HomeMy WebLinkAboutAda County Highway District W&S Improvements Overland and Victory Roads Project #10975 Item#16.
INTERAGENCY AGREEMENT FOR:
ROADWAY CONSTRUCTION/WATER AND SEWER CONSTRUCTION
TEN MILE RD, VICTORY RD TO OVERLAND RD
ACHD PROJECT NO. 519041
THIS INTERAGENCY AGREEMENT FOR ROADWAY CONSTRUCTION/WATER AND
SEWER CONSTRUCTION ("Agreement") is made and entered into this 16th day of
November , 2021, by and between the ADA COUNTY HIGHWAY DISTRICT, a
highway district organized under the laws of the State of Idaho ("DISTRICT" or "ACHD"), and
the CITY OF MERIDIAN, a municipal corporation organized under the laws of the State of
Idaho ("MERIDIAN" or "City"), regarding ACHD Project no. 519041.
RECITALS
WHEREAS, ACHD is a single county-wide highway district, a public entity, organized
and existing pursuant to Idaho Code Title 40, Chapter 14, as amended and supplemented,
with the exclusive jurisdiction and authority to maintain, improve, regulate and operate public
rights-of-way in Ada County;
WHEREAS, City is a municipal corporation organized and operating pursuant to
Idaho Code Title 50, as amended and supplemented with jurisdiction, authority and police
power to regulate and control municipal activities within the City;
WHEREAS, Idaho Code § 67-2332 provides that one or more public agencies may
contract with any one or more other public agencies to perform any governmental service,
activity or undertaking which each public agency entering into the contract is authorized by
law to perform, provided that such contract is authorized by the governing body of each party
and that such contract shall set forth fully the purposes, powers, rights, objectives and
responsibilities of the contracting parties; and
WHEREAS, DISTRICT and MERIDIAN desire to undertake a cooperative effort to
incorporate into the DISTRICT'S road construction projects known as TEN MILE RD,
VICTORY RD TO OVERLAND RD ("Project" or "Project Boundaries"), certain modifications
or improvements to City owned facilities, including constructing water and sewer services,
adjusting water valve boxes and covers and sewer manholes to grade, and correcting
potablelnon-potable spacing issues (collectively, "City Water and Sewer Improvements")
as detailed in Project no. 519041, to be constructed pursuant to a separately-executed
agreement between DISTRICT and the selected Contractor ("CONTRACT"); and
WHEREAS, DISTRICT is willing to accommodate MERIDIAN S request by including
the City Water and Sewer Improvements in the Project plans, subject to the terms, conditions
and obligations set forth in this Agreement and so long as DISTRICT receives assurances by
the City that it will fully reimburse DISTRICT for all actual costs including, without limitation,
any indirect costs and expenses that DISTRICT incurs as a result of the additional work
attributable to the modification or installation of the City Water and Sewer Improvements
within the Project Boundaries; and
Interagency Agreement for Roadway Construction and Water and Sewer Construction
Ten Mile Rd,Victory Rd to Overland Rd—ACHD—City of Meridian—Project no.519041
Page 1 of 9 Page 259
Item#16.
NOW, THEREFORE, in consideration of the foregoing premises, mutual covenants and
agreements herein contained, the parties hereto agree as follows:
1. DISTRICT SHALL:
a. Be the party responsible for soliciting, receiving and opening of bids and for
executing and administering the construction CONTRACT for the roadway
reconstruction and City Water and Sewer Improvements referenced herein, which
CONTRACT shall include, infer alia, a provision that all work required for the City
Water and Sewer Improvements shall be performed in conformance with the most
current edition of the Idaho Standards for Public Works Construction (ISPWC) and
the most current City of MERIDIAN Supplemental Specifications to the ISPWC. It is
hereby specifically agreed that:
i. Adjustment of water valve boxes and covers to grade shall include
reconstruction in conformance with ISPWC Section 404, and
ii. Adjustment of sewer manholes to grade shall include reconstruction in
conformance with ISPWC Section 602.
b. Provide MERIDIAN with a complete set of combined bid documents for the roadway
reconstruction, and for the City Water and Sewer Improvements.
