HomeMy WebLinkAboutJUB Engineers, Inc. Task Order 10567 Master/Professional services Water and Sewer Replacement E. Idaho Avenue NE 3rd to 6th St. TASK ORDER NO. 10567
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND JUB ENGINEERS, INC. (ENGINEER)
This Task Order is made this 5th day of April 2022 and entered into by and between
the City of Meridian, a municipal corporation organized under the laws of the State of
Idaho, hereinafter referred to as "City", and accepted by JUB ENGINEERS, INC.,
hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and
conditions contained in the Master Agreement (category 2c) between the above-
mentioned parties dated October 1, 2019. The Project Name for this Task Order is as
follows:
WATER AND SEWER REPLACEMENT —
E IDAHO AVE. NE 3RD TO 6T" ST
PROJECT UNDERSTANDING-SUMMARY
The CITY plans to implement water and sewer improvements in East Idaho Avenue
between Meridian Road and NE 6th Street. This project conforms to the CITY's overall
objective of decommissioning existing alley sewers in the downtown area. Overall, this
project will construct approximately 2,800 lineal feet of 8-inch collection sewer and
1,500 lineal feet of 8-inch water main. Potentially some 2,400 lineal feet of alleyway
sewer could be abandoned. This project may potentially involve 66 sewer service
reroutes to new or existing sewers. Overall project goals for the water and sewer
improvements include the following and are generally identified on the Project Overview
Map.
• Preliminary Cost of Service Evaluation (Sewer): The initial phase of the project
will evaluate costs and feasibility of turning services on building fronting E. Idaho
Avenue between Meridian Road and NE 2nd Street in comparison with
rehabilitating the existing alley sewer in-place. New sewer was constructed in E.
Idaho Avenue between Meridian Road and Main Street to serve development on
the south side of E. Idaho Avenue. This area is heavily urbanized and costs for
rerouting services will likely be high.
• E. Idaho Ave. between Meridian Rd. and Main St. (Sewer): Depending on the
findings of the above, sewer services on the north side of E. Idaho will be
rerouted to the existing sewer in E. Idaho Avenue. Buildings fronting the
southwest corner of Main Street and East Idaho will also be served.
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• Main Street between Pine Avenue and Broadway Avenue (Sewer): New
collection sewer in Main Street will likely be required to serve properties that front
Main Street, north and south of E. Idaho Avenue.
• E. Idaho Ave. between Main Street and NE 6th Street (Sewer): Extend new
collection sewer from Main Street to NE 6th Street and reroute services on homes
fronting East Idaho Street.
• NE 5th Street between Pine and Broadway (Sewer): Services will be connected
to the existing sewer main in NE 5th Street south of Pine Avenue. These include
(823 NE 5th, 830 NE 5th, 438 E Idaho, and 506 E Idaho). Extend new collection
sewer south of E. Idaho Ave. to pick up properties on NE 5th Street (731, 720,
714, 704).
• E. Idaho between NE 2nd and NE 3rd (Water): Pothole the water main to verify
the pipe size near the NE 2nd intersection and on both sides of the abandoned
water main. If the pipe is 6-inch or smaller and/or cast iron, water main will be
replaced with 8-inch main and new services and meters will be added.
• E. Idaho between NE 3rd and NE 6th (Water): Extend new 8-inch water main to
NE 6th Street along with services and meters and make interconnections at each
intersection.
The CITY's goal is to design these improvements in FY22-23.
SCOPE OF WORK
Task 1 — Project Administration
1. Kickoff Meeting: Attend a kick-off meeting with the CITY for the purpose of
discussing the project approach, obtaining available information, landowner
coordination and determining project schedule.
2. Progress Meetings: Attend regular progress meetings during the design phase
with the CITY as needed throughout the project to discuss project status, provide
budget status summaries, present deliverables, and receive direction from the
CITY. It is assumed that four (4) such meetings will be required at the various
project deliverable stages.
3. Project Administration and Tracking. Monitor team progress, action item lists,
task deadlines, items needed from CITY; provide documentation, subconsultant
administration, and monthly updates to project team and CITY as needed.
