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HomeMy WebLinkAbout2001 04-10 Issue #1 Issue #2 Issue #3 Issue #4 Issue #5 Issue #6 CITY OF MERIDIAN CITY COUNCIL STRA TEGIC PLANNING SESSION / WORKSHOP AGENDA ITEMS FOR DISCUSSION Tuesday, April 10, 2001, at 6:30 P.M. City Council Chambers Roll Call: _L Tammy deWeerd X Cherie McCandless _~Ron Anderson ----x- Keith Bird _~Mayor Robert Corrie Discussion of National Night Out by Linda deHaro: Presentation- Push City Council Meeting 8-7-01 Meeting to Wednesday, 8-8- 01 Discussion of Storm Water Regulations by Joan Meitl: Presentation Discussion of Water and Sewer Fees: Presentation by Brad Watson Discussion of Mill Levy Election: Workshop on 4-18-01 at 6:30 p.m. Discussion of Ada County Commissioners Meeting: Preparation for Meeting Discussion of Future Topics: Property Posting Standards Sunset Clauses on CUPs Pre-Application Neighborhood Meetings Goal Setting / Annual Reports ACHD Collector Study - 5-29-01 workshop with P&Z Comm. Fire Dept. Survey Study- 5-16-01 workshop wI P&Z Comm. Meridian City Council Workshop Agenda -April 1 0, 2001 Page 1 of 1 All materials presented at publiC meetings shalf become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. CITY OF MERIDIAN CITY COUNCIL STRA TEGIC PLANNING SESSION / WORKSHOP AGENDA ITEMS FOR DISCUSSION Tuesday, April 10, 2001, at 6:30 P.M. City Council Chambers Roll Call: _ Tammy deWeerd _ Cherie McCandless Ron Anderson Keith Bird - _Mayor Robert Corrie Issue #1 Discussion of National Night Out by Linda deHaro Issue #2 Discussion of Storm Water Regulations by Joan Meill Issue #3 Discussion of Water and Sewer Fees Issue #4 Discussion of Mill Levy Election Issue #5 Discussion of Ada County Commissioners Meeting Issue #6 Discussion of Future Topics Meridian City Council Workshop Agenda -April 10, 2001 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hoors priOf to the public meeting. Issue #1 Issue #2 Issue #3 Issue #4 Issue #5 Issue #6 CITY OF MERIDIAN CITY COUNCIL STRA TEGIC PLANNING SESSION / WORKSHOP AGENDA ITEMS FOR DISCUSSION Tuesday, April 10, 2001, at 6:30 P.M. City Council Chambers Roll Call: Y Tammy deWeerd X Cherie McCandless ~Ron Anderson ~Keith Bird -A-Mayor Robert Corrie Discussion of NatiqnalNight Out by Linda deHaro . / d $-!J--O/ fJrereIt.t~h'~ - jJu,j!t. elc 8-7-01 J'A_'fj -Iv t-V~ - Discussion of Storm Water Regulations by Joan Meitl fJr€' J .en- -ta-.f7 ~ Discussion of Water and Sewer Fees . p r.e r~tv-h'~ h1 f3ra d WCL-1r (77V Discussion of Mill Levy Election 6' '3 jJj~ tUt7?~JlL.op dYL. 4- /8-01 @ .< D Discussion of Ada County Commissioners Meeting ~[JM. C0h ~ .fD-L- Discussion of Future Topics ProfJb~ fOf~j S~dt<A.-r;(r S'~~"l cla..<vt.J.-eJ on CuP v fY'X -a:p~uvY,,-.:n--.- ~tJ/.J?"rl..J/l4Vd ~h-....Jr 1crd ~1-h~:J / ~wt EU-pvvl-s /1-Ci.'/'6. C~a7n.. .F.fw.-dC/ -- ~- 2&:/-0/ t4J ,4 pq z ~. Fir.re l:u.pf. ..)".erv;k.S .rfud7 5"-/b -0 ( tvl5 U/j /Zt."1-a-t c~. Meridian City CouncH Workshop Agenda -April 1 0, 2001 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabHities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. MAYOR Robert D. Corrie HUB OF TREASURE VALLEY A Good Place to Li ve LEGAL DEPARTMENT (208) 288-2499 . Fax. 288-2501 CITY COUNCIL MEMBERS Ron Anderson Keith Bird Tammy deWeerd Cherie McCandless CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 (208) 888-4433. Fax (208) 887-4813 City Clerk Office Fax. (208) 888-4218 PUBLIC WORKS BUILDING DEPARTMENT (208) 887-221 I . Fax 887-1297 PLANNING AND ZONING DEPARTMENT (208) 884-5533 . Fax 888-6854 NOTICE OF SPECIAL MEETING MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Meeting at City Hall, 33 East Idaho Avenue, Meridian, Idaho on Tuesday, April 1 0, 2001 at 6: 15 PM. The City Council will meet for the following item: Department Reports: . 1. Mayor's Office - Mayor Corrie A. Appointment of the Finance Director: The public is welcomed to attend. All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerl<'s Office at 888-4433 at least 72 hours prior to the public meeting. DATED this 6th day of April, 2001. CITY OF MERIDIAN CITY COU NCIL SPECIAL MEETING AGENDA Tuesday, April 10, 2001, at 6:15 p.m. City Council Chambers 1. Roll-call Attendance: X Tammy de Weerd >c Ron Anderson z:= Cherie ~candless =x= Keith Bird Mayor Robert Corrie Adoption of the Agenda: 2. 3. Department Reports: A. Mayor's Office - Mayor Corrie 1. Appointment of the Finance Director: tVf' f'p?;1 I/-e.- J-fac1 kt '( e hen 1M. a.n h.- Meridian City Council Meeting Agenda - April 10, 2001 Page 1 ofl All materials presented at public meetings shall bec<lme property of the City of Meridian. Anyone desiring accommodation fur disabilities related to documents and/or hearings, please contact the City Clerk's Office at 8884433 at least 72 hours prior to the public meeting. March 30,2001 Minutes MERIDIAN CITY COUNCIL MEETING APPLICANT June 5, 2001 ITEM NO. REQUEST Approve minutes of April 10, 2001, City Council Speicial Meeting AGENCY COMMENTS CITY CLERK: See attached minutes CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: ,~ IWr Contacted: Dote: Phone: Materials presented at public meetIngs shall become property of the City of Meridian. Meridian City Council SDecial Meetina ADril10.2001 The City of Meridian City Council Special Meeting was called to order at 6: 15 p.m., Tuesday, April 10, 2001 by Mayor Robert Corrie. Members Present: Mayor Bob Corrie, Tammy de Weerd, Cherie McCandless, Ron Anderson, Keith Bird. Others Present: Gary Smith, Bill Nichols, Shari Stiles, Bill G., Brad W., Will Berg. Corrie: We'll open the Meridian City Council Special Meeting on Tuesday, April 10, at 6:15 p.m. This is to the Department Report with the appointment of the finance director. So, Mr. Clerk if you would please have roll call attendance please. I guess, Item 2 is the adoption of the agenda of the special meeting. Do I hear a motion to adopt the agenda? Bird: Mr. Mayor, I move we adopt the agenda for the special council meeting. McCandless: Second. Corrie: Motion has been made and seconded to adopt the agenda of the special council meeting. Any further discussion? All those in favor say "Aye". MOTION CARRIED: ALL AYES Corrie: Opposed, "no". Motion carried. Item 3. Department Reports: A. Mayor's Office - Mayor Corrie 1. Appointment of the Finance Director: Corrie: As we had it, at the last meeting we discussed the different people that were in the running for Finance Director. At this time we have got all of the references back. The last one came in today from the warden out there. I guess, if anybody would like to read the comment about what her weakness, I would be happy to share that with you. After you read it you will understand why I'm saying that here. Bird: It's not here. Corrie: That was the warden's comment. So, anyway, at this time I would like to make the appointment of Finance Director as Stacie Kilchenmann. Her husband is a German-Swedish - or German-Swiss - so, it is Stacie Kilchenmann. Bird: Mr. Mayor, I have one question. She has been offered the job and has she accepted? Meridian City Council Meeting April 1 0, 2001 Page 2 Corrie: Yes, she will be tomorrow morning and she has been told the salary and that and she has no problems with that. She would love to come; I just want to make it official and then offer her the job. Bird: Okay, well, if there is no other discussion, then, I would move that we accept the appointment of Stacie Kilchenmann as our finance director for the City of Meridian. De Weerd: Second. Corrie: Motion made and seconded to approve of Stacie Kilchenmann as the appointed Finance Director. Further discussion? Anderson: Was she not able to make it tonight? Corrie: No, she isn't here. I'm sorry about that, I don't know. She was invited, but I forgot to- Anderson: Is she ready to start negotiations? Corrie: Yes, I'll bring her in tomorrow night. Yes, she can sit in on- Anderson: What is her start date? Corrie: Probably about two~weeks, three at the most. Bird: May 1st, right in there. Corrie: Well, we might get her in at the end of April or so. Bird: Good, good. Corrie: I will see if she can come tomorrow night and sit in if she would like. Any other discussion? Okay, all those in favor of the appointment Finance Director, say, "Aye". MOTION CARRIED: ALL AYES Corrie: Opposed, "no". All ayes, motion carried. Thank you and I think we are well on our way to get some budgeting and things taken care of. All right with that I will entertain a motion to close the special meeting agenda. Anderson: So moved. Bird: Second. Meridian City Council Meeting April 10, 2001 Page 3 De Weerd: Mr. Mayor, I was just going to make a motion. Corrie: You just didn't jump in there fast enough. Okay, all those in favor say, "Aye". MOTION CARRIED: ALLAYES MEETING ADJOURNED AT 6:22 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) AP~RO\fE -0\\\\'-- \\ ,nnH! III (111111 ..:.~,;.\.~""\ Of Mfff/!J.t/I,t...> ~.::& Otl.Pol1.1l; ~\ /- f '. ",0 ~ ~J;j!~p ~; SEAL. ~ WILLIAM G. BERG, J \ . J7~._ .r;{1 .,it ';;. ib ~~;'i 1eJ~ . -;x-f; ..~' .;;^.,'<:..~~~;~r{ .,~e".>/ Meridian City Council Workshop April 10. 2001 The City of Meridian City Council Workshop was called to order at 6:30 p.m. Tuesday, April 1 0, 2001 by Keith Bird. Members Present: Mayor Robert Corrie, Tammy de Weerd, Cherie McCandless, Ron Anderson, Keith Bird. Others Present: Bill Nichols, Gary Smith, Brad W., Bill G., Shari Stiles, Ken Bowers, Tom Kuntz. Bird: Mr. Mayor and City Council, we'll call our Planning Session Workshop to order at 6:32. Roll Call, Mr. Clerk. Thank you. Issue #1 Discussion of National Night Out by Linda deHaro Bird: All right, Item No.1, I think Linda is here. Linda DeHaro is going to discuss the National Night Out. DeHaro: Mayor Corrie, Council Members, I promise to keep it to my three minutes. I'm basically here to let you know that we are underway in planning the National Night Out this year. Quickly to let you know, we bagged the parade, from last year, it didn't go over very well. We are going to have the pre- celebration on August 4th, a Saturday, from 10:00 to 3:00. However, National Association of TownWatch plans - they are the National Organization that plans the actual Night Out. It is the first Tuesday of every August. I am not able to do anything about that - I can't change that date and the time is from 7:00 to 10:00. It is basically, everybody -last year the 17th annual, they had 32.5 million people cross the country and military bases around the world participate. The whole idea of this is to do it all at the same time. One big party in the whole country, celebrating National Night Out. I understand that the Council has their hearings the first Tuesday of every month, is that right? For public hearings? And I am here to beg and plead with you to possibly get that, just that one Tuesday in August of every year, free for my National - for this National Night Out for the City because I think that it is really important for you all, as City Council members to participate as well. This year, we would like to see, not only Mayor Corrie and the Chief, Chief Gordon, participating, but we would like to see you, as members as City Council, go from neighborhood to neighborhood and visit with the people and get out there and introduce yourselves. I think it is really good for the City to know who you are. Last year, to give you an idea on how big this was. We had nine different communities in the City of Meridian alone that participated alone. I had 40 to 50 people at my barbecue, Meridian Greens had over 400 people in their subdivision alone at their barbecue. We had Astrojumps, we had - just - it was just a really good time. We had people dress up as clowns and it was all to celebrate this National Night Out program. All - in total we had over 800 - let's Meridian City Council Workshop April 1 0, 2001 Page 2 say approximately 800 people in the city celebrating that night. I would like to see you all participate in that as well. It being only one Tuesday out of the year. Bird: It's the ih this year. DeHaro: Yes it is. It is on August ih from 7:00 to 10:00. Bird: With the Mayor's permission we could change the Council Meeting to the 8th, Wednesday. We've done that before. DeHaro: Now, is this going to be a snag I am going to run into every year. I don't want to - I am trying to see if - it is always going to fall on the first Tuesda~ of August. It is never going to change. It's been that way - this is the 19 annual, and it has never changed. Corrie: Well, the problem is, the Council can't commit the next Council to doing the same thing. DeHaro: Right, I understand. Corrie: I mean the Mayor can ask the Council if they would do that, but to say that we are going to - the first Tuesday in August, change it to a Wednesday, it may change when the next Council gets together. DeHaro: and I'll be right back. I'll come back as it changes. Corrie: I think you will probably be successful, but I think it would have to stay on a time to time basis and let us - let the Council look at that. ) don't think you will have a lot of problems, so, far I don't think you have with this Council, but you never know about different ones that come down or another Mayor. But, I don't see any problem with that. It is something that the City of Meridian has taken hold of and run with it. I enjoyed meeting all those people. Last year it was a lot of - a lot of neighborhoods got together, people came out, eat a lot of hamburgers and hotdogs. DeHaro: Yes, don't eat dinner then. Bird: Okay, any questions for Linda. De Weerd: Mr. President, Linda, at those night outs, those are sponsored by the individual neighborhood associations? DeHaro: Yes they are. The neighborhood associations either donates money or the people in that subdivision or neighborhood get together and do potluck. We've had ice cream socials in their clubhouses - some of them have clubhouses. We had a swimming party last year and barbecue. But, mostly it is Meridian City Council Workshop April 1 0, 2001 Page 3 just everybody getting together, potluck style, barbecues and wanting to get out there and meet their neighbors and get to know each other. The - I had some requests last year for Council Members. You know, there are some people out there who don't even know who you guys are. If you get out - it is great PR for you guys to get out there and really hear first hand what some of the issues are out there. De Weerd: And your weekend event, is that on the 4th, DeHaro: It is on the 4th. We are trying to do that on the Saturday prior to the first Tuesday in August every year. Bird: It's at the Storey again, Linda, up at Story Park. DeHaro: It's at Storey Park, yes it is. De Weerd: I'd be happy to help. DeHaro: Thank you because it is just me again. De Weerd: I know how that goes. Bird: Any other questions for Linda? If not, thank you Linda. And by the way, for the people who didn't know, she won a national award for her Night Out, National Night Out. So, we are very proud of her. Thank you Linda. DeHaro: Thank you. Corrie: It's a lot of work, you did a good job. Issue #2 Discussion of Storm Water Regulations by Joan Meitl Bird: Mr. Watson, I believe you want to do the introduction on Item No.2, The Storm Water Regulations. Watson: Thank you President Bird, Mayor, and Council. As you may have heard, Storm Water Regulations are coming down the road and they are going to affect us, especially in light of our latest population count. So, Public Works has invited an expert in the field, Joan Meitl, to come in and give a brief presentation on what this means to us. She was recently employed for five years with Boise City, oversaw their storm water departments, before that I think it was U.S. Fish and Wildlife, and before that the Department of Environmental Quality. So, she has a lot of experience in this. She is going to spend 15 to 20 minutes talking about regulations, how they affect us, and where we go from here. Then she will allow some time for the questions, that I'm sure that you will have. So, with that, I leave you Miss Joan Meit!. Meridian City Council Workshop April 1 0, 2001 Page 4 Bird: Thank you. Meitl: I have a handout coming around that is an exact duplication of the overheads I am going to show you tonight. So, if we have to go through some of those fairly quickly, at least you will have the information. I'm audio- visually impaired. Well, as Brad said, I spent the last five years helping Boise City develop their storm water program. The Clean Water Act requires that storm water runoff from your municipalities now be regulated and they do that through a permit process. I'm going to use some acronyms tonight; I'll try and explain what they all mean. This one you may have heard of, it is the National Pollutant Discharge Elimination System, NPDES. Wastewater treatment plants have NPDES permits. They are now permitting storm water discharges. The program was developed in two phases. Phase 1 affected larger communities and Idaho Boise City was the only community that was affected in the first go round. Phase 2 affects smaller communities, including the City of Meridian. Boise City applied for and received a permit with ACHDr Boise State University, The Idaho Transportation Department and Drainage District 3. Garden City later joined in that permit because they realized they were going to be a part of Phase 2 permitting. Basically, they had to prepare a very specific permit application, submit it to EPA and received an individual permit. Phase 1 also addresses storm water discharges from industrial facilities and construction sites greater than five-acres. Keep that construction site element in mind, we'll talk about it just a little bit more later. The Phase 2 regulations were finalized in December of 1999. They address discharges from smaller communities. If a community is part of an urbanized area, as defined by the U.S. Census, they are automatically designated. Meridian is designated because it is part of the urbanized area that includes Boise City. Donut holes - something - someone like Garden City, would be considered a donut hole or part of an urbanized area as well. it also folded in some additional construction site activities and industrial activities under the regulations. I should point out that EPA can also designate communities, even smaller than 50,000, to be regulated under this program. But, they have not yet done that in this region, so, as the count currently stands, there are about a dozen communities in Idaho that are going to have to deal with Phase 2 storm water regulations. The Phase 2 requirements require communities to reduce pollutants to the maximum extent practicable. There are really two standards that communities have to meet this maximum extent practicable and the standard of eliminating non-stormwater discharges to your stormwater system. Other NPDES permits, like the permit that your wastewater treatment plant has, has a specific numeric affluent limit that they must meet. Stormwater permits don't have a number that they have to meet. Rather, they rely on best management practices, which are a variety of activities, regulations, education activities that reduce the amount of pollutants that would ultimately end in your system. The assumption is made that if you implement, sufficiently a number of best management practices, you meet the standard of maximum extent practicable. One advantage of this is that this program does not require the water quality monitoring that your wastewater treatment plant is required to do over Phase 1 Meridian City Council Workshop April 10, 2001 Page 5 communities are required to do. As I said, communities, like Meridian, were automatically designated in the final rule as being subject to this regulation. Other communities can be designated by EPA or the State, if they are contributing to pollutants. There is also an acronym called a TMDL, I'm sure you have heard of that. It stands for Total Maximum Daily Load. Where streams and lakes are not meeting water quality standards a water quality improvement plan is developed, a TMDL, and that requires a variety of activities to reduce the discharge of pollutants. The same things that Meridian will have to do to meet the Federal Storm Water Regulations, will also be appropriately to address the requirements of the TMDL. So, in effect, you can kill two birds with one stone by addressing these two sets of regulations simultaneously. You have a variety of options as to how to approach this regulatory requirement. One is, you could join in with an existing Phase 1 community and do a joint-program. In this case, Boise City is the only Phase 1 community in the City of Idaho - or in the State of Idaho, excuse me. Another approach is to partner with other entities that are affected by these regulations. A good example, in your case, would be the Ada County Highway District. As I understand it, they have the responsibility for much of the public infrastructure that exists within this community. And even larger regional approaches are also appropriate. In fact, EPA encourages more of a watershed-based approach, but they don't require it. You have the option of applying for a general permit, an individual permit -like the Phase 1 communities applied for - or as I said, a co-application with the Phase 1 permit. A general permit is a set of requirements and performance standards that EPA writes and conceivably, every community in Idaho could receive that same permit. Rather than having to create a very substantially, costly, time consuming application you would simply submit a notice of intent with a certain amount of minimum information and then you would be covered by this general permit. That is what EPA is encouraging Phase 2 communities to do because it is less time consuming and costly than applying for an individual permit. If you applied for an individual permit, there would be other requirements associated with it that aren't part of the general permits. The general permit includes the notice of intent, it includes a discussion of how you will address the six minimum measures which I will talk about in a minute. You have to identify measurable goals for each one of those six minimum measures. You also have to include a time frame for when you will begin and end each one of those activities. I should point out that the permit is for a five-year period. So your time period would have to include that five-year time period and then you would have to identify a responsible entity who will implement each of those activities identified in this application. J wanted to say just a little bit more about regional cooperation. As I pointed out earlier, although it's not required by EPA, it's strongly encouraged. You can coordinate with other local government programs or even private programs if there are private entities within your community who are engaging in some of the activities that are required by the regulations. You can do all or part of your program as a regional or coordinated activity. Here are some instances where you might want to work with others on a regional basis; joint funding for capital facilities, sharing resources such as GIS for mapping your system or any other program elements Meridian City Council Workshop April 10, 2001 Page 6 such as public education that may make more sense on a regional basis or developing regionally consistent design standards. I know Boise City spent two and a half years developing their design standards for new development. One of them - concerns we heard from our advisory group which consisted of many engineers who worked throughout the valley, is they never are - well the standards are different from community to county to other communities and it's very confusing to them and the developers they work for and having a different set of rules depending on where they're operating. Now I'd like to discuss the six minimum control measures. I should point out that the permit application that the Phase One community and co-applicants prepared had thirty-three elements. It's been narrowed down significantly in Phase Two with six minimum measures. The first is a public education and out-reach program. It's something that you must implement - and I guess I should also point out that throughout the discussion of these measures, I'll lead off with those activities that you must do, that you're required by federal regulations to do. Then I'll also discuss some measures that you should do and should is from EPA's perspective. They strongly encourage you to do these other things, but if you don't do them you won't be penalized for not doing them. You must implement a public education program to let members of your community know about storm-water run-off and the pollutants that can contaminate it and how it effects the receiving waters. You should provide them with information about how they can modify their own behaviors to limit the discharge of pollutants into storm water. Ways that they can do that for instance is proper application of lawn and garden chemicals so it doesn't end up on the sidewalks or streets and in the storm drain system when it rains. You also should direct information to other targeted groups. They're generally types of businesses or activities that tend to be higher contributors to storm water run-off. Two examples that are given here are restaurants and auto maintenance facilities. You also should address the viewpoints and concerns of all sub-communities and there are a number listed here. The way we did that at Boise City was through the use of public advisory groups when we were developing a new program, a new policy or a new ordinance we invited the stake-holders, the effected parties to participate in that process. The second minimum control measure is public involvement and participation. You must comply with all state or local public notice requirements but EPA also encourages you to involve the public when implementing and reviewing your storm water management program. There are some suggestions here for how you could do that. The next minimum measure is probably the one that involves the most substantial effort and it's the component of the program that involves detecting illicit discharges and elicit connections to your system. It requires that you develop storm water system maps, show major pipeline out falls and topography. In this case it would primarily be the Highway District who would be involved in this particular element. That points out the advantage of coordinating with them at least on certain elements of your program. It would save a lot of headache and demonstrate to EPA that all the regulations are being met in a comprehensive fashion. You're also required to show areas of concentrated activities that are likely to be significant contributors of pollutants to the system. You must prohibit Meridian City Council Workshop April 1 0, 2001 Page 7 illicit discharges through ordinance orders or other enforcement mechanisms and you must implement enforcement procedures. Boise City did this through a storm water discharge management ordinance. You must also implement a plan to detect illicit discharges and illegal dumping. You must inform the public of hazards associated with those