HomeMy WebLinkAboutIdaho Information Consortium, LLC (DBA Access Idaho) Task Order #3 Electronic Transactions and Access for Transaction Payments to Meridian Police Department EXHIBIT B TO
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER#3
FOR ELECTRONIC TRANSACTIONS AND ACCESS FOR TRANSACTION PAYMENT
ENGINE (TPE) PAYMENTS TO CITY OF MERIDIAN-POLICE DEPARTMENT
This TASK ORDER#3 is made and entered into this 6th day of July , 2021,
by and between the City of Meridian (hereinafter"City"), a municipal corporation organized
under the laws of the State of Idaho, and Idaho Information Consortium, LLC, (d.b.a. Access
Idaho) a limited liability company(hereinafter"Portal Manager") organized under the laws of
the State of Idaho.
WHEREAS, on February 2, 2010, Portal Manager and City entered into a Master
Agreement for Professional Services ("Master Agreement"), which, inter alia, established the
terms, conditions, and scope of services to be provided by Portal Manager;
NOW, THEREFORE, in consideration of the mutual covenants of the parties, the
Parties agree as follows:
1. Access by Portal Manager. City authorizes Portal Manager to electronically access
information contained in the City computer database maintained by the City or its agents to
create an electronic transaction service, in accordance with this Agreement. Description of
Service is as follows:
Access by the Portal Manager will be on an inquiry-only, as needed basis for the
purposes of processing funds through the Portal's Transaction Payment Engine (TPE)
integrated with the City's Ticketing service. The City authorizes Portal Manager to be the
exclusive agent for electronic transactions by private Users. Any changes or amendments
to the terms of this Exhibit must be documented and agreed to in writing by the parties to
this Exhibit.
2. Record Supply Costs and Computer Programs. Portal Manager shall be responsible for costs
and expenses in establishing electronic access to the records and providing record
transactions to Users, including without limitation, the cost for purchasing or developing and
maintaining all programs used to access the records. Computer programs used by the Portal
Manager shall:
a. Protect information from unauthorized access;
b. Supply records to the City on a timely basis in an accurate,understandable and logical
format acceptable to the City;
c. Be tested by the Portal Manager and prototyped for City review and approval before it is
offered to the public.
City of Meridian/Access Idaho
Exhibit B, Task Order#3 to Master Agreement for Professional Services Page 1 of 3
Item#21.
3. Use messages. If required by the City, the Portal Manager shall cause the Portal to require
Users to signify online that they will comply with any restriction on use of the records
required by law, as amended from time to time. Such user agreement will be in the form of a
use message displayed online, with a required positive response, all as captured in a log file,
prior to the User being permitted to further search or view the record.
4. Payment and Collection.
a. Collection. The cost of services is set by the City. The Portal Manager
additionally will assess and collect a Portal Administration Fee of 3% of the
transaction subtotal plus $1.00 for the services provided. The Portal Manager
shall be entirely responsible for the assessment and collection of payments from
Users. The City will not receive a bill from the Portal Manager for this
service or any fees.
For every electronic check(e-check) transaction—should the City choose to offer
this online payment option for its Users—in which TPE is used,User shall pay, in
addition to User's payment to the City, a non-refundable Portal Administration
Fee of$2.50, due at the time the transaction is performed. This Fee will be
retained by Portal Manager as compensation for its services under this agreement.
The City understands that, unlike credit/debit card payments, e-check payments
are not guaranteed funds; therefore the City shall be responsible for collecting
such funds on unsuccessful payments due to, but not limited to, non-sufficient
funds in a User's account, incorrect account and/or routing number entry by User,
closed bank accounts, and stopped payments.
b. Payment. Payments of the fee for each billable service shall be made from the
Portal via ACH transaction directly to a numbered account or accounts furnished
by the City. It is the responsibility of the City to collect on failed e-check
payments. If funds are withdrawn from the Portal account due to an e-check
failure (insufficient funds or invalid account numbers etc.)the Portal will have the
ability to request reimbursement from the City. In addition, a payment/deposit
statement shall be available electronically as mutually agreed to the parties:
Project contact: City of Meridian
Cortni Klucken
38 East Broadway Avenue
Meridian, ID 83642
C. Payment Due Date. The Portal Manager shall remit payments to the appropriate
City account within 24 hours of when funds are received by the Portal Manager.
City of Meridian/Access Idaho
Exhibit B, Task Order#3 to Master Agreement for Professional Services Page 2 of page 440
Item#21.
5. Records and Finances. All Portal documents and records maintained by the Portal Manager
relating to City records shall be available for inspection; auditing and copying by the City or
other authorized representatives.
6. Delivery of Services. In accordance with the Agreement, both parties will make every effort
to meet the following deadlines:
Milestones for Attachment of Al Billing System ----Completion Date
City completes E-Commerce Payment update released to production. 1 5/10/2021
IN WITNESS WHEREOF, the parties have executed this Exhibit the day and year listed below
on the City signature line.
City of Meridian
By Date 7-6-2021
Robert E. Simison, Mayor
Idaho for a 'on Cons9r,Mum .b. . cess Idaho)
/I/
Z/ �
IL
By Date Z'/
krkef e al Mana er 7
City of Meridian/Access Idaho
Exhibit B, Task Order#3 to Master Agreement for Professional Services Page 3 of page 441