HomeMy WebLinkAboutPolice Department Budget Amendment Partnership for Success Mini Grant with Central District Health N
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1/13/2022 9:30AM City of Meridian FY2022 Budget Amendment Form CL
Personnel Costs Full Time Equivalent(FTE):
Fund# Dept.# G/L# Proj.# G/L#Description Total E IDIAN�^- ''
20 2135 41200 5041 Wages
20 2135 41206 5041 PT/Seasonal Wages
20 2135 41210 5041 Overtime Please only complete the fields highlighted
20 2135 41304 5041 Uniform Allowance in Orange.
20 2135 42021 5041 FICA $ Amendment Details
20 2135 42022 5041 PERSI $ Title: Central Dist Health:Partnership for Success Mini Grant
20 2135 1 42023 1 5041 Worker's Comp $ rtment Name: Police
20 2135 1 42025 1 5041 1 Employee Insurance $ Presenting Department Name: Police
Total Personnel Costs $ Department#: 2135
Operating Expenditures Primary Funding Source: 20
Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#:
20 2135 57500 5041 Printing/Binding: Sign creation $ 5,000 $ 5,000 Project#: 5041
20 2135 5041 $
20 2135 5041 $ Is this for an Emergency? ❑ Yes ❑� No
20 2135 5041 $ New Level of Service? ❑ Yes ❑� No
20 2135 5041 $
20 2135 5041 $ -
Clerks Office Stamp
20 2135 5041 $
20 2135 5041 $
20 2135 5041 $
20 2135 5041 $
20 2135 5041 $
20 2135 1 1 5041 1 $
20 1 2135 5041 1 $ 2-22-2022
Date of Council Approval
Total Operating Expenditures $ 5,000 $ $ 5,000
Capital Outlay
Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date
20 2135 5041 �-
20 2135 5041ilY'
20 2135 5041 De ment Director
20 2135 5041 BP 01/27/2022
20 2135 5041
20 2135 5041 Chief Financial Officer
Total Capital Outlay $ -
Revenue/Donations Approved Treg Bernt 1:00pm 2/10/2022
Fund# Dept.# G/L# Proj.# G/L#Description Total Coup aison
20 2135 1 33100 1 5041 JGrant Revenue $ 5,000 ( 2-1 0-22
20 2135 1 1 5041 1 "___�*u �4--
20 2135 5041 1 Mayor
Total Revenue/Donations $ 5,000
Total Amendment Request $ -
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otal Amendment Cost-Lifetime
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Page 83
Item#5.
CENTRAL DISTRICT HEALTH
Subgrant Agreement
Subgrantee: City of Meridian
Subgrantee's Federal I.D.No. 82-6000225
CFDA Number and Title: 93.243 Partnership for Success Grant
DUNS Number: 028451367
Subgrant Amount: $5,000.00
This subgrant outlines the relationship between Central District Health,hereinafter referred to as CDH,and the
City of Meridian,hereinafter referred to as the Subgrantee,for the purposes of achieving the objectives of the
Idaho Office of Drug Policy Partnerships for Success subgrant deliverables. This subgrant is expected to be
effective as of January 1,2022,and will expire on June 15,2022.
The Subgrantee agrees to provide,and CDH agrees to accept the services detailed in the Scope of Work.
Subgrant Terms and Conditions
1. Subgrant Effectiveness and Renewal. It is understood that this subgrant or any amendment is effective
when it is signed by all parties, or at a later date if specified in the subgrant or amendment. Any
extension or amendment of this subgrant shall be in writing,signed by both parties.
2. Performance. The failure of CDH to require strict performance of any term or condition of this
agreement or to exercise any option herein,in any one or all instances shall not be construed to be a
waiver or relinquishment of any such term or condition. The same shall be and remain in full force and
effect unless there is a prior written waiver by CDH.
3. Fiscal Records. The Subgrantee agrees to maintain all fiscal records, including its books,audit papers,
documents, and any other evidence of accounting procedures and practices,which sufficiently and
properly reflect all direct and indirect costs of any nature expended in the performance of this subgrant.