c. Furnish MERIDIAN with an abstract of all bids received, and obtain MERIDIAN'S
written concurrence with DISTRICT'S recommendation for award of the CONTRACT
prior to making such award. MERIDIAN'S concurrence shall specifically
acknowledge that the City Water and Sewer Improvements are and shall be subject
to the terms and conditions of this Agreement. If MERIDIAN does not concur,
DISTRICT shall remove the City Water and Sewer Improvements and if necessary,
rebid the Project. MERIDIAN shall be responsible and shall reimburse DISTRICT for
any and all costs suffered by DISTRICT attributable to the removal of the City Water
and Sewer Improvements from the Project and if applicable, the rebidding of the
Project.
d. Include in the CONTRACT, a term providing that MERIDIAN will have the right and
authority to work directly with the Contractor to resolve any claims relating in any way
to the City Water and Sewer Improvements and that any such claims will be
reviewed, approved or denied by MERIDIAN including enforcement of the two (2)
year warranty period to be started at the date described in the final acceptance letter
from MERIDIAN.
e. Coordinate with MERIDIAN should any changes be made to DISTRICT's portion of
the CONTRACT or work pursuant thereto that does or may impact the City Water
and Sewer Improvements.
Interagency Agreement for Roadway Construction and Water and Sewer Construction
Ten Mile Rd,victory Rd to Overland Rd-ACHD-City of Meridian-Project no.51904.1
Page 2 of 9 Page 260
Item#16.
f. Make monthly progress payments and the final CONTRACT payment to the
Contractor in conformance with the terms of the construction CONTRACT.
g. Submit to MERIDIAN a copy of each design consultant billing attributable to the City
Water and Sewer Improvements if applicable and Contractor progress payment
estimate, and the final CONTRACT payment estimate, as such estimates are
approved by DISTRICT after obtaining MERIDIAN'S concurrence regarding
MERIDIAN'S portion of the CONTRACT, together with an invoice for MERIDIAN'S
share of the construction CONTRACT costs earned by and to be paid to the
Contractor.
h. As applicable, provide for the reference and replacement of all pre-existing survey
monuments within the Project.
i. Provide the field survey and grade control necessary for construction of the roadway.
Centerline or offsets and stationing shall be established prior to the City staking any
sanitary sewer or potable water service lines, water valve boxes, manhole locations,
and other City facilities.
j. At the conclusion of the Project, submit to MERIDIAN written documentation of
expenditures with an invoice for payment of all costs and expenses the DISTRICT
incurs, in addition to those provided under paragraph 1.g. above, as a result of the
additional work attributed to the City Water and Sewer Improvements within the
Project Boundaries, including but not limited to, costs or changed conditions, plan
errors and omissions, and delays attributable to design and/or installation of the City
Water and Sewer Improvements.
k. Indemnify, save harmless and defend regardless of outcome, MERIDIAN from
expenses and against suites, actions, claims or losses of every kind, nature and
description, including costs, expenses and attorney fees caused by or arising out of
any negligent acts by DISTRICT or DISTRICT'S officers, employees, agents or
contractors while acting within the course and scope of their employment, which arise
from or which are in any way connected to the City Water and Sewer Improvements.
Such indemnification hereunder by DISTRICT shall in no event cause the liability of
DISTRICT for any negligent act to exceed the amount of loss, damages, or expenses
of attorney fees attributable to such negligent act, and shall not apply to loss,
damages, expenses or attorney fees attributable to the negligence of MERIDIAN.
This duty to defend, indemnify and hold harmless is subject to the limitations of Idaho
law, including Article VII Section 4, Idaho Constitution and Idaho Code Title 6
Chapter 9 (the Idaho Tort Claims Act), and to any other limitations set forth in the
Agreement.
