HomeMy WebLinkAboutUnivar Solutions Polymer Chemical Approval of Bid WRRF AGREEMENT
FOR
EQUIPMENT / SUPPLIES
THIS AGREEMENT FOR EQUIPMENT / SUPPLIES PROCUREMENT is made
this 1 st of October, 2021, and entered into by and between the City of Meridian, a
municipal corporation organized under the laws of the State of Idaho, hereinafter
referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Univar
Solutions, hereinafter referred to as "SUPPLIER", whose business address is 1804 N.
20th St. Nampa, ID 83687.
INTRODUCTION
Whereas, the City has a need for services involving the procurement of
POLYMER CHEMCIAL; and
WHEREAS, the Supplier is specially trained, experienced and competent
to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
1. Equipment / Supply Specifications & Requirements:
1.1 SUPPLIER shall supply the equipment and/or supplies to the City
upon execution of this Agreement and receipt of the City's written notice
to proceed, all items, and comply in all respects, as specified in the
document titled "Supply Specifications & Requirements" a copy of which is
attached hereto as Attachment "A" and incorporated herein by this
reference, together with any amendments that may be agreed to in writing
by the parties.
1.2 The Supplier shall provide services and work under this Agreement
consistent with the requirements and standards established by applicable
federal, state and city laws, ordinances, regulations and resolutions. The
Supplier represents and warrants that it will perform its work in
accordance with generally accepted industry standards and practices for
the profession or professions that are used in performance of this
Agreement and that are in effect at the time of performance of this
Agreement. Except for that representation and any representations made
POLYMER FY22 page 1 of 14
or contained in any proposal submitted by the Supplier and any reports or
opinions prepared or issued as part of the work performed by the Supplier
under this Agreement, Supplier makes no other warranties, either express
or implied, as part of this Agreement.
2. Consideration
2.1 The Supplier shall be compensated on a per pound basis (Not-
To-Exceed $250,000.00) as provided in Attachment B "Payment Schedule"
attached hereto and by reference made a part hereof.
2.2 The Supplier shall provide the City with a detailed monthly statement
detailing all deliveries for the month, which the City will pay within 30 days
of receipt of a correct invoice and approval by the City. The City will not
withhold any Federal or State income taxes or Social Security Tax from
any payment made by City to Supplier under the terms and conditions of
this Agreement. Payment of all taxes and other assessments on such
sums is the sole responsibility of Supplier.
2.3 Except as expressly provided in this Agreement, Supplier shall not
be entitled to receive from the City any additional consideration,
compensation, salary, wages, or other type of remuneration for services
rendered under this Agreement., including , but not limited to, meals,
lodging, transportation, drawings, renderings or mockups. Specifically,
Supplier shall not be entitled by virtue of this Agreement to consideration in
the form of overtime, health insurance benefits, retirement benefits, paid
holidays or other paid leaves of absence of any type or kind whatsoever.
3. Term:
3.1 This agreement shall become effective upon execution by both
parties, and shall expire upon (a) completion of the agreed upon work, (b)
September 30, 2027 or (c) unless sooner terminated as provided below or
unless some other method or time of termination is listed in Attachment A.
3.2 Should Supplier default in the performance of this Agreement or
materially breach any of its provisions, City, at City's option, may terminate
this Agreement by giving written notification to Supplier.
3.3 Should City fail to pay Supplier all or any part of the compensation set
forth in Attachment B of this Agreement on the date due, Supplier, at the
Supplier's option, may terminate this Agreement if the failure is not
remedied by the City within thirty (30) days from the date payment is due.
POLYMER FY22 page 2 of 14
3.4 This Agreement shall terminate automatically on the occurrence of
any of the following events: a) Bankruptcy of insolvency of either party; b)
Sale of Supplier's business; or c) Death of Supplier.
