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Item#9.
10/262021 10:23AM City of Meridian FY2022 Budget Amendment Form
PriorYear(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Public Works
Funding 2021 2022 2023 2024 2025 Title: Well 18 Water Treatment
Personnel $ $ - $ $ $ - Instructions for Submitting Budget Amendments:
Operating $ $ - $ $ $ - ➢Department will send Amendment with Directors signature to Finance(Budget Analyst)for review
Capital $ 2,200,000 $ 873,975 >Finance will send Amendment to Council Liaison for signature
Total $ 2,200,000 $` r 873,975 $ - $ $ - $ - >Council ilaison will send signed Amendment to Mayor
Total Estimated Project Cost: $ 3,073,975 ➢Mayor will send signed Amendmentto Finance(Budget Analyst)
Evaluation Questions >Finance(Budget Analyst)will send approved copy ofAmendmentto Department
Please answer all Evaluation Questions using the financial data referenced above. >Departmentwill add ropy ofAmendmentto Council Agenda using Novus Agenda Manager
1. Describe what is being requested?
j $873,975 is being requested to provide additional funding to award the low bid for the construction and completion of the Well 18 Water Treatment Project.This project is in
year 2 of 2 years.Pilot testing has been completed,equipment has been procured and purchased and the facility design has been completed.Facility construction is the last
phase of the project. The current Enterprise Fund balance will support the addition of this funding in FY22.
2. Why was this budget request not submitted during the current fiscal year budget cycle?
The need for the additional funding was not known when the 2022 budget was requested.The project was bid out two different times in an effort to get a more reasonable bid.
Higherthan anticipated costs are likely due to the current construction environment,labor shortage and high material costs.
3. What is the explanation for not submitting this budget request during the next fiscal year budget cycle?
Waiting until the next fiscal year to provide funding for the project would delay project completion by at least another 15 months and incur additional expense for storage of water treatment
equipment which has already been purchased and must be incorporated into the construction.
4.Describe the proposed method of funding? Iffunding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and
sources of anticipated additional revenue that will result from approval of this request.
Enterprise Fund.
5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan?
Yes-.Public Health and Safety
6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments.
- --- ...
Yes-Purchasing for contract execution.
I
7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No No j
8.Is the amendment goin to result in the disposal of an asset?(Yes or No)
9.Anv additional comments?
F-7
Total Amendment Request $ 873,975
Every effort should be made to avoid reopening the budgetfor an amendment.`Departments will need to provide back up and appear before the City Council to justifybudget amendments.
Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall.
Page 95
City of Meridian FY2020 Budget Amendment Fo&I AdminBusOps\BusOps\BudgetRates\Budget Prep Rec_10 years\Budget'22Wmendments\Well 18\FY2022 Budget Amendment Well 18_10-20-2021-WS-CM changes-10-26-21