HomeMy WebLinkAboutJesse Tree of Idaho CDBG Grant Funds Yr 2021 SUBRECIPIENT AGREEMENT BETWEEN CITY OF MERIDIAN
AND JESSE TREE OF IDAHO
FOR PROGRAM YEAR 2021 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
This Subrecipient Agreement ("Agreement") is entered into this 2 i day of E)eCpj�no/
2021 by and between the City of Meridian, a municipal corporation organized under the laws of the
state of Idaho ("City") and Jesse Tree of Idaho , a nonprofit charitable corporation organized under the
laws of the state of Idaho ("Subrecipient'
WHEREAS , City is an entitlement community, and as such has applied for, and been granted
authority to receive funds from the United States Department of Housing and Urban Development
("HUD") under Title I of the Housing and Community Development Act of 1974, Public Law 93 -383 ,
i. e. , Community Development Block Grant ("CDBG") funds ; and
WHEREAS, pursuant to the terms of this Agreement, the City hereby provides a subaward of
the following grant(s) to Subrecipient : grant no . 13 -21 -MC46- 0006 , awarded by HUD on November 3 ,
20215
WHEREAS , the City wishes to engage Subrecipient by way of this Agreement to
assist the City in utilizing such funds and the CDBG program in a manner compliant with the
requirements of 24 CFR Part 570 and 2 CFR Part 200 , and all other federal, state, and local laws,
statutes , regulations and/or requirements ; and
WHEREAS , it is acknowledged by the Parties that although Congress has signed an
appropriation bill committing the funds set forth in this Agreement, and HUD has notified City of its
apportionment and approved the City' s Action Plan, availability of CDBG funds to City, and thus to
Subrecipient, is subject to Congressional release of such funds to HUD and HUD ' s release of such
funds to City; and that City' s obligation to provide funding to Subrecipient under this Agreement is
provisional, pending the availability of such funds ,
NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties
agree as follows :
I. STATEMENT OF WORK
A. Activities . Subrecipient shall use City ' s subaward of CDBG funds in an amount not to exceed
twenty-five thousand dollars ($25 , 000) . Subrecipient will be responsible for administering
emergency rental assistance, in a manner satisfactory to the City and consistent with any
standards required as a condition of providing the funds . This project is eligible under (05Q)
Subsistence Payments . CDBG Funds will be used to reimburse for case management and rental
assistance . The primary administrative office is located at 1121 Miller St, Boise . See
Attachment 1 for a map of the service location.
B. National Objective. Subrecipient certifies that the activities carried out using the City' s
CDBG funds provided by City under this Agreement will meet one or more of the CDBG
program ' s National Objectives as defined in 24 CFR § 570 . 208 (a) (2) (i) .
C . Level of Service. Subrecipient ' s activities under this Agreement shall provide at least 55 total
Units of Service over the term of this Agreement. For the purposes of this Agreement, "Units
PY21 SUBRECIPIENT AGREEMENT - JESSE TREE OF IDAHO PAGE 1 OF 27
Item#10.
of Service" shall be defined as "low to moderate income individuals." Subrecipient shall verify
that the household income of clientele served by City's CDBG Rinds, as defined in 24 CFR §
5.609, does not exceed the maximum limits as determined by the U.S. Department of Housing
and Urban Development. The current income guidelines are located in the Subrecipient
Toolbox at https://i7ieridiancity.org/edbg/.
D. Staffing. Subrecipient agrees to provide the City with an Hourly Billing Rate worksheet and
job description for each staff member that will be paid using CDBG Rinds prior to
Subrecipient's initial reimbursement request.
E. Project schedule. Subrecipient shall submit a signed, dated, and detailed Project Schedule.
The Project Schedule must indicate the start and end dates for different project elements. The
Project Schedule shall be submitted as a companion document with this Agreement. A revised
Project Schedule shall be submitted when delays of thirty(30) days or more are anticipated or
experienced.
F. Special Conditions.
1. Subrecipient understands and agrees that the allocation of CDBG hinds may be used to
provide services and programs only to City of Meridian residents. If applicable,
Subrecipient shall verify that any and all persons who receive hinds granted to Subrecipient
pursuant to this Agreement ("Client") a) reside within the city limits of Meridian, Idaho and
b) meet the current CDBG income eligibility guidelines. Subrecipient must deem any Client
who does not meet the above requirements to be ineligible to receive CDBG fields and shall
suspend use of federal Rinds for the Client.
2. Subrecipient certifies that Subrecipient is in compliance with all applicable Fair Housing
Laws, Section 504 of the Rehabilitation Act, and Americans with Disabilities Act ZD
requirements.
3. City reserves the right to make unannounced visits to Subrecipient's location in order to
verify compliance with all program requirements.
4. If applicable, Subrecipient may utilize HUD's Income Calculator at
https://www.hudexchano,e.info/incomecalculator/to determine annual household income of
any or all Clients based on CDBG criteria.
G. Time of performance. Services of Subrecipient shall start on or after October 1, 2021 and end
on September 30, 2022. The term of this Agreement and the provisions herein shall be
extended to cover any additional time period during which Subrecipient remains in control of
CDBG Rinds or other CDBG assets, including program income.
II. SUBRECIPIENT'S ADMINISTRATIVE REQUIREMENTS
A. General Compliance. Subrecipient agrees to comply with the requirements of Title 24 of the
Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations
concerning Community Development Block Grants (CDBG) including subpart K of these
regulations, except that (1) Subrecipient does not assume the City's environmental
responsibilities described in 24 CFR 570.604 and (2) Subrecipient does not assume the City's
PY21 SUBRECIPIENT AGREEMENT—JESSE TREE OF IDAHO PAGE 2 OP 2 Page 275
Item#10.
responsibility for initiating the review process under the provisions of 24 CFR Part 52, and all
other applicable federal, state and local laws, regulations, and policies governing the fiends
provided under this Agreement. A copy of the Environmental Review Record is included as
Attachment 5.
B. Uniform administrative requirements. Subrecipient shall comply with applicable uniform
administrative requirements, as described in 24 CFR § 570.502.
C. Performance monitoring. City will monitor the performance of Subrecipient against goals
and performance measures as set forth herein. Performance monitoring shall include City's
review of Subrecipient's submitted documents for accuracy and completion, as well as a risk
analysis that will determine if the City will conduct a desk review and/or an on-site visit from
City's Community Development Program Coordinator to review the completeness and
accuracy of records maintained. A copy of the risk analysis is included as Attachment 2.
Substandard performance as determined by City shall constitute noncompliance with this
Agreement. If action to correct such substandard performance is not taken by Subrecipient
within fourteen days (14) after being notified by City, City shall initiate termination
procedures.
Additionally, Subrecipient will be allowed no more than three noncompliance performance
standards throughout the contract. Noncompliance includes, but is not limited to: missing a
deadline, providing inaccurate monthly data, delinquent progress report submission, and/or not
providing correct supporting documentation. The first occurrence will result in a warning; the
second a formal letter of noncompliance; and the third will result in a formal letter notifying
Subrecipient that Subrecipient is not eligible to request funding for the following grant cycle.
