HomeMy WebLinkAboutParks and Recreation Budget Amendment Funding 2 full-time employees Item#12.
June 15, 2021
MEMORANDUM
TO: Mayor Robert Simison & Councilmembers
FROM: Steve Siddoway, Parks & Recreation Director
RE: Net-Zero Budget Amendment to Convert Seasonal Groundskeeper Funds to Two
Park Maintenance Tech FTEs
Background
Staffing shortages continue to impact our park maintenance operations. We have been unsuccessful the
past couple of years at attracting the needed seasonal labor to maintain our parks. The deficit in labor
has fallen to existing park maintenance staff, who have been stepping up and working overtime,filling
in, and taking on extra duties. This has worked as a short-term fix, but is not a long term one. If we
don't find an ongoing solution to this problem,we risk burning out existing staff. It also impacts our
customer service and results in deferred maintenance projects. We have run the numbers with Finance
and will still be able to hire the seasonal staff we need for the more intense summer months if this
transfer is approved. As our park system has grown, we find more and more duties that are year-round.
Shifting funds—approximately 18%of our current Seasonal Labor budget to hire 2 full-time
Maintenance Techs will give us the coverage we need.
Proposal
To approve a net-zero budget amendment to transfer a portion of our existing seasonal labor budget
($89,818)to fund two Park Maintenance Tech FTEs.
Page 188
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1/31/2022 4:54 PM City of Meridian FY2022 Budget Amendment Form
Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Parks
Funding 2022 2023 2024 2025 2026 Title: Parks Maintenance Seasonal Conversion to 2 FTE
Personnel $ 89,818 $ 89,818 $ 89,818 $ 89,818 $ 89,818 i"`t'-nct;ons fn,-Submitting❑udgM Atli,ndments_
Operating $ (89,818) $ (89,818) $ (89,818) $ (89,818) $ (89,818) > Departmentwill send Amendment with Directors slgnatureto Finance(BudgetAnalyst)for review
Capital $ - >Finance will send Amendment to council Liaison for signature
Total $ $ - $ - $ - $ - $ >Council Liaison will send signed Amendment to Mayor
Total Estimated Project Cost: $ >Mayor will send signed Amendment to Finance(Budge[Analyst)
Evaluation Questions > Finance Anal Analyst)
(Budget y )will send approved copy of Amendment to Department
Please answer all Evaluation Questions using the financial data referenced above.
> Department will add copy of Amendment to Council Agenda using Novus Agenda Manager
1. Describe what is being requested?
Parks Maintenance would like to convert a portion of Seasonal Wages into two full time positions
2. Why was this budget request not submitted during the current fiscal year budget cycle?
We have been unable to fill needed seasonal positions. Additional help is necessary to maintain our level of service. 1
3. What is the explanation for not submitting this budget request during the next fiscal year budget cycle?
Staffing is needed to begin in 2022.
4. Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and
sources of anticipated additional revenue that will result from approval of this request.
Net-zero swap of seasonal wages into full time wage line items.
S.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan?
Yes
6. Does this request require resources to be provided by other departments? If yes please describe the necessary resources to be provided by other departments
The new positions will need to be onboarded by HR once hired.
7. Does this Amendment include any needed E ui ment or Software that will utilize the Cit 's network? Yes or No No
8.Is the amendment going to result in the disposal of an asset?(Yes or No) . No
9.Any additional comments?
FY2022 Budget for Seasonal Wages=$406,760.96 i
I
Total Amendment Request $ -
Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments.
Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall.
City of Meridian FY2022 Budget Amendment Form H:\FY2022 Budget Amendment Form_Parks_Parks Maintenance Staff