Loading...
HomeMy WebLinkAbout2022-11-01 Work Session Meridian City Council Work Session November 1, 2022. A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday, November 1, 2022, by Mayor Robert Simison. Members Present: Robert Simison, Luke Cavener, Treg Bernt, Jessica Perreault, Brad Hoaglun and Liz Strader. Members Absent: Joe Borton. Also present: Chris Johnson, Bill Nary, Pam Orr, Jason Korn, Shawn Harper and Kris Blume. ROLL-CALL ATTENDANCE Liz Strader Joe Borton _X_ Brad Hoaglun _X_Treg Bernt X Jessica Perreault _X_ Luke Cavener X_ Mayor Robert E. Simison Simison: Council, we will call the meeting to order. For the record it is Tuesday, November 1st, 2022, at 4:33 p.m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: Next item up is adoption -- adoption of the agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move adoption of the agenda as published. Strader: Second. Simison: I have a motion and a second to adopt the agenda. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the agenda is adopted. MOTION CARRIED: FIVE AYES. ONE ABSENT. CONSENT AGENDA [Action Item] 1. Approve Minutes of the October 18, 2022 City Council Work Session Meeting Meridian City Council Work Session November 1,2022 Page 2 of 9 2. Approve Minutes of the October 18, 2022 City Council Regular Meeting 3. Concrete Construction Supply Sanitary Sewer and Water Main Easement 4. Cost Share Permit with Ada County Highway District for Cloverdale Road, Victory Rd. to Overland Rd. 5. Approval of Agreement with G20, LLC Concerning Entry Monument for Skybreak Subdivision 6. Approval of Task Order 10281.b to Stantec Consulting Services, Inc. for the WRRF Membrane Equipment Pre-Procurement and Support Investigations project for the Not-To-Exceed amount of $218,105.00 7. Resolution 22-2351: A Resolution to Adopt Proposed 2023 Initial Point Gallery Schedule for Organizational and Artists Displays Simison: First up is the Consent Agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move approval of the Consent Agenda and for the Mayor to sign and Clerk to attest. Strader: Second. Simison: I have a motion and a second to approve the Consent Agenda. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the Consent Agenda is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There were no items moved from the Consent Agenda. DEPARTMENT / COMMISSION REPORTS [Action Item] 8. Fire Department: Light My Fire Check Presentations to Meridian Fire Department Public Education Division and Meridian Fire Department Benevolent Fund Meridian City Council Work Session November 1,2022 Page 3 of 9 Simison: So, we will just go right into Department/Commission Reports. First item up is Item 8 the Fire Department Light My Fire check presentation to the Meridian Fire Department. I will turn this over to Pam Orr. Orr: Mr. Mayor, Members of the Council, thank you so much for having us. I would like to introduce you to an amazing group of people. This is Mary Cahoon from Disaster Kleenup and she is our ringleader, if you will, and I will have her introduce you to the rest of the group. As many of you know year after year Light My Fire is a -- just such a great organization to work with. We do an annual banquet with them and they just work so hard. They work so hard. I'm so proud of this group and I'm so proud to work with this group and today they would like to present the Meridian Fire Department, the Meridian Benevolent Fund and another fund a check. So, I'm going to turn the mic over to Mary and let her introduce the group and -- and go from there. Thank you. Cahoon: Thanks, Pam. Hi, everybody. This is such a great day for us as a team to be here and to be able to give you money for an amazing cause for this community. Behind me I have Logan Wetherholt. I didn't call him Luke this time. That was good on my part; right? And, then, Kaitlin Cooper and Andrea Belfor-- Bradshaw with Belfor. Bob Ricketts. He's been here since the very beginning. Twenty-eight years we have been doing this thing. He's been here the whole time. Not all of us have been here 28 years, but Bob is the grandfather of this. And, then, we have Sarah Morris. She's with Ricketts & Associates as well. Brian Slater with First Team and Corey Langdon with CRS. So, you have people working in the insurance industry and competitors within the restoration industry. We lay our lances down, because this is a really amazing and important thing to do, because we are helping people that have been burned out of their home and they run out in the middle of the night maybe having their shoes on or not. Where do they go? Firefighters used to have to pull money out of their pockets to say, hey, maybe you can get some shoes or maybe you can have a hotel. So, the Burnout Fund is really important, because it helps people in that most critical moment of their lives where it's the worst day that they have ever had. The other piece of this is what your fire department does for fire prevention, education, and bringing smoke alarms into people's homes and teaching kids how to stop, drop, and roll and how to successfully escape from a burning structure and I'm going to do a huge shout out to Pam Orr. This amazing woman, who has been leading that flag and holding that charge and doing the do and rallying up the team and making them get out there and