City may share Subrecipient performance and monitoring results with other local CDBG
grantees and/or agencies who are providing fiunding to Subrecipient.
D. Budget. Subrecipient shall adhere to the budget included as Attachment 6. Subrecipient shall
obtain written approval from City prior to any change in use of fiends.
E. Progress Reports. Based on the results of Subrecipient's risk analysis, Subrecipient shall
submit progress reports monthly via the City's online portal. Instructions on submitting
progress reports are located in the Subrecipient Toolbox at https://meridiancity.org/cclbg/.
Progress reports will be due 15 days after the last day of the reporting period. If Progress
Reports are delinquent, reimbursement requests will not be processed until the delinquency is
cured. Subrecipient must timely submit Progress Reports even if no activities are conducted
within the reporting period.
F. Supplementation of other funds. Subrecipient agrees to utilize fiends available under this
Agreement to supplement, rather than supplant, fiends otherwise available.
G. Client Data. If applicable, Subrecipient shall maintain client data demonstrating client
eligibility for services provided. Such data shall include, but not be limited to: client name,
address, income level or other basis for determining eligibility, race, ethnicity, and description
of service provided. Such information shall be made available for review upon City's request.
Subrecipient understands that client information collected under this Agreement is private and
the use or disclosure of such information, when not directly connected with the administration
PY21 SUBRECIPIENT AGREEMENT—JESSE TREE OP IDAHO PAGE 3 OF 27�
Page 276
Item#10.
of City or Subrecipient's responsibilities under this Agreement, is prohibited by the Financial
Privacy Act unless written consent is obtained from such person receiving service and, in the
case of a minor, that of a responsible parent/guardian.
H. Closeout. Subrecipient's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but shall not be limited to:
making final payments, disposing of program assets (including the return of all unused
materials, equipment, unspent cash advances, program income balances, and accounts
receivable to City), and determining the custodianship of records. Notwithstanding the
foregoing, the terms of this Agreement shall remain in effect during any period that
Subrecipient has control over CDBG finds, including program income.
I. Audits and inspections. All Subrecipient records with respect to any matters covered by this
Agreement shall be made available to City, HUD or its agent, or other authorized federal
officials, at any time during normal business hours, as often as deemed necessary, to audit,
examine, and make excerpts or transcripts of all relevant data for purposes of investigation to
ascertain compliance with the rules, regulations and provisions stated herein. Any deficiencies
noted in audit reports must be billy repaired by Subrecipient within thirty (30) days after
receipt of such report by Subrecipient. Failure of Subrecipient to comply with the above audit
requirements will constitute a violation of this Agreement and may result in the withholding of
fixture payments. Subrecipient shall comply with 2 CFR § 200.501, which requires that all non-
Federal entities that expend $750,000 or more in Federal awards, in one year, have a single or
program-specific audit.
J. Suspension and Debarment. Pursuant to 2 CFR Part 180 and 2 CFR Part 200, Appendix II,
section (H), Subrecipient is prohibited from contracting with any party that is suspended or
debarred, i.e., listed on the governmentwide exclusions in the System for Award Management.
K. Payment Procedures.
1. Indirect Costs. The City will only reimburse Subrecipient for indirect costs that comply
with 2 CFR 200, subpart E and have been previously approved, in writing, by the
Community Development Program Coordinator.
2. Payment Procedures. City will pay to Subrecipient binds available under this Agreement
based upon information submitted by Subrecipient and consistent with any approved budget
and City policy concerning payments. With the exception of certain advances, payments
will be made for eligible expenses actually incurred by Subrecipient, and not to exceed
actual cash requirements. Payments will be adjusted by City in accordance with advance
fund and program income balances available in Subrecipient's accounts. In addition, City
reserves the right to liquidate ftnds available under this Agreement for costs incurred by
City on behalf of Subrecipient.
3. Reimbursement requests. It is expressly agreed and understood that the total amount to
be paid by City under this Agreement shall not exceed twenty-five thousand dollars
($25,000). City will not accept or process reimbursement requests prior to City's reception
of Congressional Release of Funds; the Community Development Program Coordinator
shall notify Subrecipient of such release and the opportunity to submit reimbursement
requests. Reimbursement requests for the payment of eligible expenses shall be made
PY21 SUBRECIPIENT AGREENIENT—JESSE TREE OF IDAHO PAGE 4 OF 2 Page 277
Item#10.
against the activity specified, in accordance with performance, and as expenses are incurred
by Subrecipient. Reimbursement requests shall only be accepted via the City's online portal
and must be completed in Rill to be processed. Instructions to submit reimbursement
requests are located in the Subrecipient Toolbox at https://merldiancity.org/cdbg/. All
reimbursement requests are to be submitted as needed in coordination with the Community
Development Program Coordinator. Reimbursement requests shall include the following:
transaction detail completed for the relevant draw request period, timesheets in compliance
with 2 CFR 200.430 (if applicable), and proof of payment by Subrecipient (such as copy of
check and bank transaction information showing payment of check, copy of receipt of
ZD
payment by contractor or subcontractor, and/or other relevant documentation of payment).
Reimbursement requests must be submitted within fifteen(15) calendar days from the close
of each month of the program year except for the final reimbursement request.
Subrecipient's final reimbursement request under this Agreement must be submitted by
Subrecipient no later than October 30, 2022 and must include a Closeout Certification form
which can be found in the Subrecipient Toolbox at https://meridiancity.org/cdbg/.
Subrecipient shall forfeit reimbursement for any costs not requested within the timeframes
set forth in this provision, unless otherwise authorized, in writing, by City.
a. Reversion of assets to City. Pursuant to 24 CFR § 570.503(b)(7), upon expiration or
termination of this Agreement, Subrecipient shall transfer to City any and all CDBG
Rinds on hand at the time of expiration and any and all accounts receivable attributable
to the use of CDBG hinds.
b. Unique entity identifier. Subrecipient shall comply with requirements established by
the U.S. General Services Administration concerning the Unique Entity Identifier, the
System for Award Management ("SAM") and, per 2 CFR § 170.320, the Federal
Funding Accountability and Transparency Act, including Appendix A to 2 CFR part 25.
L. Documentation required prior to real estate transactions. Where City's CDBG kinds are
used for real estate acquisition, as early as practicable, and not less than two (2) weeks prior to
the completion of each transaction, Subrecipient shall provide the address of real property
under consideration to City for floodplain and related environmental review. Failure to provide
the address of the housing unit under consideration in advance of the anticipated close date may
result in added expenses for the beneficiary or Subrecipient, or reftisal of reimbursement by
City. Subrecipient shall maintain real property inventory records that clearly identify properties
purchased, improved, rented, or sold.
M. Housing Affordability. Where the City's CDBG funds are used for homeownership
assistance, the housing must qualify as affordable per Section 215 of the National Affordable
Housing Act.
