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Home My WebLink About2021-06-15 Special Meeting Item#2. Meridian City Council Special Meeting June 15, 2021. A Meeting of the Meridian City Council was called to order at 8:33 a.m., Tuesday, June 15, 2021, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica Perreault, Liz Strader and Brad Hoaglun. ROLL-CALL ATTENDANCE Liz Strader _X_ Joe Borton _X_ Brad Hoaglun _X_Treg Bernt X Jessica Perreault _X Luke Cavener _X_ Mayor Robert E. Simison Bernt: So, I want to -- I want to welcome everyone to our -- our budget special meeting this morning. The Mayor is not feeling well. He is feeling well, but his voice is not doing well, so he's asked me to manage this meeting. So, here we go. It is -- for the record, it is -- it is 8:33 on Tuesday, June 15th, 2021. We will start off with roll call attendance. ADOPTION OF AGENDA Bernt: Mr. Hoaglun, are you ready to roll? Hoaglun: Yes, Mr. President. We don't have any changes to our agenda, so I would move that we adopt the agenda as published. Borton: Second. Bernt: We have a motion and second to adopt the agenda as published. All those in favor signify by saying aye. Any nay? Passes. MOTION CARRIED: ALLAYES. CONSENT AGENDA [Action Item] 1. Approve Minutes of the June 1, 2021 City Council Work Session 2. Approve Minutes of the June 1, 2021 City Council Regular Meeting 3. Delano Subdivision No. 1 Sanitary Sewer and Water Main Easement No. 1 4. Delano Subdivision No. 1 Sanitary Sewer and Water Main Easement No. 2 Page 43 Meridian City Council Special Meeting Item#2. June 15,2021 Page 2 of 8 5. Dovetail Subdivision Sanitary Sewer and Water Main Easement No. 2 6. Final Plat for Midgrove Plaza (FP-2021-0033) by Rodney Evans + Partners, PLLC, Located at 1450 E. Franklin Rd. 7. Findings of Fact, Conclusions of Law for Artemisia Subdivision (H- 2021-0014) by Engineering Solutions, LLP, Located at 1690 W. Overland Rd. 8. Findings of Fact, Conclusions of Law for Linder Village (H-2021-0034) by CSHQA, Located at 6308 N. Linder Rd. 9. Findings of Fact, Conclusions of Law for Shafer View Terrace (H-2020- 0117) by Breckon Land Design, Located on the East Side of S. Meridian Rd./SH 69, Midway Between E. Amity Rd. and E. Lake Hazel Rd. 10. Development Agreement Between the City of Meridian and Denton Roberts (Owner/Developer) for Roberts Annexation (H-2021-0013), Located at 1630 Paradise Ln. 11. License Agreement Between the City of Meridian and Joint School District No. 2 (dba West Ada School District) for Fields and Parking Lot at 915 E. Central Dr. 12. Public Works Request from Mussell Construction for Connection to the City Water System Outside City Limits at 4495 S Meridian Rd. 13. Legal Department: Fiscal Year 2021 Budget Amendment in the amount of $50,000 for Legal Services 14. Resolution No. 21-2271: A Resolution of the Mayor and the City Council of the City of Meridian Accepting the Traffic Box Art Image Repository 2021-2023 and Providing an Effective Date Bernt: Next on the agenda is the Consent Agenda. Hoaglun: Mr. President? Bernt: Mr. Hoaglun. Hoaglun: I move approval of the Consent Agenda and for the Mayor to sign and Clerk to attest. Borton: Second. Page 44 Meridian City Council Special Meeting Item#2. June 15,2021 Page 3 of 8 Bernt: I have a motion to approve the Consent Agenda with a second. All those in favor signify by saying aye. Motion passes. MOTION CARRIED: ALLAYES. Bernt: There were no items moved from the Consent Agenda. DEPARTMENT / COMMISSION REPORTS [Action Item] 15. Public Works Department: Fiscal Year 2021 Budget Amendment in the Amount of $500,000 for Well 17 Water Treatment Facility Bernt: So, we will move into Department and Commission Reports. Start off with Public Works Department and Kyle Radek. Radek: Thank you, Mr. Mayor, Council Members, Mr. President. This item is a budget amendment in the amount of 500,000 dollars for Well 17 water treatment. The second year of this project, which is also the year we will complete it, and we have insufficient funds at present, after bidding it out. We had five --five contractors bid on the project and a low bid of 1.3 million dollars. Not a huge spread in the -- in the bids it's so competitive. However, the -- the -- I guess unprecedented is probably the appropriate word to use in this -- this bidding environment. We have -- contractors have lots and lots of work to do and supply chains are experiencing dramatic swings in the ability to provide materials and