3.5 FUNDING
The amounts beyond the 2022 fiscal year have not yet been
appropriated by the City. Contractor may NOT expend more than the
amount specified and approved for a specific fiscal year. Any and all
additional expenditures beyond the current fiscal year MUST be
approved by City Council and memorialized by a written amendment or
change order to this Agreement. Agreement is contingent upon budget
approval for each fiscal year.
4. Termination:
4.1 If, through any cause, SUPPLIER, its officers, employees, or
agents fails to fulfill in a timely and proper manner its obligations under
this Agreement, violates any of the covenants, agreements, or stipulations
of this Agreement, falsifies any record or document required to be
prepared under this agreement, engages in fraud, dishonesty, or any
other act of misconduct in the performance of this contract, or if the City
Council determines that termination of this Agreement is in the best
interest of CITY, the CITY shall thereupon have the right to terminate this
Agreement by giving written notice to SUPPLIER of such termination and
specifying the effective date thereof at least fifteen (15) days before the
effective date of such termination. SUPPLIER may terminate this
agreement at any time by giving at least sixty (60) days notice to CITY.
4.2 In the event of any termination of this Agreement, all finished or
unfinished documents, data, and reports prepared by SUPPLIER under
this Agreement shall, at the option of the CITY, become its property, and
SUPPLIER shall be entitled to receive just and equitable compensation for
any work satisfactorily complete hereunder.
4.3 Notwithstanding the above, SUPPLIER shall not be relieved of
liability to the CITY for damages sustained by the CITY by virtue of any
breach of this Agreement by SUPPLIER, and the CITY may withhold any
payments to SUPPLIER for the purposes of set-off until such time as the
exact amount of damages due the CITY from SUPPLIER is determined.
This provision shall survive the termination of this agreement and shall not
relieve SUPPLIER of its liability to the CITY for damages.
5. Independent Supplier:
5.1 In all matters pertaining to this agreement, SUPPLIER shall be
acting as an independent supplier, and neither SUPPLIER nor any officer,
employee or agent of SUPPLIER will be deemed an employee of CITY.
Except as expressly provided in Attachment A, Supplier has no authority
or responsibility to exercise any rights or power vested in the City and
POLYMER FY22 page 3 of 14
therefore has no authority to bind or incur any obligation on behalf of the
City. The selection and designation of the personnel of the CITY in the
performance of this agreement shall be made by the CITY.
5.2 Supplier, its agents, officers, and employees are and at all times
during the term of this Agreement shall represent and conduct themselves
as independent suppliers and not as employees of the City.
5.3 Supplier shall determine the method, details and means of
performing the work and services to be provided by Supplier under this
Agreement. Supplier shall be responsible to City only for the
requirements and results specified in this Agreement and, except as
expressly provided in this Agreement, shall not be subjected to City's
control with respect to the physical action or activities of Supplier in
fulfillment of this Agreement. If in the performance of this Agreement any
third persons are employed by Supplier, such persons shall be entirely
and exclusively under the direction and supervision and control of the
Supplier.
6. Indemnification and Insurance:
6.1 SUPPLIER shall indemnify and save and hold harmless CITY from
and for any and all losses, claims, actions, judgments for damages, or
injury to persons or property and losses and expenses and other costs
including litigation costs and attorney's fees, arising out of, resulting from,
or in connection with the performance of this Agreement by the
SUPPLIER, its servants, agents, officers, employees, guests, and
business invitees, and not caused by or arising out of the tortuous conduct
of CITY or its employees. SUPPLIER shall maintain, and specifically
agrees that it will maintain, throughout the term of this Agreement, liability
insurance, in which the CITY shall be named an additional insured in the
minimum amounts as follow: General Liability One Million Dollars
($1,000,000) per incident or occurrence, Automobile Liability Insurance
One Million Dollars ($1,000,000) per incident or occurrence and Workers'
Compensation Insurance, in the statutory limits as required by law.. The
limits of insurance shall not be deemed a limitation of the covenants to
indemnify and save and hold harmless CITY; and if CITY becomes liable
for an amount in excess of the insurance limits, herein provided,
SUPPLIER covenants and agrees to indemnify and save and hold
harmless CITY from and for all such losses, claims, actions, or judgments
for damages or injury to persons or property and other costs, including
litigation costs and attorneys' fees, arising out of, resulting from , or in
connection with the performance of this Agreement by the Supplier or
Supplier's officers, employs, agents, representatives or subcontractors
POLYMER FY22 page 4 of 14
and resulting in or attributable to personal injury, death, or damage or
destruction to tangible or intangible property, including use of. SUPPLIER
shall provide CITY with a Certificate of Insurance, or other proof of
insurance evidencing SUPPLIER'S compliance with the requirements of
this paragraph and file such proof of insurance with the CITY at least ten
(10) days prior to the date Supplier begins performance of it's obligations
under this Agreement. In the event the insurance minimums are changed,
SUPPLIER shall immediately submit proof of compliance with the
changed limits. Evidence of all insurance shall be submitted to the City
Purchasing Agent with a copy to Meridian City Accounting, 33 East
Broadway Avenue, Meridian, Idaho 83642.