N. National Objectives met for five (5) years. Pursuant to 24 CFR § 570.503(b)(7)(1), real
property that is acquired or improved, in whole or in part, with fields under this Agreement in
excess of$25,000 shall be used to meet one of the CDBG National Objectives until five (5)
years after expiration of this Agreement. If the use of the CDBG-assisted real property fails to
meet a CDBG National Objective for this prescribed period of time, Subrecipient shall pay City
an amount equal to the current market value of the property, less any portion of the value
attributed to expenditures of non-CDBG fiends for acquisition of or improvement to the
property. Such payment shall constitute program income to City. Subrecipient may retain real
PY21 SUBRECIPIENT AGREEMENT—JESSE TREE OF IDAHO PAGE 5 OE 2 page 278
Item#10.
property acquired or improved under this Agreement after the expiration of the five-year
period.
O. Compliance with procurement policies. Subrecipient shall comply with current Federal,
State, and City policies concerning the purchase of equipment and shall maintain inventory
records of all non-expendable personal property as defined by such policy as may be procured
with fimds provided hereunder.
P. Sale of equipment. In all cases in which equipment acquired in whole or in part with fiends
under this Agreement is sold, the proceeds shall be program income, prorated to reflect the
extent to that fields received under this Agreement were used to acquire the equipment.
Equipment purchased with fiends received under this Agreement but not needed by
Subrecipient for activities under this Agreement shall be (a) transferred to City for the CDBG
program or (b)retained after compensating City an amount equal to the current fair market
value of the equipment less the percentage of non-CDBG fimds used to acquire the equipment.
Q. Program income.
1. Remittance at end of program year. Pursuant to 24 CFR § 570.503(b)(3) and Pursuant to
24 CFR § 570.504(c), at the end of the program year, the City may require remittance of all
or part of any program income balances, including investments thereof, held by
Subrecipient, except those needed for immediate cash needs, cash balances of a revolving
loan fiind, cash balances from a lump sum drawdown, or cash or investments held for
section 108 security needs.
2. Recording program income. Pursuant to 24 CFR § 570.504(a), the receipt and
expenditure of program income shall be recorded as part of the financial transactions of the
grant program.
3. Disposition if received before closeout. Pursuant to 24 CFR § 570.504(b)(1), program
income received before grant closeout may be retained by the recipient if the income is
treated as additional CDBG fiinds subject to all applicable requirements governing the use
of CDBG fiinds, and will be subject to all provisions of Pursuant to 24 CFR §§ 570.504(b)
and (c), both prior to and upon closeout.
R. Records and reports.
1. Records to be maintained. In addition to specific records mentioned in this Agreement,
Subrecipient shall maintain all records that are pertinent to the activities to be fiinded under
this Agreement, including, but not limited to, those required by the Federal regulations
specified in 2 CFR § 200.302(b) and 24 CFR § 570.506, including:
a. Full descriptions and records of each activity undertaken;
b. Records related to activities meeting the National Objectives;
c. Records required to determine the eligibility of activities for CDBG funding;
d. Records required to document the acquisition, improvement, use or disposition of real
property acquired or improved with CDBG assistance;
e. Records documenting compliance with the fair housing and equal opportunity
components of the CDBG Program;
f. Financial records, as required by 570.506(h);
PY21 SUI3RECIPIENT AGREEMENT—JESSE TREL OF IDAHO PAGE 6 01.,2 Page 279
Item#10.
g. Other records necessary to document compliance with 24 CFR Part 570, Subpart K;
h. Identification of CDBG fiends received and expended and the Federal programs under
which they were received, including Federal award identification number and year and
name of the pass-through entity(City of Meridian);
i. Records that identify adequately the application of CDBG fiends, including information
pertaining to Federal awards, authorizations, financial obligations, unobligated
balances, assets, expenditures, income and interest; such records shall be supported by
source documentation;
j. Comparison of expenditures with budget amounts for each Federal award.
k. Written procedures to implement the requirements of 2 CFR § 200.305; and
1. Written procedures for determining the allowability of costs in accordance with subpart
E of this part and the terms and conditions of the Federal award.
2. Records retention. Subrecipient shall retain all records pertinent to the expenditures
incurred under this Agreement for a period of five (5) years after the termination of all
activities fiinded under this Agreement, defined as the date of the submission of City's final
annual performance and evaluation report to HUD. Records for non-expendable property
acquired with funds under this Agreement shall be retained for five (5) years after final
disposition of such property. If, prior to the expiration of the five-year period, any
litigation, claims, audits, negotiations or other actions begin that involve any of the records
cited, such records shall be retained until completion of the actions and resolutions of all
issues, or the expiration of the five-year period, whichever occurs later.
III. EMPLOYMENT AND LABOR CONDITION REQUIREMENTS
A. Equal Employment Opportunity. Per 2 CFR Part 200, Appendix 11, section (C) and 41 CFR §
60-1.4(b), the equal opportunity clause set forth in 41 CFR § 60-1.4(b) is incorporated herein
by reference, and shall apply as though set forth fiully herein.
B. Civil Rights Act. Subrecipient agrees to comply with Title VI of the Civil Rights Act of 1964
as amended, Title VII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section
109 of Title I of the Housing and Community Development Act of 1974, Section 504 of the
Rehabilitation Act of 1974, the Americans with Disabilities Act of 1990, the Age
Discrimination Act of 1975, Executive Order 11063, Executive Order 11246 as amended by
Executive Orders 11375 and 12086, and 24 CFR §§ 570.601 and 570.602. Subrecipient, in
undertaking its obligation to carry out the program assisted hereunder, agrees to take such
measures as are necessary to enforce such covenant, and will not itself so discriminate.
C. Nondiscrimination. Subrecipient agrees to comply with the non-discrimination in
employment and contracting opportunities laws, regulations, and executive orders referenced in
24 CFR § 570.607. The applicable non-discrimination provisions in Section 109 of the
Housing and Community Development Act of 1974 (24 CFR § 6) are also applicable.
Subrecipient will not discriminate against any employee or applicant for employment or
services because of race, color, creed, religion, ancestry, national origin, sex, disability or other
handicap, age, marital status or status with regard to public assistance. Subrecipient will take
affirmative action to insure that all employment practices are free fi-om such discrimination.
Such employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeship.
PY21 SUBRECIPIENT AGREEMENT—JESSE TREE OF IDAHO PAGE 7 OF 2 Page 280
Item#10.
D. ADA Section 504. Subrecipient agrees to comply with Federal regulations pursuant to
compliance with Section 504 of the Rehabilitation Act of 1973 '(29 U.S.C. § 701 et seq.), which
prohibits discrimination against the handicapped in any federally assisted activities. City shall
provide Subrecipient with any guidelines necessary for compliance with that portion of the
regulations in force during the term of this Agreement.
E. Small, Women- and Minority-Owned Businesses. Per 2 CFR § 200.321, Subrecipient must
take all necessary affirmative steps to assure that small businesses, minority businesses,
women's business enterprises, and labor surplus area firms are used when possible
F. Affirmative Action. Subrecipient agrees that it shall be committed to carry out pursuant to
City's specifications an Affirmative Action Program in keeping with the principles as provided
in President's Executive Order 11246 of September 24, 1966. City shall provide Affirmative
Action guidelines to Subrecipient to assist in the formulation of such program. Subrecipient
shall submit a plan for an Affirmative Action Program for approval prior to the award of fiends.