illegal activities and it's encouraged that you coordinate this with your public education measure as well. Measure Four deals with construction sites. This is something that Boise City is struggling with right now. They took their ordinance to their City Council about a month and a half-ago and received quite a bit of public comment. They're in the process of working with the trade associations to make some changes and I expect it'll go back to Council in May. This program is designed to control construction sites and the reason I mentioned the federal regulations associated with construction sites earlier in my presentation is because there is some redundancy and it was intentional. Right now any construction site greater than five acres and soon to be greater than one acre has to file a notice of intent with the federal government, develop a storm water pollution prevention plan, have it on site and implemented. In effect, you'll be setting up programs that will require much the same thing and for whatever reason EPA intended that redundancy exist. Just because there's a federal program doesn't mean that the local municipality doesn't also have to take an active role in implementing controls to deal with construction sites. The program has to include a requirement to implement best management practices. Some examples would be stabilization measures, silt fences, controlling your construction site entrahce so that trucks are not tracking dirt and mud into the street. Those are examples of construction site BMPs. You must have pre-construction approval of site plans. You must have procedures to review and consider public in-put, regular inspections and enforcement activities to make sure that your requirements are being met. Minimum control measure number five addresses post-development discharges. From what I understand of both the Highway District regulations and the regulations you currently have in place for commercial businesses here in Meridian, you have an on-site detention program. For the most part that will address many of the requirements under this particular regulatory element because the water is stating on-site. It's not being discharged into the waters of the US. Basically what's required is structural and non-structural BMPs that limit the discharge of pollutants and some assurance that there's going to be long-term maintenance of these control measures and that they're effective at minimizing water quality impact. Finally, control measure number six has to do with good housekeeping practices for municipal operations so that would be your parks, your airport, any fleet maintenance activities that you're engaged in, any kind of activities that you have responsibility for that do have the potential to generate pollutants that could get into the storm drain system. This also requires that you provide employee training so that they know what activities are proper for reducing pollutants. The third rain drop here shows a variety of activities that EPA recommends that you include in your program, maintenance activities schedules and inspections, controls for reducing pollutants from streets, parking lots, solid waste operations, proper disposal of waste, assessing water quality impacts associated with new flood control Meridian City Council Workshop April 1 0, 2001 Page 8 operations. Again these are things you are encouraged to do and these are not things that are part of the minimum requirements. I briefly wanted to mention the program administration. In addition to the application requirements, the filing of the notice of intent, during the life of the permit, you'll be required to evaluate the effectiveness of your program. There are certain record keeping requirements and there'll be a requirement for an annual report to EPA so they can assess compliance with the regulations. As part of your administrative process, you'll have to identify someone who'll be responsible for implementing the program. You'll have to establish measurable goals, an implementation schedule, a way to evaluate your program, keep those records and report as required. The question that's come up in other presentations I've done is what is this going to cost us. I'm borrowing some of EPAs numbers tonight. There's a real range. This over- head breaks out by each minimum measure a range of costs from the low end to the high end, per capita, per year. You can see there's a great deal of variability in what it could cost depending on what your program ultimately looked like. I haven't taken the time to figure out what this would be for your population. I think the new census counts are out. What is your population at this point? Bird: Thirty~five thousand. Meitl: So if you were to say about a buck thirty per person per year for thirty-five thousand people, that would give you a sense of what this program is going to cost you on the low end. Again, if you partner with other entities, or in the case of your situation where in fact the Highway District will be responsible for some of the elements of the program, then in fact your cost may be lowered. This gives some sense of what EPA is projecting nationwide for these regulations to cost. This schematic basically addresses setting up your program and how you go about doing it. It's a good opportunity to also address any local needs related to drainage, flooding and storm water control that may have been identified by your public works staff. At the same time that you're looking at existing needs, you can also address he regulations and develop a program that comprehensively addresses all of those requirements. For instance, if you have local needs related to flooding problems, storm systems that back-up, regulating new development to pay it's own way, those things can be addressed as local needs through the development of your program to address the federal requirements that are shown in this box here. Depending on what your local needs are and how you choose to address these federal requirements, your new program may have some or all of the components that are shown in this box. It may require new regulations, capital projects, inspection and enforcement, design review and permitting, you know, a variety of new activities. In many cases though, you may be able to just build upon existing programs, add a few elements rather than develop a whole new approach. My last over-head basically is a list of the deadlines. Your notice of intent or your application for a general permit will be due to EPA by March first of 2003, a little less than two years from now. EPA will issue that general permit hopefully, later this year. That will give smaller communities to review that permit in advance and make comments, kind of a reality check for EPA as to whether Meridian City Council Workshop April10, 2001 Page 9 what they're proposing you all comply with in fact makes sense or not. Then, full implementation of the program will occur five years from when you receive your permit. It doesn't end there, though. There'll be a second five-year permitting process. The Phase 11 communities may get a reprieve though. Congress said in passing the final- in direction to EPA in passing the final rule that at the end of the second permit period the regulations that apply to the Phase II communities would be re-evaluated. You don't automatically go into a third permitting cycle like the Phase I communities do. That's a very quick over-view, a lot of information and I'd be willing to take questions now and give you a little more detail. Corrie: Mr. President, I'm sure, Joan that you've had this question asked many times since this is a mandate from the EPA and the government, is there any money available from the government or any grants that can be used by the City for this or is it - we're on our own? Meitl: There are. Some aren't exclusively earmarked for storm water activity. Some are competitive grant programs like the non point source grant program administered by the Department of Environmental Quality. The State Revolving Fund which has been traditionally used to finance wastewater treatment plants and associated improvements is now -- the funds available under that are now available for storm water related activities as well. Those are primarily available as loans although they do make limited grants under the Revolving Fund as well. There are several additional grant programs that come directly out of EPA region ten that could conceivably be used for elements of the program. In terms of on- going implementation and - you know the city will have to bear much of that cost. In terms of development and specific activities under that program I think that there are ways to get funding from other sources. Corrie: So, it would behoove us to partnership with ACHD as much as possible - Meitl: Or other entities. Corrie: -- Or these other entities, right? Okay. Meitl: If you have other drainage districts within your city limits or Irrigation Districts that may potentially have to comply with these regulations, the county, the Idaho Transportation Department if they have facilities within your city limits, they all could potentially be partners. De Weerd: I think Compass is already starting to look at some of those and I know ACHD has been in conversations with Nampa Meridian irrigation districts. So, I imagine a lot of this is already under way in particular for those agencies who have higher responsibilities for these areas. Are there any standard or generic guidelines out there that can be adopted by communities? Guidelines as far as educational programs and those kind of things? Meridian City Council Workshop April 1 0, 2001 Page 10 Meitl: There's a great deal of information that's been developed both by EPA and by the larger communities that had to deal with the Phase I requirements. For instance, public education materials, there are so many wonderful examples around the country that it really doesn't make sense to start from scratch. In terms of construction site or erosion and sediment control programs, there are many model ordinances and programs that have been developed around the country in addition to what Boise City has done themselves. EPA was also going to develop a catalog of BMPs that - just the kind of information that you've described that would essentially give small communities much of what they'd need to comply with the requirements you would just need to tailor it for your particular situation. De Weerd: Great. Bird: Any other questions? Corrie: I had one. You indicated that you could get new growth or construction to kind of pay it's way as far as the construction management part of it and controlling the run-off from them. What are some of the ways you do that? Is that through permits or fees that are charged to the developers when they come in? Meitl: The most common method that I'm familiar with is a plan review and program implementation fee. When you apply for your building permit, you pay an additional fee that covers the cost of plan review and the inspection and enforcement activities that go with the program. There are other mechanisms as well. I'm not as familiar with them but I could provide that information to you if you'd like more information. Anderson: Is the inspection and enforcement is that typically done by your other in-field inspectors that are there inspecting the different phases of the construction. For example, your concrete, or your framing or something like that or is this a whole set of other inspectors that would be required to be out there inspecting this type of stuff? Meitl: You know, how you choose to address this is entirely up to the city. If the way that makes the most sense to Meridian is to train and use existing inspectors to do multiple tasks then that's certainly an acceptable approach. If you decide that you want a single inspector devoted exclusively to both construction sites and the variety of activities that have an enforcement component, then that's an acceptable approach as well. EPA doesn't really dictate the specifics of these best management practices. As long as you meet the goal, as long as you address the minimum measures, how you do it is entirely left up to you. Anderson: What did Boise do? Did they have to do that in their Phase I stuff? Meridian City Council Workshop April10, 2001 Page 11 Meitl: They hired an individual to set up the program, develop the ordinance. He will also review plans and continue his inspection activities once the ordinance is passed. To a great extent, he relies on other inspectors to tell him where there are problems so he can focus his field activities on the real problem areas. Instead of methodically inspecting every single site he really targets the areas there are problems and he does that through citizen complaints and inspector reports, you know, I inspector notification. Bird: Any more? Anderson: On the discharge detection and that, they set up monitors in streams or they just do periodic sampling in various locations around town or is this sophisticated equipment that gets set on certain rivers and streams and drainages? Meitl: That's one way to do it, but that's generally not what I would recommend. There are other ways to detect illicit discharges besides a comprehensive water quality-monitoring program. You're not required to do comprehensive water quality monitoring by EPA in the Phase II requirements. You can just inspect dry weather discharges simply by noting changes in color or any abnormal characteristics of the water you can begin to identify whether there might be an elicit discharge and you can work your way up in the system to determine where that's coming from. There are also very simple field kits called Hot Kits that allow you to do very simple tests in the field that are not necessarily very quantitative but they are very qualitative. So you could determine whether or not there was a pollutant present and then work your way upstream or up slope in your system to determine where that might be coming from. Another really effective way to determine whether you have illegal dumping or elicit discharges is to just have a number where citizens can phone in complaints so if they see a problem occurring, they can notify you and you can address it in that way. No comprehensive monitoring is not a requirement. Anderson: Okay. Thank you. Corrie: Any other questions? Bird: Joan, On the record keeping and stuff in Boise, do they have a department head, or who takes care of the record keeping? That sounds like it would be quite complicated and you'd have to say practically a full time job. Meitl: There is a program coordinator, but each department and each program within the department that is involved with some element of the storm water requirements does their own record keeping. The coordinator sees that they are keeping track of the appropriate things. Then at the end of the reporting year they provide that information to the coordinator. It gets even more complicated then that though, in that all six entities who are in this permit together submit one Meridian City Council Workshop April 10, 2001 Page 12 report. Then all that information goes to the Highway District who puts together all of that information for the six different entities and then that goes to the EPA. Fortunately, there are only six requirements to keep track of here and for the most part the information you will be submitting to the EPA is summary information. You know, it's probably the kind of thing that you would want to know as a decision making body in terms of the level of activities and the kinds of activities that are going on in your program and what you're paying for. For instance, number of plans reviewed in your construction site program or number of new developments that have established on site detention requirements. Those are the kinds of summary statistics you'll provide to EPA. The number of complaints you've responded to, things like that. Bird: Going back to follow up on Councilman Anderson's question on construction. On subdivisions and stuff, now when they do the plan review, I realize there's a site but they don't have the site set up as to where they're going to have trailers or where they're going to have concrete washes or anything like that. Who comes out and inspects that after that is set up by the general contractor? Meitl: That's one thing that you as a group will have to decide how you want t 0 address. You may hire an inspector who will do that exclusively - Bird: You'd almost have to. Meitl: Or you may want to use existing inspection staff. The other thing that I neglected to point out is Boise City coordinates a great deal with The Ada County Highway District on this particular program element. Their zone inspectors are out in the field a lot and if they see something that's occurring on private construction site they'll notify the city and vise versa. They'll step in for each other so that there's a very coordinated effort and the manpower goes a lot farther. Bird: That's great. Meitl: You know I've heard even in other parts of the country that there are private firms that are beginning to provide these kinds of services- Bird: I can believe that. Meitl: -- where they can do plan review and site inspection for you, I mean that's another option. I'm not aware of anyone in this area that provides those kinds of services. Bird: I don't know why they don't. They've taken the safety inspection and stuff to the private sector within construction and stuff. It would be - if you could joint venture with other entities it would be very nice because - I do know Boise in the Meridian City Council Workshop April 1 0, 2001 Page 13 last few years has been much more difficult, you know, getting mud out on the road and stuff, we're warned constantly on that, so, it's working. I just was wondering how the inspection was going down because I've never seen one out on the construction site. Meitl: Well, since their ordinance has not yet enacted, their erosion control person primarily responds to complaints, to reports from other inspectors, from the Highway District or from the public. Once construction sites undergo plan review and there are required inspections, then it'll be a more methodical process. De Weerd: Mr. President Bird: Mrs. De Weerd: De Weerd: I think a lot of the questions apply to our staff and I know they were anticipating a lot of this coming up and I think some planning has been made to start implementing certain measures and that sort of thing and probably could give us a better idea of the separation between what our city is looking at as well as ACHD. I think I got that lesson not too long ago when there was some backing up in a new subdivision and that is ACHDs. You know there are some things that definitely need to be coordinated with other agencies. Bird: Staff, have you got any questions for Joan? Or comments? Watson: I don't think we have any questions at this point, President Bird, but we haven't made a lot of progress in this. There's a long ways we have to go. As our first step we wanted to bring Joan here and kind of educate you guys on what we're going to be doing. Just so you don't get blind-sided with a brand new ordinance or a new mud cop as they call them in some circles. This is the first step. Bird: We need to stay on top of it. Brad's very familiar with what we have to go through out at the wastewater plant for DEQ and EPA and all that. We need to stay on top of it especially as fast as we are growing and stuff. De Weerd: Mr. President Bird: Yes, Mrs. De Weerd De Weerd: I do appreciate what you had to say about bringing different agencies in and different interest groups into the fold and maybe you could help identify some of those that can come in and help us in our development of a ordinance or even as we start looking at setting certain policies. That we can bring those voices to the tables with us and do it. Again like I said, Brad I do know that Compass has a framing group on water quality and this is one component of it. I Meridian City Council Workshop April 1 0, 2001 Page 14 haven't read the document yet, but it will be covered next Monday and I think the Mayor or myself or Councilman Anderson, we all have some information on that framing document you might be able to gain some information out of that as well that might be applicable to what we're trying to do. Bird: Any other questions? If not, thanks very much for your time- Meitl: Thank you. Bird: -~ Nice presentation. We appreciate you coming. Meitl: If I can be of further assistance, I'm working with Phase II communities on these regulations. Bird: We'll certainly do that. Thank you very much. Before we go further, I'd like to welcome the Meridian Varsity Scout Troop from First Ward LOS Church. This is not a regular Council Meeting. This is a workshop. We're glad you boys have come here and hope you can learn something. Corrie: Mr. President, if I may, I invite you back to a regular Council meeting where there's public input. You'll get a little bit more about what Council does and how we run the City as best we can so, you're invited back any time. Thank you. Bird: Thank you, Mayor Issue #3 Discussion of Water and Sewer Fees Bird: Okay. Item NO.3 is discussion on water and sewer fees. Mr. Watson. Watson: Thank you President Bird. Mayor and Council, what I hope got into your packets - Bird: They did. Watson -I see they did, is a draft of some stuff we've been working on as far as updating our assessment fees. You will also note in that draft sheet, it's labeled appendix one at the top, a new component to the fees. It's called a system development fee in this draft. There's three different columns of fees here. First column outlines the existing fees and how those were calculated. Those were last updated in the fall of 1996. The second column is an update to those fees using the same calculation methodology that was used in 1996. The third column is a new calculation methodology with the addition of the system development fees. The next seven or eight pages that you have was intended to be a note to myself to explain all of this to myself and it was suppose to be a one page summary. This has ended up being pretty lengthy. I had a brief discussion with Meridian City Council Workshop April 10, 2001 Page 15 Bill Nichols last week regarding this. Feel free to step in, Bill, any time I'm not correct here. There's a lot of legal questions that I started having after I jumped in to try to calculate this system development fee. I'll back up a little bit. The assessment fees that we've been charging to all new connections to the water and sewer system are intended to recover a proportionate share of the cost of the facilities that a new customer owes. Those facilities are already in the ground. They were built with a certain capacity. They are being guaranteed service by paying that fee. Another way of lOOking at it, This is what I was told many years ago, that fee is replacing the capacity they are using. The system development fee is a whole different creature. They way I've calculated it in both the water and the waste water sections is to take the cost projections for the new trunks to build out the waste water plant to our ultimate population and distribute water lines throughout the city as well as wells. We take those projected costs and divide it by the future number of connections to the system to get some rather large numbers under the system development fee. The seven page, so called, summary, is an attempt by me to figure out if we can implement these system development fees simply by ordinance or if we need to conform to some statutory requirements. I think the conclusion that I came to anyway, and Bill hasn't read this, I've only had a brief discussion with him, is that there are quite a few statutory requirements that we would need to go through to implement this system development fee. The waste water treatment and the water system development fee, even though we have to go through all those steps, I don't have too much heartburn in being able to justify those and to meet the statutory requirements. The collection system is where I get into a bit of a catch twenty- two. The statute, and please Bill jump in when I'm misspeaking, seems to me to say that fees have to be collected or calculated on a benefit area basis. The way that the collection system is set up there are very specific, definite trunk areas, trunk service areas. I think where we're trying, or where I think you guys have been directing us to go is to be able to implement a fee that could be used for extension of some of these trunk lines. The way the statute reads to me is that you can only collect fees from a specific benefit area and that money can only be spent in that benefit area. The problem is that you can't collect fees in an undeveloped, un-sewered benefit area because development can't occur because there is no sewer there. I'm going around in circles with this problem. There's a couple of different options that I've proposed in that paper. One is to some how borrow money from one benefit area to build something in another benefit area. You would borrow the money you are collecting from a benefit area that does have sewer and spend it in another that doesn't have sewer. I think Bill would have something to say about that. Nichols: That's shaky enough. Watson: The second option is that the city some how funds these extensions and collects these fees as people connect to them through the building permit process, which kind of defeats the whole purpose of the system development fee because at that point it becomes an assessment fee. It's already in the ground Meridian City Council Workshop April 1 0, 2001 Page 16 and we're just charging people their proportionate share of the cost of building those trunks. There's a lot of stuff in this summary again. I outlined some of the steps we would have to go through to be able to charge this so called assessment fee, at least to my view. We are proceeding with some of those steps, whether we go this route or not. The water master plan has begun and that will be done by the end of the year. We plan to at least update our wastewater treatment and collection system facility plan next budget year. The statutes require a very specific capital improvement plan, which we have in both of those documents. We are going down the road. The last page in that paper has a public works recommendation of at least the four initial steps we can take. The first one is to complete the comprehensive plan, which I think is on schedule, or back on schedule. One of the main things in the statutes that would interest you is to go through this process there has to be formed a development impact fee advisory committee. I don't call it an impact fee, the statute does. We're calling it a system development fee. You'll note that I didn't finish the sentence in that bullet point in that paper too. This is a little rough around the edges. The tasks of that committee are spelled out. There's a lot of tasks that they have to do, just some of them are outlined earlier in that paper. The third and fourth bullet points of tasks to do, like