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HomeMy WebLinkAbout2022-01-04 ACHD Charlene Way From:Sonya Allen Sent:Tuesday, January 4, 2022 3:02 PM To:Adrienne Weatherly; Charlene Way; Chris Johnson Subject:FW: Rackham East Subdivision/Eagle View Apts ACHD Staff Report Draft - UPDATED Attachments:MPP21-0007 Rackham East - Eagle View.docx From: Paige Bankhead <pbankhead@achdidaho.org> Sent: Tuesday, January 4, 2022 2:59 PM To: Sonya Allen <sallen@meridiancity.org>; Jon Wardle <jwardle@brightoncorp.com>; Joshua Beach <JBeach@brightoncorp.com> Subject: RE: Rackham East Subdivision/Eagle View Apts ACHD Staff Report Draft External Sender - Please use caution with links or attachments. Hi All, We will be requiring that Rolling Hill Drive be signed with NO PARKING directly south of the site. I am verifying the extents of how far that is. I also updated the language in the staff report to read that the development is restricted to Phases 1 and 2 until all the residential homes are removed and the property is annexed into the City of Meridian with commercial zoning. This is updated in the attached under the Site Specific Conditions of Approval. Sorry for the last minute details. Let me know if you have any questions. Thanks, Paige Bankhead, E.I. Assistant Traffic Engineer Ada County Highway District Development Services 1301 N. Orchard St. Ste. 200 Phone: (208) 387-6293 We are temporarily down one person in our group and have a high volume of development applications that are under review. Thank you in advance for your patience. 1 From: Paige Bankhead Sent: Wednesday, December 29, 2021 12:42 PM To: Sonya Allen <sallen@meridiancity.org>; Jon Wardle <jwardle@brightoncorp.com>; Joshua Beach <JBeach@brightoncorp.com> Subject: RE: Rackham East Subdivision/Eagle View Apts ACHD Staff Report Draft Hi All, I have attached the updated report – I forgot a couple things. The edits are underlined. Please let me know if you have any comments or questions. Thanks, Paige Bankhead, E.I. Assistant Traffic Engineer Ada County Highway District Development Services 1301 N. Orchard St. Ste. 200 Phone: (208) 387-6293 We are temporarily down one person in our group and have a high volume of development applications that are under review. Thank you in advance for your patience. From: Paige Bankhead Sent: Wednesday, December 29, 2021 10:22 AM To: Sonya Allen <sallen@meridiancity.org>; Jon Wardle <jwardle@brightoncorp.com>; Joshua Beach <JBeach@brightoncorp.com> Cc: Bill Parsons <bparsons@meridiancity.org> Subject: RE: Rackham East Subdivision/Eagle View Apts ACHD Staff Report Draft You’re welcome! I forgot to highlight the parking finding that we added, it’s on page 14. From: Sonya Allen <sallen@meridiancity.org> Sent: Wednesday, December 29, 2021 10:17 AM To: Paige Bankhead <pbankhead@achdidaho.org>; Jon Wardle <jwardle@brightoncorp.com>; Joshua Beach <JBeach@brightoncorp.com> Cc: Bill Parsons <bparsons@meridiancity.org> Subject: RE: Rackham East Subdivision/Eagle View Apts ACHD Staff Report Draft CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. 2 Thanks!!  From: Paige Bankhead <pbankhead@achdidaho.org> Sent: Wednesday, December 29, 2021 10:15 AM To: Sonya Allen <sallen@meridiancity.org>; Jon Wardle <jwardle@brightoncorp.com>; Joshua Beach <JBeach@brightoncorp.com> Cc: Bill Parsons <bparsons@meridiancity.org> Subject: RE: Rackham East Subdivision/Eagle View Apts ACHD Staff Report Draft External Sender - Please use caution with links or attachments. Hi Sonya, Jon and Josh, Attached is the reviewed draft report. Just minor edits. All changes are still highlighted. Please let me know if you have any questions. Thank you, Paige Bankhead, E.I. Assistant Traffic Engineer Ada County Highway District Development Services 1301 N. Orchard St. Ste. 200 Phone: (208) 387-6293 We are temporarily down one person in our group and have a high volume of development applications that are under review. Thank you in advance for your patience. From: Sonya Allen <sallen@meridiancity.org> Sent: Wednesday, December 29, 2021 9:24 AM To: Paige Bankhead <pbankhead@achdidaho.org>; Jon Wardle <jwardle@brightoncorp.com>; Joshua Beach <JBeach@brightoncorp.com> Subject: RE: Rackham East Subdivision/Eagle View Apts ACHD Staff Report Draft CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Thanks Paige. Do you know when they expect to review it and when it will be issued? I need to send my updated staff report to the Clerk by Thursday at 5:00 for next week’s hearing so I’m hoping to have it by then if possible. From: Paige Bankhead <pbankhead@achdidaho.org> Sent: Wednesday, December 29, 2021 9:20 AM 3 To: Sonya Allen <sallen@meridiancity.org>; Jon Wardle <jwardle@brightoncorp.com>; Joshua Beach <JBeach@brightoncorp.com> Subject: RE: Rackham East Subdivision/Eagle View Apts ACHD Staff Report Draft External Sender - Please use caution with links or attachments. Hi Sonya, This has not yet been issued, I have updated the staff report and it is currently under review with Christy and Mindy. Attached is the updated draft, however, please note that this is subject to change based on comments from Mindy and Christy. Thanks, Paige Bankhead, E.I. Assistant Traffic Engineer Ada County Highway District Development Services 1301 N. Orchard St. Ste. 200 Phone: (208) 387-6293 We are temporarily down one person in our group and have a high volume of development applications that are under review. Thank you in advance for your patience. From: Sonya Allen <sallen@meridiancity.org> Sent: Wednesday, December 29, 2021 9:14 AM To: Paige Bankhead <pbankhead@achdidaho.org> Subject: RE: Rackham East Subdivision/Eagle View Apts ACHD Staff Report Draft CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Has the final report been issued? If so, could you please send me a copy? thx From: Paige Bankhead <pbankhead@achdidaho.org> Sent: Thursday, December 9, 2021 11:33 AM To: Sonya Allen <sallen@meridiancity.org>; Joshua Beach <JBeach@brightoncorp.com> Cc: Bill Parsons <bparsons@meridiancity.org>; Jon Wardle <jwardle@brightoncorp.com> Subject: RE: Rackham East Subdivision/Eagle View Apts ACHD Staff Report Draft External Sender - Please use caution with links or attachments. 4 Also, this can be issued at staff level as written. From: Paige Bankhead Sent: Thursday, December 9, 2021 11:07 AM To: Sonya Allen <sallen@meridiancity.org>; Joshua Beach <JBeach@brightoncorp.com> Cc: Bill Parsons <bparsons@meridiancity.org>; Jon Wardle <jwardle@brightoncorp.com> Subject: Rackham East Subdivision/Eagle View Apts ACHD Staff Report Draft Good Morning, Attached is the staff report draft for the subject application. Please let me know if you have any questions or comments th by COB Tuesday December 14. Thanks again for your patience, Paige Bankhead, E.I. Assistant Traffic Engineer Ada County Highway District Development Services 1301 N. Orchard St. Ste. 200 Phone: (208) 387-6293 All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. 5 Development Services Department   Project/File: Rackham East Subdivision and Eagle View Apartments/ MPP21-0007/ H-2021- 0075 This is an annexation and rezoning application to annex 25.76 acres into the City of Meridian with C-G zoning, a preliminary plat application for 2 multi-family lots and 6 commercial lots on 29.7 acres and a conditional use permit application for a 396 unit multi-family development within the site on 15.94 acres. Lead Agency: City of Meridian Site address: North of Rolling Hill Drive and Overland Road Vicinity Map Staff Approval: XXXX, 202X Applicant: Josh Beach Brighton Development, Inc. 2929 W. Navigator Drive, Suite 400 Meridian, ID 83642 Representative: Same as above Staff Contact: Paige Bankhead, E.I. Phone: 387-6293 E-mail: pbankhead@achdidaho.org A. Findings of Fact 1. Description of Application: This is a preliminary plat application for 2 multi-family lots and 6 commercial lots on 29.7 acres and a conditional use permit application for a 396 unit multi-family development within the site on 15.94 acres. The City of Meridian’s Future Land Use Map designates this area as Mixed Use Regional. 