6.2 Any deductibles, self-insured retention, or named insureds must
be declared in writing and approved by the City. At the option of the City,
either: the insurer shall reduce or eliminate such deductibles, self-insured
retentions or named insureds; or the Supplier shall provide a bond, cash
or letter of credit guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
6.3 To the extent of the indemnity in this contract, Supplier's
Insurance coverage shall be primary insurance regarding the City's
elected officers, officials, employees and volunteers. Any insurance or
self-insurance maintained by the City or the City's elected officers,
officials, employees and volunteers shall be excess of the Supplier's
insurance and shall not contribute with Supplier's insurance except as to
the extent of City's negligence.
6.4 The Supplier's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the
limits of the insurer's liability.
6.5 All insurance coverages for subcontractors shall be subject to all of
the insurance and indemnity requirements stated herein.
6.6 The limits of insurance described herein shall not limit the liability of
the Supplier and Supplier's agents, representatives, employees or
subcontractors.
7. Notices: Any and all notices required to be given by either of the parties
hereto, unless otherwise stated in this agreement, shall be in writing and
be deemed communicated when mailed in the United States mail,
certified, return receipt requested, addressed as follows:
POLYMER FY22 page 5 of 14
Item#12.
City of Meridian
Procurement Agent
33 E. Broadway Avenue
Meridian, Idaho 83642
Univar Solutions
Attn: Wes Richards
1804 N 20th St
Nampa, ID 83687
Phone: 208-391-1850
Email wes.richards(a�univarsolutions.com
Either party may change their address for the purpose of this paragraph
by giving written notice of such change to the other in the manner herein
provided.
9. Attorney Fees: Should any litigation be commenced between the parties
hereto concerning this Agreement, the prevailing party shall be entitled, in
addition to any other relief as may be granted, to court costs and
reasonable attorneys' fees as determined by a Court of competent
jurisdiction. This provision shall be deemed to be a separate contract
between the parties and shall survive any default, termination or forfeiture
of this Agreement.
10. Time is of the Essence: The parties hereto acknowledge and agree that
time is strictly of the essence with respect to each and every term,
condition and provision hereof, and that the failure to timely perform any
of the obligations hereunder shall constitute a breach of, and a default
under, this Agreement by the party so failing to perform.
11. Assignment: It is expressly agreed and understood by the parties
hereto, that SUPPLIER shall not have the right to assign, transfer,
hypothecate or sell any of its rights under this Agreement except upon the
prior express written consent of CITY.
12. Discrimination Prohibited: In performing the Work required herein,
SUPPLIER shall not unlawfully discriminate in violation of any federal,
state or local law, rule or regulation against any person on the basis of
race, color, religion, sex, national origin or ancestry, age or disability.
13. Reports and Information:
13.1 At such times and in such forms as the CITY may require, there
shall be furnished to the CITY such statements, records, reports, data and
POLYMER FY22 page 6 of 14 Page 130
Item#12.
information as the CITY may request pertaining to matters covered by this
Agreement.