say come on and help me, let's -- let's get these smoke alarms into people's homes and -- and let's help these people. So, anyway, it's just phenomenal for us to be able to do this. So, last year we had a Roaring 20s theme. It was really super fun and we raised, after all of our expenditures and things, 67,000 dollars. This is a 60/40 split. Forty percent goes to Meridian, 60 percent to Boise, because Boise is bigger and so today it is with my great pleasure that Light My Fire is donating a total of -- Vnnna -- 26,400 dollars. The beauty of this is the fact that you guys have a matching grant fund. So, Chief Blume, for you -- Maestro. If you want to come up. 13,200 dollars. Yes. That is for the burnout fund. Oh, no. No. That is for fire safety and prevention. There is a matching grant fund that goes along with this. So, that becomes 26,400 dollars. You guys match that. Every dollar. So good on you. And, then, Jeremy Jones, for you, for the burnout, 13,200 dollars. You are welcome. And the Battalion Chief Tony -- yeah. Six Meridian City Council Work Session November 1,2022 Page 4 of 9 hundred dollars. There is a wonderful woman every year and her family they make a quilt. So, during the auction they auction off this quilt and so for the Idaho First Responders Collaborative this helps first responders with things that happen during the course of-- of what they experience out there in the field and so we are going to give you the six hundred dollars. You are welcome. So, to close this out, Honorable Mayor, City Council Members, our 2023 gala event is going to be held at the Riverside Hotel this year. The theme is Gold Rush. All right? So, we are going to strike it rich for Light My Fire. We are sending you -- or giving you a save for the day. We hope that you can attend, because it's tons of fun. We do so many great things and we want you to help us ring that bell and bring more money in, so that we can save more lives, prevent more fires and, then, help people at their most devastating time in their life. With that thank you. Hoaglun: Thank you. And, Council, our -- our Fire Department liaison and eloquent spokesman Mr. Borton is not with us today, but I think it's safe to say on behalf of the City of Meridian we just want to say thank you. You know, the work that you all are doing is impacting our residents, you know, one family in need at a time and, you know, that combined with the -- as I said, the -- the match and the work of the local -- that it takes a community to provide for people in times of need. So, just appreciate it very much. 9. Public Works: Discussion of Resolution 22-2352 Adopting Volume 1 and the City of Meridian Annex of the 2022 Ada County Multi-Hazard Mitigation Plan Simison: So, with that we will move on to Item No. 9, which is just like a check presentation only different, which will be a Public Works discussion of Resolution 22- 2352, adopting volume one of the City of Meridian annex of the 2022 Ada County Multi- Hazard Mitigation Plan. I will turn this over to Mr. Korn for his presentation. Korn: Thank you, Mr. Mayor, Members of the Council. Yeah. You are right, I don't have a giant foam check, so I -- I hope this is -- still it will be interesting. Not that it's not completely unrelated. So, I'm here this afternoon to introduce the 2022 Ada County Multi- Hazard Mitigation Plan and the accompanying resolution for adoption. So, this plan -- have a few slides here. You could see the logo that was developed with Ada County Emergency Management and Community Resilience and the consultant Tetra Tech. Johnson: You might try page down on the keyboard. Korn: So, what is the plan and -- and why do we need to adopt it? So it -- it is the Disaster Mitigation Act of 2000, which is the federal legislation that established the requirements for hazard mitigation grant program participation. So, that's pre-hazard mitigation or post- hazard mitigation. There is several programs under the Hazard Mitigation Grant umbrella that communities can apply for funding for from FEMA and under that legislation it has specific requirements that the plan needs risk assessment, that is certainly the most robust part of the plan. A public outreach participation. A process for updating and maintaining the plan and, ultimately, IOEM and FEMA approval. So, the plan is divided into two volumes. The first volume is the planning and process and the overall county Meridian City Council Work Session November 1,2022 Page 5 of 9 profile, the overall county risk assessment and the overall county mitigation strategy. So, that encompasses all the jurisdictions in Ada county and, then, there is volume two, which is the planning partner annexes. That includes the City of Meridian's annex. That is specific to Meridian hazards and specific Meridian mitigation actions, which was developed with the input of city staff and police -- I mean not police -- Planning, Fire, and Public Works. What are the hazards that are within this plan? There are dam and canal failure, drought, earthquake, extreme weather, flood, landslide, volcanic -- volcano, which is ashfall in our area and wildfire. So, those are the natural hazards. Those are the hazards that were assessed. Hazards of interest you can see here --they are non-natural hazard, more human caused hazards and a lot of these