G. Notice to workers. Subrecipient will send to each labor union or representative of workers
with which it has a collective bargaining agreement or other agreement or understanding, a
notice, to be provided by the agency contracting officer, advising the labor union or workers'
representative of Subrecipient's commitments hereunder, and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
H. Solicitations for employment. Subrecipient will, in all solicitations or advertisements for
employees placed by or on behalf of Subrecipient, state that it is an Equal Opportunity or
Affirmative Action employer.
I. Drug Free Workplace. Subrecipient certifies it is in compliance with the Drug-Free
Workplace Act of 1988 (42 U.S.C. 701) which requires grantees (including individuals) of
federal agencies, as a prior condition of being awarded a grant, to certify that they will provide
drugfree workplaces. Each potential recipient must certify that it will comply with drugfree
workplace requirements in accordance with the Act and with HUD's rules at 24 CFR part 24,
subpart F.
J. Faith-based organizations. Pursuant to 24 CFR § 570.2000), if Subrecipient is a faith-based
organization, Subrecipient agrees to expend fiends provided under this Agreement in
accordance with 24 CFR § 5.109.
K. Labor standards. Per 2 CFR Part 200, Appendix II, section (D), Subrecipient agrees to
comply with all applicable requirements of the Secretary of Labor in accordance with the
Davis-Bacon Act (40 U.S.C. §§ 3141-3144, and 3146-3148) as supplemented by Department
of Labor regulations (29 CFR Part 5) as amended. In accordance with the statute, Subrecipient
or Subrecipient's subcontractor must pay wages to laborers and mechanics at a rate not less
than the prevailing wages as specified in a wage determination made by the Secretary of Labor.
In addition, Subrecipient or Subrecipient's subcontractor must be required to pay wages not
less than once a week. Subrecipient must include a copy of the current prevailing wage
determination issued by the Department of Labor- in each solicitation. The decision to award a
contract or subcontract must be conditioned upon the acceptance of the wage determination.
Further, the provisions of Agreement Work Hours and Safety Standards Act; the Copeland
PY21 SUBRECIPIENT AGREENIENT—JESSE TREE OP IDAHO PAGE 8 OF 27
Page 281
Item#10.
"Anti-Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations
(29 CFR Part 3), under which Subrecipient or Subrecipient's subcontractor is prohibited from
inducing, by any means, any person employed in the construction, completion, or repair of
public work, to give up any part of the compensation to which he or she is otherwise entitled.
Subrecipient further acknowledges and agrees that all contractors engaged under contracts in
excess of$2,000.00 for construction, renovation or repair of any building or work financed in
whole or in part with assistance provided under this Agreement shall comply with Federal
requirements pertaining to such Agreements and with the applicable requirements of the
regulations of the Department of Labor, under 29 CFR Parts 1, 3, 5 and 7 governing the
payment of wages and ratio of apprentices and trainees to journey workers; provided, that if
wage rates higher than those required under the regulations are imposed by state or local law,
nothing hereunder is intended to relieve Subrecipient or its subcontractors of its obligation, if
any, to require payment of the higher wage. Per 2 CFR Part 200, Appendix II, section(E), the
Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 3701-3708) applies to contracts
in excess of$100,000.
L. Conflicts of interest; nepotism. Subrecipient agrees to abide by the provisions of 24 CFR §
570.611. Further, no person who exercises or has exercised any function or responsibility with
respect to CDBG-assisted activities, or who is in a position to participate in a decision-making
process or gain inside information with regard to such activities, may obtain a financial interest
in activities funded under this Agreement, or have a financial interest in any contract,
subcontract, or agreement with respect to the CDBG-assisted activity, either for themselves or
those with whom they have business or immediate family ties, during their tenure or for a
period of one (1) year thereafter.
M. Rights to Inventions. Per 2 CFR Part 200, Appendix II, section (F), if Subrecipient wishes to
enter into a contract with a small business firm or nonprofit organization regarding the
substitution of parties, assignment or performance of experimental, developmental, or research
work , Subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to
Inventions Made by Nonprofit Organizations and Small Business Firms Under Government
Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by
the awarding agency.
N. Lobbying; political activities. Subrecipient hereby certifies that:
No Federal appropriated finds have been paid or will be paid, by or on behalf of it, to any
person for influencing or attempting to influence an officer or employee of any agency, a
member of Congress, an officer or employee of Congress, or an employee of a member of
Congress in connection with the awarding of any Federal agreement, the making of any Federal
grant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal agreement, grant,
loan, or cooperative agreement;
If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal Agreement, grant, loan, or cooperative agreement, it will complete
and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions;
Page 282
PY21 SUBRECIPIENT AGREEMENT—JESSE TREE OF IDAHO PAGE 9 OF
Item#10.
Subrecipient will require that the following language be included in the award documents for
all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans,
and cooperative agreements) and that all subrecipients shall certify and disclose accordingly:
"This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by 31 U.S.C. § 1352. Any person who fails to
file the required certification shall be subject to a civil penalty of not let less than $10,000 and
not more than $100,000 for each such failure."
The foregoing certification is a material representation of fact upon which reliance is placed by
City. Per 31 U.S.C. § 1352 and 2 CFR Part 200, Appendix II, section(I), submission of this
certification may be a prerequisite for making or entering into this transaction. Subrecipient
further agrees that no fiends provided, nor personnel employed under this Agreement, shall be
in any way or to any extent engage in the conduct of political activities in violation of the Hatch
Act (Title V, Chapter 15, U.S.C.).
O. Section 3 of the Housing and Urban Development Act of 1968.
1. Compliance. Compliance with Section 3 of the Housing and Urban Development Act of
1968, as amended (12 U.S.C. § 1701) ("Section 3"), the regulations set forth in 24 CFR Part
75, Subpart C, and all applicable rules and orders issued thereunder prior to the execution
of this Agreement, shall be a condition of the Federal financial assistance provided under
this Agreement and shall be binding upon City and any contractors and/or
subcontractors. Section 3 will apply to a project if there is over $200,000 of HUD housing
and community development financial assistance to the project (or$100,000 of Lead
Hazard or Healthy Homes funding). Failure to fulfill these requirements shall subject City,
Subrecipient and any of Subrecipient's contractors and subcontractors, their successors and
assigns, to those sanctions specified by the Agreement through which Federal assistance is
provided. Subrecipient certifies and agrees that no contractual or other disability exists that
would prevent compliance with these requirements.
2. Subcontract language. Subrecipient further agrees to include the CDBG Supplemental
General Conditions in all applicable subcontracts executed under this Agreement. The
CDBG Supplemental Conditions can be found in Attachment 7 (if applicable) and includes
the Section 3 requirements located at 24 CFR § 75.19(b).
IV. ENVIRONMENTAL CONDITIONS
No fiinds will be released until City conducts an environmental assessment and makes a determination
of"No Significant Impact" in compliance with 24 CFR Part 58 and other federal, state, and local laws
and regulations. If applicable, the City will issue a Notice to Proceed once the environmental review is
completed and is accepted by the City and/or HUD.