I said, we're already initiating those. Number four, the benefit zone analysis and projected cost, we already have those, they would simply have to be updated. I guess the long and short of this is we're proceeding down that road with our preliminary information but at some point this year, we have to make a decision. I need some help from the attorney's office on this collection fee. I don't have a problem with the wastewater plant because a fee for the build out of that plant benefits anyone that connects to this system. Bill may have a different view on that but it's just that the sewer trunks are very specific service areas. I don't have any other comments. If you have any questions or if Gary has any more comments. Bird: Any questions for Brad? Anderson: I don't know if I have a question. I guess it's kind of I appreciate you know Brad's point here. Sounds like there's confusion over your interpretation of the law and how we could use impact fees to do this. I guess I've always just worked on the assumption that the sewer system is that, a system just like the park system is a park system. We charge a park impact fee for residential lots and so what we're trying to build is a system and when you pay a park impact fee, that doesn't necessarily mean there's going to be a park in your back yard. You're paying into the system that will be eventually built out. That's where, in my mind, I don't have any problem collecting the impact fee but again, maybe Bill can shed a little more light on that for us as far as how he interprets that statute. Nichols: Councilman Anderson, Mayor, President Bird, Members of the Council, The distinction with the park impact fee is I can go use the park, I can take my kids to the park and swing them on the swings and I'm not paying a fee for using the park. Whatever city I live in, I'm paying for those parks out of my general fund Meridian City Council Workshop April 10, 2001 Page 17 dollars. With the sewer and water systems, the city is allowed to charge fees under the Idaho local revenue bond act, which Brad has cited the loomis versus city of Hailey case in that the holding in that case is that you can only charge the minimum amount necessary to run and operate the system. You can factor some things into it. You can factor in depreciation and some other things like that which help you replace things that are already there. The impact fee thing is designed to go towards something new coming in that impacts, as you say, the whole system. Where most of this new growth is the developers are installing the water and sewer lines, we'd have to figure out whether there's the impact fee with regard to the plant, sewer plant is one issue. Like Brad says, that's a connection fee issue. You're now using up this much capacity; therefor you're paying this fee versus the sewer line trunk fee, which we've been talking about for quite a while. There was even a provision in the Bear Creek Development agreement for payment of the sewer trunk line impact fee. There's a little distinction there with Bear Creek. In Bear Creek the sewer trunk line that would gravity flow for Bear Creek is not built yet and so they're pumping over into Ten-Mile. Where you have a development that's out of it's drainage, that would be a pretty clear cut case of, here's the impact fee you have to pay because you're going to eventually, and that's where you're going to collect it on this one, and you're going to eventually use it to help build that Black Cat trunk which is going to serve that development. How you assess the fee for something that's in it's correct drainage and the developer's putting in the lines, that's where we get hung up. I don't have a quick answer for that one. Anderson: I guess, that's kind of what I was seeing as what we wanted to get away from is the developer actually putting in the trunk line. Right now, we're at the mercy of the developer. Our communities are going to grow wherever the developer wants it to grow because he's the one that's funding that. I guess what my line of thinking was, is that we wanted to have the capital so we could put the sewer lines where we wanted the city to grow. Then make it grow in an organized fashion. Nichols: Councilman Anderson, Members of the Council, Mr. Mayor, there is a way to do that. There is no prohibition against using general fund dollars for an enterprise fund and then having an impact fee that would reimburse that general fund dollars. For example, if the Council decided to build, well, the white trunk is the one that's the hot one right now. If we were going to use - Let's just pick one that we don't have yet. Let's pick the north slough since that seems to be everybody's favorite topic. The city takes from the general fund and builds the north slough, or builds the first leg of it. Then has an impact fee, so many dollars per equivalent residential unit for the sewer trunk. Then, as a development comes in that's going to utilize that north slough, it's a 310 unit single family residential subdivision. That's 310 times whatever the ERU impact fee is and that's what the developer would have to pay in order to make the connection. It's not really an impact fee as such, it's a connection fee at that point because it's directly. -- You see, that's one way that the Council could get ahead of it. Meridian City Council Workshop April 10, 2001 Page 18 Anderson: It's almost like a late comers for the developers. For us it's a connection fee. You said it had to come from general funds. Why can't that come from enterprise? Why can't you loan yourself money from the enterprise from one item to the next - Nichols: That may be a possibility to loan the funds but we'd have to check into that. I'm not - It would still be used within that fund, it would just simply be used and then paid back in with regard to the operations. Bird: That's basically the way the fifty-six acres was bought, or was suppose to be bought, was a loan from enterprise to -- and then paid back with fees. I agree with Ron, if we start taking out of the general fund like that then we effect the other budgets big time. I'm not for that and if we can do it. My question on this is how has Boise, Nampa, and all these other cities got away with it? I know they have not been challenged, Maybe if they were challenged then it would be a different deal. They are getting - I mean if you're building in southeast Boise, your fee is going into - doesn't necessarily go to the southeast Boise trunk line. It might be going out here to the Hewlett Packard trunk line being used. I have some reservations. I want to see everything done legally and can stand up to challenges and I agree with Brad on everything but this trunk thing is real touchy. I think there's got to be a way we can be, on every building permit getting fees for future trunk lines. Other cities are doing it. Corrie: Mr. President, yeah, I understand what you're saying but you better be ready to go to court if you have to. Bird: Yeah, Mayor, and I understand that. That's just what I said, I don't want something like that. Evidently it's being done and hasn't been challenged. Also on our fee system, we haven't checked it. This is the thing I believe is a Council, Mayor and Council, we need to on all our fees, regardless of whether it's public works, zoning, parks, has to be looked at on a yearly basis. I realize our cost of living index hasn't been very high since 96. It can be and we're entitled to raise those fees as our costs go up. Our costs to maintain that treatment plant in wages alone has went up, let alone material that we have to use and all this stuff. I think this is something that we need to really look at on a yearly basis is all our fees and keep them up to date. Corrie: Mr. President. Oh, go ahead. Anderson: Brad, did you look into how Boise was doing theirs and is there something different that they're using then what we're talking about? Watson: Councilman Anderson, over the years, I've met with public works staff, Gary and I both have, and I've corresponded with him, with their assistant city engineer, who basically over-sees the sewer system. I've been provided documents and I can't get to the root of their calculations. Meridian City Council Workshop April 1 0, 2001 Page 19 Smith: I can't either. Watson: I guess that's alii can say. Bird: I agree with you, Brad, I can't either but they sure get it in there somewhere. Watson: By no means am I trying to open a can of worms, I just don't understand totally how theirs works or how it was arrived at. Corrie: Mr. President. Bird: Yes, Mr. Mayor. Corrie: I would suggest that we really have the attorney look into this general fund receiving loans from the enterprise fund and see if we can't do it. I know that we have to pay it back with the interest- Bird: Wait a minute Mayor, if the attorney's sitting here telling me that we can borrow from general fund for enterprise fund, you know how mad I am? I just wanted to use the interest off of one of the funds and I was told I couldn't do it. Nichols: Mr. Mayor and Members of Council President Bird. That's not what I said. What I talked about was using general fund balance and then repaying it from impact fees. That was my statement - Anderson: It wasn't from the enterprise fund to the general fund. Nichols: -- The question that the Council wants researched is how does Nampa and how does Boise, since those are two communities that are close to us, how do they fund their sewer trunk fees? How do they build them, what're they doing? We can check that out. Brad's dilemma I think is, it sounded like a duck, but what he was looking at didn't look like a duck, or they weren't calling it a duck in Boise City. They were doing something completely different from what the impact fee- impact fees are only allowed when there's a specific state statute that says you can have them. Impact fees are allowed for certain capital improvements, parks is one, I think there's a lot, public safety impact fee. Public safety impact fee is one that you may need to look at. There are certain things that allowed under statute that as I understand in my conversation with Brad, he was asking questions. You know, do you have this, do you have this, how did you do this? The answers he was coming back didn't match what the impact fee statute requires must be in place before you can assess them. That's where his quandary comes from. Corrie: I guess I would have two requests then. Find out if they're not calling them impact fees, what they're calling them or how they're doing it. Then the Meridian City Council Workshop April 10, 2001 Page 20 other question is, just like we talked about. If a case where we could loan ourselves money from the enterprise fund to go ahead and do trunk line expansion and then repay it with a connection fee, I'm happy with doing that It does the exact same thing that we want to do and is not really going to hurt us. Either of those I wouldn't mind doing. Bird: Don't tell me you're going to borrow from the general fund for the enterprise fund. McCandless: We don't have the money. De Weerd: Mr. President Bird: Mrs. 0 Weerd De Weerd: Brad, could their engineer not explain how their impact - I don't understand. I know there's very strict requirements on impact fees and they have to be justified. Can he not explain how they came up with the formula? Watson: Councilwoman De Weerd, there was originally a formula and I understand it and it can be explained. There's since been several adjustments to that trunk fee, trunk connection fee as I think they call it. That I cannot explain how those happened. De Weerd: They can't either? Nichols: It can be explained but it doesn't match anything having anything to do with the impact- Bird: That's right. Nichols: -- fee statute. I guess any further explanation would have to come from them as to their reasoning. I hate to conjecture on their part. Bird: You can't tell when you look at their fee structure when you get a permit and stuff. It's there but how it gets there and how they derive the formula I've never figured out. I've had builders get me two or three of it and I'm like you Bradley - De Weerd: How can they justify it? Bird: They're doing it someway. It is not an impact fee. Basically it is Kent. It is, but they don't call it that. Brown: What part goes to the treatment plant- Meridian City Council Workshop April 10, 2001 Page 21 Bird: Come on up here on the deal. We'll invite Kent Brown, an ex- Boise engineer. Brown: Part of it goes for the treatment plant, and then part of it goes back to repay trunk lines that get installed. You made a comment about southeast Boise. In Boise's comprehensive plan, it was very easy for Boise to grow west as you guys have experienced. What they did in their comprehensive plan is they did LIDs, where they went out and installed sewers the way Ron's talking about, Councilman Anderson, in the southeast. Thereby making it easier for development because they didn't have to go out and build those lines. That's how they encouraged growth in the part of town that they wanted to. You know when we grew up there wasn't anything around Triangle Dairy and that's how they forced that that way. They've had the similar impact. They get the capacity way in advance, that's why they're able to spend I think over the last three years, ten million dollars or twenty million dollars - Bird: Twenty-two million, isn't it? Brown: -- for treatment plant up grades. They've been getting this money; it's all set aside, and the capacity for the treatment. Supposedly as everybody connects, it's not impacting the existing people. They took that same formula and also used it to take United Water court with the Public Utilities Commission to justify that the over-all rate payers weren't paying for new development that was taking place. So that they would make sure that new development was paying it's way where United Water was saying; well we've got depreciations that we need to fix. They were going, are they depreciations or are those up sizing trunk lines that feed certain areas? At least that's the way I've always understood it. Bird: They don't call it- Brown: It's not considered an impact fee. Bird: Even if you had a lot in old Boise and the sewer's already there and stuff. You put a new house up there; you still pay that fee plus the hook up fee. Am I not right? Brown: That's correct. Bird: That's why it's a fee and not an impact. I think we are entitled to that, a fee, not an impact. Brown: In the nine years that I worked for the city of Boise, seven of them were with the Public Works Department. Every single year that fee went up. It increased, except for the last two years I worked there. They would increase that capacity fee because they viewed the additions, you know, we got to fight more environmental DEQ requirements, we have. So that was a large part of how they MerIdian City Council Workshop April 1 O. 2001 Page 22 calculated those fees had to do with what the collection system itself needed to keep up graded with what was going on. It wasn't the installation of the sewer lines that were necessarily going up but it was the collection facility. Bird: Thank you, Kent, very much. McCandless: Mr. President Bird: Mrs. McCandless McCandless: If you used LIDS, you couldn't use it on undeveloped land, could you? Wouldn't have to be developed before you put in a LID? Anderson: I don't know who you'd collect the money from on a LID if it wasn't developed yet. Nichols: First the property would have to be in the city limits. That's the first thing. Since most of the land that you're talking about that would be developable is greater in size than five acres, you couldn't even force annex it if it's next to your city limits. Corrie: It goes back to the old boys saying, we're going to have pockets everywhere. Bird: We're in the middle of old town. Any other statements or questions here? This is a very good subject. Thank you Brad very very much for coming forward with this. Watson: Thank you. Bird: Council, I take it that we would like Brad and Gary and Bill to continue on with this and see if they can come up with a solution for us? Anderson: Definitely. De Weerd: Mr. President Bird: Mrs. De Weerd De Weerd: In addition to coming back on that, you know when we last talked about fees. We have our planning and zoning fee schedule that Shari's put together. I would like to know the process of implementing those fees. I know we have to go through public hearing but instead of having those continue to just sit on Shari's desk, I think we need to start the process of getting these updated and implemented. Meridian City Council WOrkshop April 10, 2001 Page 23 Bird: What's the process we need to do, Clerk, or Mr. Nichols? Berg: Mr. Mayor, Mr. President, Members of Council, The fee, I believe, increased more then five percent so they require the public hearing - Bird: Who notices until we get started? Berg: -- We would have to look and see if any of them were in the ordinance itself. There might be a couple fees. I'll have to check because if it's in the zoning and development portion of the ordinance then it will have to go before Planning and Zoning as well as the City Council because you're changing and modifying that section. We'll check that out but it's going to require a public hearing at least before the City Council because they are increasing more then five percent. De Weerd: Mr. President Bird: Yes, Mrs. De Weerd De Weerd: I guess then if those specific points could be looked into and we can discuss at our next workshop so we can set kind of a timeline on how we want to go about implementation. I think we just need to get on this. I do believe, haven't you given these fees to the SCA for their comment? I thought that at one time Richard McCaughy got a copy of them. I don't think we've ever gotten any response back. Stiles: I think he was not there not long atter he got those so I don't if they would have been given to the members yet. De Weerd: Maybe, Kent, can you follow up on that, I know you're involved in that. If Shari can get Kent a copy and you can get it to the appropriate people. Two copies, oh peace. Anderson: I would just make a recommendation that maybe we have a workshop on it because there would be more people then the development Council and instead of going to your public hearing, like some of the things, ordinance changes and so forth, if we could hammer it out in a workshop. We can agree to disagree about certain things but if we can kind of at least understand it doesn't take the rest of the publics time that come for the knock down drag out that we normally go through. De Weerd: I would agree with that- Bird: That's a very good idea. Meridian City Council Workshop April 1 0, 2001 Page 24 De Weerd: Maybe when we put this on our next workshop to address the finer details of this, as far as procedure wise, we can incorporate that component in there as well. Bird: You bet. That sounds great to me. Okay. While we're on fees. We've discussed an impact area park fee. We talked about it, I believe, last March or last February. How's that coming, Tom? Kuntz: Mr. President, Mayor and Council, To date, the only thing we've done it as far as staff is got background information from Boise City. Talked about it briefly with Bill Nichols. I guess I could use some direction as far as, did the Council talk to the County Commissioners about how to proceed with that or was that going to be an issue coming up this Thursday at the meeting? De Weerd: Mr. President. I think those are two separate things. Our up date of impact fee is certainly our business with the county and all has just been asking them to collect any fees within our area of impact. At our last meeting with County Commissioners, they said all they needed was a letter from the city. Like I told Tom the other day I thought the city had gotten that to them but apparently not. Bird: That's the way I understood it last time. Mr. Mayor? Corrie: We haven't had the committee meeting yet I understand because you don't have the park master plan together yet, is that correct? Kuntz: Mayor, President and Council. I guess I'm a little confused- Corrie: Okay Kuntz: -- Is it necessary for the impact fee - Re-establishing the impact fee committee was going to be done to address the need to increase our impact fees. Corrie: That's correct. Kuntz: Which doesn't sound like it has a direct relation to asking the county commissioners to collect impact fees for us. Corrie: It doesn't. I guess my question to you again is: when are we going to have that committee put together? You were going to get me the names and get it together and I haven't had it yet. Kuntz: Well, the impact fee committee, the names, the committee has been re- established and we have the names. Meridian City Council Workshop April 1 0, 2001 Page 25 Corrie: Okay Kuntz: We are not going to meet with them until the parks comprehensive plan is complete.- Bird: I understand that. Kuntz: -- My question though is, it sounds like we can move ahead with addressing the impact fees with the county commissioners in our area of impact with just a memo. Is that correct, or not correct? Bird: That's what I understood when we had that meeting. Maybe the Mayor remembers the same thing. I'm like Tammy, I understood that all we have to do is send them a formal letter from the city requesting that they collect some impact fees for parks within our impact area. Then we need to, I guess, set the fees. Isn't that the way Boise does it? Boise gets park impact fees throughout their impact area. These people within our impact area I hope are going to use our parks. Corrie: I imagine they would. Bird: Yes so I - Corrie: We can put a letter up to them and have it by the end of the week. Bird: We need to set a fee though, don't we, Mayor? Corrie: Yeah, but that's what I'm saying. De Weerd: The fee's been set. Corrie: We've got the old fee. Bird: I'm sure Shari's got something here. Shari Stiles: Mr. President, Mayor and Council. That might be something that we could talk to them about, however I think the staff is probably going to be a lot more critical then actually the commissioners would be because they're going to be looking at our ordinance and make sure that it, at least they believe it, to meet the state requirements. They're also going to be looking for a capital improvement plan for the parks. I don't know, I guess we can address the commissioners and ask them what they perceive the process to be. I know in talking to the staff, that's what they're looking for is to make sure that our ordinance meets state code requirements and also that that capital improvement plan is in place. Meridian City Council Workshop April 1 0, 2001 Page 26 Corrie: The county commissioners going to look to their planning and staff for the answer to the question that we're going to give them. Kuntz: Mayor and President and Council. We have a capital improvement plan, or will have a capital improvement plan as part of our action plan when it's adopted. Nichols: Mr. President Bird: Mr. Nichols: Nichols: Just a few comments. First of all, I believe the city does have a capital improvement plan, it just needs updated for the parks. I mean otherwise we couldn't be charging the park impact fee that we're charging now. That's one thing. Secondly, we can see from the values of the land the developers are having to pay the farmers for in order to have that land, that the cost of acquiring an acre of land for park space, the cost of developing that acre of land for park space is dramatically greater then what it was at the time the park impact fee was determined. The other thing is, I believe that in order to collect the impact fee for parks inside the area of impact requires an amendment of the area of impact agreement with the county. I think that's Boise's area of impact agreement with the county allows Boise to collect those fees. I may be mistaken on that. It's been a while since I looked at it but I believe that's the case. There may be other items that you want identified that you'd like to amend the area of impact agreement with the county besides just the imposition of park impact fees. You may ask that the city's subdivision and development ordinances apply inside the area of impact so that those building standards inside the area of impact would be the same building standards that are in place inside the city. You may want to ask that your Landscape Ordinance, which that's already part of your building and development ordinance, or that title in the code, that that apply. May be you want the sign ordinance to apply inside the area of impact. - De Weerd: Oh, yes. Nichols: So, there may be several things that need to be identified that you ask the county to allow those city standards to be applied inside the area of impact, not just the park impact fee. Bird: Mr. Nichols, if we re-negotiate that, does that extend our time? If we open that agreement up to get these added, could we go back and lose area? Could they -- Nichols: Mr. President, I don't know the answer to that. There's two issues. One is the content of the area of impact agreement. Second is the identification of the boundaries of the area of impact. I would say that they should be treated separately. One is, the areas already been defined and that should be left alone. Meridian City Council Workshop April 1 0, 2001 Page 27 We're just talking about what happens with regard to some of the development standards inside. I mean, that's the way I would approach it. Bird: What if we want to open up for that part, we're opening up the agreement. What if the commissioners say well, let's look at the impact area, you know? Boise wants and can service another half mile or another mile in your place right now and we've been getting a lot of pressure from developers to get that taken care of. If you want to open up for this, may be we want to open up for the impact area. Nichols: That may well be a risk. I would say this, if you can't agree on the amendments, I don't think it goes to the committee of nine with regard to these other issues. I think that's only with regard to the designation of the area. Anderson: Can we get a copy of Boise's agreement? Nichols: That's real easy. It's an ordinance; we just pull it off the web. Bird: See what they've got and what we've got. De Weerd: It seems to me that Roger Simmons seemed to think that all we needed to do is write a Jetter and request that they collect our park impact fees and that would be sufficient to have them do it. Again, that's just my recollection. He didn't seem to think that it required amending anything that currently existed. Bird: It would have to amend somebody's ordinance. De Weerd: We can bring a memo and ask them if that's good enough when we meet with them. Corrie: I can do that but you're sitting there with two other commissioners that don't think the ways that Roger Simmons does. De Weerd: Well, they did. I know that one of them is changed. At the time, they all were nodding. I took that as a yes, do it and get on. Corrie: One way to find out is, we can do it and see what they say. De Weerd: That's worth a try. Bird: That's