) E1S I E1S II E1S HI E1S IV E1SV E1S VI E1S VII E1SVIIJ Principal $73.00 83.00 100.00 115.00 129.00 144.00 156.00 171.00 179.00 Engineering Aides (EA) EAI EAII EAIII EAIV EAV EAVr EAVII 43.00 59.00 70.00 87.00 99.00 111.00 121.00 Engineering Technicians (ET) ETI ET If ET III ETIV ETV ETVI ET VII ET VIII 44.00 49.00 54.00 60.00 74.00 86.00 98.00 115.00 Support Staff Office Aides Clerical Word Processors 36.00 54.00 60.00 PECE Charge (Per DL Hour) 5.17 Travel and Subsistence Mileage Subconsultant Other Direct Costs at cost . 35/mile Cost + 10% Cost + 10% This fee schedule is subject to annual revisions due to labor adjustments. G:\KmanuaIIFEElProiect Equipment & Communication ExpenselBOlOl.doc CIVIL SURVEY CONSULTANTS, INC. AGREEMENT FOR PROFESSIONAL SERVICES Project No. 01004 THIS AGREEMENT between THE CITY OF MERIDIAN, hereinafter referred to as the "CLIENT" and CIVIL SURVEY CONSULTANTS, INC., an Idaho Corporation, hereinafter referred to as "CSC" is made and entered into this _day of ,2001. The CLIENT and CSC in consideration of their mutual covenants herein agree as set forth below. The Client desires to obtain construction staking of a water line at the Wastewater Treatment Plant, hereinafter referred to as the PROJECT. CLIENT INFORMA nON AND RESPONSIBILITIES The CLIENT will provide to CSC a full and complete description of the PROJECT including; all design criteria, information as to CLIENT's requirements for the PROJECT, survey objectives and constraints, capacity and performance requirements, flexibility and expandability needs, any budgetary limitations, and copies of all design and construction standards, which the CLIENT will require for the project. The CLIENT will also provide to CSC all associated project information including data prepared by others and other special data or consultations as may be available; all of which CSC may use and rely upon in performing services under this Agreement. The CLIENT will obtain permission for CSC to enter upon public and private property as required for CSC to perform services under this Agreement. SERVICES TO BE PERFORMED BY CSC CSC will provide the following generally described services under this Agreement: Stake alignment and offsets to angle points and 100 foot intervals along long tangents of waterline. BASIS OF FEE AND BILLING SCHEDULE The Client will pay CSC for services provided under this Agreement as follows: Time and materials on a monthly basis. Notice to Proceed, either verbal or written, shall constitute acceptance of this Agreement by the CLIENT. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. WO 10f4 4/5/01 Civil Survey Consultants, Inc. 100 South Adkins Way Suite 101 ~~r~~64~~ TITLE: President wo 20f4 4/5/01 CIVIL SURVEY CONSULTANTS, INe. TERMS AND CONDITIONS GENERAL - CSC shall provide for CLIENT professional engineering and/or land surveying services for the Project described in this Agreement. These services will be performed in accordance with generally accepted professional practices for the intended use of the project. CSC makes no other warranty either expressed or implied. CSC shall not be responsible for acts or omissions of any party involved in the Project other than their own. CSC shall not be responsible for failure of any contractor or subcontractor to construct any item in accordance with recommendations issued by CSe. CSC has not been retained to supervise, direct or have control over Contractor's work. CSC specifically does not have authority over or responsibility for the means, methods, techniques, sequences or procedures of construction selected by Contractor{s), for safety precautions and programs incident to the work of Contractor{s) or for any failure of Contractor{s) to comply with laws, rules, regulations, ordinances, codes or orders applicable to Contractor{s) furnishing and performing their work. Accordingly, CSC can neither guarantee the performance of the construction contracts by Contractor{s) nor assume responsibility for Contractor{s) failure to furnish and perfonn their work in accordance with the Contract Documents. The CLIENT understands and agrees that subsurface and soils characteristics may vary greatly between successive test points and sample intervals. CSC will coordinate this work in accordance with generally accepted practice of the professional services being provided and makes no other warranties expressed or implied or as to the professional advice furnished by professionals providing soils testing or geotechnical advice. Resetting of survey and/or construction stakes shall constitute extra work and shall be paid for on a time and material basis in addition to any other payment provided in this Agreement. OPINIONS OF COST - CSC may be asked to provide opinions of construction or PROJECT costs as part of the professional services under this Agreement. The CLIENT understands and agrees that esc has no control over the cost of labor, materials, equipment or services furnished by others, or over the Contractor{s)' methods of determining prices, or over competitive bidding or market conditions. The CLIENT understands that CSC opinions of cost are based on CSC experience and represents CSC's judgment based on that experience, but CSC does not guarantee or warranty that either quotes, bids or estimates prepared by contractors, subcontractors or other will not deviate from opinions prepared by esc. The CLIENT agrees to employ an independent cost estimator if the CLIENT desires additional assurance, warranty or guarantee of PROJECT costs. Should the CLIENT request that CSC modify any PROJECT aspect to reduce construction costs, then those services shall be considered additional and beyond the scope of this Agreement unless specifically stated otherwise in this Agreement. REUSE OF DOCUMENTS - CSC shall retain an ownership interest of all professional products prepared by CSC. The CLIENT agrees that no product will be reused without specific written permission of CSC. The CLIENT agrees to indemnify and hold CSC harmless from any claims, damages, losses and expenses arising from unauthorized reuse of all work products prepared by CSC for the PROJECT. GOVERNING LAW - Unless otherwise provided in an addendum, the law of the State of Idaho will govern the validity of this Agreement, its interpretation and performance, and remedies for contract breach or any other claims related to this Agreement. SUCCESSORS AND ASSIGNS - CLIENT and CSC each is hereby bound and the partners, successors, executors, administrators and legal representatives of CLIENT and CSC are likewise bound to the other party to this Agreement, in respect of all covenants, agreements and obligations of this Agreement. Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than CLIENT and CSC, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit ofCLlENT and CSC and not for the benefit of any other party. wo 30f4 4/5/01 TIMES OF PAYMENTS - CSC shall submit monthly statements for services rendered and for Reimbursable Expenses incurred. CLIENT shall make prompt monthly payments. If CLIENT fails to make any payment due CSC for services and expenses within thirty (30) days after receipt of CSC's statement therefor, the amoLlnts due CSC will be increased at the rate of 1.5% per month from said tenth day. and in addition, CSC may, after giving ten days' written notice to CLIENT, suspend services under this Agreement until CSC has been paid in full all amounts due for services, expenses and charges. TERMINATION - The obligation to provide further services under this Agreement may be terminated by either party upon thirty days' written notice. Such termination shall be based upon substantial lack of performance by the other party under the terms and conditions of this Agreement when said substantial lack of performance is through no fault of the terminating party. [fthis Agreement is terminated by either party, CSC shall be paid for services rendered and for reimbursable expenses incurred to the date of such termination. HAZARDOUS WASTE AND ASBESTOS - The CLIENT and CSC agree that the work covered in this Agreement does not anticipate either the presence or remediation of hazardous waste and/or asbestos. Hazardous materials may exist where there is not reason to believe they should be present. CSC and the CLIENT agree that the discovery of unanticipated hazardous materials constitutes a changed condition mandating a renegotiation of the scope of work or termination of services. CSC and the CLIENT also agree that the discovery of unanticipated hazardous materials may make it necessary for CSC to take immediate measures to protect human health and safety, and/or the environment. CSC agrees to notify the CLIENT as soon as practically possible should unanticipated hazardous materials or suspected hazardous materials be encountered. The CLIENT encourages CSC to take any and all measures that in esC's professional opinion are justified to preserve and protect the health and safety of CSC's personnel and the public, and/or the environment, and the CLIENT agrees to compensate CSC for the additional cost of such work. In addition, the CLIENT waives any claim against CSC, and agrees to indemnify, defend and hold CSC harmless from any claim or liability for injury or loss arising from CSC's encountering unanticipated hazardous materials or suspected hazardous materials. The CLIENT also agrees to compensate CSC for any time spent and expenses incurred by CSC in defense of any such claim, with such compensation to be based upon CSC's prevailing fee schedule and expense reimbursement policy. DISPUTE RESOLUTION - All claims, disputes or controversies arising out of, or in relation to the interpretation, application or enforcement of this Agreement shall be decided through non-binding mediation or other mutually agreed alternative dispute resolution technique. The CLIENT and CSC agree non-binding mediation or other mutually acceptable alternative dispute resolution technique shall precede litigation or recourse to other judicial forums, RECOVERY OF DISPUTE RESOLUTION COSTS - In the event that legal action is brought by either party against the other, the prevailing party shall be reimbursed by the other for the prevailing party's legal costs, in addition to whatever other judgments or settlement sums, if any, may be due. Such legal costs shall include, but not be limited to, reasonable attorney's fees, court costs, expert witness fees and other documented expenses, as well as the value of time spent by the prevailing party and those in his or her employ in researching the issues in questions, discussing matters with attorneys and others, preparing for depositions, responding to interrogatories, and so on. The value of time spent and the expenses incurred shall, on CSC's part, be computed based upon CSC's prevailing fee schedule and expense reimbursement policy relative to the recovery of direct project costs. EXTENT OF AGREEMENT - This Agreement represents the entire and integrated agreement between the CLIENT and CSC and supersedes all prior negotiations, representations or agreements, written or oral. The Agreement may be amended only by written instrument signed by both CLIENT and CSC. wo 40f4 4/5/01 AGREEMENT FOR ENGINEERING SERVICES In Association with Design and Construction of Grit Removal, UV and Effluent Disposal Facilities at the City of Meridian WWTP Between CITY OF MERIDIANf IDAHO and KELLER ASSOCIATES, INC. K.A. No. 101014 This Agreement is made and entered into between the City of Meridian, Idaho (herein called OWNER) and Keller Associates, Inc. (herein called CONSULTANT) this _ day of April, 2001. In consideration of the mutual promises herein contained, the OWNER and the CONSULTANT agree as follows: 1. Scope of Services During the terms of this Agreement, CONSULTANT shall furnish to the OWNER, Design and Construction Engineering services as set forth in Attachment A, attached hereto, and made a part hereof. Such services shaH be performed by individuals as employees of CONSULTANT, an independent Contractor, and not as employees of the OWNER. 2. Period of Aoreement The Agreement shall commence on the first above written date and terminate upon completion of construction. The design period will be 120 days with a construction periOd of 180 days. The Bid Package for procurement of the UV equipment will be completed within 45 days of the Notice to Proceed and the entire design and Sid Package will be completed within 120 days. 3. Pavment Rates and Bilfino 3.1 As compensation for Design and Construction Engineering Services to be performed by CONSULTANT, the OWNER will pay CONSULTANT the amount set forth in the Attachment S attached hereto. OWNER shall not have any liability for any other expenses or costs incurred by CONSULTANT, unless otherwise provided in the Attachment or authorized by the OWNER 3.2 CONSULTANT shall keep accurate records of the time expended. Payment for services performed by CONSULTANT shall be made at the end of each month upon the submission by CONSULTANT of invoices or time statements to the OWNER. Invoices submitted by CONSUL TANTwill: A. Accurately describe services rendered during the invoice period, including respective dates of performance and any reports submitted. B. Identify any other authorized expense incurred hereunder; and 101014/1/01-134 cg Page 1 C. Make reference to this Agreement (Keller Associates' project number) or otherwise identify the invoice in such a manner as the OWNER may reasonably require. 3.3 The CONSULTANT shall not take any action hereunder which could cause the amount for which OWNER would be obligated to CONSULTANT to exceed the sum of the fees defined in the Attachment provided, however, that this sum may be increased or decreased from time to time by the OWNER in writing if extra work is required or the scope of work is adjusted for any reason. For other than lump sum (fixed fee) agreements, CONSULTANT shall advise the OWNER in writing when costs incurred under this Agreement are equal to seventy-five percent (75%) of the aforesaid sum. 4. Data CONSULTANT agrees that all data and information such as designs, drawings, reports, blueprints, and the like generated in the performance of this Agreement and data and information which are specific to be delivered or which are, in fact, delivered pursuant to this Agreement shall be and remain the sole property of OWNER. CONSULTANT shall deliver all data and information to the OWNER upon OWNER's request, and shall be fully responsible for the care and protection thereof until such delivery. Except as otherwise provided in this Agreement, said documents shall be delivered to OWNER without additional costs to OWNER. 5. Termination The OWNER and CONSULTANT may terminate this Agreement in whole or in part at any time by giving 30 days written notice thereof. Upon said termination, CONSULTANT will be reimbursed for that portion of the work satisfactorily completed prior to termination and shall be entitled to negotiated damages. 6. Chanaes The OWNER, within the general scope of this Agreement, may at any time, by written notice to CONSULTANT, issue additional instructions, require additional services, or direct the omission of services covered by this Agreement. In such event, there will be made an equitable adjustment in price and time of performance, but any claim by either party for such an adjustment must be made within thirty (30) days of the receipt of said written notice. 7. Comoliancewith Laws To the extent applicable hereto, CONSULTANT shall in the performance of this Agreement comply with all Federal, State, and local laws, all regulations and orders issued under any applicable law, and all State regulations. 8. Standards All services hereunder shall be performed by employees or agents of CONSULTANT who are experienced and highly skilled in their professions and in accordance with the standards of workmanship in their professions. CONSULTANT warrants that its findings, recommendations, and professional advice shalf be based on practices and procedures, customarily used in its 101014/1/01-134 cg Page 2 profession, and asserts it will employ the current state-of-the-art and accepted standard industry practice in performing the services defined herein. 9. Records The OWNER and, if the services are to be performed hereunder relate to a Federal or State Government Contract, the Comptroller General of the United States, and the Department or Agency of the Government having cognizance over said prime Contract, and any of their duly authorized representatives, shall, until the expiration of 3 years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers, and records of CONSULTANT involving transactions related to this Agreement. 10. Gratuities CONSULTANT warrants that neither it nor any of its employees, agents, or representatives has offered or given any gratuities to OWNER's employees, agents, or representatives with a view toward securing this Agreement or securing favorable treatment with respect thereto. 11. Insurance CONSULTANT shall provide professional liability indemnification to protect the OWNER and granting agencies from CONSULTANT's negligent acts and errors of omission of a professional nature. CONSULTANT and subconsultants shall maintain workman's compensation insurance and shall furnish a certification of insurance. 12. Personnel Chanaes The project manager, Jim Keller, and the electrical subconsultant, Taylor Engineering, Inc. shalf not be changed without written authorization from the OWNER. 13. Owner Furnished Services The following services will be provided by the OWNER as part of this project a. Provide drawings of existing site facility locations, piping and mechanical and electrical information as available. b. Provide details of plant process flow, biological oxidation demand, total dissolved solids and other pertinent data as available. c. Provide other necessary services not included in CONSULTANT's Scope of Work if needed for this project, unless additional services are requested of CONSULTANT by the OWNER at an increase in cost. d. Provide administration services including approvals for change orders, pay estimates, and project oversight. 101014f1f01-134 cg Page 3 In Witness Whereof, the parties hereto have executed this Agreement as of the date first above written. ::I~;;;~ R bert D. Corrie CONSULTANT: KELLER ASSOCIATES, INC. Sy: -fk.~'~ ~~ ames L. KeHer Title: Mavor Title: President - Proiect Manaaer Attested: William G. Sera Jr. Attested: Dennis M. Suihkonen ByJ~ :P&r;;fjrt:'~';;;"",,> By: D~ '<J~ .$ -<;} of'PoR..cl ~4> 6 f R % '~W-itle: Proiect Enaineer ~. SEAL g Approved By City Councill '1:' 7~ ...#..{.) .! \.~ ,'" 191 . ~i~ Date: 1tJr)/ 24} 2~J..~iCh.I}rJ"N ~\..i ItlJ(~'i.~'!i'l'H~'\\.