A. Air and Water. Subrecipient specifically agrees to comply with the following regulations
insofar as they apply to the performance of this Agreement:
1. Clean Air Act, 42 U.S.C. §§ 7401, et seq. and 2 CFR Part 200, Appendix II, section (G).
PY21 SUBRL'CIPIENT AGREEMENT—JESSE TREE OF IDAHO PAGE 10 0 Page 283
Item#10.
2. Federal Water Pollution Control Act, as amended, 33 U.S.C. §§ 1251, et sect., relating to
inspection, monitoring, entry reports, and information, as well as other requirements
specified in said Act, and all regulations and guidelines issued thereunder.
3. Environmental Protection Agency (EPA) regulations pursuant to 40 C.F.R. Part 50.
B. Flood Disaster Protection. In accordance with the requirements of the Flood Disaster
Protection Act of 1973 (42 U.S.C. § 4001), Subrecipient shall assure that for activities located
in an area identified by FEMA as having special flood hazards, flood insurance under the
National Flood Insurance Program is obtained and maintained, and shall assure compliance
with Title 10, Chapter 6, Meridian City Code, as a condition of financial assistance for
acquisition or construction purposes (including rehabilitation).
C. Lead-Based Paint. Subrecipient agrees that any construction or rehabilitation of residential
structures with assistance provided under this Agreement shall be subject to HUD Lead-Based
Paint Regulations, 24 CFR Part 35, implementing Title X of the Housing and Community
Development Act of 1992. These regulations revise the CDBG lead based paint requirements
under 24 CFR § 570.608. Such regulations pertain to all CDBG-assisted housing and require
that all owners, prospective owners, and tenants of properties constructed prior to 1978 be
properly notified that such properties may include lead-based paint. Such notification shall
point out the hazards of lead-based paint and explain the symptoms, treatment and precautions
that should be taken when dealing with lead-based paint poisoning and the advisability and
availability of blood level screening for children under seven. The notice must also point out
that if lead-based paint is found on the property, abatement measures may be undertaken. The
regulations further require that, depending on the amount of Federal hinds applied to a
property, paint testing, risk assessment, treatment and/or abatement may be conducted.
D. Historic Preservation. Subrecipient agrees to comply with the Historic Preservation
requirements set forth in the National Historic Preservation Act of 1966, as amended (16
U.S.C. § 470) and the procedures set forth in 36 CFR Part 800, Advisor Council on Historic
Preservation Procedures for Protection of Properties, insofar as they apply to the performance
of this Agreement. In general, this requires concurrence from the State Historic Preservation
Officer for all rehabilitation and demolition of historic properties that are fifty years or older or
that are included on a Federal, state or local historic property list.
V. GENERAL CONDITIONS
A. Appropriation. It is acknowledged by the Parties that although Congress has signed an
appropriation bill committing the funds set forth in this Agreement, and HUD has notified City
of its apportionment and approved the City's Action Plan, availability of CDBG fiends to City,
and thus to Subrecipient, is subject to Congressional release of such fiends to HUD and HUD's
release of such fields to City. Unless and until HUD releases the funds, City shall have no
contractual, legal, or equitable obligation to Subrecipient. In the event that CDBG fimds are
not made available to City, whether by Congress or by HUD, this Agreement shall be void, and
City shall have no obligation to Subrecipient, whether under this Agreement or under any legal
or equitable claim.
B. Notices. All notices required to be given by either of the parties hereto shall be in writing and
be deemed communicated when personally served, or mailed in the United States mail,
PY2 l SUI3RECIPIENT AGREEMENT—JESSE TREE OF IDAHO PAGE I I OF Page 284
Item#10.
addressed as follows:
If to City: If to Subrecipient:
City of Meridian Jesse Tree of Idaho
Attn: Crystal Campbell, Community Attn: Ali Rabe, Executive Director
Development Program Coordinator 1121 Miller St.
33 E. Broadway Avenue
Meridian, Idaho 83642 Boise, Idaho 83705
Either party may change its authorized representative and/or address for the purpose of this
Paragraph by giving written notice of such change to the other party in the manner herein
provided.
C. Compliance with laws. Subrecipient agrees to comply with HUD regulations concerning
CDBG fiinds, including, but not limited to, 24 CFR Part 570 and subpart K of such regulations.
Subrecipient also agrees to comply with all other applicable Federal, state and local ls
regulations, and policies governing the fiends provided under this Agreement, except that: 1
Subrecipient does not assume the recipient's environmental O
onmental responsibilities described in 24
CFR § 570.604; and(2) Subrecipient does not assume the recipient's responsibility for
initiating the review process tinder the provisions of 24 CFR Part 58.
D. Independent Contractor. Nothing contained in this Agreement is intended to, or shall be
construed in any manner, as creating or establishing the relationship of employer/employee
between the parties. Subrecipient shall at all times remain an independent Contractor with
respect to the services to be performed under this Agreement. City shall provide no benefits or
insurance coverage whatsoever to Subrecipient and/or to its agents.
E. Indemnity. Subrecipient, and each and all of its employees, agents, contractors, officials
officers, servants, guests, and/or invitees and all
participants in officials,
programming,
shall hold harmless, defend and indemnify City from and for all such losses, claims, actions
and/or judgments for damages or injury to persons or
property and/or losses and expenses
caused or incurred by Subrecipient and/or its employees, agents, contractors, officials, officers
servants, guests, and/or invitees, and participants in its roQramminQ
p �, and other costs, including
litigation costs and attorneys' fees, arising out of, resulting from, or in connection with the
performance of this Agreement by Subrecipient and/or Subrecipient's employees, agents,
contractors, subcontractors, officials, officers, servants, guests, invitees, participants, and/or
volunteers and resulting in and/or attributable to personal injury, death, and/or damage and/or
destruction to tangible or intangible property.
F. Workers' Compensation. Subrecipient shall maintain workers' compensation insurance
coverage, in the amount required by Idaho law, for all employees involved in the performance
of this Agreement.
G. Insurance. Subrecipient shall carry sufficient insurance coverage to protect Agreement ass
from loss due to theft, fraud and/or undue physical dama<J assets
provide the equivalent insurance coverage for real property and
a minimum, Subrecipient must
improved with CDBG fields as provided to property owned by the non-Federalipment tentity.ired r For
construction or facility improvement contracts or subcontracts exceeding the simplified
acquisition threshold as defined in 41 U.S.C. 134 and Appendix II, section (A), Subreci Tent
must comply with bonding requirements set forth in 2 CFR § 200.325. p
PY21 SUBRECIPIENT AGREEMENT—JLSSE TREE Or IDAHO
PAGE 12 OP 27 Page 285
Item#10.
H. Grantee Recognition. Subrecipient shall ensure recognition of the role of the City in
providing services through this Agreement. All activities, facilities and items utilized pursuant
to this Agreement shall be prominently labeled as to funding source. In addition, Subrecipient
will include a reference to the support provided herein in all publications made possible with
funds made available under this Agreement.
I. Amendments. The parties hereto may amend this Agreement at any time provided that such
amendments make specific reference to this Agreement, and are executed in writing, signed by
a duly authorized representative of each party, and approved by City's governing body. Such
amendments shall not invalidate this Agreement, nor relieve or release either party from its
obligations under this Agreement. City may, in its discretion, amend this Agreement to
conform with Federal, state or local governmental guidelines, policies and available funding
amounts, or for other reasons. If such amendments result in a change in the funding, the scope
of services, or schedule of the activities to be undertaken as part of this Agreement, such
modifications will be incorporated only by written amendment signed by both parties.
