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Home My WebLink About2022-04-22 Planner and Applicant Communication Regarding Neighborhood Meeting Postcard Error Chris Johnson From:Joseph Dodson Sent:Friday, April 22, 2022 4:50 PM To:Chris Johnson; Kurt Starman Cc:Bill Parsons Subject:FW: Timberline North Attachments:Timberline NM - postmark and email corresp.pdf Importance:High Hello, Timberline coming through again. I reached out to Penelope and she reminded me of a discussion she and I had regarding the mislabeled day on the rd neighborhood meeting notice. So, as seen in the attachment, she sent out an original notice on the 23 but it had the rdth wrong day for March 3 (noted Monday instead of Thursday) so she reached out to me about this on February 28 and I told her she should send a second notice with the correction (noted in her submittal packet for the neighborhood meeting). This morning, I forgot about this discussion I had with Penelope because of my workload, etc. I apologize for that forgetfulness. With this context, does she need to hold a new neighborhood meeting and continue the project or is the project good to go forward? Thank you! Joseph Dodson | Current Associate Planner City of Meridian | Community Development 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208.884.5533 | Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. From: Penelope Constantikes <penelope@rileyplanning.com> Sent: Friday, April 22, 2022 4:29 PM To: Joseph Dodson <jdodson@meridiancity.org> Cc: Bill Parsons <bparsons@meridiancity.org>; Ted Brandvold <tbrandvold@meridiancity.org> Subject: Re: Timberline North External Sender - Please use caution with links or attachments. Joe: Please see the attached documentation: 1  Post marked original NM Letter - 02/23/22  Meeting notice with phone number and email address  Email correspondence 02/27-28/22 The email correspondence documents that I alerted you of the mistake on the letter, suggestion to send a follow up post card (mailed 02/27/22) and email correspondence asking for direction. There was no indication in your response that anything other the sending the follow up post card was needed. I believe that we have met all of the required standards and directions. Best, Penelope Constantikes Principal P.O. Box 405, Boise, ID 83701 208.908.1609 300 W. Myrtle Street, Suite 200 B On Fri, 22 Apr 2022 19:25:11 +0000, Joseph Dodson <jdodson@meridiancity.org> wrote: Penelope, It has come to our attention that the required neighborhood meeting timeline was not met. According to the th dates noted in the application and the neighborhood meeting letter, notice was sent out on February 28 and rd the meeting was held on March 3 which is not 5 days because February only has 28 days in it. Because of this, the project must be continued in order for you to hold a new neighborhood meeting that complies with the code outlined time provisions. This is unfortunate but we cannot overlook this discrepancy. Please confirm receipt and understanding of this email when you have a chance. th I am aiming for just a two week continuance to May 19 – this should provide you enough time to send notices, meet at least 5 days after, and then let the required 10 days pass before the application goes to P&Z. This only works if the neighborhood meeting is done in the next two weeks. Best Regards, 2 Joseph Dodson | Current Associate Planner City of Meridian | Community Development 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208.884.5533 | Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. 3 PLANNING SERVICES P.O. Box 405 Boise, ID 83701 February 28, 2022 Dear Neighbors: The purpose of this letter is to notify you of a neighborhood meeting for the second phase of Timberline Subdivision. The second phase is fully constructed but the preliminary plat has expired. Formal dedication of roads to ACHD is in place pending plat recording. Public utilities have been accepted by and _dedicated to the City of Meridian. Timberline North Subdivision (Timberline Subdivision No. 2) is constructed as a 38 lot subdivision with 3 3 buildable lots and 5 common lots. WHEN: Monday, March 3, 2022 — 6:00 to 6:30 WHERE: The common lot at the intersection of S. Grrenze Ave. and W. Contender Dr. A representative of the applicant will be present to answer any questions you may have. This in not a public hearing and no public appointed or elected officials will be present. Please feel free to call or email me if you have questions. I can be reached at 208.908.1609 or at <penelope @rileyplanning. cam>. Best regards, Penelope Constantikes LAND USE PLANNING • DUE DILIGENCE • INDIVIDUAL ASSESSMENTS 4/22/2022 Webmail 7.0 - RE: Timberline Neighborhood Meeting.eml RE: Timberline Neighborhood Meeting From: Joseph Dodson <jdodson@meridiancity.org> Date: 02/28/2022 08:22AM To: Penelope Constantikes <penelope@rileyplanning.com> Hi Penelope, I appreciate your diligence on this and wanting to get it all done correctly. I think a secondary post card regarding the confusion is applicable here. I do not want a neighbor to be able to throw a wrench in this because they were confused by an honest mistake. Best Regards, Joseph Dodson Current Associate Planner City of Meridian Community Development 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208.884.5533 cid:image001.gif@01D28775.E5i532890 Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. From: Penelope Constantikes <penelope@rileyplanning.com> Sent: Sunday, February 27, 2022 8:38 PM To: Joseph Dodson <jdodson@meridiancity.org> Subject: Timberline Neighborhood Meeting External Sender - Please use caution with links or attachments. Joe: Originally I planned on having the NM on Monday, March 7th and drafted the notice to that effect. In an effort to expedite, I reset the meeting for this coming Thursday. I see that Meridian was one of the labels so a notice is coming to City Hall. The notices were sent and postmarked Wednesday, Feb. 23. I changed the day number but not the day name when I changed the notice. It reads Monday, March 3rd. Notices were delivered on Friday as I received my copy on Friday. I've not heard from anyone. How would you like me to handle this? Send a post card tomorrow regarding the confusion between the day number vs the day name? Leave it alone ... what? Image removed by sender. Penelope Constantikes Principal https://webmail.deluxeforbusiness.com/index.php?view=print#43502 1 /2 4/22/2022 Webmail 7.0 - RE: Timberline Neighborhood Meeting.eml P.O. Box 405, Boise, ID 83701 208.908.1609 rd.300 W. M rtle Street, Suite 200 B Image removed by sender. Image removed by sender. Image removed by sender. Image removed by sender. Image removed by sender. image removed by sender. _Image removed by sender. Image removed by sender. Image removed by sender.__:Image removed by sender. 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