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Home My WebLink AboutICBG Application Handbook 2006 . Idaho Community Development Block Grant Application Handbook Fiscal Year 2006 IDAHO COMMERCE & LABOR SEPTEMBER 2005 . Dirk Kempthorne Governor Roger B. Madsen Director The printing of this handbook was financed in part through Idaho Community Development Block Grant funds ICDBG/ICL 05-21002-200 . . . . . . . Idaho Commerce & Labor P. O. Box 83720 Boise, Idaho 83720-0093 (208) 334-2470 Or (800) 842-5858 Fax: (208) 334-2631 http://www.cl.idaho.gov community.idaho.gov For questions on your grant application, contact the Community Development Specialist representing your region (see regional map): Cliff Long - cliff.long@business.idaho.gov Dianna Clough - dianna.clough@community.idaho.gov Dennis Porter - dennis.porter@community.idaho.gov Jennifer Nye - jennifer.nye@community.idaho.gov Jonathan Perry - jonathan.perry@community.idaho.gov Andrea Lindberg - andrea.lindberg@community.idaho.gov Kathy Morgan - kathy.morgan@community.idaho.gov Idaho Commerce & Labor is an Equal Opportunity Employer. This handbook, the forms, and the grant administration manual can be found on our Web page at http://community.idaho.gov and is available in alternative formats upon request for persons with disabilities. G:r 'OUAL Hou,mo OP~ORTU>'m EQUAL HOUSING OPPORTUNITY . . . . . . TABLE OF CONTENTS Chapter 1: Overview Funding Categories & Thresholds....... . .. . .. ... . .. . . . . . . . .. . .. . ... .. ... . .. ....................... Statewide Goals and Strategies................................................................ Economic Advisory Council........... ..... ............ ...... ..... .... .... ....... .... .............. .... Regional Map............. .... ............ ... .................. ..... ........ ............................... FY2006 Estimated Allocation............................................... ................... Application Schedule.. .. . .. . .. . . . . .. . .. . .. . . . . .. . . . . .. . .. . .. . . .. .. . .. . .. . .. . .. . .. . .. . .... . .. . ... Chapter 2: Eligibility Applicant Eligibility............................................................................. Eligible Activities. . .. . ... .. . .. . .. . .. . ..... . . . . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . . . . .. . .. . .. . ... . .. . . Ineligible Activities......................................................................"""" Other eligibility infonnation................................................................." National Objectives. . .. .. . . .. . . . . . .. . . . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. ... . .. . .. . ... . ... Chapter 3: Surveys & Methodology Area Wide Survey Methodology.............................................................. Survey Report........... ........ ............ ......... .... ..... .......... ..............""""'" Sample Survey........ .................... ............ ......... ......... ......... ................ Survey Tabulation Form....... . .. . .. . . . . .. . .. . .. . .. . .. ... . .. . . . . .. . .. . .. . .. . .. . .. . .. . .. . .. . .... Chapter 4: Application Process Application & Addendum Submissions...................................................... Professional Service Procurement............................................................ Application Review, Ranking and Award Process.. .. .. .. ... .. .. .. .. ... .." .. ...... .... .. .. Page No. 1-1 1-2 1-5 I~7 1-9 1-11 1I- ] Il-2 II-8 II-9 Il-IO 1II~1 III-] IIl-2 III. 3 IV-l IV~l IV-2 . . . Application Format....... ................... ...... .................... ..................... ..... Application Instructions and Forms.......................................................... Chapter 5: General Application Instruction & Forms Part A: Instructions.............................................................................. Part B: Forms........... ............... ...... .......................................... .......... ICDBG Application Information Form.................... ...... ........ ... ................. ICDBG Environmental Scoping - Field Notes Checklist..... ............ ..... .... ........ Citizen Participation Plan...................................................................... Notice of Public Hearing on Proposed Grant Activities..... ................. .............. Resolution to Establish a Redevelopment Area................ ......... ...... .............. Chapter 6: Public Facility/Housing Review & Ranking Part A: Instructions.............................................................................. Part B: Forms................. ............ ...... .............. ... ...... ....... ............ ... .... Chapter 7: Senior Citizen & Community Centers Review & Ranking Part A: Instructions........................................................... ................... Part B: Forms................................................................ ........... .......... Chapter 8: Economic Developmentillowntown Revitalization Review & Ranking Part A: Instructions..... .................. ..... ... ............. ......... ... ... ................... Part B: Forms........... ........... ...................... ... ............... ...................... Chapter 9: Economic Development/Job Creation Review & Ranking Part A: Instructions.............................................................................. PartB:Forms..................................................."""""""""""""""'" Part C: Job Documentation Forms............................................................ IV-3 IV-5 V.l V-13 V-19 V-35 V-39 V-41 VA3 VI.l VI-9 VII-l VII-3 VIII -1 VUI-6 IV-l IV-7 IV-9 . . . Chapter J Overview Chapter 1: Overview Introduction The Idaho Community Development Block Grant (ICDBG) program is a competitive grant program administered by Idaho Department of Commerce & Labor (ICL). Each year the U.S. Department of Housing and Urban Development (HOD) allocates Idaho's share of the States and Small Cities Community Development Block Program as determined by the funding formula contained in the Housing and Community Development Act of 1974 as amended. 1CL distributes the HUD funding to counties and non-entitlement cities through a competitive grant process. The grant application process generally consists ofthe Application submission, review and ranking by ICL staff and EAC members, and submission ofthe Addendum where required. The final award is made by the Governor. Idaho's counties and non-entitlement cities have divergent needs. Each community determines its own priority needs by committing local resources to find a solution to meet their greatest need. The ICDBG program is designed to assist communities willing to help themselves. In this way, the project funded is more likely to be sustained. This manual is prepared for local government officials, staff and consultants directly involved in an Idaho Community Development Block Grant (ICDBG) project. The information contained within this handbook is critical to your efforts in developing a competitive application. This handbook, forms, Administrative Rules, and the ICDBG Administration Manual can be found on our Web site at http://community.idaho.gov or you can call our office to receive a copy. The application is based upon the rules that guide the ICDBG program. Use this handbook to assist your community with the application process. Funding Categories & Thresholds: 1. At this time the ICDBG program sets aside four (4) funding categories. These funding categories consist of: A. Imminent Threat: Are those which correct or eliminate a recent threat to human health or safety. B. Community/Senior Centers: 1. Community Centers refer to a type of public facility that must be owned and operated for the benefit of all project area residents. 2. Senior Centers refer to a type of public facility that must be owned or operated for the bene'fit of senior citizens. C. Public Facility and housing: 1. Public Facility refers to those projects that construct or improve facilities, including, but not limited to sewer or water systems, streets, curbs, gutters, and I-I . . . Chapter 1 Overview sidewalks, fire stations, public medical and health facilities, libraries, group homes, and publicly owned commercial or industrial property. 2. Housing refers to those projects that improve or construct housing units for low and moderate income families. Projects include rehabilitation of public housing, rental rehabilitation, owner occupied housing rehabilitation, acquisition of real property for rental rehabilitation, acquisition ofland and site development for new rental housing, replacement housing, rehabilitation of school buildings into housing, acquisition of sites, site development and acquisitions of manufactured housing for manufactured home parks. D. Economic Development: refers to projects that are directed toward economic development through stimulation of private investment, community revitalization and expansion of economic opportunities. 1. Job Creation refers to the provision of construction or improvement of infrastructure for a specific business expansion to a new location. 2. Downtown Revitalization refers to improvement ofthe downtown area through the removal of slum and blight. II. Each funding category has a maximum amount of funding that can be requested. These set asides and their corresponding requ~st limits are: A. Imminent threat - $100,000; B. Community and senior centers - $150,000; C. Public facility and housing projects - $500,000; and D. Economic development - $500,000. Statewide Goals and Strategies: The ICDBG program has set two non-housing statewide priority goals for the coming program year. Each ofthese goals has three strategies. Each project must meet at least one strategy and its corresponding goal. The two goals, corresponding strategies and types of activities that meet these are listed below. They include: 1. Preserve and enhance suitable living environments A. Improve safety and livability of communities J. Activities under this strategy include bringing water and sewer systems in compliance with environmental standards, improving medical and fire safety 1-2 . . . Chapter 1 Overview facilities, eliminating slum and blight from downtowns or neighborhoods and other public facility projects. B. Increase access to quality facilities and services 1. Activities under this strategy include installing a water or sewer system where none exists, building new fire safety and medical facilities, rehabbing or building senior and community centers, improving or building assisted living facilities and other public facility projects. C. Improve affordability and sustainability of quality facilities and services 1. Activities under this strategy include construction or rehabilitation of water, sewer, fire, and medical facilities, assisted living facilities, streets and other public facilities for the purpose of making them more affordable and sustainable. II. Expanding economic opportunities A. Create jobs primarily for low- and moderate-income persons. 1. Activities under this strategy include installation, upgrade, construction and acquisition of public facilities (water, sewer, power, gas, streets, buildings, etc.) to assist in the public cost to promote expansion of an existing business or location of a new business. B. Prioritize projects that provide a living wage and fringe benefits. 1. Activities under this strategy include installation, upgrade, construction and acquisition of public facilities (water, sewer, power, gas, streets, buildings, etc.) to assist in the public cost to promote expansion of an existing business or location of a new business. a) Living wage is defined as the most recent county or state average wage at the time of application submittal. b) Fringe benefits are defined as employer sponsored health insurance and employer sponsored pension plan. C. Revitalize downtown business districts 1. Activities under this strategy include elimination of slum and blight in downtowns through façade improvements, infrastructure improvements, acquisition and demolition of dilapidated properties. If you have any questions regarding the application process or the rules that guide this process please contact the ICL Project Manager assigned to your region. 1-3 . . . Chapter J Overview 1-4 . . . Chapter I ECONOMIC ADVISORY COUNCIL 8/05 NAME & ADDRESS REGION I TERM OF OFFICE Duane A. Jacklin Riverbend Commerce Park 4752 W, Riverbend Ave. Post Falls, ID 83854 Ph: 773-6745 Fax: 777~4080, Cell: 699-1112 II B. 1. Swanson American West Bank 600 S. Jackson St., P, 0, Box 8879 Moscow, ID 83843 (wk) Ph 882-0809 Fax 882-0633, Cell: 301-1221 m Lloyd Mahaffey Dynamis Group, LP 82 E. State Street, Suite C Eagle, ID 83616 Ph 938-4990 Fax: 938-5672, Cell: 867-5188 Jody Tremblay Magic Valley Regional Medical Center P. O. Box 409 Twin Falls, ID 8330 I Ph 737~2943 Fax: 737-2734 IV Dr. Emma Gebo Crafts, Inc. 475 Pebble Lane Pocatello, ID 83204 Ph 232-9392 Fax: 237-7015 V Ty Jenkins Docutech Corporation 3911 North Fifth East Idaho Falls, ID 83401 Ph 521-2004 Fax: 557-7492 VI C. J. Buck Buck Knives 660 South Lochsa Street Post Falls, ID 83854 Ph 262-0500xl01 At-Large 08/06/003- 07/01/06 1st Tenn e-mail: duanej@riverbendcp.com 07/01104 - 07/01/07 07/01/01 - 07/01/04 09/17/99 - 07/01/01 2nd Term e-mail: bjswan@moscow,com Overview 01/10/05 - 07/01/07 finishing Michael Adkins term 07/09/03 - 07/01/06 1st Tenn e-mail: jodyt@mvnnc.org 07/01/05 - 07/01/08 07/01/04 - 07/01/05 2nd Tenn e-mail: egebo@ssidaho.com 07/01/05 - 07/01/08 1st Tenn e-mail: tyj@docutechcorp.com 08/10/05 - 07/01/08 1st Tenn Fax: 262-0557, Cell 661-9436 e~mail: cj@buckknives.com 1-5 . . . Chapter J Overview 1-6 Chapter J Overview . .:~y i ' : " , , B0NN8 Iknnis Porter Regional Map With Counties and Con.1unity Development Specialist's AssiWlrrents " ", Jennife r Nye Iknnis Porter . Vacant Jennifer Nye Vacant OWYHEE . 1.7 . . . Chapter I Overview 1-8 . . . Chapter I FY2006 ESTIMATED ALLOCATION $9,600,000 FY2006 Estimate $292,000 Set-Aside De artment Administration $300,000 Set-Aside $96,000 Set-Aside Technical Assistance $576,000 Set-Aside $4,168,000 Set-Aside $4,168,000 Set-Aside Public Improvement for Business Assistance and Downtown Revitalization Grant Set-Aside *$500,000 Overview *Maximum Grant Amount 1-9 . . . Chapter 1 Overview 1-10 . . . Chapter J Application Schedule November 18, 2005 December 19,2005 Late January 2006 March 3, 2006 March 3, 2006 March 20, 2006 Mid April 2006 June] 9,2006 Mid July 2006 September 18, 2006 Mid October 2006 Overview Public Facility, Housing (PF/H), and Downtown Revitalization applications due. * Economic Development (ED) applications due. * * * * Economic Advisory Council meeting. Review ofPFIH and ED applications; invite for addendums. Senior Citizen/Community Center grant applications due. * * * Public Facility and Housing addendums due.** Economic Development applications due.**** Economic Advisory Council meeting. PFIH addendums review/local officials present to EAc. SR Applications reviewed/local officials present to EAC. Downtown Revitalization applications reviewed/local officials present to EAC, ED applications for job creation reviewed; invitation to submit addendums, Recommendation to Governor for award ofPFlHlDowntown Revitalization and SR. Economic Development applications due,**** Economic Advisory Council meeting ED applications reviewed; invitation to submit addendums, Economic Development applications due.**** Economic Advisory Council meeting ED applications reviewed; invitations to submit addendums. Public Facility, Housing, and Downtown Revitalization grant applications are due in November, the Friday before Thanksgiving. .. Public Facility, Housing, and Downtown Revitalization grant addendums are due the first Friday of March. ... Senior/Community Center grant applications are due the first Friday of March. .... Economic Development applications for Business Expansion/Job Creation are due the third Monday of December, March, June, and September. 1-11 . . . Chapter 11 Eligibility Chapter 2: Eligibility Introduction In order for an application to be considered eligible it must meet three threshold requirements. The application must be sponsored by an eligible applicant, consist of eligible activities and meet a national objective. Only those applications that meet all three criteria will be reviewed and ranked by ICL staff. 1. Applicant Eligibility: Eligible applicants include units of government in Idaho, both city and county governments, including incorporated cities not designated by HUD as "entitlement cities." Currently, Boise, Idaho Falls, Lewiston, Nampa and Pocatello are considered "entitlement cities" and receive a direct allocation from HUD. Indian tribes also receive direct HUD funding and are therefore not eligible to apply for ICDBG funds. Counties may apply on behalf of unincorporated communities (those not organized, incorporated or chartered under the laws of the State of Idaho) or unincorporated urbanized areas (suburban areas of a city not annexed into the city). All applicants may only apply for a grant for a project within their direct impact area. Counties may apply on behalf of more than one (1) unincorporated community or unincorporated urbanized area at a time, but are limited to applying for only one (1) countywide benefit at a time. Applicants may apply for only one project from each set aside category (public facilities/ housing and community/senior centers) with the exception of economic development (ED) projects. ED applicants for job creation projects may apply for one ED grant in any quarterly application cycle, but ifthe applicant has an existing ED grant, it must be under contract before the applicant is eligible to submit a new ED application. If an applicant has an existing ICDBG grant in one set aside, they may apply for a grant in another set aside only if the existing grant has expended at least 80% of the funds. For example, if a city has an existing grant for a senior center that has expended more than 80% of the funds, that city may apply for grant funds for a public facilitieslhousing project. Any applicant with unresolved audit, unresolved disallowed costs, or any unresolved prior performance problems from any previous grant will be ineligible to apply for a new ICDBG grant. A. Joint Applicants: Multiple units of government (more than one city and/or county) may apply jointly for a grant when solving a shared problem that requires action from both the units of government in an area of overlapping jurisdiction, but only one unit must be designated as the responsible unit for administrative purposes. Written cooperation agreements, which cover the entire project from application to operation and maintenance, must also be submitted, A joint application solely for administrative II- 1 . . . Chapter 11 Eligibility convenience, or where several jurisdictions are addressing similar, but unrelated circumstances does not qualify as a shared problem and is therefore not eligible. B. Subrecipients: Entities other than units of government may not apply directly, but may be involved the execution of the project by mutual agreement with the eligible, applying counties or cities. These other entities include special purpose districts, such as water or sewer districts; senior citizen facilities; assisted living centers; fire safety districts; hospital districts; and other non-profit entities, As a subrecipient, they must comply with all ICDBG regulations and rules. These subrecipients are the representatives ofthe beneficiaries of the project. If your community meets all ofthe eligible applicant criteria, you should now determine if the activities are eligible. II, Eligible Activities: Please use the following to determine if your project activities meet eligibility requirements for CDBG funding. A. Acquisition of Real Property: ICDBG funds may be used to acquire real property in whole, or in part, by purchase, long-tenn lease (if it is for 15 years or more), donation or otherwise, The following properties are eligible: property which is blighted, deteriorated, deteriorating, undeveloped or inappropriately developed ftom the standpoint of sound community development and growth, appropriate for rehabilitation or conservation activities, appropriate for the preservation or restoration of historic sites, beautification of urban land, conservation of open spaces, natural resources, and scenic areas, the provision of recreational opportunities, guidance of urban development, property which is to be used for the provision of public works, facilities, and improvements eligible under these rules, or property which is to be used for housing, B. Public Facilities and Improvements: The acquisition, construction, rehabilitation, reconstruction or installation (including that which promotes energy efficiency) of public works, facilities and site or other improvements. This also includes facilities that provide shelter for persons having special needs as long as the facility is not prohibited by the new housing construction prohibition, Buildings for the general conduct of government are not eligible for ICDBG funding. C. Code Enforcement: Code enforcement involves the payment of salaries and overhead costs directly related to the enforcement oflocal codes. ICDBG funds may be used only in deteriorated or deteriorating areas where enforcement, together with public or private improvements or services may be expected to arrest the decline of the area, II.2 Chapter 11 Eligibility . D. Clearance and Demolition: Clearance, demolition, removal of buildings and facilities, and movement of structures to other sites. E. Removal of Architectural Barriers: Removal of material and architectural barriers which restrict the mobility and accessibility of the elderly and persons with disabilities to publicly and privately owned buildings, facilities, and improvements. F. Rental Income Payments: Payments to housing owners for losses of rental income incurred in holding, for temporary periods, housing units to be utilized for the relocation of individuals and families displaced by activities under this title. G. Disposition of Property: Costs associated with the disposition (through sale, lease, donation, or otherwise) of any real property acquired with ICDBG funds, or with the retention of real property for public purposes. Reasonable costs oftemporarily managing such property (or property acquired under urban renewal) until final disposition of the property is made, Disposition costs include fees paid for: appraisals, surveys, marketing, legal services, financial services, transfer taxes and other costs involved in the transfer of ownership of property, Any proceeds from the disposition of such property shall be considered program income. . H. Public Services: Provision of new or increased levels of public services, including but not limited to, those concerned with employment, crime prevention, child care, health, drug abuse, fair housing, counseling, education, energy conservation, welfare or recreation needs ifthe services have not been provided by the unit of general local government (the services are not funded by money raised by the local government or funds that are given to the local government by the state) during any part of the year (12 months) before the submission of the application. 1. Use ofICDBG Funds for Local Match: Payment of the non-federal share required in connection with a federal grant undertaken as part of activities assisted under the ICDBG program. Payment is limited to only eligible activities that fall under ICDBG requirements, J. Completion of Urban Renewal Projects: Payment of cost of completing a project funded under Title I ofthe Housing Act of 1949. K. Relocation Payment: Relocation payments and assistance for displaced individuals, families, business organizations and farm operations when determined by the grantee to be appropriate. L. Planning Activities: I. Community Development Plan: Costs incurred to develop a comprehensive community development plan. . 11-3 Chapter 11 Eligibility . 2. Policy, Planning, and Management Capacity: Develop a policy, planning and management capacity so that the recipient of assistance may more effectively determine its needs, set long-term goals and short-term objectives, devise programs, regulations and activities to meet these goals and objectives, evaluate progress of the programs to meet these goals and objectives, and include the carrying out of activities as described in Section 701(e) of the Housing Act of 1954 on the date prior to the date of the enactment ofthe Housing and Community Development Amendments of 1981. M, Administrative Activities: Payment of reasonable administrative costs and carrying charges related to the planning and execution of an ICDBG project. Administrative activities include application, management, coordination and monitoring of activities necessary for effective planning, implementation and execution of the ICDBG project. These activities are addressed more fully in the Grant Administrators' Handbook. The costs of these activities for each project must be in contract form between the grantee and a certified grant administrator, and may not exceed ten percent (10%) of the ICDBG grant funds and any program income. . N. Sub-grants to Nonprofit Organizations: A grantee may sub-grant ICDBG funds to a neighborhood~based nonprofit organization organized to promote and undertake community development activities on a nonprofit basis (please refer to state rules Section 45.03(a) for more information), a Section 301 (d) Small Business Investment Company, a Local Development Corporation, or Colleges and Universities. The Grantee is wholly responsible to ensure that ICDBG funds are utilized by sub- grantees (also referred to as subrecipients) in a manner that is in compliance with ICDBG rules, federal, state and local laws, Grantees are also responsible for carrying out the environmental review and clearance responsibilities, O. Energy Planning: Activities necessary to the development of a comprehensive community-wide energy use strategy. P. Economic Development Activities: Grant funds may be used for economic development activities which will benefit a private business, When authorizing activities, ICL will look at the amount of permanent, LMI jobs created, the necessity of assistance or activity to stimulate private investment and the degree of impact on the economic conditions of the applicant. Generally, there are two types of activities for job creation projects, 1. Provision of Public Infrastructure: Cities or counties may apply for grant funds to assist them in extending publicly owned or regulated infrastructure to a commercial or industrial site, These include improvement to facilities, utilities, and other on site improvements such as railroad spurs, electrical, gas, and telephone services. These grants help pay the public cost of business development, and therefore cannot extend onto or become part ofthe private property, In order to qualifY under this type of ED project, the application must document the business(es)' commitment to occupying the site served by the . II-4 . . . Chapter 11 Eligibility infrastructure and it must demonstrate the direct relationship between the infrastructure, the business' decision to occupy the site, and the resulting job creation benefiting primarily LMI persons. . 2. Acquisition, Construction and Rehabilitation of Publicly Owned Commercial or Industrial Real Estate: Communities may apply for grant funds to acquire and/or rehabilitate commercial or industrial real estate ifthey meet the following criteria: a) The business cannot secure financing for the property due to local economic conditions and/or bank requirements or restrictions, but could secure financing for a similar property in another location. b) lithe property is already publicly owned, the application must include a description of the acquisition of the property, its current and historical use, and written management policies and practices. c) Descriptions of rental or lease policies and rates as well as copies of draft lease agreements must be included in the application. d) A fair market rental analysis must be prepared to demonstrate the cost of similar property, and rent payments must be at fair market value for the locality. e) A program income reuse plan must be developed and then included in the application. Contact anICL Grant Manager for instructions. Rent subsidies to the businesses are not allowed. f) Grant assisted construction must be of a general nature rather than specifically made to the business' criteria, Leasehold improvements are not an allowable expense, g) The sale of CDBG assisted or improved real estate cannot occur without Department approval. A deed restriction to this effect will be executed. lithe Department approves the sale of said real estate, it must be at the appraised value and monies received are considered to be program income and are subject to all CDBG regulations. Q. Technical Assistance: Grantees, sub-grantees may use funds to increase their capacity to carry out eligible neighborhood revitalization or economic development activities, These costs are not considered to be a part of the 10% administrative/planning costs. R. Micro-Enterprises: Assistance to organizations, agencies and other entities (both public and private) to facilitate economic development by: providing credit for the establishment, stabilization, and expansion of micro-enterprises, providing technical II-5 Chapter Il Eligibility . assistance, advice, business support services and general support to owners of micro- enterprises and those developing micro-enterprises. S. Habitability of Housing Units: Activities necessary to make essential repairs and to pay operating expenses necessary to maintain the habitability of housing units acquired through tax foreclosure proceedings in order to prevent abandonment and deterioration of such housing in primarily LMI neighborhoods. T. Housing Acquisitio~ for LMI Homeowners: Funding may be used to facilitate and expand homeownership for LMI persons by subsidizing interest rates and principle amounts, directly financing home acquisition, acquiring mortgage guarantees, providing up to fifty percent (50%) ofa down payment, or paying reasonable closing costs normally associated with the purchase of a home. U. Housing and Commercial Rehabilitation and Preservation Activities . 1. Commercial Rehabilitation: Funding may be used to finance the substantial rehabilitation of privately-owned existing buildings or structures used for business, commercial or industrial purposes. This includes, but is not limited to, structural and foundation modifications, removal of building code violations, utility improvements, energy efficiency improvements, façade modifications, safety systems integral to the building, loading and unloading facilities that are a part of the building, expansion of the square footage of the building and improvements that become a part ofthe building. Rehabilitation for privately owned commercial or industrial buildings is limited to façade improvements to the exterior of the buildings as well as correction of code violations, Any other improvements are considered to be "Economic Development" and are addressed above, 2, Housing Rehabilitation: Funding may be used to finance the rehabilitation and improvements of privately~owned buildings for residential purposes, low-income public housing and other publicly-owned residential buildings. Funds may also be used by private individuals and entities to acquire property for residential rehabilitation and rehabilitation for the use or resale tàr residential purposes, 3. Financial Assistance: Assistance may be in the form of grants, loans, loan guarantees, interest supplements or other means to pay the costs related to the following activities: a) Labor, materials, and other costs of rehabilitation of properties, including repair directed toward an accumulation of detèrred maintenance, replacement of principal components of existing structures, installation of security devices and renovation through alterations, additions, or enhancement of existing structures, . II-6 Chapter 11 . . . Eligibility b) Loans for refinancing existing debts of a residential property rehabilitated with ICDBG funds if such action is necessary or appropriate to achieve the community's development objectives, c) Improvements to increase energy efficiency in residential structures. This includes installation of storm windows and doors, siding, wall and attic insulation as well as the modification or replacement of heating and cooling equipment. d) Improvements to increase the efficiency of residential water usage, This includes installation of water-saving faucets and shower heads as well as leak repairs and other appropriate measures. e) Financing of costs associated with connection of residential structures to water distribution or local sewer collection lines. f) Cost of initial homeowner warranty premiums, hazard insurance premiums (except when assistance is provided in the form ofa grant) and flood insurance premiums (for properties coved by the Flood Disaster Protection Act of 1973) for residential rehabilitation carried out with ICDBG funds. g) Cost of acquiring tools to be lent to owners and tenants to perform rehabilitation. h) Rehabilitation or development of housing assisted under Section 17 ofthe United States Housing Act of 1937, i) Renovation of closed school buildings for residential uses, 4. Rehabilitation Services: Services, such as rehabilitation counseling, energy auditing, preparation of work specifications, loan processing, inspections and other services related to assisting owners, tenants, contractors, and other entities wanting to participate in rehabilitation activities authorized under these guidelines, Section 312 of the Housing Act of 1064, as amended under Section 819 of the Act, or under Section 17 of the United States Housing Act of 1937, These services plus Administrative costs shall not exceed fifteen percent (15%) of the grant. 5, Reconstruction of a Home: Grant funds may be used to pay for substantial reconstruction of a home owned and occupied by a LMI family. If during rehabilitation, the need for reconstruction is discovered or if reconstruction is part of a larger neighborhood revitalization effort, rehabilitation is not sufficient to restore the home, and the cost of reconstruction is less than the fair market value of the property after reconstruction is completed, then grant funds may be used. II-7 . 8 . Chapter II III. Eligibility Ineligible Activities As a general rule, any activity not authorized under the Eligible Activities list is ineligible to receive ICDBG funds. This section identifies two (2) areas that are ineligible and provides guidance in determining eligibility of other activities frequently associated with housing and community development projects. A. Ineligible Activities that May Not be Carried Out Using ICDBG Funds: 1. Assistance to Government Buildings: Any building or the portion thereof that is predominantly used for the general conduct of government is not eligible to receive assistance from ICDBG funding, Such buildings include, but are not limited to city halls and other government headquarters where the governing body meets regularly, courthouses, jails, police stations, and other state or local government office buildings. Other ineligible buildings include school buildings, school offices, and university or college vo-tech facilities. Removal of architectural barriers and historic preservation involved with these types of buildings is eligible. IfICDBG funds are to be used for acquisition of real property that included an existing building and improvement, and if part of that building is to be used for the general conduct of government, then the acquisition cost attributable to the land is eligible as long as a national objective is met with the other eligible use ofthe property and buildings. In regards to building costs in mixed-use facilities, only the portion of the building required for the eligible activity may be paid for with grand funds. 2. Expenses of Local Government: Except as specifically authorized in this section or under OMB Circular A-87, expenses required to carry out the regular responsibilities ofthe unit of general local government are not eligible for assistance with ICDBG funds. 3. Political Purposes: ICDBG funding may not be used to finance facilities or equipment for political purposes or to engage in other partisan political activities such as candidate forums, voter transportation, or voter registration. Please note that a facility originally financed with ICDBG funds may be used on an irregular basis to hold political meetings, candidate forums or voter registration campaigns as long as all parties and organizations have equal access to the facility: access on an equal basis and equal rent or use charges if any. 4. Churches and Religious Facilities: ICDBG funds may not be used for construction, rehabilitation, removal or architectural barriers or the operation of active churches or other structures/facilities used for religious purposes. B. Authorization to Use ICDBG Funds 1. Equipment: The purchase of equipment with ICDBG funds is generally ineligible, Construction equipment may not be purchased, but compensation for II-8 . . . Chapter 11 Eligibility the use of such equipment through leasing, depreciation or use allowances (OMB Circular A-87 or A-122 as applicable) for an eligible activity is an eligible use of ICDBG funds. The purchase of construction equipment for use as part of a solid waste disposal facility is also eligible under Section 024. Any purchase of equipment, fixtures, motor vehicles, furnishings or other personal property that is not an integral structural fixture is ineligible unless such items are necessary for use by a recipient or sub-recipients in the administration of activities assisted with ICDBG funds (OMB Circular A-87 or A-122 as applicable), or when eligible as fire fighting equipment or as a public service under Section 304, 2. Operating and Maintenance Expenses: As a general rule, any expense associated with repairing, operating, or maintaining public facilities and services is ineligible, but there are specific exceptions. Operating and maintenance expenses associated with public service activities, interim assistance, and office space for program staff employed in carrying out the ICDBG program are all exceptions. Ineligible operating and maintenance expenses include: maintenance and repair of streets, parks, playgrounds, water and sewer facilities, neighborhood facilities, senior centers, centers for the handicapped, parking and similar public facilities. Ineligible maintenance and repair activities include filling of pot holes in streets, repairing cracks in sidewalks, mowing of recreational areas, replacement of expended street light bulbs, payment of salaries for staff, utility costs and similar expenses necessary for the operation of public works and facilities. ICDBG funds may not be used for construction of new permanent residential structures, or for any program to subsidize or finance such new construction unless it is under the last resort housing provisions set forth in 24 CFR Part 42, or when it is carried out by a sub-recipient pursuant to Section 045. The following are not considered to be activities to subsidize or finance new residential construction and are therefore eligible activities: activities in support of the development ofLMI housing, including clearance, site assemblage, provision of site improvements, provision of public improvements, and certain housing preconstruction costs. ICDBG funds may not be used for income payments for housing or any other purpose such as payments for income maintenance, housing allowances, down payments, or mortgage subsidies. IV. Other eligibility information In addition to the above mentioned eligible activities, there is additional activity information that should be taken under consideration prior to applying for a project. Each activity must also be in compliance with the following conditions: II-9 . . . Chapter 11 Eligibility A. Environmental Review: An environmental review and clearance procedure (contained in the Code of Federal Regulations (24 CFR Part 58) must be completed for each project. B. Cost Principles: Costs that conform with requirements ofOMB Circulars A-87 "Cost Principles Applicable to Grants and Contract with State and Local Governments" or A-122 "Cost Principles for Nonprofit Organizations," C. Mixing of Eligible and Ineligible Uses: A public facility eligible for ICDBG assistance may be funded even if it is part of a multiple-use building containing ineligible uses if the eligible portion ofthe building is a designated and discreet area of the building, and the applicant can determine the costs attributed to the eligible portion distinctly from the costs of the overall facility. D. Special Assessments: A special assessment is a fee or charge levied or filed as a lien against a parcel of real estate that is used to recover the capital costs of a public improvement, such as streets or sewer lines. The amount of this charge represents the pro-rata share ofthe costs of the public improvement levied against the benefiting properties; it does not relate to user fees, taxes or the establishment ofthe value of real estate. For projects funded in 1984 and henceforth, ICDBG funds may be used to pay for assessments levied against property owned and occupied by low and moderate income persons, even if the project was funded by other sources, as long as the improvements were carried out in compliance with ICDBG rules. For example, procurement, Davis Bacon Act and environmental review. E. Beneficiary Data: All grantees are required to collect and maintain data on the persons who will directly benefit from the grant project. This data must include information on race, gender, ethnicity, and income data on all persons who are applicants for, participants in, or beneficiaries ofthe grant project, After reviewing the above mentioned activity criteria you should now determine ifthe project meets one of the three national objectives. v, National Objectives: In order to qualifY for ICDBG funding, an applicant's project must serve one ofHUD's three national objectives: A. Benefit to Low and Moderate Income (LM!) Persons: To principally benefit at least fifty-one percent LMI persons; B. Prevention or Elimination of Slum and Blight: To aid in the prevention or elimination of slum and blight; II-lO Chapter 11 Eligibility . C. Imminent Threat: To meet other community development needs having a particular urgency because of existing conditions which pose a serious and immediate threat to the health or safety of residents where other financial resources are not available. If your project does not meet any of these national objectives, it will be considered ineligible. A. Benefit to LMI Persons: LMI projects are those whose beneficiaries are comprised of at least 51 % LMI individuals. Family income is used to determine if an individual falls within the LMI category. If a family's income is 80% or less than the median county income, then the family members are considered to be moderate income individuals. If a family's income is 50% or less than the median county income, then the íàmily members are considered to be low income individuals. It is important to note that HUD does not consider a group of unrelated individuals cohabitating with one another to be a family, but are instead considered to be a number of one-person families, LMI benefit is achieved only if the project meets one of the following four criteria: . I. The project must be carried out in a benefit area consisting of at least 51 % LMI individuals, and must provide services to all individuals in the area regardless of their income. Projects that meet this guideline are considered to be area benefit activities and include public facility projects like water system improvements. The area need not be consistent with census tracts but must be the entire area served by the activity. There are two ways to document area benefit, census and survey, a) If your project area matches with the boundaries of a city or county in its entirety, HUD and ICL have calculated the LMI for these areas using the census. This information can be found on the ICL Web site. (1) If you disagree with the LMI determination, an income survey ofthe project area can be conducted. However, a rationale must be given as to why the applicant believes that the LMI information is outdated. Such rationale may include the recent loss of a major employer in the area. b) If your project area does not match the boundaries of a city or county in its entirety, an income survey must be conducted (see Chapter 3: Surveys & Methodology for more information), 2. Limited clientele activities involve a project that targets a specific group of people, such as a senior center or similar project. The project must meet at least one of the following criteria: . lI-ll Chapter II . . . Eligibility a) Benefit a clientele group generally assumed to be comprised ofLMI persons. HUD recognizes the following groups under this category: elderly persons/seniors, homeless persons, persons with disabilities, migrant farm workers, abused children, battered spouses, and illiterate persons. b) Benefit members of a group whose information on family size and income proves that at least 51% ofthe group's family income does not exceed the LMI limits for their county. c) Have income eligibility requirements that limit activities exclusively to LMI persons. d) Be of a nature or in a location that indicates beneficiaries will be primarily LMI persons, e) Targets the removal of architectural or material barriers to accessibility to elderly or disabled persons in publicly and privately owned non-residential buildings or facilities, This also includes improvements to such facilities as well as common areas of multi-dwelling residential structures, 3. Housing projects to expand or improve permanent residential structures that will be occupied by LMI households. Activities funded under these projects generally include acquisition or rehabilitation of property, conversion of non-residential structures, or new housing structures, Housing created by these projects may be either single or multi-family units, but ifthe structure contains more than two living units, at least 51 % ofthose units must be occupied by LMI households. a) If less that 51 % of the units will be occupied by LMI tenants, then ICDBG funding can only be provided if: (1) the assistance is for an eligible activity, (2) reduces the development cost of the new, multi-family, non-elderly rental housing project, (3) at least 20% ofthe units will be occupied by LMI households paying affordable rents, (4) the proportion of developing costs covered by ICDBG dollars does not exceed the percentage of units occupied by LMI households. b) If two or more rental buildings are assisted and are on or will be located on the same or bordering properties, under the same ownership and management, then the buildings should be treated as a single structure and follow the guidelines stated above, JI-12 . . . Chapter 11 Eligibility c) For rental housing assisted by ICDBG funding, all 1M! occupants must pay affordable rents. The unit of general local government is responsible for adopting and publishing standards for determining "affordable rents" for this purpose. 4. The final type of project that qualifies under the 1MI national objective is job creation or retention, which is the creation or retention of permanents jobs that are filled by at least 51 % 1MI individuals. a) Job creation must be documented according to the guidelines specified in the ED/Job Creation section, The unit oflocal government must document that at least 51 % of the jobs will be "held by" or made "available to" 1MI persons. The unit oflocal government and assisted business must choose whether jobs will be "held by" or made "available to" 1MI individuals before submitting their application to ICL and the EAc. Once an option has been chosen, it cannot be changed. (1) Held Bv: Jobs are documented to be employing persons who are LM!. (2) Available To: If you choose to use this standard, you must contact the ICL Project Manager assigned to your region prior to application to obtain the appropriate documentation and certifications. Jobs will be considered to be "available to" 1MI persons only ifboth ofthe following are met: (a) No special training, skills, or education are a prerequisite for the position, or if the business agrees to hire unqualified persons and provide the necessary skills training. (b) The unit of local government and the business must also take action to assure that LMI persons receive first consideration for filling the jobs, the business must interview and/or seriously consider an adequate number of LMI applicants, make sure that transportation is readily available for the commute to the job site, and follow any other hiring practices identified in the pre-application that was approved by ICL. b) Jobs retained through the project activity must be documented by the unit of local government. They must document that the jobs would have been lost without the project activity. Job retention will meet the LMI criterion if either the retained jobs are currently held by 1MI individuals, or if they can be reasonably expected to turn over within the next two years and then will be filled by an LMI individual. II-13 . . . Chapter 11 Eligibility B. Prevention or Elimination of Slum and Blight: Slum and blight areas are geographical areas, which contain a substantial number of deteriorating buildings or two or more deteriorated public facilities within the area. Generally these areas inhibit community growth, are considered to be both an economic and social liability, and may even be a health hazard. Projects that qualify under this national objective may use their funding for any eligible activity that will remove conditions that are contributing to the slum and blighting conditions and they may do so on an area or spot basis. 1. Projects that seek to eliminate slum and blight on an area basis must meet all of the following criteria in order to qualify under this objective: a) A resolution must officially designate the area to be a slum, blighted, deteriorated, or deteriorating area with set boundaries, and must describe the conditions of slum and blight. b) There must be a substantial number of deteriorated or deteriorating buildings or public improvements throughout the area that are documented. This criterion will be considered fulfilled if two (2) or more public improvements throughout the area are in a general state of deterioration. c) The project must address one (1) or more ofthe conditions that contributed to the deterioration of the area. 2. Projects that seek to eliminate slum and blight on a spot basis must meet all of the following criteria in order to qualify under this objective: a) Project design must seek to eliminate specific conditions of blight or physical decay on a spot basis (individual locations rather than a general area) not located in a slum or blighted area. b) The project is limited to: acquisition, clearance, relocation, historic preservation, or rehabilitation of a building to the extent necessary to eliminate specific conditions to public health and safety. c) A resolution must be issued declaring the property(ies) to be in a severely deteriorated condition including a description of the conditions. d) Documentation must be provided regarding all deteriorating and blight conditions including, but not limited to: code inspections, structural inspections, appraisals, and impact of property on surrounding property and the health and safety problems, II-14 . . . Chapter /J Eligibility C. Imminent Threat Cities or Counties applying for imminent threat assistance must have an urgent need/imminent threat that is a catastrophic or emergency situation which creates an impending or immediate threat, danger or peril to human health or safety. The threat must cause or have the potential to cause physical harm to people, not their property, welfare, or economic well-being, This danger or harm must have occurred or be imminent. Any situation or circumstances that resulted from neglect, lack of local initiative, or gradually become urgent are not considered imminent threats, The cause of the emergency must be beyond the ability to plan and budget for. Eligible Imminent Threat Reimbursable Costs If the local government has incurred costs to deal with the imminent threat while the application was being prepared and reviewed, ICL may authorize those block grant eligible costs to be included in the grant and paid for with grant funds. If this may be applicable to your project, include the costs in your application and be sure that they relate directly to the relief ofthe emergency. Do realize that doing so does not place any obligation upon the department to approve your grant, and any costs incurred before the grant approval are the responsibility of the local government until after the grant has been awarded and the costs have been approved II~15 . . . Chapter 111 Surveys and Methodology Chapter 3: Surveys and Methodology This chapter will assist applicants to develop an area wide survey for the purpose of determining whether the service area of a proposed activity meets the LMI Area Benefit national objective. A survey must be conducted in a scientific manner that will produce defensible results. In fact, if the survey were to be repeated, the same data would be found. This methodology provides reliable results and is an acceptable process to statisticians and HUD officials. Questionable or biased surveys will make a community ineligible to apply for a grant. I. AREA WIDE SURVEY METHODOLOGY: HUD guidelines for conducting an area wide survey and the required income limits are located on the ICL Web site at www.community.idaho.gov or bye-mailing or calling an ICDBG project manager. Applicants must follow these guidelines and get ICL approval of survey documents and methodology prior to conducting a survey. An invalid survey will make the project ineligible. A sample area wide survey and survey tabulation form are included in this chapter. II. SURVEY REPORT: A written summary of the survey results MUST BE included in the application. The report must include: A. A chronology of the survey process starting with initial meetings B. A description Or copy of all publicity, articles, notices, letters, and meetings regarding the project c, A description of the sampling methodology; D. The processing of questionnaires E. Efforts to maintain viability F. A description of any training, instructions, list of volunteers, how surveys were conducted, etc. G. A copy of the questionnaire with all instructions H. A map ofthe survey area which includes the census block groups and/or the census tract/block numbering area boundaries 1. The Survey Tabulation form Ill-I . . . Chapter 111 Sunleys and Methodology SAMPLE AREA WIDE SURVEY Idaho Community Development Block Grant Survey for the City/County of The City/County of is conducting this survey to obtain the infonnation necessary to apply for an Idaho Community Development Block Grant to partially fund (describe project), Please help us by carefully answering the following questions, Your anonymous response will aid the City/County of in assessing the benefit ofthis project to the community. Your cooperation is essential for the city's block grant application, All responses will be kept confidential. Thank you for your help. Instructions: 1. Using the chart below, CIRCLE the number of people in your household. 2. Look for the row that has the number of persons in your household. Circle whether your household income is ABOVE or BELOW the income listed to the right. *NOTE: Total household income is the same as the ADJUSTED GROSS INCOME stated on IRS Form 1040A or 1040EZ. Circle# of Persons in Household Circle above or below on the same line as # of persons in household. Household Income Is your total household income ABOVE OR BELOW 2 Is your total household income ABOVE OR BELOW 3 Is your total household income ABOVE OR BELOW 4 Is your total household income ABOVE OR BELOW 5 Is your total household income ABOVE OR BELOW 6 Is your total household income ABOVE OR BELOW 7 Is your total household income ABOVE OR BELOW 8 Is your total household income ABOVE OR BELOW 3, Number of persons in your household. Male Female III-2 . . . Chapter III Surveys and Methodology SURVEY TABULATION FORM Total Number of Households in Project Benefit Area -- Household ABOVE BELOW Total Total Size Households Persons Households Persons Households Persons One Two Three Four Five Six Seven Eight Nine Ten Eleven TOTALS ".. ., Total Number of Surveys Distributed Total Number of Valid Household Responses Total Number oflnvalid Responses Received Total Number of Persons Surveyed Total Number ofLMI Persons Surveyed Total LMI Person Surveyed -7- Total Persons Surveyed =:= LMI % Ill-3 . . . Chapter IV Application Process Chapter 4: Application Process The grant application process generally consists of the application submission, review and ranking by ICL staff and EAC members and submission of an addendum where required. The final award is made by the governor. 1. Application and Addendum Submissions: Applications must have one (l) copy submitted in hard copy to ICL and have a copy submitted electronically. Both the original and an electronic application must be submitted to the department no later than midnight ofthe announced application deadline. Applications and addendums may be mailed or hand delivered to the department. Mailed applications or addendums must be postmarked or dated by a commercial carrier no later than midnight of the announced application deadline. Applicants must be sure that the private carrier or the U.S. postal service has dated the application package; not all carriers or post offices provide a dated postmark unless instructed to do so. If an applicant chooses to deliver the application by hand, the package must reach the department during regular business hours on or before the announced application deadline, and the applicant must retain documentation of receipt from the department. If using the U.S. postal service, use the post office box for ICL. Use the street address for commercial carriers. The electronic version of the application and addendum must be e-mailed to Kathy Morgan, Economic Development Administrative Assistant, at kathy.morgan@community.idaho.gov no later than midnight on the announced application deadline, At a minimum, the electronic version must contain all the infonnation contained in Part B ofthe chapters pertaining to the project. This includes Part B of the general application section found in Chapter 5 and Part B of the specific set aside applications found in Chapter 6 through Chapter 9. II. Professional Service Procurement Applicants are responsible for following proper procurement procedures for the ICDBG programs as outlined in the ICDBG Administration Manual. The responsibilities of applicants include ensuring all contracts funded in whole or in part with ICDBG funds are awarded in accordance with federal and state Jaw, This includes the requirement to ensure nondiscrimination in the solicitation and awarding of contracts generated with ICDBG funds. 24 CFR Part 85 .36( e) states that affirmative steps must be taken to ensure that small, minority and female businesses and firms are used, when possible, as sources of supplies, equipment, construction and services ICDBG procurement procedures must be followed if an applicant chooses to contract for professional services and ICDBG funds is used to pay for these services, Applicants may not, however, use federal funds at a later date to pay for services ifICDBG (federal and state) procurement guidelines are not used initially. IV-l . . . Chapter IV Application Process Projects that are funded must demonstrate that proper procurement procedures have been followed and that affirmative steps have been taken to ensure nondiscrimination in the solicitation and awarding of contracts. One way to help ensure this is to submit a copy of the Solicitation Summary to ICL prior to advertisement or distribution ofRFPs for professional services. ICL Project Managers provide a copy to the Procurement Technical Assistance Center (Idaho Business Network) who provides RFPs to Idaho Transportation Department's designated Disadvantaged Business Enterprises (DBEs) businesses. A Solicitation Summary form can be found in Chapter V - Procurement of the ICDBG Administration Manual. If you have any questions, contact the ICL Project Manager assigned to your region. III. Application Review, Ranking and Award Process: After submittal to ICL, each application must be reviewed and ranked before it is taken to the Economic Advisory Council (EAC), The fol1owing process is followed: A. First the Application is reviewed for eligibility. If an application or project does not meet threshold criteria, it is considered disqualified and will not continue through the review process, B. Two ICL staff members review qualified applications using the ranking system described in this handbook. They assign points to various project components. C. ICL staff also meets with other funding agencies to look at project funding, viability, and the community's previous performance on large, funded projects. D. The two staff members ranking the application meet to come to a consensus regarding the project's points, E, The entire ICDBG team meets to look at all of the projects and ensure comparability between similar projects. F. After the entire staff has agreed on the points awarded, they make their recommendations to EAc. G. EAC reviews the applications and invites applicants to make a presentation, which is optional, and may be done through teleconferencing, The presentation should be made by an elected official of the local government applying for the grant (the mayor, council member, or county commissioner). The presentation should briefly review the project, the local commitment to the project, the local effort on the project, the degree of local economic impact from the project and the degree to which the project improves the quality oflife within the community. 1, Under special circumstances, the EAC may hold a special meeting to consider Economic Development/Job Creation projects. A special meeting IV-2 . . . Chapter IV Application Process may be held if in the opinion of the Chairperson, a project's urgency will not permit a delay in processing the Application. H. For public facilities and economic development projects, the EAC will invite the most competitive projects to submit an addendum. 1. After the addendum has been submitted (or after the presentation), the EAC makes its recommendation to the governor. J. The governor awards the projects. Each application will be ranked by ICL staff using the guidelines outlined in the application and in the ICDBG rules, Each application, excluding imminent threats, is worth 1,000 points. These points are a combination ofICL staff ranking and the points assigned by the Economic Advisory Council (EAC). Both economic development (ED) applications have minimum point thresholds that must be met by ICL staffto be considered by the EAc. After the EAC has assigned its points, again, there is a minimum point threshold to be invited to submit an application addendum or to recommend to the governor, The point thresholds are listed below. Imminent threat applications do not receive points. They are reviewed by ICL staff to ensure the imminent threat criterion is met before recommending it to the EAC for review. Application Type Maximum Points Max. Total Minimum Threshold Available Points Avail. ICL EAC ICL EAC & ICL Public FacilityIHousing 800 200 1000 N/A N/A Senior/Community Centers 800 200 1000 N/A N/A Economic Development/ 900 100 1000 600 700 Downtown Revitalization Economic Development/ Jobs 800 200 1000 500 700 Imminent Threat NA - No Ranking Section IV. Application Format: A. All applications must follow the prescribed formatting: 1. White eight and one half inch (8 Yz") by eleven inch (11") paper 2. Left and right margins must be one inch (1") 3. Text must be typed single-spaced with double spaces between paragraphs 4. All pages must be numbered IV-3 . . . Chapter IV Application Process 5. Pages may be printed on both sides 6, Types of headings and numbering systems may be determined by the applicant 7. Maps and larger sheets must be folded to eight and one half inch (8 Yz") by eleven inch (11 ") 8. Supporting documents should be noted and placed in an appendix 9. All applications must be bound, but the type of binding may be determined by the applicant B. Each application is divided into two sections. The first section is made up ofthe general application that must be completed for every application, which is found in Chapter 5. The second section is made offunding set aside review and ranking criteria forms that correspond to the specific set aside being pursued for the project, which are found in Chapter 6 - Chapter 9. For imminent threats, only the general application (Chapter 5) needs to be completed. This format is in order to help you address requirements that your project's application entails. C. Applications for all projects must contain the following sections in the specified order: 1. Cover 2. Cover Letter 3, Table of Contents 4. ICDBG Application Information Form 5. EAC Page 6. Threshold Factors a) Eligible Applicant b) Eligible Activity c) National Objective d) Citizen Participation e) Statewide Goals and Strategies t) Administrative Capacity 7, Program Income 8. General Project Description 9, Budget Narrative 10. Budget Form 11. Detailed Cost Analysis 12. Project Schedule 13. Financial Profile 14. Community Demographic Profile 15. Review & Ranking criteria specific to project 16. Certifications 1 7. Appendix IV-4 Chapter IV Application Process . v. Application Instructions and Forms: Chapter 5 contains the general application material that must be completed by every applicant. Chapter 6 through Chapter 9 contains the application review and raking criteria that corresponds to each ICDBG funding set aside; Public Facility/Housing, Senior/Community Center, Economic Development/Downtown Revitalization, and Economic Development/Job Creation. The ranking and review criteria must be completed for the corresponding project. Each chapter is divided into 3 parts. Part A is the instruction for the application, Part B is the application forms and Part C contains the documents that require signature or publication. Part C components must be included in the appendix ofthe application, Only Chapters 5 and 9 include a Part C. . . IV-5 Chapter V . General Application Chapter 5: General Application Each applicant must complete and submit an application. The application describes and documents the proposed project. It contains the information required to document that the proposed project will meet a national objective and consists of eligible activity(ies). The application is the basis ofICL's and the EAC's review and ranking ofthe project. Every applicant must complete all the information in this chapter. The chapter has three sections: Part A is the instructions for completing Part B and Part C ofthe general application; Part B is the general application forms; and Part C is required documents that need a signature, adoption, and/or publishing. Part B: Forms must be filled out in their entirety to document that all requirements are met to ensure a competitive application. In addition to the application components found in Part B of this chapter, each applicant must complete the information in Part C. This information must be submitted with the original application and is optional for the electronic application. If you have any questions, please contact the ICL Project Manager assigned to your region. Part A: Instructions: I. . II. III. Iv. V. . Cover: The cover shall contain "An application for an Idaho Community Development Block Grant by the (City/County) of (Name) Date:_" Cover Letter: An official letter of application for a grant, on official stationery, signed by the Mayor or the Chairman of the Board of County Commissioners. Table of Contents ICDBG Application Information Form: It must be completely filled out. EAC Page: The EAC Page should summarize the project in no more than 1 page. This page should be able to stand alone in describing the project. At a minimum the EAC page should address the following: the need, how the need will be addressed, total cost, the local ability to finance, the local effort and commitment, the local and regional economic impact, and who will benefit from the project. VI. Threshold Factors: The tìrst four (4) ofthe six (6) factors must be answered in the affirmative before an application can be reviewed and ranked. A. Eligible Applicant: Check the box that corresponds to the applicant's jurisdiction. If the application is a joint or a sponsorship of a subrecipient, the agreements and arrangements for managing the grant and project must be described as well. Indicate if the subrecipient is a faith based organization. B. Eligible Activities: Identify the eligible activities that will be part of the project. See Chapter 2 for the list of Eligible Activities, Do not include the sheets within your V-I . . . Chapter V General Application application, but rather, include descriptions of the eligible activities that pertain to your project. C. National Objective: See Chapter 2 for definitions of each objective. Choose only one National Objective to be met by the project. 1. LMI - Area Benefit: Complete the checklist on the application form pertaining to how the criterion is met. Describe the project area and include in the appendix maps showing the location of the project area. Identity the total number of households in the area, a) Census: Identify the census tracts and block groups as necessary, b) Survey: Include in the appendix the survey report, sample survey, survey tabulation, and boundary map. The survey methodology and documents must receive prior approval from ICL staff, 2. LMI - Limited Clientele Benefit: Describe the beneficiaries and any other users ofthe facility. Include a description of the use of the facility and how much time does the identified beneficiaries have use ofthe facility. For example, in a senior citizen's center, do only senior citizens use the center, or is it open for community events as well and how much time is actually used by seniors, 3. LMI ~ Housing: IdentifY the number of housing units to be affected by the project and how many will be reserved for LMI persons, a) Include in the appendix the Housing Needs Assessment and the Housing Management Plan. See Chapter 6 to ensure that the documents contain all of the necessary components for ranking Housing Need and Impact. 4. LMI - Job Creation/Retention: IdentifY the total number of jobs to be created or retained and how many of the jobs will be made available to or held by 1MI persons. 5. Slum and Blight: Describe the area declared to be Slum and Blight. a) Describe the location of the project area: include a narrative description and map(s) showing the Slum and Blight area boundary. b) Officially declare by the governing body that the area is an "Area of Slum and Blight" c) Describe the nature and seriousness of the existing conditions and needs with the project area. Include: (1) References to published engineering studies, V-2 Chapter V . . General Application (2) Surveys or letters from appropriate local agencies (3) Maps to locate the conditions and identify their relationship to one another (4) The number of needs (5) The location ofthe needs (6) The type of deteriorating structures present in the project area (7) The seriousness of unsafe/unsanitary conditions that exist in the structures and area (8) The need for infrastructure and site improvements and the seriousness of their deterioration (9) The seriousness of the danger to life and/or property that exists from fire, hazards, or other causes (10) The seriousness of the condition of the property that impairs economic growth in the community by being an economic or social liability. 6. Imminent Threat: Briefly identify the harm that will occur to people if the threat is not resolved and describe when the threat materialized, D. Citizen Participation: Describe the citizen involvement in selecting the project and reviewing the application, Describe compliance with the citizen participation plan and any other community plans. A copy of the citizen participation plan, public hearing notice, affidavit of publication, meeting minutes and sign-in list of attendees must be attached in the appendix. Sample forms can be found in Part C ofthis chapter. E. Statewide Goals and Strategies: Self select the Goals and Strategies that are met in the project and describe why/how the project meets the stated goal and strategy. 1. Preserve and enhance suitable living environments (goal) a) Improve safety and livability of communities (strategy) b) Increase access to quality facilities and services (strategy) c) Improve affordability and sustainability of quality facilities and services (strategy) . 2, Expanding economic opportunities (goal) V-3 . . . Chapter V VII. VIII. General Application a) Create jobs primarily for low- and moderate-income persons (strategy) b) Prioritize projects that provide a living wage and fringe benefits (strategy) (1) Living wage is defined as the most recent county or state average wage at the time of application submittal. (2) Fringe benefits are defined as employer sponsored health insurance and employer sponsored pension plan. c) Revitalize downtown business districts (strategy) F. Administrative Capacity: Both components of Administrative Capacity must be addressed. One addresses the applicant and the second addresses the grant administration. 1. Describe the applicant's and subrecipient's (if applicable) capacity to fiscally manage the project. Identify any findings from previous monitoring or independent audits and how they were resolved. If applicable, attach corrective action plans and completion dates. Identify, as applicable, the board make-up, staff turn over, and recall elections. 2. Identify whether or not the applicant has a certified grant administrator for the project. Attach the necessary procurement documentation, Program Income: Program income is defined as: Gross income earned by the recipient of an ICDBG grant from grant-supported activities, Earnings may include, but are not limited to, income ftom service fees, sale of commodities, usage or rental fees, royalties on patents and copyrights, revolving loan principle and interest, and sale of property. Ifaproject is expected to generate program income, please contact ICL about rules governing program mcome. General Project Description: This is the most critical section of the application, It should include enough information for the reviewer to clearly understand the community, its needs, the project, and how the grant will help to solve the community's problem. All applicants must complete A~D. Imminent Threat must complete the additional information under E. The narrative should, in three (3) pages, succinctly describe the following items: A. Community Description: Describe the community by size, location and economy, Include in appendix maps showing the location of the project to the community and a map ofthe boundaries ofthe project area. V-4 . . . Chapter V General Application B. Community Needs Assessment: Describe how the community's needs have been assessed and how the proposed project is a priority in comparison to other community needs, Include in Appendix appropriate needs assessment documents/pages as necessary. This may include the Facility Plan, ADA coordinator's assessment, engineer's assessment, building code review, etc. C. Project Description: Describe the existing conditions and the seriousness ofthe problem. Describe the people affected, including number, age, gender, and economic status, Additionally, identify the specific aspects of the project that are to be completed using CDBG funds and what other funding will be used to finance. The description of the project should be detailed enough that it can be used to write a contract scope of work, describe the benefits of the project, how it solves the identified need, and how it will enhance the community and its economy. Include the following information for building replacement (have existing building and need to acquire or construct new) or rehabilitation, 1. Building Information: The application should describe the building's physical condition including: a) Square footage of the building b) Roof condition c) Exterior conditions d) Foundation conditions e) Parking f) Floor conditions g) Any other structural conditions 2, Interior Building: The condition of the interior of the center should be described including: a) Electrical conditions b) Plumbing conditions c) Handicapped access to building and interior spaces d) Handicapped bathrooms e) Heating and air conditioning equipment conditions f) Energy efficiency g) Weatherization of the building h) Kitchen and food storage conditions i) Fire safety conditions D. Project Land and Permits: Describe the project land, including: status of ownership; permits; easements, right-of-ways; existing structures; displacement of individuals, businesses, farms; and the ownership arrangement ofthe land/buildings to be used in the project. Include any pertinent documentation in the appendix. V-5 . . . Chapter V General Application E. Imminent Threat: These criteria must be addressed and documented 1, The existence of a threat to public health or safety. a) Nature of the threat b) Immediacy of the threat c) What caused the threat to arise d) What harm will occur to people ifthe threat becomes an event e) Identify how the funding will eliminate the threat and protect human health and safety f) Provide an official declaration of emergency by the governing body. 2, Appropriate agency verification of: a) The potential for immediate harm b) The need for immediate resolution of the threat to avoid physical harm to people 3, Unusual circumstances: Describe how the threat is an unusual circumstance and not a common problem of cities and counties. Ifthe problem has lasted longer than six months, what changes made it become an imminent threat? 4. That no other funding sources are available. List: a) The agencies worked with, including persons contacted and phone numbers or letters of response from agencies b) The reason why each agency cannot assist c) Documentation of why local funds cannot be used to relieve the situation d) What local efforts have been made to solve the problem before it became a threat (applicable only if problem is/was long.standing). IX. Budget Narrative: Describe the funding sources and the commitment status of each funding source, Describe, in detail, the method used to formulate the amounts assigned for any volunteer, force account, or in.kind labor for the project. Include a description ofthe method to be used to document volunteer, force account or in-kind labor, The budget narrative must match with the budget form, the documentation, and the amounts identified on the ICDBG Application Information Form. ICDBG projects generally utilize a variety of funding sources, A, Government funds are provided by various federal, state and foundation sources, B. Local match: is considered to be cash donations, capital reserves, program income (please see the program income section if your project will generate program income), cash from debt financing, local improvement districts, general obligation or revenue bonds, tax levies, land sales, or other revenue, Local match also may include V-6 . . . Chapter V General Application contributions from local residents, force account labor (work done by local government crews for the project), donations of land, materials and equipment for the project, waiver oflocal fees, and volunteer labor. C. Private match: includes funding from individuals, businesses and corporations that is spent on private property, but is needed for the completion of the project with all of its benefits. Proper documentation is required for all match and must be contained within the appendix of your application to be counted. D. Documentation: Documentation of committed match must be in the appendix, Support letters are not considered documentation of commitment. Only the match with proper documentation will be counted in the review and ranking process. 1. Equipment and materials will be considered as cash for match if their value is properly documented. 2. Land values may also be considered match if the real estate value is documented. 3. Architectural or engineering estimates for labor, materials and equipment will serve as documentation for their value. 4, Bills of sale, catalog price lists, and retail prices as documentation, 5. For volunteer labor, estimate the "value" ofthe match by estimating the man hour, types of skills being utilized and the wage rates those individuals would receive if they were paid labor. You should also include documentation of insurance coverage for your volunteers in the application; this consists of a letter from the insurance agent who is providing the coverage, For more information on volunteer coverage plans, see the Labor Section ofthe Grant Administration Manual. x. Budget Form: The applicant must fill out the ICDBG Budget Form. Your project may consist of a number of eligible activities, but the majority of funds received should address the principal activity, which directly addresses the problem the community is trying to solve, A. To fill out the budget form, you must use the line items and funding sources identified below. If the project has a funding source not identified below or if you are having difficulty identifying a line-item that meets your project, please contact the ICL Project Manager assigned to your region. B. Line Items 1. Administrative 2. Archaeological 3. Architect 4. Construction 5. Engineering 6. Equipment 7, Facility Plan 8, Land, Structures, Right of Ways V-7 Chapter V . XI. xu. . XIII, General Application 9. Legal and Audit 10. LMI Assessment 11. Material 12. Planning C. Funding Sources 1. Department of Water Resource Grant 2. DEQ Grant 3. EDA Grant 4. Foundation Grant 5. Gem Grant 6. ITD Grant 7. USDA-RD Grant 8. Other Federal Grant 9. Other State Grant 10. Local Cash/Bonds/Loans 11. LocalIn~Kind 12. Donations 13. Private Cash 14. Private In-Kind 15. RCBG 16. Urban Renewal 17. Volunteer Detailed Cost Analysis: Complete the Detailed Cost Analysis sheet, with a licensed design professional identifying construction costs within four weeks ofthe application due date. The purpose ofthis sheet is to provide a complete, accurate and realistic analysis of administrative, legal, accounting, engineering/architectural services, property acquisition, construction, and closeout costs. Project Schedule: Complete the project schedule with completed or to be completed dates. The dates must take into consideration weather conditions, other funding availability, environmental mitigation issues, real estate site control and the bidding time frame. Financial Profile: Complete the Financial Profile form, paying particular attention to the sections for each type of project. Tithe project includes a subrecipient, the profile should be completed using the subrecipient's information. If there is no subrecipient, the profile should be completed using the applicant's information. XIV. Community Demographic Profile: The applicant must provide a demographic profile of the persons to benefit. This must include gender, minority status, persons with disabilities and female head of household, Complete the Community Demographic Profile for using the most recent census data. The profile should be completed using the smallest census area that encompasses the entire area of the project area. For example, if the project is for a fire protection district and the district is larger than the city but smaller than the county, the county census data should be in the profile. If the project area expands over more than one county, the aggregate data of all the counties affected should be in the profile. XV. . Reviewing and Ranking Narrative: Please refer to the chapter ofthis handbook that addresses your particular project type. Within that chapter you shall find a detailed description of the ranking criteria utilized by ICL staff and the Economic Advisory Council. Please address each ranking category as it applies to your project (i.e. Public Facility/Housing, Senior/Community Center, Downtown Revitalization and Job V-8 . . . Chapter V General Application Creation). If a particular point category is not applicable to your project, please indicate it within your narrative. XVI. Application and Grant Resolution Matrix: This matrix is to assist with the time lines of submittals of different resolutions. Some information must be submitted with the application while other components may be submitted with the Addendum, and still others at contract. This form does not have to be submitted. it is onlv for the applicant's reference. XVII. Certifications: The applicant must sign the Certifications form that certifies that it will comply with the required federal laws and regulations for ICDBG program participation, Complying with these state and federal regulations is a condition of accepting a Community Development Block Grant. If you have any questions regarding the various laws and regulations covered by the Assurances form, please contact a certified grant administrator or ICL staff. XVIII. Environmental Scoping: Each applicant must complete the Field Notes Checklist. The purpose of the checklist is to help the Applicant and ICL better understand what environmental statutes or provisions per 24 CFR 58 might impact the proposed project. The information will assist in understanding what studies, documentation, and mitigation measures could be applicable and to assist in completing the environmental review record. XIX, Citizen Participation: All applicants must adopt a citizen participation plan and must conduct a public hearing. A. Citizen Participation Plan must certifY that a grantee will: 1, Provide for and encourage citizen participation, with emphasis on participation of low and moderate income persons or those who live in slum and blighted areas. 2. Provide citizens with reasonable and timely access to local meetings, information, and records to the grantee's proposed project/use of funds, 3. Provide public hearings to obtain citizen's views and respond to proposals and questions at all stages of the community development program, including at least one during development of the project and application as well as one to review program performance, Hearings must be held after adequate notice, at times and locations convenient to potential or actual beneficiaries. They must be held in accommodations that are appropriate for persons with disabilities, Grantees must also provide for a timely written answer to written complaints and grievances within fifteen (15) working days where practicable. If a significant number of non-English speaking residents (at least 10%) may be reasonably expected to participate in the public hearing, appropriate materials and communication must be provided. V-9 . . . Chapter V xx. General Application B. Public Hearing: At least one public hearing is required to allow the public to examine the Application. This hearing must be held at a time and in a location that provides for full participation of all citizens, and accessibility for citizens with disabilities must also be provided. Notiíication of the hearing must be given by public advertisement in a local newspaper no less than seven (7) days prior to the meeting date, beginning the date of the advertisement and ending the day before the hearing. 1. An outline of the public hearing notice may be found at the end of this section; please note that it includes: a) A brief description ofthe project, b) The amount of funds being requested, c) The time and place of the hearing including a statement that the hearing will be held in a handicapped accessible facility upon request. 2. It is also recommended that the applicant post notices of the hearing in various public places and utilize other media sources to disperse notification ofthe hearing. 3. All information presented in the hearings must also be available, upon request, in a form usable by persons with disabilities. If a significant number of non~English speaking residents may be reasonably expected to participate in the public hearing, materials must also be provided in the appropriate translations, The Application and Application Handbook must be available for review and the amount of funds available for local community development and housing, range of activities to be undertaken, and the impact/benefit to low and moderate income persons must be discussed. 4. The following must be included in the appendix: a) Copy ofthe public notice b) Affidavit of publication c) The meeting minutes that illustrate the aforementioned topics were discussed d) And a copy of the list of attendees within the Application. e) If any comments, complaints, or grievances were submitted by citizens, applicants should document how those issues were addressed and ifthe Application was modified prior to submittal. 5, The grantee should also include a description of any plans for the project regarding citizen participation (i.e, the formation of a citizen's advisory committee) and a description of any assistance for persons with disabilities or special needs that was requested and provided, . Sample Resolution for Slum and Blight National Objective: Each applicant whose project will meet the Slum and Blight National Objective must pass a resolution declaring V-I0 . . . Chapter V General Application the area to be slum and blight. The resolution must contain a written description ofthe area. The applicant must also take into consideration ifthe project contains acquisition, demolition and/or clearance activities and include the last clause of the sample. XXI. Fair Housing: Each applicant must submit a Fair Housing Resolution with affidavit of publication with the Addendum. The publication ofthe Resolution must occur within 12 months prior to the submission of the Addendum. Please see the Grant Administration Manual for a sample resolution. XXII. Appendix & Maps (Additional Information from Applicant): Maps, letters of support, documentation of other funding secures, income survey documentation, technical studies and appropriate background documentation should be placed in this section and bound into the application. It is also recommended that an applicant include the documentation of Certified Grant Administrator Procurement within the Appendix, Grantees and subrecipients will follow state and federal procurement law as outlined in the most recent ICDBG Grant Administration Manual. T[this documentation is not in the application, it must be included in the addendum, The Appendix should include, at a minimum: Section Part C of Chapter 5 Section Part C of Chapter 9 (if applicable) Procurement documentation Needs Studies (Facility Plan Studies) Match documentation National Objective criteria: Income Survey/Census documentation PermitsILand information Citizen Participation Maps: Maps should clearly show the location of proposed project activities. Maps Checklist: Use the following checklist to help you prepare the maps included in the application. The information is very useful in our understanding of your project. Area wide and site specific maps may include the followine: components as applicable: Scale North arrow Existing land uses Existing utility with sizes and conditions Proposed utility with sizes Use/Benefit area boundaries Zoning designations V-II . . . Chapter V General Application Environmental conditions: contamination slopes streams historical sites irrigation hazards LMI survey boundaries and census tract boundaries Slum and blight area boundaries: slum and blight conditions slum and blight properties slum and blight utilities Urban renewal area boundaries LID/BID boundaries Applicable jurisdictional boundaries (taxing district boundaries, etc.): Project site boundaries Footprint of building, existing and proposed Site improvements: roads Land ownership Surrounding ownership (plus easements and RoW) Surrounding land, uses and buildings flood plain wetlands outbuildings parking V-12 . . . Chapter V General Application Part B: Forms 1. Sample Cover Application for a By City or County Date Name of Mayor or Commissioner V-13 . . . Chapter V General Application V-14 . . . Chapter V General Application II, Sample Cover Letter OFFICIAL LETTERHEAD Date Director Idaho Commerce and Labor P.O. Box 83720 Boise, ID 83720-0093 Dear Director: The city/county of respectfully submits this application for an Idaho Community Development Block Grant. Our community lacks/needs/requires A study has indicated that . This application for a $ grant will eliminate the problems for persons, or whom _% meet LMI standards. The community has raised $ to help finance this project. We appreciate your concern and attention to our grant request. Sincerely, Chief Elected Official Title V~15 . . . Chapter V General Application V-16 . . . Chapter V General Application III. Table of Contents: (Please include exhibit numbers) V-17 . . . Chapter V General Application V-18 . . . Chapter V General Application IV. ICDBG Application Information Form Applicant (City/County): Address: Chief Elected Official: Phone: Sub recipient (if applicable): Address: Chief Elected Official: Phone: Application Prepared by Address: Architect/EngineerlPlanner (Contact Name): Address: Phone: Phone: NATIONAL OBJECTIVE (MARK ONE) PROJECT TYPE (MARK ONE) LMl Area LMI Jobs LMl Clientele - Slum & Blight - Public Facility/ Housing - Economic Development - Community Center - Senior Center - Imminent Threat Imminent Threat Other PROJECT POPULATION TO BENEFIT (PERSONS): (Census/Survey/Clients/Jobs) TOTAL # TO BENEFIT: TOTAL # LMI TO BENEFIT: % LMI TO BENEFIT: PROJECT DESCRIPTION: % % MINORITY POPULATION: % -- ------- SOURCE AMOUNT RESERVED/ CONDITIONAL AWARD DOCUMEN- TATION IN APPENDIX *** DATE APPLICATION SUBMITTED FUNDS COMMITTED/ CONTRACT AWARD DATE TOTAL PROJECT FINANCING * Identify Loan Source(s) Date Bond or Necessary and Ordinary Passed **Describe In-Kind match by type (i.e. materials. labor, waived fees, land value) and amount. * * *Tdentify which appendix cOITesponding documentation is in. Documentation should be a letter ITom the appropriate source. V-19 . . . Chapter V General Application V-20 . . . Chapter V General Application V. EAC PAGE: In no more than 1 page, briefly describe the following: the need, how the need will be addressed, total cost, the local ability to finance, the local effort and commitment, the local and regional economic impact, and who will benefit from the project VI. Threshold Criteria A. ELIGIBILE APPLICANT: The applicant is a City D The applicant is a County D If the applicant is sponsoring a subrecipient or this is a joint application, describe the relationship and attach a draft agreement between the parties. Indicate if the subrecipient is a faith based organization. B. ELIGIBLE ACTIVITIES: List the eligible activities identified from Chapter2. C. NATIONAL OBJECTIVE: Complete only one of the following that corresponds to the National Objective to be met with the project. C.l. LMI-Area Benefit: Total Number ofHouseholds* in Project Benefit Area *Note: For water and sewer projects, this is the number of households hooked onto the system and any households that will hook onto the system once the project is complete. LMI Percentage Determined by: (Check one and complete requested information) Survey* * (survey requirements in Chapter 3) Survey Report, Sample Survey, Survey Tabulation, Boundary Map*** are found in Appendix _Census (BG=Block Group) List the BG for each tract Tract BG_BG_BG_BG- BG_BG_BG_BG- BG_BG_BG_BG- Tract Tract ** Survey methodology and documents must have prior approval from lCL staff ***Survey Area must match Project Benefit Area c.2. LMI-Limited Clientele V-21 . . . Chapter V General Application c.3. LMI-Housing CA. LMJ.Job Creation C.5. Slum & Blight C.6. Imminent Threat D. CITIZEN PARTICIPATION: Describe the citizen involvement in selecting the project and reviewing the application. Describe compliance with the citizen participation plan and any other community plans, A copy of the plan, public notice, affidavit of publication, meeting minutes, and sign-in list of attendees is in Appendix - Date of Notice Date of Hearing E. STATEWIDE GOALS AND STRATEGIES: Identify the goals and strategies that correspond to the project. Describe how the project meets the identified strategies and goal. F. ADMINISTRATIVE CAPACITY: Describe the applicant's and subrecipients (if applicable) capability to fiscally manage the project. Identify any findings from previous monitoring or independent audits and how they were resolved. In addition, identify whether or not the grantee has a certified grant administrator for the project. V-22 . . . Chapter V General Application VII. PROGRAM INCOME: Describe if the project will generate program income and the reuse plan. VIII. General Project Description: Please include your general project description as outlined in the narrative for this section. This is the most important part of your application, so please address all of the required details. A. Community Description: Describe the applicant's community by size, location, and economy B. Community Needs Assessment: Identify how all the community's needs have been assessed and how the proposed project is a priority in comparison to other community needs. C. Project Description: Describe how the existing condition came about and its seriousness. Describe the people affected, Identify the costs per square foot for building projects and why, if applicable, it may be higher than industry standards. Maps ofthe project area are located in Appendix D. Project Land & Permits: Answer the following questions and attach documentation. 1. Has any land, buildings, easements or right-or-ways been purchased for this project? Yes No How? List the date of purchase 2. Will any land, buildings, easements or right-of-ways be needed for this project? Yes No Status ofthe purchase: 3. Is anyone living on the land or in the structures at the proposed site? Yes No V-23 . . . Chapter V General Application 4. Is any business being conducted on the land or in the structures at the proposed site? Yes No 5, Are there any businesses, individuals, or fanns being displaced as a result of this project? Yes No 6, Are there permits that will be needed for the project; i.e. well, water rights, land application, demolition permits, zoning permit, air quality permit, etc? Yes No Status of the permits (include plan for securing permits): 7. Describe the ownership/lease arrangements for the property involved in the project. IX. BUDGET NARRATIVE: Describe the source and status of all funding for the project. IdentifY which components of the project that will use ICDBG funding and which components will use other funding sources. V-24 . . . Chapter V General Application x. ICDBG Budget Form P . N A r G -- - - ------ ro ec[ - ...--- - - LINE ITEMS ICDBG City City Federal* State* Local* Private Private Total Cash Cash In-Kind Cash In-Kind Adm in ¡strati ve* * Land, Structures, Rights of Way Engineering Construction Legal & Audit TOTAL COSTS** *Identify funding source * * Administrative expenses and project planning design costs, when totaled, shall not exceed 10% of the total ICDBG amount, V-25 . . . Chapter V General Application XI. Detailed Cost Analysis A. Identify in the chart below, the various components ofthe project (legal costs, permits, appraisals, relocation, administration, etc.) the cost for each and the proposed funding source for each component. B. Project construction costs, including contingency, are prepared by a licensed design professional and documentation is in Appendix -' C, Davis Bacon wage rates have been included in the costs. - Yes No Project Costs per Funding Source Cate2ory Activitv Cost Fundin2 Source Acquisition Appraisal Land, R-O-W, Easements Existing Structures Relocation Cost Title Ins.lClosing/Recording/Legal *Construction Mobilization Temporary Controls/Services Traffic Control Other Div, 1 Requirements Hard Construction Costs (DiY. 2-16) Contractor Overhead & Profit Construction Contingency Surety Bond Premium Plan Check Fees Penn its Desil:!;n Professional Design Fee Construction Administration Reimbursable Expenses Grant Admin. Grant Writing Grant Administration Soft Costs Archaeological Market Study Soils Test Phase I & II Environmental Other Financine: Expenses Loan Origination Fee Interim Financing Interest Bond/LID/BID Admin Total Proiect Costs V-26 . . . Chapter V General Application XII p tShdl ro.lec c e u e Project Activity Date (to be) Completed Documentation in Appendix Grant Administrator Procured Eng/ Arch itect Procured Other Funding Secured Permits Identified & Secured Subrecipient Agreement Drafted Environmental Review Complete Complete 504 Requirements Complete Fair Housing Requirements Bids Advertised Start Construction Second Public Hearing Certificate of Substantial Completion Closeout Name of Professional Firm/Agency Phone Topic and Agency Contacts Examples: Engineer Attorney Bond Counsel Funding Agency Environmental Officer Permits Regulatory Compliance Public Works Director Accountant Finance Officer Business Other V-27 . . . Chapter V General Application V-28 . . . Chapter V General Application XIII. Financial Profile Type of Organization (circle one) Municipality Water District For-Profit Company Non-Profit Company Fire District Hospital District Other (please explain): Sewer District Homeowner's Association **INSTRUCTIONS For all projects that are strictly water and/or sewer projects: Complete Sections I & III For all projects that contain water and/or sewer components (not just water or sewer projects): Complete Section I, II & Ill. For all other projects: Complete Sections II & III. 1. Water or Sewer System: (please circle type of system and answer the questions accordingly. Ple~se remember to use the population and household data you provided in earlier parts of your applications!) A. Number of people served within city/district boundaries: B. Number of people served outside the city/district limits: C. Number of hook-ups on system: 1. Approximate number of occupied residential hook-ups: 2. Approximate number of non-occupied residential hook-ups: 3, Approximate number of hook-ups outside city/district boundaries: 4. Approximate number of commercial hook-ups: 5. Approximate number of industrial hook-ups: D. Does your organization have operators certified by EPA/DEQ? E. How are user rates charged? (circle one) Per hookup Per volume used Other (explain) F. Current water or sewer user rates: $ Flat Rate ***If a graduated or progressive rate structure or different rates for different classes of water users are used, attach a copy ofthe system rate structure. 1. For residential users, average monthly sewer rate? 2. For residential users, monthly rate for 10,000 gallons of water? G, When was the last rate change reviewed: H, Does your organization measure water use: _Yes If yes, circle one: Meters at user hook-ups Other: L Are testing practices in compliance with DEQ? - Yes No Master Meter No V-29 . . . Chapter V General Application II. Non-Water/Sewer Applications: A. Identify how the organization obtains its operating funding, Le. bonds, district assessments, other: B. Does the organization have taxing authority? ~ Yes - No (if no, skip to Section IILA.) 1. Do you tax? - Yes No a) If yes: (1) What is the tax rate? (2) What is the annual tax amount generated? (3) What are the taxes used to pay for, Le, equipment, operating expenses, etc,? 2. If you do not tax, please explain why. III, Financial Condition: A, Annual revenues From customers through rates From other sources (explain) $ $ Total Annual Revenues $ B, Annual expenses For operations and maintenance For personnel For overhead (office, legal, etc) $ $ $ For debt service Federal (agency or program) State (agency or program) Private (company) Other $ $ $ $ Total Annual Expenses $ V-30 . . . Chapter V General Application C. How often are system/facility costs reviewed and compared to system rates to detennine if the system/facility is paying for itself? a. When was the last review conducted? b. What is the average charge per visit/use? (only if you did not complete Section I) D, Value and description of assets: Land Buildings Equipment Reserve Funds Other Total Asset Value $ $ $ $ $ $ E. Does your organization have a bond/loan reserve fund? Yes No Balance F. Does your organization have an emergency reserve fund separate from "E"? Y~ ~ B~anœ If yes, how is it assessed? G. Does your organization have a capital improvement fund separate from "E" and "F"? Yes No Balance If yes, how is it assessed? H. Outstanding indebtedness: Years remaining Annual payment Bonds Loans Other Other Other V-31 Whom to . . . Chapter V General Application V-32 Chapter V General Application . XIV. Community Demographic Profile Instructions: Complete the un-shaded areas using census data for the city/county applicant. The census data can be located on our Web site at: http://community,idaho.gov Name of Applicant: . Total Pop. In Area TOTAL POPULATION BENEFITED (if different from city/county DODulation in census) TOTAL POPULATION IN APPLICANT'S AREA Male Female White Percent of Population MINORITY POPULATION Black/African American American IndianlNative Alaskan Asian Native Hawaiian or Pacific Islander American Indian/Alaskan Native and White Asian and White Black/African American and White American Indian/Alaskan Native and Black/African American Other Mulit-Racial Hispanic TOT AL MINORITY Percent of Population SENIOR CITIZENS Total Persons 65 Years and Over Percent of Population DISABILITY STATUS Civilian Non-institutionalized Population 16 to 64 Percent with a Work Disability Civilian Non-institutionalized Population 65 Years and Over Percent with a Disability FEMALE HEAD OF HOUSEHOLD Total Households Female Householder, No Husband Present Percent of Households . V-33 . . . Chapter V xv. General Application Review and Rankin!! Narrative: Please turn to the chapter ofthis manual that addressed the type of project your community is proposing (Public Facility/Housing, Economic Development, Downtown Revitalization, Senior/Community Center). There you will find an outline of the ranking criteria used by Idaho Commerce and Labor to make recommendations to the Economic Advisory Council. Use the criteria to write this section of your application. Be sure to address each ranking criterion, and if a criterion does not apply to your project, state it as such. Be sure to complete all ofthe forms included within the chapter as well. Public Facilities/Housing Senior Centers/Community Centers Economic Development/Downtown Revitalization Economic Development/Job Creation Chapter 6 Chapter 7 Chapter 8 Chapter 9 V~34 . . . I Chapter V General Application 6 7 8 **** * ** Pass before first Public Hearing before submitting Application. Adopt and publish within twelve months before submitting Addendum. Exceptions see Rule 074.05 (f) and (g). Publish after grant contract award and publicize annually by posting throughout the city/county. Document that a policy has been adopted with contract. Short form may be published. Combined publication - sample in ICDBG Administration Manual, 504 Section. *** **** t tt # Location Application Chapter Form Paee No. 1 TCDBG Application Handbook Chapter 5 2 ICDBG Administration Manual Chapter 5 Fair Housing Section, p 33 & 35 , 4 ICDBG Certifications/Laws and Statute Chapter 5 5 ICDBG Administration Manual Chapter 5 504 Section, p. 15tt 6 ICDBG Administration Manual Chapter 5 504 Section, PP.13 tt 7 Contact I CL Staff if sample needed Chapter 5 .1 8 ICDBG Application Handbook Chapter 5 *Rules can be accessed on line at www.communitv.idaho.gov or email or call to get a copy, V-35 . . . Chapter V General Application XVII. CERTIFICATIONS 1 certifY the data in this application is true and correct, that this document has been duly authorized by the governing body of (city/county) and we will comply with the following laws and regulations if this application is approved and selected for funding. National Environmental Policy Act of 1969 Civil Rights Act of 1964 Pub.L 88-352 Civil Rights Act of 1968 Pub.L 90-284 Age Discrimination Act of 1975 Rehabilitation Act of 1973, Section 504 Unifonn Relocation Assistance and Real Property Acquisition Act of 1970, as amended (49 CFR Part 24) Housing and Community Development Act of 1974, as amended Pub.L 93-383 Davis-Bacon Act (40 USC 276a - 276a-5) Historic Preservation Act OMB Circular A-87, and ensure that subrecipient complies with A-I 10 and A-122 Section 106 ofthe Housing and Urban Recovery Act of 1983 certifying to: Minimize displacement as a result of activities assisted with CDBG funds by following the Idaho Department of Commerce & Labors anti-displacement and relocation assistance plan; Conduct and administer its program in conformance with Title VI and Title VIII, and affirmatively further fair housing; Provide opportunities for citizen participation comparable to the state's requirements (those described in Section 104(a) ofthe Act, as amended); Not use assessments or fees to recover the capital costs oflCDBG funded public improvements from low and moderate income owner occupants; Abide by all state and federal rules and regulations related to the implementation and management of federal grants; Assess and implement an Accessibility Plan for persons with disabilities in accordance with Section 504 of the Rehabilitation Act of 1973, as amended; Adopt and implement an Excessive Force Policy; Prohibition of Use of Assistance for Employment Relocation, Section 588 ofthe Disability Housing and work Responsibility Act of 1998 Pub.L 105-276. Anti-Lobbying Certification: No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of, employee of a member of, officer of or employee of Congress in connection with the awarding of any federal contract, the making of any federal grant or loan, the entering into any cooperative agreement and the extension, renewal, modification or amendment of any federal contract, grant, loan or cooperative agreement. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of, employee of a member of, officer of or employee of Congress in connection with this federal grant, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Fonn to Report Lobbying," in accordance with its instructions. Signed by Chief Elected Official Date Typed Name V-36 . . . Chapter V General Application XVIII. ICDBG Environmental Scoping - Field Notes Checklist Applicant Sub Recipient This site and desk review checklist is to be completed by the Applicant and submitted with the application. The purpose of the checklist is to help the Applicant and ICL better understand what environmental statutes or provisions per 24 CFR 58 might impact the proposed project. The information will assist in understanding what studies, documentation, and mitigation measures could be applicable and to assist in completing the environmental review record. The Applicant may choose to attach this scoping checklist as part of the environmental review record. 1. Limitations on Activities Is the Grantee planning or in the process of acquiring property for this proposed project? - Yes - No If yes, is the Applicant aware that land acquired or site work after submission of the ICDBG application is subject to 24 CFR 58,22 Limitation on Activities Requiring Clearance? Meaning once an application for ICDBG funds is submitted, neither Applicant or sub recipient, may commit Non-HUD funds to a project for land acquisition or site work (except for minor testing) before the environmental review is complete, unless the land acquisition or contract is conditioned on completion of the ICDBG environmental review. 2. Historic Preservation Has the SHPO been notified of the project? Yes No Have tribes with possible cultural and religious sites been notified of the project? - Yes - No 3. Floodplain Management Is the project located within a floodway or floodplain designated on a current FEMA map? Check Web site http://store,msc,fema.gov/ - Yes - No _Not Sure If yes, is the community where the project is taking place a participant in the National Flood Insurance Program. Check Web site www.idwr.idaho.gov/wateriflood Yes No 4. Wetland Protection Are there ponds, marshes, bogs, swamps, drainage ways, streams, rivers, or other wetlands on or near the site? Yes No If yes, has the Army Corps of Engineers (ACoE) been notified? No Yes 5. Sole Source Aquifers (Clean Water Act) Is proposed aquifer located over an EP A designated aquifer area? - Yes - No 6. Endangered Species Act Has V.S, Fish and Wildlife Service, NOAA Fisheries, and Idaho Fish and Game Regional Office been notified about the project? - Yes - No 7. Wild and Scenic Rivers Act Is the project located within one mile of a designated wild and scenic river? Idaho wild and scenic rivers include portions of the St. Joe, Lochsa, Selway, Middle Fork ofthe Clearwater, Snake, Rapid, and Middle Fork of the Salmon. Check Web site www.nps.govirivers/ - Yes - No V-37 . . . Chapter V General Application 8. Clean Air Act Is the project located in a designated non-attainment area for criteria air pollutants? - Yes - No For building demolition or improvements has an asbestos analysis been planned for or conducted? _Yes_No _N/A For housing rehabilitation has a lead based paint assessment been planned for or conducted? Yes No N/A 9. Farmland Protection Policy Act Is the project located on a site currently zoned as residential, commercial, or industrial? - Yes No Is the project area currently being utilized for farm or agricultural purposes? - Yes - No If yes, has the USDA Natural Resource Conservation Service or local planning department been notified aboutthe project? - Yes - No 10. Environmental Justice Does project have a disproportionate environmental impact on low income or minority populations? Yes No 11. Noise Abatement and Control Is the project new construction or rehabilitation of noise sensitive use ( i.e. housing, mobile home parks, nursing homes, hospitals, and other uses where quiet is integral to the project functions)? Yes No If yes is the project located within 5 miles of an airport, 1000 feet of a major highway or busy road, or 3,000 feet ofa railroad. - Yes - No 12. Explosive and Flammable Operations Is the physical structure (not necessarily infrastructure) intended for residential, institutional, recreational, commercial or industrial use? Yes No If yes, are there any above ground explosive or flammable fuels or chemical containers within one mile of the physical structure? - Yes - No If yes, have you been able to identify what the container is holding and the container's size? Yes No 13. Toxic Chemicals and Radioactive Materials Are there any known hazardous materials, contamination, chemicals, gases, and radioactive substance on or near the site? - Yes No If yes, explain During the visual inspection of the site is there signs of distressed vegetation, vents or tm pipes, storage/oil tanks, stained soil, dumped material, questionable containers, foul or noxious odors, etc. Yes No If yes, explain V-38 . 8 . Chapter V General Application At this time is the site's previous uses known to have been gasoline stations, train depots, dry cleaners, agricultural operations, repair shops, landfill, etc.? - Yes - No Are other funding agencies requiring the Grantee to perfonn an American Society for Testing Materials (ASTM) environmental assessment? ASTM assessment involves analysis of site uses and ownership, inspection of site, and possible testing, - Yes - No 14. Airport Clear Zones and Accident Potential Zones Is the project located within a designated airport runway clear zone or protection zone? - Yes - No Does the project involve acquisition of land or construction/rehabilitation of building or infrastructure in an airport runway clear zone or protection zone? - Yes - No If yes, is the grantee aware that the airport operator may wish to purchase the property at some point in the future as part of a clear or accident zone acquisition program? - Yes - No 15. Other Environmental Reviews Have facilities studies or other environmentally related site reviews been conducted or in the process of being conducted? - Yes - No If yes, are there any identified concerns or recommended mitigation measures? - Yes - No List ¡fknown ~ 16. Information Letters The advanced mailing of environmental infonnation letters is sought in an effort to minimize the project's timeline in waiting for necessary documentation or information, It will also assist in earlier responses to required mitigation measures should the proposed project receive lCDBG funding. Place a check mark by the agencies that have been mailed an environmental infonnation letter. Idaho State Historic Preservation Officer - Tribal Historic Preservation Officer or Tribal Office - Idaho Department of Water Resources - Anny Corps of Engineers (if wetlands are applicable) U.S. Fish and Wildlife - NOAA Fisheries (if salmon and/or steelhead are applicable) Idaho Fish and Game - USDA Natural Resource Conservation Service (if farmlands are applicable) - Idaho Department of Environmental Quality - Local Government - Planning Department Others Completion ofthe scoping checklist does not constitute that all environmental provisions or clauses related to 24 CFR 58 Environmental Reviews have been met or are known at this time, Completed By Date V-39 . . . Chapter V General Application V-40 . . . Chapter V General Application XIX. A. Idaho Community Development Block Grant (ICDBG) Citizen Participation Plan City/County of Pursuant to citizen participation requirements for lCDBG participants, the City/County of hereby certifies the following activities will be completed: Provide for and encourage citizen participation, particularly for low and moderate income persons who reside in slum or blighted areas and areas in which ICDBG funds are proposed to be used. Provide technical assistance to groups representative of low and moderate income persons that request assistance in developing proposals in accordance with procedures developed by the department. Such assistance need not include providing funds to such groups, Hold a minimum of two public hearings, each at a different stage of the program, for the purpose of obtaining citizens' views. The first public hearing shall include a description of the proposed project, scope of work, budget, schedule, location, and beneficiaries. Any earned program income must also be noted, The application, related documents, and the Application Handbook shall be available for citizens to review. The second public hearing on the status of funded activities and accomplishments to date; a general description of remaining work and a general description of changes made to the ICDBG project scope of work, budget, schedule, location or beneficiaries. A public hearing shall also be held in the event lCDBG project activities are added, deleted or substantially changed from the application, Substantially changed means changes made in terms or purpose, scope, location or beneficiaries as defined by the ICDBG program, Provide reasonable and timely access to local meetings, information and records pertaining to the local government's proposed and actual use ofICDBG funds. Public hearings shall be conducted at times and locations convenient to local citizens. Public hearings shall be advertised in a local newspaper no less than seven (7) twenty-four (24) hour days prior to the hearing date, If there is no local newspaper, public notification will occur through some other method where there is wide distribution to citizens within the project area. The Community Development staff must approve this method. A copy of the publication and/or affidavit of publication shall be submitted to the department. The notice should identify all of the topics to be addressed in the public hearing including the assurances that hearings shall be held in facilities that are accessible to persons with disabilities and that alternative formats shall be available to persons with disabilities where practicable, and with advance notice to the unit of local government. Citizens shall also be notified they will be given the opportunity to comment orally or in writing at a minimum of (timeframe) prior to and at the hearing, Special accommodations shall be available for persons with disabilities who may wish to comment within this period. Public hearings shall be conducted in a manner to meet the needs of non-English speaking residents where a significant number of non-English speaking residents can be expected to participate, V-41 . . . Chapter V General Application Local citizen participation records which shall be made available to the state and local citizens shall include: A copy of the public notice and/or affidavit of publication which describes proposed or actual project activities, scope of work, location, budget, schedule, objectives, and beneficiaries. Notices shall also contain the accessibility clause for persons with disabilities. Grantees must provide the address, telephone number, and times for submitting complaints and grievances, and provide timely written answers to written complaints and grievances within fifteen (15) working days where practicable, Local statf shall be familiar with citizen's complaint procedures. These procedures shall provide local citizens with the opportunity to protest project activities or related issues, A written complaint or grievance is formal notification of a concern, allegation or protest to a proper authority, A formal complaint will be considered filed at the time it is delivered to the appropriate authority's office. To tile a complaint, citizens must provide enough information to allow an investigation, The complaint should be clear and concise and include the following information: A. Identification ofthe project, project location, and program activities. B. Reason for the complaint (hearsay and innuendo will not be considered valid), C, Sufficient data to substantiate any claims or charges, Ifpossible, supporting documentation should be included, D. If desired, citizens may propose a solution to the problem, If the complaint is concerning local activities or project implementation, complaints and grievances shall first be filed with the appropriate elected official. Ifthis is the case, grantees shall be required to notifY the department of the complaint. A copy of the response shall also be submitted to the department. Every attempt must be made to respond to citizens within fifteen (15) days where practicable. If a citizen feels the response from the local jurisdiction is unsatisfactory, he or she may appeal to the department for resolution. The department at that time may request additional information. Every effort will be made by the department to provide a full response within thirty (30) days. Ifvalid and sufficient data has been provided to substantiate the complaint, an investigation will be conducted, The extent of an investigation depends on the scope and depth of the issues involved, If the complaint is more appropriately directed toward the ICDBG program activities, the same procedure will be followed except all communications are between the state and the complainant. This plan shall become effective (Date) Chief Elected Official V-42 . . . Chapter V General Application XIX.B. Notice of Public Hearing on Proposed Grant Activities The city/county ( ) is submitting a proposal to the Idaho Department of Commerce and Labor for an Idaho Community Development Block Grant (ICDBG) in the amount of$ . The proposed project is to (brief description) . The hearing will include a discussion ofthe application, scope of work, budget, schedule, benefits of the project, how ICDBG funds will benefit low and moderate income persons, and location of the proposed project. The application, related documents, and ICDBG Application Handbook will be available for review. The hearing has been scheduled for (month, day, year, time location). Verbal and written comments will be accepted prior to and at the hearing. The hearing will be held in a facility that is accessible to persons with disabilities, Special accommodations will be available, upon request, five (5) days prior to the hearing in a format that is usable to persons with disabilities. For more information, contact at Name and Title of Chief Elected Official Street Address/Post Office Box City/State/Zip **This is a sample public hearing notice, Please include a copy of your published public hearing notice along with a copy of the meeting minutes and a list of attendees. Ifthere were any comments, complaints or grievances, please include how the community addressed them and if, as a result, the application was modified before submittal. V-43 . . . Chapter V General Application V-44 . . . Chapter V General Application xx. Resolution to Establish a Redevelopment Area City of Resolution No. BE IT RESOLVED by the City Council of the City of County, Idaho: WHEREAS, the City has reviewed the conditions and quality of the City and found a geographic area in which slum and blight conditions exist according to IDAPA 09, Title 02, Chapter 01, Section 020. The approximate boundaries ofthis geographic area are (give general description of boundaries) and are delineated on Attachment A affixed hereto, which is a map of the subject area defining the limits, boundaries and location of the slum and blight conditions of said district; and WHEREAS, the following is a description of the slum and blight conditions which exist in the delineated area: "(List specific slum and blight conditions here, i.e, _feet of sidewalk and --Ieet is substandard, ~feet of water line and _feet is substandard,_feet of sewer line and - is substandard, _feet of curb and gutter and _feet is substandard, _feet of storm drain and _feet is substandard, - buildings and - are substandard.)" Detailed documentation is contained in by ; and study dated and prepared WHEREAS, the City defines standard as ; and and substandard as WHEREAS, these conditions are risks to public safety, impediments to sound community growth and are considered economic liabilities to the community; and WHEREAS, the City of desires to eliminate and prevent slum and blight conditions within the stated geographic area, the City will undertake various activities to eliminate these conditions, These activities will conform to the City's comprehensive plan. (**NOTE: ONLY USE THE FOLLOWING CLAUSES IF YOU HAVE AQUISITION, DEMOLITION AND/OR CLEARANCE ACTIVITIES**) WHEREAS, the planned activities include land acquisition, demolition, and/or clearance, the following provisions will govern them: 1. No specific site or property needs to be acquired, although the City may limit its search to a general geographical area, V-45 . . . Chapter V General Application 2. Any property to be acquired is not part of an intended, planned or designated project area where all or substantially all of the property within the area is eventually to be acquired. 3. All acquisition activities shall be consistent with the City's "AntiwResidential Displacement/Relocation Plan" adopted on 4. No households will be displaced from the designated area as a result ofthis revitalization plan. NOW THEREFORE, it is resolved by the Mayor and City Council of , Idaho, that the City shall designate the above-stated geographic area as a redevelopment area and shall take action as necessary to remove and prevent slum and blight conditions. RESOLVED this day of _(month and year) Mayor V-46 . . . Chapter VI Public Facilities/Housing Review and Ranking Chapter 6: Public Facilities and Housing Review and Ranking Part A: Instructions Public Facilities and Housing Grants are awarded to projects that provide local government utilities or facilities as well as the rehabilitation of housing for low to moderate income persons, The beneficiaries ofthese projects must be at least 51 % LMI. ICL looks at public facilities and housing as two separate sub-categories under this project heading, and weighs projects within each sub-category to one another in order to ensure comparability. The following ranking criteria should be considered when you are writing you general project description and the reviewing and ranking narrative. If a ranking category does not pertain to your project, please indicate that within your narrative. The ranking criteria is the methodology used to compare your project to others throughout the state, so it is ideal to communicate as clearly as possible how your project meets the criteria set forth, I. Program Impact (320 points): Comparison of funding requested, beneficiaries and match, A. Percentage ofICDBG Dollars in Total Project (50/30/15/0 points): Projects with the lowest percentage of ICDBG dollars in their project total will receive more points. Projects are divided into quartiles. B, Percentage of Local Matching Funds compared to ICDBG Dollars (60/40/20/0 points): Projects with the highest percentage oflocal match will receive more points. Projects are divided into quartiles, C. ICDBG Dollars per Person (50/30/15/0 points): Projects with the lowest amount of ICDBG dollars per person will receive higher points. Projects are divided into quartiles. D. Local Matching Funds per Person (60/40/20/0 points): Projects with the highest amount of local match per person will receive higher points. Projects are divided into quartiles. Writer's Guide - information for the four criteria above is based on Chapter 5 - General Application budget form E. Eligible Activity Priority Ranking (100 points): Using the Eligible Activity Priority Ranking Sheet fill out the percentage of the ICDBG budget that will be spent on the applicable activities, ICL staff will then multiply that percentage by the point value assigned to each activity to determine the points your project will receive under this sub-category. Writer's Guide - Complete the attached Activity Prioritv Ranking Sheet located in Chapter 6 - Part B VI-l . . . Chapter VI Public Facilities/Housing Review and Ranking II, National Objectives (260 points): In the national objectives category, points are assigned under either LMI or slum and blight national objective. Information regarding how a project meets one or the other national objective is available in Chapter 2 - Eligibility . Note: under the LMI national objective and based on the project scope (public facilities, fire station/truck, or housing) different scoring methodologies are utilized. A. Low and Moderate Income 1. Low and Moderate Income Percentage Points (100 points): Points will be assigned according to the percentage ofLMI persons that live within the project area, Writer's Guide - % of LM! persons is based on surveys or census data or housing management plan as identified in Chapter 5. Attach survey documentation ifnot previously submitted to ICL 2. Public Facilities (non fire station) Projects Only a) Need (80/60/40/20 points): (1) Critical Need (80 points): Critical need is defined as an existing, officially identified violation of federal or state health or safety regulations. If your community has critical need, you must document what regulations are being violated, (2) Moderate Need (60 points): Moderate need is an officially identified problem related to health and safety regulations, but the community is not in violation of any regulation, (3) Potential Need (40 points): In order to be considered a potential need, a community must illustrate that the current situation would be come a violation if it was left uncorrected, (4) Community Need (20 points): Community need is a general improvement not related to health and safety, but is a major improvement in community services and infrastructure. b) Impact: (80/60/40/20 points): After applicants have determined their community's need, they must complete a narrative that identifies project impact. This narrative is worth up to 80 points, This narrative must contain: VI-2 . . . Chapter VI Public Facilities/Housing Review and Ranking (1) Specific identification of project activities that will be undertaken to meet identified LMI needs (2) A distinction must be made between direct and indirect benefits (3) A discussion of project impact in providing long~term, permanent solutions to alleviate the LMI needs discussed above (4) Identification of procedures that are, or will be developed to measure impact throughout the project. (5) A description and provision of the process used to identify LMI needs. Writer's Guide - provide Narrative located in Chapter 6 - Part B. Documentationfor need and impact should be included in the appendix. 3. Public Facilities - Fire Station or Fire Truck Projects Only a) Need (80 points): (1) Fire Code or NFP A Standards (50 points): If a community can document how the proposed project is directly related to efforts to comply with the state's currently adopted fire code or the National Fire Protection Association's Standards. (2) Maintenance and Personnel Training (15 points): Ifa community can document that equipment and facility maintenance and personnel training have been conducted, (3) Fire Incident Reporting System (15 points): Ifa community participated in the Fire Incident Reporting System to the State Fire Marshai's office, b) Impact (80 points): (1) Fire Suppression Rating Schedule (80 points): The community must document how the project will improve their fire suppression schedule, (2) Certified Fire Inspectors (5 bonus points): lithe community's fire inspector is certified through the State Fire Marshal's office, (3) Fire Safety Education (5 bonus points): If the community has implemented a fire safety education program, Writer's Guide - provide narrative and documentation VI-3 . 8 . Chapter VI Public Facilities/Housing Review and Ranking 4. Housing Related Projects Only a) Need (80 points): The applicant must develop a housing needs assessment that will determine the need for a housing grant. This assessment must include: Population Number of elderly persons Number of minority persons Number of units Age of housing Overcrowding community # of each type of housing (owner, rental, seasonal, institutional, etc.) Community growth rate Number of persons with disabilities Family income Number of rental units Vacancy rates # of substandard units in the The applicant should address how the proposed housing project will meet the needs outlined in the housing needs assessment. b) Impact (80 points): The applicant must identify the number of units set aside for families whose income is 80% / 50% / 30% of the county's median income. The plan must also show how the proposed housing matches the needs addressed in the housing needs assessment. Writer's Guide -Housing Needs Assessment and Management Plan was addressed in Chapter 5 B. Prevention or Elimination of Slum and Blight (260 points): In order to compete under this national objective, the applicant must receive at least] 00 points by demonstrating that the proposed project will have a direct impact on the elimination or prevention of slum and blight conditions. When evaluating impact, applicants must consider the information regarding slum and blight that was covered in the general section of this handbook under the heading National Objectives. 1. Need (130 points): Describe the nature and seriousness ofthe existing conditions and needs within the project area. Writer's Guide - Slum and Blight documentation was addressed in Chapter 5. 2. Impact (130 points): Specify how the project activities will eliminate or prevent conditions of slum and blight. Identify the impact of the proposed project in providing permanent solutions and how the solutions will be measured, Writer's Guide - provide narrative. III, Project Categories (220 points): While the previous ranking criteria assessed project description and benefits, this section examines your preparedness as a community to undertake your proposed project. In order to receive points, you must demonstrate that VI-4 Chapter VI Public Facilities/Housing Review and Ranking . the appropriate actions, procedures, agencies, permits, financing, and inspections to initiate and complete your project are identified and completed if applicable. ICL wants to be sure to award projects that are weIl thought out and will be successfully executed in a timely manner once they receive funding. The items in the following sub-categories must be related to one another. A. Planning, Previous Actions and Schedule (180 points): Using the categories below, the applicant must describe and document the process used to plan the project and describe the components of the project. The completeness ofthe process and project detail will earn the application more points 1. Design Professional (20 points): The applicant must have issued an RFP and completed the design professional selection process using state and federal procurement requirements as described in the most recent ICDBG Grant Administration Manual. A copy ofthe RFP, solicitation process, and completed summary evaluation rating sheet must be submitted to receive full points, Writer's Guide - attach documentation . 2. Grant Administration (20 points): The applicant must have issued an RFP and completed the grant writing and administrator selection process using state and federal procurement requirements as described in the most recent ICDBG Grant Administration Manual. A copy of the RFP, solicitation process and completed summary evaluation rating sheet must be submitted in order to receive fuIl points. Writer's Guide - attach documentation 3. Plan/Studies (20 points): The applicant must document a plan or study that has been completed which has: a) surveyed the existing condition of the system or facility b) developed and screened alternatives to enable the system to meet future needs and growth c) selected a recommended alternative d) evaluated the potential impact of the project on the environment Writer's Guide - attach executive summary of plan or study and site plan e) Under this category, applicants must also address the following as they apply to specific project types: . VI-5 . . . Chapter VI Public Facilities/Housing Review and Ranking (1) Pre-Cab buildings - provide a letter ftom local building officials in regards to the building meeting State ofldaho building, modular, electrical and plumbing codes. (2) Water and sewer system projects - provide a conditional approval issued by the DEQ of the facilities study or the project's specification and drawings. (3) Health care facility projects - submit a letter of intent to the Idaho Bureau of Facilities Standards describing proposed scope of work. Please provide a copy ofthe letter and any response from the Bureau. (4) Road and transportation system projects - provide conditional approval ofthe construction plans by Idaho Transportation Department or your local highway district. (5) Housing projects - document that the project meets your community's comprehensive plan and zoning ordinance. Also include a completed financial performance and management plan, (6) Fire or EMT station projects - provide a public works or design professional preliminary feasibility review. If there is an existing building, the review must include a survey ofthe condition of the building. It must also include an analysis ofthe cost including rehabilitation vs. new construction, site location considerations (including environmental issues), current building problems, why the size of the facility is needed, operating cost, and recommendations. 4. Environmental Scoping (10 points): Maximum points will be awarded ifthe applicant has completed ICDBG Environmental Scoping - Field Note Checklist and mailed out environmental information request letters before submission of application, Writer's Guide - Complete Environmental Scoping Checklist located in Chapter 5 - General Application 5, Agency Viability (30 points): a) For water and sewer projects: (1) Utility rate reviewed by one of the following - USDA-RD, Boise State University Environmental Finance Center, Rural Community Assistance Corporation, or Idaho Rural Water Association (2) Completion of ICDBG financial profile worksheet - located in Chapter 5 - General Application VI-6 Public Facilities/Housing Review and Ranking , Chapter VI b) For health care, transportation, housing, fueJEMT, or other projects, the applicant or sub-recipient's viability will be based on baving the following components: (I) Completion oflCDBG financial profile worksheet - located in ChapteT 5 - General APplication (2) Describe applicant go,erning structure or framework, example - district, association, board make-up (3) Stable funding sources and positive cash !low . c) For youth center projects: (1) Must be modeled after Boys and Girls Club of America (2) Assist youth ages 6 to 18 (3) AsSist youth in developing sk\l\s to overcome challenges and become responsible leaders (4) PraY ide information on management and operation of center and outreach activities (5) Show the cost of rehabilitation exceeds neW constrUction costs or that the community does not have an existing facility iflocal funds are committed. Writer'S Guid' - provide docu,",ntatiOn and narrative as required . 6. Property Acquisition (20 points): a) ful\ points wiu be awarded iftbe applicant or sub-reCipient has achieved ~rojeet site control (IDat they have ownershi~ of IDe ~ro~ertY including easements or right of way permits). b) If~ro¡>erty (land, building, rights of waY, easements) is not secured but is Identified on a plat map,S points will be awarded. Writer's Guide - This informatiOn should have been completed in Chapter 5 - General APplication. 7. Fnnding ConunitDlenU (40 points): fnU points wiil be awarded in 00% of match funds are com",itte<! to the prnject. A. commiunent letter ron,t be provided in the append;". A snpport lette' does not q"alify as a comnÚtment. If local V1.7 . . . . Chapter VI ---. Public Facilities/Housing Review and Ranking match is a bond, the applicant must provide documentation that the bond has passed and who will buy it. Writer's Guide - attach funding commitment letters 8. Schedule (5 points): Points will be awarded based on the project schedule completed in General Application. Writer's Guide - Complete Project Schedule located in Chapter 5 - General Application 9. Administrative Capacity (15 points): Points will be awarded based on: a) The applicant's ICDBG project track record and the general stability of applicant and sub-recipient. ICL staff may review financial audit reports, board make-up, staff turnover, and recall elections to help make a determination. (5 points) Writer's Guide - Administrative Capacity will be based upon information provided in Chapter 5. b) Competition of Section 504 or ADA Self Evaluation and Transition Plan. Applicants must submit the transition plan and the name ofthe ADA coordinator to certifY which elements have been completed, (5 points) c) Document that Fair Housing Accessibility Standards have been adopted. Applicant must have adopted FHAS either separately or inclusively with most current building codes utilized by the applicant. (5 points) Writer's Guide - IdentifY in narrative if applicant has comvleted 504 requirements and identifv the most current buildine code the applicant has adovted. Chapter 6- Part B. B, Cost Analysis (40 points): The Detailed Cost Analysis sheet should be completed in general application. Writer's Guide - Cost Analysis will be based upon information provided in Chapter 5. VI.8 . . . Chapter VI Public Facilities/Housing Review and Ranking Part B: Forms I. Program Impact a - d is based upon information provided in Chapter 5. e. Eligible Activity Priority Ranking Sheet Please fill in the percentage of your project's budget that will be spent on the following activities. The Total Points Awarded column will be completed by ICL staff. If you have any questions regarding eligible activities, please contact ICL. Eligible Activity Points Percentage of ICDBG Total Possible Budget Spent on Activity Points Awarded A~uisition of Real Property 100 Acquisition of Real Property 50 for Housing Projects Public Facilities and Improvements- 100 Health and Saf~ Related Public Facilities and Improvements- 75 Housing Related Public Facilities and Improvements- 50 Social Service Related E T1 gineering - Architectural 100 Code Enforcement 50 Clearance and Demolition 10 Removal of Architectural Barriers 50 Rental Income Payments 0 Di~osition of Property ]0 Public Services 0 Com~etion ofUrhan Renewal Projects 0 Relocation Payments 25 Planni~ Activities 0 Administration Activities 100 Grants to Nonprofit Community 0 Organizations Grants to Nonprofit Community 75 O~anizations for Housing Projects Energy Planning 0 Housing Rehabilitation 75 Total Points Awarded to Project VI-9 . . . Chapter VI Public Facilities/Housing Review and Ranking Instructions: Address the narrative appropriate for the project type. Items not on the form are answered in either chapter 5 or through documentation included in the appendix as explained in Part A of this chapter. II. National Objectives: Complete the Need and Impact for the project type (i,e. PF-non Fire Station, PF-Fire Station/Truck, Housing or Slum and Blight) A. NEED {a) 2 - 4, as applicable, (B addressed in Chapter 5): 1/2 page narrative} A. IMPACT {b) 2 - 4, as applicable, or B Impact: 1/2 page narrative} III. Project Categories 3. e. Planning for specific project type: Complete only one of the following that corresponds to the project. (1) Pre-fab Building (2) Water and Sewer (3) Heath Care Facility (4 )Transportation (5) Housing (6) Fire or EMT 5. Agency Viability: Complete only one of the following that corresponds to the project a, water/sewer b. health/transportation/housing/fireIEMT c, or youth center VI -10 . .' . ..-, Chapter Vi Public Facilities/Housing Review and Ranking 9. Administrative Capacity b. Has the applicant completed a Section 504 or ADA Self Evaluation and Transition Plan? Yes No c. What is the most current building code the applicant has adopted? Are the Fair Housing Accessibility Standards as a component of their building code? Yes No VI -11 . . . Chapter Vll Senior and Community Centers Ranking and Review Chapter 7: Senior and Community Centers Ranking and Review Part A: Instructions I. Physical Conditions (350 points): Points will be awarded to each application based upon your center's need as documented in the Criticalness and Urgency of Problems worksheet and in General Project Description in Chapter 5. Rank the need as Critical, Urgent or Nice to Have. Provide documentation of all Critical needs. Writer's Guide: Complete the Criticalness and UrfIency of Problems worksheet in Part B of this chapter. Include documentation in appendix, II. Planning and Schedule (200 points): Using the information provided in your narrative in conjunction with the completed Project Schedule, ICL staff will award points as follows: A. Pre-Planning (50 points): This is a measure of the effort made to quantify the problems through building code inspections, health inspections, and architectural and engineering review. Writer's Guide: Provide a narrative of pre- planning efforts. Be sure to document Health and Building Code inspections, violations found, who the design professional is, and include any preliminary drawings. B. Project Planning (50 points): Measures the effort made to coordinate all of the agencies that may be involved in funding and planning your project. For senior citizen center project include a letter from the Office on Aging in the appendix, Writer's Guide: Provide narrative of planning efforts and role of all agencies involved Planning should involve the following: city, county, state, federal, Office on Aging/existing meal site, and local civic support. Also include documentation of committed match. C. Project Schedule (50 points) & Detailed Cost Analysis (50 points) Writer's Guide: The Proiect Schedule and Detailed Cost Analvsis completed in chapter 5, VII -1 . . . IV. Chapter VlI Senior and Community Centers Ranking and Review III. Benefits (150 points): A. Activities Provided (100 points): This is a measure of how well the center is meeting the needs of its members, neighborhood, or community. If the center is a designated meal site, information regarding the number of meal days and the number of meals served on a weekly, monthly and annual basis must be provided. You should also describe any outreach services or health services that the center provides, as well as the number of education activities scheduled per month. Ifthere are any provisions or plans to provide adult day care, these should be included within this section as well. Writer's Guide: Provide narrative of the nature of the activities and Complete the Activities Provided worksheet found in Part B of this chapter. B. LMI and Minority Outreach (50 points): Describe the center's existing or proposed efforts made to include low and moderate income and minority participation in center activities. Writer's Guide: Provide a narrative.. Match (100 points): Measures the amount of cash and in-kind donations that are committed to the project: A. Cash Match (60 points) & In-Kind Match (40 points) Writer's Guide: These points will be awarded based on information you provided on the Budget Sheet you completed in the general application in chapter 5. VII-2 . . . Chapter VII Senior and Community Centers Ranking and Review Part B: Forms I. Criticalness and Urgency of Problems Physical Conditions (350 points) Problem or Need Ratin~ Violation of Laws/ Health No Violations Bldg. Codes/ Health and or and Safety Health and Safety Concerns Problems Safety Concerns Identified in Identification of Problem Critical Urgent Nice to Have Project 1 2 3 Description Narrative Physical Conditions: Structural Problems Roof Walls Foundation Floors Weatherization Expansion for Adult Daycare New Center Other Interior Problems: Asbestos/lead based paint Bathrooms Access for persons with disabilities E I ectr i call p I urn b inwl ighting Heatinwair conditioning Fire safety Unusable space Other Kitchen and Food Stora!;e: Health inspection Capacity of dry storage Capacity of cold storage Equipment New Center Other Access for Persons with Disabilities: Parking Entry Bathrooms New Center Other TOTALS: ASSIGNED RANKING VII - 3 . . . Chapter VII Senior and Community Centers Ranking and Review Instructions: Items not on the form are answered in either chapter 5 or through documentation included in the appendix as explained in Part A of this chapter. II. Planning and Schedule: A. Pre-Planning: Quantification of problems through health and building code inspections as we1l as architectural/engineering review. B. Project Planning: Describe coordination of agencies involved in planning and funding your project. III. Benefits: A. Activities Provided: Describe the nature ofthe activities, B. LMI and Minority Outreach: Describe your center's outreach activities directed to this population. VIl-4 . . . Chapter VII Senior and Community Centers Ranking and Review llI. Activities Provided List the number, and frequency of activities and services the center is providing to seniors, the neighborhood and/or the community on a monthly basis, Applicants should include activities and services such as health, recreation, nutrition, educational, and transportation programs. The number and quality of services will be considered in assigning quartile points to this area. ICL will calculate the frequency by taking the number of days an activity or service is offered during the course of the month multiplied by twelve, Senior/Community Center Activities Type of Activity Frequency Type of Activity Frequency (days offered per (days offered per month) month) A. Health D. Educational B. Recreation E. Transportation C. Meals F, Other Totals Totals VII-5 . . . Chapter Vllf ED/Downtown Revitalization Ranking & Review Chapter 8: Economic Development/Downtown Revitalization Ranking & Review Part A: Instructions Downtown revitalization projects address prevention and/or elimination of slum and blight as their national objective, but a downtown revitalization is made up of much more than just infrastructure improvements, Therefore the following ranking criteria look at the larger effort, rather than just the ICDBG project component. I. Organization (75 points): This criterion measures the strength and depth oflocal commitment to the revitalization effort, and your narrative should describe how the community is actively organized to plan and implement the revitalization process. This includes using a take~charge steering committee representing major community actors, and subcommittees to help with organization. Property owners, merchants/Chamber of Commerce, government agencies, economic development organizations, and funding agencies should all be a part of this process. Writer's Guide: Complete the narrative in the section provided in part B of this chapter, II. Economic Assessments (75 points): This criterion measures the accuracy and comprehensiveness of the assessments that underlie the implementation of your community's downtown revitalization plan. Knowing and understanding the market forces which support a community's downtown is the foundation of any revitalization effort. As a result, the following background assessments must be completed: A. Economic forces 1. Zoning and planning a) Multiple land uses b) Public policy 2. Market/supply a) Businesses present: complete a survey of businesses and include property owner information b) Goods and services: complete a survey of primary trade areas 3. Customer demand a) Demographics of customers b) What do they want? Complete a survey of customer market c) Where are they currently buying goods and services? VIIl-l . . . Chapter Vlll ED/Downtown Revitalization Ranking & Review B. Sales volumes C. Traffic patterns/parking D. Vacancy rates E. Physical design including accessibility for persons with disabilities This information will help your community determine what mixture of goods and services will most likely flourish in your downtown area, and thus enable you to more effectively determine the nature of your revitalization efforts. Writer's Guide: Complete the narrative in part B of this chapter. Include documentation of the assessments and the required surveys in your appendix. III. Implementation (200 points): All downtown revitalization projects should have an Implementation Plan that outlines the activities to be completed and what effects they will have upon the downtown economic environment. The Plan should also contain the goal statement(s) that couch the implementation of activities regarding the entire downtown revitalization effort, not just the ICDBG portion, in specific, measurable terms; these statements should address marketing, promotion, regulatory, cleanup and infrastructure. The plan will be awarded points as follows: A. Action Items (50 points) & Implementation Time Frame (50 points): This measures the detail of the implementation plan including specific actions with assigned responsibilities and time frames for completion (i.e. business recruitment, events, downtown policy/regulation changes, ICDBG project, private capital improvement projects), Writer's Guide: Include your community's Implementation Plan in your appendix; if your plan addresses all of the criteria in this section, no narrative is necessary. If your community does not have an Implementation Plan, or if your plan does not address all of these criteria, please complete your narrative in the space provided in Part B of this chapter. In addition to the Project Schedule you completed as part of the general application in chapler 5, also complete a separate schedule that encompasses all other action items. Include start and completion dates VIII-2 . . . Chapter Vlll ED/Downtown Revitalization Ranking & Review B. Design Professional Plan (50 points): This measures the completeness of designs and specs. undertaken to determine the scope of the grant project and estimated costs. Writer's Guide: This will have been addressed in the general application you completed as part of chapter 5. C. Previous Amount Accomplished (50 points): This measures all other action items in the implementation plan, how many have been started, and the progress toward completion. Writer's Guide: ICL will use the schedule you providedfor your Implementation Time Frame. IV. Slum and Blight (200 points): All downtown revitalization applications must meet slum and blight criteria and receive at least 125 points in this category. The points for Slum and Blight will be awarded as follows: A. Need and Impact (100 points): 1. For the slum and blight conditions that are being addressed with ICDBG funds, what measurable effect will the project have upon the economic environment of your downtown area? Consider the following: (a) Increase in private investment (b) Establishment of new businesses or business expansion (c) Sales growth (d) Improvement ofthe appearance and value of property (e) Reduction of vacancy rates and increased housing units (f) These measurable terms must address both economic and community impact. Writer's Guide: You should have addressed your need in your National Objective documentation you completed in chapter 5. Use the narrative to state in measurable terms how the slum and blight project will have an impact on the economic environment of your downtown area. Points will be awardedjor both your National Objective documentation and the impact narrative. B. Relationship to Overall Plan (100 points): This measures: 1. How the proposed project is related to the other actions and needs ofthe Implementation Plan. VIII-3 . . . Chapter Vllf ED/Downtown Revitalization Ranking & Review 2. Whether the proposed project is foundational or peripheral to the revitalization of the downtown economy. 