Loading...
HomeMy WebLinkAbout2022-10-25 Work Session Meridian City Council Work Session October 25, 2022. A Meeting of the Meridian City Council was called to order at 4:31 p.m., Tuesday, October 25, 2022, by President Brad Hoaglun. Members Present: Joe Borton, Luke Cavener, Treg Bernt, Jessica Perreault, Brad Hoaglun and Liz Strader. MembersAbsent: RobertSimison. Also present: Chris Johnson, Bill Nary, Tracy Basterrechea, Charlie Butterfield, Joe Bongiorno and Dean Willis. ROLL-CALL ATTENDANCE Liz Strader Joe Borton _X_ Brad Hoaglun _X_Treg Bernt Jessica Perreault Luke Cavener(4:42 p.m.) Mayor Robert E. Simison Hoaglun: I will call this City Council work session to order. For the record it is Tuesday, October 25th, 2022. Our first item of business is roll call attendance. ADOPTION OF AGENDA Hoaglun- Our next item is adoption of the agenda. Bernt- Mr. President? Hoaglun- Yes. Bernt- I move that we adopt the -- the agenda as presented. Perreault- Second. Hoaglun- Motion and second to adopt the agenda as presented. All those in favor signify -- signify by saying aye. Any opposed? All ayes. We have adopted the agenda. MOTION CARRIED: FIVE AYES. ONE ABSENT. CONSENT AGENDA [Action Item] 1. Approve Minutes of the October 11, 2022 City Council Work Session 2. Approve Minutes of the October 11, 2022 City Council Regular Meeting Meridian City Council Work Session October 25,2022 Page 2 of 10 3. Final Plat for Grayson Subdivision (FP-2022-0025) by Robert Campbell, The Camco Group, LLC., located at 1710 E. Amity Road and S. Locust Grove Rd. 4. Final Plat for Prescott Ridge Subdivision No. 2 (FP-2022-0029) by KM Engineering, LLP., generally located in the north 1/2 Section 28, TAN., R.1 W. 5. Final Order for Alamar Subdivision (FP-2022-0027) by Noble Rock Development, Inc., located at 4380 W. Franklin Rd. 6. Findings of Fact, Conclusions of Law for Denial of Appeal for Meridian Mobile Sales Unit License (MSU-22-0097) by Kai Symons 7. Development Agreement (Ten Mile and McMillan H-2022-0011) Between the City of Meridian and 55 Resort at Verona Place, LLC; NWDC Ten Mile LLC; B&S Investments LLC; TFC Ten Mile Mister LLC; East Idaho Credit Union; SGRS LLC; and J4K Property Holdings, LLC for Property Located at the Northeast Corner of N. Ten Mile Rd. and W. McMillan Rd. Encompassing Nine Parcels 8. Pedestrian Bridge Cooperative Action Agreement Between the Idaho Transportation Department and the City of Meridian 9. Agreement Between the Nampa & Meridian Irrigation District and the City of Meridian to Bind the Five Mile Pedestrian Bridge to Master Pathways Agreement 10. Subrecipient Agreement Between City of Meridian and The Jesse Tree of Idaho for Program Year 2022 Community Development Block Grant Funds 11. Resolution No. 22-2347: A Resolution Amending the Text of the City of Meridian Comprehensive Plan to Adopt by Reference the Existing Conditions Report 2022; and Providing an Effective Date 12. Resolution No. 22-2348: A Resolution Vacating a 35-foot-long by 2- foot-wide Portion of the 10-foot-wide Pressure Irrigation Easement Along the West Side of Lot 6, Block 3 of Fairbourne Subdivision No. 3 Being More Particularly Described as the Northeast 1/4of the Southeasi 1/4of Section 21, Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho; and Providing an Effective Date 13. Resolution No. 22-2349: Signifying Final Acceptance of Pedestrian Bridge Traversing Ten Mile Creek and Connecting the Pathway Segments at the Villas at Twelve Oaks and Whitestone Estates Meridian City Council Work Session October 25,2022 Page 3 of 10 14. Resolution No. 22-2350: A Resolution Establishing the Reappointment of Steven Cory to Seat 4 and Tom Otte to Seat 9 of the Meridian Solid Waste Advisory Commission; and Providing an Effective Date 15. City of Meridian September 2022 Financial Report Hoaglun: Next item is Consent Agenda. Bernt: Mr. Mayor -- Mr. President? Hoaglun: Yes, Councilman Bernt. Bernt: I move that we adopt the -- I move that we approve the Consent Agenda, for the Clerk to sign and for the Council President to attest. Other way around. For the Council President to sign and for the Clerk to attest. Perreault: Second. Hoaglun: I have a motion and second for the President to sign and Clerk to attest the Consent Agenda items. Any discussion? That, then, Mr. Clerk -- Johnson: You can do voice. Hoaglun: Just do a voice vote on that one. It's funny when you move one seat over how that -- it just changes. Okay. All those in favor of adopting the Consent Agenda, please, say aye. Any nays? Hearing none, the Consent Agenda is adopted. MOTION CARRIED- FIVE AYES. ONE ABSENT. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Hoaglun- There were no items removed from the Consent Agenda. DEPARTMENT / COMMISSION REPORTS [Action Item] 16. Meridian Youth Advisory Council Quarterly Update Hoaglun- So, we will go to Department and Commission Reports. First up is our Meridian Youth Advisory Council quarterly update. So, Sahand, I don't know if you are coming up, but, Isabella and Sophie, come on up and look forward to hearing from you. Robbins- Thank you so much and thank you for having us. So, the first thing we are going to -- or I'm Sophie, I'm the chair of MYAC. This is my second year being the chair and I'm also a senior this year at Renaissance High School. Meridian City Council Work Session October 25,2022 Page 4 of 10 Isabella: I'm Isabella. I'm the vice-chair of community service and I'm a junior at Renaissance this year. Robbins: So, first we are going to be talking about government affairs. The main thing we had going on since -- since the start of the year -- oh, my goodness it feels like it's been a while -- was having Dave Miles come in as a guest speaker. He basically talked about the different departments of city government and what their roles are. We tried to make it really open and Dave was really awesome letting people ask their own questions, just seeing like what the youth are interested in and being able to go from there and just to kind of learn sort of the ins and outs of what happens every day at City Hall. Hoaglun: Sophie, do you want us to ask questions at the end or just ask questions as you go along? Robbins: You're fine. Hoaglun: I was just wondering how does -- how did Dave do compared to your other speakers? I mean was he top, was he middle, or towards the bottom? Just kind of curious. Robbins: He did awesome. Especially because he gave us a bunch of ideas on things to do in the future, like maybe doing a tour of City Hall, because a lot of kids were interested in that and also trying to incorporate the Mayor's podcast into meetings, because a lot of our members are really interested in podcasts. So, very nice job. Hoaglun- Thank you, Sophie. Yes, he did a very nice job by the way. You will go far in life. Isabella: All right. And, then, moving into community service. So, we had our Scentsy Rockathon on 9/9 and during this MYAC members helped raise money for Camp Rainbow Gold, which is a specially designed camp for those diagnosed with childhood cancer and during this community service opportunity they rocked in rocking chairs alongside Eagle Road raising awareness and, then, also raising funding for Camp Rainbow Gold. And, then, we also participated in the walk to end Alzheimer's on 10/1, which is a community event designed to raise awareness for those who are diagnosed with Alzheimer's, as well as those who have family and friends who have been diagnosed and so during this MYAC members helped in greeting participants and, then, also setting up event booths for the opportunity. Robbins- Okay. And, then, leadership development. So, the first thing we did was color communication styles, which is something that should sound pretty familiar and especially in reference to MYAC, because this is something we do every year. But, basically, it's an opportunity, which this year was led by Sahand for MYAC members to learn more about what their own style of communication is and how to effectively communicate with those around them. So, we had them fill out the questionnaire and, then, they were able to talk to others who were the same color style as them to learn more about how they best Meridian City Council Work Session October 25,2022 Page 5 of 10 communicate. Okay. And, then, it was our Treasure Valley Youth Safety Summit, which was super exciting. That was September 27. Basically we spent the whole day at Wahoos. MYAC members, but also a bunch of kids from other schools --just people who were interested in learning more about safety and how it affects youth specifically we talked a lot about traffic safety. We had a keynote speaker there about mental health awareness, also about how to use music to aid in student mental health. I mean a big highlight from this event is always being able to use the impaired vision goggles while we were doing mini golf, testing out texting while driving on the go karts. It was a super fun event. Isabella: And, then, moving into some other events. So, we had our MYAC kickoff at Wahoos on 8/29 and this was a social event that introduced new MYAC members, as well as all MYAC members and it just encouraged group team building, as well as bonding within MYAC itself. So, just a fun event to kick off our year. And, then, moving into some upcoming events that we are doing moving forward. So, this Thursday we are going to be volunteering at trunk or treat and, then, we also have rake up Meridian coming up in November and, then, lastly we have holiday helpers, which we are currently working on. We are decorating and making decorations for holiday helpers, as well as participating at the event. Robbins: If you guys have any questions feel free. Strader: Mr. President? Hoaglun: Council Woman Strader. Strader: Yeah. I was just wondering are you planning to hold the senior prom again this year? Just curious if that's come up. That was such a big hit. Robbins- That's a good question. I think Sahand probably knows better than me, but I know that that was our plan as of the last senior prom, because it was a pretty awesome event for everybody