good. Somebody's got to change somebody's ordinance to change the wording, I would think. Either the county or the city, somebody. It's got to change somebody's ordinance. Kuntz: Mr. President- Meridian City Council Workshop April 10, 2001 Page 28 Bird: That and add an impact fee. Kuntz: Council- Bird: Mr. Kuntz: Kuntz: What I would suggest is let me meet with Mr. Nichols and pursue this. If it could be brought up at the meeting on Thursday that would be fantastic, to give us some direction from them. Then put this on as a discussion item for your next workshop and weIll have something to report back. Not only on the area of impact, but also on where we are with increasing our impact fees. Corrie: Okay. Bird: Is that fair, Council? De Weerd: No. We've waited this long. Corrie: Well, yeah, you're not going to get it done overnight anyway. I still think that their planning people are going to have something to say about this. Bird: Okay. No more discussion on fees and stuff. De Weerd: Sure. You know we have mentioned a public safety impact fee and the attorney brought it up again tonight. Have we started anything along those lines? Has a committee been formed? Corrie: Are we talking about the mill levy? De Weerd: No, Public safety impact fee. Corrie: Oh, no. Bird: Mr. Nichols Nichols: Mr. President, I don't believe that there's anybody working on that, although the Fire Department is working on a facilities plan as part of their, aren't they. Isn't there some sort of capital improvement plan? Corrie: Yeah, there's a capital improvement plan being worked on as part of the strategic plan. Nichols: That would be a critical element that would have to go into that. De Weerd: As well as for the Police. Meridian City Council WOrkshop April 1 0, 2001 Page 29 Bird: That's right. Nichols: As I understand, the capital improvement plan for the Fire Department came after the assessment was completed and it was part of that assessment evaluation recommendation was to have one. That was the next stage. The Police Department evaluation and the draft is done or will be done. Corrie: Hopefully, we'll have it by May the tenth. Nichols: It's getting close to being finished on that and then the next part of that can be the capital improvement plan for the Police Department. Bird: Then we can start the impact fees. Corrie: But you have to have those -- Bird: Do you have to have those in place? Corrie: -- before we can get, yeah. Bird: Okay, anything else before we move on? Okay Issue #4 Discussion of Mill Levy Election Bird: Item No.4. Discussion of Mill Levy Election. I don't know who wants to handle this. Do you want to Mayor, take the ball and start dribbling it? Corrie: Go ahead. I haven't been able to get back to Ken HalWood yet, of what program he was going to put together for us. I hope to have it by Friday. Then, Tammy brought up the citizen's committee or citizen's group to work with us. We need to get that done. I guess, I was kind of hoping to have that by tonight from Ken HalWood so we could go with this program. He hasn't done it yet. Where do you want to go on a committee? You don't have a lot of time here. Bird: Council? Anderson: Mr. President Bird: Mr. Anderson Anderson: I guess I was thinking that maybe we could have a meeting that that would be the sole and only discussion item and that we could devote three or four hours to it and develop a specific strategy with assignment as far putting together citizen groups or make assignments as far as who was going to hit what community groups, putting together fact sheets as far as why it was needed, Meridian City Council Workshop April 10, 2001 Page 30 what the money was going to be used for. That's going to take more, you know, I appreciate Ken coming the other night and the insight he gave, but really that was just kind of the tip of the iceberg to me. We need to spend at least another full night working on what our game plan is going to be. We've got to get moving on it because that election is getting closer and closer every day. I'd be willing to set another meeting if we could to get - Bird: I'm like the Mayor, I left with the impression that Ken was going to get us all this material that we could do a workshop with and get people and know what we were going to go out and present to the public. I'm like the Mayor. I was waiting for some stuff of his. Corrie: He had two cities that had done this before. He was going to get the information to us. I think if we can set a meeting up - Bird: I have no problem with it. Corrie: -- That will probably push him a little harder. Bird: When are you going to set it? Corrie: We have to have a deadline. You've got, well, Thursdays are probably out. The sevetenth's out, you have the eighteenth. Bird: How about the eighteenth? Corrie: It's a Wednesday. I don't think there's anybody in here that can't do it, right? Bird: You won't be here. Corrie: How's the eighteenth look? Bird: Looks good. Corrie: We've got three that can beat the eighteenth, Keith. Bird: I have no problem with it. Start it at 6:30 and go. That's the only thing on the item. Corrie: I would think that we need to really hit it hard. Bird: Okay Anderson: I think one of the biggest things is we're going to have to actually put some hard numbers to what are we going to use the money for. That's one of the Meridian City Council Workshop April 1 0, 2001 Page 31 big things we're lacking and that's not something that Ken can put together for us. We're waiting on some information from him on what other cities did, but we're going to have to do this other part of it. Corrie: Part of his presentation to us is what they did as well so we can get some ideas. You are absolutely right, we're going to have to do it ourselves but it'll give us some good points. Bird: Mayor, you and Ron kind of, when we started this, said you guys would head it up so get your presentations and be ready to go for a workshop on the eighteenth at 6:30. De Weerd: You guys will organize the workshop and that sort of thing. Bird: Yeah, and be ready to go. Anderson: Sure. Corrie: As much experience as we've had working together, we'll get it done. Anderson: We're in trouble already. Bird: Mr. Mayor Corrie: Yes. Bird: One thing that -- I don't want to tell you and Ron what we probably should have at the workshop, but we need to get with the department heads and have them bring some plans; the Fire, the parks and the police, of what the needs are. We know what the needs are but to have them present the needs and stuff so that we can have something to go forward with. Anderson: I think we need to get with those department heads and get figures. What I don't want to get into is just like we got into at budget time, a war between departments that we need it worse then the other department. I want to avoid that at all cost. That's not going to do anything but hurt our cause. What we need to have is basic numbers. What does it cost to put an acre of park ground into usable ground? ~- Bird: What does a fireman cost? What does a police officer cost? Anderson: -- What does a police officer cost? Bird: What does a police car cost and stuff like that.- Anderson: Those are the basic things that we need. Meridian City Council Workshop April 10, 2001 Page 32 Bird: That's all we were asking. We don't want to, you know, we're not going to say the police department gets one dollar and the fire department gets fifty cents and the parks department gets a dollar and a half. Let's get some costs that you can show the people of each department. Anderson: Right. De Weerd: That's what we agreed on last week. Corrie: They already have those. De Weerd: Those three things. Corrie: We're getting those from them. Bird: Ok, then we'll go - Corrie: Your basic numbers are going to come out from them too as well. Bird: four eighteen at 6:30. Nichols: Mr. President Bird: Yes, Mr. Nichols Nichols: Mr. President, Mayor, members of Council. I may not be able to be here that evening. I've got a trial starting on Tuesday next week. I've got Dave Swartley lined up to cover council meeting if I can't do that on the seventeenth. Do you want somebody from our office here on the eighteenth for this one? Bird: I think we'll be all right. We'll tape it and you can listen to it when you get time. Corrie: I don't think there'll be real heavy legal that you can't handle over the tape. Bird: Over the tape, and then you can tell us where we screwed up. Nichols: Ok. I just want you to be aware of that. De Weerd: Mr. President Bird: Mrs. De Weerd Meridian City Council Workshop April 10,2001 Page 33 De Weerd: Would that be an appropriate time if there had been citizens who are interested in helping, ask them to be there as well? Bird: What do you say? What do you say, Mayor and Mr. Anderson? Anderson: I think at that point, if you involve the citizens, you're going to get into just like we're talking about the departments. The citizens that'll be there will have a cause that they're there for, whether it's parks, police or whatever. Then we're going to get into the exact same thing that we're trying to avoid with the department heads. Let's figure out the game plan first. Then we'll get the volunteers to do the stuff. De Weerd: Okay. Bird: Okay. That's enough said on the Mill Levy. Issue #5 Discussion of Ada County Commissioners Meeting Bird: Item No.5 is discussion of Ada County Commissioner Meeting which is at 2:30 Thursday. Mayor, what have you got planned for that? Corrie: Well, I think we should hear from the police, the fire and I'd better ask the rural to be here. What we're going to tell the county commissioners, the fact that what will be the cost to the city in those public services to let them put those subdivisions out there. I know it's going to have an effect on the fire department. Police department may not have an effect, but because they won't be in the city limits but our fire department is going to have to be running out there. They're going to have costs. I just feel that we should make sure that we've got all of our rocks in a row as has been said when we make our presentation to the county commissioners. That we don't want to see this thing happen, we need their help. As we went to that last meeting, you realize there were three different opinions about that in the county. Sharon Aulman is they own it, they ought to be able to do what they want to with it. Roger Simmons I don't think is for that but then Of course Grant Kakes has said that if you can get the developer to build you a sewer, why not? Then we came with the department, Brad was with us, about if they put their sewer system in will we be able to even have the elevations that can work with our sewer systems going out there. That's why I ask the fire department to kind of give us some ideas of their cost and what would be run if they did that type of thing and get some input from the rural as well tonight. I even ask them to come to that meeting. Bird: Yeah, but the only thing is the rural is getting a very good Mill Levy out of these houses that are being done out there. I think that you know, we said the police weren't involved. I agree, right now their probably not involved but some of the subdivisions I've seen come in with the roads and stuff, if and when they are Meridian City Council Workshop April 1 0, 2001 Page 34 ever annexed into the city, then our police are involved. I tell you some of those things look like a maze out there that it would be hard to patrol and be horrible for fire departments to get in and out, let alone the police officer. I think that our public safety period is involved. Corrie: That's why I asked that they be at that meeting. There are going to be some questions asked by the county. Bird: Yes. Corrie: My reason for this is, what is their plan of attack? We go in there just sit in the seat of our pants and let them ask questions, we're going to lose. Anderson: Mr. President Bird: Mr. Anderson Anderson: We had a discussion at the rural fire district meeting. Was that this month or last month, Mike? I guess it was last month, about this issue though. The fire department, I think can put together a very good case and it does include the rural district quite heavily because that development is occurring in their area right now. Because of the partnership - The big thing with the fire department 9is response times - even though those areas are rural right now, they may only account for a handful of runs but if the county allow those to develop at an urban density several miles from our existing city limits and our existing fire stations, then that run volume goes up considerably. I think Joe, from the fire department, had put together some numbers on what type of run volume that these developments would cause to increase for the fire department. That's pretty staggering when you start looking at those numbers and what that will do. Really what they're doing when they're approving those is they're giving those people that buy those subdivision lots, they're giving them a false impression that they're going to have the same level of service as what you're getting when you live closer in to the city. They're going to be far from it. They're going to have seven and eight minute response times. In the case of a fire 0 medical call, that's going to be a lot of times, way too late, or after the fact, if it's a case of a fire or somebody not breathing. I think Mike, from the rural district, can pout together a pretty good case that he can argue why the rural fire district doesn't want the commissioners to allow those types of development. I think Kenny, with the help of some of Joe's numbers that he's put together, can put together case for the fire department. I can jump in there and help them out a little bit with what those time responses would mean for them. Bird: I agree. Mayor, I think you need to make sure we get everything put together so we can present it orderly and we're not all running off the gun. ( Meridian City Council Workshop April 10, 2001 Page 35 Corrie: The county commission's going to ask some questions. You can expect Sharon will give you a lot of them. She has her opinion of what should be done in the county. Just want everybody to be prepared for their questions and plus the fact, police and fire is going to be a big factor here. Now Chief, how about as far as the police are concerned. Keith did raise some issues about roads and that. Do you have anything that you want to bring up with them at this point? Gordon: Same as the fire. When you bring that many people close in, we respond to a lot of the surrounding subdivisions right now. Whenever we do that, we take a car and an officer, or two officers, out of service. The more that they have in this general vicinity, the more we're going to be losing officers. That dispatch center sends our cars just as easily as they send county cars. During the week from about midnight until six in the morning, the only thing on the west end of the county is Meridian cars. We keep track of how many times we go out. That'll increase proportionately depending on populations. Bird: That's true. De Weerd: Mr. President Bird: Mrs. De Weerd De Weerd: Mr, Mayor, would it be possible that you meet with our different department heads Thursday morning and pull kind of an outline of how we're going to present these different issues to the commission, kind of get all the ducks in a row so each department head also has an idea of what the other will cover. They can either expand on that or just continue the story. Corrie: Yeah, we can do that. One of the things I was going to mention, -- Bird: I was just going to say. Corrie: -- keep an eye- Bird: That scares me more then anything. Corrie: -- Gary had a talk with United Water. They are poised to do more then just put water, believe me and Keith understands what I'm saying here. They're there with water right now. They are able to do some sewer systems with United Water. That's going to be probably one of our major talks here, is where United Water is in this type of thing. We can run water lines out and take care of that but their water is there now. They're there for the money. - Bird: They're there for the duration too. Corrie: -- and they're in for the duration too. That's right. Like Keith has said to them, I think that they're well within their powers to put sewer systems in too. Bird: They are very much so. Corrie: They didn't deny that. Bird: No, they scare me. Corrie: Are those package systems? Bird: Some of their biggest business is running municipalities sewer systems and owning sewer systems. Most of them they run. Let me tell you something. Ron, you sat on the council, when we allowed the water to come across for the church, was that not made a statement that once our water was out there, they went away? Anderson: Yeah. Bird: They don't go away. It wasn't their representative that said it. Anderson: I think it was condition that we put, or they agreed to. - Bird: I said we'd have to dig up the development agreement. They've been approached and I'd felt this, I'd heard the rumor after we had the meeting. They have been approached by developers to put in a sewer system. If they put it there, they will go from Locust Grove to Star and they don't have to stop at county lines. They'll take that whole - They've got their water all the way to Spur Wing right now on the north side. Anderson: They're already developing smaller spurs out in Canyon County. We have two or three of their systems. Bird: That's what we're told. We know that. They're not afraid. I think this is something. We don't want a bunch of sewer districts. It doesn't benefit anybody. Corrie: That's what we've got to convince the county commissioners. Bird: That's what we've got to talk the commissioner - The public safety, yeah, I worry about that. I don't think we're going to have to worry about public safety if this other stuff goes through. Anderson: I think our two strongest arguments are the sewer and the public safety . Bird: I agree they're the strongest. That sewer and water really scares me. ( Meridian City Council Workshop Aprll 10, 2001 Page 37 Corrie: Out of the sewer and water, our strongest argument is going to be the sewer because that's the one that we've spent years planning for the ultimate build out of the waste treatment plant - Bird: That's right. Corrie: -- have all the master plans done for the trunk line systems. If somebody's allowed to come in and start breaking that area up now that we've done all that planning for, it just throws the whole rest of our plan into shambles. Bird: I will also state that if I were in United Water's boots, I'd do the same thing. They're here, they're a privC}te industry and to grow is part of their deal and make a profit. Developers come to them, I can understand it but that's the thing that scares me. I just hope the commissioners won't let - we don't need anymore Kentucky Ridge sewer systems in our impact area. McCandless: I don't think Central Health is too excited about it either. Bird: Yeah, but - Tammy they didn't deny, when asked them, putting in a full blown sewer thing if they go far enough. They don't have to worry about county lines or impact areas. Corrie: One of the things we're going to really talk to the county commissioners about is that they gave us that ten year window - Bird: That's right, Mayor. Anderson: That's right. Corrie: -- to do these things. Hopefully, they will honor that. Roger remembers it. Fred does too. -- Bird: He was on the other side when that went through. Corrie: -- I think that we can emphasize that and talk to them on that one. Will you be able to meet Thursday morning? All right. I'll give you a call, Mike, tomorrow morning and tell you the time we can get together. I think we meet at 2:00 or 2:30, 2:30 Thursday afternoon at the county commissioner's office. Thursday morning I'll get with Kenny and you and Chief and Gary. We'll make out the plan to run, can you make it, do you think? I know you're going to be part of this. We know we can get you the information to you before you can get there. De Weerd: And Shari? Corrie: Yeah, she'll be there too. Meridian City Council Workshop April 10, 2001 Page 38 Gordon: I'm training those policemen on how to be diverse in the work place over from ten to noon over in Nampa. If they'd learn to behave, I wouldn't have to do that. Bird: Gary, did you have something to say? Smith: Mr. President, Mayor and Council. I was just going to say what Mayor Corrie already did say. That I hope that Ada County Commissioners will recognize the agreement that we have and the amount of work that we put into planning for development in this impact area. Bird: So do I. Smith: That's the hope, I guess, of all of us. Anderson: What also might be helpful, Gary, is like some of the dollar figures of what we've spent on all that planning and infra-structure out there so far. Bird: Okay, any other items, Mayor, on the commissioner deal? Corrie: I just want us to be aware of what we're doing. Bird: You bet. Nichols: Mr. President, Mayor, members of the council, I have a court appearance in Canyon County at 2:30 that afternoon. Just to let you know, jf you want me to try to find somebody to be at the meeting, I'll do that. I had a court hearing moved. It was suppose to have been last week and got moved to this coming Thursday. Corrie: I don't recall that you would need to be there, Bill, or have somebody there. There's not going to be any legal questions. Nichols: Okay. Bird: The only familiar with our problems is you and you'd have to brief somebody. I wouldn't feel comfortable. Nichols: Okay. Bird: Okay, going on- De Weerd: Mr. President. Gary, in addition, I really feel strongly and I know I mentioned this at a workshop but, we need to have, even if it's a sketchy timeline of how we are going to develop different drainage, you know, what would also help as well. I know that's kind of what the development community was looking ( Meridian City Council Workshop April 1 0, 2001 Page 39 for. Well, if you won't let us develop now, when is that going to be out there. At least have some idea because it might be a question that the commission asks. Yeah, we have seven years, but what is the plan. Corrie: You mean sewer and not drainage? De Weerd: Yeah. Bird: Yeah. Bird: We kind of had a timetable. Corrie: We've got the time schedule already pretty well set up. Bird: We had it pretty well set up didn't we? Corrie: Don't you, Gary, have that pretty much on line time schedule? I mean we're doing the white trunk now, getting it done. Smith: Right. I don't know that we've got a schedule set up exactly as to when that other trunkline would be constructed. We've got a developer that wants to build that trunkline right now. Corrie: Council, want to let him do it? That's going to be a question the county commission's going to ask. Bird: Right. Anderson: Do we have the easements? Bird: D.K. He owns all the ground. He can get the easements. De Weerd: We don't have the design or, do we have the capacity? Anderson: There's a little issue of annexation route. They're saying they've got the annexation route. I don't know. We haven't seen it. Corrie: There's a lot of good that they put all that in there and we don't have it annexed. Anderson: Right. Corrie: We're kind of shooting in the dark. De Weerd: And then again, like Councilman Anderson has been saying, there's more to it than just water and sewer. Meridian City Council Workshop Apr1l10,2001 Page 40 Corrie: It's political too, very much so. Bird: Ok, any more on this item? If not, I think we pretty well, on our future topics, anybody got any ideas right now? Tammy did you have a couple items you wanted to talk about before we get into future. De Weerd: Yeah. I had asked Keith, at our last meeting if I could get just an item that I would like to discuss at some point. I don't know if it would be really an ordinance amendment. I think that Will had mentioned that it didn't need to get anything changed. What number one would be, property posting, right now what is being posted on some of these properties that are up for public hearing. The postings are very small, they're not noticed by the neighbors and I would like to see standard set as far as what size of posting that should be placed on properties. Secondly, we have the ability to set sunset clauses on CUPs. I would like to see us maybe put a set time frame on those clauses for CUPs so that something that was approved twenty-five years ago can't come back and say, ok, we're ready to build. We're all going what, what are you going to build? It's just something that we do with our plats. I think it's a good idea the surrounding cities do that. It might be something we want to look at. An additional item would be pre-application neighborhood meetings. Having also sat on Planning & Zoning, it's sometimes shocking getting a huge application coming in and the developer hasn't met with the neighbors. You know, if we're looking at expediting some of our processes, this alone would help that process tremendously. I think we sat that with the St. AI's application. The neighborhood people that they worked with certainly didn't show up. And apparently that's a good sign that they felt comfortable with what was being proposed. I think it saves time for our staff, as well as the developer and maybe even the developer's representative by having some of that done prior to. I know our city doesn't have neighborhood associations so it's not as heavily emphasized as it is over in Boise but I think there's some definite benefits to asking. Then you'd have to define how big and what kind of project you would ask those kind of pre-requisites to. In addition - Anderson: I just had a question on those neighborhood meeting. At point in the process do those occur? Prior to submitting to P&Z, or after? De Weerd: Prior to application. Anderson: So, the neighborhood might be behind it, then they get to P&Z and find out that there are some hurdles there that they couldn't get through? Bird: Mr. Nichols Nichols: Councilman Anderson, Shari can correct me on this, but typically, a developer comes in and has their pre-application meeting with staff and talks about what they're going to do. Staff can say, I've been in at least one, that ( Meridian City Council Workshop April 10, 2001 Page 41 involves an apartment issue. They basically said well, we're going to have meetings with the neighbors and so they had a pre-application meeting with staff to kind of go over what they want to do. Staff can say, make sure you do this, make sure you look at the new landscape ordinance, make sure you look at these requirements. What are you going to do about lighting? They ask some of these sorts of questions that you would expect. Then the developer goes out and meets with folks in the neighborhood with the sort of concept plan that they have before they actually make the application so that if there are some modifications that need to be made in the application because of something they didn't think about or the neighbors want some particular issue. They've already had sort of the read from P&Z staff before they actually go out and meet with those people. It's not like