Task 2 — Feasibility Review (Sewer Service Meridian Rd to NE 2nd St)
1. Feasibility Review: J-U-B will preliminarily evaluate the feasibility of turning
services to East Idaho Avenue between Meridian Road and NE 2nd Street. This
will involve field review of the approximately 24 services in these two blocks and
potentially meeting with the landowners. The preliminary evaluation will be
based on available aerial imagery, site reconnaissance, and review of record
information. Preliminary estimates of cost will be prepared for major work
elements and compared with costs to rehabilitate the existing alley sewers. A
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summary memo will describe the evaluation findings, challenges, concept costs
and compare relative benefits and disadvantages with rehabilitating the existing
sewer in-place. A meeting with the CITY will be held to discuss CITY's review
comments and determine which alternative to move forward into the design
phase.
Deliverables
• Alternatives exhibit map and summary narrative with conceptual cost estimates.
Task 3 —Topographic Survey and Base Mapping
1. Survey and Base Mapping: J-U-B shall complete a topographic survey along the
proposed project limits as defined below. At this time, it is not known if the existing
sewer between Meridian Road and NE 211 Street will remain in-service or if it will be
abandoned. Survey and base mapping is provided under Task 7 in the area between
Meridian Road and Main Street.
A. Research and Utility Request: Research available land monuments, plats,
records of survey, and rights-of-way on the project sites. J-U-B shall contact
utility companies prior to survey via Dig-line to request available utility
mapping. Utilities will be shown to the extent they are visible in the field or
located by the utility or Owner.
B. Survey Control Establish survey control along the alignment using:
horizontal coordinate system, NAD 1983 translated to the Ada County G.I.S.
system, and vertical control based on NAVD 1988. Land monuments will be
located and shown where found from visual observations during the field
survey. Temporary construction benchmarks (T.B.M.'s) will be established on
each block of the site.
C. Topographic Survey: Complete topographic survey along the project limits.
The level of detail for the topographic survey will be commensurate with open
trench replacement to locate visual physical features, such as fences, utility
poles, surfacing, utilities to the extent that they are found or field located by
the utility companies, edge of pavement, face of curb, sidewalks, signal
poles, signs, mail boxes, water meter boxes, water valves, large trees, and
include monuments of record and physical survey of monuments and property
pins that are found. Width of survey will extend from ROW to ROW on: 1) E.
Idaho Avenue from NE 3rd Street to NE 6t" Street; 2) Main Street
approximately 200 feet north and south of E. Idaho Avenue; and 3) NE 211
Street approximately 200 feet south of E. Idaho Avenue. Home or building sill
elevations fronting the new collection sewers will be established and
referenced in the sewer and service line design. Building cleanouts as visible
in the field will be located. The presence of basements will be visually
determined while this work is being completed.
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D. Base Mapping: Prepare topographic mapping in Civil 3D 2021 at a 1" = 20'
scale, 11"x17". Topographic features will be depicted using standard
symbols. Topographic features will be shown on the design plans. Locations
(X & Y coordinates) and elevations of local TBMs will be shown. Street ROW
will be shown based on the CITY's G.I.S. mapping. Water system and water
service will be shown based on CITY's G.I.S. mapping and as marked by the
CITY in the field. Storm drainage systems will be referenced based on
ACHD's available G.I.S. information and field survey of visible storm drainage
facilities. Roadway will be cross-sectioned at 50' to 100' intervals, on
centerline, edge of pavement, gutter, top of curb and natural ground near
ROW. Property addresses and ownership will be shown from available GIS
information adjacent to the project corridor.
Task 4— Preliminary and Final Design Services
At this time, it is not known if the existing alleyway sewer between Meridian Road and NE
2nd Street will remain in-service or if it will be abandoned. This task provides preliminary
and final design for the new collection sewer from Main Street to NE 6t" Street, segments
on Main Street, NE 2nd Street, and NE 5t" Street as described in the project
understanding. Additional services Task 7 provides design services for service
connection to the existing sewer between Meridian Road and Main Street.