\" 101014/1/01-134 cg Page 4 SCOPE OF WORK ATTACHMENT A CITY OF MERIDIAN DESIGN OF GRIT REMOVAL, UV DISINFECTION, AND EFFLUENT DISPOSAL FACILITIES I. DEFINITION OF PROJECT CONSUL T ANT will complete the design and construction supervision of grit removal, UV disinfection and effluent disposal facilities to meet a projected 20-year future peak plant flow of 16.2 MGD as described below: New Grit Basin: Provide design for a new 10.2 MOD grit removal basin increasing total grit removal capacity up to 16.2 MGD (estimated 20 year peak hour flow). The existing grit washer will be used for both the existing and new grit basins by operating on a timer. UV Facilities: Expand current UV facilities from 5 MGD to a capacity of 10.6 MGD and provide structure and facilities capable ofuItimate expansion to 16.2. The UV system will be designed to maintain compatibility with the present Trojan UV 3000 system as desired by plant staff. The existing UV building will house new controls and function for winter lamp cleaning, therefore, a new building will not be required. Effluent Pipeline: Expand the 5 Mile Creek effluent pipeline capacity from 7 MOD to 16.2 MOD by installing a parallel 24-inch discharge line to 5 Mile Creek. The Boise River outfall discharge capacity will remain at 5 MOD. Effluent Facilities Modification: Provide a new plant effluent discharge structure and effluent metering facilities. Metering: Provide metering for the Boise River outfall discharge facilities. Weir Expansion: Expand weir length on the downstream side of the old chlorine contact basins so as to lower hydraulic backwater to the filters and allow greater future flow without short circuiting. This would include additional weir gates and walkway access to the weir gates. II. BASIC ENGINEERING SERVICES A. PRE-DESIGN A written pre-design report will not be provided. Instead, a meeting will be arranged to review and discuss recommended preliminary facility layouts and concepts prior to proceeding to detailed design. 101014/1101-134 cg Page 5 SCOPE OF WORK B. DESIGN ATTACHMENT A The design will proceed in two phases. The first phase will consist of a pre-purchase bid package solely for the ultraviolet disinfection equipment. The Trojan Technologies Series UV 3000, will be named as the base bid equipment similar to existing UV equipment. The second phase will consist of design of all other facilities and installation of the UV equipment. It is anticipated that the following list of drawings will be required. Drawing No. I. 2. 3. 4. 5. 6. 7. 8. 9. 10. II. 12. 13. 14. DescriDtion Cover Sheet Location Maps, Notes Symbols, Abbreviations UV Grading/Piping Plan Effluent Pipeline Plan/Profile Civil Details 1 Civil Details 2 Grit Removal System Plan Grit Basin, Plan and Sections Grit Basin, Details UV Basin Plan UV Basin Sections UV Basin Sections UV Basin Details Drawing No. 15. 16. 17. 18. 19. 20. 21. 22. 23 24. 25. 26. 27. DescriDtion UV Basin Details Plant Discharge Struct. Plan Plant Discharge Struct. Sections Boise River Meter Details Weir Expansion Plan/Section Weir Expansion Details Grit Basin Elect Plan UV Basin Elect. Plan Single Line Diagrams Control Schematics Boise River Metering Five Mile Creek Metering Misc. Elect. Details In addition to the above drawings, design tasks will include preparation of detailed specification, and all contact documents, final submittals to OWNER and DEQ for review, final revisions, in-house quality control and project administration. C. BIDDING ASSISTANCE CONSUL T ANT will assist the OWNER in bidding and award as follows: 1. Phase I - UV Equipment Pre-purchase a. Provide 15 copies of the UV equipment pre-purchase specifications for OWNER distribution. b. Answer questions during bidding, prepare addenda as necessary, prepare a construction cost estimate, review bids, and provide a recommendation for award. 101014/1/01-134cg Page6 SCOPE OF WORK ATTACHMENT A c. Prepare Notice of Award and contracts for OWNER processing. 2. Phase 2 - Facilities Bidding a. Provide 30 copies of plans and specifications for distribution to pre-qualified contractors, and interested suppliers and subcontractors. b. Answer questions during bidding, prepare addenda as necessary, prepare a construction cost estimate, review bids, and provide a recommendation for award. c. Prepare Notice of Award and Contracts for OWNER processing. III. CONSTRUCTION ADMINISTRATION SERVICES CONSULTANT's Project Manager and personnel will be available to provide construction administration services. These services will include the following: A. The CONSUL T ANT will review and approve, for conformance to the design concept, all shop drawings and other submittals required by the Contract Documents to be furnished by the contractors. B. The CONSUL T ANT shall interpret the intent of the design drawings and specifications to protect the OWNER against defects and deficiencies in construction on the part of the contractors. C. The CONSULTANT's Proj ect Manager shall provide general engineering review of the work of the contractors as construction progresses to ascertain that the contractors are conforming with the design concept. This service shall consist of attending and conducting weekly construction meetings that will include a weekly project walk-through. The CONSULTANT will provide the following documentation to the OWNER: 1. Agenda for all construction meetings. 2. Minutes of all construction meetings. 3. Monthly progress reports with billings. 4. Construction daily diary reports. 5. Field orders and review of contractors' requests for clarifications. D. The CONSULTANT shall review each contractor's applications for progress and final payments and submit sufficient copies of the same to the OWNER with the CONSUL T ANT's recommendation for approval or disapproval. E. The CONSULTANT's undertaking hereunder shall not relieve the CONTRACTOR of its obligation to perform the work in conformity with the contract documents and in a workmanlike manner. Nor shall it make the CONSULTANT an insure of the contractor's 101014/1/01-134 cg Page 7 SCOPE OF WORK ATTACHMENT A performance and shall not impose upon the CONSULTANT any obligations to see that the work is performed in a safe manner. F. The CONSULTANT shall prepare necessary contract Change Orders for approval by the OWNER when and if necessary. IV. ADDITIONAL ENGINEERING SERVICES A. INSPECTION The CONSULTANT shall provide a part-time qualified inspector to review the project for the OWNER for a six-month construction period. The CONSULTANT shall provide inspector qualifications to the OWNER and shall receive written authorization from the OWNER before said CONSULTANT inspector can be assigned to the OWNER's project. The CONSULTANT's inspector will be available to observe all of the contractor's critical construction activities and will provide daily documentation of ongoing construction activities. The inspector's job description is defined in Attachment C: Duties, Responsibilities,and Limitations of Authority of Inspector. B. SURVEYING Design and construction surveying services will be provided by CONSULTANT personnel. This will included topographic surveys for design and location of existing facilities including piping, electrical, etc. This service shall also include necessary construction staking to give the contractor's elevation and orientation controls. C. RECORD DRAWINGS The CONSULTANT shall provide the OWNER with one set of reproduceable record drawings and two sets of prints. Such drawings will be based upon the project inspector's construction data and the construction records provided by the contractor during construction and as reviewed by the CONSULTANT's project engineer. D. EQUIPMENT DATA The CONSULTANT shall collect and review all equipment data from the contractor and shall then provide a summary of this data to the OWNER E. PCLPROGRAMMUNG The CONSULTANT shall provide Taylor Engineering, Inc. personnel to program the PLC facilities to monitor and control the functions of the new constructed facilities. 101014/1/01-134 cg Page 8 SCOPE OF WORK ATTACHMENT A F. FINAL START UP AND CLOSE OUT The CONSULTANT shall provide Jim Keller and Dennis Suihkonen to supervise final project start up and close out. G. CONTRACTOR PRE-QUALIFICATION The CONSULTANT shall provide necessary personnel to assist the OVINER in pre- qualifying contractors for this project as outlined below. 1. Assist OVINER in the establishment of an evaluation committee. This committee will set final qualification criteria, and will then evaluate, rate and select qualified contractors. Committee members should consist of O\VNER representatives (Wastewater Dept., Public Works, etc.), CONSULTANT representatives, Attorney and other special invitees. 2. With input from the evaluation committee, the CONSULTANT shall prepare a contractor pre-qualification package that will contain instructions and qualification criteria for the evaluation, rating, and selection of qualified contractors that will be allowed to bid on this UV and Grit Basin project. 3. Assist OVINER with advertisement, receipt of contractor pre-qualification packages, and answer contractor questions concerning preparation of their submittals. 4. Coordinate the evaluation committee and assist in the selection of qualified contractors 5. Notify all contractors of their qualification status and answer questions where appropriate and as directed by attorney. 6. Document thoroughly the entire pre-qualification process. 101014/1/01-134 cg Page 9 CONSULTANT COMPENSATION ATTACHMENT B CITY OF MERIDIAN DESIGN OF GRIT REMOVAL, UV DISINFECTION, AND EFFLUENT DISPOSAL FACILITIES I. BASIC ENGINEERING SERVICES CONSULTANT will be compensated a lump sum of $ 81210.00 for all engineering services described in Attachment A: Scope of Work, Section II. Basic Engineering Services. This fee includes the development of two bid packages and two separate bidding process, and a pre- qualification process. These Basic Engineering Services include the tasks described under the sub-section headings of AttachmentA, Section II. The lump sum budget for each main task is shown below. A. Pre-Design Considerations (Lump Sum) B. Design (Lump Sum) C. Bidding Assistance (Lump Sum) 1. Phase 1 - UV Equipment 2. Phase 2 - Facilities TOTAL Bidding Assistance $ 5,276.00 67,350.00 $3,706.00 4 878.00 $8,584.00 II. CONSTRUCTION ADMINISTRATION SERVICES CONSULTANT will be compensated a lump sum amount of $ 39496.00 for all engineering services described in Attachment A: Scope of Work, Section III. Construction Administration Services. These services include the tasks described under the sub-sections headings A. through F. of Section III. III. ADDITIONAL SERVICES Additional Services as described in Attachment A: Scope of Work, Section IV. Additional Engineering Services will be billed on an hourly rate basis according to the attached billing rate schedule for each hour each employee works on the project. The following budget will not be exceeded without prior authorization by the OWNER. The budget for additional services is $44404.00. This budget was derived by allocating time to the tasks described in Attachment A: Scope of Work, Section IV. 101014/1/01-134 cg Page 10 CONSULTANT COMPENSATION ATTACHMENT B A. Inspection $24,960.00 B. Surveying 384.00 C. Record Drawing 1,712.00 D. Equipment Data 832.00 E. PLC Programming 6,400.00 F. Final Start Up and Close Out 4,856.00 G. Contractor Pre-qualifications 5,260.00 Any other Additional Services will also be provided on an hourly rate basis as requested by the OWNER. IV. NOTICE TO PROCEED A. CONSULTANT is authorized to proceed with the tasks defined in the Scope of Work at the time that a contract is signed. V. TIME SCHEDULE A. Once CONSULTANT has received authorization to proceed through a signed contract, they shall immediately schedule a pre-design meeting with the OWNER. CONSUL T ANT shall deliver all required plans and specifications ready for agency review within 120 days after contract signature. The Bid Package for procurement of the UV equipment will be completed first and within 45 days after the Notice to Proceed. The remaining design and Bid Package will be completed within 120 days after the Notice to Proceed. VI. BASISOFPAYMENT A. The OWNER will be invoiced on or before the 4th of each month for the total amount of work completed in the previous month. The amount invoiced shall reflect the percentage of the job that is complete for lump sum pay items and shall reflect actual hours worked for hourly rate pay items as set forth in the Scope of Work and Compensation sections. Payment shall be made by the OWNER to CONSUL TANTwithin 30 days of the date of the invoice. 101014/1/01-134 cg Page 11 CONSULTANT COMPENSATION ATTACHMENT B KELLER ASSOCIA TES~ INC. TITLE CODE BILLING RATES January 1,2001 Meridian Project Title Personnel Responsibility Hourly Rate Principal: Jim Keller, P .E. Project Manager $110.00 Project Managers: Rod Linja, P .E. $105.00 Dennis Suihkonen,P.E. Senior Engineer $105.00 Susan Burnham, P.E. Senior Engineer $96.00 Donn Carnahan, P .E. $79.00 Jim Mullen, P.E. Quality Control $79.00 Chief Engineer: David Kinzer, P .E. Structura1 $105.00 Electrical Engineer: Taylor Engineers Electrical $80.00 Project Engineer: Ryan Adelman, E.!.T. $66.00 Bryan Phinney, E.!.T. $66.00 Mike Anderson, E.!. T. Project Engineer $58.00 James Bledsoe, E.!.T. $58.00 Ross Erickson,E.!.T. $58.00 Grant Sanders, E.!.T. $58.00 Designers: Ian Crane DesignlInspection $48.00 Alan Jones $48.00 TechnicianslInspection $48.00 Drafting $45.00 Clerical $40.00 Two-Man Survey Crew Richard Green Surveying $85.00 Three-Man Survey Crew $105.00 Mileage Cost $O.31/mile 101014/1/01-134 CQ Page 12 DUTIES, RESPONSIBILITIES AND LIMITATIONS OF AUTHORITY OF INSPECTOR ATTACHMENT C ENGINEER as used, hereafter, in this ATTACHMENT C shall mean the CONSULTANT's Project Manager or Senior Project Engineer. A. ENGINEER shall furnish an Inspector to assist ENGINEER in observing progress and quality of the Work. B. Through such additional observations of Contractor's work in progress and field checks of materials and equipment by the inspector, ENGINEER shall endeavor to provide further protection for OWNER against defects and deficiencies in the Work. However, ENGINEER shall not, during such visits or as a result of such observations of Contractor's work in progress, supervise, direct, or have control over Contractor's work nor shall ENGINEER have authority over or responsibility for the means, methods, techniques, sequences or procedures selected by Contractor, for safety precautions and programs incident to the Work, for any failure of Contractor to comply with Laws and Regulations applicable to Contractor's performing and furnishing the Work, or responsibility of construction for Contractor's failure to furnish and perform the Work in accordance with the Contract Documents. C. The duties and responsibilities of the Inspector are limited to those of ENGINEER in ENGINEER's Agreement with the OWNER and in the construction Contract Documents, and are further limited and described as follows: 1. General: Inspector is ENGINEER's agent at the Site, will act as directed by and under the supervision of ENGINEER, and will confer with ENGINEER regarding Contractor's actions. Inspector's dealings in matters pertaining to the Contractor's work in progress shall in general be with ENGINEER and Contractor, keeping OWNER advised as necessary. Inspector's dealings with subcontractors shall only be through or with the full knowledge and approval of Contractor. Inspector shall generally communicate with OWNER with the knowledge of and under the direction of ENGINEER. 2. Schedules: Review the progress schedule, schedule of Shop Drawing submittals and schedule of values prepared by Contractor and consult with ENGINEER concerning acceptability . 3. Conferences and Meetings: Attend meetings with Contractor, such as preconstruction conferences, progress meetings, job conferences and other project-related meetings, and prepare and circulate copies of minutes thereof. 4. Liaison: a. Serve as ENGINEER's liaison with Contractor, working principally through Contractor's superintendent and assist in understanding the intent of Contract Documents; and assist ENGINEER in serving as OWNER's liaison with Contractor when Contractor's operations affect OWNER's on-Site operations. b. Assist in obtaining from OWNER additional details or information, when required for proper execution of the Work. 10101411/01-134 cg Page 13 DUTIES, RESPONSIBILITIES AND LIMITATIONS OF AUTHORITY OF INSPECTOR ATTACHMENT C 5. Interpretation of Contract Documents: Report to ENGINEER when clarifications and interpretations of the Contract Documents are needed and transmit to Contractor clarifications and interpretations as issued by ENGINEER. 6. Shop Drawings and Samples: a. Record date of receipt of approved Shop Drawings and Samples. b. Receive Samples, which are furnished at the Site by Contractor, and notify ENGINEER of availability of Samples for examination. c. Advise ENGINEER and Contractor of the commencement of any portion of the Work requiring a Shop Drawing or Sample for which Inspector believes that the submittal has not been approved by ENGINEER. 7. }.tlodifications: Consider and evaluate Contractor's suggestions for modifications in Drawings or Specifications and report with Inspector's recommendations to ENGINEER. Transmit to Contractor in writing decisions as issued by ENGINEER. 8. Review of Work, Rejection of Defective Work, Inspections and Tests: a. Conduct on-Site observations of Contractor's work in progress to assist ENGINEER in determining if the Work is in general proceeding in accordance with the Contract Documents. b. Report to ENGINEER whenever Inspector believes that any part of Contractor's work in progress will not produce a completed Project that conforms to the Contract Documents or will prejudice the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents, or has been damaged, or does not meet the requirements of any inspection, test or approval required to be made; and advise ENGINEER of that part of Contractor's work in progress that Inspector believes should be corrected or rejected or should be uncovered for observation, or requires special testing, inspection or approval. c. Verify that tests, equipment and systems startups and operating and maintenance training are conducted in the presence of appropriate personnel, and that Contractor maintains adequate records thereof; and observe, record and report to ENGINEER appropriate details relative to the test procedures and startups. d. Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project, record the results of these inspections and report to ENGINEER. 9. Inspections, Tests, and System Startups: a. Consult with ENGINEER in advance of scheduled major inspections, tests, and systems startups of important phases of the Work. b. Verify that tests, equipment, and systems start-ups and operating and maintenance training are conducted in the presence of appropriate O\VNER's personnel, and that Contractor maintains adequate records thereof. 101014/1/01.134 cg Page 14 DUTIES, RESPONSIBILITIES AND LIMITATIONS OF AUTHORITY OF INSPECTOR ATTACHMENT C c. Observe, record, and report to ENGINEER appropriate details relative to the test procedures and systems startups. 10. Records: a. Maintain orderly files for correspondence, reports of job conferences, reproductions of original Contract Documents including all Work Change Directives, Addenda, Change Orders, Field Orders, additional Drawings issued subsequent to the execution of the Contract, ENGINEER's clarifications and interpretations of the Contract Documents, progress reports, Shop Drawing and Sample submittals received from and delivered to Contractor and other Project related documents. b. Prepare a daily report or keep a diary or log book, recording Contractor's hours on the job Site, weather conditions, data relative to questions of Change Orders, Field Orders, Work Change Directives, or changed conditions, Site visitors, daily activities, decisions, observations in general, and specific observations in more detail as in the case of observing test procedures; and send copies to ENGINEER. c. Record names, addresses and telephone numbers of all Contractors, subcontractors and major suppliers of materials and equipment. d. Maintain records for use in preparing Project documentation. e. Upon completion of construction furnish original set of all Inspector Project documentation to ENGINEER and OWNER. 