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HomeMy WebLinkAboutProfessional Service Agreement with CH2M Hill for Mason Creek Lift StationSTANDARD AGREEMENT FOR PROFESSIONAL SERVICES This AGREEMENT is between CH2M HiLL INC., ("ENGINEER"), and City of Meridian for a PROJECT generally described as: Mason Creek Lift Station and Pipelines ARTICLE 1. SCOPE OF SERVICES ENGINEER will perform the Scope of Services set forth in Attachment A. ARTICLE 2. COMPENSATION OWNER will compensate ENGINEER as set forth in Attachment B. Work performed under this AGREEMENT may be performed using labor from affiliated companies of ENGINEER. Such labor will be billed to OWNER under the same billing terms applicable to ENGINEER's employees. ARTICLE 3. TERMS OF PAYMENT" OWNER will pay ENGINEER as follows: 3.1 Invoices and Time of Payment ENGINEER will issue monthly invoices pursuant to Attachment B. Invoices are due and payable within 30 days of receipt. 3.2 Interest 3.2.1 OWNER will be charged interest at the rate of 1-112% per month, or that permitted by law if lesser, on all past -due amounts starting 30 days after receipt of invoice. Payments will first be credited to interest and then to principal. 3.2.2 In the event of a disputed billing, only the disputed portion will be withheld from payment, and OWNER shall pay the undisputed portion. OWNER will exercise reasonableness in disputing any bill or portion thereof. No interest will accrue on any disputed portion of the billing until mutually resolved. 3.2.3 If OWNER fails to make payment in full within 30 days of the date due for any undisputed billing, ENGINEER may, after giving 7 days' written notice to OWNER, suspend services under this AGREEMENT until paid in full, including interest. In the event of suspension of services, ENGINEER will have no liability to OWNER for delays or damages caused by OWNER because of such suspension. ARTICLE 4. OBLIGATIONS OF ENGINEER 4.1 Standard of Care The standard of care applicable to ENGiNEER's Services will be the degree of skill and diligence normally employed by professional engineers or consultants performing the same or similar Services at the time said services are performed. ENGINEER will reperform any services not meeting this standard without additional compensation. FORM 398 REVISED 3-2002 ("OWNER") 4.2 Subsurface Investigations In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of ENGINEER. 4.3 ENGINEER's Personnel at Construction Site 4.3.1 The presence or duties of ENGINEER's personnel at a construction site, whether as onsite representatives or otherwise, do not make ENGINEER or ENGINEER's personnel in any way responsible for those duties that belong to OWNER and/or the construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the construction Contract Documents and any health or safety precautions required by such construction work. 4.3.2 ENGINEER and ENGINEER's personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions and have no duty for inspecting, noting, observing, correcting, or reporting on health or safety deficiencies of the construction contractor(s) or other entity or any other persons at the site except ENGINEER's own personnel. 4.3.3 The presence of ENGINEER's personnel at a construction site is for the purpose of providing to OWNER a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). ENGINEER neither guarantees the perfoPmance of the construction contractor(s) nor assumes responsibility for construction contractor's failure to perform work in accordance with the construction documents. For this AGREEMENT only, construction sites include places of manufacture for materials incorporated into the construction work, and construction contractors include manufacturers of materials incorporated into the construction work. 4.4 Opinions of Cost, Financial Considerations, and Schedules In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, ENGINEER makes no warranty that OWNER's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from ENGINEER's opinions, analyses, projections, or estimates. If OWNER wishes greater assurance as to any element of PROJECT cost, feasibility, or schedule, OWNER will employ an independent cost estimator, contractor, or other appropriate advisor. 4.5 Construction Progress Payments Recommendations by ENGINEER to OWNER for periodic construction progress payments to the construction contractor(s) will be based on ENGINEER's knowledge, information, and belief from selective sampling that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by ENGINEER to ascertain that the construction contractor(s) have completed the work in exact accordance with the construction documents; that the final work will be acceptable in all respects; that ENGINEER has made an examination to ascertain how or for what purpose the construction contractor(s) have used the moneys paid; that title to any of the work, materials, or equipment has passed to OWNER free and clear of liens, claims, security interests, or encumbrances; or that there are not other matters at issue between OWNER and the construction contractors that affect the amount that should be paid. 4.6 Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. 