HomeMy WebLinkAboutMountain Waterworks, Inc. WRRF Sidestream Phosphorus Removal Project Services Task Order No. 10036.g Item#17.
TASK ORDER NO. 10036.g
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND MOUNTAIN WATERWORKS, INC (ENGINEER)
This Task Order is made this 181h day of January, 2022 and entered into by and between the
City of Meridian, a municipal corporation organized under the laws of the State of Idaho,
hereinafter referred to as "City", and accepted by (MOUNTAIN WATERWORKS, INC),
hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions
contained in the Master Agreement (category 2a) between the above mentioned parties dated
October 1 , 2020. The Project Name for this Task Order is as follows:
CITY OF MERIDIAN
WRRF Sidestream Phosphorus Removal Project
Services During Construction
PROJECT UNDERSTANDING
The Engineer's scope of services, time of completion, and compensation shall be as set forth
herein. This Task Order is for professional engineering to support construction of the
Sidestream Phosphorus Removal Project for the City's WRRF. The sidestream phosphorus
removal equipment procurement and design tasks have been completed under a separate task
order. The focus of this task order is for construction support and startup services for the
project.
SCOPE OF WORK
The City utilizes anaerobic digestion for solids stabilization at the WRRF. During the anaerobic
digestion process, a significant amount of nutrients (phosphorus and ammonia) are released.
The nutrient release causes two primary challenges for the City:
• Struvite formation in piping, valves, tanks, and equipment downstream of anaerobic
digestion causing significant operation and maintenance problems and expenses
• Nutrient return to the head of the WRRF resulting in concerns with meeting nutrient
limits contained in the current discharge permit; and future permit limits are anticipated
to be more stringent
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Over the last 5 to 6 years, the City has spent a significant amount of time evaluating various
options for sidestream nutrient management. A number of engineering studies were prepared
and pilot testing was completed to determine the preferred approach for sidestream nutrient
management. Based on the work completed by the City, nutrient recovery from the digested
sludge immediately after anaerobic digestion has been selected.
The City has executed an equipment procurement agreement with CNP/Centrisys to supply an
equipment package that includes their Airprex sidestream treatment system. This task order is
to assist the City during construction of the Airprex system, supporting facilities, and sitework.
Specific tasks are described below.
Task 1 — Project Coordination and Meetings
Engineer will coordinate with the project team, contractor, and City throughout the project
related to schedule, budget, and status updates. Monthly coordination meetings are
anticipated. Meeting minutes will be prepared for project coordination meetings and distributed
to attendees. Monthly progress reports will be prepared and submitted with monthly invoices to
document project progress.
Engineer shall attend a preconstruction meeting to facilitate understanding of the contract
requirements by all parties involved. The meeting will be conducted by the Engineer. Meeting
minutes will be prepared by the Engineer.
Engineer shall attend on-site bi-monthly (twice per month) construction progress meetings.
Engineer shall prepare agenda and meeting notes. This is based on an estimated construction
schedule of 14 months.
Engineer shall attend special on-site meetings (not conducted on the same day as the
regularly scheduled meetings) at the request of the City to discuss and assist in resolving
construction issues. The intent of these meetings is to expedite the submittal review process
and resolve contract change orders and requests for information. Fifteen (15) additional
meetings have been assumed for this task.
Task 1 Deliverables:
• Monthly progress reports with invoices
• Meeting minutes
Task 2 — Review and Prepare Responses to Contractor Construction Documents
Task 2.1 — Request for Information (RFI) Review and Response
Engineer shall prepare written responses to the Contractor's written questions and concerns
that arise during construction through the RFI process. Engineer shall provide clarification or
direction to the Contractor through written responses to these requests for information. This
task is estimated to include fifty (50) RFls.
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Task 2.2— Design Clarification (DC) Development
DCs shall be initiated by the Engineer when questions and concerns arise that cannot be
resolved through a close and thorough examination of the Contract Documents, or for which
an interpretation may result in a material change in the design or operational intent of the
facility. DCs shall include sketches and drawing/specification revisions. This task is estimated
to include ten (10) DCs.