2. Description of Adjacent Surrounding Area: Direction Land Use Zoning North I-84 NA South General Retail and Service Commercial District C-G East Residential (Ada County) R1 West General Retail and Service Commercial District C-G 3. Site History: ACHD previously reviewed a small eastern portion of this site as part of Rackham Subdivision in July 2019. The requirements of this staff report for that small portion are consistent with those of the prior action. 4. Adjacent Development: The following developments are pending or underway in the vicinity of the site: 1 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075  Rackham Subdivision, a 20-lot mixed use subdivision with hotel, office buildings, restaurants and residential uses on 52 acres located directly west of the site and approved by ACHD on July 18, 2019. Site Site Location - Eagle View Landing Phase 2 (Rackham East Subdivision) located east of Rackham Subdivision (Original 52 acres) 5. Transit: Transit services are available to serve this site approximately ¼ mile south of the site on Overland Road via route 29. 6. Pathway Crossings: United States Access Board R304.5.1.2 Shared Use Paths. In shared use paths, the width of curb ramps runs and blended transitions shall be equal to the width of the shared use path. AASHTO's Guidelines for the Development of Bicycle Facilities 5.3.5 Other Intersection Treatments: The opening of a shared use path at the roadway should be at least the same width as the shared use path itself. If a curb ramp is provided, the ramp should be the full width of the path, not including any flared sides if utilized. Detectable warnings should be placed across the full width of the ramp. FHWA's "Designing Sidewalks and Trails for Access" (1999) reflected common ADA-related concepts: Chapter 6, Page 16-6: The width of the ramp should be at least as wide as the average width of the trail to improve safety for users who will be traveling at various speeds. In addition, the overall width of the trail should be increased, so the curb ramp can be slightly offset to the side. The increased width reduces conflict at the intersection by providing more space for users at the bottom of the ramp. 7. New Center Lane Miles: The proposed development includes 0.0 centerline miles of new public road. 8. Impact Fees: There will be an impact fee that is assessed and due prior to issuance of any building permits. The assessed impact fee will be based on the impact fee ordinance that is in effect at that time. The impact fee assessment will not be released until the civil plans are approved by ACHD. 9. Capital Improvements Plan (CIP)/ Integrated Five Year Work Plan (IFYWP):  The intersection of Overland Road and Eagle Road is scheduled in the CIP to be widened to 7-lanes on the north and south legs, and 8-lanes on the east and west legs, and reconstructed/signalized in the future. The design year is listed as 2025 in the IFYWP and the is listed to be improved between 2031 and 2035.  Overland Road is listed in the CIP to be widened to 7-lanes from Eagle Road to Cloverdale Road between 2036 and 2040 and is listed as unfunded. 2 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075  The intersection of Cloverdale Road and Overland Road is listed in the CIP to be widened to 7-lanes on the north and south legs and 8 lanes on the east and west legs and signalized between 2026 and 2030. 10. Roadways to Bikeways Master Plan: ACHD’s Roadways to Bikeways Master Plan (BMP) was adopted by the ACHD Commission in May of 2009 and was update in 2018. The plan seeks to implement the Planned Bicycle Network to support bicycling as a viable transportation option for Ada County residents with a wide range of ages and abilities, maintain bicycle routes in a state of good repair in order to ensure they are consistently available for use, promote awareness of existing bicycle routes and features and support encouragement programs and to facilitate coordination and cooperation among local jurisdictions in implementing the Roadways to Bikeways Plan recommendations. The BMP identifies Overland Road as Level 2 facilities that will be constructed as part of a future ACHD project. B. Traffic Findings for Consideration 1. Trip Generation: This development is estimated to generate 4,626 total additional vehicle trips per day (114 existing); 432 total additional vehicle trips per hour in the PM peak hour (12 existing), based on the traffic impact study. 2. Traffic Impact Study Fehr & Peers prepared a traffic impact study for the proposed Eagle View Landing Phase 2 development. An executive summary of the findings as presented by Fehr & Peers can be found in Attachment 3. The following executive summary is not the opinion of ACHD staff. ACHD has reviewed the submitted traffic impact study for consistency with ACHD policies and practices, and may have additional requirements beyond what is noted in the summary. ACHD Staff comments on the submitted traffic impact study can be found below under staff comments. Intersections and Road Segments in the Study 3. Mitigation/Required Improvements a. Policy: 3 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 Mitigation Proposals: Mitigation recommendations shall be provided within the report. At a minimum, for each roadway segment and intersection that does not meet the minimum acceptable level of service planning threshold or v/c ratio, the report must discuss feasible measures to avoid or reduce the impact to the system. To be considered adequate, measures should be specific and feasible. Mitigation may also include:  Revision to the Phasing Plan to coincide with the District’s planning Capital Projects.  Reducing the scope and/or scale of the project. Alternative Mitigation Measures: 7106.7.3 states that if traditional mitigation measures such as roadway widening and intersection improvements are infeasible as determined by ACHD, the TIS may recommend alternative mitigation measures. Alternative mitigation measures shall demonstrate that impacts from the project will be offset.  If the impacted roadway segments and/or intersections are programmed as funded in the Integrated Five Year Work Plan (IFYWP) or the Capital Improvements Plan (CIP); no alternative mitigation is required.  If the impacted roadway segments and/or intersections are not programmed in either the IFYWP or the CIP; the applicant may (i) analyze the shoulder hour and (ii) provide a safety analysis to determine alternative mitigation requirements. o If the impacted roadway segments and intersections meet the minimum acceptable level of service planning thresholds in the shoulder hour the applicant may suggest feasible alternative mitigation such as: sidewalks, bike facilities, connectivity, safety improvements, etc. within 1.5 miles of the proposed development. o If the shoulder hour planning thresholds are exceeded the applicant may request to enter into a Development Agreement and pay into the Priority Corridor Fund an amount determined by the ACHD to offset impacts from the project.  