J. Termination (see 2 CFR Part 200, Appendix II, section (B)).
1. Termination for convenience. Either party may terminate this Agreement by, at least
thirty(30) days before the effective date of such termination, giving written notice to the
other party of such termination and specifying the effective date thereof.
2. Termination for cause. Termination of this Agreement, in whole or in part, may occur for
cause, which shall include, but shall not be limited to, the following:
a. Failure to comply with any of the rules, regulations or provisions referred to herein, or
such statutes, regulations, executive orders, and HUD guidelines, policies or directives
as may become applicable at any time;
b. Failure to fulfill in a timely and proper manner its obligations under this Agreement;
c. Ineffective or improper use of fiends provided under this Agreement; or
d. Submission of reports that are incorrect or incomplete in any material respect.
Either Party may terminate this Agreement for cause by providing written notice to the
other of the basis of termination. The defaulting Party shall have fourteen (14) days to cure
the deficiency or non-compliance. If the deficiency or non-compliance is not cured within
this time period, the other Party shall terminate this Agreement for cause. In addition to
termination of this Agreement and/or any other remedies as provided by law, City may
declare Subrecipient ineligible for any further participation in City CDBG programming.
3. Work completed. In the event of any termination, all finished or unfinished documents,
data, studies, surveys, maps, models, drawings, photographs, reports, and/or other materials
that are the property of and prepared by Subrecipient under this Agreement shall become
the property of City, and Subrecipient shall provide same within seven(7) days of City's
demand therefor. Subrecipient shall be entitled to receive just and equitable compensation
for any satisfactory work completed on such documents or materials prior to the
termination.
K. Assignment. Subrecipient shall not assign or transfer any interest in this agreement without
prior written consent of City; provided, however, that claims for money due or to become due
to Subrecipient from City under this Agreement may be assigned to a bank, trust company, or
Page 286
PY21 SUBRECIPIENT AGREEMENT—JEssL TREE OF IDAHO PAGE 13 OF
Item#10.
other financial institution without such approval. Notice of any assignment or transfer shall be
famished promptly to City.
L. Subcontractors.
1. City must approve. Subrecipient shall not enter into any subcontracts with any agency or
individual in the performance of this Agreement without the prior written consent of City.
All subcontracts entered into in the performance of this Agreement shall be awarded
pursuant to any applicable provisions of the City Purchasing Policy and/or local, state, or
federal laws.
2. Monitoring. Subrecipient shall monitor all subcontracted services on a regular basis to
assure contract compliance. Results of monitoring efforts shall be summarized in written
reports and supported with documented evidence of follow-up actions taken to correct areas
of noncompliance. Subrecipient shall furnish and cause each of its own subrecipients or
subcontractors to furnish all information and reports required hereunder and will permit
access to its books, records and accounts by City, HUD or its agent, or other authorized
Federal officials for purposes of investigation to ascertain compliance with the rules,
regulations and provisions stated herein.
3. Subcontract content. Subrecipient shall cause all provisions of this Agreement in their
entirety to be included in and made a part of any subcontract executed in the performance
of this Agreement. Specifically, without limitation, Subrecipient shall include the
provisions of this Agreement regarding Civil Rights and Affirmative Action in every
subcontract or purchase order, specifically or by reference, to ensure that such provisions
will be binding upon all subcontractors.
4. Documentation. Executed copies of all subcontracts shall be forwarded to City along with
documentation concerning the selection process.
M. Relocation, real property acquisition, and one-for-one housing replacement. Subrecipient
agrees specifically, without limitation, to comply with:
1. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as
amended (URA), and implementing regulations at 49 CFR Part 24 and 24 CFR 570.606(b);
2. The requirements of 24 CFR 570.606(c) governing the Residential Anti-displacement and
Relocation Assistance Plan under 24 CFR part 42, subpart B; and
3. The requirements in 24 CFR 570.606(d) governing optional relocation policies.
Subrecipient shall provide relocation assistance to displaced persons as defined by 24 CFR
570.606(b)(2) that are displaced as a direct result of acquisition, rehabilitation, demolition or
conversion for a CDBG-assisted project.
N. No contractual impediments. Subrecipient certifies and agrees that no contractual or other
disability exists which would prevent compliance with these requirements.
O. Severability. If any provision of this Agreement is held to be invalid, the remainder of the
Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless
be in full force and effect.
P. Entire Agreement. This Agreement contains the entire agreement of the parties and
PY21 SUBRECIPILNT AGREEMENT—JESSE TRLL OF IDAHO PAGE 14 OF
Page 287
supersedes any and all other agreements or understandings, oral or written, whether previous to
the execution hereof or contemporaneous herewith.
Q . Non-waiver. Failure of either party to promptly enforce the strict performance of any term of
this Agreement shall not constitute a waiver or relinquishment of any party ' s right to thereafter
enforce such term, and any right or remedy hereunder may be asserted at any time after the
governing body of either party becomes entitled to the benefit thereof, notwithstanding delay in
enforcement .
R. Attachments . All attachments and/or exhibits to this Agreement are incorporated by
reference and made a part of hereof as if the exhibits were set forth in then entirety herein.
S . Approval required . This Agreement shall not become effective or binding until approved by
the respective gov6rning bodies of both City and Subrecipient .
IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly
authorized officers to be effective as of the day and year fist above written.
SUBRECIPIENT .
Jesse Tree of Idaho
Ali Rabe, Executive Director
CITY :
City of Meridian Attest : p AUG2
UST
b`
l oaf ���
V (' ilV of
u Z
By: obert Simi on, Mayor is Jo s iew
toy"° ` >
W
a TR�PyJ
O/ th
I
it
PY21 SUBRECIPIENT AGREEMENT — JESSE TREE OF IDAHO PAGE 15 OF 27
Item#10.
Attachment 1: Location of Service Area
Meridian City Limits
' �IDj =�wCYy-HYa. � C�
I
a
g c_J
• wk Re�.. Ek{naariPJ �� w.+rRa wnwm:Ra 8
Us6ck RA WusYk Ad WUsu:Ra... --"'WYkfaPb '..�.,...'f!U GRtl ] � uaetl�lEi —_ � ° � - uYUalck Ptl LOCI
E � .EV.ft� .ENiY us�cF ie Wuate Pv
' WMIn C!wryut _ .. .YVCT'aYL �c���WQ�drtln Wpvryln ':�' E N4.vwo E YrMr.Ee :n.e "WFArvYxMn. ... WFaMevAre-- -- WFwvin
9 frnsi Pu WFr>kM1:RO HF.a�+'�Rtl...-- wFMIn RJ EF,yk{nRl EfralnRl ' ' WFr.�n Rf `
x
aN
— s 3
Rtl -N Rd
W Vc�
iE
E/.n.MRa.- _ EfniMwe __. W4^bRb If Rtl w• ft --EMnMRO ,...._._._ENn:I Re... WMryFW� .....--.4 6
x
PY21 SUI3RECIPIENT AGREEMENT—JESSE TREE OF IDAHO PAGE 16 OF
Page 289
Item#10.