1. 30% Preliminary Design:
A. Review Existing Data, Information: J-U-B shall review CCTV inspection
video on the existing alley sewers adjacent to East Idaho Avenue. The review
shall be used to determine approximate location of existing services
connections at the main. In addition, major structural deficiencies in the
existing sewer will also be logged for possible incorporation into the project to
maintain the viability of the existing sewers until abandonment can occur. A
review log will be prepared summarizing the CCTV and the approximate
locations of the service connections will be shown on the base mapping.
B. Preliminary Design of Sewer Alignment: J-U-B shall complete preliminary
design of the vertical and horizontal alignments of the collection sewer. The
preliminary design profile shall include an allowance for service rerouting and
known basements containing water services. The properties of apparent
controlling service lines will be identified based on length of service line, depth
of service connection at existing sewer, and presence of basement with sewer
services. Horizontal alignment shall consider ACHD and City corridor
compliance, sanitary separation and constructability.
C. Preliminary Sewer Plan/Profile: A preliminary review roll-plot shall be
prepared showing base mapping, approximate location of existing service
connections on existing mains, preliminary determination of grade controlling
services, approximate service line location from sewer main to street ROW,
vertical profile, known utilities, horizontal alignment showing new manhole
locations, etc.
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D. Water Main Investigation: Coordinate with and retain the services of a
private utility locating contractor to pothole the existing water main on E. Idaho
Avenue between NE 2nd Street and NE 3rd Street. This investigation work will
determine the size and pipe material type of the existing water main. Two
pothole locations are anticipated using a vacuum excavator. CITY personnel
will be onsite during the locating work to field measure approximate location,
depth and identify water main type and size.
E. Preliminary Water Main Alignment: Evaluate the E. Idaho Avenue corridor
from NE 2nd Street to NE 6th Street to sanitary clearances, constructability,
maintaining water service along with other design considerations. The water
main alignment will be shown on the preliminary sewer plan and profile roll plot
sheet.
F. J-U-B will meet with the CITY to review the preliminary plan and profile and
gather CITY input on the preliminary design. Additional or missing information
on subject properties or services shall be identified for final design at the review
meetings. Review meetings are accounted for under Task 1.
2. 75% Complete Design Package:
A. Final Design: J-U-B shall revise the conceptual alignment and profile based on
the CITY's review comments and complete 75% final design of the selected
sewer alignment and water main extension. Design shall include locating the
landowner's preferred location of the sewer service connection at the street
ROW. Design of the collection sewer profile will be based on an assumed
service line routing on the private property; however, only the sewer service
line from the collection sewer to street ROW will be designed and shown on the
plans. Design shall incorporate utility corridor compliance, service connections,
manhole connections or replacement, utility separations, utility conflicts, sewer
abandonment where applicable, constructability, construction access,
excavation depths, minimization of pavement repair and impacts to traffic and
adjoining properties. Sewer abandonment plans shall be prepared on an
overall plan sheet. Water main design shall include new water services from
the main to the existing water boxes, main connection details, valving, thrust
restraints and related details. Pavement section shall be based on ACHD's
standards for local roads. Known utility or non-potable water crossing will be
indicated on the plans. Prepare a draft water valve closure plan in coordination
with Water Department staff.
B. Construction Plans: Plan and profile sheets will be prepared showing
proposed sewer, sewer service connections, surface repair, manhole
replacements or connections, existing sewer connections, water improvements,
surface repair and other pertinent details. Plans will be 11"x17" with a 1" =20'
or similar scale. Details will utilize CITY and ISPWC standard drawings as
applicable.
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C. ESC Plan: J-U-B will prepare an ESC plan per the CITY ESC plan
requirements and standards for initial review by the CITY's Environmental
Division. The CITY's ESC requirements will be incorporated into the technical
specifications.
D. Traffic Control Performance Plan: J-U-B will prepare an overall traffic control
plan with typical intersection crossing plan. The intent is for the Contractor to
reference the performance requirements shown on the plan and modify as
required for the construction sequencing, phasing and to secure agency
(ACHD and CITY) approvals.
E. Water Main Closure Plan: An overall water shutoff plan will be prepared with
water department staff input.