11. Reports: a. Draft and recommend to ENGINEER proposed Change Orders, Work Change Directives, and Field Orders. Obtain backup material from Contractor. b. Furnish to ENGINEER and OWNER copies of all inspection, test, and system startup reports. c. Report immediately to ENGINEER the occurrence of any Site accidents, any Hazardous Environmental Conditions, emergencies, or acts of God endangering the Work, and property damaged by fire or other causes. 12. Payment Requests: Review Applications for Payment with Contractor for compliance with the established procedure for their submission and forward with recommendations to ENGINEER, noting particularly the relationship of the payment requested to the schedule of values, Work completed and materials and equipment delivered at the Site but not incorporated in the Work. 13. Certificates, Maintenance and Operation Manuals: During the course of the Work, verify that material and equipment certifications, maintenance and operation manuals and other data required by the Specifications to be assembled and furnished by Contractor are applicable to the items actually installed and in accordance with the Contract Documents, and have these documents delivered to ENGINEER for review and forwarding to OWNER prior to payment for that part of the Work. 101014/1/01-134 cg Page 15 DUTIES, RESPONSIBILITIES AND LIMITATIONS OF AUTHORITY OF INSPECTOR ATTACHMENT C 14. Completion: a. Before ENGINEER issues a Certificate of Substantial Completion, submit to Contractor a list of observed items requiring completion or correction. b. Observe whether Contractor has had performed inspections required by Laws and Regulations applicable to the Work, including but not limited to those to be performed by public agencies having jurisdiction over the Work. c. Participate in a final inspection in the company of ENGINEER, OWNER, and Contractor and prepare a final list of items to be completed or corrected. d. Observe whether all items on final list have been completed or corrected and make recommendations to ENGINEER concerning acceptance and issuance of the Notice of Acceptability of the Work. D. Limitations of Authority of Inspector Inspector shall not: 1. Authorize any deviation from the Contract Documents or substitution of materials or equipment (including "or-equal" items), unless authorized by ENGINEER. 2. Exceed limitations of ENGINEER's authority as set forth in the Agreement or the Contract Documents. 3. Undertake any of the responsibilities of Contractor, subcontractors, suppliers, or Contractor's superintendent. 4. Advise on, issue directions relative to or assume control over any aspect of the means, methods, techniques, sequences or procedures of Contractor's work unless such advice or directions are specifically required by the Contract Documents. 5. Advise on, issue directions regarding or assume control over safety precautions and programs in connection with the activities or operations of OWNER or Contractor. 6. Accept Shop Drawing or Sample submittals from anyone other than Contractor. 7. Authorize OWNER to occupy the Project in whole or in part. 8. Participate in specialized field or laboratory tests or inspections conducted off-site by others except as specifically authorized by ENGINEER. 101014/1/01-134 cg Page 16 Meridian Parks & Recreation Memo RECEIVED APR 2 3 2001 CITY OF MERIDIAN To: Mayor Corrie and City Council From: Tom Kuntz 'f'K, Date: 04-23-01 Re: One additional item for April 24, 2001 City Council Meeting I would like to add one additional item to the Parks Department Report for your approval. 5) 58-Acre Tilina Proiect- We opened bids on March 19, 2001 for tiling the irrigation ditches at the 58-acre park. We had one bid for $81,112.00 from Paul Construction of Meridian. . . Four days prior to the opening, we received a letter from JUS Engineers indicating their client, Kevin Howell, was no longer willing to allow the excess irrigation water to run north across his properly to the White drain. The design and bid specs were laid out around draining the excess water to the north. Recommended Council Action: Based upon only one bid submitted and the major change in design plans, we ask the Council to reject the low bid of $81,112.00 from Paul construction. . Page 1 ~4/~ RECORDED ~ REQUEST OF r\O/\ COUNTY RECORDER }'H.' ...--; ;{L~ J. OIWID NAVARRO ~.. . nOISE, IDAHO FEE ~ DEPUTY, _ 2030 AP 20 PM I: 25 8' ~ I 0 0 0 2 9 7 0 8 CITY OF MERIDIAN ORDINANCE NO. ~::; AN ORDINANCE FINDING THAT CERTAIN LAND LIES CONTIGUOUS OR ADJACENT TO THE CITY LIMITS OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO; AND FINDING THAT THE OWNER HAS MADE A REQUEST FOR ANNEXATION IN WRITING TO THE COUNCIL; AND THAT SAID LAND BE ANNEXED TO THE CITY OF MERIDIAN AND ZONING DESIGNATED LIGHT INDUSTRIAL DISTRICT (I-L); AND DECLARING THAT SAID LAND, BY PROPER LEGAL DESCRIPTION AS DESCRIBED BELOW, BE A PART OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO; REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS OR PARTS THEREOF IN CONFLICT HEREWITH; AND DIRECTING THE CITY ENGINEER TO ADD SAID PROPERTY TO THE OFFICIAL MAPS OF THE CITY OF MERIDIAN, IDAHO; AND DIRECTING THE CLERIC OF THE CITY OF MERIDIAN TO FILE A CERTIFIED COpy OF THE ORDINANCE AND MAP OF THE AREAS TO BE ANNEXED WITH ADA COUNTY RECORDER, AUDITOR, TREASURER AND ASSESSOR, AND THE STATE TAX COMMISSION OF THE STATE OF IDAHO, PURSUANT TO IDAHO CODE SECTION 50- 223 AND SECTION 63-2215. BE IT ORDAINED BY THE MAYOR AND THE COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: SECTION 1. FINDINGS: That the following described land is contiguous and adjacent to the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexation to the City of Meridian, Idaho, by the owner of said Property to-wit: A parcel of land lying in the SE 1/4 of Section 34, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho, more particularly described as follows: Commencing at the southeast comer of Section 34, T.4N., R.IW., B.M., thence N 00053'3311 E 1208.45 feet along the east line of the SE 114 to a point on the centerline of the Creason Lateral; said point being the REAL POINT OF BEGINNING of this description; Along the centerline of the Creason Lateral; Thence N 48037'35" W 32.92 feet to a point on the westerly right of way of N. Ten Mile Road; ANNEXATION AND ZONING ORDINANCE - 1 Thence N 48043'08" W 166.87 feet to a point of curvature; Thence along a curve to the left 57.46 feet, said curve having a radius of 305.00 feet, a central angel of 10047'40", tangents of 28.82 feet, and a long chord which bears N 54006'58" W 57.38 feet to a point of tangency; Thence N 59030'4811 W 41.06 feet to a point of curvature; Thence along a curve to the left 167.00 feet, said curve having a radius of 307.00 feet, a central angle of 31010'00", tangents of 85.62 feet, and a long chord which bears N 7 S005'48" W 164.94 feet to a point of reverse curvature; Thence along a curve to the right 107.40 feet, said curve having a radius of 607.25 feet, a central angle of 10008'00", tangents of 53.84 feet, and a long chord which bears N 8S036'48" W 107.26 feet to a point of tangency; Thence N 80032'48" W 141.23 feet to a point of curvature; Thence along a curve to the right 39.74 feet, said curve having a radius of 66.00 feet, a central angle of 34030'00", tangents of 20.49 feet, and a long chord which bears N 63017'48" W 39.14 feet to a point of tangency; Thence N 46002'48" W 96.38 feet to a point of curvature; Thence along a curve to the left 57.08 feet, said curve having a radius of 168.00 feet, a central angle of 19028'0011, tangents of 28.82 feet, and a long chord which bears N 5S046'48" W 56.81 feet to a point of tangency; Thence N 65030'48" W 115.81 feet to a point of curvature; Thence along a curve to the right 29.80 feet, said curve having a radius of 119.00 feet, a central angle of 14021'00", tangents of 14.98 feet, and a long chord which bears N 58020'1811 W 29.73 feet to a point of tangency; Thence N 5P09'48" W 149.36 feet to a point of curvature; Thence along a curve to the left 70.57 feet, said curve having a radius of 257.00 feet, a central angle of lS044'00", tangents of 35.51 feet, and a long chord which bears N 59001'48" W 70.35 feet to a point of tangency; Thence N 66053'48" W 146.38 feet to a point of curvature; ANNEXATION AND ZONING ORDINANCE - 2 Thence along a curve to the right 34.62 feet, said curve having a radius of 94.00 feet, a central angle of 21006'00", tangents of 17.51 feet, and a long chord which bears N 56020'48" W 34.42 feet to a point of tangency; Thence N 4504T48" W 125.65 feet to a point of CUlvature; Thence along a CUlve to the right 114.76 feet, said curve having a radius of 176.28 feet, a central angle of 37018'00", tangents of 59.50 feet, and a long chord which bears N 27008'48" W 112.74 feet to a point of reverse cUlvature; Thence along a curve to the left 145.77 feet, said curve having a radius of 180.00 feet, a central angle of 46024'00", tangents of 77.15 feet, and a long chord which bears N 31041 '48" W 141.82 feet to a point of tangency; Thence N 54053'48" W 98.65 feet to a point of curvature; Thence along a curve to the right 31.65 feet, said CUlve having a radius of 160.00 feet, a central angle of 1 P20'00", tangents of 15.88 feet, and a long chord which bears N 49013'48" W 31.60 feet to a point of tangency; Thence N 43033'48" W 154.36 feet to a point of curvature; Thence along a curve to the left 143.46 feet, said curve having a radius of 563.00 feet, a cental angle of 14036'00", tangents of 72.12 feet, and a long chord which bears N 50051 '48" W 143.07 feet to a point of tangency; Thence N 58009'48" W 138.17 feet to a point of CUlvature; Thence along a curve to the right 28.43 feet, said CUlve having a radius of 40.00 feet, a central angle of 40043'00", tangents of 14.84 feet, and a long chord which bears N 37048'18" W 27.83 feet to a point of tangency; Thence N 17026'4811 W 137.18 feet to a point on the north line of the SE l/4; Thence leaving the centerline of the Creason Lateral, S 89015'5 T' E 21.05 feet along the north line of the SE 1/4 to a point; Thence S 1 r26'48" E 130.61 feet to a point of curvature; Thence along a curve to the left 14.21 feet, said curve having a radius of 20.00 feet, a central angle of 40043'00", tangents of 7.42 feet, and a long chord which bears S 37048'18" E 13.92 feet to a point of tangency; Thence S 58009'48" E 138.17 feet to a point of curvature; ANNEXATION AND ZONING ORDINANCE - 3 Thence along a curve to the right 148.56 feet, said curve having a radius of 583.00 feet, a central angle of 14036100", tangents of 74.68 feet, and a long chord which bears S 50051'48" E 148.16 feet to a point of tangency; Thence S 43033'48" E 154.36 feet to a point of curvature; Thence along a curve to the left 27.69 feet, said curve having a radius of 140.00 feet, a central angle of 1l020'00", tangents of 13.89 feet, and a long chord which bears S 49013148" E 27.65 feet to a point of tangency; Thence S 54053'48" E 98.65 feet to a point of curvature; Thence along a curve to the right 98.89 feet, said curve having a radius of 200.00 feet, a cental angle of 28019'49", tangents of 50.48 feet, and a long chord which bears S 40043153" E 97.89 feet to a point; Thence S 87056157" E 91.02 feet to a point; Thence S 00049105" W 102.22 feet to a point; Thence S 89013134" E 1297.90 feet to a point on the westerly right of way of N. Ten Mile Road; Thence continuing S 89013'34" E 25.00 feet to a point on the east line of the SE I!4 of said Section 34; Thence S 00053133" W 774.06 feet along said east line to the REAL POINT OF BEGINNING of this description; Said parcel ofland contains 14.237 acres, more or less. Said parcel of land subject to right of ways or easements of record or in use. SECTION 2: That the above-described real property be, and the same is hereby annexed and made a part of the City of Meridian, Ada County, Idaho. SECTION 3: That the real property herein by this ordinance annexed to the City of Meridian hereinabove described shall be zoned Ugh t Industrial District (I - L) . SECTION 4: That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, comprehensive plan and all official maps depicting the boundaries of the City of Meridian in accordance with this ordinance. ANNEXATION AND ZONING ORDINANCE - 4 SECTION 5: All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 7: The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner plainly and clearly designating the boundmies of the City of Meridian, including the lands herein annexed, with the following officials of the County of Ada, State of Idaho, to-wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho, all in compliance with Idaho Code &63-2215 and s50-223. PliSS.BD BY THE COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this I Sf? day of /:ebrtUU-j , 1999. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this / Sf day of ;a/;rU~j ,1999. - &4~O~ OR ANNEXATION AND ZONING ORDINANCE - 5 STATE OF IDAHO,) ss. County of Ada. ) . 2tJoO On this (:>+ day of E~h,,,(~~ ,1-999, before me, the undersigned, a Notary Public in and for said State, personal y appeared ROBERT D. CORRIE and WILLIAM G. BERG, JR., knovvn to me to be the Mayor and City Clerk of the CITY of Meridian, Idaho, and who executed the vvithin instrument, and aclmowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affIxed my official seal the day and year first above written. .....u.... .~ ~:._-_G~.. :~~OTAJi~,~. i~ *** '>: ~rJ\ ) : e. " A_. /: f>. tP~"':'" uJj}..iS~O.. ...~:C!W.... Hlsg\Z:\Work\M\Meridian 15360M\Bews\A.Z.ORD ( SEAL) ~PUBLICFORIDAHO RESIDING AT: (WJ"icitaVL, I () MY COMMISSION EXPIRES:~o ANNEXATION AND ZONING ORDINANCE - 6 CERTIFICATION OF THE CITY CLERK OF THE CITY OF MERIDIAN To: The Recorder, Auditor, Treasurer and Assessor of Ada County, and The State Tax Commission of the State of Idaho I, WILLIAM G. BERG, JR., City Clerk, of the City of Meridian, Ada County, State of Idaho, do hereby certify that the attached copy of Ordinance No. .t!.5 passed by the City Council of the City of Meridian, on the ~ day of ~4/LCl 1999, is a true and correct copy of the original of said document which is in the care, custody and control ~~\\l1~"f)1!,;I Clerk of the City of Meridian. ,"''-'''~ cJf MEFr!(),'fll"... /'''8 <Jj""OJ1.!~ ~ ''-''--;. JL ~ /f , 9--- g ~ . <> S ~ ~ /c;::Z~t:i ~ SEAL ~ ~ WILLIAM ~BERG, JR.'1' ~ 7~ ".? g %"'0 ~r 1S'\ . /? j ~... ~ ..p v' STATE OF IDA1-f0.}?OUN)1'1 . \\\\\\" 1111I1I/IIllIH\\ : ss. County of Ada, &00 this ~. daY,of F~vy: in the year 1999, before me, lul~ J . arn ~ , a Notary Public, appeared WILLIAM . BERG, JR., blOwn or identified to me to be the City Clerk of the City of Meridian, Idaho that executed the said instrument, and acknowledged to me that he executed the same on behalf of the City of Meridian. (SEAL) ..~i:-gd... .~~OTA~~~~. ikl/ .;.. '~~ :m! *"'*"* \f;:: ~\ :~'!:OJriJC;/l .1 .1>1~:~I::~~.. N~bliC for Idaho Commission Expires; ( 4/:Zp( 06 msg\Z;\Work\M\Meridian 15360M\Bews\CertificationOfClerkOrd CERTIFICA nON OF THE CITY CLERK. OF THE CITY OF MERIDIAN CITY OF MERIDIAN QUARTERLY FINANCIAL REPORT MONTH ENDING: M~RCH 31, 2001 f!lli.I2 REVENUES EXPENDITURES Other Services Personnel & Charaes Capitol Outlav Percent Total of Expend 4,336,519 30.18% 506,950 34.16% 2,842,314 16.90% GENERAL 4,439,608 2,412,904 773,482 1,150,133 BUILDING 716,698 150,010 355,309 1,631 WATER & SEWER 4,493,908 1,071,436 913,161 857,717 TOTAL 9,650,214 3,634,350 2,041,952 2,009,481 7,685,783 27.08% Citizens are invited to inspect the detailed supporting records of the above financial statement. RECEIVED APR 2 4 2001 CITY OF MERIDIAN FebruftF} 2Q.2861 Fft'~ IL (j 200i Il\1PORTANT RElVITNDER ;;>;l.f RECEIVED APR 24 2001 SEC 63-802A. Idaho Code - NOTICE OF BUDGET HEARING. * Not later than April 30 of each year, each taxing district shall set and notify the county clerk of the date and location set for the budget hearing of the district. If no budget hearing will be held, the county clerk shall be notified. CITY OF MERIDIAN Ada County Auditors Office Attn: Brad Vanderpool 650 Main St Boise ill 83702 q ~ J,wj Jr '1/ i ~( ~t~ Please mail the Notice of Budget Hearing to: Or you may fax the notice to the Ada County Auditors Office, Fax No. 364-2230 J. DAVID NAVARRO Ada counl~ ~~/ ( Brad Vanderpool Tax Clerk 63.802A. Notice of budget hearing. - (1) Not later than April 30 of each year, each taxing district shall set and notify the county clerk of the date and location set for the bu~get hearing of the district. If no budget hearing is required by law, the county clerk shall be so notified. . (2) Beginning in 2003, a nonschool district that fails to comply with <t.; subsection (1) of this section shall be prohibited from including in its budget _~ any budget increase otherwise permitted by either subsection (l)(a) or (l)(e) "'" I. of section 63-802, Idaho Code. . . (3) Beginning in 2003; a school district that fails to comply with subsec- tion (1) of this secti~all be prohibited, in the year of such failure, from increasing the portion of its property tax budget raised under section 33-802 2., Idaho Code, over the amount of the immediately preceding year. (4) If a taxing district wishes to change the time and location of such budget hearing as stated on the assessment notice, they shall publish such change of time and location in advance of such hearing as provided by law. 04/24/2001 Tentative: BUDGET CALENDAR Fiscal Year 2001-2002 This is a DRAFT copy CITY OF MERIDIAN FY 2001 Location ITEM - - - Date? :Meridian City Hall Council Request: Budget Guidelines. USing a % increase I List new staff separate with request. I I Department Heads to begin their budget preparation. j---- I List the Capital Improvements I Special Projects, in order of priority (1). !April 27th, Fnday Not later than: SEC 63-B02A. Idaho Code NOTICE OF BUDGET HEARING ~~/2000 I Council shall set & notify the county cleric Date & Location for the budget hearing. ) ! Beginning in 2003 . Failing to comply: Prohibited from including any budget increase I ) Time & rocation can be changed by publishing the change in advance of hearing provided by law I I May? Meridian City Hall Meeting on Budget Process. All Department use the same fonnat. 0610512001 ! SEC 63-301A. Idaho Code I County Assessor information due: Estimated new Construction Roll I June? I Meridian City Hall Staff Meetings to discuss Budget Guidelines ) 07/01/2001 Department Heads should have budget preparation by this time 07/06/2001 ? Budget DRAFT due to Accounting Dept. from each Department 07/11,12,13 ? Meetings between Accounting & Department Heads 07/18/2001 ? FINAL budgets due to Accounting Dept. if changed from original. 07/11/2001 ? Meridian City Hall Budget Presentation to Council (Fire. Mayor, HR, Public Works, Water, Sewer, MUBS 07/12/2001 ? Meridian City Hall Budget Presentation to Council (Parks, Admin, Accouting, Police) July 31st Meridian City Hall BUdget Presentation to Council (If necessary) 08/03/2001 SEC 63-1312 Idaho Code Last day for County Clerk to give City current operating roll. 08/04/2001 ? Meridian City Hall Special Worle Shop-Council to adopt tentative bUdget & arrange fora special council/public hearing Aug 15th.. Aug. 14th . ? SEC 50-1002 Idaho Code Last day for City Council to adopt tentative bUdget and set time & place for public hearing on budget I Two notices of budget hearing must be published 7 days apart (publish twice). 