Alternative Mitigation may also include: o Revision to the Phasing Plan to coincide with the District’s future Capital Projects. o Reducing the scope and/or scale of the project. Level of Service Planning Thresholds: District Policy 7206.4.1 states that, Level of Service Planning Thresholds have been established for principal arterials and minor arterials within ACHD’s Capital Improvement Plan and are also listed in section 7106. Unless otherwise required to provide a Traffic Impact Study under section 7106, a proposed development with site traffic less than 10% of the existing downstream roadway or intersection peak hour traffic shall not be required to provide mitigation for a roadway or intersection that currently exceeds the minimum acceptable level of service planning threshold or V/C ratio. b. Staff Comments/Recommendations: The study shows that all intersections and roadway segments operate acceptably, except for the following that are discussed below. All road segments are projected to meet ACHD’s acceptable level of service (LOS) thresholds for a 5-lanes principal arterial road under all conditions, except for during the PM peak hour for the segment of Overland Road between Eagle Road and Silverstone Way and Rolling Hill Drive under the 2023 total traffic conditions. Overland Road – Eagle Road to Silverstone Way This segment of Overland Road is listed in the CIP to be widened to 7-lanes between 2026 and 2030, and the site traffic is projected to be approximately 9.6% of the total 2023 traffic on 4 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 the segment. Therefore, staff does not recommend that the applicant be required to widen this segment consistent with District policy 7106.7.3 Alternative Mitigation Measures, which states, if an impacted roadway segment or intersection are programmed as funded in the IFYWP, or the CIP; no mitigation is required; and the District’s Level of Service Planning Thresholds Policy, which states that a proposed development with site traffic less than 10% of the existing downstream roadway or intersection peak hour traffic shall not be required to provide mitigation for a roadway or intersection that currently exceeds the minimum acceptable level of service planning threshold or V/C ratio. Rolling Hill Drive The applicant has proposed to vacate Rolling Hill Drive within the site, north of the site’s south property line. The study reports the average daily traffic (ADT) for Rolling Hill Drive is projected to be 2,500 trips with all phases of the development in 2023, and approximately 1,200 for Phases 1 and 2, which consists of 396 apartment units. The phasing plan is shown below in the shaded regions. ACHD does not set level of service thresholds for local roads, however, District Policy states that the ADT for local roads shall be less than 2,000. Staff does not recommend that Rolling Hill Drive be reclassified as a collector road or a commercial road to accommodate the traffic from all phases of the development due to the fact that there are several existing single family residential homes that will remain on Rolling Hill Drive to the south of the site and staff has concerns about the significant increase in traffic on an existing local road that will continue to serve single family homes after the development is completed. Therefore, staff recommends that the applicant should be restricted to phases 1 and 2 of the development for the 396 apartment units, and not be allowed to construct the offices proposed for phase 3 of the development until the existing residential homes on Rolling Hill Drive are purchased and annexed into the City of Meridian with commercial zoning. ACHD may consider reclassifying Rolling Hills Drive as a collector or commercial road at that time. In addition, staff recommends that Rolling Hill Drive be restricted to right-in/right-out only at Overland Road, consistent with the findings of the traffic impact study, which are discussed below. Overland Road/Rolling Hill Drive The study recommends restricting the intersection of Overland Road/Rolling Hill Drive to right- in/right-out with phase 2 in 2022, or when the site generates 45 PM peak hour trips. The 5 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 applicant should be required to restrict the intersection to right-in/right-out only with a 6-inch raised candles/median with the first phase of the development prior to ACHD’s signature on the first final plat and after the private road, Rackham Way, is completed from Silverstone Way to the Rolling Hill Drive. The applicant should be required to provide a public access easement over the private road, Rackham Way. Rolling Hill Drive aligns with an existing driveway on Overland Road for the Movado Green Subdivision apartments on the south side of Overland Road. As part of ACHD’s action on Movado Greens Subdivision, ACHD approved this driveway as a temporary full access driveway and indicated that this driveway could be restricted to right-in/right-out at any time in the future. The study recommends the construction of a westbound right turn lane on Overland Road at Rolling Hill Drive in 2023 with phase 3. However, there is not enough existing right-of-way for the applicant to construct a westbound right-turn lane on Overland Road at Rolling Hill Drive and it is not typical for ACHD to require a right-turn lane for a 5-lane principal arterial road. Therefore, staff does not recommend that the applicant be required to construct the westbound right-turn lane with this development application. Due to concerns from the residents on Rolling Hill Drive about additional traffic from the Rackham East Subdivision and the Rackham West Subdivision using Rolling Hill Drive when Rackham East Subdivision connects to Rolling Hill Drive, and that the daily trips on Rolling Hill Drive at the full build out of the development will exceed ACHD’s thresholds for the ADT on local roads, the applicant has also proposed to restrict the site’s access to Rolling Hill Drive to emergency access only. This would direct all traffic from Rackham East Subdivision to the Silverstone Way/Overland Road intersection to access Overland Road. Therefore, prior to the submittal of any construction plans for the development, the applicant should be required to submit an updated analysis to staff for the intersection of Silverstone Way/Overland Road for Phases 1 and 2 under the 2022 conditions, and for the final buildout under the 2023 conditions, and the estimated ADT and peak hour trips on Silverstone Way with Phases 1 and under the 2022 conditions and all Phases under the 2023 conditions. Staff will evaluate if restricting the site’s access onto Rolling Hill Drive to emergency access only is feasible based on the updated analysis. If staff finds that restricting Rolling Hill Drive to emergency access only is acceptable, then no additional improvements are required to Rolling Hill Drive. Rolling Hill Drive/Private road, Rackham Way The study shows that a mini-roundabout will operate acceptably at the terminus of Rolling Hill Drive where it will intersect the private road, Rackham Way. The applicant will be required to construct a mini-roundabout at the terminus of Rolling Hill Drive, see Finding 3. Eagle Road/Overland Road The study shows that the intersection of Eagle Road/Overland Road exceeds ACHD’s acceptable LOS thresholds under the existing and future conditions in the AM and PM peak hours. The study recommends the following improvements with the associated phase/year:  Add 1 northbound through lane for a total of 3 northbound through lanes (existing)  Add 1 northbound right-turn storage lane to separate the right-turn movements from the through movements (existing)  Restripe the southbound left-turn lanes to increase the total storage length to 500-feet for existing and 600-feet for 2021 conditions  Add 1 westbound right-turn lane for a total of 2 westbound right-turn lanes (existing)  Add 1 westbound left-turn lane for a total of 2 westbound left-turn lanes (2023) 6 