F. Technical Specifications: Prepare revisions to the most current versions of
the standard specifications (2020 ISPWC and Meridian's Supplemental
Specifications and Standard Drawings) for the project. Special provisions
shall be developed for specialty work items in conformance with ISPWC
formatting.
G. An opinion of probable construction cost and preliminary bid schedule will be
prepared.
H. A senior engineer will perform a QC of the plans and technical specifications.
J-U-B will submit the 75% review package to the CITY for review and
comment. One (1) set of plans will be submitted to the utility companies for
informational purposes. J-U-B will meet with the CITY to review submittal
package and receive comments and direction from Public Works staff on the
project.
3. 90% Complete Design Package (Agency Review):
A. Final Design: J-U-B shall revise the alignment, profile and details based on the
CITY's 75% review comments as applicable. Complete final design of the
collection sewer and water main extension by addressing pertinent issues with
the alignment, profiles, service line stub-out locations or depths, ACHD/CITY
corridor compliance, constructability, surface disturbance, sanitary separations,
utility conflicts, excavation depths, and other pertinent design issues. Finalize
the sewer abandonment plans. Pavement section shall be based on ACHD's
standards for local roads. Known utility or non-potable water crossing will be
indicated on the plans.
B. Construction Plans: Plan and profile sheets will be prepared showing
proposed sewer, sewer service connections, surface repair, manhole
replacements or connections, existing sewer connections, surface repair and
other pertinent details. Plans will be 11"x17" with a 1" =20' or similar scale.
Details will utilize CITY and ISPWC standard drawings as applicable.
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C. ESC: Revise the 75% ESC plans per CITY's comments and incorporate final
plan modifications. The City Environmental Division will approve the plan.
D. Traffic Control Performance Plan: Revise the 75% review TCP per CITY
comments and finalize plan design. Prepare technical specifications for
E. Water Main Closure Plan: An overall water shutoff plan will be prepared with
water department staff input.
F. Technical Specifications: Prepare revisions to the most current versions of
the standard specifications (2020 ISPWC and Meridian's Supplemental
Specifications and Standard Drawings) for the project. Special provisions shall
be developed for specialty work items in conformance with ISPWC formatting.
G. An opinion of probable construction cost and preliminary bid schedule will be
prepared.
H. A senior engineer will perform a QC of the plans and technical specifications.
I. J-U-B will submit the 90% review package to the CITY and the agencies (Task
5) for review and comment. The CITY will provide full review can comments
from the Community Development Divisions as appropriate. One (1) set of
ESC plans will be submitted to CITY's Environmental Division. One (1) set of
plans will be submitted to the utility companies for informational purposes. J-U-
B will meet with the CITY to review submittal package and receive comments
and direction from Public Works staff on the project.
4. 100% Final Design and Project Manual Package (QLPE Review, Bid Ready):
A. J-U-B will incorporate CITY and agency review comments (as applicable) and
revise the Construction Plans, Technical Specifications, and ESC.
B. Update opinion of probable construction cost and preliminary bid schedule.
C. J-U-B will submit electronic copies of the 100% (Bid Ready) submittal
package for CITY QLPE review and approval. If revisions are necessary, J-
U-B will incorporate and resubmit submittal the package.
Deliverables
• 30% Complete Preliminary Sewer and Water Plan/Profile Roll-plot, (2) copies at
scale TBD.
• Four (4) copies of 75% review package, plans, specifications, cost estimate.
• Electronic pdf copies of the Final (100% QLPE, Bid Ready) Plans and Technical
Specifications, and final opinion of probable construction cost. Hard copies if
required will be provided by the CITY.
• Four (4) copies of 90% review package, plans, specifications, opinion of probable
construction cost estimate.
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• Technical specifications in word format for CITY review and editing.
Task 5 — Landowner and Business Coordination
The budget for this task assumes a level of effort (labor hours) to provide the services
outlined below. The number of meetings, coordination time, landowner contacts and
involvement is unpredictable and will vary. The anticipated level of effort is shown on
Attachment A for the budget shown. Additional budget may be required if an increase in
the landowner outreach or coordination effort is needed.
