HomeMy WebLinkAboutPublic Works Department FY 2021 Budget Amendment Well 17 Water Treatment Faciltiy Item#15.
Mayor Robert E. Simison
E IDIAtN� City Council Members:
Treg Bernt Brad Hoaglun
Joe Borton Jessica Perreault
I n A H Luke Cavener Liz Strader
TO: Mayor Robert E. Simison
Members of the City Council
FROM: Kyle Radek
Assistant City Engineer
DATE: 05/28/2021
SUBJECT: BUDGET AMENDMENT IN THE AMOUNT OF $500,000 FOR WELL 17
WATER TREATMENT
ANTICIPATED COUNCIL PRESENTATION DATE: 06/15/21
I. RECOMMENDED ACTION
A. Move to:
1. Approve the Well 17 Water Treatment Budget Amendment for$500,000.
2. Authorize the Mayor to sign the amendment.
II. DEPARTMENT CONTACT PERSONS
Brent Blake, Engineering Project Manager 489-0340
Kyle Radek,Assistant City Engineer 489-0343
Warren Stewart, City Engineer 489-0350
Dale Bolthouse, Director of Public Works 985-1257
III. DESCRIPTION
A. Background
City Council approved the budget,starting in FY20,for an iron and manganese treatment
facility at Well 17 that will improve the water quality supplied by this well. This project
was accelerated because Well #17 manganese levels are approaching Environmental
Protection Agency health advisory levels. Some phases of the project have been
completed including pilot testing, equipment procurement, and design of the treatment
facility. The project is now ready for the construction phase of the treatment facility
which includes construction of the building, equipment installation, and site work.
B. Reason for Amendment
Bids for the construction phase of the treatment facility were opened on May 12, 2021.
The low bid exceeded the balance of the FY21 available funding. In order to award a
contract for construction, and complete the balance of the project, additional funds are
Page 270
Public Works Department . 33 E.Broadway Avenue,Suite 200,Meridian,ID 83642
Phone 208-898-5500 . Fax 208-898-9551 . www.meridiancity.org
item#�5. needed. The primary reason for the shortfall is related to the current bidding
environment. Contractors have many opportunities with the rapid growth taking place,
and don't have to compete as aggressively for new work. The rising cost of materials,
equipment, asphalt, steel, and lumber has also contributed to higher than anticipated
costs.
IV. IMPACT
A. Strategic Impact:
This project meets our mission requirements to identify and prioritize work to anticipate,
plan, and provide public services and facilities that support the needs of our growing
community and ensure modern reliable facilities while maintaining financial
stewardship.
B. Service/Delivery pact:
This project will improve level of service to customers by removing iron and manganese
and associated taste and odor from water supplied by Well 17.
C. Fiscal Impacts
The overall budget for the Well 17 Treatment Project will increase by$500,000 in order
to provide adequate funding to complete the project. The current Enterprise Fund
balance can support the additional funding required. Total project funding will increase
from$2,000,000 to $2,500,000.
Budgeted/Estimated
Costs Actual/Bid Costs
FY20
Design Contracts $ 300,000 $ 300,786
Design Services During
Construction $ 100,000 $95,185
Well Assessment/Well
Reconstruction Labor $ 10,000 $ 2,500
Equipment Procurements $ 460,000 $ 471,164
Misc. Expenses/Contingency $ 30,000 $ 31,000
FY20 Total $ 900,000 $ 900,635
FY21
Construction $ 1,000,000 $ 1,498,477*
Bid Alternate 1 &2 $ 0 $ 33,855*
Contingency $ 100,000 $ 67,033
FY 21 Total $ 1,100,000 $ 11599,365
Project Total $ 2,000,000 $ 2,500,000
Budget Shortfall $ 500,000
Public Works Department . 33 E.Broadway Avenue, Suite 200,Meridian,ID 83642 Page 271
Phone 208-898-5500 . Fax 208-898-9551 . www.meridiancity.org
Item#15.
Bid (all bids include bid alternate of
Well 17 Bidding Contractors stainless steel pump column & bowls)
Cascade Enterprises Inc. $1,738,651
IMCO General Construction $ 2,017,036
*Irminger Construction (winning bidder) $ 1,532,332
JC Constructors, Inc. $ 1,684,699
The Ewing Company $1,829,258
V. ALTERNATIVES
The City could choose not to approve the budget amendment and delay award of a
construction contract to the next fiscal year. This would require re-bidding in hopes of a
more favorable construction estimate. Additionally, filter equipment has already been
procured for the project and would need to be stored.