Attachment 2: Risk Analysis
Risk of Noncompliance Evaluation
Thi s docrrerrt is used to anaiyf the risk of the progrzi n to d�ermine the leW- of mcnr a ng rrquired during:his program year.
Organization Jesse Tree Program 2021 Avrarcl $25,000.00
Marne Year
Total Points 20 Risk Level Love Next Steps Desk Review
auromatrcdiy caicaearea
Score
-FACTORS ■ rValue
Type of Contract weight:.. 2
Public Service 4
Housing Activities(Other than Homeownership Assistance) 3 4 6
AcquisitionfConstruction 2
Public facilities, planning,infrastructure 1
Contracted Dollars weight: 2
$60,000-Above 4
$40,000-559,9199 3
$20,000-539,909 2 2 4
$0-b19,999 1
Subrecipient Experience with Meridian CDBG weight: 3
New Program 3
1 -3years 2 1 3
4 years+ 1
Now Activity for Sub recipient weight: 3
Yes 2 1 3
No 1
Number of Clients Served weight: 2
100+ 3
50-99 2 1 2
Less than 50 1
Key Organizational.Change weight: 3
Executive Director& Financial Manager 4
Executive Directorandlor Financial Manager 3
Program DirectorAlanager 2 0 0
Other Key Staff 1
None 0
Systems Change weight: 3
Major Systems Change 2
Miner Systems Change 1 0 0
None 0
Program Delays weight: 1
CDBG Program did not begin on scheduleldelay ed 1
New Program 1 0 0
CDBG Program 17egan on schedule 0
Progress Reports weight: 2
Subreeipient has history of not submitting reports timely 1
New Program 1 0 0
Subreci ient has histor of submitting reports timely 0
Met.Goals in Previous Years weight: 3
PY21 SUBRECIPIENT AGREEMENT—JESSE TREE OF IDAHO PAGE 17 OF Page 290
NoncomplianceRisk of
Th s doxrent is used to and�ze-the risk d t,--progrzm to de�ermine the keevel of mcnit.orirg required durirg-.his pi-ogram year.
NoNew Program
Yes 0
AuditFinancial Audit we ight 4
o.-rate to serious findings 0
AlthoughNo Audit 0
inor find i ngs0
Last ._
Visit weight.: 3
New Proqram 0
Grant not renewed 0
2 Years of More0
Less than 2 Years 0
Corrective Action(Any Monitoring) weight'. 4
MajorCurrent . Findings
potential for payment error
New Program 0
Current +ncems: Findings that requireproviders
No Findincls 0
Signature CnIst(dCampbeff Date 1-112212021
Community Development Program Coordinator
Level caf Risk -- --
Lcrvv Risk Il�edium Risk High Risk
�5Q,prrin�.s �f-a0 poin�[s 79+pairrrRs
Project requires a minimum Projects gill be monitored via Tntemal bi-annual desk Projects uuill resaeive priarify far
amount of manitartng_ ActiYdies monitanngs and an-site manitaring na less than mon"storing_ Hig1�priaruty
.under this category will be every two years_ The on�ite manitoririg review will activities will generally l;�e
marritored primarily via intemaT toe conducted preferably within the first six months of monrtored annually within the first
desk monitoring procedures an an -'the chosen program year_ Based upon the results of '6 marrths of the program year_
'annual basin unless situa�ns the mans#anng visit,staff will determere the need far Ffigh-risk subrecipTerrts may also
:dictate otherwise_ Cln-site and frequency of addi6anal tecT3nical assistarree tie r�squired to sulamit additiana1
monitoring wrll generally take plane visits andfaron-site compliance reviews_ These dacumerstation as needed to
at least once every two years_ activities vnll genera�y be monitored after high aillovrfor cTaser evaluation of the
priority activities have been adequately addressed_ project through desk monitoring.
18 •
Item#10.
Attachment 3: Signing Authority
Complete the form to designate signing authority.
Subrecipient Name:
Project Name. C �12.
Program Year: Start Date: tt� �� �2 ! End Date:
Name Title
Authorized to sign for (check all that
��- apply):
Identifying Signature �KFinancial Contractual
&)�_� � F�wa>'} ]� (-bq ram,.,
Name Title
' Authorized to sign for (check all that
apply):
Identifying Signature Financial Contractual
Name Title
Authorized to sign for (check all that
apply):
Identifying Signature El Financial El Contractual
Signing authority for the above individuals is authorized by:
V 0�
- ,A ii
Name Title
\Itignature Dko
PY21 SUBRECIPIENT AGREEMENT-JESSE TREE OF IDAHO PAGE 19 OF Page 292
Item#10.
Attachment 4: Federal Certifications
The following are required as referenced below.
Subrecipient Name: S2
Project Name:
Program Year: ( ?_ Start Date: [0
End Date: o
3 �,
Subrecipient maintains a policy for and complies with the following:
Yes No N/A
❑ ❑ ADA/Section 504 [29 U.S.C. § 701] Policy
❑ ❑ Confidentiality[2 CFR § 200.303(e)]
❑ ❑ Conflict of Interest [2 CFR § 200.318(c)(1); 24 CFR § 570.611
� ❑ Drug Free Workplace [24 CFR part 24, subpart F] ]
❑ Equal Employment Opportunity [2 CFR Part 200; 41 CFR § 60-1.4(b)]
❑ ❑ Fair Housing [Fair Housing Act] (if applicable)
❑ ❑ Nondiscrimination [24 CFR § 570.607]
❑ ❑ Procurement [2 CFR § 200.318(a)] (if applicable)
Is Subrecipient a nonprofit entity? �Yes ONO
Per 2 CFR § 200.415 major nonprofit organizations'are ineligible for this fiindi Q�. If the
agency is a nonprofit, please select one of the following: n
❑ Organization is not a major nonprofit organization.
❑ Organization is a major nonprofit organization.
By signing this form, I certify the above is true and correct to the best of my knowled e.
.� g
Name
Title
Signature 1 0 )
D�to
' A major nonprofit organization is defined in § 200.414(a)as an organization receiving more than S10 million
federal funding.
in direct
PY21 SUBRECIPIENT AGREEMENT—JESSE TREE OP IDAHO
PAGE 20 OF 27 Page 293
Item#10.
Attachment 5: Environmental Review
Environmental Review
for Activity/Project that is Exempt or
Categorically Excluded Not Subject to Section 58.5
Pursuant to 24 CFR 58.34(a) and 58.35(b)
Project Information
Project Name: JesseTree.PY19-PY21
HEROS Number: 900000010096366
Responsible Entity(RE): MERIDIAN, 33 E Idaho Ave Meridian ID,83642
State/ Local Identifier:
RE Preparer: Crystal Campbell
Grant Recipient(if different than Responsible Entity):
Point of Contact:
Consultant(if applicable):
Point of Contact:
Project Location: 1121 W Miller St, Boise, ID 83702
Additional Location Information:
N/A
Description of the Proposed Project [24 CFR 50.12&58.32;40 CFR 1508.25]:
The Jesse Tree provides homelessness prevention for eligible applicants who are at risk of being evicted in
Meridian. Services will be provided at Jesse Tree and in the community as necessary. The City anticipates
using$15,000 to $25,000 of CDBG funding per year during each of the remaining years in the 2017-2021
Consolidated Plan. This Environmental Review will cover that span. CDBG funds will be used to assist an
estimated 75 households remain in housing over the next three years.The Jesse Tree screens potential
participants throughout the year, but availability of funding is dependent on the congressional release of
funding.