These records shall be available for and subject to inspection,review or audit and copying by CDH.
4. Records. The Subgrantee shall maintain all records and documents relevant to this subgrant for three
years from the date of final payment. CDH shall have full access to and the right to inspect,review,and
audit any of these materials during the retention period. If an audit, litigation,or other action involving
records is initiated before the three-year period has expired,the records must be retained until all issues
arising out of such action are resolved, or until an additional three-year period has passed,whichever is
later.
5. Monitoring. The Subgrantee shall be monitored on a frequency to be determined by CDH and the
program shall be periodically reviewed. The results of this program review may be used,with other
information,to evaluate the Subgrantee's provision of services funded by this subgrant.
6. The Subgrantee's status under the subgrant shall be that of an independent Subgrantee and not that of an
agent or employee of CDH. The Subgrantee shall be responsible for paying all employment-related
taxes and benefits,such as federal and state income tax withholding, social security contributions,
worker's compensation and unemployment insurance premiums,health and life insurance premiums,
pension contributions and similar items.
7. Confidentiality. The Subgrantee shall comply with all applicable state and federal laws,rules,and
regulations concerning confidentiality. CDH will furnish the Subgrantee with copies of applicable
statutes,rules,and regulations upon receipt of a written request from the Subgrantee.
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Item#5.
8. HIPAA. The Subgrantee acknowledges that it may have an obligation,independent of this subgrant,to
comply with the Health Insurance Portability and Accountability Act(HIPAA), Sections 262 and 264 of
Public Law 104-191,42 USC Section 1320d,and federal regulations at 45 CFR Parts 160, 162 and 164.
If applicable, Subgrantee shall comply with all amendments to the law and federal regulations made
during the term of the subgrant.
9. Lobbying.
a. Influence. The subgrantee certifies that none of the funds provided by this subgrant have been
paid or will be paid by or on behalf of the Subgrantee to any person for influencing or
attempting to influence an officer or employee of any governmental agency, a member, officer
or employee of Congress or the State Legislature in connection with the awarding,continuation,
renewal,amendment,or modification of any contract,subgrant,loan or cooperative agreement.
b. Standard Form LLL. If any funds,other than funds provided by this subgrant,have been paid
or will be paid to any person for influencing or attempting to influence an officer or employee
of any governmental agency, a member, officer or employee of Congress or the State
Legislature in connection with the subgrant,the Subgrantee shall complete and submit Standard
Form LLL, `Disclosure Form to Report Lobbying', in accordance with its instructions,and a
copy of Standard Form LLL to CDH.
c. False Statement. The Subgrantee understands that a false statement of this certification may be
grounds for rejection or termination of the subgrant,and that their signature upon this `Standard
Subgrant' is a material representation of fact upon which reliance was placed when this
subgrant was made or entered into. In addition,under Section 1352. Title 31 U.S. Code,a false
statement shall be subject to a civil penalty of not less than$10,000.00 and not more than
$100,000.00 for each such false statement.
10. Single Audit Act. The Subgrantee acknowledges that it may have an obligation; independent of this
subgrant,to comply with the terms of the"Single Audit Act"of 1984.Funds provided under the
subgrant may be used to pay for compliance with this act in proportion to other funding sources
available to the Subgrantee for the services provided pursuant to the subgrant.
11. Termination for Convenience. CDH or the Subgrantee may cancel this subgrant at any time without
cause upon 30 calendar days' written notice specifying the date of termination. The obligations and
liabilities of the parties shall cease upon the date of termination except that the obligations or liabilities
incurred prior to the termination date shall be honored.
12. Appropriation by Legislature Required. CDH is a government entity,and this agreement shall in no
way or manner be construed so as to bind or obligate the CDH beyond the term of any particular
appropriation of funds by the State's Legislature as may exist from time to time. CDH reserves the right
to terminate this agreement in whole or in part(or any order placed under it)if, in its sole judgment,the
Legislature of the State of Idaho fails,neglects, or refuses to appropriate sufficient funds as may be
required for CDH to continue such payments or rescinds or requires any return or"give-back"of funds
required for CDH to continue payments,or if the Executive Branch mandates any cuts or holdbacks in
spending. All affected future rights and liabilities of the parties hereto shall thereupon cease within ten
calendar days after notice to the Subgrantee. It is understood and agreed that CDH's payments herein
provided from shall be paid from Idaho State Legislative appropriations.