Task 2.3— Construction Document Logging and Management
Engineer and City will maintain document logs. Engineer will review monthly and provide
comments at the progress meetings. It is assumed than an electronic document management
system (ConDoc) will be established by City and Contractor and will be accessed regularly by
Engineer.
Task 2 Deliverables:
• Written documentation coordinated and managed through ConDoc
Task 3 — Review of Shop Drawings and Submittals
Task 3. 1 — Initial Submittal Review
Engineer shall review the shop drawings, material samples, O&M manuals, laboratory tests,
mill tests results, and related information and provide responses within ten (10) working days
to the Contractor regarding the suitability of the proposed equipment and materials to be
incorporated into the project. Items reviewed, actions taken (including allowed substitutions),
and recommendations made will be maintained in the electronic document management
system. This task is estimated to include 103 initial submittals.
Task 3.2— Resubmittal Review
It is anticipated that resubmittals will be required at the rate of approximately 2 resubmittals for
every initial submittal. However, the time required for a resubmittal review is significantly less
than for initial submittals.
Task 3 Deliverables:
• Written documentation coordinated and managed through ConDoc
Task 4 — Review and Preparation of Change Orders
Task 4.1 — Evaluate Contractor's Request for Change Orders (COs) and Claims
Engineer shall review Potential Change Order (PCOs) submissions by the Contractor and
make recommendations to the City regarding the acceptance or rejection of the proposed
change. This includes requests for additional time, and additional money. Engineer's services
related to resolution of claims (over and above reviewing the claim and making
recommendation to City) are beyond the scope of services. This task is estimated to include
ten (10) CO reviews.
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Task 4.2— Prepare Change Order Requests (CORs) or Field Orders
Engineer shall prepare CORs from the Contractor for proposed changes in the contract for
construction. Change orders, including modified and/or additional drawings, specifications, and
other exhibits shall be prepared to define the scope and extent of the change and solicit a price
from the Contractor to perform the work. This task is estimated to include the preparation of
ten (10) CORs.
Task 4.3— Review Monthly Progress Payment Requests
Engineer shall review monthly progress payment requests from the Contractor and make
recommendations to the City for payment. This review shall include assessment of materials
and/or equipment stored on-site or off-site and for which the Contractor is requesting payment
for stored materials. This is based on a construction schedule of 14 months.
Task 4 Deliverables:
• Written documentation coordinated and managed through ConDoc
Task 5 — Final Completion
Following completion of construction, Engineer shall perform a final inspection of the work
completed by the Contractor and make recommendations as appropriate for partial or final
acceptance of the work. Following Contractor's completion of punch list items on Certificate of
Final Completion, Engineer will conduct final walkthrough to verify correction of punch list
items.
Task 5 Deliverables:
• Written documentation coordinated and managed through ConDoc
Task 6 — Record Drawings
The Contractor will maintain a current set of marked-up Contract Documents detailing field
changes and clarifications. During Construction, the Engineer shall inspect Contractor's
markups of As-built drawings on a monthly basis to assess compliance with the requirements
of the contract documents. Following Contract closeout, Engineer shall prepare one set of full-
sized and one set of half-sized reproducible set of record drawings reflecting field changes and
clarifications noted by the Contractor, Engineer, and City.
Task 6 Deliverables:
• Record drawings in hard copy, pdf, and CAD format
The anticipated schedule is as follows:
• Begin based on City's issuance of construction Notice to Proceed, anticipated
construction duration is 14 months.
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ASSUMPTIONS
The following assumptions are made for this scope of work:
• The City will provide the following as needed:
O Daily inspection services
o Witness and document standard construction testing such as pipe pressure
testing
o Third party testing services such as geotechnical testing
• The City will take the lead with coordinating other construction projects in the vicinity
such as Digester 6
TIME OF COMPLETION and COMPENSATION SCHEDULE
The following schedule is based on our project understanding and scope of work described
above.