2. MERIDIAN SHALL:
a. Provide the inspection, field survey and grade control required for the installation of
all City Water and Sewer Improvements incorporated into the Project and installed
Interagency Agreement for Roadway Construction and Water and Sewer Construction
Ten Mile Rd,Victory Rd to Overland Rd—ACHD—City of Meridian—Project no.519041
Page 3 of 9 Page 269 —{
Item#16.
and adjusted under the CONTRACT and provide copies of appropriate tests and
construction diaries to the District Project Representative as designated by
DISTRICT.
b. Provide DISTRICT with the special provisions if applicable, and stamped plans, bid
quantities and an Engineers Estimate (or pursuant to Paragraph 1.g. pay the
DISTRICT the actual cost if the DISTRICT'S design consultant prepares the same)
for the City Water and Sewer Improvements to be incorporated into the Project and
included in the bid documents for the CONTRACT (all work required for the City
Water and Sewer Improvements to be performed in accordance with the most current
edition of the Idaho Standards for Public Works Construction (ISPWC), the City's
Supplemental Specifications to the ISPWC, and the City's Revisions to the Standard
Specifications).
c. Remit to DISTRICT, within thirty-five (35) calendar days after the date of any invoice
referenced in paragraph 1.g., all funds for which MERIDIAN is responsible pursuant
to the approved progress payment estimate and the final CONTRACT payment
estimate.
d. Remit to DISTRICT, within thirty-five (35) calendar days after the date of invoice
referenced in paragraph 1.j., all funds for which MERIDIAN is responsible pursuant to
this Agreement.
e. Reimburse DISTRICT five percent (5%) of MERIDIAN'S construction costs
attributable to the City Water and Sewer Improvements as payment toward the
additional costs incurred by DISTRICT, including overhead and benefits, and project
administration costs which include but are not limited to: public advertisement of the
Project, supplying bid plans, supplying construction plans, preparing and holding the
preconstruction meeting, generating monthly pay estimates and paying the
Contractor, preparing change orders, general construction project oversight, and
maintaining construction project files.
f. Reimburse DISTRICT for mobilization, traffic control, flagging, detours and weekly
meetings on a prorated basis. The prorated basis for the above items will be
calculated using the percentage of MERIDIAN'S project costs as they relate to the
total project construction costs.
g. Provide (at City's sole costs) trench compaction testing for the City Water and Sewer
Improvements from one-foot (1') above the pipe zone to sub-grade of the roadway
section; trench compaction testing shall be provided at the minimum frequency rate
of one (1) test per one thousand (1,000) lineal feet, minimum one (1) for every three
(3) transverse trenches; provide all re-testing required in any area that does not meet
CONTRACT requirements; and provide copies of tests for the area along the
alignment of the pipeline to the designated DISTRICT representative.
Interagency Agreement for Roadway Construction and Water and Sewer Construction
Ten Mile Rd,Victory Rd to Overland Rd—ACHD—City of Meridian—Project no.519041
Page 4 of 9 Page 262il
Item#16.
h. Be liable for the cost of repairing any trench failure attributable to the City Water and
Sewer Improvements within the Project Boundaries, and be liable for and indemnify,
defend and hold DISTRICT harmless for any and all costs, claims, and damages
resulting from any such trench failure.
i. Reimburse DISTRICT for any additional costs to DISTRICT over and above costs
specifically enumerated herein, where such costs are attributable to the installations,
adjustments, relocations and abandonments of the City Water and Sewer
Improvements or to the removal of any or all items from the CONTRACT that are
associated with the installation of the City Water and Sewer Improvements.
j. Indemnify, save harmless and defend regardless of outcome, DISTRICT from
expenses and against suites, actions, claims or losses of every kind, nature and
description, including costs, expenses and attorney fees caused by or arising out of
any negligent acts by MERIDIAN or MERIDIAN'S officers, employees, agents or
contractors while acting within the course and scope of their employment, which arise
from or which are in any way connected to the City Water and Sewer Improvements.