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 However, the intersection is projected to exceed acceptable LOS thresholds in the PM peak hour under all conditions and the AM peak hour in the 2023 background and 2023 total traffic conditions even with these improvements. In addition, these improvements are not feasible as there is not enough existing right-of-way to improve the intersection with additional lanes and the site traffic at this intersection is projected to be 4.8% of the 2023 total traffic conditions. This intersection is also listed in the CIP to be widened to 7-lanes on the north and south legs and 8-lanes on the east and west legs with a design year of 2025 in the IFYWP and improved between 2031 and 2035. Therefore, staff does not recommend that the recommended mitigation be constructed with this development application consistent with the District’s Alternative Mitigation Measures Policy and the District’s Level of Service Planning Thresholds Policy stated above. Overland Road/Silverstone Way The intersection of Overland Road/Silverstone Way exceeds ACHD LOS thresholds under the existing conditions, and thus the future build out conditions. The study recommends the following mitigation with the associated phase/year:  Add 1 eastbound right-turn lane (existing)  Add 1 westbound right-turn lane (existing)  Add 1 eastbound left-turn lane (2021) for a total of 2 eastbound left-turn lanes o Convert signal phasing to only allow protected left-turns  Add 1 southbound right-turn overlap signal timing phase with updated signal splits (2021)  Add a southbound right-turn lane for a total of 2 southbound right-turn lanes (2022) Even with the recommended mitigation, the intersection of Overland Road/Silverstone Way is still projected to exceed ACHD LOS thresholds with the 2022 and 2023 total traffic conditions. As part of ACHD’s action on Rackham Subdivision in 2019, that applicant was required to construct an additional southbound left-turn lane for a total of 2 southbound left-turn lanes. This was completed earlier this year. Staff is not supportive of the proposal to install an additional southbound right turn lane to create dual right turn lanes, as this is not ACHD’s standard practice and will not be approved. In addition, there is not enough right-of-way on Overland Road to accommodate the construction of eastbound dual left turn lanes or the recommended westbound and eastbound right-turn lanes, making these improvements infeasible. Therefore, staff does not recommend any additional improvements to the intersection of Overland Road/Silverstone Way with this development application. Eagle Road and I-84 Ramps Eagle Road north of the eastbound I-84 off ramp and the I-84 eastbound and westbound ramps are under the jurisdiction of the Idaho Transportation Department (ITD). The applicant, City of Meridian, and ITD should work together to determine if additional right-of-way or improvements are necessary on Eagle Road abutting the site or the I-84 eastbound and westbound ramps. 4. Condition of Area Roadways Traffic Count is based on Vehicles per hour (VPH) PM Peak PM Peak Existing Functional Roadway Frontage Hour Hour Level Plus Classification Traffic Count of Service Project 7 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 Overland Road Principal Better than 0-feet 1,369 “F” Eagle Rd to Arterial “D” Silverstone Way Overland Road Principal Better than Better than 0-feet 1,218 Silverstone Way to Arterial “D” “D” Rolling Hill Dr Silverstone Way Better than Better than 0-feet Collector 379 Rackham Way to “D” “D” Overland Rd **Rolling Hill Drive 0-feet Local 7 N/A N/A From site to Overland Rd Private road - West leg of **Rackham Way intersection of 0-feet 49 N/A N/A From site to Rolling Hill Silverstone Way Drive/Rackha m Way * Acceptable level of service for a five-lane principal arterial is “E” (1,780 VPH). * Acceptable level of service for a two-lane collector is “D” (425 VPH). * Acceptable level of service for a four-lane collector is “D” (1,080 VPH). ** ACHD does not set level of service thresholds for local roads or private roads. 5. Average Daily Traffic Count (VDT) Average daily traffic counts are based on ACHD’s most current traffic counts.  The average daily traffic count for Overland Road from Eagle Road to Silverstone Way was 29,000 on 6/15/2021.  The average daily traffic count for Overland Road from Silverstone Way to Rolling Hill Drive was 20,775 on 10/21/2020.  The average daily traffic count for Silverstone Way from Rackham Way to Overland Road was 6,600 on 10/21/2020.  The average daily traffic count for Rolling Hill Drive north of Overland Road was 200 on 10/21/2020.  The average daily traffic count for Rackham Way from Silverstone Way to the site was 400 on 10/21/2020. C. Findings for Consideration 1. Overland Road/Rolling Hill Drive The study recommends restricting the intersection of Overland Road/Rolling Hill Drive to right- in/right-out only with phase 2 in 2022, or when the site generates 45 PM peak hour trips. The applicant should be required to restrict the intersection to right-in/right-out with a 6-inch raised candles/median with the first phase of the development prior to ACHD’s final approval of the first final plat and after the private road, Rackham Way, is completed from Silverstone Way to the Rolling Hill Drive. The applicant should be required to provide a public access easement over the private road, Rackham Way. Rolling Hill Drive aligns with an existing driveway on the south side of Overland Road for the Movado Green Subdivision apartments. As part of ACHD’s action on Movado Greens Subdivision, 8 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 ACHD approved this driveway as a temporary full access driveway and indicated that this driveway could be restricted to right-in/right-out at any time in the future. This is consistent with ACHD’s action on access management on Overland Road with new developments on Overland Road. Currently, Silverstone Way is signalized on Overland Road and the Movado Way/Overland Road intersection will be evaluated for signal warrants with the future development north of Overland Road. - Traffic Signal - RIRO Access on Overland Road If Rolling Hill Drive will be restricted to emergency access only for the site as determined by ACHD, then the applicant is not required to restrict the intersection of Rolling Hill Drive/Overland Road right- in/right-out only. 2. Rolling Hill Drive a. Existing Conditions: Rolling Hill Drive is improved with approximately 24-25 of pavement and no curb, gutter or sidewalk within the site and to the south of the site. There is 50-feet of right- of-way for Rolling Hill Drive (25-feet from centerline). b. Policy: Off-Site Streets Policy: District Policy 7206.2.3 states that if the proposed development is not served by a public street that is fully improved to urban standards (curb, gutter, sidewalk) or a minimum 30-feet of pavement, then the developer shall provide 30-feet of pavement with 3-foot wide gravel shoulders from the site to the public street specified by the District; OR the developer shall provide 24-feet of pavement with 3-foot wide gravel shoulders and a minimum 6-foot wide detached asphalt/concrete pedestrian facility, from the site to a public street specified by the District. Alternatives to pavement widening including sidewalks and pathways or other proposals, may be considered by the District. The extent of roadway improvements (improvement type and length) will be determined by evaluating certain criteria. Criteria to establish improvement type and length include but are limited to: traffic volumes (existing and projected); number of pedestrians (existing and projected); location of pedestrian “attractors” and “generators” (i.e. parks and schools); number of access points/streets serving the proposed development; usable right-of-way; need for traffic calming; utilities and irrigation facilities. All utility relocation costs associated with the off-site street widening shall be borne by the developer. Cul-de-sac Streets Policy: District policy 7207.5.8 requires cul-de-sacs to be constructed to provide a minimum turning radius of 50-feet; in rural areas or for temporary cul-de-sacs the emergency service providers may require a greater radius. Landscape and parking islands may be constructed in turnarounds if a minimum 29-foot street section is constructed around the 9 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 island. The pavement width shall be sufficient to allow the turning around of a standard AASHTO SU design vehicle without backing. The developer shall provide written approval from the appropriate fire department for this design element. The District will consider alternatives to the standard cul-de-sac turnaround on a case-by-case basis. This will be based on turning area, drainage, maintenance considerations and the written approval of the agency providing emergency fire service for the area where the development is located. c. Applicant Proposal: The applicant has proposed to vacate Rolling Hill Drive north of the site’s south property line as shown below in yellow in order to construct the development and an internal private road network. The applicant has proposed to provide a permanent right-of-way easement for a turnaround at the terminus of Rolling Hill Drive where it intersects the private road, Rackham Way, within the site. However, a turnaround is not shown on the site plan at this location. Proposed vacation of Rolling Hill Drive in yellow 10 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 d. Staff Comments/Recommendations: The vacation of Rolling Hill Drive north of the private road requires a separate application and has its own approval process. The applicant should be required to vacate Rolling Hill Drive prior to ACHD’s signature on the first final plat. The applicant’s proposal to provide a turnaround easement at the terminus Rolling Hill Drive does not meet District Policy and is not approved, as proposed. The applicant should be required to construct a mini-roundabout where Rolling Hill Drive and the private road, Rackham Way, are proposed to intersect similar to the mini-roundabout at Silverstone Way and the private road, Rackham Way, directly west of the site that was constructed with Rackham Subdivision. See Finding 3. The applicant should be required to improve the off-site portion of Rolling Hill Drive with 24- feet of pavement, 3-foot wide gravel shoulders and a 6-foot wide detached concrete sidewalk on one side of the road within the existing right-of-way. The study reports the average daily traffic (ADT) for Rolling Hill Drive is projected to be 2,500 trips under the 2023 total traffic conditions with all 3 phases, and approximately 1,200 for Phases 1 and 2, which accounts for the traffic from the 396 apartment units. Phases 1, 2 and 3 are shown in the shaded regions below. ACHD does not set level of service thresholds for local roads, however, District Policy states that the ADT for local roads shall typically be less than 2,000. Staff does not recommend that Rolling Hill Drive be reclassified as a collector or commercial road to accommodate the traffic from all phases of the development because are several existing single family residential homes that will remain on Rolling Hill Drive to the south of the site and staff has concerns about the significant increase in traffic on an existing local road that will continue to serve single family homes. Therefore, staff recommends that the applicant be restricted to phases 1 and 2 with this development and should not be allowed to construct the offices proposed for phase 3 of the development until the existing residential homes on Rolling Hill Drive are purchased and annexed into the City of Meridian with commercial zoning. 11 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 If ACHD determines that it is acceptable for the site to use Rolling Hill Drive as emergency access only, then the off-site improvements for Rolling Hill Drive and the construction of the mini-roundabout at the terminus of Rolling Hill Drive are not required and the applicant will be required to construct a standard cul-de-sac at the terminus of Rolling Hill Drive. 3. Mini-Roundabout - Rolling Hill Drive/Private Road Rackham Way If the site will use Rolling Hill Drive as a full access, then the applicant should be required to construct a mini-roundabout at the terminus of Rolling Hill Drive at the private road, Rackham Way, and follow the guidance provided in NCHRP 672 and will need to design the mini roundabout meeting the standards ACHD’s Roundabout Design Guide policy section 5188. 4. Private Road – Rackham Way a. Private Road Policy: District policy 7212.1 states that the lead land use agencies in Ada County establish the requirements for private streets. The District retains authority and will review the proposed intersection of a private and public street for compliance with District intersection policies and standards. The private road should have the following requirements:  Designed to discourage through traffic between two public streets,  Graded to drain away from the public street intersection, and  If a private road is gated, the gate or keypad (if applicable) shall be located a minimum of 50-feet from the near edge of the intersection and a turnaround shall be provided. Driveway Location Policy: District policy 7207.4.1 requires driveways near intersections to be located a minimum of 75-feet (measured centerline-to-centerline) from the nearest local street intersection, and 150-feet from the nearest collector or arterial street intersection. Successive Driveways: District Policy 7207.4.1 states that successive driveways away from an intersection shall have no minimum spacing requirements for access points along a local street, but the District does encourage shared access points where appropriate. Driveway Width Policy: District policy 7207.4.3 states that where vertical curbs are required, residential driveways shall be restricted to a maximum width of 20-feet and may be constructed as curb-cut type driveways. 12 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 Driveway Paving Policy: Graveled driveways abutting public streets create maintenance problems due to gravel being tracked onto the roadway. In accordance with District policy, 7207.4.3, the applicant should be required to pave the driveway its full width and at least 30-feet into the site beyond the edge of pavement of the roadway. b. Applicant Proposal: The applicant has proposed to continue a private road, Rackham Way, from the west to intersect the terminus of Rolling Hill Drive at the site’s south property line. c. Staff Comments/Recommendations: The applicant’s proposal for the private road meets District Policy with the construction of the mini-roundabout as stated in Findings 2 and 3. If the City of Meridian approves the private road, the applicant shall be required to pave the private roadway its full width and at least 30-feet into the site beyond the edge of pavement of all public streets and install pavement tapers with 15-foot curb radii abutting the existing roadway edge. If private roads are not approved by the City of Meridian, the applicant will be required to revise and resubmit the preliminary plat to provide public standard local streets in these locations. Street name signs are required for the private road. The signs may be ordered through the District. Verification of the correct, approved name of the road is required. ACHD does not make any assurances that the private road, which is a part of this application, will be accepted as a public road if such a request is made in the future. Substantial redesign and reconstruction costs may be necessary in order to qualify this road for public ownership and maintenance. The following requirements must be met if the applicant wishes to dedicate the roadway to ACHD:  Dedicate a minimum of 50-feet of right-of-way for the road.  