13.2 Supplier shall maintain all writings, documents and records
prepared or compiled in connection with the performance of this
Agreement for a minimum of four (4) years from the termination or
completion of this or Agreement. This includes any handwriting,
typewriting, printing, photo static, photographic and every other means of
recording upon any tangible thing, any form of communication or
representation including letters, words, pictures, sounds or symbols or any
combination thereof.
14. Audits and Inspections: At any time during normal business hours and
as often as the CITY may deem necessary, there shall be made available
to the CITY for examination all of SUPPLIER'S records with respect to all
matters covered by this Agreement. SUPPLIER shall permit the CITY to
audit, examine, and make excerpts or transcripts from such records, and
to make audits of all contracts, invoices, materials, payrolls, records of
personnel, conditions of employment and other data relating to all matters
covered by this Agreement.
15. Publication, Reproduction and Use of Material: No material produced
in whole or in part under this Agreement shall be subject to copyright in
the United States or in any other country. The CITY shall have
unrestricted authority to publish, disclose and otherwise use, in whole or in
part, any reports, data or other materials prepared under this Agreement.
16. Compliance with Laws: In performing the scope of work required
hereunder, SUPPLIER shall comply with all applicable laws, ordinances,
and codes of Federal, State, and local governments.
17. Quantities: The quantity listed in Exhibit A are estimates only, based
upon current known requirements, and not a guarantee to purchase and
are subject to increase or decrease within the contract period. Any
increase or decrease will be governed by the same terms and
conditions of this Agreement.
18. Construction and Severability: If any part of this Agreement is held to
be invalid or unenforceable, such holding will not affect the validity or
enforceability of any other part of this Agreement so long as the remainder
of the Agreement is reasonably capable of completion.
19. Waiver of Default: Waiver of default by either party to this Agreement
shall not be deemed to be waiver of any subsequent default. Waiver or
breach of any provision of this Agreement shall not be deemed to be a
waiver of any other or subsequent breach, and shall not be construed to
POLYMER FY22 page 7 of 14 Page 131
Item#12.
be a modification of the terms of this Agreement unless this Agreement is
modified as provided above.
20. Advice of Attorney: Each party warrants and represents that in
executing this Agreement. It has received independent legal advice from
its attorney's or the opportunity to seek such advice.
21. Entire Agreement: This Agreement contains the entire agreement of the
parties and supersedes any and all other agreements or understandings,
oral of written, whether previous to the execution hereof or
contemporaneous herewith.
22. Order of Precedence: The order or precedence shall be this contract
agreement, the Invitation for Bid document, and successful bid document.
23. Applicable Law: This Agreement shall be governed by and construed
and enforced in accordance with the laws of the State of Idaho, and the
ordinances of the City of Meridian.
24. Public Records: Pursuant to Idaho Code Section 9-335, et seq.,
information or documents received from the Supplier may be open to
public inspection and copying unless exempt from disclosure. The
Supplier shall clearly designate individual documents as "exempt" on each
page of such documents and shall indicate the basis for such exemption.
The City will not accept the marking of an entire document as exempt. In
addition, the City will not accept a legend or statement on one (1) page
that all, or substantially all, of the document is exempt from disclosure.
The Supplier shall indemnify and defend the City against all liability,
claims, damages, losses, expenses, actions, attorney fees and suits
whatsoever for honoring such a designation or for the Supplier's failure to
designate individual documents as exempt. The Supplier's failure to
designate as exempt any document or portion of a document that is
released by the City shall constitute a complete waiver of any and all
claims for damages caused by any such release.
25. Approval Required: This Agreement shall not become effective or
binding until approved by the City of Meridian.
POLYMER FY22 page 8 of 14 Page 132
Item#12.
CITY OF MERIDIAN UNIVAR SOLUTIONS
BY:
KEITH WATTS, PROCUREMENT MANAGER
10-19-2021 �
Dated: Dated:
Approved as to Form
CITY ATTORNEY
POLYMER FY22 page 9 of 14
Page 133
Item#12.