09/07/2001 SEC 50-1002 Idaho Code Last day for Budget hearings & Council approval on bUdget Appropriation ordinance can be adopted the same meeting following budget approval. 09/10/2001 SEC 50-1007 Idaho Code Last day to cerlify tax levy to county commissioners.(no fater than 2nd Monday in September) SEC 63-803(3) Idaho Code 09/2Bf2001 ISEC 50-1003 fdaho Code Last day to publish annual appropriation ordinance for the city's Fiscal Year. 10/01J2001 SEC 50-1001 Idaho Code Beginning of new Fiscaf Year NOTE: A. Contact City Finance Director immediately if you have any conflict wilh lhese dates. B. Work sessions wilh council will involve presentation to Council from individual departments. You will be contacted regarding your specific time for presentation. RECEIVED APR 2 4 2001 CITY OF MERIDIAN 04/24/2001 BUDGET CALENDAR Fiscal Year 2000-2001 CITY OF MERIDIAN This is a DRAFT copy J-A$T ,/el4/'(.s et:f/~It.l..r FY 2001 Locatron ITEM - - - 02/24/2000 Meridian City Hall Mayor, Dept Heads, Attorney and Auditor I Discuss the Cany Over of Fund Balance ! Date? i Meridian City Hall Council Request: Budget Guidelines. Using a % increase I List new staff separate with request. I Department Heads to begin their budget preparation. ! List the Capital Improvements I Special Projects, in order of priority (1). - Not later than: i SEe 63-802A. Idaho Code NOTICE OF BUDGET HEARING I 04130/2000 I Council shall set & notify the county clerk: Date & Location for the budget hearing. I Beginning in 2003 . Failing to comply: Prohibited from including any budget increase ! Time & location can be changed by publishing the change in advance of hearing provided by law I i I OS/25/2000 ) Meridian City Hall Meeting on Budget Process. All Department use the same format. I I 06/0212000 i SEC 63-301 A. Idaho Code County Assessor infonnation due: Estimated new Construction Roll ! I 06/22/2000 Meridian City Hall Staff Meetings to discuss Budget Guidelines I 07/01/2000 Department Heads should have bUdget preparation by this time 07/06/2000 Budget DRAFT due to Accounting Dept from each Department 07/11,12,13 I Meetings between Accounting & Department Heads I 07/19/2000 FINAL budgets due to Accounting Dept. if changed from original. 07/13/2000 Meridian City Hall Budget Presentation to Council (Fire, Mayor, HR, Public Works, Water, Sewer, MU8S ; 07/14/2000 I Meridian City Hall Budget Presentation to Council (Parks, Admin, Accouting, Police) July 31st Meridian City Hall Budget Presentation to Council (If necessary) 08/04/2000 SEC 63-1312/daho Code Last day for County Clerk to give City current operating rolf. 08/04/2000 Meridian City HaJJ Special Work Shop-Council to adopt tentative budget & arrange for a speciaf counciVpublic hearing Aug 15th". Aug. 15th SEC 50-1002 Idaho Code Last day for City Council to adopt tentative budget and set time & place for pUblic hearing on budget Two notices of budget hearing must be published 7 days apart (publish twice). 0910S/2000 SEC 50-1002 Idaho Code Last day for Budget hearings & Council approval on bUdget Appropriation ordinance can be adopted the same meeting follOWing budget approval. 09/08/2000 SEC 50-1007 Idaho Code Last day to certify tax levy to county commissioners. (no later than 2nd Monday in September) SEC 63-803(3) Idaho Code 09/30/2000 SEC 50-1003 fdaho Code Last day to pUblish annual appropriation ordinance for the city's Fiscal Year. I 10101/2000 ISEC 50-1001 Idaho Code Beginning of new Fiscal Year NOTE: A. Contact City Treasurer immediately if you have any conflict with lhese dales. B. Work sessions wllh council will involve presentation to Council from individual departments. You will be contacted regarding your specific time for presentation. page 3 of 17 :fJ4J?Y~'J Meridian Parks &" Recreation Memo RECEIVED APR 2 3 2001 CITY OF MERIDIAN To: Mayor Corrie and City Council From: Tom Kuntzfk", Date: 04-23-01 Re: One additional item for April 24, 2001 City Council Meeting I would like to add one additional item to the Parks Department Report for your approval. 5) 58-Acre Tilinq Proiect- We opened bids on March 19, 2001 for tiling the irrigation ditches at the 58-acre park. We had one bid for $81,112.00 from Paul Construction of Meridian. ' . Four days prior to the opening, we received a letter from JUS Engineers indicating their client, Kevin Howell, was no longer willing to allow the excess irrigation water to run north across his property to the White drain. The design and bid specs were laid out around draining the excess water to the north. Recommended Council Action: Based upon only one bid submitted and the major change in design plans, we ask the Council to reject the low bid of $81,112.00 from Paul construction. . Page 1 ('-t~ -- (! Meridian Parks & Recreation Memo RECEIVED APR 2 0 200'l City of Meridian City Clerk Office To: Mayor Corrie and City Council From: Tom Kuntz Date: 04-20-01 Re: Proposed agenda items for April 24, 2001 City Council Meeting The Parks and Recreation Department respectfully requests the following items be placed on the April24lh city Council agenda for Council's consideration: ~ Storey Park Master Plan Update- We are planning to make some changes in the \..y front portion of Storey Park next fiscal year. In order for us to proceed, a master plan update is required at this time. We have selected CT A Landworks Group to provide this service at a cost of $4,425.00, which was included in our 2000-2001 budget. The plan will include cost estimates to remove a portion of road between the Ch,amber and 1st Street, installation of a new playground facility in the area of the vacated road, and adding a small parking area for the Chamber and park she~er. These cost estimates will assist us in preparing our park budget request for the 2001-2002 fiscal year. Recommended Council Action: Approve the agreement with CTA Landworks Group to provide the Storey Park master plan update at a cost of $4,425.00. and authorize the Mayor to sign and City Clerk to attest the contract 2) Storev Park Topoaraphic Survev- We were unable to find an accurate topographic survey of Storey Park, which is necessary prior to starting on the Storey Park master plan update. We have selected W&H Pacific, Inc., to provide this service at a cost of $3,500.00, which was included in our 2000-2001 budget. Recommended Council Action: Approve agreement with W&H Pacific, Inc. to provide Storey Park topographic survey at a cost of $3,500.00 and authorize the Mayor to sign and City Clerk to attest the contract 3) Chateau Park Construction Desiqn- This year's Park's budget includes funding for the construction of phase one of Chateau Park. The master plan for the park was . Page 1 approved by the City Council and we have selected CT A Landworks Group to provide the design specifications necessary to bid construction of phase one. The fee for design services is $10,172.00 and does not include architectural services for the design of the restroom. We anticipate using a restroom design from Boise City or the State Parks Department at cost of approximately $5,000.00. Recommended Council Action: Award the contract to CT A Landworks Group to provide design specifications for phase one of Chateau Park in the amount of $10,172.00 and authorize the Mayor to sign and City Clerk to attest the contract 4) Skate Park Site Selection- A new potential site for the skate park has been identified at Tully Park. At the April Parks and Recreation Commission Meeting, the Commission recommended siting the skate park at the new 58-acre park. Staff has safety concerns with that site related to lack of sidewalks on Ustick Road from all directions. Staff recommends the skate park be sited at Tully Park due to the safe and convenient access along Linder Road from Meridian Middle School and Meridian High School. We would appreciate the opportunity to this issue and make a final decision on the skate park site. . Page 2 ..... .. ..\...... .... \. 1185 Grove Sneet Boise, Idaho 83702 =~~up.=mf eTA LANDWORKS GROUP 9 April 2001 Tom Kuntz Director Meridian Parks & Recreation 11 W. Bower Street Meridian, ill 83642 RE: Storey Park Master Plan Update Dear Tom: CTA LandWorks Group is pleased to provide this estimate of Landscape Architectural Services for a Master Plan Update to Storey Park. Thanks, Tom, for your continuing tmst in CTA LandW orks -- we are excited at the prospect of working with you again. Per our earlier conversations, we understand that you would like the Storey Park Master Plan Update to take a comprehensive look at the existing park and propose long-t~rm improvements. Our master planning efforts will address the following considerations: · Re-design of vehicular circulation for improved safety and flow, especially the primary intersection within the park. . Removal of a portion of road within the park. · Redesign of parking areas east of the speedway and near the pool, to minimize pedestrian/automobile conflicts · Determination of optimal number of parking spaces based on proposed uses. · Design of additional parking for the picnic shelter, in conjunction witIl existing Chamber parking . Placement of a large playground stlUcture with swings, as well as the possible addition of a small play stmcture near tIle ball fields. · Proposed recreational uses for 5-acre parcel of land, currently under lease to the Meridian Speedway. · Conceptual landscaping. We suggest the following scope of services to accomplish this work: 1. Base Map Production We will work off a current topographic survey provided by the City of Meridian (in AutoCAD or Microstation format) to create an accurate base map for master planning purposes. If desired, we are available to assist you in coordinating the survey, but have not included coordination time in this fee estimate. 2. Project Kick-off Meeting We will. meet with you and City of Meridian staff on site to discuss your vision for the project, and review your goals and objectives. We will. conduct a brief site analysis to determine current function of tlle site, opportunities for improvement, and any other contextual issues that may have an impact on park design. LANDSCAPE ARCHITECTURE LAND PLANNING g: \nbd\landwork \2001 \mcridian \storcy park \mp-prop.doc Storey Park -r.~idian, Idaho 9 April 2001 "< Page 2 3. Conceptual Design erA will provide a design concept for Storey Park to show how the desired improvements might be integrated. Playgrolll1ds will be laid out based on typical playgrolll1d footprints provided by the City. Detailed design of the composite playground equipment and swings will be handled by the City outside the scope of tlus contract. 4. Design Review We will present the initial park master plan concept to you for review and discussion. At this point, the City may wish to hold a public meeting to solicit input on the proposed plan. CT A LandW orks is available to participate in this meeting, if desired, but that cost has not been included in this fee estimate. 5. Final Plan Based on public and design review input from the City, we will refine the concept into a final plan. 6. Cost Estimate and Phasing Approach After a final design has been approved, CTA will generate an opinion of probable construction cost and work with you to determine the extent of Phase I improvements. For budgeting purposes, we will also provide an estimate of the design fee required to produce Phase I construction documents. 7. Rendering We will render the final plan, in color, for formal presentation and display. We will provide you with one copy each of the plan in the following fOffilats: . Large format color plot of final plan - approx. 30"x40" · Reduced fonnat color plan - 8.5" x 11" or 11" x 17" · Digital files on CD Cost for additional copies of the plan will be billed to you according the enclosed price list. TOTAL FEE FOR STOREY PARK MASTER PLAN .................. $4,425.00 PAYMENT SCHEDULE Should you accept our proposal, this project will be billed monthly. Payments are due and payable twenty-one (21) days from the date of CfA's invoice. AmOlll1ts tmpaid twenty-one days after the invoice date shall bear interest at the rate of 1.5% per month. AllY additional landscape arclutectural services beyond the scope listed above will be billed at the following hourly rates: Project Manager/Senior Landscape Architect $62.50 Landscape Architect $56.00 g:\nbd\bndwork \2001 \meridi:m \storey park \mp-prop.doc Storey Park -/' ~id.ian, Idaho 9 April 2001 \ Page 3 Thanks, Tom, for the opportunity to submit this proposal. If you have any questions please do not hesitate to contact me at 336-4900 ext. 109 or kimw@ctagroup.com. Sincerely, CTA LANDWORKS GROUP ~~~ Kimberly Meyers Warren, ASLA Landscape Architect cc: cr A File g:\nbd\landwork \2oo1\mcridian \storey park\mp-prop.doc . ""/ '.. 7. 1-1 m~.::;;>. ..,' _,/i ~,I(r --~. Meridian Parks & Recreation RECEIVED Memo APR 2D 2nD! City of Meridian City Clerk Office To: Mayor Corrie and City Council From: Tom Kuntz Date: 04-20-01 Re: Proposed agenda items for April 24, 2001 City Council Meeting The Parks and Recreation Department respectfully requests the following items be placed on the April 24th city Council agenda for Council's consideration: 1) Storey Park Master Plan Update- We are planning to make some changes in the front portion of Storey Park next fiscal year. In order for us to proceed, a master plan update is required at this time. We have selected CT A Landworks Group to provide this service at a cost of $4,425.00, which was incfuded in our 2000-2001 budget. The plan will incfude cost estimates to remove a portion of road between the Ch,amber and 1 st Street, installation of a new playground facility in the area of the vacated road, and adding a small parking area for the Chamber and park shelter. These cost estimates will assist us in preparing our park budget request for the 2001-2002 fiscal year. Recommended Council Action: Approve the agreement with CTA Landworks Group to provide the Storey Park master plan update at a cost of $4,425.00. and authorize the Mayor to sign and City Clerk to attest the contract 2) Storey Park Toooaraohic Survev- We were unable to find an accurate topographic survey of Storey Park, which is necessary prior to starting on the Storey Park master plan update. We have selected W&H Pacific, Inc., to provide this service at a cost of $3,500.00, which was included in our 2000-2001 budget. Recommended Council Action: Approve agreement with W&H Pacific, Inc. to provide Storey Park topographic survey at a cost of $3,500.00 and authorize the Mayor to sign and City Clerk to attest the contract f30 Chateau Park Construction Desian- This year's Park's budget includes funding for \...V the construction of phase one of Chateau Park. The master plan for the park was . Page 1 approved by the City Council and we have selected CT A Landworks Group to provide the design specifications necessary to bid construction of phase one. The fee for design services is $10,172.00 and does not include architectural services for the design of the restroom. We anticipate using a restroom design from Boise City or the State Parks Department at cost of approximately $5,000.00. Recommended Council Action: Award the contract to CTA Landworks Group to provide design specifications for phase one of Chateau Park in the amount of $10,172.00 and authorize the Mayor to sign and City Clerk to attest the contract 4) Skate Park Site Selection- A new potential site for the skate park has been identified at Tully Park. At the April Parks and Recreation Commission Meeting, the Commission recommended siting the skate park at the new 58-acre park. Staff has safety concems with that site related to lack of sidewalks on Ustick Road from all directions. Staff recommends the skate park be sited at Tully Park due to the safe and convenient access along Linder Road from Meridian Middle School and Meridian High School. We would appreciate the opportunity to this issue and make a final decision on the skate park site. . Page 2 eTA 19 April 2001 Tom Kuntz Director Meridian Parks & Recreation 11 West Bower Street Meridian, ill 83642 RE: Design Fee Estimate for Chateau Park Dear Tom: We are happy to provide you with this scope of work and associated fee estimate for proposed improvements at Chateau Park We understand that a master plan has already been completed for the park which will require only minor adjustments, if any, before proceeding with construction documents. In an earlier meeting, you related that construction documentation for Chateau Park should include design of the following elements: small parking lot, sidewalks and pedestrian paths, area to receive playground equipment (playground structure design by others), location of a restroom building (also by others) and prefabricated picnic shelter, basketball rounds, backstop, site furnishings, landscape, and irrigation design. We anticipate that the following tasks will be involved in producing these documents: 1. Project Kickoff $ 481.60 This task includes acquisition and formatting of an electronic file of the park master plan and topographic survey, provided by the City of Meridian. CTA will also make minor adjustments to the master plan, as directed by the City before proceeding with construction documents. 2. Site Layout Plan and Details $1,436.00 We will provide site layout plans locating the various recreational and infrastructural elements on site, per the master plan. This task also includes detailing of these elements. 3. Grading and Drainage Plans and Details $1,552.00 We will complete comprehensive grading and drainage plans for the site, adhering to local regulations and your design objectives. 4. Planting Plan and Details $1,013.60 CT A will complete a planting plan depicting size, type and location of trees and other plant materials. g:\nhd\landwork \2001 \meridian \chatcau.doc Chateau Par)' 20 April 200,,- Page 2 5. Irrigation Plan and Details $2,158.40 erA LandWorks Group will design an irrigation plan for Chateau Park, with installation details, that utilizes a pressurized irrigation water source already at the park property. Cost for irrigation design does not include design of any irrigation pumping systems. 6. Specifications $ 403.60 We will provide you with complete specifications and bid-ready construction documents. 7. Meetings for Coordination and Quality Control $ 722.40 Time has been included in this estimate for coordination with your staff, the City of Meridian, and any jurisdictional agencies. Additionally, erA provides a higWy effective internal review and quality control system, ensuring a quality set of documents that result in a superior built product. 8. Bidding $ 356.80 erA will be available through the bidding process, as necessary to answer questions, issue addenda, and advise you in the course of bid award and contractor selection. TOTAL FEE ESTIMATE FOR CONSTRUCTION DOCUMENTS TASKS 1-8 (Lump Sum) $8,124.40 Any authorized'lWfk a!xn:e and /::ryond the scope outlined a!xn:ewill be billed at the folkming hourly rates: Project Manager/Senior Landscape Architm Land.scape A 'Yd7itect $ 62. 