they just go out and meet with them on their own and then come in with the deal. They've had some contact with the staff. Anderson: My other question was, I mean not really a question I guess, a comment. You'd have to be pretty specific about what that process would be for that neighborhood meeting. I mean in the other apartment complex project that we looked at not too long ago, that was one of the complaints we kept hearing was, well, the developers were saying we were having the neighborhood meetings. The neighborhood was saying we weren't having the meetings. You'd have to define how far you're going to go into the neighborhood, who's got to be noticed, what's the proper posting of those meetings, everything else. Nichols: I think, Councilman Anderson, if I may. From what I've seen, those that know what they're doing get the coverage, get the people and they don't have that issue. I mean, we could set some minimum standards perhaps for those things but I think in that particular one, the Valerie Heights, they just didn't know how to get out there and figure out what the issues were. Plus they kept changing the project. Corrie: It was doomed from the start. Nichols: They kept switching on it. They'd have a meeting and then they'd change something and not have another meeting. They really complicated things. Maybe Shari's got some comments on that as far as requiring those neighborhood meetings. Stiles: We do encourage to meet with the neighbors, especially if it's some kind of controversial project. I guess there are pros and cons to having neighborhood meetings because a lot of people who aren't really familiar with the process think that the neighborhood meeting, and if a developer tells them they're going to do something at the meeting, they think that's it. Even if they have those meetings, we have to tell the surrounding people, you better come and get it on the record because nothing they say, they can't be held to anything they're going to say. Then there are other developers that will go out and they don't want to compromise, in Boise, I know. They did the required neighborhood meeting, but Meridian City Council Workshop April 10, 2001 Page 42 they just went out and said this is what we're doing and if you don't like it, tough. I don't know. I think it's right that the people that know what they're doing are going to go out and have those meetings. The people that don't are just taking their chances. If we don't reg ulate the content of the meeting, if we're not attending those meeting, we don't know what's said or what agreements have been made. I don't know. r guess r have one way or the other, it doesn't really matter to me as long as the people know that it's just an informational meeting and the city isn't responsible for the content of the meeting and that any agreements that are made had better be in writing and presented at any public hearing there is. Corrie: Correct me if I'm wrong counselor, but none of us can be at those meetings. Bird: No. De Weerd: Right. Nichols: That's correct Mr. Mayor. De Weerd: Two more, three more things. Bird: You said you were going to add two and now it's five now it's six. De Weerd: I already ask you on these other ones. I know I brought these up too. Are we going to go through goal setting this year? Are we asking for annual reports from our departments? I know we've received it from police and wastewater and I've read them. I appreciate those departments giving them to us. If we do goal setting this year, I would hope that we set city goals and then the departments fit their goals within the city goals. I am a firm believer in goal setting. Enough said on that. Corrie: Mr. President, let me kind of jump in here. John, Lucy and I had a discussion yesterday morning. We had talked about having him do this goal setting and some of the things with the departments heads and the city. Of course, he's been working with this framing team and it's about done. He's going to be getting in touch with us and when we can start that program. It's not a loss in the shuffle, it's just a matter of he's trying to get things put together as fast as we are. Bird: Great. De Weerd: We wanted the finance director on board before we did that. Corrie: You're right. ( Meridian City Council Workshop Apri11O, 2001 Page 43 De Weerd: My second to the last issue is, I talked with Steve Hassen, who has been working the last two years on a collector's study with ACHD. They're wrapping that collector's study up and he is available to come and present that to City Council and to staff if there is an interest. It's very timely in light of our comprehensive plan update. Our comprehensive plan steering committee has kind of been looking at a collector's system partial or, we're not sure at this point. Would that be something of interest to the Council and the Mayor? Corrie: How much time is that going to take? De Weerd: Fifteen, twenty minutes. Anderson: Can we at the next workshop or something? Bird: We can do it at the next workshop. You've only got six items for the next workshop, one more isn't going to hurt. Bird: Mr. Berg Berg: Mr. President, Mr. Mayor members of council. Is that something that the Planning and Zoning Commission would also be interested in? De Weerd: Yeah, we may want to do it on that May- Corrie: In May is that fifth workshop. Anderson: May the 29th. Corrie: I was going to say, we're meeting the twenty-ninth with P&Z, that might be a good time to have that. De Weerd: Ok, that's excellent. Thank you, Wil. Last but not least, I've noticed some of the applications coming in. I won't talk about any specific ones but it looks like there's some activity going on around the area. If I'm out of line Mr. Attorney, just cut me off whenever. There are some applications coming up over by the Locust Grove area that I don't know if they're being talked to about the plans with the Locust Grove over-pass. If they are considering donations versus dedication of right-of-way and if so, who's talking to them? Bird: I'm not. Anderson: ACHD has the right-of-way program. I don't know whether they want to talk to them or not or if they are willing to do that. I would assume they are. I think we had that last meeting with O'Neil, they're not going to be very favorable to giving their land away. ( Meridian City Council Workshop April 1 0, 2001 Page 44 De Weerd: He did bring up at the time, you know if he wasn't required to do something he would consider it. Knowing that he'll end up doing it eventually when he comes in with the CEP on the other piece of property, I think that sounds like a great exchange, personally. I thought last year when we talked about dedicating money to this overpass, that the city was going to be very active in approaching these land owners and strongly encouraging participation and donating right-of-way. That's why I supported this whole thing. I know that Locust Grove is very needed, but I also know that with restrictions we have in our budget. I saw this a way to meet some of those, that 1.8 million dollar commitment to right-of-way is it was going to be through some donations. They're not going to donate it without anyone asking them to do it. If we need to be asking them, we should be asking them and who is the appropriate person to do that? Corrie: We got JabiL I talked to Jabil and they politely told me they've already done it. We checked back and they had already done it. They gave a hundred and some thousand dollars worth of right-of-way to the ACHD. Again, you heard that O'Neil will trade which is possible. The council would have to make that decision whether they want to trade this for that. As far as contacting the other people, I mean, I guess, I think Keith and I can look at that again and see where we are. We've talked about it a couple of times and, if I'm not mistaken, we need to just maybe approach those people. Keith and I have talked about that. You're probably no going to get a lot, but you're going to get a better. ACHD and the city said ok, we'll try to do what we can for each other. The right-of-way, if we can't get it donated to us, then it will have to be through ACHD and their workings with the people there. I guess we can increase our program with Keith and I, 1 guess. Anderson: Mr. Mayor. Maybe I'm not wise to how that works. It would seem to me like if the P&Z staff because it sounds to me like they're kind of the first person that the developer meets with on a project. If they knew where we wanted future fire stations or where we were trying to get right-of-way for a road or where we might need some land for a park or where we need land for well sites, if that was all part of the plan and they knew that. Then when developers came in with a project in a particular area, they could say, by the way the city needs park space in this area or we're looking for right-of-way along this road, that could be the lead in and could be the first contact. It would get the developers thinking along the lines that maybe if I donated this right-of-way along here that might help my cause a little bit, or if I donated some park space or something like that. I would think that maybe P&Z would be the first stop. Not to exclude you, I mean you could be involved in that process if you wanted. I would think that they would be the one to plant the seed with the developers as far as when we might want something like that. Corrie: Mr. President, I agree with him one hundred percent. Bird: I do too. Meridian City Council Workshop April 1 0, 2001 Page 45 Corrie: I think that we were discussing mainly that those private owners - Bird: The private owners Corrie: -- and if we could do that. You're absolutely right. The Planning and Zoning is where it belongs. Bird: That's right. Corrie: At the front, we can't tell a developer you have to do this but you're right we can kind of work out a plan. I was under the impression - Bird: We were talking about the private ones along there. Anderson: I was just thinking of the ones that were coming in. De Weerd: I did ask commissioner Bivens about Jabil and he said that they do have the right of way from Jabil but they paid for it. ACHD, they off-set it in impact fees, I think was what was said. That's not donating, -- Bird: Well, it is too. Corrie: There was a hundred and fifty seven thousand that they paid in there and we had, Dave went back to ACHD. It was part of their program and they did donate some of that. I asked Dave to really check it out good because we got in there, he really raked us over the coals really quick. Of course that was the time they were getting ready to do all this other. De Weerd: And their stock plunged. Corrie: I can check it again. Bird: Mr. Anderson, do you have anything? Anderson: No. Bird: Mr. McCandless, Mr. Mayor Corrie: No. Bird: Mr. Kuntz Kuntz: Mr. President, thank you - Bird: How many items? Meridian City Council Workshop April 1 0, 2001 Page 46 Kuntz: Two plus just a couple of brief announcements. I'll start with the announcements. Bird: You sure learned from your liaison. Kuntz: Yes sir, she trained me well. First off, the opening for Generations Plaza is tentatively scheduled for June 1 which is a Friday night at approximately 6:30. Bird: Are we still having a band or a deal? Kuntz: Yes- Bird: Is the one Steve Siddoway's putting on? Kuntz: No. We're not going to have a street dance because Dairy Days, two weeks later, is having a street dance. Bird: Is that one Steve's putting on? Kuntz: No, they're not going to do that one. Yeah, because it's so close to Dairy Days. Two is just to let you know the downtown merchants are putting together a program called Terrific Tuesday once a month. The first one will be June fifth. We are discussing how the alcohol's going to be handled as far as permitting, that type of thing. We need to meet with our city attorney on that. I informally asked commissioners about meeting on the twenty-third of this month on a workshop with the comprehensive plan. We are not going to meet on the twenty-third. The parks commission's going to have a workshop on the twenty-sixth to pull that together. The last two items I have, one is on the meeting Thursday with the county commissioners. I didn't hear any discussion or consideration as far as open space, park space. We are park deficient right now. These developments that want to come into our impact area, where are those people going to go? The county is not in the parks business, as my understanding. I just raise those as questions. I don't know if they have any validity or not. The last item I have is, there is a public hearing coming up on the seventeenth of this month and I know that Council member De Weerd will not be at that meeting. Staff feels like it is important that she be there. I don't know if there's anything that can be done to postpone that specific hearing or not. Corrie: Which one is that? Kuntz: On Cedar Springs. Thank you. Bird: Okay, Mr. Smith, do you have anything? Smith: No, I don't Mr. President. Meridian City Council Workshop April 10, 2001 Page 47 Bird: How about Mr. Watson? You don't have anything? Shari, Chief, Chief Bowers. You learned from Ron Bowers: President Bird, Mayor Corrie and City Council members. I have the study back from Emergency Service Consulting Group, Joe Perritt. Also, we've got the information back from our Idaho survey and a rating from Doug Young. I know we don't have a lot of nights. Possibly, I would think it would maybe take a couple of hours possibly to do that. I don't know if we could do that on a rural commissioner's meeting night or if you'd rather have it here at City Hall. I just put that out - Anderson: When are they meeting on it? Bowers: -- They will meet next month, the second Wednesday of the month. Bird: Yeah, won't that get us both together. Bowers: Ninth or tenth, I'm not sure. Corrie: Do you have it down at the fire station? Bowers: Yes. De Weerd: The second Wednesday is the ninth. Bird: Yeah. Anderson: They're having one on May sixteenth, it's their next one. Bowers: May sixteenth. Bird: Why couldn't we do that then? Anderson: and April - Bowers: Thursday night, I think, Ron. Anderson: April what? Bird: Twelfth. Anderson: Oh, there it is. It's the twelfth. So it's this Thursday. Bowers: It would have to be next month if we decide to do it. Bird: I would just as soon, when you guys meet, just come down and listen too. Meridian City Council Workshop April 10, 2001 Page 48 Corrie: You going to do it on the sixteenth, are you? Bowman: I couldn't get that consultant in here by the twelfth. Bird: Oh, no, no. The sixteenth you can? Bowman: Yeah. Corrie: We can all go down there - Bowers: Ok. I will mention it to President Mike Ingraham and see if we can put it on the agenda for that night and get back with you guys. I'll find out for sure what night it is because it has been changed a few nights. Bowman: That was the latest one they gave us. Bowers: Ok good. Bowman: it was on the ninth and now it's on the sixteenth. Bowers: Okay. Thank you very much. I appreciate it. Bird: Okay. Thank you. Mr. Berg, do you have anything? Berg: Yes, Mr. President, Mayor and Council. Just a couple of follow-ups. The ACHD meeting is the thirtieth, we need to get some items for the agenda. If you can get that to me. Hopefully in your boxes, you found several things that came out of the AIC Spring workshop yesterday. Planning and Zoning Budget manual, legislative updates, and also there is this presentation growth management that was put on by Jerry Mason that was very good. I'd maybe just encourage you look through that before the Ada County Commissioner's meeting Thursday. It points out and emphasizes what good planning really is. Maybe we can stress that that's what the cities are here to do. That's it, thanks. Bird: Mr. Nichols Nichols: Nothing Bird: Can you believe that from an attorney? Would anybody have anything? I'd entertain a motion to adjourn. De Weerd: So moved. Bird: We get a second? t;" l Meridian City Council Workshop Aprll 10, 2001 Page 49 McCandless: Second. Bird: Any discussion? Corrie: I've a little discussion. Bird: Okay. Corrie: Am I allowed to make a motion whenever I'm not running the meeting? Bird: Sure you are. Corrie: Never mind we'll take it up later. Bird: All in favor? MOTION CARRIED: ALL AYES MEETING ADJOURNED AT 8:59 PM (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ( .-i;;a.a.-ilIIl: ~. -!..........tt .,)o~. ..,~. I . ( 1 -.:r 1'l'!l' 1) 'R tJ . . lfAyOR~ ~ -- - . Ada County 1li!Ihva-~District Judy Peavey-Derr, President Dave Bivens, 1 st Vice President Sherry R. Huber, 2nd Vice President Susan S. Eastlake, Commissioner David E. Wynkoop, Commissioner 318 East 37th Street Garden City [0 83714-6499 Phone (208) 387-6100 FAX (208) 387-6391 E-mail: tellus@ACHD.ada.id.us April 5, 2001 Mayor Corrie City of Meridian 33 E Idaho Street Meridian 10 83642 Mayor Corrie, On February 9th, City of Meridian was invoiced for their participation in the Meridian to Boise Shuttle Bus Program. As of yet we have not received payment. Enclosed is a copy of the original invoice and paperwork. Please make arrangements for payment. If you have any questions please call me at 387-6126 or Pat Nelson, Commuteride Department Coordinator, at 387-6162. Sincerely t ~~g ~{jJ~ Account Clerk Account # Account # Purpose of Purchase_ D:::pt. Head Approval: INVOICE 5f:48 ADA COUNTY HIGHWAY DISTRICT 318 E. 37TH STREET BOISE, IDAHO 83714 TO: City of Meridian Mayor Corri e 33 E Idaho Street Meridian 10 83642 DATE: 2..9-01 .-il! 0 I ~ ;1 ~ I~ 3 I "'- I ('\l I 0 I I ~~ I~ ~~~ ~! ~. ~ . Bj, I!; I Q ~ I ~ ~ ~ I filS! l'l ~ ~ ~i I I i ~ ~! j,r<- , Ada County Highway District Judy Peavey~Derr, President Dave Bivens, 1 st Vice President Sherry R. Huber, 2nd Vice President Susan S. Eastlake, Commissioner David E. Wynkoop, Commissioner 318 East 37th Street Garden City ID 83714-649g Phone (208) 387-6100 FAX (208) 387-6391 E-mail: tellus@ACHD.ada.id.us February 8, 2001 Mayor Corrie City of Meridian 33 E Idaho Street Meridian, 10 83642 Re: Treasure Valley Metro - Meridian to Boise Shuttle Bus Program The Ada County Highway District, in cooperation with Treasure Valley Transit initiated commuter shuttle service that connects Caldwell, Nampa, Meridian and Boise with bus service for workers traveling through the WYE Interchange reconstruction during peak congestion hours. The commuter shuttle began operation on June 1, 2001 and has been successfully operated since that time, providing 11,834 rides during the first eight months of operation. Average ridership is 85 people per day. The Meridian City Council agreed on May 16, 2000, to provide $8,750 for the commuter shuttle to Ada County Highway District Commuteride office for the remainder of fiscal year 2000, and $17,500 for fiscal year 2001. The project was reviewed again on December 5, 2000 with your council. As you know, continuation of the Metro is dependant upon adequate funding for the operational costs and ACHD would appreciate transmittal of the payment at this time ($17,500) for fiscal year 2001. Please send payment to ACHD Commuteride, 318 E 37th Street, Garden City, 10 83714. A forma! invoice is included with this letter. If you have additional questions or comments on the service, please contact me, at 387~162. Your support of this important regional transportation link is appreciated. Sincerely, rJ11)~ \.:::;l~ Nelson Ridesharing Coordinator and Chairman of the WYE Re-construction Mitigation Task Force Meridian City Pre-Council Meetina December 5. 2000 The Meridian City Pre-Council meeting was called to order on Tuesday, December 5, 2000, at 6:30 p.m. by Mayor Robert D. Corrie. Members Present: Robert Corrie, Cherie McCandless, Ron Anderson, Tammy de Weerd, Keith Bird Others Present: Shari Stiles, Gary Smith, Bill Gordon, Bill Nichols, Will Berg Corrie: Okay, I'll open the Pre-Council meeting at Meridian City Hall, 33 East Idaho Avenue, Tuesday, December 5th. Let the record show that all the Councilpersons are in attendance. First off, we'll have discussion with Pat Nelson from ACHD regarding the Commuter Ride program. Pat. Nelson: Thank you, Mayor Corrie, Councilmen, my name's Pat Nelson; I work for Ada County Highway District, the Commuter Ride Coordinator. I'm here tonight along with our contractor, Terry Lindenburgh from Treasure Valley Transit to report to you on the progress of our Treasure Valley metro system. I've handed out a shiny black folder that has the information in it. Just to give you a little bit of background, as you recall we put a website poll together and tried to find out what would be the most successful commuter ride coming into Boise or to Micron. Meridian citizens voted the most for services that start from Meridian into Downtown Boise. Our commute shuttle started in June. The mid-day shuttle that Treasure Valley Transit started was a little bit more successful than we were in getting started. They started their operation in April with five buses per day. Originally it started out to be four. Terry saw the need and got enough people to call her office; that she boosted that up to five hours per day providing hourly service both from Canyon County to Meridian and Meridian into Downtown Boise. There is a sheet on the right side that indicates what the funding breakdown was for those commuter shuttles. We did start an advertising campaign to start boosting the ridership right away; right now it looks like we have about 42 riders per day that are taking just the commuter side of the shuttle. You have to keep in mind that these buses that are 16- or 18-passenger buses, and the ridership numbers are in there for you. In November, there were four or five of the morning routes, and I think three or four of the afternoon routes that were at capacity or above. On several days we've had 22 passengers riding on one bus. We're to the point right now where we want to know your feelings on whether we should continue this operation. We have an opportunity to go back into Idaho Transportation Department and ask for grant funding for the Year 2002. They do have a bit more money that's available. We've tried this last year and were turned down on our application because we didn't have the air-quality benefits that they thought we should have to justify funding it. We think with the current ridership numbers, the number of people that are trying to ride and are not able to ride because of a capacity problem that we might have a better shot Meridian City Pre-Council Meetj. December 5, 2000 Page 2 this year at getting a 2002 funding. It would require about $17,000 worth of match in our first application. Meridian had indicated that they were interested in providing that match to us to match the CMAQ federal dollar. That would be, again, what we would be asking for to go back into another grant cycle to keep the commuter cycle operational. We do have some plans to go out with a survey to the ridership. There is a copy of that in the packet, also. To find out - if we tweaked the schedule just a bit, if we could probably move some of those passengers to one of three buses rather than have them all crowd onto two. We'll know the results of that survey probably within the next two weeks, and if they agreed to it, we will tweak the schedule the 1st of January and see what we can have happen then. Survey. Don't have it? Bird: Yes, we do. Nelson: Did you get a copy of it or did you want it? Okay. We feel like the ridership does really build up -- our first initial estimate was going to be 10 passengers per bus that we would be considering successful on, and so far it's - we're right at that number right now. November we did have a little bit of ridership decline, but part of that was due to the two days that we have holidays in November, and the ridership was about half on both those days. That brought the average down to nine passengers per trip. Right now the fares that we gather on that are still a dollar per ride which is quite reasonable especially when you consider the gas costs. We're gathering about 14 percent of the cost of the vehicle, the operational costs, through those ridership fares. I think BUS is about 18 percent; 16 to 18 percent is above average for the fare recapture of the cost vehicle. Do you have any questions so far? Bird: Mr. Mayor, Pat, what do you figure the cost per mile of the bus is? Is it a buck 25, a buck 50? Nelson: Right now we're charged 73 dollars per trip. That includes the deadhead, the mileage into Boise, and I would imagine the trip back. It's probably 15 miles, maybe more than that. Twenty-five miles. Bird: So we're looking at 25 miles, so we're looking at about three dollars a mile. That's not bad. Nelson: We had tried to find out a way that we could expand the capacity on these buses or find some additional buses that were larger. When we first started the program we didn't want the public perception of having the bus half empty and didn't know how successful we would be, so we purposefully asked for smaller buses. Now we've got a problem with getting all the bodies in that small bus. Treasure Valley Transit - that is a nice problem. Still, if you get on a bus and you have to ride to Boise going 60 miles an hour, if you're lucky that morning, standing up is probably not a real good option. So we've got to look at expanding the size of the vehicle. Treasure Valley Transit does not have - =~~ ~:oCounCil~. Page 3 currently have any vehicles that are bigger than that. So we either have to find away to get larger buses on it or put an additional route on possibly to take care of those passengers that are being displaced because of capacity. Bird: Pat, why couldn't if we had to put an additional one - this is only happening on one or two routes as I understand it. Do they have a smaller bus that we could have as a back-up bus? Nelson: Terry, do you want to answer that? I'm sure it will cost. Bird: I understand that, but if I'm paying a dollar - I hate to say that I don't think it's safe to have people standing up going into Boise, and I don't like to see that. By the same token, if you go to a 40- or 50-passenger bus, you've only got 22 people on it, then the public is going to start yelling or screaming that we're not using their taxpayer dollar right. Lindenburgh: At the present time, Treasure Valley Transit does not have enough vehicles, or operating costs to implement additional buses, but that brings me to another point. Pat had mentioned the CMAQ funding. That can also be asked for capital equipment. One of my thoughts were regarding our mid-day shuttle, and one thing -- another aspect of TVTS received numerous phone calls from Meridian residents wanting a city route in Meridian comparable to what we have in Nampa and Caldwell. What I propose is that TVT write the Congestive Mitigation Air Quality Grant for two vehicles in 2002, and this would also require match; for example, for $430,000 worth of equipment which would be a 24- plus 2-passenger vehicle. I am right in the process now of specing out such a vehicle, for as Pat was talking about the commuter shuttle that right now TVT does. I am hoping to find that information out and put these vehicles out -- to go out for bid in April. If that is successful and these