COMPENSATION AND COMPLETION SCHEDULE
Task Description Due Date Compensation
1 Project Coordination & Mtgs ■ Throughout Project ■ $83,680.00
2 Review and Respond to ■ Throughout Project ■ $39,480.00
Contractor Construction Docs
3 Review of Shop Drawings and ■ Throughout Project ■ $165,960.00
Submittals
4 Review and Prepare Change ■ Throughout Project ■ $39,880.00
Orders
5 Final Completion • TBD ■ $50,720.00
6 Record Drawings ■ TBD ■ $75,520.00
TASK ORDER TOTAL$455,240.00
The Not-To-Exceed amount to complete all services listed above for this Task Order No.
10036.e is four hundred fifty-five thousand two hundred forty dollars ($455,240.00). No
compensation will be paid over the Not-to-Exceed amount without prior written approval by the
City in the form of a Change Order. No travel or expenses will be reimbursed through this
agreement. All costs must be incorporated in the individual tasks within the Compensation and
Completion Schedule above.
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CITY OF MERIDIAN MOUNTAIN WATERWORKS, INC
BY: BY: 4- /
KEITH WATTS, Procurement Manager STUART HURLEY, President
Dated: Dated: 1/7/21
Approved by Council: 1-18-2022
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CONTRACT CHECKLIST
I. PROJECT INFORMATION
Date: 1/11/2022 REQUESTING DEPARTMENT Public Works
Project Name: Sidestream Phosphorus Removal -Services During Construction
Project Manager: Kristina Keith Contract Amount: $455,240
Contractor/Consultant/Design Engineer: Mountain Waterworks, Inc.
Is this a change order? Yes ❑ No ❑ Change Order No.
II. BUDGET INFORMATION (Project Manager to Complete) III. Contract Type
Fund: 60 Budget Available(Purchasing attach report):
Department 3590 Yes ❑� No ❑ Construction ❑
GL Account 93182 FY Budget: 2022 Task Order 0
Project Number: 10036.g Enhancement: Yes ❑ No ❑ Professional Service ❑
Equipment ❑
Will the project cross fiscal years? Yes❑ No ✓❑ Grant ❑
IV. GRANT INFORMATION-to be completed only on Grant funded projects
Grant#: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status(Federal Funded)
n/a n/a n/a n/a
Print and Attach the determination Print,attach and amend bid by addendum(if changed) www.sam.gov Print and attach
V. BASIS OF AWARD
BID RFP/RFQ TASK ORDER
Award based on Low Bid Highest Ranked Vendor Selected Master Agreement Category 1A
(Bid Results Attached) Yes ❑ No ❑ (Ratings Attached) Yes ❑No Date MSA Roster Approved: 10/1/2020
Typical Award Yes 0 No ❑
If no please state circumstances and conclusion: n/a
Date Award Posted: n/a 7 day protest period ends: n/a
VI. CONTRACTOR/CONSULTANT REQUIRED INFORMATION
PW License n/a Expiration Date: n/a Corporation Status Goodstanding
Insurance Certificates Received(Date): N/A Expiration Date: 3/16/2022 Rating: A++
Payment and Performance Bonds Received(Date): n/a Rating: n/a
Builders Risk Ins.Req'd: Yes ❑ No ❑ If yes,has policy been purchased? n/a
(Only applicabale for projects above$1,000,000)
VII. TASK ORDER SELECTION (Project Manager to Complete)
Reason Consultant Selected ❑ 1 Performance on past projects
Check all that apply ❑ Quality of work ❑ On Budget
0 On Time ❑ Accuracy of Construction Est
❑ 2 Qualified Personnel
❑ 3 Availability of personnel
❑ 4 Local of personnel
Description of negotiation process and fee evaluation:
The Scope of Work has been compiled based on decisions that were made as a result of the Design efforts as well as from work expectations based on the City's preferences for
equipment and material being requested by Airprex. The Scope of Work has been reviewed by Engineering and Operations personnel and is in line with our expectations for costs.
Mountain Waterworks has completed work previously on time,within budget and has qualified personnel with signficant experience with teh City of Meridian.
Warren Stewart 12/3/2021
Enter Supervisor Name Date Approve
Vill. AWARD INFORMATION
Date Submitted to Clerk for Agenda: January 11,2022 Approval Date 1-18-2022 By: Council
Purchase Order No.: Date Issued: WH5 submitted N/A
(Only for PW Construction Projects)
NTP Date:
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Contract Request Checklist.5.24.2016.Final