2
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Item#5.
In Witness whereof,the parties have executed this agreement.
SUBGRANTEE
Kendall Nagy
Date; I AP
Su6stanae Abuse Prev;idont6rdinatDr&
Meridian Anti-Drug Coalition Director
CENTRAL DISTRICT HEALTH:
Russell A.Du"
Date. 11 "Zzr
District D6ctoAJCeAiW District Health
3
.......,........._..............__............_...............-1.,,..,......_..----..----._...........................,......................._.._........._....._.a...._..._......__......_.....,.,..............._..._....,..,...,,....._.....................................................................................___.................._.....................................
Page 86
Item#5.
Scope of Work
GENERAL REQUIREMENTS
A. This subgrant is funded by the Idaho Office of Drug Policy,awarded October 1,2018,through the
Substance Abuse and Mental Health Services Administration(SAMHSA), [Catalog of Federal
Domestic Assistance(CFDA)number 93.243,Federal Award Identification Number(FAIN)
SP080981-01.
B. The purpose of this subgrant is to support the goals and objectives of the Partnerships for Success
Grant.
C. The Subgrantee shall comply with the CDH policy on meals and refreshments,a copy will be provided
by CDH upon request.
D. The Subgrantee shall adhere to the following:
1. For State,Local, and Tribal: Uniform Administrative Requirements for Grants and
Cooperative Agreements to State,Local and Tribal Governments. www.ecfr.gov—CFR Title
45 Part 75.
E. The Subgrantee shall read and comply with the 2018-2023 Partnership for Success Grant guidance,a
copy will be provided upon request.
F. The Subgrantee shall receive prior written approval from CDH for any deviations from the budgeted
services or activities. The Subgrantee shall be financially responsible for costs deemed unallowable or
unapproved by the subgrant monitor. Unallowable costs are outlined in Cost/Billing Procedures,
paragraph B.
G. The Subgrantee shall share with staff,as applicable,to ensure their knowledge of the expectations
and ability to meet subgrant and compliance requirements.
H. The Subgrantee shall maintain staffing with the knowledge and skills to accomplish subgrant services
and activities. Changes in key staff positions shall be reported to the subgrant monitor within 30
calendar days.
I. The Subgrantee shall comply with all programmatic and financial monitoring activities required by
CDH as outlined in this subgrant.
J. The Subgrantee's risk level has been assessed as Low and is reassessed annually.
1. If at any point during the subgrant year the Subgrantee is deemed to be high-risk,additional
monitoring requirements may be added to the subgrant and the Subgrantee will be notified.
K. The Subgrantee shall acknowledge federal funds when developing any documents describing
programs or projects,issuing statements,press releases,and requests for proposals,bid invitations,
and other documents funded in whole or in part by federal funds using the following disclaimer
template:
1. "This publication was made possible by SP080981-01 from the Substance Abuse and Mental
Health Services Administration(SAMHSA). Its contents are solely the responsibility of the
authors and do not necessarily represent the official views of CDH or SAMHSA. [Subgrantee
Name] [Date]".
L. The subgrantee shall ensure that conference materials,including promotional materials,the agenda
4
Page 87
Item#5.
and any websites that advertise the conference, acknowledge that the federal agency funding this
subgrant provided support for the conference,in whole or in part. The acknowledgement must be
accompanied by the following disclaimer:
1. "Funding for this conference was made possible in part,by SP080981-01 from Substance
Abuse and Mental Health Services Administration(SAMHSA). The views expressed in
written conference materials or publications and by speakers and moderators do not reflect
the official policies of CDH or SAMHSA nor does mention of trade names, commercial
practices,or organizations imply endorsement by the U.S. Government. [Subgrantee Name]
[Date]".
