HomeMy WebLinkAboutMountain Water Works Well 26 Water Treatment Design Task Order11084.a CITY OF MERIDIAN Purchase Requisition
C%Q fE Purchasing Department DATE OF
10/6/2021
33 E BROADWAY AVE, STE 106 CITY OF MERIDIAN REQUEST
MERIDIAN, ID 83642 Public Works PURCHASE ORDERNUMBERMUST • INVOICES
TEL: (208)489-0417 CARTONS •CORRESPONDENCE .TO THIS ORDER
FAX: (208)887-4813 AVAILABLE BUDGET AMOUNT
$900,000.00
IS BUDGET AMENDMENT REQUIRED?
SUGGESTED
VENDOR Mountain Water Works NO
CITY SUPPORT TICKET NO.
I
PROJECT MANAGER PAYMENT TERMS FREIGHT TERMS F.O.B. REQUESTOR
Dean Stacey NET 30 PREPAID DESTINATION Dean Stacey
PROJECT NAME: Well 26 Water Treatment Design
Description of Purchase Quantity and Pricing ACCOUNTINGCODES
DESCRIPTIONPART NUMBER/ • ORPROJECT/
QTY UNIT UNIT PRICE FUND
TASK •-DER/CONTRACT PROJECTDESCRIPTION
Task Order for Design 1 LS $ 310,801.00 60 3490 96157 96157.a $ 310,801.00
$ -
$ -
$ -
NOTES: Council Approval Date: 11-16-2021
$310,801.00
A#HORIZ5�EDDEPARTMENT SIGNATURE
N
CD
(D
Item#7. City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
60 - Enterprise Fund
3490 - Water Construction Projects
From 10/1/2021 Through 9/30/2022
Percent of
Budget with Current Year Budget Budget
Amendments Actual Remaining Remaining
Capital Outlay
96157 Well 26 Construction
930,000.00 0.00 930,000.00 100.00%
Total Capital Outlay 930,000.00 0.00 930,000.00 100.00%
TOTAL EXPENDITURES 930,000.00 0.00 930,000.00 100.00%
Page 70
Date: 11/8/21 02:38:46 PM Page
CONTRACT CHECKLIST
I. PROJECT INFORMATION
Date: 6/10/2021 REQUESTING DEPARTMENT Public Works
Project Name: Well 26 Water Treatment Facility Design
Project Manager: Dean Stacey Contract Amount: $310,801
Contractor/Consultant/Design Engineer: Mountain Water Works/Stuart Hurley
Is this a change order? Yes ❑ No ❑ Change Order No.
II. BUDGET INFORMATION (Project Manager to Complete) III. Contract Type
Fund: 60 Budget Available(Purchasing attach report):
Department 3490 Yes ❑� No ❑ Construction ❑
GL Account 96157 FY Budget: 2022 Task Order 0
Project Number: 11084 Enhancement: Yes 0 No ❑ Professional Service ❑
Equipment ❑
Will the project cross fiscal years? Yes❑� No ❑ Grant ❑
IV. GRANT INFORMATION-to be completed only on Grant funded projects
Grant#: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status(Federal Funded)
n/a n/a n/a n/a
Print and Attach the determination Print,attach and amend bid by addendum(if changed) www.sam.gov Print and attach
V. BASIS OF AWARD
BID RFP/RFQ TASK ORDER
Award based on Low Bid Highest Ranked Vendor Selected Master Agreement Category 1D
(Bid Results Attached) Yes ❑ No ❑ (Ratings Attached) Yes ❑No Date MSA Roster Approved: 10/1/2020
Typical Award Yes ❑ No ❑
If no please state circumstances and conclusion:
Date Award Posted: n/a 7 day protest period ends:
VI. CONTRACTOR/CONSULTANT REQUIRED INFORMATION
PW License n/a Expiration Date: Corporation Status Goodstanding
Insurance Certificates Received(Date): 4/12/2021 Expiration Date: 3/16/2022 Rating: A++
Payment and Performance Bonds Received(Date): n/a Rating:
Builders Risk Ins.Req'd: Yes ❑ No ❑ If yes,has policy been purchased?
(Only applicabale for projects above$1,000,000)
VII. TASK ORDER SELECTION (Project Manager to Complete)
Reason Consultant Selected ❑ 1 Performance on past projects
Check all that apply ❑ Quality of work ❑ On Budget
0 On Time Accuracy of Construction Est
❑ 2 Qualified Personnel
❑ 3 Availability of personnel
❑ 4 Local of personnel
Description of negotiation process and fee evaluation:
Reviewed Task Order and compared with recent Well 17 Design and Well 18 design by another firm. Costs and tasks to be performed are in direct alignement of like roejcts for
water treatment facilities.
Kyle Radek 10/4/2021
Enter Supervisor Name Date Approve
Vill. AWARD INFORMATION
Date Submitted to Clerk for Agenda: November 8,2021 Approval Date 11-16-2021 By:
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Page 71
Contract Request Checklist.5.24.2016.Final
Item#7.
TASK ORDER NO. 11084.a
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND MOUNTAIN WATERWORKS, INC. (ENGINEER)
This Task Order is made this 16th day of November 2021 and entered into by and between
the City of Meridian, a municipal corporation organized under the laws of the State of
Idaho, hereinafter referred to as "City", and accepted by Mountain Waterworks, Inc.,
hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and
conditions contained in the Master Agreement (category 1d) between the above
mentioned parties dated October 1, 2020. The Project Name for this Task Order is as
follows:
WELL 26 WATER TREATMENT FACILITY - DESIGN
PROJECT UNDERSTANDING-SUMMARY
The City of Meridian's (City) domestic water system experiences water quality issues
related to the precipitation of iron and manganese from groundwater resulting in brown
water events, reduced chlorine residuals, extended system flushing, and customer
complaints. The purpose of this project is to investigate feasible treatment options and
implement the preferred water treatment technology at Well 26 located at 6067 N. Locust
Grove Rd. The City intends to have the existing structure demolished and construct a
new well house/treatment facility including a greensand (or similar technology) system for
their approximately 2,500 gallon per minute (GPM) Well 26.
The project will consist of:
(1) Review of the completed pilot study to establish iron and manganese removal
criteria at Well 26.
(2) Completing design and specification documents for City procurement of an iron
and manganese removal system from an equipment supplier using a competitive
procurement process.
(3) Completing preliminary and final design, including preparing a construction
document package for City's use in obtaining bids for facility construction and
installation of the City procured treatment equipment.
SCOPE OF WORK
Task Order 11084.a WELL 26 WATER TREATEMENT FACILITY-DESIGN Page 1 of 14
MOUNTAIN WATERWORKS, INC Page 72
Item#7.
Task 1 - Project Management and Administration
Mountain Waterworks will provide the overall project planning, management, scheduling,
coordination of efforts and the day-to-day administrative tasks required for this Task
Order.
Progress Reports
The project is assumed to require seven months for the water treatment equipment
procurement and design of the water treatment facility. Mountain Waterworks will prepare
written monthly progress reports. The reports will include the following items:
• A written description of the progress of the work accomplished to date (%
complete).
• A summary of project issues and concerns that need to be resolved.
• A summary of changes in contract amount or time (if applicable).
• Monthly invoices for work completed.
Deliverables
• Monthly progress reports and detailed invoices
Task 2 Geotechnical Investigation and Report
Mountain Waterworks will arrange for on-site test pit(s) to be excavated and evaluated
for foundation/footing design and stormwater system design. We anticipate 1-2 test pits
constructed to a depth of approximately 10 feet are required. A perforated pipe will be
buried to periodically measure on-site groundwater levels and identify the seasonal high
groundwater level required for stormwater system design. The geotechnical findings and
recommendations will be documented in an engineered, stamped report.
TASK 3: Public Meeting, Building Department, and Zoning Requirements
Mountain Waterworks will assist the City in obtaining a certificate of zoning compliance
and building department approval. If the preferred layout of new facilities does not meet
setback or other dimensional requirements, Mountain Waterworks will assist the City in
obtaining a variance. Mountain Waterworks will specifically provide the following:
• Certificate of Zoning Compliance — Mountain Waterworks will prepare submittal
package per Planning Department requirements for obtaining a certificate of
zoning compliance. A preliminary landscaping plan, site plan, and building
elevations will be included for zoning compliance and approval.
• Neighborhood or School District Meeting — if authorized by the City, Mountain
Waterworks will provide public involvement services that may include mailers, door
hangers, or limited in-person visits (up to 3).
• City of Meridian Building Permit — Complete the Building Permit application and
submit copies of the design for review. Mountain Waterworks will meet with the
Building Department to discuss their review of the plans, if necessary. Required
comments will be integrated into the plans and resubmitted for review and
approval. This process is estimated to take one (1) month. This excludes revisions
that require modification to the base design.
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Item#7.
• Variance Application — If required by the final design layout, Mountain Waterworks
will prepare the variance application for submittal to the City of Meridian
Community and Development Services (CDS) and building department. This will
include one (1) pre-application meeting with the City CDS and building department
staff.
TASK 4: Iron and Manganese Removal Equipment Procurement
Package
A pilot study was conducted and report prepared by Loprest dated July 13, 2021. Data
produced from the pilot testing will be analyzed to determine the efficacy and efficiency
of the tested filter media for iron and manganese removal at varying loading rates. The
analysis will also estimate required chlorine dose. We will review the Well 26 Pilot Study
Report containing the results of the pilot test and analysis, which will serve as a basis of
design for equipment procurement and the full-scale design. The Pilot Study Report will
be provided to IDEA as an attachment to the Preliminary Engineering Report (Task 7).
Mountain Waterworks will prepare technical specifications to solicit bids for water
treatment equipment for the Well 26 treatment project through a competitive bidding
process. We will prepare draft performance specifications for the preferred equipment
and review it with the City in a Workshop. It is anticipated that the specifications will
include:
• A range of expected well water quality parameters.
• The results of the Well 26 pilot testing.
• Well production and pressure information.
• Equipment performance requirements for removal of iron and manganese
considering other pertinent parameters such as ammonia.
• Requirements for identifying and defining treatment system operational and
maintenance costs.
• Limitations on backwash flow and volume that are allowed as defined by the City.
• General control descriptions for operation of the well and water treatment
equipment.
• Requirements for a guaranty of treatment performance.
• Penalties for not meeting the treatment guaranty.
• Requirements for submittals, training, startup, and operations and maintenance
manuals.
Deliverables
• Draft and final technical performance specifications for treatment equipment in
electronic (PDF & word) format.
Task 5: Equipment Procurement Assistance
Mountain Waterworks will assist the City during the procurement process of the water
treatment equipment in responding to technical questions from prospective bidders.
Mountain Waterworks will assist the City's evaluation and selection of the proposed
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Item#7.
treatment equipment following the receipt of bids through the competitive bidding process.
It is anticipated that the technical information to evaluate will likely include:
• Bidders' qualifications
• General product information
• General layout drawings
• Product performance information
• Treatment system operational and maintenance costs
• Example project installations
• References
The City will administer the equipment procurement process. Mountain Waterworks will
assist the City in responding to technical questions that the City is unable to answer
through the review of the Contract Documents.
Deliverables
• Attend the pre-bid conference
• Written responses to technical questions (addendum)
• Participate in the review of bids and selection process
• Technical evaluation of treatment equipment submittals and concurrence of
City's recommendation of award of procurement contract.
Task 6: Survey and Mapping
Mountain Waterworks will provide topographical survey and prepare base mapping for
the design of the water treatment facility at the existing well site, identify waterline
connections, and locate the drain line outfall alignment to the existing sanitary sewer
system. It is anticipated that the effort will include:
• Research and Utility Request: Research available land monuments, plats, records
of survey, right-of-ways, and recorded easements on the project site. Contact
utility companies prior to survey via Digline to request field locations of utilities and
available utility mapping. Utilities will be shown to the extent they are visible in the
field, or located by the utility or Owner. It is assumed that the City will provide Title
Reports for all properties that will be encroached upon by the proposed project.
• Survey Control: Establish survey control at the site and along the outfall line
alignment using: horizontal coordinate system, NAD 1983 translated to the Ada
County G.I.S. system, and vertical control based on NAVD 1988. Rights-of-ways
(ROWs) will be established and shown on the base map using Ada County G.I.S.
data. Any land monuments will be located and shown where found from visual
observations during the field survey. Well lot lines will be developed from field
measurements and recorded plat information.
• TBM's: Establish temporary construction benchmarks (T.B.M.'s) at two locations
on the well lot.
• Topographic Survey: Complete topographic survey as previously described
herein. For the purposes of this scope and fee proposal, it is assumed that survey
will include existing observable features such as building corners, sidewalks,
fences, edge of roadways, power poles, and utility boxes, property lines (including
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Item#7.
existing elevations at property lines), and structures. Existing utilities shall be
located to the extent that they are visibly marked by the utility companies.
• Base Mapping: Prepare topographic mapping in Civil 3D 2018 at a 1" = 20' scale,
22"x34". Topographic features will be depicted using accepted Mountain
Waterworks standard symbols. Topographic features will be shown on the design
plans to the extent that they are found or field located by the utility companies,
such as fences, utility poles, surfacing, utilities, edge of pavement, face of curb,
sidewalks, striped roadway centerline, guard rails, signal poles, signs, mail boxes,
face of retaining walls, telephone risers, large trees, and include monuments of
record and physical survey of monuments and property pins that are found.
Provide locations (X&Y coordinates) and elevation of local temporary benchmarks
to be used on Project. Property lines will be shown based on Ada County G.I.S.
mapping. Contours at one-half foot (1/2') intervals will be generated. Roadway will
be cross-sectioned at 50' intervals on centerline, edge of pavement, gutter, top of
curb and natural ground near ROW.
Deliverables
• Base mapping pdf with 0.5-foot contours intervals of the project site, including the
drain line outfall to the existing sanitary sewer.
Task 7: Preliminary Engineering Report
Mountain Waterworks will prepare a preliminary engineering report (PER) for the facility
in compliance with IDEA rules IDAPA 58.01.08, Section 503.
A conceptual design based on the City-selected equipment in Task 3 will be developed
in a workshop approach with the City. The single workshop will address:
• Building and equipment layout and equipment selection
• New building layout— assume a single building to house the well and treatment
systems with a separate electrical room, blower room, fire riser room, chlorine
room, and storage closet
• Site layout
• 30% design drawings:
o Title Sheet
o Site Civil Plan
o Design Criteria
o P&ID
o Building Layout & Concept Floor Plan
o Building Elevation
• Document capacity in adjacent sanitary sewer to receive backwash (allowable
sewer discharge rate to be provided by the City)
• Considerations for installing pressure relief and/or pressure reducing facilities
inside of the building (currently outside in a box for Zone 2 and 3)
• Operation and maintenance considerations
• Preliminary cost estimate
• Site source power evaluation
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Item#7.
The results of the workshop will be developed into a PER for City and IDEQ approval.
The PER will identify design criteria, site constraints, code requirements, permitting and
entitlement requirements, a list of equipment to be provided in the facility along with their
electrical requirements, and a description of the operation, maintenance, and control of
the facility. The geotechnical report for use in footing/foundation and stormwater facility
design will be completed and included in the PER. A general building and equipment
layout plan will be included. A conceptual level cost estimate (AACE Class 4) will also be
provided in the PER. Up to three (3) hard copies and an electronic copy of the PER will
be submitted to the City for initial review. Following the City's review, the report will be
updated and provided to the City for submission to the IDEQ as the Preliminary
Engineering Report for approval. Mountain Waterworks will incorporate applicable IDEA
comments and publish a final PER to IDEA and the City.
Deliverables
• Draft PER for City Review
• Final Draft PER for IDEQ Review
• Final PER for City and IDEQ Approval
Task 8: Design (50%, 90% and 100% Submittals)
Mountain Waterworks will prepare civil, mechanical, electrical, architectural, and
structural design and prepare plans and specifications for the construction of a treatment
facility for iron and manganese removal at Well 26. The facilities included in the design
will be as described in the PER from Task 7. Design elements will include the following:
1. Demolition of the existing well facility.
2. New well piping, valves, and controls.
3. Chlorine oxidation and disinfection system, including residual monitoring.
4. Iron and manganese removal equipment including filters, media, backwash
controller, backwash flow meter, backwash flow control, pressure relief valve,
piping, and other related appurtenances.
5. Electrical power and controls for the new treatment and building equipment.
6. A new single-story CMU building with metal roof and fire suppression system.
7. Lighting, heating, ventilation, and air conditioning for the new building. Lighting is
assumed to be industrial, chemically resistant LED lighting. Heating is assumed
to be ceiling-mounted industrial electrical space heater(s) and a pad or wall
mounted heating and air conditioning unit. Ventilation will be provided by wall and
ceiling vents.
8. On-site yard piping improvements needed for the new treatment facility.
9. Site civil design including grading, fencing, landscaping, and vehicle access.
10.Drain line to the existing sanitary sewer main. A traffic control plan is also included
within this task.
11.Pressure relief and/or pressure reducing facilities for Zones 2 and 3.
12.Onsite stormwater facilities.
13.Erosion and sedimentation control plan.
14.Design integration of existing equipment that will be reused in the new facility (i.e.
generator, automatic transfer switch, and other equipment as defined by the City).
Task Order 11084.a WELL 26 WATER TREATEMENT FACILITY-DESIGN Page 6 of 14
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Item#7.
A preliminary list of expected design drawings is attached (Attachment A). Drawings will
be submitted to the City for review and approval at 50%, 90% and 100% completion and
specifications will be included at the 90% and 100% stages. Up to three (3) hard copies
and an electronic copy of the 50% and 90% submittals will be provided to the City, and
six (6) hard copy sets of the 100% submittal, plus an electronic copy (PDF and AutoCAD
in accordance with GIS Standard) of the 100% submittal, will be provided to the City.
Mountain Waterworks will submit final drawings and specifications to the IDEA for review
and approval. An engineer's opinion of probable construction cost (AACE Class 2) will
be updated and submitted with the 90% documents. The City may require up to ten days
for review of the 90% submittal and the IDEA will require up to 42 days for review of the
100% submittal.
Subtask 8.1: 50% Design
Mountain Waterworks will develop preliminary design plans based on the approved PER.
The preliminary design plans will include a site plan, building floor plan, piping and
equipment plan, building elevations, and preliminary electrical and control plan. The 50%
design package will include a preliminary Opinion of Probable Construction Cost.
Deliverables
• 50% Complete preliminary design Plans, three (3) hard copies and an electronic
copy.
• Preliminary Opinion of Probable Construction Cost.
Subtask 8.2: 90% Agency Review Design, Plans and Specifications
Mountain Waterworks will finalize design of structures, equipment, major plant piping,
process, site plan to allow final detailing of the same during the 100% design activities.
Specific activities, and work products from 90% design including the following:
Project Management
• Conduct constructability review
• Conduct operability review
• Update engineer's opinion of probable construction cost
• Coordination with treatment equipment vendor
Civil
• Finalize building and major site element horizontal locations.
• Finalize floor/control levels and finished grades.
• Define contractor staging, storage, and off-site access corridors.
• Prepare site grading, drainage, landscape and Temporary Erosion Sediment
Control plans.
• Prepare yard piping and drain layouts.
• Prepare access road revisions to building.
• Prepare technical specifications.
• Erosion and sediment control plan in accordance with City of Meridian
requirements.
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Item#7.
Architectural
• Finalize building floor plan and elevations for building.
• Finalize the structural design concepts for the building.
• Review applicable codes for the building with City Building, Plumbing, and
Electrical Officials and the Fire Marshal. Complete building and fire code
analysis.
• Prepare technical specifications.
Structural
• Complete structural design for new building and selection of materials of
construction.
• Prepare framing plan for building.
• Prepare final floor plan for building.
• Prepare technical specifications.
Process
• Final major equipment sizing calculations.
• Coordinate with instrumentation and control system (I&CS) on completion of
P&ID's.
Mechanical
• Calculate the hydraulic profile for all major gravity process pipelines and
hydraulic structures. Establish maximum and minimum water surface elevations
for all process tanks.
• Coordinate with architectural and structural team on preparation of building
layout.
• Assemble catalog cuts for all major process equipment. Complete equipment
data sheets or equipment list on all major equipment items to include asset tags
per City of Meridian Asset Management Guidelines.
• Coordinate with I&C in the finalization of P&ID's.
• Finalize ancillary equipment sizing and line sizing calculations (chemical storage,
feed and delivery systems, etc.).
• Final equipment selection (type, size, weight, and arrangement).
• Finalize selection of piping materials.
• Prepare technical specifications.
HVAC/Plumbing
• Energy compliance documents for the mechanical systems.
• Prepare mechanical specifications as required.
• Prepare fire suppression system drawing and specifications as required.
• HVAC load calculations and sizing of new HVAC systems as required.
• Ductwork sizing and layout.
• Assist in obtaining approval of mechanical/plumbing/fire suppression documents
from reviewing agencies.
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Item#7.
• Subconsultant will assist Mountain Waterworks in obtaining approval of
mechanical documents from reviewing agencies.
Instrumentation and Control
• Design to upgrade control system to current City standards.
• Develop P&IDs.
• Develop design package to demo the existing control panel and install the new
control panel.
• Develop control panel drawings suitable for UL construction.
• Prepare instrumentation and control specifications as required.
• Subconsultant will coordinate with Mountain Waterworks and other
subconsultants on applicable items for City's SCADA integration.
Electrical
• Service load and standby power calculations to confirm existing generator is
adequate.
• Site lighting.
• Interior lighting.
• Power distribution.
• Energy compliance documents for lighting systems.
• Prepare electrical specifications.
• Subconsultant will coordinate with Mountain Waterworks and other
subconsultants on applicable items.
• Subconsultant will assist Mountain Waterworks in obtaining approval of electrical
documents from reviewing agencies.
Quality Control
Mountain Waterworks and subconsultants will perform quality control (QC) reviews by a
senior engineer to provide an independent review of the 90% design prior to submittal to
City.
90% Design Workshop
Mountain Waterworks will conduct a design workshop to review the work products with
the City's personnel and other key project staff. Workshop minutes, including the City's
comments will be prepared and distributed to attendees. Mountain Waterworks will
implement City and agency review comments from the 90% review as warranted.
Completion of the final design will include plans, technical specifications, bid schedule
and the Engineer's Opinion of Probable Construction Cost. These items will be submitted
to the City for bidding purposes.
Subtask 8.3: 100% Contract Document Preparation
Mountain Waterworks will complete final technical contract drawings and specifications
for competitive bidding. Key activities during this phase will include:
Design Management
• Conduct final reviews and incorporate 90% design review comments.
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Item#7.
Contract Document Completion
• Prepare final construction drawings.
• Prepare final technical specifications.
• Prepare final calculations.
• Complete final checking and coordination review, agency permitting compliance
reviews.
Incorporation of Final Review Comments
Mountain Waterworks will modify the contract documents to reflect all agreed upon 90%
review comments from the City, IDEA, ACHD and Mountain Waterworks' quality control
review. The final documents will then be provided to the City and will be submitted to
IDEA for review and approval. These plans will be incorporated into the building permit
package in Task 10.
Task 9: Bidding Assistance - Water Treatment Facility
Mountain Waterworks will assist the City during the bidding process for the construction
of the new water treatment facility in responding to technical questions from prospective
bidders.
The City will facilitate the bidding process. Mountain Waterworks will assist the City in
responding to technical questions that the City is unable to answer through review of the
Contract Documents for City's use in preparation of addenda.
Deliverables
• Written responses to technical questions submitted during the bidding
• Attend pre-bid meeting and prepare and distribute meeting notes to attendees
Task 10: Agency Coordination and Permitting
Mountain Waterworks will assist the City with agency approval process. Mountain
Waterworks shall submit the plans, on behalf of the City, specifically limited to the
following:
• IDEQ Plan Approval. Complete relevant IDEQ Checklists and submit copies of the
design for review. Mountain Waterworks shall make required changes to the plans
and specifications based on their review.
• Ada County Highway District Plan Approval. Submit copies of the design to the
ACHD for review and approval of the off-site sewer line and a new driveway
approach, if applicable.
Task 11: Existing Well and Pump Evaluation and Reconstruction
As part of the City's standard maintenance program, the well pump, column, and motor
are planned to be removed, possibly serviced, and the well will be video inspected and
condition documented. Under Task 11, engineer shall coordinate, supervise, or perform
the following:
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Item#7.
• Conduct a short-term hydraulic test of the existing equipped well as baseline
data for specific capacity and for comparison to the original specific capacity;
and to compare the actual current pump performance to the original pump
curve.
• Complete a business case evaluation for a new pump considering
submersible, vertical turbine, pump speed, and placing the well inside and/or
outside of the building. The pump will be designed to pump into both Zones 2
and 3.
• If the existing pump is reused, develop documents and schedules for use in
obtaining quotes, and work with the City Project Manager to engage
contractor for pump and motor removal, pump inspection/rehabilitation, motor
delivery to electrical shop (Hopper Electric), motor pickup and delivery back to
well site, and pump/motor re-installation.
• Video inspect the inside of the well casing and screens.
• Develop documents and schedules for use in obtaining quotes, and work with
the City Project Manager to engage contractor for well cleaning. A
specification for disinfection and cleaning will be included.
• Work with the City's contractor on site to inspect and disinfect tools to be
inserted in the well and to provide on-site procedures for the cleaning.
• Video inspect the cleaned casing and well screens.
• Develop a technical memorandum to the City with documentation,
conclusions, and recommendations on the current condition of the well and
pump.
Engineer will review contractor's invoices and recommend action for payment.
Deliverables for this Task
• Well inspection technical memorandum.
• Well inspection video(s).
• Well pump evaluation.
• Well pump rehabilitation bidding/quote documents (if decided to reuse
existing pump).
• Well cleaning bidding/quote documents.
ASSUMPTIONS
While preparing our scope of services and fee schedule, we have made the following
assumptions:
a. Water quality information for Well 26.
b. Pilot Study Report
c. Record drawings and documents for Well 26, including the well construction
log and Well Completion Report.
d. Pump curve and pump setting information for the well pump as currently
installed.
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Item#7.
e. Historical geotechnical reports and/or drilling logs for the Well 26, as
available.
f. A legal description for the existing Well 26 lot.
g. Provide SCADA 1/0 standards and guidance to Mountain Waterworks on the
requirements of the instrumentation and controls and SCADA systems for the
project.
2. The City will provide the following during any bidding or procurement process:
a. All bidding and contract documents including, but not limited to,
advertisement for bids, bid forms, contracts/agreements, condition of the
contract, award, bonding and insurance requirements.
b. Incorporate Mountain Waterworks' technical specifications and drawings into
Bidding and Contract Documents using the City's contracting boiler plate to
bid procurement of the treatment equipment.
c. Provide all administration to bid and procure the iron and manganese removal
water treatment equipment.
d. Incorporate Mountain Waterworks' technical specifications and drawings into
Bidding and Contract Document using the City's contracting boiler plate to bid
the construction and startup of the water treatment facility.
e. Distribute the Bidding and Contract Documents for the construction of the iron
and manganese removal water treatment facility.
f. Award and execute a contract with the successful bidder following review of
the bids received for the construction of the water treatment facility.