1. Public Outreach:
A. J-U-B, with CITY input, shall design and prepare a project flyer with agreed
upon messaging which will be distributed to all residents, businesses, and
impacted properties, before the service line coordination meetings. The flyer
will have J-U-B and CITY contact information that interested parties can call for
additional information. A J-U-B public involvement professional will serve as the
primary point-of-contact, available at all-time to answer questions and address
stakeholder concerns.
B. Meetings: Additional stakeholders' outreach will occur with impacted
businesses, neighborhood/home-owner associations; emergency services; and
development/property owners. Follow up meetings or correspondence may be
required for some landowners and businesses throughout all project phases.
J-U-B public involvement professional shall conduct site meeting or follow up
telephone calls with those residents or businesses responding to the project
flyer distributed prior to the design phase. Meetings notes shall be prepared
summarizing discussions and copied to the CITY PM.
C. Prior to construction, an additional project flyer is suggested to be distributed
and will be provided under subsequent additional services task order.
2. Services Coordination and Routing: J-U-B shall assist the CITY with landowner
coordination on the project during the design phase which will include the
following:
A. Right of Entry Letter: J-U-B will create a right of entry form and project
vicinity map for CITY review and approval. The form will have J-U-B and City
contact information that interested parties can call for additional information
along with the anticipated timeline to complete the work. All landowner mailings
will be sent by the CITY.
B. Landowner Meetings for Service Line Routing and Water Meter
Replacements: J-U-B will visit each property and meet with each landowner
(approximately 66) to determine approximately where the existing sewer
service exits the building, preferred routing of the new sewer service line and
determination if basements are present. In addition, J-U-B will coordinate with
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affected landowners on the new water meter replacements. J-U-B, in
conjunction with the landowner and CITY staff, will develop a preferred corridor
for the new sewer service line. Sewer service depth at the existing structures
shall be estimated from existing mainline invert elevations at the observed
service connections from the CITY's CCTV and assumed grade to the
structure. Approximate ground elevation at the building's connection point will
be estimated from the sill elevation established in Task 3. Photo images will
be used to document each corridor, building service connection location, and
physical features. A topographic survey shall not be provided, nor is an
exhaustive investigation on features such as underground utilities, landscaping
sprinkler systems, etc. included in this scope of work. A map sheet shall be
prepared for each service line showing approximate connection location,
routing, topographic survey within street ROW, parcel boundary and
approximate home footprint taken from Ada County GIS aerial
photogrammetry, property images of service line routing, and other pertinent
information. Accompanying the map sheet will be service line corridor images
edited to identify the preferred corridor and point of connection at the building.
The map sheet and corridor images for each service line routing shall be
placed in an Appendix with the Technical Specifications.
Scope of the meetings and service line re-routing will vary for each parcel. The
anticipated level of effort is shown on Attachment A.
Deliverables
• Project design and pre-construction informational flyers and a tracking log
summarizing comments received and meeting notes.
• Right-of-entry form
• A project tracking log will be kept to summarize discussions and feedback.
• Service line map sheet and corridor images for each service line in electronic pdf
format for inclusion with the Technical Specifications for the deliverables in Task
4.
Task 6 —Agency Coordination and Permitting
1. ACHD Coordination and Permitting
A. Coordinate alignments with the Ada County Highway District(ACHD)to establish
acceptable corridor and surface repair on East Idaho Avenue and the affected
cross streets.
B. Submit 90% Plans to ACHD for review and approval.
2. Irrigation/Drainage Water Users or District Review and Coordination
A. J-U-B will research the project corridor for irrigation and drainage facilities where
the proposed improvements may cross or impact. J-U-B will review available
records and make inquires on ownership of such water users or sub-irrigation
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districts and advise the CITY if permitting or additional coordination is required.
An adjustment to the task budget may be required if formal permitting or licensing
process is determined.
Task 7 —Additional Services
The following services will only be initiated if specifically authorized by the CITY.
