HomeMy WebLinkAboutMayor's Office Treasure Valley's Youth Summit Budget Amendment Item#13.
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MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Dave Miles, Mayor's Office Meeting Date: June, 29 2021
Presenter: Dave Miles Estimated Time: 3 mins
Topic: Budget Amendment- FY2021 Treasure Valley Youth Safety Summit
Recommended Council Action:
Approve the fiscal year 2021 budget amendment in the amount of$7,000 for costs associated with
Treasure Valley youth Safety Summit.
Background:
During fiscal year 2020, donated revenues were received from sponsoring businesses for youth
programs and events. Due to COVID, many events did not occur in 2020. This request is to allow
the use of a portion of donated revenues received in FY2020 to be used for event expenses for the
upcoming FY2021 Treasure Valley Youth Safety Summit. Expenses are estimated not to exceed
$7,000 for event space, food and speaker needs.
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Item#13.
3:26 PM City of Meridian FY2021 Budget Amendment Form
Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Mayor's Office
Funding 2021 2022 2023 2024 2025 Title: Treasure Valley Youth Safety Summit
Personnel $ - $ $ $ $ Irr �tiansr r Submits ing R.dger Amen rl e,Ls
Operating $ 7,000 $ $ $ $ > Department will send Amendment with Directors signature to Finence(Budget Analyst)Far review
Capital $ - i Finance will send Amendment to Council Ualmn For signature
Total $ - $ 7,000 $ $ $ $ )Council Liaison will send slgned Amendment to Mayor
Total Estimated Project Cost: $ 7,000 , Mayorwill send signed Amendment to Finance{Budget Anaiystl
Evaluation Questions 7 Finance(Budget Analyst)will send approved MFpW of Amendment to Department
Please answer all Evaluation Questions using the financial data referenced above. s D�psrt,rant,,,lll add copyw Amendment toC� rdlAgwrda us�ngNkrvus Agenda Manager
1. Describe what is being requested?
*This is a net-zero budget amendment using FY2020 donated revenues applied to the costs of the upcoming FY2021 Treasure Valley Youth Safety Summit being held in
September,2021. The FY2020 donated funds were provided for MYAC related events and not utilized in 2020 due to COVID. The donating sponsor and Finance approve the use
of 2020 donated revenue for FY2021 youth expenses.
2. Why was this budget request not submitted during the current fiscal year budget cycle?
This event is based on receiveing donated revenues to cover expenses. Budget amendments are the appropriate tool capture donated revenue to cover expenses.
3. What is the explanation for not submitting this budget request during the next fiscal year budget cycle?
Event occurs in current(FY21)fiscal year.
4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and
sources of anticipated additional revenue that will result from approval of this request.
Donated revenue used to cover funding needs.
5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan?
Yes-youth engagement and programs.
6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments.
No
7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No Lo
8.Is the amendment going to result in the disposal of an asset?(Yes or No) LJyo
9.Any additional comments?
N/A
Total Amendment Request $ 7,000
Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments.
Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall.
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City of Meridian FY2020 Budget Amendment Form H:\1 Mayors Office\Budget\FY2021\TVYSS Budget Amendment-6 21 2021
Item#13.
City Of Meridian
Posted General Ledger Transactions - GL Transaction Detail Report - Brad
F. . De... G/L Proj. . . Effective Document
C. . Code Code Code Date Transaction Description ID Amount Session ID Number
01 1313 34800 0136 12/9/2019 Idaho Central Credit ICCU (10,000.00) CR20-159 31817
Union: Donation to Mayors
Office, MYAC, ck# 73572
Report Total (10,000.00)
Date: 6/21/21 04:37:25 PM Page: 1
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