mitigation actions are included in -- in other countrywide plans -- the threat identification plan. But this plan mainly deals with the natural hazards. The climate change is addressed on the individual hazard level. So, it may intensify drought and extreme weather, floods. So, it's -- it is addressed in this plan, but it's under each individual hazard, not a hazard of its own. The other planning partners within this plan -- you could see there is a long list. There is 21 different planning partners, all the cities and the county itself and many special purpose districts. Ada County Highway District impacts a lot of the mitigation actions that are in Meridian and along with Meridian Development Corporation, which is a new one for this year as a planning partner. So, anyone that's on this list would be eligible to apply for any of those federal FEMA grants. So, what's --what's next? Like I said, this plan was developed with city staff included. I'm represented on the -- the overall strategic planning team for the mitigation plan and we had staff input. IOEM and FEMA have already approved the mitigation plan in September and now we are here to adopt volume one in its entirety and the Meridian annex and appendices in Volume 2. And this will allow us to remain eligible for any of these FEMA mitigation grants and some of you may know we do have an application currently under review from FEMA under this program for Nine Mile Creek mitigation and here in Downtown Meridian in partnership with MDC and that application is -- is currently under review, but has an extension, because our current plan has expired and so we would no longer be eligible for that grant, but they have granted us an extension, as long as we adopt a new mitigation plan within a timeline, which ours concluded at the end of November. So, that's why we are here today. Stand for any questions. Simison: Thank you, Jason. Council, questions? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I had a couple of questions. So, the planning team members make sense to me; right? So, we have -- even like Caleb from Planning, we have a whole group, but that's not necessarily the same group that leads the response to disaster. Can you walk us through the difference? Korn: Sure. So, mitigation is actions or activities that are conducted to prevent harmful impacts from a disaster. So, it's different than response. Response comes later and that Meridian City Council Work Session November 1,2022 Page 6 of 9 is addressed under a different plan, different planning teams and this is actions that we could do to kind of lessen those impacts that are -- we know are going to happen. Someone may fall under prevention, but most of them are under actual mitigation, so -- and like, you know, a seat belt on a car is mitigating your damage that you would take from getting in a car accident and response would come separately by those first responders. So, yeah, like you said, the -- the partners we had looking at the -- the plan were, you know, Caleb Hood and Brian McClure in Planning and Joe Bongiorno and -- and Chief Blume provided their input as well. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I guess my follow up is more specifically -- you know, are we still leading -- is the leadership for disaster response houses within the fire department or who -- who is running point on that within the org chart? That's -- I'm not sure who to direct that to, actually. Whether it's you or the Mayor or the chief. Korn: Yeah. My -- my involvement with this plan is -- is -- is solely on the mitigation side and it leans heavily on flood response and part of, you know, FEMA's national flood insurance program, the CRS program that we are members of, we have 19 mitigation actions in this plan and the majority are flood related. There are a few fire related and planning related, but -- and these are mitigation actions, which are different than response, so does not address -- or response agencies, which, again, are separate from Public Works. Simison: It seems to me the short answer is Ada county. Ada county does most of the emergency management stuff, but it depends on what level you are really talking about. You know, when you are talking flood, that's Ada county. If you are talking car accident that's over here. So, it's like what level of mitigation are you looking for on the back end. But Ada county is really the planner for the entire county when it comes to disaster response. Working with our teams obviously. Strader: Got it. Yeah. I just wondered if -- if we had designated a point person for the city's disaster response at this point, similar to how we did with COVID; right? That's what made me think of it, is whether we had sort of designated somebody for responding to -- some of these -- because some of these hazards are pretty remote in nature; right? Like a dam failure. I mean it could happen though. Emergency responders obviously. But just wondering who -- who kind of from a leadership perspective, besides, obviously, the Mayor's office takes point on those -- I know it can't be directed toward you. Thank you. Simison: And, typical, yes, it's going to be in the fire department when it comes down to -- it depends upon which -- which action that -- but they are working with the county on these issues, but