Construct the roadway to the minimum ACHD requirements.  Construct a stub street to the surrounding parcels. 5. Traffic Calming a. Speed Control and Traffic Calming Policy (Local): District policy 7207.3.7 states that the design of local street systems should discourage excessive speeds by using passive design elements. If the design or layout of a development is anticipated to necessitate future traffic calming implementation by the District, or the streets extend greater than 750-feet in length, then the District will require changes to the layout and/or the addition of passive design elements such as horizontal curves, bulb-outs, chokers, etc. The District will also consider texture changes to the roadway surface (i.e. stamped concrete) as a passive design element. These alternative methods may require maintenance and/or license agreement. b. Staff Comments/Recommendations: There will be approximately 14 residential homes remaining on Rolling Hill Drive after the northern segment of Rolling Hill Drive is vacated for the development of the site. Due to the increase in traffic with phases 1 and 2, the applicant should be required to construct passive traffic calming measures on the off-site segment of Rolling Hill Drive consistent with District Policy with the first phase of the development. The construction plans for the passive traffic calming shall be submitted to ACHD with the first set of construction plans. If Rolling Hill Drive will be restricted to emergency access only for the site as determined by ACHD, then the applicant is not required to improve Rolling Hill Drive with traffic calming measures. 6. Bridge for Five Mile Creek There is 6-inch corrugated metal pipe with a smaller older metal pipe next to it, structure #1218, that crosses Five Mile Creek on Rolling Hill Drive just south of View Circle, circled in yellow below. The pipe has significant corrosion with deep pitting and thin sounding based on inspections by ACHD staff. This crossing is planned to be replaced by ACHD, however, the development is proposed to be ahead of ACHD’s timeline to replace the structure. Staff has concerns about the 13 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 existing crossing’s capacity for the construction traffic for the development and additional traffic before it is improved. Therefore, the applicant should be required to enter into a Cooperative Development Agreement (CDA) with ACHD to replace the crossing with the first phase of the development. The applicant will be reimbursed by ACHD for the crossing replacement and improvements. The District will require that the applicant submit the crossing plans for the crossing of the Five Mile Creek for review and approval prior to the pre-construction meeting and final plat approval. Note: all plan submittals for bridges or pipe crossings of irrigation facilities should be submitted to ACHD th for review no later than December 15 for construction in the following year prior to irrigation season. If Rolling Hill Drive will be restricted to emergency access only for the site as determined by ACHD, then the applicant is not required to replace structure #1218. Site Five Mile Creek 7. Parking The applicant has proposed to provide 649 parking stalls to accommodate the residents and guests for 396 units for the proposed multi-family development, which is approximately 1.63 parking spaces per unit. Staff has concerns about the available parking for the multi-family in this development and the potential for overcrowded on-street parking on Rolling Hill Drive. 14 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 ACHD Traffic Services has received several complaints about overcrowded on-street parking in the City of Meridian with new apartment complexes. It appears that there are more tenants per apartment unit thus causing parking issues on adjacent public streets near apartment complex sites due to the lack of affordable housing in the Treasure Valley. Parking spots are not allowed to be striped on public roadways and on-street parking should not count towards the City’s parking requirements as it can be removed any time at the discretion of ACHD. ACHD recommends that the City of Meridian require adequate on-site parking for the multi-family development, as well as with the future development of the commercial and office lots to the north of the multi-family development. 8. Tree Planters Tree Planter Policy: Tree Planter Policy: The District’s Tree Planter Policy prohibits all trees in planters less than 8-feet in width without the installation of root barriers. Class II trees may be allowed in planters with a minimum width of 8-feet, and Class I and Class III trees may be allowed in planters with a minimum width of 10-feet. 9. Landscaping Landscaping Policy: A license agreement is required for all landscaping proposed within ACHD right-of-way or easement areas. Trees shall be located no closer than 10-feet from all public storm drain facilities. Landscaping should be designed to eliminate site obstructions in the vision triangle at intersections. District Policy 5104.3.1 requires a 40-foot vision triangle and a 3-foot height restriction on all landscaping located at an uncontrolled intersection and a 50-foot offset from stop signs. Landscape plans are required with the submittal of civil plans and must meet all District requirements prior to signature of the final plat and/or approval of the civil plans. D. Site Specific Conditions of Approval 1. If the applicant chooses to request to restrict the site’s access to Rolling Hill Drive to emergency access only, then the applicant should be required to submit an updated operational analysis to staff for the intersection of Silverstone Way/Overland Road with the traffic from Phases 1 and 2 of the development under the 2022 conditions and traffic from the full buildout under the 2023 conditions, and the estimated ADT and peak hour trips on Silverstone Way with Phases 1 and 2 under the 2022 conditions and all Phases under the 2023 conditions. ACHD will determine if restricting the site’s access to Rolling Hill Drive to emergency access only will be acceptable based on the updated analysis and District Policy. 2. If the applicant chooses to not use Rolling Hill Drive as emergency access only, or ACHD determines that access to Rolling Hill Drive for the site is necessary based on the updated analysis, the applicant shall be required to restrict Rolling Hill Drive on Overland Road to right-in/right-out only with a 6-inch raised candles/median with the first phase of the development prior to ACHD’s final approval on the first final plat and after the private road, Rackham Way, is completed from Silverstone Way to Rolling Hill Drive. Provide a public access easement over the private road, Rackham Way. The following is also required if Rolling Hill Drive will be used to access the site: a. Construct passive traffic calming measures on Rolling Hill Drive with the first phase of the development. Submit the construction plans for the passive traffic calming proposed on Rolling Hill Drive to ACHD with the first set of construction plans for the development. b. Improve Rolling Hill Drive with 24-feet of pavement, 3-foot wide gravel shoulders and a 6- foot wide concrete sidewalk on one side of the road within the existing right-of-way. c. Construct a mini roundabout at the terminus of Rolling Hill Drive. The mini roundabout shall be designed per ACHD’s Roundabout Design Guide policy section 5188. Follow the guidance provided in NCHRP 672. The center island and splitter islands shall be mountable. The sidewalk at the roundabout shall be detached or separated. 