Such indemnification hereunder by MERIDIAN shall in no event cause the liability of
MERIDIAN for any negligent act to exceed the amount of loss, damages, or
expenses of attorney fees attributable to such negligent act, and shall not apply to
loss, damages, expenses or attorney fees attributable to the negligence of
DISTRICT. This duty to defend, indemnify and hold harmless is subject to the
limitations of Idaho law, including Article VII Section 4, Idaho Constitution and Idaho
Code Title 6 Chapter 9 (the Idaho Tort Claims Act), and to any other limitations set
forth in the Agreement.
k. Work directly with the Contractor to resolve any claims relating in any way to the City
Water and Sewer Improvements; any and all such claims will be reviewed, approved
or denied by MERIDIAN and MERIDIAN shall indemnify, save harmless and defend
regardless of outcome, DISTRICT from expenses and against suites, actions, claims
or losses of every kind, nature and description, including costs, expenses and
attorney fees caused by or arising out of any and all such claims regardless of the
outcome of the City's efforts to resolve said claims with the Contractor.
3. THE PARTIES HERETO FURTHER AGREE THAT:
a. In accordance with Idaho Code § 67-2332, the purposes, powers, rights and
objectives of each of the parties are as set forth in the Recitals above. Each of the
Recitals above is incorporated into the body of this Agreement.
b. The amount to be reimbursed to DISTRICT by MERIDIAN for MERIDIAN'S portion of
the Project shall be based on the actual quantities of work acceptably performed
and/or installed, as determined from field measurements made by MERIDIAN, and
paid for pursuant to the unit, and or lump sum prices, established in the CONTRACT.
Interagency Agreement for Roadway Construction and Water and Sewer Construction
Ten Mile Rd,Victory Rd to Overland Rd—ACHD—City of Meridian—Project no.519041
Page 6 of 9 Page 263
Item#16.
c. DISTRICT shall obtain MERIDIAN 'S approval prior to commencement of any change
order work involving the installations, adjustments, relocations and abandonments of
City water or sewer facilities.
d. Prior to commencement of work by the Contractor, the parties will, together with the
Contractor, inspect within the entire Project Boundaries for the purpose of reviewing
the Project to locate any unstable areas and to resolve any items of concern or
misunderstanding.
e. This Agreement may not be enlarged, modified, amended, or altered except in writing
signed by both of the parties hereto.
f. All signatories to this Agreement represent and warrant that they have the power to
execute this Agreement and to bind the agency they represent to the terms of this
Agreement.
g. Should either party to this Agreement be required to commence legal action against
the other to enforce the terms and conditions of this Agreement, the prevailing party
shall be entitled to reasonable attorney's fees and costs incurred in said action.
h. Any action at law, suit in equity, arbitration, or judicial proceeding for the enforcement
of this Agreement shall be instituted only in the courts of the State of Idaho, County
of Ada.
i. This Agreement shall be binding upon and inure to the benefit of the personal
representatives, heirs and assigns of the respective parties hereto.
j. Nothing in this Agreement shall be construed to be an indebtedness or liability in
violation of Article VIII, Section 3 of the Idaho Constitution.
k. The validity, meaning and effect of this Agreement shall be determined in accordance
with the laws of the State of Idaho.
I. This Agreement and the exhibits hereto constitute the full and entire understanding
and agreement between the parties with regard to the transaction contemplated
herein, and no party shall be liable or bound to the other in any manner by any
representations, warranties, covenants or agreements except as specifically set forth
herein.
m. The promises, covenants, conditions and agreements herein contained shall be
binding on each of the parties hereto and on all parties and all persons claiming
under them or any of them; and the rights and obligations hereof shall inure to the
benefit of each of the parties hereto and their respective successors and assigns.
Interagency Agreement for Roadway Construction and Water and Sewer Construction
Ten Mile Rd,Victory Rd to Overland Rd —ACHD—City of Meridian—Project no. 519041
Page 6 of 9 Page 264
Item#16.
n. If any part of this Agreement is held to be illegal or unenforceable by a court of
competent jurisdiction, the remainder of this Agreement shall be given effect to the
fullest extent reasonably possible.
o. The failure of a party to insist on the strict performance of any provision of this
Agreement or to exercise any right or remedy upon a breach hereof shall not
constitute a waiver of any provision of this Agreement or limit such party's right to
enforce any provision or exercise any right. No acknowledgments required
hereunder, and no modification or waiver of any provision of this Agreement or
consent to departure therefrom, shall be effective unless in writing and signed by
DISTRICT and MERIDIAN.