vehicles are larger, we would not have a 40- passenger we would have a 26-passenger, which I think would be the next logical step. What I propose is to have sponsorship by the City of Meridian to write the grant. There is no guarantee that we may get it, but if we do the cost to the City of Meridian would be $17,000 which is 7.34 percent of the actual grant. TVT was successful in acquiring such a grant last year that enables us to get two vehicles per year for Canyon County. So I think we stand a great chance since we were successful before. So, for $17,000 your $230,000 worth of vehicle and that would put a 12-hour Meridian City route into operation as well as expand the mid-day, because we were talking about how it went from four hours to five hours, but still it's a mid-day block. People are hesitant to ride, because they can't go to the mall and spend more than two hours. Were an eight-hour route gives more flexibility; not as much as 12 hours but it is a beginning, So, that's what I am looking at. And for operational cost of those 20 hours per day that would go to Meridian, you would be looking at a total $41,750 worth of operating from the City of Meridian. Now this is in 2002, and TVT for the total operations was talking about a $182,000. Of that $182,000 to actually operate it, $41,000 would come from Meridian so if you look at the $17,000 for the vehicles and the Meridian City Pr&Council Meef' ^ December 5, 2000 \ Page 4 $41,000 of operating cost for two routes. You are under $60,000 dollars, and you are accessing quite a bit of grant funds which would enable the service. So that is what I am looking at. Bird: So we would have $17,000 dollars plus another $24,750 dollars for operations on the other bus; who on this grant has the ownership on this bus? The 24 passengers, that if the City of Meridian is putting the $17,000 down r does that revert to Treasure Valley? Lindenburgh: Treasure Valley Transit. Bird: It does, okay. Lindenburgh: Unless you want it. Bird: No, I am looking the legality, that's why I am looking at Bill over here, of us giving $17,000 for a capital improvement that goes in someone else's name. Nelson: Another option you might take a look at is all of us at some point or time will be part of Via-Trans; it might be the first step in getting equipment for Via - Trans that can be used in Meridian. The match still has to be provided, but the legal owner might be Via-Trans. I don't want to take it away from Treasure Valley Transit, but that might be more legal than have a Canyon County provider own the equipment. Bird: The thing I was thinking about was the liability, that if we purchase that and it is in your name, but there is a major accident, the lawyers start suing how much liable is the City going to be without being in our name? Is our insurance underwriter going to pick that up for us, or are we going to be hanging out there by ourselves? Nelson: Well, from what I understand with the CMAQ grant that was for Canyon County, it was in issue of sponsorship, basically. As a private non-profit even though we are public transportation, and this will be changing, too,there is going to be a lot of different things occurring when the census becomes official, because right now we are a private non-profit. Once the census goes into effect, we are going to have to go under a governmental body. Those are things that we are going to be dealing with through Via-Trans on how those thing will come about, and that will probably be in 2002 when these things all come into play. Right now with TVT, Canyon County sponsored the grant, and in liability, everything rest on TVT. We are heavily insured. Bird: No, I am just bringing the legality of it. I think it is a great program. I think $17,000 for a bus is very, very cheap and I have no problem with it r for two bus. I don't want to stick City's neck out to get it chopped off. Meridian City Pre-Councll Me&,r December 5, 2000 I Page 5 Nelson: I think we are looking at two separate grants. One is for the buses, the capital equipment. The other would be for purchase of service for the commuter side. Bird: But, that the cost of $34,000; $17,000 for the buses Nelson: That would take care of your (inaudible). The mid-day. That does not cover the commuter side. That's an additional fee. Bird: That's what I was going to say. You want $17,000 and she wants $17,000 for the grant but another $24,750 for the operation. You take $17,000 out of $41,750. Nelson: The $17,000 was for the vehicle and then for the operational cost for 20 hours worth of service which would be including the new route, a 12-hour service which we could implement. This is not necessary, it is always good to have a back-up budget too. If we looked at the most service possible, adding a twelve hour Meridian City route, and continuing and expanding the five-hour mid- day to and eight hour, would be 20 hour service with a total operational cost to the City of $41,750 so it's a total of not quite $58,750. Bird: Okay, I am sorry misunderstood you. I thought we took the $17,000 out of the $41,750 dollars. Instead we have to add up so its $58,750 to Treasure Valley and $17,000 for Pat's grant. So we are looking at $75,750. Corrie: Is it $17,500 or $17,000? Nelson: It's about $17,000. It's 7.34 percent of the grant amount that we are going for is. $225,000. $200,000 for the commuter service and 25,000 for marketing. Corrie: So we are looking at $75,750 dollars or somewhere. Bird: And what fiscal year is that for Pat? Is it for now? ~ Nelson: It is for 2002. Bird: Okay, so it is something we would need to budget coming summer for this next year. Nelson: I think in your current budget I thought that we had talked about there was money for the commuter shuttle in the approved budget that you are working under right now. Is that correct? Bird: Yes, there is. Meridian City Pre-Council MeE(.r December 5, 2000 Page 6 Nelson: We have been able to stretch the WYE funding to cover the shuttle up through October, but after October 1 st we do not have anything for operations. There is nothing there, and I would hate to see this die after it has been proven successful. Bird: I think you would get hung if you did. Nelson: Via-Trans now has an Intern Director. We her, Kelly Fairless to try to put together a CMAQ application for the next purchase of service through TVT or any other contractor that we decided. That did include one more bus. So, we would have five runs in the morning and five in the afternoon. It would still fall under that $17,000 local match. ~ Bird: That is what I was going to ask you, on October 1, 2001, you would want the $17,000 and that would cover us even without the WYE Grant. Nelson: Right, it would be a CMAQ Grant, if we get it! Bird: What if we do not get it? What do we do then, Pat? You do not start something like this and get it built up and stop it. Nelson: I know. I am open for suggestions because is we don't have the CMAQ we have Surface Transportation Funds which are highway funds which are very protected by the highway folks. I do not think you are going to get any money there. We have Via-Trans which does not have a budget. They do not have an income source. The only other place would be to go to the County and to the cities involved to ask for contributions for it. Bird: When will we know on this grant if we would be successful? When will you apply for this grant? Nelson: The applications have to be into COMPASS by January or February, but it has to go to Via-Trans it has to go through, if we are the contract agency it would have to go through my commissioners. So I would imagine we would have to write in December have it approved to go on to Idaho Transportation Department in January or February. We probably will not know for sure whether it is even on the priorities list I don't imagine until May. So we are talking very late in the year. Budget times are already pretty well into place. Bird: That is what I am saying we are starting into budgets already and we need to know which way we are going to jump. Nelson: We talked about increasing the passenger cost. You do lose a lot of people when you do that. In our vanpool business you can't raise the van pools past the cost of what you put in your gas tank, or people will not ride. This little service has been so well received by people; the flexibility of getting on anyone Meridian City Pre-Council Mef' December 5, 2000 Page 7 of those four shuttles in the morning and afternoon is invaluable. The mid-day portion is a big hit with people because they can get back to their car if they want to any time of the day. Bird: And it is going to grow as we grow and we add the hours on and the buses on. It is going to do nothing but grow. We need to have a Plan B in place. De Weerd: So we have it through the end of 2002? Nelson: We have it through October of 2001. De Weerd: Oh,2001. Nelson: We have one year. Originally it had been scheduled to cut the WYE funding the 1st of October, but we did have some savings throughout other parts of the project that we could put towards the Metro. It is going to be real tight. I guess I am just atter guidance on which direction you would like us to go. Is it something that you would be interested in sponsoring the CMAQ application, if we put that in, to continue it for one more year? We can apply for 2002; there is no CMAQ openings for 2003, so we will be back to square one unless Via-Trans has some kind of funding in place for 2003. Corrie: I guess we are going to the legislature with it anyway. Nelson: It would be nice if we could work faster, I guess, and get that in place a little bit earlier, but it just takes time to get the legislature people prepared for local option taxing, I guess. As far as Treasure Valley Transit's proposal, is that something you would be interested in pursuing? Bird: Yes, I would. Nelson: Local selVice? Bird: I would. Definitely. You bet. I think as we grow, a bus would really --within the city. Nelson: We have gotten some preliminary feedback from Jabil that they want the Canyon-County-to-Jabil shuttle. We have got some interest there. Terry is working on that to see if maybe she can make that connection with the current system that we have. Our Park-and-Ride is pretty well on track for next spring out by the Ford dealership. We hope to have that up and running. Poor little Gem Street out here by the bowling alley is full to capacity. We were talking in the office today about maybe renting that piece of property, if they are willing to, to the south of Gem Street and maybe putting gravel or something in there so that we can put some more cars in there, if that is possible, if Shari will let us do that. Meridian City Pre-Council Moo'. December 5, 2000 Page 10 Corrie: With that on the Via- Tran is there anybody that would like to be on that Via-Tran Committee? I've got myself and Gary Smith. Would one of the two of you like to be -- Bird: You were supposed to appoint the alternates. Corrie: If I appoint them would you accept it? I mean whoever is up here. I see Cherie is saying, yes. McCandless: I am. Item D. Corrie: Okay. Since we are into the Pre~Council meeting, I guess I should go into agendas and questions for Council and staff. Beer and Wine 2001 Renewal: JB's Restaurant at 1565 Meridian Road: Approve Item E. Item F. Item G. Item H. Item I. Item J. Item K. Item L. Item M. Item N. Beer 2001 Renewal: Pizza Hut Restaurant at 675 South Progress: Approve Beer and Wine 2001 Renewal: Fred Meyer's Store at 1850 East Fairview Avenue: Approve Beer and Wine 2001 Renewal: Ultra Touch Carwash at 835 East Fairview Avenue: Approve Beer and Liquor 2001 Renewal: Whitewater Saloon at 1646 North Meridian Road: Approve Beer and Wine 2001 Renewal: Jackson's Food Stores No.1 at 412 Fairview Avenue: Approve Beer and Wine 2001 Renewal: Jackson's Food Stores No. 56 at 66 East State Street: Approve Beer and Wine 2001 Renewal: Jackson's Food Stores No. 35 at 522 West Cherry Lane: Approve Beer and Wine 2001 Renewal: Jackson's Food Stores No. 24 at 625 North Eagle Road: Approve Beer and Wine 2001 Renewal: Jackson's Food Stores No. 11 at 1585 South Meridian Road: Approve Beer and Wine 2001 Renewal: Epi's - A Basque Restaurant at 1115 South 1 st Street: Approve MERIDIAN CITY COUNCIL SPECIAL MEETING FEBRUARY 22. 2000 The special meeting of the Meridian City Council was called to order at 7:00 p.m. By Mayor Robert D. Corrie. Members present: Robert Corrie, Keith Bird, Tammy deWeerd, Cherie McCandless Members absent: Ron Anderson Others present: Will Berg, Bill Nichols Corrie: Okay. I'm going to open the special meeting on Tuesday, February 22, 2000, at 7:00 p.m. The City Council will hear an updated presentation by COMPASS concerning the BUS project proposals. At this time, I'll invite Pat since we're here for you tonight. We're all set. One of the Council members wilt not be here (inaudible) in Nampa. He's the Fire Chief. They have their meeting tonight. Pat, do you know everybody here around the table? Nelson: I think I've seen their faces, but probably not names. Corrie: Tammy deWeerd, Council-lady, Cherie McCandless, Council-lady, and Mr. Bird, our Council President, and then this is Bill Nichols who is our City counsel. Nelson: Okay. I just put together kind of a rough agenda of what we wanted to go through, too, so I wasn't sure if you'd have that or not. I'd like to introduce my cohorts back here. This is Terry Lindberg. She's with Treasure Valley Transit. She's our Executive Director (inaudible) Nampa Caldwell Public Transportation Provider. Erv Olen is with COMPASS. Laurie Squiers is the assistant to the Director at Treasure Valley Transit. There are also the service providers that we partnered with to put this package together. Just to give you a little bit of background on what's transpired since our last meeting with the Council, we met with Mayor Corrie one early morning, and he brought another charge on us, I guess, to see if we couldn't take care of the seniors and the youth that might be wanting to get into Boise and also the people that might be wanting to come out this direction. So we went back to the drawing board. Our funding for the Y was originally for peak-hour commuters, but in going back to the very first project application I found an item in there that provided mid-day service for commuters. What I was thinking of was BSU students or people that wanted to go shopping might be served by a mid-day bus service. So there was money in the Y for a mid-day shuttle. In talking with Treasure Valley Transit, they expressed an interest in adding service from Nampa to Meridian, and it would just be a natural progression from Meridian on to Boise. So what we've done is come up with a plan that will take care of both sets of needs; the morning and evening shuttles for commuters and a mid-day shuttle that will take care of those people that want Meridian City Council Special ~r February 22, 2000 Page 2 to go to Boise for shopping, doctors, that type of thing. We did go out to the Senior Center the day after we had talked with the Mayor and actually put together a transportation survey to find out where people wanted to go, what times they wanted to go. The people were more interested in lunch than they were in our survey. It was probably 30, 60 people there, maybe. A lot of them were interested in transportation. A lot of them were less interested in filling out the survey. But we did get 10 of them. We had thought that they wanted to do shopping, doctor and some social. We weren't sure how much. There were - a majority of these, I think I had 10 all together that answered the survey. Not very many of them wanted to go downtown. They did want to go to St. AI's and St. Luke's and Boise Towne Square was the majority of their interests. We thought that we could do a mid-day shuttle between 10:00 and 2:00 and this kind of confirmed the times that we were thinking of. Very few people wanted to get over - anywhere before 10:00. If they want to go early, they can take the regular shuttle, the commuter shuttle in and then take this shuttle, the mid-day shuttle back, if they wanted to do anything earlier than the 10:00 coming in. Unidentified: Does the early shuttle stop at the mall? Nelson: No, it does not. Unidentified: See, that (inaudible) Nelson: But if they wanted to make a trip to the mall, they could make connections in downtown Boise by way of Boise Urban Stages that goes (inaudible). So that part of it's kind of taken care of. The majority wanted Gem Street as a stop off, but a couple wanted also to go to St. Luke's Meridian. Some of them were interested in using the BUS, and the BUS being Boise Urban Stages. I'm not sure if all of the seniors understand what the BUS means. I kind of got the impression that they may have thought that this was the BUS that we were talking about. I'm not sure what that answer is. The fares that we were asking for are a dollar each way. Most of them thought it was about right, but we were asked to look at senior discounts. deWeerd: I like that (inaudible). Nelson: The shuttle program that we've come up with, this is a map of the route that we were talking about, and it's similar to what we've talked about before. We're starting at Gem Street which is behind the bowling alley between East 1 st and Meridian. We're taking Overland in because the lack of the signal at Eagle Road to safely get across to go down to get to St. Luke's Meridian and also to accommodate the big park-and-ride lot by the Ford dealership that's planned for next fall. On into downtown Boise, the early morning and late afternoon shuttles will only go to downtown Boise. They will not go to the mall or to St. AI's. Three stops are planned. There are five located on this map. Two of these we're not sure whether we have time to do, but until we get into the shuttle and actually run Meridian City Council Special ~r ..'19 February 22. 2000 (, Page 3 it on a regular basis, we will know whether we have time to add a couple more stops. The first one being Idaho Power or somewhere in the vicinity of Idaho Power and Boise Cascade. The second one is US Bank right across from the City Hall. Third one is 3rd and Main. Fourth is St. Luke's and Elks that would be a combined stop. The fifth one would the around the Statehouse there. Coming back we'd use Idaho Street; going in we'd use Main Street. We'd use the transit drop-off places so we have sidewalks that have the curb cuts so if we did have somebody in a wheelchair they'd have access to get onto the sidewalk without a problem. I do have a tentative schedule. Corrie: Any of the BSU students that are out here, they could get on this early morning, go there, catch any of the buses that go to BSU (inaudible). Nelson: Right. Boise State University has a contract with Boise Urban Stages that allows free BUS passes for all students. They have pretty direct service from down at the (inaudible). This is a request for quotations on the commuter shuttle. The times are on the bottom. These are estimated times. We're not- Colin Hudson just joined us. He's from St. Luke's Regional Medical Center. These are estimated times, and until we actually have a bus to run it, we won't know exactly whether this is the way it's going to fall out. It's pretty tight, so until we find out for sure whether we can make it back here in time to start the second run, we want to do this with two buses and make three to four runs with those two buses and getting back in the afternoon is going to be really tough especially if we run into conditions like we have tonight. We are asking the contractor to have a backup available so that if that bus can't make it back, another one can be dispatched from some other location and down here so that it doesn't miss a run. We don't know whether that's realistic or not, but that's what our goal would be. There'll be 16 passenger buses. They won't be vans, they'll be raised top like a senior center bus. We've got three or four companies that are interested in bidding on it, and those quotes are supposed to be in next Monday, and by that time, we should know for sure how much it's going to cost us to run it. For a sixty-day period, it's just a temporary contract right now, can be extended to 120 days. Between the 60 and 120 days, we want to put out a full bid and go with a permanent contractor (inaudible). That pretty much sums up the shuttle for the commuters, and Terry will cover the mid-day service and let you know what we've got planned on that. Terry, do you want to come up here? Lindberg: After seeing the nice COMPASS maps, you're going to see the Canyon County version. I'll start off with the draft route here with a designated stops. We talked about four mid-day runs of approximately an hour each starting at 10: 15 and ending at 2: 15. So what I'll - on my version of the map, we started at Gem Street, go down to Overland up to St. Luke's in Meridian then get on the freeway and go to downtown Boise which is Main and 8th because there's a very nice transfer point to Boise Urban Stages at that point. Then we go up to St. Luke's, then we come back down Broadway, come up the Connector, get off at St. AI's, go through that area and come out on Emerald which takes us back to =~:~ ~~ i~onCjr Special f ~ 19 Page 4 Boise Towne Square out by Dillard's which is another good transfer point, then pick up any passengers there. Now, on stops 8 and 9, if we have any of the commuters that, say, for example, wanted to come home early and those were their stops, we would stop there again even though we stopped prior. Then back to Gem Street. This takes approximately an hour. On the second page, I've got the start time 10: 15 to when we get back at 11 :15, we're going to confirm the timelines to have them down. We have to run that several times, and we just did this very quickly. So we do know that it will take approximately an hour to get all of this in, and this covers those exact routes. Another thing that I've done, behind there is the Nampa to Meridian route. Now, the City of Nampa assisted with funds to help us implement this route as of April 1 T and I think this is going to be beneficial, too, because those in Meridian who may want to get to Nampa or even Caldwell for family, jobs, you know, or the Y can transfer and do so. So we will finally have the connectivity from Caldwell, Nampa, Meridian on into Boise. What the Nampa route, a critical component here is we believe there's a lot of the youth that would like to access Roaring Springs and Boondocks, so what the Nampa route at the Gem Street which meets with the Boise route, it will - the Nampa bus that can transfer any of the Boise riders that may come in to access that area and come down and be dropped off right there. So we feel that will be a safe manner for them to get across the freeway. deWeerd: So, Terry, (inaudible) pick up the bus at NO.6 to get to Roaring Springs and Boondocks, then? Lindberg: Yes. deWeerd: That's fabulous. Lindberg: That's what we want because the Meridian to Boise shuttle makes right there to hit what's going to be that park-and-ride. Actually, it's a left. So the Nampa bus can come in safely and then they can all transfer right at six. So that's why we implemented it that way. So we feel we're going to actually - we get so many calls to go into Meridian as well as into Boise from Nampa Caldwell area. So we're pretty excited about, you know, this. Once you get - the time frames. Now, the Nampa sector, to make sure we can access everybody will actually be a five-hour route starting at 9:44 in the morning and getting finished at 2:44 so that the last people that are accessing Meridian to Boise will be able to transfer back to the Nampa Caldwell area. Those are timelines we have to practice many times to make sure we get the right times deWeerd: So the kids that pick up the bus at NO.6 to get to Roaring Springs, is there a way for them to get back to Gem Street at 2:44? Lindberg: Yeah. It can retrace it back because what it will be doing is, like, every hour on the hour. Like, if we drop some kids off, then some other kids could get right back on it and then come right back, drop them off and then come back onto =~~ ~~i~nCir Special ( 'ing Page 5 the freeway and hit the other - the two park-and-rides in Nampa. So exactly, they will not be riding all through Boise to get a block away. McCandless: But we won't have service there unless we make some kind of special arrangement after your mid-day runs are over. Lindberg: Correct. That would be with the afternoon shuttle. Nelson: Cherie and I talked about this a little bit, and it might be that Roaring Springs might be able to transport kids after that time if they still want to make the Gem Street stop. Our other bus, our shuttle from Boise will be connecting there. Roaring Springs could take the kids over to Gem Street in time to catch the last shuttle back to Boise, but there wouldn't be the connection back to Nampa, right? Lindberg: Right. Nelson: Getting a kid to leave at 2:00 in the afternoon is not going to be easy. deWeerd: They could pick it up at the older one (inaudible) parking lot. Nelson: When that's built? Uh-huh. Lindberg: On to my second part of my agenda: Support from the City of Meridian. Getting into actual dollar amounts, what I'm proposing is for a six- month period, initially to see how this plans out. This is how we worked it with the City of Caldwell because we didn't know exactly what the demand would be. So what I've suggested here, and I'm assuming, and correct me if I'm wrong, but your school~year is October 1? Okay. So what my thought is from April 1st through September, the cost will run $6,250. So that's basic - that's my request right now, and that's for the service. Then assuming that it remains the same, then $12,500 for the entire year after. At this point, I'd also like to say that if those hours - or if we want expanded service, at that point, versus just the mid- day service, maybe add some on for those very reasons. We can think about it then when we see what the demand is for six months. I like starting it from April through September because we get the summer and we kind of have an idea of what we're going to be looking at. I'm excited about this because it provides the connection from Caldwell to Boise. That's something Treasure Valley Transit is interested in. I know that Pat is going to talk more about (inaudible) sources, but we receive $5,311 rural dollars for this district, and that includes Meridian, so we're offsetting that with those rural dollars that we receive to enable us to cover the whole cost. You know, six months at $6,250 would not cover it. Okay. So I like this for the fact that we all work very closely with the RPDA and I feel that it falls within the scope of service for that as well as it being a partnership between the two counties. Because there's Nampa, Caldwell, now, and hopefully the City of Meridian. To talk a bit about the vehicle that we'll be utilizing. This is a light ~:~:~ ~~ i~nCil Special r 19 Page 6 transit bus similar to what you've seen in the senior centers because it has accessibility. We can have different options; for example, we can have 14 ambulatory and four wheelchair