the prices of the materials and that's the -- the main reasons why we think these bids are higher. So, with that I would ask the Mayor and Council to approve the Well 17 Water Treatment Budget Amendment of 500,000 dollars and I will stand for any questions. Bernt: Thank you, Kyle. Any questions for Kyle? Strader: Mr. President? Bernt: Council Woman Strader. Strader: Good morning, Kyle. Do you think that -- is there a -- I know that we have supply shortages in a lot of industries. Is there any benefit to waiting and rebidding this project to see if maybe in six months we get a different outcome? Radek: Mr. Mayor, Council President, Council Woman Strader, we think that if it were a different kind of project that might be true. In this case we have a -- we have pre- purchased the equipment, which is a significant amount -- I think about on the order of 500,000 dollars worth of equipment that we will not only have to store somewhere, because it's being fabricated right now. We would have to store it somewhere, but, then, it would affect the warranty of that equipment, so because -- mainly because of that we recommend -- and because of-- the reason we are doing this project, we -- you know, we are trying to -- we are trying to clean up the water for our citizens and -- and even -- even at the higher cost we think that the project is worth -- worth moving forward just on that Page 45 Meridian City Council Special Meeting Item#2. June 15,2021 Page 4 of 8 basis alone, but because -- mainly because of the equipment issues we think that moving forward is the right decision. Strader: Thank you. We are in process already. Bernt: Any other questions for Kyle? Hoaglun: Mr. President? Bernt: Mr. Hoaglun. Hoaglun: I would move approval of the Public Works 2021 Budget Amendment in the amount of 500,000 dollars for Well 17 water treatment facility. Strader: Second the motion. Bernt: I have a motion and a second to approve Public Works Department budget amendment in the amount of 500,000 dollars for Well 17 water treatment facility. All those in favor signify by saying aye. Motion passes. MOTION CARRIED: ALLAYES. 16. Public Works Department: Approval of Award of Bid and Contract Between City of Meridian and Irminger Construction, Inc. for Construction of Well 17 Treatment Facility Bernt: Number 16 is also Kyle. Radek: And, Mr. Mayor, Mr. President, Council Members, this is just a follow up to the previous item. This is a request to approve the award of bid and construction to -- contract to Irminger Construction for Well 17 treatment facility for not to exceed amount of $1,532,332.24 now that we have that budget amendment first. Hoaglun: Mr. President? Bernt: Mr. Hoaglun. Hoaglun: I move that we approve the award of bid and contract between the City of Meridian and Irminger Construction, Inc., for construction of Well 17 treatment facility as -- in the amount as cited by Mr. Radek. Strader: Second the motion. Bernt: I have a motion and a second to approve the award contract between the City of Meridian and Irminger Construction. Any discussion on the motion? All right. Would all Page 46 Meridian City Council Special Meeting Item#2. June 15,2021 Page 5 of 8 those in favor of the motion signify by saying aye. The motion is passed. Thank you so much. MOTION CARRIED: ALLAYES. PRESENTATIONS [Action Item] 17. City of Meridian Fiscal Year 2022 Budget Presentation and Discussion (Budget hearing not transcribed.) ORDINANCES [Action Item] 18. Ordinance No. 21-1931: An Ordinance (H-2021-0013 — Roberts Annexation) for Annexation of Lots 2 & 3, Heritage Subdivision No. 2, Situated in the Southwest Quarter of the Northwest Quarter of Section 32, Township 4 North, Range 1 East, Boise Meridian, Ada County, Idaho, and Being More Particularly Described in Attachment "A" and Annexing Certain Lands and Territory, Situated in Ada County, Idaho, and Adjacent and Contiguous to the Corporate Limits of the City of Meridian as Requested by the City of Meridian; Establishing and Determining the Land Use Zoning Classification of 2.146 Acres of Land from R-1 To R-2 (Low Density Residential) Zoning District in the Meridian City Code; Providing that Copies of this Ordinance shall be Filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as Required by Law; and Providing for a Summary of the Ordinance; and Providing for a Waiver of the Reading Rules; and Providing an Effective Date Bernt: Okay. So, let's move on to Ordinances. Hoaglun: Council President, are