4.7 Access to ENGINEER's Accounting Records ENGINEER will maintain accounting records, in accordance with generally accepted accounting principles. These records will be available to OWNER during ENGINEER's normal business hours for a period of 1 year after ENGINEER's final invoice for examination to the extent required to verify the direct costs (excluding established or standard allowances and rates) incurred hereunder. OWNER may only audit FOAM 399 REVISED 3-2002 accounting records applicable to a cost -reimbursable type compensation. 4.8 ENGINEER's Insurance ENGINEER will maintain throughout this AGREEMENT the following insurance: (a) Worker's compensation and employer's liability insurance as required by the state where the work is performed. (b) Comprehensive automobile and vehicle liability insurance covering claims for injuries to members of the public and/or damages to property of others arising from use of motor vehicles, including onsite and offsite operations, and owned, nonowned, or hired vehicles, with $1,000,000 combined single limits. (c) Commercial general liability insurance covering claims for injuries to members of the public or damage to property of others arising out of any covered negligent act or omission of ENGINEER or of any of its employees, agents, or subcontractors, with $1,000,000 per occurrence and in the aggregate. (d) Professional liability insurance of $1,000,000 per occurrence and in the aggregate. (e) OWNER will be named as an additional insured with respect to ENGINEER's liabilities hereunder in insurance coverages identified in items (b) and (c) and ENGINEER waives subrogation against OWNER as to said policies. ARTICLE 5. OBLIGATIONS OF OWNER 5.1 OWNER -Furnished Data OWNER will provide to ENGINEER all data in OWNER's possession relating to ENGINEER's services on the PROJECT. ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by OWNER. 5.2 Access to Facilities and Property OWNER will make its facilities accessible to ENGINEER as required for ENGINEER's performance of its services and will provide labor and safety equipment as required by ENGINEER for such access. OWNER will perform, at no cost to ENGINEER, such tests of equipment, machinery, pipelines, and other components of OWNER's facilities as may be required in connection with ENGINEER's services. 5.3 Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, OWNER will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights-of-way, and access necessary for ENGINEER's services or PROJECT construction. 5.4 Timely Review OWNER will examine ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as OWNER deems appropriate; and render in writing decisions required by OWNER in a timely manner. 5.5 Prompt Notice OWNER will give prompt written notice to ENGINEER whenever OWNER observes or becomes aware of any development that affects the scope or timing of ENGINEER's Services, or of any defect in the work of ENGINEER or construction contractors. 5.6 Asbestos or Hazardous Substances 5.6.1 If asbestos or hazardous substances in any form are encountered or suspected, ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. 5.6.2 If asbestos is suspected, ENGINEER will, if requested, manage the asbestos remediation activities using a qualified subcontractor at an additional fee and contract terms to be negotiated. 5.6.3 If hazardous substances other than asbestos are suspected, ENGINEER will, if requested, conduct tests to determine the extent of the problem and will perform the necessary studies and recommend the necessary remedial measures at an additional fee and contract terms to be negotiated. 5.6.4 Client recognizes that CH2M HILL assumes no risk and/or liability for a waste or hazardous waste site originated by other than CH2M HILL. 5.7 Contractor Indemnification and Claims 5.7.1 OWNER agrees to include in all construction contracts the provisions of Article 4.3, ENGINEER's Personnel at Construction Site, and provisions providing contractor indemnification of OWNER and ENGINEER for contractor's negligence. 5.7.2 OWNER shall require construction contractors) to name OWNER and ENGINEER as additional insureds on the contractor's general liability insurance policy. 5.7.3 OWNER agrees to include the following clause in all contracts with construction contractors, and equipment or materials suppliers: "Contractors, subcontractors, and equipment and material suppliers on the PROJECT, or their sureties, shall maintain no direct action against ENGINEER, ENGINEER's officers, employees, affiliated corporations, and subcontractors for any claim arising out of, in connection with, or resulting from the engineering services performed. OWNER will be the only beneficiary of any undertaking by ENGINEER." 5.8 OWNER's Insurance 5.8.1 OWNER will maintain property insurance on all pre-existing physical facilities associated in any way with the PROJECT. 5.8.2 OWNER will provide for a waiver of subrogation as to all OWNER -carried property damage insurance, during construction and thereafter, in favor of ENGINEER, ENGINEER's officers, employees, affiliates, and subcontractors. 