passengers or we could change that to 16 plus two. We also have standing room. You know, as a normal (inaudible) route service. I prefer not to have people standing, you know, all the way to Boise, especially with the construction, but if it ever got to that point, then we could think of potentially a larger vehicle down the line. Regarding the marketing, Pat will probably go more into that, but we're working on a grant right now that would enable collaboration between Treasure Valley Transit, the commuterride as well as the Boise Urban Stages, and part of that is to have a brochure which would highlight these particular services. I'm pretty excited about that. I'll open the floor to questions. deWeerd: I have one more question. Will you be marketing this and taking (inaudible) to the high school and the middle school and talking to the student bodies on this kind of service and what that means to them? Nelson: Well, to get it on the road first, I guess (inaudible). The Y project does have money in it for marketing. We haven't gotten to the plan, yet, on how we would market it, but I think that would be a real good idea. I think Boondocks and the water park would do some marketing for us. I think it would be an ideal tie-in. We had talked, Terry and I have talked about (inaudible) validation system, if you come in on the bus, maybe Boondocks would pick up the cost for you. There's a lot of things that we can do collectively. The water bills were real effective when we wanted to advertise the web~site poll. There's a lot of things that even the reporter that was just here, and I'm not sure who he's with, was he with you? deWeerd: Valley Times. ~ Nelson: Is it Valley Times? He even commented that he wanted to talk to me in a couple of days after things get settled down and (inaudible) but we had many calls to our office already asking - I think it'll work. The commuter side, Terry kind of covered what she needed to do the mid-day service. When we originally talked to the Council early in January, we had talked about a $20,000 contribution per year. What we've done is take a look at what we have in Y funding. We've also gone to CCDC, and I think Erv will address that a little bit, and St. Luke's, Colin is here. He can speak to that, too. What we were looking at was $17,500 for the match on the shuttle for the commuting side of it. The Y funding will pick up $80,000 of it. Other contributions will bring the total up to about $140,000. For the April through September timeframe that Terry was talking about, it looks like we need about $8,750 to start it for the six-month period. That will give us plenty of time to figure out whether it's going to work well. We do have some other grand opportunities that we're working on to add funding next year, but then if it's successful, we'll be asking for $17,500 for the entire year next year. So it's $15,000 this year, total, with the two systems, and $30,000 for the following year. ~~i:~ ~~ i:oncil Special r 19 Page 7 Bird: Starting in April should give us a real good test of whether - how popular it's going to be' (inaudible). I think it's a lot more popular (inaudible) was originally. Nelson: I do, too, and there's so many combinations. Even commuters bus that operates between Caldwell and Boise. Somebody that goes to BSU can ride in on that shuttle in the morning and go home on this. It may take them a little while, but they didn't have an option before. I think it enhances everybody's purpose. McCandless: How many did you say these held? Nelson: The one that we're asking for quotes on were 16 plus a wheelchair. I think we'll probably get vehicles that are larger than that bid. We don't know how many to expect. That's a big problem right now, and that's why we're going with the 60-day trial. If we find in a month that we've got 30 passengers, we have to bid out the vehicles so there are 45 passengers. Until we get into it, we're not going to know. We're asking for a bus that will take standees, so I don't know how many you can safely cram into one of those 60-passengers, but we wouldn't want to do that very often. Especially when they're going down the freeway at 60 miles an hour. So that's our proposal on the funding. Erv, do you want to cover CCDC portion? Olsen: First I'd like to commend Pat and Terry for the work they've done. I think the mid-day service makes it a whole package that (inaudible) City of Meridian as well as Boise Valley. I went to the Capital City Development Corporation. Actually, I was (inaudible) and made a presentation to them and asked them to consider a $10,000 contribution. They seemed very interested. They talked a lot about the marketing aspect and (inaudible) assistance to get the word out in downtown Boise. Their process is they're going to look at their bUdget in May. They've agreed and asked me to come back in May and make our request. That would give them, also, a little over a month's worth of experience with what we've got, and we're looking forward to hearing that. They seem very interested. Their primary motivation is parking downtown Boise. If this can help them with alleviating their parking area - I've got nothing but good feeling from them and a very (inaudible) presentation. (inaudible) they're gong to be there in May (inaudible). Nelson: I also had the opportunity to talk with Wes, that's the manager out at Boise Towne Square Mall. We had a Y transportation fair out there this weekend, and was talking about the mid-day shuttle, bringing people down there, and he was so excited about it. He said when we get ready to start, he will work with the mall merchants and provide coupons for the people that want to go shopping there. I think there's a lot of support for this kind of program. Colin is ~::~ ~~~nCil Special r 'g Page 6 here, too, and we have St. Luke's down here as a pending $3,000. (inaudible) comment on that (inaudible). Hudson: (inaudible) Nelson: Well, my next item is the recommendation to the Council to proceed. I guess I'm looking for direction from you folks on whether this is something you want to pursue or what the next step with you is. Corrie: Well, it says special meeting. We can do what you need to do. We can vote and give her the assurance of what she's asking for here, the April through September on the $15,000, I believe, and then we'll see how that goes, and then the $30,000 for the following year. We can certainly give her the, if Council so desires, to go ahead to April to September (inaudible) McCandless; I particularly appreciate the trial period. It gives us a chance to see who's going to use it, how many (inaudible). I would be all in favor of that. deWeerd: (inaudible) finally opens some up to have our kids maybe do something a little bit - the more time you spend on the bus, the less time we have to - I really appreciate everything. When you first came and it was just (inaudible), I thought it was nice, but I wasn't really sold, and it's just makes it a real attractive package, and I appreciate all the work you've done. Bird: Mr. Mayor, seeing how the consensus, I, too, appreciate the work that Pat and all the people have done with this. I think this is something that will (inaudible) I would make a motion for the City of Meridian fund for April 2000 through September 30, 2000, $15,000 for the commuter shuttle service and the mid-day shuttle service. deWeerd: I second it. Corrie: Okay. Motion is made and seconded to approve the total contribution from April to September 30, 2000 in the amount of $15,000 for the commuter shuttle service and the mid-day shuttle service. Any further discussion? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: THREE AYES, ONE ABSENT Bird: Who is going to fund this? This is something that's important, too. ACHD? Nelson: ACHD has the contract with the private provider. Terry through Treasure Valley Transit will run the mid-day service. So it might be that we need two. A lot of times you can have local dollars provide local match to buy other equipment, and that's what - I think a thing we need to look at, too. Did you have a question? CITY OF MERIDlAN Summary Expenditure Budget Report 1140 . General Admin From 10/0 1/2000 Through 09/30/200 I Account Code Account Title CurrBudget 53802 Masonic Temple Park Lot AG 3,000.00 53803 TV Transit - Midday Express 30,000.00 53804 Senior Center 6,300.00 54120 Computers & Software 12,000.00 55105 Legal Services 40,000.00 55106 Contracted Legal Services 345,000.00 56101 Telephone 10,000.00 58101 Electricity - Idaho Power 3,000.00 58200 Intermountain Gas 3,000.00 6010] Dues & Subscriptions 35,000.00 65000 Irrigation Taxes 4,500.00 68000 ADA Compliance 1,000.00 69900 Miscellaneous Expense 8,200.00 Total ]840 Other Government 532,000.00 1860 Street Lighting 53 104 Street Light RepairslMaintenance 8,000.00 58101 Electricity - Idaho Power 110,000.00 Tota11860 Street Lighting 118,000.00 Total I 140 ~ General 1,024,230.00 Admin Budge, DATE PROJECT NUMBER PROJECT NAME PUBLIC HEARING SIGN-UP SHEET Apy-i ( G{ UJO ( ~/Up ai--DO S Pr~d Vv\f~(Y basDJ(n~Fttc1ll'~ -:#-(L NAME FOR AGAINST MAYOR Robert D. Conie HUB OF TREASURE VALLEY A Good Place to Live CITY OF MERIDIAN LEGAL DEPARTMENT (208) 288.2499 . Fax 288-250] CITY COUNCIL MEMBERS Ron Anderson Keith Bird Tammy de Weerd Cherie McCandless 33 EAST IDAHO MERIDIAN, IDAHO 83642 (208) 888-4433 . Fax (208) 887-4813 City Clerk Office Fax (208) 888-4218 PUBLIC WORKS BUILDING DEPARTMENT' (201l) 887-2211 . Fax 1l87-] 297 PLANNING AND ZON]NG DEPARTMENT (201l) 884.5533 . Fax 888-6854 NOTICE OF SPECIAL JOINT WORKSHOP I MEETING MERIDIAN CITY COUNCIL & ADA COUNTY COMMISSIONERS NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian and the Ada County Commissioners will hold a Special Joint Workshop I Meeting at Ada County Commissioners Conference Room on the 3rd Floor of the Ada County Building, 650 Main, Boise, Idaho, on Thursday, April 12, 2001 at 2:30 P.M. The Meridian City Council and the Ada County Commissioners will be discussing strategic planning issues regarding the Area of Meridian City Impact. The public is welcome to attend. DATED this 6th day of April, 2001. d~~~~ WILLIAM G. BERG, JR. IT CLERK W. L. "BILL" GORDON Chief of Police MERIGXAN POLICE EEP ARTMENT PHONE: (208) 888-6678 FAX: (208) 884-5077 February 2, 2001 City of Meridian Meridian City Hall Attn: Mayor Bob Corrie 33 East Idaho Avenue Meridian, ID 83642 RE: "National Night Out" Dear Mayor Corrie: ~ ~ ~ JJl<-~ 33.2 - t:./.2.2... ~~~?.~ ~ ~ /l.L1 ~ ~ -tN- . . ~./ !J Y', h.....<-./..---. ..l;~- a^'o1(;1fft~l,o /.- ~. 0~;f '! (J' . . '.., ~rr /M"f WIfv/L-r It is time once again to begin planning' celebration will be held on Saturday, A admit there were a lot of lessons to be I and Chief Gordon gave me, I would no _ _ that I can go forward with this in a much easier fashion this year! This year we have decided to exclude the parade from the pre-celebration. I feel we can have a much better event ~\;9"V"'f focusing on filling the park with booths and exciting activities to give the community the awareness and support they '1t-' . ~::~e~d~~~ ~::ee~~~r~~;~~ ht~:e e~~~~~~:fno~e~~g l~o~:;~~h~~f:~a7t?~gPt~~~~a~:~~~:~~ ~~~~~~::r:~t~~; / ~ u as to whether the park is available for the event. Once I have confirmation, I will begin to ask for funding for the .event tfPY. 1'0 from the businesses in Meridian. I would like to get on the agenda for the next Chamber meeting. However, I am not/ i / ./';\. sure how to go about doing so. If you can give me some guidance on this, it would be much appreciated! r'- ~. As you know, National Night Out is actually celebrated in the neighborhoods the first Tuesday every August. This :;J.. ~)..~"'C year the event is to be held on Tuesday, August 7rl1. I understand that this conflicts with City Council meetings and would like to ask for some help on this. Last year you were able to get away to participate as well as Chief Gordon. I would like to know, if at all possible, since this is a city event, that this First Tuesday of every August be set aside to celebrate this event? I would like to add that I think it would be great to have City Council members visiting the community as well as Chief Gordon and you. I think this would be a good opportunity for our council members to get out there and meet some of the people and find out first hand how people feel. ] know this may sound like a huge request and] am not sure what is involved in doing this. But I had to ask because this event is very important not only to me, but to the community. Please let me know your opinion on this! Thank you again for ailowillg me to chair this cVI;n( again for the City of Mcridilln. I lcok forward to a smoother event as well as another successful one! Please give me a call at work at 332-6122, Monday through Friday, 8 am till 4 PM or at home in the evenings at 884-4823. I look forward to hearing from you! ~ Sincerely, //. //I~jD. ~~ /U#~ , Linda deHaro City of Meridian l\.TlJr), rhQinn~n Linda Sue deBaro Cl'Odit. hlSU"alH;O Ile[lresentalive Credit Insurance Services KeyCorp Insurance Mgmt. Group KeyCorp Mailcode: 1D-56-PC-0139 Post Omce Box 7726 Boise. lD 83707-1726 Tel: 208 3:~2-6120 SOD 6 32-S2:~S rax: 208 332-6490 f t re e t I Meridian, Idaho 83642 Will Berg From: Sent: To: Cc: Subject: Gary Smith [smithg@cLmeridian.id.us] Thursday, March 29,2001 9:44 AM 'Will Berg, Jr.' Brad W. FW: Joan Meltl Presentation Will: Joan Meltl is scheduled to make a presentation to Mayor & Council at their April 10 workshop. Keith agreed to put her on the agenda. It sounds like she will need about 30-50 minutes for the presentation and questions/answers. As Brad outlined below, we will have a presentation on water/sewer fees which may be a little lengthy. Our hope is that she could be on the agenda ahead of the sewer/water fee presentation. Please let me know where she will be on the agenda. Thank you, Gary --Original Message--- From: Brad W. Sent: Thursday, March 29,2001 8:00 AM To: Gary Subject: Joan Meitl Presentation Gary, Joan called yesterday to confirm her presentation to City Council at their planning workshop on April 10. I told her Councilman Bird had agreed to it but we needed to get a slot for it. I told her the meetings start at 6:30 and would try to get her on before the fee discussion. She plans to use 15 - 20 minutes to discuss 1) who, why and where of the regulations, 2) the six minimum measures and 3) permit application scenarios (Le. independently vs. jointly w/ ACHD, etc.). I told her that was likely sufficient for the initial go-around. She said she would anticipate 15-30 minutes for Q & A. She plans to use overheads and will send those to me late this week or next week for review. It sounds like she will be out a lot next week. BRW BRAD WATSON, P.E., Assistant City Engineer MERIDIAN PUBLIC WORKS DEPARTMENT 660 E. Watertower Lane, Suite 200 Meridian, Idaho 83642 Phone:(208) 898-5500 Fax: (208)887-1297 E-Mail: watsonb@cLmeridian.id.us ( City of Meridian Public Works Dept. e 0 To: Mayor Corrie and City Council From: Brad Watson, P.E cc: File, Gary Smith, PE Date: 04/09/01 Re: City Council Workshop, April 10 - Water & Sewer Fees The following information includes a draft summary of proposed water and wastewater fee calculation updates. You will note that the proposed fees include a new component labeled "System Development Fees" (i.e. Trunk Fee). Also included on the following pages is a discussion of what the Public Works Department believes to be the statutory requirements for developing and implementing a fee such as the System Development Fee. Gary and I plan to attend the workshop meeting and discuss further the information contained with this memo. Thank you. ;5~ From the desk of... Brad Walson, P.E. City Engineer Meridian Public Works Department 660 E. Watertower Lane, Suite 200 Meridian, Idaho 83642 . Page 1 (208) 898-5500 Fax: (208) 887-1297 \wlsonb@ci.meridian.id.us APPENDIX 1 WASTEWATER Updated Fees (1 )Updated Fees Using Extg. Calc. Using New Calc. Assessment Fee Current Fees Methodology Methodology Treatment: $ 908 $ 705 $ 705 Collection-City Projects: $ 294 $ 339 $ 339 Collection-Subd's.: $ 378 $ 1,094 $ 547 Subtotal: $ 1,580 $ 2,138 $ 1,591 System Development Fee Treatment: $ $ $ 847 r Total wlo *Collection: $ $ $ 796 Sys. Dev. Fee % Increase Subtotal: $ $ $ 1,643 I $ 1,591 0.7% TOTAL FEES: $ 1,580 $ 2,138 $ 3,234 Previous Fee: $ 1,580 $ 1,580 Percent Increase: NIA 35% 105% Annual Depreciation (as of FY @m?~lPir 2000) funded by user fees: $ 793,839 WATER Updated Fees (1 )Updated Fees Using Extg. Calc. Using New Calc. Assessment Fee Current Fees Methodoloav Methodoloav Distribution & Supply-City Projects: $ 540 $ 432 $ 432 DistributionwSubd.'s: $ 164 $ 883 $ 442 $ 704 $ 1,315 $ 874 System Development Fee I Total w/o *Distribution Svs. Develooment Fee: 0 o $ 542 Sys. Dev. Fee % Increase Subtotal: $ $ $ 542 1$ 874 24% TOTAL FEES: $ 704 $ 1,315 $ 1,416 Previous Fee: $ 704 $ 704 Percent Increase: N/A 87% 101% * Reimbursement funds (f.k.a. latecomer fees) collected from /P) ff?J ;jJ fF if these revenues Annual Depreciation (as of FY 2000) funded by user fees: $ 701,978 4/9/2001 FEE SUMMARY.xls Fee Summary SYSTEM DEVELOPMENT FEE ANALYSIS For WATER AND SEWER April 9, 2001 1. Objective 2. Existing Fees and Funds 3. System Development Fees A. Is it a Fee or a Tax? L Three Part Test ii. Statutes and Case Law ilL Conclusion B. Steps Necessary to Establish System Development Fees C. Works Already Completed i. Service (Benefit) Area Delineation & Cost Estimates ii. Land Use Projections 4. Risks and System Problems 5. Program Resource Requirements 6. Recommendation \\meridian3\users\brad_w\enterprise\system development fee analysis. doc Page 1 of7 Itw A./q,AJ I 1. Objective The objective of this discussion is to provide an analysis of whether or not System Development, or "hook-up", fees to provide funds for future water and sewer extensions should or can be developed and, if so, how to proceed with their development and implementation in such a way to as to meet statutory requirements. 2. Existing Fees and Funds The City of Meridian charges assessment fees for each new connection to the water and wastewater systems. The purpose of these fees is to charge new connections to the system their proportionate share of the cost of constructing existing facilities. In other words, the funds generated by assessment fees are used to reolace caoacitv used by new development. These funds, used for wastewater treatment additions, well construction, water storage and water line "loop closures", are not to be used for system expansion that does not benefit, in some way, the payers of the fee. A substantial portion of the existing enterprise fund has been built by the assessment fees charged over the last ten years. Moneys from the fund have been used by both the water and wastewater systems to replace the original excess capacity of the systems that has been used up by new development. (Some of the existing enterprise fund has also been built by depreciation paid by monthly user fees and should be protected for the long-term repair and replacement of existing facilities). In contrast to the assessment fees, a system development fee would be intended to generate funds to extend water and wastewater collection facilities to areas not presently served. 3. System Development Fees A. Is it a Fee or a Tax? Several other local governments and agencies in Idaho have been challenged over the validity of the fees they have imposed upon new development. Most of the challenges appear to have centered around the idea that the fees were not, in fact, fees required to recover expenses solely to serve the proposed development but, rather, "disguised taxes" for which the imposing entity did not have authority to impose. While the City Attorney's office could provide much more thorough and relevant proceedings, we offer the following. Three Part Test. Attorney General Opinion No. 93-5 discussed whether fees being imposed by Ada County Highway District were true tees or unauthorized taxes. In that opinion, the A.G.'s office use a three-pronged analysis for determining whether the "exaction is appropriately defined as a fee or a tax." The three questions, or "prongs", were: 1) the tee must provide a benefit not shared by the general public but only the new development. 2) the fee must not be a forced contribution. \\meridian3\users\brad_w\enterprise\system development fee analysis. doc Page 2 of7 ID to meet the definition of a fee, the charges collected must be collected not to raise revenue but to compensate the governmental entity for its expenses in providing the services. To answer the first question, it must be realized that any proposed system development fee collected from one sewer service area and, in turn, spent by the City extending services to that area, does not benefit the general public which is, in this case, all ratepayers of the City. Secondly, a system development fee may not be seen as a "forced contribution." The A.G.'s opinion stated that since a developer was free to build or not build within ACHD's area, the fee did not appear to be involuntary. Third, if the revenues generated by a system development fee are separately accounted for, used only for the benefit area in which they are collected and are reasonably related to the actual cost of the improvements they may be seen as a fee and not a disguised tax. If the fees were collected as a revenue-raising system to fund service extensions without regard to fee origin or benefit area, it appears the fees could be seen as a disguised tax. ii. Statutes and Case Law. State statute (chapter 82, title 67) defines a Development I mpact Fee as: A payment of money imposed as condition of development approval to pay for a proportionate share of the cost of system improvements needed to serve development. The term does not include...: a) a charge to pay the administrative, plan review, or inspection costs associated with ... development; 2) connection or hookup charges; 3) availability charges for drainage, sewer, water, or transportaUon charges for services provided directly to the development; 4) amounts collected from a developer in a transaction in which the governmental entity has incurred expenses in constructing capital improvements for the development if the owner or developer has agreed to be financially responsible for the construction or installation of the capital improvements, unless a written agreement is made ... for credit orreimbursement. In the case of Loomis v. City of Hailey (119 Idaho 434,807 P. 2d 1272, 1991), the court upheld the validity of an $1,800 water connection fee as meeting statutory requirements. The court stated that: ... when the rates, fees and charges conform to the statutory scheme set forth in the Idaho Revenue Bond Act...the charges are not construed as taxes.... However, if the rates, fees and charges are imposed primarily for revenue raising purposes, they are in essence disguised taxes (ed. emphasis added) and subject to legislative approval and authority. iii. Conclusion. It appears development and implementation of water and wastewater system development fees could be accomplished if done in accordance with Chapter 67, Development Impact Fees, of Title 67. However, adoption of a one-size-fits-all fee implemented for the purpose of building a "war chest", for lack of a better term, to fund water and sewer extensions to currently un-serviced areas, without regard to \\meridian3\users\brad_w\enterprise\system development fee analysis.doc Page 3 of? the procedures set forth in the Idaho Development Impact Fee Act, would seem to be looked upon by the courts as a disguised tax. B. Steos Necessarv To Establish Svstem Develooment Fees The Idaho Development Impact Fee Act lists steps required for a governmental entity to adopt fees. The major steps are listed below: 1) development fee calculations must be made to reflect proportionate cost share based upon estimated or actual costs divided by projected service units within the area benefited by the improvement upon which the costs are based. (I.C. S 67-8204) 2) Revenues generated by the fees must be segregated by benefit area (and by category of system improvement) and expended only for the purposes so segregated. (I.C. S 67.8204) 3) A Development Impact Fee Advisory Committee must be formed and must be composed of at least five members. Two must be active in the business of development, building or real estate. An existing planning & zoning commission may serve as the committee if it includes two such previously-described persons. The committee's purposes include assisting is land use assumptions, review of capital improvement plans, monitoring and evaluating implementation of the CIP, reporting to the (City Council) periodically the status of the CIP and any problems with the fee system and advising the City of needs to update or revise land use assumptions and the CIP. (I.C. S 67.8205) 4) A Capital Improvement Plan must be developed in coordination with the Impact Fee Advisory Committee utilizing the most current and jurisdictionally appropriate planning agency. (I.C. S 67-8206) 5) At least one public hearing must be held to consider adoption of the CIP. Following adoption of the CIP, the City must conduct public hearing for an adoption of an ordinance authorizing imposition of development impact fees. (I.C. S 67 -8206) The CIP itself and the fee calculation determination required by the Act include approximately 20 specific requirements involving methodology, alternative revenue source investigation and update frequency. (I.C. S 67-8207, -8208) Perhaps the requirement having most impact on the City of Meridian is that the CIP must establish a schedule setting estimated dates for completing construction of "all the improvements identified in the CIP. (I.C. S 67-8208 (l)(k)) Because the timing and direction of development patterns are difficult to project, scheduling water and sewer extensions to the unincorporated will not be precise. Related to the problem regarding scheduling of improvements is the requirement that all collected impact fees must be expended within 5 years from the date they were collected on a FIFO basis or they must be refunded. This does NOT apply to wastewater collection or treatment facilities which have a 20 year expenditure limit. Any fees collected to provide funds for water facilities, however, are not excepted from the 5 year limit. The \\meridian3\users\brad_w\enterprise\system development fee analysis.doc Page 4 of 7 code states that, under certain circumstances, this period can be extended to 8 years. (I.C. ~ 67.8210) C. Work Alreadv ComDleted. The sewer master plan was completed and approved by City Council in 1999. It was based upon land use projections of the 1993 meridian Comprehensive Plan. The forthcoming 2001 Comprehensive Plan will require an update to the land uses used in developing the sewer master plan. Individual sewer service areas throughout the area of impact have been identified and cost projections completed. We estimate the time period for updating the sewer master plan and producing a Capital Improvement Plan is a minimum 6 months from the time it is initiated (must occur after at least preliminary approval of the pending Comprehensive Plan). A new water system master plan is scheduled for completion in the late summer of 2001 with adoption by the City Council, hopefully, in the fall of 2001. Although it would be nice to have the Comprehensive Plan completed prior to the Water System Master Plan, system sizing, well location and storage requirements will not likely be as reliant on land use as the wastewater collection system is. However, any CIP and water system development impact fee must be based on the most current land use plan in order to calculate cost per unit of development. Finally, the Public Works Department intends to complete or update both water and wastewater system master planning documents within the next year in order to raise the City's priority ranking on the State Revolving Loan Fund list administered by the Department of Environmental Quality. While the City may never choose to utilize the State Revolving Loan Fund, the Public Works Department believes we should be ready and able to apply for funds on short notice (< 1 year) if necessary. 