p. The headings used in this Agreement are used for convenience only and are not to
be considered in construing or interpreting this Agreement.
q. This Agreement may be executed in two or more counterparts, each of which shall be
deemed an original, but both of which together shall constitute one and the same.
r. The parties hereto agree that nothing herein contained shall be construed to create a
joint venture, partnership or other similar relationship which might subject any party to
liability for the debts and/or obligations of the others, except as otherwise expressly
agreed in this Agreement.
s. This Agreement is not intended to create, nor shall it in any way be interpreted or
construed to create, any third-party beneficiary rights in any person not a party
hereto.
t. All parties have been represented by legal counsel, and no party shall be deemed to
be the drafter of this Agreement for purposes of interpreting an ambiguity against the
drafter.
u. Time shall be of the essence for all events and obligations to be performed under this
Agreement. Without limiting the foregoing, in the event that MERIDIAN does not
timely comply with any of its obligations hereunder, DISTRICT shall have no
obligation whatsoever to incorporate, facilitate, and/or complete the City Water and
Sewer Improvements, regardless of whether prior approval has been given by
DISTRICT to MERIDIAN.
Interagency Agreement for Roadway Construction and Water and Sewer Construction
Ten Mile Rd,victory Rd to Overland Rd —ACHD—City of Meridian—Project no. 519041
Page 7 of 9 Page 265
Item#16.
IN WITNESS HEREOF, the parties hereto have executed this Agreement on the day
and year herein first written.
ATTEST: ADA COUNTY HIGHWAY DISTRICT
lBy: �, - _ By: -�
Kent Goldthorpe
Director President, Board of Commissioners
ATTEST: CITY OF MERIDIAN
Cqf, AN
♦.o
By: LL 11 sFAt. By.
Chris John n `"" Robert E. Si so
City Clerk 11-16-2021 Mayor 11-16-2021
Interagency Agreement for Roadway Construction and Water and Sewer Construction
Ten Mile Rd,Victory Rd to Overland Rd-ACHD-City of Meridian-Project no.519041
Page 8 of 9 Page 266
Item#16.
STATE OF IDAHO )
) ss.
COUNTY OF ADA )
On this ` day of Gem Lek 2021, before me, the
undersigned, personally appeared KENT GOLDTHORPE and BRUCE WONG, President of
the Board of Commissioners and Director respectively of the ADA COUNTY HIGHWAY
DISTRICT, a body politic and corporate, known to me to be the persons whose names are
subscribed to the within instrument, and acknowledged to me that they executed the same for
and on behalf of said body.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year first above written.
"NotaryPublic
: for Idaho
= Comm.62051 Residing at �IS� , Idaho
% A LAG .°pe: My commission expires: August 13, 2025
STATE OF IDAHO )
ss.
COUNTY OF ADA )
On this 16th day of November o 2021, before me, the
undersigned, personally appeared Robert E. Simison and
Chris Johnson , Mayor and City Clerk respectively of MERIDIAN CITY, a
municipal corporation, known to me to be the persons whose names are subscribed to the
within instrument, and acknowledged to me that they executed the same for and on behalf of
said corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year first above written.
