HomeMy WebLinkAboutPublic Works Well 34 (Test Well) Item#8. Mayor Robert E. Simison
ER-IDIAN� City Council Members:
Treg Bernt Brad Hoaglun
Joe Borton Jessica Perreault
A H O Luke Cavener Liz Strader
TO: Mayor Robert E. Simison
Members of the City Council
FROM: Brent Blake
Engineering Project Manager
DATE: 3/24/2022
SUBJECT: BUDGET AMENDMENT FOR FY 2022 IN THE AMOUNT OF $275,650 FOR
TEST WELL #34.
I. RECOMMENDED ACTION
A. Move to:
1. Approve the Well 34 Test Well Budget Amendment for$275,650.
2. Authorize the Mayor to sign the amendment.
II. DEPARTMENT CONTACT PERSONS
Brent Blake, Engineering Project Manager 489-0340
Kyle Radek, Assistant City Engineer 489-0343
Warren Stewart, City Engineer 489-0350
Laurelei McVey, Director of Public Works 985-1259
III. DESCRIPTION
A. Background
A test well is the first step in the process of drilling a new well. It provides the City
valuable information allowing them to identify and target the best quality groundwater
and locate the depth to which the final production well will be drilled. This new well site
is in pressure zone 1 in the Northwest area of Meridian.
B. Reason for Amendment
Bids for the construction phase of the test well were opened on February 28, 2022. The
low bid exceeded the balance of the FY22 available funding. In order to award a contract
for construction additional funds are needed. The primary reason for the shortfall is
related to the current bidding environment. The rising cost of materials, equipment, and
fuel, has also contributed to higher than anticipated costs.
IV. IMPACT
A. Strategic Impact:
Public Works Department . 33 E.Broadway Avenue,Suite 200,Meridian,ID 83642 Page 64
Phone 208-898-5500 . Fax 208-898-9551 . www.meridiancity.orq
item#s. This project meets our mission requirements to identify and prioritize work to anticipate,
plan, and provide public services and facilities that support the needs of our growing
community and ensure modern reliable facilities while maintaining financial
stewardship.
B. Fiscal Impact
Current Funding Status Accounting Comments
FY22 Original Project Funding $ 500,000
Existing Costs $ (127,600) Test Well Design
Available Remaining Funding
Balance $ 372,400
Additional Funding Needed I Cost Comments
Pending Test Well Construction
Bid $ 648,050
Available Funding Balance $ (372,400)
Proposed FY22 Budget Amendment
Total Shortfall $ 275,650 Value
V. ALTERNATIVES
The City could choose not to approve the budget amendment and delay award of a
construction contract to the next fiscal year. However, it is unlikely that a contractor would
guarantee bid prices for 5 months, so the project would likely need to be bid again and prices
could go up or down.
VI. TIME CONSTRAINTS
This project is currently planned for completion in fall of 2022. Choosing not to approve
this request will result in delay of completion by at least 5 months.
Approved for Council Agenda:
Public Works Department . 33 E.Broadway Avenue,Suite 200,Meridian,ID 83642 Page 65
Phone 208-898-5500 . Fax 208-898-9551 . www.meridiancity.orq
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