15 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 d. Enter into a CDA to replace crossing #1218 on Rolling Hill Drive with the first phase of the development. Compensation will be provided for the crossing replacement. Submit the crossing plans for the crossing of the Five Mile Creek for review and approval prior to the pre-construction meeting and final plat approval. Note: all plan submittals for bridges or pipe crossings of irrigation facilities should be submitted to ACHD for review no later th than December 15 for construction in the following year prior to irrigation season. e. The applicant is restricted to Phases 1 and 2 of the development and may not proceed with Phase 3 until the existing residential homes on Rolling Hill Drive are purchased and the property annexed into the City of Meridian with commercial zoning, per Finding 2. When there are no remaining residential homes on Rolling Hill Drive, ACHD may reconsider reclassifying this roadway and additional improvements to Rolling Hill Drive may be required at that time as determined by ACHD. 3. Vacate the segment of Rolling Hill Drive within the site prior to ACHD’s final approval of the first final plat. The vacation requires a separate application and approval process and is not approved as part of this application. 4. Street name signs are required for the private road. The signs may be ordered through the District. Verification of the correct, approved name of the road is required. 5. Submit civil plans to ACHD Development Services for review and approval. The impact fee assessment will not be released until the civil plans are approved by ACHD. 6. Payment of impact fees is due prior to issuance of a building permit. 7. Comply with all Standard Conditions of Approval. E. Standard Conditions of Approval 1. All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right-of-way (including all easements). 2. Private Utilities including sewer or water systems are prohibited from being located within the ACHD right-of-way. 3. In accordance with District policy, 7203.3, the applicant may be required to update any existing non- compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to District Development Review staff for review. 4. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 5. A license agreement and compliance with the District’s Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 6. All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7. It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 8. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. 16 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 9. All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 10. Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 11. No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant’s authorized representative and an authorized representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 12. If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. F. Conclusions of Law 1. The proposed site plan is approved, if all of the Site Specific and Standard Conditions of Approval are satisfied. 2. ACHD requirements are intended to assure that the proposed use/development will not place an undue burden on the existing vehicular transportation system within the vicinity impacted by the proposed development. G. Attachments 1. Vicinity Map 2. Site Plan 3. Traffic Impact Study Executive Summary 4. Utility Coordinating Council 5. Development Process Checklist 6. Request for Reconsideration Guidelines OR Appeal Guidelines 17 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 VICINITY MAP 18 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 SITE PLAN Site Plan for Apartments 19 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 20 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 21 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 22 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 23 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 24 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 25 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 26 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 27 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 28 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 Ada County Utility Coordinating Council Developer/Local Improvement District Right of Way Improvements Guideline Request Purpose: To develop the necessary avenue for proper notification to utilities of local highway and road improvements, to help the utilities in budgeting and to clarify the already existing process. 1) Notification: Within five (5) working days upon notification of required right of way improvements by Highway entities, developers shall provide written notification to the affected utility owners and the Ada County Utility Coordinating Council (UCC). Notification shall include but not be limited to, project limits, scope of roadway improvements/project, anticipated construction dates, and any portions critical to the right of way improvements and coordination of utilities. 2) Plan Review: The developer shall provide the highway entities and all utility owners with preliminary project plans and schedule a plan review conference. Depending on the scale of utility improvements, a plan review conference may not be necessary, as determined by the utility owners. Conference notification shall also be sent to the UCC. During the review meeting the developer shall notify utilities of the status of right of way/easement acquisition necessary for their project. At the plan review conference each company shall have the right to appeal, adjust and/or negotiate with the developer on its own behalf. Each utility shall provide the developer with a letter of review indicating the costs and time required for relocation of its facilities. Said letter of review is to be provided within thirty calendar days after the date of the plan review conference. 3) Revisions: The developer is responsible to provide utilities with any revisions to preliminary plans. Utilities may request an updated plan review meeting if revisions are made in the preliminary plans which affect the utility relocation requirements. Utilities shall have thirty days after receiving the revisions to review and comment thereon. 4) Final Notification: The developer will provide highway entities, utility owners and the UCC with final notification of its intent to proceed with right of way improvements and include the anticipated date work will commence. This notification shall indicate that the work to be performed shall be pursuant to final approved plans by the highway entity. The developer shall schedule a preconstruction meeting prior to right of way improvements. Utility relocation activity shall be completed within the times established during the preconstruction meeting, unless otherwise agreed upon. Notification to the Ada County UCC can be sent to: 50 S. Cole Rd. Boise 83707, or Visit iducc.com for e-mail notification information. 