VI. f TIME CONSTRAINTS
This project is currently planned for completion in spring of 2022. Choosing not to approve
this request will result in delay of project completion. This will also delay the improvements
in level of service associated with this project.
Approved for Council Agenda:
Public Works Department . 33 E.Broadway Avenue,Suite 200,Meridian,ID 83642 Page 272
Phone 208-898-5500 . Fax 208-898-9551 . www.meridiancity.org
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Item#15.
:05 PM City of Meridian FY2020 Budget Amendment Form
Prior Years) Fisca.Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Public Works
Funding 2020 2021 2022 2023 2024 Title: Well 17 Water Treatment
Personnel $ $ $ - $ $ Ion.few s WAWAwondwom:
Operating $ S $ $ $ > DrW K*wdtmmd".wmertwOhDa.Ftzn5"t .toF (kpftet AN J$ft
Capital $ 900,000 $ 1,100,000 > OFwRm.ot-0 add A-1d .Mtocour.-AAg 4vv"fty.a.m.q. Son. v
Total $ - $ 900,000 $ 1,100,000 $ - $ - $ -
> Fbyntr w.W tend dmrndmna to Cam-61 thn for symhsrr
s Coir&O Uai A vnr send stned Amendmrnt to Flu *
Total Estimated Project Cost: $ 21000,000 > FMM@I&A"AndFutwN$"W pvroerd+enrndmnstto The Metor for&*wwaeremrnv,aor &I
Evaluation Questions MaVw vAH send.^.4d t On rhr ON C$wk'toFKe
Please answer all Evaluation Questions using the financial data referenced above. "n"`o°FWfle°°`° I.TheO""'N"""Fo"Nd90P"'eA`ri°°'dW .P"I
1. Describe what is being requested?
$500,000 is being requested to provide additional funding to award the low bid for the construction and completion of the Well 17 Water Treatment Project. This project is in year two of two
years. Pilot testing has been completed,equipment has been procured and purchased,and facility design has been completed. Facility construction Is the last remaining phase of the project.
The current Enterprise Fund balance will support the addition of this funding to FY21.
7,yIgv was_thp�huduut no ubmii�pd dr�n�t��u�ntLfaar bud�t�icE �The need for additional funding was not known at the time the 2021 budget request was made. The primary reason for the shortfall is related to the current bidding environment.Contractors
have many opportunities with the rapid growth taking place,and don't have to compete as aggressively for new work. The r'sing cost of mater als,equipment,asphalt,steel,and lumber has
also contributed to higher than antici ted costs.
3. What is the"nation for not submitting this budget request during the next fiscal year budget cycle?
Waiting until the next fiscal year to provide funding for the project would delay project completion by at least 5 months and incur additional expense for storage of water treatment equipment
which has already been purchased and must be incorporated into the construction.
4.Describe the proposed method of funding? If funding Is split between Funds(i.e..Genera I,Enterprise,Grant),please include the percentage split. List the amounts and
sources of anticipated additional revenue that will result from approval of this request,
Enterprine Furxd.
S.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan?
Yes-Public Health and Safety.
6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by,other departments.
Yes•Purchasing for contract execution. T
7.Does this Amendment include ikny needed Equipment or software that will utilize the Ci 's network? Yes or No
S.Is the amendment oing to result in the dis1,3osal of an asset? es or No
9.Anw additional comments?
Total Amendment Request $ 500,000
Every effort should be mode to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments.
Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall.
Page 275
City of Meridian FY2020 Budget Amendment Form S Min nBusOpslBusOps%BudgetRateslBudget Prep Rec_10 years'.Bud get'21LAmendmentslWell 17 TreatmenilFY 21 Budget Amendment Well 17-bb
Item#15. Mayor Robert E. Simison
E IDIAN � City Council Members:
Treg Bernt Brad Hoaglun
Joe Borton Jessica Perreault
d A H L Luke Cavener Liz Strader
TO: Mayor Robert E. Simison
Members of the City Council
FROM: Kyle Radek
Assistant City Engineer
DATE: 05/28/2021
SUBJECT: BUDGET AMENDMENT IN THE AMOUNT OF $500,000 FOR WELL 17
WATER TREATMENT
ANTICIPATED COUNCIL PRESENTATION DATE: 06/15/21
I. RECOMMENDED ACTION
A. Move to:
1. Approve the Well 17 Water Treatment Budget Amendment for$500,000.
2. Authorize the Mayor to sign the amendment.
II. DEPARTMENT CONTACT PERSONS
Brent Blake, Fngineering Project Manager 489-0340
Kyle Radek, Assistant City Engineer 489-0343
Warren Stewart, City Engineer 489-0350
Dale Bolthouse_ Director of Public Works 985-1257
III. DESCRIPTION
A. Background
City Council approved the budget, starting in FY20,for an iron and manganese treatment
facility at Well 17 that will improve the water quality supplied by this well. This project
was accelerated because Well i!17 manganese levels are approaching Environmental
Protection Agency health advisory levels. Some phases of the project have been
completed including pilot testing, equipment procurement, and design of the treatment
facility. The project is now ready for the construction phase of the treatment facility
which includes construction of the building, equipment installation, and site work.
B. Reason for Amendment
Bids for the construction phase of the treatment facility were opened on May I2, 2021.
The low bid exceeded the balance of the FY21 available funding. In order to award a
contract for construction, and complete the balance of the project, additional funds are
Public Works Department . 33 E. Broadway Avenue, Suite 200,Meridian, ID 83642 Page 27s
Phone 208-898-5500 . Fax 208-898-9551 . www.meridiancity.org
item#�5. needed. The primary reason for the shortfall is related to the current bidding
environment. Contractors have many opportunities with the rapid growth taking place,
and don't have to compete as aggressively for new work. The rising cost of materials,
equipment, asphalt, steel, and lumber has also contributed to higher than anticipated
costs.
IV. IMPACT
A. Strategic Impact:
This project meets our mission requirements to identify and prioritize work to anticipate,
plan, and provide public services and facilities that support the needs of our growing
community and ensure modern reliable facilities while maintaining financial
stewardship.
B. Service/Delivery Impact:
This project will improve level of service to customers by removing iron and manganese
and associated taste and odor from water supplied by Well 17.
C. Fiscal Impacts
The overall budget for the Well 17 Treatment Project will increase by$500,000 in order
to provide adequate funding to complete the project. The current Enterprise Fund
balance can support the additional funding required. Total project funding will increase
from $2,000,000 to $2,500,000.
Budgeted/Estimated
Costs Actual/Bid Costs
FY20
Design Contracts $ 300,000 $ 300,786
Design Services During
Construction $ 100,000 $95,185
Well Assessment/Well
Reconstruction Labor $ 10,000 $ 2,500
Equipment Procurements $ 460,000 $ 471,164
Misc. Expenses/Contingency $ 30,000 $ 31,000
FY20 Total $ 900,000 $ 900,635
FY21
Construction $ 1,000,000 $ 1,498,477*
Bid Alternate 1&2 $ 0 $ 33,855*
Contingency $ 100,000 $ 67,033
FY 21 Total $ 1,100,000 $ 1,599,365
Project Total $ 2,000,000 $ 2,500,000
Budget Shortfall $ 500,000
Public Works Department . 33 E, Broadway Avenue, Suite 200,Meridian, ID 83642 Page 277
Phone 208-898-5500 . Fax 208-898-9551 . www.meridiancity.org
Item#15.
Bid (all bids include bid alternate of
Well 17 Bidding Contractors stainless steel pump column & bowls)
Cascade Enterprises Inc. $1,738,651
IMCO General Construction $ 2,017,036
*Irminger Construction (winning bidder) $ 1,532,332
JC Constructors, Inc. $ 1,684,699
The Ewing Company $1,829,258
V. ALTERNATIVES
The City could choose not to approve the budget amendment and delay award of a
construction contract to the next fiscal year. This would require re-bidding in hopes of a
more favorable construction estimate. Additionally, filter equipment has already been
procured for the project and would need to be stored.
VI. TIME CONSTRAINTS
This project is currently planned for completion in spring of 2022. Choosing not to approve
this request will result in delay of project completion. This will also delay the improvements
in level of service associated with this project.
Approved for Council Agenda:
Public Works Department . 33 E. Broadway Avenue, Suite 200, Meridian, ID 83642 Page 27s
Phone 208-898-5500 - Fax 208-898-9551 - www.meridiancity.org