40 (/' <'0""'" .p ..Io.lJlJ 9. Optional ~- Utility Design Services $2,048.00 Engineering of site utilities required to make restroom building operational, including mechanical, electrical, and sewer, has been estimated at the above fee. Please note that no utility design is included in tasks 1-8. Construction Adminstration If desired,CTA LandWorks Group is available to provide construction administration services. Please let us know if we can provide you with an estimate for those services, either now or at a future date. g: \nbd\landwork\200 1 \meridian \chateau.doc Chateau Parr 20 April 20d , Page 3 Should you accept our proposal, this project will be billed monthly. Payments are due and payable twenty-one (21) days from the date of eTA's invoice. Amounts unpaid twenty-one days after the invoice date shall bear interest at the rate of 1.5% per month. Any additional landscape architectural services will be billed at the hourly rate noted above. We are able to provide completed construction documents within 60 days after receiving formal notice to proceed. Thanks, Tom, for the opportunity to provide you with this proposal. We look forward to working with you again. Sincerely, CTA LANDWORKS GROUP ~~~~~ren~ Project Manager/Landscape Architect Accepted: Date: cc: CTA File g: \nbd\landwork \200] \meridian \chateau.doc :f/~~ Meridian Parks & Recreation Memo RECEIVED APR 2 D 2001 City of Meridian City Clerk Office To: Mayor Corrie and City Council From: Tom Kuntz Date: 04-20-01 Re: Proposed agenda items for April 24, 2001 City Council Meeting The Parks and Recreation Department respectfully requests the following ttems be placed on the April24lh city Council agenda for Council's consideration: 1) Storey Park Master Plan Update- We are planning to make some changes in the front portion of Storey Park next fiscal year. In orderfor us to proceed, a master plan update is required at this time. We have selected CTA Landworks Group to provide this service at a cost of $4,425.00, which was included in our 2000-2001 budget. The plan will include cost estimates to remove a portion of road between the Ch.amber and 1st Street, installation of a new playground facility in the area of the vacated road, and adding a small parking area for the Chamber and park shelter. These cost estimates will assist us in preparing our park budget request for the 2001-2002 fiscal year. Recommended Council Action: Approve the agreement with CTA Landworks Group to provide the Storey Park master plan update at a cost of $4,425.00. and authorize the Mayor to sign and City Clerk to attest the contract Storey Park TODoaraDhic Survev- We were unable to find an accurate topographic survey of Storey Park, which is necessary prior to starting on the Storey Park master plan update. We have selected W&H Pacific, Inc., to provide this service at a cost of $3,500.00, which was included in our 2000-2001 budget. Recommended Council Action: Approve agreement with W&H Pacific, Inc. to provide Storey Park topographic survey at a cost of $3,500.00 and authorize the Mayor to sign and City Clerk to attest the contract 3) Chateau Park Construction Desian- This year's Park's budget includes funding for the construction of phase one of Chateau Park. The master plan for the park was . Page 1 approved by the City Council and we have selected CT A Landworks Group to provide the design specifications necessary to bid construction of phase one. The fee for design services is $10,172.00 and does not include architectural services for the design of the restroom. We anticipate using a restroom design from Boise City or the State Parks Department at cost of approximately $5,000.00. Recommended Council Action: Award the contract to CT A Landworks Group to provide design specifications for phase one of Chateau Park in the amount of $10,172.00 and authorize the Mayor to sign and City Clerk to attest the contract 4) Skate Park Site Selection- A new potential site for the skate park has been identified at Tully Park. At the April Parks and Recreation Commission Meeting, the Commission recommended siting the skate park at the new 58-acre park. Staff has safety concerns with that site related to lack of sidewalks on Ustick Road from all directions. Staff recommends the skate park be sited at Tully Park due to the safe and convenient access along Linder Road from Meridian Middle School and Meridian High School. We would appreciate the opportunity to this issue and make a final decision on the skate park site. . Page 2 3130 South Owyhee Street Boise, Idaho 83705-4768 208.3 4 2.5400 Fax 208.342.5353 April 10, 2001 Mr. Tom Kuntz Parks & Recreation Director 11 West Bower Street Meridian, Idaho 83642 Re: Story Park Topographic Survey. Dear Tom, Thanks for meeting with me at Story Park last Thursday to discuss your requirements for a topographic survey. W & H Pacific, Inc. is pleased to provide you a fee proposal for the topographic mapping of Story Park. We spoke of the Ada County property and whether a boundary survey would be needed for it. Let me know if that is something you would like to discuss further. Our scope of services will include the following: 1. Establish vertical control based upon NA YO 88 vertical datum. 2. Establish horizontal control based upon found boundary corners per Record of Survey Instrument number 9168335. 3. Map all existing cultural features including, but not limited to, parking areas, above ground utilities, fences, ball fields, buildings, roads, etc. 4. Provide a digital terrain model (DTM) for any design purposes you may need and show contours. 5. All information will provided to you in hard copy format as well as electronic files in a format of your choosing. The above scope of services may be performed for a lump sum fee of $3,500.00. We can begin work upon written notice to proceed or will gladly conform to other procedures you may require. Thanks for the opportunity to discuss this project with you and we look forward to working with you. Sincerely, W&H PACIFIC ~ Dave Short, P.L.S. Survey Director whpacific. com planners surveyors engineers landscape architects Tom. I would very much like to do this work for you and have provided the following estimate for your approval. r would like to emphasize that the estimate I initially prepared was what I consider to be an accurate and fair amount for the scope of the project. I have reduced the scope by eliminating a tie to the recent Ada County Flood Plain Elevation Project. Also, it is assumed that all corners will be in, and in good condition, all ground measurements will conform to record data, and existing corner record data will be current and useable. As this is an opportunity for our newly formed department to provide surveying services to the Parks and Recreation Department of the City of Meridian, I have disallowed any project contingencies, some of them mentioned above, as well as any errors in estimation of time. The previously outlined topographic mapping for the Story Park property and the boundary survey of the Western Ada Recreation District property can be performed for a lump sum amount of $4,100.00. Thanks for the opportunity to work on this with you. Dave Dave Short, P.L.S. Survey Director W & H Pacific - Boise 208-342-5400 Telephone 208-342-5353 Telecopier dshort@whpacific.com City of Mer Ian Public Works Dept. RECEIVED APR 2 0 20m Memo City of Meridian City Clerk Office To: Mayor and Council From: Brad Watson, P.E. ~h.J CC: File, Gary Smith, PE, City Clerk's Office Date: 04(20101 Re: Proposed Agenda Items for April 24 City Council Meeting The Public Works Department respectfully requests the following items be placed on the April 24 City Council agenda, under Public Works' Department Reports, for Council's consideration: 1) Grit Basin UV and Effluent Disoosal Proiect - Aareement for Professional Services. This project wiff add a second grit basin, additional ultra-violet disinfection and parallel outfall piping to Five Mile Creek. The expansion of these three units in the treatment process will increase their capacity to the project Y2020 peak flow. Keller Associates, who has done the majority of the design work for the WlNTP over the past six years, is again the proposed consulting engineer. The agreement includes pre-design, design and bidding assistance for a lump sum fee of $81,210.00 and additional services (including inspection, surveying, PLC programming, equipment start-up, etc.) on a time and material basis not-tCHl'xceed $44,404.00. A copy of the agreement is enclosed. Recommended Council Action: Award the agreement for WWTP Grit Basin, UV and Effluent Disposal Project to Keller Associates, Inc. in the lump sum amount of $81,210.00 for design, and a time and material basis not-to-exceed amount of $44,040.00 for additional services listed and described in the Agreement, and authorize the Mayor to sign and City Clerk to attest the agreement 2001 Wastewater Treatment Plant Water Line Proiect - Professional Services Construction Stakina Aareement. Civil Survey From the desk of... Consultants will provide construction staking for the City water main around the W\NTP (construction contract was awarded by City Council March 27. The contract is on a time and material basis not to exceed $1,000.00. Bnd Watson, P.E. Assislanl City Engineer Meridian Public WotXS Department 2()() E. Carlton St, Suite I ()() Meridian, Idaho 83642-2600 . Page 1 (208) 887.221 J Fax: (208) 887-1297 watsonb;@ci.mc:fidian.idus Recommended Council Action: Award the agreement for construction staking for the 2001 WWTP Water Line Project to Civil Survey Consultants, Inc. on a time and material basis not-to..exceed amount of $1,000.00 and authorize the Mayor to sign and City Clerk: to attest the agreement Black CatlUstick Water Line LoaD Closure Praiect - Aareement for Professional Services. This project involves the design of approximately 2000 lineal feet of 12" water line from the west side of Wilkens Ranch Subdivision to the north boundary of the Autumn Faire preliminary plat. The water fine will provide closure of a "loop" in this area to ensure adequate fire flows in the area and to provide access to the well lot in a future phase of Autumn Faire (shown on its preliminary plat). Also, Ada County Highway District postponed, until at least Y2002, plans to overlay this section of Ustick Road at our request to allow construction of this water main. Public Works solicited a proposal for this work from Earl and Associates because they accumulated a portion of the surveying required for this project during their design of Autumn Faire Subdivision. A copy of the unsigned agreement is enclosed. Recommended Council Action: Award the agreement for the Black CatlUstick Water Line Loop Closure to Earl and Associates, Inc. in the lump sum amount of $11,339.00 for design and a time and material basis not-to-exceed amount of $3,500.00 for additional services listed and described in the Agreement, and authorize the Mayor to sign and City Clerk to attest the contract Thank you once again for your consideration. Please contact me if you have any questions about any of these projects. . Page 2 EARL & ASSOCIATES/" C. 314 BADIOLA ST. CALDWELL, ID 83605 Pubh c. Wo (K'~ - f-{Q...A...v....4t3 (208)454~0256 454-0256 FAX PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT Is made this _ day of ----..J 2001, between the City of Meridian, hereinafter called ''Client'' and EARL & ASSOCIATES, INC., an Idaho Corporation, hereinafter called "E & A". The Client and E & A for and in consideration of the promises contained herein and other good and valuable consideration the receipt and sufficiency of which are acknowledged as herein set forth and intending to be legally bound do hereby agree that E & A will complete the following tasks as indicated for the following described project PROJECT NAME: Ustick Road to Black Cat Road Water Main Extension SCOPE OF SERVICES: SEE AITACHED EXHIBIT "A" In the event Client fails to pay E & A the amount owed in a timely fashion, E & A shall be entitled to recover, in addition to any other sums, its attorney fees incurred in collection of amounts ovmed under this Agreement in court or otherwise. Client agrees to the fullest extent permitted by law, E & As total liability to Client for any and all injuries, claims losses, expenses, damages or claim expenses arising out this Agreement from any cause or causes, shall not exceed the total amount of$20,000. Such causes include but are not limited to E & A's negligence, errors, omissions, strict liability, breach of contract or breach of warranty. All legal actions by either party against the other arising out of or in any way connected with the services performed hereunder shall be barred and under no circumstances shall any claim be initiated by either party after one (I) year has passed from the date of this Agreement, unless E & Ns services shall have been terminated, in which case the date of termination of this Agreement shall be used. All reports, plans, specifications, electronic data, field data, notes and other documents and instruments prepared by E & A shall remain the property of E & A and the Client. Client shall provide for E & A right to enter the property ovmed by the Client and/or others in order for E & A to fulfill this Agreement. E & A asswnes no liability for present or future compliance or non.compliance with any governmental agencies rules, regulations, resolutions or ordinances as it pertains to any permitting process and the issuance thereof. CLIENT: EARL & ASSOCIATES, INC. City of Meridian 33 East Idaho Ave Meridian, Idaho 83642 BY: BY: printed name here 3 14 Badiola St., Caldwell, ID (208) 454-0256 Robert D. Corrie, Mayor Attest: William G. Berg, Jr., City Clerk (208)-898-5500 r. UUj ( EARL & ASSOCIATES, INC. SURVEYORS, ENGINEERS & PLANNERS 314 BAnIOLA STREET CALDWELL, IDAHO R360S TELtfHOl'iE: (208) 454-0256 FAX: (208) 454.0979 Email: sstanfield@earlandassoc.com EXHIBIT "An April 19. 2001 Mr. Brad Watson, PE City Engineer City of Meridian 660 E. Watertower, Suite G MerIdian, Idaho 83642 Dear Mr. Watson, RE: Ustick Road to Black Cat Road water main Meridian, Idaho Thank you for providIng us the opportunity to work with the City of Meridian. As. requested. we have prep.xed ,1 proposal for engineering and surveying services for the above referenced project, PROJECT DESCRIPJJQ.t! Provide a complete design and bid package of approximately 2,320 If of 12" water main. Said water main shall commence on Ustick Road approximately y,. mile east of Black Cat Road. The water main will terminate in Ustick Road adjacent to the proposed City well site in the northeasterly corner of Autumn Faire Subdlvlsion. The water main will also extend approx1mately 200 feet north of Ustick Road on Black Cat Road, beyond Ada County Highway DIstrIct's future ct,fr seal limits. It will also extend south on Black Cat Road approximately 500 feet to connect to an exIsting City water main adjacent to Ashford Green Subdivision. PROPOSED SCOPE OF SERVICES Topographic Survey, Item 1 Earl and Associates will provide a topographic survey of the above-described areas. Said survey witt include locating existing ground features, roadways, drainage culverts, etc. The topographic survey will be utilized for the design phase of the project. This item will also include gathering neceqsary data from the county assessor+s office regarding surre.umhf11] property owner names and addressas. The surrounding property owners will by notlfl"',i of the project prior to commencing the field survey. Property line~ will be apprco.ltllated and depicted on the topographic survey. APR 20 '01 09: 55 4540979 PPC;S.!33 r v~ Mr. Brad Watson, PE City of MerIdian April 19, 2001 Page 2. Design and Constructfon Stakfng, Item 2 This item shall Include the necessary steps required to prOVfde a complete design and construction specificatfons ("front end" and technical specifications). We will provide calculations, designs, plans, details and specifications for a potable water system for the project as an extension of the City's existing water system. Plans will include all pfping, valves, domestic services, cuLvert crossIngs and other appurtenances as required by the City and the Department of Environmental Quality (DEQ). Furthermore, we will prepare the necessary DEQ ChE-Lkllsts and submit to DEQ for revIew and approval. Required agency revisions are included. For this item, we assume the City will proYlde a copy of their standard specifications utilized (or typical water main extension projects. If requested, the City will also supply other items such as current standard drawings and plan notes. This Item also includes discussions wIth adjoining landowners. The project will be reviewed with the ne1ghbors and thefr input will be considered. A one-time revision due to neighbor comments wilt be Induded. Upon completing approximately 90% of this item, a review set and an opinion of probable cost will be submitted t!, r.he Clty, The plans, specifications, and cost analysis wlll be revised accordingly. After the City approves the plans and specifications, original copies (hard copy and electronic copy) of each will be provided to the City. The City shall have the responsibility of making any and all copies necessary for the bidding process. Also, the City shall administer the project throughout the biddIng and award phases. Construction stakin~ will be provided. As typically required by City policy, all fittings will be horizonl.ally located. 1 his. Item shall include staking the fittings once during the construction proces~ . Construction Services, Item 3 This item includes construction related services. Typical services we can provide to the City inClude additional construction staking, processing change orders, revIewing pay requests, and responding to field inquiries. API:? 20 '01. @9: 57 4548979 PAGE. 04 PROPOSm CIVIL ENGINEERING FEES ITEM 1- Topographic Survey II , ITEM 2-Design and Construction Staking 11. ITEM 3-Construction Services RATE SCHEDULE Prindpal Proff~'~~.ional Engineer Senln[ Design Engineer Desi~1l Engineer Drafter Professional Land Surveyor 2-Man Survey Crew CLerical PROPOSED SCHEDUlE $10S_00/hr. $B6.22/hr. $78.40/hr. $69.00/hr. $27.00/hr. $75.00/hr. $135/hr. $22. SO/hr. r. UU2l Mr. Brad Watson, PE City of Meridian Aprlt 19, 2001 Page 3 Lump Sum of $3,172 Lump Sum of S8,167 Time and Materials Not to Exceed, 53,500 (See rate schedule below) We are prepared to '",',rnmence with the project on April 30, 2001. Assuming we begin AprH 30, 2001, we estimal'-' completing Items 1 and 2 (excluding construction staking) by June 4, 2001. We will respond to staking requests in a timely manner_ We appreciate the opportunity to submit this proposal to you, Earl and Associates w1ll provide an excellent .';f'rvice at a reasonable cost. If you have any questions, please caU me to discuss. Thank you. Sfncerely, {?