29 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 Development Process Checklist Items Completed to Date: Submit a development application to a City or to Ada County The City or the County will transmit the development application to ACHD The ACHD Planning Review Section will receive the development application to review The Planning Review Section will do one of the following: Send a “No Review” letter to the applicant stating that there are no site specific conditions of approval at this time. Write a Staff Level report analyzing the impacts of the development on the transportation system and evaluating the proposal for its conformance to District Policy. Write a Commission Level report analyzing the impacts of the development on the transportation system and evaluating the proposal for its conformance to District Policy. Items to be completed by Applicant: For ALL development applications, including those receiving a “No Review” letter:  The applicant should submit one set of engineered plans directly to ACHD for review by the Development Review Section for plan review and assessment of impact fees. (Note: if there are no site improvements required by ACHD, then architectural plans may be submitted for purposes of impact fee assessment.)  The applicant is required to get a permit from Construction Services (ACHD) for ANY work in the right-of-way, including, but not limited to, driveway approaches, street improvements and utility cuts. Pay Impact Fees prior to issuance of building permit. Impact fees cannot be paid prior to plan review approval. DID YOU REMEMBER: Construction (Non-Subdivisions) Driveway or Property Approach(s)  Submit a “Driveway Approach Request” form to ACHD Construction (for approval by Development Services & Traffic Services). There is a one week turnaround for this approval. Working in the ACHD Right-of-Way  Four business days prior to starting work have a bonded contractor submit a “Temporary Highway Use Permit Application” to ACHD Construction – Permits along with: a) Traffic Control Plan b) An Erosion & Sediment Control Narrative & Plat, done by a Certified Plan Designer, if trench is >50’ or you are placing >600 sf of concrete or asphalt. Construction (Subdivisions) Sediment & Erosion Submittal  At least one week prior to setting up a Pre-Construction Meeting an Erosion & Sediment Control Narrative & Plan, done by a Certified Plan Designer, must be turned into ACHD Construction to be reviewed and approved by the ACHD Stormwater Section. Idaho Power Company  Vic Steelman at Idaho Power must have his IPCO approved set of subdivision utility plans prior to Pre-Con being scheduled. Final Approval from Development Services is required prior to scheduling a Pre-Con. 30 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 Request for Appeal of Staff Decision 1. Appeal of Staff Decision: The Commission shall hear and decide appeals by an applicant of the final decision made by the Development Services Manager when it is alleged that the Development Services Manager did not properly apply this section 7101.6, did not consider all of the relevant facts presented, made an error of fact or law, abused discretion or acted arbitrarily and capriciously in the interpretation or enforcement of the ACHD Policy Manual. a. Filing Fee: The Commission may, from time to time, set reasonable fees to be charged the applicant for the processing of appeals, to cover administrative costs. b. Initiation: An appeal is initiated by the filing of a written notice of appeal with the Secretary and Clerk of the District, which must be filed within ten (10) working days from the date of the decision that is the subject of the appeal. The notice of appeal shall refer to the decision being appealed, identify the appellant by name, address and telephone number and state the grounds for the appeal. The grounds shall include a written summary of the provisions of the policy relevant to the appeal and/or the facts and law relied upon and shall include a written argument in support of the appeal. The Commission shall not consider a notice of appeal that does not comply with the provisions of this subsection. c. Time to Reply: The Development Services Manager shall have ten (10) working days from the date of the filing of the notice of appeal to reply to the notice of the appeal, and may during such time meet with the appellant to discuss the matter, and may also consider and/or modify the decision that is being appealed. A copy of the reply and any modifications to the decision being appealed will be provided to the appellant prior to the Commission hearing on the appeal. d. Notice of Hearing: Unless otherwise agreed to by the appellant, the hearing of the appeal will be noticed and scheduled on the Commission agenda at a regular meeting to be held within thirty (30) days following the delivery to the appellant of the Development Services Manager’s reply to the notice of appeal. A copy of the decision being appealed, the notice of appeal and the reply shall be delivered to the Commission at least one (1) week prior to the hearing. e. Action by Commission: Following the hearing, the Commission shall either affirm or reverse, in whole or part, or otherwise modify, amend or supplement the decision being appealed, as such action is adequately supported by the law and evidence presented at the hearing. 31 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075 Request for Reconsideration of Commission Action 1. Request for Reconsideration of Commission Action: A Commissioner, a member of ACHD staff or any other person objecting to any final action taken by the Commission may request reconsideration of that action, provided the request is not for a reconsideration of an action previously requested to be reconsidered, an action whose provisions have been partly and materially carried out, or an action that has created a contractual relationship with third parties. a. Only a Commission member who voted with the prevailing side can move for reconsideration, but the motion may be seconded by any Commissioner and is voted on by all Commissioners present. If a motion to reconsider is made and seconded it is subject to a motion to postpone to a certain time. b. The request must be in writing and delivered to the Secretary of the Highway District no later than 11:00 a.m. 2 days prior to the Commission’s next scheduled regular meeting following the meeting at which the action to be reconsidered was taken. Upon receipt of the request, the Secretary shall cause the same to be placed on the agenda for that next scheduled regular Commission meeting. c. The request for reconsideration must be supported by written documentation setting forth new facts and information not presented at the earlier meeting, or a changed situation that has developed since the taking of the earlier vote, or information establishing an error of fact or law in the earlier action. The request may also be supported by oral testimony at the meeting. d. If a motion to reconsider passes, the effect is the original matter is in the exact position it occupied the moment before it was voted on originally. It will normally be returned to ACHD staff for further review. The Commission may set the date of the meeting at which the matter is to be returned. The Commission shall only take action on the original matter at a meeting where the agenda notice so provides. e. At the meeting where the original matter is again on the agenda for Commission action, interested persons and ACHD staff may present such written and oral testimony as the President of the Commission determines to be appropriate, and the Commission may take any action the majority of the Commission deems advisable. f. If a motion to reconsider passes, the applicant may be charged a reasonable fee, to cover administrative costs, as established by the Commission. 32 DRAFT Rackham East Subdivision/Eagle View Apartments MPP21-0007/H-2021-0075