HomeMy WebLinkAboutJesse Tree of Idaho - Cares Act Community Developement Block Grant Funds 2nd Amendment Subrecipient Agree3 Item#11.
SECOND AMENDMENT TO SUBRECIPIENT AGREEMENT BETWEEN CITY OF
MERIDIAN AND JESSE TREE OF IDAHO FOR CARES ACT COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS
This First Amendment to Subrecipient Agreement between City of Meridian and Jesse Tree of
Idaho for CARES Act Community Development Block Grant Funds ("First Amendment") is entered
into this 18th day of May 2021 by and between the City of Meridian, a municipal corporation
organized under the laws of the state of Idaho ("City") and Jesse Tree of Idaho
("Subrecipient").
WHEREAS, on July 7, 2020, City and Subrecipient entered into Program Year 2019
Subrecipient Agreement ("PY19 SRA"), a cooperative agreement for the investment of Community
Development Block Grant ("CDBG") funds; and
WHEREAS, Subrecipient requires additional time to complete the activities in the PY19 SRA,
and changed circumstances require changes in activities and level of service for which the CDBG
funds are provided;
NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties
agree as follows:
I. PROVISION MODIFIED— STATEMENT OF WORK. Section LA of the PY19 SRA shall be
amended as follows:
A. Activities. Subrecipient shall use City's PY19 CDBG funds in an amount not to exceed thirty
six thousand two hundred and fifty dollars $36,250)thirty one thousand two hun&ed an
dollars ($31 250). Subrecipient will be responsible for administering homelessness prevention
for those affected by COVID-19, in a manner satisfactory to the City and consistent with any
standards required as a condition of providing the funds. This project is eligible under 05Q
(Subsistence Payments). CDBG Funds will be used to reimburse for case management and
rental assistance. The primary administrative office is located at 1121 Miller St, Boise. See
Attachment 1 for a map of the service location.
II. PROVISION MODIFIED—PAYMENT PROCEDURES. Section II.K.3 of the PY19 SRA
shall be amended as follows:
3. Reimbursement requests. It is expressly agreed and understood that the total amount to be
paid by City under this Agreement shall not to exceed thirty six thousand two hundred and fib
dollars $36,250)thirty one thousand two I,,mdr-oa and fifty dollars ($31,250) City will not
accept or process reimbursement requests prior to City's reception of Congressional Release of
Funds; the Community Development Program Coordinator shall notify Subrecipient of such
release and the opportunity to submit reimbursement requests. Reimbursement requests for the
payment of eligible expenses shall be made against the activity specified, in accordance with
performance, and as expenses are incurred by Subrecipient. Reimbursement requests shall only
be accepted via the City's online portal and must be completed in full to be processed.
Instructions to submit reimbursement requests are located in the Subrecipient Toolbox at
https://meridiancity.org/cdbg/. All reimbursement requests are to be submitted as needed in
coordination with the Community Development Program Coordinator. Reimbursement requests
shall include the following: transaction detail completed for the relevant draw request period
and proof of payment by Subrecipient (such as copy of check and bank transaction information
showing payment of check, copy of receipt of payment by contractor or subcontractor, and/or
FIRST AMENDMENT TO PY19 SUBRECIPIENT AGREEMENT-JESSE TREE OF IDAHO PAGE 1 OF 3 page 251
other relevant documentation of payment) . Reimbursement requests must be submitted within
fifteen ( 15) calendar days from the close of each month of the program year except for the final
reimbursement request . Subrecipient ' s final reimbursement request under this Agreement must
be submitted by Subrecipient no later than October 30 , 2021 and must include a
Closeout Certification form which can be found in the Subrecipient Toolbox at
https : //meridiancity. org/edbg/ . Subrecipient shall forfeit reimbursement for any costs not
requested within the timeframes set forth in this provision, unless otherwise authorized, in
writing, by City.
M. PROVISION MODIFIED — BUDGET. Attachment 6 of the PY19 SRA shall be amended as
shown in the attachment to this amendment.
IV. ALL OTHER PROVISIONS IN EFFECT. All provisions of the PY19 SRA shall remain in full
force and effect except as expressly modified by this First Amendment or other duly executed addenda .
No other understanding, whether oral or written, shall be deemed to enlarge, limit or otherwise affect
the operation of the PY19 SRA or this First Amendment thereto .
IN WITNESS WHEREOF, the parties shall cause this First Amendment to be executed by
their duly authorized officers to be effective as of the day and year fist above written.
SUBRECIPIENT :
Jesse Tree of Idaho
By: Ali Rabe, Executive Officer Date
CITY : PIFD AU
City of Meridian Q06
f ° r;1y
E IA
By: Robert Sim son, Mayor W4
SEAL o n, City Cleric
RWthe TREE''
FIRST AIvIENDNIENT TO PY19 SUBRECIPIENT AGREEMENT - JESSE TREE OF IDAHO PAGE 2 OF 3
Item#11.
Attachment 6: Budget
Jesse Tree of Idaho
Emergency Rental Assistance Program Case
CDBG-CV IDIS#112 Rent Payments Management Total
Award $ 20,000.00 $ 11,250.00 $ 31,250.00
Amendment $ 14,904.24 $ (9,904.24) $ 5,000.00
Amended Award $ 34,904.24 $ 1,345.76 $ 36,250.00
Draw# Date Timeframe
1 11/24/2020 October 2020 $ 645.00 $ 119.76 $ 764.76
2 12/14/2020 November 2020 $ 3,500.00 $ 73.56 $ 3,573.56
3 1/15/2021 December 2020 $ 1,850.00 $ 73.56 $ 1,923.56
4 2/18/2021 January 2021 $ 400.00 $ 98.08 $ 498.08
5 3/16/2021 February 2021 $ 4,915.00 $ 392.32 $ 5,307.32
6 4/13/2021 March 2021 $ 6,955.00 $ 588.48 $ 7,543.48
7 $ -
8 $ -
9 $ -
10 $ -
11 $ -
12 $ -
Total $ 18,265.00 $ 1,345.76 $ 19,610.76
Balance $ 16,639.24 $ - $ 16,639.24
FIRST ANIENDMENT TO PY19 SUBRLCIPIENI,AGRLENIENT—JESSE TREE OF IDAHO PAGE 3 OF 3
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