CHARLENE WAY
COMMISSION#57390 Notary Public for Idaho
NOTARY PUBLIC Residing at Meridian , Idaho
STAtar s OF
rrxPREs wmn My commission expires: 3-28-2022
Interagency Agreement for Roadway Construction and Water and Sewer Construction
Ten Mile Rd,Victory Rd to Overland Rd—ACHD—City of Meridian—Project no.619041
Page 9 of 9 Page 267
Item#16. City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
60 - Enterprise Fund
3490 - Water Construction Projects
From 10/1/2021 Through 9/30/2022
Percent of
Budget with Current Year Budget Budget
Amendments Actual Remaining Remaining
Capital Outlay
96140 WATERLINE EXTENSIONS
620,000.04 0.00 620,000.04 100.00%
0000 NON-DEPARTMENTAL 0.00 156.75 (156.75) 0.00%
10575.a ACHD Linder Road Franklin 0.00 (767.01) 767.01 0.00%
Road to RR Tracks - Design
& Const
10575.b ACHD Linder Rd to RR 0.00 (38,649.46) 38,649.46 0.00%
Tracks Utility Improvements
10591.b ACHD - Meridian Rd. 0.00 (83,544.43) 83,544.43 0.00%
Utility Improvements
Cherry to Ustick
10624.a Water Main Extension, W 0.00 67,660.74 (67,660.74) 0.00%
Amity Rd and S Linder Rd -
Design
10631 Water Main Extension, W 0.00 (10,000.00) 10,000.00 0.00%
Victory Rd and S Ten Mile
Rd
10631.0 Water Main Ext. at Victory 0.00 (37,055.90) 37,055.90 0.00%
& Ten Mile - Construction
10763.a ACHD, Linder Road - Cayuse 0.00 0.01 (0.01) 0.00%
Creek to Chinden Utility
Improvem
10914.a ACHD Ten Mile, McMillan to 0.00 (2,639.36) 2,639.36 0.00%
Chinden Utility
Improvements
10915 ACHD Eagle Rd Amity to 0.00 147,277.37 (147,277.37) 0.00%
Victory Water and Sewer
Improve
10975.a ACHD Ten Mile Rd. Utility 0.00 llr05O.25 (11,050.25) 0.00%
Imp. (Overland - Victory)
10976.a ACHD - Locust Grove - 0.00 13,103.00 (13,103.00) 0.00%
Overland to Victory
10987 ACHD - Ten Mile and Amity 0.00 lr076.00 (lr076.00) 0.00%
Intersection
10987.c ACHD - Ten Mile and Amity 0.00 3,641.20 (3,641.20) 0.00%
Intersection - Construction
10989.a ACHD - Lake Hazel & Eagle 0.00 13,531.20 (13,531.20) 0.00%
Rd. Int Utility Imp. Design
11089 ITD SH16-Chinden to Ustick 0.00 200.00 (200.00) 0.00%
Page 268
Date: 1/21/22 12:28:48 PM Pag
Item#16. City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
60 - Enterprise Fund
3490 - Water Construction Projects
From 10/1/2021 Through 9/30/2022
Percent of
Budget with Current Year Budget Budget
Amendments Actual Remaining Remaining
11089.a ITD SH16-Chinden to Ustick 0.00 17,268.00 (17,268.00) 0.00%
- Utility Improvements
Carr... Carryforward 669,365.76 0.00 669,365.76 100.00%
Total Capital Outlay 1,289,365.80 102,308.36 1,187,057.44 92.07%
TOTAL EXPENDITURES 1,289,365.80 102,308.36 1,187,057.44 92.07%
Page 269
Date: 1/21/22 12:28:48 PM Pag
Item#16. City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
60 - Enterprise Fund
3590 - WW Construction Projects
From 10/1/2021 Through 9/30/2022
Percent of
Budget with Current Year Budget Budget
Amendments Actual Remaining Remaining
Capital Outlay
93505 Sewer Line Extensions
275,000.04 0.00 275,000.04 100.00%
10575.a ACHD Linder Road Franklin 0.00 (593.69) 593.69 0.00%
Road to RR Tracks - Design
& Const
10575.b ACHD Linder Rd to RR 0.00 (31,381.55) 31,381.55 0.00%
Tracks Utility Improvements
10591.b ACHD - Meridian Rd. 0.00 (55,804.09) 55,804.09 0.00%
Utility Improvements
Cherry to Ustick
10614 Black Cat Trunk Sewer - 0.00 4,013.32 (4,013.32) 0.00%
Phase 5
10671.a E. Broadway Ave. Sewer 0.00 (3,684.00) 3,684.00 0.00%
Main Ext. - Design
10782.a South Meridian Linder Rd 0.00 908.40 (908.40) 0.00%
Sewer Truck - Design
10914.a ACHD Ten Mile, McMillan to 0.00 (1,737.01) 1,737.01 0.00%
Chinden Utility