1. Sewer Service Rerouting (Meridian Road to NE 2nd Street) Survey and Design
If the CITY elects to abandon existing alleyway sewers between Meridian Road and
NE 2nd Street, as determined in Task 2, J-U-B will complete the following additional
services:
A. J-U-B shall complete topographic survey and base mapping on East Idaho
Avenue between Meridian Road and Main Street. Scope of the service will be
defined in Task 3.
B. Preliminary and final design of sewer service connections will be completed in
accordance with Task 4, between Meridian Road and NE 2nd Street.
C. Services coordination and routing will be completed for landowners on the
approximately 24 services along these two blocks of sewer in accordance with
the services outlined in Task 5.
2. Water Main Design (NE 2nd Street) Survey and Design
If the water main investigation (Task 4.1.D) determines that this existing main is not
suitable in size or material, J-U-B will complete the following additional services:
A. J-U-B shall complete preliminary and final design of the new water main, water
services and meter replacements between NE 2nd Street and NE 3rd Street in
accordance with the scope outlined in Task 4.
ASSUMPTIONS
While preparing our scope of services and fee schedule, we have made the following
assumptions:
1. City will provide Consultant with the following:
a) Record drawings of the existing sewer in East Idaho Avenue, Pine Avenue,
Split-Corridor water and sewer project, and other available development
projects in the area.
b) Information on sewers within the alleys in the project areas including CCTV
inspection video of existing alley sewers, Pine Avenue sewer, E. Idaho
Sewer in the project area. Additional CCTV may be required and provided
by the CITY depending on date and quality of existing CCTV.
c) GIS shape files or CAD drawings of existing utilities along the project
corridor.
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d) Provide approximate burial depth measurement for existing water mains in
the project area.
2. The City will:
a) Provide on-going review of J-U-B's work and timely consideration of policy
issues with a time acceptable to the CITY and J-U-B.
b) Pay for all permits and fees needed for the project that are not provided by
the General Contractor (GC).
c) Provide project manager to serve as a liaison with other City departments
to facilitate the project reviews and approval process.
d) Provide a liaison with the Engineer for business and residential outreach.
Assist the Engineer with landowner coordination for the placement of new
sewer service stub-outs, and general project coordination. The CITY will
provide all mailing costs to the landowners.
e) Provide water department staff to be present during potholing activities to
field measure existing water mains and establish size and material types.
3. Project Assumptions:
a) Topographic survey on private property or detailed design of each
property's service line on private property is not provided. The GC will be
responsible for the actual final design and coordination of each service line
with the landowners.
b) Available record drawing data or CCTV data will be used to research
existing services lines and any stub-outs constructed as part of the Pine
Avenue project or the E. Idaho development project between Meridian Road
and Main Street.
c) Exact locations of utilities are not known and may affect the alignment
during construction.
d) A draft traffic control plan (TCP)will be prepared for the project. The GC
shall review and amend the TCP per project specific construction
sequences and submit to ACHD for approval.
e) The disturbed area is greater than one (1) acre is size and will require a
project specific SWPPP. These scopes of services provide an ESC plan
which can be referenced by the GC who will prepare and execute the
SWPPP.
f) Full width street restoration is not included in the design.
g) Existing sewer manholes will be abandoned in-place and include
abandonment of mainline where accessible from the existing manhole.
Existing service connections on existing sewer mains will not be
abandoned, only at the re-routing point of connection where the sewer
service exits the building.
h) Exact locations of utilities are not known and may affect the alignment
during construction. No potholing is provided to confirm utility locations,
including the exact elevation of the service line leaving the building.
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i) Right-of-way (ROW) and parcel information will be referenced from the Ada
County GIS base mapping. Refer to Task 2 for assumptions regarding
scope of services on the project research and topographical survey.
j) J-U-B will utilize ACHD's standard street section for the trench repair.
k) No work in Meridian Road is anticipated with this project. Service to 816 N.
Meridian Road may require service to Meridian Road depending on the
results of Task 2. If service to Meridian is required, an addendum to these
services will be required.
1) Water meter sizing will be provided by the CITY. New water service lines
will be run from the new water main to the existing meter box. No relocation
or replacement of meter boxes is anticipated. New water meters will be
provided by the CITY for installation by the Contractor. No water service
lines will be routed from the new meter to the home or building.