5.8.3 OWNER will provide (or have the construction contractor(s) provide) a Builders Risk All Risk insurance policy for the full replacement value of all PROJECT work including the value of all onsite OWNER -furnished equipment and/or materials associated with ENGINEER's services. Such policy will include coverage for loss due to defects in materials and workmanship and errors in design, and will provide a waiver of subrogation as to ENGINEER and the construction contractor(s) (or OWNER), and their respective officers, employees, agents, affiliates, and FORM 398 REVISED 3-2002 subcontractors. OWNER will provide ENGINEER a copy of such policy. 5.9 Litigation Assistance The Scope of Services does not include costs of ENGINEER for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by OWNER. All such Services required or requested of ENGINEER by OWNER, except for suits or claims between the parties to this AGREEMENT, will be reimbursed as mutually agreed. 5.10 Changes OWNER may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. ARTICLE 6. GENERAL LEGAL PROVISIONS 6.1 Authorization to Proceed Execution of this AGREEMENT by OWNER will be authorization for ENGINEER to proceed with the work, unless otherwise provided for in this AGREEMENT. 6.2 Reuse of PROJECT Documents All reports, drawings, specifications, documents, and other defiverables of ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. OWNER agrees to indemnify ENGINEER and ENGINEER's officers, employees, subcontractors, and affiliated corporations from all claims, damages, losses, and costs, including, but not limited to, litigation expenses and attorney's fees arising out of or related to the unauthorized reuse, change or alteration of these PROJECT documents. 6.3 Force Majeure ENGINEER is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of ENGINEER. In any such event, ENGINEER'S contract price and schedule shall be equitably adjusted. 6.4 Limitation of Liability 6.4.1 To the maximum extent permitted by law, ENGINEER's liability for OWNER's damages will not, in the aggregate, exceed $1,000,000. 6.4.2 This article takes precedence over any conflicting article of this AGREEMENT or any document incorporated into it or referenced by it. 6.4.3 This limitation of liability will apply whether ENGINEER's liability arises under breach of contract or warranty; tort; including negligence; strict liability; statutory liability; or any other cause of action, and shall include ENGINEER's officers, affiliated corporations, employees, and subcontractors. 6.5 Termination 6.5.1 This AGREEMENT may be terminated for convenience on 30 days' written notice, or for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance within 5 days of written notice and diligently complete the correction thereafter. 6.5.2 On termination, ENGINEER will be paid for all authorized services performed up to the termination date plus termination expenses, such as, but not limited to, reassignment of personnel, subcontract termination costs, and related closeout costs. 6.6 Suspension, Delay, or Interruption of Work OWNER may suspend, delay, or interrupt the Services of ENGINEER for the convenience of OWNER. In such event, ENGINEER's contract price and schedule shall be equitably adjusted. 6.7 No Third -Party Beneficiaries This AGREEMENT gives no rights or benefits to anyone other than OWNER and ENGINEER and has no third - party beneficiaries. 6.8 Indemnification 6.8.1 ENGINEER agrees to indemnify OWNER for any claims, damages, losses, and costs, including, but not limited to, aftorney's fees and litigation costs, arising out of claims by third parties for property damage or bodily injury, including death, to the proportionate extent caused by the negligence or willful misconduct of ENGINEER, ENGINEER's employees, affiliated corporations, and subcontractors in connection with the PROJECT. 6.8.2 OWNER agrees to indemnify ENGINEER from any claims, damages, losses, and costs, including, but not limited to, attorney's fees and litigation costs, arising out of claims by third parties for property damage or bodily injury, including death, to the proportionate extent caused by the negligence or willful misconduct of OWNER, or its employees or contractors in connection with the PROJECT. 6.9 Assignment This is a bilateral personal Services AGREEMENT. Neither party shall have the power to or will assign any of the duties or rights or any claim arising out of or related to this AGREEMENT, whether arising in tort, contract or otherwise, without the written consent of the other party. Any unauthorized assignment is void and unenforceable. These conditions and the entire AGREEMENT are binding on the heirs, successors, and assigns of the parties hereto. 6.10 Consequential Damages To the maximum extent permitted by law, ENGINEER and ENGINEER's affiliated corporations, officers, employees, and subcontractors shall not be liable for OWNER's special, indirect, or consequential damages, whether such damages arise out of breach of contract or warranty, tort including negligence, strict or statutory liability, or any other cause of action. In order to protect ENGINEER against indirect liability or third -party proceedings, OWNER will indemnify ENGINEER for any such damages. 