involved. Strader- That's great. Thanks. Perreault- Mr. President? Hoaglun- Council Woman Perreault. Perreault- I don't have a question. I just want to say how awesome I think it is that you are getting involved in community events, like with the Alzheimer's Association. That's a pretty fantastic thing that you can do to stretch outside of, you know, just kind of being within all of the school events and be out in the community and make more folks aware of this -- you know, the organization that you have. So, thank you for volunteering for those. All of those organizations can use as many volunteers as they can get. Meridian City Council Work Session October 25,2022 Page 6 of 10 Hoaglun: And I was just going to ask -- it looked like by that photo at Wahoos you had a really good turnout just from -- and I know that room was a little bigger. So, the membership is holding steady, kids are engaged and involved and -- Robbins: Yeah. I'm feeling really good this year. The turnout there was awesome and, actually, I know specifically there are two girls I met there who came to our meeting yesterday and have since become members. Yeah, membership has been looking really good and recruitment has been a really big priority of ours. This year we integrated workgroups, which are sort of like little breakout groups we have during our general council meeting, so that general council members can sort of get in on some of the planning that we do. One of these workgroups focuses on recruitment specifically. So, through that we have been reaching out to different schools trying to keep up that membership number. 17. Fire Station and Police Substation Update Hoaglun: Okay. Great. Sounds wonderful. Glad to hear. Great report. Great. Thank you. Appreciate it. Up next we have fire station and police sub station update. Chief Blume -- Deputy Chief Butterfield is going to be talking about this important matter. Basterrechea: So, just a real quick update on the north police precinct. We are currently on budget. Our schedule was delayed about one and a half months due to the CMU block and some labor shortages. But, yes, ES1 put together a recovery schedule to minimize that impact to 17 days and we have about 15 percent of our construction that is completed and to date we have gas to the site that is installed, building underground mechanical and electrical and plumbing is completed and our footings are completed and they are continuing to prep the pad for the foundation concrete and slab grade pours and waiting for the site utilities to be installed. Vertical CMU installed to start the 30th of January and supposed to be finished March 24th, 2023. So, with that I will stand for any questions that you might have. Hoaglun- Chief, that March 24th date is that including the 17 day delay that they are currently in? Basterrechea: Yes. Hoaglun: Okay. Thankyou. Any other questions? Strader: Just a comment. That's really good to hear and a lot of the items you listed are some of the riskier or more prone to cost overruns. So, it's really good to hear that progress. Thanks. Basterrechea: Yeah. You will find out from Fire once they get the south done, then, everything will move north and we will do those projects back to back. Hoaglun- Thank you, chief. Deputy Chief Butterfield. Meridian City Council Work Session October 25,2022 Page 7 of 10 Butterfield: Good afternoon, Members of Council. I have got updates for the fire station to follow up on police's update. So, currently updating Station 7 down in the south, we are at about 25 percent complete. Power has been installed, foundation slabs complete and we are going vertical with walls down there as you can see in this picture. As far as the budget is concerned we are currently on budget. Schedule is on schedule for Station 7. We were able to get some CMU down there. Even though it was slightly delayed we were still able, through some other considerations, of being able to keep that on schedule. So, we are looking at a late September, early October 2023 opening for Station 7 and as many of you know there is Recreation Ave. that connects Station 7 to Lake Hazel and we are looking for that to be completed in early summer 2023. So, we will have access to the fire station. Station 8 we are at 20 percent complete with that. The foundation has been installed, site utilities are being installed and walls will be starting next month. The budget for Station 8 on budget currently and the schedule -- we did have about a two week delay with our CMU block and so that has consequently lead to a little bit of a delay in the overall schedule, but we are still even with that looking at a late September, mid October opening for that fire station. Along with the building of the two fire stations, as you all know, comes the people that we need to hire. So, I did want to update Council on where we are at onboarding 30 personnel between now and September of next year. So, we currently have a lateral fire academy of nine firefighters that started yesterday and if anybody had been around fire