TIME OF COMPLETION and COMPENSATION SCHEDULE
Tentatively, construction is targeted in winter 2022-23.
COMPENSATION AND COMPLETION SCHEDULE
Task Description Estimated Completion Date Compensation
1 Project Meetings &Administration On-going throughout other tasks. $7,564
2 Feasibility Review Completed within 60 calendar $9,641
days of the NTP
3 &4 Topographic Survey Update & Completed within 150 calendar
Final Design Services days as dependent on landowner $133,479
coordination and agency
approvals.
5 Public Outreach and Landowner On-going as required. $47 822
Services Coordination
6 Agency Coordination & Permitting On-going as required. $7,142
7 Additional Services (Project On-going as required. $19,867
Meetings &Administration
TASK ORDER TOTAL: $225,515.00
The Not-To-Exceed amount to complete all services listed above for this Task Order No.
10567 is two hundred twenty-five thousand five hundred fifteen dollars ($225,515.00). No
compensation will be paid over the Not-to-Exceed amount without prior written approval
by the City in the form of a Change Order. No travel or expenses will be reimbursed
through this agreement. All costs must be incorporated in the individual tasks within the
Compensation and Completion Schedule above.
CITY OF MERIDIAN JUB ENGINEERS, INC.
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��Z-
BY: BY:
KEITH WATTS, Procurement Manager Lis B man Area M ger
Dated: Dated:
City Project Manager:
Vicki L
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CITY OF MERIDIAN Purchase Requisition
N
Ci�fERIDIAN_
Purchasing Department DATE OF 3/1/2022
33 E BROADWAY AVE,STE 106 CITY OF MERIDIAN REQUEST
MERIDIAN, ID 83642 Dept Name PURCHASE ORDER NUMBER MUST APPEAR
ON ALL INVOICES.PACKING
TEL: (208)489-0417 SLIPS,CARTONS .CORRESPONDENCE RELATED TO THIS ORDER
FAX: (208)887-4813 AVAILABLE BUDGET AMOUNT
$225,515.00
IS BUDGET AMENDMENT REQUIRED?
SUGGESTED
VENDOR JUB Engineers, Inc NO
2760 W Excursion Ln Ste 400
Meridian, ID 93642 CITY SUPPORT TICKET NO.
UESTOR
PROJECT MANAGER PAYMENTTERMS FREIGHTTERMS F.O.B. REQ
Vicki Ly NET 30 PREPAID DESTINATION Vicki L
PROJECT NAME: Water and Sewer Replacement- E Idaho Ave, Meridian St to NE 6th St
Description of Purchase Quantity and Pricing ACCOUNTING CODES
DESCRIPTIONPART NUMBER • QTY UNIT UNIT PRICE FUND - OR PROJECT/ TOTAL AMOUNT
TASK ORDER CONTRACT -• DESCRIPTION CODE GLACCOUNT# COMMITMENT#
Water and Sewer Replacement- E Idaho Ave, Meridian St to N 1 $ 225,515.00 60 3590 95000 10567 $ 225,515.00
$ -
$ -
$ -
$ -
NOTES: Council Approval Date: 4-5-2022
$225,515.00
AUTHORIZED DEPARTMENT SIGNATURE
N
A
W
W
Item#27. City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
60 - Enterprise Fund
3590 - WW Construction Projects
From 10/1/2021 Through 9/30/2022
Percent of
Budget with Current Year Budget Budget
Amendments Actual Remaining Remaining
Capital Outlay
95000 Service Line/Main
Replacement
950,000.04 0.00 950,000.04 100.00%
10594 Waterline Replacement - E. 650,000.00 0.00 650,000.00 100.00%
State Ave. - Meridian Rd.