SERVICES AND ACTIVITIES
The Partnership for Success Grant(PFS)is the second generation of the five-year Strategic Prevention
Framework State Incentive Grant(SPF SIG)awarded to ODP in fiscal year(FY)2013. The goal of
implementing the PFS grant is to prevent underage drinking,marijuana use,and methamphetamine use in
communities using evidence-based prevention programs and practices,especially among American Indians,
Hispanics/Latinos,veterans and their families, and Idahoans living in rural communities,while increasing
capacity for prevention efforts in each district.
A. Subgrantee shall purchase and install drug-and alcohol-free signage on the West Ada School District
campus.
B. Subgrantee shall work to increase capacity for prevention efforts within Ada County.
C. Subgrantee shall participate in CDH-specified evaluation and complete reporting for the Idaho Office of
Drug Policy(ODP).
D. Responsibilities of CDH shall be as follows:
1. CDH is responsible for the administration of the Partnership for Success Grant. CDH reports
quarterly to ODP. CDH will maintain staffing for the Project Coordinator position to oversee
project implementation as well as to support development and maintenance of the grant
activities.
2. Billing and Finance: CDH will pay invoices to Subgrantee based on timely and adequate
documentation from the subgrantee.Records will be maintained for a period of three years for
audit purposes. Subgrantee will submit invoices and supporting documentation monthly for
activities rendered.Payment will be released within 30 days of invoice submission. If complete
documentation is not submitted in a timely manner,payment to Subgrantee will be delayed.
E. Quarterly Reporting
1. Subgrantee will be provided with a Subgrant Monitoring Report(SMR)template by Project
Coordinator.
2. Subgrantee will provide quarterly reports to CDH in conjunction with the following schedule.
3. Quarterly reports are to be submitted to Rebecca Sprague,Project Coordinator at
rspraguegcdh.idaho.gov.
Quarter Reporting Period Report Due
Quarter 1 January 1,2022—March 31,2022 April 15,2022
Quarter 2(Abbreviated) April 1,2022—May 31,2022 June 15,2022
5
Page 88
Item#5.
Cost and Billing Procedure
COST
This is a Cost Reimbursement subgrant. CDH will pay and the Subgrantee shall receive up to the total sum of
FIVE THOUSAND DOLLARS AND ZERO CENTS [$5,000.00] for services satisfactorily performed and
authorized under the subgrant as defined below.
Program Budget
-Budget Item Estimated Budget
-Operating Expenditures $5,000.00
Total not to exceed budget $5,000.00
A. The Subgrantee shall ensure that the amount billed for this subgrant only includes the incurred costs
directly related to and necessary for the activities in accordance with the intent of the federal grant.
1. Subgrant funds may not be used for research and development,construction,reimbursement of
pre-subgrant costs,purchase of promotional items,personal use items,conferences or meetings
not associated with the subgrant,entertainment costs, lobbying activities, clinical care,purchase
of vehicles, or purchase of incentive items.
2. Federal funds shall be used to supplement and not supplant other federal,state, and local public
funds.
B. The Subgrantee shall not assign a cost to a federal award as a direct cost if any other cost incurred for
the same purpose in like circumstances has been allocated as an indirect cost.
C. The Subgrantee shall apply all costs consistent with policies and procedures that apply uniformly to
both federally financed and other activities of the Subgrantee.
BILLING PROCEDURE
The Subgrantee shall submit monthly invoices to CDH within 15 business days following the closing date of the
prior month's operation that includes all actual monthly expenditures. The monthly invoices shall include,but is
not limited to:
1. Total amount of direct costs billed for the billing period;
2. All subgrant services delivered during the billing period, identified by each item as reflected in the
budget matrix above, and the total for each;
3. Operating Detail Report;
4. Receipts and other supporting documents as requested.
The Subgrantee shall submit invoicing for activities rendered under this subgrant with supporting documentation
via email to Rebecca Sprague at rsprague@cdh.idaho.gov.
The Subgrantee shall submit a final invoice to CDH no later than June 15 for actual expenditures occurring June
1-15,2022,in order for the final payment to be processed. If submitted after this date, CDH cannot guarantee
funds will be available for reimbursement of expenditures.
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