Improvements
10915 ACHD Eagle Rd Amity to 0.00 66,205.82 (66,205.82) 0.00%
Victory Water and Sewer
Improve
10976.a ACHD - Locust Grove - 0.00 (112.75) 112.75 0.00%
Overland to Victory
10988 ACHD - Fairview and Locust 0.00 18,115.00 (18,115.00) 0.00%
Grove Intersection
10989.a ACHD - Lake Hazel & Eagle 0.00 3,382.80 (3,382.80) 0.00%
Rd. Int Utility Imp. Design
Carr... Carryforward 1,428,600.96 0.00 1,428,600.96 100.00%
Total Capital Outlay 1,703,601.00 (687.75) lr704r288.75 100.04%
TOTAL EXPENDITURES lr703,601.00 (687.75) lr704r288.75 100.04%
Page 270
Date: 1/21/22 12:51:06 PM Pag
Mayor Robert E. Simison
Item E IDi
AN �'�
City Council Members
� Joe Borton
Treg Bernt
Public Works I A H C� Luke Cavener
Brad Hoaglun
Depart Jessica Perreault
Liz Strader
TO: Mayor Robert E. Simison
Members of the City Council
FROM: Brent A. Blake
Engineering Project Manager
DATE: January 25, 2022
SUBJECT: IN ACCORDANCE WITH THE INTERAGENCY AGREEMENT AND
COST SHARE AGREEMENT PREVIOUSLY APPROVED BY CITY
COUNCIL, APPROVE THE NOT-TO-EXCEED AMOUNT OF $396,652.44
TO PAY ADA COUNTY HIGHWAY DISTRICT (ACHD) FOR CITY
WATER AND SEWER IMPROVEMENTS CONSTRUCTED BY
CENTRAL PAVING IN TEN MILE ROAD BETWEEN OVERLAND
ROAD AND VICTORY ROAD. ACHD PROJECT 519041 AND CITY OF
MERIDIAN PROJECT 10975
I. RECOMMENDED ACTION
A. Move to:
In accordance with the Interagency Agreement and Cost Share Agreement,
approve the not-to-exceed amount of$396,652.44 to pay ACHD for City
water and sewer improvements constructed in Ten Mile Road between
Overland Road and Victory Road. ACHD Project 519041 and City of Meridian
Project 10975.
II. DEPARTMENT CONTACT PERSONS
Brent Blake, Engineering Project Manager 208-489-0340
Kyle Radek, Assistant City Engineer 208-489-0343
Warren Stewart, City Engineer 208-489-0350
Laurelei McVey, Director of Public Works 208-985-1259
III. DESCRIPTION
A. Background
ACHD plans to widen Ten Mile Road between Victory and Overland Roads to
five lanes. ACHD has agreed, per the attached Interagency Agreement, to include
Page 1 of 3 Page 252
Item#16.
City water and sewer improvements as part of their project. They incorporated
these improvements in their plans and bid documents.
B. Proposed Project
This project includes the construction of water and sewer improvements. The
water improvements will include adjusting water mains, relocating water services
and fire hydrants, adjusting water valve boxes, and installing new water main and
services. The sewer improvements include extending pressure sewer stubs,
installing new sewer main and services, and adjusting manholes to grade.
IV. IMPACT
A. Strategic Impact:
This project is aligned with the Public Works objective of being opportunistic in
planning for growth and infrastructure needs. The construction impacts on the
residents will be minimized by partnering with ACHD.
B. Fiscal Impact:
The costs of the City of Meridian infrastructure improvements are $396,652.44
and will be funded from two different accounts as shown below.
Project Costs:
Fiscal Year 2022
Construction Cost $362,642.00
ACHD Overhead Costs $18,132.00
ACHD Traffic Control, $15,878.44
Mobilization, and
Flagging
Total $396,652.44
Available Project Funding_
Fiscal Year 2022 Account Code /Codes
Water Main Extensions 60-3490-96140 $166,433.22
Sewer Main Extensions 60-3590-93505 $230,219.22
Total Funding $396,652.44
Page 2 of 3 Page 253
Item#16.
V. TIME CONSTRAINTS
ACHD plans to start construction on this project in February 2022. City
approval of this agreement is required for ACHD to install sewer and water
improvements as part of their project.