6.11 Waiver OWNER waives all claims against ENGINEER, including those for latent defects, that are not brought within 2 years of substantial completion of the facility FORM 398 REVISED 3.2062 designed or final payment to ENGINEER, whichever is earlier. 6.12 Jurisdiction The substantive law of the state of the PROJECT site shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. 6.13 Severability and Survival 6,13.1 If any of the Provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable, the enforceability of the remaining provisions shall not be impaired thereby. 6.13.2 Limitations of liability, indemnities, and other express representations shall survive termination of this AGREEMENT for any cause. 6.14 Materials and Samples Any items, substances, materials, or samples removed from the PROJECT site for testing, analysis, or other evaluation will be returned to the PROJECT site within 60 days of PROJECT close-out unless agreed to otherwise. OWNER recognizes and agrees that ENGINEER is acting as a bailee and at no time assumes title to said items, substances, materials, or samples. 6.15 Engineer's Deliverables Engineer's deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer- generated drawing files furnished by ENGINEER are for OWNER or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 6.16 Dispute Resolution The parties will use their best efforts to resolve amicably any dispute, including use of alternative dispute resolution options. 6.17 Ownership of Work Product and Inventions All of the work product of the ENGINEER in executing this PROJECT shall remain the property of ENGINEER. OWNER shall receive a perpetual, royalty -free, non- transferable, non-exclusive license to use the deliverables for the purpose for which they were intended. Any inventions, patents, copyrights, computer software, or other intellectual property developed during the course of, or as a result of, the PROJECT shall remain the property of the ENGINEER. ARTICLE 7. ATTACHMENTS, SCHEDULES, AND SIGNATURES This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A --Scope of Services Attachment B --Compensation IN WITNESS WHEREOF, the parties execute below: For OWNER, dated this of VT Signature - 6 U Name (printe �nv� G�� Y .. �%� a Name rinte Title �'I v /vLid E�c% vrrt.�vu ,17 k ° 6J For ENGINEER, CH2M HILL INC., /rlrrrr i, itf l4V\\\ dated this �j day of Signature Signature Name (printed) Name (printed) Titled Title FORM 39s REVISED 3-2002 N". Exhibit A Scope, Fee Estimate, and Schedule Project Understanding The City of Meridian has an existing planning boundary that extends to Columbia Road, and may want to extend to Hubbard Road to the south. This area is largely undeveloped, but with the pace of growth in the Treasure Valley, several developments may soon begin in this area. The City is planning for a lift station near the intersection of Amity and McDermott Roads to sei vice this growing area. The current planned ultimate size of this lift station is 7.3 cubic feet per second (cfs). This may increase with an increase in the planning area. In addition, the flows at startup will be only 1-2 million gallons per day (MGD). The initial use of this facility will be to convey flows through new pipelines to the existing gravity system north of the I-84 freeway. The ultimate use of this facility will be to lift wastewater into the headworks of a new adjacent wastewater treatment plant. The lift station must be designed with the flexibility to achieve all these goals. Approximately 2.5 miles of new force main., 2 miles of gravity sewer, and an interstate crossing will be included in t1 -ds project. band acquisition support for the lift station (with a fixture treatment plant in mind), and permitting support is assumed to be part of the scope of work. Scope of Work CH2M HILL will perform all tasks for predesign of the Mason Creek Lift Station and pipelines as outlined below. Task 1—Project Management 1.1 Staff Management and Task Coordination Project management will consist of supervising project staff, holding consultant staff coordination meetings as required, documenting meeting decisions and action items, and assigning activities to team members. 1.2 Monitor Project Progress Monitor project progress, including work completed, work remaining, budget expended, schedule, estimated cost of work remaining, and estimated cost at completion. Monitor project activities for potential changes, anticipate changes when possible, and with City approval, modify project tasks, budgets, and approach. 1.3 invoices Prepare and submit a monthly billing with backup documentation, per the agreement. Prepare invoices for services performed on a monthly basis, including a summary of work completed as -id work to be completed for the coming month. 