if -- if there was an actual incident, like who is going to be our incident commander, it's likely going to be an incident manager through the county. They have the team, but we have members of our teams which are part of those incident teams, but, Meridian City Council Work Session November 1,2022 Page 7 of 9 you know, like anything it's going to be first on scene becomes the incident person and it's just going to ratchet up until you get the right person in place. Depends on the -- chief might -- misdirecting anything. I don't want to take from public safety, but -- Blume: Mr. Mayor, I think you -- yeah, you have captured it pretty clearly, that we are dependent upon a response for an emergency management perspective from Ada county. The day-to-day operations at the smaller level, emergency incidents fall within police and fire to mitigate, manage, and recover from. But I think to the point this is a larger -- a larger discussion about the function of emergency management within a city and certainly the emergency support functions of the SFs are represented in the county -- transcend the county and exist within the City of Meridian and they would be functions of your Public Works director, Fire -- the director of the Fire Department, the Police Department, Parks, because that's where we would draw in those resources collectively to respond to it. I don't have tractors and backhoes, but Public Works does, and so that's where those emergency support functions need to be understood, I guess, at the city level, but working through, as the Mayor correctly said, our -- our Ada county partners. Strader: Thanks. Korn: And Council Member Strader, I appreciate the question, because I -- I think that is an important clarification of mitigation actions and -- and larger picture planning, again, which are really focused on probability and impacts. So, again, like dam failure is very low on probability, but it may rank high on impacts, so not something we need to plan heavily on response for, but mitigation action certainly we can. Simison: Council, any additional questions? Okay. Korn: All right. Thank you. 10. Resolution 22-2352: A Resolution of the Mayor and City Council of the City of Meridian Adopting Volume I, the City of Meridian Annex, and Appendices of Volume II of the 2022 Update of the Ada County Multi- Hazard Mitigation Plan; Directing City Staff to Implement the Strategies Therein and to Continue Representing the City of Meridian in Matters Related to the Plan, and Providing an Effective Date Simison: Thank you. So, that brings us to Item 10 on the agenda, which is Resolution 22-2352. Council, what's your -- what's your pleasure on this item? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I think we are under deadline to adopt the latest volume one and for -- we have to keep our application active for Nine Mile Creek for the grant program and whatnot. So. I'm open to adopting the resolution this evening if fellow Council Members agree. Meridian City Council Work Session November 1,2022 Page 8 of 9 Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: It sounds like you are looking for a motion for the resolution; is that right? Simison: It would appear to be that. Perreault: Okay. I -- I will be happy to make that motion. I move that we approve Resolution No. 22-2352, Resolution of the Mayor and City Council, City of Meridian, adopting volume one the City of Meridian Annex and Appendices of Volume Two of the 2022 update of the Ada County Multi-Hazard Mitigation Plan. Directing city staff to implement the strategies therein and continue representing the City of Meridian in matters related to the plan and providing an effective date. Strader: Second. Simison: I have a motion and a second to approve Resolution 22-2352. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the resolution is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. Hoaglun: Thank you very much -- thank you, Jason. Look forward to the work you continue to do on this issue. EXECUTIVE SESSION 11. Per Idaho Code 74-206(1)(d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code Simison: With that, Council, we are on to Item 11 . Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we go into Executive Session per Idaho Code 74-206(1)(d). Strader: Second. Simison: I have a motion and a second to go into Executive Session. Is there any discussion? If not, Clerk will call the roll. Roll call: Borton, absent; Cavener, yea; Bernt, yea; Perreault, yea; Hoaglun, yea; Strader, yea. Meridian City Council Work Session November 1,2022 Page 9 of 9 Simison: All ayes. Motion carries and we will go into Executive Session. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSION: (4:55 p.m. to 5:53 p.m.) Simison: Council, do I have a motion? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we come out of Executive Session. Strader: Second. Simison: I have a motion and a second to come out of Executive Session. All in favor signify by saying aye. Opposed nay? The ayes have it and we are out of Executive Session. MOTION CARRIED: FIVE AYES. ONE ABSENT. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move we adjourn. Simison: I have a motion to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. MEETING ADJOURNED AT 5.53 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK