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Item#1.
9:26AM City of Meridian FY2022 Budget Amendment Form
Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Public Works
Funding 2022 2023 2024 2025 2026 Title: Waterline Extension Projects
Personnel $ $ $ $ $ In ttionsr rSub—its ing Svdgel Amen rl e,Ls
Operating $ $ $ $ $ > Department will send Amendment wRh Directors signature to Finence(Budget Analyst)Far review
Capital $ 829,410 i Finance will send Amendment to Council Ualmn for signature
Total $ - $ 829,410 $ $ $ $ i Cauncfl Liaison will send slgned Amendment to Mayor
Total Estimated Project Cost: $ 829,410 , Mayor will send signed Amendmentto Finance{Budget Anaiystl
Evaluation Questions 7 Finance(Budget Analyst)will send approved aMpy of Amendment to Department
Please answer all Evaluation Questions using the financial data referenced above. 7 DegartrmntwAB add copynf Amendment to Cvundl Agenda using tdorus Agenda Manager
1. Describe what is being requested?
$829,410 is being requested to fund the State Highway 16-Chinden to Ustick Water Main Improvements project and 14 other active projects.
2. Why was this budget request not submitted during the current fiscal year budget cycle?
the need for additional funding to construct water main extension improvements associated with the ITD State Highway project was not known at the time budgets were
requested for FY 22.
3. What is the explanation for not submitting this budget request during the next fiscal year budget cycle?
The State Highway 16-Chinden to Ustick Water Main Improvements project must be constructed prior to or with the ITD project. The ITD project will begin construction this
` -!mmer.
4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and
sources of anticipated additional revenue that will result from approval of this request.
Enterprise fund.
5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan?
Yes
6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments.
No
7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No LNo
8.Is the amendment going to result in the disposal of an asset?(Yes or No) Lo
9.Any additional comments?
Total Amendment Request $ 829,410
Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments.
Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall.
Page 6
City of Meridian FY2022 Budget Amendment Form H:\Administrative Records(RR-Until Need Ends)\Budget and Purchasing\FY2022\Budget Amendments\FY 22 Budget Amendment Water Mn Ext-Final
Item#1. Mayor Robert Simison
E IDIANk-%� City Council Members
Joe Borton
Treg Bernt
Public Works 1 D A IH L Brad Hoaglun
Luke Cavener
Department Jessica Perreault
Liz Strader
TO: Mayor Robert Simison
Members of the City Council
FROM: Kyle Radek
Assistant City Engineer
DATE: May 16,2022
SUBJECT: BUDGET AMENDMENT IN THE AMOUNT OF $829,410 TO FUND
WATER MAIN EXTENSION PROJECTS
REQUESTED COUNCIL DATE: May 24th, 2022
1. RECOMMENDED ACTION
A. Move to:
1. Approve a Budget Amendment to fund Water Main Extension Projects
2. Authorize the Mayor to sign the amendment
II. DEPARTMENT CONTACT PERSONS
Kyle Radek, Assistant City Engineer 208-489-0343
Warren Stewart, City Engineer 208-489-0350
Laurelei McVey, Director of Public Works 208-985-1259
III. DESCRIPTION
A. Background
City Council approved an FY22 budget of$620,000 for Water Main Extensions
along with$404,772.20 of Carry Forward funds to total$1,024,772.20. The FY22
Water Main Extension portfolio includes 14 projects. 13 of the 14 projects are
being executed in conjunction with ACHD or ITD and cannot be delayed. Funding
needed to execute all of the projects exceeds the current available budget.
Page 7
Page I of 3
Item#1.
B. Reason for Amendment
In addition to City planned water main extensions, each year Public Works
estimates and requests budget needed in order to make adjustments and
improvements in conjunction with ACHD and ITD road projects. Information on
the scope of these projects and what water improvements may cost is not always
complete at the time of budget. Originally in FY22, 14 projects were planned in
the water main extensions budget.
The need for construction funding for improvements related to ITDs SH-16-
Chinden to Ustick project was unknown at the time of budget request. The
proposed alignment of SH-16 crosses over three of the City's water lines. It is the
City's current standard to encase water lines that go under major roadways
(interstates, highways, Eagle Rd, Meridian Rd, etc) to help prevent catastrophic
failures. In the event that a water main was to burst under these major
roadways/intersections, the casing would help prevent major, catastrophic
roadway failure. The cost of putting in these casings before SH-16 is constructed
will be significantly less than trying to install the casing via boring after the fact.
ITD has agreed to a 30% cost share for this project.
In order to fund this project, and all the others listed below, more funding is
needed.
IV. IMPACT
Proiect Cost
The table below shows current commitments against the FY22 budget for all
Water Main Extension projects,the FY22 budget remaining and the budget needed
to complete the new SH-16 project:
FY22 Funds
Project Committed
ACHD FY 22-Residential Capital Maintenance $23,898.00
ACHD Meridian Road,Cherry Lane to Ustick Utility hn rovements $22,054.15
ACHD,Eagle Road-Amity to Lake Hazel $25,000.00
ACHD,Eagle Road,Amity to Victory,Water and Sewer hn rovements 128,777.63
ACHD,FY21 Residential Capital Maintenance $45,000.00
ACHD,hntersection-Ustick Rd.and Black Cat Rd.hiterim Si al $15,000.00
ACHD,hntersection Lake Hazel and Eagle $13,531.20
ACHD,Locust Grove Road-Overland to Victory $13,489.00
ACHD,Ten Mile and Amity Intersection $24,722.66
ACHD,Ten Mile Road-Overland to Victory $493,671.20
ACHD,Ten Mile,McMillan to Chinden,Water and Sewer Improvements $8,178.00
Franklin Road hiterconnect with Suez $7,594.68
ITD,Chinden Blvd-Locust Grove to Linder $57,583.00
Page 8
Page 2 o f 3
Item#1.
ITD,SH16-Chinden to Ustick Utility hn rovements $18,256.00
Total Current FY 22 Commitments $896,755.52
FY22 Budget with Carr forward $1,024,772.20
FY22 Current Commitments $896,755.52
FY22 Remaining Uncommitted $128,016.68
SH-16 Project Contract Amount+5% Contingency $957,426.00
Current Budget Shortfall $829,410.00
A. Strategic Impact:
These projects meet our mission requirements to identify and prioritize work to
anticipate, plan, and provide public services and facilities that support the needs
of our growing community and ensure modern reliable facilities while maintaining
financial stewardship.
B. Service/Delivery pact:
These projects will maintain level of service to customers by adjusting existing
water infrastructure /installing new infrastructure such as water mains, hydrants,
services, and valve boxes as needed for projects.
C. Fiscal Impacts
The current Enterprise Fund balance can support the additional funding required.
V. TIME CONSTRAINTS
These projects are currently planned for FY22. Some are already in construction.
Approving this budget amendment now will allow the City to complete these projects
according to the agreements that have been made with ACHD and ITD.
Approved for Council Agenda: Date
Page 9
Page 3 o f 3
Item#1.
Mayor Robert Simison
IDIANI---"'*-� City Council Members
Joe Borton
WE, Treg Bernt
Public Works I D A H 0 Brad Hoaglun
Luke Cavener
Department Jessica Perreault
Liz Strader
TO: Mayor Robert Simison
Members of the City Council
FROM: Kyle Radek
Assistant City Engineer
DATE: May 16, 2022
SUBJECT: BUDGET AMENDMENT IN THE AMOUNT OF$829,410 TO FUND
WATER MAIN EXTENSION PROJECTS
REQUESTED COUNCIL DATE: May 24th,2022
I. RECOMMENDED ACTION
A. Move to:
1. Approve a Budget Amendment to fund Water Main Extension Projects
2. Authorize the Mayor to sign the amendment
11. DEPARTMENT CONTACT PERSONS
Kyle Radek,Assistant City Engineer 208-489-0343
Warren Stewart, City Engineer 208-489-0350
Laurelei McVey,Director of Public Works 208-985-1259
111. DESCRIPTION
A. Background
City Council approved an FY22 budget of$620,000 for Water Main Extensions
along with$404,772.20 of Carry Forward funds to total$1,024,772.20. The FY22
Water Main Extension portfolio includes 14 projects. 13 of the 14 projects are
being executed in conjunction with ACHD or ITD and cannot be delayed. Funding
needed to execute all of the projects exceeds the current available budget.
Page I of 3 Page 10
Item#1.
B. Reason for Amendment
In addition to City planned water main extensions, each year Public Works
estimates and requests budget needed in order to make adjustments and
improvements in conjunction with ACHD and ITD road projects. Information on
the scope of these projects and what water improvements may cost is not always
complete at the time of budget. Originally in FY22, 14 projects were planned in
the water main extensions budget.
The need for construction funding for improvements related to ITDs SH-16-
Chinden to Ustick project was unknown at the time of budget request. The
proposed alignment of SH-16 crosses over three of the City's water lines. It is the
City's current standard to encase water lines that go under major roadways
(interstates, highways, Eagle Rd, Meridian Rd, etc) to help prevent catastrophic
failures. In the event that a water main was to burst under these major
roadways/intersections, the casing would help prevent major, catastrophic
roadway failure. The cost of putting in these casings before SH-16 is constructed
will be significantly less than trying to install the casing via boring after the fact.
ITD has agreed to a 30% cost share for this project.
In order to fund this project, and all the others listed below, more funding is
needed.
IV. IMPACT
Project Cost
The table below shows current commitments against the FY22 budget for all
Water Main Extension projects,the FY22 budget remaining and the budget needed
to complete the new SH-16 project:
FY22 Funds
Project Committed
ACHD FY 22-Residential Capital Maintenance $23 898.00
ACHD Meridian Road Cherry Lane to Ustick Utility Improvements $22 054.15
ACHD Eagle Road-Amity to Lake Hazel $25 000.00
ACHD Eagle Road Amity to Victory,Water and Sewer Improvements 128 777.63
ACHD FY21 Residential Capital Maintenance $45 000.00
ACHD Intersection-Ustick Rd.and Black Cat Rd.Interim Signal $15 000.00
ACHD,Intersection Lake Hazel and Eagle $13 531.20
ACHD Locust Grove Road-Overland to Victory $13 489.00
ACHD Ten Mile and Amity Intersection $24 722.66
ACHD Ten Mile Road-Overland to Victory $493 671.20
ACHD Ten Mile McMillan to Chinden,Water and Sewer improvements $8 178.00
Franklin Road Interconnect with Suez $7 594.68
ITD Chinden Blvd-Locust Grove to Linder $57 583.00
Page 2 of 3 Page 11
Item#1.
ITD SH16-Chinden to Ustick Utility Improvements 1 $18 256.00
Total Current FY 22 Commitments 1 $896,755.52
FY22 Budget with car forward $1,024,772.20
FY22 Current Commitments $896,755.52
FY22 Remaining Uncommitted $128,016.68
SH-16 Project Contract Amount+5% Contingency $957,426.00
Current Budget Shortfall $829,410.00
A. Strategic Impact:
These projects meet our mission requirements to identify and prioritize work to
anticipate, plan, and provide public services and facilities that support the needs
of our growing community and ensure modern reliable facilities while maintaining
financial stewardship.
B. Service/Delivery Impact:
These projects will maintain level of service to customers by adjusting existing
water infrastructure/installing new infrastructure such as water mains, hydrants,
services,and valve boxes as needed for projects.
C. Fiscal Impacts
The current Enterprise Fund balance can support the additional funding required. j
i
V. TIME CONSTRAINTS
These projects are currently planned for FY22. Some are already in construction.
Approving this budget amendment now will allow the City to complete these projects
according to the agreements that have been made with ACHD and ITD.
Approved for Council Agenda: Date
Page 3 of 3 Page 12