HomeMy WebLinkAbout2022-02-16
City of Meridian Employee Benefits Plan Trust
Board of Trustees Meeting Agenda
Wednesday February 16, 2022, 11:00 A.M.
City Attorney’s office or through
Microsoft Teams hyperlink (attached)
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Roll-Call Attendance
__X___ Bill Nary, Chair __ X ___ Christena Barney
__ X ___ Alex Freitag, Vice Chair __ X ___ Eric Strolberg
_____ Eli Daniel
Regular Attendees
__ X ____ Cindy Tealey _____ Jen Henry
__ X ____ Connie Weaver __ X __ Dan Malloy
______ Scott Howell
______ Justin Northway
1. Approval of Minutes – Attached Approved AF/ES
2. Reports (Action may be taken if Necessary)
Monthly Experience Reports December Medical ended the year at just over
106%, Dental and vision were at 95% and 92% typical for those plans.
Monthly Financial Reports Accountant currently working on closing out the
month of December. Just received the IBNR needed for the reports.
Quarterly Financial Reports Accountant currently working on closing out the
2021 plan year. Just received the IBNR needed for the reports.
3. Discussion and Action Items
A. Payments of bills, if any None
B. Messaging from Trustees to Employees, Update Bill meeting with Stephany today
about the communications, how to roll it out, how to address the audience,
messaging, setting up for successful communications into the future coming from
the trust rather than just from HR.
C. DOI Surplus Deficit Letter Update Talked with DOI last week, provided the
documentation that they requested, additionally Bill has talked with Todd Lavoie
the City’s CFO about requesting the direct related COVID espense at about
$190K. Todd’s preference is to request the funds through the FY23 budget cycle,
if approved the funds would not be available until mid-October. We are working
with the DOI to see if that will suffice, knowing that we could be in the red for
Q1-3 of 2022 until we receive the funding. As soon as there is more information
we will provide it to the board. Additionally, the plan changes implemented for
2022 and those that we are considering for 2023 will help with the claims costs
and assist in keeping the trust in the black going forward. Such as the
Smartshopper program that helps to promote consumerism and provides a
financial incentive to being a good consumer.
D. Dependent Audit Discussion Update Resend quotes to board. Board will discuss
and decide vendor of choice to begin the process in preparation for the 2023 open
enrollment.
E. Blue Cross Updates, if any Smartshopper, program has all the communications
that they can provide (posters, emails, texting options) full campaigns. As well as
Care and Case Management communications are available.
rd
F. Gallagher Updates, if any Cindy will follow up with Scott on the 3 quote for the
dependent audit. Cindy forwarded most recent correspondence from DOI to Bob
and are working on a game plan.
4. Next Meeting Topics Board Messaging, DOI Surplus Deficit Update, Dependent Audit
Vendor Selection, in addition to the normal standing items.
5. Public Participation None
6. Adjournment 11:28am ES/AF