Attachment A
Supply Specifications & Requirements
a. The polymer shall be the following, or an approved equal in quality and performance:
• Minimum Sludge Cake Solids: 17.0%
• Minimum Solids Recovery: 98.5% Note: Centrate Total Suspended Solids Concentration must
be less than 300 mg/L.
b. The successful bidder shall demonstrate compliance with the performance requirements herein.
C. Polymer must dissolve easily and completely in potable water within 10 minutes, in
concentrations up to 0.5% by weight.
d. The polymer price shall be "per pound- polymer" delivered. The bid price shall also include the
cost of container return services.
e. Polymer concentration shall not be less than 33%. The bid must also contain the weight of
polymer per US gallon. This information will be used to calculate cost based on liquid quantity of
polymer.
Delivery of Polymer
f. Polymer shall be delivered by the Bidder to the City of Meridian Wastewater Treatment Facility:
• 3401 N Ten Mile Road, Meridian, Idaho 83646.
All shipping and delivery charges shall be paid by the Bidder and shall be included in the bid price.
The City of Meridian intends to place orders on a quarterly basis. It is estimated that each order will be
enough to achieve approximately 350 dry tons of biosolids.
g. The bid shall be based on shipments of one-ton containers (Tote-Bin, IBC). The amount of
polymer required is estimated to be equivalent to the amount needed to achieve 1,500 to 1,800 dry
tons of biosolids per year.
h. In no event shall polymer delivery take longer than five (5) business days from winning bidder's
receipt of City's polymer order.
POLYMER FY22 page 10 of 14 Page 134
Deliveries shall be made between 8:30 a.m. and 4:30 p.m., Monday through Friday,
xcluding holidays.
j. The winning bidder shall aid in optimizing the settings on the City's polymer blending/mixing
units when required. The bid prices shall include the cost of up to three evaluations at the City's
treatment plant during the year.
k. The winning bidder shall promptly provide personnel necessary to assist in the proper
application of their product.
I. The prices in the winning bidder's bid shall be fixed for each twelve-month term of the
Contract.
M. Polymer shall perform as stated in the Invitation for Bid during the entire term of the
Contract and failure to comply will be just cause for City's termination of the Contract.
n. Due to the large number of polymers available and the complexity of applications, the City
reserves the right to purchase test quantities of polymer to continue testing (beyond the full-scale
test) for the most economical application and delay award until a clear winner is determined.
o. The City reserves the right to discontinue the use of the dewatering centrifuge (and
associated polymer purchase) and to employ alternate methods of sludge conditioning,
dewatering, and/or disposal.
p. The City reserves the right to purchase alternate polymer from the winning bidder, should
an alternate polymer better meet the City's needs.
q. It is the Bidder's responsibility to visit the site and conduct on-site (bench-scale) testing of
products to select the best product for evaluation. The Bidder will also be responsible for knowing
the type of polymer make-up equipment at the site to ensure their product is compatible with the
existing feed equipment.
r. After the bid opening the City will contact bidders to arrange for the full scale testing of the
proposed polymers. The Bidder will supply, at no charge to the City, a one-day supply (8 hours of
run-time) of polymer to treat approximately 60,000 gallons of sludge for a full-scale performance
evaluation. The polymer supplied for full scale testing must be the polymer that is used in
determining the bid price.
Full scale testing will begin on July 19, 2021 and conclude by August 20, 2021. It is the
responsibility of all Bidders submitting bids to have products on-site for testing purposes no later
than 4:30 pm on July 16, 2021. Any product received after this date may not be considered.