3. The City will:
a. Provide on-going review of Mountain Waterworks' work and timely
consideration of design issues within a time acceptable to the City and
Mountain Waterworks.
b. Pay for all permits and fees needed for the project.
c. Provide project manager to serve as a liaison with other City departments and
divisions to facilitate the project reviews and approval process.
d. After approving the PER, provide updated planning and zoning, building
department, and any other City required checklists or design documents to be
incorporated into the final design.
4. Mountain Waterworks will:
a. Utilize an electronic platform for transmission of project documents including
invoicing, reports, any electronic plan submittals, and construction submittal
review.
5. Assumptions:
a. The bidding of the iron and manganese removal water treatment equipment
will be open to both greensand and adsorptive types of water treatment
systems that meet specified performance requirements.
b. The wastewater from the facility will be discharged to the City's existing
sanitary sewer system. There will be no backwash storage tank. The City has
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or will verify that the existing sanitary sewer main has adequate capacity to
receive and convey the equipment backwash water.
c. Space is available on the existing lot for on-site stormwater disposal.
d. It is assumed that a fire suppression (sprinkler) system will be required.
e. The existing electrical service to the site is capable of accepting the electrical
loads associated with the demands for this new equipment, building, and
associated appurtenances. An evaluation to verify this assumption is
included in Task 7.
f. The filter panel, programming and startup will be provided by the
manufacturer for the process equipment. SCADA and base station
programming will be included as part of a future Construction Services Task
Order.
g. The well evaluation will be limited to analysis of the well condition. If the
existing pump will be refurbished, the selected pump contractor will be
responsible for evaluating and recommending pump upgrades such as
bearing replacement, impeller changeout, motor servicing, or bowl
replacement.
6. Construction Services
a. Services during construction of the water treatment facility are not included in
this Scope of Work. A separate scope of work and associated budget will be
prepared after the bidding of the construction of the water treatment facility.
TIME OF COMPLETION and COMPENSATION SCHEDULE
Final Design being completed by May 2022.
COMPENSATION AND COMPLETION SCHEDULE
Task Description Estimated Completion Date Compensation
1 Project Management and Ongoing throughout project $6,800
Administration
2 Geotechnical Investigation and 45 days after NTP for this task $6,530
Report
3 Public Meeting and Zoning Ongoing throughout project $8,300
Requirement
4 Iron and Manganese Removal 45 days after NTP for this task $15,920
Equipment Procurement Package
5 Bidding Assistance- Equipment Dependent on City's Scheduling $3,940
Procurement
6 Survey and Mapping 30 after NTP for this task $6,350
7 Preliminary Engineering Report 60 days after NTP for this task $34,180
g Final Design for 90% and 100% 90 days after NTP for this task $197,381
Submittal
9 Bidding Assistance-Construction of Dependent on City's Scheduling $10,160
the Water Treatment Facility
10 Agency Coordination, Meetings and Ongoing throughout project $2,760
Permitting
11 Well and Pump Evaluation and 60 days after NTP for this task $18,480
Reconstruction
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Item#7.
■ TASK ORDER TOTAL: $310,801.00
The Not-To-Exceed amount to complete all services listed above for this Task Order No.
11084.a is three hundred ten thousand eight hundred one dollars ($310,801.00). No
compensation will be paid over the Not-to-Exceed amount without prior written approval
by the City in the form of a Change Order. No travel or expenses will be reimbursed
through this agreement. All costs must be incorporated in the individual tasks within the
Compensation and Completion Schedule above.
CITY OF MERIDIAN MOUNTAIN WATERWORKS, INC.
BY: BY:
KEITH WATTS, Procurement Manager
Dated:
11-16-2021 Dated: 11/8/21
Council Approval Date: 11-16-2021
City Project Manager:
Dean Stacey
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