Jesse Tree - Google Maps.pdf
Level of Environmental Review Determination:
Activity/Project is Categorically Excluded Not Subject to per 24 CFR 58.35(b):
58.35(b)(2)
Signature Page
FR Signature.pdf
Page 294
PY21 SUBRECIPIENT AGREEMENT—JEssE TREE OF IDAHO PAGE 21 OF
Item#10.
Funding Information
Grant/Project HUD Program Program Name
Identification
Number
Community Planning and Community Development Block Grants
106 Development(CPD) (CDBG) (Entitlement)
Estimated Total HUD Funded,Assisted $24,500.00
or Insured Amount:
Estimated Total Project Cost [24 CFR 58.2 (a)(5)]: $30,000.00
Compliance with 24 CFR §50.4&§58.6 Laws and Authorities
Compliance Factors: Are formal Compliance determination
Statutes, Executive Orders, and compliance steps (See Appendix A for source
Regulations listed at 24 CFR§50.4 & or mitigation determinations)
§58.6 required?
STATUTES, EXECUTIVE ORDERS,AND REGULATIONS LISTED AT 24 CFR §50.4&§58.6
Airport Runway Clear Zones and Based on the project description the
Clear Zones project includes no activities that would
24 CFR part 51 require further evaluation under this
section.The project is in compliance
with Airport Runway Clear Zone
❑ Yes R1 No requirements.
Coastal Barrier Resources Act
Coastal Barrier Resources Act, as This project is located in a state that
amended by the Coastal Barrier does not contain CBRS units. Therefore,
Improvement Act of 1990 [16 USC this project is in compliance with the
3501] ❑ Yes 0 No Coastal Barrier Resources Act.
Flood Insurance Based on the project description the
Flood Disaster Protection Act of project includes no activities that would
1973 and National Flood Insurance require further evaluation under this
Reform Act of 1994 [42 USC 4001- section.The project does not require
4128 and 42 USC 5154a] flood insurance or is excepted from
flood insurance. While flood insurance
may not be mandatory in this instance,
HUD recommends that all insurable
structures maintain flood insurance
under the National Flood Insurance
Program (NFIP). The project is in
compliance with Flood Insurance
❑ Yes 0 No requirements.
PY21 SUBRECIPIENT AGREEMENT—JESSE TRUE OF IDAHO PAGE 22 OF Page 295
Item#10.
Mitigation Measures and Conditions [CFR 40 1505.2(c)]:Summarized below are all mitigation measures
adopted by the Responsible Entity to reduce, avoid or eliminate adverse environmental impacts and to avoid
non-compliance or non-conformance with the above-listed authorities and factors.These measures/conditions
must be incorporated into project contracts, development agreements and other relevant documents.The
staff responsible for implementing and monitoring mitigation measures should be clearly identified in the
mitigation plan.
Law,Authority, Mitigation Measure or Condition Comments on Complete
or Factor Completed Measures
Mitigation Plan
Supporting documentation on completed measures
PY21 SUI3RECIPIUNT AGREENIENT—JESSE TREE OF IDAHO PAGE 23 01-
Page 296
Item#10.
PENDIX A: Related Federal Laws and Authorities
Airport Runway Clear Zones
_. General policy Legislation � _ Regulation
It is HUD's policy to apply standards toY� 24 CFR Part 51 Subpart D�
prevent incompatible development
around civil airports and military airfields.
1. Does the project involve the sale or acquisition of developed property?
✓ No
Based on the response, the review is in compliance with this section.
Yes
Compliance Determination
Based on the project description the project includes no activities that would require further evaluation
under this section.The project is in compliance with Airport Runway Clear Zone requirements.
Supporting documentation
Are formal compliance steps or mitigation required?
Yes
✓ No
PY21 SUBRECIPIENT AGREEMENT—JESSE TREE OF IDAHO PAGE 24 OF
Page 297
Item#10.
Coastal Barrier Resources
General requirements Legislation Regulation
HUD financial assistance may not be Coastal Barrier Resources Act
used for most activities in units of the (CBRA) of 1982, as amended by
Coastal Barrier Resources System the Coastal Barrier Improvement
(CBRS). See 16 USC 3504 for limitations Act of 1990 (16 USC 3501)
on federal expenditures affecting the
CBRS.
This project is located in a state that does not contain CBRA units.Therefore,this project is in compliance
with the Coastal Barrier Resources Act.
Screen Summary
Compliance Determination
This project is located in a state that does not contain CBRS units.Therefore,this project is in
compliance with the Coastal Barrier Resources Act.
Supporting documentation
Are formal compliance steps or mitigation required?
Yes
✓ No
Page 298
PY21 SUBRECIPIENT AGREEMENT—JESSE TREE OF IDAHO PAGE 25 ON
Item#10.
1-1�od Insurance
General requirements Legislation I Regulation
Certain types of federal financial assistance may not be Flood Disaster 24 CFR 50.4(b)(1)
used in floodplains unless the community participates Protection Act of 1973 and 24 CFR 58.6(a)
in National Flood Insurance Program and flood as amended (42 USC and (b); 24 CFR
insurance is both obtained and maintained. 4001-4128) 55.1(b).
1. Does this project involve financial assistance for construction, rehabilitation, or acquisition of a
mobile home, building,or insurable personal property?
✓ No.This project does not require flood insurance or is excepted from flood insurance.
Based on the response, the review is in compliance with this section.
Yes
Screen Summary
Compliance Determination
Based on the project description the project includes no activities that would require further evaluation
under this section.The project does not require flood insurance or is excepted from flood insurance.
While flood insurance may not be mandatory in this instance, HUD recommends that all insurable
structures maintain flood insurance under the National Flood Insurance Program (NFIP).The project is in
compliance with Flood Insurance requirements.
Supporting documentation
Are formal compliance steps or mitigation required?
Yes
✓ No
PY21 SUBRECIPIENT AGREEMENT—.IEsSE TREE OF IDAHO PAGE 26 OF
Page 299
Item#10.
Attachment 6: Budbet
Jesse Tree of Idaho
Emergency Rental
Assistance Program
PY21 IDIS# 127 Rent Payments Case Management Total
Award $ 18,750.00 $ 6,250.00 $ 25,000.00
Draw
# Date Timeframe
1 $ -
2 $ -
3 $ -
4 $ -
5 $ -
6 $ -
7 $ -
8 $
9 $ -
10 $ -
11 $ -
12 $ -
Total $ - $ - $ -
Balance $ 18,750.00 $ 6,250.00 $ 25,000.00
PY21 SUBRECIPIENT AGREEMENT—JESSE TREE OF IDAHO PAGE 27 OP
Page 300