Bidders will be allowed one day (no more than 8 hours) to set-up and test their polymer during full
scale operation. No adjustments will be allowed to the Centrifuge other than polymer dose during
the set-up/testing period. Following the maximum 8-hour set-up/testing period, or when bidder
declares they are ready, full scale evaluation shall begin (this may be the next day). The centrifuge
shall be started in automatic mode and ran for a period of not less than three hours. City staff will
measure polymer usage and centrifuge performance hourly for at least three hours. During the
evaluation period NO adjustments to any equipment will be allowed. Any adjustments to any
equipment during this period may be deemed immediate grounds for dismissal of the pr�
Page 135
POLYMER FY22
page 11 of 14
Only products that meet or exceed the minimum requirements set forth in this document,
irem#�2. as demonstrated in the full-scale performance evaluations and specified herein, will be
considered for award. Due to the time it will take to complete the full-scale testing, award
of the supply contract may not occur until 4-6 weeks after bid opening.
S. By submitting a product for testing, the Bidder acknowledges that it is able to
supply this product, at the same performance quality and manufacturing specifications, at
the volume necessary to fulfill the terms/length of the annual contract. Lab samples will be
checked against future deliveries of product to ensure performance-based standards. The
Bidder will be required to produce, at the City's request, retained samples of product
batches delivered. An MSDS sheet must accompany each shipment and a certificate of
analysis stating the total solids, bulk viscosity, and dilute viscosity. The City reserves the
right to conduct lab analysis on each load delivered to verify the certificate of analysis.
t. In the event the Bidder discontinues manufacturing the product supplied, or
changes the manufacturing process, it is the Bidder's responsibility to inform the City of
these changes and to supply, at no additional cost to the City, a product with equal or
superior performance than the product previously supplied at no more than the annual
contract price.
U. In the event of a drop-in performance without a notification of change by the Bidder
and with no significant changes in plant process, the sludge/polymer interaction will be
documented and compared with the original sludge/polymer interaction. It will be the
Bidder's responsibility to remove any polymer whose performance or specifications are
deemed substandard by the City. Failure to do so may result in termination of the annual
contract.
POLYMER FY22 page 12 of 14 Page 136
Item#12.
u. By submitting a product for testing, the Bidder acknowledges that it is able to supply
this product, at the same performance quality and manufacturing specifications, at the
volume necessary to fulfill the terms/length of the annual contract. Lab samples will be
checked against future deliveries of product to ensure performance-based standards.
The Bidder will be required to produce, at the City's request, retained samples of
product batches delivered. An MSDS sheet must accompany each shipment and a
certificate of analysis stating the total solids, bulk viscosity, and dilute viscosity. The City
reserves the right to conduct lab analysis on each load delivered to verify the certificate
of analysis.
v. In the event the Bidder discontinues manufacturing the product supplied, or changes
the manufacturing process, it is the Bidder's responsibility to inform the City of these
changes and to supply, at no additional cost to the City, a product with equal or superior
performance than the product previously supplied at no more than the annual contract
price.
w. In the event of a drop in performance without a notification of change by the Bidder and
with no significant changes in plant process, the sludge/polymer interaction will be
documented and compared with the original sludge/polymer interaction. It will be the
Bidder's responsibility to remove any polymer whose performance or specifications are
deemed substandard by the City. Failure to do so may result in termination of the
annual contract.
POLYMER FY22 page 13 of 14 Page 137
Item#12.
Attachment B
PAYMENT SCHEDULE
TASK DESCRIPTION AMOUNT / LB
A Praestol K274FLX - crosslinked Cationic
Emulsion (includes delivery & container return $1.87
service
Travel expenses will be paid at no more than the City of Meridian's Travel and
Expense Reimbursement Policy.
POLYMER FY22 page 14 of 14 Page 138
Item#12.
Polymer FY22 (BT-68NX)
Legend
The green cells with bolded numbers indicate that this bid was the lowest price.
The orange cells indicate that this item from that vendor was selected.
The green cells with orange outline indicate that this item from that vendor was self
has the lowest price.
Page 139
Item#12.
$ 123
acted, and
Page 140
Item#12.