you going to give everyone Tuesday night off this week? Get Tuesday night off. Bernt: Yes. Absolutely. So, I think that, Chris, if you want to read ordinances by title. Johnson: Thank you, Mr. President. This is an ordinance related to H-2021-0013, Roberts Annexation, for annexation of Lots 2 & 3, Heritage Subdivision No. 2, situated in the Southwest Quarter of the Northwest Quarter of Section 32, Township 4 North, Range 1 East, Boise meridian, Ada county, Idaho, and being more particularly described in Attachment "A" and annexing certain lands and territory, situated in Ada county, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian as requested by the City of Meridian; establishing and determining the land use zoning classification of 2.146 acres of land from R-1 to R-2 (Low Density Residential) Zoning District in the Meridian City Code; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as Page 47 Meridian City Council Special Meeting Item#2. June 15,2021 Page 6 of 8 required by law; and providing for a summary of the ordinance; and providing for a waiver of the reading rules; and providing an effective date. Simison: Council, you have had this ordinance read by title. Would anybody like it read in its entirety? Hearing none, all those in favor signify by saying aye. Johnson: Mr. Mayor, do we have a motion? Simison: Oh. Do I have a motion? Perreault: Mr. Mayor, I move that we approve Ordinance No. 21-1931 with the suspension of rules. Hoaglun: Second the motion. Simison: I have a motion and a second to approve the ordinance under suspension of rules. All those in favor signify by saying aye. Opposed nay. The ayes have it. The ordinance is agreed to. MOTION CARRIED: ALLAYES. 19. Ordinance No. 21-1932: An Ordinance Amending Meridian City Code as Codified at Title 11, Pertaining to Specific Use Standards in the Old Town District in Chapter 2; Ditches, Laterals, Canals or Drainage Courses in Chapter 3; Comprehensive Map Amendments in Chapter 5; and Common Driveway Standards in Chapter 6; and Providing for a Waiver of the Reading Rules; and Providing an Effective Date Simison: Next item is Ordinance No. 21-1932. Ask the Clerk to read this ordinance by title. Johnson: Thank you, Mr. Mayor. An ordinance amending Meridian City Code as codified at Title 11, pertaining to specific use standards in the Old Town District in Chapter 2; Ditches, Laterals, Canals or Drainage Courses in Chapter 3; Comprehensive Map Amendments in Chapter 5; and Common Driveway Standards in Chapter 6; and providing for a waiver of the reading rules; and providing an effective date. Simson: Council, you have heard this ordinance read by title. Is there anybody that would like it read in its entirety? If not, do I have a motion? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I move that we approve Ordinance No. 21-1932 with the suspension of rules. Page 48 Meridian City Council Special Meeting Item#2. June 15,2021 Page 7 of 8 Hoaglun: Second the motion. Simison: I have a motion and a second to approve Ordinance No. 21-1932 under suspension of the rules. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: ALLAYES. EXECUTIVE SESSION 20. Per Idaho Code 74-206(1)(b) To consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Simson: Next item is Executive Session. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we go into Executive Session per Idaho State Code 74-206(1)(b). Hoaglun: Second the motion. Simison: I have a motion and second to go into Executive Session. Is there any discussion? If not, Clerk will call the roll. Roll call: Borton, yea; Cavener, yea; Bernt, yea; Perreault, yea; Hoaglun, yea; Strader, yea. Simison: All ayes. And we are in Executive Session. MOTION CARRIED: ALLAYES. EXECUTIVE SESSION: (4:31 p.m. to 5.37 p.m.) Bernt: Mr. Hoaglun. Hoaglun: Mr. President, I move that we come out of Executive Session. Perreault: Second. Bernt: I have a motion and second to come out of Executive -- Executive Session. All those -- all those in favor signify by saying aye. Page 49 Meridian City Council Special Meeting Item#2. June 15,2021 Page 8 of 8 MOTION CARRIED: ALLAYES. Hoaglun: Mr. President, I move we adjourn. Strader: I will second the motion. Bernt: I have a motion and a second to adjourn. All those in favor say aye. Meeting is adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 5:38 P. M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 6 / 22 2021 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Page 50