-#-~~ R. Scott Stanfield, P.F. RPR 2Q '8!. fOl,?: S7 45<::1121979 PP5E. 05 RECEIVED APR 2 0 2001 Memo City of Meridian City Clerk Office To: Mayor and Council From: Brad Watson, P.E. $~ CC: File, Gary Smith, PE, City Clerk's Office Date: 04(20101 Re: Proposed Agenda Items for April 24 City Council Meeting The Public Works Department respectfully requests the following items be placed on the April 24 City Council agenda, under Public Works' Department Reports, for Council's consideration: 1) Grit Basin UV and Effluent Disoosal Proiect - Aareement for Professional Services. This project will add a second grit basin, additional ultra-violet disinfection and parallel outfall piping to Five Mile Creek. The expansion of these three units in the treatment process will increase their capacity to the project Y2020 peak flow. Keller Associates, who has done the majority of the design work for the WVI/TP over the past six years, is again the proposed consulting engineer. The agreement includes pre-design, design and bidding assistance for a lump sum fee of $81,210.00 and additional services (including inspection, surveying, PLC programming, equipment start-up, etc.) on a time and material basis not-to-exceed $44,404.00. A copy of the agreement is enclosed. Recommended Council Action: Award the agreement for WWTP Grit Basin, UV and Effluent Disposal Project to Keller Associates, Inc. in the lump sum amount of $81,210.00 for design, and a time and material basis not-to-exceed amount of $44,040.00 for additional services listed and described in the Agreement, and authorize the Mayor to sign and City Clerk to attest the agreement 2001 Wastewater Treatment Plant Water Line Proiect - Professional Services Construction Stakina Aareement. Civil Survey From the desk of... Consultants will provide construction staking for the City water main around the WWTP {construction contract was awarded by City Council March 27. The contract is on a time and material basis not to exceed $1,000.00. Bl"lId WalsoD, P.E. Assistant City Engineer Meridian Public Wodcs Department 200 E. Carlton St, Suite 100 Meridian, Idaho 83642-2600 . Page 1 (208) 887-2211 Fax: (208) 887-1297 'MItsoob@ci.meridian.idus Recommended Council Action: Award the agreement for construction staking for the 2001 WWTP Water Line Project to Civil Survey Consultants, Inc. on a time and material basis not-to-exceed amount of $1,000.00 and authorize the Mayor to sign and City Clerk to attest the agreement 3) Slack CatlUstick Water Line Loop Closure Proiect - Aareement for Professional Services. This project involves the design of approximately 2000 lineal feet of 12" water line from the west side of Wilkens Ranch Subdivision to the north boundary of the Autumn Faire preliminary plat. The water line will provide closure of a "loop" in this area to ensure adequate fire flows in the area and to provide access to the well lot in a future phase of Autumn Faire (shown on its preliminary plat). Also, Ada County Highway District postponed, until at least Y2002, plans to overlay this section of Ustick Road at our request to allow construction of this water main. Public Works solicited a proposal for this work from Earl and Associates because they accumulated a portion of the surveying required for this project during their design of Autumn Faire Subdivision. A copy of the unsigned agreement is enclosed. Recommended Council Action: Award the agreement for the Black CatlUstick Water Line loop Closure to Earl and Associates, Inc. in the lump sum amount of $11,339.00 for design and a time and material basis not-to-exceed amount of $3,500.00 for additional services listed and described in the Agreement, and authorize the Mayor to sign and City Clerk to attest the contract Thank you once again for your consideration. Please contact me if you have any questions about any of these projects. . Page 2 ( ( LIVIL SURVEY CONSULTANTS, INL.. AGREEMENT FOR PROFESSIONAL SERVICES ;f;/;/ic ?0t1Jre:'$ Hew, #.2 Project No. 01004 THIS AGREEMENT between THE CITY OF MERIDIAN, hereinafter referred to as the "CLIENT" and CIVIL SURVEY CONSULTANTS, INC., an Idaho Corporation, hereinafter referred to as "CSC" is made and entered into this _day of , 2001. The CLIENT and CSC in consideration of their mutual covenants herein agree as set forth below. The Client desires to obtain construction staking of a water line at the Wastewater Treatment Plant, hereinafter referred to as the PROJECT. CLIENT INFORMATION AND RESPONSIBILITIES The CLIENT will provide to CSC a full and complete description of the PROJECT including; all design criteria, information as to CLIENT's requirements for the PROJECT, survey objectives and constraints, capacity and performance requirements, flexibility and expandability needs, any budgetary limitations, and copies of all design and construction standards, which the CLIENT will require for the project. The CLIENT will also provide to CSC all associated project information including data prepared by others and other special data or consultations as may be available; all of which CSC may use and rely upon in performing services under this Agreement. The CLIENT will obtain permission for CSC to enter upon public and private property as required for CSC to perform services under this Agreement. SERVICES TO BE PERFORMED BY CSC CSC will provide the following generally described services under this Agreement: Stake alignment and offsets to angle points and 100 foot intervals along long tangents of waterline. BASIS OF FEE AND BILLING SCHEDULE The Client will pay CSC for services provided under this Agreement as follows: Time and materials on a monthly basis. Notice to Proceed, either verbal or written, shall constitute acceptance of this Agreement by the CLIENT. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. WO lof4 4/5/01 ( Civil Survey Consultants, Inc. 100 South Adkins Way Suite 101 Me.ri~3642 /7 /7 BY: K~ TITLE: President City of Meridian: 200 E. Carlton Ave. Meridian, fO 83642 BY: TITLE: wo 20f4 4/5/01 CIVIL SURVEY CONSULTANTS, INC. TERMS AND CONDITIONS GENERAL - CSC shall provide for CLIENT professional engineering and/or land surveying services for the Project described in this Agreement. These services will be performed in accordance with generally accepted professional practices for the intended use of the project. CSC makes no other warranty either expressed or implied. CSC shall not be responsible for acts or om issions of any party involved in the Project other than their own. CSC shall not be responsible for failure of any contractor or subcontractor to construct any item in accordance with recommendations issued by CSc. CSC has not been retained to supervise, direct or have control over Contractor's work. CSC specifically does not have authority over or responsibility for the means, methods, techniques, sequences or procedures of construction selected by Contractor(s), for safety precautions and programs incident to the work of Contractor(s) or for any failure of Contractor(s) to comply with laws, rules, regulations, ordinances, codes or orders applicable to Contractor(s) furnishing and performing their work. Accordingly, CSC can neither guarantee the performance of the construction contracts by Contractor(s) nor assume responsibility for Contractor(s) failure to furnish and perform their work in accordance with the Contract Documents. The CLIENT understands and agrees that subsurface and soils characteristics may vary greatly between successive test points and sample intervals. CSC will coordinate this work in accordance with generally accepted practice of the professional services being provided and makes no other warranties expressed or impl ied or as to the professional advice furnished by professionals providing soils testing or geotechnical advice. Resetting of survey and/or construction stakes shall constitute extra work and shall be paid for on a time and material basis in addition to any other payment provided in th is Agreement. OPINIONS OF COST - CSC may be asked to provide opinions of construction or PROJECT costs as part of the professional services under this Agreement. The CLIENT understands and agrees that CSC has no control over the cost of labor, materials, equipment or services furnished by others, or over the Contractor(s)' methods of determining prices, or over competitive bidding or market conditions. The CLIENT understands that CSC opinions of cost are based on CSC experience and represents CSe's judgment based on that experience, but CSC does not guarantee or warranty that either quotes, bids or estimates prepared by contractors, subcontractors or other will not deviate from opinions prepared by CSC. The CLIENT agrees to employ an independent cost estimator if the CLIENT desires additional assurance, warranty or guarantee of PROJECT costs. Should the CLIENT request that CSC modify any PROJECT aspect to reduce construction costs, then those services shall be considered additional and beyond the scope of this Agreement unless specifically stated otherwise in this Agreement. REUSE OF DOCUMENTS - CSC shall retain an ownership interest of all professional products prepared by CSC. The CLIENT agrees that no product will be reused without specific written permission of CSc. The CLIENT agrees to indemnify and hold CSC harmless from any claims, damages, losses and expenses arising from unauthorized reuse of all work products prepared by CSC for the PROJECT. GOVERNING LAW - Unless otherwise provided in an addendum, the law of the State of Idaho will govern the validity of this Agreement, its interpretation and performance, and remedies for contract breach or any other claims related to this Agreement. SUCCESSORS AND ASSIGNS - CLIENT and CSC each is hereby bound and the partners, successors, executors, administrators and legal representatives of CLI ENT and CSC are likewise bound to the other party to this Agreement, in respect of all covenants, agreements and obligations of this Agreement. Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than CLIENT and esc, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of CLIENT and CSC and not for the benefit of any other party. wo 30f4 4/5/01 TIMES OF PAYMENTS - submit monthly statements for services and for Reimbursable Expenses incurred. CLIENT shall make prompt monthly payments. If CLIENT fails to make any payment due CSC for services and expenses within thirty (30) days after receipt of CSC's statement therefor, the amounts due CSC will be increased at the rate of 1.5% per month from said tenth day, and in addition, CSC may, after giving ten days' written notice to CLIENT, suspend services under this Agreement until CSC has been paid in full all amounts due for services, expenses and charges. TERMINATION - The obligation to provide further services under this Agreement may be terminated by either pmty upon thirty days' written notice. Such term ination shall be based upon substantial lack of performance by the other party under the terms and conditions of this Agreement when said substantial lack of performance is through no fault of the term inating party. If this Agreement is terminated by either party, CSC shall be paid for services rendered and for reimbursable expenses incurred to the date of such term ination. HAZARDOUS WASTE AND ASBESTOS - The CLIENT and CSC agree that the work covered in this Agreement does not anticipate either the presence or remediation of hazardous waste and/or asbestos. Hazardous materials may exist where there is not reason to believe they should be present. CSC and the CLIENT agree that the discovery of unanticipated hazardous materials constitutes a changed condition mandating a renegotiation of the scope of work or termination of services. CSC and the CLIENT also agree that the discovery of unanticipated hazardous materials may make it necessary for CSC to take immediate measures to protect human health and safety, and/or the environment. CSC agrees to notify the CLIENT as soon as practically possible should unanticipated hazardous materials or suspected hazardous materials be encountered. The CLI ENT encourages CSC to take any and all measures that in CSC's professional opin ion are justified to preserve and protect the health and safety of CSC's personnel and the public, and/or the environment, and the CLIENT agrees to compensate CSC for the additional cost of such work. In addition, the CLIENT waives any claim against ese, and agrees to indemnify, defend and hold esc harmless from any claim or liability for injury or loss arising from esC's encountering unanticipated hazardous materials or suspected hazardous materials. The CLIENT also agrees to compensate CSC for any time spent and expenses incurred by cse in defense of any such claim, with such compensation to be based upon esC's prevailing fee schedule and expense reimbursement policy. DISPUTE RESOLUTION - All claims, disputes or controversies arising out of, or in relation to the interpretation, application or enforcement of this Agreement shall be decided through non-binding mediation or other mutually agreed alternative dispute resolution technique. The CLIENT and CSC agree non-binding mediation or other mutually acceptable alternative dispute resolution technique shall precede litigation or recourse to other judicial forums. RECOVERY OF DISPUTE RESOLUTION COSTS - In the event that legal action is brought by either party against the other, the prevailing party shall be reimbursed by the other for the prevailing party's legal costs, in addition to whatever other judgments or settlement sums, if any, may be due. Such legal costs shall include, but not be limited to, reasonable attorney's fees, COUlt costs, expert witness fees and other documented expenses, as well as the value of time spent by the prevailing party and those in h is or her employ in researching the issues in questions, discussing matters with attorneys and others, preparing for depositions, responding to interrogatories, and so on. The value of time spent and the expenses incurred shall, on CSe's part, be computed based upon CSe's prevailing fee schedule and expense reimbursement policy relative to the recovery of direct project costs. EXTENT OF AGREEMENT - This Agreement represents the entire and integrated agreement between the CLl ENT and CSC and supersedes all prior negotiations, representations or agreements, written or oral. The Agreement may be amended only by written instrument signed by both CLIENT and Csc. wo 40f4 4/5/01 Meridian Parks & Recreation Memo APR 2 0 2001 City of Meridian City Clerk Office To: Mayor Corrie and City Council From: Tom Kuntz Date: 04-20-01 Re: Proposed agenda items for April 24, 2001 City Council Meeting The Parks and Recreation Department respectfully requests the following items be placed on the April 24th city Council agenda for Council's consideration: 1) Storey Park Master Plan Uodate- We are planning to make some changes in the front portion of Storey Park next fiscal year. In order for us to proceed, a master plan update is required at this time. We have selected CT A Landworks Group to provide this service at a cost of $4,425.00, which was included in our 2000-2001 budget. The plan will include cost estimates to remove a portion of road between the Ch.amber and 1st Street, installation of a new playground facility in the area of the vacated road, and adding a small parking area for the Chamber and park shelter. These cost estimates will assist us in preparing our park budget request for the 2001-2002 fiscal year. Recommended Council Action: Approve the agreement with CT A Landworks Group to provide the Storey Park master plan update at a cost of $4,425.00. and authorize the Mayor to sign and City Clerk to attest the contract 2) Storey Park Toooaraohic Survev- We were unable to find an accurate topographic survey of Storey Park, which is necessary prior to starting on the Storey Park master plan update. We have selected W&H Pacific, Inc., to provide this service at a cost of $3,500.00, which was included in our 2000-2001 budget. Recommended Council Action: Approve agreement with W&H Pacific, Inc. to provide Storey Park topographic survey at a cost of $3,500.00 and authorize the Mayor to sign and City Clerk to attest the contract 3) Chateau Park Construction Desian- This year's Park's budget includes funding for the construction of phase one of Chateau Park. The master plan for the park was . Page 1 approved by the City Council and we have selected CT A Landworks Group to provide the design specifications necessary to bid construction of phase one. The fee for design services is $10,172.00 and does not include architectural services for the design of the restroom. We anticipate using a restroom design from Boise City or the State Parks Department at cost of approximately $5,000.00. Recommended Council Action: Award the contract to CTA Landworks Group to provide design specifications for phase one of Chateau Park in the amount of $10,172.00 and authorize the Mayor to sign and City Clerk to attest the contract 4) Skate Park Site Selection- A new potential site for the skate park has been identified at Tully Park. At the April Parks and Recreation Commission Meeting, the Commission recommended siting the skate park at the new 58-acre park. Staff has safety concerns with that site related to lack of sidewalks on Ustick Road from all directions. Staff recommends the skate park be sited at Tully Park due to the safe and convenient access along Linder Road from Meridian Middle School and Meridian High School. We would appreciate the opportunity to this issue and make a final decision on the skate park site. . Page 2 City of Meridian Public Works Dept. APR 2 0 2001 Memo City of Meridian City Clerk Office To: Mayor and Council From: Brad Watson, P.E. ~kJ CC: File, Gary Smith, PE, City Clerk's Office Date: 04120101 Re: Proposed Agenda Items for April 24 City Council Meeting The Public Works Department respectfully requests the following items be placed on the April 24 City Council agenda, under Public Works' Department Reports, for Council's consideration: 1) Grit Basin UVand Effluent Disoosal Proiect - Aareement for Professional Services. This project will add a second grit basin, additional ultra-violet disinfection and parallel outfall piping to Five Mile Creek. The expansion of these three units in the treatment process will increase their capacity to the project Y2020 peak flow. Keller Associates, who has done the majority of the design work for the VVWTP over the past six years, is again the proposed consulting engineer. The agreement includes pnHfesign, design and bidding assistance for a lump sum fee of $81,210.00 and additional services (including inspection, surveying, PLC programming, equipment start-up, etc.) on a time and material basis not-to-exceed $44,404.00. A copy of the agreement is enclosed . Recommended Council Action: Award the agreement for WWTP Grit Basin, UV and Effluent Disposal Project to Keller Associates, Inc. in the lump sum amount of $81,210.00 for design, and a time and material basis not-to-exceed amount of $44,040.00 for additional services listed and described in the Agreement, and authorize the Mayor to sign and City Clerk to attest the agreement 2001 Wastewater Treatment Plant Water Line Proiect - Professional Services Construction Stakina Aareement. Civil Survey FromthedeskoL Consultants will provide construction staking for the City water main around the WWTP (construction contract was awarded by City Council March 27. The contract is on a time and material basis not to exceed $1,000.00. Bl1Id Watson. P.E. Assistant City EnginCCl' Meridian Public WOlks Department 200 E. Carlton St, Suite 100 Meridian, Idaho 83642-2600 . Page 1 (208) 887-2211 Fax: (208) 887-1297 w.J.tsonb@ci.meridian.id.us Recommended Council Action: Award the agreement for construction staking for the 2001 WWTP Water Line Project to Civil Survey Consultants, Inc. on a time and material basis not-to-exceed amount of $1,000.00 and authorize the Mayor to sign and City Clerk to attest the agreement 3) Black CatlUstick Water Line LOaD Closure Proiect - Aoreement for Professional Services. This project involves the design of approximately 2000 lineal feet of 12" water line from the west side of Wilkens Ranch Subdivision to the north boundary of the Autumn Faire preliminary plat. The water line will provide closure of a "loop" in this area to ensure adequate fire flows in the area and to provide access to the well lot in a future phase of Autumn Faire (shown on its preliminary plat). Also, Ada County Highway District postponed, until at least Y2002, plans to overlay this section of Ustick Road at our