Polydyne Inc. Un
Total Cost $ 1.37
Selected# 1
Selected ($) $ 1.37
# Locked Items Selected Lowest Name&Typ PricePerPo TotalCosttoi Name&Typ
1
#0-1 FALSE Liquid Emu$ 1.37 $ 1.37 'WE-1865 E $ 1.37 [$—1.37 Praestol K2
Page 141
Item#12.
iivar Solutions
$ 1.87
0
$ 0
PricePerPo TotalCosttoAchievelTonofDryBioSolids
$ 1.87 $ 1.87
Page 142
CONTRACT CHECKLIST
I. PROJECT INFORMATION
Date: 10/5/2021 REQUESTING DEPARTMENT WW
Project Name: Polymer Chemicals FY22
Project Manager: Travis Kissire Contract Amount: $250,000 p/FY
Contractor/Consultant/Design Engineer: Univar Solutions
Is this a change order? Yes ❑ No ❑ Change Order No. N/A
II. BUDGET INFORMATION (Project Manager to Complete) III. Contract Type
Fund: 60 Budget Available(Purchasing attach report):
Department 3510 Yes ❑� No ❑ Construction ❑
GL Account 52015 FY Budget: 2022 Task Order ❑
Project Number: 10373 Enhancement: Yes ❑ No 0 Professional Service 0
Equipment ❑
Will the project cross fiscal years? Yes❑ No ✓❑ Grant ❑
IV. GRANT INFORMATION-to be completed only on Grant funded projects
Grant#: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status(Federal Funded)
N/A N/A N/A N/A
Print and Attach the determination Print,attach and amend bid by addendum(if changed) www.sam.gov Print and attach
V. BASIS OF AWARD
BID RFP/RFQ TASK ORDER
Award based on Low Bid Highest Ranked Vendor Selected Master Agreement Category
(Bid Results Attached) Yes 0 No ❑ (Ratings Attached) Yes ❑No Date MSA Roster Approved:
Typical Award Yes ❑ No Q
If no please state circumstances and conclusion: Univar was not the lowest price,only vendor to pass and meet all requirements
Date Award Posted: 9/10/2021 7 day protest period ends: September 17,2021
VI. CONTRACTOR/CONSULTANT REQUIRED INFORMATION
PW License N/A Expiration Date: N/A Corporation Status Active-Existing
Insurance Certificates Received(Date): N/A Expiration Date: N/A Rating:
Payment and Performance Bonds Received(Date): N/A Rating:
Builders Risk Ins.Req'd: Yes ❑ No J❑ If yes,has policy been purchased? N/A
(Only applicabale for projects above$1,000,000)
VII. TASK ORDER SELECTION (Project Manager to Complete)
Reason Consultant Selected ❑ 1 Performance on past projects
Check all that apply ❑ Quality of work ❑ On Budget
❑On Time ❑ Accuracy of Construction Est
❑ 2 Qualified Personnel
❑ 3 Availability of personnel
❑ 4 Local of personnel
Description of negotiation process and fee evaluation:
Enter Supervisor Name Date Approve
Vill. AWARD INFORMATION
Date Submitted to Clerk for Agenda: October 8,2021 Approval Date 10-19-2021 By: Council
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.24.2016.Final
Item#12. City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
60 - Enterprise Fund
3510 - WW Treatment Plant
From 10/1/2021 Through 9/30/2022
Percent of
Budget with Current Year Budget Budget
Amendments Actual Remaining Remaining
OPERATING COSTS
52015 Chemicals
529,999.92 0.00 529,999.92 100.00%
10317 Polyaluminum Chloride 0.00 72,000.00 (72,000.00) 0.00%
Solution - WWTP
10427.c Ferric Chloride FY22 0.00 80,000.00 (80,000.00) 0.00%
11095.b Sodium Hypochlorite FY22 0.00 25,000.00 (25,000.00) 0.00%
Total OPERATING COSTS 529,999.92 177,000.00 352,999.92 66.60%
TOTAL EXPENDITURES 529,999.92 177,000.00 352,999.92 66.60%
Page 144
Date: 10/8/21 08:12:18 AM Pag