5. Risks and Potential Problems Although the preceding section describes a somewhat detailed and time.consuming process necessary to establish a System Development Fee program, the City is certainly capable of completing the tasks required. However, there still exists a "catch-22" in terms of the actual functioning of such a program for water distribution and wastewater collection facilities. As previously discussed, the Impact Fee Act requires that service or benefit areas be established and that fees collected from those areas only be used for system improvements within those areas. Water and sewer facilities do not exist in those areas for which the fees are being collected. Consequently, development cannot occur (other than rural residential). If development cannot occur, no fees are paid by developers and, therefore, no funds are collected to construct the water and sewer necessary for development to occur. In contrast, water supply and storage and wastewater treatment facilities, in general, benefit all ratepayers and new construction. \\meridian3\users\brad_w\enterprise\system development fee analysis. doc Page 5 of7 For the impact fee system to function, one of two scenarios must occur: 1) money collected from one benefit area (that has at least some water and sewer available to allow development) is used to construct facilities in another area; or 2) The CIty funds construction of water or sewer extension (by using fund balance, state revolvIng loan fund or revenue bond). The first option would appear to be direct violation of the Impact Fee Act and will not be discussed further. The second option poses substantial financial risk. If the City expends large amounts to construct water or sewer extensions and the rate of development falls off dramatically the City is left with either a depleted fund balance or substantial obligated debt wIth little revenue to repay it. It IS my understanding that both the SRL Fund and bonds must be guaranteed by user fees. If development is not occurring at a rate sufficient to make the regular payments on either the SRL Fund or a bond, the user rates would have to increased to cover those payments. The Public Works Department believes that the fund balance should not be used to finance any additional large-scale water or sewer extension projects to service areas presently without those services. The PWD has been directed to initiate construction of the WhIte Drain Sewer Trunk and the South Slough Sewer Extension that will open approximately four square miles (2,560 acres) up for development. Funds for this construction will come from the existing enterprise fund balance with expectations that it will be re-paid by additional "latecomer" fees paid by development in those areas. A separate draft study by the PWD calculates that the accumulated depreciation of the wastewater system in Y2000 was $6.68 million and $3.30 million for water. The total replacement cost of the systems is estimated at $64 million combined. PWD believes that $10 million of the fund balance should be left untouched to provide for repair and replacement. Minimum operating and capital reserves are estimated to be $3 million (provIdes 180 day operating reserve and $0.5 million capital reserve for both water and wastewater). Pending environmental regulations and studies (i.e. Snake River/Brownlee Reservoir Total Maximum Daily Load) could also cause very substantial capital and operational costs for both water supply and wastewater treatment facilities. 5. Program Resource Requirements A System Development Fee Program that meets statutory requirements will obviously require an increased level of personnel and financial resources. We estimate at least one full-time employee would have to be dedicated to trackIng impact fees, ensuring new development is charged the appropriate fee and meeting statutory requirements. 6. Recommendation \\meridian3\users\brad_w\enterprise\system development fee analysis. doc Page 6 of7 The Public Works Department recommends that the City begin the process to develop and implement System Development fees for water supply, storage and distribution and wastewater treatment and collection. Obviously, substantial assistance will be needed from the City Attorney's office and, possibly, an outside consultant familiar with the process. The Public Works Department has already initiated the planning and Capital Improvement Plan aspects and could reasonably expect those activities to be completed by early Spring of 2002. The initial major tasks necessary to develop and implement a system development Fee that meets the Development I mpact Fee Statute are: 1) Complete Comprehensive Plan. 2) Form Development Impact Fee Advisory Committee. This committee would serve to periodically assist Public Works Staff 3) Complete Water Master Plan, which will include a Capital Improvement Plan, as well as an update of the Wastewater Treatment and Collection System Facilities Plan. 4) Complete benefit zone analysis, check estimated costs in water and wastewater CIP's, calculate preliminary fees. At this point in the process, we would encourage further discussion with both City Council and the City Attorney's office. Hopefully, after these initial tasks are completed the direction in which we should proceed will become clearer. \\meridian3\users\brad_w\enterprise\system development fee analysis. doc Page 7 of7 MAYOR Robert D. Corrie HUB OF TREASURE VALLEY A Good Place to Live LEGAL DEPARTMENT (208) 288-2499 . Fax 288.2501 CITY COUNCIL MEMBERS Ron Anderson Keith Bird Tammy deWeerd Cherie McCandless CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 (208) 888-4433 . Fax (208) 887-4813 City Clerk Office Fax (208) 888.4218 PUBLIC WORKS BUILDING DEPARTMENT (208) 887-2211 . Fax887-I297 PLANNING AND ZONING DEPARTMENT (208) 884-5533 . Fax 888.6854 NOTICE OF CITY ELECTION NOTICE IS HEREBY GIVEN that on Tuesday, May 22nd, 2001, the Special Election of the City of Meridian will be held for the purpose of considering the following proposition: Shall the City be allowed to increase its budget for the 2001/2002 budget year, by an amount not to exceed the difference between .004 and the amount of the levy for the 2000/2001 budget year, multiplied by the market value of assessable property in such year? HOURS OF VOTING: The polls for said Special Election shall be open at 8:00 AM and will remain open for voting until 8:00 PM Mountain Daylight Time, on said date of special election. POLLING PLACES: For electors residing in: First (1st) Precinct #800 will vote at American Legion Hall, 22 W. Broadway Avenue, Second (2nd) Precinct #801 will vote at Meridian City Hall, 33 E. Idaho Avenue, Third (3rd) Precinct #802 will vote at Meridian Library, 1326 W. Cherry Lane, Fourth (4th) Precinct #803 will vote at the Locust Grove Grange, 1201 E. Victory Road, Meridian, Idaho. PLACE OF REGISTRATION: Electors may register at Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho on Monday through Friday between the hours of 8:00 AM and 5:00 PM. The last day to pre-register will be Friday, April 27,2001. BY ORDER OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Rouah Draft CITY OF MERIDIAN Property Tax YEAR 1997 YEAR 1998 YEAR 1999 YEAR 2000 YEAR 2001-Budaet : 789,232,270 953,839,684 1,084,270,029 1,258,983,254 1,457,744,053 0.003421653 0.003320529 0.003343173 0.003244447 0.003180480 2,700,479 3,167,252 3,624,902 4,084,704 4,636,326 Ada County Clerk - Net Market Value Calculated Levy Rate: Property Tax: Other General Fund Revenue YEAR 1997 YEAR 1998 YEAR 1999 YEAR 2000 YEAR 2001-Budaetl State Revenue Sharina: 644,104 805,650 907,604 1,059,554 1,020,700 I State Sales Tax: 101,316 115,521 136,004 159,038 135,000 State Liauior Appr.: 74,242 66,266 101,384 107,288 91,000 Gas Franchise: 108,295 137,580 159,265 176,427 161,000 Cable Franchise: 141,996 98,246 93,778 114,657 94,000 Elcectric Franchise: 0 0 79,961 111,692 100,000 Admin. Revenue: 405,139 114,644 I 294,968 180,567 248,375 Interest Earninas: 295,080 454,968 I 413,307 477,458 382,405 I Police Revenue: 251,510 390,678 380,846 603,918 522,969 Fire Revenue: 292,921 294,381 320,522 641,004 651,000 Parks Revenue: 510,638 604,336 541,966 450,207 2,920,574 Use of Fund Balance: 3,500,000 Total Other Revenues: 2,825,241 3,082,270 3,429,605 4,081,810 9,827,023 Soecial Fund Revenue Blda & P& Z Revenue: I 1,282,713 1,406,316 1.544,597 2,111,247 1,391,000 Total Revenue - General Fund: 6,808,433 7,655.838 8,599,104 10,277,761 15,854,349 Budget was Amended Budget was Amended 04/06/2001 POPULATION OF IDAHO CITIES CITY Chanae Information from Idaho Census Reports Chanae 1980 1990 I 1 Boise 102,249 125,551 22.8% II Pocatello 46,340 46,117 -0.5% ~alJs 39,739 43,973 10.7% 1 4 Nampa 25,112 28,365 13.0% I 5 Lewiston ~~:~~: I 28,082 0.3% 6 [Twin Falls 27,634 5.4% 7 Coeur D'Alene 22,309 24,5611 10.1% 8 Caldwell 17,699 18,400 4.0% 9 Moscow 16,513 18,398 11.4% I 10 Rexburg 11,559 14,298 23.7% 11 Blackfoot 10,065 9,646 -4.2% 12 Meridian 6,658 9,596 44.1% 13 Burley 8,761 8,702 -0.7% 14 Mountain Home 7,540 7,913 4.9% 15 Chubbuck 7,052 7,794 10.5% 16 Post Falls 5,736 7,349 28.1% I 17 [Jerome 6,891 6,529 -5.3% 18 ]Garden City 4,571 6,369 39.3% 19 Payette 5,448 5,672 4.1% 20 Rupert 5,476 5,455 -0.4% 21 Sandpoint 4,916 5,203 5.8% 22 Ammon 4,669 5,002 7.1% , 23 I Emmett 4,605 4,601 -0.1% I 24 IWeiser 4,571 -4.2% ! 25 American Falls 3,757 3.6% 26 Hayden 3,744 22.0% 27 Preston 3,710 -1.3% 28 Hailey 3,575 69.5% 29 Shelley 3,300 3,536 7.2% 30 Buhl 3,629] 3,516 -3.1% . 31 . Eagle 2,620 3,327 27.0% I 32 Grangville 3,666 3,226 -12.0% 33 Soda Springs 4,051 3,111 -23.2% 34 St. Anthony 3,212 3,010 -6.3% 35 Salmon 3,308 2,941 -11.1% 36 Orotino 3,711 2,868 -22.7% 37 Gooding 2,949 2,820 -4.4% I 38 I Heyburn 2,889 2,714 -6.1% ~ Rigby 2,624 2,681 2.2% 1_ 40 I Montpelier 3,107 2,6561 -14.5% 41 i Kellogg 3,417 2,5911 -24.2% 42 Ketchum 2,200 2,5231 14.7% 43 St. Maries 2,794 2,442 -12.6% 44 Fruitland 2,559 2,400 -6.2% Idaho Cities Census-excel Janice L. Smith CITY 1980 1990 45 Kimberly 2,307 2,367 2.6% 46 Banners Ferry 1,906 2,193 15.1% 47 McCall 2,188 2,005 -8.4% 48 Rathdrum 1,369 2,000 46.1% 49 Homedale 2,078 1,963 -5.5% 50 IWendell I 1,974 1,6931 -14.2%1 51 Kuna 1,767 1,955 10.6%1 52 Dalton Gardens 1,795 1,951 8.7% 53 Malad City 1,915 1,946 1.6% 54 Middleton 1,901 1,8511 -2.6% 55 Pinehurst 2,183 1,7221 -21.1 % I 56 Parma 1,820 1,597 -12.3% 57 Osburn 2,220 1,579 -28.9% 58 Priest River 1,639 1,560 -4.8% 59 Fifer 1,645 1,511 -8.1% 60 Aberdeen 1,528 1,406 -8.0% 61 New Plymouth 1,186 1,313 10.7% 62 Glenns Ferry 1,374 1,304 -5.1% 63 Bellvue 1,016 1,275 25.5% 64 Sugar City 1,022 1,275 24.8% 65 Shoshone 1,242 1,249 0.6% 66 Wilder 1,260 1,232 -2.2% 67 Kamiah 1,4781 1,157 -21.7% 68 Ashton 1,219 1,114 -~~ 69 Challis 758 1,073 41.6% 70 lona 1,072 1,049 -2.1% 71 Arco 1,241 1,016 -18.1 % 72 Wallace 1,736 1,~;~ I :~~:~~ I 73 Grace 1,216 74 Sun Valley ~ 938 72.1% 75 lapwai 1,043 932 -10.6% 76 Paul 9401 901 -4.1% 77 Ucon 833 895 7.4% 78 Cascade 945 877 -7.2% 79 Hansen 1,078 848 -21.3% 80 Driggs 727 846 16.4%1 81 Council 917 831 -9.4% 82 Cottonwood 941 822 -12.6% 83 Mullan I 1,269 821 -35.3% 84 Plummer 6341 804 26.8% 85 Marsing I 786 798 1.5%, 86 Potlatch 819 790 -3.5% 87 Spirit lake 834 790 -5.3% 88 Inkom 830 769 -7.3% 89 Pierce 1,060 746 -29.6% I 04/06/2001 POPULATION OF IDAHO CITIES Largest Cities & Ada County CITY Census Census 1980 1990 Chanae - - - 1 Boise 102,249 125,551 22.8% 2 Pocatello 46,340 46,117 -0.5% 3 Idaho Falls 39,739 43,973 10.7% 4 Nampa 25,112 28,365 13.0% 5 Lewiston 27,986, 28,082 0.3% 6 Twin Falls 26,209 27,634 5.4% 7 Coeur D'Alene 22,309 24,561 10.1% 8 Caldwell 17,699 18,400 4.0% 9 Moscow 16,513 18,398 11.4% 10 Rexburg 11,559 14,298 23.7% 11 Blackfoot 10,0651 9,646 -4.2% 12 i Meridian 1 6,6581 9,5961 44.1% 13 Burley i 8,7611 8,702 -0.7% 14 Mountain Home 7,540 7,913 4.9% 18 I Garden City 4,5711 6,3691 39.3%1 31 IEagle 2,6201 3,3271 27.0%1 51 IKuna 1,7671 1.9551 10.6%1 Largest Idaho Cities Ada County-excel Janice L. Smith 04/06/2001 CITY OF MERIDIAN BUILDING PERMIT REPORT Ending March 2001 NEW CONSTRUCTION TYPE Residential Multi-Family Commercial Fiscal Year Permits Permits Permits 1989-1990 214 0 8 1990-1991 371 0 16 1991-1992 628 3 18 1992-1993 1008 5 14 1993-1994 1127 7 22 1994-1995 878 23 37 1995-1996 1109 11 39 1996-1997 868 0 19 1997-1998 1002 3 32 1998-1999 849 0 34 1999-2000 739 8 54 1989 thru 2000 Eleven yr history 8793 60 293 2000-2001 311 20 16 (6 months) Bldg permits-excel Janice L. Smith DISTRICT OR TAXING AUTHORITY: 2000 DOLV'~~ CERTIFICATI,ON OF BUDGE( ~EQUEST TO BOAKO .OF COUNTY COMMI$SIONERS L-2 t!/f:J o.f /l1.el-id/a..Jv COUNTY: /Jda- RECEIVED OCT 2 6 2000 Department Dr Fund , 00 3 18 0 ~ 0 -tJ-' Annexation: 5; o4214S""O 1-402-) II q 2000 Value of 1~99 Annexation: ~ 444-. 56 q X total 1999 Non-Exempt Levy Rate..tJC3244#7(2)$ S 17,6Gif. Highest non~xempt budget plus 3% computation: Enter the highest of the last three years budget only: 4" tJE41 10!? x 4-:-G-d-%- 1030;0 (3)$ 4; Z07/ 2-1-6 1999 Foregone Amount: (Show 'full eligible amount) (4)$ 7' [51$ 4,636/ 32~ MAXIMUM ALLOWABLE 2000 NON-EXEMPT PROPERTY TAX BUDGET: (Total lines 1 thru 4) ;ounty Multi-County Computations' COUNTY CLERK USE ONLY New Const. Roll Value Net Mllrket Value ] certify that the amounts shown above accurately reflect the budget being certified in accordance with the provisions of section ,63-803, ldaho Code, to the best of my knowledge, the t!./"t!f PI' me!-ict./tilv district has established and adopted this budget in accordance with all provisions of Idaho w. 9- 6 -&0 vc Dale signed WI/ /I a m 6. t3 eJ- JJ-, PJ3e ~rintG:llIci~h:in;9v;~ss'm (.r/d/ aA I /}) . PhO~~U~b: 4~ 33 {3 :? 64 z- Total Value-:- !vised 2- 17-2000 U=orm BL008l Do not include judgments pursuant to I.C. 63-'305. C"") ~ 0) ~ <:) ; C\l Q; <:) <1> 10 10 C\l (X) r-... 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M !1 i Z <C C 0:: w ~ 11.. o ~ o ~~Ol ~ : ~ O'l III ill II ~IIII ~ ~ I- ro i i go == Q: Ql ;;:: o o ~ ~ .:.: Cl) () i o o to ~ II II II II II ~ ~ ~ ..J 'C Cl) nI B 10 o ~ to f2 ...:* ~~ ~ ~ ~ e 0.. ~ 0) ~ m to N M cD#. s~ III --" u,__..__ -I- -- ~ E ~ ~ _. .~-- 01 ~ ~ ~ ~ ~ ~ O'<t~ Cl In 10 to to '<t r-- N In 0 re '<t 10 (0 In 0> 0 0 o=m In '<t ~ ~ ~ t E- ~ ,.: g ~ g <( q , !;; w .... 1"<1- >- j l~ -- ~ *' ~ ~ ~ ~ ~ ~ ~I~ ~ CF) ;: @ ~ ~ en '<t g ~ 0 ~ .....g N r-- 10 ~ 0:": ~ ~ r-- m ~ t ~ ~J~ <( 0 sf ~. ~ uti w (l) )0- I ~I ~ ~ -- ~ ~ ~ ~ *' * - ~'l ~o~ tO~tO~ C:> <0 ~ ~ C:> ..... N (0 (0 ~'lr-(O't- ..... [l ~ !D a:l C') to LO '<t C') C') 0= .0 ~- N E- N 0 ~. ~ ~ ~ ~ <( 0 ill ffi' W to >- -~-_.. --.. t ! -l- I ~I. CO N (l) 2 B ~ ~! I ;~ C') '<t m en (') to i N 0 I~I~ ~- <('<t ~- ~ '<t ~ ~I ~ J w 10 i~~l~ >- rrl r 1Il ! &rrrr ~ ~ tlJ ~~~~~~~~~ ~~~~~i ~ ~ ~ oW'O""o 0:: '0 0::'0 ~ i c: ~ ~~13~~~~~~ ~~~~~~ Cl- 1; e ~ ~~~~~ ~~~ 't:I II::" 0.. 0:. S ~ ~ 8!. 1:: .!! VI ~ t1l LL. U) ~ ~ t .s:: 0 ~ *' ~ ~ ~ to ~- ....- ~ ~ C') ~ ~ ~ o ...... i* ~~ N g ~" ?fi ~~ N It) ~#. ~~ ~ '<t ~~ N ~. -I~'I ij; ~ Ol C l:; 1lI "" > ~ (lI <.> ~ ~ 011 ~ 0.. 1; ..0 ct 'C iii Qj nl .2 I- ~ ~"a: 1Il t: Co tII ~ :: D.. QI Z C QI I:>> C ~ J ~€ ~J3 6-1 gj 8 ~~ i e a. o o ~ ~ '<t o s ~ ~ ~ ~ ~ e :e D. ~ ~ ~ c:: ~ ~ " III IV B iii U ~ ~ I- ~ ~ 'S III 'f c.. 1II e :s a. z c CI c Table 6. Population for the 16 Largest Counttes and Incorporated Places in Idaho: 1990 and 2000 NOTE: Oats not adjusted basad on the Accuracy and Coverage Evaluation. For information on confidentiality protection. sampling error, nonsampllng error and definitions see httD'/lfaclfindar census oovlhomelenfdatanotes/elCtlDlu himl Population rank PODulation Population cha IqG, 1990 to 2000 2000 1990 Geoaraohlc area 2000 1990 ' Number Percent Idaho. ...... ....... ........... .......... ...................... 1 293 953 1 006 749 287204 28.5 COUNlY 1 1 Ada County ...... ............... ,........ ...... ......... n'" 300 904 205 77S 95 129 46.2 2 2 Canyon County...... ...... n. ...... ............... ......... 131 441 90 076 41 365 45.9 3 4 Kootenai County ..... ..... ..... ............ n. ...... ... .... 108685 69 795 38 890 55.7 4 3 BonnevUIe County ... ................h......... n.... ,..... 82 522 72 207 10315 14.3 5 5 Bannock County.................,... ,..... ..,...... ....... 75 565 66 026 9539 14.4 6 6 Twin Falls County... ............ ....n..................... 64284 53 580 10 704 20,0 7 7 Bingham County... .................. ...... ... ...... ....... 41 735 37 583 4152 11.0 8 8 Nez Perce Counly ...... ............ n.... .., ...... ... ..... 37410 33 754 3656 10.8 9 10 Bonner County.............n... ......... ............ ... no 36 835 26 622 10213 38.4 10 9 Latah County ... ......... ... ............... .................. 34 935 30617 4318 14.1 11 12 Elmore County ... ............... ..' ...... ...... ............ 29 130 21 205 7925 37.4 12 11 Madison County ... .................. ......... ,..... ........ 27 467 23 674 3193 16.0 13 13 Cassia County ............ ............ ...................... 21 416 19532 1684 9.6 14- 16 Payette County ........................... no... ............. 20 578 16434 4144- 25.2 15 14 Minidoka County ... no... ......... ............ ............. 20 174 19361 813 4.2 INCORPORAlED PLACE 1 1 Boise City city ...... ... ... ... ....__ ... .... non...... ....... 185 787 125 738 60 049 47.8 2 4 Nampll city ........................... ......... .............. 51 B67 2B 365 23 502 82.9 3 2 Pocatello city ..................... ...... ...... ... no ......... 51 466 46 080 5366 11.7 4 3 Idaho Falls city ............ on... .................. ......... 50 730 43 929 6801 15.5 5 12 Meridian c:ity ..' ......... ... ...... ... ......... ... ...... ...... 34919 9596 25 323 263.9 6 7 Couer d'A!ane city ............... ...... ......... ...... ..... 34 514 24 563 9951 40,5 7 6 Twin Falls city.............................................. 34 469 27 591 6 B78 24.9 B 5 lewislon city... .., ...... ... ......... ... .., ...... ...... ...... 30 904 28 062 2822 10.0 9 9 Caldwell city..................... ............ ...... "'....... 25 967 18 400 7567 41,1 10 8 Moscow city .__...... ...... '" '" ...... .................. .... 21 291 18519 2772 15.0 11 10 Rexburg city.... ..... ......... ......... ...... ... .. .......... 17257 14 302 2955 20.7 12 16 Post Falls city......... ...... no ... on ...... ...... .., ... ..... 17247 7349 969B 134.7 13 14 Mountain Home city ...... ............... no............... 11 143 7913 3230 40.8 14 31 Eagle cily ...... ......... ............... ...... ... ...... .. ..... 11 085 3327 7758 233.2 15 '8 Garden City city... ......... ...... ...... ............... ..... 10624 6369 4255 66.8 ~ Represents zero or rounds. to 0.0. 1 1990 census counts are as published in 1990 census reports and thus do not include any changes published subsequently due to boundary change& or to the Count Question Resolution program. Source: U.S. Census Bureau. Census 2000 Redistricting Data (P.L. 94-111) Summary File, Table PL 1, and 1990 census. TO: li'ROM: ])^ Tl~: SUB.JI~CT: Association of Idaho Cities 3314 Grace Street, Boise. fO 83703 Telephono (208) 344-8594 Fax (208) 344-8677 URGENT ACTION MEMO All Mayors and City Clerks Ken F Jarward, Executive Director AprilS.2001 Notify County Clerk of City Budget Hearing by April 27 An important tlendlinc is coming up pertaining to the city budgeting process. Cities must notify the county clerk by }1"ri<hlY, April 27 oflhe dale and location or (heir budget lwm'ing ror the lisen I Yt'ur th(lt begins in October. Idaho C()dc ~ GJ.g02A Slules: (1) Not later than April 30 of each year, each taxing district shall set and notify the county clerk of the date <lnd location set for the budget hearing of the district. r f no buugcl hcnring is required by law, the county clcrk shall be so notified. (2) Beginning in 2003, a 11011$:cI1001 district that f.tiJs to comply with subsection (I) or this section shall be prohibited Ii'om including in its budget any budget increagc otberwise pcrmitled by subsection (1)(a) 01' (l)(e) of section 63.802, Idaho Code. (3) negilll1ing in 2003, a school district that fails to comply with subsection (1) of this section shall b~ prohibited, in the year of such [,Iilure, from increasing lbe portion of its properly t~x budget mised under secLion 33-802 2, Idaho Code. over th~ nmounl of the immcdi'ltely preccding year. (4) If a t~ixil1g dist.rict wisl10s Lo chfll1ge the time uncllocalioJl of such budget hearing ,1S stntcd on thl.l assessment notice, they shall publish such ChaJlgc of time .::md locution in ndvance of such houring (1S provided by law. City omcial~ arc strongly encouraged to complete the requirements Oflh~ budgeting process as early cL'\ possible. 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Automatically designated by proposed Phase II regulation - Publicly owned or operated system designed to collect/convey/dispose of stormwater Located in an urbanized area (Bureau of Census defines an urbanized area as having a total population of 50,000 or more; and minimum population density of 1,000 per square mile) No minimum population for designated entities within an urbanized area . Designated by State or EP A - MS4s not located in urbanized area - Director determines storm water discharge contributes to violation of water quality standard; or is significant contributor of pollutants - Director determines storm water controls needed based on waste load allocations or comprehensive watershed plans (TMDLs) Application Options · Owner or operator of small municipal separate storm sewer system - Must apply to EP A for coverage under NPDES permit: · General permit . Individual permit · Phase I co-permittee - General Permit · Application form: Notice of Intent · Storm water management program: Six minimum measures (BMPs) · Measurable goals · Date of starting/completing BMPs · Responsible person ""d a ...d 0 ~ cd ~ 0 Q) ~ ~ tZl ~ cd ...d P-I'"O Q) $t- ""d...d Q) tZl ~ [) 0 ~ · ,...-.l 8~ ~ ~cd Q) tZl ~ Q) ~ b.O C) >-.cd d ~ ~ ~ ~ ~ ""d 8 .~ (!) (!) Ij,) 0 ~ ~ ~ ~ ~ .S Q) ~ ~ (!) 0 0 0 cT~ E rfJ ~P-I ~ i3 ~ ~ U ..j-l~ (!) ~ g C/1" ~ rfJ . ...-.l S .~ 0 .~ ~ ~ ~ ...d ~ rfJ a bJ) bJ) .8 (!) cd (!) (1) 0 ~ ~ ~ ~ ~ (!) r./) ~ $-.l o _ cd ~ 'l"""-l ~ :> ~ ~ ~ ...d ::i ~ C\J 0 ~ b.O 1:1 .~ .~ co .~ Q) "'0 ~ "'0 "'0 ~ ~ ~.~ ~ 0 ~ 'l"""-l ~ ~ 0 .~ o C\J on 0 ;>- 0 on 0 () 0 0 .~ u (]) u..9 ~ u $-.l ~ ~ ~ ... .. .. Q.) 00 Q.) ~ . 'I"""'l ~ c\S $-4 00 ~ 00 0 ~ · 'I"""'l . · 'I"""'l ~ Q) . 00 s ~ ~ . 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You must implement a public education program, including distributing educational materials that - Describe impacts of storm water - Describe steps to reduce storm water pollution . You should inform households and individuals about steps they can take such as: - Proper septic system maintenance Limiting use and runoff of garden chemicals - Local stream restoration - Storm drain stenciling . You should direct information to targeted groups - Commercial, industrial and institutional entities likely to cause stormwater impacts - Examples · Restaurants · Auto service facilities . You should address viewpoints and concerns of all sub- communities - Minorities - Disadvantaged - Development/construction - Business - Education Governmental entities - Industry Public Involvement/Participation (Minimum Control Measure #2) . You must comply with state/local public notice requirements (adoption of plans, policies, ordinances, etc.) . You should involve the public in developing, implementing and reviewing your stormwater management program - Reach out to and engage all economic and ethnic groups - Consider establishing a citizen group to participate in decision-making - Hold public hearings - Work with volunteers Illicit Discharge Detection and Elimination (Minimum Control Measure #3) . You must develop storm water system maps: - Show location of major pipeline, outfalls and topography - Show areas of concentrated activities likely to be a source of storm water pollutants . You must effectively prohibit illicit discharges into your MS4 system - Use ordinances, orders, etc. - Implement enforcement procedures/actions . You must implement a plan to detect illicit discharges and illegal dumping . You must inform public employees, businesses and citizens of hazards arising from illegal discharges . You should coordinate this measure with the public information measure Construction Site Storm Water Runoff Control (Minimum Control Measure #4) . You must develop, implement and enforce a program to reduce storm water pollution from construction activities Control construction sites greater than one acre Use an ordinance that controls erosion and sedimentation - Control construction site waste materials (building materials, concrete washout, sanitary waste) . Your program must include: Requirement for construction site owners or operators to implement BMPs Pre-construction review of site plans Procedures to receive and consider public input Regular inspections during construction Penalties to insure compliance POSt-Construction Slurm Water Management in New Development and Redevelopment (Minimum Control Measure #5) . You must develop, implement and enforce a program to address storm water runoff from new development and redevelopment projects - Project sites greater than one acre - Project sites that discharge to your MS4 . Your program must include: - Site appropriate, cost-effective structural and non-structural BMPs - Ensure long term operation and maintenance - Ensure that controls are in place that prevent or minimize water quality impacts . Your program should include structural and non-structural BMPs - Locally based watershed planning - Preventative measures to prevent or minimize water quality impacts Pollution Prevention/Good Housekeepingfor Municipal Operations (Minimum control Measure #6) . You must develop and implement infrastructure and operations and maintenance programs to prevent or reduce pollutant runoff from municipal operations . Provide employee training · Park and open space maintenance · Fleet maintenance · Planning · Building management · Storm drain system maintenance . 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