HomeMy WebLinkAboutParks and Recreation Department Homecourt Staffing Budget Amendment Item#12. Mayor Robert E. Simison
El'IDLIA N�� City Council Members:
Treg Bernt Brad Hoaglun
Joe Borton Jessica Perreault
H 0 Luke Cavener Liz Strader
June 15, 2021
MEMORANDUM
TO: Mayor Robert Simison & Councilmembers
FROM: Garrett White, Recreation Manager, MPR Dept.
RE: Homecourt Staffing Request
Background
As you are aware, we have a difficult time keeping the part-time positions filled, causing us to constantly
be short staffed. On May 11th, Council approved the conversion of two part-time positions to one full-
time position and at that time we noted that we would like to convert a second set of part-time
positions to a full-time position through the FY22 budget process. Also on May 11th, we noted that we
have hired 17 part-time employees over the past 4 years. Between May 11th and now,we have lost two
more part-time employees to full-time work elsewhere leaving us short staffed.
Proposal
To maintain staff consistency, stability and to obtain more invested employees, we are seeking approval
to covert two (2) of our part-time positions into one full-time position. If approved,this will add $26,720
to the ongoing facility operations budget for FY22 and beyond. Because of the turnover in this position,
we have the salary savings in the current fiscal year to cover the additional cost for the rest of FY21.
Page 96
Item#12. Mayor Robert E. Simison
E IDIA City Council Members:
N�01 Treg Bernt Brad Hoaglun
Joe Borton Jessica Perreault
D A H L Luke Cavener Liz Strader
June 15, 2021
MEMORANDUM
TO: Mayor Robert Simison& Councilmembers
FROM: Garrett White, Recreation Manager, MPR Dept.
RE: Homecourt Staffing Request
Background
As you are aware, we have a difficult time keeping the part-time positions filled, causing us to constantly
be short staffed. On May 111h, Council approved the conversion of two part-time positions to one full-
time position and at that time we noted that we would like to convert a second set of part-time
positions to a full-time position through the FY22 budget process. Also on May 11`h,we noted that we
have hired 17 part-time employees over the past 4 years. Between May 11`h and now,we have lost two
more part-time employees to full-time work elsewhere leaving us short staffed.
Proposal
To maintain staff consistency, stability and to obtain more invested employees,we are seeking approval
to covert two (2)of our part-time positions into one full-time position. If approved,this will add$26,720
to the ongoing facility operations budget for FY22 and beyond. Because of the turnover in this position,
we have the salary savings in the current fiscal year to cover the additional cost for the rest of FY21.
Page 97
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Item#12.
.41 PM City of Meridian FY2021 Budget Amendment Form
Prior Years} Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Parks&Recreation
Funding 2021 2022 2023 2024 2025 Title: Homecourt 2 Part-Time to 1 Full Time
Personne $ 1.#,:§67 $ 26,7N $ 26,720 $ 26.720 $ 26,720 rnsrrnrti—tnr tinhmittinF nurtgrt An.,
Operating S $ - $ - $ - $ - >Department vAll send Amendment with Directors signature to FInanCe(Budget Arialystl for review
Capital $ - >Finance will send Amendment to Council ualson for signature
Total $ - $ 13,3Ga $ 26,720 $ 26,720 $ 26,720 $ 26,720 >court uaiwn wet send signed Amendment to Mayor
Total Estimated Project Cost: $ 120,240 >Mayor will send signed Amendment to Finance(Budget Analyst)
Evaluation Questions > Finance(Budget Analyst)will send approved copy of Amendment to Department
Please answer all Evaluation Questions using the financial data referenced above. > Department w add copy of Amendment toCoumil Agenda uSingNOvus Agenda Manager
1. Describe what is being requested?
Parks would like to convert 2 part time homecourt staff into 1 full time Homecourt Site Supery sor.
2. Why was this budget request not submitted during the current fiscal year budget cycle?
Th s budget request to convert part time into full time staff due to the realized opportunity to establish a stronger workforce at the Homecourt.
3. W hat is the explanation for not submitting this budget request during the next fiscal year budget cycle? _ A
T lie opportunity.o convert staffing from part time to full time aligns well'or summerffall events at the City.
4.Describe the proposed method of funding? If funding is split between Funds(i.e.,General,Enterprise,Grant),please include the percentage split. List the amounts and
sources of anticipated additional revenue that will result from approval of this request.
General Fund.Salary savings during FY2021 will be availble to fund this request.
5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not Gnc:uded in the Department/City strategic plan?
Yes.
6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments.
MVO.
7.Does this Amendment include any needed Equipment or Software that will utilize the City's network?{Yes or tlo} No1
--
8,is the amendment golng to result in the disposal of an asset? Yes or No) ryp
9 An add;tional Comm n s?
Per City Kinds and Levels-Homecourt Site Supervisor is a Grade Level D with an Market Rate hourly rate of$15.91
Total Amendment Request $ 13,360
Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments.
Budget amendments are intended for emergency or mandatory changes to the angmalf balanced budget. Changes to the original balanced budget may cause a funding shortfafl.
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City of Meridian PY2020 Budget Amendment Form C 1Userslssiddoway�AppOatatLocal\ Microsoft\WindowsllNetCachelContent.OutlookH6NP6Z3H\FY2021 Homecourt Budget Amendment 92(003)