1.4 Project Quality Control Perform project quality control reviews of all deliverables on this project. Senior technologists will be involved in the work tasks from the start and perform these final reviews. Task 2—Land Acquisition CH2M HILL will use Larry Cadwell of Ashley Land Services to support the City in acquiring land for the new lift station, and eventually a new treatment plant. We will concentrate on the area where Mason Creek intersects McDermott Road. A title search will be performed to determine past history of the property. We will then do an appraisal to determine the value of the property. We will contact the property owners to determine the willingness to sell the property, and negotiate a selling price. Ashley Land Services typically works on a hourly basis with reimbursable mileage. CH2M HILL will contract with Ashley for an initial $10,000. If we feel that amount will be exceeded due to protracted negotiations, we will ask for a price adjustment. CH2M HILL will provide support and advise Ashley on specific requirements on land acquisition including size of parcel, approximate location, and intended uses. Task 3—Preliminary Design 3.1 Permitting Evaluation A field survey of all canal crossings to delineate possible wetlands. Identify and delineate existing wetlands within the project area using the required criteria and methodologies of the 7987 Corps of Engineers Wetland Delineation Manual. All previously delineated wetlands approved by the applicable regulatory agencies are to be verified and/or revised as necessary. Identification of the hydrology characteristics, soil types, and floodplain boundaries, if applicable. Delineation of the ordinary high water elevation of streams and ditches; and photographs indicating wetlands and waters. CH2M HILL will outline the required permits for the project. We anticipate coordination with the Idaho Department of Transportation (ITD), Ada County Highway Department (ACRD), Idaho Department of Environmental Quality (IDEA), and several Irrigation Companies. Meet with permit officials to determine permit requirements. 3.2 Develop Design Criteria At the CH2M HILL hosted kickoff meeting, required design criteria will be outlined by the City. CH2MHILL will review and evaluate the existing modeling results to determine the operating conditions for the proposed facilities. CH2M HILL will develop a phasing schedule based on input from City staff. CH2M HILL will develop flow capacities, estimate timing of capacity needs, and timing of conversion of the lift station to a future treatment plant influent lift station. 3.3 System Configuration Evaluation CH2MHILL will evaluate up to 3 lift station sites and 2 different types of pumps: submersible and wet well/dry well. CH2MHILL will evaluate a single forcemain route north up McDermott Road. The system configurations will be evaluated using hydraulic, odor, and primp sizing models developed by CH2M HILL. Consideration will be given to opiiniizing the force main installation. Low initial flows may generate excessive odors and corrosion. Odor control modelling may indicate a phased force main installation. Evaluate suitable piping materials and select appropriate materials for both the force main and gravity sewer. 3.4 Preliminary Lift station Design 3.4.1 Pumping System Evaluations. Based on the results of Task 3.3, System. Configuration, develop system curves for use with the pump selection process. Make preliminary selection of pumps considering design flows. Perform surge analysis of the lift station and forcemain. 3.4.2 Odor Control Equipment Evaluation Evaluate and select appropriate odor control technology. Biofilters, Chemical scrubbers, and activated carbon will be evaluated. Size odor control equipment and develop a preliminary layout. 3.4.3 Electrical and Instrumentation Evaluations. Size standby generator requirements. Develop the operational control, telemetry, and alarm requirements for the station. Define the required electrical power components for the lift station. Determine the requirements for power feed to the station. 3.4.4 Process and Instrumentation Drawings and Mechanical Layouts Initial process and instrumentation diagrams and layouts of major mechanical equipment will be provided. 3.5 Preliminary Forcemain and Gravity Sewer Route Alignments. 3.5.1 Alignment Mapping. The mapping area is generally confined to a 60 -foot width or within the existing right of way of McDermott Road and Franklin Road. CH2M HILL will determine the existing right of way from record information on file at the County Assessor's Office. No boundary or right of way surveys are included in this scope. Where the project crosses 1-84, the surveyors will map up to the 1-84 Right of Way. No mapping within the ITD Right of Way is included. Mobilization and Control Survevs CH2MHILL will provide a mobilization and control survey including but not limited to: ® Identification of project site. ® Research of existing survey data. ® Project limits in the field. ® Detailed control survey sketch showing set control, found control, coordinate system and elevation benchmark datum. ® Additional survey control points as required to map entire site. Topographic Field Ma ping The topographic field mapping includes the identification and measurement of existing natural ground and improved structures, as a irsin.imiun, the mapping will include: Adjacent boundary limits and constraints (Existing streets, fences, walls, lot lines, etc.) Identification and measurement of existing, above ground utilities, water, sewer, telephone, power, gas, etc. and location of affiliated utility easements. • Mapping of existing structures including