request to allow construction of this water main. Public Works solicited a proposal for this work from Earl and Associates because they accumulated a portion of the surveying required for this project during their design of Autumn Faire Subdivision. A copy of the unsigned agreement is enclosed. Recommended Council Action: Award the agreement for the Black CatlUstick Water Line Loop Closure to Earl and Associates, Inc. in the lump sum amount of $11,339.00 for design and a time and material basis not-to-exceed amount of $3,500.00 for additional services listed and described in the Agreement, and authorize the Mayor to sign and City Clerk to attest the contract Thank you once again for your consideration. Please contact me if you have any questions about any of these projects. . Page 2 City of Me ian Public Works Dept. ./I 3 -/3; - I RECEIVED APR 2 0 2001 Memo City of Meridian City Clerk Office To: Mayor and Council From: Brad Watson, P.E. ~kJ CC: File, Gary Smith, PE, City Clerk's Office Date: 04(20101 Re: Proposed Agenda Items for April 24 City Council Meeting The Public Works Department respectfully requests the following items be placed on the April 24 City Council agenda, under Public Works' Department Reports, for Council's consideration: Grit Basin UV and Effluent Disoosal Proiect - Aareement for Professional Services. This project will add a second grit basin, additional ultra-violet disinfection and parallel outfall piping to Five Mile Creek. The expansion of these three units in the treatment process will increase their capacity to the project Y2020 peak flow. Keller Associates, who has done the majority of the design work for the WNTP over the past six years, is again the proposed consulting engineer. The agreement includes pre-design, design and bidding assistance for a lump sum fee of $81,210.00 and additional services (including inspection, surveying, PLC programming, equipment start-up, etc.) on a time and material basis not-to-exceed $44,404.00. A copy of the agreement is enclosed. Recommended Council Action: Award the agreement for WWTP Grit Basin, UV and Effluent Disposal Project to Keller Associates, Inc. in the lump sum amount of $81,210.00 for design, and a time and material basis not-to-exceed amount of $44,040.00 for additional services listed and described in the Agreement, and authorize the Mayor to sign and City Clerk to attest the agreement 2001 Wastewater Treatment Plant Water Line Proiect - Professional Services Construction Stakina Aareement. Civil Survey From the desk of... Consultants will provide construction staking for the City water main around the WWTP (construction contract was awarded by City Council March 27. The contract is on a time and material basis not to exceed $1,000.00. Brad Watson, P.E. Assistant City Engineer Maidian Public Worics Department 200 E. Carlton St. Suite 100 Meridian, Idaho 83642.2600 . Page 1 (208) 887-2211 Fax; (208) 887.1297 watsonb@ci.meridian.idus Recommended Council Action: Award the agreement for construction staking for the 2001 WWTP Water line Project to Civil Survey Consultants, Inc. on a time and material basis not-to-exceed amount of $1,000.00 and authorize the Mayor to sign and City Clerk to attest the agreement 3) Black CatJUstick Water Line Looo Closure Proiect - Aareement for Professional Services. This project involves the design of approximately 2000 lineal feet of 12" water line from the west side of Wilkens Ranch Subdivision to the north boundary of the Autumn Faire preliminary plat. The water line will provide closure of a "loop" in this area to ensure adequate fire flows in the area and to provide access to the well lot in a future phase of Autumn Faire (shown on its preliminary plat). Also, Ada County Highway District postponed, until at least Y2002, plans to overlay this section of Ustick Road at our request to allow construction of this water main. Public Works solicited a proposal for this work from Earl and Associates because they accumulated a portion of the surveying required for this project during their design of Autumn Faire Subdivision. A copy of the unsigned agreement is enclosed. Recommended Council Action: Award the agreement for the Black CatlUstick Water line Loop Closure to Earl and Associates, Inc. in the lump sum amount of $11,339.00 for design and a time and material basis not-to-exceed amount of $3,500.00 for additional services listed and described in the Agreement, and authorize the Mayor to sign and City Clerk to attest the contract Thank you once again for your consideration. Please contact me if you have any questions about any of these projects. . Page 2 (/.,IJ /J ( No {' /::!;. Ti~ #..:1- (~ ( . J.....JREEMENT FOR ENGINEERING SER\'.,..;ES In Association with Design and Construction of Grit Removal, UV and Effluent Disposal Facilities at the City of Meridian WWTP Between CITY OF MERIDIAN, IDAHO and KELLER ASSOCIATES, INC. K.A. No. 101014 This Agreement is made and entered into between the City of Meridian, Idaho (herein called OWNER) and Keller Associates, Inc. (herein called CONSUL TANT) this _ day of April, 2001. In consideration of the mutual promises herein contained, the OWNER and the CONSUL TANTagree as follows: 1. ScoDe of Services During the terms of this Agreement, CONSULTANT shall furnish to the OWNER, Design and Construction Engineering services as set forth in Attachment A, attached hereto, and made a part hereof. Such services shall be performed by individuals as employees of CONSULTANT, an independent Contractor, and not as employees of the OWNER. 2. Period of Aareement The Agreement shall commence on the first above written date and terminate upon completion of construction. The recommended design period is 120 days with a construction period of 180 days. The Bid Package for procurement of the UV equipment will be completed within 45 days of the Notice to Proceed and the entire design and Bid Package will be completed within 120 days. 3. Pavment Rates and Billina 3.1 As compensation for Design and Construction Engineering Services to be performed by CONSULTANT, the OWNER will pay CONSULTANT the amount set forth in the Attachment B attached hereto. OWNER shall not have any liability for any other expenses or costs incurred by CONSULTANT, unless otherwise provided in the Attachment or authorized by the OWNER. 3.2 CONSUL TANT shall keep accurate records of the time expended. Payment for services performed by CONSULTANT shall be made at the end of each month upon the submission by CONSULTANT of invoices or time statements to the OWNER. Invoices submitted by CONSUL TANTwill: A. Accurately describe services rendered during the invoice period, including respective dates of performance and any reports submitted. B. Identify any other authorized expense incurred hereunder; and 101014/1/01-134 cg Page 1 C. Make reference to this Agreement (Keller Associates' project number) or otherwise Identify the invoice In such a manner as the OWNER may reasonably require. 3.3 The CONSULTANT shall not take any action hereunder which could cause the amount for which OWNER would be obligated to CONSULTANT to exceed the sum of the fees defined in the Attachment provided, however, that this sum may be increased or decreased from time to time by the OWNER in writing if extra work is required or the scope of work is adjusted for any reason. For other than lump sum (fixed fee) agreements, CONSULTANT shall advise the OWNER in writing when costs incurred under this Agreement are equal to seventy-five percent (75%) of the aforesaid sum. 4. Data CONSULTANT agrees that all data and information such as designs, drawings, reports, blueprints, and the like generated in the performance of this Agreement and data and information which are specific to be delivered or which are, in fact, delivered pursuant to this Agreement shall be and remain the sole property of OWNER CONSULTANT shall deliver all data and information to the OWNER upon OWNER's request, and shall be fully responsible for the care and protection thereof until such delivery. Except as otherwise provided in this Agreement, said documents shall be delivered to OWNER without additional costs to OWNER. 5. Termination The OWNER and CONSULTANT may terminate this Agreement in whole or in part at any time by giving 30 days written notice thereof. Upon said termination, CONSULTANT will be reimbursed for that portion of the work satisfactorily completed prior to termination and shall be entitled to negotiated damages. 6. Chanaes The OWNER, within the general scope of this Agreement, may at any time, by written notice to CONSULTANT, issue additional instructions, require additional services, or direct the omission of services covered by this Agreement. In such event, there will be made an equitable adjustment in price and time of performance, but any claim by either party for such an adjustment must be made within thirty (30) days of the receipt of said written notice. 7. Comoliance with Laws To the extent applicable hereto, CONSULTANT shall in the performance of this Agreement comply with all Federal, State, and local laws, all regulations and orders issued under any applicable law, and all State regulations. 8. Sta nd ards All services hereunder shall be performed by employees or agents of CONSULTANT who are experienced and highly skilled in their professions and in accordance with the standards of workmanship in their professions. CONSULTANT warrants that its findings, recommendations, and professional advice shall be based on practices and procedures, customarily used in its 10101411101-134 cg Page 2 I ( profession, and asselL~ It will employ the current state-of-the-ah dnd accepted standard industry practice in performing the services defined herein. 9. Records The OWNER and, if the services are to be performed hereunder relate to a Federal or State Government Contract, the Comptroller General of the United States, and the Department or Agency of the Government having cognizance over said prime Contract, and any of their duly authorized representatives, shall, until the expiration of 3 years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers, and records of CONSUL TANTinvolving transactions related to this Agreement. 10. Gratuities CONSULTANT warrants that neither it nor any of its employees, agents, or representatives has offered or given any gratuities to OWNER's employees, agents, or representatives with a view toward securing this Agreement or securing favorable treatment with respect thereto. 11. Insurance CONSULTANT shall provide professional liability indemnification to protect the OWNER and granting agencies from CONSULTANT's negligent acts and errors of omission of a professional nature. CONSULTANT and subconsultants shall maintain workman's compensation insurance and shall furnish a certification of insurance. 12. Personnel Chanaes The project manager, Jim Keller, and the electrical subconsultant, Taylor Engineering, Inc. shall not be changed without written authorization from the OWNER. 13. Owner Furnished Services The following services will be provided by the OWNER as part of this project: a. Provide drawings of existing site facility locations, piping and mechanical and electrical information as available. b. Provide details of plant process flow, biological oxidation demand, total dissolved solids and other pertinent data as available. c. Provide other necessary services not included in CONSULTANT's Scope of Work if needed for this project, unless additional services are requested of CONSULTANT by the OWNER at an increase in cost. d. Provide administration services including approvals for change orders, pay estimates, and project oversight. 101014/1/01-134 cg Page 3 CLIENT: CITY OF MERIDIAN In Witness Whereof, the parties hereto have executed this Agreement as of the date first above written. CONSULTANT: KELLER ASSOCIATES, INC. By: Robert D. Corrie Title: Mavor Attested: William G. Bera Jr. By: Title: City Clerk Approved By City Council: Date: 101014/1/01-134 cg By: James L. Keller Title: President - Proiect Manaaer Attested: Dennis M. Suihkonen By: Title: Proiect Enaineer Page 4 SCOPE OF WORK AITACHMENT A CITY OF MERIDIAN DESIGN OF GRIT REMOVAL, UV DISINFECTION, AND EFFLUENT DISPOSAL FACILITIES I. DEFINITION OF PROJECT CONSUL TANT will complete the design and construction supervision of grit removal, UV disinfection and effluent disposal facilities to meet a projected 20-year future peak plant flow of 16.2 MOD as described below: New Grit Basin: Provide design for a new 10.2 MOD grit removal basin increasing total grit removal capacity up to 16.2 MOD (estimated 20 year peak hour flow). The existing grit washer will be used for both the existing and new grit basins by operating on a timer. UV Facilities: Expand current UV facilities from 5 MOD to a capacity of 10.6 MGD and provide structure and facilities capable of ultimate expansion to 16.2. The UV system will be designed to maintain compatibility with the present Trojan UV 3000 system as desired by plant staff. The existing UV building will house new controls and function for winter lamp cleaning, therefore, a new building will not be required. Ejjluent Pipeline: Expand the 5 Mile Creek effluent pipeline capacity from 7 MOD to 16.2 MOD by installing a parallel 24-inch discharge line to 5 Mile Creek. The Boise River outfall discharge capacity will remain at 5 MGD. Ejjluent Facilities Modification: Provide a new plant effluent discharge structure and effluent metering facilities. Metering: Provide metering for the Boise River outfall discharge facilities. Weir Expansion: Expand weir length on the downstream side of the old chlorine contact basins so as to lower hydraulic backwater to the filters and allow greater future flow without short circuiting. This would include additional weir gates and walkway access to the weir gates. II. BASIC ENGINEERING SERVICES A. PRE-DESIGN A written pre-design report will not be provided. Instead, a meeting will be arranged to review and discuss recommended preliminary facility layouts and concepts prior to proceeding to detailed design. 101014/1/01-134 cg Page 5 SCOPE OF WORK B. DESIGN ATTACHMENT A The design will proceed in two phases. The first phase will consist of a pre-purchase bid package solely for the ultraviolet disinfection equipment. The Trojan Technologies Series UV 3000, will be named as the base bid equipment similar to existing UV equipment. The second phase will consist of design of all other facilities and installation of the UV equipment. It is anticipated that the following list of drawings will be required. Drawing No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Descriotion Cover Sheet Location Maps, Notes Symbols, Abbreviations UV Grading/Piping Plan Effluent Pipeline Plan/Profile Civil Details 1 Civil Details 2 Grit Removal System Plan Grit Basin, Plan and Sections Grit Basin, Details UV Basin Plan UV Basin Sections UV Basin Sections UV Basin Details Drawing No. 15. 16. 17. 18. 19. 20. 21. 22. 23 24. 25. 26. 27. Descriotion UV Basin Details Plant Discharge Struct. Plan Plant Discharge Struct. Sections Boise River Meter Details Weir Expansion Plan/Section Weir Expansion Details Grit Basin Elect Plan UV Basin Elect. Plan Single Line Diagrams Control Schematics Boise River Metering Five Mile Creek Metering Misc. Elect. Details In addition to the above drawings, design tasks will include preparation of detailed specification, and all contact documents, final submittals to OWNER and DEQ for review, final revisions, in-house quality control and project administration. C. BIDDING ASSISTANCE CONSUL TANTwill assist the OWNER in bidding and award as follows: 1. Phase I - UV Equipment Pre-purchase a. Provide 15 copies of the UV equipment pre-purchase specifications for OWNER distribution. b. Answer questions during bidding, prepare addenda as necessary, prepare a construction cost estimate, review bids, and provide a recommendation for award. 101014/1I01-134cg Page6 SCOPE OF WORK ATTACHMENT A c. Prepare Notice of Award and contracts for OWNER processing. 2. Phase 2 - Facilities Bidding a. Provide 30 copies of plans and specifications for distribution to pre-qualified contractors, and interested suppliers and subcontractors. b. Answer questions during bidding, prepare addenda as necessary, prepare a construction cost estimate, review bids, and provide a recommendation for award. c. Prepare Notice of Award and Contracts for OWNER processing. III. CONSTRUCTION ADMINISTRATION SERVICES CONSULTANT's Project Manager and persOImel will be available to provide construction administration services. These services will include the following: A. The CONSULTANT will review and approve, for conformance to the design concept, all shop drawings and other submittals required by the Contract Documents to be furnished by the contractors. B. The CONSULTANT shall interpret the intent of the design drawings and specifications to protect the OWNER against defects and deficiencies in construction on the part of the contractors. C. The CONSULTANT's Project Manager shall provide general engineering review of the work of the contractors as construction progresses to ascertain that the contractors are conforming with the design concept. This service shall consist of attending and conducting weekly construction meetings that will include a weekly project walk-through. The CONSULTANT will provide the following documentation to the OWNER: ] . Agenda for all construction meetings. 2. Minutes of all construction meetings. 3. Monthly progress reports with billings. 4. Construction daily diary reports. 5. Field orders and review of contractors' requests for clarifications. D. The CONSULTANT shall review each contractor's applications for progress and final payments and submit sufficient copies of the same to the OWNER with the CONSULTANT's recommendation for approval or disapproval. E. The CONSULTANT's undertaking hereunder shall not relieve the CONTRACTOR of its obligation to perform the work in conformity with the contract documents and in a workmanlike manner. Nor shall it make the CONSULTANT an insure of the contractor's 101014/1/01-134 cg Page 7 SCOPE OF WORK AITACHMENT A performance and shall not impose upon the CONSULTANT any obligations to see that the work is performed in a safe marmer. F. The CONSULTANT shall prepare necessary contract Change Orders for approval by the OWNER when and if necessary. IV. ADDITIONAL ENGINEERING SERVICES A. INSPECTION The CONSULTANT shall provide a part-time qualified inspector to review the project for the OWNER for a six-month construction period. The CONSULTANT shall provide inspector qualifications to the OWNER and shall receive written authorization from the OWNER before said CONSULTANT inspector can be assigned to the OWNER's project. The CONSUL T ANT's inspector will be available to observe all of the contractor's critical construction activities and will provide daily documentation of ongoing construction activities. The inspector's job description is defined in Attachment C: Duties, Responsibilities,and Limitations of Authority oflnspector. B. SURVEYING Design and construction surveying services will be provided by CONSULTANT personnel. This will included topographic surveys for design and location of existing facilities including piping, electrical, etc. This service shall also include necessary construction staking to give the contractor's elevation and orientation controls. C. RECORD DRAWINGS The CONSULTANT shall provide the OWNER with one set of reproduceable record drawings and two sets of prints. Such drawings will be based upon the project inspector's construction data and the construction records provided by the contractor during construction and as reviewed by the CONSULTANT's project engineer. D. EQUIPMENT DATA The CONSULTANT shall collect and review all equipment data from the contractor and shall then provide a summary of this data to the OWNER E. peL PROGRAMMING The CONSULTANT shall provide Taylor Engineering, Inc. personnel to program the PLC facilities to monitor and control the functions of the new constructed facilities. 