VI. LIST OF ATTACHMENTS
A. Construction Cost Breakdown
Approved for Council Agenda:
Page 3 of 3 Page 254
m
3
CITY OF MERIDIAN Purchase Requisition
0 E IDIAN_-- Purchasing Department DATE OF
33 E BROADWAY AVE, STE 106 CITY OF MERIDIAN REQUEST 1/25/2022
MERIDIAN, ID 83642 Public Works PURCHASE ORDER NUMBER MUST APPEAR ON •
TEL: (208)489-0417 SLIPS.CARTONSAND CORRESPONDENCE RELAT 'TO THIS ORDER
FAX: (208)887-4813 AVAILABLE BUDGET AMOUNT
SUGGESTED IS BUDGET AMENDMENT REQUIRED?
VENDOR ;Ada County Highway District No
CITY SUPPORT TICKET NO.
PROJECT MANAGER PAYMENT TERMS FREIGHT TERMS F.O.B. REQUESTOR
Brent Blake NET 30 PREPAID DESTINATION Brent Blake
PROJECT NAME: ACHD -Ten Mile, Victory to Overland (Construction)
Description of Purchase Quantity and Pricing ACCOUNTINGCODES
y UNIT UNIT PRICE 1: FUND PART NUMBER/ • • • OR -• TOTAL AMOUNT
TASK ORDER/CONTRACT/PROJECT DESCRIPTION
Interagency Agreement/Contract 1 LS $ 166,433.22 60 3490 96140 10975.c $ 166,433.22
Interagency Agreement/Contract 1 LS $ 230,219.22 60 3590 93505 10975.c $ 230,219.22
$ -
$ -
NOTES: Council Approval Date: 2-1-2022
$396,652.44
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Page 256
Item#16.
A �dw�P D Kent Goldthorpe,President
Dave McKinney,Vice-President
q Jim Hansen,Commissioner
l/fly�✓wv �O � GPi Alexis Pickering,Commissioner
Mary May,Commissioner
Capital Projects
November 16, 2021 Programming Expenditures 2021-2025 IFYWP
Construction $2,682,000 2022
TO: ACHD Commissioners, ACHD Construction $298,000 2023
Director, ACHD Deputy Utilities $74,000 2022
Directors
FROM: Amber Morales
Project Manager
SUBJECT: Interagency Agreement—City of Meridian Water& Sewer-Improvements
Ten Mile Rd, Victory Rd to Overland Rd
ACHD Project# 519041
Consent Agenda: December 1, 2021
Executive Summary
Staff has negotiated an Interagency Agreement with the City of Meridian for water and sewer
improvement work as part of the Ten Mile Rd, Victory Road to Overland project. This
Interagency Agreement will allow the City of Meridian to add water and sewer improvements to
the ACHD contract. Staff recommends approval of the Interagency Agreement.
Facts & Findings
The corridor improvement project which includes widening to five(5) lanes and constructing
enhanced pedestrian and bike facilities (multi-use pathways) on both sides of the roadway,
Construction of this project is scheduled for February 2022 to September 2022. This agreement
will allow the bidding and construction of City water and sewer work as part of the ACHD
construction contract. This agreement has been reviewed and approved by the ACHD Legal
Department.
Fiscal Implications
Costs for the work will be reimbursed by the City of Meridian estimated at$297,408.
Policy Implications
This project was approved as part of the FY21 Budget and the 2021-2025 Integrated Five-Year
Work Plan, adopted by the Commission on September 23, 2020.
Page 257
Ada County Highway District•3775 Adams Street•Garden City,ID•83714•PH 208 387 6100 9 FX 345-7650•www.achdidah .
Item#16.
Alternatives
1. Approve the Interagency Agreement with the City of Meridian and authorize the
President of the Commission to execute the agreement on behalf of ACHD.
2. Do not approve the Interagency Agreement and provide staff with further direction.
Recommendation
Approve the Interagency Agreement with the City of Meridian and authorize the
President of the Commission to execute the agreement on behalf of ACHD.
Attachment: Interagency Agreement
cc: Dyan Bevins,P.E.
Ricardo Calderon
Project File
Page 258