buildings, building overhangs, curb, gutter, sidewalks, fences, retaining walls, landscaping improvements, and any other topographic feature appropriate to the mapping project. + Measurement of existing natural features, trees, canals, ditches, berms, etc. Measurements along critical topographic breakpoints and breaklines to establish contour mapping at the specified contour interval. Data Reduction and Map Generation The field measurements, generally collected with automated surveying instruments and software, are downloaded and processed using Computer Aided Drafting and Engineering software. CH2M HILL will perform the data reduction and map generation and develop a certified topographic map and electronic Digital Terrain Model (DTM) files. A list defining the topographic feature codes as imported into the mapping software and ASCII list of all topographic and control survey points will be developed. Electronic files developed as, 3 - Dimensional AutoCAD file containing separate layers for topographic features, random points, breaklines, triangles, and final contours. Potholing and below grade manhole surveys will be deferred until final design. 3.5.2 Preliminary Forcemain and Gravity Sewer Alignments. Using the mapping developed in Subtask 3.5.1, plan and profile sheets will be developed at 1 inch equals 40 foot scale Initial utility characterization sufficient to develop a preliminary alignment will be provided. Major utilities will be contacted and utility maps will be obtained. Develop a preliminary horizontal alignment of the forcemain and gravity sewer within the public ROW of McDermott Road and Franklin Road. Preliminary traffic control requirements and required easements will be shown. Manholes and structure designs and final vertical alignments, will be deferred until final design. 3.5.3 Force Main Odor Control and Maintenance Evaluation. Based on the results of Task 3.3, system configuration, odor control may be necessary and control technologies will be evaluated. Pigging requirements of the force main will be evaluated in this subtask. 3.5.4 1-84 Crossing Evaluation Conduct field investigative work including I soil boring at each side of I-84 to establish design criteria for the technology evaluation. This work will include utility locating and traffic control (if the boring is located in a street). Conduct laboratory testing on the samples collected. Prepare a geoteclumical data report summarizing all field activities and laboratory test results. Prepare a geotechnical memorandum recommending design criteria for the 1-84 crossing, and define expected water surface elevations, if water is encountered. CH2M HILL will evaluate several trenchless technologies for crossing the interstate including guided and unguided boring, pipe ramming, and microtunneling. 4.0 Evaluation of Schedule and Opinion of Probable Costs. Order of magnitude opinions of probable construction cost and O&M (operation and maintenance) cost will be prepared. Cost opinions will include capital and annual O&M costs. Capital costs include construction costs, associated engineering and construction services costs, legal and administrative cost, sales tax, and appropriate contingency. A life cycle cost analysis will also be developed and documented based on a defined project life and cost of money interest rate, inflation rate adjustments, and all costs disbursements (capital, annual, and replacement costs). An evaluation of the project schedule will include design, bid and award, equipment delivery (if long lead time), and construction schedule. 5.0 Preliminary Design Report Prepare a preliminary design report that summarizes the results of the preliminary design and deliver 3 copies to the City for review and comment. Drawings will represent approximately the 10 percent point of completion during the predesign effort, and will include mechanical and instrumentation and control (I&C) schematic drawings drawings. Meet with the City to review the preliminary design report. Incorporate City comments into final report. Subrrdt 3 hard copies of the final predesign report to the City. Level of Effort and Schedule Level of Effort The task level of effort estimates are summarized in the following table. CH2M HILL has developed this preliminary level of effort estimate based on the workplan presented herein and assumptions stated previously. The fees will be billed as time and material, and will not exceed the total amount below. Additional work will not be performed without the prior approval of the Owner. Level of Effort Task Description Total Task 1 Project Management $19,100 2 Land Acquisition $14,100 3.1 Permitting $5,800 3.2 Design Criteria $12,600 3.3 System Configuration $25,000 3.4.1 Pumping System $15,500 3.4.2 Odor Control $9,900 3.4.3 Electrical & Instrumentation $8,300 E3.4.4 Drawings $13,500 3.5.1 Mapping $21,500 3.5.2 Alignments \523,600/ 3.5.3 Odor Control $g 40 3.5.4 1-84 Crossing $1b,�00 4 Cost Estimate and schedule $^/0Q0 76,'60+ 5 Final Report Summary - All Tasks 07,4+0 Schedule The schedule for preliniinary design is anticipated to take 14 weeks. With a notice to proceed of January, 2006, we would finish the predesign report in late April.