101014/1/01-134 cg Page 8 SCOPE OF WORK ATTACHMENT A F. FINAL START UP AND CLOSE OUT The CONSULTANT shall provide Jim Keller and Dennis Suihkonen to supervise final project start up and close out. G. CONTRACTOR PRE-QUALIFICATION The CONSULTANT shall provide necessary personnel to assist the OWNER in pre- qualifying contractors for this project as outlined below. 1. Assist OWNER in the establishment of an evaluation committee. This committee will set final qualification criteria, and will then evaluate, rate and select qualified contractors. Committee members should consist of OWNER representatives (Wastewater Dept., Public Works, etc.), CONSULTANT representatives, Attorney and other special invitees. 2. With input from the evaluation committee, the CONSULTANT shall prepare a contractor pre-qualification package that will contain instructions and qualification criteria for the evaluation, rating, and selection of qualified contractors that will be allowed to bid on this UV and Grit Basin project. 3. Assist OWNER with advertisement, receipt of contractor pre-qualification packages, and answer contractor questions concerning preparation of their submittals. 4. Coordinate the evaluation committee and assist in the selection of qualified contractors 5. Notify all contractors of their qualification status and answer questions where appropriate and as directed by attorney. 6. Document thoroughly the entire pre-qualification process. 101014/1/01.134 cg Page 9 ( CONSULTANT COMPENSA TJuN ATTACHMENT B CITY OF MERIDIAN DESIGN OF GRIT REMOV AL~ UV DISINFECTION~ AND EFFLUENT DISPOSAL FACILITIES I. BASIC ENGINEERING SERVICES CONSULTANT will be compensated a lump sum of $ 81 210.00 for all engineering services described in Attachment A: Scope of Work, Section II. Basic Engineering Services. This fee includes the development of two bid packages and two separate bidding process, and a pre- qualification process. These Basic Engineering Services include the tasks described under the sub-section headings of Attachment A, Section II. The lump sum budget for each main task is shown below. A. Pre-Design Considerations (Lump Sum) B. Design (Lump Swn) C. Bidding Assistance (Lump Sum) 1. Phase 1 - UV Equipment 2. Phase 2 - Facilities TOTAL Bidding Assistance $ 5,276.00 67,350.00 $3,706.00 4 878.00 $8,584.00 II. CONSTRUCTION ADMINISTRATION SERVICES CONSULTANT will be compensated a lump sum amount of $ 39496.00 for all engineering services described in Attachment A: Scope of Work, Section III. Construction Administration Services. These services include the tasks described under the sub-sections headings A. through F. of Section III. III. ADDITIONAL SERVICES Additional Services as described in Attachment A: Scope of Work, Section IV. Additional Engineering Services will be billed on an hourly rate basis according to the attached billing rate schedule for each hour each employee works on the project. The following budget will not be exceeded without prior authorization by the OWNER. The budget for additional services is $44404.00. This budget was derived by allocating time to the tasks described in Attachment A: Scope of Work, Section IV. 101014/1/01.134 cg Page 10 ( CONSULTANT COMPENSATluN ATTACHMENT B A. Inspection B. Surveying C. Record Drawing D. Equipment Data E. PLC Programming F. Final Start Up and Close Out G. Contractor Pre-qualifications $24,960.00 384.00 1,712.00 832.00 6,400.00 4,856.00 5,260.00 Any other Additional Services will also be provided on an hourly rate basis as requested by the OWNER. IV. NOTICE TO PROCEED A. CONSULTANT is authorized to proceed with the tasks defined in the Scope of Work at the time that a contract is signed. V. TIME SCHEDULE A. Once CONSULTANT has received authorization to proceed through a signed contract, they shall immediately schedule a pre-design meeting with the OWNER. CONSUL T ANT shall deliver all required plans and specifications ready for agency review within 120 days after contract signature. The Bid Package for procurement of the UV equipment will be completed first and within 45 days after the Notice to Proceed. The remaining design and Bid Package will be completed within 120 days after the Notice to Proceed. VI. BASIS OF PAYMENT A. The OWNER will be invoiced on or before the 4th of each month for the total amount of work completed in the previous month. The amount invoiced shall reflect the percentage of the job that is complete for lump sum pay items and shall reflect actual hours worked for hourly rate pay items as set forth in the Scope of Work and Compensation sections. Payment shall be made by the OWNER to CONSULTANT within 30 days of the date of the invoice. 101014/1/01-134 cg Page 11 ( CONSULTANT COMPENSATION ATIACHMENT 8 Title KELLER ASSOCIATES, INC. TITLE CODE BILLING RATES January 1,2001 Personnel Meridian Project Responsibility Hourly Rate $110.00 Principal: Project Managers: Chief Engineer: Electrical Engineer: Project Engineer: Designers: T echnicians/Inspection Drafting Clerical Two-Man Survey Crew Three-Man Survey Crew Mileage Cost 101014/1/01-134 cg Jim Keller, P .E. Rod Linja, P.E. Dennis Suihkonen, P .E. Susan Burnham,P.E. Donn Carnahan, P.E. Jim Mullen, P .E. David Kinzer, P.E. Taylor Engineers Ryan Adelman, E.LT. Bryan Phinney, EJ.T. Mike Anderson, E.LT. James Bledsoe, E.I.T. Ross Erickson, E.LT. Grant Sanders, E.I.T. Ian Crane Alan Jones Richard Green Page 12 Project Manager Senior Engineer Senior Engineer Quality Control Structural Electrical Project Engineer Design/Inspection Surveying $105.00 $105.00 $96.00 $79.00 $79.00 $105.00 $80.00 $66.00 $66.00 $58.00 $58.00 $58.00 $58.00 $48.00 $48.00 $48.00 $45.00 $40.00 $85.00 $105.00 $0.311mile ( DUTIES, RESPONSIBILITIES AND LIMITATIONS OF AUTHORITY OF INSPECTOR ATTACHMENT C ENGINEER as used, hereafter, in this ATTACHMENT C shall mean the CONSULTANT's Project Manager or Senior Project Engineer. A. ENGINEER shall furnish an Inspector to assist ENGINEER in observing progress and quality of the Work. B. Through such additional observations of Contractor's work in progress and field checks of materials and equipment by the inspector, ENGINEER shall endeavor to provide further protection for OWNER against defects and deficiencies in the Work. However, ENGINEER shall not, during such visits or as a result of such observations of Contractor's work in progress, supervise, direct, or have control over Contractor's work nor shall ENGINEER have authority over or responsibility for the means, methods, techniques, sequences or procedures selected by Contractor, for safety precautions and programs incident to the Work, for any failure of Contractor to comply with Laws and Regulations applicable to Contractor's performing and furnishing the Work, or responsibility of construction for Contractor's failure to furnish and perform the Work in accordance with the Contract Documents. C. The duties and responsibilities of the Inspector are limited to those of ENGINEER in ENGINEER's Agreement with the OWNER and in the construction Contract Documents, and are further limited and described as follows: 1. General: Inspector is ENGINEER's agent at the Site, will act as directed by and under the supervision of ENGINEER, and will confer with ENGINEER regarding Contractor's actions. Inspector's dealings in matters pertaining to the Contractor's work in progress shall in general be with ENGINEER and Contractor, keeping OWNER advised as necessary. Inspector's dealings with subcontractors shall only be through or with the full knowledge and approval of Contractor. Inspector shall generally communicate with OWNER with the knowledge of and under the direction of ENGINEER. 2. Schedules: Review the progress schedule, schedule of Shop Drawing submittals and schedule of values prepared by Contractor and consult with ENGINEER concerning acceptability. 3. Conferences and Meetings: Attend meetings with Contractor, such as preconstruction conferences, progress meetings, job conferences and other project-related meetings, and prepare and circulate copies of minutes thereof. 4. Liaison: a. Serve as ENGINEER's liaison with Contractor, working principally through Contractor's superintendent and assist in understanding the intent of Contract Documents; and assist ENGINEER in serving as OWNER's liaison with Contractor when Contractor's operations affect OWNER's on-Site operations. b. Assist in obtaining from OWNER additional details or information, when required for proper execution of the Work. 101014/1/01-134cg Page 13 ( DUTIES, RESPONSIBILITIES AND LIMITATIONS OF AUTHORITY OF INSPECTOR ATTACHMENT C 5. Interpretation of Contract Documents: Report to ENGINEER when clarifications and interpretations of the Contract Documents are needed and transmit to Contractor clarifications and interpretations as issued by ENGINEER. 6. Shop Drawings and Samples: a. Record date of receipt of approved Shop Drawings and Samples. b. Receive Samples, which are furnished at the Site by Contractor, and notify ENGINEER of availability of Samples for examination. c. Advise ENGINEER and Contractor of the commencement of any portion of the Work requiring a Shop Drawing or Sample for which Inspector believes that the submittal has not been approved by ENGINEER. 7. Modifications: Consider and evaluate Contractor's suggestions for modifications in Drawings or Specifications and report with Inspector's recommendations to ENGINEER. Transmit to Contractor in writing decisions as issued by ENGINEER. 8. Review of Work, Rejection of Defective Work, Inspections and Tests: a. Conduct on-Site observations of Contractor's work in progress to assist ENGINEER in determining if the Work is in general proceeding in accordance with the Contract Documents. b. Report to ENGINEER whenever Inspector believes that any part of Contractor's work in progress will not produce a completed Project that conforms generally to the Contract Documents or will prejudice the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents, or has been damaged, or does not meet the requirements of any inspection, test or approval required to be made; and advise ENGINEER of that part of Contractor's work in progress that Inspector believes should be corrected or rejected or should be uncovered for observation, or requires special testing, inspection or approval. c. Verify that tests, equipment and systems startups and operating and maintenance training are conducted in the presence of appropriate personnel, and that Contractor maintains adequate records thereof; and observe, record and report to ENGINEER appropriate details relative to the test procedures and startups. d. Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project, record the results of these inspections and report to ENGINEER. 9. Inspections, Tests, and System Startups: a. Consult with ENGINEER in advance of scheduled major inspections, tests, and systems startups of important phases of the Work. b. Verify that tests, equipment, and systems start-ups and operating and maintenance training are conducted in the presence of appropriate OWNER's personnel, and that Contractor maintains adequate records thereof. 101014/1/01-134 cg Page 14 , i DUTIES, RESPONSIBILITIES AND LIMITATIONS OF AUTHORITY OF INSPECTOR ATIACHMENT C c. Observe, record, and report to ENGINEER appropriate details relative to the test procedures and systems startups. 10. Records: a. Maintain orderly files for correspondence, reports of job conferences, reproductions of original Contract Documents including all Work Change Directives, Addenda, Change Orders, Field Orders, additional Drawings issued subsequent to the execution of the Contract, ENGINEER's clarifications and interpretations of the Contract Documents, progress reports, Shop Drawing and Sample submittals received from and delivered to Contractor and other Project related documents. b. Prepare a daily report or keep a diary or log book, recording Contractor's hours on the job Site, weather conditions, data relative to questions of Change Orders, Field Orders, Work Change Directives, or changed conditions, Site visitors, daily activities, decisions, observations in general, and specific observations in more detail as in the case of observing test procedures; and send copies to ENGINEER. c. Record names, addresses and telephone numbers of all Contractors, subcontractors and major suppliers of materials and equipment. d. Maintain records for use in preparing Project documentation. e. Upon completion of construction furnish original set of all Inspector Project documentation to ENGINEER. 11. Reports: a. Draft and recommend to ENGINEER proposed Change Orders, Work Change Directives, and Field Orders. Obtain backup material from Contractor. b. Furnish to ENGINEER and OWNER copies of all inspection, test, and system startup reports. c. Report immediately to ENGINEER the occurrence of any Site accidents, any Hazardous Environmental Conditions, emergencies, or acts of God endangering the Work, and property damaged by fire or other causes. 12. Payment Requests: Review Applications for Payment with Contractor for compliance with the established procedure for their submission and forward with recommendations to ENGINEER, noting particularly the relationship of the payment requested to the schedule of values, Work completed and materials and equipment delivered at the Site but not incorporated in the Work. 13. Certificates, Maintenance and Operation Manuals: During the course of the Work, verify that material and equipment certifications, maintenance and operation manuals and other data required by the Specifications to be assembled and furnished by Contractor are applicable to the items actually installed and in accordance with the Contract Documents, and have these documents delivered to ENGINEER for review and forwarding to OWNER prior to payment for that part of the Work. 101014/1/01-134 cg Page 15 ( DUTIES, RESPONSI BILlTIESAND LI MIT A TIONS OF AUTHORITY OF INSPECTOR ATTACHMENT C 14. Completion: a. Before ENGINEER issues a Certificate of Substantial Completion, submit to Contractor a list of observed items requiring completion or correction. b. Observe whether Contractor has had performed inspections required by Laws and Regulations applicable to the Work, including but not limited to those to be performed by public agencies having jurisdiction over the Work. c. Participate in a final inspection in the company of ENGINEER, OWNER, and Contractor and prepare a final list of items to be completed or corrected. d. Observe whether all items on final list have been completed or corrected and make recommendations to ENGINEER concerning acceptance and issuance of the Notice of Acceptability of the Work. D. Limitations of Authority ofInspector Inspector shall not: 1. Authorize any deviation from the Contract Documents or substitution of materials or equipment (including "or-equal" items), unless authorized by ENGINEER. 2. Exceed limitations of ENGINEER's authority as set forth in the Agreement or the Contract Documents. 3. Undertake any of the responsibilities of Contractor, subcontractors, suppliers, or Contractor's superintendent. 4. Advise on, issue directions relative to or assume control over any aspect of the means, methods, techniques, sequences or procedures of Contractor's work unless such advice or directions are specifically required by the Contract Documents. 5. Advise on, issue directions regarding or assume control over safety precautions and programs in connection with the activities or operations of OWNER or Contractor. 6. Accept Shop Drawing or Sample submittals from anyone other than Contractor. 7. Authorize OWNER to occupy the Project in whole or in part. 8. Participate in specialized field or laboratory tests or inspections conducted off-site by others except as specifically authorized by ENGINEER. 101014/1101-134 cg Page 16 Meridian Parks & Recreation Memo RECEIVED APR 2 0 200'1 City of Meridian City Clerk Office To: Mayor Corrie and City Council From: Tom Kuntz Date: 04-20-01 Re: Proposed agenda items for April 24, 2001 City Council Meeting The Parks and Recreation Department respectfully requests the following items be placed on the April 24th city Council agenda for Council's consideration: 1) Storev Park Master Plan Uodate- We are planning to make some changes in the front portion of Storey Park next fiscal year. In order for us to proceed, a master plan update is required at this time. We have selected CTA Landworks Group to provide this service at a cost of $4,425.00, which was included in our 2000-2001 budget. The plan will include cost estimates to remove a portion of road between the Ch,amber and 1 st Street, installation of a new playground facility in the area of the vacated road, and adding a small parking area for the Chamber and park shetter. These cost estimates will assist us in preparing our park budget request for the 2001-2002 fiscal year. Recommended Council Action: Approve the agreement with CT A Landworks Group to provide the Storey Park master plan update at a cost of $4,425.00. and authorize the Mayor to sign and City Clerk to attest the contract 2) Storey Park Tooooraphic Survev- We were unable to find an accurate topographic survey of Storey Park, which is necessary prior to starting on the Storey Park master plan update. We have selected W&H Pacific, Inc., to provide this service at a cost of $3,500.00, which was included in our 2000-2001 budget. Recommended Council Action: Approve agreement with W&H Pacific, Inc. to provide Storey Park. topographic survey at a cost of $3,500.00 and authorize the Mayor to sign and City Clerk. to attest the contract 3) Chateau Park Construction Desian- This year's Park's budget includes funding for the construction of phase one of Chateau Park. The master plan for the park was . Page 1 approved by the City Council and we have selected CT A Landworks Group to provide the design specifications necessary to bid construction of phase one. The fee for design services is $10,172.00 and does not include architectural services for the design of the restroom. We anticipate using a restroom design from Boise City or the State Parks Department at cost of approximately $5,000.00. Recommended Council Action: Award the contract to eTA Landworks Group to provide design specifications for phase one of Chateau Park in the amount of $10,172.00 and authorize the Mayor to sign and City Clerk to attest the contract 4) Skate Park Site Selection- A new potential site for the skate park has been identified at Tully Park. At the April Parks and Recreation Commission Meeting, the Commission recommended siting the skate park at the new 58-acre park. Staff has safety concerns with that site related to lack of sidewalks on Ustick Road from all directions. Staff recommends the skate park be sited at Tully Park due to the safe and convenient access along Linder Road from Meridian Middle School and Meridian High School. We would appreciate the opportunity to this issue and make a final decision on the skate park site. . Page 2