3. How logically sequenced the activities being proposed are in relation to the other activities, Writer's Guide: ICL stqff will award points based on information provided throughout the application. You do not need to write a narrative to address this criteria. v. ICDBG Project (350 points): Your application must be made up of the eligible activities listed in the general section of this Application Handbook. The eligible activities that make up your community's project should be described in detail and located on a detailed map. The relationship between the proposed ICDBG project and other implementation activities must be clear. All other collateral implementation activities should be discussed and the funds expended documented as welL The points will be awarded as follows: A. Project Local Match (100 points): This measures the percentage oflocal match (applicant funds and in-kind as defined in chapter 5) committed to the project. If there is program income from previous grants, it may also be used as local match, Match may include items such as cash on hand, LID/BID, bond, RLF, or resort city tax, B, Project Other Match (75 points): This measures the percentage of all other non- local match funds committed to the project including private, other state, and federal sources used to fund/complete the ICDBG funded activity. Writer's Guide: The information from A and B will be taken from the Budzet Sheet you filled out in the general part of the application in chapter 5. C. BID/LID Commitment (50 points): If your community has established a formal business improvement district or local improvement district prior to the submission of the application/addendum, you will receive full points, Writer's Guide: If the community has a BID or LID, provide documentation. D, Related Implementation Expenditures (60 points): This measures the percentage of private investment or related expenditures spent of the implementation plan action items compared to the ICDBG funds being requested. These applicable "action items" are those that are a part ofthe overall DTR effort, but are not a part ofthe ICDBG funded project. All amounts spent on these other action items one year before and after the application is submitted may be included, VlIl-4 . . . Chapter VIII ED/Downtown Revitalization Ranking & Review Writer's Guide: Provide a description of other implementation plan action items and amounts spent on these items. E. Long-term Program Involved (65 points): This measures the use of grant funds to leverage a payback mechanism so that funds will sustain the downtown redevelopment efforts over the long term. This pool of íùnds, which may be created through loans, fees, bonds, an RLF, Urban renewal district, resort tax or tax increment financing, must be dedicated to the downtown area. Writer's Guide: Describe the fUnding pool and mechanisms that will bring in future funds to sustain the downtown area. Show how these fUnds are dedicated to the downtown area. If your community is part of the Main Street USA program, or If your community has an RLF, please indicate it in the narrative. Vlll-5 . . . Chapter VJJ/ VIII-6 ED/Downtown Revitalization Ranking & Review . . . Chapter Vlll ED/Downtown Revitalization Ranking & Review Part B: Forms Review and Rankine Narrative: I. II. III. IV. Organization: Describe how the community is actively organized to plan and implement the revitalization process. Assessments. Implementation: If your community has an Implementation Plan, please attach it; if you do not have an Implementation Plan, or if your plan does not address all criteria specified in the directions, use the narrative to address all components as they pertain to the following sub categories: A. Action Items/Implementation Time Frame: B. Design Professional Plans: Slum and Blight: A. Impact: State in measurable terms how the slum and blight project will have an impact on the economic environment of your downtown area. V. ICDBG Project: A.-B. (Information will be used based on the budget sheet in Chapter 5.) C. - Yes _No. Check yes or no if you have a BID/LID. If yes provide documentation in appendix, Related Implementation Expenditures: D. Amount spent on other implementation plan action items $ Amount Action Item E. Long-term Program Involved: Describe how your community will use grant funds to leverage a payback mechanism for funds that will sustain downtown redevelopment. Does your community have an RLF? - Yes If yes, please describe attempts to secure funding. No VIII - 7 . . . Chapter IX Economic Development/Job Creation Chapter 9: Economic Development/Job Creation Part A: Instructions Economic Development-Job Creation (ED) projects combine eligible activities to stimulate private investment and expand economic opportunities, especially to LMI persons. Business expansion projects generally address the LMI national objective by resulting in permanent job creation. At least 51 % of the newly created jobs will then be held by LMI persons, I. Threshold Factors for ED projects In addition to the requirements set forth in chapter 5 of this Application Handbook, all ED/Job Creation projects are subject to the following: A. Any job creation that costs more than $10,OOO/job will not be awarded B. Job creation from ED projects must occur within two years from the completion of the project. If the ICDBG assistance is under $10,OOO/job, then only businesses applying for ICDBG assistance need to be assessed for LMI job creation/retention. If the ICDBG assistance equals $10,OOO/job, then any business benefiting by the public improvement for a period of up to one year after the physical completion of the public improvement, must be assessed for LMI job creation/retention. C. The project must benefit LMI persons through job creation. At least 5 I % of all the new jobs created or retained must be held by or made available to a member of a low and moderate income family. Family income must be certified by the employee at the time of hire, or be documented through an ICL approved screening referral agency. The confidential job survey found in Part C of this chapter should be given to each person filling a created or retained job. Family income levels must be monitored and reported as very low, low, moderate and high income. D. Report the number of new or retained jobs that were created within two years ofthe ICDBG construction completion. The jobs are measured in fulltime equivalents, and must have been created as a direct result of the grant activity. These newly created positions must exist above and beyond the company's workforce prior to the grant and cannot have displaced any labor in the same market area. E. For projects that involve more than one business, such as industrial parks, the aggregate number ofLMI jobs created or retained must equal at least 51 %. F, The business must complete and sign the Grant Assistance Agreement form found in Part C ofthis chapter. G. If the business is going to use the local labor office and is willing to hire Workforce Investment Act eligible employees, they must complete and sign the First Source Hiring Agreement found in Part C of this chapter. IX-I . . . Chapter lX II. Economic Development/Job Creation Rankine Criteria A. Quality of New or Retained Jobs (100 points): This category measures the quality of the jobs created/retained by comparing the fulltime equivalent (FTE) wages or salaries created to the average county salary as determined by the most recent quarterly ICL survey. In this case, salaries/wages do not include benefits. Ifthe project results in part time or seasonal positions, take the total number of hours of employment created for a given pay rate and divide it byl,560. This will give you the FTE ofthose positions. Also note that ifthe average county wage exceeds the state average wage, ICL wiIl compare the FTE wages to the state average instead. Points will be awarded based upon the percentage ofFTE's exceeding the state or county average salary. Multiply that percentage by 100 to determine the number of points to be awarded. Writer's Guide: In the narrative, include the percentage of FTE jobs that exceed average wages as outlined. Call your local Commerce and Labor office to obtain the county's average annual wage; list that wage in the narrative for this section. B. Fringe Benefits (100 points): This category measures the quality of benefits provided for LMI employees. Any business creating or retaining jobs as a result of ICDBG funding must document their fringe benefit plans for LMI employees. Points will be awarded as follows: 50 points for an employer funded health plan and 50 points for an employer funded pension plan, Businesses must provide both in order to receive full points under this category, Writer's Guide: Fill out the Frin)!e Benefit Checklist provided at the end of this chapter; include documentation offringe benefit plans provided by the employer. C. Business Risk and Management (125 points): Under this category, ICL will determine the probability of a business achieving the projected jobs and payroll within one and two years. This determination will be made on the basis of: 1, The business plan and schedule 2. A DUNS and Bradstreet report or a brief analysis of the business to be assisted, including the market for the product/services to be produced, the business' position in the market, and the financial and managerial capabilities ofthe business(es) to be assisted. This should also include financial statements and balance sheets for the business( es) to be assisted indicating sales, income, and net position for the prior three (3) years, and the names and experience of senior managers of the business. IX-2 . . . Chapter lX Economic Development/Job Creation 3, Any other reasonable criteria that may assist the department in making this determination If your project receives less than 75 points under this category, it will be disqualified. Writer's guide: Complete a narrative addressing all of the criteria stated above and attach any necessary supporting documentation. D. Planning, Schedule, and Cost (170 points): Include descriptions of you project's planning efforts to enhance economic development in your community. The points will be awarded as follows: 1. Planning (50 points): Describe any planning efforts to identify and detail all steps related to the implementation of your entire project, including local government, business, utility, and other agency actions. Other important factors to consider include real estate as well as environmental, legal, financial and grant considerations. Describe any partnerships involved in your implementation, Writer's Guide: Include necessary descriptions as a part of your narrative. 2. Schedule (50 points) & Cost (50 points): Writer's Guide: ICL will use the Project Schedule and the Detailed Cost Analvsis vou completed in the general section of your application. 3. Environmental Scoping (20 points): Writer's Guide: You completed the Environmental Scopinfl Checklist as part of chapter 5. E. Minority Benefit (15 points): Points are awarded under this category ifthe business documents minority hiring on their current payrolls. Ifthe percentage of minority employees is equal to or greater than the county in which the business is locating, the application will receive full points. Writer's Guide: Provide the percentage of minority worker's on the business' current payroll and the percentage of minority citizens living in the county in the narrative. Attach any necessary supporting documentation. IX-3 . . . Chapter IX Economic Development/Job Creation F. Local Investment Leverage (100 points): This category measures the percentage of local match committed to the project. The application should also state ifthere is a Revolving Loan Fund (RLF) available in the project's region as well as what attempts were made to secure funds ftom the RLF for the project. Ifthere is program income from previous grants, it may also be used as local match. Writer's Guide: '[there is a RLF in the project's region, address this issue in the narrative, ICL will use the budget sheet you completed as part of the general application you completed in chapter 5 in order to determine local match. G. Distressed Areas (20 points): Maximum points will be given if your project is located in a historically underutilized business (HUB) zone. Writer's Guide: In the narrative, state if the business is located in a HUB zone. You may find this information at: httv://www,sba. gov/hubzone/ H. Existing Idaho Business (20 points): If the business has a significant Idaho presence they may receive full points, Writer's Guide: In the narrative, describe the business' Idaho presence. Include how long the business has been in Idaho, how many Idaho employees it has, if its corporate headquarters is located in Idaho, and if it is part of the Buy Idaho program or the Idaho Business Network. I. Private Leverage (100 points): Writer's Guide: ICL will use the Budget Sheet you completed as a part of the general application in chapter 5, J. Activities (25 points): Points will be awarded based upon the percentage ofthe grant committed to acquisition, construction or reconstruction of public infrastructure or to publicly-owned commercial building rehabilitation for the purpose of assisting a business or businesses. Writer's Guide: ICL will use your budget sheet to make this determination. IX-4 . . . Chapter IX Economic Development/Job Creation K. Grant Management (25 points): If your community has an ICL approved grant administrator, your application will receive 25 points. Writer's Guide: You answered this in the Administrative Capacity section of chapter 5. IX-5 . . . Chapter IX Economic Development/Job Creation IX~6 . . . Chapter IX Economic Development/Job Creation Part B: Forms Review and Rankine Narrative: II.A II.B II.C II.D Quality of New or Retained Jobs: % Percentage ofFTE jobs that exceed average county/state wages County's average annual wage Fringe Benefits: Answer the following: Please indicate which fringe benefits are offered and what is the employer contribution (E/C)? lfPart Time (PIT) employees are eligible for benefits, please indicate what benefits and at what rates. - Vacation E/C: FIT Sick Time E/C: FIT PIT PIT PIT PIT PIT - Disability E/C: FIT - Holiday E/C: FIT Death/Funeral E/C: FIT Health Insurance Medical E/C: FIT Dental E/C: FIT Vision E/C: FIT PIT PIT PIT - 401 K Employer contribution rate regardless of employee contribution: FIT PIT - 401 K Employer match rate FIT PIT - 40 I K No employer contribution Business Risk and Management: 2. If you have not attached a DUNS and Bradstreet report, address all of the criteria set forth in the directions. Be sure to attach any necessary documentation. Planning, Schedule and Cost: 1. Describe any planning efforts involving the implementation of your project. all components outlined in the directions. Also include descriptions of any partnerships involved in the implementation process, Address lX-7 . . . Chapter IX II.E II.F II.G II.H Economic Development/Job Creation Minority Benefit: % Percentage of minority worker's on the business' current payroll % Percentage of minority population in the county where the business will be locating. Local Investment Leverage: Does your community have an RLF? Yes If yes, please describe any attempts to secure funds. No Distressed Area: Is the community located in a HUB zone? - Yes No Existing Idaho Business: Describe your business' presence in Idaho. Be sure to answer all questions set forth in the directions. IX-8 . . . Chapter IX Economic Development/Job Creation Part C: I. C Confidential Job Survey A. Company Name: B. Employee Name: C. Job Title: D. Job Description: E. Hours Worked/Week: Instructions: 1. Using the chart below, CmCLE the number of people in your household, 2. Look straight across the row at the income ranges for the number you picked, Place an X in the box that represents your TOTAL ANNUAL HOUSEHOLD INCOME. *Note that your total annual household income is the same as the adjusted gross income stated on ms form 1040A or 1040EZ (net business income for self-employed persons). # of people TOTAL ANNUAL HOUSEHOLD INCOME RANGE in Household 1 2 3 4 5 6 7 8 Before YOU use this survey. be sure to fill in the Very Low. Low. Moderate and Hi!!h income ranees for your county. Do not label the income columns! Be sure to delete this line as well! F. Certification: I hereby certify that the total income for my household is ABOVE or BELOW (circle one) the level identified in £-2, and that I am employed in the job described above. NOTE: This information is subject to verification By: Date: Signature of Employee IX-9 . . . 3. Please fill in the following information about yourself. This is an optional section and will be detached from the rest of your survey so that your name is not on it. HUD tracks the following information of all CDBG beneficiaries, and indicating what information below pertains to you will help us greatly. If you prefer to not respond, please mark the space "prefer not to respond". Male Black Female White Female Head of Household Chapter IX Economic Development/Job Creation Native American Asian Hispanic Pacific Islander Prefer not to respond - Do you have a disability? - Yes No Other IX-IO . . . Chapter IX Economic Development/Job Creation I.G First Source Hiring Agreement City/County of: Business/Company Name: A. Purpose: 1, In return for the infÌ'astructure improvements provided by the city/county to businesses located in the new development, each business will make available to the _(Local Employment Office) advance notice of each job created as a result of internal promotion, termination, and expansion of businesses' workforce (internal promotions of existing staff of each business are not subject to this agreement). 2. The (Local Employment Office) shall be notified of job opportunities at least fourteen (14) working days before anticipated hiring dates, Notification will include, but not be limited to: the number of employees needed by job title, hiring dates, rate or range of pay, hours of work, a description of work to be performed, minimum qualifications, number of referrals for each position, and method of referral. 3. The (Local Employment Office) will refer eligible applicants to each business in response to each notice of job availability in the agreed method. 4. The (Local Employment Office) will make every reasonable effort to meet the employment needs of each business. 5. The final hiring decision for each job created shall be the responsibility of the business, but in any event, the business will make a good faith effort to hire available and qualified LMJ and unemployed persons. 6. After the business has selected its employees, the City/County of will not be responsible tàr the employees' actions and the Business hereby releases the city/county and the (Local Employment Office) from any liability for their actions. 7. For the purpose of ensuring compliance with this First Source Hiring Agreement, the (Local Employment Office and Business/Companv Name), agrees to maintain the necessary records and to provide periodic reports to the Idaho Department of Commerce and Labor that describe the hiring activities of (Company Name) These records will include the: . Number and type of jobs created, . Nature of hiring process. . Identification of which LMI persons were interviewed for what jobs, . Identification of which LMI persons were hired. Signed and Acknowledged: Date Business/Company Representative Local Job Service Representative IX-ll