admin yesterday morning you would have seen all nine of those individuals in suits and super excited to get started with their new progress for the City of Meridian and the Meridian Fire Department. The next lateral academy that we will have will be in January and that will be nine. So, a total of 18 by that point. And, then, we will round out all the rest of the total 30 that we need next summer by getting 9 -- 12 -- excuse me -- 12 firefighters through an April academy-- a full academy we will be doing for that. And, then, full onboarding. We are expecting to be complete with all the staff with the new stations complete and we should have all that staff on by August with completion of the stations in September, October. So, I did want to point out with these projects we do have multiple teams of people working on these projects. The design team, the construction team and the city team are working in lockstep measures to make sure that these are successful, that we stay on budget and do the best that we can to maintain the timelines that are set forth with all of the abilities that we can put towards making sure those timelines stay. So, with that I would stand for any questions. Hoaglun: Thank you, Chief. Any questions for the fire department? Strader: Mr. President? Hoaglun: Council Woman Strader. Strader: Just a comment. I really appreciate the update and no surprises was the way to go. So, if something comes up, you know, do another update we would appreciate it. Thanks. Butterfield: Sure. Meridian City Council Work Session October 25,2022 Page 8 of 10 Hoaglun: Any other questions? Okay. Great. Cavener: Mr. President? Hoaglun: Yes. Oh, Councilman Cavener, you joined for the record at 4:42 p.m., so -- Cavener: Thank you, Mr. President. Apologies for my delay. I was able to catch a little bit of our police chief's presentation and was able to be here for -- for Chief Butterfield. Chief, would you mind maybe just walking Council briefly through kind of what the staff strategy is? I know what these two lateral classes and, then, the upcoming class this summer -- we are not going to put all of those staff in the two new stations; correct? I mean we are -- we are going to pull teams from other stations. So, that kind of our -- our two new stations are a mix of both seasoned and new staff; is that correct? Or has that not yet been decided? Butterfield: Yeah. That would be correct, Councilman Cavener. The two stations will be --well, each station will be staffed with three captains, three drivers, and three firefighters. So, that would be a total of six captains, six drivers, and six firefighters. So, we will have to have internal promotions as these are all entry level firefighters. So, we will need to promote the other people who will be internal promotions to move up into those ranks and those positions of the captain and the drivers. There is potential, I guess, that some of the new firefighters might actually make their way out to those stations, but I -- I do know that we do have quite a bit of interest in the existing ranks of people who want to -- for legacy reasons -- be the first one to open a fire station. Totally get it. Cavener- All right. Well, thanks, Chief. Looking forward to that update, too, and I know you and the department do a good job of keeping Council up to date about promotion ceremonies and whatnot, so appreciate you keeping us in communication. Butterfield- For sure. EXECUTIVE SESSION 18. Per Idaho Code 74-206(l)(d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code Hoaglun: Any other questions? All right. Thanks, Chief. All right. Next item on the agenda is Executive Session. Councilman Bernt. Bernt- Mr. President, per Idaho Code 74-206(l)(d) I would like to move into Executive Session. Strader: Second. Hoaglun: Motion and second to go into Executive Session. Mr. Clerk, would you call the roll. Meridian City Council Work Session October 25,2022 Page 9 of 10 Roll call: Borton, yea; Cavener, yea; Bernt, yea; Perreault, yea; Hoaglun, yea; Strader, yea. Hoaglun: All ayes. We will be moving into Executive Session. MOTION CARRIED: ALLAYES. EXECUTIVE SESSION: (4:47 p.m. to 5:45 p.m.) Bernt: Mr. President? Hoaglun: Councilman Bernt. Bernt: Do we have a quorum yet? Do we have a quorum? Hoaglun: We do not. Bernt: Mr. President? Hoaglun: Yes, Councilman Bernt. Bernt: Move that we come out of Executive Session. Perreault: Second. Hoaglun- I have a motion and a second to come out of Executive Session. All those in favor signify by saying aye. Any nays? We have come out of Executive Session. MOTION CARRIED: ALLAYES. Hoaglun: Next item is adjournment. Bernt: Mr. President? Hoaglun: Councilman Bernt. Bernt: I move that we adjourn. Hoaglun: Motion to adjourn. All those in favor say aye. Any opposed? We are adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 4:45 P.M. Meridian City Council Work Session October 25,2022 Page 10 of 10 (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) Mayor ROBERT E SIMISON 11-9-2022 ATTEST: CHRIS JOHNSON - CITY CLERK 11-9-2022