to NE 2
10594.c Water Sewer Main 0.00 (23,031.42) 23,031.42 0.00%
Replacement - E State Ave
Meridian to Cathy
10594.d Water & Sewer Main 0.00 428,709.16 (428,709.16) 0.00%
Replacement E State Ave
Construction
10917 Sewer Main Replacement - E 450,000.00 3.56 449,996.44 100.00%
Chateau N Jericho
10917.b Sewer Water Main 0.00 333,509.35 (333,509.35) 0.00%
Replacement - Chateau
Jericho Willowbrook
10917.c Sewer Water Main 0.00 9,275.97 (9,275.97) 0.00%
Replacement - SDC
Chateau-Jericho
10936 FY19 Sewer Main 1,565.00 (1,565.00) 3,130.00 200.00%
Rehabilitation
11032.a Sewer Main Replacement - 0.00 66,280.00 (66,280.00) 0.00%
NW 1st St Design
11073 Sewer Main Replacement - 68,747.00 0.00 68,747.00 100.00%
Broadway Ave - NE 3rd to
NE 6th St
11073.a Sewer Main Replace-E 0.00 17,423.00 (17,423.00) 0.00%
Broadway-NE 3rd to NE 6th
St Consult
Total Capital Outlay 2,120,312.04 830,604.62 1,289,707.42 60.83%
TOTAL EXPENDITURES 2,120,312.04 830,604.62 1,289,707.42 60.83%
Page 434
Date: 3/15/22 08:09:54 AM Pag
Item#27. CONTRACT CHECKLIST
I. PROJECT INFORMATION
Date: 3/1/2022 REQUESTING DEPARTMENT Public Works
Project Name: Water and Sewer Replacement-E Idaho Avenue. NE 3rd to 6th St
Project Manager: Vicki Ly Contract Amount: $225,515
Contractor/Consultant/Design Engineer: JUB Engineers, Inc
Is this a change order? Yes ❑ No ❑ Change Order No.
II. BUDGET INFORMATION (Project Manager to Complete) III. Contract Type
Fund: 60 Budget Available(Purchasing attach report):
Department 60 Yes ❑� No ❑ Construction ❑
GL Account 3590 FY Budget: 2022 Task Order 0
Project Number: 10567 Enhancement: Yes 0 No ❑ Professional Service ❑
Equipment ❑
Will the project cross fiscal years? Yes❑ No ❑ Grant ❑
IV. GRANT INFORMATION-to be completed only on Grant funded projects
Grant#: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status(Federal Funded)
N/A N/A N/A N/A
Print and Attach the determination Print,attach and amend bid by addendum(if changed) www.sam.gov Print and attach
V. BASIS OF AWARD
BID RFP/RFQ TASK ORDER
Award based on Low Bid Highest Ranked Vendor Selected Master Agreement Category 2C
(Bid Results Attached) Yes ❑ No ❑ (Ratings Attached) Yes ❑No Date MSA Roster Approved: 10/2/2019
Typical Award Yes ❑ No ❑
If no please state circumstances and conclusion: N/A
Date Award Posted: N/A 7 day protest period ends: N/A
VI. CONTRACTOR/CONSULTANT REQUIRED INFORMATION
PW License N/A Expiration Date: N/A Corporation Status Active-Goodstanding
Insurance Certificates Received(Date): 3/25/2021 Expiration Date: 8/1/2021 Rating: A++
Payment and Performance Bonds Received(Date): N/A Rating:
Builders Risk Ins.Req'd: Yes ❑ No J❑ If yes,has policy been purchased? N/A
(Only applicabale for projects above$1,000,000)
VII. TASK ORDER SELECTION (Project Manager to Complete)
Reason Consultant Selected ❑ 1 Performance on past projects
Check all that apply ❑ Quality of work ❑ On Budget
❑On Time ❑ Accuracy of Construction Est
❑ 2 Qualified Personnel
❑ 3 Availability of personnel
❑ 4 Local of personnel
Description of negotiation process and fee evaluation:
I reviewed the proposed design work hours and they were in line with what is needed for this project.
Clint Dolsby 3/4/2022
Enter Supervisor Name Date Approve
Vill. AWARD INFORMATION
Date Submitted to Clerk for Agenda: March 29,2022 Approval Date 4-5-2022 By: City Council and Ma or
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Page 435
Contract Request Checklist.5.24.2016.Final